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HomeMy WebLinkAbout15.A.3. RFP for Park Plan Update CITY OF SHAKOPEE Is: It ~ 3" MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: October 3, 2006 Subject: RFP for Park Plan Update INTRODUCTION This agenda items seeks review of an RFP for the City's comprehensive park plan update and studies related to fees and service priorities, and authorization to request proposals. DISCUSSION The Parks and Recreation Advisory Board and City Council have discussed various planning processes over the past few months as part of the 2007 budget process. Funding is included in 2007 for these planning processes. The attached RFP attempts to solicit proposals on each component of the planning processes: Part 1: Comprehensive Park Plan Update This component of the study would update the City's comprehensive park plan to include areas within the City's most recent comprehensive land use plan to provide future park facilities. In addition, it would attempt to project the facility demands that the city will have into the future. Part 2: Service Priorities This component of the study would review the parks and recreation services that the City provides (or doesn't provide) and attempt to prioritize the need for these services. It would also examine private sector and partnership opportunities. A primary component of this part of the study would be to discuss the future of the Community Center and how it fits into the City's services. Part 3: Fee and Cost Recover The third part of the study would continue the City's development fee study and examine park and recreation service costs and fees. From this information, the Advisory Board and City Council can make policy decisions regarding cost recovery. The Advisory Board has indicated a desire to take the lead role in each of these studies, with participation from residents in a sub-committee format. They have also indicated a strong desire to incorporate trends and demographics of the city into the study, which would be incorporated in more detail into the final version of the RFP. The preliminary 2007 budget request included $40,000 for this work. Recent discussions with Savage and Bloomington indicate that their updates are considerably more ($60,000-$70,000). By using city staff to assist with certain aspects of the update such as mapping, I am hoping that we can keep the costs within our initial estimates. If not, we may need to scale back or eliminate components of the study. REQUESTED ACTION City Council is asked to review the RFP, provide feedback, and if so inclined, move to authorize issuing the RFP for proposals. CITY OF SHAKOPEE REQUEST FOR PROPOSALS COMPREHENSIVE PARK PLAN UPDATE INCLUDING PRIORITIZATION OF SERVICES STUDY COST AND COST RECOVERy/FEE STUDY LEGEND D CO!lJ>ORATEI!OlJNOAR!' - ROAIJWAV ~ S1JRf~E~TEf:tS .. P~A.NO~EH S~Ace: TRAILS :--~T~ - PROPOSa> CORRIOOR pRlORirr RANtaNG _~EST -- PARK, .OPEN SPACE, .TRAILS, LET3T ??oo AND NATURAL RESOURCE CORRIDOR MAP IS:}E2?: BIJffER m2tlli~c~ . .-.- Parks and Recreation, Natural Resources, and Facilities 1255 Fuller Street SaAKOPEE Shakopee, Minnesota 55379 l;);lt.fMl,'Nll'\' 1'IUllESINCI: l~ (952) 233-9500 .."." Introduction The City of Shakopee is seeking proposals from qualified firm(s) to prepare an update to the City's comprehensive Parks, Recreation, Trails, and Open Space plan. As part of this work, the City would also like to analyze its current and future parks and recreation services to determine service priorities (with the future of the Community Center being a core component of this analysis), and conduct a cost analysis/fee study to help the city determine what level of cost recovery should be expected from its parks and recreation services. The work will be lead by City's Parks and Recreation Advisory Board through a sub-committee structure for each component of the study. Residents will be invited to participate on the sub- committees, attend open houses, provide comments via web, etc. The City would prefer firms to assemble teams and submit a comprehensive proposal on all three aspects of the study, with one firm ultimately being responsible for the deliverables. However, submitting proposals on only one or two portions of the study would be considered. The City reserves the right to select a single firm/team for all three studies, or up to three firms for each component of the study. Finally, it is anticipated that the City will finalize a detailed inventory of all park buildings and grounds some time in 2007 or 2008. This inventory would be used to analyze long-term maintenance and replacement costs and develop potential funding mechanisms for these costs. Work on this is not being requested as part of the current proposal, but may be considered in the future. The following information provides an overview of the scope of services and deliverables being requested. City of Shakopee Requests for Proposals 2 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 Background City of Shakopee The City of Shakopee is located in the southwest corner of the Twin Cities metropolitan area, 23 miles from Minneapolis, on the Minnesota River. Residents of Shakopee enjoy both the atmosphere of a small town and the resources of a thriving metropolitan area. Incorporated in 1857 as a booming river town, Shakopee is the county seat of Scott County, one of the fastest growing counties in the United States. The city has its own downtown central business district, regional medical center and business park, and is home to regional entertainment attractions such as Historic Murphy's Landing, Valleyfair Amusement Park, and Canterbury Park Racetrack. Shako pee has experienced unprecedented growth over the past decade, with population increasing from 20,000 in 2000 to nearly 34,000 today. When built out, population is projected to reach 60,000-80,000. The City operates under a City Administrator form of government, with the following departments: . Administration . Finance . Community Development . Police . Fire . Public Works and Engineering . Parks & Recreation, Natural Resources, and Facilities Planning Commission, Parks and Recreation Advisory Board, Environmental Advisory Committee and Heritage Preservation Commission advise City Council on respective issues. The City's 2006 General Fund budget is $14.8 million, with expenditures of all funds and debt service totaling $37.6 million. Parks and Recreation Services The City provides comprehensive park and recreation services to residents and guests that help make Shakopee a great place to live, work, and play. The department is responsible for: . Coordinating the development and use of the City's 920-acre park and open space system . Operating recreation facilities such as the Community Center, Enigma Teen Center, Ice Arena, Aquatic Park, Joe Schleper Stadium, and the Youth Building . Providing a wide range of recreation and sports programs for youth, adults and senior populations, and working closely with the city's ten affiliated youth sports associations, three adult sports leagues, and two town baseball teams . Coordinating city efforts to ensure that all city programs, services and facilities are barrier free for individuals with disabilities The department works in collaboration with local civic organizations, other governmental agencies, and the Shakopee School District in providing services. In addition to Park and Recreation services, the department is also responsible for the following functions: City of Shakopee Requests for Proposals 3 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 . Ensuring that the City's natural resources are protected during the development process and enhanced after development is complete through our Natural Resources division . Maintaining and operating the City's government buildings through our Facilities division Park Maintenance is provided through the City's Public Works department. Park Acquisition and Development Since 2000, the City has aggressively pursued acquisition and development of park and open space, including: . Acquisition of 11 neighborhood parks through the development process totaling approximately 60 acres . Purchase of 60-acre Shutrop Community Park . Purchase of 11 O-acre reclaimed aggregate quarry and lake, Quarry Lake Park . Development of nine neighborhood parks, with five currently under construction . Construction of the 40-acre 1 ih Avenue Sports (Soccer) Complex . Redevelopment of the City's riverfront park and special use facilities (currently under construction), including Huber Park and Performance Area, Community Built Playground, Minnesota River boat launch relocation, and archery range development . Improvements to Tahpah Sports Complex (currently under construction), including parking lot reconstruction, field expansion, and field lighting . New support buildings for the 1ih Avenue Sports Complex and the Aquatic Park (currently under construction) The City's capital improvement program provides funding for $5.2 million in park construction projects in 2006, and $6.3 million in 2007. Recreation Facilities The Department operates the 75,000 square foot Shakopee Community Center, which includes an ice arena, gymnasium, walking track, fitness area, teen center, small meeting room, and offices. The facility opened in 1996. The City has attempted two referendums for an expansion to the facility, including the most recently proposed $26 million expansion in 2005. Both referendums failed. The Department also operates the Shakopee Aquatic Park, a sand bottom outdoor swimming facility, and coordinates use of the Youth Building and Joe Schleper Baseball Stadium. Staffing/Structure . Approximately 95 part-time staff provide direct service delivery . Receptionist Terri Valiant . Office Service Worker Barb Potthier . Parks and Recreation Secretary Judy Techam . Building Maintenance Worker Mike Liesenfeld . Recreation Supervisor - Ice Arena Operations Josh Barrick . Recreation Supervisor - Aquatics and Community Center Operations Travis Karlen . Recreation Supervisor - Sports and Adult Programs Sherry Dvorak . Recreation Supervisor - Youth, Teen, Seniors Brad Eller . Natural Resources Specialist Ryan Hughes . Park and Landscape Designer (RLA) Andrea Weber . Facility Maintenance Supervisor Duane Toenyan . Recreation Superintendent/Assistant Director Vacant . Parks, Recreation and Facilities Director Mark Themig City of Shakopee Requests for Proposals 4 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 Budget Funding