HomeMy WebLinkAbout4.F.2. Approval of Minutes: June 05, and June 19, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 5, 2012
1 -2. CALL TO ORDER/ROLL CALL /PLEDGE OF ALLEGIANCE
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Punt, Matt Lehman, Steve
Clay and Jay Whiting.
Absent: No one
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City
Administrator; R. Michael Leek, Community Development Director;
Bruce Loney, Public Works Director/Engineer; Craig Robson, Police
Captain; Jim Thomson, City Attorney; Jamie Polley, Parks, Recreation
and Natural Resources Director; Jeff Tate, Police Chief and Julie
Linnihan, Finance Director /City Clerk
3. APPROVAL OF THE AGENDA
Motion: Whiting /Clay moved to approve the Agenda. Motion carried 5 -0.
4. PRESENTATIONS:
A: CenterPoint Energy Community Partnership Grant
Mark Spanton, Sr. Sales Consultant with Centerpoint Energy presented the City
of Shakopee with a check for $2,500 to be used for the purchase of two
movable solar power interactive driver feedback signs.
B: CR. 21 and CR 101 Project Awards from Scott County
Mitch Rassmussen, Scott County Engineer and Lisa Freese, Transportation
Manager with Scott County presented Council with the following awards for
the CR. 21 and CR. 101 projects.
• 2011 Minnesota County Engineer Association: Project of the Year
• 2011 American Concrete Pipe Association: Project of the Year
• 2012 ACEC Minnesota Engineering Excellence: Honor Award
• 2012 MNSPE Seven Wonders of Engineering: Merit Award
5. CONSENT BUSINESS
McNeill asked to remove 5.F.8, Future Council Meeting Dates — Resolution No. 7208 and
5.F.10, City Council /Park Board Joint Meeting because they were turned in late for the
Council meeting. McNeill also asked to remove 5.F.9, Burmahi Land Donation Tax.
McNeill asked that all three items be moved and discussed under Other Business.
Official Proceedings of the June 5, 2012
Shakopee City Council Page 2
Motion: Lehman/Whiting moved to approve the Consent Agenda as amended. Motion
carried 5 -0
A. Personnel
1. Moved to approve the hiring of Alissa Frey for the position of Human
Resources Technician, at Step F of Grade 6 of the 2012 Non -Union Pay Plan,
subject to successful completion of the required pre - employment screening.
2. Moved to approve the hiring of Edna Nicholas for the position of Secretary in
the Administration Department, at Step E of Grade 4 of the 2012 Non -Union
Pay Plan, subject to the successful completion of the required pre - employment
screening.
3. Offered Resolution 7201, A Resolution Amending the Personnel Handbook for
Employees of the City of Shakopee, and move its adoption.
B. Parks, Recreation & Natural Resources
None
C. Police and Fire
1. Moved to declare as surplus property those items listed in the April 17, 2012
memo from Elizabeth Carlson, Police Evidence Technician and Corey Schneck,
Police Detective.
2. Moved to authorize the appropriate City staff to use DWI forfeiture funds to
purchase a digital automatic license plate recognition system from ELSAG
North America for $19,400.
D. Community Development
None
E. Public Works and Engineering
1. Offered Resolution No. 7203, a resolution approving plans and specifications
and ordering advertisement for bids for the Upper Valley Drainage Way and
Trail Improvements, Project 2011 -3 and move its adoption.
2. Moved to approve the quote submitted by Arvig Communications System of
Perham Minnesota and paid out of the sanitary sewer fund to bring fiber to the
L16 site for future SCADA system improvements.
3. Moved to accept the petition from the Atwood Street residents and direct staff to
consider this project in the 2013 CIP.
