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Home My WebLink About5.B.1. Consider Request for Additional Design Services for Revised Plans on 17th Avenue, from Southern Meadows to CSAH 83, Project No. 2006-1 s: 13. J, CITY OF SHAKOPEE Memorandum CO~JSENr TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Request for Additional Design Services for Revised Plans on 1 ih A venue, from Southern Meadows to CSAH 83, Project No. 2006-1 DATE: October 17, 2006 INTRODUCTION: Attached is a letter with documentation on a request for additional engineering services from WSB & Associates, Inc. on 17th Avenue, from Southern Meadows to CSAH 83, Project No. 2006-l. The purpose of this agenda item is to consider this request and authorize additional compensation for these design services. BACKGROUND: 1 ih Avenue Project, from Southern Meadows to CSAH 83, was designed by WSB & Associates, Inc. by an extension agreement which included right-of-way acquisition and construction phases totaling $165,700.00. In the design phase, the cost for preparing the plans, with right-of-way acquisition, was a cost not-to-exceed $98,000.00. During the course of the project design and the completion of the plans, the City along with the County requested a 24-footright-of-way with reduction and elimination of right turn lanes, watermain, bituminous trail and storm sewer revisions in order to keep the project budget in line with County and City funding. Staff has been working with WSB & Associates, Project Manager - Don Sterna, and has agreed to the ad,ditional costs and services as outlined in the attached letter and documentation. Staff has agreed that the design services not-to-exceed amount should be changed from $98,000.00 to $115,181.00 and the construction costs can be lowered to $64,698.00 for a combined total services not-to-exceed $179,879.00, versus the preVIOUS cost not-to-exceed amount of $165,700.00. Staff would also like to point out that there would be additional costs, potentially for final right-of-way acquisition, that may be needed to obtain the right-of- way parcels that are under eminent domain. The costs for providing final right-of-way acquisition services is above the total combined total services not-to-exceed amount. ALTERNATIVES: 1. Approve a motion authorizing the revised design services of a not-to-exceed amount of $115,181.00, and a total combined services of design and construction not-to-exceed $179,879.00, except for final right-of-way acquisition services to WSB & Associates, Inc for 1 ih A venue, from Southern Meadows to CSAH 83. 2. Do not approve additional engineering services for this project. 3. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No.1, as there was additional work done due to design changes requested by the City and the County for the 17th Avenue project. It should be noted that the overall costs of engineering services for design and construction is still in line with the original budget. Also, the percentage of the project costs is still very low for this type ofproject. ACTION REQUESTED: Approve a motion authorizing the revised design services of a not-to-exceed amount of $115,181.00, and a total combined services of design and construction not-to-exceed $179,879.00, except for final right-of-way acquisition services which may be necessary to WSB & Associates, Inc for 17th Avenue, from Southern Meadows to CSAH 83. i BUpmp ENGR/2006PROJECT/17THA VENUElWORDIDESIGNCOSTS . ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 October 9,2006 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Bruce Loney, P.E. City Engineer/Public Works Director City of Shakopee 129 Holmes Street South Shakopee; MN 55379-1328 Re: SAP 166-119-03 17th Avenue Improvements from 1565 ft. East of Independence Drive to CSAH 83 Request for Additional Design Services for Revised Plans City of Shakopee, Scott County WSB Project No. 1677-00 Dear Mr. Loney: I am writing in regard to the request for additional engineering services for the above listed project. Due to unanticipated project cost increases, including right-of-way costs, the City, along with Scott County, revised the plans to eliminate three right-turn lanes along the north side of 17th Avenue. The elimination of these right-turn lanes allows the reduction of right-of-way width by 24 feet along the north side. The City also requested the removal