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Home My WebLink About10.C.1. 17Th Avenue Sports Complex Lighting � D . � . I , CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Director of Parks, Recreation & Natural Resources Date; June 19, 2012 Subject: 17�h Avenue Sports Complex Lighting INTRODUCTION The City Council is asked to approve the installation of fleld lighting on fields 1 & 2 at the 17`n Avenue Sports Complex. BACKGROUND For the past couple of months the Parks and Recreation Advisory Board has been discussing the use of current and vacant parkland to meet the current and future needs expressed by the City's Affiliated Youth Sports Associations. The land discussed included the 17th Avenue Sports Complex, Tahpah West, Shutrop Park, and land owned by the School District on the High School campus. On March 26, 2012 the outdoor youth sports associations presented to the Advisory Board their current numbers, project growth, current facility uses, current facility needs and future facility needs. The PRAB held a work session on Monday,April 16, 2012 to discuss in depth the properties available, the association's needs and which needs are more immediate. After much discussion the PRAB felt that; • With the growth in Football and Soccer lighting fields 1 and 2 at the 17th Avenue Sports Complex and providing football with the use of these finro fields in the fall is most immediate. • Tahpah Park should include one or two future ball fields • The City should work jointly with the School District to develop additional grass turf fields (possibly lit) at the high school site. • The use of Tahpah Park should be re-evaluated if the School site cannot be improved with additional grass turF fields. • The Tennis Association should be given the opportunity to present their business plan and proposal to the Advisory Board and City Council at a future meeting. DISCUSSION The PRAB is recommending that the City Council approve the installation of sport lighting on fields 1 & 2 of the 17`"Avenue Sports Complex. When the building was constructed at the Sports Complex the electric cabinet was installed and conduit was run from the building beyond the landscaping to accommodate for future lights on fields 1 & 2. The master plan for the sports complex included the lighting of fields 1 & 2 only. On May 21, 2012 the PRAB invited residents living around the sports complex to attend the meeting to provide comments or concerns about the addition of lights. One resident attended this meeting. A representative from Musco Lighting was also in attendance and explained to the PRAB that with the new technology of the lights the light levels at the homes are 0.0 - 0.01footcandles which is virtually no light. A full moon is .15 footcandles as a comparison. BUDGET lMPACT The current Park Reserve CIP spreadsheet is included in your packets (Attachment A). The audited balance at year end 2011 was $1,011,667. The lighting of the fields was included in 2011 as a 2012 project, The Park Reserve CIP shows$100,000 in donations toward the lighting project. The City has received written confirmation from the Shakopee Youth Footbail Association for a donation of $40,000 and the Shakopee Youth Soccer Association for a donation of$20,000 for the next three years totaling $60,000. The total cost for the materials and installation is$179,237, underground electrical is$38,362 and SPUC transformer upgrade is $637.50 totaling $218, 237. The additional operational cost per year will be approximately$5700. Staff will work together to ensure that the additional operational costs are included in the operational budget for the parks. One of the ways the City, like other MN cities, was able to keep the costs for this project lower was to purchase the materials and installation for the lights from Musco Lighting through the US Communities Government Purchasing Alliance Program, US Communities is a nonprofit government purchasing cooperative similar to the State's Cooperative Purchasing Venture (CPV)which is how the City currently purchases vehicles and equipment, Musco Lighting installed the lights around the hockey rink at Westminster Park as well as the lights at Schleper Stadium and on fields 1-4 at Tahpah Park. The City requested quotes from three companies for the underground electrical service. One quote was received in the amount of$38,362.00 from Choice Electric, The other companies either did not respond or did not wish to participate. RELATIONSHIP TO VISION A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. REQUESTED ACTION If the City Council concurs, move to approve the installation of field lighting on fields 1 &2 of the 17�n Avenue Sports Complex for the cost of$218,237 and: 1. Approve purchasing the equipment and installation from Musco Lighting through US Communities. 