F. General Administration
1. Moved to approve the bills in the amount of $1,305,941.49 and electronic
transfers in the amount of $422,676.73 for a total of $1,728,618.22
2. Moved to approve the minutes of May 1, 2012.
3. 1.) Moved to approve the applications and grant an On Sale 3.2 Percent Malt
Liquor License, conditioned upon compliance with all licensing requirements,
to:
• Asian Hon, Inc., 1135 East 1 Ave.;
• Chaska Market, LLC dba Los Ranchos, 123 East 2 Avenue;
• Magnum Management Corporation dba Valleyfair, One Valleyfair
Drive, four locations: Depot Refreshments, location #3030 including
Official Proceedings of the June 5, 2012
Shakopee City Council Page 3
adjacent fenced in outdoor dining areas; Sidewinder Burrito, location
#3042 including adjacent fenced in outdoor patio; Atomic Pizza,
location #3032 including adjacent outdoor dining area; and Stadium
Pizza and Grill, location #3050;
• Pho 83 Inc., 1141 -1143 Canterbury Road;
• Shakopee Jaycees Inc., Joe Schleper Baseball Stadium at Tahpah Park;
• Sky Ventures LLC dba Pizza Hut, 257 Marschall Road
2.) Approve the applications to grant an Off Sale 3.2 Percent Malt Liquor
License, conditioned upon compliance with the licensing requirements, to:
• Chaska Market, LLC dba Los Ranchos, 123 East 2 Avenue;
• Holiday Stationstores, Inc., 444 East 1 Avenue;
• Holiday Stationstores, Inc., 1381 Greenwood Court;
• Holiday Stationstores, Inc., 3901 Eagle Creek Boulevard;
• Kwik Trip, Inc., 1522 Vierling Drive East;
• Kwik Trip, Inc., 8225 Crossings Boulevard;
• Northern Tier Retail LLC dba Superamerica #4546, 1298 Vierling Drive
East;
• Northern Tier Retail LLC dba Superamerica #4035, 1155 East 1st
Avenue;
• Northern Tier Retail LLC dba Superamerica $8510, 1195 Canterbury
Road;
• Shakopee 1997 LLC dba Cub Foods, 1198 Vierling Drive East;
• Top Star Market Inc., 615 South Marschall Road;
• Wal -Mart Stores Inc., 8101 Old Carriage Court
4. 1.) Moved to approve the applications and grant an Off Sale, On Sale, and
Sunday Intoxicating Liquor License, conditioned upon compliance with
all licensing requirements, to:
Babe's Place, Inc., 124 South Holmes Street;
Bretbecca, Inc., dba Pullman Club, 124 West First Avenue
2.) Moved to approve the applications and grant an On Sale and Sunday
Intoxicating Liquor License, conditioned upon compliance with all
licensing requirements , to:
AFFC, Inc., dba Arnie's Friendly Folks Club, 122 East First Avenue;
Apple Minnesota LLC, dba Applebee's, 1568 Vierling Drive East;
Canterbury Park Concessions, Inc., 1100 Canterbury Road;
Chipotle Mexican Grill of Colorado LLC, 8094 Old Carriage Court
(includes outside dining and drinking);
El Toro of Shakopee, Inc., 1120 East First Avenue, (includes outside
dining and drinking);
ERJ Dining IV, LLC, dba Chili's Grill & Bar, 8098 Old Carriage Court
North;
Global Restaurant Group, Inc., dba Dangerfield's Restaurant, 1583 East
First Avenue (includes outside dining and drinking);
Magnum Management Corporation, dba Valleyfair, Beach Bites
Official Proceedings of the June 5, 2012
Shakopee City Council Page 4
Restaurant in Soak City Waterpark, One Valleyfair Drive;
RAM Arizona's LLC, 1244 Canterbury Road (includes outside dining
and drinking);
RT Minneapolis Franchise LLC, dba Ruby Tuesday, 4135 Dean Lakes
Boulevard;
Stonebrooke Golf Club LLC, 2693 County Road 79 (includes outside
dining and drinking);
Turtle's Bar and Grill, Inc, 132 East First Avenue (includes Banquet
Center)
3.) Moved to approve the applications and grant an On Sale Intoxicating
Liquor License, conditioned upon compliance with all licensing
requirements, to:
Pablo's Mexican Restaurant, Inc., 230 South Lewis Street (includes
outside dining and drinking);
Raceway Park, Inc., One Checkered Flag Boulevard
4.) Moved to approve the applications and grant an Off Sale Intoxicating
Liquor License, conditioned upon compliance with all licensing
requirements, to:
Annward, Inc., dba Wine Styles, 8076 Old Carriage Court North;
Chea Kong, Inc., dba Southside Liquors, 1667 17 Avenue East;
Crossroads Liquor of Shakopee, LLC, 1262 Vierling Drive East;
Duerr LLC, dba Shakopee Wine Cellars, 4041 Dean Lakes Boulevard;
Riverside Liquors, Inc., 507 East First Avenue;
Roseen & Roseen, Inc., dba MGM Liquor, 471 South Marschall Road;
Sam's West, Inc., dba Sam's Club, 8201 Old Carriage Court North;
Valley Liquor, Inc., 1104 Minnesota Valley Mall
5.) Moved to approve the applications and grant a Club Intoxicating Liquor
License, conditioned upon compliance with all licensing requirements,
to:
American Legion Club Post No. 2, 1266 East First Avenue;
Fraternal Order of Eagles #4120, 220 2 Avenue West (includes outside
dining and drinking);
Knights of Columbus Home Association, Inc., 1760 East 4th Avenue;
VFW Post #4046, Inc., 1201 East 3rd Avenue (includes outside dining
and drinking)
6.) Moved to waive the requirement of the City Code Section 5.02, subd. 9
for Global Restaurant Group, Inc. dba Dangerfield's Restaurant, Knights
of Columbus Home Association, Inc. and Stonebrooke Golf Club LLC.
