HomeMy WebLinkAboutJune 06, 2022FE.
Shakopee City Council
June 7, 2022
7:00 PM
City Hall, 485 Gorman St.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business,
cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and
visitors.
Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Key strategies:
1. Financial stability
2. Enhancing community strengths
3. Effective public services
4. Communication
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *City Council Minutes
*4. A.2. *Establish Ballot Board
*4. A.3. *Award Bid on City Facility Roof Replacements
B. Planning and Development
*4. B.1. *Emblem Shakopee Final Plat
*4. B.2. *Request by Main Street for proposed Street Closure for Food Trucks
*4. B.3. *Contract with Tyler Technologies for Rental Housing & Code Enforcement
Modules
C. Public Works and Engineering
Page 1 of 105
*4. C.1. *Citizen -Assisted Monitoring Program (CAMP) - Water Quality Sampling
*4. C.2. *Professional Service Agreement with SEH for Downtown Street Lighting
Feasibility Study
*4. C.3. *Extended Construction Hours for the Maras Street, Hansen Avenue, and
13th Avenue Utility Extension Project
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Recess for Economic Development Authority Meeting
8. Reconvene
9. Workshop
9.A. DSI Update
9.B. 12th Avenue East Reconstruction and Access Control Options
10. Reports
10. A City Bill List
10.B.Liaison & Administration Reports
11. Other Business
12. Adjournment to Tuesday, June 21, 2022 at 7 p.m.
Page 2 of 105
*4.A.1.
Shakopee City Council
June 7, 2022
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from May 17, 2022.
Policy/Action Requested:
Approve the minutes of May 17, 2022.
Recommendation:
Approve the minutes of May 17, 2022.
Discussion:
Budget Impact:
ATTACHMENTS:
May 17, 2022
Page 3 of 105
Shakopee City Council Minutes
May 17, 2022
7:00 PM
City Hall, 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor Bill Mars, Councilmembers Jody Brennan, Jay Whiting, Angelica
Contreras
Absent: Councilmember Matt Lehman
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea
Petersen, City Attorney Jim Thomson, City Engineer/Public Works Director Steve
Lillehaug, Finance Director Nate Reinhardt, Planning/Development Director Michael
Kerski, City Clerk Lori Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Angelica Contreras made a motion to approve the agenda, seconded by
Councilmember Jody Brennan and the motion passed.
4-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Brennan removed 4.D.1. for further discussion.
Councilmember Jody Brennan made a motion to approve the modified consent agenda,
seconded by Councilmember Jay Whiting and the motion passed.
4-0
A. Administration
*4. A.1. *City Council Minutes
Page 4 of 405
Approve the minutes of May 3, 2022. (Motion was carried under consent agenda)
*4. A.2. *Approve Premise Permit - Shakopee Lions
Adopt Resolution R2022-075, approving a premise permit for the Shakopee Lions
located at Mana Brewing LLC, 129 Holmes Street. (Motion was carried under
consent agenda)
B. Planning and Development
*4. B.1. *Final Plat of Hentges Industrial Park 3rd Addition
Adopt Resolution R2022-078, approving the Final Plat of Hentges Industrial Park
3rd Addition. (Motion was carried under consent agenda)
*4. B.2. *Application to the Minnesota Historical Society Large Legacy Grant
Adopt Resolution R2022-071, authorizing the City of Shakopee to apply for a
Minnesota Historical Society Large Legacy Grant. (Motion was carried under consent
agenda)
*4. B.3. *Application to the Lessard -Sams Outdoor Heritage Council Grant
Adopt Resolution R2022-072, authorizing the City of Shakopee to apply to the
Lessard -Sams Outdoor Heritage Council Grant. (Motion was carried under consent
agenda)
C. Police
*4. C.1. *Justice and Mental Health Collaboration Program Grant Application
Adopt Resolution R2022-073, authorizing the City of Shakopee to apply to the
Justice and Mental Health Collaboration Program. (Motion was carried under consent
agenda)
D. Public Works and Engineering
*4. D.1. *Quarry Lake Park Improvements - Park Road
Councilmember Jody Brennan made a motion to adopt Resolution R2022-067,
rejecting bids for the Quarry Lake Park Improvements Project PR-21-006, seconded
by Councilmember Angelica Contreras and the motion passed.
4-0
*4. D.2. *MnDOT Highway Safety Improvement Program Grant Application
Adopt Resolution R2022-074, authorizing the City of Shakopee to apply to
MnDOT Highway Safety Improvement Program Grant. (Motion was carried under
consent agenda)
Page S of 405
*4. D.3. *Application to the MnDOT Metro District Local Partnership Program
Grant
Adopt Resolution R2022-076, a grant application to the Minnesota Department
of Transportation's Metro District Local Partnership Program. (Motion was carried
under consent agenda)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
Commissioner Mike Beard came to extend an invitation for a meeting to discuss the
Library. He also spoke about adding that housing vouchers would be part of the discussion.
He wants to make sure that both the county and the city work together.
6. Business removed from consent will be discussed at this time
See item 4.D.1.
7. Public Hearings
7.A. Vacation of Public Roadway Easement
Councilmember Angelica Contreras made a motion to open the public hearing,
seconded by Councilmember Jody Brennan and the motion passed.
4-0
Councilmember Jody Brennan made a motion to close the public hearing, seconded
by Councilmember Angelica Contreras and the motion passed.
4-0
Councilmember Jay Whiting made a motion to adopt Resolution R2022-070
approving the vacation of a segment of public roadway easement located east of
125th Street, seconded by Councilmember Angelica Contreras and the motion passed.
4-0
8. General Business
A. Administration
Page 6 of 405
8. A.1. Monthly Financial Review- April 2022
Informational only
B. Planning and Development
8. B.1. Planned Unit Development (PUD) Amendment to Canterbury Crossing and
Final Plat of Canterbury Crossing Second Addition
Councilmember Angelica Contreras made a motion to adopt Ordinance 02022-014,
Amendment of the Canterbury Crossing PUD, seconded by Councilmember Jody
Brennan and the motion passed.
4-0
Councilmember Jay Whiting made a motion to adopt Resolution R2022-077, the
Final Plat of Canterbury Crossing Second Addition, seconded by
Councilmember Angelica Contreras and the motion passed.
4-0
9. Reports
9.A. City Bill List
Informational only
9.B. Liaison & Administration Reports
10. Other Business
11. Adjournment to Tuesday, June 7, 2022 at 7 p.m.
Councilmember Jody Brennan made a motion to adjourn to Tuesday, June 7, 2022 at
7:00 pm, seconded by Councilmember Angelica Contreras and the motion passed.
4-0
Page 4 of 405
*4.A.2.
Shakopee City Council
June 7, 2022
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Authorizing the City Clerk to Establish Ballot Boards for the Responsibility to Accept or
Reject Ballots for Absentee Voters
Policy/Action Requested:
Adopt Resolution R2022-080, Authorizing the City Clerk to Establish Ballot Boards for the
Responsibility to Accept or Reject Ballots for Absentee Voters
Recommendation:
Adopt Resolution R2022-080, Authorizing the City Clerk to Establish Ballot Boards for the
Responsibility to Accept or Reject Ballots for Absentee Voters
Discussion:
City Clerk's office manages the absentee processes for voters during every even
year primary and general election. The statute requires the County to manage the UOCAVA
process for every election, whether they are special elections or even year elections.
Minnesota Statutes §203B.121 requires that any county, municipality, or school board that
is responsible for accepting and rejecting absentee and UOCAVA ballots must, by
resolution, establish ballot boards.
The ballot board examines all returned envelopes to ensure that the envelope is complete,
witnessed, and accurate. The election judges are required to examine the returned absentee
envelopes within 5 days of receipt by the City. As the election nears, the ballot boards meet
one to many times each day in order to examine the envelopes.
A sufficient number of election judges as defined in MS §204B.19 - 204B.22 will be hired
and trained to serve on the absentee ballot board pursuant to MS §203B.121 Subd. 1. Staff
will train deputy auditors to serve as reserve ballot board members, also pursuant to MS
§203B.121 Subd. 1.
Page 8 of 105
Each ballot board will have two trained members to review and agree on the accepting
or rejecting of ballot envelopes. Staff will establish as many ballot boards as necessary in
order to timely conduct the process.
The current law allows the City to begin to process the opening of absentee ballots seven
days prior to election day. A sufficient number of election judges will also be hired to fulfill
this requirement pursuant to MS §203B.121 Subd. 4.
Budget Impact:
ATTACHMENT S :
o R2022-080
Page 9 of 105
RESOLUTION R2022-080
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY CLERK TO ESTABLISH
BALLOT BOARDS FOR THE RESPONSIBILITY TO ACCEPT OR REJECT BALLOTS FOR ABSENTEE VOTERS
WHEREAS, City of Shakopee is responsible for processing absentee ballots for all, or a portion of
elections conducted in Scott County; and
WHEREAS, Minnesota Statute §203B.21 requires that any county, municipality, or school board
that is responsible for accepting or rejecting absentee and UOCAVA ballots have their Board or Council
pass a resolution authorizing the establishment of ballot boards which will determine whether ballots
will be accepted or rejected; and
WHEREAS, City of Shakopee will establish a sufficient number of ballot boards that will each
consist of two thoroughly trained election judges with deputy city auditors serving as reserve absentee
ballot board members pursuant to MS §204B.19 to 204B.22 to ensure the tasks are completed in an
accurate and timely manner in order to expedite the process of accepting or rejecting ballots.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Shakopee City Council hereby authorizes
the City Clerk to establish Absentee Ballot Boards that would consist of a sufficient number of trained
election judges and deputy city auditors to perform the tasks.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th
day of June 2022.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 10 of 105
*4.A.3.
Shakopee City Council
June 7, 2022
FROM: Chelsea Petersen, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Award Bid on City Facility Roof Replacements
Policy/Action Requested:
Adopt Resolution No. R2022-081 accepting bids and awarding a contract in the amount of
$963,000 to McPhillips Roofing.
Recommendation:
Adopt Resolution No. R2022-081 accepting bids and awarding a contract in the amount of
$963,000 to McPhillips Roofing.
Discussion:
At the April 19, 2022 meeting, City Council authorized the advertisement for bids for a
contract to replace the roofmg materials at the Public Works Facility and Fire Station #1, as
well as the rooftop air handler units at the Public Works Facility. After a pre -bid conference
four sealed bids were received and opened on May 17, 2022.
