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HomeMy WebLinkAbout13. F. 2. 2010-2011 Goals & Objectives UpdateCITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2010 -2011 Goals & Objectives Update DATE: January 4, 2011 Comment: Introduction: The purpose of this memorandum is to update the City Council on Goals and Objectives which were adopted by the City Council earlier this year. Background: As is the standard for Shakopee City Council's, following the seating of each newly elected Council, goals and objectives for the following two years are discussed and adopted. This City Council adopted goals for their two year period on April 20 2010. Attached are updates as to progress in achieving these goals (see highlighted comments on the attached sheets). Recommendation: Unless discussion is requested, I recommend receiving and filing the information. Relationship to Visioning: This meets all five of the City's stated long term goals. Action Required: If the Council concurs, it should move to receive and file the City Administrator's January 4, 2011 update on the City's 2010 -2011 Goals and Objectives. MM:cn Uuk-- 2/ UtJ Mark McNeill City Administrator 13. F. Goal 1: Maintain Adequate Staffing Levels A. Retain high quality employees B. Fill current department vacancies Status: Police officer hired 05/24/10 to replace retired officer Temporary CSO hired 06/01/10 Police department still has sworn officer and CSO vacancies COPS grant application submitted in June -Did not receive funding. Status: Six Firefighters hired 5/10/2010, Fire Department at Full staffing Status: Police Officer hiring process conducted in the Fall. One officer candidate has been approved for hire thus far. Backgrounds on other candidates are still pending. One CSO was hired in the Fall. Police Department still has sworn officer and CSO vacancies. Status: Fire department will be looking to hire in the spring of 2011 to fill vacancies. C. Review PW structure to meet demands Status: Implement structure included in 2011 Goal 2: Continue High Quality Training A. Train beyond minimum requirements Status: Police in- service training reflects this objective and additional training scheduled for fall Core Area: Public Safety /Public Works Responsible Party Target Date Police/Fire /Public On -going Works /Council Police/Fire Public Works Police/Fire /PW Status: Fall in- service training has been high quality at the regional training facility. Department staff has taken advantage of national training opportunities, which are funded entirely by federal grants. Dr. Kevin Gilmarten was brought in to train staff in December. Supervisor training scheduled for February as well as command school in April, 2011. The Police Department continues to be proactive in its training efforts. 9/10 Done On -going Status: Fire department training three Mondays a month and additional outside training as it comes available Status: Fire department in the process of state certifying firefighters in emergency apparatus operator to meet NFPA standards. B. Collaborate on more training between City departments Status: PWD has attended emergency management training with police and fire Search and rescue training conducted in May at the joint training facility Status: All Police department supervisors have now completed ISC 300 and 400 emergency management courses. Goal 3: Fire Station 2 Relocation A. Report on Feasibility study, costs of new station Status: Oertel Architects has been hired to conduct the feasibility Study Status: Finishing up final design and bid documents —to Council on 1/5/11 Responsible Party Target Date Police /Fire /PW 11 /10 Fire /Admin 8/10 Goal 4: Continue Working on Goals and Objectives set forth by the Police Services Master Planning Task Force A. Maintain the high level of emergency response and law Police /CC /Admin On -going enforcement Status: Results from the community to the department's online survey on this particular subject were generally very positive. B. Maintain a high level of pro- active crime prevention Police /CC /Admin On -going Status: Street Crimes unit active for summer months Status: Street Crimes Unit is not active due to current staffing levels. Drug Task Force agents had a very positive Fall in the area. VIN etching and auto theft prevention equipment has been purchased through grant funds. Crime prevention/multi - housing officer position has been filled. That particular officer has been instrumental in improving crime Prevention efforts throughout the City. "Operation ID" has been reinstituted. C. Recruit, retain and support a skilled workforce Police /CC /Admin On - going Status: CSO and police officer hiring processes completed in spring Status: The police department received a record number of applicants for our Fall sworn officer hiring process. This process continues. Professional development of staff remains a priority as reflected by our training schedule. D. Employ efficient and effective operations to meet service Police /CC /Admin On -going expectations and foster strong community support Status: Patrol minimums have been adjusted to reflect current staffing levels Recaptured costs through FEMA for