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Home My WebLink About5.F.2. Approval of Minutes: December 20, 2011 . _ _ I i �� c: �y_ �� oc�.��cs a� �_�� cT � Z� �:o �.��c�� I � �83. REGULAR SESSIO2�'� SHAI�OPE�, Iv��N1��SOT'A ��,C�1t��Er. ?C�, 2�� 1 � Mayor Schmitt called the meeting to order af 7:06 p.m, with Council members, Matt Lehman, Steve Clay, Pat Heitzman, and Pamela Punt present, as well as Mayor Elect Brad Tabke and I Councilor Elect Jay Whiting. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; 3im Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Enaineer; Julie Linnihan, Finance Director; Jeff Tate, Police Chief; and Rick Coleman, Fire Chief. The Pledae of Alleaiance was recited. Mayor Schmitt asked if there were any additions or deletions to the a¢enda. Mr. McNeill said there were no chanaes to the aUenda. � Clay/Punt moved to approve the aaenda. Motion camed �-0. , In the Mayor's report Ntayor Sc'nmitt said he attended the SCALE executive and re�ular meetings. The primary items discussed at both meetin�s related to transportation and transit. VVe've a�reed to pursue the purchase of two busses. We've also authorized Scott County to proceed with the hirinj of an architect for the new transit site at Marschall Road and 17�` � i Avenue. Mayor Schmitt also attended the Transportation Economic Development meetin�. He said they are tryin� to arranae a meetinD with MN-Department of Transportation to discuss the � I Hi�hway 101 crossinc before the items are discussed with the Governor. Ntavor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were � , no additions or deletions to the Consent AQenda. Clay/Heitzman moved to approve the Consent Agenda. Mr. McNeill read fne Consent Agenda. Motion carried �-0. � Clay/Heitzman moved to authorize the appropriate City officials to execute Amendment No. 1 to Construction Coonerative A�reement on County Project No. CP-10�-07 (C.R. 101). (Notion carried under the Consent Aaenda) � Clay/Heitzman moved that the existin� overhead power Iines on CSAH 69, irom tne Shakopee I � Substation to Scott Street, be relocated and shall be placed underground; and, that the existin� overhead power iine crossin�s on CSAH 69 at west of Shakopee Substation, north of railraad bridae and 3 Avenue remain overhead. (Motion carried under the Consent AQenda) Clay/Heitzman moved to authorize staff to utiiiz� the re-purchase a�reement with Ziegler, Inc. on unit #,166 a 2011 Cat 2S7C Track Skid-steer Loader tor the price of �9,83?.�0 to be �apended form the Surface �� ater Fund. (Nlotion carried under the Consent Agenda) Clay/Heitzman moved to authorize staff to utilize the re-purchase agreement with Lano � ' Equipment, Inc. on unit #147 a 2011 S-1 S� Bobcat for the price of �3.98�.37 to be expended from the Internal Service Equipment Fund. (Notion carried under the Consent Aaenda) � Clay/Heitzman offered Resolution No. 71�?, A Resolution Accepting Work on the 2010 I Bituminous Overlay, Project No. 2010-?, and moved its adoption. (Motion camed under the � Consent AQenda) i I I n . � � Q�ficlal Froceeain�s oi t�;e Dece:��i�e� ?�. ?U11 ' Shakopee City Council p aQe � I -- Clay/�-Ieitzman moved to authorize the urchase of one Ford F-1 S p 0 C`rew Cab 4x4 fr�m Midway Ford Commercial for the amount of $30,020.88 in accordance with State of Minne ota , s Contract # 37667. The funds to be ex ended from the Ca ital E ui m ent Internal Service Fund. � P Motion P q P � camed under the Consent Abenda) Clay/Heitzman offered Resolution No. 7149, a Resolution of the City of Shakopee, Minnesota, Acce tintr a Dona ' n tio of a Utilit Vehicle from the Toro Com an � a P b Y nd moved its ado i p } , pt on. , (Motion carried under the Consent Agenda) Clay/Heitzman moved to accept, with regrets, the resignation of Brad Tabke from the Parks and I Recreation Board thank him for th c � , e ontributions he has made for the residents of Shakopee and authorizecl the staff to advertise to fill the vacant position during the annual City wide � .. � advertisements for expinng terms on boards and commissions. (Motion carried under the I ' Consent A�enda) Clay/Heitzman offered Resolution No. 7150, a Resolution of the City of Shakopee, Minnesota, ', Accepting $1,000.00 from Wal-Mart, to fund the "Shop with a Cop" Event, and moved its adoption. (Motion carried under the Consent Agenda) Cla /Heitzman moved to authorize the urchase of c Y a S