HomeMy WebLinkAbout10.F.1. Boards and Commissions Appreciation � o . F. � .
City of Shakopee
MEMORANDUM
TO: Mayor and City Council
Mark McNeill,City Administrator
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FROM: Kris Wilson,Assistant City Administrato��y�^�'
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SUBJECT: Boards&Commissions Appreciation
DATE: June 12, 2012
Introduction
The Council is asked to provide feedback and direction regarding the City's annual appreciation event for
Board and Commission members.
Background
Every summer since 1985,the City has held an annual Boards&Commissions Appreciation Picnic to
thank those individuals who serve on the City's nine advisory boards and commissions. There are a total
of 49 board and commission members, all of whom serve on a volunteer basis with the exception of
Planning Commission members who earn a very modest$50 per meeting attended.
Invitations are extended to all board and commission members and their families, plus Council members
and their families. Staff who regularly work with the various boards and commissions are also invited to
attend with their families.
Unfortunately, attendance has been relatively modest in recent years and there has been a noticeable
lack of Council members attending to directly thank these volunteers. In 2009 there were a total of 91
RSVPs, in 2010 there were 81 and in 2011 there were 92. Recognizing that those numbers include ten or
more staff members and their families, as well as family members of our volunteers, I would estimate
we are reaching only about 15 of the 49 board and commission members we are trying to thank.
Therefore, before scheduling the same old appreciation picnic again this summer, staff would like some
input from the Council. Is there still a desire to hold an annual appreciation event for board and
commission members? Should we do something other than the traditional picnic? Schedule it at a
different time of year? (In recent years the picnic has been on a weekday evening in July.) Change up
the menu? Have more of a program or entertainment in addition to the meal?
Budget Impact
The cost of putting on the current picnic for approximately 90 people is about$400.
Requested Action
The Council is asked to discuss and provide direction to staff regarding the desired method of thanking
members of the City's advisory boards and commissions.