HomeMy WebLinkAbout5.F.2. Approval of Minutes: March 06, March 20, and March 27, 2012 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 6, 2012
Mayor Tabke called the meeting to order at 7:05 p.m. with Council members, Matt Lehman,
Steve Clay, and Jay Whiting present; Council member Pam Punt was absent. Also present Mark
McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek,
Community Developinent Director; Bruce Loney, Public Works Director/Engineer; Jamie
Polley, Parks, Recreation and Natural Resources Director; Julie Linnihan, Finance Director; Jim
Thomson, City Attorney and Judith S. Cox, City Clerk.
The Pledge of Allegiance was recited.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill asked to
remove 4.E.1, Surplus Property from the Consent Agenda.
Clay/Whiting moved to approve the agenda. Motion carried 4-0.
Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. There were
no additions or deletions.
Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent
Agenda. Motion carried 4-0.
Whiting/Lehman moved to authorize the appropriate City officials to execute a Second
Amendment to Watermain Easement and Agreement with St. Gertrude's Health Center
Expansion Project. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to accept a quote from Automatic Systems Inc. in the amount of
$43,355.00 for the Lift Station L16 Variable Frequency Drive Replacement and Installation of
the Back-Up Control System. (Motion carried under the Consent Agenda)
Whiting/Lelunan moved to authorize staff to utilize the re-purchasing agreement with Lano
Equipment, Inc. on unit #174 2011 5-185 Bobcats for the price of $7,970.74 to be expended
from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to authorize staff to utilize the re-purchase agreement with Ag Power
Enterprises, Inc. for the 2011 John Deer 6430 Tractor for the price of $8,282.81, with the funds
to be expended from the Surface Water Fund. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to authorize staff to utilize the re-purchase agreement with Ag Power
Enterprises, Inc. on unit #135 a 2010 John Deere 1445 Mower for the price of $5,890.95 with the
funds to be expended from the Internal Service Equipment Fund. (Motion carried under the
Consent Agenda)
Whiting/Lehman moved to grant Tom Larson full-time regular status as a mechanic with the
Public Works Department. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to grant Nathan Hook full-time, regular status as a community Service
Officer with the Police Department. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to grant Julie Linnihan full-time regular status in the position of Finance
Director. (Motion carried under the Consent Agenda)
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Shakopee City Council Page 2
Whiting/Lehman moved to approve the proposed job descriptions for the positions of Finance
Department Secretary and Administration Department Secretary and authorize staff to begin the
hiring process to fill these two positions. (Motion carried under the Consent Agenda) (CC
Document No. 505)
Whiting/Lehman moved to accept, with regret, the resignation of Alison Burstein from her
position as a Police Records Technician with the Shakopee Police Department, effective March
30, 2012. (Motion can under the Consent Agenda)
Whiting/Lehman moved to reschedule the public hearing for the submission of an Outdoor
Recreation Grant application to construct a picnic/warming facility within Riverside Fields Park
to Tuesday, March 20, 2012. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to approve the bills in the amount of $332,269.24 and electronic
Transfers in the amount of $489,893.66 for a total of $822,162.90. (Motion carried under the
Consent Agenda)
Whiting/Lehman offered Resolution No. 7172, A Resolution of the City of Shakopee,
Minnesota, Approving Premises Permit for the Prior Lake Waterski Association, and moved its
adoption. (Motion carried under the Consent Agenda)
Whiting/Lehman moved to authorize the appropriate City staff to purchase 20 desktop computers
and 4 laptop computers from TIES far an amount not to exceed $19,500. (Motion carried under
the Consent Agenda)
Whiting/Lehman moved to approve the inter-fund transfers and fund closures for 2011, as
outlined in the March 6 2012 memo, prepared by Julie A. Linnihan, Finance Director. (Motion
carried under the Consent Agenda) (CC Document No. 506)
Mayor Tabke asked if there was anyone in the audience that wished to speak about an item not
on the agenda. No one responded.
Lehman/Whiting moved to recess for the Economic Development Authority meeting at 7:06 p.m.
Motion carried 4-0.
Mayor Tabke reconvened the meeting at 8:22 p.m.
Michael Leek, Community Development Director, stated that the Council members just heard
that the Economic Development Authority (EDA) is recommending to Council to approve the J
& J Application for Tax Increment Assistance (TIF) for the SanMar Project.