of the water main and bituminous trail along the north side of the project to further re'duce construction costs. As a result ofthis decision, WSB revised and resubmitted the April 12,2006, State Aid approved plans that affected the following sheets: 2R-7R, 12R, 17R-35R, 38R, 39R, 46R-48R, and 61R-76R. We also revised and resubmitted the previously approved Right-of-Way Plat due to the changes listed above, a well as revising the appraisals and right-of-way offers. WSB also completed the coordination with CenterPoint Energy on the lowering of their high pressure gas line and subsequent agreement. WSB & Associates, Inc. currently has City approval for engineering services for both the Design and Construction Phases of this project totaling $173,000. WSB Construction Services Phase is currently under running the approved budget, and we are requesting that $10,302 be shifted from the Construction Phase to the Design Phase and request $6,879 in additional compensation for the design services. This would result in a revised design services not-to-exceed amount to be $115,181 and reduce the construction services amount to $64,698 for the total combined services not to exceed $179,879 for the Design and Construction Engineering Services for the 17th Avenue project. Attached is a detailed explanation of the additional design services and associated hours for your review. Ifyoll have any questions or cOmments regarding this request for the above-referenced project, please contact me at 763-287-7189. Sincerely, -'~'. Enclosures cc: Tom Voll, WSB & Associates, Inc. sm Minneapolis. St. Cloud Equal Opportunity Employer K:\OI677.00\AdminIContract\Addilional ServicesILTR.bloney-092606.doc ~ 17th A VENUE EXTENSION TO CSAH 83 REQUEST FOR ADDITIONAL DESIGN AND RIGHT-OF-WAY SERVICES CITY OF SHAKOPEE SCOTT COUNTY Proiect Back2:round Summary The original proposal for engineering design services was based on the original approved layout for the extension of 17th A venue which included right-turn lanes and intersections along the north side of 1 ih Avenue. The right-of-way corridor was requested to be 150 feet in width per Scott County's requirements which would accommodate the right-turn lanes, and SPUC's request to extend their water main system along the north side to interconnect the system between Independence Avenue on the west side to the system paralleling CSAH 83. Also, the original Scope of Work included street lights and conduit systems that were to be placed along the northerly side of 1 ih Avenue to complete the street lighting along 1 ih Avenue to CSAH 83. The plans were completed, submitted, and approved by State Aid April 12, 2006 along with the final cost estimates that were prepared, and right-of-way plat filed with the County in June 2006. As the final construction and right-of-way costs were identified, the impact to the total project costs were exceeding the Feasibility Report project costs. After lengthy negotiations between the City and County concerning cost participation along with projecting the anticipated assessment amounts, the final total project cost estimate was determined to be beyond what could be financed at that time. Therefore, it was mutually agreed between the City and County that the right-of-way width would be narrowed by 24 feet along the north side and the right-turn lanes along the north side of 1 ih A venue, as well as constructing the intersections construction could be postponed and constructed as the properties along the north side of 1 ih A venue are developed. SPUC also agreed to delay the water main system connection until development occurs along the north side of 1 ih A venue. At that time of development along the north side, the addition of the right-turn lanes, intersections, as well as the water main extension and streetlights, would be added with the majority of costs being financed through the developers as opposed to utilizing City and County funds. In an effort to reduce right-of-way costs, it was decided to narrow the right-of-way corridor by 24 feet on the northerly side for this project. As these properties are developed, the developments will be required to dedicate the additional right-of-way and easements as part of their project which had a significant right-of-way cost reduction to the project. By revising the plans and narrowing the right-of-way, this significantly