HomeMy WebLinkAboutJuly 07, 2020F "n,,
Shakopee City Council
July 7, 2020
7:00 PM
City Hall, 485 Gorman St.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business,
cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and
visitors.
Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Key strategies:
1. Financial stability
2. Enhancing community strengths
3. Effective public services
4. Communication
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *City Council Minutes
*4. A.2. *Response to SMSC Fee to Trust Application - Hinjhanjaga
*4. A.3. *Uniform Policy Updates
*4. A.4. *Ratification on Polling Locations Resolution
B. Planning and Development
*4. B.1. *Contract for Design Services for Trail Signage and Wayfinding
*4. B.2. *Set Public Hearing date to consider vacation of public drainage & utility
easements within Cretex Industrial Park 1st Addition
*4. B.3. *Grant Request for Building Official Training Funding
Page 1 of 182
C. Public Works and Engineering
*4. C.1. *Purchase Sign Truck
*4. C.2. *Sewer Pump Purchase
*4. C.3. *Right -of -Way and Drainage and Utility Easement Encroachment
Agreement
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Recess for Economic Development Authority Meeting
8. Reconvene
9. General Business
A. Planning and Development
9. A.1. Amendment to the Tax Abatement Agreement with Cherne
10. Workshop
10.ARental Housing Preservation and Maintenance
11. Reports
11.A.City Bill List
11.B.Liaison & Administration Reports
12. Other Business
13. Closed Session
13.A.Closed Session For Administrator Review
14. Adjournment to Tuesday, July 14, 2020 at 7 p.m.
Page 2 of 182
*4.A.1.
Shakopee City Council
July 7, 2020
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council meeting minutes of June 16, 2020.
Policy/Action Requested:
Approve the minutes of June 16, 2020.
Recommendation:
Approve the requested action.
Discussion:
Budget Impact:
ATTACHMENTS:
a June 16, 2020
Page 3 of 182
Shakopee City Council Minutes
June 16, 2020
7:00 PM
City Hall, 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor Bill Mars, Councilmember Jay Whiting
Present by Video: Councilmembers Jody Brennan, Matt Lehman, Angelica Contreras
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, Finance Director Nate Reinhardt, Planning/Development Director Michael Kerski,
City Engineer/Public Works Director Steve Lillehaug, Parks/Recreation Director Jay
Tobin
Staff Present by Video: City Attorney Jim Thomson, Police Chief Jeff Tate, City Clerk
Lori Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Jay Whiting made a motion to approve the agenda, seconded by
Councilmember Jody Brennan and the motion passed.
5-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Lehman removed 4.B.1. for further discussion.
Councilmember Matt Lehman made a motion to approve the amended consent agenda,
seconded by Councilmember Angelica Contreras and the motion passed.
5-0
A. Administration
Page 4 of 582
*4. A.1. *City Council Minutes
Approve the minutes of June 2, 2020.(Motion was carried under consent agenda.)
*4. A.2. *Pro -rated Liquor License Fees
Informational only
B. Planning and Development
*4. B.1. *LCDA-TOD Grant Application for Core Crossing Improvements
Councilmember Jay Whiting made a motion to approve Resolution No. R2020-080,
for the city of Shakopee to apply for the Livable Communities Demonstration
Account Transit Oriented Development Grant on behalf of Sand Companies
Development for Core Crossing Apartments, seconded by Councilmember Jody
Brennan and the motion passed.
4-1
Nays: Lehman
*4. B.2. *Stagecoach Park Concept Plan Review
Approve the proposal from Confluence in the amount of $29,450 for design services
for Quarry Lake Park. (Motion was carried under consent agenda.)
*4. B.3. *Contract for Design Services for Quarry Lake Park
Approval of the proposed concept plan for Stagecoach Park. (Motion was carried
under consent agenda.)
*4. B.4. *Encroachment Agreement for Train Station
Authorizing the appropriate city officials to execute the Commercial Building
Encroachment and Access Appurtenant Easement. (Motion was carried under consent
agenda.)
C. Police
*4. C.1. *Amended 2020 Drug Task Force Grant Agreement
Accept 2020 Amended Drug Task Force Grant Agreement. (Motion was carried
under consent agenda.)
*4. C.2. *Surplus Property
Declare seven forfeited vehicles as surplus property and authorize disposal. (Motion
was carried under consent agenda.)
D. Public Works and Engineering
Page Elof582
*4. D.1. *Shakopee Lions Club Structures
Approve agreement and accept donation of shade structures for the Lions Park
splashpad from the Shakopee Lions Club. (Motion was carried under consent
agenda.)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
7.A. Vacation of Public Right -of -Way, and Access, Drainage & Utility easements as
dedicated within Powers First Addition and Jackson Elementary School
Councilmember Jay Whiting made a motion to open the public hearing, seconded by
Councilmember Angelica Contreras and the motion passed.
5-0
Councilmember Jody Brennan made a motion to close the public hearing, seconded
by Councilmember Angelica Contreras and the motion passed.
5-0
Councilmember Jody Brennan made a motion to approve Resolution No. R2020-
078, a resolution approving the vacation of public right-of-way, and access, drainage
and utility easements as dedicated within Outlot A and Lot 1, Block 1, Powers First
Addition, and Lot 1, Block 1, Jackson Elementary School, located at the northeast
corner of CSAH 16 (17th Avenue) and Marystown Road (CSAH 15) as depicted on
the attached sketches, seconded by Councilmember Angelica Contreras and the
motion passed.
5-0
8. Recess for Economic Development Authority Meeting
Councilmember Matt Lehman made a motion to recess to the EDA, seconded by
Councilmember Jay Whiting and the motion passed.
Page 8 of 582
5-0
9. Reconvene
10. General Business
A. Public Works and Engineering
10. A.1. Archaeological Investigations - Memorial Park and Reroute Stoiiiiwater to
Project Historic Sites
Informational only
B. Planning and Development
10. B.1. Amendment of Planned Unit Development (PUD) District #2 (Powers
PUD) and Preliminary & Final Plat of POWERS SECOND ADDITION
Councilmember Jay Whiting made a motion to approve Resolution No. R2020-079,
a resolution approving the Preliminary and Final Plat of Powers Second Addition; and
approve Ordinance No. 02020-004, an Ordinance approving an amendment of
Planned Unit Development District #2 for property located north of 17th Avenue
(CSAH 16), east of Marystown Road (CSAH 15) and west of Jackson Elementary
School, seconded by Councilmember Jody Brennan and the motion passed.
4-1
Nays: Lehman
C. Administration
10. C.1. Monthly Financial Review- May 2020
Informational only
D. Parks and Recreation
10. D.1. Parks and Recreation under COVID-19 Update
Informational only
11. Reports
11.A.City Bill List
Informational only
11.B.Liaison & Administration Reports
12. Other Business
Page 4 of 582
13. Adjournment to Tuesday, July 7, 2020 at 7 p.m.
Councilmember Jay Whiting made a motion to adjourn to July 7, 2020 at 7:00 p.m.,
seconded by Councilmember Jody Brennan and the motion passed.
5-0
Page 8 of 582
*4.A.2.
Shakopee City Council
July 7, 2020
FROM: William H. Reynolds, City Administrator
TO: Mayor and City Council
Subject:
Response to SMSC Fee to Trust Application - Hinjhankaga
Policy/Action Requested:
Authorize the Mayor to sign the attached letter regarding the Shakopee Mdewakanton
Sioux Community's (SMSC) application to move the eleven identified parcels into trust
status.
Recommendation:
Approval.
Discussion:
On June 9, 2020 the City received notice from the Bureau of Indian Affairs that the SMSC
has requested to have real property currently in fee transferred to trust status with the
United States of America. The parcels are identified by the following Scott County Tax
Parcel #s:
• PID 279230015
• PID 279240021
• PID 279150021
• PID 279230010
• PID 279240033
• PID 279230014
• PID 279230013
• PID 279240030
• PID 271300010
• PID 271300022
• PID 271300021
The parcels are currently mostly prairie, woodlands with some farmland and several
residences.
Page 9 of 182
Budget Impact:
The action of placing the identified parcels into trust would have an impact of $30,870.20 in
City tax receipts if done for the year 2020. This tax income will be permanently removed
from future receipts.
ATTACHMENTS:
BIA Notice
a City Response
Page 10 of 182
|,\�Ki Ko/a lo:
Division of Fee mTRm
«/oi^nm^g'a
�Jnited States Department of the 1,
BUREAU) OP/ND|AN&FF&|RS
MidwootRcgionaJ 0Oioc
Norman Poiote IF
5600 American Bou|cvurd West, 8uiiu#500
U|oominolioo. K4iu1jcsn/u 55-137
JUN A9 2020
NOTICE OF (NON -GAMING) LAND AcQuKSITKON
APPLICATION
Punuunitotile Code of Federal Rcg'u'|adons'Title 25 lND[\NS-Part 151 notice is gi
sg/vcn»[\hcnpp|icu1ion0edkvihe Shakopee Mkc*kanLou-iooxConn^'uniiytohave /ca/ propertyacccpked '^io iruui' for said applicant by the Unoted States of&mcdco. The determination
whether acquire this property *,in onst,»U( be nudc in tile exercise o[discretionary
uudhoritIwhich is vested in the Secretary ofthe Interior,
orhis authorized representative,
U.S. Department o[Intcrio� To osxio{ux inihcexercise o[iho1discution,
ckc /mPoc\of(hc
commentsonthc Proposed ocquixihun. lnorder for the Secretary to assess"c «n/»:}n«r
removal Of tile aohicctpnopcAy from the tax rolls, and ifupp|icuh|e to
also rcquCytthat YOU provide the following inho-loll:
Y««/o'�m�/zyimn' *r
/) If known, ibc unnuu| mnounio�
, property taxes cuncndI levied oil the su��ect
propcUyuUocutcd1oyourorganizobon� -'
2) Any special assessments, and onnouniaLhcrco[that are cuncndIassessed against
tile property /n suppo�ofyou` rnr�unizuiion�
3) Any governmental services that are C1.11-1-ently provided to the property hyYour
organization- and
4) If SUN
ect uin9, how the intended uoc is consistent, or inconsistent, vviLA til
e
We provide the fbUovvin� infbrnoation ,cgenjingthis application:
/kpDlicunt:
Shakopee Mdc`vukanionSiouzCom �
nnun/Ly
Leeu]Land Denxripdou/0iroLocation:
M2KO
That part ofthe North Half o[tile Nortbv/rn� �0ua�crofScuiio 23 Io(P|D#Z792]U0|�)
Sco�[o«n1y,K4ionesota,deschbcdus[6Uo�: n ` vvnship |l5,Range 22.
Commencing o1the 8outhWes|corner o[xuidNorthUu|fofihe Northwest Ouartcc' thence onun usounncd bearing of North 01 degrees 00 minutes 36 seconds [uu( alongih� cs\line »[
said North Fla] f'ofthe North" esLOuurtcradistance o[600.�Ofeet: ibenuc North 89dcgrccu47 nninutcs 07seconds East ad/oiancco[6j893/eeLio|hcpoinio[bc�ioino_vofthe|andto
Page 11«[1oc
be described; thence 000iinuing North 89 degrees 47 rnioutes 07 seconds East distance o�c �
b5l.06feet; thence South 0Udegrees 0Onoinutcs00seconds East adistance ofU64|b
k� /er«uorc or |cys to tile South line o[said North Half n[the Northwest Quarter; thence westerly said South line u distance ofb6273 feet more or |e»n iz tile intersection with a line
drawn with the Vcxt line o[said NodhHalf ofthe m»�h«est0u»dc'Dnnthe point
ofbeAinnio�; thence North 01 degrees 00 nninu|es 36 seconds East along said pura||c| line662.]8 feet more or |cs» to tile point of beginning. Together with u appurtenant eosencot6b' ingress and egress and utility purposes over the orlUcr|� bb�00 feet (oncosurcd paru||c|i» the North line thereof) of the following described property: That part mfthe North[ |[ FiheNorthwest�xt Quarter of Section 23, Township 115 Range22 Scott County,
described as follows:
Commencing u{tile Southwest corner ofsaid North Half o[the Northwest
Quarter; thenc
eonun assumed bearing ofNorth 01 degrees OUninutes 36 seconds East along the West lineof said North {a|[ of the Northwest Quarter u distance of 66020 feet, thence North 89dcgrces47 minutes 07seconds East distanceof|30999h:et|o thepoint *fbeg i»»Ingof
the land i»bcdescribed; thence South «OJr�/cca 00 nn/n«tey UO sc»n»dx West adisioocco[6h4.|6 (ec| more or less to the South
line o[said North Half" of the Northwest Quarter;
thence easterly along said South line udistance o[|284 62 feet to the West line o[�ua��c
33.00 feet o[said North half of the NordhvvcstOuurKr� —encc Northerly u|ongsaid�nc ��ay
o[the East 33.U0 feet tothe 7�odhline ofth`South ''00O|ecLo[s �dy� North Half of
��o�hwesL()uu�ecthence East along said North line o^"`�South 2OOu»hcrointhe
aUofLhc
o[soidy�orihHu|fofihe[�nrthvvest0uu��ciheuoe-`^a|on�oaid"vsi|i��udiuus/ko�
4682O feet iothe intersection with line' druwn North North--~^u x distance o�
0nnothe point ofbeginningthcncc�ihB90 o xyUc�rcco47noinuks07o�condsEast
o[|3|76ZKc iio h � ' »u degrees 47nninutcyO7seconds VVcxtodistance
.u the
Abstract Property
2326 Pike Lake Road, Prior Lake, K4M 55379
PUPN
(U)#259230|30)Tho1pailo[thcSouthOnc'ha/fofihcSoothOnc'|al[ufdhcNortheast Quarter of Section
nZ3' Township | |5` Range 22, Scott Cooniy, Minnesota, lying West o[thcTownship KoadundNo�hcdyo[thcfbUnvingdescrihcd |mc: Beginning olthe intersection o[u line drawn
parallel with and distant |50'0Ofeet North (as measured at right angles) ordhc South line ofxuid 8nuth One -flair of the South One -Half o[the Northeast Quarter and the centerline oFsoiJTopnob/pKoad, thence Westerly along said parallel line odistance of3U9'hOfeet, LhcnccNorthwestcdyodisiuncco[44]4 feet, more or less, to upuini o^ the Vrsi line of said South
One -Half of the South One -Half ofthe Northeast Quarter distant 200.00 feet Northerlyo|[kcSouih*cstconcrthcrco[
Abstract Property
13470 Pike iokc Trail NE, Prior Lake, MN 55372
PKL
Parcel A: (P|0#25923O]lO.P|[)#259230||Z.P|D#Z5g23Ol||)
That part nfthe South Hu|[uf the SouthBu|[o[the Northeast ()uuricrof9ccbouZ3 To h�
| l5. Range 22, Scott [ouoh/, Minnesota,,described os follows:
` Township
Page 2of8
LDNN
(P]D#27924OO2l)
That port of the Nndhv/eni Ouadcr of the Northwest Ouudcr of Section 24 Township | 15
Range ZZ, which lies South of the North 725.85 feet thereof
'ihcrco[ond except "but part thereof
`
embraced iothe plat ufHorizon Heights, Scott CounLy,Minnesota.
Abstract Pr
operty
noperty
7979Martindale Drive, Shakopee, MN 55372
CRGN
(P/D#27|]00022)
Lot Z. Block |, Fox Ron First Addition, according to the recorded plat' thereof, and situated in
�cmScottCoonty, Minnesota. EXCEPTING therefrom d�� West 198 [eci of said Lot 2 lying
/�o�hedyofthe South4O4feet thereof and lying youihv/cster|yn[line drawn
--raUc|vvit'' and
6Ofeet southvvc�cdyofnnrtheasterh line ofsaid Lot 2. '-
Abstract Property
OlOGLN3
(`iD#2792]0010)
The North Half ofthcNorthwest 0uurtcroFSection 23,Township ll5 North,Kungc2Z ' West,
of the 5ih Principal Meridian, ScottCouniy, Minnesota EXCEPT that p-d thereof insouLhcdy of the fbUo`wiog described |inline:Connnnenc�/uuithc�oo �h lying
� *�sicnrncro[snid7�o�h
Uu|[of��orthw/csiOoo�cc ihcnuc onunausurncd bcoringofNorth 0l degrees O0nninuirs 30
seconds East along the West line nfsaid North Uo|FofNorthwest Ouurtcrodistance o[d6U20
feet iothe point o[bcginningo[iheline k`bcdescribed; thence ^�h89dc�nccs47minu—^`y
07 seconds East u distance oF2627.hb feet more or less to the East line o[noidNorth Bu|[of
Northwest Uoartcrand there terminating.
And also EXCEPT that part of the North Half o[the Northwest 0uu�cr of Section 23
Township ||5Y4o�h`Range 22VVcsL8co�Couniy,K4inncsoiovvbic~isdenoted and shor/`
as Parcel 4and Parcel 4/\onSco�CountyRight of\�uy Plat ��o. 59, /ccou]in�iothe record
'^
p|okihcnco�onO|cintheOOicco[thcCountyKccurdcr,ScoUCoun- Minnesota
Abstract Property v' .
GDE
(P|L)#279240030)
The 5ouLh half of the NoUhv/cxi Quarter of Section 24` Township 115, Range 22 8cN1
[ouo�', Minnesota, EXCEPT the North 300 /eci of the [usicr|y 726 hcc\ thereof and
F){C[PTthe 3outb330feet oFthcEast half o[said Souihhalf o[th Northwest O `
c o wcoi uu�crand
EXCEPT the YVcniedy |O7393|ectiherco[ — �— v
Abstract
m Property
WDMN5
[PiD#279|5OU2|)
The GovernmentEast 0nc'Bo|f(E[Z)ofthe3outheasi0uu�cr(SE l/4)and ` Lot2 |vin"3outh
orLhe centerline o[Coun�Road #|6,inSecbnn |5.Tovvnohip |li'c22,S'��[ounty
�4/oncxobaexcept that pur which isdenoted and shown uo Parcel Zon Scott |liuhio`
Way Plat No. 60 filed as Docurncnt 7�o. 820757. ' = ^
Abstract Property
Page 4ofN
8KU
That part oFthe South |/2ofLbrSouth |/2o[the Y�mrUhcoot|/4 [8 (p|L��Z5923O)2U)
Kunge 22, ScottCoun�., ��inncoo1a |yio� yycsi o[thc Tn ho �ctmn 2�, Township l
[bUovvingdeschbed /� c�/ 8 � � " Township K»od and Southerly of tile
/nc� onmgoltbc intersection ofo line dcuvvn parallel
uu"with and d/stantl50.0 feet North (as measured at h=htangles o[the South |ioc of said South 1/2 of the South|1Z o[the NoMhcustQuarterund the ccnicdincofsaid Township kuod);thence Vex(cdyalong
said puruUdline "di^/ccu/�O9uorcu��ihcnce�o�hrcsberhy udi�onceo[443-4feet more
orless toupoint ooihcWest line ofsaid South l/Zmftbe5ou'l/2ofihc�odneastQuarter
adistance ofZ000Ofeet Northerly Lothe Southwest corner thereof, Scott ouy, �i\batruc|pn`pc nncsnta.
|3496Pike Lake TnaiiNE, Prior Lake, MN5j37Z
CBON2
The West |98feet ofthat pu�o[Lot Z Block | Fox Run F� i/\dd(y|D#27l3O0O2|)
recorded plat thereof, 3co�Cnun` iy, Minnesota, lying northerly �/wn' according �o chc
and lying Southwesterly of n line drawn pumxc/ -- v/kh and yb»U [ feet
�ouDU4U41�«�dhcnco[
northeasterly |inc o[»aid Lo1Z. rt Southwesterly o[ tile
Abstract
c property
8075 Martindale Drive E, Prior Lake, MN 55372
JNSllN
(p|[#259220041`p|D#2580]0450)parcc| \: The [agone quu�cro[the8o«Lh��Ouo�c/ofthc Sou1hcuuOuu�er(E|/4 o[�E|/4«[S� l/4)nfSection 22. Township ||5,Kun�c2Z,Scott County, Minnesota. Together with that part o[the Southwest 0uurtcro[the Southwest Quarter o[Section 23,Tovnship 115North, Range 22West, Scott County, Minnesota, which lies westerly of thcwesterly boundary Of Scott County Right "f Way r|ut No 58` Scott County, Minnesota,occonJing to the record p|u1 thereof, on, in, and for Scott County,
Minnesota.
And
Puncc| 2:lhat pa
rtof the Sout
hratOuudc,ofthc SouihcostOuaUer(�E 1/4of8[ l/4) f
ScctmnZZ,Tovvnship l|j.Kange2Z,-3cnkCoun1y, �4inncuo ` |yiu�'-cst [t� E ' »
fburd� ofLhc Southeast 0uarerofihe 8 th t O ` �u` vv n c ns� one-
}inc:Bc�innin�a�»poi �on�hc5o th|vu �a� ~«oter
oud[as\ofihefbUovviogdescribcd
.0 uzn meolaa/dSouibcuutOuoMzro[ihcSouiheo tO t
d/suni487.K2 feet VVcoin[the 3outbcoutcornc,ihereo[ ihc`'c7� dh U | s `uurcr
|iuc ofsaid SouihcosiOuurtrrnfthc �o ih si0 ` xc o Poco � vv/th the East
ofsaN 3 (hr 0 ~ u ca �uu��'iothe intencciion with thc��oUh line
/\bytmctou usi `uodcro[ihc5ouihcosi0uarcrundLhcncirnninabng.
'u property
3960 |4O\bStreet N0/,Prior Lake, MN5537Z
LNDL
(|D# 279240033)Tile South 330feet u[ibc East Ho|[o[ibe South Hu|[o[the Northwest Quarter (E |/Zo[S (/`
2n[NY1/4)nFSection 24`Toxnship 115` Rungc2Z` Scott County, MinnesotaAbciroc{ property
Z50OMuh|cnhauJiRd, Shakopee, MON55379
STR
k/�nor���,«"»"./+. "r"/.u~4.2-92jU0|�)ThaiPa�o[LheNn�bUa|[ofdhcN��h*�siOu Urrn[Scctmn23,Tnvnship (|5,Range 22
,ScoUCo«nLy,Minncsotadcncdbedosfb/lovcCommencing at the souihwcxt corner of said Half of the Northwest 0uurtcc' thence oil an ausumcd bearing o[North 01 dc�rec 00minu1c» 36 seconds East along
the vvcxi line of said North Half of' the Northwest Quarter
Page 5nf0
distance o[h602U h:ri; thence North 89 degrees 47 minutes 07 seconds
East
` �autudis�mcu of
feet 0othe poniofbeginning of the land to be described; thence South O0dc�rucsUO
minutes 00seconds West udistance of064 16fecinoreor|exsivthcoo th|�me of said North
Half o[the Northwest OuaUcc Uhcucr �a�Lcd� along said south |inexdistance of|284 62 feetto the west line *[the
cast 33.00 h:ei of said North Half ofthe Northwest O
no�bedy along said west line of the east 33 OU feet iwtbc north |i f�«»rtcr� thence
of said North Half of Northwest O no nu o �bc sou�h 20U�O0 {�ct
200O0 feet to the i |i � »/csi `u»��r� thence rust along said north |io� of the south
said �|� d� east line said North Half oFthe ��o�hvvcs\0uo�cc thence north along
/ east line /stancro[46820feet |othe intcoechonv/itba|i~edru`n��nrtb89d
47 minutes U7seconds East Urorn the point o[bcginning� thence S"uLhO°dc�rccs47 ��/�c�
07 sconnds VVcsi u distance of 131762 Oce1 to the point
t ["b � / rnmul�x
Minnesota.
pom o c�mnm�. Scott County,
Abstract Property
23|8Pike Lake Rd, Shakopee, MM55379
Containing 294.908 acres, more or less.
