HomeMy WebLinkAbout4.F.2. Approval of Minutes: January 17, 2012 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 17, 2012
Mayor Tabke called the meeting to order at 7:00 p.m. with Council members, Pamela Punt, Matt
Lehman, Steve Clay, and Jay Whiting present. Also present Mark McNeill, City Administrator;
Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director;
Bruce Loney, Public Works Director/City Engineer; Jeff Tate, Police Chief; Jim Thomson, City
Attorney and Judith S. Cox, City Clerk.
The Pledge of Allegiance was recited.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNei11 said there
were no changes to the agenda. Mayor Tabke asked to move to the beginning of the agenda
10.F.1, Resolution of Support for Minnesota Vikings Stadium — Res. No. 7161
Clay/Punt moved to approve the agenda. Motion carried 5-0.
Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. There were no
' additions or deletions.
Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda.
Motion carried 5-0.
Lehman/Whiting moved to authorize the hiring of Philip Sendelbach as a probationary ,
Community Service Officer at Step E of Grade Leve12 of the City's 2012 Non-Union Pay Plan,
subject to the satisfactory completion of pre-employment medical and psychological examination.
(Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the job description for the position of Engineering Secretary
as described in the January 12, 2012 memo from Kris Wilson; and authorize the appropriate staff
to post the opening for internal applicants. (Motion carried under the Consent Agenda) (CC
Document No. 503)
Lehmai�/Whiting offered Resolution No. 7162, a Resolution Amending the 2012 Pay Plan for
Part-Time, Temporary and Seasonal Employees of the City of Shakopee, and moved its adoption.
(Motion carried under the Consent Agenda)
Lehman/Whiting moved to authorize the appropriate city officials to sign a two-year agreement
with Shakopee Hockey Association for Arena Advertising. (Motion carried under the Consent
Agenda)
Lehman/Whiting moved accept, with regrets, the resignation of Heidi Benedict from the
Environmental Advisory Committee, thank her for the contributions she has made for the residents
of Shakopee and authorize staff to advertise to fill the vacant position. (Motion carried under the
Consent Agenda)
Lehman/Whiting offered Resolution No. 7159, a Resolution Setting the Public Hearing Date to
Consider the Vacation of Easement, and moved its adoption. (South of 4 Avenue and west of
Canterbury Road) (Motion carried under the Consent Agenda)
Official Proceedings of the January 17, 2012
. Shakopee City Council Page 2
Lehman/Whiting moved to directive the appropriate City officials to execute the First Amendment
to Developer's Agreement for Opus MVW. (Motion carried under the Consent Agenda)
Lehman/Whiting offered Resolution No. 7160, A Resolution Authorizing the Adoption of the
Shenandoah Business Park and Minnesota Valley West Alternative Urban Area Wide (AUAR)
Update, and moved its adoption. (Motion carried under the Consent Agenda)
Lehmai�/Whiting 1, moved to authorize the appropriate City officials to execute the Construction
Cooperative Agreement for County Road 69 Project No. C.P. 69-02 between the City of Shakopee
and Scott County. 2. Moved to authorize the appropriate City off cials to execute the
Reimbursement Agreement between the City of Shakopee and Shakopee Public Utilities
Commission for the utility work as part of County Project No. C.P. b9-02. (Motion carried under
the Consent Agenda)
Lehman/Whiting moved to direct staff to purchase one new Felling FT-40-2 Deck Over Trailer
from Lano Equipment Inc. for the price of $17,192.98. The funds to be expended from the
Surface Water Fund. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to authorize the purchase of four police Interceptors from Nelson Auto `
Center in the amount of $103,620.86 in accordance with the State of Minnesota contract #37669.
The funds to be expended from the Capital Equipment Internal Service Fund. (Motion carried
under the Consent Agenda)
Lehman/Whiting moved to direct staff to purchase one new 2012 Ford Fusion Sedan from
Midway Ford for the purchase price of $17,320.55, in accordance with State Minnesota Contract
#35458, with the funding to be expended from the Capital Equipment Fund Internal Service Fund.
(Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the bills in the amount o�$587,926.09 and electronic transfers
in the amount of $504,770.61 for a total of $1,092,696.70. (Motion carried under the Consent
Agenda)
Lehman/Whiting moved to approve the minutes of January 3, 2012. (Motion carried under the _,
Consent Agenda)
Lehma.n/Whiting moved to approve the application and grant a temporary on-sale liquor license to
the Shakopee Senior Graduation Party, Inc. for February 9, 2012, at Canterbury Park, 1100
Canterbury Road. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the application and grant a temporary on-sale liquor license to
the Church of St. Mark, 350 South Atwood Street, for February 1 l, 2012. (Motion carried under
the Consent Agenda)
Lehma.n/Whiting moved to approve the xenewal of the workers compensation policy with the
League of Minnesota Cities Insurance Tzust for 2012, for a total deposit premium of $277,069.
(Motion carried under the Consent Agenda)
Official Proceedings of the January 17, 2012
Shakopee City Council Page 3
Lehman/Whiting moved to authorize the hiring of Lake Country Doors for the replacement of 17
overhead doors at a cost not to exceed $63,500, and to authorize the purchase of materials and
supplies for the replacement of 12 service doors, for the building at 500 Gorman Street, at a cost
not to exceed $10,000, for a total Building Fund expenditure not to exceed $73,500. (Motion
carried under the Consent Agenda)
Mayor Tabke presented Council with the Resolution of Support for the Minnesota Vikings
Stadium.
He introduced Angie Whitcomb of the Shakopee Chamber of Commerce and Cory Merrifield of
SavetheVikes.org who would be presenting the Vikings stadiumpresentation. '
Mayor Tabke said that he, Cory Merrifield, Representative Mike Beard, Senator Claire Robling,
and Angie Whitcome presented Governor Dayton a plan to bring the "People's Stadium" to
Shakopee on the former ADC�site. Mayor Tabke said that Ms. Wliitcomb and Mr. Merrifield
would present to the audience the information that was presented to Governor Dayton.
Ms. Whitcomb presented information about the ADC site and what it has to offer to house a
stadium. She also discussed the site benefits and transporta.tion benefits. Mr. Merrifield presented
cost information regarding the stadium as well as a finance plan which includes dollars from the
Vikings, user based fan fees and Racino to help pay for the stadium. Mr. Merrifield also said that
they were on a very strict deadline to put the information together to present to the Governor
before the January 12, 2012 deadline. The goal was to pull the plan together and then circle back
with the City Council and the members of Shakopee and then continue to due diligence assuming
that the Vikings were interested in the proposal.
After the presentation each of the Council members had an opportunity to ask questions. Cncl.
Lehman and Cncl. Clay asked several questions regarding transportation needs and funding
sources to support the stadium concept in Shakopee.. Cncl. Punt and Cncl. Whiting stated that they
were in favor of the plan and supported the idea. Mayor Tabke explained to Council that the
proposal is at a conceptual stage. The resolution is offering another alternative to house a stadium.
Mayor Tabke asked if there was anyone in the audience that wanted to comment.
Bruce Smith, 1545 Dominion Ave., stated that he opposes the stadium concept because of
potential of increased crime. He also said that if the stadium is built in Shakopee he and his
family will move.
Jeff Wieness, 1801 Wyndam Dr., stated that he supports the stadium concepts because he believes
it would benefit the economic development of Shakopee.
Whiting/Punt offered Resolution No. 7161, A Resolution Of Support Of A Stadium To Be
Constructed In Shakopee, Minnesota, and moved its adoption. Discussion followed.
Cncl. Clay asked City Attorney, Jim Thomson, if the motion passed what obligations does this
hold for Shakopee. Mr. Thomson said the resolution is a statement of a concept and doesn't bind
the City other than what the resolution states.
