HomeMy WebLinkAbout15.C.3. Declaring a Cost to be Assessed and Establish a Public Hearing for the 2006 Bituminous Overlay Project No. 2006-5
CITY OF SHAKOPEE j 5, C.3, ,
Memorandum
TO: . Mayor & City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Declaring a Cost to be Assessed and
Establish a Public Hearing for the
2006 Bituminous Overlay, Project No. 2006-5
DATE: October 3, 2005
INTRODUCTION:
Attached is Resolution No. 6504, a resolution declaring the costs to be assessed, ordering
the. preparation of proposed assessments and setting a public hearing date for the 2006
Bituminous Overlay, Project No. 2006-5.
BACKGROUND:
On June 20, 2006, City Council adopted Resolution No. 6439, approving the plans and
specifications and ordering the advertisement for bids for the 2006 Bituminous Overlay,
Project No. 2006-5. On July 18, 2006, City Council adopted Resolution No. 6458, a
resolution which accepts the bids and awards the contract for the 2006 Bituminous
Overlay Project. The improvements have essentially been completed with the final costs
for construction at $785,569.10 and final costs for signal repairs at $5,000.00. The total
costs associated with administration, financing and engineering for the project is
$63,263.64. The attached resolution shows how these costs are being paid and the total
cost to be assessed. Project financing sources include the City of Shakopee and
assessments to the benefiting properties. From the feasibility report to the project
completion, the funding summary is as follows:
Feasibility Report Proiect Completion
Assessments $ 158,498.06 $143,560.82
City (State Aid) $ 962,019.39 $710,271.92
Total Costs $1,120,517.45 $853,832.74
ALTERNATIVES:
L Adopt Resolution No. 6504.
2. Deny Resolution No. 6504.
3. Adopt Resolution No. 6504, with Council modifications.
4. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, to adopt Resolution No. 6504, declaring the cost to
be assessed and ordering the preparation of proposed assessments for the 2006
Bituminous Overlay, Project No. 2006-5, with a public hearing to be held on November
8,2006, if Resolution No. 6504 is approved.
ACTION REQUESTED:
Offer Resolution No. 6504, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the 2006 Bituminous Overlay,
Project No. 2006-5 and move its adoption.
91f-~
J effW eyandt
Assistant City Engineer
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ENGRl2006PROJECTS/20060VERLA YIWORD/MEM6504
RESOLUTION NO. 6504
A Resolution
Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The 2006 Bituminous Overlay
Project No. 2006-5
WHEREAS, a contract has been let for the construction of the 2006 Bituminous
Overlay Proj ect as described in the feasibility report, and the contract price for such
improvements was $859,733.40, and the final contract price for such improvement is
$785,569.10, and the expenses incurred or to be incurred in the making of such
improvement amounts to $68,263.64, so that the total cost of the improvements will be
$853,832.74. Of this cost the City of Shako pee will pay $710,271.92.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1. The cost of such improvement to be specially assessed is hereby declared to
be $143,560.82.
2. The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 8th day of November, 2006, in the Council
Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed. assessments will be given an opportunity to be. heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost of the improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
Adopted in session ofthe City Council ofthe City of
Shakopee, Minnesota, held this day of ,2006.
Mayor of the City of Shako pee
ATTEST:
City Clerk
ENGRl2006PROJECT/20060VERLA YIWORD/RES6504