ProiucrDcucdpdoo/PrnPosed Land Use:
'Elie Midwest Regional Office has under consideration an application for the transfer of real
property field hvShakopee Mklcwakm/\onSioux CnmnnuniLItobctransferred tothe United
States In trust for the bcnefito[thc nn 8hukcc ��dcvvukaohon 5iouuC �
--, onnmun/iy.
The Highaijkaga location and physical characterist I cs ofthe Subject parcels make it
particularly suitable for natural area preservation as the area contains little development,
rcnnnon1forest lands, sonneagricultural lands,ondqua|hy*cdo,]s Long | �
potentially exploring u partnership vvhh ihc of Lake wetlands. |n� range plans include
"� u/ develop u nature trail that
extends west hmon Pike Lake Trail to Cnun1y Rood 21. . k�-- -|y the lands will be utilized
kzpnscrvcadivcoih/o[|unducupcs enhance -
� , , c�occcy�ionuiuru|urcas,ondcooUdbuicioLhc
comrnumiy x wellbeing. Thr Tribe is nncciing its trust responsibility to maintain and preserve
Dakota cu|turc and |i(ewuyu by preserving and diversifying its lands for both ourreniuod
future generations.
In addition to the no{uns| features, the UiOhugkn6n pmoris contain Five rural single |,111-ti|y
konnenand
six storage build
ings.The corageOzi|i
ties are used for Trbu|govennnnro1
oioragcof|aud nooinicnunccand natural resource mun t ^
u�cnncn �qo/pmcnt Thcsuhicci
pnrcc|s are used for natural area prescrvobon o�/icu|tur 1 b'| � -'
, c, n u op�rotmns.undhouyin",
As indicated above, the Purpose k)rseeking yourcornnncnis rc�ording the proposed trust land
acquisition is to obtain suMicicnidata that wou|d enable an anu|ysix ofihcpoicoda| impact
on iocu|/siuicgovcrnnocnL which may result from the ncnnova| o[ihc subiccipvnpurty from
the tax roll and local jurisdiction.
This notice does not constitute, or replace, u notice that might b� issucd for tile purpose o[
compliance with the National Environmental Policy Act o[lg69,
Your written comments should be addressed to the Bureau o[|ndian Affairs office listed at
the top nfthis notice. Any connmcntsreceived within thirty clays o[yourrcc6ptufthixnnd
vviUhcconsid�o:dnndonadcape�o[ourreoonj.Younzuyhcgrantednoctbi�y-day cc
extension oftime to furnish comments, provided You submitnwritten juxiifica1ion rcques\ino
Page 6of0
yuchanextension within thirty days ofreceipt ofthis |ctt� �Additiomal|y copies ofaU
comments willwillbe provided to the upp|icant ra response.You will be notified ofih
decision toapprove ordeny the application. c
[[ receiving un�ypu�yrccovmgUhisnoticeisuvvorcofudditi000|gnvcoorncnta|enbiicsihu1nnoyhc
affected bythe subjuctucquixiiion,please forward ncopy iosaid party.
8copy of\hcapplication, cxdudingany docunzrntatinnexempted Under the [rcudn [
Information /\ci(F0l/\}, Is for address. /\ nn »
� _ u� rcgucsttonnuk�uo
oppomtnocoitorcv/cnthe app/icadon,orqucxdonsregarding the �'may be
directed to RusxcU Baker, Superviso[y Rcu|iy Specialist,Division of application,Fee ^t725-4583.
Sincerely,
Page 7ufQ
BY CERTIFIED MAIL — RETURN RECEIPT REQUESTED:
State of Minnesota Governor
130 State Capitol
75 Rev. Dr. Martin Luther King Jr. Blvd.
St Paul, Minnesota 55155
Office of the Administrator
Scott County
200 Fourth Avenue West
Shakopee, Minnesota 55379-1220
Office of the Mayor
City of Shakopee
129 South Holmes Street
Shakopee, Minnesota 55379
Office of the City Administrator
City of Prior Lake
4646 Dakota St. SE
Prior Lake, Minnesota 55372-1714
9489 0090 0027 6154 1493 63
9489 0090 0027 6154 1493 70
9489 0090 0027 6154 1493 32
9489 0090 0027 6154 1493 94
Minnesota Department of Transportation 9489 0090 0027 6154 1494 00
Attn: Director of Aeronautics
222 E. Plato Blvd.
St. Paul, Minnesota 55107
BY FIRST CLASS MAIL:
Honorable Keith Anderson, Chairman
Shakopee Mdewakanton Sioux Community
2330 Sioux Trail NW
Prior Lake, Minnesota 55372
Nicole Hendrickson
Tribal Planner, Land
Shakopee Mdewakanton Sioux Community
2330 Sioux Trail NW
Prior Lake, Minnesota 55372
Page 1I?kg
0
8
Shakopee= 225 acres
Prior Lake= 65 acres
%11,1)k 1111
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1111"1'Illivolyilloy11111
Ott /4%1'1.'4 )t OttttItt Mitt "
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SHAKOPEE MDEWAKANTON SIOUX COMMUNITY
Fee to Trust Request
Hiqhaqkaga
Source: SMSC Spatial Data, Scott County GIS
!!!!!!!!!1:11,1111111111111111111111i
Subject Parcels
j— SMSC Fee Land
SMSC Trust
0 0.2 0.4
I I
0.8 MINgs18 of 182
Non-SMSC Land
<OPN;E
July 7, 2020
U.S. Department of the Interior
Bureau of Indian Affairs
Midwest Regional Office, Norman Pointe II
5600 West American Blvd., Suite 500
Bloomington, MN 55437
Re: Division of Fee to Trust Hinjhanjaga
Notice of (Non -Gaming) Land Trust Acquisition Application by Shakopee
Mdewakanton Sioux Community for Scott County, Minnesota
In response to the Bureau of Indian Affairs' (BIA) letter of June 9, 2020, the City of Shakopee,
Minnesota (City) hereby provides comment regarding the Shakopee Mdewakanton Sioux
Community's (SMSC) application to have the below listed parcels actually located in the City
accepted "in trust" by the United States of America:
PID 279230015, 2326 Pike Lake Road, Shakopee MN
- PID 279240021, 7979 Martindale Drive, Shakopee, MN
- PID 279150021
PID 279230010
PID 279240033 2560 Muhlenhardt Road, Shakopee, MN
- PID 279230014 2318 Pike Lake Road, Shakopee, MN
- PID 279230013 2318 Pike Lake Road, Shakopee, MN
- PID 279240030, 2450 Muhlenhardt Road, Shakopee, MN
- PID 271300010, 8029 Martindale Drive E, Prior Lake, MN
PID 271300022
- PID 271300021, 8075 Martindale Drive E, Prior Lake, MN
The City provides the following requested information with respect to the eleven parcels in
question:
1. If known, the annual amount of property taxes currently levied on the subject property
allocated to your organization:
- The 2020 taxes allocated to the City are as follows:
Parcel #279290141 - $1,200.32
Parcel #279240021 - $1,294.06
Parcel #279150021 - $11,389.06
Parcel #279230010 - $5,081.12
Parcel #279240033 - $1,130.68
Parcel #279230014 - $1,605.17
Parcel #279230013 - $33.97
Parcel #279240030 - $4,519.01
Parcel #271300010 - $3,032.70
Parcel #271300022 - $424.56
Parcel #271300021 - $1,159.55
COMMUNITY PRIDE SINCE 1857
City of Shakopee 14.85 Gorman St., Shakopee MN 553791 Phone: 952-233-93001 Fax: 952-233-.380'11 www,ShakopeeMN.gov
Page 19 of 182
Total 2020 taxes allocated to Shakopee - $30,870.20
2. Any special assessments, and amounts thereof, that are currently assessed against the
property in support of your organizations:
- None.
3. Any governmental services that are currently provided to the property by your organization:
- None, but the City of Shakopee would provide police and fire services as needed.
4. If subject to zoning, how the intended use is consistent or inconsistent with the zoning:
- The proposed use is consistent with current City of Shakopee zoning.
Previously, the BIA has stated in regard to placing land in trust that, "Simply removing a
property from the tax rolls does not automatically increase the millage rate on other properties
within the taxing jurisdiction; action is required by the local government. The burden of
demonstrating an adverse financial impact lies with the local government." [Thurston County,
Nebraska v. Great Plains Regional Director, BIA, 56 IBIA 296 at 312 (2013)]. However, this
response is not appropriate to applications within Minnesota; as Minnesota does not have a
millage rate system.
Removal of this property from the tax rolls will have an automatic impact upon Shakopee
taxpayers for the following reasons:
1. Minnesota has a unique property taxing system. Property taxes are calculated based
upon the total tax capacity within the taxing jurisdiction — not through a legislatively
established millage rate.
2. The property tax rate is calculated by dividing the dollar amount levied by the total tax
capacity.
3. The tax capacity is established via the taxable market value.
4. Under Minnesota's property tax system action is not required by the local government;
simply removing the properties from the tax rolls will automatically spread the tax
burden to the other taxpayers within the County; by reducing the taxable market
value and tax capacity; thereby increasing the tax rate calculation.
If you require any additional information, please do not hesitate to contact Mr. William Reynolds,
City Administrator.
Sincerely,
William P. Mars
Mayor
cc:
Chairman Keith B. Anderson
Shakopee Mdewakanton Sioux Community
2330 Sioux Trail NW
Prior Lake, MN 55372
2
Page 20 of 182
Chairman Dave Beer
Scott County Board
200 Fourth Ave W
Shakopee, MN 55379
3
Page 21 of 182
Page 22 of 182
*4.A.3.
Shakopee City Council
July 7, 2020
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Consolidation of multiple uniform policies in to a single policy.
Policy/Action Requested:
Approve consolidated city wide uniform policy as presented.
Recommendation:
Approve Policy/Action requested
Discussion:
The city has historically had several uniform policies managed by each department
separately. The lack of a consolidated policy has caused some misunderstanding and
inefficiency.
The attached policy does not make significant changes to the actual policies, but
consolidates them in to a single policy document under the administration of the HR team.
Budget Impact:
No major changes from existing.
ATTACHMENTS:
o Proposed Uniform Policy
Page 23 of 182
UNIFORM AND UNIFORM REIMBURSEMENT POLICY
Adopted:
Amended: 06/03/2020
POLICY CONTENTS
I. PURPOSE & SCOPE 1
II. ISSUED UNIFORM APPAREL 2
A. Building Inspections 2
B. City Council Members 2
C. Fire Department 2
D. Parks and Recreation Department 2
E. Police Department 3
F. Public Works 3
III. ALLOWANCES & REIMBURSED UNIFORM APPAREL 4
A. Building Inspections 4
B. Facilities Maintenance 4
C. Fire Department 4
D. Ice Arena Leads 4
E. Police Department 4
F. Public Works 5
I. PURPOSE & SCOPE
The city will purchase the following uniform items using city funds. Employees in police,
fire and public works are required to wear issued uniforms each workday. Departments
that receive city logoed apparel are expected to wear the supplied apparel when interfacing
with the public. Except for boot allowances/reimbursements which vary by position and
department, all other forms of safety items or personal protective equipment (PPE) will
automatically be supplied by the city and are not individually listed in this policy. The
Human Resources department will be responsible for tracking all departments uniform
allowance and reimbursement amounts on an annual basis.
Page 24 of 182
II. ISSUED UNIFORM APPAREL
A. Building Inspections
The city will provide new employees in the building department with one city logoed
jacket, five collared shirts and two long-sleeved shirts. Apparel options are determined
by the department.
B. City Council Members
The city will provide each council member with one city logoed shirt per year. Apparel
options are determined by the Administration department.
C. Fire Department
The fire department is responsible for establishing, maintaining and communicating an
approved list of uniform apparel items.
1. Full -Time Firefighters, Fire Chief, Assistant Fire Chief and Fire Inspector/Marshal
An initial set of work uniforms will be provided to new full-time employees. Upon
successful completion of the probationary period, employees will be provided a
Class A department dress uniform.
2. Paid On -Call Firefighters
An initial work uniform will be provided to new paid -on -call employees. Upon
successful completion of the probationary period, employees will be provided a
Class A department dress uniform.
D. Parks and Recreation Department
1. Recreation Staff
The city will provide two city logoed shirts per year to seasonal staff. Regular part-
time and full-time staff will receive two city logoed shirts per year and one jacket at
the start of employment. Full-time staff may substitute annual shirts for a
jacket/vest option after initial order. Apparel options are determined by the
department.
2. Ice Arena Staff
The city will provide one city logoed jacket per year for part-time staff. Full-time
staff will receive two city logoed shirts and one logoed jacket per year. Apparel
options are determined by the department.
3. Community Center Guest Services Staff (Building Supervisors, Front Desk, Kids
Cove, Fitness and Teen Center)
Page 2 of 5
Page 25 of 182
The city will provide two city logoed shirts per year. Building supervisors and front
desk staff will receive one jacket with initial order at the start of employment. An
employee may substitute a city logoed jacket or vest instead of the two shirts.
Apparel options are determined by the department.
4. Aquatics Staff
The city will provide all lifeguards with one swimsuit and one city logoed shirt per
year. Aquatic managers will receive one additional city logoed shirt per year.
Aquatic Aids will receive one city logoed shirt per year. All aquatics staff will receive
one city logoed hat or visor per year. Full-time staff will receive two city logoed
shirts per year and one jacket with initial order at the start of employment. Full-time
staff may substitute an annual shirt for a jacket/vest option after initial order.
Apparel options are determined by the department.
E. Police Department
The police department is responsible for establishing, maintaining and communicating
an approved list of uniform apparel items.
1. Police Officers and Police Sergeants
Officers will be issued an initial set of approved uniforms per the departments'
standards and department policy.
2. Community Service Officer and Code Enforcement
These positions will be assigned a department approved uniform at the start of
employment. Replacement items will be provided but must be approved by a
supervisor.
F. Public Works
1. Union Employees (Parks, Streets/Utilities and Fleet)
Refer to the current union contract for uniforms issued.
2. Non -Union Public Works Employees (Superintendent, Supervisors and
Forepersons)
The city will provide the same uniform articles as the union employees. Refer to
the current union contract for uniforms issued.
3. Non -Union Public Works Employees (Engineering)
The city will provide one city logoed cap/hat and one jacket or city logoed shirt per
year for identification purposes.
Page 3 of 5
Page 26 of 182
III. ALLOWANCES & REIMBURSED UNIFORM APPAREL
A. Building Inspections
The city will provide an annual allowance of $500 for the positions of Building Official
and Building Inspectors. Employees may use this allowance to cover the cost of city
logoed shirts and jackets. Of this allowance, $200 can also be used toward the purchase
of appropriate work boots to meet the safety requirements of the position.
Apparel options are determined by the department.
B. Facilities Maintenance
The city will provide an annual allowance of $500 for each full-time employee working
in a facilities maintenance or custodial position. Employees may use this allowance to
cover the cost of city logoed shirts, sweatshirts, jackets and/or hats. Apparel options are
determined by the department. Of this allowance, $200 can be used toward the
purchase of appropriate work boots to meet the safety requirements of the position.
C. Fire Department
The fire department is responsible for establishing, maintaining and communicating an
approved list of uniform apparel items.
1. Full -Time Firefighters, Fire Chief, Assistant Fire Chief and Fire Inspector/Marshal
The city will provide an annual uniform allowance equal to what is paid to
employees of the patrol union for the previous calendar year. The uniform
allowance will be a lump -sum, taxable amount paid out on the second paycheck in
January of each year. The allowance is to be used toward the purchase of
replacement apparel or appropriate footwear.
2. Paid On -Call Firefighters
Paid on -call firefighters will receive an annual reimbursement of up to $200 for
replacement apparel or appropriate footwear.
D. Ice Arena Leads
The city will provide an annual boot allowance of $200 for each full-time employee
working as an arena lead for the safety requirements of their position.
E. Police Department
The police department is responsible for establishing, maintaining and communicating
an approved list of uniform apparel items.
1. Police Officers and Police Sergeants
Page 4 of 5
Page 27 of 182
The city will provide a uniform allowance for police officers according to the
current patrol union contract. The uniform allowance will be a lump -sum, taxable
amount paid out on the first paycheck in January of each year. The employee must
use the allowance on department approved items.
2. Police Chief and Captains
The city will provide the same uniform allowance as police officers, according to
the current patrol union contract. The employee must use the allowance on
department approved items.
F. Public Works
1. Union Employees (Parks, Streets/Utilities and Fleet)
Union employees are eligible for an annual boot reimbursement. Boots purchased
must meet the uniform standards and safety requirements of the job. Refer to the
current union contract for the annual reimbursement amount.
2. Non -Union Employees (Superintendent, Supervisors and Forepersons)
Non -union public works employees are eligible for an annual boot reimbursement.
Boots purchased must meet the safety requirements of the job. Refer to the
current union contract for the annual reimbursed amount.
3. Non -Union Employees (Engineering)
The city will provide an annual boot allowance of $200 toward the purchase of
appropriate work boots to meet the safety requirements of the position.
4. Seasonal and Interns
The city will provide an annual boot reimbursement of up to $100 for each
engineering intern or public works seasonal employee in which the safety
requirements of their position requires them to have proper work boots/shoes.
Page 5 of 5
Page 28 of 182
*4.A.4.
Shakopee City Council
July 7, 2020
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Ratify the resolution designating the polling locations for the 2020 election year.
Policy/Action Requested:
Approve Resolution 2020-082 which ratifies administrative certification of polling locations
for precinct 2 and absentee voting.
Recommendation:
Approve the requested action above.
Discussion:
Minnesota Statute 204B.16, subd. 1 requires all municipalities to designate polling places
for each precinct by December 31 of each year for the next calendar year in the event an
election is held.
The resolution designating polling locations needed to be updated because the Shakopee
School District is closing Central Elementary School which is Precinct 2 of our current
polling locations.
In working with the school we are moving Precinct 2 to Pearson Elementary located at 917
Dakota Street South for the 2020 election year.
An absentee voting location must also be designated. Scott County has delegated to the City
of Shakopee the responsibility of administering regular absentee ballots for all elections
going forward. Absentee voting will be conducted 46 days prior to each election at
Shakopee City Hall.
Scott County required that we certify the polling locations no later than July 1, 2020. Due
to timing - the polling locations have been administratively certified - the council is asked to
ratify the administrative decision made necessary due to timing.
Page 29 of 182
Budget Impact:
ATTACH ENTS:
a Resolution R2020-082
Page 30 of 182
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.111.1N1'i 111(.....7.1111Y
irfR L V ..1E.3"){. 1'IL P
..1\4...11..NN..E.Sal7..A.that there :,,..;3ha.11 be, fold -teen. polling places fortbit..rteen precinets in the
(I.7;ity (if Sh.thopee !dr t:h.e,up i d the p(-1,1111irig fda.(..'.;es are hereby (1.1(..,;ignate,;(1.
...Precin.et One Sha,koper Junior fli.,411. West, 2,00 Tentil...Avenhe Ea..st
Precina Two ----- Fea.rson...11d.cm.entary Sellool., 917 Street Sotith.
:Precinct Three - Fire Stat iatit .,;::1700 ri n Dri.ve ..11a.st
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13.ircei..n.0-, Cortirn:unity Ccm:ter,111.255
F"recinet Seven - First Pres:lbytcnrian Church.„ 909 Alarsehall R.oa.d Solith
F".rol:J...rict Eight Poli.ce Station, 475 (Tionalan.. Street
Faith .1....!itheran. (..:111.1.-irch.., 1.50 1.30th Street West
Preciriet Ten. '„'.31-takopee _Education. (7,enter„ 2700 111.7th
Pre Eleven r P h n C."...hure.h,, 11506 "Wood Duck 1ra..i.1
lira lrwel.ve .A. - Eagle (;:reed1c, Elern.errtary SA:,....1()01., 6855 Woodwa..rd. Avenue
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Rreeinct - („.Tross of Pedoe Lutheran Chure.h., VVood...11)1.1c.11(7.111raill.
.VOT1NG Shakopee Cnylia.11,, 485 (Rat rnan. Street
dhat h Resoluti(-yn. supersed.es "Rlesohltion. "INTo,
..A.dopted and rati:fied ir ir he 0..fi6 FSlaa.k.opee,
h.eld this 7.th day of „hilly 2,02.0,
ATTEST:
City Clerk
Mayor of the City of Shakopee
Page 31 of 182
*4.B.1.
Shakopee City Council
July 7, 2020
FROM: PeggySue Imihy, Senior Planner
TO: Mayor and Council Members
Subject:
Contract for Design Services for Trail Signage and Wayfinding
Policy/Action Requested:
Approve the proposal from Confluence in the amount of $59,250 for design services for
Trail Signage and Wayfinding
Recommendation:
Approve the proposal.
Discussion:
Background
As part of the Parks, Trails and Recreation Master Plan the need for better signage and
wayfmding along City Trails was identified by residents. This included nodes for respite
with benches and garbage cans, improved crossings and trail connections and better
wayfmding for navigation throughout the trail system. These concepts and ideas (pages 220-
229 of the Parks, Trails and Recreation Master Plan) are included as an attachment.
Proposal for Trail Wayfinding and Signage
City Staff have received a proposal from Confluence to develop a City-wide signage and
amenities standards manual for trails.
