HomeMy WebLinkAbout15.D.3. Purchase of Tractor for Parks Division
Is-, (J. 3.
CITY OF SHAKOPEE
MEMORANDUM
TO: Mayor & City Council COf~SE~JT
Mark McNeill, City Administrator
Bruce Loney, Public Works Director
FROM: Michael Hullander, Public Works Supervisor
SUBJECT: Purchase of Tractor and Mower from Siemon Implement, Inc. and
authorize staff to enter into a re-purchase agreement
DATE: April 6, 2004
INTRODUCTION:
This item is for council to consider the purchase of one (1) new Tractor and one (1)
newl6 foot pull behind Mower attachment from Siemon Implement, Inc. This will be
used in the Parks Division for athletic field,'park turf maintenance and skating rink
groonnng.
BACKGROUND:
The public works department has budgeted $50,000.00 in the Capital Equipment Fund to
replace and upgrade our existing 1995 John Deere 1070 tractor and also to purchase a 16'
Pull Behind Mower.
Staff is requesting to upgrade to a larger tractor at this time to better handle our existing
attachments, athletic field groomer and sweeper. The extra horsepower is also needed to
handle the new 16' Pull Behind Mower. Our existing tractor has 35 P.T.O. horsepower
and the new tractor will have 65 P.T.O. horsepower.
Public works originally had identified in the five year equipment C.I.P. to upgrade this
tractor in 2005 with a budgeted amount of $45,000.00. Staff had also budgeted
$90,000.00 to purchase an additional large mower in 2006.
Due to the faster than anticipated rate of growth in our community, staff has re-evaluated
our needs and is requesting to upgrade the tractor now and eliminate the purchase of a
large mower and replace that purchase with a 16' pull behind model. By combining these
purchase's we can meet our existing and future needs and save about $80,000.00.
This purchase is necessary due to the new soccer complex and the parks that will need to
be maintained this year in the Greenfield, Westchester and Providence Point
Developments. The new police station site will also have to be maintained this year
which brings the combined acreage to 65 additional acres. Staff will need to mow
approximately 350 acres this season.
Public Works is requesting to trade-in our existing John Deere 1070 Tractor and purchase
one (1) new John Deere 5420 tractor for the purchase price of $27,765.62.
Public Works purchased the 1070 Tractor in 1995 for the price of$18,972.00 and is
receiving a trade-in price of $8,900.38.
Retail price of the John Deere Tractor is $47,906.00 but by utilizing the State of
Minnesota purchase contract #432-213 the price for the replacement is as follows:
One John Deere 5420 4x4 Tractor
Price $34,971.38
Less Trade In $ 8,900.38
Net Trade $26,071.00
Plus Sales Tax $ 1,694.62
TOTAL $27,765.62
Staff has demonstrated two 16' mower models. The first model was a Woods-Frontier
Flex Mower with a purchase price of $10,623.38. The second and recommended model is
a Land Pride All Flex Mower with a purchase price of$II,076.00. Although the Land
Pride cost $452.62 more than the Woods-Frontier shop maintenance staff believes there
should be less maintenance costs due to the better design and construction.
Staff tried to secure a re-purchase agreement on the mower but we could not come to
terms on an agreement price.
Public Works is requesting to enter into are-purchase agreement with Siemon
Implement, Inc. on the new john Deere 5420 Tractor. The agreement is for 18 months at
a cost of$3,500.00 up to 300 hours and $10.00 per additional hour after 300 hours. Our
original agreement on the 5420 Tractors was up to 250 hours but we re-negotiated to 300
hours to lower the fe-purchase cost.
ALTERNATIVES:
1. Accept the state bid price and trade-in from Siemon Implement, Inc. for the
purchase of one (1) new John Deere 5420 Tractor for the price of $27,765.62.
Purchase one (1) new Land Pride 16' All Flex Mower for the purchase price of
$11,076.00.
2. Accept the state bid price and trade-in from Siemon Implement, Inc. for the
purchase of one (1) new John Deere 5420 Tractor for the price of $27, 765.62.
Purchase one (1) new Woods-Frontier 16' Mower for the purchase price of
$10,623.38.
3. Authorize staff to enter into a re-purchase agreement with Siemon Implement,
Inc. on the John Deere 5420 Tractor.
4. Don not enter into a re-purchase agreement.
5. Deny the request.
6. Table for additional information.
RECOMMENDATION:
Staffreconnnends alternatives #1 and #3.
ACTION REQUESTED:
Move to authorize the purchase of one (1) new John Deere 5420 Tractor for the price of
, $27,765.62 and also the purchase of one (1) new 16' Land Pride Mower for the price of
$11,076.00 from Siemon Implement, Inc. with the purchases to be funded from the
Capital Equipment Fund. Authorize staff to enter into a re-purchase agreement on the
John Deere 5420 Tractor.