for all department services excluding Government Buildings is provided in the Recreation Fund, a special revenue fund. The 2006 Recreation Fund budget includes $961,840 in fees; charges, and other revenue, and $2,248,950 in expenditures. The City makes up the difference by providing a $1,287,110 transfer from the General Fund. Park Maintenance Park Maintenance is provided through the City's Public Works department, and we work closely with their staff to coordinate use and maintenance activities. Park Maintenance budget for 2006 totals $1,171,530. Project Description Part 1: Comprehensive Park, Trail, and Open Space Plan The City's current plan was last updated in 1998. Since that time, significant residential and commercial development has occurred, and future development is imminent both within the existing municipal boundaries and township areas that are likely to be annexed. The 1998 Comprehensive Park Plan as a guide for the update. Utilizing the City's Land Use Plan, Transportation Plan, Natural Resource Plan and Corridor Map, Scott County's Interim Park and Open Space Plan, and other relevant available information, the update will identify future park land and facility needs, search areas, and candidate sites for park acquisition through the development process or purchase. It will also evaluate and identify trail corridors and links, and will assess open space opportunities. The update will also need to identify long-term needs, trends, and costs and review the City's current park dedication formula for both land and cash dedication for its ability to meet future needs. Part 2: Service Priorities The second component is intended to help the City determine its priorities related to parks and recreation services. The results of this work will help the Parks and Recreation Advisory Board and City Council make policy recommendations and decisions regarding what services the City should be providing, what services the City should seek out collaboration, and what services should be provided by other organizations. The firm/team will be expected to research services provided by the City and other organizations that serve Shakopee residents. The firm/team is expected to develop or utilize a process that requires choices to be made between services the department currently provides, as well as potential services that residents may require in the future (trends). A primary component of this work will be to evaluate the future of the Shakopee Community Center related to service priorities and determine what action the City should take for its future. Options include: . Expansion by referendum . Expansion by partnership . Privatizing the operation . Closing the facility . Doing nothing (status quo) . Other City of Shako pee Requests for Proposals 5 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 Part 3: Fee and Cost Recovery Analysis The City retained the services of Springsted Financial to complete a study in 2006 to determine what it costs the City to administer the development process. This study analyzed direct and indirect costs (overhead) for administering subdivision and related development applications, as well as the overall building process. The City would like to use the framework and baseline information (overhead costs) from the development study to analyze what it costs the City to provide park and recreation services. This study would analyze and determine direct and indirect costs to provide parks and specialized park facilities, recreation facilities, and recreation services. Once these costs are known, this information would be used by the Parks and Recreation Advisory Board and City Council to make policy decisions regarding what level of cost recovery the City should attempt to achieve, and what the fee impact of that cost recover would be. This analysis would also be used to make policy decisions on what fees the City should charge non- resident groups. Scope of Services Specific items that the Plan Update will need to analyze include, but is not necessarily limited to the following: 1. Review the department's mission statement and develop specific strategies that support the mission. 2. Conduct an inventory of existing parks, park facilities, and recreation services. 3. Conduct an analysis on how well the City has accomplished the goals set forth in the 1998 Comprehensive Park Plan. This should include an analysis of recent development and its relationship to park and open space acquisition as defined in the Plan, and if discrepancies are found, evaluate if the Plan objectives were generally met. 4. Conduct a "peer comparison" of other at least three other similar municipalities. This work should include an analysis of their approach in proving current and planning for future park and recreation services. 5. Conduct an analysis of future land use guiding and population projections and its impact on park needs. This should include identifying park and open space search areas and detailed candidate acquisition sites. 6. Identify local and national trends and determine how the City should prepare for future demands. This should include an analysis of arts and cultural activities. 7. Conduct an assessment of the type of park amenities that will be needed to serve current and future residents. This should include amenities that serve general recreational uses as well as organized sports. 8. Analyze how undeveloped existing city-owned park land should.be developed to serve current and future residents. 9. Review the City's current park dedication formula for both land and cash dedication and its ability to meet future needs. This should include an assessment of park land needs, development costs, and recommended changes. City of Shakopee Requests for Proposals 6 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 10. Analyze potential future school district facilities, county parks, and neighboring municipalities and townships and their role in meeting park, trail, and recreation ser vice needs for residents. 11. Conduct an analysis on what it costs the City to provide its park and recreation services, 12. Develop an implementation plan including a recommended phasing plan. Considerations There are a number of related studies either planned, underway, or complete. The proposed studies should utilize this information when feasible: . 2006 City of Shakopee 20-year Vision The City completed a visioning process in 2005 to set a 20-year vision for the City. The process set fourth the following goals: ~ Active and Health Community ~ High Quality of Life ~ Great Place for Kids to Grow Up ~ Vibrant, Resilient, and Stable ~ Financially Strong . 2006 Development Fee Study The City contracted with Springsted Financial to undertake a study of development fees and costs in 2006. This study analyzed the actual costs for the City to administer development, including direct costs and city-wide overhead. . 2005 Natural Resource Corridors The City conducted a planning process to identify significant Natural Resource Corridors within the municipal boundaries and adjacent townships. City Council adopted a final Natural Resource Corridor map in December 2005, and directed staff to begin developing Natural Resource Design Standards that will guide development within the identified corridors. These Design Standards are anticipated to be complete in 2007. . 2005 Community Center Expansion Feasibility Study The City and a citizen task force worked with Barker Rinker Seacat to conduct a feasibility study for a $26 million expansion to the Shakopee Community Center. This study served as the basis for the 2005 expansion referendum, which failed nearly 3 to 1. . 2004 City Comprehensive Plan Update/2030 City Comprehensive Plan The City completed a Comprehensive Plan Update in 2004 that guides land use and addresses transportation both within and beyond the current municipal boundary. However, that plan was returned to the City to be incorporated into the 2030 plan update. Other sections currently being updated include Transportation, Storm Sewer, and Sanitary Sewer. . 2004 Accessibility Evaluation and Transition Plan The City commissioned an evaluation of facilities and services in compliance with ADA requirements. The evaluation also created a Transition Plan for brining facilities and services into compliance with the ADA. . 2004 Natural Resources Plan City of Shakopee Requests for Proposals 7 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 The 2004 City Comprehensive Plan Update includes a Natural Resources section that sets goals and policies for natural resources in Shakopee. . 2004 Community Center Future Study A citizen task force conducted an analysis on options for the future of the Community Center. The task force evaluated the following options: (1) an expansion via a referendum, (2) an expansion via a partnership, (3) privatizing the operation of the facility, (4) closing the facility, and (5) doing nothing (status quo). The task force recommended further study (feasibility study) on an expansion that would be funded by a city-wide referendum. . 2003 Parks and Recreation Needs Assessment The City conducted a survey of residents' opinions on park and recreation services, as well as where future investments should be made. The results of this survey should be an important component of the Plan Update. . 2001 Natural Resources Inventory (Update planned for 2007) The City completed a northwestern Scott County (Shakopee, Jackson Township, Louisville Township) Natural Resource Inventory in 2001.The NRI served as the bases for the City's first ever Natural Resources section of the City comprehensive plan, as well as the recently adopted Natural Resource Corridor map. The NRI is scheduled to be updated in 2007. . Regional Plans Scott County has an interim Park and Open Space plan. Other regional planning documents include the Minnesota Valley State Recreation Area plan and adjacent municipal comprehensive park, trail, and open space plans. . 