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HomeMy WebLinkAboutMarch 02, 2021F E. Shakopee City Council March 2, 2021 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. Key strategies: 1. Financial stability 2. Enhancing community strengths 3. Effective public services 4. Communication Mayor Bill Mars presiding 1. Ro11 Ca11 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Appointments to Boards and Commissions B. Planning and Development *4. B.1. *Resolution Supporting the GreenSteps School Program for Shakopee Public Schools *4. B.2. *Budget Amendment to Building Division for Additional Building Inspector C. Police *4. C.1. *2021 Speed and Aggressive Driving Grant *4. C.2. *Forfeited vehicles as Surplus Property Page 1 of 205 D. Public Works and Engineering *4. D.1. *Fire Station #1 Parking Lot Concrete Paving *4. D.2. *Recycling Grant for Clean -Up Days *4. D.3. *Stagecoach Park Project - Award Contract *4. D.4. *Park Restroom Cleaning Contract *4. D.S. *Speed Limit Authorization and Posting for McKenna Road *4. D.6. *2021 Street and Utility Reconstruction Project *4. D.7. *Unbridled Avenue - Digital Message Sign Relocation 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. 2021 Alley Reconstruction Project 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Planning and Development 10. A.1. Rezoning of Property from Highway Business (B-1) Zone to Light Industry (I-1) Zone 10. A.2. Master Plan and AUAR for Valley View/CH 83/CH42 Area 11. Workshop 11.A2020-2024 Strategic Plan Review 12. Reports 12. A City Bill List 12.B.Liaison & Administration Reports 13. Other Business Page 2 of 205 14. Adjournment to Tuesday, March 16, 2021 at 7 p.m. Page 3 of 205 *4.A.1. Shakopee City Council March 2, 2021 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council meeting minutes of February 16, 2021. Policy/Action Requested: Approve the meeting minutes of February 16, 2021. Recommendation: Approve the meeting minutes of February 16, 2021. Discussion: Budget Impact: No budget impact ATTACHMENTS: February 16, 2021 Page 4 of 205 AKOP Mayor Bill Mars presiding 1. Roll Ca11 Shakopee City Council Minutes February 16, 2021 7:00 PM City Hall, 485 Gorman St. Present by Video: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Planning/Development Director Michael Kerski, IT Director Andy Hutson, Senior Planner Kyle Sobota Staff Present by Video: Assistant City Administrator Nate Burkett, City Attorney Jim Thomson, City Engineer/Public Works Director Steve Lillehaug, Finance Director Nate Reinhardt, City Clerk Lori Hensen, Park/Recreation Director Jay Tobin, Assistant City Engineer Ryan Halverson 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jay Whiting made a motion to approve the agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Matt Lehman made a motion to approve the consent agenda, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Page 5 of E105 Approve the meeting minutes of February 2, 2021. (Motion was carried under consent agenda.) *4. A.2. *Renewal of a Consumption and Display License for Dilemma Brewing Co. dba Shakopee Brew Hall Approve the consumption and display license for Dilemma Brewing Co. dba Shakopee Brew Hall at 124 First Avenue East. (Motion was carried under consent agenda.) *4. A.3. *Taxicab Business License - Kurtesy Ride Approve the application for taxicab business license for Kurt Schardin dba Kurtsey Ride. (Motion was carried under consent agenda.) *4. A.4. *Approve Premise Permit - Prior Lake/Savage Hockey Association at Stonebrooke Country Club Approve Resolution R2021-021, approving a premise permit for the Prior Lake Savage Hockey Association located at Stonebrooke Golf Club, 2693 County Road 79. (Motion was carried under consent agenda.) *4. A.S. *Monthly Financial Review - January 2021 Review of January 2021 General Fund revenues and expenditures, and Community Center, Ice Arena and Sand Venture year -over -year comparison. (Motion was carried under consent agenda.) *4. A.6. *Microsoft Enterprise Agreement Approve the renewal of a 3-year Microsoft Enterprise Agreement through SHI for an amount of $67,900.23/year plus any additional license true -ups as determined necessary. (Motion was carried under consent agenda.) B. Parks and Recreation *4. B.1. *RFP for Parks and Recreation Software Solution Approve the issuance of a request for proposals (RFP) for Parks and Recreation Software Solution. (Motion was carried under consent agenda.) C. Planning and Development *4. C.1. *Set Public Hearing Date for Vacation of Public Drainage & Utility Easements in Windermere and Windermere South 2nd Addition Adopt Resolution No. R2021-017, a resolution setting the public hearing date to consider the vacation of public drainage and utility easements as dedicated within Outlot E and Outlot F, WINDERMERE and Outlot A and Outlot B, WINDERMERE SOUTH 2ND ADDITION, located off 17th Avenue, Windermere Page g of g05 Way and Attenborough Street. (Motion was carried under consent agenda.) (Motion was carried under consent agenda.) *4. C.2. *Set Public Hearing Date for Vacation of Public Drainage and Utility Easements in Howe 1st Addition Adopt Resolution No. R2021-018, a resolution setting the public hearing date to consider the vacation of public drainage and utility easements as dedicated within Howe 1st Addition, located south of Stagecoach Road at County Hwy. No. 101. (Motion was carried under consent agenda.) D. Public Works and Engineering *4. D.1. *Application to MnDOT Local Road Improvement Program (LRIP) Grant Adopt Resolution R2021-011, a resolution in support of an application for the 2020 Local Road Improvement Program (LRIP) Grant for the Adams Street/Marystown Road (CSAH 15) and TH 169 interchange corridor and roundabout improvements. (Motion was carried under consent agenda.) *4. D.2. *Equipment Purchase-Skidsteer Loaders Approve the purchase of three Bobcat skidsteers from Lano Equipment, Inc., in the total net amount of $20,371.86; and one Cat skidsteer from Ziegler, Inc., in the total net amount of $4,800.00. (Motion was carried under consent agenda.) *4. D.3. *2021 Alley Reconstruction Project Adopt Resolution R2021-019, receiving a feasibility report and calling for a public hearing for the 2021 Alley Reconstruction Project CIF 20-009. (Motion was carried under consent agenda.) *4. D.4. *TH 169 Pedestrian Bridge Project - Professional Services Agreement Authorize the execution of a professional services agreement with WSB and Associates for the design, construction inspection and administration services in the amount of $790,192.00 for the TH 169 Pedestrian Bridge Project PR-22- 004. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. Page 3 of g05 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. 2021 Street & Utility Reconstruction Project Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Jody Brennan made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Jay Whiting made a motion to adopt Resolution R2021-020, ordering improvements and preparation of plans and specifications for the 2021 Street & Utility Reconstruction Project, CIF-21-007, seconded by Councilmember Jody Brennan and the motion passed. 5-0 7.B. Vacation of Drainage and Utility Easements, Rezoning and Preliminary Plat of Whispering Waters Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Matt Lehman made a motion to close the public hearing, seconded by Councilmember Jay Whiting and the motion passed. 5-0 Councilmember Jody Brennan made a motion to adopt Resolution No. R2021-022, a resolution approving the vacation of certain drainage and utility easements in the Meadowbrook Run plat, seconded by Councilmember Matt Lehman and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to adopt Ordinance No. 02021- 005, rezoning of properties from Agricultural Preservation (AG) and Rural Residential (RR) to Urban Residential (R1B)., seconded by Councilmember Jody Brennan and the motion passed. 5-0 Page 8 of g05 Councilmember Angelica Contreras made a motion to approve Resolution No. R2021-023, a resolution approving the preliminary plat of Whispering Waters, seconded by Councilmember Matt Lehman and the motion passed. 5-0 8. Recess for Economic Development Authority Meeting Councilmember Matt Lehman made a motion to recess to the EDA, seconded by Councilmember Jay Whiting and the motion passed. 5-0 9. Reconvene 10. General Business A. Planning and Development 10. A.1. Preliminary Plat of Jefferson Court Councilmember Jody Brennan made a motion to adopt Resolution No. R2021-016, a resolution approving the preliminary plat of Jefferson Court, seconded by Councilmember Jay Whiting and the motion passed. 5-0 11. Reports 11.A.City Bill List 11.B.Liaison & Administration Reports 12. Other Business 13. Adjournment to Tuesday, March 2, 2021 at 7 p.m. Councilmember Jody Brennan made a motion to adjourn to Tuesday, March 2, 2021 at 7:00 p.m., seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 9 of 905 *4.A.2. Shakopee City Council March 2, 2021 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: Appointments to Boards and Commissions. Policy/Action Requested: Adopt Resolution R2021-027, appointing individuals to various boards and commissions. Recommendation: Approve Resolution R2021-027, appointing individuals to various boards and commissions. Discussion: The terms on boards and commissions expire February 28, 2021 , or until their successors are appointed and qualified. The city has advertised for volunteers interested in filling seats on the various boards and commissions. On February 1, February 3, February 4, and February 24 an interview panel consisting of Councilmember Jay Whiting and Councilmember Angelica Contreras and the Vice Chairs from each of the boards and commissions interviewed a total of 13 applicants. After reviewing the qualifications, the interview committee is making the following recommendations: Parks and Recreation Advisory Board - Dan Griffiths, Ashley Nuckolls, Brendan Van Alstyne BOAA/Planning Commission - Jesse Lara Police Civil Service Commission - Chad Kraayenbrink Shakopee Public Utilities Commission - Justin Krieg, Benedict Letourneau Budget Impact: Page 10 of 205 No budget impact ATTACHMENTS: a R2021-027 Page 11 of 205 RESOLUTION R2021-027 APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Jesse Lara is appointed to the Planning Commission/BOAA for four-year term expiring February 28, 2025. 2. Brendan Van Alstyne is appointed to the Park and Recreation Advisory Board for remaining term expiring February 28, 2022. 3. Ashley Nuckolls is appointed to the Park and Recreation Advisory Board for three-year term expiring February 28, 2024. 4. Dan Griffiths is appointed to the Park and Recreation Advisory Board for three-year term expiring February 28, 2024. 5. Chad Kraayenbrink is appointed to the Police Civil Service Commission for the three- year term expiring on February 28, 2024. 6. Justin Krieg is appointed to the Shakopee Public Utilities Commission for the three- year term expiring on March 31, 2024. 7. Benedict Letourneau is appointed to the Shakopee Public Utilities Commission for the three-year term expiring on March 31, 2024. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 2"d day of March 2021. ATTEST: City Clerk Mayor of the City of Shakopee Page 12 of 205 *4.B.1. Shakopee City Council March 2, 2021 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Resolution providing support to the Shakopee School District's participation the in the GreenSteps School Program. Policy/Action Requested: Approve Resolution No. R2021-026 to provide city support to the Shakopee School District's GreenStep School's Program. Recommendation: Approve Resolution Discussion: The City of Shakopee is a GreenStep City as adopted by Council. The city obtained step two status in 2020. The sustainable cities program, free to cities, challenges and assists and recognizes cities that are "green stars" by awarding steps based on this voluntary program. The program was adopted in the 2008 Legislature, which directed the MPCA, the Division of Energy Resources at the Minnesota Department of Commerce, and CERTs to recommend actions cities could take on a voluntary basis. The partner organizations include: the Minnesota Pollution Control Agency (MPCA); Clean Energy Resource Team; League of Minnesota Cities; Minnesota Department of Commerce, Division of Energy Resources; Minnesota Environmental Quality Board; Great Plains Institute; Urban Land Institute; Izaak Walton League, Minnesota Division; and Rethos. The Minnesota GreenStep Schools program was launched in 2020 and is a free and voluntary statewide best practices framework, community of practice, and recognition program for public and private K-12 schools and districts to reduce environmental impact Page 13 of 205 and costs, improve health and well-being of students and staff, and provide effective environmental and sustainability education. The Shakopee School District has identified partner schools in the District and the Minnesota GreenStep Schools program has asked the city to provide technical support as they launch their program. Currently the cities of Edina, Elk Rlver, Falcon Heights, Fridley, Golden Valley, Hutchinson, Moorhead and Warren have agreed to support their various school districts. Currently twelve school districts are working on launching programs. The Shakopee School District is excited about all the opportunities this program can offer to students, teachers and the district. Budget Impact: ATTACHMENTS: Resolution Page 14 of 205 RESOLUTION R2021-26 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY TO PARTICIPATE AND SUPPORT THE GREENSTEP SCHOOLS PROGRAM AT THE SHAKOPEE PUBLIC SCHOOLS WHEREAS, the City of Shakopee is already an active member of the Minnesota GreenStep Cities Program and has already obtained Step Two status; and WHEREAS, the GreenSteps program is looking to expand to school districts in GreenSteps cities; and WHEREAS, the city seeks to support the Shakopee Public School District by servivng as a resource organization by participating in the Minnesota GreenStep Schools and through this partnership, it enables the city to continue and advance its participation in the GreenStep Cities program; and WHEREAS, the city seeks to collaborate with administrators, teachers, students and parents to ensure a safe and healthy environment; provide hands-on learning opportunities; and engage students by encouraging our community to implement sustainable, energy -smart, eco- friendly, and cost-effective solutions; and WHEREAS, opportunities exist for students to help create solutions to issues in ecological, economic and social sustainability, environmental health, and nutrition by neing involved with local government by integrating sustainability education into classroom learning and applying education to real -world outcomes; and supporting students to become leaders in their schools and community by providing opportunities through a formal youth engagement program to assist in creating projects, programs, and policies; and WHEREAS, Minnesota GreenStep Schools can support work towards and is complementary with other green building standards such as Green Ribbon Schools, LEED, and SB2030; and WHEREAS, sustainability means using resources wisely, saving money, and reducing environmental impact to ensure future health, safety, and prosperity; and WHEREAS, the city commits to the formation of a "Best Practice Committee" following guidance of Minnesota GreenStep Cities - Schools and the 2020 Work Plan and will hold meetings at least three times per year and complete an annual program review to effectively evaluate policies, coordinate projects and communications with partners, and report outcome measures to showcase savings; and Page 15 of 205 WHEREAS, Committee members will help schools adopt policies and practices addressing areas such as sustainability education and professional training, green purchasing, waste reduction, indoor air quality, clean energy and energy -saving initiatives, and community partnerships; and WHEREAS, the city will encourage Best Practice Committees at all district schools by providing networking and educational opportunities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA agrees to participate in Minnesota GreenStep Schools program, and it is the city's intention to pursue Minnesota GreenStep Schools advancement and recognition for participating schools in the district. Approved by the City Council of the City of Shakopee this 2nd day of March 2021. ATTEST: City Clerk Mayor Page 16 of 205 *4.B.2. Shakopee City Council March 2, 2021 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Budget amendment to the Building Department Budget for 2021 for an additional Building Inspector and equipment Policy/Action Requested: Approve Resolution No. R2021-029 amending the 2021 Budget for the Building Department by adding $150,000 for salary, benefits, taxes, equipment, software and one time expenses for hiring a Building Inspector. Recommendation: Approve Resolution No. R2021-029 Discussion: The city currently has the following Building Inspection field staff: Building Official - does some inspections, staff training, plan reviews, investigations with the State of Minnesota Building Inspector - field inspections Building Inspector - Electrical - electrical inspections and plan review Building Inspector - In training funded by the State of Minnesota Last year the Building Department handled 5,335 permits including: Building: 1,611 Electrical 1,315 Mechanical 988 Plumbing 1,019 Sewer/Water 195 The permits, both residential and commercial, generated over 11,000 inspections including: Page 17 of 205 Building 5,853 Electrical 1,921 Mechanical 1,325 Plumbing 1,375 Sewer/Water 413 In 2021, we have already received 60 single family home permits in the first two months and there will be a 500,000 square foot commercial permit coming in this spring. We also have 308 units for multifamily under construction. These large commercial projects and can take up to a half a day for one inspection. We are requesting to add one Building Inspector who would have either a professional trade license with the ability to obtain their Building Official Limited License or have at least a Building Official Limited license. This would assist staff in maintaining a reasonable inspection load and protecting the public. Last year Building Permit revenue exceed $2.8 million. This year, Building Permit revenue is tracking to exceed the current budget with almost $600,000 received in the first two months. Budget Impact: Based on past and cuiTent permit revenues this position can be funded. Project in 2021 will also last well into 2022 and even beyond. ATTACHMENTS: Resolution Page 18 of 205 RESOLUTION R2021-29 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE HIRING OF AN ADDITIONAL BUILDING INSPECTOR AND AMENDING THE 2021 BUDGET WHEREAS, the City of Shakopee protects the health and safety of its residents and property through enforcement and inspection of various building codes; and WHEREAS, the city seeks to provide the highest quality inspections based on fees charged for services; and WHEREAS, the city has seen an unprecedented level of construction activity in commercial, residential improvements and new construction; and WHEREAS, the city through its fees expects there to adequate revenues to fund this position; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA amends the 2021 Planning & Development Budget/Building Division to include $150,000 for funding of an additional Building Inspector, which includes salaries, benefits, computers, software, equipment, vehicle and other items necessary to perform the duties of the position. Approved by the City Council of the City of Shakopee this 2nd day of March 2021. ATTEST: City Clerk Mayor Page 19 of 205 *4.C.1. Shakopee City Council March 2, 2021 FROM: Jeff Tate, Police Chief TO: Mayor and Council Members Subject: 2021 Speed and Aggressive Driving Grant Policy/Action Requested: Adopt Resolution R2021-028 accepting a grant from the MN Department of Public Safety traffic to support safety initiatives related to speeding and aggressive driving. Recommendation: Adopt Resolution R2021-028. Discussion: The Shakopee Police Department coordinates the MN Dept. of Public Safety's Speed and Aggressive Driving Grant in conjunction with efforts of Scott County law enforcement agencies. One of the grant requirements is for Shakopee City Council to pass a resolution accepting said grant agreement. Scott County law enforcement agencies have been awarded $6,300 to help pay for officer overtime while conducting traffic safety initiatives related to speeding and aggressive driving. Budget Impact: The Speed and Aggressive Driving Grant requires a 20% match for a total of $1,260; this match will be "in -kind" and covered by participating officers doing extra speed enforcement while working their regular shifts. No direct budget impact will occur. ATTACWVIENTS: Resolution R2021 - 028 Page 20 of 205 Resolution No. R2021-028 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGARDING PARTICIPATION IN THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY'S 2021 SPEED AND AGGRESSIVE DRIVING GRANT WHEREAS, the city has been participating in Minnesota Department of Public Safety Traffic Enforcement Grants for several years; and WHEREAS, the city currentlyserves as the fiscal agent for the Speed and Aggressive Driving Grant and has served in that capacity for several years; and WHEREAS, in the capacity of the fiscal agent, the city has entered into a cooperative agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, to administer grant funds to multiple agencies in Scott County which relates to the efforts in the reduction of vehicular speeding and aggressive driving. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, the Mayor is hereby authorized to enter into cooperative agreements and amendments with the Minnesota Department of Public Safety, Office of Traffic Safety, for traffic safety enforcement projects, during the period of February 1, 2021 through September 30, 2021. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held this 2nd day of March 2021. ATTEST: Lori Hensen City Clerk William Mars, Mayor of the City of Shakopee Page 21 of 205 *4.C.2. Shakopee City Council March 2, 2021 FROM: John Buetow, Sergeant TO: Mayor and Council Members Subject: Declare Forfeited Vehicle as Surplus Property. Policy/Action Requested: Declare forfeited vehicle as surplus property and authorize disposal. Recommendation: Approve policy/action as requested. Discussion: The vehicle was obtained through successful forfeiture proceedings and are described as follows: 2005 Jeep Grand Cherokee, VIN: 1J8GR48K75C648757 After being declared surplus, the vehicle will be sold at auction and the proceeds, if any, will be disbursed according to Minnesota State Statute. Budget Impact: None Page 22 of 205 *4.D.1. Shakopee City Council March 2, 2021 FROM: Adam Bentson, Graduate Engineer TO: Mayor and Council Members Subject: Accept quotes and award a contract for the Fire Station #1 Parking Lot Concrete Paving Project. Policy/Action Requested: Approve a contract with to Minnesota Roadways Co., for the Fire Station #1 Parking Lot Concrete Paving Project BA-20-002 in the amount of $154,707.78. Recommendation: Accept quotes and award a contract. Discussion: The city's Capital Improvement Plan (CIP) contains the Fire Station #1 Parking Lot Concrete Paving Project, which consists of reconstructing the parking lot at Fire Station #1 with a concrete drive lane and bituminous parking stalls (see attached proposed construction plan sheet). Quotes were solicited and opened February 4, 2021. Four quotes were received and Minnesota Roadways Co., from Shakopee, Minnesota, is the low bidder in the amount of $154,707.78 (see attached quotation tabulation). The engineer's estimate was $154,252.60. Minnesota Roadways Co. has the capacity and experience for the project and is deemed a responsible bidder. Budget Impact: The CIP identified a project budget of $125,000.00 for the Fire Station #1 Parking Lot Concrete Paving Project. The total construction cost plus contingency, engineering, administration, and legal costs combine for a total updated project budget of $174,707.78. See the below costs and funding summary table for comparison to the CIP estimate with the updated estimate based on bid award amounts. Page 23 of 205 COSTS Construction Cost Contingency Subtotal Eng/Admin/Legal Total Estimated Cost FUNDING Building Internal Service Fund Total Funding CIP Estimate $ 115,000 $ 10,000 $ 125,000 0 $ 125,000 $ 125,000 $ 125,000 Estimate Based On Award $ 154,707.78 $ 10,000.00 $ 164,707.78 $ 10,000.00 $ 174,707.78 $ 174,707.78 $ 174,707.78 While the project is significantly over budget from the CIP estimate, the bids accurately reflect the work scope and costs needed to reconstruct the parking lot. Project funding is from the Building Internal Service Fund. There is adequate reserve in the Building Internal Service Fund to fund the revised budget amount. ATTACHMENTS: ▪ Quotation Results ▪ CIP Sheet BA-20-002 ▪ Construction Plan Sheet Layout Page 24 of 205 QUOTATION RESULTS FIRE STATION #1 PARKING LOT CONCRETE PAVING PROJECT NO. BA-20-002 FEBRAURY 4, 2021 CITY OF SHAKOPEE BIDDER AMOUNT MN ROADWAYS $ 154,707.78 WM MUELLER & SONS $ 154,794.06 SM HENTGES & SONS $ 176,576.14 NORTHWEST ASPHALT $ 179,480.86 Page 25 of 205 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Project # BA-20-002 Project Name Fire Station #1 - Parking Lot Concrete Paving Accounting Code Fund Building Asset IS Fund Description Department Building Internal Service Fun Contact Assistant City Administrator Type Buildings Useful Life 15 Category Fire Priority 2 Important -Provide Efficienci Status Active Total Project Cost: $125,000 In 2017 the lower parking lot at Fire Station 1 was paved with concrete. This item is to pave the remainder of the parking lot at Fire Station 1 with concrete. Justification The parking lot at Fire Station 1 has reached the end of its useful life and needs to be resurfaced. Expenditures 2020 2021 2022 2023 2024 Total Construction/Maintenance 125,000 125,000 Funding Sources Total 125,000 125,000 2020 2021 2022 2023 2024 Total Building Internal Service Fund 125,000 125,000 Total 125,000 Budget Impact/Other 125,000 u"„°�II rvmk Nli'°',iliwdlW'u'iiil'il11611h,i i�iV^wN' 170 Page 26 of 205 f 7 t9 \;J I I I 1 1 II I /' .