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July 06, 2021
FE. Shakopee City Council July 6, 2021 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. Key strategies: 1. Financial stability 2. Enhancing community strengths 3. Effective public services 4. Communication Mayor Bill Mars presiding 1. Ro11 Ca11 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Meeting Minutes *4. A.2. *Monetary Limits on Tort Liability for League of Minnesota Cities Insurance Trust *4. A.3. *Scheduled Replacement of Network Switches *4. A.4. *Organizational Changes to Communications Department *4. A.5. *Cancellation of State of Local Emergency B. Planning and Development *4. B.1. *Award of Contract for Abatement and Demolition of Two Homes on River Bluff to Lloyd's Construction Services, Inc. Page 1 of 145 *4. B.2. *Modification of Construction Hours to allow a 6AM Start at Shakopee Flats C. Public Works and Engineering *4. C.1. *Jennifer Lane Park Project - Award Contract *4. C.2. *River Bluffs Improvements *4. C.3. *Whispering Oaks Lift Station Decommission *4. C.4. *2021 Alley Reconstruction Project *4. C.S. *Metropolitan Pollution Control Agency Alternative Landscaping Equipment Grant Agreement *4. C.6. *Canterbury Wayfinding 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting 8. Reconvene 9. General Business A. Administration 9. A.1. Approval of Chelsea Peterson as Assistant City Administrator 10. Reports 10.ACity Bill List 10.B.Liaison & Administration Reports 11. Other Business 12. Closed Session 12.ACampus Security Brief 12.B.City Administrator Performance Review 13. Adjournment to Tuesday, July 20, 2021 at 7 p.m. Page 2 of 145 *4.A.1. Shakopee City Council July 6, 2021 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council meeting minutes of June 15, 2021. Policy/Action Requested: Approve the meeting minutes of June 15, 2021. Recommendation: Approve the meeting minutes of June 15, 2021. Discussion: Budget Impact: ATTACHMENTS: a June 15, 2021 Page 3 of 145 AKOP Mayor Bill Mars presiding 1. Roll Call Shakopee City Council Minutes June 15, 2021 7:00 PM City Hall, 485 Gorman St. Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Planning/Development Director Michael Kerski, City Engineer/Public Works Director Steve Lillehaug, Senior Planner Mark Noble 2. Pledge of Allegiance 3. Approval of Agenda Whiting move 8.B.5 to 8. after the Public Hearings Councilmember Jay Whiting made a motion to approve the modified agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Angelica Contreras made a motion to approve the consent agenda, seconded by Councilmember Matt Lehman and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Approve the meeting minutes of June 1, 2021. (Motion was carried under consent agenda) *4. A.2. *Monthly Financial Review - May 2021 Page 4 of 745 Review of May 2021 General Fund revenues and expenditures, and Community Center, Ice Arena and Sand Venture year -over -year comparison. (Motion was carried under consent agenda) *4. A.3. *Coronavirus Local Fiscal Recovery Fund Approve Resolution R2021-097, authorizing City staff to take the necessary actions to receive the City's share of Coronavirus Local Fiscal Recovery Funds from the State of Minnesota. (Motion was carried under consent agenda) *4. A.4. *Approve a Tobacco License Approve the application and grant a tobacco license to MN Tobacco Plus 2 Inc. located at 491 Marschall Road. (Motion was carried under consent agenda) *4. A.5. *Change City Council Meeting Date Adopt resolution R2021-100, Changing the August 3, 2021 meeting date to August 4, 2021. (Motion was carried under consent agenda) B. Parks and Recreation *4. B.1. *Requests for Big Taste of Fun and MN Ironman Bike Ride Event Approve the temporary on -sale liquor license and authorize requested street closure in support of the Big Taste of Fun featuring MN Ironman Bike Ride event hosted by Shakopee Parks and Recreation Depattinent, JCI Shakopee, MN Ironman and FB4KMN. (Motion was carried under consent agenda) C. Planning and Development *4. C.1. *Contract for Scenic Heights Playground PR-21-009 under State Contract to St. Croix Recreation Approve a contract with St. Croix Recreation Fun Playgrounds INC. in the amount of $284,987.59 for the Scenic Heights Playground replacement under the State of Minnesota Contract. (Motion was carried under consent agenda) D. Police *4. D.1. *Amendment 2021 VCET Grant Adopt Resolution No. R2021-099, Accepting Amended 2021 SWMDTF Grant Agreement. (Motion was carried under consent agenda) *4. D.2. *Declaration of Surplus Property The Shakopee Police Department is seeking Council approval to declare the listed property as surplus and authorize its disposal. (Motion was carried under consent agenda) Page Sof745 *4. D.3. *Authorize Police Department to Exceed Sworn Staffing Level Authorize staff to exceed current sworn staffing levels. (Motion was carried under consent agenda) E. Public Works and Engineering *4. E.1. *Red Oak School Trail Project Adopt Resolution R2021-076, accepting bids and awarding a contract in the amount of $178,795.88 to Max Steininger, Inc., for the Red Oak Trail Project PR-20- 005. (Motion was carried under consent agenda) *4. E.2. *Jennifer Lane Park Playground Equipment Adopt Resolution R2021-096, accepting a quote and awarding a contract in the amount of $109,482.36 to St. Croix Recreation Fun Playgrounds, Inc., for the Jennifer Lane Park Playground Equipment, Project PR-20-003. (Motion was carried under consent agenda) *4. E.3. *Acceptance of 2021 CenterPoint Energy Community Safety Grant Approve Resolution R2021-102, accepting the 2021 CenterPoint Energy Community Safety Grant. (Motion was carried under consent agenda) *4. E.4. *No Parking Zone on Valley Industrial Boulevard South Approve a no parking zone and installation of "No Parking" signs along Valley Industrial Boulevard South. (Motion was carried under consent agenda) *4. E.S. *Traffic Control Change on Clay Street Approve the installation of a "No Trucks" regulatory sign at the intersection of Clay Street and 1st Avenue. (Motion was carried under consent agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. Proposed Street Name Change from 20th Avenue East to Brookview Street Page 6 of 745 Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to adopt Ordinance No. 02021- 019, seconded by Councilmember Matt Lehman and the motion passed. 5-0 7.B. Vacation of public drainage and utility easement as dedicated within Lot 34, Block 2, Ridge View Estates Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Jay Whiting made a motion to approve Resolution No. R2021-095, a resolution approving the vacation of certain public drainage and utility easements as dedicated within Lot 34, Block 2, Ridge View Estates, as described in the attached Easement Descriptions exhibit and as depicted on the attached Easement sketch, seconded by Councilmember Matt Lehman and the motion passed. 5-0 7.C. Vacation of Public Right -of -Way in DCCO 1st Addition Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Jay Whiting made a motion to approve Resolution No. R2021-103, Page 4 of 745 seconded by Councilmember Angelica Contreras and the motion passed. 5-0 7.D. Vacation of Drainage and Utility Easement in Jackson View Addition Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Matt Lehman made a motion to approve Resolution No. R2021-104, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 8. General Business A. Administration 8. A.1. Refuse and Recycling Contract Councilmember Angelica Contreras made a motion to approve Service Contract and Contract Specifications for the Comprehensive Solid Waste and Recycling Contract between the City of Shakopee, MN and Dick's Sanitation, seconded by Councilmember Jody Brennan and the motion passed. 4-1 Nays: Whiting Councilmember Matt Lehman made a motion to recess, seconded by Councilmember Jody Brennan and the motion passed. 5-0 8. A.2. 2020 Annual Financial Report Councilmember Jay Whiting made a motion to accept the 2020 audit and accompanying reports, as presented by the audit staff from Abdo, Eick & Meyers, seconded by Councilmember Jody Brennan and the motion passed. 5-0 B. Planning and Development Page 8 of 745 8. B.1. Annexation and Rezoning of property to Urban Residential (R-1B) Zone — Jacobson property Councilmember Jody Brennan made a motion to approve Resolution No. R2021- 091, a resolution approving the annexation of property, seconded by Councilmember Jay Whiting and the motion passed. 5-0 Councilmember Jay Whiting made a motion to adopt Ordinance No. 02021-016, an Ordinance approving the rezoning of property to Urban Residential (R-1B) Zone, seconded by Councilmember Jody Brennan and the motion passed. 5-0 8. B.2. Annexation and Rezoning of property to Urban Residential (R-1B) Zone — Kangas property Councilmember Jay Whiting made a motion to approve Resolution No. R2021-090, a resolution approving the annexation of property, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to adopt Ordinance No. 02021- 015, an Ordinance approving the rezoning of property to Urban Residential (R-1B) Zone, seconded by Councilmember Jody Brennan and the motion passed. 5-0 8. B.3. Annexation and Rezoning of property to Agricultural Preservation (AG) Zone — Mjolsnes property Councilmember Jody Brennan made a motion to approve Resolution No. R2021- 092, a resolution approving the annexation of property, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Jody Brennan made a motion to adopt Ordinance No. 02021-017, an Ordinance approving the rezoning of property to Agricultural Preservation (AG) Zone, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 8. B.4. Annexation and Rezoning of property to Agricultural Preservation (AG) Zone — Palmer Shakopee Holdings property Page 0 of 745 Councilmember Angelica Contreras made a motion to approve Resolution No. R2021-093, a resolution approving the annexation of property, seconded by Councilmember Jay Whiting and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to adopt Ordinance No. 02021- 018, an Ordinance approving the rezoning of property to Agricultural Preservation (AG) Zone, seconded by Councilmember Jody Brennan and the motion passed. 5-0 8. B.S. Discussion on concept plans for Schroeder House and Park Informational only 9. Reports 9.A. City Bill List Informational only 9.B. Liaison & Administration Reports Informational only 10. Other Business 11. Adjournment to Tuesday, July 6, 2021 at 7 p.m. Councilmember Jody Brennan made a motion to adjourn to Tuesday, July 6, 2021 at 7:00 pm, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 7O fiV145 *4.A.2. Shakopee City Council July 6, 2021 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: A determination that the city will not waive the monetary limits on tort liability coverage for the upcoming League of Minnesota Cities Insurance Trust (LMCIT) property and liability insurance renewal. Policy/Action Requested: To elect not to waive the monetary limits on tort liability. Recommendation: Approve the motion to elect not to waive the monetary limits on tort liability. Discussion: Each year the LMCIT asks whether the city wishes to waive the monetary limits on tort liability established by state law, Minnesota State 466.04. While this is routine action, the League specifically requires council action. The city's past practice has been not to waive the limits. Assuming the council does not waive the limit, there would be a liability limit of $500,000 for a single claimant and $1,500,000 for all claimants for a single occurrence. Budget Impact: If the council chooses not to waive coverage, there is no financial impact. However, if it does waive coverage limits, there would be an additional cost for increased insurance premiums. ATTACHMENTS: Liability Coverage - Waiver Form Page 11 of 145 EAGUE OF MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 LIABILITY COVERAGE — WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member's effective date of coverage. Return completed form to your underwriter or email to pstech(dlmc.org. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory, tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory, tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Signature: Position: 145 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAX: (651) 281-1299 ST. PAUL, MN 55103-2044 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG Page 12 of 145 *4.A.3. Shakopee City Council July 6, 2021 FROM: Andy Hutson, IT Director TO: Mayor and Council Members Subject: Scheduled Replacement of Network Switches Policy/Action Requested: Approve the purchase of the scheduled replacement network switches for $40,137.08 from Logis through CDWG. Recommendation: Approve purchase of Cisco network switches. Discussion: The current network switches have reached the age for best practice (3-5 years) for replacement. Keeping within the scheduled replacement cycle reduces instances of failure, warranty support, provides for up-to-date firmware including security patches, limits vulnerabilities, and allows for taking advantage of recent features and functions. Budget Impact: IT has budgeted for 2021 for switch replacements to be paid out of the IT Fund. Purchasing before the expiration of this quote allows the city to take advantage of State of Minnesota Cisco contract pricing through Logis of 64% off of list price vs a significantly lower discounted rate after the deadline. IT staff also did a price comparison against the State of Minnesota contract and this pricing came in significantly less than two others at $51,160 and $59,563. ATTACHMENTS: o LogisCiscoQuote2021 Page 13 of 145 PRICE QUOTE 230 N Milwaukee Ave Vernon Hills, IL 60061 Master, ste �1� „aili'ti fN' Mlllllll Project: SH Switches Incident #265496 Attention: Mark Mayfield Prepared for: Logis 5750 Duluth St Golden Valley, MN 55422-4036 QUOTE ID: Revision: CUSTOMER ID: QUOTE DATE: QUOTE EXPIRES: PAYMENT TERMS: FOB: Sales Person: Phone: Fax: Email: ISR: Phone: Email: 552409 1 2979747 06/17/2021 07/19/2021 Net 30 Days Port of Origin Geoff Strom (312) 547-2244 (312)881-1367 AllieandGeoff@cdw.com Jesse Schmidt (920) 996-3158 jesse.schmidt@cdw.com Line # Qty Part Number Description List Price Customer Price Customer Extended Price 1-1 State of MN Contract 147097 2-1 C9200L-48P-4X-E 2-2 2 C9200L-48P-4X-E 2-3 2 C9200L-NW-E-48 2-4 2 PWR-05-1 KWAC/2 2-5 4 2-6 2 2-7 2 2-8 2 CAB -TA -NA C9200L-DNA-E-48 C9200L-DNA-E-48-3Y NETWORK-PNP-LIC 2-9 2 C9200L-STACK-KIT 2-10 4 C9200-STACK 2-11 2 STACK-T4-50CM 3-1 C9200L-48PXG-4X-E 3-2 2 C9200L-48PXG-4X-E 3-3 2 C9200L-NW-E-48 3-4 2 PWR-05-1 KWAC/2 3-5 4 CAB -TA -NA 3-6 2 C9200L-DNA-E-48 3-7 2 C9200L-DNA-E-48-3Y Catalyst 9200L 48-port PoE+, 4 x 10G, Network $ 7,300.46 $ Essentials C9200L Network Essentials, 48-port license $ - $ 1 KW AC Config 5 Power Supply - Secondary Power $ 3,160.50 $ Supply North America AC Type A Power Cable $ C9200L Cisco DNA Essentials, 48-port Term license $ C9200L Cisco DNA Essentials, 48-port, 3 Year Term license Network Plug-n-Play Connect for zero -touch device $ deployment Cisco Catalyst 9200L Stack Module $ 1,316.88 $ Catalyst 9200 Stack Module $ - $ 50CM Type 4 Stacking Cable $ - $ C9200L 48-p 12xmGig, 36x1G, 4x10G PoE+, Network Essentials C9200L Network Essentials, 48-port license 1 KW AC Config 5 Power Supply - Secondary Power Supply North America AC Type A Power Cable C9200L Cisco DNA Essentials, 48-port Term license C9200L Cisco DNA Essentials, 48-port, 3 Year Term license Sub Total: $ - 2,920.18 $ - $ 1,264.20 $ - $ - $ 449.57 $ - $ - $ 526.75 $ - $ - $ 5,840.36 2,528.40 899.14 1,053.50 Sub Total: $ 10,321.40 $ 10,416.33 $ 4,166.53 $ 8,333.06 $ - $ - $ $ 3,160.50 $ 1,264.20 $ 2,528.40 $ - $ - $ $ - $ - $ $ 1,123.92 $ 449.57 $ 899.14 Page 1 of 2 CUSTOMER IS RESPONSIBLE TO PAY FREIGHT CHARGES. ESTIMATED OR ACTUAL FREIGHT CHARGES ARE NOT INCLUDED IN QUOTES (UNLESS SPECIFICALLY STATED). THIS QUOTE EXCLUDES SALES TAX (UNLESS SPECIFICALLY STATED). SALES AND SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE, THE TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE "TERMS & CONDITIONS" LINK AT https://www.cdwg.com/content/cdwg/en/ter$�ms-conditions/sales-and-service-projects.html. BY ORDERING OR ACCEPTING DELIVERY OF ADDITIONAL PRODUCTS OOR DIFFERENT TERMS OR CONDIR BY ENGAGING CDW TO T OR PROCURE gONS IN ANY ILIIIVVE 2 5'8Y CUSTOMER ARE HAGREE TO BE DEREBY DEEMED TO BESE MATERIAL ALTERRAATIONIS,, AND ANY NOTICE OF OBJECTION TO THEM AND REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL. M s59Y4 oot000t000tmilfm Partin Masts Mashy � i.111 e' Sep ��eII� Clq, Se, Retto.010110Ilil! PRICE QUOTE QUOTE ID: 552409 Revision: 1 Prepared for: Logis Line # Qty Part Number Description List Price Customer Price Customer Extended Price 3-8 2 NETWORK-PNP-LIC 3-9 2 C9200L-STACK-KIT 3-10 2 STACK-T4-50CM 3-11 4 C9200-STACK 4-1 C9200L-48PXG-4X E 4-2 2 C9200L-48PXG-4X-E 4-3 2 C9200L-NW-E-48 4-4 2 PWR-05-1 KWAC/2 4-5 4 CAB -TA -NA 4-6 4 C9200-STACK-BLANK 4-7 2 C9200L-DNA-E-48 4-8 2 C9200L-DNA-E-48-3Y 4-9 2 NETWORK-PNP-LIC 5-1 C9200L-48P-4X E 5-2 1 C9200L-48P-4X-E 5-3 1 C9200L-NW-E-48 5-4 1 PWR-05-1 KWAC/2 5-5 2 CAB -TA -NA 5-6 1 C9200L-DNA-E-48 5-7 1 C9200L-DNA-E-48-3Y 5-8 1 NETWORK-PNP-LIC 5-9 1 C9200L-STACK-KIT 5-10 2 C9200-STACK 5-11 1 STACK-T4-1M Network Plug-n-Play Connect for zero -touch device deployment Cisco Catalyst 9200L Stack Module 50CM Type 4 Stacking Cable Catalyst 9200 Stack Module C9200L 48-p 12xmGig, 36x1G, 4x10G PoE+, Network Essentials C9200L Network Essentials, 48-port license 1 KW AC Config 5 Power Supply - Secondary Power Supply North America AC Type A Power Cable $ Catalyst 9200 Blank Stack Module $ C9200L Cisco DNA Essentials, 48-port Term license $ C9200L Cisco DNA Essentials, 48-port, 3 Year Term $ license Network Plug-n-Play Connect for zero -touch device deployment 526.75 $ - $ - $ 1,053.50 $ 10,416.33 $ $ - $ $ 3,160.50 $ - $ - $ - $ 1,123.92 $ $ - $ Sub Total: $ 12,814.10 4,166.53 $ 8,333.06 - $ 1,264.20 $ 2,528.40 899.14 Sub Total: $ 11,760.60 Catalyst 9200L 48-port PoE+, 4 x 10G, Network $ 7,300.46 $ 2,920.18 $ 2,920.18 Essentials C9200L Network Essentials, 48-port license 1 KW AC Config 5 Power Supply - Secondary Power Supply North America AC Type A Power Cable C9200L Cisco DNA Essentials, 48-port Term license C9200L Cisco DNA Essentials, 48-port, 3 Year Term license Network Plug-n-Play Connect for zero -touch device deployment Cisco Catalyst 9200L Stack Module Catalyst 9200 Stack Module 1 M Type 4 Stacking Cable $ - $ $ 3,160.50 $ $ - $ $ - $ $ 1,123.92 $ $ 1,316.88 $ $ - $ $ 200.70 $ - $ 1,264.20 $ - $ - $ 449.57 $ 449.57 - $ 526.75 $ 526.75 - $ 80.28 $ 80.28 Sub Total: $ 5,240.98 1,264.20 Quote Total: $ 40,137.08 Page 2of2 CUSTOMER IS RESPONSIBLE TO PAY FREIGHT CHARGES. ESTIMATED OR ACTUAL FREIGHT CHARGES ARE NOT INCLUDED IN QUOTES (UNLESS SPECIFICALLY STATED). THIS QUOTE EXCLUDES SALES TAX (UNLESS SPECIFICALLY STATED). SALES AND SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE, THE TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN THE "TERMS & CONDITIONS" LINK AT https://www.cdwg.com/content/cdgwg/en/ter$ms-conBOUND AGREE TO BE THOSE BY AND ACCEPT CONDITIONS. ANY ditions/sales-and-service-projects.html. BY ORDERING OR ACCEPTING DELIVERY OF OR BY ENGAGING CDW TO PERFORM � DIFFERENT TERMS OR CONDITIONS IN ANY OF21VISDILIIVE 2 5 Y CUSTOMER ARE HEREBY DEEMED TO BEMATERIAL ALTERATIONS, AND ADDITIONAL NOTICE OF OBJECTION TO THEM AND REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL. *4.A.4. Shakopee City Council July 6, 2021 FROM: Alissa Frey, HR Director TO: Mayor and Council Members Subject: Organizational Changes to Communications Department Policy/Action Requested: Approve the addition of a Communications Specialist - Graphic Design and a pay grade change to the Communications Manager position. Recommendation: Approve the addition of a Communications Specialist - Graphic Design and a pay grade change to the Communications Manager position. Discussion: The Communications department currently operates with two full-time employees: a Communications Manger and a Communications Specialist. The city's 2020-24 strategic plan has placed a strong emphasis on the city's overall communication efforts. The department is seeking another full-time Communications Specialist so that staff is able to better split technical duties to focus on the communications goals set by City Council. The current Communications Specialist will focus on the digital media aspect: video production, social media, etc. The addition of another Communications Specialist would have an emphasis on graphic design: newsletters, brochures, marketing campaigns, photographs, etc. Both positions would be managed by the Communications Manager. Job descriptions for each position are included. With the addition of another employee to the department we are also asking that the Communications Manager's compensation be moved up a pay grade with the added responsibility and necessary qualifications. The position is currently in grade 170 of the city's non -union pay plan and propose that it moves to grade 180. The position was evaluated through our internal pointing system and with the changes to these areas, the points assigned to the position do entitle the position to be moved to pay grade 180. Page 16 of 145 Budget Impact: The Communications Specialist position would be placed in the same pay grade as the current position which is pay grade 150 on the city's non -union pay plan. For the remainder of the 2021 year, it's estimated that the addition of this position would cost a total of $28,540 for wages and benefits. If approved, this position will be included in the 2022 budget process and for a full year, it's estimated the position will cost $86,922 for wages and benefits. Moving the Communications Manager position to a new pay grade would not have an immediate budget impact. The position is currently paid at the top step of pay grade 170 which is $86,613. This position is currently open for recruitment and new hires typically come in at or below the mid -point of the pay range. Mid -point for grade 180 is $82,242 annually. Therefore there would be a slight decrease to 2021 budgeted wages due to this position being re -filled at a lower pay rate currently. The position would eventually earn $93,518 annually when they reached the top pay step of pay grade 180. The difference between the top steps from grade 170 to 180 is $6,905. Moving forward, this would be included when budgeting wages for the department. ATTACHMENTS: o Communications Manager Job Description o Communications Specialist - Digital Media Job Description o Communications Specialist - Graphic Design Job Description Page 17 of 145 TITLE: DEPARTMENT: CLASSIFICATION: REPORTS TO: STATUS: PAY GRADE: LAST REVIEWED: City of Shakopee POSITION DESCRIPTION Communications Manager Administration City Administrator Full -Time, Non -Exempt 180 06.15.2021 SUMMARY Manages the city's efforts to inform, educate and communicate with residents, businesses, employees and other stakeholders via print, digital and social platforms. Responsible for content, organization, and layout of city website, newsletters, press releases, brochures, and other informational pieces. Oversees the city's communications strategy, branding, social media, video production and cable channel operations. Responsible for the public relations outreach of the city and supervision of all communications personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES • Guides the city's overall external and internal communications strategy, including organizational branding, marketing and community engagement. Collaborates with City Administrator and Assistant City Administrator to develop city's communication goals by monitoring organizational needs and current communication trends. Distributes news and information to appropriate and varied outlets to reach the target audience. • Plans, coordinates, and prepares electronic and print newsletters, including soliciting content, writing articles, editing and supervision of graphic layout. • Responsible for content, organization and layout of external city website and internal employee intranet. Works with individual departments to identify, format and publish relevant information • Prepares brochures, press releases, news stories and other informational documents in collaboration with city departments for internal and external use. • Guides the city's use of social media tools such as Facebook, Twitter, Nextdoor, Instagram, YouTube, Linkedin, etc. • Serves as the organization's Public Information Officer (PIO) and media relations specialist. Establishes and maintains positive relationships with representatives of local and regional media outlets. Works to continuously expand the reach of the city's communication efforts and improve and refine the accuracy, clarity and presentation of information for its intended audience. • Oversees operation of the Government Access Channel, on -demand streaming services and video production, ensuring the efficient and reliable capture and playback of programming. • Establishes and manages city's brand to ensure style guidelines are followed and organizational identity remains intact. • Prepares and monitors spending for communications and telecommunications budgets. • Oversees city transparency efforts by ensuring all communication and information is accessible, understandable and usable. • Performs other related duties as apparent or assigned. SUPERVISORY • Supervises the communications team which consists of full-time and part-time employees. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Excellent written and oral communication skills. • Thorough knowledge of English grammar, spelling and punctuation. • Ability to communicate complex and technical information to a diverse audience including city residents, local businesses, elected officials and members of the media. • Ability to master content management software for city website and serve as a resource on the software for other city employees. • Ability to utilize Windows -based desktop publishing software, such as Adobe Creative Suite (InDesign, Page 18 of 145 Illustrator, Photoshop and Adobe DC). • Photography skills, including basic knowledge of lighting and composition and the ability to edit photos for use in print and electronic forums. • Ability to use common Microsoft Office programs, such as Word, Excel and PowerPoint; as well as web -based email and timesheet software. Ability to establish and maintain positive, professional working relationships internally with co-workers and supervisors and externally with representatives of the media and neighboring jurisdictions. • Ability to work with the public in a friendly, tactful manner. • Ability to prioritize workload and manage multiple projects or tasks at a time. • Knowledge of and ability to operate equipment used in video production, recording and broadcast. INTERNAL/EXTERNAL CONTACTS • Daily contact with Department of Administration and other departmental staff. • Daily contact with the public. • Some interaction with Department Heads to provide support and assistance. • Some interaction with media representatives. QUALIFICATIONS Minimum Qualifications Bachelor's degree in communications, public relations, journalism, or a related field; five years of related work experience, with two years management experience and a valid driver's license. Desirable Qualifications Local government knowledge and/or experience. Fluency in a second language, in addition to English, that has a recognized presence in the community (Spanish, Russian, Hmong, etc.). Master's degree preferred. WORKING CONDITIONS The normal work environment is a modern, climate -controlled office building, with moderate levels of noise generated by conversations, phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions to photograph events and may occasionally work in and around emergency scenes to assist the police and fire departments with communication needs. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, stand and move about the office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee is required to speak, hear and see to share information, receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. EQUIPMENT REQUIRED TO PERFORM JOB • Desktop Computer • Desktop Phone • Cell Phone • Copy/Scanner/Fax Machine • Digital Camera • Video Camera • Broadcast equipment Page 19 of 145 TITLE: DEPARTMENT: CLASSIFICATION: REPORTS TO: STATUS: PAY GRADE: LAST REVIEWED: City of Shakopee POSITION DESCRIPTION Communications Specialist — Digital Media Administration Communications Manager Full -Time, Non -Exempt 150 SUMMARY Assists the city's efforts to inform, educate and communicate with residents, businesses, employees and other stakeholders. Coordinates the operation of Shakopee Government TV and maintenance of associated equipment, ensuring the efficient and reliable capture and playback of programming. Responsible for content and use of video production, social media, digital marketing tools and more. ESSENTIAL DUTIES AND RESPONSIBILITIES • Supports the city's overall communications strategy, as identified by the city's communications manager. • Develops and implements creative and effective digital marketing strategies to promote the city, its programs, community services, events and more. • Works with city departments to create informational videos for distribution via Shakopee Government TV, the city website, YouTube, social media, council presentations, etc. This includes developing, directing, editing and creating videos and special presentations, as needed. • Uses city social media tools such as Facebook, Twitter, Nextdoor, Instagram, YouTube, etc. to achieve the goals of the city's communications strategy. • Develops and edits digital content for the city's website, blogs, electronic messaging and display boards, etc. • Ensures the efficient and reliable capture and playback of government access programming. Keeps all necessary equipment in good repair. Assists in the training and support of part-time cable technicians. • Schedules weekly government access programming and publicizes the channel's offerings. • Recommends long and short-term equipment replacement and acquisition plans. • Coordinates the live and on -demand streaming of government access programs. • Keeps up to date on cable/telecommunications issues and advises communications manager of such. • Oversees division's digital accessibility efforts. • Monitors and analyzes data from surveys, community feedback, social media and website analytics and advises in areas of improved digital engagement. • Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Excellent written and oral communication skills. • Thorough knowledge of English grammar, spelling and punctuation. • Ability to communicate complex and technical information to a diverse audience including city residents, local businesses, elected officials and members of the media. • In-depth knowledge of and ability to operate equipment used in video broadcast, recording, production and editing. • Photography skills, including basic knowledge of lighting and composition and the ability to edit photos for use in print and electronic forms. • Ability to use common Microsoft Office programs, such as Word, Excel and PowerPoint; as well as web -based email and timesheet software. • Ability to use desktop and web -based publishing software, such as Adobe Creative Suite. • Experience with website content management software. • Ability to establish and maintain positive, professional working relationships internally with co-workers and supervisors and externally with representatives of the media and neighboring jurisdictions. • Ability to work with the public in a friendly, tactful manner. Page 20 of 145 • Ability to prioritize work load and manage multiple projects or tasks at a time. • Ability to work outside normal business hours occasionally to ensure the reliable operation of Shakopee Government TV equipment or to carry out programming or public meeting responsibilities. INTERNAL/EXTERNAL CONTACTS • Daily contact with Department of Administration and other departmental staff. • Regular contact with the public. • Some interaction with Department Heads to provide support and assistance. QUALIFICATIONS Minimum Qualifications Associate degree in communications, public relations, journalism, video production or a related field; two years of related work experience; experience with non -linear video editing software; and a valid driver's license. Availability to work some evenings. Desirable Qualifications Local government knowledge and/or experience. In-depth knowledge of video production, editing or broadcasting, including software such as Tightrope Cablecast, Swagit, Adobe After Effects and Broadcast Pix. Fluency in a second language, in addition to English, that has a recognized presence in the community (Spanish, Russian, Hmong, etc.). Bachelor's degree preferred. WORKING CONDITIONS The normal work environment is a modern, climate -controlled office building, with moderate levels of noise generated by conversations, phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions to photograph events and may occasionally work in and around emergency scenes to assist the police and fire departments with communication needs. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, stand and move about the office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee is required to speak, hear and see to share information, receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. EQUIPMENT REQUIRED TO PERFORM JOB • Desktop Computer • Desktop Phone • Copy/Scanner/Fax Machine • Digital Camera • Video Camera Page 21 of 145 TITLE: DEPARTMENT: CLASSIFICATION: REPORTS TO: STATUS: PAY GRADE: LAST REVIEWED: City of Shakopee POSITION DESCRIPTION Communications Specialist — Graphic Design Administration Communications Manager Full -Time, Non -Exempt 150 SUMMARY Assists the city's efforts to inform, educate and communicate with residents, businesses, employees and other stakeholders. Coordinates the design and development of communications materials, including newsletters, brochures, advertisements, marketing campaigns, social media, photographs and more. Responsible for content and use of social media and more. ESSENTIAL DUTIES AND RESPONSIBILITIES • Supports the city's overall communications strategy, as identified by the city's communications manager. • Designs and creates visual elements to enhance print and digital communication tools. Includes logos, charts, infographics, location maps, illustrations, graphics for website and social media use and other informational documents in collaboration with city departments for internal and external use. • Conceptualizes and produces layouts for print and digital communications pieces, including newspaper ads, newsletters, brochures, reports, flyers, posters, presentations, displays, videos and other communication vehicles. • Coordinates assignments from initial creative consultation through production and archiving, including creating, preparing and assembling digital files for both in-house and external production. Works with vendors to coordinate printing and delivery. • Maintains the city's brand to ensure logo guidelines are followed and organizational identity remains intact. • Develops and implements creative and effective social media marketing strategies to promote the city, its programs, community services, events and more. • Updates, monitors and develops content for social media pages with a focus on growing reach and new social media tools. Assists Parks and Recreation with targeted marketing efforts. • Uses city social media tools such as Facebook, Twitter, Nextdoor, Instagram, YouTube, etc. to achieve the goals of the city's communications strategy. • Takes photos at city events and activities, which may include evening or weekends. • Coordinates photoshoots and maintains the city's image inventory. • Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Fluent knowledge of standard graphics applications and ability to use Adobe Creative Suite (InDesign, Illustrator and Photoshop). • Strong design, layout, typography and concept development skills. Strong sense of creativity. • Excellent written and oral communication skills. • Thorough knowledge of English grammar, spelling and punctuation. • Ability to communicate complex and technical information to a diverse audience including city residents, local businesses, elected officials and members of the media. • Photography skills, including knowledge of lighting and composition and the ability to edit photos for use in print and electronic forms. • Ability to use common Microsoft Office programs, such as Word, Excel and PowerPoint; as well as web -based email and timesheet software. • Previous experience in working with outside vendors to prepare publications for print. • Experience with website content management software. Page 22 of 145 • Ability to establish and maintain positive, professional working relationships internally with co-workers and supervisors and externally with representatives of the media and neighboring jurisdictions. • Ability to work with the public in a friendly, tactful manner. • Ability to prioritize work load and manage multiple projects or tasks at a time. INTERNAL/EXTERNAL CONTACTS • Daily contact with Department of Administration and other departmental staff. • Regular contact with the public. • Some interaction with Department Heads to provide support and assistance. QUALIFICATIONS Minimum Qualifications Associate degree in graphic design, art, communications, public relations or a related field; two years of related work experience; in-depth experience with Adobe Creative Suite; and a valid driver's license. Desirable Qualifications Local government knowledge and/or experience. Fluency in a second language, in addition to English, that has a recognized presence in the community (Spanish, Russian, Hmong, etc.). Bachelor's degree preferred. WORKING CONDITIONS The normal work environment is a modern, climate -controlled office building, with moderate levels of noise generated by conversations, phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions to photograph events and may occasionally work in and around emergency scenes to assist the police and fire departments with communication needs. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, stand and move about the office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee is required to speak, hear and see to share information, receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. EQUIPMENT REQUIRED TO PERFORM JOB • Desktop Computer • Desktop Phone • Copy/Scanner/Fax Machine • Digital Camera • Video Camera Page 23 of 145 *4.A.5. Shakopee City Council July 6, 2021 FROM: William H. Reynolds, City Administrator TO: Mayor and Council Members Subject: Cancellation of State of Local Emergency Policy/Action Requested: Approve Resolution R2021-108 a resolution to cancel the current state of a local emergency due to COVID-19 Recommendation: Approval. Discussion: On March 16, 2020 Mayor Mars declared a local emergency related to the COVID-19 pandemic. On March 17, 2020 the City Council adopted Resolution R2020-044 to extend the period of the mayoral declaration of a local emergency In the early morning hours of 30 June, the Minnesota State Legislature came to agreement to end Governor Walz's emergency powers on July 1st. In addition, the state's requirement for municipal preparedness plans expired on 30 June. As such, the original facts upon which the declaration of a local emergency was enacted have changed and staff believes based upon the current rates of vaccinations, infections and deaths that it is an appropriate time to end the current status of a declared local emergency. Budget Impact: None. ATTACHMENTS: R20212-108 Ending Emergency Declaration Page 24 of 145 RESOLUTION R2021-108 A RESOLUTION ENDING THE DECLARED STATE OF LOCAL EMERGENCY DUE TO COVID-19 WHEREAS, the Minnesota State Legislature in the early morning hours of 30 June agreed to end the emergency powers of Governor Walz as of July 1, 2021; and WHEREAS, the state's requirements for a municipal preparedness plan expired on 30 June; and WHEREAS, as such, the underpinnings for the Mayoral Declaration of a Local Emergency enacted on 16 March 2021, and the City Council ratification of that declaration through Resolution 2020-044 on 17 March 2021 have now been removed; and WHEREAS, review of the current vaccination, infection and death rates tend to show the scientific basis for the emergency declaration have passed. NOW THEREFORE BE IT RESOLVED that the City of Shakopee herby revokes the Declaration of Local Emergency due to COVID-19 and hereby relinquishes all powers in connection to that declaration. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE THIS 6TH DAY OF July 2021. ATTEST: LORI HENSEN CITY CLERK WILLIAM P. MARS MAYOR Page 25 of 145 *4.B.1. Shakopee City Council July 6, 2021 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Abatement and demolition of two houses on Bluff. Policy/Action Requested: Approve contract with Lloyd's Construction Services for an amount not to exceed $75,000 including contingencies for the abatement and demolition of city -owned property and restoration of the surfaces to grass. Recommendation: Approve award of contract Discussion: Staff has presented a concept plan for the demolition of these two structures. Terracon completed an environmental report on the properties that recommended removal of certam materials prior to demolition. The contractor will remove the contaminated materials and dispose of them at a regulated landfill and then demolish the two buildings including capping sewer and water services. The water service to 711 will remain at the curb so that it can eventually serve the livery building. The contractor will remove the foundations and any basements and backfrll and compact with materials and top the site with soil and grass to provide erosion control until such time that a larger plan is implemented. Both structures have been identified as non-contributing structures by our consultants, the 106 Groups, the State Historic Preservation Office and the National Park Service. Demolition of the properties will secure the area and open up space around the remaining historic properties for surveillance and eventual reuse. Page 26 of 145 The city advertised and solicited bids. We have included a $5,400 contract contingency for any possible well closures. Bidders Bollig & Sons, Hopkins, MN $73,673 Lloyd's Construction Services, Shakopee, MN $69,600 Budget Impact: ATTACHMENTS: o Lloyds Bid Page 27 of 145 Bid Form for Abatement & Demolition Residential Properties Shakopee, MN The undersigned does declare that this bid complies with all Terms and Conditions as set forth in the Bid Documents dated May 25, 2021, and is made without improper connection with any other person making a bid on this work, and is in all respects fair and without collusion or fraud. The undersign proposes a total lump sum cost detailed below for all labor, equipment, and materials necessary for (1) the removal and disposal of asbestos and other regulated materials and the demolition and disposal or (2) demolition and disposal at 485 Gorman Street, Shakopee, Minnesota as described in the RFB: Price — Hazardous Materials Waste Removal (Asbestos and Other HazardousMaterials), and the Demolition and Disposal: Dollars 10,900.00 Price — Hazardous Materials Removal (non -Asbestos), Demolition, and Disposal: Dollars ($ 58,700.00 Attach Additional Information Required under the Bid Document and Specifications. Contractor Name: Lloyd's Construction Services, Inc Date: 6/25/2021 Contractor Address: 6528 County Rd 101 E, Shakopee, MN 55379 12 of 27 Page 28 of 145 Phone Number: (925) 746-5832 Fax Number: (952) 746-5800 Contact Email Address: jstockergloyds-construction.com I hereby certify that I am authorized to sign as a Representative Contractor Signature: Title: Senior Project Manager 13 of 27 Page 29 of 145 President Stephanie Lloyd barwrr, r��r Vuu amJs- f4W6 :u'uhr&rrrP",YI'1 tic)r"r Vice President John Lloyd .ay.. 6CkrPf,'(aaklllfryK.`'w.:: 1uu1 r.;rrur� Demolition, Excayatin Jeff Stocker C.C.. I,. 'N: I If.k r. ILr C.r r"R, fl, f,1 rill Josh Barke Demolition Tony Hauck ihgl„Li'hIrk7illC.r.`.RI�:'::: co ur gtau uliron.rouro Ken Larsen kIiui uu!ui1frasplr.r rfs:: u o e.'i:r (et h .r 01111 Jim White the hwtet erIruhW°u rO Ire Allie Lloyd gglifi?; "r (car fr 7ra.; corE 1,a a uctli on..co m Roll -Offs DarenSlagle constr. Ir oorIPI„ or1n Amanda Lloyd nr[dtlys;1(12111lruy45.::`. 'I:o uua f ira,�or a:„rpp Safety Tony Trulen City of Shakopee Attn: Planning & Development 485 Gorman Street Shakopee, MN 55379 Re: Statement of Qualifications Lloyd's Construction Services, Inc. June 25th, 2021 Lloyd's Construction Services, Inc. ("LCS") is a third generation S/WBE specializing in demolition, excavation, and debris management services for nearly thirty years. LCS has had extensive experience in the demolition of residential structures. LCS is highly respected within the industry due to its safety- and environmentally - conscious efforts when dismantling any structure. All field and office personnel are equipped with the proper knowledge and tools to safely complete a variety of structural demolitions. In addition, with an average obtained recycling rate of over 70%, LCS can provide LEED-accepted reporting showing the types and quantities of debris that was salvaged or recycled from the project. Our experience completed in the residential sector includes: FIRE DAMAGED TWIN HOME DEMOLITION (Restoration Professionals — (651) 379-1990) 7505 Kentucky Avenue N Brooklyn Park, MN 4/2/2012 — 4/26/2012 Approximate Project Value: $7,500.00 Commercial & Residential Building Demo (City of Lakeville — (952)-985-2700) 9210 202nd St W, Lakeville Lakeville, MN 09/07/2016 — 09/30/2017 Approximate Project Value: $212,000.00 Duplex Demo (City of Hopkins) 431/433 Blake Rd N Hopkins, MN 11/25/2014 Approximate Contract Value: $27,000.00 FOUR SINGLE FAMILY HOME DEMOLITIONS (JB Woodfitters, Joe Tupy — (952) 447-0850) 3266, 3300, 3304 Zarthan Avenue S & 3309 Alabama Avenue S St. Louis Park, MN 6/25/2012 Approximate Project Value: $76,909.04 Salt Storage Building Demo (City of Savage Jay Scherer— (952) 882-2652) 13770 Dakota Ave Savage, MN 05/26/2015 Approximate Project Value: $32,000.00 Respectfully Submitted, Jeff Stocker 6528 COUNTY ROAD 101 EAST, SHAKOPEE, MN 55379 1952.746.5832 I WWW.LLOYDS-CONSTRUCTION.COM Page 30 of 145 References Company: Dennis Environmental Address: 551 Topping Ave, St. Paul, MN Contact: Eric Johnson — (651) 488-4835 Company: Goliath Hydro -Vac Address: 24937 Revere Ave, EIk New Market, MN Contact: Brant Volk — (612) 727-3444 Company: Advantage Scaffold & Ladders Address: 5261 Ashton Ave NE, Fridley, MN Contact: Scott Ingalls - (612) 508-1253 Company: Gardner Builders Inc Address: 730 2nd Ave S, Minneapolis, MN Contact: Bob Gardner - (612) 326-6377 Page 31 of 145 ACRE.) CERTIIFICATIE OF ILIIAIBIIILITY INSURANCE DATE (IMLM/IDD/YYYY) 9/28/2020 'THIS CIEIRTIIIFVCATIE IIS IISSUIED AS A MAT'TIEIR OIF IINIFOIRMATION ONLY AND CONIFIERS NO IRVGIHTS UIPON THIE CEIRTIIIFICATE HOLDER. THIS CERTRIFIICATIE IDOIES NOT AIFIFVIR' IATIVIELY OR INEGATIIVIEILY AMEND, EXTIEND OR ALTIEIR THIE COVERAGE AFFOIRDIEID BY THE POLICIES BELOW;, 'THIS CERTIIFICATIE OIF INSURANCE IDOIES NOT CONSTI'TUTIE A COINTIRACT IBIETWIEIEN THIE ISSUING VNSURER(S), AUTHORIZED RIEPIRESIEINTATIIVIE OR (PRODUCER, AINIDTHIE CEIR'TIIFIICATIE HOLDER. IMPORTANT: If the certificate holldeir is an AIDDIITIIONAIL INSURED, the IpollilcyQiles) must have AIDIDITIIONAIL INSURED Pirovilsiions or be endorsed. If SUBIRwCATIOIN VS WAIVED, subject to the terms and condltlons of the Ipollilcy, ceirtaln IpoRildes may requnfire an endorsement, A statement on mils certificate does not confer night e ho the cerdfllcate holder In Mau of such endorsement(s)•• PRODUCER Kraus Anderson insurance420 Gateway Blvd Burnsville MIN 5533'7 UNSURIED ILlloyd's Construction Services, inc., 6528 County Road '10'1 E Shakopee MN 553'79 LOYCON••0 ACT NAIME:Certificates (Department PHONE 952-707-8200 IP".iC..N s>sfu;. ADIDRESS: certificates4ICainSUrance.corlfT................. ...................... IINSURER(S) AFFORDING COVERAGE INSURER A : Western National) Mutual Insura INSURER IB : Evanston Insurance COIImpany IINSUIRIER C : IINSURIEIR ID : INSURER IE INSUIRIER COVIERAGES CIERTIIFIICA'TIE INUIVRIBER:1729012926 REVISION NU I iIBER,: THIS IS TO CERTIFY THAT THE POLICIES OF INSUIRANCE LISTED BELOW HAVE BEEN ISSUED TO THE (INSURED NAMED ABOVE FOR THE POLICY PIERLOID !INDICATED. NOTWITHSTANIDING ANY RIEOUIIRF_MIENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER (DOCUMENT WITH IRESPIECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE ALF-FORIDEID BY THE POLICIES DESCRIBED HIEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCIED BY PAID CLAIMS. IINSIR ...- ADDLSUIIR ... - POLICYIEIFIF POLICY EXIP 1 urn TYPE OF IIINSURANCE POLICY INUMBIER IMAM/DID/YYYY IMIM/DD/YYYY LO ... &IB'r�.ffiY.YL1L� � ....... ..�...�_.... ..9. L..�,. ....................C-.........w.._,.,�.....__ A X COMMERCIAL GENIERAILLIABILITY 1 CIPP 0010721 ' 10/1/2020 1 10/1/2021 I 0-0535 NAUC # 15377 35378 CLAIMS -MADE I X OCCUR X Contractual Liab GEN"I- AGGREGATE LIMIT APPLIES PER: ... POLICY I X PR©- --- l LOC OTHER: A AUTOIMOBIILIE LIABILITY X ANY AUTO ...i OWNED „ AUTOS ONLY HIRED AUTOS ONLY X j UMBRELLA LAB SCHEDULED AUTOS ."'. NON-OVVNFD ,.I AUTOS ONLY IR IEXCESS LIIAB CLAIMS -MADE' ....DID EX RETENTION$ 1fL.LLin. !WORKERS COMPENSATION AND IENMPLOYERS' LUAIBUILITY ANYPROPRIETORIPARTN ER/EXFLC U TUVE OFFICER/IMEMDE R EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Pollution L.iability (Including Mold) Y/N N N/A DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES CERTIFICATE HOLDER CPP 0010502 UIVIIB 0010097 6•-0001074 MKLVSIENVI014 0/1/2020 1 1011/2021 = EACH OCCURRL-NC AGGREGATE: 2020 10l1/2021 X ER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE] $'fl,000,000 EL, DSEASE - POLICY LIMIT $1µ000,000 0/1/2020 10/1/2021 Each Condition 2,000,000 Aggregate 2,000,000 Deductible 10,000 ITS EACH OCCURRENCE $1,000,000 DAMAGE: TO RENTED PREMISES (Ea occurrence) $ 500,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADM INJURY $ 1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OPAGG $2,000,000 COMBINEDSINGLE [ LIMIT ....... O/1/2021'$ 1,000,000 Ea acadent) [BODILY INJURY (Per person) $ I BODILY INJURY (Per accident) I $ PROPERTY DA.MACE 4Pcr accidentl - $ 5,000,000 $ 5, 000, 000 ACORD 101, Additional Remarks Schedule, may be attached if prequired) w,_,.... mores ace isred) For Informational Purposes Only ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 32 of 145 Wt. 4P, nd CONTRACTOR: (Name, legal status and address) Lloyd's Construction Services, Inc, 6528 County Road 101 East Shakopee, MN 55379 SU" ETN% (Name, legal status and principal place of business) West Bend Mutual Insurance 1900 South 18th Avenue West Bend, WI 53095 (Name, legal status and address) City of Shakopee, MN 485 Gorman St. Shakopee, MN 55379 BONDANI UNT: Five Percent of Amount Bid (5%) Company This document has important iegal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.. Any singular reference to Contractor, Surety, Owner or other party shall be considered pllural where appiicable. PROJECT: (Name, location or address, and Project number, • my) Demolition of Residential Buildings and A Foundation for the City of Shakopee The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successor and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (I) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents., with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution ereof; or (2) pays to the Swner the difference, not to exceed the amount of this ond, 'between the amount specified. in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null nd void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the hid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this 1`,.; ond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this ond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated 'herein. When so furnished, the intent is that this'll and s II be construed as a statutory bond and not as a common law bond. Si ned and sealed this CA 1" N.: You sh till sign an changes t bo obscure IA Document A310r, —2010.. Coppight © 1963, 19'70 arid 2010 by The American Institute of Arcidtecla M tights reserved.. WARNING: -rh" Ale Document prefech,Xt by „$. Capyrlght Law and Into akmareads& neutnerbred repreducton or dtstdinutten f this AtA*Document, or any porhonot0,, Tingly reafTft s yore cfvd and addable, pencOties„ anti wdt prosecut the nrmdmum extdd ent posea under the la l(, rHiPurchasers are permitted to repr ece ten (10) males of thit document when compTooleted. eport copyright viciatrios of NA Contract Documents, e-mad The American Institute of Architects' egal counsell, ,Pada vg.mina 25th day of June, 2021 Lloyd's Cnstruction Services,. Inc,. (Prir a (Surety) (Tide) (Seal) (Seal) Attor act drdad NA Contract1 udeidami„ n which tins. test sppe hrm 11,i0EIEn n ordgdnel assures that Nicole M. Coty Page 33 of 145 CORPORATE ACKNOWLEDGMENT to me, who being duly sworn, did depose and say: that s/he resides in ants, that s/he is the a i vtika,"ve ,,t'" of the Lloyd's Construction services, Inc. the corporation described in and which executed the foregoing instrument; that s/he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the board of directors of said corporation; and that s/he signed her/his name thereto b e e STATE OF Y r(tY'.. COUNTY OFF 'z On the „ . PP day of ,,. 