2006-2007 City GIS Inventory of Park System and Asset Management Plan The City will begin a detailed GIS inventory of the Park System in late 2006 or early 2007. This inventory will be used to implement an asset management program for estimating both ongoing maintenance and long-term replacement costs. It is anticipated that this information will not be available for the services requested in this study. *Copies of studies will be available for review at the pre-proposal meeting, as well as at the Shakopee Community Center during regular operating hours (please call to schedule a time to review the information). Meetings and Community Input The City's Parks and RecreationAdvisory Board would like to have community input in the update process, but the Board is committed to taking the lead role in the studies. Proposals should plan for the following: . Regularly scheduled meetings (as required) in work session format with a sub-committee of the Parks and Recreation Advisory Board. Residents will be invited to participate on sub- committees. . At least two public open-houses: one to launch the studies and get feed back and a second to present the preliminary results. . Meeting with the City's ten affiliated youth sports associations, three adult leagues, and two town baseball teams to collect data on current and long-term needs. This would be coordinated as one meeting with all specified user groups. . Other focus groups with city staff, school district, related government organization, etc. to get feedback and input as needed. City of Shakopee Requests for Proposals 8 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 . Periodic updates to the Parks and Recreation Advisory Board as a whole, and final presentations to Parks and Recreation Advisory Board and City Council. Deliverables . Meeting announcements and agendas. . Written notes/summaries of meetings and open houses. . Plan Update documents in both paper and electronic formats (Microsoft Word or compatible and PDF). . Maps, drawing, and images in both paper and electronic formats (compatible with City's GIS system and PDF), including but not limited to the following: 0 Maps of the city/township areas showing park and open space search areas 0 Maps of the city/township areas showing trail plans o Park candidate site images (aerials provided by City) The City will provide detailed base mapping in electronic format, and may assist with some aspects of project mapping as time and resources permit. The City shall retain ownership rights of all information produced throughout the process. Plan Update Document Format The following is a conceptual outline of the final Plan Update document. It is intended only to serve as a guide and could be amended to add, remove, or reorganize information as needed. Section 1: Introduction A. The City );> The Place );> Its People );> City Organization );> Department Mission and Goals B. Review of 1998 Plan and goals accomplished C. Summary of issues and strategies identified in the Plan Update Section 2: Inventory of Existing Park and Recreation Services A. Definitions of park, trail, recreational facility, and recreation service classifications B. Inventory of facility and services that serve Shakopee; including City, County, State, School, etc. C. Photos D. Peer comparisons Section 3: Costs and Cost Recovery/Fee Ana/ysis A. Analysis of costs for providing park and recreation services B. Cost recovery options and fee impacts Section 4: Future Needs A. Land use guiding and population projection analysis B. Trends in facilities and services C. Parks, Trails, and Open Space );> Search areas and candidate sites for potential park land, trails, and open space acquisition through development and purchase to meet long-term needs. City of Shakopee Requests for Proposals 9 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 ~ Development and funding for parks, trails and special use facilities that would serve current and future general use and organized activities. ~ Review of existing land and cash dedication ordinance and formula to determine ability to meet future needs and recommended changes as appropriate. ~ Long-term replacement plan and funding (not requested in current scope of services) D. Recreation Services ~ Prioritization of services ~ Community Center future ~ Arts and culture Section 5: Implementation Plan A. Goals B. Strategies C. Timelines Estimated Project Schedule October 4 Issue RFP October 12 Pre-Proposal Meeting and Tour, 1 :00pm-3:00pm, Shakopee Community Center (RSVP requested for tour) October 19 Proposals Due, 4:30pm, Shakopee Community October 23-27 Proposal Reviews and Interviews November 8 City Council Award Contract November 2006-June 2007 Project Project Budget The project budget for the requested work is approximately $40,000. In discussion with other cities, this amount may be low. The actual project budget will be determined based on negotiations with the selected firm(s) for the final scope of services. Pre-Proposal Meeting and Tour We have scheduled a pre-proposal meeting and tour is scheduled for Thursday, October 12, 1 :OOpm-3:00pm at the Shakopee Community Center to answer questions about the project. Representatives from firms will also have an opportunity to review related plan documents discussed above. Following the meeting, representatives will have an opportunity to participate in an approximately one-hour. tour of Shakopee and surrounding townships. Transportation will be provided. Attendance is not mandatory, but is encouraged. Please RSVP if you will be attending the tour. Submission Procedures 1. Proposals must be submitted with the following information: A. An overview of yourfirm and information that details how you would approach this project. B. List of key personnel expected to work on the project by discipline. C. A list and description of comparable projects. City of Shakopee Requests for Proposals 10 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 D. References. E. The completed City of Shakopee proposal sheet (attached). Please limit proposals to no more than ten pages, plus the proposal sheet. 2. Proposals are due by 4:30pm, Thursday, October 19. 3. Submit to: Shakopee Parks and Recreation 1255 Fuller Street South Shakopee, Minnesota 55379 (Faxed proposals will not be accepted.) 4. Submit one (1) copy of the proposal with the attached proposal sheet following the cover sheet. The proposal sheet must have the signature of the officer who will be accountable for all representations. 5. Unsigned proposals will be considered invalid. 6. A proposal may be withdrawn on written request of the proposer prior to the proposal due date. Negligence of the proposer in preparing this proposal confers no right to withdraw the proposal after the proposal due date. Prior to opening, changes may be made, provided the change is initialed by the proposer or the proposer's agent. If the intent of the proposer is not clearly identifiable, the interpretation most advantageous to the City will prevail. Once submitted, a proposal becomes public property and will not be returned. 7. All information included in the submitted proposal will be classified in accordance with Minnesota statutes governing data practices. Evaluation and Selection 1. The City reserves the right to reject and/or award any and all proposals or parts thereof and to waive any formalities and technicalities according to the best interests of the City. 2. The City reserves the right to waive any minor irregularities in the proposal request process. 3. The City reserves the right to interview any or all proposers at its discretion. 4. The City will review proposals based on the following criteria: a) The proposer's understanding of the scope of services requested and approach to the project. b) Experience with similar projects. c) The experience, resources, and qualifications of the firm and individuals to be assigned to the project. d) Fees proposed for services. The City reserves the right to negotiate fees based on the final scope of services agreement with the selected firm(s). Execution of Contract Notification in writing by the City to the successful firm of award of contract/agreement shall be deemed a final contract award. The selected design firm will be required to enter into a contract/agreement with the City of Shakopee. The proposal submittal form, as submitted and signed by the company, shall constitute a final agreement and the proposal specifications contained herein shall become part of the agreement. City of Shakopee Requests for Proposals 11 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 Any additional work to be performed, as mutually agreed upon by the City and the firm, shall become a part of that agreement. Unless it is specifically stated otherwise on the proposal, the proposal will be awarded to, or placed with, and payment made to the person or company that signs the proposal. Requirements of Proposal The successful firm shall, within ten (10) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as set forth in the specifications and proposal; (b) carry insurance acceptable to the City. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Contract Alterations No amendment of a contract shall be valid unless made in writing and executed by appropriate City officials. Non-Assignability The contractor shall not assign the contract, or any part thereof, to any other person, firm or corporation without the previous written consent of the City. Such assignment shall not relieve the contractor from his/her obligations, or change the terms of the contract. Indemnity The contractor shall indemnify and hold harmless the City, its officers and employees from any and all liability , losses or damages, including attorney's fees and costs of defense, the City may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of contractor under this contract, including operations of subcontractors; and the contractor shall, at his/her own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the City in any such action, the contractor shall, at his/her own expense, satisfy and discharge same. Equal Employment Opportunity During the performance of the contract and/or supplying of materials, equipment and supplies, proposer must be in full compliance with all provisions of the State of Minnesota relating to employment, including equal employment opportunity requirements. Required Insurance The firm selected shall be expected to retain general liability in the minimum amount of $1,000,000 per occurrence. Acceptance After the acceptance and award of the proposal, and upon receipt of a signed agreement executed by the proper officials of the City, this instruction to proposers, including the specifications, will constitute part of the legal contract between the City of Shakopee and the successful firm(s). Default The City may terminate a contract by written notice of default to the firm if: City of Shakopee Requests for Proposals 12 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 1. The firm fails to make delivery of the materials or perform the services as outlined .in the request for proposal within the time specified, or 2. Fails to make progress so as to endanger the performance of the contract, or 3. Fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as is required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the contractor/vendor shall be liable to the City for any excess costs for similar supplies and services, unless the contractor/vendor provides acceptable evidence to the City that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. Questions Please plan on attending the pre-proposal meeting. Following that meeting, if you have additional questions regarding this project, contact Mark Themig, Director, at 952-233-9514. Attachments . 