Mr. Leek said that J& J Minneapolis, L.L.C. has submitted an application to the City requesting
tax increment financing in the amount of $1,516,559 to be used principally for site development
costs in connection with the proposed 580,000 square foot warehouse distribution facility. The
applicant proposes that $1,516,559 of the funding for the project would come in the form of TIF
assistance on a"pay as you go" basis for six years. Construction of the facility is planned to
begin on or about July 1, 2012 in the Opus MVW project, located on the south side of Fourth
Avenue near CR 83.
Lehman/Whiting moved to approve a motion initiating the process, and setting the public
hearing, for the creation of a TIF District to provide assistance (in an amount to be determined to
be necessary) for the purposed SanMar 580,000 square foot warehouse/distribution center to be
located in the Opus MVW plat at 4`�' Avenue and CR 83 because (a) the project represents
Official Proceedings of the March 6, 2012
Shakopee City Council Page 3
significant job creation consistent with the City's business subsidy policy, and (b) the project
will result in a significant increase in tax base for the City, and (c) the project will pay above the
corporate rate for jobs. Also moved to direct staff to set a TIF public hearing for a special
meeting of the EDA/City Council to be convened on April 24, 2012. Motion carried 4-0.
Mr. Leek stated that the EDA is recommending to Council to approve the Trystar Inc.
Application for Business Assistance in the Form of Tax Abatement.
Mr. Leek said that Trystar Inc., as operating company and tenant, and Bridgewater LLC, as
landlord have made application for business assistance in the form of tax abatement. It is
estimated that construction of phase I would begin in the summer of 2013.
Clay/Whiting moved to direct staff and the City's consultants to initiate the process for tax
abatement plan and development agreement to provide assistance, (in the ainount determined to
be necessary), and set a May l, 2012 public hearing thereon, for the purposed 130,000 square
foot Trystar manufacturing/office facility to be located in the Dean Lakes PUD because (a) the
project represents significant job creation consistent with the City's business subsidy policy, and
(b) the project will result in a significant increase in tax base far the City. Motion carried 4-0.
Lehman/Whiting moved to recess for five minutes. Motion carried 4-0.
Mayor Tabke reconvened the meeting at 8:36 p.m.
Jamie Polley, Director of Parks, Recreation & Natural Resources, presented Council with the
Park Planning Process Policy, Resolution No. 7173.
Ms. Polley discussed the past practice the City and the Park and Recreation Advisory Board
(PRAB) currently use when developing a park. Ms. Polley said that in the last process of
planning two parks there were communication breakdowns between the PRAB, staff and
neighborhood residents.
On September 25, 2011 the PRAB directed staff to develop steps that would outline the park
planning process. The PRAB suggested that the action steps include input from the PRAB and
City Council on the initial designs prior to holding the community meetings to insure the PRAB
and City Council are on the same page regarding the park layout and amenities. It was also
suggested that during the design process staff would prepare the facts and data needed to assist
the PRAB and City Council understand the desired and needed uses and amenities for the
specific park.
On October 24, 201 1 staff presented the PRAB with the park planning process steps for parks to
be built with the development and parks that are planned to be built at a later date. The PRAB
reviewed the steps and recommended to the City Council the adoption of the policy. Ms. Polley
discussed with Council each of the process steps. Discussion followed.
Whiting/Clay offered Resolution No. 7173, a Resolution of the City of Shakopee, Minnesota,
Establishing a Policy for the Park Planning Process, and moved its adoption. Motion carried 4-0.
Kris Wilson, Assistant Cit}� Administrator, presented Council with the Approval of Plans and
Specification s and Authorization to Seek Bids for Community Center Roof Replacement.
Ms. Wilson stated that the current roof on the Community Center is in dire need of replacement.
The current sii7gle-ply, ballasted membrane roof has exceeded its life. Last August Council
ordered preparation of plans and specifications for a new roof and authorized the hiring of
Skyline Building Envelope Consultants to prepare these documents and advise the City on the
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Shakopee City Council Page 4
new roof design. The consultant, Rodney Schalesk5� is recommending that the City seek bids for
multiple roofing types and that Council make a decision regarding which type to proceed with
after the bids have been received.