reduced the total project cost which brought the project in line with the original project budget while maintaining the integrity of completing the four-lane roadway section to CSAH 83. At the time, it was decided to reduce the proposed right-of-way width and reduce the construction along the north side of CSAH 83. The right-of-way plat was completed and filed with the County along with the final plans submitted to State Aid for their review. As a result of these decisions, plan modifications needed to be made to reflect the revisions along with revising and refiling the right-of-way plat for the project. Also, due to the reduction in the right-of-way, 17th AVENUE EXTENSION TO CSAH 83 REQUEST FOR ADDITIONAL DESIGN AND RIGHT.OF.WAY SERVICES CITY OF SHAKOPEE, SCOTT COUNTY PAGE 1 K:\01677-00IAdmin\ContractlAddltlonal ServlceslATTACH 17th AVENUE EXTENSION TO CSAH 83,doc ,. . the appraisals needed to be revised to reflect the reduction in right-of-way and easement acquisition. The following is a brief summary of the additional work and associated costs to facilitate the changes to the plans and right-of-way documents for the project: A. Ri2:ht-of-Wav Plat Revisions The right-of-way plat was required to be modified to reduce the right-of-way width by 24 feet along the north property line along with the temporary construction easements for the five parcels along the north side ofCSAH 17. This required recalculating the acquisition areas and plat along with resubmitting the revised final plat to Scott County for their review and comments prior to re- filing the amended plat. The additional engineering services of$I,779 are outlined in the attached Exhibit A for your information. B. Water Main and Private Utility Redesi2:n WSB & Associates, Inc. (WSB) laid out the original water main alignment and preliminary pipe sizes and met with SPUC, Qwest, and Time Wamer to review any issues they had with alignment, pipe sizes, conduit sizes, and identifying their location of future stub and conduit locations along with valve and hydrant locations prior to finalizing the design and plans. Once the water main plans were complete, they were forwarded to SPUC, Qwest, and Time Warner for their review and comments. WSB received comments which were reincorporated into the plans and resubmitted to SPUC, Qwest, and Time Wamer for their approval. WSB revised and resubmitted the water main.and conduit plans on four separate occasions with SPUC, Qwest, and Time Warner prior to receiving final plan approval for the water main plans for the project. WSB's original proposal assumed that the plans would be reviewed on two separate occasions requiring revisions prior to receiving final approval. However, several iterations of plan revisions and reviews were required to receive final approval from SPUC, Qwest,and Time Wamer. WSB did not anticipate the additional review and redesign time and incurred $1,958 in additional redesign services to incorporate SPUC's, Qwest's, and Time Warner's comments in the plans. A detailed breakdown of the additional hours are outlined in the attached Exhibit A for your information. C. CenterPoint Ener2:V A2:reement Coordination WSB provided assistance in coordinating and finalizing the gas line relocation agreement between the City and CenterPoint Energy. The agreement was required to facilitate, not only the relocation of the existing high-pressure line, but also the constructability issues relating to extend the deep sanitary sewer and storm sewer utilities under their two high- pressure lines. WSB was requested to assist the City with this task. 17th AVENUE EXTENSION TO CSAH 83 REQUEST FOR ADDITIONAL DESIGN AND RIGHT.OF.WAY SERVICES CITY OF SHAKOPEE, SCOTT COUNTY PAGE 2 K:I01677-00IAdmlnIConlracllAddilional ServlceslATTACH 17lhAVENUE EXTENSION TO CSAH 83,doc ~ . D. Construction Plan Modifications As the result of the elimination of the right-turn lanes and intersections along the north side of 17th Avenue, WSB was requested to revise the construction plans along with the streetlight and conduit plans and the associated cross sections to reflect the elimination of the right-turn lanes and along the north side of 1 ih Avenue. As a result of the reduction in work, not only did plans require revisions but construction quantities and cost participation needed to be recalculated and resubmitted to the County