1998 Comprehensive Park Plan . 2004 Draft Land Use Plan . Natural Resource Corridor Map City of Shakopee Requests for Proposals 13 Comprehensive Park Plan, Service Priority, and Fee Study October 2006 City of Shakopee, Minnesota Parks, Recreation, Trails and Open Space - 1998 Introduction Why Should the City Plan for Parks and Recreation? Parks, open spaces, and trails are essential components to a community with a high quality of life. Parks and schools are consistently rated as the most important elements influencing choice of housing location. In promoting a quality environment, providing adequate recreational land area will become increasingly important as Shakopee develops beyond its urban core area. Costs for land south of Highway 169 are increasing rapidly as development interest increases. The challenge to provide the appropriate recreational facilities will also become more difficult with a greater number of people having diverse interests. The Parks, Open Space and Trails Plan is intended to guide the future development of recreational facilities in the City of Shakopee. One of the first steps in formulating a park and recreation system plan is to prepare an inventory of existing regional and local recreational systems in the City. Building an understanding as to how these facilities were funded and constructed is also beneficial. Volume 1 addresses these two topics and provides some concluding remarks which will provide insights towards the preparation of the Goals, Objectives and Policies developed in Volume 2 and the Park, Recreation and Trail Physical Plan in Volume 3. Volume 1 - Park System Inventor'l Regional Parks, Open Space and Trails Plan Since the City of Shakopee is part of the Twin Cities Metropolitan Area, it is important to illustrate how the City fits into the regional parks and recreation system. FigureP-1 represents the Metropolitan Council's approved Regional Recreation Open Space System Plan which was approved in June, 1991. Although the City of Shako pee does not have any regional parks or regional park reserves within its corporate limits, there is an extensive open space system along its north boundary or the Minnesota River. This open space system, owned and maintained by the Minnesota Department of Natural Resources (DNR) and the United States Fish and Wildlife Service (USFWS), extends through the southwestern corner of Scott County to the convergence of Minnesota River with the Mississippi River at Fort Snelling. This open space corridor represents the largest urban wildlife refuge in the country. A trail system is planned to travel along this corridor from Fort Snelling to St. Peter, Minnesota. The segment between Chaska and Memorial Park in Shakopee has already been constructed. This trail receives heavy use and is an essential component to the City's recreation system. As shown on Figure P-1, a regional trail is proposed on the Metropolitan Council's plan to connect the Minnesota River Valley with three regional parks located in Prior Lake, Savage and Credit River Township. Ajoint effort by the Cities of Shakopee and Prior Lake, the Mdewakanton Sioux Community, the Hennepin County Parks Board and Scott County is well underway to design and construct this regional trail. This regional trail is a high priority project by the agencies involved as demonstrated by the significant coordination effort required in the grant application process. Support from the Metropolitan Council on the construction of this regional trail is being pursued. This regional trail will also be an essential component to the City's recreation system. With regards to the impacts on the regional parks system, no regional parks will be used as a part of the City's park system since no regional parks exist or have been proposed within the City of Shakopee. The City is working to integrate the Minnesota Valley Trail and the Scott-Hennepin Regional Trail into the overall trail system. Existing and proposed land uses adjacent to the Minnesota River Valley open space area in the Land Use Plan element found in Volume 3. Shakopee Park System Inventory The existing parks system in Shakopee is largely the result of cooperative efforts made by a variety of public, private and non-profit entities. In virtually all of the existing park and recreation facilities in the City, two or more agencies or organizations have funded, acquired, designed, constructed, or provided labor and materials. The location of existing parks in the City is shown on Figure P-2. The City and Independent School District 720 (ISO 720) have promoted a joint neighborhood school and parks recreational activities program which involves extensive sharing of facilities, equipment and staff time. City parks and school playgrounds have generally been located on adjacent sites in the City to maximize this sharing, cooperative effort. Active involvement by local civic groups is another example of the cooperative community spirit in Shakopee. The Shakopee Jaycees, the Lions Club, Rotary Club, VFW and American Legion are groups which have consistently made contributions to the park system facilities over the years. A third group actively contributing to the parks system are the developers of subdivisions. Either parkland dedications or cash payments in lieu of land are a part of the subdivision platting process. As new subdivision plats in the City are approved, strategic park sites can be dedicated, or park fees can be paid to the City for park and recreational purposes. In 1998, there were approximately 366 acres of City parkland in Shakopee and 134 acres of open space. This acreage has been distributed by park classification in Table P-1. Table P.1 Shakopee Park System Acreage Inventory -1998 CLASSIFICATION ACREAGE Historical Park Leased to Murphy's Landing 88.0 Open Space j Deerview 6.9 Eaglewood 21.6 South bridge 17.0 45.5 Mini-Park Emerald Tot Lot 0.5 P & V Addition -LQ Subtotal 1.5 Neiqhborhood School Central Elementary 1.0 Pearson Elementary 2.0 Sun Path Elementary 18.0 Sweeney Elementary 2.0 Junior High School 12.0 Senior High School 50.0 Subtotal 85.0 Neiahborhood Park Hiawatha 1.5 Holmes 2.0 Horizon Heights 12.1 Killarney Hills 3.4 Meadows 3.0 Pheasant Run 10.0 Prairie Bend 5.1 Riverview 2.9 Scenic Heights 11.0 South bridge 3.0 Stans 1.3 Timber Trails -1.d Subtotal 56.6 Community Plavfield George Muenchow Fields 30.0 Lions 33.8 Tahpah 40.0 Subtotal 103.8 Community Park Huber 4.1 Memorial 110.0 O'Dowd ---1Q,Q Subtotal 119.1 PARKS 366 acres OPENSPACE 134 acres Tables P-3 and P-4 illustrate parkland acreages and park reserve fund contributions over the past several years. These tables show land dedications and cash payments made in lieu of land dedication for park system. The dedications are a requirement of the subdivision process. Figure P-3: Park Dedications Since 1990 Park Dedications (Acres) 6.0 5.0 4.0 3.0 2.0 1.0 0.0 1990 1991 1992 1993 1994 I_Acres I (Source: City of Shakopee Planning Dept.) Fi ure P-4 Park Dedication Fundin Park Dedication (Dollars) $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 1990 1991 1992 1993 1994 I_ Dollars I (Source: City of Shakopee Planning Dept.) Open Space System Inventory Whereas, most parks tend to provide for more active or organized activities such as baseball, volleyball, ice skating or tennis, open space areas tend to be more passive or natural in setting. As noted earlier in the discussion on the regional parks system, the major open space areas in Shakopee are located along the Minnesota River Valley. These open space areas have been acquired by state and federal agencies. An inventory of the public open space areas has been provided in Table P-1 and illustrated on Figure P-2. On a local level, open space areas have been created primarily in environmentally sensitive areas such as wetlands, shorelands and floodplains. Many of these areas have been created in the approval of planned unit developments for the benefit of the property owners within the specific project. The open space areas are generally not available to the public in terms of access but provide visual and spatial relief in the growing community. Table P-2 Regional Open Space System Inventory Classification Acreaae Federal James J. Wilke Area 1120.0 State Minnesota Valley State Park 10.0 State Refuge Area 110.0 --------- TOTAL 1240.0 Acres Trail System Inventory Trails are the linking segments of a successful parks and recreation system. Trails should be designed to connect parks and open spaces in a community with residential neighborhoods. They should also link neighborhoods with schools, playgrounds and commercial areas in a community. Without these linking facilities, public investments into parks and open space areas tend to have a lower benefit due to the limited safe access by residents, especially children. The existing trails in the City are shown on Figure P-5. Portions of two major trails have been constructed at this time. The Minnesota Valley Trail, as discussed earlier, extends from Memorial Park to Chaska. The second trail is the City's Upper Valley Trail. This trail has been constructed from CR 16 on the east and extends to CR15 on the west This trail follows the Upper Valley Drainageway, which serves as the City's primary stormwater conveyance facility in the urban area. The trail receives heavy bike and pedestrian traffic. Minor trails have been constructed in some of the City parks. Table P-3 provides an inventory of the existing trail system. Table P-3 Trail System Inventory Classification Distance State Trails Minnesota Valley Trail 4.4 miles Regional Trails 0.0 miles City Trails Upper Valley Trail 2.5 miles Lions Park Trail 0.5 miles Memorial Park Trail 0.3 miles JEJ Park Trail 0.2 miles O'Dowd Trail 1.0 miles -------- TOTAL 