�.v, / \\ I / ,\ \ / II i I / \\ \ II 1 r / I \ �I/ // % IA i / / 7 \ �\ tf II / \ / / // \ "- II / / / 1 III II ;' �' I /7 II / / II' 1 \ \\ \''--'',, ,/ / I \ ‘, v v I II / / /v \ / �vv u/ / �_ `/ 'I I' / i 1 I_�I21.5 r.1 'I , w. I V 'v I L-_� II FIRE STATION #1 - PARKING LOT CONCRETE PAVING PROPOSED CONSTRUCTION PLAN a *4.D.2. Shakopee City Council March 2, 2021 FROM: Bill Egan, Public Works Superintendent TO: Mayor and Council Members Subject: Recycling Grant for Clean -Up Day events in 2021. Policy/Action Requested: Approve the Scott County sub -grant program participation and funding and authorize execution of the Recycling Program Agreement for 2021. Recommendation: Approval as requested. Discussion: Scott County offers an annual sub -grant for recycling through the Minnesota Pollution Control Agency (MP CA) Environmental Assistance Local Recycling Development Grant (LRDG). Cities and townships who provide a clean-up event for their residents are eligible to participate. The amount of funding is based on demonstrated need and population. Shakopee has participated in this program for over 25 years. Funding in the amount of $21,445.84 is guaranteed for the April 24, 2021, and Fall Clean -Up Day event expenses. Additional grant money may be available if other Scott County municipalities and townships do not hold an event in their community in 2021. Both spring and fall events will include Louisville township and Jackson township residents. Upon approving the sub -grant participation and funding, execution of the Recycling Program Agreement will follow. Last year's agreement is attached for reference. Budget Impact: The total combined events cost is estimated to be $80,000. Funding for the events is estimated as follows: • County Grant $21,500 • Gate Fees $29,000 Page 28 of 205 • Streets Maintenance Fund $29,500 The Streets Maintenance Fund has $40,000 allocated for this event. ATTACHMENTS : 2021 Clean -Up Day Grant 2020 Agreement -Recycling Grant (for reference only) Page 29 of 205 S[OTT CO U NTY Environmental Services GOVERNMENT CENTER 114 -zO0FOURTH AVENUE WEST 'snxxOpsE, xxNso»7y zzuo (952)496-8177. Fax (9s2)4es-84g6'Web www-scuuc vn4/m^eov Dear Scott County Cities and Townships: Scott County is again offering grant funds to assist cities and townships with recycling costs associated with their clean- upevents. We are excited to announce that for 2021, there is $70,000 available to be shared between Scott County cities and townships for these initiatives. Whether ornot you have indicated inthe past that your city ortownship is interested in this grant, we feel it is important to inform you of this opportunity and available funds each year. To help accomplish our goals and meet the requirements of the state's recycling grant, there will be a few changes to the grant requirements for Z0ZI. As always grant funds will be distributed by population using 2010 census data. 1. New for this year, funds can be used for other recycling initiatives throughout the year besides one -day clean-up events if it is used fora new or improved initiative which helps increase recycling in Scott County, For example, a City that owns and operates a compost or tree recycling site may apply for fund for new initiatives or to improved activities atthat site for its residents. ACity that would like to host, orpartner with someone to host, a free yard waste collection event would also be eligible for funding. 2. Also, tohelp include all County Residents, participating Cities must include their neighboring township's residents iftheir neighboring townships wish toparticipate. Cities and Townships are encouraged towork together to determine who they wish to partner with, but we suggest Cities invite those Townships who they have traditionally invited or who are part of their community. As always, township population is added to the total funds available, so Cities receive more funding when including their neighbors. Funds allocated toa Township whose neighboring City does not wish to participate this year may be allocated to the next closest participating City, so every township resident has a chance to participate. Cities are also encouraged tnask local townships for assistance with advertising and labor ifneeded. 3. Also, for 2UZl,Cities must accept and recycle at least two ofthe following problem materials (mattresses, furniture, carpet, or paper shredding event) to meet the requirements of the funding. Asalways, only expenditures accrued by the City or Township for recycling are eligible for reimbursement and each participant is required to submit copies ofbills and receipts to the County. Funds are then reimbursed directly to the City or Township bvthe end ofthe year for uptothe amount awarded inthe contract. Cities orTownships wishing tnreceive grant funds must reply 0othis letter oftheir intent tohost anevent and complete the Dne'DayClean-up RecycUng Checklist and return itbvmail oremail to nolater than Februan/l8,ZOZl. Townships that choose to partner with a City simply need to coordinate with their local City and inform us of that partnership. Please contact meat(952)496-87O7with any questions. Sincerely, Nick Reishus Page 30 of 205 Clean-up Event Grant Program Guidelines All recycling grant requests must be approved by this office. Only hems related to recycling will be reimbursed and costs associated with advertising, equipment, supplies, and labor will only be reimbursed if directly related to recycling. Expenditures must be broken down between what was spent on recycling versus landfilling on the "After Collection Report" toreceive reimbursement. Expenditures related to Mixed Municipal Solid Waste (MSW) and Construction and Demolition Waste ([&D)wiU not be reimbursed. For those cities that have contracts with haulers to provide this service to their customers for free, if you need to provide o separate price list for township or non -customer participants that is fine, just so they know why they will pay o different disposal price than City residents under your contract. Ultimately, we want everyone in our community to have an opportunity to clean-up and recycle using the grant funds and the larger populations ofour Cities makes this possible to help their neighbors and their local rural communities. Below in the "2021 Funding" column is the amount of funds available to each city and township for 2021 if they choose to participate. If a City or Township does not apply to participate for the amount below to host a clean-up event by February 28, 2021 the funds originally allocated to your community may be split between the remaining participants who wish to host additional events, or for those who would like to apply for additional funds to start a new recycling Pmpooed/Maxmum2021City and TulwnshipOne-Day Cleanup Grant Award for those who appIytopaflicipate City orTownship Population 2021 Funding Cb,VmfBelle Plaine 6.661 $ 3�88�7 Belle P|ainmtovinohip 878 S 47103 BNokeloytuwnyhip 418 S 22520 StLawrence township 483 S 260.22 City ofJordan 5,470 $ 2,947.01 Sand Creek Twp 1.521 5 81345 City ofNew Praque 4280 S 21,305�09 Cedar Lake township 2_778 G 1,48721 Helena township 1.648 G 88787 Ci1yufSavalo 26,911 $ 145,49B54 Credit River Township 5,036 $ 2_745.52 CdVnfShakopee 37,076 $ 18,875�03 Jackson township 1.464 $ 78874 Louisville township 1_266 $ 68207 City ofElko, New Market 4,110, $ 2214�50 New Market township 3_440 $ 1.865 33 CityofPrior Lake 22'79,6 $ 12,281,55 Spring Lake Township 3,631 $ 1^856.23 TommK Population 129.928 $ 59,999.88 3818Census Data 129,828 3021Grant Amount S70,000 00 Omthe Checklist below, c kmr list all the items you will aco,mt»*r recycling and the number of events Isprirtg and/or faill you would like to offer. Also list other recycling initiatives you would like to request funding for and such ascompost site, Yardmvao%e collection, tree grinding, etc. The more recycling opportunities you offer to your residents, such as mattresses, carpet, furniture, paper shredding, etc., the more expenditures you will have that are eligible for grant reimbursement. We will only reimburse those expenditures associated with recycling initiatives, even if your original grant amount was for more, so please make sure to record all costs related to recycling. Please call ifyou have any questions orwant todiscuss additional recycling nrevent ideas. Page 31 of 205 2021 Recyclables Checklist (send in by February 28, 2021) For the Community of _Shakopee and partnering community(s) of Louisville/Jackson Townships Date(s) of proposed event(s): April 24th and Fall TBD Site location/address of event: 400 Gorman Street Shakopee MN 55379 Other Recycling Initiatives (list tree collection, yard waste collection plans here) Materials you plan to collect (of the Hazrthus waste items in y ow you must !list who you re w ITEMS TO BE RECYCLED Check box below if you plan to collect and Recycle items Co -mingled / mixed recyclables Cardboard Only x Electronics x Appliances x Scrap metal x Clothing x Textiles x 111'100 lij x All1111Wilid " Hil' x flIIIIII'll; ,1111011i ,I'l , x x Tires x Household Batteries x Vehicle Batteries x Lht: lb's x Yard waste/Tree Waste x Organics/Food Waste Other Costs Associated with Recycling Event Check box below if you will be requesting reimbursement for items below (These are reimbursed if incurred as a result of a recycling imitative) Advertising x Supplies x Equipment x Labor x Other ? Items to be Landfilled Check box below if you plan to collect non - recyclable waste you at your event (Landfilled and non- MSW waste is not reimbursable) Demolition/Construction waste landfilled x Municipal Solid Waste landfilled x Other ? Page 32 of 205 COUNTY OF SCOTT RECYCLING PROGRAM AGREEMENT THIS AGREEMENT, by and between the County of Scott, Minnesota, a municipal corporation, hereinafter referred to as the "County," and City of Shakopee, 485 Gorman St, Shakopee, MN 55379, a municipal corporation, hereinafter referred to as "Provider." RECITALS: a. Pursuant to Minn. Stat. Sec. 373.01, subd. 1(a)(5), each County is a body politic and corporate and may make all contracts and do all other acts in relation to the property and concerns of the County necessary to the exercise of its corporate powers. b. The purpose of this Agreement is to establish a mechanism for distribution of funds obtained from the Minnesota Pollution Control Agency for a "clean-up day" to be held by the City in accordance with funding requirements for implementation and/or enhancement of recycling programs in cities and townships within Scott County, consistent with the County Solid Waste Master Plan. c. Minn. Stat. Sect. 473.8441, establishes the Local Recycling Development Program, providing grants to counties to be distributed by the Minnesota Pollution Control Agency. d. Minn. Stat. Sect. 115A.557, establishes the County Waste Reduction and Recycling Funding program and the framework for funds to be distributed by the Minnesota Pollution Control Agency. e. Scott County has received funding from the Minnesota Pollution Control Agency, identified as Local Recycling Development Grant. g. These funds are to be used for the activities specified in the Minnesota Pollution Control Agency Grant Agreement. The City intends to administer a city-wide recycling day which would qualify for receiving funds. NOW THEREFORE, in consideration of the mutual undertakings and agreement contained within this agreement, the county and Provider hereby agrees as follows: 1. Compensation and Terms of Payment a. Compensation The County shall pay to the City a percentage of the grant money available through the County for its one -day city wide clean up on April 25, 2020 and a 2020 fall clean up with the date TBD by the City. The amount of funds available for each Scott County municipality and township is based upon population and a formulation used by the County to determine shares due to municipalities under Page 33 of 205 the program. This funding is to be used for the development and/or enhancement of recycling programs. The maximum amount of grant payment available to the City under this Agreement is Twenty -Five thousand, Seven hundred twenty-seven and 25/100 Dollars ($25,727.25). b. Terms of Payment 1. The County shall reimburse the City in one lump sum for actual expenditures used for the collection of recyclable material up to the maximum payment available when the City has met the requirements as specified in section 3 of this Agreement. 2. In the event that another jurisdiction participates with the City event, it shall submit a resolution from its governing body approving such involvement. The County shall then transfer and remit the participating jurisdiction's allocated share in the program funding to the City with the City's share. If any portion of the funding is to go to the participating jurisdiction, it shall be the City's responsibility to ensure such payment is made. 2. Condition of Payment All services provided by Provider pursuant to this agreement shall be performed to the satisfaction of the County, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Payment shall be withheld for work found by the County to be unsatisfactory, or performed in violation of federal, state and local laws, ordinances, rules or regulations. Scope of Services A. The City shall organize and facilitate a one -day clean up wherein it shall collect materials from residents. B. The City is further is obligated and agrees to the following: 1. A written report shall be submitted to the County within sixty (60) days of the event, identifying the quantities of materials recycled, the facility to which they were delivered and processed, including actual expenditures and revenues, 2. Only expenditures used for the collection of recyclable material, which results in waste reduction, are eligible for reimbursement from the County's Local Recycling Development Grant. Any solid waste land filled is not included as reimbursable expenditures. 3. The City shall advertise any neighboring jurisdiction's participation and allow its residents to participate in the collection. In the event that a neighboring jurisdiction participates with the City's event, the City shall Page 34 of 205 provide the Authorized Agent of Scott County a copy of any and all such advertisements. 4. Effective Date of Contract This Agreement shall be effective upon execution by all parties to the Agreement. 5. Term of Contract This Agreement shall remain in effect until December 31, 2020 or until all obligations set forth in this Agreement have been satisfactorily fulfilled or unless earlier terminated as provided in section 13 of this Agreement. 6. Authorized Agents Scott County shall appoint an authorized agent for the purpose of administration of this Agreement. The City is notified of the authorized agent of Scott County as follows; Mandy Flum Scott County Program Specialist 600 Country Trail E. Jordan, MN 55352 (952) 496-8043 aflurn@co.scott.mn.us The County is notified the authorized agent for the City is as follows: William H. Reynolds City Administrator 485 Gorman St. Shakopee, MN 55379 (952) 233-9300 7. County and State Audit Pursuant to Minn. Stat. Section 16C.05, Subd, 5, the books, records, documents, and accounting procedures and practices of Provider relative to this agreement shall be subject to examination by the County and the State Auditor. Complete and accurate records of the work performed pursuant to this agreement shall be kept by Provider for a minimum of six (6) years following termination of this agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the County regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the County notifies Provider in writing that the records need no longer be kept. Page 35 of 205 8. Indemnity All parties to this Agreement recognize each other as a political subdivision of the State of Minnesota. Each party mutually agrees to indemnify, defend and hold harmless the other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. Each party's obligation to indemnify the other for all claims arising from a single occurrence under this clause shall be limited in accordance with the statutory tort liability limitation as set forth in Minn. Stat, Sec. 466.04. 9. Insurance Each Party shall maintain public liability coverage protecting itself, its Board, officers, agents, employees and duly authorized volunteers against any usual and customary public liability claims in amounts which shall, at a minimum, comply with Minn. Stat. Sec. 466.04 and Workers' Compensation and shall be in accordance with the Minnesota statutory requirements. Said policies shall be kept in effect during the entire term of this Agreement. 10. Subcontracts Provider shall not subcontract any portion of the work to be performed under this agreement nor assign this agreement without the prior written approval of the authorized agent of the County. Provider shall ensure and require that any subcontractor agrees to and complies with all of the terms of this agreement. Any subcontractor of Provider used to perform any portion of this agreement shall report to and bill Provider directly. Provider shall be solely responsible for the breach, performance or nonperformance of any subcontractor. 11. Force Maieure County and Provider agree that Provider shall not be liable for any delay or inability to perform this agreement, directly or indirectly caused by, or resulting from, strikes, labor troubles, accidents, fire, flood, breakdowns, war, riot, civil commotion, lack of material, delays of transportation, acts of God or other cause beyond reasonable control of Provider and the County. 12. Data Practices Provider, its agents, employees and any subcontractors of Provider, in providing all services hereunder, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to Ch. 13. Provider understands that it must comply with these provisions as if it were a government entity. Provider agrees to indemnify and hold the County, its officers, department heads and employees harmless from any claims resulting from Provider's unlawful disclosure, failure to disclose or use of data protected under state and federal laws. 13. Termination Page 36 of 205 This agreement may be terminated by either party, with or without cause upon thirty days (30) days written notice to the authorized agent of Provider or the authorized agent of the County. 14. Independent Contractor It is agreed that nothing contained in this agreement is intended or should be construed as creating the relationship of a partnership, joint venture, or association with the County and Provider. Provider is an independent contractor, and it, its employees, agents, subcontractors, and representatives shall not be considered employees, agents or representatives of the County. Except as otherwise provided herein, Provider shall maintain, in all respects, its present control over the means and personnel by which this agreement is performed. From any amounts due Provider, there shall be no deduction for federal income tax, FICA payments, state income tax, or for any other purposes which are associated with an employer/employee relationship unless otherwise required by law. Payment of federal income tax, FICA payments, state income tax, unemployment compensation taxes, and other payroll deductions and taxes are the sole responsibility of Provider. 15. Notices Any notices to be given under this agreement shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same with the United States Postal Service, addressed to the authorized agent of Provider, at its address stated herein, or to the authorized agent of the County at the address stated herein. 16. Controlling Law The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this agreement, the legal relations between the parties and performance under the agreement. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the County of Scott, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. 17. Successors and Assigns The County and Provider, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this agreement. Neither the County nor Provider shall assign, sublet, or transfer any interest in this agreement without the prior written consent of the other. 18. Equal Employment and Americans with Disabilities In connection with the work under this agreement, Provider agrees to comply with the applicable provisions of state and federal equal employment opportunity and nondiscrimination statutes and regulations. In addition, upon entering into this Page 37 of 205 agreement, Provider certifies that it has been made fully aware of Scott County's Equal Employment Opportunity and Americans With Disabilities Act Policy, attached hereto and incorporated herein as Exhibit A through both oral and written communications, that it supports this policy and that it will conduct its own employment practices in accordance therewith. Failure on the part of Provider to conduct its own employment practices in accordance with County Policy may result in the withholding of all or part of regular payments by the County due under this agreement unless or until Provider complies with the County policy, and/or suspension or termination of this agreement. 19. Changes/Amendments The parties agree that no change or modification to this agreement, or any attachments hereto, shall have any force or effect unless the change is reduced to writing, dated, and made part of this agreement. The execution of the change shall be authorized and signed in the same manner as this agreement, or according to other written policies of the original parties. 20. Severability In the event any provision of this agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non -enforceability would cause the agreement to fail its purpose. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 21. Entire Agreement It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the County and Provider relating to the subject matter hereof. Page 38 of 205 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CITY OF SHAKOPEE (SEAL) By And Bill Mars, Mayor Date COUNTY OF SCOTT ATTEST., By Ka e Sedlacek, Environmental Services Manager Date APPROVED AS TO FORM: By <//e .4,4/ z / Jeanne Andersen, Assistant County Attorney Date - Page 39 of 205 EXHIBIT A POLICY STATEMENT It is the policy of Scott County Government to provide Equal Opportunity to all employees and applicants for employment in accordance with all applicable Equal Employment Opportunity laws, directives, and regulations of Federal, State, and local governing bodies or agencies thereof, including Minnesota Statutes, Chapter303A. Scott County will not engage in any employment practices which discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national ohg|n, xax, dinmbi|Uy, age, martial stahuo, sexual ohontodon, orstatus with regard to public assistance. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Further, Scott County fully Supports incorporation of nond iscrim i nation rules and regulations into contracts and will commit the necessary time and resources to achieve the goals of Equal Employment Opportunity. Any employee ofthe County who does not comply with the Equal Employment Opportunity Policies and Procedures set forth in this Statement and Plan will be subject to disciplinary action. Any subcontractor of the County not complying with all applicable Equal Employment Opportunity laws, directives, and regulations of Federal, State, and local governing bodies or agencies thereof, including Minnesota Statutes, Chapter 363A, will be subject to appropriate contractual sanctions. Scott County has designated the Employee Relations Director as the manager of the Equal Opportunity Program. These responsibilities will include monitoring all Equal Employment Opportunity activities and reporting the effectiveness of this program, as required by Federal, State, and local agencies. The Scott County Administrator will receive and review reports on the progress ofthe program. |fany employee orapplicant for employment believes heorshe has been discriminated against, please contact the Scott County Employee Relations Director, Scott County Employee Relations, Government Center Room 201, 200 Fourth Avenue West, Shakopee, Minnesota 5537Q'122O.orcall (952)4O8'81O3. zlie(/A. Vermillion Scott County Administrator Date Barb VVeokmanBrekke Date Chair, Board of Commissioners Page 40 of 205 ����T�����UhJ�� ^����� / ^ COUNTY / Environmental Services GOVERNMENT CENTER 114-2O0FOURTH AVENUE WEST -3HAKOPEE.MN553791220 ChrisdmaLuaion Administrative Assistant 4OOGorman Gt Shakopee, MIN 5537O Dear Ms. Lusian: This letter is in response to your decision to participate in Scott County's sub -grant program for your Citv'aOne Day Clean-up and Recycling event. The amount offunding available toeach City and/or Township is based On popu|ation, number of events' and items you indicated you vv0u|d accept and recycle. The amount of funding available to the City of Shakopee this year is $25,727.25 to host two events. This amount includes the funding allocated to you from your partnering communities of Louisville and Jackson Townships. You will be receiving two (2) Recycling Program Agreements that require signatures to be returned to this offioo, one of which will be returned later for your records. The City is responsible to acknowledge Scott County and the participating Township(s) in all advertisements and invite the Township residents toparticipate inthe events. Any municipal solid waste (MSW) and/or construction and demolition waste (C&D) collected at your collection day event that requires landfilling will not be funded with this county sub -grant program. Costs associated with |ondfiUed K8GVVorC&D such as adxertisinO, supp|ies, equipment, and labor are also Oct reimbursable and must bebroken down onthe after the collection report. When all your events are completed for the year please submit the attached "After the Collection Report Form", a copy of all advertisements sent to city and participating township residents (newspaper, social media, utility biU, etc.), and copies of any invoices and receipts for expenses to our office within 9Odays ofyour city'slast event. All required documentation isrequired before your reimbursement check can beissued. If you have any questions or concerns please feel free to call me at (952) 496-8707. 