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HomeMy WebLinkAbout5.F.4. Boards and Commissions Expiring Terms CITY OF SHAKOPEE 0':F:y. Memorandum MEMO TO: Mayor and City Council Mark McNeill, City Administrator CONSENT FROM: Judith S. Cox, City Clerk RE: Boards and Commissions Expiring Terms DATE: November 28, 2006 INTRODUCTION: According to City Council policy, it is appropriate that Council consider at this time the reappointment of individuals whose terms on boards and commissions are expiring and announce the upcoming vacancies. BACKGROUND: According to the policy, ninety days prior to the expiration of terms each year, the Council shall be advised of the upcoming vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. At that time the Council shall consider the reappointment of those individuals. Should the Council determine that the individuals merit reappointment, they will be contacted to determine if they wish to seek reappointment. Council shall also announce the upcoming vacancies and that applications will be accepted from all interested citizens of Shakopee. Application Deadline: Since adoption of the current policy, there has been confusion on the exact date that applications will no longer be considered. Sometimes there have been insufficient applications received and Council has made nominations as late as the same evening of appointment. In 1990, Council set the final date to receive applications as the date that nominations are made. Unless Council directs otherwise, applications will be accepted until the first meeting in February. The advertisement will encourage applications to be submitted by January 30th so that Council can receive copies with their agenda packet for the February 6th meeting. (If insufficient applications are received, applications will continue to be accepted until qualified individuals are appointed). Eligible Appointees: Attached is a list of the individuals whose terms are expiring and who are eligible for reappointment. (Those individuals who have not served more than three terms will be invited to apply for reappointment, per the guidelines for appointments). Summary: After the holidays, staff will follow up on advertising, posting, and mailing notices on accepting applications for filling the expiring terms on City boards and commissions. A letter will be sent to each member whose term is expiring February 28,2007 (excluding those individuals who have served three terms) inviting them to consider reappointment. RECOMMENDED ACTION: 1. Direct staff to advise those individuals whose terms are expiring on boards and commissions (who have not served three consecutive terms) that they are eligible for reappointment. 2. Announce that the City will be advertising and accepting applications from Shakopee citizens for boards and commissions beginning in January. Applications may be obtained at the City offices during regular hours, can be mailed if requested, or obtained from the City's web site. B&C-CCMemo FEBRUARY 28, 2007 EXPIRING TERMS ON BOARDS AND COMMISSIONS All members with expiring terms who are in compliance with the attendance requirements and who have not served three full terms will receive a letter asking if they wish to be considered for reappointment. According to the policy, members are not limited to three terms if the board or commission they serve on does not meet monthly. Those members will also be notified. Planning Commission/BOAA Deb Amundson Gayl Madigan Park and Recreation Advisory Board Sam Mayberry Rob Root Shakopee Public Utilities Commission Bill Mars Joan Lynch (has served three terms) Police Civil Service Commission Tom Steininger Building Code Board of Adjustments and Appeals Housing Advisory and Appeals Board Dave Limberg 2 vacancies Environmental Advisory Committee Brian Spott Mateus.Ferraz-Souza Telecommunications Advisory Commission Benjamin Adams Michael Guncheon Economic Development Advisory Committee Josh Vogel Historic Preservation Advisory Commission Jay Whiting 1 vacancy