McPhillips Roofing
$963,000
JA Dalsin and Sons
$969,876
Central Roofmg
$972,000
Palmer West Construction
$1,106,200
McPhillips Roofmg has the capacity and experience to complete this project, and is the
lowest responsible bidder at $963,000. If approved, construction would begin as soon as
materials can be obtained with the hope that the project is completed in 2022. Due to
anticipated supply chain issues it is possible the project may not be substantially complete
until 2023.
Budget Impact:
The original budget estimate for all projects was $1.5M. Bids were favorable and the
Page 11 of 105
construction management contract is based on the overall project cost, so this modified
project budget is proposed:
Description
Cost
McPhillips Roofing
$963,000
H+U Construction
$57,645
Owner Contingency
$96,300
Modified Budget
$1,116,945
ATTACHMENTS:
o Resolution No. 2022-081
o Bid Tabulation
▪ CIP Sheets
Page 12 of 105
RESOLUTION R2022-081
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING BIDS AND AWARDING A
CONTRACT IN THE AMOUNT OF $963,000 TO MCPHILLIPS ROOFING FOR THE REMOVAL AND
REPLACEMENT OF ROOFING MATERIALS AT THE PUBLIC WORKS FACILITY AND FIRE STATION #1, AND
REMOVAL AND REPLACEMENT OF ROOFTOP AIR HANDLER UNITS AT THE PUBLIC WORKS FACILITY,
PROJECTS BA-22-001, BA-21-002, AND BA-22-001
WHEREAS, pursuant to an advertisement for bids for the removal and replacement of roofing
materials at the Public Works Facility and Fire Station #1, and removal and replacement of rooftop air
handler units at the Public Works Facility, sealed bids were solicited and received, and opened on May
17, 2022. Bids were tabulated according to law, and the following bids were found to be consistent with
the advertisement:
McPhillips Roofing
$963,000
JA Dalsin and Sons
$969,876
Central Roofing
$972,000
Palmer West Construction
$1,106,200
WHEREAS, McPhillips Roofing, 2590 Centennial Drive, North St. Paul, MN, 55109, is the lowest
responsive and responsible bidder for the aforementioned projects; and
WHEREAS, staff recommends budgeting 10% in contingency costs ($96,300); and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. The appropriate city officials are hereby authorized and directed to enter into a contract with
McPhillips Roofing, in the name of the City of Shakopee for the removal and replacement of
roofing materials at the Public Works Facility and Fire Station #1, and replacement of rooftop air
handler units at the Public Works Facility.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
and/or bid bonds, except that of the successful bidder. The next lowest bidder shall also be
retained until a final contract has been signed by all parties.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th
day of June 2022.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 13 of 105
Shakopee Public Works and Fire Station #1 Roof Replacement
Bid Tabulation - May 17th, 2022
Contract # - Description Base Bid
Contractor Name
Contract #0750 Roofing
McPhilips
$963,000
_IA Dalsin and Sons
$969,876
Central
$972,000
PWC
$1,106,200
Page 14 of 105
Capital Improvement Plan
City of Shakopee, Minnesota
2022 thru 2026
Project # BA-21-001
Project Name Public Works Roof
Type Buildings
Useful Life 20
Category Public Works
Accounting Code
Fund Building Asset IS Fund
Description
Department Building Internal Service Fund
Contact Assistant City Administrator
Priority 1 Critical for Safety/Preservation
Status Active
Total Project Cost: $800,000
Replace the roof of the public works building.
Justification
In 2021 the roof at the public works building will be nearing the end of its useful life. Replacing the roof on the Public Works building at this
time will result in (1) protection of the building envelope and (2) decreased long term maintenance costs.
Expenditures
2022 2023 2024 2025 2026 Total
Construction/Maintenance 800,000
800,000
Total
Funding Sources
800,000 800,000
2022 2023 2024 2025 2026 Total
Building Internal Service Fund 800,000 800,000
Total
Budget lmpact/Other
800,000 800,000
157
Page 15 of 105
Capital Improvement Plan
City of Shakopee, Minnesota
2022 thru 2026
Project ft BA-21-002
Project Name Public Works Rooftop Units
Type Buildings
Useful Life 15
Category Public Works
Accounting Code
Fund Building Asset IS Fund
Description
Department Building Internal Service Fund
Contact Assistant City Administrator
Priority 1 Critical for Safety/Preservation
Status Active
Total Project Cost: $450,000
Replacement of 4 rooftop air handler units at the public works building.
Justification
Rooftop units will be reaching the end of their projected service. Replacement at this time will (1) decrease long term maintenance cost (2)
improve energy efficiency and (3) cost less due to the replacement of the roof at this time as well.
Expenditures
2022 2023 2024 2025 2026 Total
Construction/Maintenance 450,000
450,000
Total
Funding Sources
450,000 450,000
2022 2023 2024 2025 2026 Total
Building Internal Service Fund 450,000 450,000
Total
Budget lmpact/Other
450,000 450,000
158
Page 16 of 105
Capital Improvement Plan
City of Shakopee, Minnesota
2022 thru 2026
Project # BA-22-001
Project Name Fire Station #1 Bay Roof
Type Buildings
Uscful Lifc 20
Category Fire
Accounting Code
Fund Building Asset IS Fund
Description
Department Building Internal Service Fund
Contact Assistant City Administrator
Priority 1 Critical for Safety/Preservation
Status Active
Total Project Cost: $250,000
Replace the existing roof at fire station #1.
Justification
The roof of Fire Station 1 will be nearing the end of its useful life in 2022. Proactive replacement of the roof at this time will (1) limit long term
risks to the building envelope and (2) decrease long term maintenance costs.
Expenditures
2022 2023 2024 2025 2026 Total
Improvements 250,000
250,000
Total
Funding Sources
250,000 250,000
2022 2023 2024 2025 2026 Total
Building Internal Service Fund 250,000 250,000
Total
Budget lmpact/Other
250,000 250,000
161
Page 17 of 105
*4.B.1.
Shakopee City Council
June 7, 2022
FROM: Mark Noble, Senior Planner
TO: Mayor and Council Members
Subject:
Emblem Shakopee Final Plat
Policy/Action Requested:
Adopt Resolution R2022-079, a Resolution approving the Final Plat of EMBLEM
SHAKOPEE.
Recommendation:
Approve the action requested.
Discussion:
Summergate Development, LLC, property owner, and Lennar Multifamily Communities,
applicant, have made application for Final Plat of EMBLEM SHAKOPEE for property
located north of 17th Avenue (C SAH 16), east of Philipp Way, south of Tyrone Drive, and
west of Canterbury Road.
The property is approx. 16.5 acres in area and is zoned Planned Unit Development (PUD)
District #7 Summerland Place. The Preliminary Plat for this property was approved in
December, 2020, with a PUD Amendment approved on February 15, 2022.
Lennar Multifamily Communities have submitted a Final Plat for their apartment complex
development, which would include 288 units and would be consistent with the approved
PUD Amendment. Staff has spent a substantial amount of time working thru design related
issues, primarily concerning the new public street (Emblem Way) accessing off 17th
Avenue.
The city worked with the developer to prepare plans for construction of a full street for
Emblem Way; however, the developer was unable to secure easements from the adjacent
property owner. In order to allow the subject property to develop, a half street design will be
allowed and will be expanded to a full street when development occurs on the adjacent
Page 18 of 105
property to the east.
City departments, Scott County and other outside agencies have reviewed this Final Plat
and have provided memos and mark ups to the submitted plans which are listed as
conditions of plat approval.
Budget Impact:
N/A
ATTACHMENTS:
• Resolution R2022-079
o Final Plat
o Site Aerial
• Engineering Memo
o Roadway Typical Sections
• Emblem Way
Page 19 of 105
RESOLUTION R2022-079
A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE FINAL PLAT OF
EMBLEM SHAKOPEE
WHEREAS, Lennar Multifamily Communities, applicant, and Summergate Development,
LLC, property owners, have made application for Final Plat of EMBLEM SHAKOPEE; and
WHEREAS, the property is legally described as:
Outlot C, Summerland Place First Addition and Outlot A, Summerland Place Second Addition,
according to the recorded plats thereof, Scott County, MN; and
WHEREAS, the Planning Commission held a public hearing and reviewed the Preliminary Plat
on December 3, 2020 and recommended to the City Council that the Preliminary Plat be adopted as
proposed; and
WHEREAS, the City Council approved the Preliminary Plat on December 15, 2020.
WHEREAS, the City Council reviewed the Final Plat of Emblem Shakopee on June 7,
2022.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of EMBLEM SHAKOPEE is
hereby approved subject to the following conditions:
A. Approval of title by the City Attorney.
B. Modify the plat title sheet & drawings to read throughout as Emblem Shakopee (not
Emblem at Shakopee nor Summerland Place Second Addition), and insert the correct
current property owner infonnation and signatures.
C. Park dedication fees in the amount required by the City Code and adopted City fee schedule
shall be provided prior to approval of building permit.
D. The applicant shall comply with conditions noted in City Engineering's Memorandum
dated May 31, 2022.
E. The applicant shall comply with the mark up comments noted on the submitted plans, per
City Engineering requirements.
F. The applicant shall comply with SPU comments regarding the water main and payment of
the associated trunk water fees.
After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the
County Auditor and County Recorder of Scott County.
1 oft
Page 20 of 105
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this
7th day of June, 2022.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
Attest:
City Clerk
2 of 2
Page 21 of 105
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Emblem at Shako
City of Shakopee
Memorandum
TO: Mark Noble, Senior Planner
FROM: Micah Heckman, Project Engineer
SUBJECT: Final Plat — Emblem at Shakopee
CASE: PLAT-000039-2022
DATE: May 31, 2022
The staff review indicates a request to review a Final Plat application for the Emblem at Shakopee.
Emblem at Shakopee is located south of the Killarney Hills neighborhood, north of County Road
16 (17th Avenue) and west of County Road 83 (Canterbury Rd S).
This review should be considered preliminary, as more comments will follow with additional
submittals. However, the Public Works Department offers the following comments at this time
to the applicant and to the planning department:
The following items need to be addressed/completed prior to release of the Final Plat for
recording:
1. Plan review and plat review redlined comments are attached to this memo and must be
addressed and approved by the City Engineer.