8.9 Miles Existing Level of Service The City of Shakopee covers 28 square miles. In 1998, most ofthe 17,000 residents live in the northwestern corner of the City or the urban core area. The area south of Highway 169 is growing rapidly with a mix of housing, commercial and institutional uses. As shown on Figure P-2, most of the existing.City parks have been located within the urban core area. Figure P-2 also illustrates that neighborhood parks are generally well distributed across the urbanized portion of the City (north of 169). There are very few residential areas that are more than one-quarter mile from these park facilities. Residents of the urbanized area can easily walk or ride a bicycle from their home to more than one neighborhood or community park due to the City's park planning efforts in the past. In the rural areas of the City, fewer park facilities have been created due to lower population base and the larger service area. To date, Q'Dowd Park has received some improvements while other rural City parks are undeveloped. The Shakopee Community Center provides a range of indoor recreation opportunities, The 79,000 square foot building, was built in 1996 and contains an indoor ice skating rink, two gymnasiums, running/walking track, locker rooms and multi-purpose/meeting rooms. There has been interest in expansion of the Community Center to add a second ice rink, an indoor swimming pool, and a fitness center. In 1998, Shakopee's existing park system had approximately one acre of neighborhood and community park land for every 50 residents. This includes active park land and accessible open space land, but does not include inaccessible open space lands, wetlands or flood plain lands. The existing active parks have been constructed at varying times over the last 30 years. While most of the parks are in good condition, there are major park features that need replacement or revitalization. For example, play equipment lasts approximately 15 years, some landscaping and park shelters need to be replaced, and new safety and access requirements call for changes in some park features. Table P-5 lists the facilities which have been provided in the parks and open space areas in the City. The facilities listed in this table indicate a. broad range of recreational activities available to the City's residents. Conclusion In summary, Shakopee's existing park system generally meets existing local recreation needs through neighborhood park sites with a variety of facilities. The strong participation of civic groups, coupled with ISD 720, has enhanced the maximum recreational utilization of the public's inventory of recreational facilities. Some park features in existing parks need to be replaced or updated to meet current safety, access and recreational needs. Continuing the coordinated and cooperative efforts are vital to maximize the limited public funds for recreational facilities in the City. This Comprehensive Plan should be used as a general guide by all parties involved in acquiring the parkland and developing the park facilities. As the growth of the City transitions to the south side of the Shakopee Bypass (Highway 169) and the East Dean Lake area (as indicated in the Land Use Element) similar neighborhood and community park planning, acquisition and development efforts as used in the urban core area should be utilized. A park service district concept should gUide the future levels of service for park facilities in Shakopee. Volume 3 - the Park, Recreation and Trail System Plan contains recommendations for park and trail acquisition and development. Shakopee, Minnesota Parks, Trails and Open Space Plan Volume 2 - Goals, Objectives and Policies 1. Maintain a safe, healthy and attractive parks, recreation, trails and open space system that meets the recreation needs of the City. 1.1. Provide for fully developed parks, trails, facilities, and open space in sufficient quantities to meet the needs of Shakopee's growing population. a.. The City shall use the latest park standards developed by the National Recreation and Park Association and the Shakopee Park, Recreation and Trail Master Plan (Volume 3) to judge the adequacy of its park system and guide future actions. b. The Park, Recreation, and Trail System Master Plan (Figures P-5 and P-6) shall act as a guide for long range land acquisition for parks and trails to serve the City's future needs. Acquisition shall proceed based on the development of residential and commercial-industrial lands, land availability. land suitability and availability of funding. c. Where possible, new neighborhood park sites shall be acquired through negotiated purchases in advance of development and in general, the acquisition costs shall be paid with fees received from residential, commercial, and industrial developers. d. New community parks sites shall be acquired through negotiated purchases shall be funded through a combination of park development funds, general funds, general obligation bonds and grants as appropriate. e. Continue to enhance and expand the Shakopee Community Center to meet demonstrated community needs. f. The City will promote the continuation and extension of the Minnesota River Valley trail from Downtown Shakopee to Murphy's Landing and eventually to Fort Snelling. g. The City will promote the completion of the Scott-Hennepin Trail. 1.2. Preserve and enhance the natural resources of the community. a. The City will create, through its zoning powers, a system of open space for the protection of river and creek floodplains as well as wetlands according to its Surface Water Management Plan. b. Recycling, environmentally sound maintenance procedures and other programs intended to protect natural resources shall be promoted. c. A detailed study to define significant natural resource areas throughout the City shall be maintained. d. A planting/reforestation program shall be maintained for all parks where trees and vegetation are lacking and it is feasible to add additional vegetation. 1.3. Review development proposals to ensure neighborhood streets, sidewalks and lot configurations are compatible with the park needs of the eventual residents. a. The City will ensure that access to parks is provided by sidewalks andlor trails. b. Parks should have access from at least one Local or Collector level street and that street frontage should be at least 300 feet in width. c. If parking is anticipated, the preferred access to the parking lot is from a Collector street. d. Pedestrian access corridors at least 16 feet in width should be acquired and constructed on park edges where there is no reasonably close public street access or where additional access and continuity is determined to be beneficial. e. Neighborhood parks should be spaced no more than one mile apart and the intended users should not have to cross major roads. f. Neighborhood parks should be no smaller than five acres, however, ornamental parks and tot-lots in areas of high-density housing may be smaller. g. Decisions to accept or acquire parcels for park purposes should be based on the qualities of the land and its suitability for the desired recreation activities. "Left over" or undesirable land parcels with limited natural resource qualities shall be considered unacceptable. Wetlands, ponding areas, and steep slopes shall not be counted towards park dedication requirements unless the area has superior natural resource qualities and can be made accessible to the public through vehicular access or bike/walk trails. The Park Dedication Guidelines (Volume 3) shall help determine the acceptability of parcels for park purposes. h. The trail system shall be developed and extended in a manner which minimizes conflicts between pedestrians and motor vehicles and in accordance with the Trail System Plan. 2. Ensure the cost-effectiveness of the park and recreation system while maintaining quality standards. 2.1. Promote recreational dual use of facilities where feasible. a. Parks should be located adjacent to schools if practical and otherwise advisable so as to share facilities and open space. b. Trail and park construction in conjunction with transportation, drainage, and wetland preservation projects, shall be promoted. --"-. c. Where possible and feasible joint school-city development and use of indoor recreation facilities shall be promoted. d. Existing mining operations shall be studied for possible recreational reclamation at the end of their useful mining life. e. Mines and other producers of large amounts of relatively clean wastewater shall be studied for possible public/private partnerships to accept their wastewater for recreational/environmental purposes. 2.2. Maximize the recreational opportunities available to city residents thorough the development of a fair and equitable working partnership between the Shakopee School District, adjacent cities, Scott County, the Department of Natural Resources, USFWS, churches, civic organizations, other organizations and the City of Shakopee. a. The City will continue its cooperative relationship with the Shakopee School District in the planning, design, promotion, and funding of park and recreation system improvements and recreation programs. b. Ongoing relationships with volunteer programs and civic and athletic/youth organizations shall be promoted to encourage residents and community organizations to assist in park improvements, maintenance, and recreation programs. Ownership and management control of all facilities will be retained by the City. c. A dialogue and cooperative effort shall be undertaken between all members of the partnership to encourage the optimal usage of limited resources, joint development offacilities, and minimization of unnecessary duplication. d. Volunteerism shall be promoted through the development of various volunteer programs. 2.3 Use a variety of funding sources for acquisition, development and renovation of park and recreation facilities. a. Evaluate park dedication fee amounts and park acquisition/development costs on a regular basis to ensure fair and appropriate fees. b. Seek grant opportunities, bond referendum funding and other funding sources as appropriate to meet system-wide funding needs. c. Annually update the five-year capital improvement program for park, trail and recreation capital projects. . 3. Maximize participation in City programs and encourage citizen involvement in the planning process. 