ott brand air com ressor from Munici � P p al , P Emer�ency Services, Inc. at the total cost not to exceed $40,000. (Motion carried under the Consent AQenda � � b � � Clay/Heitzman moved to authorize the promotion of Joseph Theis �o the position of police I officer at Step 1 of the current labor contract and subject to a one-year probationary period. (Motion carried under the Consent A�enda) � Clay/Hertzman moved to appoint the named individuals to the indicated officer positions withm I the Shakopee Fire Department, effective January l, 2012; Assistant Chief of Operations, David Judd; Deputy Chief ot� Trainina, Ryan Yttreness; Deputy Chief of Entrineerinb, Jacob Theisen; '' ' Captain — Station l, Tom Pitschneider; Captain — Station 2, Eric Bender; Lieutenant — Station 2, �� Trevor Geis; Lieutenant — Station ?, Tom Breeggemann; Lieutenant — Station 1, David Giddin�s; � Lieutenant — Station 1, Shawn Remme. (Motion camed under the Consent Agenda) Clay/Heitzman offered Resolution No. 7153, a Resolution of Appreciation for Eileen M. Klimek, and v ' i mo ed its adoption. (Motion camed under the Consent A�enda) Clay/Heitzman moved to approve the bills in the amount of $960,10??4 and electronic transfers I in the amount of $368,�82.34 for a total of �1.328,684.�8. (Motion carried under the Consent Agenda) ; � Clay/Heitzman moved to approve the minutes of November 22, 2011 and December 6, 2011. i � (Motion carried under the Consent A�enda) '�� ' Clay/Heitzman moved to approve l. The application and � ant a Pawnshop License to DRM j LLC of Shakopee, dba Excel Pawn, 4�0 West First Avenue. 2. Approve the application and grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer's license to Mark Pearson, DRM LLC of Shakopee, dba Excel Pawn, 4�0 West l Avenue. 3. Approve the application and i � grant a Pawnshop License to PawnXchanQe LLC, 1133 Canterbury Road. 4. Approve the '� application and grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer's license to I � I Ofncial Pro�ee�:inTTs c�f t�� cem"�e� ��. ?O1 � � � � Shako�e� Cir�� Council �� I Mark Smith, PawnXchange LLC, 1133 Canterbury Road, (Motion carried under the Consent � Agenda) Clay/Heitzman moved to approve the applications and b ant a Taxicab License to Timothy R. Dressen Jr. dba TNT Taxi, 1529 West 6�' Avenue, Shakopee, for 3 vehicles� Rand Busch dba � Y I Southwest Metro Trans ortation 29�3 Terrace Cir le , c SW Priar Lake for � v � P ehicles and � � , i Bradford Transportation, Ine. dba Shakopee Taxi, 102 Woodland Circle, Jordan, for 2 vehicles, � contingent upon meeting all licensinb requirements in a timely manner. (Motion carried under I �' the Consent Agenda) i Clay/Heitzman offered Ordinance No. 8�1, Fourth Series, An Ordinance of the City of � ii Shakopee, Minnesota Amending City Code Section 6.22, Taxicabs and Drivers, and moved its ' adoptzon. (Mohon camed under the Consent A�enda) j � Clay/Heitzman offered Resolution No. 7144, A Resolution of the City of Shakopee, Minnesota, � Accepting Donations to the City for Calendar Year 2012, and moved its adoption. (Motion carried under the Consent A�enda) '� � Clay/Heitzman offered Resolution No. 7154, a Resolution Adoptinb an Amended Shakopee � � Public Access Folicy Handbook, and moved its adoption. (Motion carried under the Consent � Agenda) � Clay/Heitzman moved to approve and declare the list of Public Access checkout e ui ment as �'� q P surplus property and authorize staff to dispose of it by offering it first to the other City '� departments, then to the school district and finally for sale to the �eneral public via eBa . I Y � List of equipment i � (3) Camera Kits -- Includina Mini-DV camcorder, batteries, and charging cable i (1) Light Kit '� � � (4) Large Tripods � � (2) Small Tripods �I (1) Monopod ; (3) Headsets � �� (2) Shot�un microphones �� (2) Handheld microphones �� Various amounts and types of cables � i Portable Studio �'� (1) Audio/V ideo switcher system I i (3) Pan, tilt, zoom cameras � (3) Small tripods I , (1) DVD record deck (1) Flat panel monitor , (1) Play-by-play announcer system -- includirzg microphones, headsets and amps (1) �� aa Ru case � Various amoun�s and sizes of ba�s and cases � Various amounts and types of cables (Motion carried under the Consent Agenda) ' ' I I � I � � Qificial r cPP ' � � = + � A„o o,. � � P o ,,.,a�n�s ot .he �,,...,��.