Official Proceedings of the January 17, 2012
Shakopee City Council Page 4
Cncl. Lehman asked Mr. Thomson if the concept plan bind the City in any way since it hasn't
been determined if the plan was a city concept plan or a citizen concept plan. Mr. Thomson said it
does not hold the City responsible for anything except what the Resolution states.
Motion carried 3-2 with Cncl. Lehman and Cncl. Clay opposing.
Lehman/Clay moved for a 10 minute recess. Motion carried 5-0.
Mayor Tabke reconvened the meeting at 8:09.
Mayor Tablke asked if there was anyone present who wished to speak on an item not on the
agenda. There was no response.
Clay/Whiting rnoved to recess for an Economic Development Authority Meeting. Motion carried
5-0.
Mayor Tabke reconvened the meeting at 8:17 p.m.
Kris Wilson, Assistant City Administrator, presented Council with the Authorization to hire
Springsted for Compensation Study.
Ms. Wilson said that during the 2012 budget process the Council was presented with information
regarding the need to complete a compensation study for the City in order to allow for greater
flexibility in the organizational structure of the City and to maintain compliance with the State's
Pay Equity Act.
The City last completed a compensation study approximately 10 years ago. Ms. Wilson cited
several reasons why a new study was needed at this time. The total quoted price received for the
project is $12,905 and City has sufficient funding for the project.
Lehman/Punt moved to authorize the luring of Springsted, Inc. to conduct a compensation study as
outlined in their August 9, 2011 proposal, at a total cost not to exceed $13,000. Motion carried 5-
0.
Michael Leek, Community Development Director, presented Council with the Continued
Discussion of Shakopee Mdewakanton Sioux Community (SMSC) Applications to have land in
Shakopee placed in Trust.
Mr. Leek said at the January 3, 2012 Council meeting, a briefing was provided to Council on the
current applications to place land located in Shakopee into trust for the SMSC. The Council
members generated a number of questions and comments that it directed city staff to try to get
answers to and report on.
Mr. Leek discussed the meeting that was held between City staff, SMSC representatives and BIA
officials on January 10, 2012. Mr. Leek discussed the responses to all of the questions and
concerns discussed at the meeting. He also noted that the BIA officials stated that the "good faith
meeting" required by the BIA/City of Shakopee consent decree had been met. The BIA officials
also reiterated that the deadline for Shakopee's comments will be January 31, 2012 despite City
staff noting its request for a further extension. Discussion followed.
Official Proceedings of the January 17, 2012
Shakopee City Council Page 5
Lehman/Punt moved to direct City staff to comment on the applications of the Shakopee
Mdewakanton Sioux Community to have land in Shakopee placed in trust and oppose the current
applications and the affects it would have on the City of Shakopee if the land is put into trust:
Citing the loss of tax revenue, conflicting land uses and that there is no apparent need based on
projected land uses. They also agreed to withhold comments regarding the "Carcieri" decision
and reserve the ability to pursue "Carcieri" for future trust applications. Motion carried 5-0.
Bruce Loney, Public Works Director/ City Engineer, presented Council with the Consideration
Applying for State and Federal Funds for Route of Regional Significance Project, Vierling Drive
from CR 69 to Taylor Street and for a Mini-Roundabout for CR 79 and Vierling Drive
Intersection.
Mr. Loney said the Minnesota Department of Transportation (Mn/DOT) approved dollars for
Looal Road Improvements Program (LRIP). Staff has reviewed the City for potential projects and
lielieves Vierling Drive, from CR. 69 to Taylor St. would be a candidate. Based on what staff
learned from Mn/DOT regarding.needed right-of-way to connect the road to CR 69 and the future
construction of the 169/69 interchange, it was decided that it would be best to wait for future
funding opportunities coming in 2013 or 2014.