Standard amenities will be selected for the City to use throughout the system to provide a
cohesive brand and aesthetic. Amenities to include:
• Signage
• Benches
• Trash/ recycling receptacles
• Drinking fountains
• Lighting standards — park and trail focused
• Seating/ table options
Page 32 of 182
The proposal also includes plans for the new branding for the Vierling Greenway Trail
(formerly known as the Upper Valley Drainage Way Trail) to reflect a more vegetated and
welcoming recreation trail for residents. The proposal includes the 100% design of a
trailhead at the Vierling Greenway in Lion's park, adjacent to the fire station and 30%
Schematic level plans for the entirety of the Vierling Greenway.
Next Steps
If the City Council approves the proposal, City Staff will begin work with Confluence
immediately. The plans for overall signage and the trailhead would be complete in early fall
and presented back to the City Council.
Budget Impact:
The attached proposal is for $59,250, which will be paid from the Park Development Fund
as identified in the current CIP.
ATTACHMENTS:
▪ Professional Service Agreement for Signage and Wayfinding
o Pages 220-229 of Parks, Trail and Recreation Master Plan
Page 33 of 182
3 I' nll`dI II /III 1111 ICJ I �y p
I;L" 451 +1/11ii.1X 1 8 ,,T:.:.',.591 v1/14
June 19, 2020
PeggySue lmihy
City of Shakopee
485 Gorman St.
Shakopee MN, 55379
Re: An Agreement for the Provision of Professional Services
Shakopee Signage and Wayfinding Guidelines and Design
Ms. Imihy:
Confluence, hereinafter referred to as the Consultant, subject to the approval and acceptance of this
Agreement by City Shakopee, hereinafter referred to as the Client, agrees to provide Professional Services to
the Client as set forth below:
A. PROJECT NAME: Shakopee Signage and Wayfinding Guidelines and Design
B. PROJECT DESCRIPTION: Provide the Client Landscape Architectural services to establish signage
and wayfinding guidelines for consistent signage usage and branding elements to be
incorporated throughout the parks and trails system and specifically for Vierling Greenway.
ARTICLE 1: SCOPE OF SERVICE:
1 PARK AND TRAIL SIGNAGE AND WAYFINDING GUIDELINES
1.1 Park Signage Concept Development
Confluence will review with Shakopee Staff to determine the various levels of parks signage relating to
park entries, rules and regulations, directional, and trails and markers typically found throughout the park
system. We will then prepare two rendered and labeled signage family concepts incorporating the City
and Parks and trails branding into the various levels of signage. Conceptual graphics will depict
materials, scale, text styles and heights and usage of branding within each signage type identified. The
graphics will be used to inform future signage design and establish a common thread of elements to
bring consistency on future phase projects.
1.2 Final Park Signage and Amenities Standards Manual
Based upon comments received, Confluence will revise the chosen concept or combination of concepts
into a final signage design guidelines graphics. Graphics will be developed into scaled study models
incorporating updated department branding into the family of signage. Graphics will include general
dimensions and labels identifying materials and finishes, font type and sizes, and other information
critical to design intent for the family of signage elements.
Standard amenities will be selected for the City to use throughout the system to provide a cohesive
brand and aesthetic. Amenities to include:
• Benches
• Trash/ recycling receptacles
• Drinking fountains
• Lighting standards - park and trail focused
• Seating/ table options
a
City of Shakopee
June 19, 2020
SHAKOPEE SIGNAGE AND WAYFINDING GUIDELINES AND DESIGN - PAGE 2 OF 4
1.3 Vierling Greenway Trail head
The manual will provide direction for Construction Documentation of a Trailhead kiosk for Vierling
Greenway at the fire station parking lot. Confluence will work with the City's approved signage provider
to develop documents that can be easily implemented and installed.
FINAL DELIVERABLES
In order to establish a consistent brand for signage throughout Vierling Greenway, common elements
are needed allowing residents and visitors to easily identify the Greenway. Utilizing common elements
identified by signage guidelines, varying themes can be incorporated while preserving the Shakopee
Parks and Recreation Department's identity and brand. Confluence will assemble an 11x17 guideline
booklet that provides a summary of the following items:
o Overall signage branding for the City of Shakopee
o Signage classification system and hierarchy
o General usage, locations and signage placement within facilities
o Size, location and incorporation of Shakopee City and Vierling Greenway logos
o Common materials, patterns, finishes and forms
o Font type and size
o Consistent information provided and is usage within the signage family
o Pavement Marking recommendations at crossings and key areas
o Incorporation into the existing city-wide system
In addition to the guidelines outlined above, final design concept graphics will be provided at a larger
printed scale for Staff use.
2 VIERLING GREENWAY DESIGN
2.1 Greenway Amenities Plan
30% Schematic level plans will be created for Vierling Greenway based on the Parks and Trails Master
Plan that include the following elements:
• Landscape vegetation recommendations
• Amenities and furnishing locations and general design character including:
o Shade structures
o Seating and Benches
o Potential restroom opportunities — temporary and/or permanent facilities
o Drinking fountains and waste receptacles
o Lighting locations and fixtures
o Habitat structures and interpretation nodes
o Additional amenities identified by the community such as community gardens, etc.
2.2 Vierling Greenway Trailhead Design
100% biddable plans will be provided for the trailhead at the fire station parking lot and will include the
expected plan documents:
• Layout and sidewalk paving plans and details
• Grading and drainage — less than 1-acre disturbance expected
• Amenity locations, details, and specifications
• Landscape plans, details, and specifications
• Mechanical design as necessary for drinking fountains
City of Shakopee
June 19, 2020
SHAKOPEE SIGNAGE AND WAYFINDING GUIDELINES AND DESIGN - PAGE 3 OF 4
EXCLUSIONS
Traffic study, parking garage planning and associated design, structural design of walls or
features, mechanical design of site features, and public street plan and profile drawings.
SWPPP and NPDES permitting (less than acre of disturbance expected)
1. Electrical and lighting design
2. Structural design
3. Sewer design
4. Architecture for restrooms, etc.
ARTICLE 2: OWNER'S RESPONSIBILITIES:
1. The Owner shall establish the guidelines for the project and shall provide general background
information needed for analysis.
2. Fees for services of special consultants if required beyond the Scope of Services proposed herein,
shall be paid for by the Owner if authorized in advance.
3. The Owner shall furnish, obtain, or direct this firm to obtain at the Owner's expense, any information
related to existing or proposed City/Parks Department logo and branding graphic files,
including specifications for colors, fonts and other usage guidelines.
ARTICLE 3: FEES AND EXPENSES:
1. We propose to perform the services described in:
1: Scope of Services: Parts One, Two, and Three on an Hourly Not to Exceed basis as follows:
Park and Trail Signage and Wayfinding Guidelines: $43,250
2: Scope of Services: Parts One and Two on an Hourly Not to Exceed basis as follows:
2.1 Greenway Amenities Plan: $7,500
2.2 Vierling Greenway Trailhead Design: $8,500
2. Reimbursable expenses, including travel, long-distance telephone, and printing are not included in
the services fee. Expenses will be billed in accordance with the rates shown on the attached
rates and expenses schedule not to exceed $750 without Client approval.
3. If the project is suspended for more than three (3) months, or abandoned in whole or in part, this
firm shall be paid their compensation for services performed prior to receipt of written notice
from the Owner of such suspension or abandonment, together with reimbursable expenses
then due and all terminal expenses resulting from such suspension or abandonment.
ARTICLE 4: TIME OF PERFORMANCE:
1. We propose to process this work in a timely and expeditious manner to meet the Owner's timetable.
Construction documents for implementation of a trailhead kiosk for Vierling Greenway will be
provided for fabrication in 2020.
ARTICLE 5: EXTRA WORK AND CONTINUATION OF SERVICES:
1. If, during the progress or upon completion of the work outline in the Scope of Services in this
agreement, the Owner finds it desirable or necessary to cause this Consultant to perform
additional services other than those outlined in the Scope of Services, the hourly schedule and
reimbursable expense schedule may apply or a project fee may be negotiated.
City of Shakopee
June 19, 2020
SHAKOPEE SIGNAGE AND WAYFINDING GUIDELINES AND DESIGN - PAGE 4 OF 4
ARTICLE 6: SUCCESSOR'S AND ASSIGNMENT:
1. The Owner and this firm each bind itself, partners, assigns and legal representatives to the other
party to this agreement and to the partners, successors, assigns and legal representatives of
such other party in respect of all covenants of this agreement.
ARTICLE 7: FORM OF AGREEMENT:
1. The return of a signed digital copy of this letter will constitute your acceptance of this proposal and
provide authority for proceeding to accomplish this work.
Sincerely,
Confluence
Offered by:
Confluence
6/19/2020
(signature) (date)
Brad Aldrich, Associate Principal
(printed name/title)
Accepted by:
City of Shakopee
Accepted by:
City of Shakopee
(signature) (date) (signature) (date)
(printed name/title) (printed name/title
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into on the 7th day of July 2020, between the CITY
OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and CONFLUENCE.,
530 N Third. S. Suite 120, Minneapolis, MN 55401 ("Consultant").
Preliminary Statement
The purpose of this Agreement is to set forth terms and conditions for the provision of
professional services by the Consultant for the City for the following described Project:
Shakopee Signage and Wayfinding Guidelines and Design
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services
as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant
shall serve as the City's professional consultant in the specified work and shall
provide consultation and advice to the City during the performance of its services.
The Consultant agrees to use the City's standard specifications in any bidding
documents prepared under this Agreement. The requirements of this section may
be waived by the City if the City Engineer determines that they are not necessary
for the successful completion of the project. A Consultant requesting a requirement
to be waived must have written authorization from the City Engineer and must be
incorporated into this agreement.
2. Time for Performance of Services. The Consultant will endeavor to perform the
services outlined in the work program within the prescribed days from the date of
the contract award. Any changes in this schedule must be approved in writing by
the City.
3. Term. The term of this Agreement will be from July 7, 2020, through July 31, 2021,
the date of signature by the parties notwithstanding. This Agreement may be
extended upon the written mutual consent of the parties for such additional period
as they deem appropriate, and upon the terms and conditions as herein stated.
4. Compensation for Services. City agrees to pay the Consultant for services as
described in Exhibit A, attached and made a part of this Agreement, which may be
amended from time to time by mutual agreement by City and Consultant. The
Consultant's hourly rates must be based on the hourly rates approved by the City.
Page 1
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Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 38 of 182
The Agreement amount shall include all services to be rendered by the Consultant
as part of this Agreement (including all travel, living and overhead expenses
incurred by the Consultant in connection with performing the services herein)
except for special services authorized in writing by the City. The amount stipulated
shall be considered a "Not to Exceed" cost to the City.
The Consultant must keep track of the costs billable under this contract at all times;
any work in excess of the negotiated amount shall not be eligible for payment
unless preapproved. The Consultant must notify the City if the Consultant
anticipates that the negotiated amount might be exceeded, in order to determine
whether or not the City is prepared to increase the compensation. This notification
and approval must occur in advance of the work occurring to be considered for
compensation.
5. Payment of Fees. The Consultant must submit itemized bills for services provided
to the City on a monthly basis. The monthly billing must summarize the progress
of the project as certified by the Consultant. For work reimbursed on an hourly
basis, the Consultant must indicate for each employee, his or her classification,
the number of hours worked, rate of pay for each employee, a computation of
amounts due for each employee, the total amount due, the original contracted
amount, the current requested amount, and the total amount. Consultant must
verify all statements submitted for payment in compliance with Minnesota Statutes
Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must
provide such documentation as reasonably required by the City. Consultant bills
submitted will be paid in the same manner as other claims made to the City.
6. Audit Disclosure. The Consultant must allow the City or its duly authorized
agents reasonable access to such of the Consultant's books and records as are
pertinent to all services provided under this Agreement.
Any reports, information, data, etc. given to, or prepared or assembled by the
Consultant under this Agreement which the City requests to be kept confidential
must not be made available to any individual or organization without the City's prior
written approval. All finished or unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and reports prepared by the Consultant will
become the property of the City upon termination of this Agreement, but Consultant
may retain copies of such documents as records of the services provided and may
reuse standard portions of such documents in the normal course of its business.
7. Termination. Termination for Cause. This Agreement may be terminated by City
by seven day's written notice to Consultant delivered to the address written above.
Upon termination under this provision, the Consultant will be paid for services
rendered and reimbursable expenses until the effective date of termination.
Page 2
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Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 39 of 182
If, through any cause (except those reasonably beyond Consultant's control), the
Consultant shall fail to fulfill in timely and proper manner its obligations under this
Contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulation of this Contract, the City shall thereupon have the right to terminate this
Contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective date
of termination. In that event the Consultant shall have sixty (60) days to furnish all
finished or unfinished documents, computer programs, data, studies, surveys,
drawings, maps, models, photographs, and reports or other material prepared by
the Consultant under this Contract, which shall, at the option of the City, become
its property, and the Consultant shall be entitled to receive just, equitable
compensation for any satisfactory work completed on such documents and other
materials prior to the effective date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Contract by
the Consultant, and the City may withhold any payments to the Consultant for the
purpose of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
In the event this Contract is terminated for cause, then the City may take over and
complete the work, by contract or otherwise, and the Consultant and its sureties
shall be liable to the City for any costs over the amount of this contract thereby
occasioned by the City. In any such case the City may take possession of, and
utilize in completing the work, such materials, appliances and structures as may
be on the work site and are necessary for completion of the work. The foregoing
provisions are in addition to, and not in limitation of, any other rights which the City
may have.
Termination Not For Cause. The City may terminate this Contract at any time, with
or without cause, by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least fifteen (15) days before the effective
date of such termination. In that event, the Consultant shall have sixty (60) days
to furnish all finished or unfinished documents, computer programs, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material
prepared by the Consultant under this Contract, which shall, at the option of the
City, become its property. If the Contract is terminated by the City as provided in
this paragraph, the Consultant will be paid an amount which bears the same ratio
to the total compensation as the services actually performed bear to the total
services of the Consultant covered by this Contract, less payments or
compensation previously made.
Page 3
Professional Services Agreement
Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 40 of 182
8. Subcontractor. The Consultant must not enter into subcontracts for any of the
services provided for in this Agreement without the express written consent of the
City.
9. Independent Contractor. At all times and for all purposes hereunder, the
Consultant is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Consultant an employee of
the City.
10. Assignment. Neither party will assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
11. Services not Provided for. No claim for services furnished by the Consultant not
specifically provided for herein will be honored by the City.
12. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary
to law, such decision will not affect the remaining provisions of the Agreement.
13. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently
in effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement will be valid
only when expressed in writing and duly signed by the parties unless otherwise
provided herein.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant must abide by all statutes, ordinances, rules and regulations pertaining
to the provision of services to be provided. Any violation will constitute a material
breach of this Agreement and entitle the City to immediately terminate this
Agreement.
15. Equal Opportunity. During the performance of this contract, the Consultant must
not discriminate against any employee or applicant for employment because of
race, color, creed, religion, national origin, sex, marital status, status with regard
to public assistance, disability, or age. The Consultant must post in places
available to employees and applicants for employment, notices setting forth the
provisions of this non-discrimination clause and stating that all qualified applicants
will receive consideration for employment. The Consultant must incorporate the
foregoing requirements of this paragraph in all of its subcontracts for program
Page 4
Professional Services Agreement
Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 41 of 182
work, and will require all of its subcontractors for such work to incorporate such
requirements in all subcontracts for program work.
16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement
will not affect, in any respect, the validity of the remainder of this Agreement.
17. Liability and Indemnity. The Consultant must indemnify and hold harmless the
City, its employees and agents, for all claims, damages, losses, and expenses,
including, but not limited to, attorney's fees, which they may suffer or for which they
may be held liable, as a result of, and to the extent of, the negligent or wrongful
acts of the Consultant, his employees, or anyone else for whom he is legally
responsible in the performance of this Agreement.
The Consultant assumes full responsibility for relations with its subcontractors, and
must hold the City harmless and must defend and indemnify the City, its
employees and agents, for any claims, damages, losses, and expenses in any
manner caused by such subcontractors, arising out of or connected with this
contract.
18. Insurance. During the term of this Agreement, Consultant must procure and
maintain during the life of this Contract, and provide the City with a certificate of
insurance showing, the following coverage for each occurrence and in aggregate:
A. Comprehensive General Liability Insurance, including Broad Form
Property Damage, Completed Operations and Contractual Liability for limits not
less than $1,500,000 each occurrence for damages of bodily injury or death to one
or more persons and $1,500,000 each occurrence for damage to or destruction of
property.
B. Insurance coverage for Special Hazards, including but not limited to
explosion hazard, collapse hazard, underground property damage hazard,
(commonly known as XCU).
C. Comprehensive Automobile Liability Insurance, in an amount not
less than $1,500,000 for each occurrence. Coverage shall include all owned autos,
non -owned autos, and hired autos.
D. Errors and Omissions Insurance against errors and omissions
resulting from the performance of Consultant's work under this Agreement. Said
coverage shall be in an amount not less than $2,000,000.
E. Workmen's Compensation insurance for all its employees as
required by the Minnesota Worker's Compensation Act.
Page 5
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Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 42 of 182
F. The City of Shakopee must be named as "ADDITIONALLY
INSURED" on the insurance described in paragraphs A, B, and C, and must
receive notice ten (10) days prior to the cancellation or expiration any of the
specified insurance. If the deductible provisions of the Consultant's coverage or
any subcontractor's coverage is questioned by the City, the Consultant shall
provide the City, upon request, "Proof of Assets".
This policy must provide, as between the City and the Consultant, that the
Consultant's coverage shall be the primary coverage in the event of a loss. If the
Consultant is providing either architectural or engineering services, the Consultant
must also maintain during the term of this Agreement a professional liability
insurance policy with the same limits as for general liability. A certificate of
insurance on the City's approved form which verifies the existence of these
insurance coverages must be provided to the City before work under this
Agreement is begun.
19. Governing Law. This Agreement will be controlled by the laws of the State of
Minnesota.
20. Whole Agreement. This Agreement embodies the entire agreement between the
parties including all prior understanding and agreements, and may not be modified
except in writing signed by all parties.
Executed as of the day and year first written above.
CITY OF SHAKOPEE CONFLUENCE
By: By:
William Mars, Mayor
Date: Its:
Date:
By:
William H. Reynolds, City Administrator
Date:
Page 6
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Confluence, Shakopee Signage and Wayfinding Guidelines and Design
Page 43 of 182
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Page 53 of 182
*4.B.2.
Shakopee City Council
July 7, 2020
FROM: Mark Noble, Senior Planner
TO: Mayor and Council Members
Subject:
Set Public Hearing date to consider vacation of public drainage & utility easements within
Cretex Industrial Park 1st Addition
Policy/Action Requested:
Approve Resolution No. R2020-081, a resolution setting the public hearing date to consider
the vacation of public drainage and utility easements as dedicated within Lots 1 & 2, Block
2, Cretex Industrial Park 1st Addition.
Recommendation:
Approve action requested.
Discussion:
Cretex Industrial Park, LLC is requesting that the City Council set a public hearing date to
consider the application for vacation of public drainage and utility easements as dedicated
within Lots 1 & 2, Block 2, Cretex Industrial Park 1st Addition, located east of 70th Street
and west of Stagecoach Road.
Cretex Industrial Park, LLC is proposing a development of this property that requires a
new plat submittal in conjunction with this vacation of public easements. If approved, the
new plat will incorporate new public right-of-way and easements consistent with City and
utility requirements.
The attached Resolution No. R2020-081 sets a public hearing date of Tuesday, July 21,
2020 to consider the vacation of the public drainage and utility easements. On that date,
comments from staff members and utilities, as well as a recommendation from the Planning
Commission, will be presented to the City Council for consideration. The Planning
Commission will consider the request at its July 9, 2020 meeting.
Budget Impact:
N/A
Page 54 of 182
ATTACHMENTS:
o Resolution No. R2020-081
• Easement Sketch & Description
• Site Aerial
• Applicant Narrative
Page 55 of 182
RESOLUTION NO. R2020-081
A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE
VACATION OF PUBLIC DRAINAGE AND UTILITY EASEMENTS AS
DEDICATED WITHIN LOTS 1 AND 2, BLOCK 2, CRETEX INDUSTRIAL PARK
1ST ADDITION
WHEREAS, it has been presented to the Shakopee City Council that public
drainage and utility easements as dedicated within Lots 1 & 2, Block 2, Cretex Industrial
Park 1st Addition, are no longer of public use or interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken
and two weeks published and posted notice thereof must be given; and
WHEREAS, the proposed vacation is described as: all those utility and drainage
easements, originally dedicated on the recorded plat of CRETEX INDUSTRIAL PART 1ST
ADDITION, Scott County, Minnesota, which lie within Lots 1 and 2, Block 2, said plat and
as depicted on the attached sketch; and
WHEREAS, two weeks published notice will be given in the SHAKOPEE
VALLEY NEWS and posted notice will be given by posting such notice on the bulletin
board in the Shakopee City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council
Chambers on the 21st day of July, 2020, at 7:00 P.M. or thereafter, on the matter of the
vacation of public drainage and utility easements as dedicated within Lots 1 & 2, Block 2,
Cretex Industrial Park 1st Addition.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held the day of , 2020.
ATTEST:
Lori Hensen, City Clerk
Mayor of the City of Shakopee
Page 56 of 182
Vacation Sketch
FOR: CRETEX INDUSTRIAL PARK, LLC
EASEMENT VACATION
All those utility and drainage easements, originally dedicated on the
recorded plat of CRETEX INDUSTRIAL PARK 1ST ADD'N, Scott County,
Minnesota, and now to be vacated, which lie within Lots 1 and 2,
Block 2, said plat.
I hereby certify that this survey, plan or report was prepared
by me or under my direct supervision and that I am a duly
licensed Professional Land Surveyor under the laws of the
State of Minnesota.
Signed this 10th day of June, 2020
For: James R. Hill, Inc.
By:
Marcus F. Hampton, Land urveyor, MN License No. 47481
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Page 57 of 182
Vacation Sketch
FOR: CRETEX INDUSTRIAL PARK, LLC
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Page 58 of 182
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Vacation of Easements — Narrative
June 5, 2020
The attached Aplplliicafiioui for Vacation of Easements Hs to go allong iith the selparatelly
requested alplpiro /all of If:'irelliiiraiiinary Pllat for the IprsIposed V....Nentges Ilndustrdall Park. These actiins
represent a key milestone iin the redeellpm nt of a major iiindustrdall site IDicated iiirn the City of
Shakopee. "1flhe devellolpnment of II..Neintges Ilnduustrdall Park „iiillll Ipiroviide fr up tten separate,
Ibuuiill�alblle, Ihiiglfnlly desiiiralblle Ilols that rf,;iillll imaiiirnta.iin the current II....2 (He-vy Ilnduusfrdall) z. ding. The
Dots iillll range liin siize from bout three acires up to siixteen acires aind each MD create an
outstanding olplp, rtuuniity for new " Ind giro ling huusiinesses to be estaalblliished aind/sir expand
iithiiin the City of Shakopee. These Ibusiinesses liin turn iillll provide significant job groth aind
property tax base for the City, Shall< wpee Puuhlliic Sclhoolls, and Scott County.