4,,, . before me personally appeared , ' Mt31",ELL NOTARY PUBLIC MRNNIEBOTA �y Commvss on ExOes Jana, 31, 2022 ACKNOWLEDGMENT OF CORPORATE SURETY STATE 0NNESOTA COUNTY OF Iakota On the25th ......_ day of Junk....... _..................__._w.w.w..._...... _.._ .._...2 �._ before me personally appeared, n: i f_n a P m Cot y to me known, who being duly sworn, disay: that s/he resides in Minnesota that s/he is the aforesaid Goan .)any officer rcer or attorney in fact of west Bend Mutual Insurance t ._....�.���.........._.,wuw_.w.......�,.�.m..._..__......��ww_wwww�_.......MMM�.�,.�_�__..._.......m�..�.....��............... a corporation, that the seal affixed to the foregoing instrument is the corporate seal of said corporation; and that said instrument as signed and sealed on behalf of said corporation by the aforesaidi officer, by authority of its board of directors; and the aforesaid officer acknowledged said instrument to be the free act and deed of said corporation„ (SEAL) u_©RM At N ZARBOK Notary Public Mdnossota my Ccartauuod f V:'Ores San, 31,2024 Page 34 of 145 BEN NL?7VAL N SAJRANCE CO KPA.IN Powr of Attorney Know all men by these Presents, That est Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Nicole M. Coty lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: $7,500,000 This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21st day of December, 1999. Appointment of Attomey-ln-Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attomeys-in-Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual insurance Company has caused these presents to be signed by its president undersigned and its corporate sea i to be hereto duly attesteclb! its secretary this 1st day.pf March, 2009, Attest / I " iJWikiovti ' Jan iii4 J. Pa6lt Secteetary State of Wisconsin County of Washington Kevin A. Steiner Chief Executive Officer 1 President On the 1st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the sea! of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. NOTARY V-N Johri:-FrBuwell Executive Vice President - Chief Legal Officer Notary Public, Washington Co. WI My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 251h day of June 2021 /40 Date J. Kent Executive Vice President Chief Financial Officer Notice: ofWest:e.nd Mutual Insurance Company. Reproductions are not binding on the company. Any'questions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division 8401 Greenway Blvd, Suite 1100 I Pa Box 620976 I Midd/er.on, WI 53562 I ph (608) 410-3410 I www.thesilverlining.com Page 35 of 145 ATTACHMENT A PRIME CONTRACTOR RESPONSE RESPONSIBLE CONTRACTOR VERIFICATION AND CERTIFICATION OF COMPLIANCE PROJECT: Asbestos Abatement and Demolition of Two House and a Former Concrete Holding Tank This form includes changes by statutory references from the Minn. Stat. Section 16C.285. This form must be submitted with the response to this solicitation. A response received without this form, will be rejected. Minn. Stat. § 16C.285, Subd. 7. IMPLEMENTATION.... any prime contractor or subcontractor or motor carrier that does not meet the minimum criteria in subdivision 3 or fails to verify that it meets those criteria is not a responsible Stat. 16C.285, Subd. 3. RESPONSIBLE contract for the project or to perform work on the project... contractor' andis not et t e to be awarded a construction_.......__.w § CONTRACTOR, MINIMUM CRITERIA. "Responsible contractor" means a contractor that conforms to the responsibility requirements in the solicitation document for its portion of the Owork on thelrokct Contractor: verifies that it meets the following minimum criteria: mMm W Ww �w wryrt* mm w W ww µ Xrt The (i) is in compliance with workers' compensation and unemployment insurance requirements; (ii) is in compliance with Department of Revenue and Department of Employment and Economic Development registration requirements if it has employees; (iii) has a valid federal tax identification number or a valid Social Security number if an individual; and (iv) has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign coration or cooperative. 'oration 'or.�..m..Pwww�.....�..w.w..._..._.........._�___._w_........_.ww......___.w.__.www�._..M._....._w�......__._.............._....__.._�µ...w_�._.........wwww The contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 177.24, 177.25, 177.41 to 177.44, 181.13, 181.14, or 181.722, and has not violated United States Code, title 29, sections 201 to 219, or United States Code, title 40, sections 3141 to 3148. For purposes of this clause, a violation occurs when a contractor or related entity: (i) repeatedly fails to pay statutorily required wages or penalties on one or more separate projects for a total underpayment of $25,000 or more within the three-year period, provided that a failure to pay is "repeated" only if it involves two or more separate and distinct occurrences of underpayment during the three-year period; (ii) has been issued an order to comply by the commissioner of Labor and Industry that has become final; (iii) has been issued at least two determination letters within the three-year period by the Department of Transportation finding an underpayment by the contractor or related entity to its own employees; (iv) has been found by the commissioner of Labor and Industry to have repeatedly or willfully violated any of the sections referenced in this clause pursuant to section 177.27; (v) has been issued a ruling or findings of underpayment by the administrator of the Wage and Hour Division of the United States Department of Labor that have become final or have been upheld by an administrative law judge or the Administrative Review Board; or (vi) has been found liable for underpayment of wages or penalties or misrepresenting a construction worker as an independent contractor in an action brought in a court having jurisdiction. Provided that, if the contractor or related entity contests a determination of underpayment by the Department of Transportation in a contestedcase proceeding, a violation does not occur until the contested case proceeding has concluded with a The contractor or,.�.... �...._.wwww...._............wwages ........................�enalties; * ....._._._. determination that the contractor or related entityunderpaid or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 181.723 or chapter 326B. For purposes of this clause, a violation occurs when a or licensing order;* The contractortentity or related entity has not, more thantwice during administrative ing the three-year period before submitting the verification, had a certificate of compliance under section 363A.36 revoked or suspended based on the rovisions of section 363A.36, with the revocation or suspension becoming final because it was upheld by the 16 of 27 Page 36 of 145 criteria or makes a false statement under oath in a verification of compliance shall be ineligible to be awarded a construction contract on the project for which the verification was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in termination of a construction contract that has already been awarded to a prime contractor or subcontractor or motor carrier that submits a false statement. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that the contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. A verification of compliance need not be notarized. An electronic verification of compliance made and submitted as part of an electronic bid shall be an acceptable verification of compliance under provided that it contains an electronic this section p a c signature as defined in section 325E 02, paragraph (h). CERTIFICATION By signing this document 1 certify that 1 am an owner or officer of the company, and 1 certify under oath that: 1) My company meets each of the Minimum Criteria to be a responsible contractor as defined herein and is in compliance with Minn. Stat. § 16C.285, and 2) if my company is awarded a contract, I will submit Attachment A-1 prior to contract execution, and 3) if my company is awarded a contract, I will also subs sit A¢ achment A-2 as required. Authorized Signature of Owner or Office : �� J Printed Name: Allie Lloyd Company Name: Lloyd's Construction Services, Inc NOTE: Minn. Stat. 16C.285, Subd. 2,(c)If only oneprimecontractor responds to a solicitation document, § Y p a contracting authority may award a construction contract to the responding prime contractor even if the minimum criteria in subdivision 3 are not met. 18 of 27 Page 37 of 145 ATTACHMENT A-1 FIRST -TIER SUBCONTRACTORS LIST SUBMIT PRIOR TO EXECUTION OF A CONSTRUCTION CONTRACT PROJECT: Asbestos Abatement and Demolition of Two Houses and a Former Concrete Holding Tanks Minn. Stat. § 16C.285, Subd. 5. A prime contractor or subcontractor shall include in its verification of compliance under subdivision 4 a list of all of its first -tier subcontractors that it intends to retain for work on the project. Prior to execution of a construction contract, and as a condition precedent to the execution of a construction contract, the apparent successful prime contractor shall submit to the contracting authority a supplemental verification under oath confirming compliance with subdivision 3, clause (7). Each contractor or subcontractor shall obtain from all subcontractors with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to execution of a construction contract with each subcontractor. FIRST TIER SUBCONTRACTOR NAMES* Name of city where company (Legal name of company as registered with the Secretary of home office is located State CPA firek e”, 5 ei se. *Attach additional sheets as needed for submission of all first -tier subcontractors. SUPPLEMENTAL CERTIFICATION FOR ATTACHMENT A-1 By signing this document I certify that I am an owner or officer of the company, and I certify under oath that: All first -tier subcontractors listed on attachment A-1 have verified through a signed statement under oath by an owner or officer that they meet the minimum criteria to be a responsible contractor as defined in Minn. Stat. § 16C.285. Authorized Signature of Owner or Officer: ( Title: Treasurer Company Name: Lloyd's Construction Services, Inc 19 of 27 Printed Name: Allie Lloyd Date: 06/25/2021 Page 38 of 145 *4.B.2. Shakopee City Council July 6, 2021 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Allow a 6AM start for construction on weekdays for the Shakopee Flats development on the river. Policy/Action Requested: Approve to allow Greystone Construction and its subcontractors to begin construction at 6AM weekdays on the Shakopee Flats development on the riverfront. Recommendation: Approve request. Discussion: Greystone Construction has requested to begin construction at 6AM rather than the required 7AM for construction of the Shakopee Flats Apartments. Because of unusually hot weather, they are wanting to start earlier in the day for the safety of their workers to minimize heat stroke. The project is currently at the framing stage so workers are guiding panels into place and installing internal walls. At this stage of construction, there is no protection from the sun for workers. Budget Impact: Page 39 of 145 *4.C.1. Shakopee City Council July 6, 2021 FROM: Adam Bentson, Graduate Engineer TO: Mayor and Council Members Subject: Award a contract for the Jennifer Lane Park Project. Policy/Action Requested: Adopt Resolution R2021-105, accepting bids and awarding a contract in the amount of $178,174.86 to BKJ Land Company, for the Jennifer Lane Park Project PR-20-005. Recommendation: Adopt Resolution R2021-105. Discussion: The city's Capital Improvement Plan (CIP) contains the Jennifer Lane Park Project PR-20- 003. On May 18, 2021, the City Council adopted Resolution R2021-087 approving the plans and specifications and authorizing bidding of the project. In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on June 23, 2021. Twelve bids were received and BKJ Land Company, from Jordan, Minnesota, is the low bidder in the amount of $178,174.86 (see the attached resolution for the bid tabulation summary). The bid is competitive and is 8.6 percent more than the engineer's construction estimate of $164,710.82. BKJ Land Company has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in August with an anticipated completion in late September 2021. Budget Impact: The CIP identified a total project cost of $274,950.00. Below is the costs and funding summary table comparing the CIP budget and engineer's estimate to the bid award budget. Page 40 of 145 COSTS Construction Cost Playground Equipment Site Improvements Contingency Subtotal E ng/Admin/L e gal Total Estimated Cost FUNDING Capital Improvement Fund Total Funding Budget Estimate $237,500.00 $12,500.00 $250,000.00 $24,950.00 $274,950.00 $274,950.00 $274,950.00 Estimate $109,482.36 $164,710.82 $12,500.00 $286,693.18 $29,000.00 $315,693.18 $315,693.18 $315,693.18 Based on Award $109,482.36 $178,174.86 $12,500.00 $300,157.22 $29,000.00 $329,157.22 $329,157.22 $329,157.22 The updated total project cost is $329,157.22. This amount is 19.7 percent over the CIP budget. Additional playground items were needed to make the park ADA accessible that were not captured in the original CIP estimate in 2018. This change and the associated year to year construction cost increases have resulted in the project being noticeably over the CIP budget. However, the costs are reflective of the current project scope. The project is to be funded fully out of the Park Development fund. ATTACHMENTS: a Resolution R2021-105 CIP Sheet PR-20-003 Page 41 of 145 RESOLUTION R2021-105 Accepting Bids and Awarding a Contract in the Amount of $178,174.86 to BKJ Land Company, for the Jennifer Lane Park Project PR-20-003 WHEREAS, pursuant to an advertisement for bids for the Jennifer Lane Park Project, PR- 20-003, bids were received, opened on June 23, 2021 and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount BKJ LAND CO $178,174.86 LINK EXCAVATING $219,643.95 JL THEIS $229,929.48 PEMBER COMPANIES $249,445.05 EBERT CONSTRUCTION $252,732.35 HOFFMAN & MCNAMARA $256,845.10 SUNRAM CONSTRUCTION $259,952.00 PARKSTONE $269,850.00 GL CONTRACTING $274,728.50 URBAN COMPANIES $278,749.00 LINNCO $279,973.77 PETERSON COMPANIES $293,472.49 WHEREAS, BKJ Land Company, 18075 Dairy Lane, Jordan, MN 55352, is the lowest responsive bidder for the Jennifer Lane Park Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with BKJ Land Company in the name of the City of Shakopee for the Jennifer Lane Park Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax-exempt bonds. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this ATTEST: City Clerk Admiu\City ConncilA2021\Jennifer Lane Park\Award Contract day of , 2021. Mayor of the City of Shakopee Page 42 of 145 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # PR-20-003 Project Name Jennifer Lane Neighborhood Park Type Neighborhood Park Useful Life Category Park Tmprovements Accounting Code Fund Park Development Fund Description Department Park Development Fund Contact Director of Planning & Develop Priority 2 Important -Provide Efficiencies Status Active Total Project Cost: $274,950 Net kzparlikal5a¢ ai , TaN The Parks System Master Plan provides guidance for the development and completion of the Jennifer Lane Park (Prairie Meadows) as follows: Future neighborhood park to be constructed along Jennifer Lane in Prairie Meadows subdivision. Land has been dedicated by the developer for the northern portion of a neighborhood park. Rather than wait for development to occur on the parcel to the south, the city will explore options to purchase the southern portion of the proposed park. Justification This park provides a centrally -located amenity for the Jennifer Lane neighborhoods. This will be a new model for small neighborhood parks out of the Parks Master Plan. Prior 24,950 Total Prior 24,950 Total Expenditures 2021 2022 2023 2024 2025 Total Improvements 250,000 250,000 Total Funding Sources 250,000 250,000 2021 2022 2023 2024 2025 Total Park Development Fund 250,000 250,000 Budget lmpact/Other Total 250,000 250,000 The estimated operating costs for a small neighborhood park is approximately $2,500/year. 14 Page 43 of 145 *4.C.2. Shakopee City Council July 6, 2021 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: River Bluffs Improvement Project. Policy/Action Requested: Adopt Resolution R2021-098, approving plans and specifications and ordering the advertisement for bids for the River Bluffs Improvement Project CIF-20-007. Recommendation: Adopt Resolution R2021-098. Discussion: The City's 2021 Capital Improvement Plan contains the 2020 Street & Utility Reconstruction Project. The project was originally planned for 2020, but was pushed to 2021 to align with the development schedule of the River Bluffs project. A portion of the project area is proposed to be constructed separately as part of the River Bluffs Developer's Agreement (see attached Cover Sheet & Overall Layout) which was approved by the Shakopee Economic Development Authority on October 06, 2020, by Resolution E2020- 008. The River Bluffs Improvements project area is located within the Central Business District. The project consists of reconstructing the storm sewer and roadways, with additional on - street parking areas, street lighting and enhanced landscaping to meet the same standards through the downtown area. The project includes reconstruction of the following streets: • Scott Street from 1st Avenue to Levee Drive • Levee Drive from Scott Street to Atwood Street • Atwood Street from 1st Avenue to Levee Drive Plans have been prepared as directed and are ready to solicit public bids to construct the improvements. Upon approval, the advertising and bidding will commence with a scheduled Page 44 of 145 bid opening on August 09, 2021. Bids would then be considered, currently anticipated for the August 17, 2021, City Council meeting. The project specifications will require the project be completed in phases. The storm sewer system in Scott Street and a portion of Levee