Mr. Loney recommended not authorizing the extension agreement with WSB & Associates, Inc.
for services to prepare the Route of Regional Significance Grant application for the extension of
Vierling Dr. to CR 69 from Taylor St. Council agreed with Mr. Loney to not proceed.
Regarding the Mini-Roundabout Project Solicitation, Mr. Loney stated that Mn/DOT is looking
for two locations for approximately $100,000 per location. Funding would cover 90% of eligible
project costs and 10% local match is required. The City and County suggest that the proposed
project site recommended is the CR 79 and Vierling Dr. intersection. Mr. Loney presented
Council with the concept drawing of a mini-roundabout that was prepared by Scott County. He
said a mini-roundabout is a lower cost than a standard roundabout. The cost is approximately
$200,000 and the City would be responsible for $50,000 of the cost. The county would do the
project which would be done this year.
PundClay moved to direct stafF to write a letter of support to Scott County supporting an
application for a Mirii-Roundabout Project Solicitation for the intersection of Vierling Drive and
CR 79. Motion carried 5-0.
Clay/Whiting moved to remove from the table, Goals and Objectives Workshop. Motion carried
5-0.
Mark McNeill, City Administrator, stated that at the previous meeting there were only four
council members present, no consensus could be reached because it was split 2 to 2 on whether.the
Goals and Objectives meeting should be facilitated with an outside third party or done in-house
with staff.
Because Ms. Punt was absent from the previous meeting she stated th�at she would concur with
Cncl. Whiting and Mayor Tabke to hire a consultant to facilitate the Goals and Objeetives
meeting.
Official Proceedings of'the January 17, 2012
Shakopee City Council Page 6
Mr. McNeill said that there was a majority that would like more information on a facilitator. He
said he would follow up and come up with some dates that might be available and come back at
the next meeting with options.
1Vlayor Tabke asked for Councilor reports. Cncl. Whiting attending the school board meeting. He
said four new board members were sworn in to office. There was also discussion regarding a new
area learning center. The board also approved posting a job opening for an assistant
superintendent: He also said that Libby Bergen, a long time principal, will be retiring in June.
Cncl. Clay attended the Shakopee"Public Utilities Commission meeting. Because of the lack of
snow, SPUC has taken the opportunity to repair well pump motors. The fire department and
SPUC will get together for some aerial service testing. The Shakopee substation located near
Rahr is in need of repair due to age. Cncl. Lehman attended the Department of Justice meeting
regarding the fence proposal around the Shakopee Women's Prison. Cncl. Punt didn't have
anything to report. Mayor Tabke attended the SCALE meeting in which SCALE adopted a
legislative slate. Mayor Tabke also attended the meeting regarding the fence proposal around the
women's correctional facility.
Mayor Tabke asked if anyone had anything else they wanted to discuss. Cncl. Lehman asked if
Council thought that they should direct staff to prepare a resolution of support for Racino. It was
decided to wait until the discussion is formally introduced on the floor of the senate and bring the
resolution to the table on February 8, 2012.
Lehman/Punt moved to recess for an executive session to discuss labor negotiations at 10:01 p.m.
Motion carried 5-0.
Mayor Tabke reconvened the meeting at 10:13 p.m. No action was taken during the executive
session.
Ms. Wilson reported that employees of the Public Works Union have approved a labor agreement
for 2012 and 2013. She noted that there are 20 city employees in the union and that this is one of
three unions. The agreement is for two years and provides for a 2% increase on January l of
each year and a full-day holiday on Christmas Eve rather than the current half-day holiday. It also
includes additional compensation for employees with two new forms of licensure certification.
Lehman/Whiting moved to approve the 2012-2013 contract with the Teamsters Local 320,
, representing employees of the Public Works Department, and authorized the appropriate city
officials to sign the contract. Motion carried 5-0.
Punt/Whiting moved to adjourn. Motion carried 5-0.
The Council meeting ended at 10:16 p.m.
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� �J 'dith S. Cox
ty Clerk
Kirn Weckman
Recording Secretary