and State Aid for their review and approval. Also, the storm sewer plans and cost split calculations including State Aid funding needed to be modified to incorporate the reduction of the right-turn lanes along 1 ih A venue. Due to the plan modifications, WSB incurred an additional $11,317 in redesign costs to incorporate these revisions into the construction documents. A detailed breakdown of the additional hours is outlined in the attached Exhibit A for your information. E. Ri2:ht-Of-Wav Acquisition Work The original appraisals were based on the original right-of-way plat which provides for a ISO-foot wide right-of-way corridor for the project. The appraisals, along with the review appraisals and offer letters, were prepared reflecting the original right-of-way plat. As a result ofthe reduction ofthe right-of-way width, the appraisals needed to be revised along with revising the offer letters prior to formally making the offers to the property owners. The appraisal work needed to be revised by FosterAppraisals, as well as additional right- of-way agent's involvement in reviewing and preparing the offers by Wilson Development to facilitate the lesser right-of-way and easement widths. The original proposal included $13,000 for the right-of-way work which entailed the appraisals and right-of-way agent's preparation of the offers and negotiations with the property owners. The original appraisal work by Foster Appraisers was estimated at 8,000, and after renegotiating their services, we are requesting an additional $4,000 for their additional services. Wilson Development Service's were estimated at $5,000, and we are requesting $1,1 00 for their additional services. Attached to this request for additional services, you will find their invoices for their work incurred on the project for your information. 17th AVENUE EXTENSION TO CSAH 83 REQUEST FOR ADDITIONAL DESIGN AND RIGHT.OF.WAY SERVICES CITY OF SHAKOPEE, SCOTT COUNTY PAGE 3 K:I01677.00IAdminIContractlAdditlonal ServlceslATTACH 17th AVENUE EXTENSION TO CSAH 83.doc ,~ ,/ 17th Avenue Extension to CSAH 83 ~ From 1565 Feet East of Independence Drive to CSAH 83 WSB Additional Design and Right-of-Way Services & Associates, Inc. Hours Principal/ KegJstereo AomllonaJ Project Land Senior Registered Engineering 3 Person Clerical/Office Engineering Manaoer Survetor En.e;ineer Enlzineer Technician Survey Crew Tech Services Desij!n Services A Right-of Way Revisions A. Plat Revisions 1 1 8 2 $ 1,072,00 B. Review and recalculations 3 4 $ 707,00 B Water Main RevisioDs A. Plan revisions and meetings wi SPUC 4 10 $ 1,246,00 B. Private Utility Coordination 5 $ 445,00 C Center Point EDergy APreement Coordination A. Relocation Agreement Coordination 3 $ 267,00 D Construction Plan Modifications A. Redesign 4 10 24 32 2 $ 6.492,00 B. Costs Breakdown and Cost particioation Analysis 1 3 3 $ 659,00 C. Quantity Calculation 1 6 4 2 $ 1,193,00 E Right-afWay Acquisition A. Wilson Development $ 1100,00 B. Foster Appaisails $ 4,000,00 FINAL DESIGN SUBTOTAL 7 4 31 31 56 4 $ 17,181,00 14veraeeLabarCosl $125,00 I $117,00 $89,00 I $89,00 I $89,00 I $156,00 I $59,00 , I ' , , , I $ 17,181.00 10/9/2006 '.- ..... ~' "'~ ':,fYSB & Associates, lnc, Infrastructure . Engineering . Planning . Construction 701 Xenia Avenue South Suite 300 City of Shakopee October 9, 2006 Minneapolis, MN 55416 Attn: Bruce Loney Project No: 01677-000 Tel: 763-541-4800 129 Holmes Street South Invoice No: 9 Fax: 763-541-1700 Shakopee, MN 55379-1328 17th Ave Extension to CSAH 83 Professional Services from Mav 1. 2006 to September 30. 2006 Phase 2 Final Design Professional Personnel Hours Rate Amount Project Management/Coordination Bromander, Alison 1.00 31.00 31.00 Leier, Mary Jo .50 59,00 29.50 Montague, Sharon 3.00 59.00 177.00 Sterna, Donald 7.00 125,00 875.00 Design Hauser, Richard 6.00 98.00 588.00 Voll, Tom 5.00 98.00 490.00 Storm Sewer Plan Hentges, Nicholas 2.50 89.00 222.50 Specifications Hart, Lori 1,50 59.00 88.50 VolI, Tom 3.50 98.00 343.00 Drawings/Layouts Kochmann, Charles 6.00 98.00 588.00 Schwartz, Mary 3.00 71.00 213.00 Zevenbergen, Carol 18.00 80.00 1,440.00 Totals 57.00 5,085.50 Total Labor 5,085.50 Consultants Wilson Development Servo 4/30/06 Wilson Development Invoice No. 20537 327.75 Services 6/30/06 Wilson Development Invoice No. 20625 861.82 Services 8/31/06 Wilson Development Invoice No. 20582 888.75 