8iOceFe|y. ' ^ Nicholas A.ReiShUS Recycling and Solid Waste Program Page 41 of 205 2020 AFTER THE COLLECTION DAY REPORT FORM For the Community of and partnering community(s) Date/s of event: Site location/address of event: Number of vehicles and/or event participants: REVENUES Gate fees Reimbursement for end markets of rec clables / RECYCLING EXPENDITURES '///';2/ .1k/1/.,,A,,,'/!. /401 r, / Co -mingled recyclables / cardboard / saser Cardboard Only Electronics Appliances Clothing / Textiles if rec cled or re -used Furniture (if recycled or re -used) Yard waste Organics / Food Waste Vehicle batteries Batteries (Other) Mattresses (if recycled) Tires Carpet (if recycled) Scrap metal Light Bulbs Other Other Items How or Who Provided Service Total Spent Amount of total spent Related to Landflilled Waste Amount of total Spent Related to Recycling Advertising Equipment & supplies Labor Total Requested for Reimbursement ....._ Page 42 of 205 De lritj o / Construct on waste landfilled 77/ WASTE EXPENDITURES 6,1 firro 4" If' (ijtiffet /h unicipal Solid Waste landfilled Please also include the following: 1. A copy or print out of all of your advertising including social medial posts, newspaper adds, etc. 2. A copy of your pricing to customers including gate fees and item fees 3. Any receipts of invoices for recyclable events (shred events, etc.) 4. Any proof to ensure items are properly recycles as requested by this office. Page 43 of 205 *4.D.3. Shakopee City Council March 2, 2021 FROM: Adam Bentson, Graduate Engineer TO: Mayor and Council Members Subject: Accept quotes and award a contract for Stagecoach Park Project. Policy/Action Requested: Approve a contract with Northwest Asphalt for Stagecoach Park Project PR-20-002 in the amount of $118,323.85. Recommendation: Accept quotes and award the contract. Discussion: The city's Capital Improvement Plan (CIP) contains the Stagecoach Park project, which consists of constructing a new park in the Stagecoach neighborhood. Plans were prepared over the past year for the park improvements consistent with the park master planning (see attached general plan layout sheet). Quotes were solicited and opened on February 5, 2021. Four quotes were received and Northwest Asphalt, from Shakopee, Minnesota, is the low bidder in the amount of $118,323.85 (see attached quote tabulation). Northwest Asphalt has the capacity and experience for the project and is deemed a responsible bidder. Budget Impact: The CIP identified a total project cost of $135,000. Below is the costs and funding summary table comparing the CIP budget to the updated bid award budget. COSTS Construction Costs Contingency (8%) Estimated Based on CIP Budget $92,000.00 $8,000.00 Estimated Based on Bid Award $118,323.85 $9,500.00 Page 44 of 205 Subtotal Eng/Admin/Legal Total Estimated Project Cost FUNDING Donations Park Asset Fund Total Funding $100,000.00 $35,000.00 $135,000.00 $127,823.85 $35,000.00 $162,823.85 $35,000.00 -0- $100,000.00 $162,823.85 $135,000.00 $162,823.85 The updated total project cost is $162,823.85. This amount is 20.6 percent over the CIP budget. While the project is noticeably over the CIP budget, the bids were competitive and the costs are reflective of the current project scope. The project is to be funded fully out of the Park Development fund. The indicated "donation" in the CIP budget was actually the required developer Park Dedication Fee. ATTACHMENTS: o CIP Sheet PR-20-002 o Quotation Results o Park Layout Page 45 of 205 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Project # PR-20-002 Project Name Stagecoach Park Accounting Code Fund Park Development Fund Description Department Park Development Fund Contact Director of Planning Sr, Develo Type Useful Life Category Priority Status Total Project Cost: Neighborhood Park Park Improvements 2 Important -Provide Efficienci Active $135,000 The Parks System Master Plan provides guidance for the development and completion of the Stagecoach Park as follows: Natural park to be planned as part of the Southbridge at Stagecoach development. Justification This park will provide a neighborhood amenity to the neighborhood north of CR 18 and east of CR 21. Prior 35,000 Total Prior 35,000 Total Expenditures 2020 2021 2022 2023 2024 Total Improvements 100,000 100,000 Total Funding Sources 100,000 100,000 2020 2021 2022 2023 2024 Total Contributions/Donations Park Development Fund 35,000 65,000 35,000 65,000 Total Budget Impact/Other 100,000 100,000 Stagecoach Park 1111 111111111 1 Page 46 of 205 QUOTATION RESULTS STAGECOACH PARK PROJECT NO. PR-20-002 FEBRUARY 5, 2021 CITY OF SHAKOPEE BIDDER AMOUNT NORTHWEST ASPHALT $ 118,323.85 SM HENTGES & SONS $ 131,447.00 WM MUELLER & SONS $ 132,244.01 ROSTI CONSTRUCTION $ 156,192.50 Page 47 of 205 eloseuu! j 'eadoNeys 33dONVHS AO )UJO )RIVd H3VO3 OV1S U LAYOUT PLAN CONFLUENCE PROJECT ti 19352 PROPOSED SHRUB C) LANDSCAPE SITE PLAN HATCH LEGEND: LANDSCAPE SITE PLAN KEYNOTE LEGEND: PROPOSED TREE EXISTING TREE LAYOUT PLAN O *4.D.4. Shakopee City Council March 2, 2021 FROM: Keith Raines, Supervisor - Park Maintenance TO: Mayor and Council Members Subject: Park Restroom Cleaning Contract Policy/Action Requested: Approve cleaning contract with Treasure Enterprises, Inc., in the amount of $35,438.39 for annual park restroom cleaning services. Recommendation: Authorize execution of the contract. Discussion: The city has contracted park restroom cleaning services since 2003. The cleaning and customer services provided by Treasure Enterprises, Inc., were satisfactory this past year. They continue to have the skill and capabilities to perform the required cleaning services as outlined in the attached contract for the period from April 1, 2021, to March 31, 2022. Budget Impact: Routine cleaning for the contract year amounts to $35,438.39, which includes an annual increase 1.6 percent from this past year's contract (based on a Consumer Price Index factor). This amount is included in the 2021 Parks operating budget. It should also be noted that window and extra/deep/event cleanings are additional, upon request. ATTACHMENTS: Park Cleaning Contract Page 49 of 205 PUBLIC WORKS DEPARTMENT CITY OF SHAKOPEE CONTRACT FOR CLEANING SERVICES - PARK BUILDINGS 2021-2022 Bill Mars, Mayor Members of Council Jody Brennan Angelica Contreras Matt Lehman Jay Whiting Bill Reynolds, City Administrator Steve Lillehaug, Public Works Director/City Engineer Bill Egan, Superintendent Keith Raines, Supervisor - Park Maintenance Page 50 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 TABLE OF CONTENTS I. DEFINITIONS 3 II. GENERAL CONDITIONS 3 III. SPECIAL CONDITIONS 12 ATTACHMENT A 15 SPECIAL PROVISIONS 15 ATTACHMENT B 16 HOURS OF OPERATION 16 ATTACHMENT C 17 PRICES 17 ATTACHMENT D 18 SPECIFICATIONS 18 Tahpah Park —1490 Adams St S 19 Schleper Stadium (Tahpah Park) —1490 Adams St S 20 Lions Park —1103 Adams St S 21 Huber Park —150 Fillmore St N 22 Memorial Park— 1791 Co Rd. 101 E 23 17th Avenue Sports Complex — 2600 17th Ave East 24 Westminster Park — 801 Valley View Rd 25 Green Meadows Park — 3100 Thrush Street 26 Riverside Fields Park — 7800 Crossings Blvd. 27 Hiawatha Park — 625 7th Avenue East 28 Holmes Park — 628 4th Avenue West 29 Scenic Heights Park —1195 Ruby Lane 30 Southbridge Community Park— 7101 Southbridge Parkway 31 Page 2 of 32 Page 51 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 This contract is entered into as of April 1, 2021 and ends March 31, 2022 by and between the City of Shakopee ("City") and Treasure Enterprises, Incorporated ("Contractor" or "Treasure Enterprises, Inc."). Now, therefore, in consideration of the promises and mutual obligation contained in this agreement, the parties covenant and agree as follows: I. DEFINITIONS Words, phrases, or other expressions used in these contract documents shall have meanings as follows: 1.1 "Administrator" shall mean the City Administrator of the City of Shakopee, Minnesota or his/her duly authorized representative. 1.2 "City" shall mean the City of Shakopee, Minnesota a municipal corporation, acting through its duly appointed officers, employees, agents and representatives. 1.3 "City Council" shall mean the City Council of the City of Shakopee, Minnesota. 1.4 "Code of Ordinances" shall mean the City of Shakopee Code of Ordinances. 1.5 "Contractor" means Treasure Enterprises, Incorporated and its duly authorized representatives. 1.6 "Date of Contract," or equivalent words, shall mean the date written in the first paragraph of the Contract Agreement. 1.7 "Day" or "days," unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each. 1.8 "Finance Director" shall mean the Director of Finance of the City of Shakopee, Minnesota. 1.9 "Subcontractor" shall mean and refer only to a corporation, partnership, firm or individual having a direct contract with the Contractor for performing work in connection with this contract. II. GENERAL CONDITIONS 2.1 CONTRACTOR'S OBLIGATIONS: Page 3 of 32 Page 52 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 A. In strict accordance with the terms of this Contract (including the General and Special Conditions and Specifications below) and at its sole cost and expense, the Contractor shall provide all of the labor, materials, necessary tools, expendable equipment, supplies, vehicles, transportation services, required to perform and complete the janitorial duties of the contract. B. Attachments A, B, C, D will have the working details of the cleaning obligations. 2.2 TERM OF CONTRACT: A. This contract shall become effective on the 1st day of April, 2021 and shall remain in full force and effect through March 31, 2022. B. At the expiration of the initial contract term, the City, at its sole discretion, may extend the contract for up to one (1) year each at the proposal price for the option years by delivering written notice of its intent to extend delivery to Contractor at least two (2) months prior to the expiration date of this contract. The proposal price for the option years shall be, at minimum, the proposal price for 2021 adjusted by the percentage increase in the consumer price index for all urban areas (CPI-U) from February 2020 to February 2021. 2.3 PAYMENT: A. After service is complete, the Contractor will bill the City monthly for the services included in this contract in accordance with the charges set forth in Attachment C to this agreement. 2.4 CONTRACTOR'S ACCIDENT PREVENTION: A. The Contractor shall comply with the safety provisions of all applicable laws, regulations and building codes, including, without limitation, the installation and maintenance of safeguards on machinery and equipment, the elimination of hazards, and worker safety training. B. The Contractor shall exercise precaution at all times to protect the safety of persons and property. C. The Contractor shall immediately notify the City of any accident of any kind, which involves the general public or private or public property, which occurs during the performance of this Agreement. Page 4 of 32 Page 53 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 D. Upon City's request, the Contractor shall provide the City with a written report within forty-eight (48) hours including the details of any such accident. 2.5 DAMAGE TO PROPERTY: A. The Contractor shall take all necessary precautions to protect public and private property during the performance of this Agreement. B. Such property damage shall be addressed for repair or replacement, at no charge to the property owner, within forty-eight (48) hours with property of the same or equivalent value at the time of the damage. C. If the Contractor fails to address the repair or replacement damaged property in within forty-eight (48), the City may, but shall not be obligated to, repair or replace such damaged property, and the Contractor shall fully reimburse the City's for any of its reasonably incurred expenses. D. The Contractor shall reimburse and/or provide evidence of an insurance claim, the City for any such expenses within ten (10) days of receipt of the City's invoice. 2.6 INSPECTION: A. The City may appoint such Inspectors as it deems proper to inspect the work performed and Contractor's facilities for compliance with the contract documents. The Contractor shall furnish all reasonable assistance required by the Inspectors for the proper inspection of the work. B. Inspectors and other authorized representatives of the City shall be free at all times to perform their duties. Any attempted intimidation of one of them by the Contractor or his/her employees shall be sufficient reason, if the City so decides, to terminate the contract. C. Such inspection shall not relieve the Contractor from any obligation to perform the work strictly in accordance with the contract. 2.7 COMPLIANCE WITH LAWS, ORDINANCES AND REGULATIONS: A. The Contractor shall be familiar with, observe and comply with all ordinances, laws, and regulations which in any manner affect those engaged or employed in the work, or the materials, facilities or equipment used in the proposed work, or which in any way affect Page 5 of 32 Page 54 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 the conduct of the work, and shall protect and indemnify the City and its officers and agents against any claim or liability arising from or based on any violation of same. B. If the Contractor shall discover any provision in the specifications or the contract, which is contrary to or inconsistent with any law, ordinance or regulation, he/she shall forthwith report it to the Administrator in writing. C. Amendments to existing regulatory laws and ordinances and enactment of new laws and ordinances shall not serve as justification for the Contractor to terminate his/her obligations hereunder, unless said amendments make the completion of this contract impossible. 2.8 TAXES, LICENSES AND PERMITS: A. The Contractor shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or Contractor in connection with the Contractor's facilities and the work included in this contract and shall obtain, maintain and pay for all licenses, permits, certificates of authority, and inspections required for the work during the term of the Contract. 2.9 INDEPENDENT CONTRACTOR: A. The Contractor shall be responsible for the complete supervision and control of his/her Subcontractors. Notice to the Contractor shall be considered notice to the Subcontractors. B. The Contractor is, and shall remain for all purposes, an independent contractor, and its officers, employees, agents, or consultants shall not be deemed employees of the City, nor shall they be entitled to any separate payment of salary, wages, or any employee benefits available to employees of the City. C. The Contractor shall be solely responsible for any salaries, wages, benefits, fees or other compensation, which it may obligate itself to pay to any of its employees or consultants. D. Contractor agrees that during the term of this contract, or any extension of it, Contractor shall not assign, sell, or otherwise transfer more than 10% of: (a) its stock or other beneficial ownership interest; (b) voting rights; or (c) assets, to any person or party other than a member of the immediate family of an existing shareholder. A breach of this contract and the City may immediately terminate the contract. 2.10 ASSIGNMENT AND SUBCONTRACTING: Page 6 of 32 Page 55 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 A. The Contractor shall not assign or subcontract the work, or any part thereof, without the previous consent of the Administrator, nor shall he/she assign, by power of attorney or otherwise, any of the money payable under this contract unless written consent of the City has been obtained. No right under this contract, nor claim for any money due or to become due hereunder shall be asserted against the City, or persons acting for the City, by reason of any so-called assignment of this contract or any part thereof, unless such assignment has been authorized by the consent of the City Council. B. In case the Contractor is permitted to assign moneys due or to become due under this contract, the instrument of assignment shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered and materials supplied for the performance of the work and to any claims of the City arising out of or under this contract. C. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him/her, his/her subcontract should be immediately terminated by the Contractor upon written notice from the City. The Contractor shall be as fully responsible and accountable to the City for the acts and omissions of his/her subcontractors, and of persons either directly or indirectly employed by him/her, as he/she is for the acts and omissions of persons directly employed by him. D. Nothing contained in this contract shall create any contractual relation between any subcontractor and the City. The Contractor and his/her Surety alone shall be held responsible for the full and faithful performance of this contract. 2.11 GENERAL INDEMNIFICATION: A. The Contractor shall indemnify, keep and save harmless the City and its respective officers, agents and employees against all suits or claims that may be based upon any injury or damage to persons or property that may occur, or that may be alleged to have occurred, in the course of the performance of this contract by the Contractor, or as a result of the performance of this contract by the Contractor, whether or not it shall be claimed that the injury was caused through a negligent act or omission of the Contractor or his/her employees, or his/her subcontractors or his/her or their agents or in connection with any claim based on lawful demands of subcontractor, work person, suppliers; and whether or not the persons injured or whose property was damaged were third parties, employees or the Contractor or employees of an authorized subcontractor; and the Contractor shall at his/her own expense defend the City in all litigation, pay all attorneys' fees and all costs and other expenses arising out of the litigation or claim or incurred in connection therewith; and shall, at his/her own expense, satisfy and cause to be discharged such judgments as may be obtained against the City, or any of its officers, Page 7 of 32 Page 56 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 agents or employees. B. When requested by the City, the Contractor shall submit satisfactory evidence that all persons, firms or corporations who have done work or furnished supplies under this contract, for which the City may become liable under the laws of the State of Minnesota, have been fully paid or satisfactorily secured. In case such evidence is not furnished or is not satisfactory, an amount may be retained from money due the Contractor which will be sufficient, in the opinion of the City, to meet all claims of the persons, firms, and corporations as aforesaid. Such sum shall be retained until the liabilities as aforesaid are fully discharged or satisfactorily secured. 2.12 INSURANCE: A. The Contractor (or City -Approved subcontractor) shall furnish prior to commencement of any work under this Contract certificate(s) of insurance providing insurance coverage as follows: (1) Workers' Compensation Insurance - Covering all persons engaged in work under this Contract to the full statutory limits stipulated in the Minnesota Workmen's Compensation Law. (2) Commercial Liability Insurance - Including premises and operations and including products/completed operations with the following minimum limits: Bodily Injury & Property Damage $1,000,000/each occurrence (3) Commercial Vehicle Liability Insurance - Including owned, non -owned and hired motor vehicles. Bodily Injury & Property Damage $2,000,000/each occurrence The above requirements should not be interpreted to limit the liability of the Contractor under this Contract. B. All insurers shall be either licensed or authorized to do business in the State of Minnesota. C. This coverage shall protect the Contractor, its employees, agents, representatives and subcontractors against claims arising out of the work performed. The City of Shakopee, its agents and employees shall be included as additionally insured with respect to all liability policies herein. D. A thirty (30) day cancellation clause with notice to the City of Shakopee shall be included; words modifying the cancellation clause such as "endeavor to" provide notice will be Page 8 of 32 Page 57 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 unacceptable and must be stricken. E. It shall be the Contractor's responsibility to provide similar insurance for each subcontractor or to provide evidence that each subcontractor carries such insurance in like amount prior to the time such subcontractor proceeds to perform under the Contract. 2.13 DEFAULT AND TERMINATION: A. If the work to be done under this contract is abandoned by the Contractor; or if this contract is assigned by him/her without the written consent of the City Council; or if the Contractor voluntarily files for bankruptcy or is adjudged bankrupt; or if a general assignment of his/her assets is made for the benefit of his creditors; or if a receiver is appointed for the Contractor or any of his/her property; or if at any time the City determines that the performance of the work under this contract is being unnecessarily delayed or that the Contractor is violating any of the conditions of this contract, or that he/she is executing the same in bad faith or otherwise not in accordance with the terms of said contract, then the City may serve written notice upon the Contractor and his/her Surety of the City's intention to terminate this contract. B. Unless within ten (10) days after the serving of such notice by certified mail, a satisfactory arrangement is made for continuance, this contract shall terminate and the City may take over and prosecute the work to completion, by contract or otherwise. C. In the event of default or nonperformance on the part of the Contractor, the Contractor and its Surety shall be liable to the City for all excess cost sustained by the City by reason of the City. In the event the City complete the contract at a lesser cost than would have been payable to the Contractor under the contract, if the same had been fulfilled by said Contractor, then the City shall retain such difference. Should such costs to the City be greater, the Contractor and its Surety shall be liable for any pay the amount of such excess to the City. D. In the event of Contractor's default under the terms of this contract, all payments due to the Contractor shall be retained by the City and applied to the completion of the contract and to damages suffered and expense incurred by the City by reason of such default, unless the Surety on the performance bond shall assume the contract, in which event all payments remaining due the Contractor at the time of default, less amounts due the City from the Contractor and less all sums due the City for damages suffered and expense incurred by reason of such default shall be due and payable to such Surety. Thereafter, such Surety shall receive monthly payments equal to those that would have been paid the Contractor had such Contractor continued to perform the contract. Page 9 of 32 Page 58 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 E. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the contractor/vendor shall be liable to the City for any excess costs for similar supplies and services, unless the contractor/vendor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. F. The City may release any building or facility listed on Attachment C from the contract by providing the Contractor with a minimum of 14 days advance written notice. Upon release of any such building or facility, the City will no longer be obligated to make payment to the Contractor for that building or facility. 2.14 FORCE MAJEURE: A. Whenever a period of time is provided for in this Agreement for either the City or the Contractor are to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform due to causes beyond the control of said party such as war, riot, unavoidable casualty or damage to personnel, materials or equipment, fire, flood, storm, earthquake, tornado or any act of God, but not strike or lockout. B. The time period for the performance in question shall be extended for only the actual amount of time said party is so delayed. 2.15 PENALTIES: A. The Administrator and his/her designee shall notify the Contractor for each violation of the Contract, reported to or discovered by him/her or the City. It shall be the duty of the Contractor to take whatever steps may be necessary to remedy the cause of the complaint and notify in writing the City of its disposition within twenty-four (24) hours after receipt of complaint. B. The first failure to properly perform any item of work will result in written notification to the contractor by the City Administrator and/or his/her designee. The second failure to properly perform any item of work will result in a penalty to the contractor. The City will reduce the amount of the penalty from the amount owed as payment to the contractor. C. The penalty amounts will be as follows: 1) Failure to complete any daily task $55.00 each incident. Each location is considered one incident. 2.16 NOTICES: Page 10 of 32 Page 59 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 A. Any notice or demand required or permitted to be given or made there under shall be sufficiently given or made by facsimile, e-mail, messenger delivery, overnight delivery, or certified mail in a sealed envelope, postage prepaid, addressed as follows: City of Shakopee Public Works 400 Gorman Street Shakopee, MN 55379 Treasure Enterprises, Inc. Fidelis Odeh, President PO Box 581212 Minneapolis, MN 55458 B. Either party may change the address to which notices may be sent by furnishing written notice of such change to the other party. C. Notice delivered by messenger, overnight delivery, facsimile, or e-mail shall be deemed received upon delivery. Notice delivered by mail shall be deemed to have been given as of the date of the U.S.P.S. postmark. 2.17 SEVERABILITY: A. If any of the provisions of this Contract are determined by a court of competent jurisdiction to be invalid, such provisions shall be deemed to be stricken, and such adjudication shall not affect the validity of the remainder of the terms of this Contract as a whole or of any section, subsection, sentence or clause not adjudged to be invalid so long as the material purposes of this Contract can be determined and effectuated. 2.18 GOVERNING LAW AND VENUE: A. This Contract shall be governed by the laws of the State of Minnesota. B. Venue for any action taken by either the City or the Contractor, whether in law or in equity, to enforce the terms of this Contract shall be in the District Court of the Judicial District, Scott County, Minnesota, and the Contractor hereby waives whatever rights it may have in the selection of venue. 2.19 RIGHT TO REQUIRE PERFORMANCE: A. The City's failure at any time to require performance by the Contractor of any of the specifications in this Contract shall in no way affect the right of the City thereafter to enforce it. B. No waiver by the City of any breach of specifications in this Contract shall be taken or held Page 11 of 32 Page 60 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 to be a waiver of any succeeding breach of such specifications in this Contract, nor shall such a waiver of a single breach be taken or held to be a waiver of any specification itself. 