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HomeMy WebLinkAbout11.D.1. Approving Plans and Specification for Riverside Fields Park and Authorization to Advertise for Bidding-Res. No. 7182 //�i. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation and Natural Resources Director Meeting Date: April 3, 2012 Subject: Approving Plans and Specifications for Riverside Fields Park and Authorization to Advertise for Bidding, Resolution No. 7182. INTRODUCTION The City Council is asked to offer Resolution No. 7182, A Resolution of the City of Shakopee Approving Plans and Specifications for Riverside Fields Park and Authorize to Advertise for Bidding. FINAL SCHEMATIC DESIGN On May 3, 2011 the City Council approved the final schematic design for the Riverside Fields Park (Attachment A). On October 18, 2011 the council directed staff to prepare the plans and specifications for the park development. The final schematic design approved by the City Council included two tennis courts, hockey rink w/ basketball court, pleasure skating area, sand volleyball, playground and picnic shelter/warming house. The City has hired Stantec to complete the final schematic design and develop the plans and specifications to bid the construction of the park. Stantec has contacted the City and SPUC in developing the plans and specifications to ensure that the required permits are identified and that all fees are included and amenities are in the acceptable locations. Upon Council approval, the plans and specifications will be made available to bidders on April 5, 2012. The playground was installed in 2011 and therefore is not part of the construction bid. The picnic/warming facility is also not part of the construction bid. The City has applied for a MN DNR Outdoor Recreation Grant to assist in the construction of the facility. City staff will construct the facility in 2013 or upon receiving the grant. Budget The current CIP allocation for this project is $640,000.00. The main components of this budget include: earthwork, trails, hockey/basketball, paved/fenced tennis courts, parking paving and utility connections to the building pad. Site furniture includes benches, pedestrian lighting and bike racks. Other amenities include hockey boards and lighting, basketball court and volleyball court. Staff time (Engineering/Public Works will be in charge of the Construction Administration) contingency, and Trunk Water Charges (estimated) are all included in the estimate as part of the 10% project contingency. The CIP allocation for this project does not include the $130,000 to construct the restroom/warming building however the allocation does include stubbing in the utilities to the building pad. PARK CIP $640,000 DESIGN & CONSTRUCTION DOCUM. $24,000 AMENDED CIP $616,000 CONTINGENCY 10.0% $61,600 CONSTRUCTION BUDGET $554,400.00 The estimate construction budget total is $597,758 which all of the amenities in the City Council approved p�an. This estimate is $43,358 over budget. The estimated construction budget total is $549,233 if the hockey rink is unpaved and the basketball court is moved to the tennis court. This estimate is $5,167 under budget. It is the recommendation of the consultant to bid the hockey rink paving alternate as a deduct alternate to obtain more favorable bids due to higher quantities. • A) Eliminate hockey rink paving and move the basketball court to the tennis court, -$48,525 Overall Park Reserve Budget This project will serve two primary developments which were platted in 2004/05 and 2007, so these residents have been "waiting" for several years. The only other park within safe walking distance is a very small neighborhood park on, Portage Ln, Glacier �ark. In addition, we have set the proposed completion date at October 1, 2012. Since it still appears to be a favorable bidding climate, we may get good pricing from a contractor who sees this project as one which can carry them through the fall. TurF establishment is estimated to take a full year so the turf areas of the park will not be usable until the spring of 2014. Amenities such as the playground, hockey rink, volleyball, basketball and tennis courts will be usable in the spring of 2013. The additional park CIP projects planned for 2012 include the construction of the picnic/warming facility at Green Meadows Park and the possible lighting of two athletic fields. Timeline The proposed timeline for this park is to have advertisements run in the Shakopee Valley News on April 12 and 19` and online beginning April 5 The Bid Opening is scheduled for May 22, 2012 and Award of Contract will be presented at the June 5' City Council meeting. RELATIONSHIP TO VISION A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. REQUESTED ACTION 1. If Council concurs, offer Resolution No. 7182, A Resolution of the City of Shakopee Approving Plans and Specifications for Riverside Fields Park and Authorization to Advertise for Bidding 2. Move to authorize the bid opening on May 22, 2012 at 1 p.m. RESOLUTION NO. 7182 A Resolution Approving Plans and Specifications and Ordering Advertisement For Bids For Riverside Fields Park Construction Project No. PR2012-1 WHEREAS, The City of Shakopee has hired Stantec to prepare plans and specifications for improvements for the Riverside Fields Park Construction, and any appurtenant work, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. Stantec shall prepare and cause to be inserted in the official paper and online an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2012. Mayor of the City of Shakopee ATTEST: City Clerk . . . . . . . � . . \ . .� . . . _ .__.. _, .. . -......_. _.... �_.. _. - w- r . _ . . .; . . � .. - -- .__ . .. .� }� � � z� , ��a y �p � � 4` � � i �' � , � ---- " � � � � � �' c � ` � '"' � � � � � , � �;�., ���� � � � � . , , � � , �... � . � 'v � � � ` - -� t . f- - ---' � � # � � $�' _ .'.: O \ \ \ Fxisting water main � � ' � � '; : � m ;� ' . � � �- ` � ,. 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