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Home My WebLink About5.C.2. City Hall Carpet Replacement 5\ C. J. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council CONSENT Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Duane Toenyan, Facility Maintenance Supervisor Meeting Date: November 8, 2006 Subject: City Hall Carpet Replacement INTRODUCTION This agenda item seeks authorization for entering into an agreement with Hiller's Flooring America for replacing carpet at City Hall. DISCUSSION The 2006 operating budget contained $85,000 in funding from the General Fund fund balance for replacing carpet on the main floor and upper level of City Hall. (Funding for the lower level was deleted due to the costs and the general condition of that carpet.) Carpet replacement was originally planned for earlier this year, but was deferred until late-year when building and development activity would not be as high. BKV Group worked with staff to review and select carpet styles and colors and prepare a re- carpeting plan. (BKV was the architect for the original City Hall renovation and had the building plans from that project for determining quantities.) The majority of carpets that are proposed are carpet tiles instead of broadloom. We believe that carpet tiles will extend the overall life of the carpet since specific tiles can be replaced if there are stains or traffic wear. Carpet tiles were installed at the Community Center and have proven to be very beneficial. The only area where broadloom is proposed is in the stairwell to the upper level - carpet tiles can not be installed on stairs. Carpet removal and installation would occur between December 4 and December 21 , and would be coordinated around City Hall activities. Most of the demolition and removal would occur overnight, and carpet installation would.occur during the day. We anticipate that staff would be displaced from their work area for only one day, and we are working on setting up temporary work stations for access to phones and computers. The City is able to use the State of Minnesota master contract for carpet removal and installation. We solicited proposals from the three vendors off the contract that are authorized to provide service to Scott County Cooperative Purchasing Venture Member Agencies. It is much more efficient for the vendors to coordinate lifting cubes and moving furniture as part of the installation work, so we also asked for pricing for lifting cubes and moving furniture in and out of offices. The proposals are as follows: Company Carpet Removal and Installation Furniture Liftinq and Movinq Rebound Flooring No proposal No proposal Hiller $61,544 $8,228 St. Paul Linoleum $66,982 $8,463 And Carpet Hiller's price is the low proposal. We verified reference and would recommend awarding the project to Hiller. The total price for the work would be: Carpet Removal and Installation $61,544.00 Furniture Liftinq and Movinq $ 8.228.00 Total $69,772.00 REQUESTED ACTION Authorize carpet removal and installation and furniture moving for City Hall from Hiller's Flooring America in the amount not to exceed $69,772.00. flNISW 9Yf"BOL KEY. BKV iIiI GROUP fLOOR flNI~ ArchItecture TRANSITION 9'1'1"eOL. ........ Interior Design f'lATERIAL ID WST. Engineering CPT.' Boarman t1.oUlJFACTURER. INTERFACE Kroos STYLE. SILK ROUTE 166050260O COLOR. .en CURR'l" Vogel SIll.50CMX50C/"I Group CPT.' Inc. MANJfACTURER. MANNINGTOf STYLE. ~~ COLOR. Cl4A OIA (GWCN) 222 North Second Street HID'1'HoI2'..o" Minneapolis, MN 55401 CPT~5 t1NIJfA(.TUAER. LU& Telephone: 612.339.3752 STYl.E. S11!P UP TILE DOH3 Facsim~e: 612.339.6212 II COLOR. toe MINtRAL SIZE. 2"")c 24 www.bkvgroup.com II a;r, CPT... MAIolJfACTURER. BBfTl.E.... []!J~ STYLEo MILl. CITY TILE eMB32ClOOSA CONSUlTmTS COlOR. Mf.feO LAWEREMCE II SIZE. 16 X 10 TILE II - .,H l1ANUfACTUJlER. ...Il:lWNSON1TE PRODUCT. .." VINYl. BASE COLOR, GUAGE. 11&" LOCATION. LlSED HITW CPT~I, CPT~2 RB-' MANJfACTuRER. .JC:lWNSGINITE PRODUCT. ..". VINYL BASE PROJECTlIIlE COLOR, GUAGE< 11&" CITY OF SHAKOPEE LOCATIONo V5ED WITW CPTaA CITY HALL GfNtRAL NOTES. CARPET I. REMOVI!: VCtSTING CARPET AND CARPET BASE AT ALL REPLACEMENT AREA9 ~WULED TO RfCEIV! NEW CAR~ AND VINYL BASE. CLEAN AND fORa> ALL Fl..CXlRS TO RECEIVE: NfH CARPI!:T AND Shakopee, MN PREP HALLS TO RECEIVE NEW VINYl. Bof.SE. 2. fLOORING c:oN'rRACTGlR TO f1l9.D VERI'.... ALl. EXlSTIPrta COMDl"flON5o. CONSTRUCTION 5. FLOORING c:oN'rRACTGlR TO COORDINATE fURNITURE MO'II~ AND RECONflGURA.T1ON WORK WITW ClWNERS fURNITIRE VEHDOR. DOCUMENTS ~ ~~~N~_~LC[R rINISH PLAN ... fLOORING INSTAU.A.TION TO BE COMPLETfD IN fOUR ~ rIRST FUXlR. rINISH PLAN PHASES, SEE ~NG PLAN5 FOR ADDITIONAL JNFGlRMATIGIN. IIW-l'-O" 5, fLOORING CGNTRACrGlR TO PROVIOE M C7IIERAGE Of CPT..I AND CPT -41 TO TNE OWN!.R UPON COMPLETION M INSTAL.LATION. FII.II!I'.I.IIl:'~l!5 I.. ~ISTn<<i I"LClCIt "JN~ TO REf'WtrI. 2. NOT ~ED. 5. VERIfY "aD DlMaelOte Of fXlSTN& 'LOOR RECEM AT ~B'PLAN ENTRY MAT. REMOVE EXISTING I'I.DOlt MAT, PREP FLOOR TO SHEETlIIlE RECEIVE CPT .5. FINISH PLAN A. INSTALL CPT.2 ON &TAlR A AND AT 5fCOND 'LOCR LANDING. LANDING AT fiRST I'lOOR OF STAIR A TO I5E CPT-5. ro. HCRK TO eE INCLUDED IN PWoSE I. .. WORK TO 9E INCLUDED IN PWASE :fA. PRELIMINARY NOT T. WORK TO BE INCWDfD IN ~ 28. FOR CONSTRUCTION e. HClRK TO BE INCLU!DED IN ~ a. , WORK TO BE INCLUDeD IN FNAR ... CamACAnoN :..;~~=::~~ dl.""~and!haOlom"<*Jy =~-="'~... \fiI<< .>a<:<1IO(3II'1IQO UCl!e JeenseN\Hl'lbllor """"" N<>. DATE "^" OCTOBER 3.2006 ORAWNBY CHECKIDB'f COMMlS.SlONNO. 1087.03 SHCElNUMWl Al.0 0200l BKVGroup $tlt "