2.20 OPTION TO CHANGE SERVICE; AMENDMENTS: A. The City shall have the option to change the service provided during the term of this Contract, including, without limitation, changing the types of cleaning materials and equipment used, times and/or days of service, and number and/or location of city facilities. B. The City shall exercise such option by serving written notice to the Contractor at its designated place of business at least ten (10) days before the date such service change is contemplated to begin. C. Immediately after written notice is served, the parties shall enter into good faith negotiations concerning the terms, frequency, and the details of pricing the services that are provided. D. Any modification or amendments to this Agreement shall be in writing and shall be signed by the parties. III. SPECIAL CONDITIONS 3.1 CUSTOMER SERVICE A. The Contractor shall establish and maintain a local phone number to which City personnel may call or send inquiries and complaints, and from which City personnel may receive information and instructions. B. The Contractor shall provide the Administrator with information concerning the location, telephone number(s) and mailing addresses of the customer service office established above, and any other facility that will be used in the provision of services under this Contract. C. The Contractor shall provide the Administrator with information concerning the Contractor's designated person(s) for the purposes of obtaining instructions, answering inquiries, and resolving complaints. Such persons shall be available to discuss, and if necessary meet with City personnel to resolve problems. D. The Contractor shall provide the City with at least one telephone number and email address, which may be used by City personnel to communicate with the Contractor after Page 12 of 32 Page 61 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 regular business hours or during an emergency. E. The Contractor shall equip such office with a sufficient number of telephones and personnel to accommodate inquiries. F. Except as otherwise directed by the City, contractor customer service shall be available at least between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, except during holidays. G. In addition, the Contractor will communicate by email with City staff on a quarterly basis in order to discuss the performance of duties carried out by the contractor according to the cleaning services specifications. 3.2 EMPLOYEES AND CONDUCT: A. The Contractor shall use care and diligence in the performance of this Agreement and shall perform all janitorial services required by this Agreement in a neat, orderly, and efficient manner. B. The Contractor shall provide neat, orderly, and courteous personnel for its services and shall provide courteous and knowledgeable personnel for its customer service office. C. The Contractor shall prohibit its employees from drinking alcoholic beverages or using any controlled substance, except pursuant to a doctor's prescription, while on duty, or in the course of performing their duties under this Agreement. D. If the City determines that any of the Contractor's employees is unfit or unsuitable to perform the services under this Agreement as a result of intoxication, drug use, or by virtue of abusive or obnoxious behavior, then, upon the City's written request, the Contractor shall remove such employee from work within the City and furnish a suitable and competent replacement employee. E. All of the Contractor's employees working within the City shall be required to wear a shirt with their company name and an "Authorized City Contractor" identification badge with a picture that clearly indicates that the Contractor employs the employee. The Contractor will provide the shirt and the identification badge will be provided by the City. F. All of the Contractor's vehicle operators working within the City shall carry valid state driver's licenses for the class of vehicle operated. Such vehicle operators shall obey all traffic regulations, including weight and speed limits. Page 13 of 32 Page 62 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 3.3 EQUIPMENT A. All equipment used in the performance of this Contract, shall be wholly owned by the Contractor; provided, leasing or rental agreements or conditional sales contracts may be allowed where approved by the City, in writing, prior to execution of this Contract. The equipment to be used in performance of this Contract is made part of this Contract by reference. B. No further encumbrance shall be placed upon any of such equipment without the approval of the City, save that the Contractor may, without consent, mortgage or otherwise encumber said equipment and facilities for the purpose of enabling the Contractor to replace the same or add thereof. Page 14 of 32 Page 63 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 ATTACHMENT A SPECIAL PROVISIONS GENERAL INFORMATION: General Description of Work: Contractor shall provide all labor, supervision, insurance, equipment and cleaning materials necessary to provide general cleaning for seasonal parks: 1. Hiawatha, 2. Holmes, 3. Huber, 4. Scenic Heights, 5. Tahpah 6. Joe Schleper Stadium (at Tahpah), 7. Memorial, 8. Lions, 9. Westminster, 10. Green Meadows, 11. Riverside Fields, 12. 17th Avenue Sports Complex, 13. Southbridge Community. Supplies: The City shall supply the following materials: All paper towels for dispensers in public and employee restrooms; all "roll -type" paper towels; plastic bags for wastebaskets; all soap for dispensers in public and employee restrooms, fresheners, and toilet paper. The contractor will supply all OSHA/EPA approved cleaning solutions, cleaning soaps, detergents, waxes, polishes, brooms, mops, rags, sponges, squeegees, buckets, mechanical polishers, buffers, vacuum cleaners, and any other item, tool or equipment needed to clean and/or sanitize the building. The awarded contractor must maintain up-to-date SDS (Safety Data Sheets) for all supplies used in each city facility. Keys: To be returned to the Park Supervisor upon contract expiration. Final invoice will be paid upon the return of the keys. Page 15 of 32 Page 64 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 ATTACHMENT B HOURS OF OPERATION Cleaning Schedule: Cleaning is to be done one (1) to seven (7) days per week, depending on the city facility. Cleaning shall be done on weekdays (Mon -Fri) before 10:00 am or after 9:00 pm and on weekends (Sat -Sun) before 7:00 am and after 7:00 pm. City staff and contractor shall discuss, determine, and record the cleaning schedule and hours of operation to ensure a good working schedule for both parties. 7 Days per eek Begin: April 1-15* End: October 15 — November 1* Cleaning Days: Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday 1) Tahpah Park 2) Joe Schleper Stadium (Tahpah) 3) Lions Park 4) Huber Park 5) Memorial Park 6) 17th Avenue Sports Complex 7) Westminster Park 8) Green Meadows Park 9) Riverside Fields Park 10) Southbridge Community Park 11) III uo1111 ��Il ii Begin: May 15* End: October 15* Cleaning Day: Mondays, Fridays ME: 2 Days per Week Begin: December 20* End: February 20* Cleaning Days: Mondays, Fridays 1) Westminster Park 2) Green Meadows Park 3) 4) Southbridge Community Park * Dates TBD (weather dependent - City to contact Contractor with exact dates). Page 16 of 32 Page 65 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 ATTACHMENT C PRICES Spring -Summer -Fall use normally starts in April and ends in mid -October. Winter use typically starts mid -December and ends mid -February. Building Services & Prices SPRING -SUMMER -FALL Use: April — October Building Location Tahpah Park 1490 Adams St. S Schleper Stadium (Tahpah) 1490 Adams St. S Lions Park 1103 Adams St. S. Huber Park 150 Fillmore St. N Memorial Park 1791 Co Rd. 101 E 17th Ave Sports Complex 2600 17th Ave. E Westminster Park 801 Valley View Rd. Green Meadows Park 3100 Thrush St. Riverside Fields Park 7800 Crossings Blvd. Southbridge Community Park 7101 Southbridge Pkwy. Scenic Heights Park 1195 Ruby Lane Hiawatha Park 625 7th Ave. E Holmes Park 628 4th Ave. W WINTER Use: December— February (Heated Buildings) Building Hiawatha Park Holmes Park Westminster Park Green Meadows Park Southbridge Community Park Scenic Heights Park Location 625 7th Ave. E 628 4th Ave. W 801 Valley View Rd. 3100 Thrush St. 7101 Southbridge Pkwy. 1195 Ruby Ln. Days/week 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 7: SMTWThFS 2: MF 2: MF Days/week 2: MF 2: MF 2: MF 2: MF 2: MF 2: MF Options: > Window Cleaning Exterior/Interior > Extra Cleaning/Projects/Events > Open/close "big" deep clean, including windows, walls, etc.: Price/Month $ 471.81 $ 471.81 $ 402.17 $ 402.17 $ 402.17 $ 367.35 $ 367.35 $ 367.35 $ 367.35 $ 367.35 $ 367.36 $ 146.14 $ 146.14 Price/Month $ 198.37 $ 167.03 $ 167.03 $ 146.16 $ 146.16 $ 146.16 $4,646.54 5.16/sq. ft. $ 19.69/hour $ 88.09/location $970.87 o (1) Tahpah Park, (2) Schleper Stadium (Tahpah), (3) Huber Park, (4) 17th Ave Sports Complex, (5) Westminster, (6) Green Meadows, (7) Riverside Fields, (8) Southbridge Community Park Page 17 of 32 Page 66 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 ATTACHMENT D SPECIFICATIONS Daily Log/Periodic Evaluations: The cleaning contractor will be required to complete a daily log of cleaning services. A cleaning log will be kept in each restroom facility. After the contract is awarded, the Park Maintenance Supervisor and the contractor will determine the logical placement of a daily logbook for each city facility. Damages: Vandalism, damage, safety concerns shall be reported to the City. Emergencies between the hours of 6:30am to 2:30pm Monday through Friday shall be reported immediately by phone to 952-233-9550 or 952-215-9831. Emergencies before 6:30am and after 2:30pm shall be reported to Scott County Dispatch at 952-445-1411. Examples of emergencies include situations that require immediate attention: no heat in the winter, water leaking, overflowing fixtures (toilets and sinks), extreme vandalism, fires, and any unsafe conditions. Non -emergency damages or vandalism shall be reported within 24-hours by email to publicworks@shakopeemn.gov. Examples of non -emergencies include situations that do not require immediate attention: graffiti, missing garbage can, plugged/stopped toilet, etc. If building is occupied and occupants refuse to exit after you announce you are there for cleaning, please call Scott County Dispatch at 952-445-1411 and request an officer remove the occupants. You may choose to move on to clean the next building on your route. The building must be cleaned during the same shift. Minimum Requirements: The following descriptions of cleaning services for the City of Shakopee are minimum requirements only. Page 18 of 32 Page 67 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Tahpah Park —1490 Adams St S Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Lock all doors. Page 19 of 32 Page 68 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Schleper Stadium (Tahpah Park) —1490 Adams St S Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Lock all doors. "W!!III U W1I!I! W.iiIIIIIIVVIIIIIIIIiV IpIIIIIlogjURli IlliillliiillliilllVli pypV !m V!IIUWW U u IION U 1.gUllyl"I Uw%""„ ,1V01, Page 20 of 32 Page 69 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Lions Park —1103 Adams St S Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Lock all doors. Page 21 of 32 Page 70 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Huber Park —150 Fillmore St N Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Lock all doors. immwlmumiuuuuuuuolimoroutia!raru V � I0 uu Id00 001 V�h1�V 0lfriii II 10000 Nmi I' III 1 II !! Ilm VVN!! i�� 000 hl! i110 IV f IjV�)'ui or l,rr�r�, srrf'11 yP� J:i u� Yljllrnyy u, It it Mil 0111010001 11000000000000110 ... \...i\. 00110irq011101i(0. iiiiiiiiiiiiiiiiiiiiiiiiIIIII iliiiiklililloillirli nun.... 00000000000000000000000000110000010000001000010 ,,11000001), Page 22 of 32 Page 71 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Memorial Park —1791 Co Rd. 101 E Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Replace air freshener's blocks when needed. 9) Lock all doors. II�11111111111111111 11111111111111111111111111111111111111 I1ttW6' 111 1111111111111111111111111111 > i' ', WpItN ^Md4 n IW WN u�V'IN Y� "vrvmr,„ Page 23 of 32 Page 72 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 17th Avenue Sports Complex — 2600 17th Ave East Restrooms: 2 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Clean glass windows of meeting room twice a month. 4) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 5) Sweep and damp mop resilient and hard floors with disinfectant. 6) Spot clean walls and partitions. 7) Empty and clean the interior of sanitary containers. 8) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 9) Check air fresheners and replace when needed. 10) Lock all doors. IhiliNNla Wy, °ipUllkjlti 4i jii, iVq IIIIIII iIIlIlY6fi((Ilkffilllllwk NPR nw7 ud1111(U+l!VYly4lNryiYn Page 24 of 32 Page 73 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Westminster Park — 801 Valley View Rd. Restrooms: 2 Indoor Common Areas: 1 Seasonal: Summer -Use: April — October Daily Seasonal: Winter -Use: December — February Monday, Friday Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. 'R�IIIipIIII�WdV VO�o�6�V11!�iI1111IfIIIIIIIIIIIIIU'oa il88hryIIIIIIIIIhvl0lwlw I1 4p RY�i � 4»>Yl!4itlRIPI !' II I!I IIVdlfi�liiuu I!! � J�ioll�aflwHloufi4�o,�„ Page 25 of 32 Page 74 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Green Meadows Park — 3100 Thrush Street Restrooms: 2 Indoor Common Areas: 1 Seasonal: Summer -Use: April — October Daily Seasonal: Winter -Use: December — February Monday, Friday Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. 404 I' �'flA'll 01 VIII II mu i�� Oyu , u I R� 9ili11�1111111p umIIII ol�yldo�IMu�iu n ;9' "V° II lull 11 114111,1.1. i ,I 0�I IIV�"I�lY�00.000l4lq(Od' �hll � bh ���GiUlu Page 26 of 32 Page 75 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Riverside Fields Park — 7800 Crossings Blvd. Restrooms: 2 Indoor Common Areas: 1 Seasonal: Summer -Use: April — October Daily Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. 11460110111 o11101100101,11101000 Page 27 of 32 Page 76 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Hiawatha Park — 625 7th Avenue East Restrooms: 2 Indoor Common Area: 1 Seasonal: Summer -Use: April — October Mondays, Fridays Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. VfY u�Fara6 e rj "l'if111111111111 fog00,, ,i ,, go Page 28 of 32 Page 77 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Holmes Park — 628 4th Avenue West Restrooms: 2 Indoor Common Area: 1 Seasonal: Summer -Use: April — October Mondays, Fridays Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits — including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. Page 29 of 32 Page78 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Scenic Heights Park —1195 Ruby Lane Restrooms: 2 Indoor Common Areas: 1 Seasonal: Summer -Use: April — October Daily Seasonal: Winter -Use: December — February Monday, Friday Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. it 1 J(JIIW M��1, i I u .,.i 1 YYx J lyd^ pptt . ' rll� al Id rmmortw�ifgf ie faxtil�� rat Page 30 of 32 Page 79 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 Southbridge Community Park — 7101 Southbridge Parkway Restrooms: 2 Indoor Common Areas: 1 Seasonal: Summer -Use: April — October Daily Seasonal: Winter -Use: December — February Monday, Friday Additional cleaning days may be requested or deleted based on the use of facility. 1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile, hand basins, switch plates, and door handles. 2) Clean all mirrors. 3) Empty waste receptacles and remove all trash to the garbage containers and insert liners as required. 4) Sweep and damp mop resilient and hard floors with disinfectant. 5) Spot clean walls and partitions. 6) Empty and clean the interior of sanitary containers. 7) Refill all dispensers to normal limits - including napkins, soap, tissue (to be furnished by the City) weekly or as needed. 8) Check air fresheners and replace when needed. 9) Pick up trash (common area). 10) Sweep and mop (common area). 11) Lock all doors. !pg Ilpluitll Page 31 of 32 Page 80 of 205 City of Shakopee Contract for Cleaning Services - Park Buildings April 1, 2021 through March 31, 2022 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. Approved by City Council , 2021. CITY OF SHAKOPEE Treasure Enterprises, Inc. By: By: Bill Mars, Mayor Fidelis Odeh, President Date: Date: By: Bill Reynolds, City Administrator Date: Page 32 of 32 Page 81 of 205 *4.D.5. Shakopee City Council March 2, 2021 FROM: Micah Heckman, Project Engineer TO: Mayor & Council Subject: Post a 50 MPH speed limit zone along McKenna Road. Policy/Action Requested: Accept MnDOT's Speed Limit Authorization Report and authorize posting the recommended 50 MPH speed limit zone for McKenna Road between Eagle Creek Boulevard and Tintaocanku. Recommendation: Approval as requested. Discussion: After completion of the McKenna Road reconstruction near Eagle Creek Boulevard, a speed limit was not established for McKenna Road between Eagle Creek Boulevard and Tintaocanku. Prior to the reconstruction of McKenna Road and the construction of the roundabout, the speed limit was posted at 55 mph, which is the default statutory speed limit for this section of roadway. With an existing speed limit of 30 mph on McKenna Road south of Tintaocanku, the Traffic Safety Committee determined that an appropriate speed limit be determined for this section of roadway. On December 3, 2019, City Council authorized a MnDOT speed zone investigation for this portion of McKenna Road by adopting Resolution R2019-126 (see attached). This resolution was sent to MnDOT on December 9, 2019 requesting that they conduct a speed zone investigation. MnDOT completed their speed evaluation and provided the attached authorization, dated September 30, 2020. The speed zone investigation performed by MnDOT produced a recommended speed zone of 50 MPH for McKenna Road segment. Attached is the state's authorization to install the appropriate signs designated for reasonable, safe speeds on McKenna Road. Based on MnDOT's speed study, City Council has the authority to accept the speed zone study and Page 82 of 205 authorization and to install traffic control signs, accordingly. Budget Impact: The traffic control signs will be manufactured and installed by city staff, funded out of the Street Maintenance operating budget (approximately $250). ATTACHMENTS: MnDOT Speed Limit Authorization Report o Resolution R2019-126 Page 83 of 205 Page 1 of 1 EPAIRTPNE MT OF T R.AMSPOT1TATY ©M'... STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority: City of Shakopee (in Scott County) Road Name: McKenna Road Zone Begin: Eagle Creek Boulevard Zone End: Tintaocanku (Valley View Road) As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 50 miles per hour between the intersection with Eagle Creek Boulevard and the intersection with Tintaocanku (Valley View Road) NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. The speed limits, described in this authorization, are based on roadway conditions on the date of this authorization. Changes in roadway alignment, grade, or paving a gravel surface shall void this authorization. AUTHORIZED SIGNATURE (MS 169.14) Digitally signed by Kenneth Johnson Date: 2021.02.17 17:07:00 -06'00' Road authority complete when traffic control devices are changed or are installed, implementing this authorization: Date Signature Title (KEEP COPY ON FILE) Page 84 of 205 RESOLUTION R2019-126 A Resolution Authorizing the Minnesota Department of Transportation (MnDOT) to Complete a Speed Zone Investigation on McKenna Road Between Eagle Creek Boulevard and Tintaocanku WHEREAS, the City Council of the City of Shakopee is interested in reviewing the speed limit on McKenna Road between Eagle Creek Boulevard and Tintaocanku. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that it should and hereby does request that MnDOT complete a speed zone investigation on McKenna Road between Eagle Creek Boulevard and Tintaocanku for the purposes of determining the proper speed limit(s) within the corridor. Adopted in session of le City Council of the City of Shakopee, Minnesota, held this L2 day of , 2019. Mayor of the ,ity of Shakopee Page 85 of 205 *4.D.6. Shakopee City Council March 2, 2021 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: 2021 Street and Utility Reconstruction Project Policy/Action Requested: Adopt Resolution R2021-025, approving plans and specifications and ordering the advertisement for bids for the 2021 Street and Utility Reconstruction Project CIF-20-007. Recommendation: Adopt Resolution R2021-025. Discussion: On February 16, 2021, a public improvement hearing was held and Resolution R2021-020 was approved by City Council ordering the 2021 Street and Utility Reconstruction Project. The project includes the street and utility reconstruction for portions of Scott Street, Levee Drive, Fuller Street and the alley between Fuller St and Atwood St north of 1st Ave. Plans have been prepared as directed and are ready to solicit public bids to construct the improvements. Upon approval, the advertising and bidding will commence with a scheduled bid opening on March 30, 2021. Bids would then be considered, currently anticipated for the April 20, 2021, City Council meeting. Construction of the improvements will be performed between May and September of 2021. Budget Impact: The project will be funded by the Capital Improvement Fund, Sanitary Sewer Fund, Surface Water Fund, Shakopee Public Utilities, and Special Assessments as presented in the project's feasibility report. ATTACHMENTS: ▪ Resolution R2021-025 ▪ Construction Plan - Title and Overall Layout Sheets Page 86 of 205 RESOLUTION R2021-025 A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2021 Street and Utility Reconstruction Project CIF-20-007 WHEREAS, pursuant to Resolution R2021-020 adopted by City Council on February 16th , 2021, the City Engineer has prepared plans and specifications for improvements for the 2021 Street and Utility Reconstruction Project, by pavement reconstruction, construction of storm sewer, aggregate base, concrete curb and gutter, bituminous paving and any appurtenance work and has presented such plans and specifications to the Council for approval. The project area includes portions Scott Street, Levee Drive, Fuller Street and the alley between Atwood Street and Fuller Street north of 1st Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. Such plans and specifications, a copy of which are on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be placed on the city's website and on questcdn.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of March, 2021. Mayor of the City of Shakopee ATTEST: City Clerk H:AAdministration ACity Council 2021\2021 Street & Utility Recoil Approve Plans Order Ad for Bid\Res R2021-025 Page 87 of 205 GOVERNING SPECIFICATIONS O 2,2 Lt INDEX OF SHEETS DESCRIPTION SHEET NO. �NMd-I III��IOI IfJ I 2,2 THIS PLAN CONTAINS 43 SHEETS cEs w RYAN HALVERSON OF 43 SHEETS SHEET N0. 