spring flood expenses Status: Police Department will finish within 2010 budget. The police department was aggressive in applying for grants and received an in -squad car camera grant for four new cameras. Community support reflected in the online survey remains positive Goal 5: Community Survey A. Update 2005 police survey and collaborate with fire dept. Status: Survey is currently available online at the police department's web site. Will collaborate with fire department on a community -wide survey for spring, 2011. Responsible Party Target Date Fire /Police 6/11 Goal 6: Improve Department Visibility A. Implement Social Media such as Twitter, Tipline, and E - 911. Status: Grant application submitted to fund Tip411 program Status: TIP 411 is up and running and the department is receiving tips via text messages and emails. Community members can also sign up for alerts now. B. Begin regular department features on cable access Status: Completed -two episodes of "The 411" have already aired; third episode should air by the end of the year. C. Improve information on City web sites Status: Citizen feedback link on PD website in place Status: Crime prevention information is being added to the site. D. Continue to expand and promote Crime -Free Multi - Housing, and Neighborhood Watch Programs. Status: Night to Unite was a success -70 block parties. Neighborhood Watch groups can now sign up for alerts specific to their area. Goal 7: Place Mobile Data Terminals in Fire Vehicles A. Establish server connection with County Status: Scott County is in the process of building a web based Program for the Scott County Fire Departments Expected date of completion of the program 9/10 Status: Mobile data terminals have been purchased and are being installed. Goal 8: Establish Station Paging A. Establish paging requirement with County Status: Scott County has finished splitting the city into two districts, still working on paging criteria with county Responsible Party Target Date Police/Fire Police /Fire Police/Fire Police 10 /10 10 /10 7/10 Fire /IT /County 6/10 On -going Fire /IT /County 10 /10 Status: Currently reevaluating the station paging program; looking at a duty crew program option. B. Reprogram pagers Status: Have started to reprogram pagers C. Station paging up and running Goal 9: Fire Explorer Program A. Program recruitment and development Status: Completed B. Start program Status: Completed Goal 10: Use of Technology A. Continue development of GIS for operations and PW /Police /Fire /IT On -going emergency management Status: PW /GIS staff has conducted meetings with police and fire to determine GIS needs for 2010. B. Continue use of technology to support operations and Public Works/IT On -going better utilization of resources Status: New PDA's are up and running for field inspection and data collection of trees, playgrounds, sanitary sewers, and signs. Police department continues to implement in -squad cameras; grant for four more units was recently received. Police department security cameras have been updated Responsible Party Target Date Fire 7/10 Fire 9/10 Fire 1/11 Fire 5/11 Status: The Police department records division is in the process of converting case reports to digital media. Implemented Laserfische as a method of storage for case photos, and purchase of new scanners was recently approved. Goal 1: Maintain Adequate Fund Balance Levels Goal 2: Maintain Sustainable Property Tax Burden A. Keep General Fund balance at 40 -45% Core Area Responsible Fiscal Management E. Maintain Enterprise Funds at 3 -5 months operating expenditures, plus accumulated depreciation needs B. Maintain per capita debt measures below median compared to cities with same credit rating Responsible Party Target Date Staff /Council On -going B. Maintain Transit Fund balance at 40 -45 %, plus planned CD Dir. On -going Capital expenditures C. Have EDAC research EDA funding demands; bring for Consideration at 2011 Budget Discussion EDAC 8/10 D. Target balance of Capital Improvement Fund at Council /Staff On - going $1 million thru the CIP; research where else funding might be used Finance /PW Dir. On -going F. Maintain Internal Service Funds at levels greater than Council /Staff On - going accumulated depreciation of assets A. Set tax burden at levels commensurate with tax base Council On -going fluctuations B. Maximize non - tax revenues where appropriate Dept. Heads On - going (grants, fees, etc.) Goal 3: Maintain Debt Levels Relative to Projects A. Consider GO Bonding impacts when considering projects Staff/Council On -going Finance Director /Council On -going Goal 4: Control Spending A. Council to set budget at affordable levels City Council 9/10; 9/11 B. Monitor expenditures for compliance Staff /Council Monthly with adopted budgets Goal 1: Reconstruct CR101 /1 Avenue Focus Area: TRANSPORTATION A. Complete report for short term options study. 