Services 8/31/06 Wilson Development Invoice No. 20674 57.00 Services Total Consultants 2,135.32 2,135.32 Reimbursable Expenses Reproductions 5/31/06 Franz Repro Invoice No. 30577 373.51 Minneapolis I St. Cloud Equal Opportunity Employer .' , ,:,., ~ -'\' 'o, Project 01677-000 SHAK -17th Ave. Extension to CSAH 83 Invoice 9 , < Postage & Delivery 5/12/06 Delivery 25.00 5/17/06 Delivery 25.00 5/18/06 Delivery 40.00 6/7/06 Delivery 40.00 License & Permits 4/30/06 Minnesota Department of Watermain Plan Review Fee -150.00 Health Misc Reimbursable Expense 9/30/06 Scott County Invoice No. 86227 12.00 9/30/06 . Foster Appraisals, Inc. Invoice Dated 10/02/06 4,000.00 Total Reimbursables 4,365.51 4,365.51 Billing Limits Current Prior To-Date Total Billings 11,586.33 102,414.15 114,000.48 Limit 115,181.00 Remaining 1,180.52 Total this Phase $11,586.33 Billings to Date Current Prior Total Labor 5,085.50 87,152.75 92,238.25 Consultant 2,135.32 11,686.59 13,821.91 Expense 4,365.51 2,572.81 6,938.32 Field Services 0.00 1,002.00 1,002.00 Totals 11,586.33 102,414.15 114,000.48 Phase 3 Construction Professional Personnel Hours Rate Amount Project Management/Coordination Hentges, Nicholas 1.50 89.00 133.50 Hurt, Erica .50 59.00 29.50 Ische, Steven 13.00 117.00 1,521.00 Leeson, Brett 2.75 59.00 162.25 Montague, Sharon 3.50 59.00 206.50 Schwartz, Mary 3.50 71.00 248.50 Sterna, Donald 34.00 125.00 4,250.00 VolI, Tom 66.50 98.00 6,517.00 Design Gytri, Tanya 1.00 89.00 89.00 Hauser, Richard 4.00 98.00 392.00 Sterna, Donald 5.00 125.00 625.00 VolI, Tom 1.00 98.00 98.00 Specifications Hart, Lori 9.00 59.00 531.00 VolI, Tom 5.00 98.00 490.00 Page 2 \:. ,...... ~rbject 01677-000 SHAK - 17th Ave. Extension to CSAH 83 Invoice 9 , Drawings/Layouts Gatlin, Andy 1.00 80.00 80.00 Helder, Peter 23.00 98.00 2,254.00 Ische, Steven 7.00 117.00 819.00 Kochmann, Charles 6.00 98.00 588.00 Larson, Gregg 1.50 58.00 87.00 Niemann, Scott 2.00 98.00 196.00 Schwartz, Mary 2.00 71.00 142.00 VolI, Tom 11.50 98.00 1,127.00 Meetings VolI, Tom 3.00 98.00 294.00 Office Survey Fitch, James 1.50 80.00 120.00 Niemann, Scott 4.00 98.00 392.00 Totals 212.75 21,392.25 Total Labor 21,392.25 Field Services Billing 2-Person Survey Crew 20.0 Hours @ 131.00 2,620.00 8.0 Hours@ 131.00 1,048.00 3-Person Survey Crew 28.5 Hours @ 156.00 4,446.00 77.0 Hours @ 156.00 12,012.00 14.0 Hours @ 156.00 2,184.00 Total Field Services 22,310.00 22,310.00 Billing Limits Current Prior To-Date Total Billings 43,702.25 0.00 43,702.25 Limit 65,698.00 Remaining 21,995.75 Total this Phase $43,702.25 Billings to Date Current Prior Total Labor 21,392.25 0.00 21,392.25 Field Services 22,310.00 0.00 22,310.00 Totals 43,702.25 0.00 43,702.25 Total this Invoice $55,288.58 Page 3 ~' . ,~ '"' 01677-000 SHAK - 17th Ave. Extension to CSAH 83 Invoice 9 Project ~ Billings to Date Current Prior Total Labor 26,477.75 87,152.75 113,630.50 Consultant 2,135.32 11,686.59 13,821.91 Expense 4,365.51 2,572.81 6,938.32 Field Services 22,310.00 1,002.00 23,312.00 Totals 55,288.58 102,414.15 157,702.73 Comments: If/;J:}~ Approved by: Reviewed by: Donald Sterna Project Manager: Donald Sterna Page 4 \.- >. -4. OFFICE 952.448.4630 800.448.4630 IL)ON FAX 952.448.4676 WILSONDEV510@AOL.COM 510 N. CHESTNUT STREET , DEVELOPMENT SERVICES SUITE 200 CHASKA, MINNESOTA 55318 Invoice submitted to: WSB Don Sterna 701 Xenia Ave So #300 Minneapolis MN 55416 Invoice Date Invoice Number Last Bill Date May 03, 2006 20537 4/5/06 In Reference To: Right of Way Services-Shakopee CSAH 83 Professional Services HrslRate Amount -General 4/29/06 DHW Time 1.75 166,25 Message from Sterna, ROW budget prepare ROW settlement 95.00/hr budget and memo to Loney, Sterna, Thomson regarding settlement budget issues. -General SUBTOTAL: [ 1.75 166.25] 01-Gene Hauer Farms 4/3/06 DHW Time 0.50 47.50 Parcel 1 , 2 & 3. Call from Terry Hauer. Discuss comparable and 95.00/hr road easement, Notes to file. 01-Gene Hauer Farms 4/5/06 DHW Time C 0.25 23.75 Return' call to Corrine Thomson regarding street easement not 95.00/hr of record on Hauer parcel. 01-Gene Hauer Farms 4/11/06 DHW Time 0.20 19.00 Call from Bruce Loney, discuss land value and fee vs. easement 95.00/hr 01.,Gene Hauer Farms 4/21/06 DHW Time 0.25 23.75 Call from Corrine Thomson, attorney, regarding request .9S.00/hr appraiser letter report revision. Call to Foster," appraiser,with ...' 