HomeMy WebLinkAboutApril 07, 2020Shakopee City Council
April 7, 2020
7:00 PM
City Hall, 485 Gorman St.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business,
cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and
visitors.
Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Key strategies:
1. Financial stability
2. Enhancing community strengths
3. Effective public services
4. Communication
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *City Council Minutes
*4. A.2. *Resolution Calling for a Public Hearing on the Issuance of Conduit Bonds
- St. Francis Regional Medical Center
*4. A.3. *2019 Pay Equity Report
B. Planning and Development
*4. B.1. *Application to Environment and Natural Resources Trust Fund
*4. B.2. *Application to Metropolitan Council TBRA Grant
*4. B.3. *License Agreement with XCEL Energy for Mountain Bike Park
*4. B.4. *Contract with Confluence for former Sweeney Property
Page 1 of 214
*4. B.S. *Adoption of 2020 Minnesota State Codes
C. Police
*4. C.1. *Application to COPS School Violence Prevention Program Grant
D. Public Works and Engineering
*4. D.1. *2020 Sanitary Sewer Televising
*4. D.2. *Roadway Seal Coat, Crack Seal, and Pavement Markings
*4. D.3. *2020 Full -Depth Pavement Reconstruction Project
*4. D.4. *2020 Bituminous Overlay Project
*4. D.S. *Application to 2020 Multiuse Trails and Bicycle Facilities Grant
*4. D.6. *Application to 2020 Roadway Modernization Grant and Highway Safety
Improvement Program
*4. D.7. * 12th Avenue Trail
*4. D.8. *2020 Trail Rehabilitation and Reconstruction Projects
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL -Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Recess for Economic Development Authority Meeting
8. Reconvene
9. Reports
9.A. City Bill List
9.B. Liaison & Administration Reports
10. Other Business
11. Adjournment to Tuesday, April 21, 2020 at 7 p.m.
Page 2 of 214
*4.A.1.
Shakopee City Council
April 7, 2020
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council meeting minutes of March 17, 2020.
Policy/Action Requested:
Approve the minutes of March 17, 2020.
Recommendation:
Approve the action as requested.
Discussion:
Budget Impact:
ATTACHMENTS
D March 17, 2020
Page 3 of 214
Shakopee City Council Minutes
March 17, 2020
7:00 PM
City Hall, 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor Bill Mars, Councilmembers Jody Brennan, Angelica Contreras, Jay
Whiting and Matt Lehman by telephone
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, City Engineer/Public Works Director Steve
Lillehaug, Planning/Development Director Michael Kerski, Park/Recreation Director Jay
Tobin
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Jody Brennan made a motion to approve the agenda as presented,
seconded by Councilmember Angelica Contreras and the motion passed.
5-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Jay Whiting made a motion to approve the consent agenda as presented,
seconded by Councilmember Jody Brennan and the motion passed.
5-0
A. Administration
*4. A.1. *Certification of Delinquent Sewer and Storm Drainage Accounts
Adopt Resolution No. R2020-037, certifying assessments for delinquent sewer and
storm drainage accounts from 2019, adding a $25 administrative charge for collection
with payable 2021 property taxes and writing off 88 delinquent accounts (properties
Page 4of314
with balances of less than $20) totaling $845.45. (Motion was carried under consent
agenda.)
*4. A.2. *City Council Minutes
Approve the minutes of March 4, 2020. (Motion was carried under consent agenda.)
*4. A.3. *Monthly Financial Review- February 2020
Information Only
B. Fire
*4. B.1. *Resolution of Appreciation for Retired Firefighter Eric Bender
Approve Resolution No. R2020-039, a Resolution of Appreciation for Retired
Firefighter Eric Bender. (Motion was carried under consent agenda.)
C. Parks and Recreation
*4. C.1. *Approval of 2020 Concession Agreements
To approve the 2020 Concession Agreements with Shakopee Youth Hockey
Association, Shakopee Soccer Association, Shakopee Indian Baseball and Shakopee
Coyote Baseball. (Motion was carried under consent agenda.)
*4. C.2. *Shakopee Soccer Association Improvements
Request that City Council approve the Shakopee Soccer Association plan and
request to make improvements at 17th Avenue Sports Complex. (Motion was carried
under consent agenda.)