The devell.lpnmeint Hs (belling (led by Ste and Jeanette V....11entges aind theiiir ireall estate
devellolpnment comp' irny, JIIVIIL N Il..... Ind Deellolprent;. Steve as Iborin >a nd raised liiin Shakopee
allong with Ns ^..life Jeanette, started the SM IL.Nentges and Sons Ibuusiiness firoinm the faimiilly
home near Canterbury Park forty years ago.. The company started liith a truck and a backhoe
aind noemlpller 300 Ipe1plle iproviidiirng heavy...hiighay coinstiructiiirn rads,
Ibriiddges, truckling, sewer, and ateir;, hat e call the V....Ventges ay" has been the fouindatiin
of ouir grth and success and means that e work hard and safelly, think cr atiivelly, and
conduct (bushiness with liintegriity,.
The challenges to de ;ellopinmeint of this IprsIperty ha, e been many and siigniificant iiinclluu iiing„
Il.....airge quantities of Deft ver concrete pipe and inmainholles from Ipireviious op rations
Burded gas inmaiiirn iruundiiing diagonally through the site
Overhead tirainsinl-niissiion Ipo er °Hines sin inmuVtiiplle Ilocatiioirns
I xiistiing Ibu.uiill iiin s that are (.//ere) functionally olbsollete and/or diiffiicult to deimmolliish
Il.....airge dedliicr ted easements carryiiing Ipuulblliic seeir and water utilities aci
Il.....aclk of adequate storm ,,ateir iinfiraastruuuct.uure
Siigniificant tree iiinverntory linclluditto a grove of Ili irge majestic oak trees
;he site
.f meet and ov ;rcoinme these challenges, tiny, IV....11 ntges family has asseimlblled a t aim .f experts
that are exlpenenced iirn Ipiroviidiing devellolpinmeint sear ; iices for siiimiillar (projects,.
enclk Ass dates ........ storimwvater management desiign, wetVaind dellii neatllon, and traffic
James R IV....11iillll ........ Ipllat, sui ey, HD en liineerding, roaday desliigin, and tree survey
Cushman and lketelld ........ reall estate market study, rairlketiiino:, and Ibrolkrage
SM IHlentges aind Sons ..... Derolliituoin, construction of building pads, utillliitues, and roads
Page 60 of 182
1
*4.B.3.
Shakopee City Council
July 7, 2020
FROM: Michael Kerski, Director, Planning and Development
TO: Mayor and Council Members
Subject:
Grant request to the State of Minnesota for $65,000 a year for two years towards the cost of
a Building Official in Training program
Policy/Action Requested:
Approve Resolution No. R2020-083 authorizing an application to the Minnesota
Department of Labor and Industry for its Building Official Training Grant Program and if
awarded, acceptance and execution of necessary agreements.
Recommendation:
Approve Resolution No. R2020-083
Discussion:
The Minnesota Department of Labor and Industry has established the Building Official
Training Grant Program to provide funding and support for funding of partnerships between
the State of Minnesota and municipalities to provide education, work experience and
competency -based skills training to prepare trainees on becoming building officials.
Shakopee offers potential candidates with a variety of opportunities for on the job training
and also classroom training We offer the opportunity to inspect everything from single
family remodels to large industrial buildings. The city is also one of the few municipalities
with both a master electrician and master plumber on staff that will be able to assist with in
the field specialized training Currently the city has three licensed building officials.
Funding will be awarded through a competitive process. Funding would be for two years.
The city would be responsible for providing additional training, uniforms, and benefits
beyond the $65,000 per year State award. This is approximately $20,000 a year, which
would be covered by permit revenues.
Budget Impact:
Additional $20,000 per year in benefits required.
Page 61 of 182
ATTACHMENTS:
a Resolution
a Program Outline
Page 62 of 182
CITY OF SHAKOPEE, MINNESOTA
RESOLUTION R2020-083
RESOLUTION AUTHORIZING THE CITY TO SUBMIT A GRANT
APPLICATION TO THE MINNESOTA DEPARTMENT OF LABOR AND
INDUSTRY FOR ITS BUILDING OFFICIAL TRAINING PROGRAM.
WHEREAS, the City of Shakopee protects its citizens and the development
community through building inspections of construction projects to ensure that they
are in compliance with applicable codes, and
WHEREAS, this application is to obtain supplemental funding for the salary for a Building
Official in Training Program that is being offered by the Minnesota Department of Labor and Industry,
and
WHEREAS, the city understands that there is a shortage of individuals entering the building
inspection field because of the lack of training opportunities and available coursework, and
WHEREAS, the City of Shakopee recognizes that it will be required to train
this person for the next twenty-four months to assist them in completing the State's
training courses and passing the Building Official — Limited test;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by the State,
the City of Shakopee agrees to accept the grant award and will enter into an agreement
with the Department of Labor and Industry for reimbursement up to $65,000 per year.
Adopted in adjourned regular session of the City Council of the City of
Shakopee, Minnesota held this 7th day of July 7, 2020.
ATTEST:
City Clerk
William Mars
Mayor of the City of Shakopee
Page 63 of 182
pp, DEiPARTMENT OF
U! LABOR AND INDUSTRY
BUILDING FFI IAL TRAINING
Grant Program
Building Official Training Grant Program
2020-2022
Request for Proposal
Page 64 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
General Information
BUILDING OFFICIAL TRAINING
Program
Available funding:
Up to $1,560,000 over two years; 12 grants of up to $65,000 per
year with the option of a two-year program.
(see page 3)
Period of performance:
Your proposed date, or the date the contract is fully executed
(whichever is later) through Dec. 31, 2022.
Technical assistance:
Technical assistance is available for
interpreting the RFP or application
instructions.
Contact:
Terence Olson 651-284-5627
or
Eileen McNiff 651-284-5859
Direct emails to bot.dli@state.mn.us
Proposal due date:
Proposals are accepted through 4p.m., July 24, 2020.
Proposals will not be accepted after that date.
Submit by email to: bot.dli@state.mn.us
or
Mail to:
Minnesota Department of Labor and Industry
ATTN: Eileen McNiff
443 Lafayette Road N.
St. Paul, MN 55155
Review period:
Proposals will be reviewed July 30 — August 25, 2020.
Notification of grant awards:
September 14, 2020
All documents can be found
at: http://www.dli.mn.gov/bot
Page 65 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Program
Request for Proposal (RFP) Introduction
Purpose
The purpose of the Building Official Training Grant Program (hereafter referred to as the Grant Program)
from the Minnesota Department of Labor and Industry (DLI) is to provide funding and support for the
implementation and coordination of partnerships between the State of Minnesota and municipalities that
will provide safe and meaningful education, work experience and competency -based skills training that
prepares trainees, 18 years of age and older, to become building officials.
Objective of the RFP
DLI seeks proposals from eligible municipalities to partner with and fund Building Official Training
programs.
The objective is to encourage, promote, provide and support municipal partnerships to educate and train
new building officials. These partnerships will provide classroom instruction and paid learning
opportunities in the administration and enforcement of the Minnesota State Building Code. Successful
applicants will demonstrate the ability to achieve these objectives.
Minimum Qualifications
To be considered a "Qualified Municipality', applicants must meet these requirements:
• Applicants must be a "municipality" as defined in Minnesota State Building Code Ch. 1300.0070
subp. 17; MN. Statute 326B.103 subd. 9
• A municipality must administer and enforce the Minnesota State Building Code by having adopted
the code by ordinance in compliance with MN. Statute 3266.121 subd. 2
• Education and training must be under the direct supervision of Minnesota Certified Building
Officials certified in accordance with MN. Admin. Rules Sec. 1301 and MN. Statute 3266.133.
Funds available
DLI may award up to 12 annual Building Official Training grants: four for the seven -county metro area and
eight for out -state municipalities. Grants may be awarded for two types of tracks:
• Track 1: Provides training in plan review and inspection of structures regulated by the Minnesota
Residential Code (Ch. 1309) - a one-year training period with an award of up to $65,000.
• Track 2: Includes Track 1 and additional training in plan review and inspection of commercial
structures regulated by the Minnesota Building Code (Ch. 1305) - a two-year training period. This
includes an additional grant award of up to $65,000 for the second year of training.
Funding will be allocated through a competitive process. The Grant Program committee will review and
score grant applications and proposals.
Please note that grantees may only incur allowable expenditures once a grant contract is fully executed
between the grantee and the state and the grant has reached its effective date. No invoices will be paid
for expenses incurred before the contract effective date.
The responder will bear all costs incurred in responding to this RFP.
f ds1 ( Iraq, nE,
Page 66 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Grantr r
Allowable expenditures
Invoices for approved expenditures will be reimbursed quarterly. Documentation of all allowable grant
expenditures is required for reimbursement. For allowable expenditures examples may include the
following:
Categories:
Examples of allowable expenditures
•
Trainee wages and benefits
Trainee payroll expenses
•
Reimbursements for in -state travel directly related to the Grant Program
Trainee education and
•
Additional trainee education and training required to complete the Grant
training
Program
i.e.: AMBO Region III, U of M annual institute, CCLD seminars, OSHA 10
•
Trainee certifications costs
Support services
•
Books, training supplies, safety equipment required for trainee
Ineligible expenses:
Ineligible expenses include but are not limited to:
• Fundraising
• Taxes, except sales tax on goods and services
• Lobbyists, political contributions
• Bad debts, late payment fees, finance charges, or contingency funds
• Parking or traffic violations
• Out of state transportation and travel expenses, (Minnesota will be considered the home state for
determining whether travel is out of state).
Programs and expenditures can begin after the contract is executed. No invoices will be paid for
expenses incurred before the contract effective date.
This RFP does not obligate the state to award any funding, and the state reserves the right to cancel the
solicitation if it is considered to be in the state's best interest.
Technical assistance and questions
Technical assistance is available for interpreting the RFP and application instructions by contacting:
Terence Olson, 651-284-5627 or Eileen McNiff, 651-284-5859.
Submit all questions in email form to: bot.dli@state.mn.us and the answers will be available to all on the
website at: http://www.dli.mn.gov/bot
Contact regarding this RFP with any DLI personnel other than the persons named above could result in
disqualification.
Page 67 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
ProgramGrant
Proposal
DLI will post Grant Program Application Training videos for the required instruction to properly complete
the proposal content. View the videos at http://www.dli.mn.gov/bot .
The Goals and Work Plan, Budget and Budget Narrative information for this funding request must be
entered into the worksheet format in the Application.
For information on the Grant Program Application Training videos, Proposal/Application and related
documents email your request to: bot.dli@state.mn.us or visit the website: at http://www.dli.mn.gov/bot
The complete, signed, Grant Program Application submittals will be your formal Proposal.
Eligibility requirements
1. Applicants must meet the "Minimum Qualifications" listed on page 3.
2. Applicants must submit a completed Application, which includes the Proposal, Budget and Budget
Narrative, on or before 4 p.m. on July 24, 2020.
3. Grants that are awarded will be restricted to one (Grant Program trainee per municipality.
4. Proposals must contain enough information to sufficiently support an applicant's ability to deliver
the services described in its proposal and application, or the applicant's ability to deliver the
services described through collaboration with another municipality. The services provided by
collaborating municipalities must be clearly defined in the proposal. A copy of a joint
powers agreement between the collaborating municipalities must accompany the Application
and the corresponding box must be checked on the Application.
Required Content:
Proposal must contain the following information:
1. Cover sheet:
a. Municipality/jurisdiction: name and address
b. Authorized representative of the municipality for this grant process:
i. name, email, phone number.
2. Qualifications: 20 points
a. Previous year's total permits valuation listed by permit type
b. List of certified building officials on staff and their roles in providing the training during the
Grant Program.
c. Trainer(s') certifications, experience and collaboration with the construction industry
(inspectors, plans examiners, permit techs, administrative staff.)
3. Goals and Work Plan: 40 points
a. Statement detailing the municipality's need for this grant.
b. Goals for participating in this Grant Program
c. Detailed Work Plan:
i. Review the requirements of the Grant Program detailed in the Training
Requirements document and agree by authorized signature.
ii. Provide details of the roles that grantee staff members will play in achieving the
training requirements.
4. Sustainability: 10 points
a. Potential for continuing the employment of the trainee after the initial Grant Program
funding.
i,l
Page 68 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Program
5. Program outcome expectations: 10 points
a What are the municipality's expectations for:
i The Grant Program trainee
ii The building department
iii The municipality
6. Budget request form and budget narrative: 20 points
a. Complete pages 5 and 6 of the Application.
Questions
Questions about this request for proposal or the application process should be submitted via email at
bot.dli@state.mn.us.
Questions received via email by the deadline July 6, 2020 and the answers to those questions will be
posted at www.dli.mn.gov/bot on July 8th, 2020.
Other DLI personnel are NOT authorized to discuss this request for proposals with prospective responders
before the proposal submission deadline. Contact regarding this RFP with any DLI personnel other than
Eileen McNiff or Terence Olson could result in disqualification.
Submitting the Proposal
All proposals must be submitted via email or United States mail.
Proposals submitted by email must be emailed to: bot.dli@state.mn.us.
Proposals submitted by United States mail must be directed to:
Minnesota Department of Labor and Industry
Attn: Eileen McNiff
443 Lafayette Road N
St. Paul, MN 55155
If the proposal is submitted by United States mail, then:
1. Proposals are to be sealed in mailing envelopes or packages with the applicant's name and
address written on the outside; and
2. Each copy of the proposal must be signed in ink by authorized representative of the municipality.
All proposals must be received no later than 4 p.m. on July 24, 2020.
Faxed proposals will not be considered.
Late proposals will not be considered.
Grant Program Proposal Checklist
❑ Viewed the Grant Program Application training videos.
❑ Submit completed Grant Program Application by 4 p.m. on July 24, 2020
❑ Review the sample grant contract
❑ Provide proof of workers' compensation coverage
❑ Copy of effective and equal opportunity policy
❑ Joint powers agreement if collaborating with another Municipality
❑ Signed Addendum
❑ Signed Training Requirements document
❑ Signed and notarized Affidavit of Non -collusion
Pfthimu „JI:^a��
Page 69 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Program
Proposal evaluation
The Grant Program committee will evaluate all responses received by the deadline.
Each proposal area will be evaluated separately.
A 100-point scale will be used to create the final evaluation recommendation. (See Grant Program
Proposal instructions on pages 5 and 6.)
Proposals will first be reviewed for responsiveness to determine if the mandatory requirements listed
below have been met and if the proposal is complete (containing all required elements listed in Proposal
Checklist above). Incomplete proposals that do not meet the mandatory requirements will not be
evaluated.
Mandatory Requirements (scored as pass/fail)
The following will be considered on a pass/fail basis:
1. Completed Applications received on or before 4 p.m. on July 24, 2020.
2. Applicant must meet the "Minimum Qualifications" listed on page 3.
3. The applicant must submit information that is enough to sufficiently support the municipality's
ability to deliver the services described in the proposal.
Proposal contents accuracy
By submission of a proposal, the responder warrants that the information provided is true, correct and
reliable for purposes of evaluation for potential contract award. The submission of inaccurate or
misleading information may be grounds for disqualification from the award as well as subject the
responder to suspension or debarment proceedings as well as other remedies available by law.
Sample grant contract
Responders should be aware of the state's standard grant contract terms and conditions in preparing your
response. A sample grant contract is posted at http://www.dli.mn.gov/bot. Much of the language reflected
in the contract is required by statute. If a responder takes exception to any of the terms, conditions or
language in the contract, the responder must indicate those exceptions in the response to the REP; certain
exceptions may result in the responder's proposal being disqualified from further review and evaluation.
Only those exceptions indicated in the response to the RFP will be available for discussion or negotiation.
Grantee Bidding Requirements for Municipalities
Grantees that are municipalities must follow:
• The contracting and bidding requirements in the Uniform Municipal Contracting Law as defined in
lv l ii irl ire » Sl. l ,,. 11 / I ..0 mu.
• The requirements of prevailing wage for grant -funded projects that include construction work of
$25,000 or more, per Il liiir»ire Stag:e :177 .A" through :177.44 These rules require that the wages of
laborers and workers should be comparable to wages paid for similar work in the community as a
whole.
The grantee must not contract with vendors who are suspended or debarred in MN:
http://www.mmd.admin.state.mn.us/debarredreport.asp
:r , , 7 ds1 �: Iraq; i,: ��� 1�,:�i�a��a,-; lJI^ ,
Page 70 of 182
Me DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Grant Program
Grant Monitoring
Compliance with the requirements of the Grant Program will be verified via monitoring and completion of
reporting forms provided by DLI. The monitoring process will be comprised of these aspects:
1. Grant monitoring visit(s) as per Minn. Stat. §16B.97 and Policy on Grant Monitoring require
the following:
a. The Grant Program monitoring visit(s) will be scheduled at the municipality or at DLI
and will be attended by DLI staff and the related municipal staff.
b. There will be a review of trainee progress to ensure the Grant Program training and
instruction requirements are being achieved.
c. Progress will be gauged at that point in relation to the overall program requirements
and any problems or issues, faced by the grantee, will be addressed.
d. Any changes or modifications to the grantee training staff or the Grant Program will be
discussed.
2. Quarterly progress reports
a. Will include the training and instruction requirements achieved with a supporting
narrative that summarizes each aspect achieved.
3. Quarterly invoices —financial reconciliation
a. This will involve reconciling a grantee's submitted invoices with the supporting
documentation such as, but not limited to: payroll records, time sheets, receipts.
b. The final payment will be withheld pending verification that all training requirements
have been achieved and all invoices have been reconciled.
c. Conducting a financial reconciliation of grantee's expenditures at least once during the
grant period on grants of $50,000 and higher. For this purpose, the grantee must make
expense receipts, employee timesheets, invoices, and any other supporting documents
available upon request by the State.
4. A grant management form will be used to track all progress from the visit(s) and reports. The
documentation will be kept on file.
5. Grant monitoring requirements will be detailed in the grant contract.
Schedule of report and invoice deadlines
YEAR 1
End of Quarter
12/31/20
03/31/21
06/30/21
09/30/21
Reports and Invoices Due:
01/31/21
04/30/21
07/31/21
*10/31/21
YEAR 2
End of Quarter:
12/31/21
03/31/21
06/30/22
09/30/22
Reports and Invoices Due:
01/31/22
04/30/22
07/31/22
*10/31/22
Final invoices for I:he It qua u ter of ert
ck, will be due on November 3tfr.
i �s� �: era,. d •„ ia, � � i �,:�i�a��r�-;
fJ I:+
I :.L. n..
Page 71 of 182
Con.
e DEPARTMENT OF
LABOR AND INDUSTRY
acts of Interest:
BUILDING OFFICIAL TRAINING
Program
DLI will take steps to prevent individual and organizational conflicts of interest, both in reference to
responders and reviewers per Minn. Stat. § 16B.98 and Office of Grants Management Policy 08-01
llnttp.,(/www.min...gov/admin/iimages/grants policy 0 ..01..pdf
Organizational conflicts of interest occur when:
• a grantee or responder is unable, or potentially unable, to render impartial assistance or advice to
DLI due to competing duties or loyalties; or
• a grantee's or responder's objectivity in carrying out the grant is, or might be otherwise, impaired
due to competing duties or loyalties.
In cases where a conflict of interest is suspected, disclosed or discovered, the responders or grantees will
be notified and actions may be pursued, including but not limited to, disqualification from eligibility for the
grant award or termination of the grant contract
Public Data
Per Minn. Stat. § 13.599:
• Names and addresses of grant applicants and the amount requested will be public data once
proposal responses are opened.
• All remaining data in proposal responses (except trade secret data as defined and classified in
Minn. Stat. §13.37 and federal tax identification numbers) will be public data after the evaluation
process is completed. Completion of the evaluation process occurs when the government entity
has completed negotiating the grant contract with the selected responder.
• All data created or maintained by DLI as part of the evaluation process (except trade secret data as
defined and classified in Minn. Stat. § 13.37 and federal tax identification numbers) will be public
data after all grant agreements have been fully executed.
If the responder submits information in response to this RFP that the responder believes to be trade secret
materials, as defined by the Minnesota Government Data Practices Act, Minn. Stat. § 13.37, the responder
must:
• clearly mark all trade secret materials in its response at the time the response issubmitted;
• include a statement with its response justifying the trade secret designation for each item;and
• defend any action seeking release of the materials it believes to be trade secret, and indemnify and
hold harmless the state, its agents and employees, from any judgments or damages awarded
against the state in favor of the party requesting the materials, and any and all costs connected
with that defense. This indemnification survives the state's award of a grant. In submitting a
response to this RFPs, the responder agrees that this indemnification survives as long as the trade
secret materials are in possession of thestate.
The state will not consider the proposed budget submitted by the responder to be proprietary or trade
secret materials.
Audits
Per Mii.in.n...Stat. .._`1,6B.98 Subdivision 8, the grantee's books, records, documents, and accounting
procedures and practices of the grantee or other party that are relevant to the grant or transaction are
subject to examination by the granting agency and either the legislative auditor or the state auditor, as
appropriate. This requirement will last for a minimum of six years from the grant end date, receipt, and
approval of all final reports, or the required period of time to satisfy all state and program retention
requirements, whichever is later.
f'ds lr::i ra; d'd&Ci,: irairdnE:: i,l 1::" Fe 9
Page 72 of 182
DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
Grant r r
Affirmative Action and non-discrimination requirements for all grantees:
a) The grantee agrees not to discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status in regard to
public assistance, membership or activity in a local commission, disability, sexual orientation, or
age in regard to any position for which the employee or applicant for employment is qualified.
M[In n..._Stat. ....§3 3 ..0 . The grantee agrees to take affirmative steps to employ, advance in
employment, upgrade, train, and recruit minority persons, women, and persons with
disabilities.
b) The grantee must not discriminate against any employee or applicant for employment because
of physical or mental disability in regard to any position for which the employee or applicant for
employment is qualified. The grantee agrees to take affirmative action to employ, advance in
employment, and otherwise treat qualified disabled persons without discrimination based upon
their physical or mental disability in all employment practices such as the following:
employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination,
rates of pay or other forms of compensation, and selection for training, including
apprenticeship. Minnesota Rules, part 5000.3420..
c) The grantee agrees to comply with the rules and relevant orders of the Minnesota Department
of Human Rights issued pursuant to the Minnesota Human Rights Act.
Voter registration requirement
The grantee will comply with Minn. Stat. §201.162 by providing voter registration services for its
employees and for the public served by the grantee.