7.) Moved to approve the following condition is place on the approval of the
licenses for VFW Post #4046, Inc.: No alcohol possession or
consumption in the patio area shall occur after 11:00 p.m.
Official Proceedings of the June 5, 2012
Shakopee City Council Page 5
5. Moved to approve the application and grant an On Sale Wine License to Pho 83
Inc., 1141 -1143 Canterbury Road.
6. Moved to approve accepting with regrets, and with a thank you for service to the
City of Shakopee, the resignation of Derek Cheek from the HPAC, and directing
staff to take the appropriate steps to fill the vacancy created by his resignation.
7. Moved to acknowledge that all permanent records scanned are considered
original permanent records of the City and authorize staff to dispose of boxed
copies of said records. A motion approving such action is recommended. This
will be followed by additional training to City staff on the retrieval and
searching capabilities of Laserfich.
8. Removed from Consent Agenda
9. Removed from Consent Agenda
10. Removed from Consent Agenda
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL
Dawn Buhain, Chairperson for Beyond the Yellow Ribbon South of the River. The
organization is a community effort to honor, serve and support all military families both
past and present. Ms. Buhain said she is seeking support from the City for their
organization and would like a liaison appointed from the City. They would also like
approval to put up signs in the city. McNeill said he will follow up with Ms. Buhain
about the City's involvement with Beyond the Yellow Ribbon.
Kaitlyn Dussik and Maria Krebs, graduates of Shakopee High School. They discussed
their end of the year project in their Environmental Ethics class. The project they worked
on was raising backyard chickens for the sole purpose of egg production. They created a
mock City Ordinance regarding backyard chickens and presented it to Council.
7. PUBLIC HEARINGS
A. EDA and Council Open Public Hearing on Proposed Tax Increment Financing
District No. 15 and Contract for Private Development for Trident Development,
LLC Council Res. No. 7194; EDA Res. No 12 -4 and 12 -5.
Motion: Whiting /Clay moved to open the public hearing. Motion carried 5 -0.
Leek discussed the background of the project which is an 80 unit senior housing
project with independent assisted and memory care living. The proposed TIF
district is a housing TIF district and would remain in existence for up to 25
years. Under the TIF plan at least 20% (16) of the eighty (80) units will have to
be available to persons with incomes at or below 50% of the median income in
Scott County. Total increment available for the project would be
$1,000,000.00.
Tom Denaway of Springsted presented Council with the development overview,
the major components of a TIF Plan and the Pay -As- You -Go note.
Sean Nelson, unknown address, asked Council to consider their decision
Official Proceedings of the June 5, 2012
Shakopee City Council Page 6
regarding the TIF district. Mr. Nelson was advised that the project pertained to
Senior housing and not low income housing as he thought.
Scott O'Brien with Trident Development explained to Council how the elderly
waiver program works in a TIF district.
Cncl. Lehman doesn't agree with the program because it doesn't guarantee that
Shakopee or Scott County residents will be the ones to benefit from the use of
the 16 units set aside for below medium income.
Motion: Whiting/Clay moved to close the public hearing.
Motion: Whiting/Clay offered Resolution No. 7194, A Resolution Establishing Housing
and Redevelopment Project No. 2 and Approving a Redevelopment Plan
Therefore; Establishing Tax Increment District No. 15 (Housing) and
Approving Tax Increment Financing Plan Therefore; And Approving Contract
for Private Development Between the City, The Economic Development
Authority For The City Of Shakopee, And All Saints Senior Living of
Shakopee, LLC. Motion carried 4 -1 with Cncl. Lehman opposing.
8. BUSINESS REMOVED FROM CONSENT AGENDA
To be discussed under Other Business.