�.,� �;?, ?Oi 1 Sl�alsopee Cit�� Couneil �� I Clay/Heitzman moved to authori�e the carry�ver �f ,�'n17,000 from the 2�1 1 Telec�mmunicati�ns Division operating budget to the 2012 Telecommunications Division operating budget. (Motion carried under the Consent Agenda) Clay/Heitzman offered Resolution No. 7151, A Resolution Cancelling Debt Service Levy, for 2011/12, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Heitzman moved to authorize the appropriate officials to enter into a contract for fire alarm and sprinkler testing service with Simplex Grinnell at a cost not to exceed $12,844 per year. � Motion ca o ( med under the Consent A� enda) �� Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the aaenda. ., Fatima Franzen 1830 Swit , ch ass Lane. addressed Council thank� Q �' , in Ma or Jo b y hn Schmitt and I� Councilor Pat Heitzma n for their years of service. Clay/Lehman moved to open the public hearing on the Vacation of Public Right-of-Way of a Portion of Clay Street North of County Road 69. Motion carried 5-0. Michael Leek, Community Development Director, stated that on November 1, 201 l, City ' Council adopted a resolution setting 17ecember 20, 2011 as the public hearing date for the � vacation request. Two week publishing public notice is required prior to conducting the public � hearin�. The notice was published in the Shakopee Valley News for 12 days rather than the required 14 days. Mr. Leek asked that Council continue the public hearing to the January 3, I 20I2 mee�ina to allow for the 14 day notice to be published. Mr. Leek identified the portion of the street to be vacated as part of the upcominb road improvement for County Road 69. i Lehman/Heitzman moved to continue the public hearin, on the proposed vacation of a part of C1ay Street north of County Road 69, to the January 3, 2012 meetin�. Motion carried 5-0. � Mayor Schmitt asked for Council Iiaison reports. Cncl's. Punt, Clay and Lehman had nothin� to report. Cncl. Heitzman said he attended a reception for the out�oin� school board inembers. Heitzman/Clay moved to recess for the Economic Development Authority Meetin�. Motion carried. 5-0. Mayor Schmitt reconvened the meetin� at 7:30 p.m. � � Bruce Loney, Public Works Director/En�ineer, presented Council with the Discussion of Street � Funding. I Mr. Loney said that in 2010 Council decided to chanQe the Assessment Policy for street overlay � projects and not assess any cost of overlay projects. That same year Council adopted a I resolution amending the Special Assessment Policy to not assess bituminous overlay projects. j In October 2011, Council discussed the Capital Improvement Plan (CIP) and future tax levy. There was discussion regardina street overlay projects and the fact that the could not be bonded I I Y under MSA 429 unless at least 20°io of the project can be assessed. Staffproposed using existinb fund balance in the Capital Improvement Fund (CIF) with an increasing tax levy for funding � overlays. � I � — — — - -- - � I� _ _ _ � I OL ic:al Froce�dir�; oi the ��;,�ei��i 'G:1 � Shakoj-�ee C`;ty C`n��nc�l �� j I Mr. Loney said that the Finance Director, Julie Linnihan, received a memo from Springstead on i various options available to the City concerning future funding of street projects. Ms. Linnihan discussed those options with Council. Of the options presented, Ms. Linnihan said that staff � would recommend the following policies: I l. Incorporate street overlays as part of street reconstruction bonds utilizing one inch � removals of payment. This policy would give the City financial flexibility in funding � street projects. This would also require the Council to consider the addition of debt � service levies to the annual property tax certification, which will result in an increased J property tax levy. I 2. Incorporate a si�nificant portion of aeneral fund balance transfer each year. The fund balance is increased in years where the budQet is areater than actual expendi�ures. These I avallable funds could be transferred to the CIF for street improvement projects. I i 3. Utilize the CIF to the e�tent possible before bonding due to the cost of bondin�. The i annual debt service levy also to be considered before debt issuance. ✓ j After discussion, Council agreed to look at the MSA 47�.58 Street Reconstruction bonding scenario and staff will keep monitoring the need to bond or not to bond as staff moves forward with projects. I Mr. Loney presented Council with the