HomeMy WebLinkAbout6. Request for Proposal (RFP) for Economic Development Services
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CITY OF SHAKOPEE
Memorandum
TO: Shakopee Economic Development Authority (EDA)
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Request for Proposal (RFP) for Economic Development Services
MEETING DATE: November 21, 2006
INTRODUCTION:
The EDA is asked to approve the attached RFP for economic development services. If approved, the
RFP will be distributed during the week of November 20th.
Because the approach contained in the RFP is a more project-oriented one, staff does not expect that it
will require that the advisory EDAC meet on a regular monthly basis. Instead, it appears to staff that
it would be sufficient for the EDAC to be convened on an "as needed" basis, i.e. when specific
projects require their review and recommendation to the EDA. The EDA is asked to provide staff
with direction as to whether convening the EDAC on an as needed basis is appropriate.
ALTERNATIVES:
1. Offer and approve a motion authorizing the appropriate City officials to distribute the attached
RFP for economic development services as presented or with revisions, and provide staff with
direction regarding the meeting schedule of the EDAC.
2. Do not authorize distribution of the attached RFP
3. Table the matter for additional information.
ACTION REQUESTED:
Offer and approve a motion authorizing the appropriate City officials to distribute the attached RFP
for economic development services as presented or with revisions, and provide staff with direction
regarding the meeting schedule of the EDAC
RELATIONSHIP TO CITY GOALS:
This item relates to Goal D, vibrant, resilient, and stable; and Goal E, financially strong.
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R. ichael Leek
Community Development Director
H:\CC\2006\11-21\EDA RFP for ED services.doc 1
DRAFT
I. REQUEST FOR PROPOSAL
For
A. Consulting Economic Development Services
Prepared by:
City of Shakopee
Community Development Department
Shakopee, MN
November 2006
DRAFT
11. GENERAL DESCRIPTION OF SERVICES I
The City of Shakopee seeks economic development consulting services to implement the
following projects and tasks. A single ftrm or qualifted individual may elect to submit a
proposal for either or both projects.
Project #1: Actively market vacant business park and industrial lands and buildings
within the City.
Associated Tasks:
1. Maintaining current contact with commercial and industrial real estate
brokers and developers who are active in the City;
2. Develop and maintain a listing of vacant business park and industrial
properties and buildings within the City;
3. Meet with prospective businesses interested in occupying available land and
buildings within the City, as requested by the City and or broker;
4. Assist in researching, preparing and presenting economic development
incentive packages and other recruiting information to prospective
businesses.
5. Prepare written reports for the Shakopee Economic Development Authority
(EDA) and Economic Development Advisory Committee (EDAC) as
needed relative to the above tasks. Attend meetings, present information
and answer questions posed by the EDA and EDAC as need to complete the
above tasks.
Project #2: Develop professional economic development marketing materials for the
City, and a plan for distribution of the materials to the appropriate audiences.
Associated Tasks:
1. Compile samples of economic development marketing materials utilized
by similarly situated Minnesota cities.
2. Gather input from relevant stakeholders, including City staff and officials,
and commercial and industrial real estate brokers and developers active in
the southwest metro market; as to the appropriate content and format for
Shakopee's marketing materials.
3. Research, compile and organize information into a comprehensive and
professional packet of marketing materials for use in attracting businesses
to Shakopee.
4. Develop a plan for distribution and regular updating of marketing
materials.
5. Prepare written reports for the Shakopee Economic Development
Authority (EDA) and Economic Development Advisory Committee
(EDAC) as needed relative to the above tasks. Attend meetings, present
DRAFT
information and answer questions posed by the EDA and EDAC as need
to complete the above tasks.
f. PROPOSAL DUE DATE AND LOCATION I
I Proposals submitted in response to this solicitation are due by 4:30 p.m., December 22L___-------{ Deleted: 11 )
2006, and should be submitted to:
City of Shakopee
Community Development Department
129 South Holmes Street
Shakopee,~ 55379
it. DEPARTMENT CONTACT I
All questions should be submitted in writing and mailed or faxed to:
R. Michael Leek, Community Development Director
City of Shakopee
129 South Holmes Street
Shakopee,~ 55379
Phone: (952)233-9346
Fax (952)233-3801
iif. PROPOSAL CONTENTS AND SUBMITTALS I
Proposal shall contain the followine:
1. Executive summary or letter describing the services to be provided as the
consultant understands them.
2. Itemized list of tasks to be performed with personnel to be assigned.
3., An overview of recent work in the field that demonstrates successful
completion of work similar to that being sought by the City.
4. References from three (3) current or previous clients/employees for whom
similar economic development work was performed. Preference will be given
to those who can demonstrate public sector experience.
5. Schedule of hourly and other charges for aforementioned services.
DRAFT
I TIME SCHEDULE I
1. Task Completion Date
Submit Proposal to City December 22, 2006
Recommendation to City Council January 2, 2006