4 .. WSB Page 2 Hrs/Rate Amount same message. 01-Gene Hauer Farms 4/24/06 DHW Time 0.30 28.50 Call with John Foster, appraiser. Discuss letter report. Fax 95.00/hr recent sale information. 01-Gene Hauer Farms 4/27/06 DHW Time 0.20 19.00 Call with Foster, appraiser, question letter report. 95.00/hr 01-Gene Hauer Farms SUBTOTAL: [ 1.70 161.50] For professional services rendered 3.45 $327.75 Previous balance $1,035.45 5/1/06 Payment - Thank You. Check No. 27366 ($455.95) Total payments and adjustments ($455.95) Balance due $907.25 ,'r " '" OFFICE 952.448.4630 , . 800.448.4630 IL)ON ' :.~ FAX 952.448.4676 WILSONDEV510@AOL.COM '. ., . . CHESTNUT STREET, DEVELOPMENT SERVICES ~ 1611 SUITE 200 ",' CHASKA, MINNESOTA 55318 Invoice submitted to: ,,,..1 , WSB Don Sterna 701 Xenia Ave So #300 Minneapolis MN 55416 Invoice Date Invoice Number Last Bill Date June 30, 2006 20625 6/8/06 In Reference To: Right of Way Services-Shakopee CSAH 83 Professional Services , Hrs/Rate Amount -General 6/7/06 MEF Time 0.30 16.50 Type cover memo and attach appraisal invoice. Copy and mail 55.00/hr to Loney. -General 6/13/06 MEF Time 0.60 33.00 Type and fax memo to Loney and copies to Thomson and 55.00/hr Sterna regarding appraisal invoice information. -General 6/14/06 MEF Time 0.60 33.00 Copy and rebind new appraisals. Copy mailed to Sterna at WSB. 55.00/hr -General SUBTOTAL: [ 1.50 82.50] 01-Gene Hauer Farms 6/1/06 DHW Time 0.80 76.00 Call with Terry, regarding stipulation sign. Call to Corrine with 95.00/hr message regarding pending attorney review. Call to Terry regarding not sign stipulation. Call Corrine with message, call Bruce Loney and discuss. 01-Gene Hauer Farms .' ~ , .' ;""1 , WSB Page 2 Hrs/Rate Amount 6/5/06 DHW Time 1.50 142.50 Two calls with Lee Vickerman regarding return .call. Call from 95.00/hr Corrine. Call to Vickerman with Corrine regarding stipulation. Call from Foster regarding receipt of hardcopy appraisals, prepare revised written offer. 01-Gene Hauer Farms 6/6/06 MEF Time 0.60 33.00 Type revised offer letter and prepared for delivery to Lee 55.00/hr Vickerman. 01-Gene Hauer Farms MMK Time 0.70 59.50 Delivered offer to purchase to Lee, Vickerman. . 85.001hr 01-Gene Hauer Farms DHW Time 0.20 19.00 Call from Lee Vickerman. Calling Hauer's into his office. 95.00/hr 01-Gene Hauer Farms 6/7/06 MEF Time 0.30 16.50 Type and fax memo to Loney and to Thomson regarding 55.00/hr Settlement recommendation. ' 01-Gene Hauer Farms DHW Time 0.90 85.50 Two calls with Vickerman, attorney. Call with Bruce Loney 95.00/hr regarding settlement discussions. Memo to Loney and Thomson regarding Hauer counter offer. 01-Gene Hauer Farms 6/8/06 DHW Time 0.20 19.00 Call with Loney regarding signed stipulation and parameters for 95.00/hr negotiating from here. 01-Gene Hauer Farms 6/9/06 DHW Time 0.20 19.00 Call to Lee Vickerman, discuss counter offer and possible 95.00/hr meeting. 01-Gene Hauer Farms 6/13/06 DHW Time 0.75 71.25 Call from attorney Vickerman regarding not accept split the 95.00/hr difference. Will fax Xcel condemnation award, will not meet and request separate with Hauer not count. Call Corrine with same message. 01-Gene Hauer Farms 6/14/06 KJS Time 0.30 25.50 Pulled tax map off Scott Cty web site for PID's. 85.00/hr 01-Gene Hauer Farms ~ ~ ~ ~ WSB Page 3 Hrs/Rate Amount 6/14/06 MEF Time 1.00 55.00 Copy Hauer appraisal and deliver original to Loney in 55.00/hr Shakopee. 01-Gene Hauer Farms MEF Time 0.60 33.00 Type and fax memo with attachments regarding Hauer 55.00/hr negotiations and Xcel condemnation. 01-Gene Hauer Farms DHW Time 0.50 47.50 Memo to Loney and Corrine regarding Xcel condemnation and 95.00/hr Hauer's position. Call with Vickerman, settlement discussion. ' 01-Gene Hauer Farms DHW Time 0.30 28.50 Call from Sterna regarding status. Received letter from 95.00/hr Vickerman regarding Xcel condemnation. 01-Gene Hauer Farms SUBTOTAL: [ 8.85 730.75] , For professional services rendered 10.35 $813.25 Additional Charges : Qtv/Price -General 6/1/06 Copies-Internal 189 28.35 Copies 0.15 -General 6/14/06 DHW Postage 1 4.20 Mail appraisals to Sterna 4.20 -General SUBTOTAL: [ 32.55] 01-Gene Hauer Farms 6/6/06 MMK Mileage 22 9.79 Delivered offer to purchase to Lee Vickerman. 0.45 01-Gene Hauer Farms " . , WSB Page 4 Qtv/Price' Amount 6/14/06 MEF Mileage 14 6.23 Copy Hauer appraisal and deliver original to Loney in 0.45 Shakopee. 