Discussion of Sewer Availability Charges (SAC} Credit Polic��. � I Mr. Loney said that in 2008 the City of Shakopee received 1,494 SAC credit units irom the Metropolitan Council Environmental Services (MCES) due to Rahr Malting comin� off the � regional sewer system. Currently a SAC is set at $??30 per unit for 2011 and �2,36� for 2012. I Ms. Linnihan provided a memo in re�ards to SAC Credit Policy information. She stated that a minimum of 894 units is recommended, valued at approximately $2,000,000, which should be reserved for future sewer needs. An estimated current amount of total SAC Credits applicable to the City of Shakopee is valued at approximately ��.3 million. i In development of a SAC Credit Policy, staff�believes a determination of how many SAC eredits � should be used for the future repair/replacement costs to the facilities aiven to the City by � MCES. Remainin� SAC credits could be available for use in economic or financial reserves, as determined in a SAC Credit Policy. The City has a remaininc balance of �99 SAC credits that I will be applied a�ainst the payments that are typieally paid to the MCES, as permits are issned. � i The remaininD SAC credits could be used as an economic development tool. The fee waiver I would need to meet the criteria of the CitS�'s business subsidy policy. Another use of SAC I credits would be in a sewer project in which the City wants to provide incentives to bring sanitary sewer to an area and/or avoid assessment appeals. � After discussion, Council agreed that staff should formulate a policy of the use of SAC credits and take the draft policy to the Economic Development Advisory Committee (EDAC) for their input and comments. Upon development of a policy and review by the EDAC, the City policy on SAC credits will be brought back to a future Conncil meeting, along with resolution for � Council review and approval. I I � I i � :iciai Proceeaii��s a� tne ;��c�m�e� �u, ''011 � �halcapee City Council � ��s� 6 Punt/Heitzman moved to recess for executive session to discuss labor ne otiations. Motion g carried �-0. � Mayor Schmitt reconvened the meeting at 9:00 p.m. and stated that the council met in executive I session to discuss union negotiations and that they took no action. � Kris Wilson, Assistant City Administrator, presented Council with the Patrol Officer's Labor Contract. Ms. Wilson said that the City has reached an ab eement with Law Enforcement Labor , Services, which represents the patrol officers. The contract would cover a two-year term, 2012 and 2013, with a 2% Qeneral wa�e increase for both years, an inerease in monthly stipends for officers on special assi�nments and 12 days of holiday pay. Punt/Clay moved to authorize the appropriate officials to enter into the neaotiated labor ! agreement for 201? and 2013 with Law Enforcement Labor Services on behalf of the City's ' patrol officers, with the exception of Appendix C, which is held open for further negotiation and i future settlement. Motion carried 5-0. � � Ms. Wilson presented Council with the Contract with the City's Police Sergeants. Ms. Wilson ; said that the City has reached an ab eement with Law Enforcement Labor Services, which represents the Sergeants. The contract would cover a two-year term, 2012 and 2013, with a 2% general wa�e increase for both years and 12 days of hoiiday pay, and an increase in monthiy stipends for the Investiaation Sergeant. � Clay/Heitzman moved to authorize the appropriate officials to enter into the ne�otiated labor agreement for 2012 and 1013 with Law Enforcement Labor Seroices on behalf of the City's � Police Sergeants. Motion carried �-0. Ms. Wilson presented Council the 2012 pay plan for the City's non-union employees and Elected j Officials. Ms. Wilson said the plan reflects a'?% general wage increase for the City's non-union employees. The salary amounts for the Mayor and City Councilors will remain unchanUed. Punt/Clay offered Resolution No. 71 � �, A Resolution Adoptin� the 2012 Pay Plan for Certain Non-Union Employees of the City of Shakopee and Authorizinb 2011 Salaries for Elected � Officials, and moved its adoption. Motion carried �-0. ' Mayor Schmitt asked if there were any council concerns or other business and there were none. Heitzman/Punt moved to adjourn. Motion carried 5-0. The meeting ended at 9:10 p.m. _ u � , � �� J ith S. x � Co Kim Weckman I City Clerk Recordin� Secretary