9. GENERAL BUSINESS
A. Personnel
None
B. Parks, Recreation & Natural Resources
1. Rejection of Bids for Riverside Fields Park — Project No. PR2012 - — Res.
No.
Polley advised Council that the approved plans and specifications for
Riverside Fields Park bids were opened on May 22, 2012. The City
received two bids for the project. One from Max Steininger, Inc, for the
amount of $647,548.17 and the second bid from Frattalone Companies,
Inc. in the amount of $689,591.29.
Polley said the submitted bids were over the engineer's estimate of
$597,758. Staff is recommending that the City Council reject the two bids
at this time and direct staff to rebid the project early in 2013.
Motion Lehman/Clay offered Resolution No. 7204, A Resolution Rejecting Bids
for Construction of Riverside Fields Park, Project No. PR2012 -1 and also
direct staff to rebid the project early in 2013 and allocate $6,000 from the
Park Reserve CIP for administration of the bidding and soil borings of the
project site. Motion carried 5 -0.
Official Proceedings of the June 5, 2012
Shakopee City Council Page 7
2. 5.F.10 that was removed from the Consent Agenda was addressed at this
time. Joint City Council/Park Board Meeting.
McNeill said that Polley has indicated that a joint meeting between the City
Council and the Park and Recreation Advisory Board (PRAB) to discuss
what the PRAB has been working on, an overview of park financing and
the park planning process.
Motion: Lehman/Punt moved to set the joint meeting with the PRAB on Tuesday,
July 10, 2012. Motion carried 5 -0.
C. Police and Fire
None
D. Community Development
1. Locally Designated Historic Properties
Mark Noble, Planner II and staff liaison to the Historic Preservation
Advisory Commission (HPAC). Noble stated that the HPAC would like to
inform Council of their intent to officially designate properties identified
by the HPAC as locally significant historic properties.
Motion Whiting /Lehman moved the approve the Historic Preservation Advisory
Commission requested approval of the City Council to proceed with
meeting with the property owners of the structures that are candidates for
listing as locally designated historic properties, and to forward a final
determination to the Council for formal approval at a future date. Motion
carried 5 -0.
2. Consider Approval of Resolutions for the Construction and Operation of
the Marschall Road Transit Station (MRTS) — Res. No. 7205, 7206 and
7207.
Leek stated that Council adopted the Unified Transit Management Plan
(UTMP) in 2005. The plan included working with the City of Prior Lake
and Scott County to provide express bus service to Downtown
Minneapolis. The UTMP also identified a need for a third park and ride
facility in the TH 169 corridor by 2030.
In 2010 the UTMP took advantage of an opportunity to purchase the
former Shakopee Dodge /Denny Hecker site at Marschall Road and TH
169. The County was successful in securing bond funds for the project
which covered the cost of purchase and many of the site and building
improvements. However, it is expected that the cities of Shakopee and
Prior Lake as well as Scott County will also contribute funds to the project.
Leek discussed the three party agreements that will cover design and
construction of the facility. The improvements are interior work, site
improvements, bus -only ramp and exterior canopy.
Official Proceedings of the June 5, 2012
Shakopee City Council Page 8
The estimated cost of construction on MRTS is $2,138,645 which only
$1,456,790 will be attributable to improvements for BlueXpress use of the
site. The bond funds are expected to cover $1,169,800 and Scott County is
expected to pay $681,855 of the total cost. The remaining $286,990 would
be split between the cities of Shakopee ($172,194) and Prior Lake
(114,796). There is also design and contracted services added for a total of
$301,403 for Shakopee and $200,935 for Prior Lake.
Motion Clay/Punt offered Resolution No. 7205, A Resolution Approving A
Construction Cooperative Agreement With Scott County For Design And
Construction Of The Marschall Road Transit Station. Motion carried 5 -0/
Motion Whiting/Lehman offered Resolution No. 7206, A Resolution Approving A
Memorandum Of Understanding With The City Of Prior Lake For Design
And Construction Services For The Marschall Road Transit Station.
Motion carried 5 -0.
Motion Punt /Clay offered Resolution No. 7207, A Resolution Approving A Joint
Powers Agreement For The Operation And Maintenance Of The Marschall
Road Transit Station. Motion carried 5 -0.
E. Public Works and Engineering
1. Presentation of Preliminary Concept Plans and Information for the CR
17/Vierling Drive and US 169 Ramp Intersections
Loney said that Chris Chromy of Bolten & Menk and would like to
provide the presentation that will be held on June 14, 2012 Open House for
the preliminary concept plans for CR17/Vierling Drive and US 169 ramp
intersections.
