HomeMy WebLinkAbout10.E.2. Adoption of Action Steps for 2012-13 Goals and Objectives IO.E.
CITY OF SHAKOPEE
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Adoption of Action Steps for 2012 -13 Goals and Objectives
DATE: July 13, 2012
MEMORANDUM
ACTION SOUGHT:
If approved, Council should adopt a motion which will adopt recommended action steps
for the implementation of the two -year goals and objectives for the City of Shakopee
which were established at workshops held March 13 and 27, 2012.
BACKGROUND:
With each newly elected City Council, is the practice of the City to have the Mayor, City
Council and Department Heads meet to establish a work plan for the ensuing two years.
This year's goal setting retreat was held over the course of two evenings, and was
facilitated by the firm of Brimeyer - Fursman.
Twelve goals were established. Through a system of voting, the goals were divided into
areas of "high ", "medium" and "lower ". However, the lower priority are still seen as
being priorities for implementation during this two -year term of this City Council.
Staff was directed to discuss and return with an implementation plan. In June, the
Department Heads met and identified action steps, designating responsible parties (City
Council, staff and outside groups), and target dates for implementation. The results are
shown on the attached pages.
It should be noted that the dates are targets. Especially in the case where there are
outside agencies (SCALE, the SMSC, advisory boards and commissions) involved, there
is little control over time. In addition, in many cases implementation may be dependent
upon funding being included in budgets for the following year.
Note that the staff has recommended these action steps to be completed by the end of
2013. However, the discussion as led by the facilitators in March anticipated a two to
five year completion plan. Obviously, there may be some items which will need to be
carried over into future years.
RELATIONSHIP TO VISIONING:
This supports all of the City's stated goals and objectives A through E.
RECOMMENDATION:
I recommend that the Council discuss, and give feedback. If it is in agreement, it should
adopt the action plan for implementation of the two -year goals and objectives.
ACTION REQUIRED:
If the Council concurs, it should, by motion, adopt the action plan for the high, medium
and lower priority goals and objectives for 2012 and 2013.
Mark McNeill
MM:en City Administrator
2012 -2013 High Priority Goals
1. Finance and Budgeting
Responsible Party Target Date
Goal 1: Establish sustainable operating /capital budgets
A. Staff recommendation /City Council approval Staff /Council 9/2012
B. Examine short term vs. long term impacts of
budget decisions Staff /Council Ongoing
Goal 2: Identify community needs
A. Conduct scientific survey of community to establish
base level support; provide in 2013 budget Staff /Council 8/2012
B. Balance results of community survey, vs. goals Staff /Council 10/2013
C. Establish comparative performance measurements
with similar communities Staff 12/2013
D. Balance expenditures with financial
resources Staff Ongoing
2012 -2013 High Priorities
2. Economic Development
Responsible Party Target Date
1. Establish business retention program
A. Utilize State information (MNGROW); and Scale TED EDAC /Staff /EDA 12/2012
Survey; City /Chamber of Commerce partnership; Chamber of Commerce
business visits by peers; utilize SCORE where
appropriate
2. Identify next pad -ready sites
A. 69/169; Shenandoah East; East Shakopee Staff /EDAC /SPUC 2 yrs. Plus
B. Determine pad -ready sites — Greenfield sites only; Staff /EDAC 12/2012
also re -use areas?
C. Update existing inventory of available sites Staff 4/2013
3. Determine economic development staffing needs EDA /Council 9/2013
4. Reaffirm previous Scale TED lego exercises
A. Reexamine zoning /strategic planning standards; vision Staff /TED 2 nd quarter2013
B. Use of SCALE Unified Plan Staff /Council Ongoing
5. Reaffirm economic development incentives
A. TIF /abatements (Pay -As- You -Go) ; loans or grants; EDAC /Council; 1/2013
infrastructure vs. Direct to businesses; use of SAC
credits
B. Relook at facade improvement program, EDAC /Staff 9/2012
loan or grant?