D. Planning and Development
*4. D.1. *Canterbury Park llth Addition Final Plat
Approve Resolution No. R2020-027, a resolution approving the final plat of
Canterbury Park Eleventh Addition, and move its adoption. (motion was carried under
consent agenda.)
*4. D.2. *Interim Use Permit for Canterbury RV Park
Approve Resolution No. R2020-028, a resolution approving Canterbury Park
Entertainment LLC's Interim Use Permit request to allow an RV Park for 28
Recreational Camping Vehicles (RCN's) on their property. (Motion was carried under
consent agenda.)
*4. D.3. *Jackson Township AUAR
Approve Resolution No. R2020-36 authorizing the adoption of the Alternative Urban
Area wide Review (AUAR) for Jackson Township. (Motion was carried under
consent agenda.)
Page EofS14
*4. D.4. *Preliminary and Final Plat of River Bluff Addition
Approve Resolution No. R2020-038, a resolution approving the preliminary and final
plat of River Bluff Addition. (Motion was carried under consent agenda.)
*4. D.S. *Application to AARP Community Challenge Grant
Approve Resolution R2020-031. (Motion was carried under consent agenda.)
E. Police
*4. E.1. *Application to COPS Mental Health and Wellness Grant
Adopt Resolution R2020-029. (Motion was carried under consent agenda.)
*4. E.2. *Declaration of Surplus Property
The Shakopee Police Department is seeking Council approval to declare the listed
property as surplus and authorize its disposal. (Motion was carried under consent
agenda.)
F. Public Works and Engineering
*4. F.1. *2020 Sewer Service Lateral Pipe Rehabilitation Project
Adopt Resolution R2020-024, awarding a contract in the amount of $434,570 to BLD
Services, Inc., for the 2020 Sewer Service Lateral Pipe Rehabilitation Project
SEWER-20- 003. (Motion was carried under consent agenda.)
*4. F.2. *Targeted BMP Study for Downtown Shakopee
Authorize the execution of a professional services agreement with Barr Engineering to
complete a Targeted BMP Study for the Downtown Shakopee Subwatershed. (Motion
was carried under consent agenda.)
*4. F.3. *Scott County Traffic Management System Agreement
Approve the authorization to enter into a Cooperative Agreement with Scott County
for the Traffic Management System operation, maintenance and repair. (Motion was
carried under consent agenda.)
*4. F.4. *Reroute Stormwater to Protect Historic Sites Project
Approve Resolution R2020-030, approving plans and ordering the advertisement for
bids for the Reroute Stormwater to Protect Historic Sites Project Storm 19-003.
(Motion was carried under consent agenda.)
*4. F.S. *Establish a Municipal State Aid Street
Approve Resolution R2020-025 establishing Shenandoah Drive from 4th Avenue to
Vierling Drive as a Municipal State Aid Street. (Motion was carried under consent
Page 6ofS14
agenda.)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL -Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. General Business
A. Administration
7. A.1. Emergency Response Policy and Update
Councilmember Jody Brennan made a motion to approve emergency response policy
which gives guidance and authority to the city administrator to take appropriate action
in emergency situations, seconded by Councilmember Angelica Contreras and the
motion passed.
5-0
7. A.2. Declaration of Local Emergency Due to COVID-19
Councilmember Jody Brennan made a motion to approve Resolution R2020-044, a
resolution to extend the period of the mayoral declaration of a local emergency due to
COVID-19, seconded by Councilmember Angelica Contreras and the motion passed.
5-0
8. Reports
8.A. City Bill List
Informational only
8.B. Liaison & Administration Reports
Page 4 of S14
9. Other Business
10. Adjournment to Tuesday, April 7, 2020 at 7 p.m.
Councilmember Jody Brennan made a motion to adjourn to April 7, 2020 at 7:00
p.m., seconded by Councilmember Angelica Contreras and the motion passed.
5-0
Page 8 of 914
*4.A.2.
Shakopee City Council
April 7, 2020
FROM: Nathan Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
Resolution calling for a public hearing regarding the issuance of Revenue Obligations (St.