Drive will be completed in fall 2021. The remainder of the underground utilities, grading and aggregate base, curb and gutter and bituminous base course may be completed in fall 2021, but are not required to be completed until July 2022. Construction of the sidewalk, street lighting and landscaping improvements directly adjacent to the River Bluffs apartment will not be constructed until spring 2022, to avoid conflict and damage during the winter season while the apartment is still under construction. All restoration and construction of the final bituminous wear course will occur prior to July 22, 2022. This phasing plan will provide contractors some flexibility in scheduling, possibly resulting in more favorable bids. Budget Impact: The project will be funded by the Capital Improvement Fund, Surface Water Fund, Sanitary Sewer Fund, Developer Contribution, EDA Contribution (from Interfund Loan) and a water quality BMP grant from the Lower Minnesota River Watershed District. Cost and Funding Summary COSTS Construction Cost Contingency Subtotal Eng/Admin/Legal Total Estimated Cost FUNDING Capital Improvement Fund Storm Drainage Fund Sanitary Sewer Fund EDA Contribution (from Interfund Loan) Developer Contribution Lower Minnesota River Watershed District Grant Feasibility Estimate $ 590,000 $ 50,000 $ 640,000 $105,000 $ 745,000 Engineer's Estimate $ 908,804 $ 50,000 $ 958,804 $ 105,000 $ 1,063,804 $ 505,000 $ 533,747 $ 80,000 $ 133,280 $ 0 $ 10,000 $ 60,000 $ 139,165 $ 100,000 $ 232,659 $ 0 $ 15,000 Page 45 of 145 Total Funding $ 745,000 $ 1,063,851 The total estimated project cost is significantly over the estimated project cost previously reported to city council. During final design of the River Bluffs Improvements in connection with the development, it was determined that the majority of the storm sewer in the project area needed to be relocated due to changes to the street grades, the proximity to bedrock and to accommodate surface drainage for the added parking spaces. Additionally, the storm sewer manholes need to be replaced due to aging conditions. Most of the additional expense related to reconstructing the storm sewer system is required to support the adjacent development and is proposed to be paid by the Developer and the Economic Development Authority. Additional cost to the Surface Water Fund is proposed to replace aging manholes, realign storm sewer pipe at Scott Street and Levee Drive and construction of a baffle manhole with a grit chamber for additional water quality treatment. The sanitary sewer service to 100 Levee Drive North was identified to be reconstructed with the improvement project, which represents the additional costs proposed to be paid out of the Sanitary Sewer Fund. Additionally, the city received a $15,000 grant from the Lower Minnesota River Watershed District for constructing additional water quality structures within the project. All of the respective funds have the capacity to absorb the additional project costs. The city has communicated the additional costs responsible to the Developer. ATTACHMENTS: Plan Cover & Overall Layout Resolution R2021-098 Page 46 of 145 r EP 66 pz p' g z ° u z o 3 3 0 2 a - r o i ____ Er,w a m w h m h 'r S w a c+ m N p 'm Q o CIVIL UTILITY LEGEND CITY PROJECT NO. CIF-20-007 rs ffoa aEFERENOE oNL LLcd ND PROFILE -ATWOOD IBER SYSTEM DETAILS THIS PLAN CONTAINS 47 SHEETS CIVIL TOPOGRAPHIC LEGEND GOVERNING SPECIFICATIONS CIVIL SURFACE LEGEND SHEET NO. 1 OF 47 SHEETS Nq 1.0530 8® 8 0 0 8 0 •1 " rimmommiLe -16 Alt 0 0 ng 'fit 0 1 0,141 go Or 0 0 0 NVNd inOAVl 1V213N3`J VlOS3NNIIN •33dO>IVHS .03 NVH`Jf1V`J S±N3W3AO1,1dVI Sddll8 213/NN 0 0 0 0 r— l—lrTr� �I (j I I V ,1 ( J �l li I I I =' jl I I I L 0 1r� Lake Rd Ste 184 Maple Grove, MN 55369 • (t) W gig and Environmental Services, Inc. • Water Tower PI Business Ctr ov RESOLUTION R2021-098 Approving Plans and Specifications and Ordering Advertisement for Bids for the River Bluffs Improvements Project CIF-20-007 WHEREAS, the City Engineer has prepared plans and specifications for improvements for the River Bluffs Improvements Project, by pavement reconstruction, construction of storm sewer, aggregate base, concrete curb and gutter, bituminous paving and any appurtenance work and has presented such plans and specifications to the Council for approval. The project area includes portions of Scott Street, Levee Drive and Atwood Street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. Such plans and specifications, a copy of which are on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be placed on the city's website and on questcdn.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of July, 2021. Mayor of the City of Shakopee ATTEST: City Clerk H:AAdministration VCity Council 2021\River Bluffs Improvements VApprove Plans Order Ad for BidARes R2021-098 Page 49 of 145 *4.C.3. Shakopee City Council July 6, 2021 FROM: Darin Manning, Project Coordinator TO: Mayor and Council Members Subject: Accept quotes and award a contract for the Whispering Oaks Lift Station Decommission Project. Policy/Action Requested: Approve a contract with Minger Construction, for the Whispering Oaks Lift Station Decommission Project Sewer-21-003 in the amount of $35,064.00. Recommendation: Accept quotes and award a contract. Discussion: The city's Capital Improvement Plan (CIP) contains the Whispering Oaks Lift Station Decommission Project, which consists of the removal of concrete pavement and bituminous driveway, the top six feet of the wet well, valve vault and air release manhole, and associated items at the Whispering Oaks lift station (see attached proposed construction plan sheet). Quotes were solicited and opened June 11, 2021. Three quotes were received and Minger Construction from Jordan, Minnesota, is the low bidder in the amount of $35,064.00 (see attached quotation tabulation). The engineer's estimate was $51,590.00. Minger Construction has the capacity and experience for the project and is deemed a responsible bidder. Budget Impact: The CIP identified a project budget of $75,000.00 for the Whispering Oaks Lift Station Decommission Project. The total construction cost plus contingency, engineering, administration, and legal costs combine for a total updated project budget of $46,064. See the below costs and funding summary table for comparison to the CIP estimate with the updated estimate based on bid award amounts. Page 50 of 145 COSTS Construction Cost Contingency .... Subtotal Eng/Admin/Legal Total Estimated Cost FUNDING Sanitary Sewer Fund Total Funding CIP Estimate Estimate Based On Award $ 68,000 $ 35,064 $ .... 7,000 $ 7,000 $ 75,000 $ 42,064 $ .... 0 $ 4,000... $ 75,000 $ 46,064 $ 75,000 $ 75,000 $ 46,064 $ 46,064 The updated total project cost is estimated to be $46,064.00. This amount is under the CIP budget. The project is to be funded out of the Sanitary Sewer Fund. ATTACHMENTS: D Quotation Results o CIP Sheet Sewer-21-003 D Construction Plan Layout D Contract Agreement Page 51 of 145 QUOTATION RESULTS WHISPERING OAKS LIFT STATION DECOMMISSION PROJECT NO. SEWER-21-003 JUNE 11, 2021 CITY OF SHAKOPEE BIDDER AMOUNT MINGER CONSTRUCTION $ 35,064.00 EOL CONSTRUCTION $ 185,712.00 PARROTT CONTRACTING $ 45,800.00 Page 52 of 145 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # Sewer-21-003 Project Name Decommissioning Whispering Oaks Lift Station Accounting Code Fund Sanitary Sewer Fund Description Department Contact Type Useful Life Category Priority Status Total Project Cost: Sanitary Sewer Fund Public Works Director Unassigned Sanitary Sewer 3 Less lmportant/Future Consi Active $75,000 Decommission the Whispering Oaks Lift Station. This lift station was taken out of service in 2018 as part of the Whispering Oaks gravity sanitary sewer extension project. A feasibility study was performed in 2020 to identify salvagable components and to plan the removal of the lift station. Justification Lift station is no longer needed. Expenditures 2021 2022 2023 2024 2025 Total Other 75,000 75,000 Total 75,000 75,000 Funding Sources 2021 2022 2023 2024 2025 Total Sanitary Sewer Fund 75,000 75,000 Total 75,000 Budget Impact/Other 75,000 Cost TBD based on AE2E feasibility yet to be completed. 190 Page 53 of 145 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # Sewer-21-003 Project Name Decommissioning Whispering Oaks Lift Station Ili III i� ����I llp IINIYn141po illponi uuw li !IINI,I�ulpl ululpluu' �Il�ll�l�ll�ll�lplllll 'IIII Ill11111, ��iil111 II IIIIIIIII IIIIIIII II Vli iul°all pull uU III IIIIII11111 ^wi uuINhJ"°' llili�%1il�,IIIIIlll IIIIIIIIIIIIIIIV um ��pp IIII ' Illuuiwuuuumiiiiq (' iuuIIII°l� ii I Department Sanitary Sewer Fund Contact Public Works Director IIIII'p ii ',!!'i l?ull i` iieIIII�BfNilnl .!ulll "Iid�Jl� Ili IIIp�IIIoNh�h^\l`viil ��i II idd,,olVlnn,,,,1111111Nduluu 01°1, ,111lllmld 1114lmdl uluuuuul�l�uul�����ipupglu�l �mmml u� III ."'i''I�mI111Ih11�II IIItIIIIRI 111111111‘111n �0�IIIRI"Illllull�� �Nlllluulllllllllllllllllll mmirreiIIIIIIIIIIIII ma"lilllllllhllllllllllAN \III II gti�p "m"ill I � pN ��IhillIIIIII IIII al � ��lNIIINryy,���� I. II I :III"�, IIav�Illlhllld��l IIIIII�uVflIIINPII! ��waN�I1��i I..am��d1011ll��_��mm9�NII III�IIV���u11V11111111111���6W'ill u I ��aaN���A��W� gIIIpJ1PiiKjliIII��Itl�' IgIA'a// i al M1iphJ4"�; Ilii61i1111oIhdIII11S Il /ji i YIINy"pl, (f(�f / ilia, %% ✓ Im�� plmmluIIIIhV6 // //,gpfllllllll II, IVII��Ym�,0,0: lil yJAWMPRilSt �•�Illfllll�l � � � ��� 191 Page 54 of 145 tHlom n MOW tptakomogoryill fluI? 000000000000000 G M CONTRACT THIS CONTRACT, made and entered into this 6 day of July , 2021 by and between Minger Construction Co. Inc. , hereinafter called "Contractor", and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: DECOMMISSIONING WHISPERING OAKS LIFT STATION PROJECT SEWER-21-003 NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion. The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the decommissioning of the Whispering Oaks Lift Station for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Request For Quotation (RFQ). 2. Due Diligence. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to insure the time of completion as defined in this Contract. The Contractor shall fully complete the work called for under the Contract in accordance with the RFQ. 3. Payment. The City will pay the Contractor those prices stipulated in the Contractor's Quotation, which are incorporated herein by reference and made a part of this Contract, which shall constitute full and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeur. 4. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power City of Shakopee — Contract Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Page 1 of 2 Page 56 of 145 regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 5. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 6. City Instructions. The City may declare the contract forfeited, should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 9. ;Duplicate Originals. This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. 10. Nondiscrimination. The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder 11. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR By Minger Construction, Co, Inc. By Luke Minger, President CITY OF SHAKOPEE, MINNESOTA BY........_._. __......................... Bill Mars/Mayor or Steve Lillehaug Bill Reynolds/City Administrator City of Shakopee — Contract Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Page 2 of 2 Page 57 of 145 QUOTATION FORM DECOM''"ISIONING WHISPERING OAKS LIFT STATION IMPROVEMENT PROJECT No. SEWER-21-003 COMPANY NAME: ............. ADDRESS: TELEPHONE: QUOTATIONS ARE DUE BY 11:00 A.M., LOCAL TIME, FRIDAY, JUNE 11, 2021 To: Darin Manning, Project Manager 485 Gorman Street Shakopee, MN 55379 Email: dmanning@shakopeemn.gov ZIP.,.,...E; 3. The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee to supply all labor, materials, and equipment necessary to complete City Project No. SEWER-21-003, all in accordance with the plans and specifications prepared by the City of Shakopee and in strict accordance with the unit prices herewith. The final amounts of the contract shall be determined by multiplying the final measured quantities as authorized and actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal form. The Contractor will not be entitled to any compensation on any items other than those listed on this proposal form. The bidder must bid each item. The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total bid, the unit prices shall govern to become the total bid. City of Shakopee — Quotation Form Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Page 1 of 4 Page 58 of 145 NO. MNDOT�.......�....w.�._wv__.,_�........._ SPECIFICATION ITEM NO. ..w�w„..M.M_..... DESCRIPTION __�www.._..,_vw�w�m.,.M._.._ UNIT QTY UNIT PRICE AMOUNT 1 2 3 6 7 ...T.._,. 10_......_.. 11 12 2021.501 .,... ITM2104.501 2104.501 2104. 501 MOBILIZATION LUMP SUM LUMP SUM SUM 1 1 1..µ 1 1 1 1 96 36 300 75_......_..�..,.�......._ b .�,rv-...�......��...w_._. ca Ci � ...._..... � ._ .. _ y mmmm "" ww...:.�m...� - �., w_.__m�..wwww..__„ m„ I45 E CONCRETE WET WELL _.� ..... REMOVE CONCRETE VALVE VAULT vww REMOVE AIR REMOVE RELEASEMANHOLE.,_.._..... ........ REMOVE BOLLARDS DS & AIR VENT ......___...w._..._�....,..vw.��w.m._�... REMOVE ACCESS HATCHES & PUMP RAILS REMOVE ELECTRICAL CABINET& COMPONENTS REMOVEINOUS D RIVEWAY REMOVE CONCRETE PAVEMENT REMOVE CONCRETE WALK..w........__ ........._w.,,,.....�_. ..._ CONCRETE WALK ......__w....,..._._.........._._-M.........._.SQ TURF ESTABLISHMENT rtLUMP LUMP SUM .............w.. LUMP MP SU ._-......ww.,�. 01 °u........v.w�w_............._�.�....�.....wwwwww 2104 501 ...w........._.,�......_. LUMP SUM LUMP SUM �._....wHm_.M..............__.. SQYD SQ YD 2104.501 104,505 2104 505 2104.505..___._..., 252151$__m_.......,...4" 2575 501 ww ���.....SQ...FTww FT......_.._w..._... LUMP SUMm Total Bid: City of Shakopee — Quotation Form Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Page 2 of 4 Page 59 of 145 The undersigned agrees as follows: l . The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor irregularities in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee. 2. If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten (10) days after bidder's quote is accepted. Bidder agrees to commence work as soon as possible after acceptance and to complete all work on or before the completion date, subject to the provisions of the contract documents. Respectfully Submitted, Firm: By: (Signature of Bidder Title: a��c (Name) (Address (City and State) DATE: City of Shakopee — Quotation Form Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Page 3 of 4 Page 60 of 145 STATE OF MINNESOTA - RESPONSIBLE CONTRACTOR CERTIFICATE Applies to all prime contracts in excess of $50,000 A responsible contractor is defined in Minnesota Statutes §16C.285, subdivision 3. Any prime contractor or subcontractor who does not meet the minimum criteria under Minnesota Statutes §16C.285, subdivision 3, or who fails to verify that it meets those criteria, is not a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work on the project. A false statement under oath verifying compliance with any of the minimum criteria shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract for the project and may result in termination of a contract awarded to a prime contractor or subcontractor that makes a false statement. A prime contractor shall submit to the contracting authority prior to execution of the contract, copies of the signed verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause 7. Byst��o,�- , t���� certify thatam an owneroroffc�Y��er��4orp�inteaname), g this statement,I officer of the company and do verify under oath that my company is in compliance with each of the minimum criteria listed in the law. Signed: (name ff the person, partnership or corporation submitting this proposal) (business address) r.r (birlc c/err or aulhori representative) City of Shakopee — Quotation Form Decommissioning Whispering Oaks Lift Station Sewer-21-003 May 2021 Date Page 61 of 145 Page 4 of 4 *4.C.4. Shakopee City Council July 6, 2021 FROM: Adam Bentson, Graduate Engineer TO: Mayor and Council Members Subject: 2021 Alley Reconstruction - Drainage and Utility Easement. Policy/Action Requested: Approve a drainage and utility easement for the 2021 Alley Reconstruction Project CIF-20- 009. Recommendation: Approve the drainage and utility easement. Discussion: On March 2, 2021, a public improvement hearing was held and Resolution R2021-024 was approved by City Council ordering the 2021 Alley Reconstruction Project. The project includes reconstructing the alleys from Fuller Street to Lewis Street between 1st Avenue and 2nd Avenue. As discussed at the project's Public Improvement Hearing, lighting improvements were desired by a number of property owners. As such, lighting improvements were implemented into the final plans. These improvements consist of installing two new street lights and replacing an existing light. One of the proposed lights can be installed within an existing drainage and utility easement; however, the second required the acquisition of a new drainage and utility easement. The easement will encompass the street light and will allow the city to access, inspect and maintain it (see attached easement agreement). Budget Impact: The easement was dedicated by the property owner at no cost to the city. The $150 recording fee will be funded out of the Alley Reconstruction Project. ATTACHMENTS: Easement Agreement Page 62 of 145 (Drainage and Utility) EASEMENT This Easement is made as of , 2021, by Mary Johnson ("Owner") in favor of the CITY OF SHAKOPEE, MINNESOTA, a Minnesota municipal corporation (the "City"). RECITALS WHEREAS, Owner is the fee owner of the real property described on Exhibit A (the "Property"). WHEREAS, Owner desires to grant to the City certain easements over a portion of the Property described on Exhibit B and depicted on Exhibit C (the "Easement Area"). TERMS OF EASEMENTS 1. Grant of Easements. For good and valuable consideration, receipt of which is acknowledged by Owner, Owner grants and conveys to the City a perpetual non-exclusive easement for drainage and utility purposes over the Easement Area for public drainage and utility related purposes subject to the terms and conditions hereof. 2. Scope of Easements. The perpetual drainage and utility easements granted herein include the right of the City, its contractors, agents, and employees to enter the Easement Area at all reasonable times for the purpose of installing, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing within the described Easement Area any of the following facilities and amenities: storm sewer, sanitary sewer, water facilities, ground surface drainage ways and other public City owned utilities, in the described easement area. The easements granted herein also include the right to cut, trim, or remove from the Easement Area any trees, shrubs, or other vegetation as in the City's judgment unreasonably interfere with the easement or improvements of the City. 1 VI Page 63 of 145 3. Environmental Matters. The City shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suites or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement area or Property prior to the date of this instrument. 4. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Owner, its successors and assigns. 2 VI Page 64 of 145 IN WITNESS WHEREOF, Owner and the City have executed this Easement effective as of the date and year first above written. OWNER: Mary Johnson 117 Fuller Street, Shakopee, MN 55379 STATE OF MINNESOTA ) ss. COUNTY OF SCOTT By: Name: Mary Jo son Title: Owner The foregoing instrument was acknowledged before me on June Johnson, the property owner. SIGNATURE PAGE TO EASEMENT (Drainage and Utility) 3 2021, by Mary VI Page 65 of 145 CITY OF SHAKOPEE, MINNESOTA, a Minnesota municipal corporation By: Name: Bill Mars Title: Mayor By: Name: William H. Reynolds Title: City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me on , 2021, by Bill Mars, the Mayor, and by William H. Reynolds, the City Administrator, of the CITY OF SHAKOPEE, MINNESOTA, a Minnesota municipal corporation, on behalf of said municipal corporation. DRAFTED BY: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Notary Public SIGNATURE PAGE TO EASEMENT (Drainage and Utility) Vl 4 Page 66 of 145 EXHIBIT A Legal Descriptio�n of Property That part of Lots9and 1\Block ZLCity ofShakopee, Scott [ounty, Minnesota, lying Southerly, Westerly, Southerly and Westerly of the following described line: Commencing at the Southwesterly corner of said Lot 10; thence North 15 degrees 00 minutes 00 seconds West (assumed bearing) along the Westerly line of said Lot 10,o distance of69.6Ofeet tothe point ofbeginning ofthe line tobedescribed; thence North 75 degrees 21 minutes 00 seconds East a distance of 70 feet; thence South 15 degrees 57 minutes UOseconds East adistance of3O.14feet; thence North 74degrees 33minutes 0O seconds East a distance of 23.87 feet; thence South 15 degrees 25 minutes 45 seconds East a distance of 39.53 feet more or less to the South line of said Lot 9, and there terminating, Scott County, Minnesota. m Page 67 of 145 EXHIBIT B Description of Easement Area Apermanent easement for utility purposes over, under, and across the east S.00feet ofthe south 5.00 feet of the following described property: That part of Lots9and 1lBlock Z2,City ofShakopee, Scott County Minnesota, lying Southerly, Westerly, Southerly and Westerly of the following described line: Commencing at the Southwesterly corner of said Lot 10; thence North 15 degrees 00 minutes 00seconds West (assumed bearing) along the Westerly line nfsaid Lot 10,a distance of 69.60 feet to the point of beginning of the line to be described; thence North 75 degrees 21 minutes 00 seconds East a distance of 70 feet; thence South 15 degrees 57 minutes 00 seconds East a distance of 30.14 feet; thence North 74 degrees 33 minutes 00 seconds East a distance of 23.87 feet; thence South 15 degrees 25 minutes 45 seconds East a distance of 39.53 feet more or less to the South line of said Lot 9, and there terminating, Scott County, Minnesota. v/ Page 68 of 145 EXHIBIT C Depiction of Easement Area [See attachecli 2 VI Page 69 of 145 K\018278-000\Survey\Dra EXISTING 15 FT AND SEWER LI PER DOC. NO. 4 •1 fl OWNER: MARY ANITA JOHNSON ADDRESS: 117 FU LER ST o PID: 2700115 0 rn PERMANENT UTILITY EASEMENT AREA = 25 SQ. FT. PARCEL LINE rA. WATERLINE EASEMENT 5255 5 I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Jeremy R. Honga, PLS, MN License No. 58013 rn Graphic Scale (feel) 0 50 1 inch = 50 feet Prepared by: 2021 Alley Reconstruction Easement Exhibit C PID: 270011570 Address: 117 Fuller St City of Shakopee, Minnesota WSB Project No. 018278-000 Date: 06/08/2021 SHAKOPEE Page 70 of 145 *4.C.5. Shakopee City Council July 6, 2021 FROM: Bill Egan, Public Works Superintendent TO: Mayor and Council Members Subject: Metropolitan Pollution Control Agency Alternative Landscaping Equipment Grant Agreement. Policy/Action Requested: Approve Resolution R2021-107, accepting a Metropolitan Pollution Control Agency Alternative Landscaping Equipment Grant Agreement. Recommendation: Approve Resolution R2021-107. Discussion: On March 16, 2021 Shakopee City Council approved an application to the MPCA Alternative Landscaping Equipment Grant (Resolution R2021-042). This grant will fund the replacement of 2-cycle gasoline -powered landscaping and snow removal equipment with electric -powered equipment. The city applied for several small -cost electrical equipment, as follows: 1. Self-propelled Lawn Mower Model RMA 510 2. Cordless String Trimmer Model FSA 90R 3. Leaf Blower Model BGA 86 4. Chain Saw 14" Model MSA 220 C-B 5. Concrete Saw Model TSA 230 6. Hedge Trimmer Model HAS 66 7. Battery Packs Model AP 300S 8. Battery Chargers Model AL 500 The city received a grant award and agreement on June 28, 2021. The cost estimate for the above listed equipment comes to $3,776.26. Page 71 of 145 Budget Impact: The grant requires a 50% match which is covered in the 2021 Public Works General Operating budget. ATTACHMENTS: ▪ Resolution R2021-107 o MP CA Alt. Landscaping Equipment Agreement Page 72 of 145 RESOLUTION R2021-107 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY TO ACCEPT A MINNESOTA POLLUTION CONTROL AGENCY (MPCA) ALTERNATIVE LANDSCAPING EQUIPMENT GRANT AGREEMENT. WHEREAS, the City of Shakopee supported the application made to the MPCA's Alternative Landscaping Equipment Grant, and WHEREAS, the grant application was to obtain funding for the purchase of electrical landscaping equipment, and WHEREAS, the City of Shakopee was awarded the grant, and WHEREAS, the City of Shakopee recognizes a 50% match requirement for this grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, the City of Shakopee has been awarded an MPCA Alternative Landscaping Equipment Grant and agrees to accept an agreement with said entity for the above referenced project. The City of Shakopee will comply with all applicable laws, requirements and regulations as stated in the grant agreement. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held this 6th day of July, 2021. ATTEST: Lori Hensen City Clerk William Mars Mayor of the City of Shakopee Page 73 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 MINNESOTA POLLUTION CONTROL AGENCY Grant Agreement State of Minnesota Doc Type: Contract/Grant SWIFT Contract Number: 194851 Agency Interest ID: 90344 Activity ID: PRO20210001 This Grant Agreement is between the state of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 ("MPCA" or "State"), and City of Shakopee, 485 Gorman St., Shakopee, MN 55379 ("Grantee"). Recitals 1. Under Minn. Stat. § 116.03, subd. 2, the State is empowered to enter into this grant. 2. The State is in need of the Alternative Landscaping Equipment project. 3. Grantee will comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97, subd. 4(a)(1). 4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98, subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Agreement 1. Term of Grant Agreement 1.1 Effective date: June 25, 2021, Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. 1.2 Expiration date: June 30, 2022, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of terms. The following clauses survive the expiration or cancellation of this grant agreement: Liability; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. 2. Grantee's Duties 2.1 Grantee's duties. The Grantee, who is not a state employee, will purchase the following equipment to use in place of the equivalent gasoline -powered equipment: • One backpack blower • One chainsaw • One push mower • One string trimmer • One concrete saw • One hedge trimmer • Batteries and charging equipment Page 74 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 2.2 Rendering Inoperable. Replaced gasoline equipment must be scrapped, recycled or rendered inoperable before an invoice can be submitted to be eligible for the 50% (Fifty percent) match as outlined in 4.1(a) Compensation. Acceptable methods consist of one of the following: disposing of gasoline equipment at a scrap yard or recycling facility, or drilling a hole in the motor to render the gasoline equipment inoperable. Other acceptable scrappage methods may be considered, but require prior written approval from the MPCA. 3. Time The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this grant agreement, time is of the essence. 4. Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as follows: (a) Compensation. The Grantee will be reimbursed for approved project expenses upon completion of the project. Grantee certifies they will provide no less than 50% (Fifty percent) of the total project cost as cash match. (b) Travel expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant agreement will not exceed $0.00; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $1,887.63 (One Thousand Eight Hundred Eighty -Seven Dollars and Sixty -Three Cents). 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: upon completion of services. Invoices must be emailed to mpca.ap@state.mn.us, and contain the following information: • Name of Grantee • Grantee project manager • Grant amount • Invoice number • Invoice date • MPCA project manager • SWIFT Contract No. • Copy of your paid in full invoice(s) • Full list of electric/battery-powered equipment purchased to include status of Page 75 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 gasoline -powered equivalent (scrapped, recycled, rendered inoperable) • Signed certificate(s) verifying gasoline equipment has been scrapped or recycled or photographs of the inoperable equipment. If there is a problem with submitting an invoice electronically, please contact the Accounts Payable Unit at 651-757-2491. The Grantee shall submit an invoice for the final payment within 15 (fifteen) days of the original or amended end date of this grant contract. The State reserves the right to review submitted invoices after 15 (fifteen) days and make a determination as to payment. (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp 5. Conditions of Payment All services provided by the Grantee under this grant agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6. Authorized Representative The State's Authorized Representative/Project Manager is Jennifer Theodore, 520 Lafayette Road North, St. Paul, MN 55155, 651-757-2644, Jennifer.Theodore@state.mn.us, or their successor, and has the authority to monitor the Grantee's performance and the authority to accept the services provided under this grant agreement. If the services are satisfactory, the State's Authorized Representative/Project Manager will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative/Project Manager is Bill Egan, 485 Gorman St., Shakopee, MN 55379, 952-233-9555, began@ShakopeeMN.gov, or their successor. If the Grantee's Authorized Representative changes at any time during this grant agreement, the Grantee must immediately notify the State. 7. Assignment, Amendments, Change Orders, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant agreement, or their successors in office. Page 76 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 7.2 Amendments. Any amendments to this grant agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant agreement, or their successors in office. 7.3 Change orders. If the State's Project Manager or the Grantee's Authorized Representative identifies a change needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the overall scope of the Project, increase or decrease the overall amount of the Contract/Agreement, or cause an extension of the term of this Agreement. Major changes require an Amendment rather than a Change Order. The Change Order Form must be approved and signed by the State's Project Manager and the Grantee's Authorized Representative in advance of doing the work. Documented changes will then become an integral and enforceable part of the Agreement. The MPCA has the sole discretion on the determination of whether a requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change Order requests. 7.4 Waiver. If the State fails to enforce any provision of this grant agreement, that failure does not waive the provision or the State's right to enforce it. 7.5 Grant agreement complete. This grant agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant agreement, whether written or oral, may be used to bind either party. 8. Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant agreement. 9. State Audits Under Minn. Stat. § 16B.98, subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Intellectual Property 10.1 Government data practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give Page 77 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual property rights (a) Intellectual property rights. The State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this grant agreement. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant agreement. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant agreement. The Documents shall be the exclusive property of the State and all such Documents must be immediately returned to the State by the Grantee, at the Grantee's expense, upon the written request of the State, or upon completion, termination, or cancellation of this grant agreement. To the extent possible, those Works eligible for copyright protection under the United States' Copyright Act will be deemed to be "works made for hire." The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. (b) Obligations. (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this grant agreement, the Grantee shall immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure therein. (2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability, the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to, attorney fees. If such a claim or action arises or in Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify Page 78 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 (3) the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. License. The State hereby grants a limited, no -fee, noncommercial license to the Grantee to enable the Grantee's employees engaged in research and scholarly pursuits to make, have made, reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for research activities or to publish in scholarly or professional journals, provided that any existing or future intellectual property rights in the Works or Documents (including patents, licenses, trade or service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the Minnesota Data Practices Act is complied with, and that individual rights to privacy are not violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on the Grantee's use of the Works or Documents under the provisions of Clause 10.2(b)(2). Said license is subject to the State's publicity and acknowledgement requirements set forth in this grant agreement. The Grantee may reproduce and retain a copy of the Documents for research and academic use. The Grantee is responsible for security of the Grantee's copy of the Documents. A copy of any articles, materials or documents produced by the Grantee's employees, in any form, using or derived from the subject matter of this license, shall be promptly delivered without cost to the State. 11. Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12. Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant agreement. Venue for all legal proceedings out of this grant agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination 14.1 Termination by the State. The State or Grantee may immediately terminate this grant agreement with or without cause, upon 30-days' written notice to the other party. Upon Page 79 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this grant agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the state of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for insufficient funding. The State may immediately terminate this grant agreement if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15. Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. Signatures Title Encumbrance verification Name o'INeil,Melissa Public works Superintendent Bill Egan Assistant Division Director Lewis,Melissa Signature DocuSigned by: L1'SSa AE2 B874B6004461... rb DIo'cuSigned by: w3E7337195E6F4B7... Lwis4thss(,DocuSigned by: a 5F0F911 B6E6D4E8... Date June 23, 2021 June 28, 2021 June 28, 2021 Page 80 of 145 DocuSign Envelope ID: 1 C61 FC36-777D-4BFF-8176-C916059748B7 Admin ID Page 81 of 145 *4.C.6. Shakopee City Council July 6, 2021 FROM: Darin Manning, Project Coordinator TO: Mayor and Council Members Subject: Award a contract for the Canterbury Wayfinding Project. Policy/Action Requested: Approve a contract with Safety Signs LLC, for the Canterbury Wayfmding Project CIF-20- 014 in the amount of $42,533.43. Recommendation: Award a contract. Discussion: The city's Capital Improvement Plan (CIP) contains the Canterbury Commons (2021) - 12th Avenue & Wayfmding Project. A part of this project includes implementing an areawide wayfinding system that includes the installation of permanent signage within the vicinity of the Canterbury site (see attached proposed construction plan sheet). The estimated cost to install the wayfinding signage is $42,533.43 (see attached proposal). Safety Signs LLC has the capacity and experience for the wayfinding installation. They are prepared to begin work as needed with final completion of the wayfinding installation by July 14, 2021, in advance of the Twins Cities Summer Jam event. Budget Impact: The Canterbury Wayfinding project is budgeted in the 2021 Capital Improvement Plan as part of the Canterbury Commons Development Tax Incremental Funding. The wayfinding signage estimate falls within the project budget amount of $250,000. It should be noted that another component of this CIP project is to install the overhead dynamic message sign that will be included and constructed with the CSAH 83 reconstruction project. ATTACHMENTS: D Quote Page 82 of 145 a CIP Sheet CIF-20-014 a Construction Plan Sheet Layout Page 83 of 145 QUOTATION FORM CANTERB UR Y WAYFINDING IMPROVEMENT PROJECT NO. CIF-20-014 COMPANY NAME: A/-1 TY ✓' �'`' L ( G ADDRESS: ZIP /97iPti /L6-,ur-,/- Avt TELEPHONE: 7,52--"'&7 6760 1JO 44/41.74//8'-/ m,,./ .s5� 41y QUOTATIONS ARE DUE BY 11:00 A.M., LOCAL TIME, FRIDAY, JULY 2, 2021 To: Darin Manning, Project Manager 485 Gorman Street Shakopee, MN 55379 Email: dmanning@shakopeemn.gov The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee to supply all labor, materials, and equipment necessary to complete City Project No. CIF-20-014, all in accordance with the plans and specifications prepared by the City of Shakopee and in strict accordance with the unit prices herewith. The final amounts of the contract shall be deteumined by multiplying the final measured quantities as authorized and actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal form. The Contractor will not be entitled to any compensation on any items other than those listed on this proposal form. The bidder must bid each item. The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total bid, the unit prices shall govern to become the total bid. City of Shakopee Specifications Canterbury Wayfinding CIF 20-014 June 2021 S-Page 1 of 3 Page 84 of 145 NO. ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE AMOUNT 1 2564.518 Furnish and Install Sign Panels Type C SQ FT 164.47 6?• UG /// File. 2 2564.518 Furnish and Install Sign Panels Type D SQ FT 472.50 (P ' . lid 34 /erdt $ /714 533 � 3 City of Shakopee — Specifications Canterbury Wayfinding CIF 20-014 June 2021 Total Bid: S-Page 2 of 3 Page 85 of 145 The undersigned agrees as follows: 1. The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor irregularities in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee. 2. If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten (10) days after bidder's quote is accepted. Bidder agrees to commence work as soon as possible after acceptance and to complete all work on or before the completion date, subject to the provisions of the contract documents. Respectfully Submitted, City of Shakopee — Specifications Canterbury Wayfinding CIF 20-014 June 2021 Firm: .510 /5 /LC By/ (Signature o C idder) Title: Tien-- a 7O NjLw (0 z., t CI - (Name) /17 y /[,eNeie—At, ix -- (Address) L ILt•-•v�li�� rhN Ssa+d�J (City and State) DATE: `7f//ZaZ/ Page 86 of 145 S-Page 3 of 3 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project# CIF-20-014 Pr°jectName *Canterbury Commons (2021) -12th Ave & Wayfinding Accounting Code 5865/6865 Fund Capital Improvement Fund Description Department Capital Improvements Fund Contact Public Works Director Type Improvement Useful Life 30 Category Street Construction Priority 1 Critical for Safety/Preservati SCaius Active Total Project Cost: $31,936,500 As part of the proposed Canterbury Commons development, needed public infrastructure projects were identified within the Canterbury Commons Areawide Transportation study. The following includes projects that were identified as local city infrastructure improvements to be paid for by the Canterbury Commons TIF, both City lead and Developer lead projects (updated as part of 2020 TIF Amendment): Project 4: 2022 Eagle Creek Blvd/Vierling Drive Roundabout. City project, $1,400,000 Project 9: 2019 Shenandoah Dr., Hauer Trl., and Schenian Dr.. Canterbury Developer project, $9,473,282.95 Project 10 and 14: 2019 (Phase 1) 12th Avenue West and Roundabout. City project, $3,900,000 Project 10: 2021 (Phase 2) - 12th Ave East. City Project $2,100,000 Project 11: 2020 Unbridled Avenue. City project, $7,900,000 Project 13: 2022 Public Canterbury Commons Roadways (east side of development), Canterbury Developer project, $5,422,217.05 Project 15: 2021 Areawide wayfinding system. Canterbury Developer project, $250,000 Right-of-way: JJ Mpls $720,000 (City) and TC Outboard $771,000 (Canterbury Developer) Justification Infrastructure improvements warranted as part of existing conditional traffic safety and operational needs and needed infrastructure as part of the Canterbury Commons development. Canterbury will be responsible for the "Cost Sharing" portion of this project, reimbursed via TIF. The City will issue G.O. Improvement Bonds for the City's portion of the project, to be reimbursed via TIF (including interest). Prior 22,764,283 Total Prior 22,764,283 Total Expenditures 2021 2022 2023 2024 2025 Total Improvements 2,350,000 6,822,217 9,172,217 Funding Sources Total 2,350,000 6,822,217 9,172,217 2021 2022 2023 2024 2025 Total Capital Bonds 2,350,000 1,400,000 3,750,000 Cost Sharing 5,422,217 5,422,217 Total 2,350,000 6,822,217 9,172,217 Budget Impact/Other TIF is the expected funding source for these improvements. Development timing would affect the project timeline. 46 Page 87 of 145 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # CIF-20-014 Project Name *Canterbury Commons (2021) -12th Ave & Wayfinding Department Capital Improvements Fund Contact Public Works Director LEGEND v fi� 7°era ^0aK anrter • ImmKilaX'(al ,43300, NSNI33113131 °--�nCNunaN II i xdm k, ;q r AIVE» INIItNI� NJ""'SI ,ra 333 33, INlr:a��ruaa0 umoo 'RNA, Vly loatinde,aih dil'IA Ns been ,rocoristroespzi qa, &Bynoll ,apppc,fiak,s, emidaib cua: ea:uo4# pxwBirll CoraaTeciion Phasingr 'riorll zaek a ralrl u Carw"elt;ral"yrdcer.aa'I'aVV°;,,fly°,'m"Ato -_.. Nr s I4,mpr,,,r 1WmI ti m4I d, 8 'gfll' tAm.tBr III VI l If PP 3 ,33l310330 N10 111111u: N,4ad rti o mi 2 der 2,Sli r trt! ;i m 47 Page 88 of 145 1 O z SIGNS ARE F&I. APPROXIMATE. LOCATIONS ARE J J J < J J K Q < W z ^ W 0 0 st01 20' h O >O J --I0 0 J --IQ Q H CC ti ▪ L I-S cn 2o anav 2o h 1 1 • ku --I --.I Q ▪ galQ TT—S col) 4TH AVE E 09 A9l9931NVO <F,401 moitJan0 aauealu3 ui e{yc'J 6u1,H..ed pe.uafaJd ouise3 pae0j 150verflow Lot Main Entrance HVOONVN3HS /k Jed Aingia}ueo E 0A19 2133HOSN321V9 Oy vg3HsA 1b 1- W M LLO ti y OF SHAKOPEE fa U z z z z Z M Q p a z • a } z z z Q o W in Qa c OO W z Z U u_ V v 0 u6p•IOu6s'{2901wpl dI0I d\e�aauf OI d\$ lseO\f2B>I\ 00>1\Sia0 6 �60 �6pe! ud 20 /O{/9 1 LU 1- y OF SHAKOPEE fa U u_ 0 uOO.2Oubs'{29VIWOI diould\e4000SOId\dOl9OO\S2S>I\ 00>1\ST3ef Vd 20 /OS/9 110 0 �60 �6 9.A.1. Shakopee City Council July 6, 2021 FROM: William H. Reynolds, City Administrator TO: Mayor and City Council Members Subject: Appointment of a new Assistant City Administrator Policy/Action Requested: Appointment of Chelsea Petersen as Assistant City Administrator. Recommendation: Approval. Discussion: I am happy to recommend Chelsea Petersen to be the next Assistant City Administrator. Chelsea was selected from an initial pool of 73 candidates. As part of the rigorous weeks - long selection process which whittled down the viable candidates, initial prospects were first ask to submit written answers to 14 in-depth and probing questions. Twelve candidates were then requested to submit a video responding to more questions. Then as one of four remaining candidates, Chelsea was selected to partake in two 10-person interview panels which consisted of city staff leadership and Councilor Brennan and Councilor Contreras. She then interviewed with the city administrator. Chelsea was the consensus choice after the process concluded. Chelsea brings a wealth of experience to Shakopee. She is very familiar with the city as a resident of Savage and former Assistant City Manager for Chanhassen, and spends quality time in the city enjoying our multiple entertainment venues. In addition to her work in Chanhassen, Chelsea has worked as an Administrative Coordinator and Community Development Director for Falcon Heights, and in her most recent service as the Administrative Service Director for Oakdale. Chelsea has a BA in Communications from Concordia and a Master of Public Page 91 of 145 Administration from Minnesota State University Mankato. Her wealth of experience and personality with be a great fit for our city. Budget Impact: Chelsea will be replacing the former assistant administrator. As such, there is no budgetary impact. ATTACHMENTS: o Petersen Cover Letter and Resume Page 92 of 145 Chelsea Petersen April 29, 2021 Ms. Sharon Klumpp Baker Tilly US, LLP 380 Jackson Street, Suite 300 St. Paul, MN 55101 Dear Ms. Klumpp, I am very excited for the opportunity to serve the City of Shakopee as the Assistant City Administrator. My local government experience began with mowing grass in the parks, and has grown to include skills ranging from implementing organizational development programs and working with the City Council to develop and implement policy. Currently I serve as the Administrative Services Director with the City of Oakdale where I oversee the activities of the Administration, Communications, Finance, and IT Divisions, as well as support the City Administrator and City Council. While in Oakdale, I have worked to bring increased transparency and collaboration to the budget process, initiated a classification and compensation study, am working closely with other department directors to create a financial forecasting tool to help plan for the final new growth period in Oakdale, and am part of the team preparing and presenting our Local Option Sales Tax proposal to the state legislature. Previous to Oakdale, I was able to work for the City of Chanhassen as the Assistant City Manager. While there, 1 was able to build and sustain relationships both within the organization as well as within the greater Carver County community. Many of my favorite activities involved collaborations like partnering with the City of Victoria to recreate the performance review process for both cities, working closely with our Carver County Sheriff's Deputies daily and at special events, participating in the Carver County CDA grant review process, and becoming certified in facilitation methods with several other community leaders. My resume provides a greater level of detail of my prior experiences, and details my roles in vastly different communities that have led to a unique and adaptable skillset. I look forward to an opportunity to discuss my qualifications further. Thank you for your consideration. Sincerely, Chelsea Petersen Page 93 of 145 Chelsea Petersen��/n�/����n === EMPLOYMENT HISTORY City of Oakdale, MN June 2O19-Present Administrative Services Director * Manage all aspects Offinancial planning and reporting including preparation Vfthe $25K8operating budget, $2.8M debt service budget, capital planning, and audit management. • Initiate a classification and compensation study in order to resolve known concerns in the current compensation system, and assist with identifying restructuring opportunities and succession planning tDensure staffing model iSsustainable, efficient, and able tDmeet community needs, • Lead city representative in establishing a comprehdnsive ten-year financial forecast tool, which incorporates projections from |8[g8SL residential and commercial growth in 15fye8[S' and a||DvvS for strategic integration of additional staff positions and large-scale capital projects. * Evaluate IT capabilities and needs in order to determine whether Oakdale should continue to participate in Roseville's Metro I -Net Consortium or shift to an internal service delivery model. * Establish a framework for various human resources activities including recruitment and hiring processes, performance evaluations, labor negotiations, and contract and benefit administration. * Striving to Dl0de[Oiz* records, pnaoi|nea, and systems while maintaining professionalism and building upon the department culture developed over the last 2O+years. w Develop and implement policies, procedures, and systems in order to provide City Council and staff with information and strategies tQmake sound policy decisions. * Implement and communicate City Council goals and objectives, most recently regarding the Local Option Sales Tax proposal to -the State Legislative bodies. * 0va[aeo|(ab)|ity'auto,anU�quipnlentinauranoSp[og[oma,C|8inlSproxesS'anU|ega|octiOno. * Liaison to Ramsey -Washington Suburban Cable Commission and franchise renegotiation process, City 0fChanhassen, MN Assistant City Manager w Managed human resources activities including hiring, ODbOanding, training, discipline, termination, performance evaluations, and policy development during time of tremendous turnover and growth, • Procured and implemented job posting and applicant tracking software, leading toreduced cost, greater efficiency, 3better applicant experience, and improved processing time for hiring. • Led successful negotiation of Chanhassen's first labor agreement between public works employees and IUOE Local 49 while preserving relationships and a cooperative team environment. • Administered employee insurance and benefit programs, as well as liability and auto insurance policies. Proactive work with a broker resulted in premium increases less than the market average, p Supervised in-house Community Service Officers, and staff liaison to Carver County Sheriff's Office. * Supervised building maintenance staff and operations of city -owned facilities. ~ Facilitated City Council annual goal setting, and develop and administer Key Financial Strategies with City Manager based OOoutcomes, Also refined the process tOensure 8Dequal voice for all members Ofthe City Council during period ofdivision Onmany issues. * Oversaw administrative -related general fund budgets inthe amount of$3.1K4annually, and the cable television enterprise fund iOthe amount of$1Q0'0O0annually. Page 94 of 145 * Pursued economic development opportunities including business recruitment,expansion, and retention efforts with City Manager and Community Development Director including the sale of city property that had been marketed for more than a decade to a desirable business. * Managed cable franchise operations including public access television equipment and staff. * Leveraged new eDd.eXiotiOgcellular antenna lease agreements, resulting in$10O,O0OOfadditional annual non -tax revenue. * Conducted the triennial community survey through the National Research Center, and work with City Council and other department heads toform and execute action items based OOresults. • K8aXirOiZ8d [8GOU[CeS available to city through T|F districts and maintain all reporting standards. p Researched and implemented new technology solutions with IT Coordinator to increase staff efficiency and effectiveness, aawell asmeeting -the needs ofthe public and partner agencies. ~ Staff liaison LOBeyond the Yellow Ribbon -Chanhassen. City of Falcon Heights January 2013 - January 20J 5 .^ Community Development Coordinator * Reviewed zoning and land use applications with assistance of contracted city planner. v Enforced city codes, and collaborated with police and city attorney ODenforcement. * Issued contractor licenses and building permits with building official approval. * Provided direction and communicated information on city codes, permits, and polices as requested byproperty owners, developers and the general public. * Managed recycling programs and administered Ramsey County SCORE and PEIG grant funds. • Staff liaison toEnvironment and Planning Commissions. Administrative Coordinator m Prepared and distributed all City Council materials including contracts, agendas, and minutes. w Managed inspection program for residential rentals units and commercial proper -ties. ~ Managed recreation r8g|atreb.oDe and scholarship program, and city facility rentals. * Created and edited newsletters, press releases, vvebSitecontent, and social media posts. • Managed city licensing programs for businesses, contractors, and massage therapists. * Staff support tothe Community Emergency Response Team. w Staff liaison tONeighborhood and Human Rights Commissions. EDUCATION Master of Public Administration - Minnesota State University; Mankato, MN Certificate, Advanced Human Resources for Public Works - Hanl|ine University; St. Paul, MN Bachelor nfArts |nCommunications Studies - Concordia College; Moorhead, MN Study Abroad - University of the Sunshine Coast; Sippy Downs, QLD, Australia ADDITIONAL ACTIVITIES * Minnesota state representative for |OK8AOoOChiOg P[Vg[3nl. p Co-chair Ofk4CMAEducation and Outreach Committee. * Member 0fK1OK8AMembership and Recognition Committee. w Certified inTechnology OfParticipation facilitation methods training. w Member of LMC |[Op[OViOg Fiscal Futures and Improving Service Delivery Policy Committees. * Active member of|CK4A, APMP, MOMA, K4AK4A' TUG' GFOA. m Past President (201S) and Assistant Ofthe Year award recipient (2O18),APK4P. Page 95 of 145 10.A. Shakopee City Council July 6, 2021 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: These reports reflect the expenditures as recorded for 2021 activity. The following transactions are notable for this reporting cycle: • 2021 1st half Tax Abatement Settlements payments to: • Entrust Datacard $35,626.00 • Rosemount $79,410.00 • Shutterfly Inc $79,392.00 • Minnesota Roadways Co: Payment voucher 1, Fire Station 1- Parking Lot Concrete Paving Project. Estimated at 95% complete. $138,991.13 • Tenvoorde Ford Inc: Payments for 2 Police Interceptors totaling, $68,214.48. Budget Impact: Operating and capital expenditures within the 2021 budget. ATTACHMENTS: o Council Check Summary ▪ Council Check Register Page 96 of 145 a Bill List Transfers Page 97 of 145 CITY OF SHAKOPEE R55CKS2 LOGIS100 Council Check Summary e actual amount due to data sequencing and/or data selection. Payment amount may not r 6/1/2021 - 7/2/2021 CO N CO N N LO O O O O O O O O C) O O I-. (n 6) 1� 7 1— C) N N N O O O O O O O O CO O O CO 7 03 (D 7 V N O C) (O LD (O O O O (O O N O O C) O O V N O (O cc; O (O (O O N W O_ N V N N N CS)O N N CO (n N (n (• 'Kt 'Kt CS) (n CO 0) CI CO CO V C) V V t N N (n V N V (n 1` V Ih 1) N N LC) O O CO (D 1� C 1 a) N 0O O 7 � CO O N C) II,- I,- N N Cr Cr Cr N (D CO GENERAL FUND 02120 FORFEITURE 02180 LODGING TAX 02190 ECONOMIC DEVELOPMENT AUTHORITY PARK DEVELOPMENT z O 0 g Z • rn 0 0 ce z Et zH p o D p w x z Et Ct a w O w U O LL • w N I—Y 2 Q U CO (0 I"- CO (3) N 47 47 Tt Tt co 0 0 0 0 0 LL LL LL LL LL H I— I— I— I— O 1` O N 1— co O O N 7 O O O LC) (D O(n O N N V 1I-- ti ti (` (` n co 0O co co O O O O CD_ N V O O O O O O O O O O O O O CO 00 OD CO CO O O V V V V V V V V V V V V V I,- I,- I,- I,- I,- N- W CO 000000000000000000000 CAPITAL IMPROVEMENT FUND TIF DISTRICT#10 TIF DIST #14 J&J / SANMAR TIF DIST#15ALL SAINTS/TRIDENT DATACARD ABATEMENT EMERSON ABATEMENT SHUTTERFLY ABATEMENT SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND PARK ASSET I.S. FUND INFO TECH I.S. FUND BUILDING I.S. 