2012 -2013 High Priorities
3. Adequate Staffing Levels
Responsible Party Target Date
1. Identify training needs
A. Provide cost estimates for 2013 Budget Staff 8/2012
B. Identify cross training possibilities vs. work load Staff 8/2012
2. Discuss response time /expectations
A. Identify /affirm outside user contact process Staff /Council 8/2012
3. Identify possibilities for restructuring /efficiencies Staff 9/2012
improvements in 2013 budget
2012 -2013 High Priorities
4. Infrastructure Needs and Funding
Responsible Party Target Date
1. Analyze rate structure /depreciation rates for funding Staff /Council 4th qrt,2012
2. Provide planning for utilities to future Econ Devel sites PW Staff /City Council 12/2013
3. Make street overlay funding decision Public Works staff/ 8/2012
Council
2012 -2013 Medium Goals
5. Fire Services
Responsible Party Target Date
1. Explore SCALE cooperative venture
A. Determine Station 4 location /schedule Staff /Louisville Tnshp 6/2013
B. Research feasibility of duty crews Fire Chief /SCALE 8/2013
C. Address daytime availability issues Fire Chief 8/2013
D. Negotiate township services agreement (via SCALE ?) Staff 1/2013
2. Decide on Station No. 3 schedule
A. Capital /operating cost Fire Chief /Staff 8/2013
B. Staffing Fire Chief /Staff 8/2013
C. Response times Fire Chief 8/2013
2012 -2013 Medium Goals
6. Transportation
Responsible Party Target Date
1. Continue to work for major river crossing improvements 169 Coalition/ Ongoing
Council /staff
2. Coordinate /cooperate County Road improvements
A. County Road 17; County Road 16; County Road 15; Staff /County /Council Ongoing
169/69 interchange; 17 /Vierling
3. Continue to work on City transportation projects
A. Vierling Drive extension decision PW Staff 4 quarter
2013
B. New High School site Public Works Staff/ 1 quarter
Planning 2013
C. Valley View Road Contract letting Public Works Staff lstquarter
2013
4. Provide for transit needs
A. Marschall Road Transit Center CD Director /County 1 quarter
2013
2012 -2013 Medium Goals
7. Strategic Planning
Responsible Party Target Date
1. Review and, if necessary, revise Comp Plan /CIP to be Community Dev. 1 quarter
consistent with Scale Unified Plan (land use, economic Director 2013
development, transportation)
2. Update parks component of Comprehensive Plan Parks and Rec 1 quarter
Director /Community 2013
Dev. Director
3. Look at 69/169 intersection for planning, zoning, Staff 2 quarter
land use 2013
2012 -2013 Medium Goals
8. Annexation
Responsible Party Target Date
1. Convene 69/169 planning group Staff /Scale 3 quarter
2012
2. Revise 1999 orderly annexation study, and look at Planning Group /PW
provision of utilities and Ping Staff /SPUC 12/2013
2012 -2013 Low Priority
9. Tribal Issues
Responsible Party Target Date
1. Continue work with Intergovernmental Working Group
(IWG)
A. Agreement for processing of Fee to Trust applications IWG representatives 1 Qrtr 2012
B. Establish future land use /boundaries IWG representatives Ongoing
2. Negotiate Police services agreement with Tribe, and Police Chief /City 3 quarter
possible police liaison Administrator /SMSC 2013
3. Partner with Tribe on County Road and City Public Works Dir. Ongoing
Transportation projects (C.R. 16, 17, 42)
2012 -2013 Low Priority
10. Rental Code Enforcement
Responsible Party Target Date
1. Establish Process for Rental Housing Registration
A. Balance property owner rights vs. community Police /Community 7/2013
safety needs; Single Family vs Multi- family? Development
Information only; no fee (Apple Valley Ordinance).
2012 -2013 Low Priority
11. Community Center
Responsible Party Target Date
1. Review history of improvement attempts since 1995 Staff 11/2012
opening
A. Survey of neighboring cities' needs /competition
2. Identify operation options, public /private operation; PRAB /Staff/ 1/2013
sports center vs. community center operation; consultant
cost /benefit per participant
3. Review current facilities needs for maintenance (staffing Staff /Council 9/2012
for maintenance vs. programming needs)
2012 -2013 Low Priority
12. Community Identification /Branding
Responsible Party Target Date
1. Identify goal the City wants to accomplish (raise EDAC /Staff /Council 10/2012
awareness; attract business, tourism, new residents ?)
2. Perform community survey to garner Staff /Council 8/2012 (budget
feedback provision)
3. Examine content of City communications (website Staff /Council 3 quarter
links, City only, or community wide; website appearance 2012
4. Identify, entrance signs — appearance, message, theme Staff /consultant 8/2013
5. Establish consistent community theme — "hardscaping ", Staff /consultant 8/2013
sign age
In Order For This Organization
To Be Successful What Issues Should We Focus on in the Next
2 To 5 Years?
Rental Code Fire Community Adequate Infrastructure Transportation Budget & Economic r Strategic Community ID Annexations Tribal
Enforce 4 Department Center Staffing Needs and Fiscal Developmen Planning
C
Funding Polic
•Rental property • Fire availability • Role of s •Adequate • Connection • 10lbridge, river •Identify • Sewer/Water • Revisit vision and • Community • Planning for Tribal
code / partnerships Community number of between front desired Econ Dev aka comp plan for identity and annexation Issues
enforcement • Fire department Center staff & infrastructure / • Gateways to the projects and "Pad Ready" revisions to meet connectivity • CR69/TH169
ordinance growth proper facility needs & City: improved priorities • Prepare/Plan for the next 2 -5 years • Branding the annexation and
training to willingness to invest, economic for funding new style EDA & • Priority driven City, highlight infrastructure
meet fund development and money to go w /it budget (& what we have •Develop a plan
Council's • Infrastructure / (169/69 &101 planning • River Front consistent follow (marketing, PR, on proceeding
goals street crossings) •Preliminary Downtown 101 through) way finding with annexation
• Invest in staff improvement • Complete major Levy range redevelopment • Continue strategic parks, historic, • 69/169
— hire and • Maintain current transportation set by May • Entertainment / planning annually natural resources) annexation
retain the resources projects • Remain retail destination • Comp Plan/CIP/ process initiated
best, training /infrastructure fiscally • Economic Policies&
• Evaluate (roads, responsible Development Procedures followed
staffing equipment, tool box review (long range plan),
levels vs. buildings, fleet) • C/I and jobs investments
services • Sufficient funds expansion consistent
• Core services for overlays and
maintained at infrastructure
reasonable • Develop plan for
levels pavement
management
funding
•Capital
improvement
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