Francis Regional Medical Center) under Minnesota Statutes, Sections 469.152 through
469.1655, as amended, and providing preliminary approval of the issuance to finance
construction and equipping of an expansion of the Emergency Department, Cancer
Treatment and other capital needs.
Policy/Action Requested:
Approve resolution calling for the public hearing.
Recommendation:
Adopt Resolution No. R2020-047 calling for a public hearing regarding the issuance of
revenue obligations under Minnesota Statutes Sections 469.152 through 469.1655, as
amended, and providing preliminary approval for the issuance to finance construction and
equipping of an expansion of the Emergency Department, Cancer Treatment and other
capital needs for St. Francis Regional Medical Center.
Discussion:
Approval of this resolution sets a public hearing for May 5, 2020 for the issuance of up to
$25 million in conduit bonds to finance the construction and equipping of an expansion of
the Emergency Department, Cancer Treatment and other capital needs for St. Francis
Regional Medical Center. St. Francis owns and operates an 89-bed acute care hospital in
Shakopee that was built in 1996. A range of inpatient, outpatient and emergency care
services are provided to patients principally in the Shakopee area.
The proposed conduit bonds will not constitute a general or moral obligation of the City and
will not be secured by or payable from any property or assets of the City and will not be
secured by any taxing power of the City. The bonds will not be subject to any debt
limitation imposed on the City, and the issuance of the bonds will not have any adverse
impact on the credit rating of the City, even in the event the borrower defaults.
Page 9 of 214
Budget Impact:
The borrower will agree to pay out-of-pocket expenses of the City with respect to this
transaction as well as the City's administrative fee (Approximately $100,000).
ATTACHMENTS
D Resolution 2020-047 -Setting Public Hearing for St. Francis Conduit Debt
Page 10 of 214
follows:
CITY OF SHAKOPEE
RESOLUTION NO.
RESOLUTION CALLING A PUBLIC HEARING REGARDING THE ISSUANCE OF
REVENUE OBLIGATIONS UNDER MINNESOTA STATUTES, SECTIONS 469.152
THROUGH 469.1655, AS AMENDED, AND PROVIDING PRELIMINARY
APPROVAL TO THE ISSUANCE THEREOF
BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota (the "City"), as
Section 1. Recitals.
1.01. The City is a statutory city and political subdivision duly organized and existing under the
Constitution and laws of the State of Minnesota.
1.02. The City is authorized by Minnesota Statutes, Sections 469.152 through 469.1655, as
amended (the "Act"), to issue revenue bonds to finance, in whole or in part, the cost of the acquisition,
construction, reconstruction, improvement, betterment or extension of a project, defined in the Act as any
properties, real or personal, used or useful in connection with a revenue producing enterprise, whether or
not operated for profit, engaged in providing health care services, including, without limitation, hospitals
and related medical facilities.
1.03. St. Francis Regional Medical Center, a Minnesota nonprofit corporation (the
"Corporation"), has proposed that the City issue its one or more series of taxable or tax-exempt revenue
obligations (the "Bonds") in the aggregate principal amount not to exceed $25,000,000 and loan the
proceeds thereof to the Corporation to (i) finance the capital costs of the expansion and improvement of the
Corporation's emergency department, the expansion and improvement of the Corporation's cancer center,
and other improvements to the Corporation's acute care hospital facilities located at 1455 St. Francis
Avenue in the City (collectively, the "Project"); (ii) finance capitalized interest during the construction of
the Project; (iii) fund required reserves, if any; and (iv) pay costs of issuance of the Bonds.
1.04. Pursuant to Section 469.154 of the Act, prior to the issuance of the Bonds by the City, the
Commissioner of the Minnesota Department of Employment and Economic Development ("DEED") must
approve the costs of the Project to be funded by the Bonds on the basis of an application submitted by the
City with all required attachments and exhibits (the "DEED Application").
1.05. Pursuant the regulations promulgated under Section 147(0 of the Internal Revenue Code
of 1986, as amended (the "Code"), prior to the issuance of the Bonds, the City Council must conduct a
public hearing after one publication of notice in a newspaper circulating generally in the City at least seven
(7) days before the hearing. Under Section 469.154, subdivision 4 of the Act, a public hearing must be held
after one publication of notice in the official newspaper of and a newspaper of general circulation in the
City at least fourteen (14) days before the hearing.