Eileen McNiff
Department of Labor and Industry
443 Lafayette Road N
St. Paul, MN 55155
651-284-5859
bot.dli@state.mn.us
IS
Terence Olson
Department of Labor and Industry
443 Lafayette Road N
St. Paul, MN. 55155
651-284-5627
bot.dli@state.mn.us
RI 1:3 P ,_
Page 73 of 182
e DEPARTMENT OF
LABOR AND INDUSTRY
BUILDING OFFICIAL TRAINING
ProgramGmnt
Grant Program Proposal Checklist
❑ Viewed the Grant Program Application training videos.
❑ Submit completed Grant Program Application by 4:00 p.m. July 24, 2020
❑ Review the sample grant contract
❑ Provide proof of workers' compensation coverage
❑ Copy of effective and equal opportunity policy
❑ Joint powers agreement if collaborating with another Municipality
❑ Signed Addendum
❑ Signed Training Requirements document
❑ Signed and notarized Affidavit of Non -collusion
Definitions
Authorized The individual authorized by the municipality to enter into contractual
representative: agreements.
Grantor:
Grantee:
Grant Program:
A person or institution that makes a grant or conveyance
Municipality that applies for and receives a grant
The Department of Labor and Industry's Building Official Training Grant
Program.
Qualified
municipality: To be considered a "qualified municipality", applicants must meet these
requirements:
• Applicants must be a "municipality" as defined in Minnesota State Building
Code Ch. 1300.0070 subp. 17; MN. Statute 326B.103 subd. 9 and
• A municipality must administer and enforce the Minnesota State Building
Code by having adopted the code by ordinance in compliance with MN.
Statute 3266.121 subd. 2
• Education and training must be provided under the direct supervision of,
Minnesota Certified Building Officials certified in accordance with MN.
Admin. Rules Sec. 1301 and MN. Statute 326B.133.
Responder: The applicant
RFP: Request for Proposal (RFP) — data outlining the responsibilities the granting
agency wants the grantee to assume
Trainee: Person undergoing training for a job or profession
Trainer: Person who guides, trains or instructs someone
FII"
Page 74 of 182
*4.C.1.
Shakopee City Council
July 7, 2020
FROM: Bill Egan, Public Works Superintendent
TO: Mayor and Council Members
Subject:
Purchase a sign truck for the Public Works Department (Streets); and declare the existing
sign truck as surplus equipment.
Policy/Action Requested:
Approve the purchase of a 2020 Ford F-550 from Midway Ford in the amount of
$45,165.80 and equipment and setup for the sign truck from ABM Equipment and Supply
in the amount of $133,269.00; and declare the existing sign truck as surplus equipment.
Recommendation:
Authorize the purchase.
Discussion:
The replacement of sign truck and equipment (Unit Nos. sk1101) is included in the 2020
Capital Improvement Plan (see attached CIP Sheet EQUIP-20-424). The vehicle and
equipment are being purchased under State of Minnesota Contract Nos. 170310 (Midway
Ford) Chassis cab,174518 (ABM Equipment) air compressor, and 125690 (ABM
Equipment) truck crane. The quotations from Midway Ford and ABM Equipment are
attached and are consistent with the state contract pricing. Portions of the box are not
covered under contract but a second quote was obtained, validating the costs. The cost
of the 2020 F-550 is $45,165.80 plus an additional $133,269.00 for box and equipment
purchase and install, totaling $178,434.80.
As part of this purchase two safety features are being added, an aluminum box with roll -up
doors and a mid -mount crane. Both items will improve operator safety by reducing exposure
to traffic areas. The existing 2005 sign truck has 40k miles and will be sold through an
auction.
Budget Impact:
The budget for the sign truck per CIP is $180,000. The total purchase amount for the sign
truck and equipment is $178,434.80, which is $1,565.20 (0.87 percent) under budget. This
Page 75 of 182
purchase is funded under the Equipment Internal Service Fund.
Revenue from the sale of surplus equipment will be deposited into the Equipment Internal
Service Fund.
ATTACHMENTS:
o CIP Sheet
o Midway Ford Quote
o ABM Equipment Quote
Page 76 of 182
Capital Improvement Plan
City of Shakopee, Minnesota
2020 turn 2024
Project # Equip-20-424
Project Name Public Works Street: Sign
Truck
Type Equipment
Useful Life 15
Category Public Works
Accounting Code 7800.1740 100042
Fund Capital Equipment Internal Seri
Description
Department Equipment Internal Serv. Fund
Contact Public Works Superintendent
Priority 2 Important -Provide Efficiencies/
Status Active
pft1,1,1!q
Replace 2005 Ford F550 4x2 with crane and setup sk I 101.
Used for installation and maintenance of street and traffic control signage.
Justification
Replacement schedule: 15 years.
Expenditures Prior
2020 2021 2022
2023 2024 Future Total
Equip/Vehicles/Furnishings
Total
180,000
180,000
180,000
180,000
Funding Sources Prior
2020 2021 2022
2023 2024 Future
Total
Equipment Internal Service
Fund
180,000
180,000
Total
180,000
180,000
Budget Impact/Other
111
Page 77 of 182
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
FCCM32 Contract # 170310
2020 F-550 4x2 Regular Cab- 84" CA DRW XL F5H
Automatic Transmission
Dual Front Air Bags
AM/FM Radio
Tilt Wheel
Upfitter Switches
40/20/40 Vinyl Front Seat
4-Wheel ABS Brakes
Air Conditioning
225/70r19.5 All Season Tires
Travis Swanson
651-343-5212
tswanson{a rosevillemidwayford.com
Fax # 651-604-2936
Front Tow Hooks
Rubber Floor Covering
Black Bumper
7.3L V8
Options Code Price Select
6.7L Diesel
99T
$8,486
x
Exterior Colors
Code
Select
4.88 Limited Slip
X8L
$328
x
Blue Jeans Metallic
N1
x
19,500 GVWR
68M
$1,051
x
Race Red
PQ
Rear Traction Tires
TGM
$173
x
Caribou Metallic
LQ
Spare Wheel & Tires
512
$319
x
Agate Black
UM
Cloth 40/20/40 Seat
1S
$91
x
Magnetic Metallic
J7
Power Group
90L
$832
x
Ingot Silver Metallic
UX.
7500 Front End
67P
$260
x
Oxford White
Z1
Low Deflection Package
86S
$100
x
PTO
62R
N/C
x
����,.-
rc.:yam
Upfitter Interface Module
18A
$269
x
Extended Service Contracts
Cost
Select
397 Amp Alternator
67B
$104
x
7 year/75,000 mile
PremiumCare Warranty
(Bumper to Bumper)
$2,570
Brake Controller
52B
$246
x
Running Borads
18B
$292
x
_
Rear View Camera Prep
872
$377
x
Option Total
$12,928
�Y �_ l
fs,
You must have a active FIN code to participate in
purchase contract : FIN code #
this
Base Price Totals
Options Price Totals
Extended Warranty
Transit lmpr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$32,217.80
Purchase Order required prior to order placement
PO #
$12,928.00
$20.00
Name of Organization
$45,165.80
1
Address
Grand Total for all units I
, $45,165.80
City, State, Zip
Acceptance Signature
Contact Person/ Phone #
Print Name and Title
Date
(Contact's e-mail address and fax #
Page 78 of 182
\-JD3_72/-ji_
Equipment & Supply
333 2" STREET NE
HOPKINS, MN 55343-8337
952-938-5451
FAX 952-938-0159
WATTS 800-229-5451
www.abm-highway.com
Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries
Quotation # 052120-167-01 REVISED
City of Shakopee
400 Gorman St.
Shakopee, MN 55379
ATTN: Mr. Tom Larson
May 21, 2020
Mr. Larson,
In response to your request for a price quotation on a new aluminum sign body to fit your dual rear
wheel 2020 Ford F-550 84" C/A (diesel) cab/chassis, we are pleased to submit the following for your
consideration:
Custom Aluminum Sign Body for F550 84"-CA (Body version #8) Body size 12'L x 96"W x 72"T
Includes:
• .190 DP Top floor
• 3" I beams on 16"C
• RD 6" Mounting sills
• Sharkhide exterior coating
• Under floor compartment
• 6- Roll -up doors
• Sign storage plate slots
• (DS) 3 compartments Adj shelving
• (DS) Rear upright 32"x72"Tx22"D with reinforced floor and vented
• (PS) 4 compartments
• Extra front compartment hinged swing out door and crane reinforced
• (PS) Rear upright comp 32"x72"Tx22"D slide -out tray slidemaster 100% slide heavy duty reinforced
roof and floor w/ 2 adj shelves
• Electrical ALL LED DOT Lights
• Install sign slots
• 7 pin RV trailer plug
• $ 62,239.00
• 4 rows of HI) E-track (2 each side) $ 440.00
• 2 rear grab handles 36" L $ 220.00
• Post compartment door with spring latched $ 350.00
• Top floor .190DP 8" tall with 3 dividers, bolt drawer 60"deep with adjustable dividers, 2x4 channel
pockets, each compartment 13"W $ 650.00
• 2" d floor .190 smooth alum, one divider 6" tall on door for each $ 650.00
• 18"W sign post step bumper w/ receiver socket $ 475.00
• Strobe mount at front center bulk head/HR $ 375.00
• (1) 9"Tx 18"x 10' L Mesh Basket on (DS) $ 525.00
• 2"d Grip step, center rear above main grip strut step $ 350.00
• Cone Holder for 12 cones $ 175.00
BRINGING YOU THE BEST NAMES IN THE BUSINESS
An Equal Opportunity Employer
Page 79 of 182
3JIL
Equipment & Supply
333 2" STREET NE
HOPKINS, MN 55343-8337
952-938-5451
FAX 952-938-0159
WATTS 800-229-5451
www.abm-highway.com
Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries
Quotation # 052120-167-01 REVISED -2-
May 21, 2020
• (2) LED blue strobes at rear wired to OEM cab switch $ 600.00
• (8) LED amber strobe (4rear) (1 each side above tire) (2 front corners) wired to OEM
cab switch $ 1,400.00
• (1) LED amber strobe and (1) LED blue strobe on grille wired to OEM cab switch $ 600.00
• (6) interior cargo area LED lights wired to OEM cab switch $ 600.00
• 2" receiver tube reinforced for towing with safety chain D-rings and break -away eye $ 420.00
• 2400w pure sine wave inverter mounted in LH $ 2,475.00
• (3) 110v duplexes, whip in cab and one mounted at rear under step right side, one mounted
in RH
• Oxy/acetylene hose reel, '/ "x50', mounted in RVR
• Oxy/acetylene hose kit from tanks to reel
• 12-3 x 50' electric cord reel with duplex, mounted in R2V
• Full width/depth Slide Master for post puller mounted at bottom of RVR
• C-Tech drawer sets: LH full width/depth drawer set, 2-5", lower 5" with egg crate dividers, R2V full
width/depth drawer set, 7-3", 1-5" all with egg crate dividers, RH full width/depth drawer set, open top, 1-
7" top drawer, 1-3", egg crate divider in 3" $ 3,600.00
• Gas bottle tank bracket mounted in LVR $ 410.00
• LED compartment lights, two rows each compartment wired to OEM cab switch $ 600.00
• LED work light mounted at rear of right side pack below strobes wired to OEM cab switch $ 300.00
• LED work light mounted at front of body right side wired to OEM cab switch $ 300.00
• (1) pair LED split amber/blue grill strobes wired to OEM cab switch $ 375.00
• Whelen R2LPHPA mini bar LED amber strobe, mounted on top of TAL85 $ 740.00
• Mount OEM backup camera $ 300.00
• Add reverse sensors $ 410.00
• Mud flaps $ 120.00
• Remote 2-speed throttle control $ 950.00
• Remote engine start/stop $ 950.00
• Installation of body and accessories per F.M.V.S.S
$690.00
$ 810.00
$ 300.00
$ 790.00
$ 950.00
$ 4,300.00
TOTAL PRICE AS DESCRIBED.. $ 90,439.00
Quotation # 052020-168
3.1.1 Make and Model:
VMAC DTM-70 (per MN State Contract #174518):
TOTAL PRICE AS DESCRIBED $ 16,811.00
Quotation # 052820-173
2.1 69960S - Stellar 4421 Telescopic Crane(per MN State Contract #125690):
2.9 12344 - Stabilizer, manual out/crank down - for non -Stellar mechanics
body with corner mount crane support, painted black, weld on
TOTAL PRICE AS DESCRIBED $ 26,019.00
BRINGING YOU THE BEST NAMES IN THE BUSINESS
An Equal Opportunity Employer
Page 80 of 182
51 \-63D TA...7
Equipment & Supply
333 2nd STREET NE
HOPI{INS, MN 55343-8337
952-938-5451
FAX 952-938-0159
WATTS 800-229-5451
www.abm-highway.com
Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries
TOTAL PRICE SIGN BODY, AIR COMPRESSOR, AND CRANE $133,269.00
OPTIONS:
• Post pounder fixture in rear bumper right side To be done at time and material rate
• Post pounder fixture in Slide Master tray To be done at time and material rate
• Price for trade of 2005 F550 with crane and VMAC DEDUCT<$10,000>
ABOVE PRICES DO NOT INCLUDE ANY APPLICABLE TAX{ES)
Thank you for your interest in ABM Equipment & Supply, LLC. We hope this information will allow
you to place this business with us. If you have any questions, please do not hesitate to contact Steve
Anderson.
Best regards,
Sam Fahey
Sales Coordinator
BRINGING YOU THE BEST NAMES IN THE BUSINESS
An Equal Opportunity Employer
Page 81 of 182
*4.C.2.
Shakopee City Council
July 7, 2020
FROM: Dave Rutt, Street Supervisor
TO: Mayor and Council Members
Subject:
Purchase a portable sewer pump.
Policy/Action Requested:
Approve the purchase of trailer mounted portable sewer pump from Minnesota Pump
Works in the amount of $98,790.00.
Recommendation:
Approve the purchase.
Discussion:
The replacement of the trailer mounted portable sewer pump is included in the 2020 Capital
Improvement Plan (see attached CIP summary sheet Sewer-20-016). The pump is used for
emergency pumping of sanitary sewer and storm sewer (flooding) as needed, most notably it
is the backup pump for the city's Lift Station #16.
Bids for the portable pump were solicited and received as follows:
Electric Pump $ 121,020.00**
Mn Pump Works $ 98,790.00
Rain For Rent $ 84,827.00**
United Rentals $ 68,000.00**
Note: **Did not meet minimum specifications
The lowest bid meeting all required specifications is from Minnesota Pump Works in the
amount of $98,790.00.
The existing pump is well past it's life expectancy but will be kept as a backup.
Budget Impact:
Page 82 of 182
The budget for the pump per the CIP is $98,000. The total purchase amount for the pump is
98,790.00, which is $790.00 (0.81 percent) over budget. This purchase is funded under the
Sanitary Sewer Fund.
ATTACHMENTS:
o CIP L-16 Bypass Pump
Mn Pump Works quote
Page 83 of 182
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project # Sewer-20-016
Project Name L-16 Bypass Pump
Accounting Code 5856/6856
Fund Sanitary Sewer Fund
Description
Department Sanitary Sewer Fund
Contact Public Works Director
Type Improvement
Useful Life
Category Sanitary Sewer
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $98,000
Purchase 8" pump with engine to be used as a backup for L-16 and to pump for stormwater events.
Justification
Replacement: 20 years.
Expenditures
2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 98,000
98,000
Funding Sources
Total 98,000 98,000
2020 2021 2022 2023 2024 Total
Sanitary Sewer Fund 98,000
98,000
Total 98,000
Budget Impact/Other
98,000
209
Page 84 of 182
Minnesota Pump Works
1 Cannon Street Wcs,,
Dundas, MN 55019
Due;
Ref:
To:
ATTN:
05/22/2020 1.1;00 AMCST
Portable Diesel Pump Purchase - IMPROVEMENT PROJECT NO. SEWER - 19001
City of Shakopee, MN
David Rutt, Street Supervisor
Qty 1:_BEIA model 8" 8A200E 0328 Skid Mounted Sound Attenuated Pump Unit:
• Volvo Penta TAD570VE Tier 4 final diesel engine 130HP
• Maximum flow: 3,850 GPM
* Maximum head: 152 feet
• Central lifting ball; galvanized
• Integrated fuel tank with double -wall containment
• Automatic control panel with floats
• Sound attenuated canopy
• ir suction and 8" discharge connections
• Includes OEM Volvo block heater, 110V
• 125 gallon fuel tank
• DOT approved trailer:
• Tandem axel with two (2) 8,000lb spring axels
• Front & rear jack -stands
• Front & rear tie down brackets
• Electric brakes
• DOT approved LED lights
• Adjustable pintle hitch
* Includes built in 125-gallon fuel tank
Total Price; FreiIncluded 98,790.00
Sales Tax: Not Included
Quote Valid: 90 Days
Anything not specifically quoted above will be by others. These Items Include structures, piping, valves, bolts,
anchor bolts, gauges, venting and all Installation and wiring. Please feel free to call with any questions.
Thank you for your consideration.
Respectfully,
Bailey Mueller
Inside Sales
balleym sEr minnesota p
P: 501.645.8004
F: 507.645.7533
Jason Drager
Territory Account Manager
jasond@minnesotapumpworks,com
C: 9$221511988
Page 85 of 182
*4.C.3.
Shakopee City Council
July 7, 2020
FROM: Micah Heckman, Project Engineer
TO: Mayor and Council Members
Subject:
Right -of -Way and Drainage and Utility Easement Encroachment Agreement
Policy/Action Requested:
Approve right-of-way and drainage and utility encroachment agreement for 1655 Noric
Street (PID 273902000).
Recommendation:
Approval of encroachment agreement.
Discussion:
Background
City Code 90.16, Encroachment in Easement Areas, indicates that "no trees, shrubs,
bushes, retaining walls, structures, hard surface areas, or other obstructions, with the
exception of shallow root plantings and garden fences, shall be placed within an easement
area held by the city, except if written permission has been granted by the city". Upon
review of proposed encroachment and determination that there are no expected detrimental
effects, it has been the city's practice to allow the continuance of the such encroachments;
however, an encroachment agreement has been the instrument to provide the proper
documentation by officially recording the encroachment with the county as part of the
property file.
Encroachment
The encroachment at 1655 Noric Street consists of a fence. This improvement will
be constructed by the property owner and will encroach on the public drainage and utility
easements in the rear and side yards of this parcel and city right-of-way along Koeper
Avenue. The right-of-way along Koeper Avenue is wider than a typical city right-of-way
due to it's proximity to Trunk Highway 169. The proposed rear lot fence line is proposed to
align with the right-of-way line further south on Koeper Avenue. The property exists as a
single family residential lot that was platted in 2005; the fence is proposed to be constructed
Page 86 of 182
in 2020. The encroachment is categorized as a minor encroachment that does not limit the
use or cause negative impacts within the easement and City right-of-way. The agreements
are necessary to document the encroachments should the city require the temporary or
permanent removal of the fence in the future, understanding that the removal and
replacement costs would be borne by the property owner(s).
Budget Impact:
$150 fee must be paid by the property owner to pay for the recording and filing fees, per the
City of Shakopee Fee Schedule. No further budget impacts.
ATTACHMENTS:
o Encroachment Agreement
Page 87 of 182
ENCROACHMENT AGREEMENT
This Encroachment Agreement ("Agreement") is made as of the day of
, 20 , by and between the City of Shakopee, a Minnesota municipal
corporation ("City") and Jimly Harris ("Owner").
RECITALS
A. Owner is the owner of property located at 1655 Noric Street, City of Shakopee,
County of Scott, State of Minnesota, legally described as follows:
Lot 9, Block 16, Countryside, PID-273902000, according to the recorded plat
thereof (the "Property").
B. The Property is subject to a drainage and utility easement in favor of the City,
which was dedicated to the City in the plat of Countryside; and
C. Owner would like to construct and install a vinyl privacy fence ("Improvements")
that will encroach into the easement and City of Shakopee right-of-way
("Encroachment Area"); and
D. The City has agreed that Owner may construct, repair and maintain the
Improvements within the Encroachment Area on the condition that Owner
execute this Agreement and will promptly remove said improvements at Owners
expense upon the determination by and need of the City or other private utility
company to work within the Encroachment Area.
AGREEMENT
NOW, THEREFORE, on the basis of the premises and the mutual covenants and
agreements set forth in this Agreement, the parties agree as follows:
1
V\SH-Irma.Ci.Shakopee.Mn.Us\DEPT`ENGPW'PW-New\ROW & Property\Easements & Agreements\Encroachment Agreements`. 1655 Node Street`ENCROACHMENT AGREEMENT 1655
Noric St.Doe
Page 88 of 182
1. Owner may construct, repair and maintain the Improvements within the
Encroachment Area as shown on Exhibit A.
2. The permission granted by the City in this Agreement is limited exclusively to the
proposed Improvements within the Encroachment Area as outlined in Exhibit A.
3. This Agreement shall not prevent or impair the use of the Encroachment Area for
the drainage and utility purposes by the City or any other entity entitled by law to so use the
Encroachment Area.
4. In the event the City needs to maintain, operate, repair, access or remove the
utility or make necessary drainage improvements located within the Encroachment Area and the
Improvements interfere with such maintenance, operation, repair, access or removal, the City
shall provide notice to Owner pursuant to Paragraph 8 of this Agreement. The City's costs of
removing the necessary portion of the Improvements in order for the City to exercise its
easement rights shall be paid by Owner. Owner shall be responsible for the costs of restoring or
reinstalling any of the Improvements that were removed. Any damages to the Improvements
resulting from the City's activities shall be borne and assumed by Owner, provided, however,
that the City shall be responsible for any damages caused by the negligence or willful
misconduct of the City, its officials, employees, contractors and agents.
5. This Agreement shall run with the land and shall inure to the benefit of and be
binding upon the parties to this Agreement and their respective successors and assigns.
6. Owner shall indemnify, hold harmless and defend the City, its officials,
employees, contractors and agents, from and against any and all claims, losses, proceedings,
damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees),
arising from or in connection with or caused by any act, omission or negligence of Owner, their
contractors, licensees, invitees, agents, servants or employees in connection with the
construction, repair or maintenance of the Improvements.
7. Owner agrees not to suffer or allow any liens, claims and processes to be placed
against the City's rights to or interest in the Encroachment Area as a result of the use of the
Encroachment Area, including, without limitation, any liens for labor or materials provided for
the construction, repair or maintenance of the Improvements.