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GRAINGER INC N 0 n_ N 0 0 w w w w w HHHHH W (n LQL LQL LQL LQL LQL EQUIPMENT MAINT SUPPLIES 0 O 142529 9932624399 O CO O r- z z z z z z ZZZZ O • 0 0 0 0 z z z z z ❑ ❑ ❑ ❑ ❑ DDDDD m m m CO m N O O O O CO CO CO CO CO CO CO CO CO W 0 0 0 0 0 O O O O O ✓ 0) M O I — OD CO CO CO CO n r ti LC) r 0 0 0 0 0 0 0 0 0 0 C 03 Cr) 0 N N- N. CO_ ▪ V V O co NN 7 •71-C V 7 100656 INTERSTATE POWER SYSTEMS INC N 0 0 0 0 0 N O O O O O N-: CO I` O O O LLO (0 co LL co 150925 6/17/2021 JORDAN POLICE DEPARTMENT CO W `Cr 0 150926 6/17/2021 POLICE GRANTS TZD OUTSIDE AGENCIES POLICE GRANTS TZD OUTSIDE AGENCIES CO O 0 CO 0 0 N N M CO 142542 2021-TZD 2ND CFDA# 20.608 CO CO (C) 0 142542 2021-TZD 2ND CFDA# 20.616 COCO O GENERAL FUND GENERAL FUND SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES cc a EQUIPMENT MAINT SUPPLIES O 0 O O N LO N N CO O O O O 0 CO - N O O I,- CO N- O H 0 N N 115542 KELLEY FUELS, INC 369295-001 369488-001 I— I` r O 6) 6) LO N N N N LO N ✓ V 7 7 I,- N. 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O N N LO N • 7 7 20009976- HEIN 20016021- LINN SWMDTF- 20005794 0 0 0 O O N f 06 co 7 210013216 co N 210013216 PETERSON co O PETERSON Page 109 of 145 N 7/1/2021 14:33:15 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description w 0 co Account No 0 0 Supplier / Explanation C E 0 N oc 4t U LLc) U o Continued... 100169 MN COMM OF FINANCE TREAS DIV O 0) 0 MONNENS, BENJAMIN 150931 6/17/2021 RECREATION PROGRAMS YOUTH ACTIVITIES 142475 297729 REFUND LACROSSE CAMP 100423 NAPA GENUINE PARTS CO 150932 6/17/2021 ~ W W W Y w W Y Y U U LL Y Y IY W CC CC CCJ JIY CC d Ll 0) < a 0 a 0 a a OPERATING SUPPLIES OPERATING SUPPLIES SURFACE WATER MANAGEMENT w w w w w w w w J J J J J J J J J a a a a a a a a a co m 0) co c rn rn co cn z z z z z z z z z z z z z z 2 2 2 2 w w w w 2 o Ow 0 0 0w w w w N N O O O 7 CC, CO CO N 7 N CO O O 5004-259414 246384 CREDIT LC) N Cr LC) 7 7 N N 7 7 0 w w 2 247089 CREDIT 0 w w 2 CHARGEBACK/PYMT 0621.6240 ( ( ro O 0) 0) N M N N F O U z O EQUIPMENT MAI z z z 2 2 2 0 0 0w w 0 F jW W CC W 0 0 Cn EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES DWI FORFEITURE EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES CD _Z Z F Q W J J d W FILING FEES OPERATING SUPPLIES 0 0 0 0 0 0 O 0 N O O O O CO N 7 7 7 7 7 7 7 7 O 7 7 7 7 O N N N N N N NNNNN N N CO N CO CO CO O CO CO CO CO O O O CO O CO O N N N N M N 7 N N N N I,- 7 O M CO CO CO I� CO 7 7 CO CO 7 O 0 0 (71 O 0 I. 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Business Unit Account Description Account No Z c 0 Z U 0 0 a Supplier / Explanation C 0 E N 4i U U Continued... 100280 OLSEN CHAIN & CABLE CO INC N 0 n_ CO C) M rn 0 PETERSON, DEBBIE J 150935 6/17/2021 SWMDTF - FORFEITURES FINES & FORFEITS w w 0 0 z z Q Q Z Z a a BANK FEES- NSF FEE PREPAID OTHER MATERIALS COMMUNITY CENTER BUILDING MAINT SUPPLIES RECREATION PROGRAMS YOUTH ACTIVITIES w J 0 a FINES & FORFEITS - SJPA 0 lO lO O 0 N N CO 0 CO CO N 00 (O 1O N N N CO 7 co c0 c0 7 V (` V (Y) N 1f) In N r- r- O V CO (O CO O O O 0 0 O 0 142557 20013216 SHAUN PETERSON FORFEITURE 131129 QUADIENT FINANCE USA INC 150936 6/17/2021 CO O CO O LO 'n 'n v CO CO Q Q N N 2 2 0 0 v v N. r- N N CO CO (O (O V "KI- N N N N 7 7 7 7 N lO C) N CO 120150 RIVERS EDGE CONCRETE INC 150937 6/17/2021 SIDEWALKS CONCRETE FOR COMMUNITY CENTER 132304 SCHMELZ, CHRISTIE 150938 6/17/2021 142473 297727 REFUND LACROSSE CAMP O O O 125513 SCOTT CO ATTORNEY OFFICE 150939 6/17/2021 142509 MAY 2021 SCOTT CO ATTORNEY'S OFFICE a N 0 0 150940 6/17/2021 FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS CO CO CO 7 7 7 O O 1. N N NO N N CO 20009976-HEIN 20016021-LINN 20005794 MAXSON ▪ CO N- CO CO 0 N ▪ N N N N N 7 7 7 20009976-HEIN 20016021-LINN 20005794 MAXSON 0 0 0 O (V (7) ▪ N CO N N SCOTT CO SHERIFF N N N 0 150941 6/17/2021 POLICE GRANTS TZD OUTSIDE AGENCIES POLICE GRANTS TZD OUTSIDE AGENCIES POLICE GRANTS TZD OUTSIDE AGENCIES w co 0 0 0 co co (o O 0 0 N N N M M M V V V 7 7 V O) 0) O) co In in co co co 142540 2021-TZD 2ND CFDA# 20.608 ce d 142540 2021-TZD 2ND CFDA# 20.616 0 142543 2021 TZD 2ND CFDA# 20.600 QTR SPEED 150942 6/17/2021 7/1/2021 14:33:15 CITY OF SHAKOPEE m d Council Check Register by GL Council Check Register and Summary Business Unit Account Description w 0) a 0 co co Account No Z C Z U O ❑ 0 d Supplier / Explanation C 0 E ❑ N 0O 4t U Ln U 0 Continued... 101223 SCOTT CO TREASURER N 0 N n_ CO N Tr 0 142500 IN27083 O O 0 co- SCOTT CO TREASURER 0 0 H Z Z co o 0 3 coU 0 0 co E Q Q Z Z U U m D O O w w z H w w • z x a a • O w LL LL 0 0 o • m W W Q U • 7 LO • m N- co rn rn K • it it � 01 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ LL LL LL LL LL LL LL LL LL LL H H H H H H H H H H CO) CO CO CO w w w w w w w w w w U U U U U U U U U U W • W W W W W W W W W CO co co CO CO CO LL LL LL LL LL LL LL LL LL LL w • w w w w w w w w w H H H H H H H H H H O 0 0 0 0 0 0 0 0 0 4047.6327 4070.6327 4071.6327 4079.6327 4080.6327 4081.6327 4082.6327 4082.6327 4084.6327 4084.6327 7 7 7 7 7 7 7 7 7 Z Z Z Z Z Z Z Z Z Z Ln LO LO LO LO LO LO LO Lc) Lc) 71- LO LO LO LO LO LO LO LO 7 7 NNNNNNNNNN 7 7 7 7 7 7 7 7 w w w w w U U U U U Q • Q Q Q Q Z Z Z Z Z Z Z Z Z Z CO O 7 • LC) CO N- O 0) 9 MAINTENANCE ✓ It It co N CO 7 LO CO I� r N Lc) x- LL 8 #21 SETUP 8 #21 MAINTENANCE L() L() L() LO LO LO L() L() LO LL LL LL LL LL LL LL LL LL H H H H H H H H H H O O O O O O O O O O O O O O O O O O O O O 0 o O O O O O O O O O OO 7 NNONCOONO CO co - 150943 6/17/2021 co O co SHAKOPEE MDEWAKANTON SIOUX COMMUNITY 150944 6/17/2021 ce a MATERIALS SALES0000000067 PARK SERVICES CODE ENFORCEMENT CLEAN-UP DAY PR21-004 LIONS PARK RENOVATION CIF20-007 2020 STREET RECON CIF 21-012/013 MILL & OVERLAY CO w CO w w CO U U U U U U CC • CC CC CC K K W W W W W W CO CO CO CO 0) LL LL LL LL LL LL COLCOLL a a a a a a uJ uJ uJ 12 12 12 w w w w w w HHHHHH O 0 0 0 0 0 a OPERATING SUPPLIES SANDVENTURE POOL OTHER PROF SERVICES a OPERATING SUPPLIES h h N- ti N h N M M CO CO M CO N M N CO CO CO CO CO CO O O O (f) O) Ti O O N N (- co co N I3 N O CO 7 O) CO a) O O O O O O CO O O O O O CO CO CO CO O O O co co co CO O O h O CO CO CO CO CO rn SHAKOPEE PUBLIC UTILITIES 150945 6/17/2021 U U U U U U < < <0 <0 <0 NNNNNN 7 7 7 7 7 7 HUBER PARK FLYER INSERT COST NTU FLYER INSERT COST CLEAN UP DAY FLYER INSERT COST SANDVENTURE FLYER INSERT COST ROAD WORK FLYER INSERT COST ROAD WORK FLYER INSERT COST Tr 6COTr coO co CD CO (f) u) r ri o o v v O O N - N 0 0 101239 SHERWIN WILLIAMS CO 150946 6/17/2021 142517 7223-5 CO 1.0 N N 150947 6/17/2021 142442 16161 POOL DECALS 126475 SITEONE LANDSCAPE SUPPLY O n CO N 7 W O 0 N a) 0) a) d O co WCO 150948 6/17/2021 U 7/1/2021 14:33:15 CITY OF SHAKOPEE Ln 0) 0 Council Check Register by GL Council Check Register and Summary Business Unit Account Description 0) 0) a 0 0 co Account No Z 0 0 0 Supplier / Explanation C E 0 (0 0 4i 0 0) d U 0) m c 0 U 126475 SITEONE LANDSCAPE SUPPLY N 0 n_ CO co 0 O N d OPERATING SUPPLIES COMMUNITY CENTER MEMBERSHIPS COMMUNITY CENTER OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES N N N N O CO O O CO 7 co co 7 7 6) N I- r- C- co O CO O CO 142460 109944339-001 CO CO (0 TOLLEFSRUD, NEIL 150949 6/17/2021 142546 297954 REFUND ADULT+1 MEMBERSHIP 150950 6/17/2021 142523 134942900 00 O N O co O N O 101249 VALLEY SPORTS 150951 6/17/2021 142551 2253 BASEBALLS 126813 VERIZON NETWORKFLEET 150952 6/17/2021 ADMINISTRATION FACILITIES INSPECTION INFORMATION TECHNOLOGY SEWER MANAGEMENT SURFACE WATER MANAGEMENT w w CO CO CO CO w w 0 0 0 0 0 0 0 0 • K K K K K K W • W W W W W W W U 0) 0 00 00 0) Li_ Li_ Li_ Li_ Li_ Li_ Li_ Li_ O • 0 0 L K L L L a a a a a a a a • uJ uJ uJ uJ uJ uJ uJ W W W W W W W W HHHHHHHH O 0 0 0 0 0 0 0 I` I` C` N- N- ti f` N. 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CO N 6 O CO 122740 MID -STATES ORGANIZED CRIME INFORMATION 150994 6/24/2021 N O CO N CC) V CC) MN DEPT OF COMMERCE m N 0 0 150995 6/24/2021 SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT 142581 180760 VAZQUEZ FOUND PROPERTY 0 O O N 0 O O N MOSS & BARNETT N Cal 150996 6/24/2021 ATTORNEY ADMINISTRATION ATTORNEY F w W H co 0 0 N CO M M M CO CO CO 0) O) O O N N 7 AUDIT LETTER COMCAST FRANCHISE RENEWAL 0 O M U w u) 0 0 0 150997 6/24/2021 780520600 JUNE HWY 169/69 BRIDGE LIGHTS N N N 100423 NAPA GENUINE PARTS CO 150998 6/24/2021 w U a a EQUIPMENT MAINT SUPPLIES 5004-262712 0 N O EQUIPMENT MAINT SUPPLIES 5004-262700 CO CO O) 0'- NEWBY, KRISTI 150999 6/24/2021 SANDVENTURE POOL OPERATING SUPPLIES SURFACE WATER MANAGEMENT OPERATING SUPPLIES O N N O O N N CD CD N N - CO O 0 0- 142599 300981 REFUND SWIM LESSONS 0 O O 0 O 123302 NORTH AMERICAN SAFETY 151000 6/24/2021 #INV58088 FORM RELEASE #INV58088 FORM RELEASE 0 0 N N O) O) N N w U 0 d OTHER PROF SERVICES N CO M O W21050572 101346 OFFICE OF MN.IT SERVICES 0 0 v O O O) CO O N 151001 6/24/2021 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary N N n N N co Business Unit Account Description Account No O Z U 0 0 d Supplier / Explanation C 0 E O 0 J p 0 N 0 U Y co co W 0 Continued... 101346 OFFICE OF MN.IT SERVICES N O N 01 N CO O O 123212 ONTRAC PLANNING W 0 0 d PARK SERVICES DAMAGE DEPOSIT RECREATION PROGRAMS OTHER PROF SERVICES ESCROW FUND C.O. 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CHARGE PAYABLE W J 0 0 OTHER PROF SERVICES RECREATION OTHER PROF SERVICES SHUTTERFLY ABATEMENT ABATEMENT SETTLEMENT COMMUNITY CENTER YOUTH ACTIVITIES INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES RECREATION PROGRAMS YOUTH ACTIVITIES EQUIPMENT I.S. FUND EQUIPMENT ESCROW FUND C.O. CHARGE PAYABLE N O N- 1` L0 O O O O O O I- N N N CO (b V 1-- N CO CO CO CO 1� V I- r- co CO N CO CO co V c0 7 N O 0) V C0 0) O O N V I- 1` r- O r- O V CO O CO CO O CO CO CO CO O O CO O O 7 O 1- O r co co co CO LO CO N 17TH AVENUE COMPLEX SHINGOBEE BUILDER INC 151011 6/24/2021 142663 SH103360 SH103360 1120 VIERLING DR E 105794 SHRED RIGHT - A ROHN INDUSTRIES CO 151012 6/24/2021 CO 00 CO CO ' Cr CO l LO u0 CO O O N N N 7 SHREDDER SERVICES FOR PD CO co CO M SHUTTERFLY, INC 151013 6/24/2021 142694 21 1ST HALF TAX 2021 1ST HALF ABATEMENT ABTEMENT SMITH, JAROD 151014 6/24/2021 REFUND KIDS COVE PUNCH CARD O U O LO 125750 SOLARWINDS, INC 151015 6/24/2021 142615 IN524983 SOLARWINDS SOFTWARE 0 O M CO SUNDBERG, KATIE 151016 6/24/2021 142580 300542 REFUND MINI MOVERS DANCE CLASS O O O O TENVOORDE FORD INC CO 6) 0 O M 151017 6/24/2021 O CO O Z SK1373 VIN 3688 TMS CONSTRUCTION INC CO N M N M 151018 6/24/2021 142668 SH106414 SH106414 1260 4AV E O O O O O O 151019 6/24/2021 O 7/1/2021 14:33:15 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description N O) O) Q co Account No Z C O Z U 0 0 d Supplier / Explanation Continued... 101244 TOTAL RENTAL SHAKOPEE 151019 6/24/2021 RECREATION PROGRAMS OTHER PROF SERVICES d BUILDING MAINT SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES PARK SERVICES DAMAGE DEPOSIT SEWER MANAGEMENT OPERATING SUPPLIES SANDVENTURE POOL MERCHANDISE SANDVENTURE POOL MERCHANDISE SANDVENTURE POOL MERCHANDISE SANDVENTURE POOL MERCHANDISE PARK SERVICES DAMAGE DEPOSIT BUILDING MAINT SUPPLIES BUILDING MAINT SUPPLIES MATERIALS MATERIALS SURFACE WATER MANAGEMENT MATERIALS r O N N O O O O O O LID LC) LO N M O O O LID LID LID LID O M M CO N N CO N N N N N CO N N N N N CO CO co V (O CO CD CO CO 7 CD CD (0 CO (0 O) O) 1)) N N N N (D N r N r r r r r r r OD CO N - N ▪ - M (O CO (0 CO r (D (D CO (0 (O 'I' 'I' r O O O CD r O O O O O O O O O r DUNK TANK RENTAL 103949 TWIN CITY HARDWARE 151020 6/24/2021 142638 PS12049795 TAHPAH BATHROOMS 101249 VALLEY SPORTS 151021 6/24/2021 142589 2282 BASEBALL SUPPLIES VARGAS, JAZLYN 151022 6/24/2021 142691 301828 REFUND DEPOSIT YOUTH BLDG 100891 VIKING INDUSTRIAL CENTER 151023 6/24/2021 142572 3218249 GAS MONITOR VISTAR CORPORATION LO 151024 6/24/2021 O) CO V CO c0 0) c0 (0 (0 • CO ▪ 0) CO CO 0 r 0) 0) 0 0) O O - O CO CO (O CO CO r CO 7 CO N 0 0 N • r r N N N N • 7 7 7 CONCESSIONS FOOD CONCESSIONS FOOD FOOD FOR RESALE FOOD FOR RESALE CO LL) O CO M M 0 CO O _ l() coM co O 0) co co VOGEL, TRACIE 151025 6/24/2021 142697 300095 REFUND DEPOSIT YOUTH BUILDING O O O 0 N O O O 0 N 100360 VOSS LIGHTING 151026 6/24/2021 15353105-00 15353105-00 N O O OD O N (() O 7 101176 WM MUELLER & SONS 151027 6/24/2021 V N O_ M co (0 (O CO (O CO CO CO N N N M 'Cr r r N- U) CO CO N N N 7 7 7 O N N O r ✓ V (f) 7 7 N CO Page 127 of 145 7/1/2021 14:33:15 CITY OF SHAKOPEE O O 0) c9 00 0 J N 0 0 O Council Check Register by GL Council Check Register and Summary Business Unit Account Description w w 0 Account No z C z O O 0 a Supplier / Explanation C 0 E Continued... 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OSHAKOPEE PD FORFEITURES N 0 0 co n to O N O N OMN DEPT OF LABOR & INDUSTRY 20210608 6/12/2021 0 0 0 0 0 0 Z Z Z Z Z Z CC CC CC EC EC EC W W W W W W Z O F F F H H H W DDDDDD BLDG PERMIT - SURCHARGE PLUMBING PERMIT -SURCHARGE ELECTRIC PERMIT -SURCHARGE HEATING PERMIT -SURCHARGE W & S PERMIT -SURCHARGE FIRE PERMIT- SURCHARGE ADMINISTRATIVE CHARGES COMMUNITY CENTER BANK FEES- NSF FEE SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS O r N M CrLO O N CO (O CO CO CO CO CO LO N N N O O O O O O (n 0 CO CO CO CO N N N N N N 7 (O N 7 7 7 M M M M M M V LO C` N N coN. 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LO (n 0 NcoCCOO N Ln coN CO N O OMONEYMOVERS N (f) n csi r- 20210609 6/14/2021 142418 MAY 2021 MONTHLY FEES- 05/21 co C` co N C` OSWMDTF FORFEITURES N N Cal 20210610 6/14/2021 v v v (n (n (n (r ((1) LC, ([ 0 0 0 0 o O 0 0 O O O O NNNN CO CO CO CO (' (: NNNN 20-005794 MAXSON 20-005794 MAXSON 20-005794 MAXSON 100424 20-005794 MAXSON 100169 O O O O O V V N 7 N O N NCO C) 0 N OMNDOR- SPECIAL FUEL TAX 20210611 6/15/2021 GENERAL FUND FUEL TAX PAYABLE GENERAL FUND FUEL TAX PAYABLE N N CO 0 O O N N O O O O O O PAYMENT- 05/21 FUEL TAX PAYMENT- 05/21 PAYMENT- 05/21 FUEL TAX PAYMENT- 05/21 ao M co OMNDOR- SALES TAX 20210612 6/15/2021 GENERAL FUND FUEL TAX PAYABLE GENERAL FUND SALES TAX PAYABLE SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS N r N CO 0 LO N N N N O O CO 00 00 CO CO V V V 7 O O n n n n n O O NNNNN O O 00 0 0 CO CO CO PAYMENT- 05/21 SALES TAX PAYMENT- 05/21 PAYMENT- 05/21 SALES TAX PAYMENT- 05/21 OSWMDTF FORFEITURES N M CV CV CV CV CO M M M M M ir1 o 0 0 0 0 0 0 0 0 0 NNNNN CO CO CO CO CO N N N N N CO CO CO CO CO O 0 0 0 0 O O O O O NNNNN CO CO CO CO CO r r r NNNNN 7 7 7 7 7 6 PETERSON 6 PETERSON 6 PETERSON 100930 6 PETERSON 100169 6 PETERSON PLANTIFF O O O O O O O O 0 0 0 O W 0. V Ln N 6a0 07 cO 0 co0 V 20210613 6/16/2021 Page 141 of 145 U 6-3 N ZT 03 CITY OF SHAKOPEE O F 0 J N U Council Check Register by GL Council Check Register and Summary N N N r- N N co Business Unit Account Description Account No Z U 0 0 d Supplier / Explanation Continued... 0 20210614 6/28/2021 PERSONNEL -PAYROLL OTHER PROF SERVICES PERSONNEL -PAYROLL OTHER PROF SERVICES N ti N CO CO CO CO M M N N O O JUNE 2021 HSA FEES- 06/21 JUNE 2021 FSA FEES- 06/21 Payment Instrument Totals 861,135.23 U L U EFT Payments A/PACH Payment Total Payments Page 142 of 145 Funds transferred electronically June 16, 2021 to July 6, 2021 PAYROLL $428,886.36 FIT/FICA $112,517.71 STATE INCOME TAX $24,141.29 PERA $109,822.50 HEALTH CARE SAVINGS $12,724.90 HEALTH SAVINGS ACCT $10,697.11 NATIONWIDE DEF COMP $16,443.23 ICMA DEFERRED COMP $3,006.14 MSRS $7,039.05 FSA $0.00 MN WAGE LEVY $0.00 Child Support $297.18 Total $725,575.47 Page 143 of 145 12.A. Shakopee City Council July 6, 2021 FROM: Jeff Tate, Police Chief TO: Mayor and Council Members Subject: Campus Security Brief Policy/Action Requested: Move to go into closed session to receive a Minnesota Statutes, Section 13D.05, Subd. Recommendation: Move to go into closed session to receive a Minnesota Statutes, Section 13D.05, Subd. Discussion: Budget Impact: Campus Security 3 (d). Campus Security 3 (d). Brief Update pursuant to Brief Update pursuant to Page 144 of 145 12.B. Shakopee City Council July 6, 2021 FROM: William H. Reynolds, City Administrator TO: Mayor and City Council Members Subject: City Administrator Annual Performance Review Policy/Action Requested: Conduct a performance review of the city administrator for the period June 16, 2020 to June 15 2021. Recommendation: None. Discussion: None. Budget Impact: N/A Page 145 of 145