1.06. The Corporation has requested that the City Council conduct a public hearing on Tuesday,
May 5, 2020 or a later date approved by the City, to (i) approve the issuance of the Bonds pursuant to the
requirements of Section 147(0 of the Code, and the regulations promulgated thereunder; and (ii) approve
the Project pursuant to Section 469.154, subdivision 4 of the Act.
Page 11 of 214
Section 2. Preliminary Findings. Based on representations made by the Corporation to the
City to date, the City Council of the City hereby makes the following preliminary findings, determinations,
and declarations:
(a) The proceeds of the Bonds will be loaned to the Corporation and the proceeds
thereof will be used to finance the acquisition, construction, and equipping of the Project, finance
capitalized interest during the construction of the Project, fund any required reserves, and pay costs
of issuance of the Bonds. The City will enter into one or more loan agreements (or other revenue
agreements) with the Corporation requiring loan repayments from the Corporation in amounts
sufficient to repay the loan of the proceeds of the Bonds when due and requiring the Corporation
to pay all costs of maintaining and insuring the Project, including taxes thereon to the extent the
Project is not exempt from such taxation under state law.
(b) In preliminarily authorizing the issuance of the Bonds, the City's purpose is to
further the policies of the Act.
(c) The Bonds will be special, limited obligations of the City payable solely from the
revenues pledged to the payment thereof, will not be a general or moral obligation of the City, and
will not be secured by or payable from revenues derived from any exercise of the taxing powers of
the City.
Section 3. Public Hearing.
3.01. The City Council shall meet at 7:00 p.m. on Tuesday, May 5, 2020 or a later date approved
by the City, to conduct a public hearing as requested by the Corporation, notice of which hearing (the
"Public Notice") will be published as required by Section 469.154, subdivision 4 of the Act and the
regulations promulgated under Section 147(0 of the Code.
3.02. The City hereby directs Kennedy & Graven, Chartered, acting as bond counsel ("Bond
Counsel"), to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A, in the
Shakopee Valley News, the official newspaper of the City and a newspaper of general circulation in the
City. The Public Notice shall be published at least once, at least fourteen (14) days prior to the date of the
public hearing. Due to COVID-19, the public hearing may be conducted via telephone or other electronic
means as allowed under Minnesota Statutes, Section 13D.021. Regardless of how the meeting is conducted,
reasonable opportunity will be provided for interested individuals to express their views on the proposed
issuance of the Bonds.
Section 4. DEED Application. In accordance with Section 469.154 of the Act, the City
Administrator and other City staff are hereby authorized and directed to cause a draft copy of the DEED
Application, together with drafts of all required attachments and exhibits, to be prepared by Bond Counsel.
The DEED Application, together with all attachments and exhibits, shall be made available for public
inspection in the office of the City Administrator during regular business hours of the City. The City
Administrator and other officers, employees, attorneys, and agents of the City are hereby authorized to
provide DEED with any information needed for this purpose, and the City Administrator is authorized to
initiate and assist in the preparation of such documents as may be deemed appropriate by Bond Counsel.
Section 5. Preliminary Approval. The City Council hereby states its preliminary intention to
issue the Bonds in the maximum aggregate principal amount of $25,000,000 to (i) finance the acquisition,
construction, and equipping of the Project; (ii) finance capitalized interest during the construction of the
Project; (iii) fund any required reserves; and (iv) pay the costs of issuing the Bonds.
2
Page 12 of 214
Section 6. Reimbursement of Costs under the Code.
6.01. The United States Department of the Treasury has promulgated final regulations governing
the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City
or a borrower from the City for project expenditures paid prior to the date of issuance of such bonds. Those
regulations (Treasury Regulations, Section 1.150-2) (the "Regulations") require that the City adopt a
statement of official intent to reimburse an original expenditure not later than sixty (60) days after payment
of the original expenditure. The Regulations also generally require that the bonds be issued and the
reimbursement allocation made from the proceeds of the bonds occur within eighteen months after the later
of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in
no event more than three years after the date the expenditure is paid. The Regulations generally permit
reimbursement of capital expenditures and costs of issuance of the bonds.