~~
Michael H llander
Public Works Supervisor
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John Deere & Company
11145 Thompson Avenue
lenexa, KS 66219
(888) 222-7239
Shakopee Public WOIks
Ml'-J State Contract
602DLV N~w JD 5420 Utility Tractm $25,1.04.00
1005 4- \Vheel Drive 5,469J){)
1511 Cab '>'Vith Air Suspension Seat, A.C. &. Heater 9.517.00
2010 12F/12R Po\ver Reverser Trans 2,885.00
3000 Vertical Exhausr ....-....-........-...-
4037 16.9/24 6 Ply R-4 Industrial Tires (1"'8 ")0'
_, nl o}
6430 12.5/80-18 10 Ply R -4 Industrial Tires 256.00
7010 Dual Hydraulic '\.viLever Controls 957.00
7210 Dual Mid Hydraulic \v/Joystkk Control 957.00
7505 3 Point vdTeJesc.opk Arms 271.00
L VB25 185 Po"\:ver Beyond Coupler Kit 200.00
L VB25186 Po'w'er Beyond Motor Control Kit 1,015.00
.&.180126 Telescopic LH. MinOT 100.00
AL80127 Telescopic R.H. Mrrror 100.00
LO 1 000 19 Rear Window Washer wAViper Kit 220.00
Ll13922 Radio Antenna 13.00
RE196202 AM/FM Radio 433.00
LV 1 00 125 Fender Mounting Kit 131,00
AL71216 Front Fenders _._ 41jJiO,
Total Listl'rice $47,906.00
State Contract Price $34,971.38
Trade:
1995 JD 1070 4- Wheel Drive with Turf Tires, Dual Hydraulics, Mid P .T.O., lodale Perry
Cab, 964 Hours (serial number 141037).
Trade for $26,,071.00
Plus Tax _-LQ94.6~
Total Selling Price $27,765.62
In 18 months trade 5420 for $3,500.00 up t{) :;00 hours and$10.00 per hoUl' a,fier '3CJO
hours. i "
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Delivered by Siemon Implement, Inc. ofBeUe Plaine, IvfN 5601 {
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g 10935 Old Hwy. 15'9 Blvd.
~'O' S' bILK - p~ . ~ll { p BELLE PLAINE, MN 56011
Y'l b 'I Phone: lOO2} 873-2.224
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..._w., JOHN DEEAE E.Mail: siemonil1'l@frontiernet.net
. Web: http://jddealer,deere.com/siemon
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FROM: SIEMON IMPLEMENT INC.
II 10935 Old Hwy. 169 Blvd.
._. 5L. //.. 9_.. <:). h'. '. BELLE PlAINE, MN 56\)11
I O:~}C:l.l'-~__+-<4J" .. . . Phone: (9521873-2224
. 1-BOo..533-4399 Fi:'IX {9S2) 873..4221
- -- JOHN DEERE E-Mail: siamonim@frontiernat.net
. . Web: http://.iddealer.deere.com/siemon
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CrFlACTOR & ECilJIP. co~
iel 651-423.2222 Fax 651-423.4551 Tel 763428.5009 Fax 763-428-5051
Hwy 3 & Cty Rd. 42 North of 1.94 on liwy 101 (Rogers Exit)
; S 125 So Robert Trail, P.O. Box 1.39 14375 James Road
RO$emount, MN 55066 Rogers, MN 55374
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i TO: City of Shakopee I DATE: April 5, 2004 j
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i--- 500 Gorman street __.!-~ONE: 952.233-3824 ___~
1_. ____.__...s"'"kopee MN 55379 iFAX: ..__.!lIi2-233-3821.~
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!A:m:NTION: -. Gen~-J;~ri...n 1 S-',LESMAN; Food seriii6'-.-.----1
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Here is our quotation on the goods named. subject to the concitiolls noted on the reverse side.
~1 -~ 3ESCRIPTlON - . -'I' ~;;;CE --..:..r_AMO~-T]
I 1. Landpride All Flex Mower ! . II
\ Model AFM 4016 SIN 380905 I
I Cutting Width 16' S" . I
I Overall Width 1610" II i
I Transport Width 0' 8" l
I Transport Length 13' 4" ! I
i Input Drlvellne Cat. 4 CV I' I
I Deck DriveJlne Cat. 2 w/Slip-Clutch
I ,Transport Tires 23 x 10.5 I'!
! Deck Tires 18 x 9.5 1 I
I Iln Stock Year 2003 Price: I $11,425.GO I I
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Sales Parts ServIce Rental
800-642-4441
EQUAL OPPORTUNITY EMPLOYER
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70: ,..) ~ &, K . f' L- -V, I? I, 'c IJJX4.L . Phone: {95211173.2224
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