3.1. Promote wide dissemination of information about programs and facilities to all citizens of Shako pee. a. The Parks and Recreation Department will advertise programs through the local media in a cost effective manner. b. Brochures will be produced quarterly in conjunction with Community Education. c. Park programs shall be featured in the City Newsletter. d. The Parks and Recreation Department shall coordinate with the Shakopee School District to distribute informational brochures and posters in the schools. 3.2. Enhance the level of participation and utilization of park facilities. a. A reasonable and ongoing effort shall be made to eliminate all physical barriers which deter special populations (elderly, disabled, etc.) from using existing and future parks and recreational facilities. Barrier-free design principles shall be implemented in accordance with federal and state guidelines. b. Comprehensive active and passive recreation opportunities shall be provided for all age groups, and equitably distributed throughout the City of Shakopee. c. The City shall allow the usage of its facilities to groups who make their programs accessible to all residents as long as they do not conflict with regular City programs. d. The City shall consider initiating programs for those not being served by special interest groups or the private sector. e. The trail system shall accommodate a wide range of activities, including walking, hiking, running, bicycle riding, cross country skiing, and, where designated, snowmobiling and horseback riding. 3.3. Establish an effective, ongoing means of communicating and interacting with residents about issues related to parks and recreation facilities, programs, and future development. a. Special meetings between the Parks and Recreation Advisory Board and residents are encouraged when special development projects or issues arise. b. Residents shall periodically be given the opportunity to participate in the planning process (Le., through needs assessment studies, neighborhood meetings, community outreach, etc.) to ensure that their needs are understood and acted upon. Parks, Trails and Open Space Volume 3 - Park, Recreation and Trail ~stem Master Plan Introduction In 1998, the City of Shakopee reviewed it's existing park and trail system and prepared a forecast for park needs based on continuation of the city's park district planning concept. The analysis was done to help guide future park acquisition and development decisions and to update the park dedication fee system to equitably meet local needs. The following is a summary recreation system needs and study findings followed by a more detailed plan for park, recreation and trail facilities. Park, Recreation, Trail System - Summary of Actions In order to continue to provide a high quality recreation system, the following actions needs must occur in a planned and coordinated manner: 1. Acquire and develop new neighborhood parks to serve new growth. 2. Renovate existing neighborhood parks. 3. Develop existing community parks. 4. Acquire and develop new community parks to serve new growth. 5. Expand and enhance indoor recreation facilities (i.e. Shakopee Community Center and possible joint school-city facilities). 6. Acquire trail easements and right of way and build new trails and connections. Park, Recreation, Trail System - Major Findings Major findings and recommendations of the Shakopee Park, Recreation and Trail Master Plan (1998 Update) are: . The existing park system (Original Shakopee Park District) located north of Highway 169 generally has adequate park acreage and distribution to meet existing needs. . Based on the Draft Land Use Plan, the population of Shakopee will ultimately grow to approximately 35,000 people (21,000-22,000 new residents). . The majority ofthat growth will occur in the St Francis (12,300 people) and Dean Lake (7,400 people) Park Service Districts. . Approximately 310 acres of new developed parkland is needed to adequately serve the new population growth and commercial-industrial needs. . 37 miles of new pedestrian/bike trail are recommended. . Approximately 20 new neighborhood parks, 2 community parks and 2 school-community playfields are needed. Recreation Service Districts Plan With the urban core area nearing full development, the City has developed a land use staging strategy to guide future residential growth to areas south of the Bypass in an orderly fashion. The growth areas, illustrated in the Land Use Element are separated from the existing parks located in the urban core area by the Shakopee Bypass. Expecting future residents, especially children, to cross the Bypass for recreational needs is obviously not acceptable. To facilitate the planning of new residential neighborhoods with the appropriate park facilities, a park service district concept has been established. This conceptual plan is intended to promote and foster stronger relationships between residential neighborhoods and City parks. The plan can also help focus the City's efforts in the allocation of its limited resources for recreational needs in a wise manner. The forecast population and employment growth anticipated within each district is used to determine the number, type and general location of neighborhood and community parks. Figure P-6 illustrates the Five Park Service Districts: 1. Original Shakopee 2. St Francis 3. Dean Lake 4. Highlands 5. Township Local Recreation Needs and Standards Aware that significant community development trends will impact future park needs and opportunities, this section forecasts the magnitude and type of new park resources and services needed to the year 2020. Future parkland forecasting consists of the analysis of projected population growth and parkland needs. Local and national park standards have been developed to serve as a general guide in estimating the number of park acres needed per 1000 population by park function. Table P-4 illustrates the existing and forecast needs for parkland acreage and per capita ratios by park category and function. By the year 2020, 310 acres of additional parkland will be needed to serve the projected population. This acreage is based on the population projections listed in the Population, and Employment section in Volume 1. The parkland projections are based on the city standard of a minimum of one acre of parkland per 75 people. Table P-5 illustrates the parkland needs for each Park Service District. Table P-4 Shakopee Park System Acreage Forecast Needs - 2020 Existing Existing Target Additional Acres Needed Classification Acreaae Acres/1.000 people Service levels! at Taraet level (17,000 people) (21,500 person growth) Mini-Park 2.0 special need2 Neiahborhood School 85.0 5.0/1,000 student population3 40-60 acres Neiqhborhood Park 56.6 3.3/1,000 7.0/1,000 195 acres Communitv Park 119.1 7.0/1,000 5.0/1,000 65 acres Community Plavfield 103.8 6.1/1,000 community need4 TOTAL 366.5 21.5/1,000 310 acres Source: April 7, 1998 by Ingraham & Associates Inc. 1 Recommended service level in acres per 1,000 population city-wide. 2 Due to high maintenance costs and limited benefit, additional Mini-Parks are not recommended except in situations of special needs. 3 Student forecasts and District/State standards will determine school needs. Two elementary schools anticipated. Where available, school parks can function as neighborhood parks or community playfields. 4 Community playfield need varies with community use, youth sports participation, adult league use and tournament use. Need for two additional playfields is anticipated. Table P-5 Recreation District Park Acquisition Needs Recreation District & Service New Growth Min. Park Rec. Park Park Recommendation by District & Area Persons Acres Acres** Service Area Needed* 1 Original Shakopee 1,357 2 St. Francis 12,280 164 A 45 4-10 ac neighborhood parks, 1-5 acre neighborhood park B 50 2-10 ac neighborhood parks, 1-30 ac school-city park C 20 2-10 ac neighborhood parks D 15 1-10 ac neighborhood park, 1-5 ac neighborhood park E 20 2-10 ac neighborhood parks F 20 2-10 ac neighborhood parks 3 Dean Lake 7,417 99 45 1-20 ac school-city park, 1-25 acre community park A 15 2-7.5 ac neighborhood parks B 20 2-10 ac neighborhood parks C 20 2-10 ac neighborhood parks 4 Highlands 411 5 40 1-40 ac community park on north end of district 21,465 268 310 May 13, 1998 by Ingraham & Associates Inc. **Includes parkneeds (athletic fields & passive parks) for non- residential development * 1 ac175 people Plus trails and special use facilities such as golf courses, pools, beaches etc. Parks and Open Space Physical Plan System expansion, diversification and intergovernmental coordination will be key to the Year 2020 Shakopee Park and Open Space System. Expansion is needed to stay consistent with population, household and employment growth demands for services and programs. Diversification is needed to match a growing and shifting population base. Intergovernmental coordination is needed to maximize state, regional and county programmed facilities and systems. A major component of Year 2020 park expansion will be the acquisition and development of neighborhood parks and community parks south of Highway 169. The City standard is the provision of one acre of park land for every 75 residents. The goal is to provide a balance on neighborhood, city- school, community parks and open space. Each park type provides a different function and contains different facilities. Neiqhborhood Park - The goal is to provide a 5-10 acre neighborhood park within one-quarter to one-half mile service radius of residential development. On average, a neighborhood park should be designed to serve approximately 1 ,000-1500 persons. Conveniently located, the parks shall provide the typical neighborhood activities for youth such as playgrounds, ball fields and field play. A small parking lot, picnic tables or benches, and paths or walkways are also typical elements. Selective development such as tennis courts, sliding hills, ice skating and park shelters and other more specialized facilities, may also be appropriate at the neighborhood level. Citv-School Parks - Joint development of city-school parks is a logical and efficient public policy. Schools need play grounds, play equipment, and athletic fields and recreation facilities, for recess, school programs, and organized sports. Much of that activity takes place during weekday school hours. The facilities can be generally shared with general public users during after-school and weekends hours. Recreation areas associated with schools vary depending upon the type of