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Home My WebLink About5.F.6. November Updates of the Two Year Goals and Action Plans , ~ ......0 -""JllI u.: ~""'" L..L.i ltj V) :2: c~ ;V~ (~ \+ January, 2006 City of Shakopee Two Year Goals and Action Plans Action Required: Move to receive and file the Amended Nov.. 2006 November updates of the Two Year Goals and Action Plans. Parties Responsible 1) Quantify Project Staffing Requirements All First quarter 2007 Need to be tied to No.5 - Survey. (Complete following survey) 2) Define Level of Service (standards) All After survey results - second half 2006/2007 3) Training & Hiring Quality All On-going 4) Implement Use of Technology/Productivity All On-going 5) Determine the Publics Expectations of Service McNeill, Wilson, Themig Six months needed A community-wide survey was identified in 2004, but not completed. Funding not included in 2007 Budget; instead, will rely on non-scientific on- line preference survey in 07. Parties Responsible Target Dates Additional Notes 1) Maintain Fund Balances Voxland, Council Do as part of budget cycle With the completion of the cost of services report, and the likely settlement of the BATC/SAM litigation, the City will have different restrictions and reporting requirements in connection with building permit fee revenues throuah the year 2009. 2) Moderate Debt Levels Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budget. 3) Stable Tax Rate Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budget. Preliminarv tax rate increase of 3.2% for FY07. U:\Two Year Goals.doc 4) Service Charges for Planning & Costs All New construction building permit Fee chanqes to be considered by City Council at December 5 meetinq; fees adopted on August 15th. implementation January 1, 2007. other buildinq permit. enqineerinq, and development fees to be revised as part of FY 07 Budget. 1) Identify Neighborhoods (Line of Communication) Planning . Staff (with Department End of 2006 Part of Comprehensive Plan process. Tie to Police beats, neighborhood Heads) watch, etc. 2), Hold Neighborhood Meetings Administrator, Council National Night Out held August Most City departments needed - may need to be a lesser priority, 1 , 2006. considering other work load. Community Development Director met with the homeowners' association for Riverside Grove in July in connection with the park and ride project. 3) Provide more avenues for residents to get information Communications Coordinator !\pplications for a new, half time Communicatiom: Coordinator are currently (I.e. Newsletter, more use of cable, webstreaming, stuffers being accopted, with 0 torget ctort of Oct. 1. in SPUC, Dick's Sanitation) The part-time Communications Coordinator beqan work for the City October 23m. 4) Support Community Initiatives (I.e. Arts Org/Events, To be determined City will j:lro'lide $10,000 tewams budqeted as Sesquicentennial ~ 150th, Shakopee Showcase. Special Events) Sh k S . t . I contribution in FY 07. a opee esqUlcen ennla Committee; Shakopee Derby Days, Sh k Sh h Id Ap') Brad Eller, Recreation Supervisor, represents City on planninqcommittee. Inc. a opee owcase e n 25, 2006. 5) Know what our diverse population is; (work to build All On-going Continue reachil'1g out (as in Visioning process) Nothinq specifically bridges) identified towards this qoal. U:\Two Year Goals.doc Parties Responsible Target Dates Additional Notes 1) Huber Park - Phase 1; Phase 2 Parks/Rec Two contracts for the Construction underway; Grand opening anticipated July, 2007. construction of Huber Park awarded on July 5th. 2) Riverbank Stabilization Engineering/Parks Contingent on funding. Follow-up meeting w/Congressman Kline's office held on Nov. 2. 2006 and next step is for River District Sewer report to be accepted by Council and Resolution adopted reauestina Army Corp of Enaineers to prepare a feasibility studv on riverbank stabilization., Councilor Lohman, and City stoff hold 1>10'1. 2"" to discuss needed for discussion of possible Federal funding. 3) Downtown Interest Groups Coordination - Downtown Wilson Continous Identify ways for different downtown groups to work together. Council needs partnership, seniors, Arts group. HPAC, etc. to define City's role. 4) Community Entryways Leek Construction in Huber Park2006 Including monument signs/railroad overpass cleanup. Contact by Rahr - Others 2007 Malting for RR overpass painting assistance; will take their participation, and partnering with County and City. Target date now 2007. A tentative decision has been identified to use the design language of Huber Park entrance monuments for community monuments as well. Staff has been meeting with County Highway staff to develop plans for modification to the CR 101 bridge that is due to be reconstructed in 2007. 5) Expand Community Events (I.e. Derby Days, Christmas See Goal 3, action step 4 above. Project, Local Fundraisers, Christmas in May) U:\Two Year Goals.doc 1) Keep the Vision in Front of the Public Communications Coordinator[City On-going progress checks, Presentations made by City Administrator to all City Boards and Administrator website, monthly updates to Commissions Feb-April, 2006 Council Vision, goals, and Council's 2-year work plans are being included in all Parks and Recreation Advisory Board and Environmental Advisory Committee packets. 2) Use Goals & Strategies in Decision Making Process All On-going Referencing goals and strategies in Council memos; Mission Statement cited on Council agenda documents. 3) Public Process Review (periodic review) Communications Coordinator, Annual Should be part of community-wide survey Administrator 4) Maintain the Steering Committee Council appointed Steering Review visioning process by end Meeting tentatively set for late September, 2007. Committee of 2007 5) Tie each relationship to visioning goals and strategy All On-going I Action Steps Parties Responsible Target Dates Additional Notes 1) Increase City's presence in welcoming package Communications Coordinator End of 2006 Need to determine distribution method 2) Welcome Monument - Update population signs Community Development Director Depending on 2006 funding Tie to goal 4. step 4, but on a community wide basis. 