2. Refer to Shakopee Public Utilities comments for watermain.
3. Plans must be provided to Scott County for review and any conditions imposed by the
county must be adhered to by the applicant.
4. Execution of a Developer's Agreement, which needs to include provisions for a letter of
credit or cash security equal to 125 percent of the estimated total cost of the
improvements, plus 100 percent of the estimated costs of city inspection and
administration.
5. Submit a detailed contractor's bid for all public improvements associated with this
subdivision.
C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\5D4E6ADE-AB4E-4878-8D54-229E8A084971\Shakopee.12598.1.Engineering_Memo.docx
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Page 26 of 105
6. Pay all applicable fees/charges listed below, as required by the most current City of
Shakopee Fee Schedule.
• Street and Utility Fee
• Watermain Fee
• Trunk Storm Water Charge
• Trunk Sanitary Sewer Charge
• Sign Installation Fee
• Bituminous Sealcoat Fee
• Storm Water Management Plan Review Fees
7. Easements will be shown on the Final Plat as approved by the City Engineer.
8. Submit a detailed lot area drawing showing the total plat area, the total drainage and
utility easement area encompassing 100-year high water levels of wetlands/storm water
basins, the total area of right-of-way, the total area of conservation easements and
outlots, the total area of bituminous street and the total area of lots.
9. Approval of the final plat does not constitute approval of the submitted construction
plans.
10. Obtain final approval of the development's storm water management plan.
11. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
The following items need to be addressed/completed prior to approval of a grading permit, a
street and utility plan and/or a building permit:
1. Obtain a NPDES construction site permit prior to any land disturbing activity. A copy of
the permit must be provided to the city.
2. Grade the entire site, as proposed on the approved plans, in one phase within one year
from the date of approval of the grading permit application. Grading is defined as bringing
the site to the proposed finished grade with materials deemed acceptable by the City of
Shakopee engineering department, providing topsoil per City requirements and applying
seed, mulch and/or sod per City requirements and providing an as -built record grading
plan per Section 2.5 of the City of Shakopee Design Criteria.
3. If developer cannot construct the turn lane along County Road 16 due to being unable to
obtain necessary easements, developer shall submit a cash deposit of fifty (50) percent
of the estimated construction costs for the turn lane improvements. The cash deposit will
be used for future construction of the turn lane.
4. Submit detailed pavement design calculations.
5. Submit a small utilities joint trench design.
C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\5D4E6ADE-AB4E-4878-8D54-229E8A084971\Shakopee12598.1.Engineering_Memo.docx
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Page 27 of 105
6. Submit a landscaping plan in compliance with the most recent version of the City of
Shakopee's Easement Fencing and Landscaping Policy.
7. The contractor must submit a Construction Management Plan to the city prior to any
construction activities.
8. A Utility Facilities Easement Agreement must be recorded against the property.
9. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be certified and submitted to the
engineering department. Provide a letter from the engineer of record certifying all
improvements were constructed per approved plans and under the direct supervision of
the engineer of record.
Recommendation
The Public Works Department recommends approval of the application subject to the conditions
above being addressed/completed by the applicant.
C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\5D4E6ADE-AB4E-4878-8D54-229E8A084971\Shakopee12598.1.Engineering_Memo.docx
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Page 28 of 105
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*4.B.2.
Shakopee City Council
June 7, 2022
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Main Street's request for closure of First Avenue once a month on Saturdays from July until
October in front of Valley Sports and Pullman Club for Food Trucks to serve from Noon to
4PM
Policy/Action Requested:
Approve road closure on Saturdays July 16, August 20, September 17 and October 8 from
10AM until 5PM to allow food trucks in the area designated on First Avenue.
Recommendation:
Approve road closure for those specific dates.
Discussion:
Main Street has worked with the downtown businesses to create a food truck area one
Saturday a month from July through October. Trucks will arrive before Noon and close at
4PM. Three to four trucks will park on First Avenue in front of The Pullam Club and the
side of Valley Sports.
The Shakopee Brewhall had proposed something similar but not with dates or areas certain
and for more dates. Council asked for a better plan with firm dates and for the downtown
to work together on coordination and also to identify and area that would not impact
parking for the food truck's hours of operation. Main Street has worked with the
surrounding businesses and has identified this parking area is not heavily used during these
hours and makes and ideal area to hold the event since both the Pullman and Valley Sports
have parking to the rear of their establishments.
Main Street will market the event in cooperation with the downtown businesses. Main
Street will coordinate the closures with Public Works. The Mobile Food Truck licenses will
be required before the events.
Budget Impact:
Page 31 of 105
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Page 32 of 105
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*4.B.3.
Shakopee City Council
June 7, 2022
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Contract with Tyler Technologies for Rental Housing & Code Enforcement Modules
Policy/Action Requested:
Approve purchase contract with Tyler Technologies for Software as a Service and
implementation of the Modules for Rental Housing & Code Enforcement for $73,400 plus
an additional $10,260 in recurring annual fees.
Recommendation:
Approve purchase
Discussion:
The city currently uses the Tyler Enterprise Permitting & Licensing Software powered by
EnerGov for all building permits, planning, ROW and licensing. The city's Eportal now
allows residents and businesses to apply on line for everything from a dog license to a
building permit. IT is a virtual one stop shop.
The additional modules will allow for rental housing owners to apply and pay for their
licenses online and also allow rental housing inspectors to provide results to the owners in
real time and to track any and all infractions.
The Code Enforcement module will allow residents to file complaints for both code
enforcement and rental housing issues. Currently, code enforcement is in the police
department is not connected to the city's property database used by all the other staff. This
software will now allow all code cases to be intergraded into one solution so that all
property information will be available in one location. The software will also allow officers
in the field to post cases in real time to the database including photographs and any other
documentation. This will allow not only staff to see permits, licenses and cases but also the
public.
Page 34 of 105
Having all information in one location will provide all users, internal and external, to have
the most up to date information on any property.
Budget Impact:
Funding will come from the 2022 Building Department Revenues as will the purchase of
new Ipads for both the Rental Inspectors and the current Code Enforcement Officer.
ATTACHMENTS:
a Quote from Tyler
Page 35 of 105
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Phone: +1 (952) 233-9400
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Page 36 of 105
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Page 38 of 105
*4.C.1.
Shakopee City Council
June 7, 2022
FROM: Kirby Templin, Water Resource/Environmental Engineer
TO: Mayor and Council Members
Subject:
Metropolitan Council 2022 Citizen -Assisted Monitoring Program (CAMP) for water
quality sampling.
Policy/Action Requested:
Authorize execution of an agreement with the Metropolitan Council to participate in the
2022 Citizen -Assisted Monitoring Program (CAMP).
Recommendation:
Authorize execution of the agreement.
Discussion:
The City has participated in this partnership with the Metropolitan Council since 2002 to
complete water quality monitoring of Lake O'Dowd. The Metropolitan Council and City
staff will provide instruction and oversight to the volunteers.
The Citizen Assisted Monitoring Program involves the use of citizen volunteers to collect
in -lake samples from approximately 185 plus lakes in the Twin Cities Metropolitan Area.
The volunteers will collect surface water samples to be analyzed for total phosphorous (TP),
total Kjeldahl nitrogen (TKN), and chlorophyll -a (CLA). In addition, the volunteers will
measure surface water temperature, water transparency, and fill out a lake sampling form to
help describe the lake and weather conditions at the time of sampling. Lakes are scheduled
to be visited bi-weekly for a period determined by the Metropolitan Council and weather
conditions.
This will be the third year that our volunteer Maxine Hughes has helped collect samples at
Lake O'Dowd and will collect fourteen samples between April and October.
The cost associated with participating in the program in 2022 is $760. The Metropolitan
Council charges the City for the analysis of the samples collected by the volunteers. The
Page 39 of 105
City does receive a final report from the Metropolitan Council for all lakes monitored as
part of the program that is available for review.
Budget Impact:
The program is funded in the 2022 Surface Water fund.
ATTACHMENTS:
a 2022 CAMP Agreement
Page 40 of 105
Metropolitan Council Contract No. 22R020V
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
METROPOLITAN COUNCIL AND THE
CITY OF SHAKOPEE
THIS AGREEMENT is made and entered into by and between the Metropolitan Council (the
"Council") and the City of Shakopee (the "City"), each acting by and through its duly authorized
officers.
THE ABOVE -NAMED PARTIES hereby agree as follows:
I. GENERAL SCOPE OF AGREEMENT
The Council and the City agree to undertake a volunteer lake monitoring study in order to
provide an economical method of broadening the water quality database on lakes in the Twin Cities
Metropolitan Area.
II. SPECIFIC SCOPE OF SERVICES
2.01 Lake Monitoring Program. The City and the Council agree to jointly undertake a
volunteer lake monitoring program as specified below:
a. General Purposes of Program. The volunteer lake monitoring program involves the
use of citizen -scientist volunteers to monitor lakes in the Twin Cities Metropolitan Area.
The volunteers will collect surface water samples which will be analyzed for total
phosphorus (TP), total Kjeldahl nitrogen (TKN), and chlorophyll -a (CLA). In addition,
the volunteers will measure surface water temperature, water transparency, and fill out a
monitoring form that describes the lake and weather conditions at the time of the
monitoring event. Lakes will be visited from April through October of 2022 (the
"Monitoring Period") for the number of times and at the approximate intervals specified
in paragraph (b) below. Each lake will be sampled at the location as indicated on the site
location map provided by the Council. The Council will arrange for chemical analysis of
the samples either through its own laboratory or an outside laboratory.
b. Specific Lakes Involved. The following lakes and specific lake site(s) listed below
will be involved in the Council's Citizen -Assisted Lake Monitoring Program (CAMP)
in 2022.
Lake name
DNR ID#
Number of
monitoring
events
Approximate
Quantity of
new kits
monitoring
interval
O'Dowd
70-0095
8 to 14
Biweekly
0
2.02 City Responsibilities. The City agrees that it will have sole responsibility for:
a. Recruiting volunteers (who have access to a boat) to monitor the lakes the City
wishes to involve in the program as listed in section 2.01(b) above.