school. Elementary schools need a play ground, play areas, and youth athletic fields. Depending upon the location and facilities, elementary school parks make also serve as neighborhood parks. Middle and high schools focus more on larger athletic fields, indoor recreation areas, a greater variety of field and court space spectator facilities. City-school parks vary in size depending upon the type of school, but are generally 20- 50 acre sites. Communitv Parks - Community parks are larger recreation spaces that provide community-wide active or passive recreation spaces and facilities. Passive community parks typically provide opportunities for picnics, walking, bicycling, nature study, boating,fishing, cross country skiing, and other passive uses. Passive parks are frequently located to preserve and use a significant natural resources such as a river, lake, stream, or forest. Active community parks provide concentrated areas for organized athletic sports. These parks typically have softball, baseball, soccer, football fields, tennis courts and other active recreation facilities. Due to the high demand for these facilities sports fields are typically lighted for night time use. Community parks vary in size depending upon the function and resource. Community athletic parks require 25-50 acres and work best on flatter, open terrain. Open Space - Public preservation of open space serves many needs. Open space can offer visual relief and variety for developed areas, preserve significant natural resources (wetlands, streams, forests, prairies, etc.) and act as areas for trails. Locational preference for the new parks is based on the one-quarter to one-half mile radius service area concept. The general park site locations are shown on the Park System Master Plan (Figure P-6). New neighborhood parks are not recommended for the rural area. Rural densities are too low to justify a nearby neighborhood parks and the large lot sizes generally provide sufficient open space. Specific sites are not earmarked although general locations, number and types of parks are recommended. Specific land acquisition parcels will be located as areas develop and in coordination specific development plans and partners, such as the school district.. Figure P-6 illustrates the pattern of existing and proposed parks to the year 2020. This plan is consistent with the standards listed below: 1. A minimum of one acre of parkland per 75 population. 2. A minimum of 7.0 acres of neighborhood parkland per 1000 population. 3. A minimum of 5.0 acres of community parkland per 1000 population. 4. Neighborhood and/or community parks should be spaced no more than one half mile apart and/or users should not have to cross major arterial streets. 5. Existing parks should be taken into account to adjust the size and location of new parks. 6.. Neighborhood parks should be no smaller than five acres. However, ornamental parks and tot- lots in areas of high-density housing may be smaller. 7. Parks should have access from at least on Local or Collector level street and that access should be at least 300 feet in width. 8. Where possible the preferred vehicular access to parks should from a Collector street. 9. Parks should be located adjacent to schools if practical and otherwise advisable so as to share facilities and open space. 10. To avoid users crossing private property, pedestrian access corridors at least 30 feet in width should be acquired and constructed on park edges where there is no public street access reasonably close and to provide trail connections to other parks and community facilities. 11. Access to parklands should be provided by sidewalks and/or trails. The Metropolitan Council requires that a description of existing or proposed programs and ordinances intended to protect existing regional parks be provided in the Comprehensive Plan. Since there are no regional parks existing or proposed in the City, no specific programs or ordinance will be established. The Metropolitan Council also requires that land use policies be developed which will minimize conflicts between land uses and regional parks or trails. The Land Use Plan in Volume 3 illustrates the City's policies on land in planning. In general, parks and open spaces have been located in areas to benefit residential neighborhoods, provide recreation opportunities for commercial business's and employees and enhance the use of the recreational facilities. The park and trail standards listed in the section have been developed to help promote compatible developments. Another requirement from the Metropolitan Council involves the preparation of land use regulations to protect potential park areas from development prior to park acquisition. The Parks and Open Space Plan indicates general locations and sizes for future park sites. Park and Trail Dedication Requirements General Requirements 1. Park land shall be continuous and undivided by roadways, railroad tracks or other impassible barriers. 2. Park land shall be free from any contaminants or excess debris. Developer shall provide proof of previous land use to avoid the dedication of polluted ground. 3. Land shall be relatively accessible by roadway or trail easement and shall be located in an area that is easily accessed by neighborhood residents or by car. 4. Trail land shall be of sufficient width and slope to accommodate a 10' wide trail and appropriate buffer areas. General guidelines include a minimum width of 16-30' and a slope less than 12 percent with an average slope not to exceed four percent. Specific Requirements Neighborhood Park 1. Land shall be continuous area of 5 to 10 acres and shall have a lengthlwidth ratio of no more than 3/1. Land adjacent to a public street shall have a minimum 300' frontage. 2. Land shall be centrally located within a neighborhood and easily accessed by pedestrian or bike. 3. At least 60 percent of the total area of land shall have a slope of less than or equal to four percent and shall not be located within a water detention area, drainage way, or any other water body. 4. At least 60 percent of the total land area shall be of solid subgrade, excluding areas composed primarily of peat or wetland soils. In addition, the same percent of land area shall be covered with no less than six inches of topsoil and shall be clear offorest vegetation. Community Park Athletic Complex 1. Land shall be continuous area of 25-50 acres and shall have a lengthlwidth ratio of no more than 3/1. 2. Land shall be located on a collector or arterial street and be easily accessed by pedestrian or bike. 3. At least 90 percent of the total land area shall have a slope of less than or equal to four percent and shall not contain a water detention area, drainage way, or any other water body. 4. At least 90 percent of the total land area shall be of solid subgrade, excluding areas composed primarily of peat or wetland soils. In addition, the same percent of land area shall be covered with no less than six inches of topsoil and shall be clear of forest vegetation. Passive Recreation Area 1. Land shall be continuous area of 25-40 acres. 2. Land shall be easily accessed by pedestrian or bike, and also provide adequate car access by roadway. 3. At least 10 percent of the total land area shall have a slope of less than or equal to four percent and shall not contain a water detention area, drainage way, or any other water body. 4. At least 10 percent of the total land area shall be of solid upland soils, excluding areas composed primarily of peat or wetland soils. 5. Any wetland or wet prairie area shall have a diversity of more than two dominant plant species. 6. Desirable characteristics include varied and rolling terrain, a mix of forest and open grasslands, and scenic features such as: lake shore, river or stream frontage, and unique environmental features. Park I School Recreation Area (Jointly selected by the School District and City.) 1. Land shall be continuous area of 15 to 40 acres and shall have a length/width ratio of no more than 4/1. 2. Land shall be located directly adjacent to a school site and shall be easily and safely accessed by pedestrian, bike or automobile. 3. At least 90 percent of the total land area shall have a slope of less than or equal to four percent and shall not contain a water detention area, drainage way, or any other water body. 4. At least 90 percent of the total land area shall be of solid upland soils, excluding areas composed primarily of peat or wetland soils. In addition, the same percent of land shall have a depth of topsoil of at least six inches and shall be clear of forest vegetation. 5. Land shall not include any areas of open water or any depressions that might hold water, other than small, shallow basins created for storm water quality purposes. Park and Open Space Acquisition Plan The Park, Recreation and Trail Master Plan (Figure P-6) is a general guide to future park and trail acquisition. The City of Shakopee requires developers to give land and/or cash at the time of plat approval to create new parks or improve existing parks for public purposes. For undeveloped areas of the City, and elsewhere as appropriate, the City may study candidate park locations; consult with potentially affected landowners; refer to park location standards, the Land Use Plan, and the Street System Plan; hold public meetings; and then bond or otherwise allocate money to purchase the desired sites. Acquisition funds may be repaid through cash exaction's, the general fund, grants, or land trades from developers. The City reserves the right to evaluate all proposals for park dedication purposes. Indoor Recreation Facilities Minnesota's winter climate limits outdoor sports and recreation participation to winter sports for 4-5 months per year. Therefore, the demand for indoor recreation space (gymnasiums, swimming pools, etc.) is higher than communities in warmer climates. Shakopee's Community Center is the primary public indoor recreation facility. It provides an ice rink, gym courts, a walking/running track, and a multi-purpose room for public use. Shakopee residents and business's have expressed interest in adding a second ice rink, a swimming pool, a fitness center, teen facilities, a children's indoor play area and a senior center. Expansion of the Community Center should occur in a logical phased manner as dictated by recreation needs, public support and availability of funding. Schools are the other major supplier of public indoor recreation space. However, due to a high level