0 U (1) N Z 0 0 Uzr CC U w - d Z O U - < w D W U W CC % —1 N N DESIGN DESIGNATION FOR: PLAN REVISIONS 1 z Q `,l]]ls s]11-10H OS L 1T3b1S 1100S 7; Z W w W PROPOSED CONS UCTON EXISTING TOPO AND REMOVAL SHEET NO <0 SANITARY SEWER AND WATERMAIN SHEET NO RECONSTRUCTION 1 STREET & UTILIT N GENERAL LAYOUT I 1Th1s 000M V Do 7 *4.D.7. Shakopee City Council March 2, 2021 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: Relocation of a digital message sign as part of the Unbridled Avenue Project. Policy/Action Requested: Approve a contract with Egan Co., to relocate a digital message sign as part of the Unbridled Avenue Project CIF-20-014 in the amount of $49,730. Recommendation: Accept quotes and award a contract. Discussion: The 2020 Unbridled Avenue Project (CIF-20-014) was awarded by City Council on April 21, 2020. Although the roadway is now open to traffic and significantly complete, the bituminous wear course and final striping and restoration will be constructed in early summer 2021. Scott County operates a Traffic Management System with Digital Messaging Signs (DMS) at key locations along regional roadways providing dynamic wayfinding guidance to assist with the management of traffic as part of major events at Canterbury Park, Mystic Lake Casino and Valley Fair. As part of the Unbridled Avenue project, DMS #6 needs to be relocated from existing Barenscheer Boulevard near CSAH83, to the newly constructed Unbridled Avenue. This DMS relocation and electrical work is needed as part of the Canterbury Commons redevelopment and is proposed to be relocated as part of the Unbridled Avenue Project. Similar DMS sign relocations occurred as part of the construction of Shenandoah Drive and 12th Avenue Reconstruction. City staff worked closely with Scott County to develop plans and specifications to relocate DMS #6. Quotes were solicited and they were opened February 10, 2021. Two quotes were received and Egan Co., from Brooklyn Park, Minnesota, is the low bidder in the amount of $49,730.00 (see attached quotation tabulation). The engineer's estimate was Page 90 of 205 $49,766. Egan Co., has the capacity and experience for the project and is deemed a responsible bidder. Budget Impact: The Unbridled Avenue project is budgeted in the 2020 Capital Improvement Plan as part of the Canterbury Commons Development Tax Increment Funding. The DMS #6 relocation estimated cost of $49,730 falls within the projects contingency budget amount of $500,000. ATTACHMENTS: o Quotation Results Page 91 of 205 QUOTATION RESULTS DMS #6 RELOCATION UNBRIDLED AVENUE PROJECT CIF-20-014 FEBRUARY 10, 2021 SCOTT COUNTY / CITY OF SHAKOPEE BIDDER AMOUNT EGAN CO $ 49,730.00 I<ILLMER ELECTRIC $ 59,882.00 ENGINEER'S ESTIMATE $ 49,766.00 Page 92 of 205 7.A. Shakopee City Council March 2, 2021 FROM: Adam Bentson, Graduate Engineer TO: Mayor and Council Members Subject: 2021 Alley Reconstruction Project Policy/Action Requested: Adopt Resolution R2021-024, ordering improvements and preparation of plans and specifications for the 2021 Alley Reconstruction Project, CIF-20-009. Recommendation: Adopt Resolution R2021-024. Discussion: On February 16, 2021, City Council received the feasibility report for the 2021 Alley Reconstruction Project. City Council approved the feasibility report and called for a Public Hearing. A virtual information meeting was conducted on February 3, 2021, where property owners and tenants were in attendance to discuss the project and to provide the design team additional information about their neighborhood and properties relative to the project. A questionnaire was also mailed to property owners asking for information specific to the alley and storm water drainage in their neighborhoods. In accordance with Minnesota Statute 429 and City Resolution R2021-019, a Public Hearing for the 2021 Alley Reconstruction Project, CIF-20-009, is scheduled for this evening, March 2, 2021. Proper publication and notice for the improvement hearing have been provided. City Council is advised to conduct a public improvement hearing for the proposed improvements associated with the 2021 Alley Reconstruction Project. Once the improvement hearing has been conducted, Council should then consider ordering the improvements in accordance with Resolution R2021-024 and authorizing the preparation of Page 93 of 205 plans and specifications for the project. A presentation of the project will be made at the public improvement hearing. This improvement project was not petitioned by the property owners; therefore, adoption of this resolution requires a 4/5ths vote. Budget Impact: Table 1 below compares the overall budgeted amount in the 2021 Capital Improvement Plan and the projected amount in the project feasibility report. Table 1. Cost and Funding Summary - 2021 Capital Improvement Plan Estimate for CIF-20-009 COSTS Construction Cost Contingency (-10%) Subtotal Eng/Admin/Legal Total Project Cost FUNDING Special Assessments Storm Drainage Fund Total Funding CIP Sheet Estimate $ 299,000 $ 29,000 $ 328,000 $ 43,000 $ 371,000 $ 127,000 $ 244,000 $ 371,000 Project Feasibility Estimate $ 142,000 $ 14,000 $ 156,000 $ 19,000 $ 175,000 $ 52,500 $ 122,500 $ 175,000 The overall CIP budget for the project is $371,000. The projected project estimate from the feasibility report is $175,000. A sizeable portion of the project was completed as part of the construction of the new apartments on the corner of Holmes Street and 2nd Avenue. This has reduced the project scope and cost. Included in the resolution is funding language that would allow the city to reimburse project costs from future bond proceeds. This language allows for greater flexibility in funding current and future projects, should the city desire or need this in the future. The additional language allows the city a period of up to three years to issue and reimburse itself with bond proceeds. The language does not change the requirements or administrative process for issuing debt. All debt issuance will still require separate approval by the City Council. Page 94 of 205 ATTACHMENTS: a Resolution R2021-024 a Public Hearing Presentation Page 95 of 205 RESOLUTION R2021-024 A Resolution Ordering Improvements and Preparation of Plans and Specifications for the 2021 Alley Reconstruction Project CIF-20-009 WHEREAS, Resolution R2021-019 adopted on February 16, 2021, set a date for City Council to hold a Public Hearing on the proposed improvement for the 2021 Alley Reconstruction Project; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 2nd day of March 2021, at which all persons desiring to be heard were given an opportunity to be heard; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reasonably expects to reimburse itself for such expenditures from the proceeds of tax-exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, utility fees, or any other available funds. The maximum amount of bonding obligations expected to be issued for such project is $175,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. The improvements are necessary, cost effective and feasible and are ordered as hereinafter described as the 2021 Alley Reconstruction Project. 2. The City Engineer is hereby designated to proceed with this improvement and shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the CIF-20-009 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. 5. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax-exempt bonds. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2021. Mayor of the City of Shakopee ATTEST: City Clerk ENGAAdministration VCity CouncilA2021A2021 Alley Recon\Public Hearing Order lPnRQ,@en$P of 205 1111111 11111111111111111111111111E 11111111111111111 111111111111111111 III 11111111111111 11111111111111111111111111111111111111111111 11111111111111111111111111111111111111111111 2021 ALLEY RECONSTRUCTION 1 1 , Existing Conditions a) 4-+ C-h 31 C! 0 33 0 0 0 4-, 01 1.) ryi a) 03 Dn 71 Ell a) 71 7,1 CA 0 0 (A C") cr, 0 5 7:3 0 0 t7:4 (1,1,1111'111191::!::;11r,!"1");',Ii1111,1i1.! ;1 1111111 11111,1, 0111 HIIIIiii,1111111111111111111111111111111111111111111111111111A111111111111111111H1111111111111A11111 111 111„I II II 111111 111111'1'111 1 'illo.yorl'0000000 oioollio111111111000l00000000000ir oNm o 11111111111111' 11111111 11111001111011101000.1.111.1111.1.1111,,11,,11,,I1,,I1,,11,,11).1,1,1,1,111111111111.1,1,1.1. 11 01111 0 1 " 11111111 11111„' 11111'1'1'1'11'111'1' 1' 1111 1 11 111 1 1 1 VI 11111'11111111111111.11,11,1:111111',1,1„ 1111.1111 11 111101111111/111111/ii111011111/11111111111111110111111111110000000 11100111111101011111.111111111.11.111.1.1.1.11.11111.1 111'11 1'1111. 1'1'11111 1 .11 1.1 1111 111111.111,1'.11'1111,°1.°11111 1111111100 !1.1.0111.11.11.11,11111111111111i111111..Iii,,„7,' I, Conditions -o cu (1) 0 0 L. a. ,, g , • g/e . „ ... „ - - f: g. ....„,„.,..„„ ZIC7C,;g00, .11I11100),!), 111111111111111111111111111111111111111111111111111111111111 III° 11111111 ,111,11,11,11,11,111,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,11,1,000000100 1111111111110,1,III 1041140000/II ogigi) ( Imo sdff ok ,g,g4dggV4 g,ggagg.g1 lAtitegilliM10111011 ) ggi g,g g,:fgi. r 4k g g 4/11 (/. 40 CN 0 0- , 2021 Alley Reconstruction Project CIF20-009 CIP Estimate o o o 0 co o o o 0 0 0 0 c) o o 0 o o o o L.6 o 0 o o c0 o o o d 6 d ci o 0 o o o o o o cri a)- L-6' o-, c-4 71- N NL tn- tr) m Total Estimated Project Costs (Feasibility) Estimated Revenue LO LC) rJ 0 0 0 0 N 71- Special Assessments Storm Drainage Fund 0 LC) Total Estimated Revenue (Feasibility) he actual cost ofthe street improvements. ill be used to determine total assessable street improvements. 30% ofthe assessable street improvements a, o M � O . O • • • ? a) 0 b-0 U a) a) a) -0 4-4 • N c� y� � U • C73 O O E RS i-.S�"r 4) O • a) 4] C/) ›.1 Cn E CO N CO • cz • N • a) O a) ) C Q) a)cn CC 0 } 0 a) O • C• t O +' - O O~ �' ^, N U 4 CI) . O O • g riCt er lot adjustments will be made. V cn • 4 • cn cn 3 3 ,Ev 83; S"VVV"-LT kC.vv./vv:VEVE2 is • •Iivv 1. so ".4 • • • • 0 s II. 0° " ,81vc.Y • 4 O II IA ir- • • • ik, / , • • / • * ori * • it lir 0 ° • February 16, 2021 -rIi i r mrsj March 2, 2021 March 16, 2021 April 20, 2021 October 2021 November 2021 10.A.1. Shakopee City Council March 2, 2021 FROM: Mark Noble, Senior Planner TO: Mayor and Council Members Subject: Rezoning of property from Highway Business (B-1) Zone to Light Industry (I-1) Zone Policy/Action Requested: Approve Ordinance No. 02021-004, an Ordinance approving the rezoning of property from Highway Business (B-1) Zone to Light Industry (I-1) Zone, and move the adoption. Recommendation: Staff Recommendation: Approve requested action. Planning Commission Recommendation: The Planning Commission, by a 6-0 vote, recommended approval of the requested rezoning application at their February 4, 2021 meeting. Discussion: Ledios Engineering, LLC & Shakopee Public Utilities have submitted a Rezoning application to rezone property at 2022 Colburn Drive (located east of Colburn Drive and west of County Highway 69/0ld Brick Yard Road) from Highway Business (B-1) Zone to Light Industry (I-1) Zone. The purpose of this request is based on their desire to construct an over -height utility structure (electrical distribution substation) at this site. Overheight electrical distribution substations are allowed as a conditional use within the I-1 Zone (and not allowed in the B-1 Zone). This property was recently annexed into the City. The zoning designation of Scott County at that time was Commercial, which is what the City zoned it. Staff stated in the annexation report that based on discussions between the City and Jackson Township at their August, 2020 joint meeting, properties would be changed when development is proposed for the property, with that zoning to be consistent with the 2040 approved guiding. Page 105 of 205 Since that annexation, a developer has proposed a project which requires rezoning to the Light Industry Zone. This property is guided Mixed Employment Center, which lists light/advanced manufacturing, warehousing & distribution and office as primary uses of that guiding. Rezoning to Light Industry is generally consistent with that guiding. The City did receive a public comment from property owners located in the general vicinity of this proposed rezoning (see attached letter). They reference concerns with the proximity to a residential neighborhood, and felt that there wasn't proper notice for this project. Staff did notify in writing property owners within 500 feet of the property and installed a 4' by 8' sign on the property noticing public meetings. The authors of this public comment do live outside the 500 foot mailed notice area, but did provide public comment on the City's website in advance of the Planning Commission public hearing (the website featured a public notice and powerpoint on the proposed project as well). Regarding the proposed location of this substation, the property was zoned commercial when in the Township, and is adjacent to a contractor's business, with residential across the street. At the Planning Commission meeting, a SPUC representative shared that there will be minimal traffic on this site, that the proposed structures will be less than 1/2 the height of the adjacent Xcel towers, and they would be providing extensive landscape screening around the perimeter of their site. Rezoning Considerations The City Council may grant a zoning ordinance amendment when it fmds that one or more of the following criteria exists: 1. The original zoning ordinance is in error. 2. Significant changes in goals in community goals and policies have taken place. 3. Significant changes in city-wide or neighborhood development patterns have occurred. 4. The comprehensive plan requires another provision. Staff believe that several of these criteria would be met with this proposal; therefore, staff support the requested rezoning. Budget Impact: N/A ATTACHMENTS: o Ordinance No. 2021-004 • Exhibit A - Legal Description • Site Aerial • Neighbor Letter Page 106 of 205 ORDINANCE NO. 02021-004 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 151.003 BY REZONING PROPERTY AT 2022 COLBURN DRIVE FROM HIGHWAY BUSINESS (B-1) ZONE TO LIGHT INDUSTRY (I-1) ZONE WHEREAS, Ledios Engineering, LLC & Shakopee Public Utilities, applicants, and R & J Breeggemann Partnership, property owners, have applied to rezone property located at 2022 Colburn Drive ((located east of Colburn Drive and west of County Highway 69/Old Brick Yard Road) from Highway Business (B- l) Zone to Light Industry (1-1) Zone; and WHEREAS, the property is legally described as: See Exhibit A; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on February 4, 2021, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the subject property be rezoned as stated; and WHEREAS, the City Council heard the matter at its meeting on March 2, 2021; and NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the above -named request: Finding #1 Finding #2 Significant changes in neighborhood development patterns have occurred. This property was recently annexed into the City of Shakopee, with Shakopee Public Utilities proposing utility improvements to ensure service capacity for future development at continued economical rates for their customers. Based on discussions between the City and Jackson Township at their August, 2020 joint meeting, upon annexation the properties would be rezoned when development is proposed for the properties, with that zoning to be consistent with the 2040 approved guiding. The property in question is guided Mixed Employment Center. Rezoning to Light Industry is generally consistent with that guiding. BE IT FURTHER ORDAINED, that the request to rezone the property as stated in this ordinance is hereby approved. Page 107 of 205 Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the day of , 2021. Mayor of the City of Shakopee Attest: Lori Hensen, City Clerk Published in the Shakopee Valley News on the day of , 20. Page 108 of 205 Exhibit A Legal Description That part of the Northwest Quarter of Section 14, Township 115 North, Range 23 West, described as follows: Commencing at the northwest corner of said Section 14; thence on an assumed bearing of South 0 degrees 17 minutes 53 seconds East, along the west line of said Section 14, a distance of 320.00 feet to the point of beginning of the land to be described; thence North 87 degrees 40 minutes 12 seconds East 299.82 feet to the west line of Parcel 43B, MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 70-16; thence South 04 degrees 41 minutes 12 seconds West, along said west line of Parcel 43B, 219.49 feet to a comer of said Parcel 43B; thence South 20 degrees 25 minutes 40 seconds West 164.78 feet to a corner of said Parcel 43B; thence South 28 degrees 44 minutes 0 seconds West 186.82 feet to a corner of said Parcel 43B; thence South 35 degrees 56 minutes 22 seconds West 138.01 feet to a comer of said Parcel 43B; thence South 89 degrees 42 minutes 07 seconds West 50.00 feet to a corner of said Parcel 43B and said west line of Section 14; thence North 0 degrees 17 minutes 53 Seconds West, along said west line, 636.81 feet to the point of beginning Page 109 of 205 „ w1i1111111111111oott11 ,010000,mououuuu111'I „ Illullli iu � um1 �, l 1111 1111111111111 9 1 � 1^ ' " II ° „ 11100,111,111,11 m 1 i u 1 I l'11, , 1m� p lN l u M � 1 I � A 1 IN b�N111111 ^u � ) ID I II 1 l l I „ n I M IuV I " 1V ' 1i 11 u1 "I5 � ' ',ry1 i 'i,11 1„1 1 1 I l u u � u l � u 'm , mIIIIN 1I1III „"1v 11111'IIIIIIIuiu1ull111111111 11,111111111p11 000 000111111110 11111"1„ Iwmi�p ,I II 1 „ l I y , 1 rill" 111d1 0 11 111 I I p ' � I I 11 1' n u k l p y 1 1 ' 111I l l I 1 1 �' 1 � il 1 lu. uI lMl mIl1IlI MI'1 �dy 1 M1 uu1I 1l M u M p I u I'1 M l ,IJM„ I IJ Il 1l °I M I�' l, m I'i111'1 6 l l l 1� i I 011111111111111111111111111111111111111111111111111 I IIIIIIIIIllIIIIIIIII111111111111 IIV 11 'I�111M,"l,M'Ml'1"M'M,M,M' , , 11'11M„MM,„u,I'MuI,uMu,uMu,uNuMu11uMu1Mu1MuuMu1"uuM'1uuuM „„111uuuuuuuuuuauuumuuuuuuuuuuuuuuuuuuuum1uuumuuu l 111 q111iiiIIIIIIIIhII,,hIIIIiI I1,111111111 111111111 N1N NIVll1liiliirII �1 11 rIM1 N'I�I IIIMViINN;I'I11NIg111 l u g alA ��111jI of uIIII I1 Ii'l I 11I1 N1M1 V11uV V1W1'lltl' pIN ii1 11 ilillllilllllll, 0,1 1111111" 1 1 1 ' 1 i l " t 1 , I „ 1 1 N I ' I l' , ' ' I 1 II II 11111 11N11 II OM 11 111111 'IIl11 11 111 I 11111 1 1 V°IIIVMW I , y 61I V � � I tl 1 � 1 � N '1 1 � I II � l 1I 1 I I l I I I lu' l I l iI l " H d I ' II ! 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The rezoning is in relation to a separate request to be considered by the Board of Adjustments and Appeals that same evening to allow a Conditional Use Permit for an over -height electrical substation at the same location (2022 Colbum Drive) in the City of Shakopee. The public is invited to provide comment on the proposed conditional use permit prior to the meeting. Comments will be reviewed by city staff and provided to the Planning Commission prior to the meeting. Public Comment We absolutely object to the plan to construct an electrical substation in my neighborhood. We realize our small community is surrounded by newly or soon to be zoned light industrial or commercial area. However we lived here before these changes. What other neighborhood in Shakopee has an electrical substation right at the entrance to their neighborhood? This will definitely take away from the look and views of our area. I doubt if it will increase and will probably take away from our property values. In addition, we are already surrounded by high voltage wires and another large substation just west of us across 169. Is that part of a healthy community? There is a huge amount of open fields on the east side of Old Brick Yard Road as well as south of Colburn Drive on the west side of Old Brick Yard Road. Why can't this substation be placed in an area that is not part of a residential neighborhood? Also why wasn't more notice given of this plan to our neighborhood -only a sign along the road? There should have been written notice. Obviously the city wants to simply quickly approve this with no complaint from this neighborhood and the best way to do that is not give any real notice to anyone involved. Please do not approve this substation in our neighborhood. Thank you for your consideration. Angela and Greg Dressen 2121 Colburn Dr. W. Shakopee, MN 55379 Page 111 of 205 1 10.A.2. Shakopee City Council March 2, 2021 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Contract with Stantec for developing an AUAR for approximately 500 acres in between CH 42 and Valley View bounded by CH 83 Policy/Action Requested: Approve contract with Stantec for an amount not to exceed $250,000 for completion of a Master Plan and AUAR for approximately 500 acres bounded by Valley View, CH 42 and CH 83 to be paid out of building permit fees and to be collected back at a rate of $1,000 per acre per the city fee schedule. Recommendation: Approve contract with Stantec. Discussion: There is significant development interest in this area and the city has already been approached concerning the subdivision of a number of these parcels. Staff met with staff from Scott County and SPU and agreed that a master plan with an AUAR is necessary for this area to address storm water, sewer, water and natural resources and to include utility corridors. This area could hold more than 1,000 homes at build -out, which could have significant impacts on the surrounding neighborhoods and infrastructure. Rather than accept development parcel by parcel that may not be properly connected by roads and infrastructure, we are proposing an AUAR with a master plan in cooperation with the interested developers and property owners including public outreach. The proposal is a not to exceed $250,000 based on using AE2S for sewer work since they already have the city model and Stantec staff are to be billed out at the city submitted hourly rate schedule. Time frame is approximately eight months for completion and submission. Page 112 of 205 The proposal will be paid out of building permit revenues and paid back through the city's previously approved $1,000/acre AUAR fee. Budget Impact: ATTACHMENTS: a Area Map a Stantec Proposal Page 113 of 205 oh fl • HII11‘1111‘11,11111111111111111111111111P totr, oit*"11040011 10' H11,111111!0111 1600 01111111111 111111111 0"' 111111,1,1,,, 11111111111111111 11111 111111110,,tv„ 11111'0 ,1,1111 Itivoloi111111111111,1,1,111,1j111,1,1))'111111111110 110111111111111,1,1,1 011 AUAR Area Page 114 of 205 111114iJur'4, r1,7"italIW or - >, e E -E E `g •)' „ (7) t t "'; E.2 01E9 0 u) 81 E u '2 2 AL 8 c7i• = 2 cov * • • • • .25 IA 0 Trd . A "2 9 E` -7) = z 2 2 tr5 z , Shakopee AUAR Services PREPARED FOR: CITY OF SHAKOPEE PREPARED BY: STANTEC CONSULTING SERVICES INC. FEBRUARY 22, 2021 Stantec // City of Shakopee AUAR Services 1 1 CS) Stantec February 18, 2021 1fau lfse Q;u° nsu.ullfiing ukervIl es Ilse„ 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 Attention: Michael Kerski, Community Development Director City of Shakopee City Hall 485 Gorman Street Shakopee, Minnesota 55379 Dear Mr. Kerski, Reference: Proposal to Provide Professional Services Pursuant to the Preparation of an Alternative Urban Area -wide Review (AUAR) for a large undeveloped area in southern Shakopee Thank you for contacting us and for the opportunity to support the City in the preparation and adoption of an AUAR to guide the future development of this important growth area in Shakopee. We have extensive experience with the preparation and implementation of AUARs and they are highly valuable planning tools that create value and ensure sound environmental stewardship. Given the nature of this study area, this is at its core a master planning process. The opportunity to design an area of this size ensures efficient and sustainable infrastructure design and the creation of value through excellent land planning. Our land planning team will work collaboratively with our natural resource experts, transportation planners and water resource experts. While the development scenarios we will prepare will present different choices for the design of these new neighborhoods, they will all add value to the land by serving the land efficiently and orienting living spaces toward amenity rich natural amenity systems. The AUAR process is dynamic and it includes the active and constructive participation of the property owners, City departments, elected and appointed officials and representatives of numerous federal, State, regional and local agencies. We pride ourselves on our ability to organize and facilitate this process, support excellent communication, and ultimately guide the City to make the best decisions for the future of this land. Our approach encourages timely participation from all the stakeholders. We are proactive in our communication with reviewing agencies and we invite their comments and suggestions early and often during the process. We know that Shakopee has a strong culture surrounding your Development Review Committee (DRC). We will explore with you the potential benefits of inviting representatives from other agencies to augment the DRC at key stages in the process. The team we have assembled for this project includes several highly experienced Stantec employees, as well as key members from our new colleagues at Wenck. As you know, they have just joined us through acquisition, and we are excited for all the ways that they strengthen our team. At your request, we are also collaborating with AE2S, the engineering firm that has planned and designed your sanitary sewer infrastructure. Page 116 of 205 Stantec // City of Shakopee AUAR Services 1 2 February 18, 2021 Michael Kerski, Community Development Director Page 2 of 2 Reference: Proposal to Provide Professional Services Pursuant to the Preparation of an Alternative Urban Area -wide Review (AUAR) for a large undeveloped area in southern Shakopee In conclusion, we strongly support your decision to utilize the AUAR tool to guide the future development of this planned growth area within your community. Done well, this planning process will add substantial value to the land and ensure the protection of public and private investment for the future. We are honored to have the opportunity to support the City in this important project. Regards, StaInnen Cons mIIt:liiu°riff Scuroliices III nc ..Z1L---- J 11111111 SIhaIrdIlllovi FAICP Senior Principal Phone: 612 712 2127 Fax: 651 636 1311 John.Shardlow@stantec.com Page 117 of 205 N I�Illdiul�',�II I 1111111111,1,1,11111111111111,1,1,11111111 Y �Ii14I�^11�PIIuil��I I11 II' IN �� uII I�1)A��MiG�uuYNAll�l ��.�p�� V .",� Lu l II, P u l l , � l i 'I, II,liIiiI�'iI4IIII1�I1�1 II I��oIIR,IuIuIuNII'uIuududuulVulul U II IUIV�U!�IWa1uiIll I ' '�''��� ll 4'Ij Iu � � Im IIl'lgq loP "Yl1lI ll i,ll1 llu l1 lll'1 lu1l1mlllY! lhll IIV'i '4 I4�d IIII II ! 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III�IpII�� :I � li�illllillll��lllllllll III�I,'1''i'jllll�°"'IIIIII �' �� � I °i�IIIIP'lllll"'�'m' �Im�u11,III Idu dl ul 1i IIII IV VWWU1�u1 IIIIIN�Np'pIU III^I ill I ...: 11 IYp� I II'il'II�I II'�ipl4u'01�"IiIIIIIIIIIIIIII �� 'JII�hI�I �om9�IIuA,III 'IIIIII um�m u�uu ..,., ....0000000011111111 205 Stantec // City of Shakopee AUAR Services I 5 Qualitications Stantec // City of Shakopee AUAR Services 1 6 Yul ,tip.. I�wro.� Id�e�iiW�' °wig. Proposer Qualifications We have assembled a highly qualified and experienced team to prepare the AUAR for the City of Shakopee. Our team is led by John Shardlow. John has extensive environmental planning experience with a wide range of public and private projects over the past 40 years. He is extremely knowledgeable about the Minnesota Environmental Review Program, having worked closely with it and prepared every form of environmental review document. On behalf of the Twin Cities development community he advocated for a more flexible tool than Environmental Impact Statements (EISs) to apply to large scale phased projects. This led to the creation of the Alternative Urban Area -wide Review (AUAR). John led the team that prepared the first AUAR for the conversion of the 2,000 acre gravel mining area in the City of Maple Grove. This project became Arbor Lakes, one of the most successful retail and mixed use developments in the region. That original AUAR is still in force and with the adjustments inherent in the subsequent five year updates it is still serving the developer and community well. He went on to prepare four out of the next five AUARs and has used the tool many times since. 717 /1 '11,2,-4 i/ Beth Elliott has more than 19 years of planning experience, including serving as the Principal City Planner for the City of Minneapolis, where she coordinated and implemented downtown planning initiatives. She understands all aspects of planning and regulatory processes, including contract administration, budgeting, community engagement, documentation, presentations, and policymaker approval. Beth has managed AUARs and other environmental reviews hand in hand with John and Stantec technical experts for the last 4 years Our new colleagues from the former Wenck will offer their expertise to this AUAR in transportation, water resources, and conservation landscape architecture. With support from AE2S and their role in creating the City's sanitary sewer plan, our combined team has the skill to fully understand the impacts associated with development scenarios and the ability to both propose effective and practical mitigation strategies, but also communicate these issues clearly to both professional and lay audiences. Page 119 of 205 Stantec // City of Shakopee AUAR Services 1 7 /iiiiii- as Firm Overview Ud l °y ( ���w� ��Y9e 'C,;y �,��, ryry ,/4,:3 I^ iYJi� I� e s ' ,4z; i„„,, o I� V- I^ �;Ua a" "o� uy ' p�f�Co, '"' (���'�° I° "<< //��f� n� � ���, Qa,ri ��e� �d� �`o� ti�„ I �� � I ��� ��� � � ��' �. � �� �M�e� �' I i�i I �� ��".