Page 41 of 105
Metropolitan Council Contract No. 22R020V
b. Providing the Council and/or volunteers with needed lake information such as
lake bathymetric maps and access locations.
c. Paying for the laboratory analysis cost of the samples collected by volunteers
which cost is included in the amounts specified in Article III below.
d. Ensuring that the volunteers participate in the training program and follow CAMP
methods and procedures.
e. Ensuring that the volunteers fill out a monitoring form during each monitoring
event.
f. Picking up the samples and the lake monitoring forms from their volunteers and
delivering those items to the City's central storage location. The City will be
responsible for providing the central storage location. The central storage
location can be a Council facility, but the City will be required to deliver the
samples and monitoring forms to this facility. The samples are required always to
be frozen.
g.
Storing its volunteers' samples until picked up by Council staff. The samples are
required always to be frozen.
h. Maintaining, storing, and restocking its monitoring kits.
i. Delivering and picking up its monitoring kits to and from their volunteers.
2.03 Council Responsibilities. The Council agrees that it will:
a. Organize the survey.
b. Provide training for the volunteers.
c. Pick up the samples and lake monitoring forms from the City's central storage
location and deliver them to the laboratory at approximately 2-month intervals
starting in June.
d. Review the results of the monitoring data.
e. Prepare a final report containing the physical, chemical, and biological data
obtained during the Monitoring Period and a brief analysis of the data.
f. Provide quality control by collecting lake samples from random lakes involved in
the volunteer program. The resulting parameter values will then be compared to
the volunteers' results to determine if any problems exist involving the volunteer's
monitoring activities and what should be done to correct the problem.
g.
Provide and deliver to the City the expendable monitoring items (e.g. sample
containers, labels, filters, aluminum sheets, zip -style plastic bags, and lake
2
Page 42 of 105
Metropolitan Council Contract No. 22R020V
monitoring forms). The expendable monitoring items will be delivered in the
weeks preceding the start of the monitoring season. The cost of the expendable
monitoring items is included in the annual participation fee.
III. COMPENSATION; METHOD OF PAYMENT
3.01 Payment to Council. For all labor performed and reimbursable expenses incurred by the
Council under this agreement during the Monitoring Period, the City agrees to pay the Council the
following amounts per lake site listed in section 2.01(b). The participation fee will be billed based on
the quantity of monitoring events actually monitored or sampled.
Number of Monitoring
events
Participation Fee (excludes monitoring equipment)
8 to 14
$760
1to7
$380
0
$0
For lake sites requiring monitoring equipment, the cost for a kit of monitoring equipment is $225
per kit.
3.02 Payment Schedule. Payment of the total amount owing to the Council by the City shall be
made within 30 days of the date of the invoice. An invoice specifying the amount owed by the City will
be sent under separate cover after the end of the monitoring period.
3.03 Additional Analyses. The total amount specified in paragraph 3.01 does not include the
cost of any additional analyses requested by the City, such as analysis of bottom samples. The Council
will cany out any such additional analyses at the request of the City and subject to the availability of
Council resources for carrying out such analyses. The Council will bill the City after the end of the
Monitoring Period for any such additional analyses at the Council's actual cost, and the City will
promptly reimburse the Council for any such costs billed. The costs for additional analyses are provided
in Exhibit A.
3.04 Replacement of Durable Equipment. The total amount specified in paragraph 3.01 does
not include the cost of replacing durable monitoring equipment, such as thermometers, Secchi disks,
filter holders, hand pumps, graduated cylinders, sampling jugs, forceps, and tote boxes. The Council will
provide and deliver durable monitoring equipment that needs replacement upon request from the City.
The Council will bill the City for any such replaced durable monitoring equipment at the Council's
actual cost, and the City will promptly reimburse the Council for any such costs billed.
IV. GENERAL CONDITIONS
4.01 Period of Performance. The services of the Council will commence on April 1, 2022, and
will terminate on March 30, 2023, or following work completion and payment, whichever occurs first.
4.02 Amendments. The terms of this agreement may be changed only by mutual agreement of
the parties. Such changes will be effective only on the execution of written amendment(s) signed by
duly authorized officers of the parties to this agreement.
3
Page 43 of 105
Metropolitan Council Contract No. 22R020V
4.03 City Personnel. Kirby Templin, or such other person as may be designated in writing by
the City, will serve as the City's representative and will assume primary responsibility for coordinating
all services with the Council.
Kirby Templin
City of Shakopee
485 Gorman St.
Shakopee, MN 55379
952-233-9372
4.04 Council's Contract Manager. The Council's Contract Manager for purposes of
administration of this agreement is Brian Johnson, or such other person as may be designated in writing
by the Council's Regional Administrator. The Council's Contract Manager will be responsible for
coordinating services under this agreement. However, nothing in this agreement will be deemed to
authorize the Contract Manager to execute amendments to this agreement on behalf of the Council.
Brian Johnson
Metropolitan Council
2400 Childs Road
St. Paul, MN 55106
651-602-8743
4.05 Equal Employment Opportunity; Affirmative Action. The Council and the City agree
to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular,
the Council and the City agree not to discriminate against any employee, applicant for employment, or
participant in this study because of race, color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, membership or activity in a local commission, disability, sexual
orientation, or age; and further agree to take action to assure that applicants and employees are treated
equally with respect to all aspects of employment, including rates of pay, selection for training, and
other forms of compensation.
4.06 Liability. Each party to this agreement shall be liable for the acts and omissions of itself
and its officers, employees, and agents, to the extent authorized by law. Neither party shall be liable for
the acts or omissions of the other party or the other party's officers, employees or agents. Nothing in
this agreement shall be deemed to be a waiver by either party of any applicable immunities or limits of
liability including, without limitation, Minnesota Statutes, sections 3.736 (State Tort Claims) and
chapter 466 (Municipal Tort Claims).
4.07 Copyright. No reports or documents produced in whole or in part under this agreement
will be the subject of an application for copyright by or on behalf of the Council or City.
4.08 Termination of Agreement. The Council and the City will both have the right to
terminate this agreement at any time and for any reason by submitting written notice of the intention to
do so to the other party at least thirty (30) days prior to the specified effective date of such termination.
In the event of such termination, the Council shall retain a pro-rata portion of the amounts provided for
in Article III, based on the number of monitoring events occurring for each lake before termination
versus the total monitoring events specified for each lake. The balance of the amounts will be refunded
by the Council to the City.
4
Page 44 of 105
Metropolitan Council Contract No. 22R020V
4.09 Force Majeure. The Council and the City agree that the City shall not be liable for any
delay or inability to perfonn this agreement, directly or indirectly caused by, or resulting from, strikes,
labor troubles, accidents, fire, flood, breakdowns, war, riot, civil commotion, lack of material, delays of
transportation, acts of God or other cause beyond reasonable control of Council and the City.
4.10 Audits. Pursuant to Minn. Stat. Section 16C.05, Subd. 5, the parties agree that the books,
records, documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by either party and the state auditor or legislative auditor, as appropriate, for at least six
years from the end of this Agreement.
4.11 Relationship of Parties and their Employees. Nothing contained in this agreement is
intended, or should be construed, to create the relationship of co-partners or a joint venture between the
Council and the City. No tenure or any employment rights including worker's compensation,
unemployment insurance, medical care, sick leave, vacation leave, severance pay, retirement, or other
benefits available to the employees of one of the parties, including indemnification for third party
personal injury/property damage claims, shall accrue to employees of the other party solely by the fact
that an employee performs services under this agreement.
4.12 Severability. If any part of this agreement is rendered void, invalid or unenforceable such
rendering shall not affect the remainder of this agreement unless it shall substantially impair the value of
the entire agreement with respect to either party. The parties agree to substitute for the invalid provision
a valid provision that most closely approximates the intent of the invalid provision.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives on the dates set forth below. This agreement is effective upon final execution
by, and delivery to, both parties.
CITY OF SHAKOPEE
Date By
Name
Its
METROPOLITAN COUNCIL
Date By
Name
Water Resources Assistant Manager
5
Page 45 of 105
Metropolitan Council Contract No. 22R020V
EXHIBIT A
Metropolitan Council Environmental Services Laboratory Prices
for Additional Analyses
Parameter
Laboratory Code
Price
(per sample)
Nutrients (TP & TKN)
NUT-AHLV
NUT-ALV
$15.25
Chlorophyll
CLA-TR-CS
CLA-CAMP
$15.50
Phosphorus
P-AHLV
P-ALV
$15.25
Chloride
CL-AV2
$15.75
Ortho-phosphorus
ORTHO-AV
$7.75
Hardness
Ca, Mg, Hardness via calculation
HARD -AV
HARD-OESV
$7.25
$12.00
Alkalinity
ALK-AV
$13.50
Sulfate
SO4-ICV
$13.50
Metals (Cd, Cr, Cu, Pb, Ni, Zn)
MET-OESV
MET-MSV2
$36.00
Individual minerals (e.g. Fe)
Individual metals
XX-OESV
XX-OESV
XX-MSV2
$6.00 (per element)
A parameter not on this list
Contact the Council's
Contract Manager for
specific pricing.
6
Page 46 of 105
*4.C.2.
Shakopee City Council
June 7, 2022
FROM: Micah Heckman, Project Engineer
TO: Mayor and Council Members
Subject:
Professional Services Agreement with Short Elliott Hendrickson, Inc. (SEH), for a
feasibility study for the Downtown Street Lighting Rehabilitation Project.
Policy/Action Requested:
Authorize the execution of a Professional Services Agreement in the amount of $85,260
with SEH to perform a feasibility study for the Downtown Street Lighting Rehabilitation
Project CIF-22-003.
Recommendation:
Authorize execution of the agreement.
Discussion:
The current Capital Improvement Plan (CIP) includes the Downtown ADA, Lighting &
Tree Rehab Project (see attached CIP summary sheet CIF-22-003). This overall project
includes replacement of street lights and pedestrian lights, upgrades to the electrical system,
replacement of concrete and pavers, and replacement of trees. The project is identified as
a 2023 construction project with funding allocated for planning and design to start in 2022.
The initial stage of planning and design will include the evaluation and feasibility for the
street and pedestrian lighting replacement. Once this lighting system evaluation is
completed, then under a separate task, the hardscaping, sidewalks and trees will be further
evaluated by another team.
With that said, city staff needs assistance from a design consultant to complete the street
lighting feasibility report. City staff has worked with SEH to develop a scope of work and
professional services agreement needed to deliver the report. SEH has the experience,
technical skill and capacity to provide the needed services and is part of the city's approved
consultant pool. The attached Professional Services Agreement authorizes and describes the
scope and fees for their work on this project.