2. Approve the quote from Choice Electric for the underground electrical. Jamie Polley, Par , Rec�reation & Natural Resources Director i'�-�l��(:l��r,<�,� f fl 2011-2015 CIP Working Summary-funding review 6.14.12 FuWre- Task Estimate Fundin Source 2011 2012 2013 2014 2015 2016 Untunded Comments Park Dedication Fee Pro�ections Commercial 20,000 I-Stale 120,000 120000 � - Sanmar 309,000 314.�61 44.66 acres Shanendoah Easllst Addn 140,540 14�.540 2018 acres-ist add. US Bank Southbrid e 9,356 9.356 1.35 acres Ma slown 69,300 69,300 10 acres Church Addilion 48,510 48,570 7 acres Residenlial Zochke 827,700 352,440 459,240 66 lots-Nor(h,S61ot5-South � Noeker Sile 213,6W 213,600 401ots-Phase i Va�le Creek Crossin 2nd 373,800 373 800 � - 70 total lots Shanendoah A artments 356,000 391 600 88 unils Grnnts 250,000 100,000 Taz le -- -______--- ___..__ Assessments �� '. Donations/COntrib 1W000 20.000 .100000 .86000 -: �40000 Parks Develo ed b �evelo ers �� Transter In Pund Balances Fund5lransferred from various funds B/10 � Total RevenuelCredits 20 000 938.457 371440 1 OS3 O10 '100 000 645 240 40 000 � ..._.. ...___- Oft-Leash Do Area Desl n and Develo menl 2<;!rw Park Reserve 24,000 Parcel 75 ssible lowtion Desi n and Develo ment 2=s.ox� DonationsrConirib 20000 Lions Park Im rovemenls 2nd Oultloor Ice Sheet oa o��e Park Reserve 64 000 $25 500 remain land sale SODO brms 07,4500 Tah ah OB,6000 IA 05 _-_.....__ - 2nd Ouldoor Ice Shee� ao�?co Donations/Conirib 36 OQO Green Meadows Park Des�n and Construclion 6'b 6CO Park Reserve 675 000 2012 shelter consVudion b PW;2013 arki bt com letion Shetler i3ooa_� ParkReserve 130000 Parkin Lot Entension 3o'veo Park Reserve 30,000 Wesiminsfer Bathroom Facilil N✓armin House 75�00!�� Park Reserve 150,000 � � Parcel 75 Park Develo ment e�7�?5p Park Re<_erve 573 750 5368000 Assessmenl a back for one 8/10 Southbnd e Area Park Park Develo ment e3�.5eo Park Reserve 836,560 Const�uct later than 2016 �� Savanna Oaks-Southbrid e T2il Trail Construction ioot�Ci� Park ReseNOther 100 000 Re ional Trall Connection Tah ah Park Im rovements Ball Field iSG.eW Park Reserve 150,000 Additional fieltl �� Donationstowardsballfieid i54.ca• Donations `r100000 � �b0006 Granls ioocCO Granis 100,000 Li htin fields 7&B 12o Goo Park Reserve 220 000 Li hts for(leltls 7&8 Ouar Lake Park Cleanu/Desi NConstrudion i aen o�e Park Reserve 1,300,000 57,685 used in 07 for deanu:. .-_......._ _.- _. Granls 17QG00 Grants returned to DNR 2009 ConstrucGon 54ece Dona;ions 40000 40,000 Donations received from Polaris&Xcel Ener ies SPLWSA(undraisin Huber Park Im rovements Phase 2 Bank StaDilizallon zaoo,[cc Park Reserve 2 400 000 52,4C0.000 for bank slabiiization; Shelter 75.GCC� Park Reserve 75,000 Possibi buill b PW to lower wsl _ ___- 77th Avenue S orts Com lax Field Li htin i<C[GG Park Reserve 720,000 Li ht flelds 1 8 2 for soccer and tooiball use Field Liohlin iGU.CCC Donations/Contrib :109UQT!'�� Associ21ion5 willin Io s lit wst to et it done soon Memorial Park Brid e 254CCL Donation/Grant 250,000 2012-deferminin need for brid e re IacemeN Riverside Fields Park Desi n and Construclion EcS.CCC Park Reserve 75,000 G40000 190000 Desi n and construction a roved in 201 t.biddin in 2012. PremiedHoraon Hei hts Park Develo men Deslgn and Construclion a67.scc Park Reserve 367,500 -� �� Ki�ame Hills Park Develo ment Desi n antl ConstNClion e?C CGC Park Reserve 420 000 �� - __-____. ___ _ . -____-_ O'Dowd Lake Park Im rovements Desi n and Constmction <qs cr.0 Park Reserve 446,000 __ ___ _ ______ _- __- ..__ CR 7�J Trall to O'�owd Lake Park Desi n and ConsUuclion �75tcC Park Reserve 275,000 __.- -. Prairie Vi11a9e Park Land Arquisition/Conslruction 3?,.GCC Park Reserve 337,500 .__ _.__ .. _ .__.__ _._...._.-.__ _______ PUSL Channel Greenwa Corridor� � � Desi n and Consiruclion ic�,5cc Park Reserve 157,500 _ -_--- -_-__.___. _ Shutro Park Develo ment Desi n and Construclion ��,zSO,CCC Park Reserve 1,250,000 Consiruct later Ihan 2076 �--- �� Tunnel Fencin �CCC Park Reserve 9,000 Appmved upyrade to CSAH 21 Irail lunnel __- ___- _._ .___-_. - Communit Park S orts Com lex Desi n and Construction =,55o.CCC Park Reserve 1,55Q000 ConsVUCt laler the 2016 __..__ . ._. ...___. _......__- .--.__ ___ -- --' .___ To�el EX enditures 73,Y81 810 � 909 000 99U,000 _. t49 Q00 923,750 ]20 000 590 D00 8 98�O60 �� i.._.'_'"_". _' Net Revenues Ex enditures 889,000 (51 543 -- 223,440 169260 220,OD0 �--- --55,2A0 8,340,060 ��. ___. _- _- _ _____--_ . ___- _--__ �. Ending Park Reserve Balance .__ 1,011,667 960,124 _1 183 564 1 352 824 9fi3 564 �408 064 -8 376 496 