6.02. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with
respect to the Project, the City reasonably expects to reimburse the Corporation for the expenditures made
for costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such
expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or
other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also
qualifying expenditures under the Act.
Section 7. Costs. The Corporation will pay the administrative fees of the City and pay, or,
upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with
the financing of the Project and issuing the Bonds, whether or not the Bonds are issued.
Section 8. Commitment Conditional. The adoption of this resolution does not constitute a
guaranty or firm commitment that the City will issue the Bonds as requested by the Corporation. The City
retains the right in its sole discretion to withdraw from participation and accordingly not to issue the Bonds,
or issue the Bonds in an amount less than the amount referred to herein, should the City at any time prior
to issuance thereof determine that it is in the best interest of the City not to issue the Bonds, or should the
parties to the transaction be unable to reach agreement as to the terms and conditions of any of the
documents required for the transaction.
Section 9. Effective Date. This resolution shall be in full force and effect from and after its
passage.
Approved by the City Council of the City of Shakopee this 7th day of April, 2020.
ATTEST:
City Clerk
Mayor
3
Page 13 of 214
EXHIBIT A
NOTICE OF PUBLIC HEARING
CITY OF SHAKOPEE, MINNESOTA
NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF REVENUE
OBLIGATIONS UNDER MINNESOTA STATUTES, SECTIONS 469.152
THROUGH 469.1655, AS AMENDED, FOR THE BENEFIT OF ST. FRANCIS
REGIONAL MEDICAL CENTER
NOTICE IS HEREBY GIVEN that the City Council of the City of Shakopee, Minnesota (the
"City"), will hold a public hearing on Tuesday, May 5, 2020 at or after 7:00 p.m. at City Hall, 485 Gorman
Street in the City, on a proposal that the City Council approve and authorize the issuance by the City of one
or more series of taxable or tax-exempt revenue obligations (the "Bonds"), pursuant to Minnesota Statutes,
Sections 469.152 through 469.1655, as amended (the "Act"), for the benefit of St. Francis Regional Medical
Center, a Minnesota nonprofit corporation (the "Corporation"). The proceeds of the Bonds will be used to
(i) finance the capital costs of the expansion and improvement of the Corporation's emergency department,
the expansion and improvement of the Corporation's cancer center, and other improvements to the
Corporation's acute care hospital facilities located at 1455 St. Francis Avenue in the City (collectively, the
"Project"); (ii) finance capitalized interest during the construction of the Project; (iii) pay any required
reserves; and (iv) pay costs of issuance of the Bonds. The Corporation will own and operate the Project.
Following the public hearing, the City Council will consider adoption of a resolution approving the
issuance of the Bonds. The aggregate face amount of the Bonds proposed to be issued to finance the
activities contemplated herein is presently estimated not to exceed $25,000,000. The Bonds will be issued
by the City and will constitute special, limited obligations of the City payable solely from the revenues
expressly pledged to the payment thereof, will not constitute a general or moral obligation of the City, and
will not be secured by the taxing power of the City or any assets or property of the City except interests in
the Project that may be granted to the City in conjunction with the financing.
All persons interested may appear and be heard at the time and place set forth above or may file
written comments with the City Administrator prior to the date of the hearing set forth above.
PLEASE NOTE, due to COVID-19, the public hearing may be conducted via telephone or other
electronic means as allowed under Minnesota Statutes, Section 13D.021. Please refer to the City's website
at https://www.shakopeemn.gov/ or call City Hall at 952-233-9300 to learn how to attend the public hearing
via telephone or electronically.
Dated: [Date of publication]
SH155-479 (JAE)
645701v3
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA
/s/ William H. Reynolds
City Administrator
City of Shakopee, Minnesota
A-1
Page 14 of 214
*4.A.3.
Shakopee City Council
April 7, 2020
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
2019 Pay Equity Report
Policy/Action Requested:
Approve Resolution R2020-049 which allows filing of the 2019 Pay Equity Report.
Recommendation:
Approval.
Discussion:
Every three years cities are required by Minnesota State Statute (471.991 - 471.999) to
provide compensation data to ensure we are compensating male and female employees
equitably. The city uses a point evaluation system to determine where a position should be
put on our compensation plan. This report illustrates that we are continuing to pay males
and females similarly when their positions require similar knowledge and level of
responsibility.