Page 47 of 105
Budget Impact:
The scope of the SEH Professional Services Agreement is proposed to cost (not to exceed)
$85,260. This work is budgeted in the 2022 Capital Improvement Fund. Upon completion
of the feasibility study, detailed and updated cost information will be provided to confirm
project scope needed to further advance the design of the project.
ATTACHMENTS:
o Professional Services Agreement
CIP Sheet CIF-22-003
Page 48 of 105
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into on the 7th day of June 2022, between the CITY
OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and SHORT
ELLIOTT HENDRICKSON, INC., 3535 Vadnais Center Drive, Saint Paul, MN 55110
("Consultant").
Preliminary Statement
The purpose of this Agreement is to set forth terms and conditions for the provision of
professional services by the Consultant for the City for the following described Project:
• Downtown Lighting Feasibility Study
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services
as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant
shall serve as the City's professional consultant in the specified work and shall
provide consultation and advice to the City during the performance of its services.
The Consultant agrees to use the City's standard specifications in any bidding
documents prepared under this Agreement. The requirements of this section may
be waived by the City if the City Engineer determines that they are not necessary
for the successful completion of the project. A Consultant requesting a requirement
to be waived must have written authorization from the City Engineer and must be
incorporated into this agreement.
2. Time for Performance of Services. The Consultant will endeavor to perform the
services outlined in the work program within the prescribed days from the date of
the contract award. Any changes in this schedule must be approved in writing by
the City.
3. Term. The term of this Agreement will be from June 7, 2022, through December
31, 2022, the date of signature by the parties notwithstanding. This Agreement
may be extended upon the written mutual consent of the parties for such additional
period as they deem appropriate, and upon the terms and conditions as herein
stated.
4. Compensation for Services. City agrees to pay the Consultant for services as
described in Exhibit A, attached and made a part of this Agreement, which may be
amended from time to time by mutual agreement by City and Consultant. The
Consultant's hourly rates must be based on the hourly rates approved by the City.
Page 1
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Page 49 of 105
The Agreement amount shall include all services to be rendered by the Consultant
as part of this Agreement (including all travel, living and overhead expenses
incurred by the Consultant in connection with performing the services herein)
except for special services authorized in writing by the City. The amount stipulated
shall be considered a "Not to Exceed" cost to the City.
The Consultant must keep track of the costs billable under this contract at all times;
any work in excess of the negotiated amount shall not be eligible for payment
unless preapproved. The Consultant must notify the City if the Consultant
anticipates that the negotiated amount might be exceeded, in order to determine
whether or not the City is prepared to increase the compensation. This notification
and approval must occur in advance of the work occurring to be considered for
compensation.
5. Payment of Fees. The Consultant must submit itemized bills for services provided
to the City on a monthly basis. The monthly billing must summarize the progress
of the project as certified by the Consultant. For work reimbursed on an hourly
basis, the Consultant must indicate for each employee, his or her classification,
the number of hours worked, rate of pay for each employee, a computation of
amounts due for each employee, the total amount due, the original contracted
amount, the current requested amount, and the total amount. Consultant must
verify all statements submitted for payment in compliance with Minnesota Statutes
Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must
provide such documentation as reasonably required by the City. Consultant bills
submitted will be paid in the same manner as other claims made to the City.
6. Audit Disclosure. The Consultant must allow the City or its duly authorized
agents reasonable access to such of the Consultant's books and records as are
pertinent to all services provided under this Agreement.
Any reports, information, data, etc. given to, or prepared or assembled by the
Consultant under this Agreement which the City requests to be kept confidential
must not be made available to any individual or organization without the City's prior
written approval. All finished or unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and reports prepared by the Consultant will
become the property of the City upon termination of this Agreement, but Consultant
may retain copies of such documents as records of the services provided and may
reuse standard portions of such documents in the normal course of its business.
7. Termination. Termination for Cause. This Agreement may be terminated by City
by seven day's written notice to Consultant delivered to the address written above.
Page 2
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Page 50 of 105
Upon termination under this provision, the Consultant will be paid for services
rendered and reimbursable expenses until the effective date of termination.
If, through any cause (except those reasonably beyond Consultant's control), the
Consultant shall fail to fulfill in timely and proper manner its obligations under this
Contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulation of this Contract, the City shall thereupon have the right to terminate this
Contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective date
of termination. In that event the Consultant shall have sixty (60) days to furnish all
finished or unfinished documents, computer programs, data, studies, surveys,
drawings, maps, models, photographs, and reports or other material prepared by
the Consultant under this Contract, which shall, at the option of the City, become
its property, and the Consultant shall be entitled to receive just, equitable
compensation for any satisfactory work completed on such documents and other
materials prior to the effective date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Contract by
the Consultant, and the City may withhold any payments to the Consultant for the
purpose of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
In the event this Contract is terminated for cause, then the City may take over and
complete the work, by contract or otherwise, and the Consultant and its sureties
shall be liable to the City for any costs over the amount of this contract thereby
occasioned by the City. In any such case the City may take possession of, and
utilize in completing the work, such materials, appliances and structures as may
be on the work site and are necessary for completion of the work. The foregoing
provisions are in addition to, and not in limitation of, any other rights which the City
may have.
Termination Not For Cause. The City may terminate this Contract at any time, with
or without cause, by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least fifteen (15) days before the effective
date of such termination. In that event, the Consultant shall have sixty (60) days
to furnish all finished or unfinished documents, computer programs, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material
prepared by the Consultant under this Contract, which shall, at the option of the
City, become its property. If the Contract is terminated by the City as provided in
this paragraph, the Consultant will be paid an amount which bears the same ratio
to the total compensation as the services actually performed bear to the total
Page 3
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Page 51 of 105
services of the Consultant covered by this Contract, less payments or
compensation previously made.
8. Subcontractor. The Consultant must not enter into subcontracts for any of the
services provided for in this Agreement without the express written consent of the
City.
9. Independent Contractor. At all times and for all purposes hereunder, the
Consultant is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Consultant an employee of
the City.
10. Assignment. Neither party will assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
11. Services not Provided for. No claim for services furnished by the Consultant not
specifically provided for herein will be honored by the City.
12. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary
to law, such decision will not affect the remaining provisions of the Agreement.
13. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently
in effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement will be valid
only when expressed in writing and duly signed by the parties unless otherwise
provided herein.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant must abide by all statutes, ordinances, rules and regulations pertaining
to the provision of services to be provided. Any violation will constitute a material
breach of this Agreement and entitle the City to immediately terminate this
Agreement.
15. Equal Opportunity. During the performance of this contract, the Consultant must
not discriminate against any employee or applicant for employment because of
race, color, creed, religion, national origin, sex, marital status, status with regard
to public assistance, disability, or age. The Consultant must post in places
available to employees and applicants for employment, notices setting forth the
Page 4
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Page 52 of 105
provisions of this non-discrimination clause and stating that all qualified applicants
will receive consideration for employment. The Consultant must incorporate the
foregoing requirements of this paragraph in all of its subcontracts for program
work, and will require all of its subcontractors for such work to incorporate such
requirements in all subcontracts for program work.
16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement
will not affect, in any respect, the validity of the remainder of this Agreement.
17. Liability and Indemnity. The Consultant must indemnify and hold harmless the
City, its employees and agents, for all claims, damages, losses, and expenses,
including, but not limited to, attorney's fees, which they may suffer or for which they
may be held liable, as a result of, and to the extent of, the negligent or wrongful
acts of the Consultant, his employees, or anyone else for whom he is legally
responsible in the performance of this Agreement.
The Consultant assumes full responsibility for relations with its subcontractors, and
must hold the City harmless and must defend and indemnify the City, its
employees and agents, for any claims, damages, losses, and expenses in any
manner caused by such subcontractors, arising out of or connected with this
contract.
18. Insurance. During the term of this Agreement, Consultant must procure and
maintain during the life of this Contract, and provide the City with a certificate of
insurance showing, the following coverage for each occurrence and in aggregate:
A. Comprehensive General Liability Insurance, including Broad Form
Property Damage, Completed Operations and Contractual Liability for limits not
less than $1,500,000 each occurrence for damages of bodily injury or death to one
or more persons and $1,500,000 each occurrence for damage to or destruction of
property.
B. Insurance coverage for Special Hazards, including but not limited to
explosion hazard, collapse hazard, underground property damage hazard,
(commonly known as XCU).
C. Comprehensive Automobile Liability Insurance, in an amount not
less than $1,500,000 for each occurrence. Coverage shall include all owned autos,
non -owned autos, and hired autos.
D. Errors and Omissions Insurance against errors and omissions
resulting from the performance of Consultant's work under this Agreement. Said
coverage shall be in an amount not less than $2,000,000.
Page 5
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Page 53 of 105
E. Workmen's Compensation insurance for all its employees as
required by the Minnesota Worker's Compensation Act.
F. The City of Shakopee must be named as "ADDITIONALLY
INSURED" on the insurance described in paragraphs A, B, and C, and must
receive notice ten (10) days prior to the cancellation or expiration any of the
specified insurance. If the deductible provisions of the Consultant's coverage or
any subcontractor's coverage is questioned by the City, the Consultant shall
provide the City, upon request, "Proof of Assets".
This policy must provide, as between the City and the Consultant, that the
Consultant's coverage shall be the primary coverage in the event of a loss. If the
Consultant is providing either architectural or engineering services, the Consultant
must also maintain during the term of this Agreement a professional liability
insurance policy with the same limits as for general liability. A certificate of
insurance on the City's approved form which verifies the existence of these
insurance coverages must be provided to the City before work under this
Agreement is begun.
19. Governing Law. This Agreement will be controlled by the laws of the State of
Minnesota.
20. Whole Agreement. This Agreement embodies the entire agreement between the
parties including all prior understanding and agreements, and may not be modified
except in writing signed by all parties.
Executed as of the day and year first written above.
CITY OF SHAKOPEE SHORT ELLIOTT HENDRICKSON, INC.
By: By:
William Mars, Mayor
Date:
By:
William H. Reynolds, City Administrator
Date:
Professional Services Agreement
SEH-Downtown Lighting Feasibility Study
Its: Contracts Officer
Date:
Page 6
Page 54 of 105
Budding a Better VVoirlld
for ADO of Us"
June 1, 2022
Mr. Micah Heckman, P.E.