8. Required notices to the parties to this Agreement shall be in writing, and shall
either be hand delivered or mailed to the following addresses:
a) As to the City:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Attn: City Administrator
b) As to Owner: Jimly Harris
1655 Noric Street
Shakopee, MN 55379
2
V\SH-Irma.Ci.Shakopee.Mn. UsADEPT`£NGPVV PW-New\ROW & Property\Easements & Agreements\Encroachment Agreements`. 1655 Norie Street1ENCROACHMENT AGREEMENT 1655
Noric St.Doc
Page 89 of 182
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
CITY OF SHAKOPEE
By:
Its: Mayor
By:
Its: City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF SCOTT )
The foregoing instrument was acknowledged before me this day of
20 , by and the Mayor and City Administrator,
respectively, of the City of Shakopee, Minnesota, a municipal corporation, on behalf of the City.
Notary Public
3
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Noric St.Doc
Page 90 of 182
STATE OF MINNESOTA
) ss.
COUNTY OF SCOTT
OWNER
The foregoing instrument was acknowledged before me this o& day of
20 ,10 , by Jimly Harris.
This document was drafted by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
952-233-9300
4
Notary Signature and Seal
LISA MARIE HOWLETT
NOTARY PUBLIC • MINNESOTA
Y COMMISSION EXPIRES 0 I/3 I/22
5SHrrCi.Sh3opeenUODEP RENGPWWW-N.V,ROW & Props & Agrarnenis,,.Encroachment Agreemeaus \ 1655 Nwie Stret6ENCROACHMENT AGREEMENT 1655
Noric 5rOoDoe
Page 91 of 182
304,20C)
PIeNEERengineering
CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS
2422 Enterprise Drive, Mendota Heights, MN 55120, Phone: (651) 681 1914 Fax: (651) 681 9488 - Pioneereng.com
Certificate of Survey for: KEYLAND HOMES
ADDRESS: 1655 NORIC STREET, SHAKOPEE, MINNESOTA
BUYER: KEGIN MODEL: 2609—II ELEVATION: B
EXHIBIT A
--- PROPOSED FENCE
REVISED 6/26/12 FOUNDATION AS -BUILT
N84°25'59"E
ENCROACHMENT AREA
,—.
co
i (4
.....
a) ______ ..1
30
1 , u4 i
ENCROAGF-NMENT AREA
..... t
P ((833.6)
836.6)
1 CA
150.00
(no
cn
co
0
LOT AREA =10500 SF
HOUSE AREA =1866 SF
DRIVEWAY AREA =752 SF
BENCH MARK:
TOP NUT HYDRANT LOT 7 BLK 15
ELEV.=845.82
NOTE: ADD FOUNDATION LEDGE AS REQUIRED
PROPOSED
HOUSE
(84
EXISTING
HOUSE
bo
(838.1)
SODDED
!!Hold up grade to
maintain surface
drainage away from
house.
150.00
S84°2559'1\14
MATCH INTO NEIGHBORING 10
F'ENCE. (APPROXIMATELY 26.(1'
PERMITTED ENCROACHMENT )
NOTE: GRADING PLAN BY MFRA LAST DATED 2/16/07 WAS USED
TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON THIS CERTIFICATE.
NOTE: PROPOSED BUILDING DIMENSIONS SHOWN ARE FOR HORIZONTAL
LOCATION OF STRUCTURES ON THE LOT ONLY. CONTACT BUILDER PRIOR TO
CONSTRUCTION FOR APPROVED CONSTRUCTION PLANS.
NOTE: NO SPECIFIC SOILS INVESTIGATION HAS BEEN PERFORMED ON THIS LOT
BY THE SURVEYOR, THE SUITABILITY OF SOILS TO SUPPORT THE SPECIFIC
HOUSE PROPOSED IS NOT THE RESPONSIBILITY OF THE SURVEYOR.
NOTE: THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER
THAN THOSE SHOWN ON THE RECORDED PLAT.
NOTE: CONTRACTOR MUST VERIFY DRIVEWAY DESIGN.
NOTE: BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM
WE HEREBY CERTIFY TO KEYLAND THAT THIS IS A TRUE AND
SURVEY OF THE BOUNDARIES OF:
a)
Ut
Ut
LOWEST ALLOWABLE FLOOR ELEVATION :831.9
HOUSE ELEVATIONS :(PROPOSED)/ASBUILT
LOWEST FLOOR ELEVATION
TOP OF FOUNDATION ELEV.
(837.4)
(840.6)
GARAGE SLAB ELEV. 0 DOOR : (840.2)
DENOTES PROPOSED RETAINING WALL
DESIGNED AND BUILT BY OTHERS
X 000.00 DENOTES EXISTING ELEVATION
( 000.00 ) DENOTES PROPOSED ELEVATION
DENOTES DRAINAGE FLOW DIRECTION
A DENOTES SPIKE
CORRECT REPRESENTATION OF A
/837.4
/840.5 iS
/839.8 lip
LOT 9, BLOCK 16, COUNTRYSIDE
SCOTT COUNTY, MINNESOTA
IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN, AS SURVEYED BY ME OR
UNDER MY DIRECT SUPERVISION THIS 2 ST DAY OF MARCH , 2012.
REVISED: NOTE:
3/26/12 STAKE HOUSE
4/2/12 1OFF OF HOUSE
4/11/12 CLIENT REVISIONS
6/27/12 FOUNDATION ASBUILT
SCALE : 1 INCH = 30 FEET
SIGNED: PIONEER ENGINEERING, P.A.
POP Q 9 of 1113
37 7 71 10532509 9
Petr J. HdWkinson License No. 42299
9.A.1.
Shakopee City Council
July 7, 2020
FROM: Michael Kerski, Director, Planning & Development
TO: Mayor and Council Members
Subject:
Amendment to Tax Abatement Agreement with Cherne
Policy/Action Requested:
Approve Resolution No. R2020--084 Approving a Contract for Private Development with
Opus Development, CIVF-VI-MN1W03 and Cherne Industries..
Recommendation:
Approve Resolution No. R2020-084.
Discussion:
On February 18, 2020, the City Council approved the execution of a Contract for Private
Development with Opus Development Company and Cherne Industries Incorporated, to
assist Cherne in expanding its operations in the City. Since that time, Opus, because of the
difficult financial environment, has brought Cabot in as the owner. They are one of the
largest owners of industrial properties in the world and have made other investments in the
Twin Cities market. The changes in the agreement are to allow Opus to construct, Cabot to
own and Cherne to operate its business. The total investment remains the same and Cherne
has signed a long term lease for its manufacturing and headquarters.
Budget Impact:
None
ATTACHMENTS:
a Resolution
a Agreement
Page 93 of 182
CITY OF SHAKOPEE, MINNESOTA
RESOLUTION NO. R2020-084
RESOLUTION APPROVING THE EXECUTION OF CONTRACT
FOR PRIVATE DEVELOPMENT WITH OPUS DEVELOPMENT
COMPANY, L.L.C., CIVF VI — MN1 W03, LLC, AND CHERNE
INDUSTRIES INCORPORATED
BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota
(the "City") as follows:
Section 1. Recitals.
1.01. On February 18, 2020, the City Council approved the execution of a Contract for Private
Development (the "Contract") with Opus Development Company, L.L.C., a Delaware limited liability
company ("Opus"), and Cherne Industries Incorporated, an Ohio corporation ("Cherne") to assist Cherne
in expanding its operations in the City.
1.02. Under the terms of the Contract, Opus proposed to purchase property (the "Development
Property") owned by the Economic Development Authority for the City of Shakopee (the "Authority") and
construct an approximately 130,000 square foot building and lease the building to Cheme for manufacturing,
warehousing, and office space (the "Minimum Improvements").
1.03. The Contract was going to be executed at the closing on the Development Property.
Following the approval of the Contract, CIVF VI — MN1W03, LLC, a Delaware limited liability company
("Cabot"), determined to buy the Development Property and lease the Minimum Improvements to Cherne.
The City, Cabot, and Cheme have proposed to revise the Contract to provide that Cabot will purchase the
Development Property from the Authority and own the Minimum Improvements. Opus will no longer be a
party under the Contract but will remain obligated to construct the Minimum Improvements under a
purchase agreement with the Authority.
1.04. As previously approved by the City Council, the City will provide a property tax
abatement to Cherne in the maximum principal amount of $459,494 over a maximum term of nine (9)
years for the purpose of acquiring equipment for use within the Minimum Improvements.
1.05. A revised form of the Contract between the City, Cabot, and Cherne has been presented
to the City Council.
Section 2. Approval of Amended Contract. The revised Contract is hereby in all respects
authorized, approved, and confirmed and the Mayor and City Administrator are hereby authorized and
directed to execute and deliver the revised Contract for and on behalf of the City in substantially the foi n
now on file with the City but with such modifications as shall be deemed necessary, desirable or appropriate,
the execution thereof to constitute such conclusive evidence of their approval of any and all modifications
therein.
Section 3. Effective Date. This resolution is effective upon execution in full of the
Amended Contract.
Page 94 of 182
Approved by the City Council of the City of Shakopee, Minnesota this 7h day of July, 2020.
ATTEST:
City Clerk
SH155-478 (JAE)
660971v1
Mayor
SH155-478-660971.v2
2
Page 95 of 182
Third Draft
July 2, 2020
CONTRACT
FOR
PRIVATE DEVELOPMENT
between
CITY OF SHAKOPEE, MINNESOTA,
CIVF VI — MNI W03, LLC,
and
CHERNE INDUSTRIES INCORPORATED
Dated: July 7, 2020
This document was drafted by:
KENNEDY & GRAVEN, Chartered (JAE)
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, Minnesota 55402
Telephone: 337-9300
Page 96 of 182
TABLE OF CONTENTS
Page
PREAMBLE 1
ARTICLE I
Definitions
Section 1.1. Definitions 2
ARTICLE II
Representations and Warranties
Section 2.1. Representations by the City 5
Section 2.2. Representations and Warranties by Cabot 5
Section 2.3. Representations and Warranties by Cherne 5
ARTICLE III
Property Tax Abatement
Section 3.1. Status of Development Property 7
Section 3.2. Environmental Conditions 7
Section 3.3. Minimum Improvements 7
Section 3.4. Property Tax Abatement 7
Section 3.5. Payment of Administrative Costs 8
Section 3.6. Records 8
Section 3.7. Business Subsidy Agreement 8
Section 3.8. Restrictions on Use 10
Section 3.9. Additional Jobs 10
ARTICLE IV
Construction of Minimum Improvements
Section 4.1. Construction of Minimum Improvements 11
Section 4.2. Construction Plans 11
Section 4.3. Commencement and Completion of Construction 11
Section 4.4. Certificate of Completion 11
ARTICLE V
Insurance
Section 5.1. Insurance 12
Section 5.2. Subordination 14
ARTICLE VI
Taxes
Section 6.1. Right to Collect Delinquent Taxes 15
Section 6.2. Reduction of Taxes 15
Page 97 of 182
ARTICLE VII
Financing
Section 7.1. Financing 16
ARTICLE VIII
Prohibitions Against Assignment and Transfer; Indemnification
Section 8.1. Representation as to Development 17
Section 8.2. Prohibition Against Transfer by Opus of Property and Assignment of
Agreement 17
Section 8.3. Prohibition Against Transfer by Cherne of Leasehold Interest and
Assignment of Agreement 18
ARTICLE IX
Events of Default
Section 9.1. Events of Default Defined 20
Section 9.2. Remedies on Default 20
Section 9.3. No Remedy Exclusive 21
Section 9.4. No Additional Waiver Implied by One Waiver 21
Section 9.5. Attorneys' Fees 21
ARTICLE X
Additional Provisions
Section 10.1. Conflict of Interests; Representatives Not Individually Liable 22
Section 10.2. Equal Employment Opportunity 22
Section 10.3. Titles of Articles and Sections 22
Section 10.4. Notices and Demands 22
Section 10.5. Counterparts 22
Section 10.6. Recording 22
Section 10.7. Amendment 22
Section 10.8. Termination 23
Section 10.9. Choice of Law and Venue 23
SIGNATURES S-1
EXHIBIT A Development Property A-1
EXHIBIT B Certificate of Completion B-1
ii
Page 98 of 182
CONTRACT FOR PRIVATE DEVELOPMENT
THIS CONTRACT FOR PRIVATE DEVELOPMENT (the "Agreement") is made as of July 7,
2020, between the CITY OF SHAKOPEE, MINNESOTA, a Minnesota municipal corporation (the
"City"), CHERNE INDUSTRIES INCORPORATED, an Ohio corporation ("Cherne"), and CIVF VI —
MN1 W03, LLC, a Delaware limited liability company ("Cabot").
RECITALS
WHEREAS, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended
(the "Act"), the City is authorized to abate property taxes in order to increase or preserve tax base and
provide employment opportunities; and
WHEREAS, pursuant to Minnesota Statutes, Sections 1161993 to 1161995, as amended, the City
is authorized to grant business subsidies to facilitate development in the City; and
WHEREAS, the Economic Development Authority for the City of Shakopee, Minnesota (the
"Authority") intends to sell and Cabot intends to purchase real property owned by the Authority and
located in the City and legally described in EXHIBIT A attached hereto (the "Development Property");
and
WHEREAS, Cabot has proposed to develop an approximately 130,000 square foot building on the
Development Property and Cabot will lease the building to Cherne for manufacturing, warehousing, and
office space (the "Minimum Improvements"); and
WHEREAS, Cherne proposes to expand its operations in the City and intends to lease the
Minimum Improvements from Cabot and utilize the Minimum Improvements as a manufacturing facility
with office, research and warehouse space; and
WHEREAS, Cherne intends to purchase equipment to utilize within the Minimum Improvements
for manufacturing, advanced technical processes, and research and development (the "Equipment"); and
WHEREAS, pursuant to the Act, the City Council of the City has approved a resolution authorizing
abatement of a portion of real property taxes on the Development Property; and
WHEREAS, in order to reimburse Cherne for certain costs related to the Equipment, Cherne has
requested a property tax abatement from the City for up to nine (9) years in the maximum amount of
$459,494; and
WHEREAS, the City has determined that the financial assistance provided to Cherne as
contemplated herein and the fulfillment generally of this Agreement are in the vital and best interests of
the City and the health, safety, morals, and welfare of its residents, and in accord with the public purposes
and provisions of the applicable state and local laws and requirements under which this Agreement has
been undertaken; and
WHEREAS, Cabot has engaged Opus or an affiliate to construct the Minimum Improvements in
accordance with the terms hereof; and
NOW, THEREFORE, in consideration of the mutual obligations contained in this Agreement, the
parties agree as follows:
1
Page 99 of 182
ARTICLE I
Definitions
Section 1.1. Definitions. In this Agreement, unless a different meaning clearly appears from the
context, the following terms shall have the following meanings:
"Abatement" means one hundred percent (100%) of the real property taxes generated in any
tax -payable year by extending the City's total tax rate for that year against the tax capacity increase
resulting from the Minimum Improvements constructed on the Development Property, excluding the tax
capacity of the Development Property in tax payable year 2020 (expected to be $1,000,000) and excluding
the portion of the tax capacity attributable to the areawide tax under Minnesota Statutes, Chapter 473F, all
as of January 2 in the prior year.
"Abatement Resolution" means Resolution No. R2020-018, approved by the City Council of the
City on February 18, 2020, regarding abatement of property taxes on the Development Property.
"Abatement Capacity" means the maximum amount of property taxes that may be abated in any
year by a political subdivision under Section 469.1813, subdivision 8 of the Act, as amended. As of the
date of this Agreement, the Abatement Capacity for the City is the greater of ten percent (10%) of the net
tax capacity of the City for the taxes payable year to which the abatement applies or $200,000.
"Act" means Minnesota Statutes, Sections 469.1812 through 469.1815, as amended.
"Agreement" means this Contract for Private Development, as the same may be from time to time
modified, amended, or supplemented.
"Authority" means the Economic Development Authority for the City of Shakopee, Minnesota.
"Available Abatement" means, on each Payment Date, the Abatement generated in the preceding
six (6) months with respect to the Development Property and remitted to the City by the County, or such
lesser amount as shall cause the cumulative principal amount of the Abatement paid to Cherne during the
term of this Agreement to be no more than $459,494.
"Business Day" means any day except a Saturday, Sunday, legal holiday, a day on which the City
is closed for business, or a day on which banking institutions in the City are authorized by law or
executive order to close.
"Business Subsidy Act" means Minnesota Statutes, Sections 116J.993 to 116J.995, as amended.
"Cabot" means CIVF VI — MN1W03, LLC, a Delaware limited liability company, or its
successors and assigns.
"Certificate of Completion" means the certification provided to Cabot, or the purchaser of any
part, parcel or unit of the Development Property, pursuant to Section 4.4 hereof.
assigns.
"Cherne" means Cherne Industries Incorporated, an Ohio corporation, or its successors and
"City" means the City of Shakopee, Minnesota.
2
Page 100 of 182
"Compliance Date" means, for purposes of the job and wage creation goals set forth in
Section 3.7 hereof, the date which is two years after the date of issuance of the Certificate of Completion
of the Minimum Improvements.
"Construction Plans" means the plans, specifications, drawings and related documents on the
construction work to be performed on the Development Property in accordance with the Purchase
Agreement and the Lease, including the Minimum Improvements, which (a) shall be as detailed as the
plans, specifications, drawings and related documents which are submitted to the appropriate building
officials of the City; and (b) shall include at least the following: (1) site plan; (2) foundation plan;
(3) basement plans; (4) floor plan for each floor; (5) cross sections of each (length and width);
(6) elevations (all sides); (7) landscape plan; and (8) such other plans or supplements to the foregoing
plans as the City may reasonably request to allow it to ascertain the nature and quality of the proposed
construction work.
"County" means Scott County, Minnesota.
"Development Property" means the real property described in EXHIBIT A of this Agreement.
"Event of Default" means an action listed in Article IX hereof.
"Equipment" means equipment to be purchased by Cherne to utilize within the Minimum
Improvements for manufacturing, advanced technical processes, and research and development.
"Holder" means the owner of a Mortgage.
"Lease" means the lease between Opus and Cherne, as assigned by Opus to Cabot, whereby Cherne
leases the Minimum Improvements.
"Lease Transfer" has the meaning set forth in Section 8.3(a) hereof.
"Minimum Improvements" means the approximately 130,000 square foot building to be constructed
on the Development Property in accordance with the Purchase Agreement and the Lease, to be leased by
Cabot to Cherne pursuant to the Lease.
"Mortgage" means any mortgage made by Cabot which is secured, in whole or in part, with the
Development Property and which is a permitted encumbrance pursuant to the provisions of Article VIII of
this Agreement.
"Opus" means Opus Development Company, L.L.C., a Delaware limited liability company, or its
permitted successors and assigns.
"Payment Date" means each February 1 and August 1, commencing August 1, 2022; provided that if
any such Payment Date is not a Business Day, the Payment Date shall be the next succeeding Business Day.
"Property Transfer" has the meaning set forth in Section 8.2(a) hereof.
"Purchase Agreement" means that certain Purchase and Development Agreement, dated
November 30, 2018, between the Authority and Opus, as amended and assigned by the Amended and
Restated First Amendment to Purchase and Development Agreement, dated July 7, 2020, between the
3
Page 101 of 182
Authority, Opus, and Cabot, pursuant to which Cabot will acquire the Development Property from the
Authority and Opus will construct the Minimum Improvements.
"State" means the State of Minnesota.
"Tax Official" means any County assessor, County auditor, County or State board of
equalization, the commissioner of revenue of the State, or any State or federal district court, the tax court
of the State, or the State Supreme Court.
"Termination Date" means the earlier of (a) the date Cheme has received $459,494 in Abatement
from the City, (b) February 1, 2031, and (c) the date of termination of this Agreement by the City due to
an Event of Default.
(The remainder of this page is intentionally left blank.)
4
Page 102 of 182
ARTICLE II
Representations and Warranties
Section 2.1. Representations by the City. The City makes the following representations and
warranties as the basis for its covenants herein:
(a) The City is a statutory city duly organized and existing under the laws of the State.
Under the provisions of the Act, the City has the power to enter into this Agreement and carry out its
obligations hereunder.
(b) The City has agreed to grant an abatement of taxes on the Development Property to
provide assistance to Cherne for purposes of financing the acquisition of the Equipment to be utilized
within the Minimum Improvements.
(c) The City has agreed to provide Cherne with the abatement subsidy described herein
because Cherne has agreed to locate its business within the City, which will result in an increase in the tax
base and create employment opportunities within the City.
Section 2.2. Representations and Warranties by Cabot.
(a) Cabot represents and warrants that Cabot is a limited liability company duly established
and in good standing under the laws of the State of Delaware, is not in violation of any provisions of its
articles of organization and operating agreement, is duly authorized to transact business within the State,
has power to enter into this Agreement and has duly authorized the execution, delivery and performance
of this Agreement by proper action of its officers.
(b) Cabot will lease the Minimum Improvements to Cherne pursuant to the Lease.
(c) Cabot represents and warrants that neither the execution and delivery of this Agreement,
the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the
terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of,
the terms, conditions or provisions of any corporate restriction or any evidences of indebtedness,
agreement or instrument of whatever nature to which Cabot is now a party or by which it is bound, or
constitutes a default under any of the foregoing, which default or breach might prevent Cabot from
performing its obligations under this Agreement.
(d) Cabot shall promptly advise the City in writing of all litigation or claims affecting any
part of the Minimum Improvements and all written complaints and charges made by any governmental
authority materially affecting the Minimum Improvements or materially affecting Cabot or its business
which may delay or require changes in construction of the Minimum Improvements through the date of
the Certificate of Completion.
Section 2.3. Representations and Warranties by Cherne. Cherne makes the following
representations and warranties as the basis for its covenants herein:
(a) Cherne is a corporation duly organized and in good standing under the laws of the State
of Ohio, is not in violation of any provisions of its articles of incorporation and bylaws, is duly authorized
5
Page 103 of 182
to transact business within the State, has power to enter into this Agreement and has duly authorized the
execution, delivery and performance of this Agreement by proper action of its officers.
(b) Cherne will enter into the Lease, purchase the Equipment, and cause the Minimum
Improvements and the Equipment to be operated and maintained in accordance with the terms of this
Agreement, the Lease, and all local, State, and federal laws and regulations (including, but not limited to,
environmental, zoning, building code and public health laws and regulations).
(c) Cherne has received no notice or communication from any local, State or federal official
that the activities of Cherne with respect to the lease of the Minimum Improvements and the acquisition
and operation of the Equipment may be or will be in violation of any environmental law or regulation.
Cherne is aware of no facts the existence of which would cause it to be in violation of or give any person
a valid claim under any local, State, or federal environmental law, regulation or review procedure with
respect to the lease of the Minimum Improvements and the acquisition and operation of the Equipment.