of school group demand, school facilities have limited availability for general public use. As new school facilities are built, the potential for shared gym use/funding should be evaluated. Other communities have found that a city-school partnership can result in more or larger gymnasiums being built with schools and public use of those gyms are allowed during evening and weekend hours. Trail Physical Plan The Comprehensive Plan approved by the Shakopee City Council in 1991 proposed an extensive system of trails on the County Roads in the rural area. This trail planning concept recommended the construction and use of improved shoulders for bicyclists and pedestrians. In pursuing the implementation of this concept, the County Highway Department strongly recommended that this trail concept not be implemented on a City wide basis due to safety concerns. A large portion of the City of Shakopee had periodic flooding problems for several decades. With the construction of the Shakopee Bypass, stormwater management issues had to be addressed or flooding problems would have increased. . A stormwater management plan was developed by the City to address these issues. A major drainage corridor with a series of retention facilities became the central landscape feature in the urbanizing Shakopee area. A trail was built by the City along the drainage corridor which linked several neighborhoods with schools and parks. As a result, the Upper Valley Drainageway and Trail project has become an essential multi-purpose public facility for the growing community. The combination of the limited use of County Roads for trails and the popularity of the Upper Valley Trail has caused the City to readdress its trail planning concepts. In past trail planning efforts; the Transportation Plan has been used as the base map. With the use of computer aided drafting, staff has been able to combine the Stormwater Plan with the Transportation Plan on an overlay approach. This approach has allowed the identification of potential corridors located away from the County road system which can still provide linear routes for the proposed trail system. Consistent with the Park Service District Plan, the Trails Action Plan prioritizes the construction of City trails which will link residential neighborhoods with parks and open space areas. Figure P-5 illustrates the pattern of existing and proposed trails for the year 2020. This plan is consistent with the trail standards listed below: 1. Trails should be the primary pedestrian circulation system in the rural service area. 2. City trails should be connected with State, Regional and adjoining community trails where possible. 3. City trails should be continuous with other trail systems and/or sidewalks in the City. 4. Trails should connect recreation and amenity areas with areas of potentially higher pedestrian and bicycle traffic volumes. 5. Trails should provide access in the City where sidewalks are deficient. Trail Acquisition Plan Public trails can be located on either rights-of-way or public access easements. The acquisition of linear land segments for trails can occur in two methods. The first acquisition method is through the dedication of land to the City in the subdivision platting process. Subdivision plats located along or around the designated trails will be required to make the dedications necessary to serve the impacts generated from the specific development. The Trail Plan should be used as a guide in determining actual trail locations. The second method of acquisition occurs when a public agency actually purchases the land for the trail. Figures P-1 Regional Park and Trail System P-2 Existing Shakopee Park System P-3 Park Dedication in Acres P-4 Park Dedication Funding P-5 Trail Master Plan P-6 Park Master Plan and Service Districts Tables P-1 Park Inventory P-2 Regional Open Space Inventory P-3 Trail System Inventory P-4 Shakopee Park Acreage Needs - 2020 P-5 Park Needs by Recreation Service District Compreh . Par Ian slve N w+. o 0.25 0.5 1 Miles I I I I I I I I I S Legend 1'3;~'7.i"'4'1 P rk S . B d ;;,ii'"'iifi, a ervlce oun ary I. .1 Proposed Community Park Service Area 1./('i,'1 Proposed Neighborhood Park Service Area _ Existing Park ~ Open Space c::J CORPORATE BOUNDARY CORRIDOR PRIORITY RANKING GOOD TRAILS BETTER .. BEST - EXISTING \~~ ----------- PROPOSED BUFFER Natural Resource Corridor Map WATERBODY @ _;;v1ili~CORRIDOR CONNECTIONS - STREAMS December 2005 PARK AND OPEN SPACE 1 2 \ -CityBowulazy ~ SMSC = MUSABoundazy ~ Mining Overlay Designation Business Park. Commercial Entertainment Industrial Institutional Mixed Use Open Space Park Single Family Residential -.- Mediwn Density Residential High Density Residential ........_m "'m~".... )s-.R. ~ r~fS'?Nt~tJ ~/\.f 2007 Comprehesive Park Plan Update SHAKOPEE COMMUNIT'{ PRIDE SINCE 1851 Update Components Part 1: Comprehensive Park Plan Update · Update comprehensive park plan to include land guided in the 2004 update · Identify future candidate park sites · Identify recreational trail and transportation trail connections · Identify future facility needs 1 Update Components Part 2: Service Priorities · Examine services the City provides to determine whether City should or should not be providing these services · Community Center would be a focus Update Components Part 3: Fee and Cost Recovery · Continue the City's development fee study concept to determine costs for park and recreation services · Direct and indirect costs · Comparison of fees · Will allow Parks and Recreation Advisory Board and City Council to make policy decisions about the amount of cost recovery 2 Update Components Part 4: Park System Replacement Plan and Funding (Future) · Use Public Works GIS Asset Management System · Develop funding options for Advisory Board and City Council Study Process . Parks and Recreation Advisory Board would assume a leadership role · Regularly scheduled meetings (as required) in work session format with a sub-committee of the Parks and Recreation Advisory Board. Residents will be invited to participate on sub-committees. · At least two public open-houses: one to launch the studies and get feed back and a second to present the preliminary results. . Meeting with the City's ten affiliated youth sports associations, three adult leagues, and two town baseball teams to collect data on current and long-term needs. This would be coordinated as one meeting with all specified user groups. · Other focus groups with city staff, school district, related government organization, etc. to get feedback and input as needed. . Periodic updates to the Parks and Recreation Advisory Board as a whole, and final presentations to Parks and Recreation Advisory Board and City Council. 3 Study Considerations · 2006 20-Year Visioning Process · 2005 Natural Resource Corridor Process · 2005 Community Center Expansion Feasibility Study · 2004 Land Use Plan · 2004 Accessibility Evaluation and Transition Plan · 2004 Natural Resources Plan · 2004 Community Center Future Citizen Task Force · 2003 Parks and Recreation Needs Assessment · 2001 Natural Resources Inventory · Regional Plans · National Trends and Demographic Trends Timeline · October 41ssue RFP · October 12 Pre-Proposal Meeting · October 19 Proposals Due · October 23-27 Proposal Reviews · November 8 City Council Award Contract · November 200B-June 2007 Project 4 Costs · Preliminary estimate at $40,000 in 2007 budget request · Other cities' studies have ranged $60,000- $70,000 · City staff may be able to do part of the work (mapping, identifying candidate sites, etc.) · Actual costs would be negotiated with selected firm(s) and Council parameters 5 2007 Comprehesive Park Plan Update SHAKOPEE Update Components Part 1: Comprehensive Park Plan Update · Update comprehensive park plan to include land guided in the 2004 update · Identify future candidate park sites · Identify recreational trail and transportation trail connections · Identify future facility needs 1 Update Components Part 2: Service Priorities · Examine services the City provides to determine whether City should or should not be providing these services · Community Center would be a focus Update Components Part 3: Fee and Cost Recovery · Continue the City's development fee study concept to determine costs for park and recreation services · Direct and indirect costs · Comparison of fees ..Will.allow Parks and Recreation Advisory Board and City Council to make policy decisions about the amount of cost recovery 2 Update Components Part 4: Park System Replacement Plan and Funding (Future) · Use Public Works GIS Asset Management System · Develop funding options for Advisory Board and City Council Study Process . Parks and Recreation Advisory Board would assume a leadership role · Regularly scheduled meetings (as required) in work session format with a sub-committee of the Parks and Recreation Advisory Board. Residents will be invited to participate on sub-committees. . At least two public open-houses: one to launch the studies and get feed back and a second to present the preliminary results. · Meeting with the City's ten affiliated youth sports associations, three adult leagues, and two town baseball teams to collect data on current and long-term needs. This would be coordinated as one meeting with all specified user groups. . Other focus groups with city staff, school district, related government organization, etc. to get feedback and input as needed. . Periodic updates to the Parks and Recreation Advisory Board as a whole, and final presentations to Parks and Recreation Advisory Board and City Council. 3 Study Considerations · 2006 20-Year Visioning Process · 2005 Natural Resource Corridor Process · 2005 Community Center Expansion Feasibility Study · 2004 Land Use Plan · 2004 Accessibility Evaluation and Transition Plan · 2004 Natural Resources Plan · 2004 Community Center Future Citizen Task Force · 2003 Parks and Recreation Needs Assessment · 2001 Natural Resources Inventory · Regional Plans · National Trends and Demographic Trends Timeline · October 41ssue RFP · October 12 Pre-Proposal Meeting · October 19 Proposals Due · October 23-27 Proposal Reviews · November 8 City Council Award Contract · November 2006-June 2007Project 4 Costs · Preliminary estimate at $40,000 in 2007 budget request · Other cities' studies have ranged $60,000- $70,000 · City staff may be able to do part of the work (mapping, identifying candidate sites, etc.) · Actual costs would be negotiated with selected firm( s) and Council parameters 5