�� I � ��� 'io„o -�A J =� "m�,. .� ���`' I =� � „ y"I a rite ' Ve a, vy ay".,;,, de ",,,,, Il j 11,.,1i A' ' i/;a 11.rh `%' Ill .,ii n 1.,. THE STANTEC COMMUNITY The Stantec community unites more than 22,000 employees working in over 350 locations. We collaborate across disciplines and industries to bring buildings, energy and resource, and infrastructure projects to life. Our work — professional consulting in planning, engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics —begins at the intersection of community, creativity, and client relationships. Since 1954, our local strength, knowledge, and relationships, coupled with our world -class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. rvirirkoP IIy OUR EXPERTISE Every environmental review begins with a scoping analysis. If it is a discretionary Environmental Assessment Worksheet (EAW) its purpose is to assess whether an Environmental Impact Statement (EIS) is needed. If it is an EIS or an Alternative Urban Area -Wide Review (AUAR), the scoping process identifies the key issues and the level of analysis that is necessary. This analysis must also consider "related actions" or "cumulative impacts" when defining the Project. The Stantec team pioneered the active engagement of reviewing agencies in the scoping process and we were the first firm to incorporate Scoping EAWs as the first step in every AUAR we have prepared. We have also innovated with a wide variety of community engagement programs to educate the public, agencies and RGUs. All these strategies have combined to improve the focus and quality of our environmental review documents and to make them more useful implementation tools. Page 120 of 205 Stantec // City of Shakopee AUAR Services 1 8 There isn't a difference in the depth of analysis contained in EISs versus AUARs. The principal difference is that EISs are intended to analyze the environmental effects associated with defined projects. AUARs allow the Proposer to analyze scenarios. They are ideally suited to projects that will develop over time and are subject to change due to multiple factors. The key to preparing an excellent AUAR starts by defining the Project Area accurately and then shifts to identifying scenarios that contain the full range of potential outcomes. This allows the team to think creatively about alternatives and to prepare a Mitigation Plan that is equipped to respond to growth and change as it occurs. Once the Mitigation Plan is adopted, it contains the same weight as an ordinance and it reflects a commitment to implementation by the RGU. To be as effective a regulatory and planning tool as possible, it needs to be a readily understood document, with the thresholds that require mitigation clearly spelled out. The final key to successful environmental review is excellent project management (PM) and communication. Every project we undertake starts with the designation of an experienced PM who assigns responsibilities to team members and establishes a firm schedule for the completion of every task. Progress meetings are held at each stage of the project and frequent communications ensure that problems and issues are flagged early, so appropriate responses can be determined. Environmental review is a dynamic process and it involves the participation and engagement of multiple agencies and stakeholders. We strive to establish a positive and mutually respectful tone early in the process. We strive to listen carefully and to understand the comments received from agencies and interested parties. We frequently reach out to responders and have face to face meetings to understand concerns and find reasonable, mutually acceptable solutions. Finally, it is important to never lose sight of the fact that the purpose for all environmental review is for RGUs to make informed decisions that avoid adverse environmental effects. The nature of the process, the approach to stakeholder engagement and the style and contents of the documents need to be tailored to the RGUs' needs. ‘‘5 \\*\'u .... Iiiiilllml �Illluuuuuuuumii Naafi \\\\N) '1N) IIIII illlllllllllllili�iiilllllllllll 1,.,1„),4)0Afffffff)ifff),ipippig"" G''WIIINr111'l' mololl uuimilo dulmliliu uuuuuuomi mlllloliluuuuu' �Ip iM � Ii�rvVVmP�lpi���lidvi �, Page 121 of 205 £ ,%'ei ~ \ ��i� w . � ���%i����� � » �!�»2 � , � 205 Stantec , City eShakopee _RServices 19 Proj e c t Experience Stantec // City of Shakopee AUAR Services 1 10 OAKDALE 3M AUAR OAKDALE, MINNESOTA As the largest piece of undeveloped land in Oakdale, Stantec worked with the City to conduct a small area study that prioritized a variety of housing choices in an integrated system of active and passive recreation spaces. The City also wanted to conserve, restore, and augment natural resources while exploring opportunities for natural resource -based storm water management. The resulting plan promoted social equity in all land use, housing, and transportation decisions; planned infrastructure to promote resiliency, and promoted healthy living through clean energy and water quality. Stantec then built on this partnership by completing an Alternative Urban Areawide Review (AUAR) of the site in preparation for development. Through coordination and feedback loops with State agencies and neighboring cities, Stantec evaluated the environmental impacts of the preferred development scenario from the small area study as well as a business campus scenario from the Comprehensive Plan. Stantec experts recommended a mitigation strategy that best adhered to the original goals from the small area study. chrmooy BUSINESS PARK AUAR COTTAGE GROVE, MINNESOTA The City of Cottage Grove was contacted by the Minnesota Department of Energy and Economic Development and informed that they were one of the finalists for a "business of State-wide importance". They were informed that the business was looking to build an industrial facility, large enough to exceed the mandatory EIS threshold, but they could not disclose the name, nor reveal the nature of the business. Because of this uncertainty, we advised the City to prepare an AUAR. To cover the range of potential business characteristics and impacts, two of the scenarios analyzed included a data center and a distribution center. This allowed us to anticipate the maximum number of employees, truck traffic, and service activities. The potential location was within a much larger, future industrial area. The surrounding area has been developing, but there was no certainty about the pace or volume of development within the surrounding area. To respond to this uncertainty, we prepared a flexible Mitigation Plan, that committed to infrastructure investments and other improvements tied to development and traffic thresholds. Page 123 of 205 10100 11111111111111.11,,,, I 111111111111111111111111111, ,' 111 lllil 1 11 II�,h11��IIII1�VIi�'I`u'1'81 I'�I„ "II'II 11 1111ll���ll�hu1i11 hiVi'01611u110ooloouIIIhIhiIllIIV�luhlllii�lll�llulldlludtllh lllo iil1 n��INI uhl I w iW m IIII`IIIi111 IIIR��i;;11iilq oimmirlllllliflllllllliolllllllm11,1,l,illgilII 205 Stantec // City of Shakopee AUAR Services I 11 Resumes Stantec // City of Shakopee AUAR Services 1 12 BETH ELLIOTT, AICP Iba0 /A.IiFilA.GIIIIIIR. YEARS OF EXPERIENCE: 19 EDUCATION: Masters in Urban and Regional Planning, University of Minnesota, Minneapolis, Minnesota, 2002 Bachelor of Arts, University of Iowa, Iowa City, Iowa, 2000 JOHN SHARDLOW, FAICP Ii° IR II IP=�CIIIIR// IL, III1M CIh'i/l ll°iGlll'f YEARS OF EXPERIENCE: 40 EDUCATION: Bachelor of Landscape Architecture, University of Minnesota, Minneapolis, Minnesota, 1978 Bachelor of Science, University of Minnesota, Minneapolis, Minnesota, 1978 Beth is an urban planner with proven experience managing complex short- and long-term projects of regional significance related to downtown planning, comprehensive planning, community revitalization, zoning and other regulatory frameworks, funding and implementation, and transit -oriented development. She also has specialized expertise in developing and facilitating inclusive and creative community engagement strategies for diverse stakeholder groups. In her 12 years as Minneapolis' downtown planner, Beth gained a reputation for her collaboration and communication skills among elected officials, community members, developers, and businesses to advance projects into implementation. EXPERIENCE Oakdale 3M Foundation Project AUAR I Oakdale, Minnesota Cottage Grove Business Park AUAR I Cottage Grove, Minnesota Southwest Light Rail Transit/Green Line Extension* I Hennepin County, Minnesota * denotes projects completed with other firms John has extensive and wide-ranging project experience serving clients in both the public and private sectors. He has frequently been called upon to lead multidisciplinary teams of consultants in completing large, complicated planning projects. John's skills include project planning for residential, commercial, mixed -use, industrial, and institutional developments; comprehensive and community planning; and preparing redevelopment plans, tax -increment financing plans, subdivision regulations, and environmental assessments. He is a highly experienced facilitator and an expert on innovative community engagement programs. John also frequently provides expert testimony on matters related to planning. EXPERIENCE Oakdale 3M Foundation Project AUAR 1 Oakdale, Minnesota Cottage Grove Business Park AUAR 1 Cottage Grove, Minnesota St. Paul Midway Minnesota United Master Plan and AUAR I Saint Paul, Minnesota Maple Grove Gravel Mining Area AUAR and Updates I Maple Grove, Minnesota Minnesota Vikings Training Facilities Mixed -Use Development AUAR I Eagan, Minnesota Regional Conservation Design Framework I Twin Cities Metro Area, Minnesota LCCMR Statewide Conservation and Preservation Plan I Minnesota Page 125 of 205 Stantec // City of Shakopee AUAR Services 1 13 TOM BERRY, CFM A,SSlS117/,IP,dI'11 IPIR0i illcC, II YiI 114/AGIIIIR YEARS OF EXPERIENCE: 20 EDUCATION: Master of Community and Regional Planning (MCRP), University of Oregon, Eugene, Oregon BA, Geography —Land Use, University of Wisconsin, Eau Claire, Wisconsin JEFF MADEJCZYK llV!o IE II°R IR IE SO U II'R, III'E S ECM /4IIII S T YEARS OF EXPERIENCE: 20 EDUCATION: MS, Fisheries Biology, Iowa State, Iowa BS, Ecology, Winona State, Minnesota Tom has more than 20 years of experience with project planning, development, and management in both the public and private sectors. He has served as project manager, administrator, and partner on many multidisciplinary projects. Years of involvement in the public process, as well as practical program administration and broad stakeholder experience, Mr. Berry is prepared to ask the right questions to ensure practical solutions to complex problems. In addition, Mr. Berry is trained in the Systematic Development of Informed Consent (SCID) community outreach process developed by the Institute for Participatory Management and Planning (IPMP). EXPERIENCE Shoreland Zoning/Floodplain Management Land Use Development Rights Map Initiative Comprehensive Plan Development Dakota County, MN Comprehensive Zoning, Solid Waste and E911 Ordinance Amendments I Red County, MN Code Review, Research and Development of Policy Addressing Pervious Pavers I Chanhassen, MN Plan Review, Research and Recommendations for a Conservation Subdivision Ordinance I Dayton, MN Jeff has worked as an environmental scientist on a wide variety of projects over a 20 year period. He serves as a both a client manager and project manager for a variety of National Environmental Policy Act (NEPA) environmental review projects including EAs, EAWs and EIS projects dealing with potential impacts of proposed industrial, utility, commercial, and residential developments. He serves as the client manager for municipal clients as well as private developers in the residential, commercial, oil and gas, power generation, solar, and waste management markets, leading clients through complex permitting processes. EXPERIENCE Orchards at Cahanes Farm Residential Development I Minnesota Fargo -Moorhead Flood Control I North Dakota, Minnesota Vermillion River Watershed JPO South Creek Stream Restoration I Minnesota City of Aberdeen Elm River Wetland Permitting and Mitigation I South Dakota Lebanon Hills Regional Park Subwatershed Assessment Study Minnesota Page 126 of 205 Stantec // City of Shakopee AUAR Services 1 14 PAUL BOCKENSTEDT YEARS OF EXPERIENCE: 38 EDUCATION: M.A. Biology, University of Northern Iowa, Cedar Falls, Iowa B.S. Environmental Sciences, University of Dubuque, Dubuque, Iowa TODD MEYER, PLA, LEED AP, CNU-A mi lE AIC II. /A IDS C A). IID YEARS OF EXPERIENCE: 27 EDUCATION: Urban Design Studies, Centro Studi Santa Chiara, Castiglion Fiorentino, Italy Bachelor of Landscape Architecture, Kansas State University, Manhattan, Kansas Paul is involved in a wide variety of local and regional environmental review and natural resource planning. He regularly works with communities and businesses to ensure that the natural resources within a particular area are managed in a manner that provide multiple benefits. Paul develops site -specific Natural Resource Management & Restoration Plans as well as working on a wide variety of design/build restoration and mitigation projects throughout the upper Midwest. EXPERIENCE Roseville Parks Natural Areas Planning & Restoration I Roseville, Minnesota Rochester Cascade Creek/Lake Restoration I Rochester, Minnesota Chaska Seminary Fen Wetland Restoration I Chaska, Minnesota Minnesota Land Cover Classification System I Twin Cities, Minnesota Woodbury Parks Natural Resources Management I Woodbury, Minnesota MnDOT Road Wetland Mitigation Banks I Private Sites Natural Area Inventories in Minnesota Inver Grove Heights, Chaska, Red Wing, Savage, Roseville, Brooklyn Park, Lower Wells Creek Watershed, New Market Township, Rochester, and Independence Todd is a landscape architect and urban planner interested in creating unique places that promote social interaction and elevate the cultural aspects of our communities. For more than 25 years, he has worked around the world with public and private sector clients. As a studio director, he has shown progressive responsibility leading planning and design teams in implementation strategies and the successful completion of projects. This includes land acquisition, site planning, securing approvals and entitlements, design, construction documentation, specifications, bidding, contract negotiation and construction administration. EXPERIENCE Minnetrista Community* I Minnetrista, Minnesota BasinView Planned Unit Development* I Klamath Falls, Oregon Melrose Place Townhomes* I Lake Oswego, Oregon Richland Master Plan* I Belleville, Illinois Woodson's Reserve * I Montgomery County, Texas Redmond Ridge Community * I Redmond, Washington Vistas at Klein Lake* I Houston, Texas * denotes projects completed with other firms Page 127 of 205 Stantec // City of Shakopee AUAR Services 1 15 SARAH HARDING, PLA co s IHIRVA.T11 0114 11„,A.114Ii'U'11CAII'"�III�� YEARS OF EXPERIENCE: 18 EDUCATION: BS, Landscape Architecture, University of Wisconsin - Madison, Wisconsin ED TERHAAR, PE 11 11 A N S 11' O R 11" /Ps 11" II 0 114 IIIP: IN G II IY�-� III'E IIIII II'�l YEARS OF EXPERIENCE: 20 EDUCATION: BS, Civil Engineering, University of Minnesota, Minnesota Sarah has 18-years of experience collaboratively designing alongside engineers, architects, planners, municipalities, and contractors; managing construction improvement projects as a general contractor; and installing resilient, native landscapes with ecological restoration professionals. Her special interests include finding sustainable and creative, clean water solutions, collaborating with and educating others and advocating for native landscapes and green infrastructure. EXPERIENCE Tamarack Nature Center Improvements* I White Bear Lake, Minnesota Staring Lake Park Site Improvement* I Eden Prairie, Minnesota Knoll Area Infrastructure Improvements* I Minneapolis, Minnesota Phalen Creek Daylighting Recommendations* I St. Paul, Minnesota Vadnais-Sucker Lake Road Reconstruction* I Vadnais Heights, Minnesota Brownie Lake Park and Trail Improvements* I Minneapolis, Minnesota 50th & France District Streetscape & Wayfinding Improvements* I Edina, Minnesota * denotes projects completed with other firms Ed is responsible for project management, technical analyses, development of recommended transportation solutions, and preparation of reports for a variety of transportation projects. Specific types of projects completed include traffic impact studies, parking studies, safety analyses, origin -destination studies, travel time studies, area wide and corridor studies, as well as design of traffic control devices. In addition, Mr. Terhaar uses Synchro/SimTraffic and AutoCAD regularly. EXPERIENCE Transportation Section of Environmental Assessment Documents Traffic and Parking Study for 7200 France Avenue I Edina, Minnesota Malcolm Yards Traffic Impact Study I Minneapolis, Minnesota Origin -Destination Study on CSAH 10 and CSAH 50 I Corcoran, Minnesota Intersection Control Evaluation I Lincoln County, South Dakota Plymouth Avenue/Oliver Avenue Traffic Signal Design I Minneapolis, Minnesota MnDOT TH 18 Sinusoidal Rumble Strip Design Optimization Study MnDOT Development of a Moving Automatic Flagger Assistance Device (AFAD) for Moving Work Zone Operations Township Sign Replacement Program I Chippewa, Clearwater, and Chisago Counties, Minnesota Page 128 of 205 Justin Klabo, PE, CFM Project Engineer REGISTRATIONS Professional Engineer: Minnesota Certified Floodplain Manager (CFM) CONTACT Justin.Klabo@ae2s.com T: 763-463-5036 EDUCATION Bachelor of Science, Civil Engineering, University of North Dakota Mr. Klabo has had the opportunity to solve complex flooding and stormwater problems with a number of communities throughout the Minnesota Metro. His in-depth water resources experience includes serving as the project manager, project engineer, and in construction oversight roles for stormwater lift stations, FEMA flood reduction improvements, land -locked lake improvements, urban and rural floodplain analysis and 2D modeling, regulatory permitting, and stormwater management projects. SPECIFIC IRIEILIEVAINT IEXIPIEIRIIIENCIE • 2019 Drainage & Erosion Improvement Projects, Shakopee, MN - Project Manager. The City of Shakopee has had numerous drainage and erosion issues throughout the City. Justin worked closely with City staff to develop feasibility studies and concept plans for the various locations. The plans addressed the cause of the problem, identified improvement alternatives, developed cost estimates for each alternative and provided a recommended improvement for the City to pursue further. For the studies needing stormwater modeling, AE2S used XPWMM 2D to complete the analysis and develop inundation mapping demonstrating the benefits of each alternative. • City -Wide 2D Storm Sewer Model, Resiliency Study and Lake Level Analysis, Burnsville, MN — Project Manager. Developed a City -Wide 2-Dimensional Storm Sewer Model using XPSWMM, dividing the City into six major watersheds, systematically developing the models from the ground up utilizing the latest GIS storm sewer data, soils information, topography and impervious surface area maps to develop a robust and accurate model of the City's storm sewer system. The 2D models were developed to understand flood prone areas throughout the City. The second part of the project will entail taking 2D modeling results and completing a Resiliency Study for the overall City, prioritizing and ranking flood prone areas based on the severity of flooding, critical infrastructure and other factors to give the City a clear understanding of areas of greatest risk for project prioritization. Third phase will use the 2D model to analyze the Keller Lake to MN River chain ()flakes to determine if improvements can be made to improve overall lake water levels and reduce potential flooding of residential structures. Jake Puffe, PE Project Engineer REGISTRATIONS Professional Engineer: Minnesota, North Dakota CONTACT Jake.Puffe@ae2s.com T: 763-463-5036 EDUCATION Bachelor of Science, Civil Engineering, North Dakota State University Mr. Puffe works out of our Maple Grove office and has nearly 10 years of water engineering experience. He is knowledgeable about many disciplines of engineering and experienced at working closely with clients to maximize their water system efficiency. Mr. Puffe's focus and experience includes hydraulic modeling; construction observation and administration; preparation of preliminary engineering reports, bid documents, specifications, and engineer's estimates; and construction (field) engineering of major infrastructure improvement projects. SIPIECIIIFIIC IRIEILIEVAN'T IEXIPIEIRIIIEINCIE • Sanitary Sewer Master Plan, Shakopee, MN — Project Engineer. Sanitary Sewer Master Plan Update to comply with Metropolitan Council planning requirements. Project includes review of land use and population growth forecasts, sanitary sewer system modeling, identifying trunk system extensions, establishing I/I mitigation goals, and review of existing ordinances, programs, and policies for the wastewater collection system. • West End Lift Station Feasibility Report, Shakopee, MN — Project Engineer. Study to identify probable lift station siting and trunk sewer routing for multiple development scenarios. Project includes review of land use plan and AUAR documents, sanitary sewer system modeling, and review of existing programs and policies for development. • Sanitary Sewer Model Development, Burnsville, MN — Project Engineer. Development of a GIS-based hydraulic model to be used for analysis of future system development along with the ability to review the existing system capacity. • Sanitary Sewer Model Development, St. Louis Park, MN — Project Engineer. Development of a GIS-based hydraulic model to be used for analysis of future system development along with the ability to review the existing system capacity. Page 129 of 205 Stantec Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. We care about the communities we serve — because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at stantec. com or find us on social media. Design with community in mind 11.A. Shakopee City Council March 2, 2021 FROM: Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: Review the draft 2021 Strategic Plan report, and workshop discussion on the 2020-2024 Strategic Plan. Policy/Action Requested: Receive Report and Discussion Recommendation: N/A Discussion: See attachments. Budget Impact: ATTACJIlMMENTS: 2020-2024 Strategic Plan Page 131 of 205 411"i1111uull,ll IIIw1 �IIIIIIN1�1 III keg 'MYYGIfi rl L1i ,II,I,'I,I "fiIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII lllui 11111111111 I ������Illil uullll' ��� �II IIII Ilfuull Illgiuuuuuuuuulllllllllllllluuululuum ulf',IpIVM 1llmuuuulti'�I!