(d) Neither the execution and delivery of this Agreement, the consummation of the
transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of
this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or
provisions of any corporate restriction or any evidence of indebtedness, agreement or instrument of
whatever nature to which Cherne is now a party or by which it is bound, or constitutes a default under any
of the foregoing, which default or breach might prevent Cherne from performing its obligations under this
Agreement.
(e) Cherne shall promptly advise the City in writing of all litigation or claims affecting any
part of the Minimum Improvements, the Lease, or the Equipment, and all written complaints and charges
made by any governmental authority materially affecting the Minimum Improvements, the Lease, the
Equipment or materially affecting Cherne or its business which may delay or require changes in
construction of the Minimum Improvements, the Lease, or the purchase of Equipment through the
Compliance Date.
(f) Cherne is not in default (taking into account any application notice period or cure period)
under any business subsidy agreement pursuant to Section 116J.994 of the Business Subsidy Act.
(The remainder of this page is intentionally left blank.)
6
Page 104 of 182
ARTICLE III
Property Tax Abatement
Section 3.1. Status of Development Property. Cabot shall purchase the Development Property
from the Authority and will enter into the Lease pursuant to which Cherne will lease the Minimum
Improvements. Opus is required to cause the Minimum Improvements to be constructed in accordance with
the Purchase Agreement and the Lease.
Section 3.2. Environmental Conditions.
(a) Cabot and Cherne acknowledge that the City makes no representations or warranties as to
the condition of the soils on the Development Property or the fitness of the Development Property for
construction of the Minimum Improvements or any other purpose for which Cabot or Cherne may make use
of such property, and that the assistance provided to Cherne under this Agreement neither implies any
responsibility by the City for any contamination of the Development Property nor imposes any obligation on
such parties to participate in any cleanup of the Development Property.
(b) Without limiting its obligations under Section 8.4 hereof, but subject to the Authority's
obligations to Cabot under the Purchase Agreement (if any), Cabot further agrees that its will indemnify,
defend, and hold harmless the City and its governing body members, officers, and employees, from any
claims or actions against the City caused by the presence, if any, of hazardous wastes or pollutants existing on
or in the Development Property after the date Cabot closes on its acquisition of the Development Property
from the Authority pursuant to the Purchase Agreement, unless and to the extent that such hazardous wastes
or pollutants are present as a result of the actions or omissions of the indemnitees. Nothing in this section
will be construed to limit or affect any limitations on liability of the City under State or federal law, including
without limitation Minnesota Statutes, Sections 466.04 and 604.02.
Section 3.3. Minimum Improvements. Opus is required to construct the Minimum
Improvements on the Development Property pursuant to the terms and conditions of the Purchase
Agreement and the Lease.
Section 3.4. Property Tax Abatement.
(a) Generally. In order to make the Equipment economically feasible, the City will grant the
Abatement to Cherne commencing in 2022 and continuing through 2030. In no event shall the Abatement
exceed a cumulative total of $459,494 over the term of the Abatement. The Abatement will reimburse
Cherne for a portion of the costs of the Equipment. Subject to the Abatement Capacity, the City shall pay
Cherne the Available Abatement each February 1 and August 1 (each a "Payment Date"), commencing on
August 1, 2022, and terminating on February 1, 2031.
(b) Limitations. The pledge of Available Abatement is subject to all the terms and
conditions of the Abatement Resolution. The Available Abatement is payable solely from and to the
extent of the Abatement, and nothing herein shall be construed to obligate the City to make payments
from any other funds. The City makes no warranties or representations as to the amount of the Available
Abatement. Any estimates of Available Abatement amounts prepared by the City's financial consultants
are for the benefit of the City only, and Cherne is not entitled to rely on such estimates.
Cherne further acknowledges that the total property tax abatements payable by the City in any year
may not exceed the Abatement Capacity all pursuant to Section 469.1813, subdivision 8 of the Act. The City
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does not warrant or represent that the Abatement in the amounts pledged under this Agreement will be within
the Abatement Capacity. The City represents that it has previously granted five other abatements under the
Act that are ongoing as of the date of this Agreement and which shall be paid prior to the Abatement
hereunder. The City agrees that if the City grants any additional abatements under the Act during the term of
this Agreement, the Abatement Capacity will be allocated first to the abatements granted prior to the date of
this Agreement, next and to the Abatement pledged pursuant to this Agreement, and then to any additional
abatements.
Section 3.5. Payment of Administrative Costs. Cherne has deposited $12,000 with the City. The
City will use such deposit to pay its "Administrative Costs," which term means out-of-pocket costs
incurred by the City, together with staff and consultant costs of the City, all attributable to or incurred in
connection with the negotiation and preparation of this Agreement, the Abatement Resolution, the
Abatement financial analysis, and other documents and agreements in connection with the Abatement,
and not previously paid by Cherne.
Section 3.6. Records. The City and its respective representatives shall have the right at all
reasonable times after reasonable notice to inspect, examine and copy all books and records of Cherne
relating to the Minimum Improvements, the Lease, and the Equipment.
Section 3.7. Business Subsidy Agreement. The provisions of this Section constitute the
"business subsidy agreement" in connection with the business subsidy provided by the City for the
purposes of the Business Subsidy Act.
(a) General Terms. The City and Cherne agree and represent to each other as follows:
(1) The business subsidy provided to Cherne under this Agreement consists of the
Abatement described in Section 3.4 hereof.
(2) The public purposes of the subsidy are to provide employment opportunities,
increase the tax base of the City and encourage economic development within the City.
(3) The goal for the subsidy is to secure the development of the Minimum
Improvements, for Cherne to operate its business on the Development Property for at least five
(5) years as described in clause (6) below, and to move 115 jobs to the City and to create twenty
(20) new jobs at the wages levels described in Section 3.7(b) hereof.
(4) If the goals described in clause (3) above are not met, Cherne must make the
payments to the City described in Section 3.7(c) hereof.
(5) The subsidy is needed to induce Cherne to expand its operations in the City, thus
enhancing job and tax base growth for the City. Absent the subsidy provided in this Agreement,
the expansion would likely occur in another city.
(6) Cherne must continue to operate its business on the Development Property for at
least five (5) years after the date of issuance of the Certificate of Completion.
(7) Cherne's parent company is Oatey Holdings LLC, with an address of 20600
Emerald Parkway, Cleveland, Ohio 44135.
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(8) In addition to the subsidy described in this Section, Cherne has received financial
assistance from the following other "grantors" as defined in the Business Subsidy Act, in
connection with the Equipment: None.
(b) Job and Wage Goals. Within two (2) years after the date of issuance of the Certificate of
Completion of the Minimum Improvements (the "Compliance Date"), Cherne shall:
(i) retain two (2) full-time equivalent jobs within the City and cause one hundred
fifteen (115) full-time equivalent jobs to be relocated within the City from Cherne's current
headquarters located in the City of Edina, Minnesota;
(ii) cause to be created at least twenty (20) new full-time equivalent jobs on the
Development Property; and
(iii) cause the wages for all employees on the Development Property to be no less
than an average of $20.00 per hour, exclusive of benefits.
Notwithstanding anything to the contrary herein, if the wage and job goals described in this
paragraph are met by the Compliance Date, those goals are deemed satisfied despite Cherne's continuing
obligations under Sections 3.7(a)(6) and 3.7(d) hereof. The City may, after a public hearing held by the
City Council and approval by the City Council, extend the Compliance Date by up to one year, provided
that nothing in this Section will be construed to limit the City's legislative discretion regarding this
matter.
(c) Remedies. If Cherne fails to meet the goals described in Section 3.7(a)(3) hereof, this
Agreement will be deemed terminated, and Cherne shall repay to the City within thirty (30) days of
receipt of a written demand from the City a "pro rata share" of the Abatement. The term "pro rata share"
means percentages calculated as follows:
(i) if the failure relates to the number of jobs, the jobs required less the jobs created,
divided by the jobs required;
(ii) if the failure relates to wages, the number of jobs required less the number of jobs
that meet the required wages, divided by the number of jobs required;
(iii) if the failure relates to the continued operation of Cherne's business on the
Development Property in accordance with Section 3.7(a)(6) hereof, 60 less the number of months
of operation as a manufacturing facility with office, research and warehouse space (where any
month in which the facility is in operation for at least fifteen (15) days constitutes a month of
operation), commencing on the date of the Certificate of Completion and ending with the date the
facility ceases operation as determined by the City, divided by 60; and
(iv) if more than one of clauses (i) through (iii) apply, the sum of the applicable
percentages, not to exceed one hundred percent (100%).
Notwithstanding the foregoing, instead of terminating the payment of the Abatement, upon
Cherne's failure to meet the goals described in Section 3.7(a)(3) hereof, the City may determine to
continue its payments under this Agreement but reduce the amount of such assistance using the pro rata
reduction formula set forth above. In no event shall Cherne be required to repay to the City more than the
actual amount of Abatement paid by the City to Cherne under this Agreement.
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Nothing in this Section shall be construed to limit the City's remedies under Article IX hereof. In
addition to the remedy described in this Section and any other remedy available to the City for failure to
meet the goals stated in Section 3.7(a)(3) hereof, Cherne agrees and understands that it may not receive a
business subsidy from the City or any other grantor (as defined in the Business Subsidy Act) for a period
of five (5) years from the date of the failure or until Cherne satisfies its repayment obligation under this
Section, whichever occurs first.
(d) Reports. Cherne shall submit to the City a written report regarding business subsidy
goals and results by no later than March 1 of each year, commencing March 1, 2021, and continuing until
the later of (i) the date the goals stated in Section 3.7(a)(3) are met; (ii) thirty (30) days after expiration of
the five (5) year period described in Section 3.7(a)(6) hereof; or (iii) if the goals are not met, the date the
subsidy is repaid in accordance with Section 3.7(c) hereof. The report must comply with
Section 116J.994, subdivision 7 of the Business Subsidy Act. The City will provide information to
Cherne regarding the required forms. If Cherne fails to timely file any report required under this Section,
the City will mail Cherne a warning within one week after the required filing date. Tf, after fourteen (14)
days of the postmarked date of the warning, Cherne fails to provide a report, Cherne must pay to the City
a penalty of $100 for each subsequent day until the report is filed. The maximum aggregate penalty
payable under this Section is $1,000. The City will file any reports required to be filed with the State
under the Business Subsidy Act.
Section 3.8. Restrictions on Use. Cherne agrees that it shall maintain the Equipment and the lease
of the Minimum Improvements for the term of this Agreement; provided that after expiration of the five
(5) year period described in Section 3.7(a)(6) hereof, the repayment remedy described in Section 3.7(d)
hereof will not be imposed on Cherne for default under this Section. However, if Cherne fails to maintain
the Equipment and the lease of the Minimum Improvements for the term of this Agreement, the City may
decrease or discontinue payments of Abatement. Nothing in this Agreement restricts Cabot in the
exercise or pursuit of its rights and remedies against Cherne for Cherne's default in the performance of its
obligations under the Lease subject to the terms of the Lease.
Section 3.9. Additional Jobs. In addition to the jobs and wages required under Section 3.7(b)
hereof, Cherne has agreed to create an additional thirty (30) new full-time equivalent jobs in the City with
the wages for such jobs to be no less than an average of $20.00 per hour, exclusive of benefits, within five
years of the date of the certificate of occupancy for the Minimum Improvements. After the expiration of
the reporting requirement set forth in Section 3.7(d) hereof, Cherne must continue to submit to the City a
report from Cherne's payroll application that shows the total number of employees and their base wage
levels, along with benefits allocations, in order to determine whether the job and wage requirements
required under this Agreement continue to be met. In addition, Cherne must provide a report to the City,
which lists each new job, by class or category, subject to this Agreement, along with the base pay or
annual salary, exclusive of benefits. The reports must be filed no later than March 1 of each year during
the term of this Agreement. If Cherne fails to meet and sustain the job and wage requirements set forth in
this Section during the term of this Agreement, the City may continue its payments but reduce the amount
of Abatement or terminate the payment of Abatement or pursue the remedies set forth in Section 9.2
hereof.
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ARTICLE IV
Construction of Minimum Improvements
Section 4.1. Construction of Minimum Improvements. Opus has agreed to cause the Minimum
Improvements to be constructed on the Development Property in accordance with the Purchase
Agreement and the Lease. Cherne agrees that, at all times during the term of this Agreement, it will
operate, maintain, preserve and keep the Minimum Improvements with the appurtenances and every part
and parcel thereof, in good repair and condition. The City shall have no obligation to operate or maintain
the Minimum Improvements.
Section 4.2. Construction Plans. Opus has worked with the City's Planning & Development
Department and Engineering Department to obtain all planning approvals necessary to construct the
Minimum Improvements.
Section 4.3. Commencement and Completion of Construction. Opus is required to cause
construction of the Minimum Improvements to commence within the time periods required by the
Purchase Agreement and the Lease. Opus is required to cause the construction of the Minimum
Improvements to be substantially completed within the time periods required by the Purchase Agreement
or an earlier date as required by the Lease. All work with respect to the Minimum Improvements to be
constructed or provided by or on behalf of Cabot on the Development Property shall be in conformity
with the Construction Plans as submitted by Opus and approved by the City in all material respects.
Opus is required to cause the substantial completion of the development of the Development
Property through the construction of the Minimum Improvements thereon, and to commence and
complete the same within the period specified in the Purchase Agreement or an earlier date as required by
the Lease. After the date of this Agreement and until construction of the Minimum Improvements has
been substantially completed, Cabot shall make reports, in such detail and at such times as may
reasonably be requested by the City, as to the actual progress of Opus with respect to such construction.
Section 4.4. Certificate of Completion.
(a) Promptly after completion of the Minimum Improvements in accordance, in all material
respects, with those provisions of the Purchase Agreement and the Lease relating solely to the obligations
of Opus under the Purchase Agreement and the Lease to construct the Minimum Improvements, the City
will furnish Cabot with a Certificate of Completion as set forth in EXHIBIT B attached hereto within
twenty (20) days after request for a Certificate of Completion. Such certification and such determination
shall not constitute evidence of compliance with or satisfaction of any obligation of Cabot to any Holder
of a Mortgage, or any insurer of a Mortgage, securing money loaned to finance the Minimum
Improvements, or any part thereof.
(b) If the City shall refuse or fail to timely provide any certification in accordance with the
provisions of this Section, the City shall, within the twenty (20) day period set forth above, provide Cabot
with a written statement, indicating in adequate detail in what respects Opus has failed to complete the
Minimum Improvements in accordance with the provisions of this Agreement, or is otherwise in default,
and what measures or acts it will be necessary, in the reasonable opinion of the City, for Opus to take or
perform in order to obtain such certification.
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ARTICLE V
Insurance
Section 5.1. Insurance.
(a) Cabot will cause to be provided and maintained at all times during the process of
constructing the Minimum Improvements an All Risk Broad Form Basis Insurance Policy and, from time
to time during that period, at the request of the City, furnish the City with proof of payment of premiums
on policies covering the following:
(i) Builder's Risk Insurance. Builder's risk insurance, written on the so-called
"Builder's Risk -- Completed Value Basis," in an amount equal to one hundred percent (100%) of
the insurable value of the Minimum Improvements at the date of completion, and with coverage
available in nonreporting form on the so-called "all risk" form of policy.
(ii) Property Insurance. Property insurance in an amount equivalent to the full
replacement value thereof (excluding foundation, grading and excavation costs) against: (a) loss
or damage by fire; and (b) and such other risk or risks of a similar or dissimilar nature as are now
or may in the future be, customarily covered with respect to buildings and improvements similar
in construction, general location, use, occupancy and design to the Property (as defined in the
Lease) in the Minneapolis -St. Paul, Minnesota metropolitan area, including, but without limiting
the generality of the foregoing, windstorms, hail, explosion, vandalism, theft, malicious mischief,
terrorism, earthquake, flood, civil commotion and such other coverage as may be deemed
reasonably necessary by Cabot, provided such additional coverage is obtainable and provided
such additional coverage is such as is customarily carried with respect to buildings and
improvements similar in construction, general location, use, occupancy and design to the Property
in the Minneapolis -St. Paul, Minnesota metropolitan area. These insurance provisions do not
limit or modify any of the obligations of Cherne under any provision of the Lease. Cabot agrees
that such policy or policies of insurance will contain a waiver of subrogation clause as to Cherne,
and, anything in the Lease to the contrary notwithstanding, Cabot waives, releases and discharges
Cherne from all claims or demands whatsoever which Cabot may have or acquire arising out of
damage to or destruction of the Property or Cabot' business therein occasioned by fire or other
cause, whether such claim or demand may arise because of the negligence or fault of Cherne and
its agents, contractors, servants, employees, licensees, customers, business invitees or otherwise;
provided, however, to the extent any such damage or destruction is caused by the negligence or
willful misconduct of Cherne or its agents, contractors, servants, employees, licensees, business
invitees and all or any portion of such loss is "deductible", then Cherne will pay to Cabot the
amount of such deductible loss (not to exceed $25,000 per event). Except with respect to any
deductible loss, as aforesaid, Cabot agrees to look to the insurance coverage only in the event of
such loss.
(iii) Liability Insurance. For its benefit and the benefit of its Property Manager (as
defined in the Lease), commercial general liability insurance against claims for personal injury,
death or property damage occurring upon, in or about the Property, such insurance to afford
protection to Cabot and the Property Manager.
(b) Upon completion of construction of the Minimum Improvements and during the term of
this Agreement, Cherne shall maintain, or cause to be maintained, at its cost and expense, and from time
to time at the request of the City shall furnish proof of the payment of premiums on, insurance as follows:
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(i) Property Insurance. From and after the commencement date of the Lease (or such
earlier date on which Cherne first accesses the leased premises (the "Premises"), it will keep all
of its machinery, equipment, furniture, fixtures, plate glass, inventory, goods, personal property
(including also property under the care, custody or control of Cherne) and business interests
which may be located in, upon or about the Premises insured for the benefit of Cherne in an
amount equivalent to the full replacement value or insurable value thereof against: (a) loss or
damage by fire; and (b) such other risk or risks of a similar or dissimilar nature as are now, or
may in the future be, customarily covered with respect to a tenant's machinery, equipment,
furniture, fixtures, inventory, goods, personal property and business located in a building similar
in construction, general location, use, occupancy and design to the Property in the Minneapolis -
St. Paul, Minnesota metropolitan area, including, but without limiting the generality of the
foregoing, windstorms, hail, explosions, vandalism, theft, malicious mischief, civil commotion
and such other coverage as Cherne may deem appropriate or necessary. Cherne agrees that such
policy or policies of insurance shall contain a waiver of subrogation clause as to Cabot, and,
anything in the Lease to the contrary notwithstanding, Cherne waives, releases and discharges
Cabot from all claims or demands whatsoever which Cherne may have or acquire arising out of
damage to or destruction of the machinery, equipment, furniture, fixtures, inventory, goods,
personal property and business of Cherne occasioned by fire or other cause, whether such claim
or demand may arise because of the negligence or fault of Cabot and its agents, contractors,
servants, employees, licensees, business invitees or otherwise; provided, however, to the extent
any such damage to or destruction of such property of Cherne is caused by the negligence or
willful misconduct of Cabot or its agents, contractors, servants, employees, licensees, business
invitees and all or any portion of such loss is "deductible", then Cabot will pay to Cherne the
amount of such deductible loss (not to exceed $25,000 per event). Except with respect to any
deductible loss, as aforesaid, Cherne agrees to look to the insurance coverage only in the event of
such loss.
(ii) Liability Insurance. From and after the commencement date of the Lease (or such
earlier date on which Cherne first accesses the Premises (as defined in the Lease), Cherne will
procure and maintain, at its sole cost and expense, a policy of commercial general liability
insurance (providing coverage at least as broad as the current ISO form) with respect to the
Premises and Cherne's activities in the Premises and upon and about the Property, and naming
Cabot, Property Manager (as defined in the Lease), and mortgagees, if any, as additional insured
parties, on an "occurrence" basis, with coverage limits of a minimum of Three Million and
00/100 Dollars ($3,000,000.00), and to be written by insurance companies reasonably satisfactory
to Cabot. Cherne will obtain a written obligation on the part of its insurance company to notify
Cabot at least 30 days before cancellation of such insurance. Such certificates of insurance will
be delivered to Cabot at least 15 days before the expiration of the policy term. The minimum
limits of the commercial general liability policy of insurance will in no way limit or diminish
Cherne's liability under Section 10.2.2 of the Lease. At such time as insurance limits required of
tenants in buildings of similar use and occupancy in the Minneapolis -St. Paul, Minnesota
metropolitan area and are generally increased to greater amounts, Cabot will have the right, upon
30 days' notice to Cherne, to require such greater limits as may then be customary. Cherne
agrees to include in such policy contractual liability coverage insuring its indemnification
obligations herein. Any such coverage shall be deemed primary and non-contributory to any
liability coverage secured by Cabot. if Cherne serves, dispenses or sells alcoholic beverages of
any kind in the Premises, Cherne will comply with any "Dram Shop" or similar requirements
under Minnesota law and will obtain insurance for such protection as required by Cabot.
Notwithstanding anything in the Lease, Cherne shall be able to use its umbrella policies and/or
blanket policies to meet the minimum coverage limits set forth in the Lease.
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(c) All insurance required in this Article shall be taken out and maintained in responsible
insurance companies selected by Cabot or Cherne which are authorized under the laws of the State to
assume the risks covered thereby. Upon receipt of a written request, Cherne will deposit or cause to be
deposited annually with the City policies evidencing all such insurance, or a certificate or certificates or
binders of the respective insurers stating that such insurance is in force and effect. In lieu of separate
policies, Cherne may maintain or cause to be maintained a single policy, blanket or umbrella policies, or a
combination thereof, having the coverage required herein.
Section 5.2. Subordination. Notwithstanding anything to the contrary herein, the rights of the
City with respect to the reconstruction of any Minimum Improvements under this Article V and receipt
and application of any insurance proceeds shall, in all respects, be subordinate and subject to the rights of
the landlord under the Lease and the rights of any Holder under a Mortgage securing construction or
permanent financing for the Minimum Improvements.
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ARTICLE VI
Taxes
Section 6.1. Right to Collect Delinquent Taxes. Cabot and Cherne acknowledges that the City is
providing substantial aid and assistance in furtherance of the Minimum Improvements and the Equipment
pursuant to this Agreement. Cabot understand that the Abatement pledged pursuant to this Agreement is
derived from real estate taxes on the Development Property, which taxes must be promptly and timely
paid. To that end, Cabot agrees for itself, its successors and assigns, that it is also obligated by reason of
this Agreement to pay before delinquency all real estate taxes assessed against the Development Property
and the Minimum Improvements. Cabot acknowledges that this obligation creates a contractual right on
behalf of the City to sue Cabot or its successors and assigns to collect delinquent real estate taxes and any
penalty or interest thereon and to pay over the same as a tax payment to the Tax Official. In any such
suit, the City shall be entitled to recover its costs, expenses and reasonable attorney fees.