Chromy said the City of Shakopee received a Highway Safety
Improvement Project grant in the amount of $1,101,600.00 for intersection
improvements. Since February, Bolton & Menk compiled traffic and
survey information on the project area. Chromy provided a presentation to
Council of the overview of the project.
Motion No action needed
Motion Lehman/Clay moved for a 10 minute break. Motion carried 5 -0.
Tabke reconvened the meeting at 9:40 p.m.
F. General Administration
1. SAC Refund Request — Dr. Daniel and Mary McGraw
McNeill said there was a recent consideration and adoption to modify the
SAC Policy that may allow for SAC credits to be offered to spur
commercial development that will create new jobs and increase the tax
base. On a limited basis, the council has also recently authorized
negotiations for the use of SAC credits to off -set the cost of extending
Official Proceedings of the June 5, 2012
Shakopee City Council Page 9
sewer to currently unsewered areas.
Dr. Daniel McGraw recently contacted the City asking for a single SAC
credit for their new chiropractic office building which is currently under
construction at 215 Lewis St. The McGraw's purchased the SAC in
December, so as to avoid the increase in the SAC fee in 2012. He is asking
for a SAC credit refund and feels that his should apply to new and existing
business and not just unsewered business to help offset costs.
McNeill said that staff is pleased that the McGraw's are proceeding with
their plans that will add to downtown Shakopee, staff does not see their
situation is consistent with either the SAC policy, or assessment practice
for unsewered areas and recommend denial of the request.
Dr. Daniel McGraw, 215 Lewis St., addressed Council and asked Council
to consider his request to be reimbursed for the SAC credit he has
purchased.
Motion All Council members agree with staff's recommendation and no action is
needed.
2. Dick's Sanitation Proposal for One Sort Recycling.
Dick's Sanitation has been the City's desiccated garbage and recycling
hauler since 2001 which is the last time that competitive bids were taken.
In 2010 the Council extended the existing contract for an additional three
years in exchange for a reduction in garbage and recycling pick up rates.
The existing contract runs through May 31, 2014.
Dick's has approached the City with a proposal to convert to a "single sort"
system by extending the existing contract by 5 years from the current May
31, 2014 expiration date. This would offset Dick's cost of $1.4 million to
supply the city with new recycling carts.
David Domack, V.P. Sales and Marketing for Dick's Sanitation, discussed
the proposal with Council. He said that he has received calls from
customers in favor of one sort recycling. He also explained how the one
sort system works.
After Council discussed the proposal, all Council members agreed to reject
the proposal and directed staff to prepare to issue a Request for Proposal
for garbage and recycling services for the five year period to commence
June 1, 2014.
Motion: No motion
3. Discussion Topics — June 19th City Council Meeting.
McNeill advised Council that at the April meeting, it was determined that
Official Proceedings of the June 5, 2012
Shakopee City Council Page 10
the continuation of the economic development topic would take place in
June. McNeill advised that he and the Finance Director will be absent
from the meeting. He is recommending that different topic discussions be
identified. He suggested discussion be focused on website design, boards
and commissions recognition picnic and ideas regarding employee
recognition programs.
10. COUNCIL MEMBER REPORTS
Lehman Attended Derby Days meeting. Lehman wanted to express that the money
used to fund Derby Days is all through donations and not tax dollars.
Clay Attended the Shakopee Public Utility Commission meeting extended
congratulations to them for the awards on the Hwy 101 project. There was
also an outage of about 1,100 customers due to faulty wiring at the Pike Lake
substation.
Whiting No report.
Punt No report.
Tabke Attended the Memorial Day celebration at Memorial Park and at the
Mdewanketon Sioux Community. Attended the Economic Development
process meeting to discuss economic development. He also attended the
swearing in of the new Police Officer, Mike Santos.
11. OTHER BUSINESS
Discussion regarding business removed from the Consent Agenda. McNeill
said that 5.F.8., Future Council Meeting Dates was removed from Consent for
discussion. Since July 4th falls on a Wednesday, it is suggested that the
Council meeting be moved to Monday, July 2nd. In August, the first Tuesday
of the month has been traditionally been observed "Nite to Unite" therefore it
is suggested that the meeting be moved to Wednesday, August 8th.
