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HomeMy WebLinkAbout15.C.4. Declaring a Cost to be Assessed and Establish a Public Hearing for Project No. 2006-2 Is-. c. L/r CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Declaring a Cost to be Assessed and Establish a Public hearing for the 2006 Street Reconstruction and Tahpah Park Redevelopment, Project No. 2006-2 DATE: October 3, 2006 INTRODUCTION: Attached is Resolution No. 6505, a resolution declaring the costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing date for the 2006 Street Reconstruction and Tahpah Park Redevelopment, Project No. 2006-2. BACKGROUND: On March 21, 2006, City Council adopted Resolution No. 6386, approving the plans and specifications and ordering the advertisement for bids for the 2006 Street Reconstruction and Tahpah Park Redevelopment, Project No. 2006-2. On May 2, 2006, City Council adopted Resolution No. 6413, a resolution which accepts the bids and awards a contract for the project. The improvements associated with the 2006 Street Reconstruction have essentially been completed with the final costs for construction at $2,266,212.18, The total costs associated with administration, financing and engineering for the street reconstruction portion ofthe project is $277,157.98. The attached resolution shows how the costs are being paid and the total cost to be assessed. Project funding sources include the City of Shakopee, Shakopee Public Utilities Commission (SPUC) and assessments to the benefiting properties. Using the proposed method of assessments, six (6) residential lots have assessments over $6,000.00. Based on benefit assessments performed in other communities, staff recommends capping residential lot assessments at. $6,000.00. Capping the assessment will result in the City picking up an additional $7,206.01 in project costs. If we do not cap the assessments, we run the risk of losing assessment appeals. The number contained in the attached resolution was calculated with capped assessments of $6,000.00 per lot. If Council does not wish to cap the assessments at $6,000.00, then the amount in Resolution No. 6505 to be assessed should be changed to $582,972.65. From the feasibility report to the project completion, the funding summary associated with the street reconstruction portion of the project is as follows: Feasibility Report Proiect Completion Assessments $ 650,966.35 $ 575,766.64 (capped at $6,000) City (State Aid) $ 590,000.00 $ 400,000.00 City (Storm Sewer) $ 248,320.88 $ 202,952.80 City (Tax Levy) $ 904,762.91 $ 801,121.27 City (Sanitary Sewer) $ 230,546.02 $ 205,035.01 SPUC $ .383.879.38 $ 358.494.44 TOTAL $3,008,475.54 $2,543,370.16 ALTERNATIVES: 1. Adopt Resolution No. 6505. 2. Deny Resolution No. 6505, 3. AdoptResolution No. 6505, with Council modifications. 4. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, to adopt Resolution No. 6505, declaring the cost to be assessed and ordering the preparation of proposed assessments for the 2006 Street Reconstruction and Tahpah Park Improvements, Project No. 2006-2, with a public hearing to be held on November 8, 2006, if Resolution No. 6505 is approved. ACTION REQUESTED: Offer Resolution No. 6505, A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the 2006 Street Reconstruction and Tahpah Park Improvements, Project No. 2006-2, and move its adoption. 91f~r Jeff Weyandt Assistant City Engineer BUpmp ENGR/2006PROJECTI2006RECON/WORDIMEM6505 RESOLUTION NO. 6505 A Resolution Declaring The Costs To Be Assessed And Ordering the Preparation Of Proposed Assessments For The 2006 Street Reconstruction And Tahpah Park Redevelopment Project No. 2006-2 WHEREAS, a contract has been let for the construction of the 2006 Street Reconstruction and Tahpah Park Redevleopment, as described in the feasibility report, and the contract price for such improvements was $3,611,611.15, and the final contract price for the improvements associated with the street reconstruction portion of the project is $2,266,212.18, and the expenses incurred or to be incurred in the making of such improvement amounts to $277,157.98, so that the total cost of the improvements for the improvements associated with the street reconstruction portion of the project will be $2,543,370.16. Of this cost the City of Shakopee will pay $1,609,109.08 and Shakopee Public Utilities Commission will pay $358,494.44. NOW, THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $575,766.64. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 8th day of November, 2006, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the. total cost ofthe improvements. She also shall cause mailed notice of such hearing to be given I to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session ofthe City Council of the City of ShaKopee, Minnesota, held this day of , 2006. Mayor ofthe City of Shakopee ATTEST: City Clerk ENGRl2006PROJECT/2006RECON/WORDlRES