�Y!,�III�,I��IIh111911U�llllq��!!III��IIIIgl9llll9llll,111111111 IIt 111111111111111111111111111111111111111111111111,11111111111111111111111111111111111 IIal11 r;,�l Itigll 111 lj l"I �mu'Ip'rI la1111111111111111111 IIINV IIII1IIII,I,IiiIIIIIIIP'JI 11 III VI11111111IIIII 111111II 11111111111111111,111,11111 u1l IN to k„„ 11 Vi 1IIVV�IV IIu� IIII IIIII I�lu IIIIIIIIIW! uIIIINIIdIItlP l!!NNeI!!d!;'ulul^Ii1GIIIIIViiiiillllllVllliuuuuiumuull1111111111 I u,N,p,S11,°III"III,IIP' IPIIRIIIIIIIIIIIIIII I ml N ul IIII mlmmmuuu II N uuNl�� ^IIIIIIIIIIIIIINHI� II"nIIIVum111 I uuuuml�luuuuumounu �IIIIIIIIIII'PiiI,IIINIINI' IIII'",IIII,',"' IIIII i11I1p11, ��IQ a V IIIIII"1 ulillidli'lii!IIII'IiIN„',III uup, Page 132 of 205 IiN101111iiuui 00i11n i 1°1 11111'11,1)1111111111111111111111, I' ll I1p 111IIIII11111i ll;r; Il�llllllu� 1111I,IIII,1I�IIIIpIIVIIIpiY�'I ���Illa'Ilv'��allu�lll'�dpIiIIP'IIYi�I'IJ^,IIIII;I°'� 1111111111111110 I1:'Z. II:) '° ;' II U S L„J IL..."11"" II IN G December 2019 RE: FY 2020-2024 Strategic Plan - City of Shakopee Dear Mayor Mars, I:Z ) u,Ji II: I am pleased to present the 2020-2024 Strategic Plan and Summary Report to the City of Shakopee. The plan reflects the organization's priorities, commitment to measurable results and the delivery of quality services. It has been a pleasure assisting the City of Shakopee with this important project. The City Council and senior management team displayed clear thinking, dedication and focused effort. I particularly wish to thank City Administrator Bill Reynolds and Assistant City Administrator Nate Burkett for their help and support during the process. Yours truly, Craig R. Rapp President Page 133 of 205 II UR UR iII III Executive Summary 1 Strategic Plan Summary 2020-2024 2 Vision, Mission, Values 3 Strategic Planning Process 4 Reviewing the Environment, SWOT 9 Strategic Issues and Challenges 11 Defining Priorities, Outcomes, Targets 12 Implementing the Vision: Strategic Initiatives 15 Strategic Planning Participants 16 Appendix I: SWOT Analysis Appendix II: Environmental Scan City of Shakopee Strategic Plan FY 2020 - 2024 I December 2019 Page 134 of 205 EXECUTIVE SU MARY From August through November 2019, the City of Shakopee engaged in a strategic planning process. The process resulted in a strategic plan covering 2020-2024. D an consiists of four strategic 3riorities— t10.SSuS of greatest iimportance to th City over he next three years. Assodated witth eacn oriortty !I";' a set of desire Litc .rnes, (ey Litcorne indicators, and Derforrnanc targets, descrong expected resu ts and how the resuts wi be rneasured. I D 00 C.1 50 OflCude,S str•tegic finiti ives t )at wi De U dertafl to a C. n e v t targeted outcomes. The planning effort began with an examination of the operating environment via an environmental scan, and a SWOT analysis. On September 25th and 30th, 2019, the City Council and senior management team held strategic planning sessions. They drafted the organization's vision, mission and values to guide their work. They then developed a set of priorities, key outcomes and performance targets. Based upon those priorities, the senior management team met on October 25th, 2019 to identify a set of strategic initiatives and begin development of detailed action plans. The strategic priorities, key outcome indicators, performance targets and strategic initiatives are summarized here and on the following page. Four FINANCIAL STABILITY 2 ENHANCE COMMUNITY STRENGTHS 3 EFFECTIVE PUBLIC SERVICES 4 COMMUNICATION City of Shakopee Strategic Plan FY 2020 - 2024 December 2019 Page 135 of 205 1 S"'IIII"II�A'TIII �C IIII C IP IIIA IN SU AIRY 2°1i2 City of Shakopee Steal agjc Enihanc a igl \sirmni ° i. ity� tr _ f Iths';. ll D.jesItedl Stable tax rate O'ut'orri Ilmidlilat'�„ -Tax rate Diverse revenue sources -Non-property tax revenue Adequate funding of CIP 101u 1u01u0011011u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u011 Make big ideas a reality Enhance quality of employment/jobs Successfully maximize entertainment options for tourism & visitors Stable workforce Effective infrastructure planning Adequately service the demands of growth -Long-term plan budgets 011u01u01u0 u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u00 -Funded and executed projects -Average wage -Median income --Increased holding power -Turnover rate -Internal hiring rate Plans in place -Studies -Staffing ratios 1 2!!1 4 T''artglet, -Rate change equal to/lower than implicit price deflator annually -% increase in non -property tax revenue yearly -Reduce financial burden of entertainment destinations by_$_ by -_%of high -priority CIP projects funded by_(date)_ 11u01u0011u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u0 -Cultural trail completed by_ -Innovation center completed by 2022 - River utilization Phase I by 2o24 -Gateways/west end started by_zoz1_ -Avg. median income increased by io% by -Avg. hourly wage $26/hr. by -Increase # of overnight stays + ADR from to _Increase events by _ from _to_ by_ _Increase participation in pubic events from to by _ -Yearly turnover rate _% or lower - % of internal candidates selected for supervisory openings (5 yr. avg.) Prioritized infrastructure plan and funding philosophy adopted by_ By_, determine level of staffing needed in 3 depts Determine service delivery standards in 3 depts by IInhI'iiatire' a) Develop a long-term financial plan b) Develop a grant decision - making process c) Improve 5-yr. CIP prioritization process d) Explore methodologies for capturing tourism revenue (ticket surcharge) 101u0011u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u01u011 a) Develop & execute long- term plans b) Evaluate econ dev policies re: higher wage jobs c) Refine business promotion & attraction process d) Improve culture & tourism marketing e) Explore collaborative partnerships for tourism and events a) Develop i5 yr. CIP b) Conduct staffing study c) Develop service level standards d) Develop impact review process e) Create comprehensive performance management program 1 0 1 u 0 u 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 1 u 0 11 More voices engaged in - # of participants decision -making process -Diversity of participants Increase community trust of the City A positive image of the city/community -Survey results -trust -Survey results - image % increase in segments of the community participating in decisions by % increase in community trust from 20_ zo_ % increase in opinion re: image from 20 -20 a) Develop & implement strategic communications plar b) Develop strategies to reach underserved populations c) Pursue branding and image efforts consistent w/ vision nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 2 Page 136 of 205 OUR VIIIISIIII! IN Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. C IIR IIII SS IIII °+ Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost- effectively, with integrity and transparency. YV{VIN \I�ip M o Vu it III II111 // ii�M�'JBIy, VAIII S NNIVwiu'uimgin INTEGRITY We say what we mean, and we do what we say BEST FOR THE COMMUNITY We work on behalf of community interests, not individual interests ACCOUNTABILITY We are committed to achieving results, and accountability for our actions INNOVATION We strive to creatively improve our services and our community 141 WELCOMING, OPEN TO DIFFERENCE We are receptive, we listen, and we are open to the differences of others FAIR AND CONSISTENT We are fair, consistent, and respectful in our service to the public FUN We enjoy what we do, and we have fun doing it City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 3 Page 137 of 205 ill III II III Strategic planning is a process that helps leaders examine the current state of the organization, determine a desired future state, establish priorities, and define a set of actions to achieve specific outcomes. The process followed by the City of Shakopee was designed to answer four key questions: (1) Where are we now? (2) Where are we going? (3) How will we get there? (4) What will we do? The process is divided into a development phase and an implementation phase. The full process is depicted below. Where we are Scan the environment Conduct internal and external analysis (SWOT) Develop Strategic Profile Identify Strategic Challenges IN n IN III S ttin% Ex he Pr oect T Where we're going Define our Mission Articulate Core Values Set a Vision Establish Goals Identify Key Intended Outcomes LESS mumm III nsa 1r'evi IN n here are we now? here are we • oin • ? ow will we • et there? hat will we do? I L How wre"IIIIII get there Develop Initiatives Define Performance Measures Set Targets and Thresholds Cascade throughout organization uIN"ICr n' Situ .tHNon T TI What we'll do Create Detailed Action Plans Establish Accountability: Who, What, When Identify Success Indicators Provide Resources The strategic planning process began with a meeting of the senior management team and the consultant on August 13th, 2019. The meeting included an overview of strategic planning principles, previous planning efforts, and guidance for preparing an environmental scan. In addition, the team an examined the City's current vision statement, discussed organizational value proposition, and how to address the lack of a mission statement and organizational values. The group debated the merits of various organizational value propositions, and brainstormed concepts for mission and values statements. They established a timeline and assignments for the preparation of the environmental scan, and developed ideas for presenting the vision, mission and values discussion to the City Council at the strategic planning retreat in August. City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 4 Page 138 of 205 Setting Direction: Mission, Vision, Value Pr« position and Org • niizan, i onnualll Culture On October 25th and 30th, 2019 the City Council and senior staff held strategic planning sessions to develop the strategic plan. As they addressed the question of "Where are we now?" the group was challenged to define the current organizational culture and its value proposition — understanding that an organization's culture, and the value proposition it puts forth provide the foundation for the way in which services are delivered and strategic direction is set. The three value propositions and core cultures are summarized as follows. FOUR CORE CULTURES Control CuIllture (example: Military - command and control) Strengths: Systematic, clear Weaknesses: Inflexible, compliance over innovation i'O e uiYm 111 e lllhe ur e e C u llll°III1) re (ex: Research Lab - best and brightest) Strengths: Results oriented, efficient Weaknesses: Values, human element can be ignored Coil colll: oration m'„ ulll°III°une (example: Family -teams) Strengths: Manages diversity well, versatile Weaknesses: Group think, short-term oriented U fifif a tmimui°iu m';' mmltmmwme (example: Non-profit/religious group- mission/values) Strengths: Socially responsible, consensus oriented Weaknesses: Lacks focus, judgmental THREE VALUE PROPOSITIONS wall, veurat'l : n ell Excellence (ex: Wal-Mart, Southwest Airlines) • They adjust to us (command and control) Prod Odd ef"^u'lcue (ex: Apple, Google) • They 'ooh and 'oh' over our products/services (competence) m.mrmtem °m r Illiii a°Ilhmui m ::mcy (ex: Nordstrom, Ritz -Carlton) • We get to know them and solve their problems/satisfy their needs (collaborative) 'cede: nor City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 Page 139 of 205 5 The group engaged in an extended discussion regarding the value proposition and its relationship to the culture. It was generally agreed that customer intimacy reflects much of the current approach and that in a small town that is inevitable. Operational excellence has been important and will continue to be important for operational stability. A number of members indicated that they felt that innovation/ service leadership was something they also demonstrated. Based upon the discussion, operational excellence was determined to be the primary value proposition, with customer intimacy as a secondary focus. ii iimo�1mm1111 S"'llrRATII AN IN (III IN G ASSESS CURRENT ENVIRONMENT • Senior Management Review • Previous Plan status • Vision/Mission/Values • Environmental Scan • Stakeholder engagement • SWOT Analysis IA11111111JIJy �1EQ SS III "'i"' (III IIIIIIII III 0III' MITIIIIIIIIIIS • Strategic Planning Retreat • Operating Environment - Culture, Value Proposition - Vision/Mission/Values - Internal SWOT • Challenges, Priorities • Outcomes, KOI's, Targets • SWOT Analysis ml1q�lIIIIIP % �rA,,huuMoim�mbud uu uioouuulIlImiiim ^, ,��iij IIIIII imuuum��u 11%1%�// ou mim 1Wmil�iiiii�l uu 11 i Ili�l J i (IIIIIIIIII N1iy I111�1 dill uw11111111111111 o Ills mPIiP�I�IIII:1,1111,1,;,,„11,;„1„111,1!'1,11 104114, 'J; ulG �W II'li' III I"' III IIIIIIIIII III4T i°� Ilh°°�i IIIIIIIIII IIEIII1„„A III I • Implementation Session - Strategic Initiatives - Action Plans • Refine details • Final Review, Approval City of Shakopee Strategic Plan FY 2020 — 2024 I December 2019 Page 140 of 205 6 The group then directed their attention to their mission, vision and values statements. They agreed that they needed to develop a vision statement, beyond the general work done in conjunction with the comprehensive plan. They spent time debating their purpose and long-term aspirations for the community. They examined statements from other communities. A brainstorming process ensued, resulting in the identification of key concepts the group favored for the vision. These were then used by the consultant over the succeeding weeks to create a statement which is listed on the following page. The group then turned its attention to their mission and organizational values. Similar to the process used for the vision statement, the group reviewed sample statements, discussed their beliefs, considered the decision regarding value proposition and organizational culture, and identified concepts that reflected their consensus. These were used by the consultant to draft a mission statement and a list of values. The mission and value statements are listed below. 11.11:IVIIIIIIIIIIW ��I;rI,imllI,UI Ilq .IIII III 11!!1,Ilp�l I��IIII!I�4u'��pll �������iiiiiiiiiiii�llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll `IIIIIIII " 1ii' N IIIV IIIIIIGllllll oloolouuiiil III�INi �6�/���I�ql II���IIIIJ^11Y� jl II n1�11�'111uu11,;mum II Ill la 1 II 10 lllml uh!��` „�1�III,I@ul�ullV4"ul�U�l !161IIII �i1lNllll,„ pq Iliad. „A MISS] SI III' IN STATEMENT Our, missi l rl is f dleliver ty servilee „ s eni it IIII �N' I, r I liiiini Yc llini high quality and sustainable a rmlrti', i;l onlilty. We cornmit t dl'' ilnib;°this cost-effective integrity an Ih tramp ren�cy. 1101mm1�����,. ,,� I, sl I .�����, �, I„����� I 0 i i0)21 ", 0�'d�VlgIIIPIi����V1YMH�I ' ull Nm plN"N1 NWu I p uolp I IMIINIIIIqu ,111u ,�� IIO111111111111 ,,i1wiflnoNW" IrMluil,u", my00u 1‘1r," �flliliiuPll,lllll a UIUI VISION S,T A EI I l. EI T Shakopee olpel is al, pl lee where people w e" A rmulilhriflulde of oullsiinles , ,aullH, uul,r III and recreation I amiiiin l and Ittr cIIlve environment for rei3 1.1'!PhUPIIII"''u Ilu I,11vI1VNV I VBV.., 11,dl''IVNI?H,',1°Jl1lo,11!. WWRll11u I1 IIIV1II0III^Iv ,100111 Il.1111 l lillillolllillllllllllllll siiln i'Ive river IIC w IIII uy„ witty porikyrl i ies in a sate, benlI Inl l visitors. 1111111111111111111111111 11111111.11111111111111111111111111 111,1,1I1d11n 0,lrlulllpuuull ii' City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 Page 141 of 205 7 :wiVyli'°��nIWD1u,�wmdC11 m �NIImU����uG'"i/�/l�y0i�19yJUl�k,�Wl(�//I�4UJINUUIJIJ➢ ✓O//��� wr o OW r i VA Ili ;S IIN1EGRI!IrY Wes®Iy what yin what ��� �� ,+ iy 'T FOR TI1II „ MM'UIITY" �l'a, ark rr h�l dII" tiI c mniuini y, interests, ;n IIillin'dividluu!adl interests ACCOUNTABILITY INTABIIILIITY'' We ra om rnlittedl 1NI ;d ilievIlrig results, n accountability f r our acti ins Ill dINOVATI ' 1r e shrive raal'mIve ly Ilmpr -rvi �illnf� P'll Ir i V@ urii 1i11u sir RA' II „AN IN III N G III 00 IIIIIIIIIISS CU IIIIIk Illllk llll 11 1111 IIIIIIIIII 1111 IIIIII'1°1111M E1111 • Senior Management Review • Previous Plan status • Vision/Mission/Values • Environmental Scan • Stakeholder engagement • SWOT Analysis 11111111111111111111111111111111 WELC MING, OPEN TO!'DIFFERENCE We are receptive, we 1rsfriiv and we sire open, to Pe differences of others FAIR AND C MIISTEIINT" We are fair, c nsiStent, andl res service to the ublllf F III IIN we etijoy`wh 'oil :in' I.I,t SS SET PRIORITIES, TARGETS • Strategic Planning Retreat • Operating Environment - Culture, Value Proposition - Vision/Mission/Values - Internal SWOT • Challenges, Priorities • Outcomes, KOI's, Targets • SWOT Analysis c1 o,, an Ifnl oar ';,have !;t n, uri IIIMIIR 1"'I11111119IIIII 1111 111,,,,,E 1114 • Implementation Session - Strategic Initiatives - Action Plans • Refine details • Final Review, Approval City of Shakopee Strategic Plan FY 2020 - 2024 I December 2019 8 Page 142 of 205 Reviewing t le Environment, Setting Stir «;tegiiik Pirii. iriilkiiies Following the vision, mission and values discussion, the leadership team continued the process of assessing the operating environment. This was done via a SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis - a process that examines the organization's internal strengths and weaknesses, as well as the opportunities and threats in the external environment. To facilitate this, a SWOT questionnaire was distributed to the City Council and senior staff in advance of the planning session. Using the SWOT data, a small group review process revealed the most frequently mentioned characteristics in each area. Fiscal stability Growth oriented Customer -service oriented Leadership and staff Downtown riverfront • Engaging and collaborating with partners (SMSC, businesses, diverse population) • Continued growth and development • Staff investment • Embracing our history • Riverfront and downtown • Leveraging existing plans and resources PP RTUU N I"1 ES SWOT Analysis .1111111111111111111111111111111111111111111111111111111111111111111111111111111,, WEAKNESSES • Staffing • Communication • Budget • Relationships • Prioritization • Lack of vision/direction • Planning (goals/strategic) • Diversity • Inconsistent policies and procedures • Community engagement • Council stability • Staff stability • Community division/ perception • External relationships • Unknown economic future • Implementation of plans • Impacts of taxation • Infrastructure concerns • Broad public safety T II 111 REATS City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 9 Page 143 of 205 The group used this information to identify those opportunities that would be helped the most by the organization's inherent strengths and which external threats were most likely to exacerbate their weaknesses. STROE NGTIII' S III...DEVOE RA G III NG 0 IP IP 0 RT U N III"III"IIIIIES (Make good things happen) • Continued growth and development • Invest in staff: training/education, add staff as necessary, competitive pay, technology • Implement/embrace big ideas • Comp Plan & Parks Plan • Downtown • Riverfront • Gateways • Engage and expand collaboration with our partners DEA K N IIIESSIIIES IIIE XA C IIIERIB llrIIIEID BY "IlrIli RIIIE. "III"S (Keep bad things from happening) • Staff instability • Lack of internal and external communication • Fiscal uncertainty • External relationships • Lack of planning & follow-through • Council stability • Lack of diversity City of Shakopee Strategic Plan FY 2020 - 2024 I December 2019 10 Page 144 of 205 Following this exercise, the group examined the results, and then engaged in additional brainstorming to identify the strategic issues and challenges facing the organization. vvuly��~im4l�.1�IW�I�1�11i1P����J„.11lri��i�ly�l����„�hw�iVPi��i�ll��� Ill l�������hillllillliiiiiilllliil IlliiuiuiAi���l i.i�iiiuFi'r„v!II 11 !! hu�i��u�umIIRIIIIPampi!IIINdP � ;°6iUiiva�ti�u�� u� ��oarri.��,���� SIIII IIIIII G C III SS N GIES • Redevelopment • Growth and development • Staff development • Downtown development • Riverfront • Gateways • Partner collaboration • Staff instability • Communication --internal and external • Fiscal uncertainty/stability • External relationships • Planning and follow-through • Council stability • Diversity Based upon the challenges and issues identified, a facilitated discussion ensued to determine the highest priorities for the strategic planning period. The following priorities emerged as the most important over the next three years. $TRATIEGI °' l FINANCIAL STABILITY EFFECTIVE PUBUC SERVICES ENHANCED COM II IllnlR '1rRE NIGTH'S COMMON COMMUNICATIONl City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 Page 145 of 205 11 Illlrllllllrin th 'IrIII�riti s To clarify the meaning of each priority, the group identified key concepts which were used at the retreat to create guidance, and ultimately will be used to create definitions. Financial Stability • Growing tax base • Stable or lower tax rate • Funded long-term plans • Adequate fund balance • Growing non -tax revenue Enhancing Com unity Strengths • Riverfront • Development/redevelopment • Canterbury • Entertainment venue support • Big ideas • Plan implementation • Innovation • Protecting environment • Downtown & history • Embracing diversity • Parks planning • High wage jobs utcor s, IIndicat*rs, n Tc.rge"III"s Effective Pu slic Services • Infrastructure management • Customer service • Staff development • Adequate staffing • Public safety leadership • Policies and procedures • Process improvement • Deliverables • Business planning • IT data protection Co unication • Internal • Collaboration with partners • Community engagement • Transparency • Diversity and equity • Branding % Prlllorlllt With concepts/definitions in place, the group determined the most important outcomes to be achieved for each priority, defined Key Outcome Indicators (KOI's), and developed Performance Targets. KOI's define progress toward desired outcomes. Performance Targets define successful outcomes, expressed in measurable terms. The alignment created between priorities, outcomes and targets is important, not only for clarity, but also for maintaining a disciplined focus on the desired results. City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 12 Page 146 of 205 Financial Stability a. Outcome: Stable tax rate KOI: Tax rate Target: Annual rate change equal to/lower than implicit price deflator b. Outcome: Diverse revenue sources KOI: Non -property tax revenue Target: _% increase in non -property tax revenue yearly; Reduce financial burden of enter- tainment destinations by _$_ by c. Outcome: Adequate funding of CIP KOI: Long-term plan budgets Target: _% of high -priority CIP projects funded by _(date)_ 0VY1111I1IIIIVIIVum ' ' '�IIgY�YIYlllllli�mup;",,, ,; riii)rY�iiVa wu.w pfii Yilllll!ipa,p; Enhanced Community Strengths a. Outcome: Make big ideas a reality KOI: Funded and executed plans Target: Cultural trail completed by _; Innovation center completed by _; River utilization Phase I by 2024; Gateways/west end started by 2021 b. Outcome: Enhance quality of employment and jobs KOI: Average wage; Median wage Target: Average median income increased by 10% from to c. Outcome: Successfully maximize entertainment options for tourism and visitors KOI: Increased holding power Target: Increase # of overnight stays & ADR from to by _; Increase events from to by Increase participation in public events from _to_ by City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 13 Page 147 of 205 Effective Pu=lic Services a. Outcome: Stable workforce KOI: Turnover rate; Internal hiring rate Target: Yearly turnover rate _% or lower; _% of internal candidates selected for supervisory openings (5 yr. avg.) b. Outcome: Effective infrastructure planning KOI: Plans in place Target: Prioritized infrastructure plan and funding philosophy adopted by c. Outcome: Adequately service the demands of growth KOI: Study results; Staffing ratios Target: Determine level of staffing needed in 3 departments by 2024; Determine the service delivery standards in 3 departments by 2024 Co unication a. Outcome: More voices engaged in decision -making process KOI: _#_ of participants; Diversity of participants Target: _increase in segments of the community participating in decisions by b. Outcome: Increase community trust of the City KOI: Survey results --trust Target: _% increase in community trust from 2020-2024 c. Outcome: A positive image of the city/community KOI: Survey results --image Target: _% increase in positive opinion regarding image from 2020-2024 A SE DEESEf„ I I I III'i1 III'i 11191111 IIII°'III°° I' "III III'II IIIIMOE III'III" • Senior Management Review • Previous Plan status • Vision/Mission/Values • Environmental Scan • Stakeholder engagement • SWOT Analysis E III11111"'I"' IIP''" 111E1110III'11 III 1111911111 TA. IIIE„„i1 IIIPIIIII°'I°' • Strategic Planning Retreat • Operating Environment - Culture, Value Proposition - Vision/Mission/Values - Internal SWOT • Challenges, Priorities • Outcomes, KOI's, Targets • SWOT Analysis PL T PL • Implementation Session - Strategic Initiatives - Action Plans • Refine details • Final Review, Approval City of Shakopee Strategic Plan FY 2020 — 2024 1 December 2019 14 Page 148 of 205 lImplementing the Viiisiiin Developing Strategic Initiatives ;, ;;nd Action Plans To successfully address the strategic priorities and achieve the intended outcomes expressed in the performance targets, it is necessary to have a focused set of actions, including detailed implementation steps to guide organizational effort. The City of Shakopee will accomplish this through a set of strategic initiatives. Strategic initiatives are broadly described, but narrowly focused activities that are aligned with the priorities and targeted to the achievement of outcomes expressed in the Targets. On October 25, 2019, senior staff and the consultant met to identify strategic initiatives. Following this session, staff teams worked to develop detailed action plans for each initiative. Ilf°iiiu inci III St ' Ibilllity • Develop a long-term financial plan • Develop a grant decision -making process • Improve 5-yr. CIP prioritization process • Explore methodologies for capturing tourism revenue IllEnhanced Cmimu uuirmillly Strengths • Develop and execute long-term plans • Evaluate economic development policies regarding higher wage jobs • Refine business promotion and attraction process • Improve culture and tourism marketing • Explore collaborative partnerships for tourism and events Ilf;;; '1Fective lPuuublllic S • Develop a 15 yr. CIP • Conduct a staffing study • Develop service level standards • Develop impact review process • Create comprehensive performance management program Coirnrnuuunic, iii «; n • Develop and implement strategic communications plan • Develop strategies to reach underserved populations • Pursue branding and image efforts consistent with vision if. City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 Page 149 of 205 15 Ihi ° t ic IPII min 7r Ilf irfiiiciiipnts The strategic plan was developed with the hard work and dedication of many individuals. The City Council led the way, taking time out their schedules to commit to long-term thinking. They defined a direction and a set of outcomes that are important to the citizens, businesses and stakeholders with whom they partner and serve. The City 's senior staff supported the City Council offered challenges to conventional thinking. City C uncil William Mars, Mayor Jody Brennan, Councilmember Angelica Contreras, Councilmember Matt Lehman, Councilmember Jay Whiting, Councilmember Senior St if Bill Reynolds, City Administrator Nathan Burkett, Assistant City Administrator Lori Hensen, City Clerk Steve Lillehaug, Public Works Director/City Engineer Jeff Tate, Police Chief Rick Coleman, Fire Chief Michael Kerski, Director of Planning and Development Darin Nelson, Finance Director Jay Tobin, Parks and Recreation Director Dave Kriesel, Building Official Andy Hutson, IT Director Alissa Frey, HR Manager Kristin Doran, Communications Coordinator Joy Sutton, Grants and Special Projects Coordinator City of Shakopee Strategic Plan FY 2020 - 2024 1 December 2019 16 Page 150 of 205 11111111111111 Page 151 of 205 Sir n iths STAFF • staff practice the "art of the possible" with innovative solutions • passionate commitment to doing things right for the good of the community • vast network of collaborative strategic partners allows achieving the otherwise impossible • agility, flexibility, and responsibility (willing to lead, follow, or do whatever needs to be done) • transparency • unapologetic dedication to offering fair and equitable practices, procedures, and policies • Excellent staff throughout the organization • Little controversy when compared to other cities • Professional development opportunities • Financially stable city • Strong leadership • Environment exists to bring new ideas forward and to take risks • Dedicated employees • Very experienced and dedicated staff • Fiscally sound • Continued community growth • Now stable council • Award winning Comprehensive Plan setting the stage for 2040 • Park Plan in place for future park developments • Long term payments through rents allows for capital replacements • A lot of younger staff that are some of the best in the metro • A motivated, committed and relatively young workforce, particularly midlevel employees • Agile and modern information technology resources • Freedom to take risks and explore alternative possibilities • Comfortable financial position • Public facilities and work environments • Leadership/Experience • Training or Resources to Training • Positive History (within the community) • Customer service centered • Dedicated staff • Sound financials Page 152 of 205 • Staff support from directors • Forward thinking on the development and growth of the city • Great employee minds that are forward thinkers in terms of technology • Great people/employees that want to do a great job • Budget typically allows us to do the projects that we feel will add value to our city • Council gives employees ability to make experienced and educated decisions • New buildings help with employee satisfaction • Strong Leadership • Fiscal Responsibility • High Growth • Committed to openness in government • Moral Compass • Culture of Innovation • experienced staff • customer orientated finances are in order COUNCIL • Engaged workforce • Strong financial position • Informed and experienced staff • Experience administrator • City Leadership • Fiscal Stability • Customer Service focus • Management of organization by dept • Our downtown • Our riverfront • creativity and innovative • videos • Employees • fiscally responsible • still growing and building • open to conversations and questions • Diversified tax • Base, geographic location Page 153 of 205 kn sses STAFF • been doing so much for so long with so little that now expected to accomplish anything with nothing (not staffed appropriately • in staff numbers to do jobs and appropriate grade) • professional development for ALL not just the lucky few • team building activities where vision, mission, etc. are discussed so everyone understands the "why" • shortchange the budget for political reasons (the levy that will "sell" rather than the one we need) • marketing (over promote few sound bites • "tax cut" while failing more important messages "safety") • Some positions don't attract a lot of applicants • Relationships with the county, school district and SPUC fluctuate • Some of it's needed but the process can be messy • tribalism • Shakopee cheap • things have always been done as cheaply as possible and now we are paying the price • No long-term budgeting that would allow for bonding of some larger projects • Silo staff in some areas • No city was ever known as the tax cut city -That's not how you build stability • Council seems sometimes focused on little things like oil changes when they should be thinking about the future • Some council spend more time worrying about social media than the general public • Apathy from the general public on most issues • Lack of true messaging to residents and community identity and engagement • Too political • It's about what is best long term for community not about the next election • SMSC relationship • Lack of strategic vision and prioritization, e.g. continually changing targets and priorities • Poor internal communication between departments • Homogeneous department leadership • Lack of community engagement • Inconsistent following of processes and procedures • Facilitating change due to financial constraints Page 154 of 205 • Slower response time due to approval process • Breakdown in communication among directors, departments and employees • Lack of completion of projects (projects are started and then, dissipate or employees told XYZ will happen, and it does not) • Not competitive with other work environments • = losing qualified candidates for open position (for example, no flex scheduling) • No performance reviews • Diversity in workplace, esp. in leadership positions • Lack of citywide prioritization of projects • Scheduling resources between departments • Sharing of future department projects • Transitional Identity issues between old and new Shakopee • Lack of Strategic Direction from Council • Association with SPUC with no ability to change • rightsizing of staff for the current and growing community (e.g. not enough staff in some departments to deliver and lack of support to grow the staff adequately) • lack of strategic planning connected to the city's goals • SPUC is not the city, and the city gets the bad rap for SPUC's doings • resilient economy COUNCIL • organizational alignment/shared vision • strategic focus • sometimes we don't see out of the box • Need more diverse opinions • Need to be more inclusive • We need enhanced communication with public • Not planning longer term • Having vision and following it long term • Not embracing the riverfront • Communication proactively verses reactively • Councilmembers should represent city goals and council direction when out in the greater community • The council goals and the council liaison roles should match • the number of employees should grow as the city grows • reputation • Growing too fast, lack of other jurisdiction infrastructure • high thinking lofty big thinking affecting tax relief Page 155 of 205 Iportuuuniii, hies STAFF • invest in staff for return on investment through performance • tell the Shakopee story (marketing is a HUGE opportunity) • add staff needed to accomplish goals and objectives • right size (continuous analysis of the team needed to accomplish the mission) • stop doing things just because we've always done it that way (i.e. mowing grass vice gardens) • Take advantage of growth • Put city in great shape for years to come • Make sure staff is paid appropriately at all levels of the organization to stay competitive • Invest in the right technology not just the latest and greatest • Manage river front appropriately • no building if it will flood • growth • We are a growing city that can set the standard for the metro area • Capitalize on education • Capitalize on the Minnesota River • Capitalize on the downtown • Engage the corporate community • There are some huge companies here that feel like they are located "someplace else" • Engagement of the community; They could be part of and participate in creating a remarkable city • All of the things the community wants in the 2040 Comp Plan and the Parks Plan • Deliver on some and we could be the next great community • Better engagement and understanding of the • SMSC community • Diversity of the community • SMSC relations • Community vision presented in Envision Shakopee • Changing demographics, increased inclusion for diverse and underrepresented populations • Continued tax base growth • Downtown and Minnesota River development opportunities • Updated Technologies in various departments Page 156 of 205 • Economic and development growth (I see it as an opportunity and weakness) • Diversity • Customer Service • Transparency and trustworthiness • Collaboration with other cities • Continued economic growth momentum within the city • Great base of tools available for current and future projects • Capitalize on growing reputation • availability of land for development (annexation) • continued redevelopment opportunities (downtown, Canterbury, etc.) • vision and master planning (Envision Shakopee, Parks Master Plan) are in place, now we need the funding/implementation/continued support • rich history of Shakopee: early settlement, Dakota Tribe COUNCIL • Learning and demonstrating best practices for local government • mass communications • Data based decision making • Collaboration with other entity and governments • Collaboration with food restaurants much needed • Engaging the public • Council speaking on the same page • Council being supportive of staff • Council being supportive of plans • Staff needs clear direction • Leadership collaboration with other organizations • Strategies beyond 510 years • Leveraging other Governmental organizations together • build the relationship of Council and Board and commissions • partnerships • 169 and additional river crossings • Focused govt, required services versus big thinking dreams Page 157 of 205 Fhr is STAFF • a small and vocal short-sighted minority sabotaging the efforts positively moving the needle • disagreements on who Shakopee is now vs who Shakopee can be, so NOTHING happens • need a little less conversation and a little more action on big ideas • apathy • Concerned Citizens Facebook misinformation spread via social media. • Instability of elections in Shakopee for example, the next election could either bring back an old or a new loose cannon. • Expanding too much with staff • right size the organization. • Additional land put into trust and off the tax rolls. • ignorant politicians • Apathy with a lot of the residents • Not engaging the diverse community • Need to grow the budget to meet the needs of a growing community. • Not engaging the corporate community and having them feel they are part of the larger community. • Not many of their management or even workforce live here. • That needs to change or there is no long-term reason for many to remain. • SMSC relations • Millennial staff looking to other cities • Inability to identify who Shakopee is/wants to be • Increasing political and economic polarization • Aging infrastructure system (many streets reaching 20to 30-year milestones) • Lack of trust in government institutions • Highway 169 limitations • Unknown economic conditions • Various changing laws, that affect our workflow/processes • Economic and development growth • Public relations • Public perception/scrutiny • Information technology • constant threat of infiltration/hacking • Public Safety Page 158 of 205 • Cyber-attacks/security • -Public external technology convenience vs security • City Council election changes • slowing economic environment • Reduced growth • Recession • Electoral Cleansing of the Council by Extremist • disconnection with the county • disconnection and battle with SPUC • maintaining a sustainable vision COUNCIL • Choosing to execute the visionary plans we have • Building relationships with partners and the community • Ensuring new development is financially stable • Need of good Eateries • Hwy 169 expansion collaboration • Fiscal management • Stability of staff • Implementation of long-term goals and plans • Resolution of the SPU discord • Affordable Housing in line with business community needs • 169 • Drug Meth and Opioid • Job Market • Hiring qualified employees and offering a competitive pay and benefit package • Cost of entertainment businesses on the city • River crossing capacity • transient tourist crime • taxation impacts on existing affordable housing Page 159 of 205 re • test Illlnes STAFF • elections • budgeting to accomplish objectives identified in comp plan and parks plan • agreement on scope of objectives to pursue • commitment to accomplishing things outside of normal business that is politically hard • staff turnover (particularly in Public Works) • maintenance at the standard it is (City Hall Community Center Ice Arena Public Works) • Managing growth and right sizing the organization • Unknown what future city councils may look like • are we going to go backwards? • It could happen fast • Keeping good people in the organization • personnel • technology • cohesiveness • How to we pay for things going forward after tax cuts • Losing younger staff with enthusiasm • Continued community apathy • Identifying a clear vision for the future: Who are we? • Who do want to be? • What is important to us? (externally) • Identifying a clear vision for accomplishing the community's priorities (internally) • Maintaining staff morale and enthusiasm toward work and organization • Financial Sustainability • Succession Planning • Evaluating Technology Needs • Budget and taxes • Economic and development growth • Infrastructure • Technology • Public Safety • Maintain growth • Cyber Security • Maintain strong city leadership • Continuing to keep the organization politically stable • Keeping and attracting talent for key positions Page 160 of 205 • delivering Canterbury Commons • 5yr TIF plan • community growth • attracting higher paying jobs to the community COUNCIL • Partner relationships • Cyber attacks • Other tax charges not the cities taxes • Cyber threats to IT infrastructure • Division of the public • Long term • the aging of infrastructure • Attracting a strong long-term workforce • The impacts of our regional entertainment draws • SPUC • Media that is based on sensationalism reporting • Social media • Scott County Metropolitan Council • Inaccurate/incomplete data reported by outside agencies in order to influence community and political influencers • Multiple jurisdiction • infrastructure not keeping up with hyper growth • Future taxation • impacts on existing affordable housing stock • Crime from transient tourist populations Page 161 of 205 Page 162 of 205 l- Page 163 of 205 c O L cu O c CU O- 4-0 4-0 L 2 .Q CU a3 4-00_ CU 4-' CU � CU VI C al O a a--+ V CU CO L- Q 4-0 CU •c E CU O 4 VI ra •- C V C c6 a-+_ ra 0_ (il ci91 C 0) . has over 445 "strategies" a. 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(Ts '2 4-0 +-0 40 tr) = (1) CA ti) -0 Ci3 c 0 a) v) _0 u 0 E _c o_ o 03 4-0 . - -C a cm o c '4:: = cu a) o 0 co u E -I-, c q--, ff 4-- ra cu v) 0_ +-, v) 2 i* 1 CL I Lf) I CD N V) rn CD %— C) %— • • • 12.A. Shakopee City Council March 2, 2021 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: These reports reflect the expenditures as recorded for 2020/2021 activity. The following transactions are notable for this reporting cycle: This is the last council meeting for 2020 invoices. The City has implemented an optional ACH payment process for vendors and employee expense reimbursements that wish to receive payments from the City electronically vs a traditional physical check. The report title Council Check Register identifies payment method on the last page. We anticipate the payments to vendors by ACH to increase moving forward. Three employee expense reimbursements were process using this process. ACH payment numbering starts with 1. • True -up calculation of PILOT fee and refund of overpayment to SPUC in the amounts of $50,506.99 and $141,493.02. 1. To reimburse SPUC $141,493.02 for the payment sent to us with the original calculation (Check 57728) 2. To reimburse SPUC $50,506.99 for the overpayment on the 2020 Transfer fee using the updated calculation. Page 182 of 205 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2020/2021 budget. ATTACHMENTS: • Council Check Summary • Council Check Register o Bill List Transfers Page 183 of 205 2/25/2021 15:41:22 CITY OF SHAKOPEE O F CO J 0 Oa Council Check Summary e actual amount due to data sequencing and/or data selection. Payment amount may not r ai Z 0 O E c E U 6) 7 6) N N O O O O O ▪ N O O CO (A CO Cn O O O N (O O O O O O O O M O O N CO CO 1"- CO O O O M N (O O O O O O 6) CO (O (fl N- (T CO I- r O O O O O CO • O O V ▪ O • O CO I'- CO CO (O 6) W N N N N N N M N V CO I- O) CO N N V lO Cr- N M 7 (O CO ti lf) O N to M GENERAL FUND FORFEITURE o O O N O N 0 02150 SHAKOPEE GOVERNMENT TELEVISION 02180 LODGING TAX 02190 ECONOMIC DEVELOPMENT AUTHORITY 03042 2010A GO IMP BONDS 03043 2012AG0 REFUNDING BOND 03044 2016AG0 TAX ABATEMENT BOND 03045 2019A GO TAX INCREMENT REV BON 03046 2020A GO TAX INCREMENT REV BON PARK DEVELOPMENT CAPITAL IMPROVEMENT FUND TIF DISTRICT#10 TIF DIST #18 CANTERBURY COMMON SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND PARK ASSET I.S. FUND O .- h O O O (n N N V OO O O O O O O O O CO W CO 0 0 0 0 0 0 0 0 07806 INFO TECH I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND in o N Cr O O CO CO 621, 636.91 Page 184 of 205 2/25/2021 15:41:17 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description w 0) a 0 Account No O Z 0 O Z U 0 0 0- Supplier / Explanation 0 E 0 U L U 131998 REINHARDT, NATHAN 1 2/26/2021 W W W U U 0 z z z Q Q Q z z z LT_ a a w w 0 140121 2021 MNFGOA 2021 MNGFOA DUES - NR DUES REIMB 122698 SCHLINGMAN, MELISSA 2 2/26/2021 OD O O 140108 2021 GFOADUE MNGFOA DUES REIMBURSEMENT O O WECKMAN, KIM TRAVEL/SUBSISTENCE CODE ENFORCEMENT OTHER PROF SERVICES w w 0 0 J J O 0 a a EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES w U J 0 a EQUIPMENT MAINT SUPPLIES SEWER MANAGEMENT OPERATING SUPPLIES YYYY a a a a d d d d BUILDING MAINT SUPPLIES OPERATING SUPPLIES BUILDING MAINT SUPPLIES OPERATING SUPPLIES (r) N N LI> O O O N O N O N (— N CO (O V V V O CO O CO O V 0) I— N N N NCNCNCNCN CO CO CO CO CO CO CO CO CO CO CO CO O) (f) ti l0 (O LI) N N N N M CO CO CO • CO CO I'— CO CO CO CO O O CO CO O O O I- O O O O 140064 JANUARY2021 JANUARY MILEAGE O CO O I- O V 3 2/26/2021 O r- 4 PAWS ANIMAL CONTROL 0) rn n 07 0 149925 2/18/2021 140017 JANUARY 2021 ANIMAL CONTROL FOR PD/CITY O O Lro N O O O Lro N 128697 ADVANCED ENGINEERING & ENVIRONMENTAL SER 149926 2/18/2021 287830FOW 287556FOW N O C) CO O O O O O O O O O O V V V V O l() O N N-1 CO V O r) CO (() APPLE FORD OF SHAKOPEE INC 149927 2/18/2021 SK1039 165 SK1034 160 I'- O N CO ✓ V N I- APPLIED CONCEPTS INC 149928 2/18/2021 140025 379437 ANTENNA CABLE ARROW HARDWARE & PAINT SHAKOPEE O 0) 0 149929 2/18/2021 N O N N N N N N N N O O CO CO CO CO 0OC) 0O() (Of) (OC) (LO OD CO CO 03 CO O O O) O) O) COCOCOMM L-16 CLEANERS (W co co M W▪ oO [xi Page 185 of 205 125674 AWARDS NETWORK 149930 2/18/2021 2/25/2021 15:41:17 CITY OF SHAKOPEE N Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No Continued... PERSONNEL -PAYROLL SERVICE AWARDS PERSONNEL -PAYROLL SERVICE AWARDS O CO Z 00 0) 00 N CV CV O O O O O O f--- O O N CO Z O O 0 0 0 LL Supplier / Explanation C 0 E O O 0 J <0 0 N it U Y O U CO 125674 AWARDS NETWORK N O N a- N O rn SPOT AWARD -A. BENTSON SPOT AWARD - H. EMERSON CARGILL INC O O O 149931 2/18/2021 SNOW & SAND MATERIALS PR19 SHAKOPEE BRICKYARD/MARINA PR19 SHAKOPEE BRICKYARD/MARINA O O O co CO N CO CO O CO CO ✓ O O V co co O co co 139984 2906006318 CLEAR LANE CENTERPOINT ENERGY SERVCIES INC 0 149932 2/18/2021 O N O) N CO O 00 O 0 CO 0 CO 0 W V W CO LL CO LL GAS CONNECTIONS GAS CONNECTIONS O O 100868 CINTAS - 754 INC H H W H W W Lu Y W CO ▪ LL 0- O) OPERATING SUPPLIES SEWER MANAGEMENT SURFACE WATER MANAGEMENT Z Z Z Z Z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH Z Z Z Z Z DDDDD W W W H W W W W W U inU J c (/) (/) LQL LL (n ▪ LL OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES FACILITIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES N N N N_ N N N O O O CD CD CD0 V V V V V V V NNNNNNN N N N N N N N CO O CO CO CO O CO CO CO CO CO CO CO O N V N N M N N CO N CO V V CO V 1� V V CO V CO COO O O O N. N.O CD O O O O O 4075202127 4075202127 4075202127 4075202127 4075202127 4075202127 4075348187 O 00 O O CO CO 0) 0) 0) 0) 0) 0) 0) Cr) 0) CO') M CCO M 01 M CO') MO V 0 U H K H m Y Y -0 ) H 00 I- 00 W M O co M 0- 7 O V (-: O O O M N N CO M N 00 149933 2/18/2021 WIPES DISPENSER ;R GH TK KW DB JS MFJFJH GJ WIPES REFILL 00 M 100948 CONCRETE CUTTING & CORING INC 149934 2/18/2021 139995 18826 r O r cocO FACTORY MOTOR PARTS INC N 0 149935 2/18/2021 158-045829 O O 0) 9 O 0 ON) 0) 0) CO') M SK1039 165 CREDIT MEMO CO N CO LO LO O O CO CO O O 158-046030 CO CO 0) 0) N 0) 0) O 0) M 7 CREDIT MEMO 158-046030 O 00 49.28- SK1034 160 CREDIT MEMO Page 186 of 205 U 2/25/2021 15:41:17 CITY OF SHAKOPEE O 0) 0 J N U In In 00 CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z 0 Z U 0 0 d Supplier / Explanation 0 0 E Continued... FACTORY MOTOR PARTS INC 0 O 128455 FRATTALONE COMPANY INC 149936 2/18/2021 l0 co CO N COCO CO 139980 RDG CRK PARK PLOC IMP #1 BUILDING MAINT. BUILDING MAINT. COMMUNICATIONS PRINTING/PUBLISHING PERSONNEL -PAYROLL OPERATING SUPPLIES W U 0 d OPERATING SUPPLIES (0 0) W W F F J J Q Q LL LL BUILDING MAINT. BUILDING MAINT. Y Y a a EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES In In CO N N l0 l0 l0 O N CO O O CO V O co co M N N n CO CO N N CO CO O CO O CO O O CO O N lO M O O co N N CO CO CO N N COCOCDCDO O O O O CO O O O O CO CO O O O O O O V 7 108654 GREEN LIGHTS RECYCLING INC co r) o co co co n O 6 O l0 N- CO CON O 149937 2/18/2021 M 0? 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JOHNSON CONTROLS FIRE PROTECTION LP c0 CO CO N N O N N N CO rn 0) 01 KENNEDY & GRAVEN CHRTD EDA MANAGEMENT ATTORNEY EDA MANAGEMENT ATTORNEY EDA MANAGEMENT ATTORNEY O O O COCO CO CO CD 6) 0) 0) N N N u7 u7LO 0) 61 6) CO M CO 0) 0) 0) LC) 0 L SHAKOPEE CROSSINGS TRIDENT PA RIVERFRONT BLUFF O O O O O O ((1 O 6) O CO l r- N 7 r n 149997 2/25/2021 O 6) rn KRAUS, BLAKE 149998 2/25/2021 SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT COMMUNITY CENTER MEMBERSHIPS Y Y CC CC a a OPERATING SUPPLIES OPERATING SUPPLIES RECREATION PROGRAMS OTHER PROF SERVICES RECREATION PROGRAMS YOUTH ACTIVITIES ADMINISTRATION RECREATION W W W W 0 0 0 0 J J J J 0 0 0 0 a a a a ICE ARENA RECREATION W U_ J 0 a Z • Z Z Z Z Z Z Z Z J J J J J J J J J 6] CO m m m m m m m DDDDDDDDD 0_ d d d d d d d d_ C.5 C5 E5 Z Z Z Z Z Z Z Z Z HHHHHHHHH Z Z Z Z Z Z Z Z Z CC CC CC CY CC CC CC CC CC d d d d d d d d d N N N N h O CO CO CO CO CO CO CD CD CO (0 co O O N CO CO CO CO CO CO CO CO CO CO M I� N N M h CO CO CO M M CO CO CO CO N 7 co co (O 7 CD CD CO CO CO CO O CD co [ 7 6) 6 M N I- N - N 1- r- N 1,- N- O CO CD CD CO O CO M M M M CO CO M (0 O O O O O O O O O O O O O O 140111 RETURN 21000253 KRAUS FORFEITED MONEY LINDAHL,PETE & STACEY ti O 149999 2/25/2021 140101 287355 REFUND FAMILY MEMBERSHIP 7 co (D (N1 N LINK LUMBER INC (0 CO O 150000 2/25/2021 WINTER 21 CAMP M (f) 0) CD 7 Lc) O c O 7 7 7 AG -LIME BOX 7 7 7 N CO CO O CO CO CO 0) CO LYNCH CAMPS, INC T 150001 2/25/2021 WINTER B-BALL CAMP SESSION 1 O O O O O O MAHLER, LINDSAY 150002 2/25/2021 140102 287325 REFUND ADULT BROOMBALL O O O NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 l(i l(i (0 In l{) 0) 0) 0) 0) CO CO CO 0) CO CO CO CO CO 7 7 7 7 7 7 7 7 m 123666 MARCO RV O O W W CO CO O co 7 c r O 6) 6) 6) 6) N 6) 6) 6) O O O O O co O co) r N N N N 7 N CO N N 150003 2/25/2021 2/25/2021 15:41:17 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description w 0) a co Account No z C z U 0 0 LL 0 E RECREATION RECREATION INFORMATION TECHNOLOGY 0 0 0 0 0 Z Z Z Z Z 2 2 2 2 2 co co co U) U) V J co s a a a a a ( ( 0 ( z z z z z 123666 MARCO N O N N N 0 0 0 O zHHz z z z CC CC Et Et Et LL LL LL LL LL CO O O CO CO C) C) () () C) CO ▪ 0 CO 0 0 O • CO - O 0 0 O O O NV8473657 NV8473657 NV8473657 NV8473657 NV8473657 lf) lc) (0 (0 In CO CO CO C) CO O 0 0 0 0 CO CO 0 CV CO CO CO o of of co o (0 O O O co N N V N MN COMM OF FINANCE TREAS DIV CO CO 0 0 150004 2/25/2021 FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS CV CV CV CO CO c0 7 V V O O N N N N N N O co V z o Y 7 x- O Q O) 20020850 HAUGEN 19024049 BARNES O H 7 ti is- O O o O 0 0 ✓ v v 19024049 HAWKINS 20020850 HAUGEN 19024049 BARNES 0 0 0 I-: O 0) r In O 0 N U w n 0 150005 2/25/2021 F W W H co 0 1- 0 U w w CNI O CO N V O 780520600 FEB O 0 HWY 169/69 BRIDGE LIGHTS BUILDING MAINT. 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JAN21_7883_2348 CO 0) M DRUG TESTING KITS FOR POLICE O JAN21_7883_8482 O) M SHARPS TUBES O M CO JAN21_7883_6451 O O CO BH88 PRIVACY SCREEN FOR MONITO u) JAN21_7883_9893 GLOVES FOR PATROL/EVIDENCE N JAN21_5854_1863 SUPPLIES FOR POLICE DEPT. 00 JAN21_5854_1863 O N O M NOTEBOOKS FOR OFFICERS CO JAN21_7883_2280 N O CO NM49 MNCIT JAN21_0895_9638 CO JAN21_0895_6208 CO JAN21_0895_6207 On 0 O O O O Q) V O 6) xi xi O N lf) n n Page 201 of 205 2/25/2021 15:41:17 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O z 0 O z 0 0 0 d Supplier / Explanation 0 O E O 0) c9 0 N J p 0 N 00 000 0 0 U Continued... 109764 CORPORATE PAYMENT SYSTEMS N O N N BUILDING INSPECTION BUILDING INSPECTION BUILDING INSPECTION BUILDING INSPECTION BUILDING INSPECTION BUILDING INSPECTION BUILDING INSPECTION 0 0 C7 0 0 0 0 z z z z z z z z z z z z z z cc a < L C C C C C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0 0 w w w w w w w U U 0 0 0 0 0 z z z z z z z cc ce cc cc cc cc cc W W W W W W W u_ LL LL LL LL LL LL z z z z z z z U U 0 0 0 0 0 U U 0 0 0 0 0 W U Jcc u_ a_d OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES FORFEITURE OPERATING SUPPLIES W W U U a a Cn W 0 CONFERENCE/SCHOOL/TRAINING COMMUNITY CENTER OPERATING SUPPLIES SANDVENTURE POOL OPERATING SUPPLIES SANDVENTURE POOL OFFICE SUPPLIES SANDVENTURE POOL CONFERENCE/SCHOOL/TRAINING COMMUNITY CENTER OFFICE SUPPLIES COMMUNITY CENTER CONFERENCE/SCHOOL/TRAINING N N N N N N N N O O N O N N N O N O N I- (` r- N. 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N. n n n N - N - N - N - N N N N - N - N - N O CO O CO co <0 CO O CO CO CO CO CO CO CO CO CO CO CO O O O O O O O O O O O O O O O O O O O O JAN21_0863_4292 BRIGETTE - SS CERT CO JAN21_0863_0197 U) W J a CO LO O JAN21_0863_0197 VINEGAR FOR CLEANING w O n O JAN21_0863_7636 OFFICE SUPPLIES - BRIGETTE 6) JAN21_0863_6083 CO 6) rn CO OFFICE SUPPLIES - BRIGETTE N JAN21_7864_0004 FITNESS EQUIPMENT CO JAN21_7864_0005 FITNESS EQUIPMENT M JAN21_2941_4663 MNFEA REGISTRATION Lt J JAN21_7883_1843 6.10- REFUND SALES TAX VISTAPRINT u) JAN21_2447_9511 FOOD DURING TRIP CO JAN21_2447_3050 N 6) O 0) CO SAFEKIDS RECERT JAN21_2447_0344 UPS TO ANCOM 6) JAN21_2447 7434 PAGER TO ANCOM CO JAN21_7544_3048 O n n O N Ln O O In N Ln <t) JAN21_7544_3917 CO JAN21_2447_4332 NORDICTRAC ROWER O O N n 6) JAN21_2676_2759 CO LO m rn M JAN21_7544_6411 JAN21_7544_8568 JAN21_7544_2933 N. co co co O L() 6) 6) 6) 6) co V V V O N N N N Page 203 of 205 4t O U L O N 0 N LA 2/25/2021 15:41:17 CITY OF SHAKOPEE O O F 0 J N 0 ct Council Check Register by GL Council Check Register and Summary Business Unit Account Description N 'O I) 0 co Account No O Z 0 0 d Supplier / Explanation 0 0 E Continued... 109764 CORPORATE PAYMENT SYSTEMS N 0 N CO CONFERENCE/SCHOOL/TRAINING CONFERENCE/SCHOOL/TRAINING n n CO M O O O O INFORMATION TECHNOLOGY CONFERENCE/SCHOOL/TRAINING INFO TECH I.S. FUND OPERATING SUPPLIES INFORMATION TECHNOLOGY CONFERENCE/SCHOOL/TRAINING EDA MANAGEMENT CONFERENCE/SCHOOL/TRAINING EDA MANAGEMENT OFFICE SUPPLIES PERSONNEL -PAYROLL WELLNESS PROGRAM EQUIPMENT MAINT SUPPLIES d COMMUNITY CENTER ICE ARENA COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER W W c co SEWER MANAGEMENT SEWER MANAGEMENT CO CO CO w w d w w w d d d d d z z z z z a a a a a uJ uJ uJ s s d d d d d 0 0 0 0 0 BUILDING MAINT SU a a a zzz a a a s uJ uJ a a a 0 0 0 N N N N N N O O N N N N N O N N N n n n O n n n V O O O O O CO O p p V V V N V V N V NNNNNNNNNN CD (0 CO CO CO CO CO (0 (D (D (D (0 (0 (0 (0 (0 CD CO - o CO co 0) c r c c c N N N O N O) O) N N N N. N. N. N. N. N CO CO CO CO(D (D CD CO CO CO V n n O CDO N. O N N O CDOCDOCDOOONN JAN21_7544_0640 JAN21_7544_1163 CO CO 0) 0) M O O O O 6 0) N N N JAN21_8267_1577 M JAN21_8267_9942 JAN21_5156_0653 n CO 6) (0 CO (7) JAN21_0861_3830 N CO 0) 0) CO NATIONAL MAIN STREET O 6) N O O 0) O O 6) Cf) O 6) M n N O JAN21_0861_9984 MAIN STREET MANUAL O JAN21_0861_2715 CO O n co co (r) CO 0) N CO 0) n Cr lr) CO O n O O O O 0) 0 V co co N N N CO W CO N 0) (r) O O O O O O O O O 6) 6) 6) 0) 0) 0 0 0 0 O O O O O ▪ O O O O O NNNNNNNNNN z Z Z Z Z Z Z Z Z Z O Q Q Q Q Q Q Q Q Q Q O 7 x- N CO 7 1)) CO N. CO 0) n CD n n n IN IN IN n n n 0) 0) 0) Cr) 0) 0) 0) 0) O) 0) 0) 6) 0) 6) 6) 6) Cr) (7) 0) 6) 6) 6) CO CO CO CO CO CO Cr) Cr) M M CO EXCER BIKE FOR CH n Cr) M co (s) M 0) LOWE'S HOME CENTERS, LLC 2022021 2/17/2021 LOWES STICKY TAPE LACROSSE GOALS LOCKER BASES CARLAS SHELFS CLEANING SUPPLIES MAIL BOX REPAIR L-16 CLEANERS SALESTAX CREDIT 6) (C) n CO CO 7 O l6 M 6) 7 O N 7 CO (6 CO co O co (D 0) co 0) O CO CO N (C) Payment Instrument Totals CO n co )n )n r- (ri co v (r) N Cf) 0 7 CO CO- N Y U t 0 EFT Payments CC; CO N Page 204 of 205 Funds transferred electronically February 17, 2021 to March 2, 2021 PAYROLL $338,068.54 FIT/FICA $98,227.24 STATE INCOME TAX $20,821.41 PERA $106,871.42 HEALTH CARE SAVINGS $12,447.05 HEALTH SAVINGS ACCT $17,110.82 NATIONWIDE DEF COMP $10,472.07 ICMA DEFERRED COMP $2,613.15 MSRS $6,821.26 FSA $0.00 MN WAGE LEVY $0.00 Child Support $529.29 Total $613,982.25 Page 205 of 205