Motion: Lehman/Whiting offered Resolution No. 7208, A Resolution Changing The
July 3 And August 7, 2012 Council Meeting Dates. Motion carried 5 -0
McNeill said that 5.F.9, Burmahi Land Donation Tax, was removed from
Consent to discuss. A Donation Agreement has been negotiated and the
closing on the parcel is set for the week of June 4 In discussing the Donated
Agreement, the donors have asked for consideration by the City to pay all of
the property taxes for taxes payable 2012.
Taxes payable for the three parcels combined were $18,320. Under the typical
scenario, the donor would have been responsible for approximately $7,633, the
City approximately $10,687. If agreeable to the Council, the City would pay
the additional $7,633, although the City will receive back its normal prorated
30% share of the property taxes of what is paid.
The City was notified last week that the donor did not pay the second half of
the 2011 taxes nor did they pay the first of half of 2012 taxes. The donor is
asking for the City to pay all unpaid taxes which is $29,374.
Official Proceedings of the June 5, 2012
Shakopee City Council Page 11
After discussion, a majority of the Council agreed that the land value of the
property is worth paying the unpaid property taxes.
Motion Clay /Lehman moved to authorize payment of all unpaid property taxes which
include the second half of 2011 and the first half of 2012 for lots 2, 3 and 4,
Block 1, Halo 2 Addition, Shakopee, Minnesota, at the time of closing of the
donation of said land to the City of Shakopee. Motion carried 4 -1 with Mayor
Tabke opposing.
12. ADJOURN
Lehman/Clay moved to adjourn to Tuesday, June 19, 2012, at 7:00 p.m. Motion carried
5 -0.
Meeting ended at 10:22 p.m.
ulie Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 19, 2012
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve
Clay and Jay Whiting.
Absent: No one
Staff Present: Kris Wilson, Assistant City Administrator; R. Michael Leek, Community
Development Director; Bruce Loney, Public Works Director /City Engineer;
Jamie Polley, Parks, Recreation & Natural Resource Director; and Jim Thomson,
City Attorney
Mayor Tabke asked if there were any additions or deletions to the agenda. No changes were
suggested.
Whiting/Clay moved to approve the agenda. Motion carried 5 -0.
Mayor Tabke asked if there any additions or deletions to the Consent Agenda. Cncl. Schurman
asked to remove 4.F.5, 2013 Initial Budget Calendar.
Lehman/Whiting moved to approve the Consent Agenda as modified. Ms. Wilson read the
Consent Agenda. Motion carried 5 -0.
Lehman/Whiting moved to grant Elizabeth Carlson regular status as Police Evidence Technician.
(Motion carried under the Consent Agenda)
Lehman/Whiting moved to authorize the accrual of paid vacation leave by the City
Administrator in accordance with the established schedule for exempt employees found in the
Personnel handbook, effective July 2, 2012. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to extend the approval period of the preliminary plat for Stonebrooke by
an additional 2 years, and move its adoption. (Motion carried under the Consent Agenda)
Lehman/Whiting moved to approve the bills in the amount of $863,456.28 and electronic
transfers in the amount of $410,896.27 for a total of $1,274,352.55. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to approve the minutes of May 15, 2012. (Motion carried under the
Consent Agenda)
Lehman/Whiting moved to reaffirm the practice as stated in the City's Personnel Handbook
Section N.H. "Conferences and Seminars" as the applicable language governing out of state
travel. (Motion carried under the Consent Agenda)
Official Proceedings of the June 19, 2012
Shakopee City Council Page 2
Lehman/Whiting moved to approve the application and grant an on sale liquor license to
Shakopee Ballroom & Banquet Center, Inc., 2400 East 4th Avenue effective July 1, 2012.
(Motion carried under the Consent Agenda)
Mayor Tabke asked if there was anyone in the audience who wished to speak about an item not
on the agenda. No one responded.
Cncl. Schurman asked to have 4.F.5, 2013 Initial Budget Calendar removed to discuss the dates
chosen for budget work sessions and how they line up with scheduled Council meetings which
are typically held on Tuesdays. Ms. Wilson stated that Thursday, August 2 " was chosen to
avoid a third evening meeting the following week. The meeting scheduled for Monday August
13 was chosen because of the primary elections held that Tuesday. Monday, August 20 was
scheduled in case an extra meeting is needed.
Whiting/Clay moved to approve the 2013 budget calendar for planning purposes. Motion carried
5 -0.
Lehman/Schurman moved to recess for an Economic Development Authority Meeting. Motion
carried 5 -0.
Mayor Tabke reconvened the meeting at 7:15 p.m.
