HomeMy WebLinkAbout4.F.2. Approval of Minutes: July 02, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JULY 2, 2012
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve
Clay and Jay Whiting.
Absent: No one
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public
Works Director /City Engineer; and Jim Thomson, City Attorney
The Pledge of Allegiance was recited.
Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill asked to
add 10.F.1, Revision to Budget Workshop Dates.
Clay/Whiting moved to approve the agenda as amended. Motion carried 5 -0.
Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the
Consent Agenda. Motion carried 5 -0.
Lehman/Whiting moved to authorize the appropriate City Officials to execute the Joint Powers
Agreement with Scott County for the Right -Of -Way Acquisition associated with the Valley
View Road Improvement Project, Project No. 2012 -7. (Motion carried under the Consent
Agenda)
Lehman/Whiting moved to authorize staff to contract with Pipe Services Corporation for the
television inspection of sanitary sewer and storm sewer at a cost of $54,464.70 with funding to
be expended from the Sanitary Sewer Fund and Storm Sewer Fund. (Motion carried under the
Consent Agenda)
Lehman/Whiting offered Resolution No. 7211, a Resolution requesting funding from MN/DOT
to the Municipal Agreement Program for the Vierling Drive extension from CR 69 to Taylor
Street and move its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to hire Amberly Cortez as a Police Records Technician, at Step E of
Grade 3 of the 2012 Non -Union Pay Plan, contingent upon successful completion of the required
pre - employment screening. (Motion carried under the Consent Agenda)
Lehman/Whiting offered Resolution No. 7202, a resolution amending the Personnel Handbook
for Paid -On -Call Firefighters of the City of Shakopee, and move its adoption. (Motion carried
under the Consent Agenda)
Official Proceedings of the July 2, 2012
Shakopee City Council Page 2
Lehman/Whiting offered Resolution No. 7212, A Resolution of the City of Shakopee,
Minnesota, Amending a Non - Employee Instruction Policy for the city of Shakopee. (Motion
carried under the Consent Agenda)
Lehman/Whiting moved to declare the 1982 Cadillac Deville, VIN: 1G6AD4789C9141339; the
1992 Mazda MX -6, VIN: 1YVGD31B8N5223945; the 1997 Jeep Grand Cherokee, VIN:
1J4GZ58SXVC767183; the 2000 Pontiac Grand Am, VIN: 1G3NV52E9YM725425 and 2001
Nissan Maxima, VIN: JNICA31D71T838722 as surplus property. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the bills in the amount of $427,111.82 and electronic
transfers in the amount of $504,076.39 for a total of $931,188.21. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the minutes of June 5, 2012 and June 19, 2012. (Motion
carried under the Consent Agenda)
Lehman/Whiting moved to not waive the monetary limits on the tort liability for the upcoming
Property and Liability insurance renewal through the League of Minnesota Cities Insurance Trust
(LMCIT) (Motion carried under the Consent Agenda)
Mayor Tabke asked if there was anyone in the audience who wished to speak about an item not
on the agenda. No one responded.
Bruce Loney, Public Works Director /City Engineer, presented Council with the Residential
Sewer Availability Charge (SAC) Credit Policy.
Mr. Loney discussed how the SAC credits can be used to attract economic development.
Council also asked for a policy to provide SAC credits to residential properties. Staff reviewed
the number of Residential Individual Sewage Treatment Systems (ISTS) in the City and their
location. The total number of ISTS is over 750 which results in a potential use greater than SAC
credit units available. Staff has identified 29 residential ISTS within the existing Municipal
Urban Service Area (MUSA). There are also 79 ISTS within 500 feet of Dean Lake and
O'Dowd Lake outside of the MUSA. The ISTS in MUSA are located near existing sanitary
sewers.
After discussion, Council gave direction on the following SAC usage. They all agreed not to use
SAC credits for residential purposes. They also requested staff to confirm the County's records
that the few ISTS systems in the proximity to sanitary sewer are correct and try to determine the
age of the systems. Finally, Council would like staff to bring back a policy by August 8 to
mandate hook -ups for those ISTS which are physical possible, in the one to three -year time
frame.
Mr. McNeill discussed the previously agreed upon date of August 2" that Council set for a
budget workshop date. Mr. McNeill stated that August 2" falls on the Derby Days celebration
and asked Council if they would be willing to meet on Tuesday, July 31 All of Council agreed
to meet on Tuesday, July 31 No action was needed.
Mayor Tabke asked for Council liaison reports. Cncl. Whiting attended the Listening Tour
regarding the sign ordinance with the Chamber of Commerce. He also attended the Greystone
25 Anniversary, the grand opening for Tire's Plus and the youth fishing tournament at Lion's
Park hosted by Outdoor Heritage and Education Center. Cncl. Clay had no report. Cncl.
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Shakopee City Council Page 3
Lehman said that Derby Days is still looking for volunteers and donations. If interested
contacted them at www.shakopeederbydays.com . Cncl. Schurman had no report. Mayor Tabke
attended the League of MN Cities annual conference that was held in Duluth.
Mayor Tabke asked if there was any other business to discuss. Cncl. Clay suggested sometime
in the future he would like the City to contact Duluth and asked them for an overview of
emergency preparedness with regard to the recent flooding they experienced.
Lehman/Whiting moved to recess for a Closed Session to Consider the Purchase of Real
Property (MnDOT Parcel 43). Motion carried 5 -0.
Mayor Tabke reconvened the meeting at 8:15 p.m. and stated there was no action taken during
the executive session.
Lehman/Schurman moved to adjourn to Tuesday, July 10, 2012 at 7:00 p.m. Motion carried 5 -0.
M eting ended at 8: 5 p.m.
ulie Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary