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HomeMy WebLinkAbout3.E. Park Planning Process Policy 3. E CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Parks and Recreation Advisory Board Mark McNeill, City Administrator From: Jamie Polley, Director of Parks, Recreation & Natural Resources Meeting Date: July 10, 2012 Subject: Park Planning Process Policy INTRODUCTION The City Council and the PRAB are asked to confirm that the adopted Park Planning Process Policy is the process in which staff should use to plan future parks. DISCUSSION On October 24, 2011 the PRAB recommend to the City Council the adoption of the attached Park Planning Process Policy. The City Council adopted Resolution No. 7173, a Resolution of the City of Shakopee, Minnesota, Establishing a Policy for the Park Planning Process on March 6, 2012. During the PRAB's discussion of future park projects questions have arose as to how concepts should be brought forward, therefore, staff is seeking confirmation from the City Council and the PRAB that the adopted park planning policy is the steps that staff should take when planning future parks. At this time the next park to be planned is Parcel 75. REQUESTED ACTION The City Council and the PRAB are asked to confirm that the adopted Park Planning Process Policy is the process in which staff should use to plan future parks. Park Planning Process Policy Approved 3.6.12 The processes for planning parks to be built with the development include: 1. PRAB and City Council determine park plan and purpose during the development review process. (This is to ensure that the City is accepting the correct amount of land and /or cash for a specific purpose). 2. Receive PRAB and City Council approval on design, function and name of park. 3. Plan and build the park with the development. 4. Post the development plan and name during the construction of the park on the City website and on a board at the park to keep it in front of the community and future residents. 5. PRAB reviews process after each park is built or at a minimum of every three years. The processes for planning parks that are planned to be built at a later date include: 1. PRAB and City Council determine park plan and purpose during the development review process. (This is to ensure that the City is accepting the correct amount of land and /or cash for a specific purpose). 2. Receive PRAB and City Council approval on concept design, function and name of park. 3. Post the development plan and name during the construction of the park on the City website and on a board at the park to keep it in front of the community and future residents. 4. PRAB, City Council and Staff re- evaluate the park concept plan each year during the budget discussions and presentation of the Park Reserve CIP. Changes will be made prior to receiving neighborhood feedback. 5. Develop two /three concept plans based on the updated concept plan and receive PRAB and City Council approval on the concept plans prior to receiving neighborhood feedback. 6. Conduct 3 neighborhood meetings to review previously designed concept plans and obtain feedback. 7. PRAB reviews the concept plan for recommendation to the City Council following the neighborhood meetings. The PRAB and the City Council will review the concept plans together in a work session if substantial changes have been made since the original concept plan developed in No. 4 above. 8. The City Council reviews the recommendation from the PRAB on the final concept plan. 9. If the City Council does not agree with the recommendation, send the concept plan back to the PRAB for revisions or hold a joint work session with the PRAB to determine the final concept plan. 10. PRAB reviews process after each park is built or at a minimum of every three years.