HomeMy WebLinkAbout9.B.1. Rejection of Bids for Riverside Fields Park-Project No. PR2012-1-Res. No. 7204 7
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Jamie Polley, Director of Parks, Recreation & Natural Resources
Meeting Date: June 5, 2012
Subject: Rejection of Bids for Riverside Fields Park, Project No. PR2012 -1
INTRODUCTION
City Council is asked to reject the bids received for Riverside Fields Park and direct staff to
rebid the park project in early 2013. The City Council is also asked to approve funding to
retain Stantec for the rebidding process.
BACKGROUND
The City Council approved the plans and specifications and authorized the bidding of the
Riverside Park project on April 3, 2012. The current CIP allocation for this project is
$640,000.00. The main components of this budget include: earthwork, trails,
hockey /basketball, paved /fenced tennis courts, parking paving and utility connections to the
building pad. Site furniture includes benches, pedestrian lighting and bike racks. Other
amenities include hockey boards and lighting, basketball court and volleyball court. Staff time
(Engineering /Public Works will be in charge of the Construction Administration) contingency,
and Trunk Water Charges (estimated) are all included in the estimate as part of the 10%
project contingency.
The CIP allocation for this project does not include the $130,000 to construct the
restroom /warming building however the allocation does include stubbing in the utilities to the
building pad.
PARK CIP $640,000
DESIGN & CONSTRUCTION DOCUM. $24,000
AMENDED CIP $616,000
CONTINGENCY 10.0% $61,600
CONSTRUCTION BUDGET $554,400.00
The estimate construction budget total is $597,758 which all of the amenities in the City
Council approved plan. This estimate is $43,358 over budget.
The estimated construction budget total is $549,233 if the hockey rink is unpaved and the
basketball court is moved to the tennis court. This estimate is $5,167 under budget.
DISCUSSION
Bids for the project were opened on May 22, 2012 at 1:OOpm. The City received two bids for
the project:
Max Steininger, Inc. $647,548.17
Frattalone Companies, Inc. $689,591.29
Both of the submitted bids are over the engineer's estimate of $597,758. Stantec made
inquiries to the other plan holders that did not bid to determine why they did not submit a bid
for this project. The responses were similar in that this project was bid later then state and
county projects and their companies were very busy.
Staff is recommending that the City Council reject the two bids at this time and direct staff to
rebid the project early in 2013. It is anticipated that by rebidding the project early in the year
the City will receive a greater number of bids allowing for more competition. In addition, after
reviewing the bids the significant difference in the bids submitted and the engineers estimate
was in the site grading budget item. Conducting soil borings prior to bidding would clarify this
item.
If the Council chooses to reject the two bids and rebid the project early in 2013 staff
recommends allocating $3,000 to retain Stantec. Stantec would then make any determined
changes to the plans and specifications and would administer the bidding process. In
addition staff recommends that the Council allocate $3,000 for soil borings to be completed
on the site if determined necessary. The allocation of $6,000 for these two items would be
funded from the Park Reserve CIP.
VISIONING RELATIONSHIP
C. Maintain the City's strong financial health.
REQUESTED ACTION
City Council should, by motion, offer Resolution No. 7204, A Resolution Rejecting Bids for
Construction of Riverside Fields Park, Project No. PR2012 -1.
City Council should, by motion, direct staff to rebid the project early in 2013 and allocate
$6,000 from the Park Reserve CIP for administration of the bidding and soil borings of the
project site.
RESOLUTION NO. 7204
A Resolution Rejecting Bids For Construction of Riverside Fields Park,
Project No. PR2012 -1
WHEREAS, pursuant to an advertisement for bids for the Construction of Riverside
Fields Park, Project PR2012 -1, bids were received, opened and tabulated according to law, and
the following bids were received complying with the advertisement:
Max Steininger, Inc $647,548.17
Frattalone Companies, Inc $689,591.29
AND WHEREAS, the low bid exceeds the project budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. Bids for the construction of Riverside Fields Park, Project No. PR2012 -1 are
hereby rejected by City Council.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids if any.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2012.
Mayor of the City of Shakopee
ATTEST:
City Clerk