Budget Impact:
N/A
ATTACHMENTS:
Compliance Report
D Job Class Data Entry Verification List
D Predicted Pay Report
D Pay Equity Implementation Form
D Resolution R2020-049
Page 15 of 214
m
OdF
MANAGEMENT
AND BUDGET
Jurisdiction: Shakopee
129 Holmes Street South
Shakopee, MN 55379
Contact: Alissa Frey
Compliance Report
Report Year: 2020
Case: 2 - 2020 Data (Private (J u r
Only))
Phone: (952) 233-9312 E-Mail: afrey@shakopeemn.go
v
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
Male Classes Female Classes Balanced Classes All Job Classes
# Job Classes 44 27 5 76
# Employees 110 38 22 170
Avg. Max Monthly Pay per employee 7064.79 5768.93 6720.92
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 163.6364 *
Male Classes Female Classes
a. # At or above Predicted Pay 20 18
b. # Below Predicted Pay 24 9
c. TOTAL 44 27
d. % Below Predicted Pay (b divided by c = d) 54.55 33.33
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = 146 Value of T = -1.037
a. Avg. diff. in pay from predicted pay for male jobs = -19
b. Avg. diff. in pay from predicted pay for female jobs = 32
III. SALARY RANGE TEST = 106.77 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 5.93
B. Avg. # of years to max salary for female jobs = 5.56
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP = 0.00 *
B. % of female classes receiving ESP = 0.00
*(If 20% or less, test result will be 0.00)
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Page 23 of 214
3/13/2020 4:45:3
4/1/2020
Pay Equity Case Maintenance
Ult0N0t0es
Pay Equity Implementation Form
It"'
�
�
Part A: Jurisdiction Identification
Jurisdiction:
Shakopee
1zgHolmes Street south
Contact: Name Title
Alissa Frey
Shakopee
Part B: Official Verification
1.The job evaluation system used
measured skill, effort responsibility and
working conditions and the same
system was used for all classes of
employees.
The system used was:
Select a system V
Describe below ifthe job evaluation
system used is: "Thesame as last
year�"Anew systern�"Asubstantially
modified system from last year".or
another descriptor not listed here:
(*|essthan 24Ucharacters)
2. Health Insurance benefits for male and
female classes of comparable value
have been evaluated and
-----------------------------------------------------------------------------
Select a description V
Part C:Total Payroll
isthe annual payroll
for the calendar year just ended
Oecernber31.
It
410
4
Jurisdiction Type: CITY - City
afrev@shekopeemn.00v
3. An official notice has been posted at:
(prominent location) (*less than 60
informing employees that the Pay
equity Implementation Report has
been filed and isavailable bo
employees upon request. Acopy ofthe
notice has been sent toeach exclusive
representative, if any, and also tnthe
public library.
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1xo
4/1/2020 Pay Equity - Case Maintenance
We have worked to ensure this product is accessible and compliant with the standard WCAG 2.0 level AA. We have tested
accessibility using the JAWS software from Freedom Scientific. We found it to work correctly for us. If you find errors in
accessibility, please let us know at pay.equity_@state.mn.us so that we can follow up. Thank you.
https://mn.gov/mmbapps/PayEquity/CaseMtn.aspx
Page 25 of 214
2/2
RESOLUTION R2020-049
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
2019 PAY EQUITY REPORT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City of
Shakopee's 2019 Pay Equity Compliance Report is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is authorized to sign and the City Administrator is
directed to submit the report to the State of Minnesota, to be in compliance with the City's obligations
under the Local Government Pay Equity Act (M.S. 471.991 to 471.999).
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th
day of April 2020.
ATTEST:
City Clerk
Mayor of the City of Shakopee
Page 26 of 214
*4.B.1.
Shakopee City Council
April 7, 2020
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Application to the Legislative -Citizen Commission on Minnesota Resources' (LCCMR)
Environment and Natural Resources Trust Fund (ENRTF).
Policy/Action Requested:
Approve Resolution R2020-033.
Recommendation:
Approve Resolution R2020-033.
