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HomeMy WebLinkAbout4.F.2. Approval of Minutes: April 03, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 3, 2012 1-2. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tablce, Councilmembers Pamela Punt, Matt Lehman, Steve Clay and Jay VVhiting Absent: No one Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Jamie Polley, Parlcs, Recreation & Natural Resource Director; and Julie Linnihan, Finance Director/City Clerk 3. PRESENTATION OF SERVICE PLAQUES — CITY BOARDS AND COMMISSIONS Rick Vaillancourt was presented with a plaque for serving on the Historic Preservation Advisory Commission from 2009-2012. The following people were unable to attend Uut will receive plaques for serving on boards and commissions. They are Heidi Benedict, Environmental Advisory Committee, 2003-2012; Don Wagner, Historic Advisory Commission, 2005-2012; and Corey McGarness, Telecommunications Advisory Commission, 2009-2012. 4. APPROVAL OF THE AGENDA McNeill added 11.F.2, Draft Letter of Support for the Regional Transit Capital Request to the Minnesota L,egislature. Motion: Whiting/Clay moved to approve the agenda as amended. Motion carried 5-0. 5. CONSENT BUSINESS Motion: Whiting moved to approve the Consent Agenda and waive the reading. Motion failed for lacic of a second. Motion: Whiting/Clay moved to approve the Consent Agenda. McNeill read the Consent Agenda items. A. Community Development None B. Public Works and Engineering L Moved to approve and authorize the appropriate city officials to enter into a Cleaning Contract with Plyinouth Ridge, Inc. d/b/a Coverall Cleaning Concepts until December 31, 2012 for seasonal park restroom cleaning. 2. Moved to approve awarding a contract to Egan Company for the Vierling Drive at Heather Street Traffic Signal Cabinet Replacement. 3. Moved to authorize the appropriate officials to sign the "Recycling Program Agreement" with Scott County for the Apri128, 2012, City Waste Clean-Up Day. Official Proceedings of the April 3, 2012 Shakopee City Council Page 2 C. Personnel 1. Moved to grant a provisional appointment to the position of Police Recards 'I'echnician to Amberly Cortez, effective Apri14, 2012, at an hourly wage of $18.Y1. 2. Moved to allocate the annual Worker's Compensation commission checic to the Employee Wellness Committee, beginning with commission covering the 2011. D. Parks, Recreation & Natural Resources None E. Police and Fire None F. General Administration 1. Moved to approve the bills in the amount of $295,013.55 and electronic transfers in the amount of $519,022.16 for a total of $814,035.71. 2. Moved to approve the minutes of March 6, 2012, March 13, 2012, March 20, 2012 and March 27, 2012. 3. Moved to set a hearing for Tuesday, May 1, 2012 at 7:00 p.m., or thereafter, to review the actions of Asian Hon, Inc. and Chipotle Mexican Grill of Colorado, LLC. 4. Offered Resolution No. 7183, a Resolution Combining Polling Places, Precinct 13 with Precinct 11 and Precinct 12B with Precinct 12A. 5. Moved to authorize appropriate city staff to renew our Microsoft License service Agreement through SH1 for an amount not to exceed $32,030 from the IT Fund. 6. Moved to accept, with regret, the resignation of Carol Schultz from her position as Civil Service Commissioner. Motion carried 5-0. 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL None 7. PUBLIC HEARINGS None 8. BUSINESS REMOVED FROM CONSENT AGENDA None 9. RECESS FOR ECONOMIC DEVELOPMENT AUTHORITY MEETING None 10. RECONVENE None Official Proceedings of the April 3, 2012 Shalcopee City Council Page 3 1 l. GENERAL BUSINESS A. Community Development None B. Public Works and Engineering 1. Scott County TH 169 & CH 69 Project Update Lisa Freese, Transpartation Program Manager and Craig Jenson, Project Manager from Scott County provided an update to the project. Ms. Freese provided a summary of the project and discussed the first open house which five designs concepts were presented. In January, 2011 the County received $12.2 million Safety and Mobility funding. The County will match $3 million. At the second open house the SE Loop alternative was chosen. Ms. Freese said that the frontage roads are not part of the project. There will be an Environmental Assessment Worksheet (EAW) review period from March 19 — April 18, 2012. The next steps are to complete the EAW and MnDot layout approval in June 2012. The final design will start during the suminer months of 2012 with construction beginning in the spring of 2014. MnDot is designated as the Responsible Government Unit (RGU) for this project. Motion: No motion needed. C. Personnel None D. Parks, Recreation & Natural Resources 1. Approving Plans and Specifications for Riverside Fields Parlc and Authorization