HomeMy WebLinkAbout5.F.3. Designation of Official Newspaper i
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� CITY OF SHAKOPEE �
Memorandum
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TO: Ma or and Cit Council ' '
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Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
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SUBJEC . Designation o Official Newspaper
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DATE: December 29, 2011 �
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' INTRODUCTION: I
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� City Council is asked to designate the official newspaper for 2012.
BACKGROUND:
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The City is required by law to publish certain matters in its official newspaper, during the course i
of the year. We publish the Council minutes (motions primarily), ordinances, resolutions when '
�', required by law, notices of public hearings on planning matters and public improvement projects, i
and advertisements for bids. It is appropriate that this designation be made at this time. I
To be qualified as a medium of official and legal publication, a newspaper must meet certain �
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qualifications set forth by State law. To name a few, it must be printed in the English language in �
newspaper format; be distributed at least five days each week, if a daily, or twice a month if not a �
daily; be circulated in the political subdivision which it purports to serve, and either have at least '�
400 copies regularly delivered to paying subscribers, or 400 copies regularly distributed without �
� charge to local residents; have its known office of issue established either in the county in which �
it lies in whole or in part, the political subdivision which the newspaper purports to serve, or in an ',
adjoining county; file a copy of each issue immediately with the State Historical Society. �
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As long as I can remember, the Shakopee Valley News has been the City's official newspaper. �
� The City has received the attached letter from Laurie Hartmann asking that the City consider ,
� appointing the Shakopee Valley News as its official newspaper. ,
The 2012 charge for legal notices will be $12.00 per column inch. Previous years charges for �
legal notices were:
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2011- 12.00 column inch for 1 msertion �
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2010 -$12.00/column inch for 1 insertion i
2009 -$12.00/column inch for 1 insertion �
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� The city will continue to submit legal notices via e-mail, as it has done since 1999, resulting in a
I reduced rate of $6.99 per-inch rate. This reflects no increase in the rate charged since 2010.
� The City has budgeted $10,800 for 2012 for legal publications for the City Cierk Division and the
Community Development Department. i
The City has had a very good working relationship with the Shakopee Valley News. They have �
been very accommodating in publishing notices that were sent to them after their deadline and 'I
have published them whenever possible. They have published items at no charge in their "Brief"
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section as well as press releases. They have also written articles on matters when requested to �
get the word out. �
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� RELATIONSHIP TO VISIONING:
This is a housekeeping item.
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� RECOMMENDED ACTION: '
Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee
for the year 2012. '
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' SVN-OfficialNewspaper
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SHAKOPEE
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' December 15, 2011
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I Ms. Judy Cox, City Clerk
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Ms. Cox,
Piease consider our re uest for a ointment of the Shak
q pp o ee Valle News as the official news a-
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per for the City of Shakopee in 2012.
We recognize that financial challenges are being faced by most government bodies, and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local resi-
dents who wish to stay informed about the decisions being made b our elected bod . Conse-
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, quently, a per-inch rate of $6.99, which reflects no increase over the current rate charged, is
submitted for the coming year.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
I � text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling will
be billed at the rate of $12 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
Notices submitted by the City of Shakopee will continue to be posted on our newspaper website,
www.shakopeenews.com, free of charge.
I Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank ou for the o ortuni to be of servic
y pp ty e to you in the ast. We ho e that relationshi can be
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continued in the comin ear.
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Respectfully,
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Laurie P,. Hartmann
Pubfisher
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327 Marschall Road, Post Office Box 8, Shakopee, Minnesota 55379 ■(952) 445-3333 I �
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