01-Gene Hauer Farms SUBTOTAL: [ 16.02] Total costs $48.57 Total amount of this bill $861.82 Previous balance $1,216.50 Balance due $2,078.32 Current 30 Days 60 Days 90 Days 120 Days 150 Days 1,750.57 327.75 0.00 · 0.00 0.00 0.00 ......, /NIII'CV -'{O ~ --L 161?:J!?~ OFFICE 952.448.4630 . ~ 800.448.4630 1l50N FAX 952.448.4676 WllSONDEV510@AOl.COM ()~) 2006 510 N. CHESTNUT STREET, DEVELOPMENT SERVICES SUITE 200 hi~.r'ir;{~'lr,*,~:i~f'SKA, MINNESOTA 55318 Invoice submitted to: \NSS t;;"l:r:;;~J~}liJi'}'i;,<!\j.,~~~lli ~ ":Y WSB Don Sterna 701 Xenia Ave So #300 Minneapolis MN 55416 Invoice Date Invoice Number Last Bill Date June 08, 2006 20582 5/3/06 . In Reference To: Right of Way Services-Shakopee CSAH 83 Professional Services Hrs/Rate Amount -General 5/1/06 DHW Time 0.30 28.50 Edit and revise memo to Loney et. aL regarding budget status. 95.00/hr -General MEF Time 1.50 82.50 Type memo regarding ROW budget estimate. Fax to Loney, 55.00/hr Sterna and Thompson -General 5/2/06, DHW Time 0.20 19.00 Call with Bruce Loney regarding city council 95.00/hr -General 5/3/06 MEF Time 0.20 11.00 Fax revised budget to Loney, Sterna and Thomson. 55.00/l1r -General DHW Time 0.50 47.50 Call from Corrine Thomson regarding May 11 appraisal revision 95.00/hr and contact to owner with reduced scope. Conference call with Loney regarding revisions. Call to Foster, appraiser, with message to call. -General 5/4/06 DHW Time 0.20 19.00 Call from Sterna at WSB. Revised plat delivered on Friday PM. 95.00/hr -General "'" " ~ ...,..... ,~ . . WSB Page 2 Hrs/Rate Amount 5/8/06 DHW Time 0.50 47.50 Meeting with appraiser, go over WSB ROW revisions. 95.00/hr -General 5/10/06 DHW Time 0.75 71.25 Call from'Sterna regarding request revised ROW costs. Two 95.00/hr calls to Foster Appraiser regarding revised appraisal, timing. Call Corrine Thomson regarding revised offer timing and stipulation. -General LGT Time 0.30 25.50 Typed memo and faxed to Don Sterna for Dan. 85.00/hr -General . 5/17/06 MEF Time 0.50 27.50 Type table with updated appraisal information per square foot 55.00/hr and fax to Loney, Sterna and Thompson. -General MEF Time 0.10 5.50 Send fax to Corrine Thomson with updated appraisal numbers. 55.00/hr -General DHW Time 0.75 71.25 Call to Corrine Thomson regarding revised appraisal. Memo to 95.00/hr Corrine with revised amounts. Memo to Bruce Loney, Don Sterna and Corrine with revised amounts. -General 5/24/06 DHW Time 0.40 38.00 Meeting with Foster regarding Loney's meeting and revised 95.00/hr appraisal. Call to Thomson with message. -General SUBTOTAL: [ 6.20 494.00] 01-Gene Hauer Farms 5/3/06 DHW Time 1.00 95.00 Parcel 1 , 2 & 3. Calls to Gene and Terry with message. Memo 95.00/hr to Gene and Terry Hauer regarding project reduction information. Call from Terry Hauer. Discuss changes, call with John Foster, appraiser, regarding quick turn around. 01-Gene Hauer Farms MEF Time 0.40 22.00 Type and mail memo to Hauer regarding project reduction. 55.00/hr 01-Gene Hauer Farms '\" . '. ...... . . WSB Page 3 Hrs/Rate Amount 5/22/06 MEF Time 0.30 16.50 Type and fax memo to Terry Hauer. 55.00/hr 01-Gene Hauer Farms DHW Time 1.20 114.00 Call from Loney and Thomson regarding appraisal 95.00/hr discrepancies, review com parables. Call to Foster regarding same. Call to Thomson, message regarding Foster to call with explanation. 01-Gene Hauer Farms DHW Time 0.20 19.00 Call from Foster, discuss appeal revisions and information from 95.00/hr city. 01-Gene Hauer F.arms 5/30/06 DHW Time 0.20 19.00 Return call to Foster regarding need appraisal by Thursday. 95.00/hr Return call to Thomson regarding message. 01-Gene Hauer Farms 5/31/06 DHW Time 0.90 85.50 Call from Corrine. Sign stipulation, appraisal value by Thursday. 