to Advertise for Bidding, Resolution No. 7182. Ms. Polley reviewed for Council the schematic design for the Riverside Fields Park that was approved May 3, 2011. The City has hired Stantec to complete the final schematic design and develop the plans and specifications to bid the construction of the park. The construction budget is $554,400 and the estimated construction budget total is $597,758 which is $43,358 over budget. The consultant recommended to bid the hockey rink paving alternate as a deduct alternate to obtain more favorable bids due to higher quantities. This would eliminate hocicey rink paving and move the basketball court to the temlis court, a savings of $48,525. The proposed timeline for the parlc is to have the bid opening on May 22, 2012, award a contract at the June 5, 2012 City Council meeting, and park coinpletion date of October 1, 2012. Official Proceedings of the Apri13, 2012 Shakopee City Council Page 4 Motion: Clay/Whiting - 1. Offered Resolution No. 7182, A Resolution of the City of Shalcopee Approving Plans and Specifications for Riverside Fields Park and Authorization to Advertise for Bidding. 2. Moved to authorize the bid opening on May 22, 2012 at 1:00 p.in. Motion carried 5-0. E. Police and Fire None F. General Administration l. Study Session Mr. McNeill stated that at the Goal Setting session that Council attended there was a recommendation by the facilitator, Jim Brimeyer, to schedule regular study sessions, which would be informal meetings to discuss ideas and other potential items of business which may come before the City Council. Mr. McNeill would like Council's feedbacic if this is something that the Council would want to regularly schedule. After Council discussion, it was determined that the first meeting of the month will be used to conduct as much regular business as possible. Business will still be conducted at the second meeting of the month but then Council will be spending more time on strategic planning items. At the end of that meeting, new topics and ideas will be given to staff to be discussed the following second meeting of the next month. Motion: No motion needed. 2. Consider a Draft Letter of Support for the Regional Transit Capital Request to the Minnesota Legislature. Mr. Leek said that Regional Administrator Patrick Born sent a letter to mayors of cities that provide suburban transit. The letter urges the mayors to contact their legislators to express their support of this year's Regional Transit Capital (RTC) bonding request. Mr. Leek drafted a letter that expresses conditional support for the bonding request, but asks for the Metropolitan Council to give assurances related to the provision of both National Travel Database (NTD) and the RTC funds to the City of Shakopee and other suburban providers, as well as support from the Metropolitan Council far an increase in the level of MVST provided to the City and other suburban providers. Motion: Whiting/Clay moved to authorize the Mayor to sign and send the letter to Senator Ortman on behalf of the city of Shakopee. Discussion followed. Lehman asked Punt's opinion with regard to the subject since she is the Council liaison for Transit. Punt said she agrees with Leek and the points he inade in the letter and supports passing the motion. Tabke aslced for a vote on the motion. Motion carried 5-0. Official Proceedings of the April 3, 2012 Shakopee City Council Page 5 12. COUNCIL MEMBER REPORTS Punt No report. Lehman Attended the Derby Days board meeting. The group is still looking for volunteers, sponsors, and donations. If anyone is interested, contact them at ww��. shalcopeederb�vs.com Clay Attended the Shakopee Public Utilities Commission meeting. Maintenance work has been done to a few wells. The water main bids are in for the County Road 69 project and a resolution was passed to proceed with the project. The special lighting district for the project will consist of the same lighting that was on the east end of Shakopee. Whiting Met with the Chamber of Commerce board. The board is beginning to gather input on the existing sign ordinance which they hope to present to Council next year. He also attended a class on Basics in Planning and Zoning as well as the SCALE Lego's 1-3 courses. Tabke Attended the Mayor's conference and discussed engaging youth in activities outside of the school day. Discussed the turn out at the City's first Diversity Summit which was held with the school district. There were 140 people in attendance. 13. OTHER BUSINESS None 14. ADJOURN Clay/Whiting moved to adjourn to Tuesday, April 10, 2012, at 7:00 p.m. Motion carried 5-0. Meeting ended at 8:29 p.m. � ; "i . i1 Ju lie Linnihan ��� "� ` 1 `�"� - Finance Director/City Clerk Kim Wecicman Recording Secretary