Section 6.2. Reduction of Taxes. Prior to the expiration or earlier termination of this Agreement,
neither Cabot nor Cherne will (a) cause a reduction in the real property taxes paid in respect of the
Development Property through willful destruction of the Minimum Improvements or any part thereof;
(b) fail to reconstruct the Minimum Improvements if damaged or destroyed, as required under
Section 5.1(d) hereof; or (c) convey or transfer or allow conveyance or transfer of its respective interests
in the Development Property and Minimum Improvements to any entity that is exempt from payment of
real property taxes under State law.
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ARTICLE VII
Financing
Section 7.1. Financing. Cherne warrants and represents to the City that it has or will have available
funds sufficient to purchase the Equipment and enter into the Lease. Cabot warrants and represents to the
City that it has or will have available funds sufficient to construct the Minimum Improvements.
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ARTICLE VIII
Prohibitions Against Assignment and Transfer; Indemnification
Section 8.1. Representation as to Development. The construction of the Minimum
Improvements of the Development Property and its other undertakings pursuant to this Agreement are,
and will be used, by Cabot for the purpose of development of the Development Property and not for
speculation in land holding.
Section 8.2. Prohibition Against Transfer by Cabot of Property and Assignment of Agreement.
Prior to the issuance of a Certificate of Completion for the Minimum Improvements:
(a) Except only by way of security for, and only for, the purpose of obtaining financing
necessary to enable Cabot or any successor in interest to the Development Property, or any part thereof, to
perform its obligations with respect to making the Minimum Improvements under this Agreement, and
any other purpose authorized by this Agreement, Cabot has not made or created and will not make or
create or suffer to be made or created any total or partial sale, assignment, conveyance, or lease (other
than the Lease), or any trust or power, or transfer in any other mode or form of or with respect to the
Agreement or its interests in the Development Property or any part thereof or any interest therein, or any
contract or agreement to do any of the same, to any person or entity whether or not related in any way to
Cabot (collectively, a "Property Transfer"), without the prior written approval of the City unless Cabot
remains liable and bound by this Agreement in which event the City's approval is not required. Any such
Property Transfer shall be subject to the provisions of this Agreement. Notwithstanding anything to the
contrary in this Section, Cabot may assign its rights under this Agreement to the Holder of a Mortgage or
any affiliate of Cherne.
(b) In the event Cabot, upon a Property Transfer of the Development Property, or any portion
thereof, seeks to be released from its obligations under this Agreement as to the portions of the
Development Property that is transferred or assigned, the City shall be entitled to require, except as
otherwise provided in the Agreement, as conditions to any such release that:
(i) Any proposed transferee shall have the qualifications and financial responsibility,
in the reasonable judgment of the City, necessary and adequate to fulfill the obligations
undertaken in this Agreement by Cabot as to the portion of the Development Property to be
transferred.
(ii) Any proposed transferee, by instrument in writing satisfactory to the and in form
recordable in the public land records of the County, shall, for itself and its successors and assigns,
and expressly for the benefit of the City, has expressly assumed all of the obligations of Cabot
under this Agreement as to the portion of the Development Property to be transferred and agreed
to be subject to all the conditions and restrictions to which Cabot is subject as to such portion;
provided, however, that the fact that any transferee of, or any other successor in interest
whatsoever to the Development Property, or any part thereof, shall not, for whatever reason, have
assumed such obligations or so agreed, and shall not (unless and only to the extent otherwise
specifically provided in this Agreement or agreed to in writing by the City) deprive the City of
any rights or remedies or controls with respect to the Development Property or any part thereof or
the construction of the Minimum Improvements; it being the intent of the parties as expressed in
this Agreement that (to the fullest extent permitted at law and in equity and excepting only in the
manner and to the extent specifically provided otherwise in this Agreement) no transfer of, or
change with respect to, ownership in the Development Property or any part thereof, or any
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interest therein, however consummated or occurring, and whether voluntary or involuntary, shall
operate, legally or practically, to deprive or limit the City of or with respect to any rights or
remedies on controls provided in or resulting from this Agreement with respect to the Minimum
Improvements that the City would have had, had there been no such transfer or change. In the
absence of specific written agreement by the City to the contrary, no such transfer or approval by
the City shall be deemed to relieve Cabot or any other party bound in any way by this Agreement
or otherwise with respect to the construction of the Minimum Improvements, from any of its
obligations with respect thereto.
(iii) Any and all instruments and other legal documents involved in effecting the
transfer of any interest in this Agreement or the Development Property governed by this Article
shall be in a foiin reasonably satisfactory to the City.
In the event the foregoing conditions are satisfied then Cabot shall be released from its obligation under
this Agreement, as to the portion of the Development Property that is transferred, assigned or otherwise
conveyed. The restrictions under this Section terminate upon issuance of the Certificate of Completion.
Section 8.3. Prohibition Against Transfer by Cherne of Leasehold Interest and Assignment of
Agreement. Prior to the issuance of a Certificate of Completion for the Minimum Improvements:
(a) Except only by way of security for, and only for, the purpose of obtaining financing
necessary to enable Cherne or any successor in interest to the Lease (which may include an affiliate of
Cherne), or any part thereof, to perform its obligations with respect to entering the Lease, and any other
purpose authorized by this Agreement, Cherne has not made or created and will not make or create or
suffer to be made or created any total or partial sale, assignment, conveyance, or lease, or any trust or
power, or transfer in any other mode or form of or with respect to the Agreement or its leasehold interests
in the Development Property and the Minimum Improvements, or any part thereof or any interest therein,
or any contract or agreement to do any of the same, to any person or entity whether or not related in any
way to Cherne (collectively, a "Lease Transfer"), without the prior written approval of the City unless
Cherne remains liable and bound by this Agreement in which event the City's approval is not required.
Any such Lease Transfer shall be subject to the provisions of this Agreement. Notwithstanding anything
to the contrary in this Section, Cherne may assign its rights under this Agreement to the Holder of a
Mortgage, provided the Mortgage is approved by the City.
(b) In the event Cherne, upon a Lease Transfer of the Lease, or any portion thereof, seeks to
be released from its obligations under this Agreement as to the portions of the Lease that are transferred
or assigned, the City shall be entitled to require, except as otherwise provided in the Agreement, as
conditions to any such release that:
(i) Any proposed transferee shall have the qualifications and financial responsibility,
in the reasonable judgment of the City, necessary and adequate to fulfill the obligations
undertaken in this Agreement by Cherne as to the portion of its leasehold interest in the
Development Property to be transferred.
(ii) Any proposed transferee, by instrument in writing satisfactory to the and in form
recordable in the public land records of the County, shall, for itself and its successors and assigns,
and expressly for the benefit of the City, has expressly assumed all of the obligations of Cherne
under this Agreement as to the portion of its leasehold interest in the Development Property to be
transferred and agreed to be subject to all the conditions and restrictions to which Cherne is
subject as to such portion; provided, however, that the fact that any transferee of, or any other
successor in interest whatsoever to the Lease, or any part thereof, shall not, for whatever reason,
18
Page 116 of 182
have assumed such obligations or so agreed, and shall not (unless and only to the extent otherwise
specifically provided in this Agreement or agreed to in writing by the City) deprive the City of
any rights or remedies or controls under this Agreement; it being the intent of the parties as
expressed in this Agreement that (to the fullest extent permitted at law and in equity and
excepting only in the manner and to the extent specifically provided otherwise in this Agreement)
no transfer of, or change with respect to, leasehold rights in the Development Property, or any
part thereof, or any interest therein, however consummated or occurring, and whether voluntary
or involuntary, shall operate, legally or practically, to deprive or limit the City of or with respect
to any rights or remedies on controls provided in or resulting from this Agreement with respect to
the Minimum Improvements that the City would have had, had there been no such transfer or
change. In the absence of specific written agreement by the City to the contrary, no such transfer
or approval by the City shall be deemed to relieve Cherne, or any other party bound in any way
by this Agreement or otherwise with respect to the party's obligations under this Agreement.
(iii) Any and all instruments and other legal documents involved in effecting the
transfer of any interest in this Agreement or Cherne's leasehold interest in the Development
Property governed by this Article shall be in a form reasonably satisfactory to the City.
In the event the foregoing conditions are satisfied then Cherne shall be released from its obligation under
this Agreement, as to the portion of Cherne's leasehold interest in the Development Property that is
transferred, assigned or otherwise conveyed. The restrictions under this Section terminate upon issuance
of the Certificate of Completion.
(The remainder of this page is intentionally left blank.)
19
Page 117 of 182
ARTICLE IX
Events of Default
Section 9.1. Events of Default Defined. The following shall be "Events of Default" under this
Agreement and the term "Event of Default" shall mean, whenever it is used in this Agreement, any one or
more of the following events:
(a) failure to observe or perform any covenant, condition, obligation or agreement on its part
to be observed or performed hereunder;
(b) commencement by the Holder of any Mortgage on the Development Property or any
improvements thereon, or any portion thereof, of foreclosure proceedings as a result of default under the
applicable Mortgage documents; or
(c) if Cherne shall:
(i) file any petition in bankruptcy or for any reorganization, arrangement,
composition, readjustment, liquidation, dissolution, or similar relief under the United States
Bankruptcy Act or under any similar federal or State law; or
(ii) make an assignment for benefit of its creditors; or
(iii) admit in writing its inability to pay its debts generally as they become due; or
(iv) be adjudicated as bankrupt or insolvent;
(v) terminate the Lease; or
(vi) is no longer the tenant of the Minimum Improvements.
Section 9.2. Remedies on Default. Whenever any Event of Default referred to in Section 9.1
hereof occurs, a party may each exercise any of the following rights under this Section after providing
thirty (30) days' written notice to the defaulting party of the Event of Default, but only if the Event of
Default has not been cured within said thirty (30) days or, if the Event of Default is by its nature incurable
within thirty (30) days, the defaulting party does not, within such thirty (30)-day period, provide
assurances reasonably satisfactory to the party providing notice of default that the Event of Default will
be cured and will be cured as soon as reasonably possible:
(a) Suspend its performance under the Agreement until it receives reasonably satisfactory
assurances that the defaulting party will cure its default and continue its performance under the
Agreement.
(b) Cancel and rescind or terminate its obligations under the Agreement.
(c) Take whatever action, including legal, equitable or administrative action, which may
appear necessary or desirable to collect any payments due under this Agreement, or to enforce
performance and observance of any obligation, agreement, or covenant of the defaulting party under this
Agreement, but in no event will any party be liable for any special or consequential damages to another
party under this Agreement.
20
Page 118 of 182
Section 9.3. No Remedy Exclusive. Unless otherwise specifically set forth in this Agreement, no
remedy herein conferred upon or reserved to any party is intended to be exclusive of any other available
remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every
other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute.
No delay or omission to exercise any right or power accruing upon any default shall impair any such right
or power or shall be construed to be a waiver thereof, but any such right and power may be exercised
from time to time and as often as may be deemed expedient. In order for the City to exercise any remedy
reserved to it, it shall not be necessary to give notice, other than such notice as may be required in this
Article.
Section 9.4. No Additional Waiver Implied by One Waiver. In the event any agreement
contained in this Agreement should be breached by any party and thereafter waived by any other party,
such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any
other concurrent, previous or subsequent breach hereunder.
Section 9.5. Attorneys' Fees. Whenever any Event of Default occurs and if the City shall employ
attorneys or incur other expenses for the collection of payments due or to become due or for the enforcement
of performance or observance of any obligation or agreement on the part of Cherne under this Agreement,
the defaulting party agrees that it shall, within ten (10) days of written demand by the City, pay to the City
the reasonable fees of such attorneys and such other expenses so incurred by the City.
(The remainder of this page is intentionally left blank.)
21
Page 119 of 182
ARTICLE X
Additional Provisions
Section 10.1. Conflict of Interests; Representatives Not Individually Liable. The City, Cabot and
Cherne, to their actual knowledge, represent and agree that no member, official, or employee of the City
has any personal interest, direct or indirect, in the Agreement, nor has any such member, official, or
employee participated in any decision relating to the Agreement which affects his or her personal interests
or the interests of any corporation, partnership, or association in which he or she is, directly or indirectly,
interested. No member, official, or employee of the City shall be personally liable to Cabot, Cherne, or
any successor in interest, in the event of any default or breach by the City or for any amount which may
become due to Cherne or successor or on any obligations under the terms of the Agreement.
Section 10.2. Equal Employment Opportunity. Cherne agrees that during the term of this
Agreement it will comply in all material respects with all applicable federal, State, and local equal
employment and non-discrimination laws and regulations.
Section 10.3. Titles of Articles and Sections. Any titles of the several parts, Articles, and
Sections of this Agreement are inserted for convenience of reference only and shall be disregarded in
construing or interpreting any of its provisions.
Section 10.4. Notices and Demands. Except as otherwise expressly provided in this Agreement,
a notice, demand, or other communication under the Agreement by either party to the other shall be
sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return
receipt requested, or delivered personally; and
(a) in the case of Cherne, is addressed to or delivered personally to Cherne industries
Incorporated at 5700 Lincoln Drive, Edina, Minnesota 55436-1695; Attention: David Biron, General
Manager; with a copy to Oatey Holdings LLC at 20600 Emerald Parkway, Cleveland, Ohio 44135,
Attention: Cindy Greiner, Director, Corporate Facilities and Andrew Johnson, General Counsel;
(b) in the case of Cabot, is addressed to or delivered personally to C1VF VI — MN1W03,
LLC at ; Attention:
(c) in the case of the City, is addressed to or delivered personally to City Hall, 485 Gorman
Street, Shakopee, Minnesota 55379; Attention: City Administrator; and
(d) in the case of the Opus, is addressed to or delivered personally to Opus Development
Company, L.L.C. at 10350 Bren Road West, Minnetonka, Minnesota; Attention
or at such other address with respect to either such party as that party may, from time to time, designate in
writing and forward to the other as provided in this Section.
Section 10.5. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
Section 10.6. Recording. The City may record this Agreement and any amendments thereto with
the County Recorder or Registrar of Titles of the County, as applicable. Cherne shall pay all costs for
recording.
22
Page 120 of 182
Section 10.7. Amendment. This Agreement may be amended only by written agreement approved
by the City, Cabot and Cheme.
Section 10.8. Termination. Unless sooner terminated in accordance with its terms, this Agreement
terminates on the Termination Date.
Section 10.9. Choice of Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the State or federal courts of Minnesota, and all parties to this Agreement waive any
objection to the jurisdiction of these courts, whether based on convenience or otherwise.
(The remainder of this page is intentionally left blank.)
23
Page 121 of 182
IN WITNESS WHEREOF, the City and Cherne have caused this Contract for Private
Development to be duly executed by their duly authorized representatives as of the date and year first
written above.
CITY OF SHAKOPEE, MINNESOTA
By:
Its: Mayor
By:
Its: City Administrator
STATE OF MINNESOTA )
) SS.
COUNTY OF SCOTT )
The foregoing instrument was acknowledged before me this day of , 2020, by
William Mars, the Mayor of the City of Shakopee, Minnesota, on behalf of the City.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF SCOTT )
The foregoing instrument was acknowledged before me this day of , 2020, by
William H. Reynolds, the City Administrator of the City of Shakopee, Minnesota, on behalf of the City.
Notary Public
S-1
Page 122 of 182
Execution page of Cherne to the Contract for Private Development, dated as of the date and year first
written above.
STATE OF
COUNTY OF
) SS.
)
CHERNE INDUSTRIES INCORPORATED
By:
Its:
The foregoing instrument was acknowledged before me this day of , 2020,
by , the of Cherne Industries
Incorporated, an Ohio Corporation, on behalf of Cherne.
Notary Public
S-2
Page 123 of 182
Execution page of Cabot to the Contract for Private Development, dated as of the date and year first
written above.
STATE OF
COUNTY OF
) SS.
)
CIVF VI — MNIW03, LLC
By:
Its:
The foregoing instrument was acknowledged before me this day of , 2020,
by , the of CIVF VI — MN1 W03,
LLC, a Delaware limited liability company, on behalf of Cabot.
Notary Public
S-3
Page 124 of 182
JOINDER
FOR GOOD AND VALUABLE CONSIDERATION, the undersigned, OPUS DEVELOPMENT
COMPANY, L.L.C., a Delaware limited liability company, who is a party to the Purchase Agreement,
hereby joins in the execution of this Agreement to acknowledge and confirm its obligations under the
Purchase Agreement as set forth herein.
STATE OF
COUNTY OF
) SS.
)
OPUS DEVELOPMENT COMPANY, L.L.C.
By:
Its:
The foregoing instrument was acknowledged before me this day of , 2020,
by , the of Opus Development
Company, L.L.C., a Delaware limited liability company, on behalf of Opus.
Notary Public
S-4
Page 125 of 182
EXHIBIT A
DEVELOPMENT PROPERTY
Lot 1, Block 3, West Shakopee Gateway First Addition, according to the recorded plat thereof, Scott County,
Minnesota
A-1
Page 126 of 182
EXHIBIT B
CERTIFICATE OF COMPLETION
The undersigned hereby certifies that CIVF VI — MN 1 W03, LLC, a Delaware limited liability
company ("Cabot") has fully complied with its obligations under Articles III and IV of that document
titled "Contract for Private Development," dated , 2020 (the "Contract"), between the City of
Shakopee, Minnesota (the "City"), Cabot, and Cherne Industries Incorporated, an Ohio corporation, with
respect to construction of the Minimum Improvements in accordance with the Construction Plans, and
that Cabot is released and forever discharged from its obligations under the Contract except for its
obligations under Sections 6.1, 6.2, and 8.2 of the Contract.
Dated: , 20 .
STATE OF MINNESOTA
) SS.
COUNTY OF SCOTT
CITY OF SHAKOPEE, MINNESOTA
By:
Its:
The foregoing instrument was acknowledged before me this
day of , 20,
by , the of the City of Shakopee, Minnesota, on
behalf of the City.
SH155-478 (JAE)
633547v6
Notary Public
B-1
Page 127 of 182
10.A.
Shakopee City Council
July 7, 2020
FROM: Michael Kerski, Director, Planning & Development
TO: Mayor and Council Members
Subject:
Rental Housing Preservation and Maintenance
Policy/Action Requested:
None at this time. Staff will be presenting what other cities are doing and will be looking for
any direction on next steps, if any, from Council.
Recommendation:
Discussion:
Shakopee currently has almost 4,000 rental units. These units vary in age from the past five
years to the 1960s. As units age, they require maintenance including items like new heating
systems and appliances.
We will be adding more than 1,000 units over the next twelve months. Newly constructed
units meet current codes and typically will not present any issues for the first twenty four to
thirty six months.
We often see residents during the winter that have no heat or hot water or broken windows.
Many of our surrounding cities have implemented various programs to inspect rental units,
including single family homes that are rented. Typically, accessory dwelling units within an
existing single family home, often referred to as in-law apartments, are exempt.
Typical language adopted by cities, includes the following:
A) The purpose is to protect the health, safety and general welfare of residents of the city
living in housing furnished to them through payment of money or services to the owner of
the property or designee. The general objectives include:
Page 128 of 182
(1) To maintain a quality of character and stability of rental housing ;
(2) To correct and prevent conditions that adversely affect, or are likely to adversely affect
the life, safety, welfare and health of occupants of rental housing ;
(3) To provide minimum standards for cooking, heating and sanitary equipment necessary to
the health and safety of the occupants of rental housing ;
(4) To provide minimum standards for light and ventilation necessary for the health and
safety of occupants of rental housing ;
(5) To provide minimum space standards to prevent overcrowding;
(6) To provide standards for maintenance of rental housing to prevent blight and slums; and
(7) To preserve the value of land and buildings throughout the city.
Some cities have created their own rental housing ordinances while the general practice has
been to adopt the International Property Maintenance Code by reference since it address all
of the above and has been universally accepted standards in the United State.
Most cities charge an annual fee based on the number of units. Some cities also charge a fee
each time a unit is rented and they grant a certificate of occupancy. Fees can range from
$50 a unit annually or biannually and also some cities have higher fees for units that require
additional inspections because of problems.
Cities use the inspection or licensing fees to fund the actual inspections.
Included is a table of our comparable and surrounding cities with what they are doing on
rental housing.
Budget Impact:
ATTACHMENTS:
a Other cities
Page 129 of 182
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11.A.
Shakopee City Council
July 7, 2020
FROM: Nate Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2020 activity. The following transactions are
notable for this reporting cycle:
• Geislinger & Sons Inc is the contractors for the Unbridled Ave Construction project.
They submitted voucher 1 for work done thru May 31, 2020. $773,166.36
• Molnau Trucking LLC is the contractor for the 2020 Pavement Mill & Overlay
project. They also submitted voucher 1 for work done thru May 29, 2020 $475,882.53
• Towmaster Inc submitted invoices for 2 new plow trucks. The invoices are equipment
& accessories including the setup for each truck. $266,152.00
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2020 budget.
ATTACHMENTS:
o Monthly Financial Report
Page 131 of 182
a Council Check Summary
a Council Check Register
a Bill List Transfers
Page 132 of 182
CITY OF SHAKOPEE
Monthly Financial Report
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Page 133 of 182
7/1/2020 13:28:04
CITY OF SHAKOPEE
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Page 134 of 182
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Page 179 of 1I 880
SALES TAX PAYMENT- 05/20
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CITY OF SHAKOPEE
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SH- RECEIPT 0151.4511
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Payment Instrument Totals
2,501,755.62
2,534,996.05
Page 180 of 182
Funds transferred electronically June 16, 2020 to July 7, 2020
PAYROLL $385,771.96
FIT/FICA $106,180.24
STATE INCOME TAX $23,106.88
PERA $104,537.19
HEALTH CARE SAVINGS $11,429.96
HEALTH SAVINGS ACCT $9,963.82
NATIONWIDE DEF COMP $15,123.92
ICMA DEFERRED COMP $2,474.14
MSRS $5,135.79
FSA $299.95
MN WAGE LEVY $0.00
Child Support $529.29
Total $664,553.14
Page 181 of 182
13.A.
Shakopee City Council
July 7, 2020
FROM: William H. Reynolds, City Administrator
TO: Mayor and City Coucnil
Subject:
Closed Session for Annual City Administrator Performance Review
Policy/Action Requested:
Motion to go into closed session as permitted by Minnesota Statutes 13D.05 Subdivision
3(a) for the annual city administrator's performance review.
Recommendation:
Approve.
Discussion:
None.
Budget Impact:
None.
Page 182 of 182