Bruce Loney, Public Works Director/Engineer, presented Council with the Approval of a Traffic
Control Change for 10 Avenue and Dakota Street for School Bus Loading zone on 10 Avenue.
Mr. Loney said that the City received a letter from Mike Burlager, Director of Finance for the
Shakopee Public Schools requesting a bus loading zone on 10 Avenue at Pearson School for
approximately the next five years. Mr. Burlager indicated that the loading zone on 10 Avenue
will be used during the afternoon dismissal of students.
The Traffic Safety Review Committee met and discussed the options of moving the three way
stop further to the west on 10 Avenue to the north leg of Dakota St. They also suggested
redoing the crosswalk and provide the appropriate pedestrian ramps as well as installing a bus
loading parking zone sign from Dakota Street South to Naumkeag Street along 10 Avenue.
Clay /Whiting moved to approve the traffic and parking control changes on 10 Avenue from the
north leg of Dakota Street to Naumkeag Street and to direct staff to implement the plan attached
to the staff memo. Motion carried 5 -0.
Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the a
proposal for the 17 Avenue Sports Complex Lighting.
Ms. Polley said the Park and Recreation Advisory Board (PRAB) is recommending that the City
Council approve the installation of sport lighting on fields 1 & 2 of the 17 Avenue Sports
Complex. The PRAB invited residents living around the sports complex to attend a meeting to
provide comments or concerns about the addition of lighting. Only one resident attended the
meeting. A representative from Musco lighting was also in attendance and explained to the
PRAB that with new technology the light levels are very low for area residents.
The total cost for materials and installation is $179,237, underground electrical is $38,362 and
SPUC transformer upgrade is $637.50 totaling $218,237. The additional operational cost per
Official Proceedings of the June 19, 2012
Shakopee City Council Page 3
year will be $5,700. The Shakopee Youth Football Association and Youth Soccer Association
have confirmed donations in the amount of $60,000.
Schurman/Clay moved to 1.) approve the installation of field lighting on fields 1 &2 of the 17
Avenue Sports Complex for the cost of $218,237; 2.) approve purchasing the equipment and
installation from Musco Lighting through US Communities; and 3.) Approve the quote from
Choice Electric for the underground electrical work. Motion carried 5 -1.
Michael Leek, Community Development Director, presented Council with the Final Plat of
Valley Creek Crossing Second Addition.
Mr. Leek said that Associated Capital Corp (ACC) has submitted an application for final plat
approval of Valley Creek Crossing Second Addition on property located south of CSAH 78 and
west of CSAH 17.
At the time the preliminary plat for the property was reviewed and approved, it was proposed to
be called Maple Ridge Estates. The applicant has revised the name of Valley Creek Crossing
Second Addition.
Mr. Leek said the preliminary plat for the property was approved in September 2007.
Concurrently with the review of the preliminary plat, a rezoning request for the property was
considered as well. At that time the City Council approved an ordinance rezoning property
within the development to Urban Residential (R -1B) and Low Density Residential (R -1A).
Specifically, 20 lots were zoned to R -1A and 49 lots were zoned to R -1B. Due to some plat
modifications, the applicant is now requesting that the zoning split between the R -1B lots be
modified to allow 18 R -1A lots and 52 R -1B lots, with a total of 70 lots in the proposed final
plat.
The applicant is also requesting a variance to the setback requirements to the R -1A zone.
Specifically, the R -1A zone requires a 35 foot front yard setback. The applicant is requesting
that a 30 foot front yard setback be allowed for the R -1A lots.
Randy Kubes of Kubes Realty who is representing the owners of the property addressed Council
regarding the setback request.
Clay /Lehman offered Resolution No. 7210, A Resolution Approving the Final Plat of Valley
Creek Crossing Second Addition, subject to conditions, as presented, and move its adoption.
Motion carried 5 -0.
Schurman/Whiting offered Ordinance No. 856, An Ordinance Rezoning Property to Urban
Residential (R -1B) Zone and Low Density Residential (R -1A) Zone, and move its adoption.
Motion carried 5 -0.
Mr. Leek presented Council with the Canterbury Park Planned Unit Development (PUD)
Amendment Request.
Canterbury Park has made application for a Planned Unit Development (PUD) Amendment to
allow for Recreation Vehicle (RV) parking totaling 20 spaces on their property. As part of the
request, Canterbury is requesting approval to allow RV housing from April through October for
horsemen, Canterbury Park employees and as a back -up location for when the Shakopee Valley
RV Park floods.