The scope of the project includes tear off and replacement of the entire roofing surface as well as
installation of an interior roof access to the roo£ He also suggests elevating the cooling tower
for the ice arena on an elevated platform.
Ms. Wilson said depending on the roof type selected the cost could be anywhere from $500,000
to $900,000 which will be paid from the City's Building Fund.
Whiting/Lehman moved to approve plans and specifications for replacement of the Cominunity
Center Roof and authorize staff to seek bids on multiple roofing types. Motion carried 4-0.
Judith Cox, City Clerk, presented Council with Appointments to Boards and Commissions.
Ms. Cox said that on February 8 City Council made nominations to the various boards and
commissions. On February 9��', 16 and 23� an interview panel of Cncl. Jay Whiting and Mayor
Brad Tabke and a representative from the boards and commissions interviewed 29 applicants and
made recommendations.
Whiting/Clay offered Resolution No. 7168, A Resolution Appointing Individuals to Various
Boards and Commissions, and moved its adoption. Motion carried 4-0.
Mayor Tabke asked for Council member reports. Cncl. Lehman attended the Derby Days
meeting. Cncl. Lehman reminded the public that Derby Days is not an entity of The City of
Shakopee but is organized by private groups. These groups are alwa3�s looking for donations of
time or money to make Derby Days a success. Cncl. Clay had nothing to report. Cncl. Whiting
said he attended the school board meeting and he attended the meet and greet at the new fire
station.
Mayor Tabke reported that he met with Dr. Rod Thompson, superintendent of Shakopee Schools.
The two have collaborated to host a cultural diversity summit to be held at City Hall on March
22. 2012. He said also attended the function Beyond the Yellow Ribbon in which Minnesota
families get to eat a meal with solder's serving overseas. Mayor Tabke also spoke to S grade
classes at Sweeney Elementary to discuss local government. Mayor Tabke also expressed his
excitement regarding SanMar and Trystar relocating their businesses to Shakopee.
Mayor Tabke asked there were any other Council concerns or business.
Clay/Whiting moved to adjourn to Tuesday, March 12, 2012 at 5:00 p.m. at Shakopee Public
Utilities Building, 255 Sarazin Street. Motion carried 4-0.
The Council meeting ended at 9:32 p.m.
J
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Cify Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 13, 2012
Mayor Brad Tabke called the meeting to order at 5:07 p.m. at the Shakopee Pubiic Utilities
building with Council members Steve Clay, Matt Lehman, Pamela Punt and Jay Whiting present.
Also present: Mark McNeill, City Administrator, Kris Wilson, Assistant City Administrator; Julie
Linnihan, Finance Director; R. Michael Leek, Community Development Director; Bruce Loney,
Pubiic Works Director/City Engineer; Jeff Tate, Chief of Police, Rick Coleman, Fire Chief, Jamie
Polley, Director of Parks, Recreation, and Natural Resources, and Judith S. Cox, City Clerk.
Facilitators Jim Brimeyer and Irina Fursman led the Council and Department Heads in a
discussion of the planning of goals and objectives for the newly seated City Council City
Administrator Mark McNeill reviewed the existing Mission and Visioning Statements for the
City, and also the Goals, Objectives, and Action Steps which resulted from the Goal Setting
session of January 26, 2010.
The facilitators presented Strengths, Weaknesses, Opportunities, and Challenges (SWOC) that
were the results of a pre-session survey of the participants. Those present discussed and
identified priorities for the City to pursue in 2012-13.
There was a brief discussion on the previous direction of city council regarding the future of the
old fire station site on Second Avenue. There was a consensus that staff should put the matter
on the next agenda for discussion on the issuance of a request for proposal (RFP) for the
property.
There was a brief discussion on the staffing on the fire department. There was a consensus that
the Fire Chief proceed as appropriate to fill three vacancies.
There was consensus to continue the work session on March 27, 2012 beginning at 6:30 p.m.
with Council members and the City Administrator. Then at 7:30 p.m. the work session will
continue with Council and Department Heads on an action plan model.
Lehman/Whiting moved to adjourn to Tuesday, March 20, 2012 at 7:00 p.m. Motion carried 5-
0. The work session concluded about 10:30 p.m.
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,Judith S. Cox
y City Clerk
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 20, 2012
Mayor Tabke called the meeting to order at 7:00 p.m. with Council members, Pamela Punt, Matt
Lehman, Steve Clay, and Jay Whiting present. Also present Mark McNeill, City Administrator;
Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director;
Bruce Loney, Public Works Director/ City Engineer; Jamie Polley, Parks, Recreation and
Natural Resources Director; Julie Linnihan, Finance Director; Jim Thomson, City Attorney and
Judith S. Cox, City Clerk.
The Pledge of Allegiance was recited.
Mark McNeill, City Administrator, presented Judith Cox with a recognition plaque for her 41
years of service.
Whiting/Punt moved to remove the Recognition/Retirement of City Clerk Judy Cox, from the
Consent Agenda. Motion carried 5-0.
Clay/Lehman offered Resolution No. 7181, A Resolution of Appreciation To Judith S. Cox, and
moved its adoption. Motion carried 5-0.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill asked to
add 11.B.1, Request for Provisional Civil Service Appointment and noted a correction to
Consent item S.B.4., Appointment of City Clerk.
Lehman/Clay moved to approve the agenda as amended. Motion carried 5-0.
Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. Cncl. Clay
asked to remove S.B.4, Appointment of City Clerk and Cncl. Whiting asked to remove S.F.4,
Request of Proposal for Future Use of Downtown Fire Station Property.
Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent
Agenda. Motion camed 5-0.
Lehman/Whiting offered Resolution No. 7175, A Resolution Approving Plans and Specifications
and Ordering Advertisement for Bids for the 2012 Bituminous Overlay, Project No. 2012-1, and
moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting offered Resolution No. 7176, A Resolution Approving Plans and Specifications
and Ordering Advertisement for Bids for the 2012 Vierling Drive Bituminous Overlay, Project
No. 2012-2, and moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting offered Resolution No. 7177, A Resolution Approving Plans and Specifications
and Ordering Advertisement for Bids for the Main Street Utility Improvements, Project No.
2012-5, and moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting offered Resolution No. 7178, A Resolution Receiving a Report and Calling a
Hearing for the Valley View Road Improvements Project, Project No. 2012-7, and moved its
adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve Lighting System A, Alternate 2— Aluminum Pole and
Holophane Luminaire for the C.R. 69 Project. (Motion camed under the Consent Agenda)
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Shakopee City Council Page 2
Lehman/Whiting 1. moved to establish a Special Lighting District on C.R. 69, from l O Avenue
to Fuller Street and including the lights by the railroad bridges. 2. moved to approve to pay for a
new underground pad mount transformer for the new lighting system at an estimated cost of
$2,000.00 and from the Capital Improvement Fund. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to accept, with regret, the resignation of Judy Cox from the position of
City Clerk, effective March 31, 2012. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to accept, with regret, the resignation of Jennifer Boudreau from the
position of Police Records Technician, effective April 6, 2012. (Motion carried under the
Consent Agenda)
Le�rrian/Whiting moved to establish a starting wage of Grade 4, Step B of the 2012 Non-Union
Pay Plan for Carmela Nascene in her position as Engineering Secretary, effective February 27,
2012. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to authorize the appropriate staff to advertise for and bebin the selection
process for an Engineering Technician. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to declare the police department's snowmobile, snowmobile trailer and
other equipment as surplus. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to declare as surplus property the bicycles listed in the March 16, 2012
memo from Tammy Helgeson, Records Supervisor. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the bills in the amount of $571,064.99 and electronic
transfers in the amount of $851,847.01 for a total of $1,422,912.00. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the minutes of February 21, 2012. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the application and grant a temporary on-sale liquor license
to the Minnesota Farm Winery Association for April 14, 2012, at Canterbury Park, 1100
Canterbury Road. (Motion carried under the Consent Agenda)
Mayor Tabke asked if there was anyone in the audience that wished to speak about an item not
on the agenda. No one responded.
Clay/Whiting moved to open the public hearing on Submitting an Outdoor Recreation Grant
Application for the construction of a picnic/warming facility within Riverside Fields Park.
Motion carried 5-0.
Jamie Polley, Director of Parks, Recreation & Natural Resources, advised Council that on
February 21, 2012, the City Council offered Resolution No. 7170, A Resolution of the City of
Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program
Application for the construc�ion of a picnic/warmin; facility within Riverside Fields Park. As
part of the requirement of the grant application there needs to be a public hearing on the project
itself. This is an opportunity for anyone to speak on the project itself.
Ms. Polley answered questions from council members. She said that this is a 50/50 matching
grant and that the application is for $67,500 for the City's 50% share.
Official Proceedings of the March 20, 2012
Shakopee City Council Page 3
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public
hearing. No one responded.
Lehman/Whiting moved to close the public hearing. Motion carried 5-0.
Punt/Whiting moved to open the public hearing for Vacation of Easements in Dean Lakes Stl'
Addition. Motion carried 5-0.
Michael Leek, Community Development Director, advised Council that Bridgewater LLC (for
upcoming Tristar development) has submitted an application for vacation of a drainage an utility
easement on its property located south of Highway 169 and east of Bulrush Blvd. within the plat
of Dean Lakes S Addition. He said that a new easement will be granted with the platting of
Dean Lakes 8 Addition. Mr. Leek said the Planning Commission has reviewed the request and
has recommended approval of the vacation to the City Council.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public
hearing. No one responded.
Lehman/Clay moved to close the public hearing. Motion camed 5-0.
Clay/Punt offered Resolution No. 7179, A Resolution Approving the Vacation of a Drainage and
Utility Easement in Dean Lakes Fifth Addition, and moved its adoption. Motion carried 5-0.
Mayor Tabke asked to discuss items removed from the Consent Agenda.
CncL Clay said he removed S.B.4, Appointment of City Clerk, because of questions he had with
regard to what the auditors, KDV, listed in their report last year. Cncl. Clay said that KDV had
concerns regarding segregation of duties in their last report. Cncl. Clay asked if appointing Julie
Linnihan, Finance Director, as City Clerk will be a conflict with segregation of duties.
Ms. Linnihan advised that the City contacted KDV and discussed the issue with them. They did
not see this as being an issue.
Clay/Whiting offered Resolu�ion No. 7174, a Resolution Appointing a City Clerk, and moved its
adoption. Motion carried 4-1 with Cncl. Lehman opposed.
Clay/Whiting offered Ordinance No. 853, Fourth Series, an Ordinance Amending City Code
Section 2.06, Execution of Contracts and City Seal, and Repealing City Code Section 2.14,
Deputy City Clerk, and moved it adoption. Motion carried 4-1 with Cncl. Lehman opposing.
Cncl. Whiting asked for the removal of S.F.4, Request for Proposals (RFP) far Future Use of
Downtown Fire Station Property to allow Mike Haeg to speak regarding an update to the
progress of the concept of the fire station being turned into a multi-purpose arts center.
Mike Haeg, 305 Holmes St., said that the group he represents is in the process of filina for their
non-profit license. He stated that there is a space need in the community for small support and
cultural organizations that don't have a place to meet. He said that he had a chance to talk to
organizers of Beyond the Yellow Ribbon, a support organization for war veterans, and their need
for a place to meet. He also said that the Hispanic community has also expressed an interest in
needing a space to meet.
Official Proceedings of the March 20, 2012
Shakopee City Council PaQe 4
�
Denise Kadilik 6871 Hillcrest St., Prior Lake, a representative of Beyond the Yellow Ribbon,
gave Council and overview of what their organization does for veterans of war and the need for a
meeting place in Shakopee. She said that a small meeting room within the fire station would
serve their b oup well.
Kris Wilson, Assistant City Administrator, discussed the RFP process for the audience. She also
discussed staff's need to have completed RFP's turned in by May 25, 2012 so Council could
conduct an initial review of the proposals at their first meeting in June prior to starting in-depth
work on the 2013 budget.
Clay/Whiting moved to authorize the appropriate staff to issue a Request for Proposals for Future
Uses of the Downtown Fire Station Property, with a deadline for response set at July 30, 2012.
Discussion followed.
Cncl. Clay said that he proposed the date of July 30, 2012 to allow groups more time for the RFP
process. Cncl. Whiting had questions of the current building being on the fire department
budget. Ms. Wilson stated that the cost for utilities is very minimal since the building is now �
vacated and does not cause an issue with the current fire department budget.
Mayor Tabke asked for a vote on the motion. Motion carried 5-0.
Clay/Whiting moved to recess for Economic Development Authority Meeting. Motion carried
5-0.
Mayor Tabke reconvened the meeting at 7:50 p.m.
Ms. Wilson presented Council with the Request for Provisional Civil Service Appointment.
Ms. Wilson said with two recent resignations in the Police Department Records Division and the
hiring process that is underway, it will be June before the positions are filled. The first step in
the process, as contained in the Police Civil Service Rules, is for the Appointing Authority,
which is the City Council, to ask the Commission to grant authority for a provisional
appointment. Ms. Wilson said that the Department's recommendation that an individual
currently working as an intern within the records department be offered the provisional
appointment for a period not to exceed 90 days.
Lehman/Punt moved to direct staff to requisition the Police Civil Service Commission for the
authority to fill one of the vacant Records Technician positions by a provisional appointment.
Motion carried 5-0.
Judith Cox, City Clerk, presented Council with the Establishing Precinct Boundaries and
Designating Polling Places.
Ms. Cox said that on February 21, 2012 legislative districts were established and most of
Shakopee is located within Legislative District S�A and a small portion is located within
Legislative District S�B. Cities and townships must now re-establish their precincts including
those with no changes as well as any new precincts.
Official Proceedin�s of the March 20, 2012
Shakopee City Council Page 5 �
Ms. Cox discussed with Council the boundary considerations when establishing the precinct
boundaries. She said that Shakopee will go from 12 precincts to 14 precincts. The new precincts
are 12A and 12B and 13 minus one combined with Precinct 1 and 2; and no additional purchases
of equipment will be required. She also said that there are two new polling places because of the
changes. They are the Junior High School at l O and Lewis and Eagle Creek Elementary at
Eagle Creek Blvd. and Cty Rd. 21. Rd. 21.
Lehman/Clay offered Ordinance No. 852 Fourth Series, An Ordinance of the City of Shakopee,
Minnesota, Repealing City Code Chapter 2, Section 2.20, Precinct Boundaries and Adding a
New Section 2.22, Precinct Boundaries, and moved its adoption; and, offered Resolution No.
7180, A Resolution Designating Fourteen Polling Places far all Election Precincts in the City of
Shakopee, and moved its adoption. iVlotion carried S-0.
Mr. McNeill presented Council with Out of State Travel Policy.
Mr. McNeill said that for many years the City's Personnel Policy allowed for travel to out of
state conferences and seminars. Because of challenging budget discussions a few years ago, the
City Council replaced that with a practice which prohibited out of state travel for training by
employees, unless the training was substantially paid for by non-City funds.
Mr. McNeill said that he has two requests to allow for attendance at out of state trainings. He
would like Council to revisit the out of state travel policy for employees and return with
language which would reinstate the out of state travel policy and allow authorizing of the two
employees to register for the Wisconsin and Illinois conference.
Clay/Whitin� moved to direct the City Administrator to return with language to amend the
personnel policy regarding out of state travel, and give him interim authorization to permit the
two existing requests for the Assistant City Administrator to attend training in Madison,
Wisconsin, and for the Finance Director to attend a conference in Chicago, Illinois. Motion
carried 5-0.
Mr. McNeill presented Council with the Representative Appointments — Tribal
Intergovernmental Work Group.
Mr. McNeill said that on February 21, 2012 Council meeting Council authorized the execution of
a Memorandum of Understanding (MOU) between the four jurisdictions. As part of the
Inter�overnmental Working Group (IWG) they will research, discuss, and recommend actions.
The Council appointed Community Development Director Michael Leek, and Public Works
Director Bruce Loney as the Shakopee representatives. However, it has been determined that
make up of the IWG from other member jurisdictions will likely involve a mix of elected and
appointed officials. Two primary representatives and two alternates should be appointed.
Mr. McNeill said that Mayor Tabke has indicated his availability and interest to be a primary
representative. One other City Councilor could also volunteer; if not, as City Administrator Mr.
McNeill said he could serve as the other primary. Mr. McNeill also recommends that Mr. Leek
and Mr. Loney be appointed as alternates.
Punt/Whiting moved to appoint as primary representatives Mayor Tabke and City Administratar
Mark McNeill with three alternate representatives as Councilor Matt Lehman, Michael Leek and
Bruce Loney to the Inter�overnmental Working Group. Motion carried 5-0.
Official Proceedings of the March 20, 2012
Shakopee City Council Page 6
Mayor Tabke asked for Councilmember reports.
Cncl. Whiting attended the school board meeting and had nothing to report. Cncl. Clay attended
the Shakopee Public Utilities Commission meeting. Discussed was maintenance and repair work
to a few wells, a power outage, and the lights on the historic Holmes St. Bridge. Discussion still
needs to take place between SPUC and the City regarding cost participation in lighting the
bridge.
Cncl. Clay also discussed SPUC's partnership with O-Power which helps residents monitor their
electrical use and how to save money and power usabe.
CncL Lehman said he attended the Scott County Board meeting regarding the findings of the
investigation of County Administrator Gary Shelton.
Cncl. Punt attended the Scott Community Transit Review Board meeting. The discussion was
with regard to legislative updates about the Highway 101 river crossing. The Eagle Creek
Transit station is currently under construction with an anticipated opening in late spring or early
summer. The Marshall Road transit station site plan has been solidified.
Mayor Tabke said he attended the SCALE meeting and there was discussion regarding economic
development corridors throughout Scott County. He attended Palusto Mondo Church and had a
meeting with the congregation. He also attended a ribbon cutting ceremony for the new Radio
Shack that relocated. He also discussed the Municipal Legislative Commission that met with
Governor Dayton and discussed several issues such as racino and the Hwy 101 bridge. Mayor
Tabke also reminded the audience of the Diversity Summit on Thursday, March 22, 2012 at City
Hall.
Mayor Tabke asked if there were any other Council concerns or business. Jim Thomson, City
Attorney, clarified for Council the difference between Temporary Appointments and Provisional
Appointments in the Police Civil Service Commission rules and regulations which was brought
up earlier in the meeting.
Clay/Whiting moved to adjourn to Tuesday, March 27, 2012 at 6:30 p.m. at Shakopee Public
Utilities Building, 255 Sarazin Street. Motion carried 5-0.
The Council meeting ended at 8:41 p.m.
�/�� �� � � �
Judith S. Cox
�
��City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 27, 2012
Mayor Brad Tabke called the meeting to order at 6:31 p.m. at the Shakopee Public Utilities
building with Council members Steve Clay, Matt Lehman, Pamela Punt and Jay Whiting present.
Also present were Mark McNeill, City Administrator; and facilitators Jim Brimeyer and Irina
Fursman.
Clay/Whiting moved to approve the agenda. Motion carried 5-0.
City Administrator McNeill presented a memo from Assistant City Administrator Kris Wilson,
requesting that the Council take action regarding Human Resources Technician Jessica Nikunen.
Ms. Nikunen has submitted a resignation effective April 6, 2012. Staff requested an abilityto
proceed as soon as possible in filling the position.
Clay/Punt moved to accept with regret the resignation of Jessica Nikunen, Human Resources
Technician, approve the updated job description for the Human Resources Technician, and direct
staff to proceed with advertising for the position. Motion carried 5-0.
Facilitator Jim Brimeyer led a discussion on governance. He asked for reactions from those in
attendance as to the results of the March 13, 2012 workshop. He recommended that once a
month, or every other month, that a study session be held by Council to explore ideas which were
not yet ready for formal Council action.
He reviewed "ffaws of governance", of the Carver Governance Model. Council took a break at 7:52
p.m. It reconvened at 8:01 p.m. Staff joining Council for the remainder of the meeting: Kris
Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community
Development Director; Jamie Polley, Director of Parks, Recreation, and Natural Resources; Jeff
Tate, Police Chief; Bruce Loney, Public Works Director/City Engineer; Julie Linnihan, Finance
Director.
Facilitator Irina Fursman reviewed the priorities from the March 13 meeting. That showed high
priorities as being: budget and fiscal policy, infrastructure needs and funding, adequate staff,
economic development.
The workshop participants discussed needs for infrastructure — how is it fine, why is funding an
issue, and what vision is needed to deal with the project. Finally, what is the plan needed and who
is responsible for implementation of action steps over the next 12 to 18 months.
There was a discussion of Fire Department conso(idation.
Lehman/Clay moved to adjourn the meeting at 9:28 p.m. Motion carried 5-0.
` ,- J ,
Judith S. Cox, City C er
Mark McNeill, Recording Secretary