95.00/hr / Call Foster, confirm number by Thursday. Call Gene Hauer, regarding stipulation Fax second copy. Call Corrine with message, same. 01-Gene Hauer Farms SUBTOTAL: [ 4.20 371.00] 04-Amalaamated Land Co. 5/1/06 DHW Time 0.25 23.75 Call to MarkSaliterman regarding attorney Krass has settled 95.00/hr with city. 04-Amalgamated Land Co. SUBTOTAL: [ 0.25 23.75] For professional services rendered 10.65 $888.75 Previous balance $907.25 5/31/06 Payment - Thank You. Check No. 27660 ($579.50) Total payments and adjustments ($579.50) Balance due $1,216.50 "'- , .. '"~ . . WSB Page 4 Current 30 Days 60 Days 90 Days 120 Days 150 Days 888.75 327.75 0.00 0.00 0.00 0.00 . "" )fp-r7A5t) OFFICE 952.448.4630 800.448.4630 R u FAX 952.448.4676 , eC6lVed, WILSONDEV510@AOL.COM 510 N. CHESTNUT STREET, SUITE 200 CHASKA, MINNESOTA 55318 WSB Don Sterna 701 Xenia Ave So #300 Minneapolis MN 55416 Invoice Date Invoice Number Last Bill Date August 03, 2006 20674 6/30/06 . In Reference To: Right of Way Services-Shakopee CSAH 83 Professional Services Hrs/Rate Amount 01-Gene Hauer Farms 7/17/06 DHW Time 0.20 19.00 Return call to Vickerman regarding no contact from city offer at 95.00/hr $3.51 per square foot still good. 01-Gene Hauer Farms 7/25/06 DHW Time 0.10 9.50 Call to Corrine with message to call. 95.00/hr 01-Gene Hauer Farms 7/26/06 DHW Time 0.30 28.50 Call to Corrine and Bruce with message to call. Cali Lee 95.00/hr Vickerman regarding no response yet. 01-Gene Hauer Farms SUBTOTAL: [ 0.60 57.00] For professional services rendered 0.60 $57.00 Previous balance , $2,078.32 Balance due $2,135.32 .,", ,., "(I " ... . of WSB Page 2 Current 30 Days 60 Days 90 Days 120 Days 150 Days 57.00 1,750.57 0.00 327.75 0.00 0.00 . .~ .J;- - (FRAN~ Page 1 INVOICE ., Invoice Number 0000030577 'JJ i'\l'lr\; Invoice Date 5/17/2006 8:04:31AM . \ '-' l'J'lj~ J". t..I ~prOgraPhjCS PO Number RIGHT OF WAY Order Number Customer WSBA10 2781 Freeway Boulevard. Brooklyn Center, MN 55430 Apply To phone: 763,503.3401 .800.288.8541 . fax: 763,503,3409 Bill To: Ship To: WSB & ASSOCIATES WSB & ASSOCIATES 701 XENIA AVE 701 XENIA AVE SUITE 300 SUITE 300 GOLDEN VALLEY, MN 55416 GOLDEN VALLEY, MN 55416 Project: Sales Rep: RICHARD. LUX Num Num Qty/ Sets Orig Prints Item Code . DeScriptioh 1 2 2 PLOT-BOND PLOTTING-BOND 20x 30 4.36 8.71 2 4-2130 NEGATIVE 21X30 27.500 55.00 10 40-2130 MATTE FILM 21X30 27,500 275.00 Sub-Total Discount Freight Sales Tax Deposit Rec'd Balance Due 338.71 12.00 22.80 373,51 "" _~,_'~"'""'""C"",,,,,,~,,_~,~,,<,~","~.~~m'>w-"'- w~~ "- ~"'- "'. v . . .~ ;1 ( .. .... . . I ',;n\if/'t_' k )'1) vf'\Ul}0:./ "i.'c\ ,A .. Q\0 < J L,I L -11 ..~~>>If/ < ~. ,J""? ~r \j r .' -~ I (9 ~'f#;:iI'~ '^", , ,) 11'-">;: f€ ,<' I '\ J{I",\.t,L " '( \ v (\: . REMIT PAYMEN':: ':'0 SCOT'I=OUl~T1 TREASURER ~ ' f Scott Coun~y Government Center l)""' Attn: AR A::counting ^~' 200 4th Avenue West \\1.\ Shakopee MN 55379-1220 \. (952) 496-8464 MAIN Invoice Date Aug. 25, 2006 WSB & ASSOCIATES INCORPORATED Receipt 577344 350 WESTWOOD LAKE OFFICE Invoice Number 86227 8441 WAYZATA BOULEVARD Billing Dept Public Works ST LOUIS PARK .. MN 55426 Due Date Sep. 24, 2006 70) X~ ~/~ 3CJO trt.pJA /~ rJ SS'Cf/" Description UOM Price Quantity Amount Due ------------------------ ---- ------------ -------- ------------- Plat 20x30 ROW #15 $6.00 2.00 $12.00 --------------- TOTAL: $12.00 Remaining Amount Due: $12.00 Special Instructions TERMS: Net Due in 30 Days PLEASE INCLUDE INVOICE NUMBER WITH PAYMENT TO RECEIVE PROPER CREDIT , #110 WSB& RSSOCIATES 7635411700 P.02/02 ~T-02-2006 17:36 WILLIAM A VINCENTPA PAGE 02 .- 10/02/2006 17:24 9524018889 ,,# .. I FOSTER APPRAISALS INC. .. 17736 Excelsior Blvd Mlnnetonka MN 55345 Ph. (952) 474-9443 October 2, 2006 Mr. Don Sterna WSB Associates 701 Xenia Ave. S. Suite 300 Minneapolis, Minnesota 55416 Dear Mr. Stema: Enclosed is a breakdown of my appraisal work for the Shako pee 1ih Ave project. Meet with Wilson Development and review plans & specifications for reappraisal of 5 Shakopee parcels. (17th Avenue Construction Project) Inspect the Parcel #1 - Hauer Inspect the Parcel #2 - Hauer Inspect the Parcel #3 - Hauer Inspect the Parcel #4 - Amalgamated Inspect the Parcel #5 - Saliterman Research comparable sales. Meet with Shakopee planning and zoning dept. (allowing Hauer change in zoning and Musa) Inspect comparable sales. Write Appraisals for Parcels # 1, 2, 3, 4 & 5 Telephone conversations with Ms. Thompson (Shakopee City Attorney) Meet with Mr. Loney. Review Plans & specifications of flppraisal project. (requests that additional sales be researched, inspected and adjustments) Research County records for comparable sales. Inspect comparable sales. Meet again with Shakopee planning and zoning dept. about zoning issues. Additional conversations with Ms. Thompson (Shakopee City Attorney). Reappraise Parcels # 1 J 2 & 3 with additional comparable sales. 40 Hours x $100 hourly rate = $ 4,000. RespectflJ,lfy submitted;.... ..7 ,,?, #- ~' ~- ('/~ ~-- ---" ~ .. ,..r -..:. ./ /John D. Foster TOTAL P.02