Official Proceedings of the June 19, 2012
Shakopee City Council Page 4
There are two specific areas proposed for the RV use. The first area is located in the northeast
corner of the property and would provide twelve sites. The second area is located just east of the
track and would include space for eight sites.
Cncl. Whiting noted that the Planning Commission's findings restricted the outer lot to only
horsemen and employees and was wondering why there was a need for that. Mark Erickson of
Canterbury Park addressed Cncl. Whiting's concerns. Cncl. Whiting discussed the need for
sanitary sewer within the site. Mr. Erickson said that his plan is to put a dump station in the area
of the camp ground.
Lehman/Schurman offered Resolution No. 7209, approval of an amendment to allow Canterbury
Park an RV Park, subject to the conditions presented and move its adoption with the removal of
the condition of the twelve RV spaces on the northeast lot being used only by horseman and
employees. Motion carried 4 -1 with Cncl. Whiting opposing.
Kris Wilson, Assistant City Administrator, presented Council with the Boards & Commissions
Appreciation discussion.
Ms. Wilson said that each summer the City has held an annual Boards and Commissions
Appreciation picnic to thank those individuals who serve on the City's nine advisory boards and
commissions. Ms. Wilson said that attendance has been modest in recent years and there has
been a noticeable lack of Council members attending to thank these volunteers.
Ms. Wilson said that before scheduling the picnic again this summer, staff would like some input
from Council if the City should hold an annual appreciation event. If so, what other ideas does
Council have for an event?
After some discussion, Council agreed that there should be a change to the event. Some ideas
were to conduct a survey of the boards and commission members for ideas, change the date to
fall or winter and/or add entertainment. Council decided to have the picnic in September during
the week and Council would be responsible for grilling.
Ms. Wilson presented Council with the Employee Recognition Program discussion. Ms. Wilson
said for many years the City has recognized full -time and regular part-time employees reaching
service milestones with a series of certificates, resolutions and plaques.
Ms. Wilson said she collected employee recognition programs from 15 other metro area cities
and found that a vast majority of them provide some form of gift certificate or cash award for
service milestones in addition to a paper certificate and recognition lunch.
Council discussion concluded with instructing staff to look into a service that provides a catalog
of gift choices for their years of service as well as continuing to provide a certificate, resolution
and plaque for years of services.
Ms. Wilson presented Council with the discussion of the City website redesign. Ms. Wilson said
the City's website was created in 2005/2006 and it lacks many of the newer features the public
has come to expect.
She said some of the features a new website should include are viewing navigations on mobile
devices, the ability to update information in one step and have it push that information out to
multiple platforms, improved features for users and the ability to schedule publication and
deletion of items.
Official Proceedings of the June 19, 2012
Shakopee City Council Page 5
Based on preliminary research, staff estimate the cost of redesigning the website and acquiring a
new content management system would be a one -time cost in the range of $30,000 to $40,000
with an ongoing annual licensing maintenance costs in the $5,000 to $7,000 range.
After Council discussed the website changes, it was decided to ask the Economic Development
Advisory Committee and other boards and commission for input to the new design and features.
Council would also like a Citizen's Advisory Committee formed gather user input. Mr. Leek
said that the EDAC may be a possible funding source. The timing of a new website was
discussed with Ms. Polley noting that a mid to late winder launch would be preferable so as not
to disrupt the Parks and Recreation online registration process for summer programs. Council
said it would leave it up to staff as to the kind of citizen advisory group it wants to form to gather
input about the use of the City website.
Mayor Tabke asked for Council Liaison Reports.
Cncl. Punt had nothing to report. Cncl. Lehman said the Derby Days committee is looking for
donations for fireworks. Cncl. Clay had nothing to report. Cncl. Whiting attended the school
board meeting. They are looking for some increases for the ALC and various school
improvements. He said they are also looking to restructure their board meetings. Cncl. Whiting
said he also attended the Movie in the Park on Saturday which was very well attended. Mayor
Tabke attended the sign ordinance meeting the Chamber hosted. He also attended the Families
and Individuals Sharing Hope (FISH) meeting. The discussion was the rising use of heroin in
the community. He attended the open house for the reconstruction of Vierling and Marschall
Road. Mayor Tabke also attended the Torch Run at the police department for the Special
Olympics.
Lehman/Whiting moved to adjourn to Monday, July 2, 2012 at 7:00 p.m. Motion carried 5 -0. 1 M eting ended at 8:47 p.m. .
ulie Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary