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Home My WebLink About10.F.2. Appointments to Boards and Commissions-Res. No. 7168 l� • { ��/�i - • CIN OF SHAKOPEE Memorandum _ TO: Mayor and City Council FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 29, 2012 � INTRODUCTION: Attached for Council consideration is Resolution No. 7172, which would make appointments to expiring terms on various boards and commissions. BACKGROUND: Various terms on boards and commissions expire February 29, 2012, or until their successors are appointed and qualified. On February 8th, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. ' On February 9 16 and 23rd an interview panel consisting of Mayor Tabke, Councilor Whiting and a representative from the boards and commissions interviewed a total of 29 applicants. After reviewing the qualifications, the interview committee is making the following recommendations: (Appointments to the EDAC will take place at the Economic Development Authority meeting) Planning Commission/BOAA—Joe Collins*, Kent Robbins Park and Recreation Advisory Board — Corky Mars*, John Danio Shakopee Public Utilities Commission — Bryan McGowan* Police Civil Service Commission — Stan VonBokern* Environmental Advisory Committee — Luke Williams*, Aaron Weyer, Mark Reimler Telecommunications Advisory Commission — Mark Hillegas*, Jay Lyle, Suresh Nair Historic Preservation Advisory Commission — Marty Berens, Sara Weyer, Patricia Coonen-Korte Transit Commission — Rob Litzenberger*, Ken Ludzack *Incumbent ,� Appointments to Boards and Commissions " February 29, 2012 ' Page 2 DETERMINING SUCCESSFUL CANDIDATES: OPTION 1: According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 7172. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) OPTION 2: In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 7172 incorporating the recommendations. (City Council has adopted the resolution under the consent business the past few years.) VISIONING RELATIONSHIP: Goal F: This is an annual routine appointment process. RECOMMENDED ACTION: OPTION 1: (if determining appointees by voting): a. Complete 1st ballot ' • b. Conduct additional ballots as needed. c. Insert the names of the top vote getters into Resolution No. 7172. d. Adopt Resolution No. 7172. OPTION 2: (if concurring with recommendations of the interview.panel): " Concur with the recommendations of the interview panel and offer Resolution No. 7172, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. i RESOLUTION NO. 7172 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Joe Collins and Kent Robbins are appointed to the Planning Commission/BOAA for four year terms expiring February 28, 2016. 2. Corky Mars and John Danio are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2015. 3. Bryan McGowan is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 2015. � 4. Stan VonBokern is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2015. 5. Luke Williams and Aaron Weyer are appointed to the Environmental Advisory Committee for three year terms expiring February 28, 2015. 6. Mark Reimler is appointed to the Environmental Advisory Committee to fill the unexpired term of Rachel Romansky, expiring February 28, 2013. 7. Marty Berens and Sara Weyer are appointed to the Historic Preservation Advisory Commission for three year terms expiring February 28, 2015. 8. Patricia Coonen-Korte is appointed to the Historic Preservation Advisory Commission to fill the unexpired term of Don Wagner, expiring February 28, 2014. 9. Rob Litzenberger and Ken Ludzack are appointed to the Transit Commission for three year terms expiring February 28, 2015. 10. Mark Hillegas and Jay Lyle are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28, 2015. 11. Suresh Nair is appointed to the Telecommunications Advisory Commission to fill a vacant term, expiring February 28, 2014. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of March, 2012. Mayor of the City of Shakopee ATTEST: Deputy City Clerk RESOLUTION N0. 7172 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. xx and xx are appointed to the Planning Commission/BOAA for four year terms expiring February 28, 2016. , 2. xx and xx are appointed to the Park and Recreation Advisory Board for three year terms . expiring February 28, 2015. 3. xx is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 2015. • � 4. xx is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2015. 5. xx and xx are appointed to the Environmental Advisory Committee for three year terms expiring February 28, 2015. 6. xx is appointed to the Environmental Advisory Committee to fill the unexpired term of Rachel Romansky, expiring February 28, 2013. 7. xx and xx are appointed to the Historic Preservation Advisory Commission for three year terms expiring February 28, 2015. 8. xx is appointed to the Historic Preservation Advisory Commission to fill the unexpired term of Don Wagner, expiring February 28, 2014. 9. xx and xx are appointed to the Transit Commission for three year terms expiring February 28, 2015. 10 xx and xx are appointed to the Telecommunications Advisorjr Commission for three year terms expiring February 28, 2015. � 11. xx is appointed to the Telecommunications Advisory Commission to fill an unexpired term, expiring February 28, 2014. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of March, 2012. ' Mayor of the City of Shakopee ATTEST: Deputy City Clerk RESOLUTION N0. 2206 A RESOLUTION SEITING FORTH CITY COUNCIL PROCIDURAL POLICY ON APPOINII�IQJ1'S TO CITY BOARDS AI�ID CONY�IISSIONS WE��EtEAS, in accordance�with the City Code, the ShakApee City Cotmcil has the authority and obligation to appoint persons to the various City Boards and c�missions; and WI-�REP,.S, the City Cotmcil desires to establish��a procedure for the appointment of persons to the various City boards and comnissions. NOW, �EFORE, BE IT RESOLVID, that the Shakopee City Council hereby establishes the following procedure to appoint persons to the various City boards and comnissions: l. When an appointment is required, the City Administrator shall notify the City Crnmcil as early as possible before the appointment is put on the City CoLmcil agenda. 2.� �e City Council shall make an appointment to a City board or cornnission only if the appointment appears on the printed agenda of that meeting or if the appoint- . ment was tabled from a previous meeting. � 3. 'Itie City Council shall follow Roberts Rules of Order, � New1y Revised, in making nominations for any appoint- � ment to be filled. Any Councilmember can n�ninate • an individual and the nomination must be secanded by another member. Each Couazcilmember who naminates a person for an appointment shauld either pass out a resimie of that person to the other Councilmembers or be able to recite some backgraund information about the nominee. ' A rrotion to close nominations can be made and seconded at any time after each Cotmcilmember present has been polled for a nominatian. Once naninations are closed, no further applications will be received and vote will be •made at the next Council meeting. 4. After nominations have been closed, if there is more than one person mm�inated for an appointment, the City Clerk shall distrit�te paper upan which each CoLmcilmember shall write his preference for the .appointment and sign their name. 5. The [�ayor shall open the paper ballots and armoLmce now the votes were;ecast:.�;...:_� . -_ a . �-:.:u�:--�.:.. : 6. If the person receiving the�most votes does not have a majority vote of the Councilmembers present, then < there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. - ) , �: . . Resolution No. 2206 Page 2 7. After a candidate has received a majority vote an a paper ballot, the Mayor shall armouce his or her � name and the fact "that he or she has a majority. vote. At that time, a motion is in order to appoint that persan to the position. This motion shall .be voted on and if the person receives a majority, he or she . is then appointed. 8. All ballots shall be turned over to the City Clerk and be properly filed. , 9. Upon majority vote of the Councilmembers present, the Coimcil may waive the procedural policy on appoint- ments to permit nominations, voting and appointment all to occur at the same Cotmcil meeting. ... BE IT �JRTI-IER RESOLVID that Resolutions 1562 and 1969 are hereby repealed ' in their entirety. Adopted in regular session flf the City CoLmcil of the City of Shakopee, Miruzesota, held this 3rd day of JarYUary, 1984. � � , , yor o t e City o a pee ATTEST: ity er Approved as to form this � day of Jarivary, 1984. � City Attorney PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON MARCH 6, 2012 Planning Commission/BOAA Telecommunications Advisory Commission (Vote for 2) (Vote for 3) Debbie Barber Mark Hillegas* Marty Berens Jay Lyle Joe Collins* Suresh Nair Suresh Nair Mark Reimler Historic Preservation Kent Robbins (Vote for 3) Kevin Wetherille Aaron Weyer Marty Berens Patricia Coonen-Korte Park and Recreation Advisory Board lennifer Mackenthun (Vote for 2) Sara Weyer John Danio Transit Commission John Janke (Vote for 2) lennifer Mackenthun Corky Mars* Rob Litzenberger* Aaron Weyer Ken Ludzack Shakopee Public Utilities Commission Economic Development Advisory (Vote for 1) Committee (Vote for 4) � Kent Archerd Jamie Coffel Debbie Barber Bryan McGowan* Mary Hernandez Julie Kopf* Police Civil Service Commission Ryan Love* (Vote for 1) Ken Ludzack Jay Lyle � Shawn Anderson Jennifer Mackenthun Doug Forsman , Suresh Nair Jennifer Mackenthun Mark Reimler Stan VonBokern* Kent Robbins Lucia Schmitz Environmental Advisory Committee Kevin Wetherille (Vote for 3) Aaron Weyer Mark Reimler *Incumbent Aaron Weyer . Luke Williams* Councilmember �