Project Engineer
City of Shakopee, Minnesota
485 Gorman Street
Shakopee, MN 55379
Dear Mr. Heckman:
RE: City of Shakopee, Minnesota
Downtown Lighting Study
SEH No. SHAKO 164729
Thank you for the opportunity to present this proposal for providing electrical and lighting engineering
services for the Downtown Lighting Study. This letter serves as our understanding of the project scope
and fee.
Scope of ork
The Project described to us consists of providing a lighting and electrical infrastructure study relating to
the upgrade of street lighting within the downtown area. The study will aid in defining the character and
work associated with future lighting projects identified in the City's CIP. The following items and/or tasks
will be furnished and/or performed by SEH:
• Coordinate for a GSO locate to aid in the survey of all underground utilities
• Provide a complete survey of the downtown area for various permanent surface configurations
and applications, along with subsurface utilities and services in the ROW within the identified
project area limits
• Prepare CAD base files consisting of existing utilities, topography, surface geometrics,
landscape, and above -grade infrastructure
• Identify the locations and types of existing underground and above -grade lighting system
components
• Determine the condition of existing lighting system components and whether they are suitable for
reuse with new lighting systems, salvageable to City to inventory, or recommended for disposal
• Develop templates for equipment installation applications within the various sidewalk treatments,
area usages, and zones
• Prepare templates that identify the application of light pole mounted amenities such as GFCI
receptacles, flag holders, banner arms and plant hangars
• Develop two new downtown lighting system layout options that apply the newly created
application and equipment templates to the specific downtown zones and areas
• Identify proposed lighting layout's impacts to existing permanent surfaces, trees, and
underground utilities
• Prepare detailed estimates for removal and replacement of existing permanent surfaces and
utilities associated with the installation of each of the two lighting system layout options
• Identify grant opportunities and partnerships associated with conversion of roadway lighting to
energy efficient LED (City to assist)
• Identify possible funding sources and assessment options (City to assist)
Engineers i Architects i Planners i Scientists
Short Elliott Hendrickson Inc. 13535 Vadnais Center Drive Saint Paul, MN 55110-5196
SEH is an equal opportunity employer i www.sehinc.com i 651.490.2000 i 800.325.2055 i 888.908.8166 fax
Page 55 of 105
Downtown Lighting Study
June 1, 2022
Page 2
• Develop construction phasing plan for all work associated with new lighting system installations
along with engineers estimates for each phase
• Identify pre -construction equipment purchasing options
It is our understanding that the following items and/or tasks will be furnished and/or performed by the City:
• Define the downtown area project boundary
• Furnish asbuilt and construction plans associated with known utilities along with recent and
original electrical systems within the project area
• Available electronic base -plan and/or reference files (GIS and/or CAD files) including geometrics
and existing utilities to be used as background for plans
• Provide a tree inventory for existing, missing, and proposed trees associated with the downtown
area
• Provide review and approval of preferences for typical lighting applications and styles
• Assist with the identification of grant and funding source opportunities, and assessment options
IFee
The estimated not -to -exceed cost to the City for this scope of work is $85,260 and includes reimbursable
expenses.
Survey $22,970
Civil $15,240
Lighting $42,400
Reimbursable Expenses - Civil $4,300
Reimbursable Expenses - Lighting $350
Total Estimated Fees $85,260
Compensation for these tasks is based upon the actual hours worked for personnel assigned to the
project.
SEH will furnish Additional Services due to changes in the scope of services or as requested by the City.
We will provide an estimated fee for Additional Services as requested.
SEH can begin engineering services immediately upon receiving authorization to proceed.
If this proposal is acceptable, please sign and return a copy of this proposal letter, authorizing us to
proceed with the project and preparation of a standard Engineering Agreement to be signed by
authorized representatives for both organizations.
We appreciate the opportunity to provide engineering services to the City. Feel free to contact me directly
at 651.245.5284, if you have any questions or comments regarding this proposal.
Respectively submitted,
SHORT ELLIOTT HENDRICKSON INC.
)0-
Ken Taillon, Associate
Project Manager
c: Dave Huttton - SEH
Jon Kruse — SEH
Page 56 of 105
Downtown Lighting Study
June 1, 2022
Page 3
c:\users\ktaillon\desktop\shakopee downtown\with fee downtown lighting study proposal final.docx
CITY OF SHAKOPEE, MINNESOTA
Approved this day of , 2022
By:
Title:
Page 57 of 105
Capital Improvement Plan
City of Shakopee, Minnesota
2022 thru 2026
Project # CIF-22-003
Project Name Downtown ADA, Lighting & Tree Rehab
Accounting Code
Fund Capital Improvement Fund
Description
Department Capital Improvements Fund
Contact Public Works Director
Type Improvement
Useful Life 30
Category Street Construction
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $3,820,000
Replacement of the concrete sidewalks, pavers, and pedestrian curb ramps in the downtown area as well as streetlights, pedestrian lights and trees.
Concrete $1,750,000; Trees $100,000; and Street Lighting $1,270,000. Engineering, administration and legal are estimated at 23%. Grants will be
pursued as available.
Note: Multiple streetlights were replaced as part of the 2017 Downtown Streetscape Project - the style of lighting used for that project would be
carried forward to match the replacement of the streetlights throughout the downtown area.
As part of the tree replacement, "silva cell" watering systems would be installed with each tree (similar to the 2017 Downtown project tree
installations).
It should also be noted that a planning study is recommended to be initiated to develop a coordinated project scope meeting the goals of Envision
Shakopee, the Park and Trails Master Plan, and the river park master planning
Justification
ADA Pedestrian Compliancy needs to be completed in the downtown to maintain ADA compliancy and correct deteriorated hard surface. Also, as
part of the annual evaluation of the city's sidewalk system in accordance with the City's Sidewalk and Trail Inspection, Replacement, and
Maintenance Policy, the majority of the pedestrian curb ramps and much of the sidewalk and paver stones in the downtown area fail the safety
tolerance inspections and are designated for replacement due to trip/fall issues.
A streetlight condition report was performed in 2015 for the downtown streetlights. Out of the total count of 231 streetlights, 45 were missing, 73
were in good condition, 76 fair, and 37 poor. There are two different pole styles: 171 concrete poles and 60 Corten steel poles. Many streets light
poles have fallen and have not been replaced due to unavailability of the lighting style.
Expenditures
2022 2023 2024 2025 2026 Total
Planning/Design 450,000 450,000
Construction/Maintenance 1,750,000 1,750,000
Improvements 1,370,000 1,370,000
Engineering/Administration 250,000 250,000
Total
Funding Sources
450,000 3,370,000 3,820,000
2022 2023 2024 2025 2026 Total
Capital Improvement Fund
Special Assessments
Tree Replacement Fund
450,000 2,124,000
1,146,000
100,000
2,574,000
1,146,000
100,000
Total
Budget Impact/Other
450,000 3,370,000 3,820,000
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
48
Page 58 of 105
Capital Improvement Plan
City of Shakopee, Minnesota
2022 thru 2026
Project #
CIF-22-003
Project Name Downtown ADA, Lighting & Tree Rehab
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Page 59 of 105
*4.C.3.
Shakopee City Council
June 7, 2022
FROM: Alex Enyi, Senior Engineering Technician
TO: Mayor and Council Members
Subject:
Extended Construction Hours for the Maras Street, Hansen Avenue, and 13th Avenue
Utility Extension Project
Policy/Action Requested:
Approve suspension of City Code Sec. 130.45, Noise Elimination and Noise Prevention,
Subd. C.4, Hourly Restrictions on Certain Operations, allowing the contractor for
the Maras Street, Hansen Avenue and 13th Avenue Utility Extension Project to perform
work from 7 a.m. to 5 p.m. on Saturdays for the duration of the contract.
Recommendation:
Approve the requested action.
Discussion:
City Code Section 130.45 restricts the hours of construction operation from 7 a.m. to 10
p.m. on weekdays, and 9 a.m. to 9 p.m. on weekends and holidays.
Contractors working on the Maras Street, Hansen Avenue and 13th Avenue Utility
Extension project have requested the city to extend working hours to begin work at 7 a.m.
on Saturday mornings through the end of October 2022.
This extension will help meet the project deadlines. The impacts from the earlier generated
noise is not anticipated to be a substantial nuisance in this area of the city for the prescribed
times. If property owner complaints are received by the city, the ordinance suspension can
be revoked at the discretion of the City Engineer.
With Council's approval, a public news release and notice to meet the City Code
requirements would be placed in the Shakopee Valley News and on the City's website.
Budget Impact:
None
Page 60 of 105
ATTACHMENTS:
o Northwest Request for Extended Construction Hours
Page 61 of 105
Alexander Enyi
From: Darin Manning
Sent: Tuesday, May 31, 2022 3:25 PM
To: Alexander Enyi
Cc: Ryan Halverson
Subject: FW: Shakopee Maras Extended Hours and Saturdays
From: Grant Boisner <GBoisner@nwasphalt.net>
Sent: Tuesday, May 31, 2022 3:16 PM
To: Ryan Halverson <RHalverson@ShakopeeMN.gov>
Cc: Darin Manning <dmanning@shakopeemn.gov>
Subject: RE: Shakopee Maras Extended Hours and Saturdays
Ryan:
As you are aware, NWA has the contract for the 2022 Utility Extension — Maras Street, 13th Ave. E. and Hansen Ave.
We will be starting the underground work 6-6-22 with a substantial completion date of 10-15-22.
This letter serves as a request to work extended hours and Saturdays intermittently during the deration of the contract
as it becomes necessary.
Please let me know of anything else required to get this request on the 7th agenda.
Extended Hours Requested starting on 6-11-2022:
M-F: 7:00 AM to 9:00 PM
Sat: 7:00 AM to 5:00 PM.
Thank You.
Grant E. Boisner
Northwest Total -Site
I.
Page 62 of 105
9.A.
Shakopee City Council
June 7, 2022
FROM: Chelsea Petersen, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Dick's Sanitation, Inc. Update
Policy/Action Requested:
No action requested at this time. A representative from Dick's Sanitation, Inc. (DSI) will be
present for questions and discussion with City Council.
