HomeMy WebLinkAbout15.F.7. Change Order-Fire Station Re-Roofing Project
CITY OF SHAKOPEE / s: Pi )~
Memorandum
COr~SE~JT
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Change Order - Fire Station Roofing Project
DATE: March 29, 2004
INTRODUCTION:
The Council is asked to approve a Change Order with G & S Roofing in amount of
$1,174. This relates to a contract with G & S for the re-roofing of the Downtown Fire
Station.
BACKGROUND:
On December 2, 2003, the City Council awarded a contract to G & S Roofing of
Minneapolis, for the re-roofing of Downtown Fire Station. The total amount of the
contract was $ 82,589.
Generally speaking, the progress has gone well. However, upon removal ofthe old roof
decking, there was discovered an area of the metal deck which was too badly rusted to be
overlayed with the new roof. G & S went ahead and replaced that portion of the decking,
and later submitted a request for a Change Order to cover the cost of that in the amount of
$1,174. While normally Change Orders are approved in advance ofthe work being done,
it was not in this case. However, Jeff Oertel of Oertel Architects, who is assisting on the
project, looked at the request after the fact, and feels that the amount requested in the
Change Order is reasonable.
RECOMMENDATION:
I recommend approval of the Change Order request.
BUDGET IMP ACT:
The $1,174 would be part of the Capital Improvement Fund which is the source of
payment for this project. The Capital IrnprovementFund is sufficient to handle this
added amount.
ACTION REQUIRED:
If the Council concurs, it should, by motion, authorize staffto execute the Change Order
for the additional work on the Downtown Fire Station re-roofing project, in favor of G &
S Roofing, in the amount of $1,174.
UAJ2 ~
Mark McNeill
City Administrator
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CHANGE ORDER REQUEST
Date: March 12, 2004
To: Oertel Architects
1795 St. Clair Ave.
St. Paul, MN 55105
RE: Shakopee Fire Station
G & S Roofing, Inc. request an add to our contract for the following change in work scope on the
above referenced project.
Description of Chamfe Order: Install decking over the areas at the lower roof that were
rusted out.
Labor: 6 man hours at $85.00Ihour $510.00
Materials: 4 1112"-20 ga. painted decking 30 X 20-2 $454.00
Truck Crane: Pick up and delivery, hoisting to roof area $210.00
Total Amount of Change Order $1,174.00
*Note: Si2ned Change Order must be received before proceeding with work.
Please sign date and return this change order to our office via fax or mail.
Thank You. ~
~~
Project Manager Architect/Owner:
By:
Date:
Mar-17-04 12:34P OERTEL ARCHITECTS 651 696 51BB P.Ol
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OERTEL ARCHITECTS
1795 SAJNr CLAIR AVENUE. SAINT PAUL, MN 55105
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TEL: 65 1/696.S 186 FAX: (.51/696-51118
DATE: March 17, 2004
TO: Norm Miller, G & S Roofing
FROM: Jeff Oertel
COPY: Mark McNeill, City Administrator
RE: City of Shakopee Fire Station Roof PJ'oject
MEMORANDUM
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Please note the following in regard to the project:
1. I received a fax copy of the Change Order to repair the roof deck at the project last
Friday. As you are aware, change orders like thhl need to be reviewed 8.nd approved
in advance of the work, and I, nor the City Administrator, were aware of the cost
prior to completion of the additional work. Nom!thelesB, the city is willing to
process this change order for review by council, provided other conditions noted
herein are resolved to the satisfaction of the owner.
2. During the installation, there was a considera.ble roof leak which resulted in
damage to a number of the ceilings tiles at the existing conference room. The
damaged materials should be replaced by G & S, in my opinion, at no additional
cost to the owner. . The contractor was responsible for temporary conditions and
night. time cut-off protection during the course of installation.
3. Please make certain that the area of the roof that was the cause of the leak is
now fully watertight and secure.
4. Please do arrange for the membrane work to be reviewed by the manufacturer. If
the sheet metal work needs to be complete prior to the manufacturer's review,
perhaps we can discuss this, I want to make sure that the roof is watertight until
the last of the wor 's complete
JL