3) Welcome Letter from Mayor to new residents and Communications Coordinator/Mayor Fall of 2006 Welcome Neighbor currently provides a welcome letter from the Mayor; businesses (to include Councilor contact numbers) however only goes to people who requestWelcome Neighbor. SPUC unable to provide new resident list due to significant turnover in rental apartments. 4) Develop staff awareness/sensitivity/skills to deal HR Staff On-going w/diversity & community attitudes about it. U:\Two Year Goals.doc 5) Continue to implement accessibility plan. Parks/Rec Department On-going Priority 2 corrections continue. Council reoontly approved .^,o/\ modifications for Stans Park, '""hich VIas one of tRe facilities that triggered our accessibility analysis. Evaluating Priority a corrections as part of 2007 operating budget request. Elimination of Recreation Supervisor position in 07 budaet makes staff follow-up more difficult. Stans Park accessibility corrections complete. 6) Increase Transit - Map Resources (Le. restaurants; Communications Transit maps Fall of 2006/2007 Work is underway on the CSAH 28 park and ride site. Four coaches are on share with companies) CoordinatorlTransitlEDA order for the new Express Service in 2007. The transit marketina committee is workina on a marketina plan for the new site and service. 1) Continue to Oppose Non-Incremental Fee To Trust Council On-going On July 7 ,the regional office of the EllA issI,JeEl a letter granting the Trust request of the SMSC. The Washingt{)n, D.C. office then .....ithdrew the decision, ^ planned meoting in 'Nashington 'lias subseqI,Jently postponed. In tho moan'time. The County Board Chair has held an initial meeting with the SMOG Chairman. and the Mayor is expected to attempt to schedule a similm meoting. Mayor has offered. but has been unable to Qet meetina scheduled with Tribal leadership. 2) Continue to Seek Cooperation on Joint Issues Staff On-going PLSLWD agreement needs title involvement; working on easement availability for CR 83 sewer. 3) Expand Partnerships w/Scott Co. & Others Council On-going 4) Facilitate Development of Non-Tribal Lands Around Council Needs discussion SMSC Lands. (CR 83 sewer) 5) Continue to find support for/reasons for SMSC to be at Council On-going the table. U:\Two Year Goals.doc Action Steps Parties Responsible Target Dates Additional Notes 1 ) Just say. "No" (reject incomplete applications, support Council/staff/boards and On-going This Goal is closely related to Goal #1 - provide High Quality Services. board and commission recommendations) commissions The Planning Department routinely returns incomplete land use applications to the applicants and staff continues to recommend denial of plats if all recommended conditions are not met (most recent example being Ridge Creek preliminary plat. 2) Schedule Projects and Prioritize Council/staff Adoption of CIP Tie to public survey (goal 1, step 5) and quantifying staffing requirements. At the request of the PRAB. Parks, Recreation, and Natural Resources provides a monthly project update for their review. 3) Complete Projects Before Starting New Ones Council/staff Utilize CIP prioritization Need to define when a project is "complete". 4) Dedicate resources to key services first, development Staff Need to discuss - conflicts with other goals, such as goal 7;, step 4, or review is not a "key" service. school siting. 1) Encourage/Educate Public to Expand Recycling Dick's Sanitation/Communications 2006 - Recycling for parks and City-wide recycling problem for single family going well 85% of Shakooee Coordinator public facilities SF Households recycle. Need to work with other vendors for multiple housing complexes, and commercial. U:\Two Year Goals.doc 2) Update Stormwater Plan & Enforce Regulations Engineering May 2006 Draft Storm Water Resources Plan model and mappino is nearly complete with the plan tentativelY QoinQ to Council on Nov. 21. 2006 for acceptance and distribution to other aoencies. Ras been completed by 'NSB '....ilh staff comments back on the plan. 3) Dev & Implement Natural Resource Design Standards Natural Resources Coordinator September 2006 Council approved NR design handbook preparation at 2/21/06 meeting. Draft of woodland standard reviewed at June meeting. EAC directed staff to continue development of additional standards and schedule workshops when drafts of all standards are complete. EAC has started review of individual components of Natural Resource Desion Standards at monthly work sessions. Review anticipated to continue throuoh 2007. 4) Review Dev. Standards to Preserve Fragile Resources Natural Resources Beginning 2007 Coordinator/Planning 5) Educate/Encourage the Public about our Natural EAC and Natural Resources On-going Natural Resources will be p3rticipating participated in Soil and Water Resources & Its Preservation Coordinator Conservation District's education fair iatef in September. 1) Work with ISD 720 to develop new, cooperative, Communications Coordinator Are linked to the ISD 720 community-wide communications (newsletters, web links, or Website. shared sites, etc) N I tt M h 2007 ews e ers - arc 2) Develop a plan for street design, street furniture, Engineering, Community Specific funding not provided in sidewalks, and neighborhood signage that visually connects Development, Econ Development 2007 budget areas of the City 3) Research and implement improved customer service Administration Specific funding not provided in techniques for City employees 2007 budget. Will work to do with existing resources. 4) Correlate this goal with the Community Connections steps in Goal #3 U:\Two Year Goals.doc