Recommendation:
N/A
Discussion:
It has been five months since the City of Shakopee made the transition from Republic
Services to Dick's Sanitation Inc. (DSI). A representative from DSI will be joining us to
provide an overview on the transition process, as well as an update on some of the recent
issues they have been experiencing. A few of the more common and significant issues for
discussion will include:
• Transitional data: a considerable amount of time was spent in December and January,
and again over the last several weeks, ensuring that residents possess the correct
equipment and are being billed for the correct services. Also, many residential
properties were found to not have service at all, so both DSI and city staff have spent a
considerable amount of time working with upset residents that do not want refuse
service. More recently, many residents that opted into yard waste pickup with the
previous hauler have been experiencing challenges getting their yard waste picked up
so far this season. DSI will discuss their audit process and the progress that has been
made to correct these issues.
• Billing: recently incorrect notices were sent to roughly 900 customers stating that their
accounts were past due, when the accounts were paid current and the customers had
not previously received any past due notice. This was investigated and found to be due
Page 63 of 105
to an issue in the customer -supplied data for online billing (on the DSI side), and has
since been corrected. DSI sent individual notices to the customers affected.
• Customer service tools: many customers have experienced long wait times and/or have
been unable to contact DSI by phone. There was an influx of calls after the previously
mentioned billing issues that actually caused the phone lines to sporadically crash, so
for a one -week period reaching DSI by phone seemed nearly impossible for customers.
Reaching customer service was a common complaint before that time and has
continued after that time due to several other factors as well. DSI has instituted a
Shakopee -specific customer service email as an additional means of communications.
Representatives from DSI will be present to discuss these challenges, what actions have
been taken to remedy these and other issues both in the short and long-term, and additional
plans for the future.
Budget Impact:
N/A
Page 64 of 105
9.B.
Shakopee City Council
June 7, 2022
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Review 12th Avenue East Reconstruction and Access Control Options
Policy/Action Requested:
Receive update on 12th Avenue East project (CSAH 83 reconstruction project) and
driveway access options for discussion purposes only.
Recommendation:
N/A
Discussion:
See attachment.
Budget Impact:
N/A
ATTACHMENTS:
12th Avenue East Project Update and Access Options Presentation
Page 65 of 105
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10.A.
Shakopee City Council
June 7, 2022
FROM: Nate Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
These reports reflect the expenditures as recorded for 2022 activity. The following
transactions are notable for this reporting cycle:
• ESRI Inc: Three year renewal for GIS software license. $38,660.00
• Greystone Construction: Salt shed cover replacement. $21,050.00
• WSB & Assoc Inc: Various projects they are consulting with Engineering, $38,680.00
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2022 budget.
ATTACHMENTS:
o Council Check Summary
o Council Check Register
▪ Bill List Transfers
Page 77 of 105
6/2/2022 14:45:22
CITY OF SHAKOPEE
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Page 78 of 105
Council Check Register
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05/22 Equipment ISF Rent Charg
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Page 80 of 105
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0
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(110,733.34) OSHAKOPEE MONTHLY ALLOCATION
05/22 Building and Park Asset
(50,500.00) OSHAKOPEE MONTHLY ALLOCATION
(50,999.99) OSHAKOPEE MONTHLY ALLOCATION
BUILDING I.S. FUND
7810.4840
(100,183.33) OSHAKOPEE MONTHLY ALLOCATION
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EVIDENCE ROOM DEPOSIT
SWMDTF - STATE GRANT
FINES & FORFEITS
SWMDTF - FORFEITURES
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SWMDTF - FORFEITURES
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253,058.00 OSWMDTF FORFEITURES
22-001222 SHANKS
(177,140.60) OSWMDTF FORFEITURES
22-001222 SHANKS 100169
(25,305.80) OSWMDTF FORFEITURES
22-001222 SHANKS 100856
(50,611.60) OSWMDTF FORFEITURES
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CREDIT CARD FEES
INSPECTION
US BANK MERCHANT FEES- 04/22
21,307.69 OUS BANK MERCHANT CONNECT
ENGINEERING/DESIGN CONSULTANTS
SEWER MANAGEMENT
AE2S PINCH POINT ANALYSIS
296.00 ADVANCED ENGINEERING & ENVIRON
IMPROVEMENTS/INFRASTRUCTURE
CIF20-007 2020 STREET RECON
6886.6765
AE2S RIVER BLUFF CONST SVCS
1,958.70 ADVANCED ENGINEERING & ENVIRON
EQUIPMENT MAINTENANCE
295.00 ALEX AIR APPARATUS, INC
CONFERENCE/SCHOOL/TRAINING
w
0
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INSTRUCTOR PAY
1,078.50 ALLINA HEALTH
TRAVEL/SUBSISTENCE
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483.00 ANGLIN, KENT
TRAVEL/SUBSISTENCE
19.00 ANGLIN, KENT
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14,850.85 ANOVA FURNISHINGS
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SANDVENTURE POOL
0672.6230
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SANDVENTURE POOL
0672.6202
SUPPLIES FOR PRE SEASON
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AWARDS NETWORK
SERVICE AWARDS
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40.9% IMPROVEMENT BONDS
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OTHER RENT
OTHER RENT
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1,734.00 BINDER LIFT INC
Page 82 of 105
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BOBS LAWN & LANDSCAPING , INC
BUILDING MAINT.
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600.00 CAPRI BIG BAND
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150.00 CARBURETION & TURBO SYSTEMS
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1,604.16 CASSMAN, CLAUDIA
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INFO TECH I.S. FUND
7806.6202 2022 COMPUTER REPLACEMENT
2022 COMPUTER WARRANTIES
957.20 CDW GOVERNMENT INC
EQUIPMENT
EQUIPMENT I.S. FUND
SUV 221 SK1399
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EQUIPMENT I.S. FUND
POLICE INTERNAL SERVICE
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POLICE INTERNAL SERVICE
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14,418.15 CERTIFIED RECYCLING
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Page 83 of 105
Council Check Register
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BUILDING MAINT.
COMMUNITY CENTER
2,458.81 CHOICE ELECTRIC INC
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OTHER PROF SERVICES
cc
0621.6327
SCENIC HEIGHTS BUILDING
2,173.65 CHOICE ELECTRIC INC
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193.67 CLAY, JOHN
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COMCAST BUSINESS
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0673.6360
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1,080.00 CONCRETE CUTTING & CORING INC
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Page 84 of 105
Council Check Register
0
Total Amount
OTHER PROF SERVICES
ADMINISTRATION
CD
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WELLNESS PROGRAM
PERSONNEL -PAYROLL
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SOFTWARE -ANNUAL FEES
COMMUNICATIONS
SOFTWARE -ANNUAL FEES
COMMUNICATIONS
CONFERENCE/SCHOOL/TRAIN ING
OPERATING SUPPLIES
PRINTING/PUBLISHING
PRINTING/PUBLISHING
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UNIFORMS/CLOTH ING
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ICMAANNUAL MEMBERSHIP
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FEDERAL E-FILING
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
VIDEO EDITING SOFTWARE
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VIDEO EDITING SOFTWARE ADD -ON
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APA MBR ANDREW
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ENTREPRENEURIAL STRATEGY
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EYE WASH COVER
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SUPPLIES FOR TRAINING- POLICE
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SUPPLIES FOR TRAINING- POLICE
CORPORATE PAYMENT SYSTEMS
MICROPHONES FOR RADIOS
CORPORATE PAYMENT SYSTEMS
AIRSOFT GUNS FOR TRAINING- PD
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SOFT INTERVIEW ROOM - REMODEL
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SOFT INTERVIEW ROOM - REMODEL
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DISPATCHER WEEK- CLIFTON
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COFFEE WITH A COP
CORPORATE PAYMENT SYSTEMS
DARE MAILING
CORPORATE PAYMENT SYSTEMS
RADAR RETURN FOR REPAIR- PD
CORPORATE PAYMENT SYSTEMS
JW45 BCA TRAINING
CORPORATE PAYMENT SYSTEMS
UOF TRAINING- FR39
CORPORATE PAYMENT SYSTEMS
REFUND FOR REGISTRATION/OVERCH
CORPORATE PAYMENT SYSTEMS
TRANSPORTATION- IACP CONF.
CORPORATE PAYMENT SYSTEMS
MNCPA CONFERENCE
CORPORATE PAYMENT SYSTEMS
TL101 POST BOARD RENEWAL LIC.
CORPORATE PAYMENT SYSTEMS
SERVICE FEE- TL101 SERVICE FEE
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RASMUSSEN REPORTS
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DIVE TEAM PROPS
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PUBLIC EDUCATION EVENT
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
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SNACKS DURING CLASS
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DIVE TRAINING
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Council Check Register
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CORPORATE PAYMENT SYSTEMS
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CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
UBER AT FDIC INDIANAPOLIS
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UBER AT FDIC INDIANAPOLIS
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CODE BOOK
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PAYPALS BLDG DEPT
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PRINTING/PUBLISHING
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TYLER CONFERENCE
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CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
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CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
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GPS PROJECT
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CORPORATE PAYMENT SYSTEMS
TWO WAY RADIO'S
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
APPRECIATION BOOKS
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MIAMA SPRING WORKSHOP
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BUNNY YOGA
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FIT FLOOR SUPPLIES
CORPORATE PAYMENT SYSTEMS
PARTY SUPPLIES
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PARTY SUPPLIES
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GOODIE BAG SUPPLIES
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Council Check Register
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LIFEGUARD CERTIFICATES
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PICKLEBALLS
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AQUATICS SUPPLIES
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Council Check Register
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7806.6410
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439.50 CROSS NURSERIES INC
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1,500.00 CUB SCOUT PACK 916
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520.00 DAHLEN SIGN COMPANY
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0672.6202
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0674.6230
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Page 10 of 26
Page 88 of 105
Council Check Register
0
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24.00 DIGITAL IMPACT SOLUTIONS
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LASERFICHE CONFERENCE HOTEL
241.50 EGAN, ROGER
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SEWER MANAGEMENT
MUFFIN MONSTER REPAIR
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20.608 TZD- DUI
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20.616 TZD- SAFETY
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343.00 ESO SOLUTIONS INC
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178.01 FACTORY MOTOR PARTS INC
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0321.6240
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Page 11 of 26
Page 89 of 105
Council Check Register
0
0
fL
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PSYCHOLOGICAL TESTING
1,300.00 FAUL PSYCHOLOGICAL PLLC
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SK1072 JETTER HOSE
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510.50 GIESE, DARREN
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0679.6327
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2,373.75 GO GYMNASTICS LLC
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Page 12 of 26
Council Check Register
0
O
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m
Total Amount
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BUILDING I.S. FUND
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800.50 H+U CONSTRUCTION
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0674.6202
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766.51 HAWKINS, INC
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1,248.69 HAWKINS, INC
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0123.6212
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166.32 HEIER, DANIELLE
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4,717.50 HELLMUTH & JOHNSON
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0123.6316
212.07 IDENTISYS
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Page 13 of 26
Page 91 of 105
Council Check Register
0
fL
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OFFICE SUPPLIES
K
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9.48 INNOVATIVE OFFICE SOLUTIONS, L
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25.00 INTEGRATED MARKETING & DESIGN
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CORONAVIRUS LOCAL FISCAL RECOV OTHER PROF SERVICES
2200.6327
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Page 14 of 26
Page 92 of 105
Council Check Register
0
0
0
U
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Total Amount
EQUIPMENT MAINT SUPPLIES
RECREATION
CV
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CO
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JD BROOM
2,805.46 KIBBLE EQUIPMENT LLC
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ICE ARENA
0673.6202
948.00 KRISS PREMIUM PRODUCTS, INC
0
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SWEEPING
85.70 LARKSTUR ENGINEERING
0
0
AWARDS & DAMAGES
WORKERS COMP SELF INS I.S.