1. Refer to EDAC for long term economic impact review. -Make recommendation to Council. Status: Council approved a 5 lane with no median design. Status: Construction planned for 2011. B. Complete Preliminary design 1. Make decisions on following: a. Right -of -way & easement - b. Access closures c. Design specifics d. Streetscape Status: Preliminary design of street, utilities, sidewalks, lighting, and other work is underway. Status: To City Council for review in early 2011. C. Award contract for construction D. Complete project County County County Goal 2: Facilitate Marschall Rd /County Road 17 Improvements A. Complete CSAH 42/17 Interchange 1. Give City consent on design. Status: Plans are nearly done and formal council approval of interchange design will be forthcoming. B. Decide on Marschall Rd/Vierling Dr. safety improvement project. 1. Start design on Marschall/Vierling Status: County wants City to be the lead agency on this project and an RFP to select a consultant to design should begin this November /December, 2010. C. Prepare for 2014 Co. Rd. 17 project (17 Ave. to CR 42) 1. Work with County consultant on design, including access and right -of -way. Status: County needs to issue a RFP for consultant to design the project. Responsible Party County /Consultant/City EDAC City Council /County City Council/County City Council /County City Council/County County PW Dir /City Council City /County County /City Engineering Target Date 5/10 5/11 6/10 6/10 6/10 6/10 6/10 4/11 10 /11 10 /11 8/10 11 /10 7/11 12/11 Goal 3: Complete County Road 21/18 Project B. Complete planning and design for Eagle Creek Park and Ride Station. Goal 4: Facilitate River Crossing wIMnDOT and Met Council Goal 5: Participate in CR 69 /TH 169 interchange Study A. Commit to 1 /4 of study cost and staff time A. Obtain funding for Memorial Park Trail Bridge B. Review Local and Regional Trails and identify areas for improvement (with County) C. Determine Trail connection between Holmes Street Bridge and SW Trail in Chanhassen (with 3 Rivers Park District and County). Responsible Party Target Date A. Complete bus only ramp construction from Stagecoach Rd. County 9/10 County /City 12/11 A. Approve participation in Collaborative City Council 5/10 Agreement for TH41. Status: While the Council agreed to participate in the RCIC process, the TH 41 process is now in doubt, in large part of the new regional Transportation Policy Plan (TPP) which says that the project should be "reevaluated". B. Get MnDOT /Met Council to initiate further study of CD Dir /City Council 9/11 River Crossings from I -35 to CR9, including 101 bridge. Status: An initial meeting on this study has taken place between Mn/DOT, DNR, Scott County and the City of Shakopee. Awaiting results of MNDOT RFP's to study feasibility of elevating roadways. City Council 5/10 B. Participate in Consultant selection (Economic CD and PW Dir. 9/10 Development and Transportation). Status: Completed Goal 6: Work with Jurisdictions to Close Gaps on Regional & Local Trail System Public Works 10 /11 Parks and Rec, and PW Directors Parks and Rec, and PW Directors Ongoing 7/11 Responsible Party Target Date Goal 7: Expand Commuter Transit Service & Expand Ridership on Transit Circulator Service A. Revise schedule to increase reverse commuter runs CD Director 10 /10 to downtown Minneapolis. Status: The express and shuttle schedules have been finalized and are being revised for the January 2011 launch of the additional express service resulting from the acquisition of an additional bus (JARC). B. Revise commuter schedule to serve Eagle Creek & Southbridge Park and Ride lots. CD Director 10 /11 C. Revise circulator routes to better serve east Shakopee CD Director 12/10 neighborhood (CR 18/21). Status: Circulator routes have been revised; the express and shuttle schedules are being revised for The January 2011 launch of the additional express service resulting from the acquisition of an Additional bus (JARC). D. Make final decision on acquisition of former City Council 9/10 Shakopee Dodge property for Park and Ride Site. Status: Scott County has closed on the site, and is developing its plans for County use of the site. Focus Area Strengthen Community Identity & Connections Responsible Party Target Date Goal 1: Improve Communication & Connections between the City, its Diverse Population, and its Neighborhoods A. Explore, Select and Implement a translation tool for the City's website Communications 9/10 Coordinator B. Begin regular meetings /forums with neighborhood associations Administration/ 10 /10 and neighborhood watch groups City Council C. Develop & implement new community event PRB /P &R Dir. 6/11 (replacement for Shakopee Showcase) Status: Staff will be working on an event for the beginning of summer, 2011 D. Expand use of social media (Facebook, Twitter, etc.) Administration/IT 10 /10 Goal 2: Evaluate & Enhance Community Amenities A. Provide alternative site for congregate dining and address Admin/ P &R Dir. 8/10 related senior services B. Discuss 2 sheet of ice /multi- purpose facility & 2nd floor on PRAB /Council 4/10 fitness room of Community Center Status: Referendum failed. Staff will be requesting a workshop with the PRAB and City Council to determine the future and expectations of the Parks, Recreation & Natural Resources Dept. 1. Decide on project completion and identify funding. City Council 8/10 C. Identify funding for undeveloped park lands P &R, and Fin. Dir. 12/11 (Riverside Fields, Greenfield East /Park Meadows) Status: Complete. Staff will be seeking Request for Proposals for park design services. C. (New) Design and Develop the 2011 Park Projects P &R, Engin, PW 12/11 Goal 3: Build Upon & Expand Partnerships & Sponsorships A. Build relationships & partnerships with community leaders City Council /Staff Ongoing (SPUC, Chamber of Commerce, School Board, Dntn Prtnrshp, etc) Status: Chamber of Commerce and Downtown Partnership, as well as SPUC included in agenda mailings for the EDAC B. Create new partnerships with private enterprise and SMSC; City Council /Staff Ongoing improve communications. Responsible Party Target Date. A. Interview and make appointments; specify meeting frequency to be at least monthly. Focus Area Economic Development Goal 1: Re- establish and begin regular meetings of the Economic Development Advisory Committee. Status: EDAC appointed, and first met on 6/16/10. Meetings are held the third Wednesday of each month. Goal 2: Develop a marketing plan for the Downtown & CR 101 corridor in "Old Shakopee ". A. EDAC to define specific geographic area to be Included in Downtown/CR 101 marketing plan. Status: The EDAC refined the geographic definition of the Downtown /CR 101 area, and in November the City Council accepted their recommendation regarding the geographic definition. In December the EDAC continued refining its recommendations regarding financing tools for use in this corridor and related marketing. B. EDAC to complete inventory of land use or EDAC /Staff 6/11 zoning changes, infrastructure improvements, or other items affecting marketability of Downtown/CR 101 area. C. City Council to consider the recommendations of EDAC for the Downtown/CR 101 marketing plan. Goal 3: Develop and Adopt a Plan for the Future of New and Existing Retail Centers within the City. A. EDAC to identify specific existing or planned retail EDAC 3/11 centers in the City, and define anticipated character and mix of uses will be. B. EDAC to develop recommendations regarding possible EDAC /PW 9/11 land use or zoning changes, and possible infrastructure investment plans needed to support retail uses in the identified areas. Responsible Party Tarjet Date EDAC /Staff 9/10 City Council 5/10 City Council 12/11 Status: The EDAC is currently working on both A. and B., and it is expected that a recommendation on A. will be forthcoming in the first quarter of 2011. C. Council to act on EDAC recommendations regarding retail centers. A. Review alternative gap financing tools and formulate recommendations upon which the City of Shakopee should focus for development and use. Goal 5: Establish Job /Business Retention Program B. Council to review and take action of BRE recommendations Goal 6: Ensure Tax Base Preservation Responsible Party Target Date City Council 12/11 Goal 4: Develop and Adopt a Plan for the Further Development of Industrial and Business Park areas in the City. (Valley Green /Dean Lakes/West End (CR 69 /US 169/TH 41) EDA Dir/ Finance Dir. 3/11 Status: The EDAC has provided direction to staff to refine its recommendations, and will be considering them at the January 2011 EDAC meeting. B. Council action on gap financing recommendations. City Council 4/11 C. Develop recommendations for the CR 69 /US 169lnterchange study County /City 9/10 Area D. Council action on EDAC recommendations for the69/169 study area City Council 10 /10 Status: The EDAC will be reviewing its recommendations for refinement at the January 2011 EDAC meeting. A. EDAC to review with participation by the EDAC 12/10 Chamber of Commerce, Downtown Partnership and others for possible design and implementation of a Business Retention/Expansion program. City Council 3/11 Status: At its January meeting, the EDAC will be meeting with members of the ED Ad Hoc Committee, which includes members of both the Chamber and Downtown Partnership. This topic can be addressed at that workshop. A. Review Economic Development assistance standards EDAC 7/11 to ensure that new C/I development adds to tax base, in addition to provide for job creation. Status: The EDAC will be reviewing a proposed revision of the business assistance policy at its January 2011 meeting. B. Work to minimize impacts of foreclosures on residential properties (i.e, continue inspection programs; notify owners of maintenance deficiencies.) Status: Work on this is ongoing and being coordinated among city departments. Responsible Party Tarjiet Date Inspections /Police Ongoing Shakopee City Council 2010 -2011 Goals / Focus Areas Strengthen Community Identity & Connections Inclusiveness / Diversity / Welcoming / Connections / Communication / Opportunities for Feedback & Input Old & New Shakopee / Partnerships / Forums & Venues for Community Connections / Community Amenities Transportation CR 101/ First Avenue Marschall Road/ CR 17 CR 21/ 18 River Crossings (CR101, TH 41) CR 69/ US 169 Pedestrian Trails Transit High Quality Public Works j Public Safety Services Responsible Fiscal Management Economic Development Downtown / Retail Centers Industrial Parks (Valley Green / Dean Lakes / West End (69/169/41)) Job Retention/Business Retention Tax Base Preservation