7821.6610
233.39 LEAGUE OF MN CITIES INSURANCE
AWARDS & DAMAGES
WORKERS COMP SELF INS I.S.
O
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354.58 LEAGUE OF MN CITIES INSURANCE
DAMAGE DEPOSIT
PARK SERVICES
REFUND DEPOSIT- LOG CABIN
200.00 LEBENS, KAREN
0
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CLEAN-UP DAY
606.80 LIBERTY TIRE RECYCLING LLC
0
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3.47 LINK LUMBER INC
OPERATING SUPPLIES
SNOW & SAND
0424.6202
SALT BRINE PARTS
422.12 LINK LUMBER INC
OPERATING SUPPLIES
O
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9.36 LINK LUMBER INC
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ADMINISTRATION
0121.6327
LOBBYING SERVICES
3,166.66 LOCKRIDGE GRINDAL NAUEN PLLP
OPERATING SUPPLIES
7806.6202 2022 NETWORK DEVICE REPLACEMEN INFO TECH I.S. FUND
NETWORK SWITCH REPLACEMENTS
5,270.98 LOGIS
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183.05 LOWE'S HOME CENTERS, LLC
MAILBOX POST
71.39 LOWE'S HOME CENTERS, LLC
MAIL BOX REPAIR
62.88 LOWE'S HOME CENTERS, LLC
TOOL REPLACEMENT
55.96 LOWE'S HOME CENTERS, LLC
14.24 LOWE'S HOME CENTERS, LLC
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60.69 LOWE'S HOME CENTERS, LLC
43.83 LOWE'S HOME CENTERS, LLC
90.09 LOWE'S HOME CENTERS, LLC
23.24 LOWE'S HOME CENTERS, LLC
BUILDING MAINT SUPPLIES
COMMUNITY CENTER
0674.6230
28.49 LOWE'S HOME CENTERS, LLC
OPERATING SUPPLIES
PARK SERVICES
SOFTNER SALT
35.82 LOWE'S HOME CENTERS, LLC
CORONAVIRUS LOCAL FISCAL RECOV EQUIPMENT
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265.05 LOWE'S HOME CENTERS, LLC
OPERATING SUPPLIES
SEWER MANAGEMENT
TOOL BOX
34.00 LOWE'S HOME CENTERS, LLC
PRINTING/PUBLISHING
PLANNING
CARDS FOR MEADOWS PARK
378.72 LYN-MAR PRINTING
Page 15 of 26
Page 93 of 105
Council Check Register
0
Total Amount
PRINTING/PUBLISHING
PARK SERVICES
PRINTING/PUBLISHING
PARK SERVICES
CO CO
CO CO
CO CO
CO CO
(0 4')
N- N-
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256.00 LYN-MAR PRINTING
HUBER PARK SIGNS
103.00 LYN-MAR PRINTING
N
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MAYOR & COUNCIL
PRINTING/PUBLISHING
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PRINTING/PUBLISHING
w
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29.00 LYN-MAR PRINTING
MAGNETIC NAME TAG - CARDOZA
24.00 LYN-MAR PRINTING
PD HALF OF SPUC FLYER N2U
449.00 LYN-MAR PRINTING
PRINTING/PUBLISHING
PARK SERVICES
0675.6336
HALF OF SPUC FLYER PRINTING
449.00 LYN-MAR PRINTING
OPERATING SUPPLIES
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217,728.26 METRO COUNCIL ENVIRO SERVICES
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2,262.50 MEYER, KATELYN
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Page 16 of 26
Page 94 of 105
Council Check Register
O
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517.50 MOSS & BARNETT
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0621.6230
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2,732.00 MULTI -SERVICES, INC
Page 17 of 26
Page 95 of 105
Council Check Register
0
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CLEANING SERVICES
CLEANING SERVICES
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0674.6315
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46.86 MVEC
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Page 18 of 26
Page 96 of 105
Council Check Register
0
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OPERATING SUPPLIES
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w w
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2,329.05 POMPS TIRE
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0621.6316
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536.42 POMPS TIRE
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20.608 TZD- DUI
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20.616 TZD- SAFETY
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7806.6314 2022 OPERTIONAL EXPENSES
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25.50 PRO -TECH DESIGN
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687.00 PRO -TECH DESIGN
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120.50 PUBLIC WORKS SALES HOLDINGS LL
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MAINT - FUEL SYSTEM
1,130.06 PUMP & METER SERVICES, INC
Page 19 of 26
Page 97 of 105
Council Check Register
0
M
U
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Total Amount
O
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EQUIPMENT MAINT SUPPLIES
COMMUNITY CENTER
SMITH MACHINE BAR
1,597.66 PUSH PEDAL PULL, INC
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0121.6327
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3,100.00 QUANTUM WORKPLACE
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3,100.00 QUANTUM WORKPLACE
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0673.6316
87.50 R&R SPECIALTIES OF WISCONSIN I
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200.00 RIVER VALLEY BEHAVIORAL HEALTH
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0672.6315
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Page 20 of 26
Page 98 of 105
Council Check Register
0
0
O
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Total Amount
0
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8025.6327
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2022 SV START-UP CASH
500.00 SHAKOPEE - PETTY CASH, CITY OF
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0111.6472
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0121.6480
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82.66 SHAKOPEE PUBLIC UTILITY COMM
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Page 21 of 26
Page 99 of 105
Council Check Register
0
M
0
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169.23 SIGN PRO
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0674.6202
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383.70 SIGN SOLUTIONS
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Page 22 of 26
Council Check Register
0
0
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UNIFORMS/CLOTHING
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Page 101 of 105
Council Check Register
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713.50 VERIFIED CREDENTIALS LLC
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FACILITIES
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Crime Prevention
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4G Sim Card
Park Camera
4G Sim Card
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CO CO 0)Cf) 03 CO(0(0 0 N CO Cr) 0)(0 0) CO 0) Q) 0) N CO CO CO CO CO0) 0)
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Page 24 of 26
Page 102 of 105
Council Check Register
0
Total Amount
COMPUTER ACCESS
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
COMPUTER ACCESS
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SANDVENTURE POOL
TELEPHONE
COMMUNITY CENTER
COMPUTER ACCESS
DWI FORFEITURE
COMPUTER ACCESS
DWI FORFEITURE
TELEPHONE
SEWER MANAGEMENT
TELEPHONE
SEWER MANAGEMENT
COMPUTER ACCESS
SEWER MANAGEMENT
TELEPHONE
SURFACE WATER MANAGEMENT
COMPUTER ACCESS
SURFACE WATER MANAGEMENT
COMPUTER ACCESS
SURFACE WATER MANAGEMENT
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TRAVEL/SUBSISTENCE
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MILEAGE- MAY 2022
14.04 WECKMAN, KIM
a
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CONFERENCE/SCHOOL/TRAINING
w
0321.6472 FIRE 2019 FEMA AFG
ADVANCED DIVER CERT.
2,291.00 WEMYSS, INC
OTHER PROF SERVICES
z
Z
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0171.6327
REIMBURSABLE FOR WE TRAFFIC
WSB & ASSOC INC
OTHER PROF SERVICES
EDA MANAGEMENT
N
en
O
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N
WEST END TRAFFIC STUDY REIMBUR
WSB & ASSOC INC
0)
0
N
ENGINEERING/DESIGN CONSULTANTS
SURFACE WATER MANAGEMENT
430.00 WSB & ASSOC INC
0
a
IMPROVEMENTS/INFRASTRUCTURE
SAN21-001 MARAS/HANSON UTILITY
WSB CONST SVCS
10,569.75 WSB & ASSOC INC
ELECTRIC
F
W
W
1-
F
CO0.1
N
V
O
101 SIGNAL/TRAFFIC LIGHTS
443.44 XCEL ENERGY
EQUIPMENT MAINT SUPPLIES
SWEEPING
CO
m
0-
SK1393 MECHANICAL SWEEPER
468.00 ZARNOTH BRUSH WORKS INC
0
CO
CD
EQUIPMENT MAINTENANCE
SURFACE WATER MANAGEMENT
467.15 ZIEGLER INC
Page 25 of 26
Page 103 of 105
Council Check Register
0
Total Amount
OTHER PROF SERVICES
EDA MANAGEMENT
BIZ RETENTION & ATTRACTION
10,000.00 ZOOMINFO TECHNOLOGIES LLC
0
0
0
0
0
0
1,017,648.09 GRAND TOTAL
Page 26 of 26
Page 104 of 105
Funds transferred electronically May 4, 2022 to May 17, 2022
PAYROLL $435,768.16
FIT/FICA $117,827.64
STATE INCOME TAX $25,709.48
PERA $117,999.13
HEALTH CARE SAVINGS PLAN $13,632.34
HEALTH SAVINGS ACCT $14,983.43
NATIONWIDE DEF COMP $15,335.00
MISSION SQUARE $3,704.40
MSRS $7,393.99
JOHN HANCOCK $2,749.12
FSA $0.00
MN WAGE LEVY $0.00
Child Support $297.18
Total $755,399.87
Page 105 of 105