Discussion:
The Planning and Development Department is seeking approval to apply to the LCCMR
ENRTF under the "Small Projects" category which are projects costing $200,000 or less.
The department is asking for funding to conduct an extensive archaeological study of the
entire Memorial Park area, including south of Hwy 101 at the west end of the park. This
study will not include areas already studied as part of the Memorial Bridge and Amazon
stormwater diversion project. Funding would also include restoring parts of the park to its
native prairie land/vegetation and removal of items, such as the volleyball court and
playground. This funding aligns with the city's Master Parks Plan approved summer 2019.
Budget Impact:
There is no match requirement for the LCCMR ENRTF application, so the budget is not
impacted.
ATTACHMENTS
D Resolution R2020 - 033
Page 27 of 214
RESOLUTION R2020-033
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING
THE CITY TO SUBMIT A LEGISLATIVE -CITIZEN COMMISSION ON MINNESOTA
RESOURCES (LCCMR) ENVIRONMENTAL AND NATURAL RESOURCES
TRUST FUND (ENRTF) APPLICATION.
WHEREAS, the City of Shakopee supports the application made to the
LCCMR's ENRTF.
WHEREAS, the application is to obtain funding for the archaeological study,
restoration of natural habitat, and removal of items (i.e., playground, volleyball court,
etc.) in Memorial Park, including south of Hwy. 101 on the west side of the park, and
WHEREAS, the application supports the city's Master Park Plan, and
WHEREAS, the City of Shakopee recognizes no match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by the
LCCMR, the City of Shakopee agrees to accept the award and may enter into an
agreement with the LCCMR for the above referenced project. The City of Shakopee
will comply with all applicable laws, requirements and regulations as stated in the
grant agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 28 of 214
*4.B.2.
Shakopee City Council
April 7, 2020
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Application to Metropolitan Council TBRA Grant - Resolution R2020 - 045.
Policy/Action Requested:
Approve Resolution R2020 - 045.
Recommendation:
Approve Resolution R2020 - 045.
Discussion:
The City of Shakopee joined the Metropolitan Council's Livable Communities in 2018
which allows the city to apply for certain grants and loans through their various programs.
The Tax Base Revitalization Accounts (TBRA) allow cities to draw on grant funding from
the Met Council to revitalize properties that are contaminated and return them to the tax
roles. This funding has been used extensively throughout the metro area. The city applied
back in November 2019 for the fall round of the TBRA. This application is for the spring
2020 grant round.
These funds would be used to re -mediate site contamination in the Riverfront Bluff
Redevelopment area. As part of the environmental research on the site, the city retained
Terracon to do a complete soils analysis. As part of that research, a large plume was
discovered in the bedrock of VOC and chemicals associated with a former dry cleaners in
the area. Also, a vast and deep field was found of organic and non -organic waste, ranging
from nine to nineteen feet deep.
These funds would be used to assist in the removal of these site contaminants. Terracon has
submitted a voluntary clean up plan with the state on behalf of the EDA and the developer.
Budget Impact:
Page 29 of 214
The budget for the Riverfront Bluff project is $925,625. The city and the EDA created a
redevelopment tax increment financing (TIF) district to pay for the purchase, removal of
the existing structures, and to provide new public infrastructure including roadways,
sidewalks, and utilities of the Riverfront Bluff property. After grant funding, the remaining
funding will be paid by the approved TIF and will be repaid out of tax proceeds over time.
ATTACHMENTS:
D Resolution R2020 - 045
Page 30 of 214
CITY OF SHAKOPEE
RESOLUTION NO. R2020-045
RESOLUTION AUTHORHNG APPLICATION FOR THE
METROPOLITAN COUNCIL
TAX BASE REVITALIZATION ACCOUNT (TBRA) FOR RJVERFRONT BLUFF AREA
WHEREAS, the City of Shakopee is a participant in the Livable Communities Act's Local Housing
Incentives Account Program as detem 1 ined by the Metropolitan Council and is therefore eligible to apply for
funds under the Tax Base Revitalization Account; and
WHEREAS, the city has identified a contamination cleanup project within the city which meets the
Tax Base Revitalization Account's purposes and criteria and is consistent with and promotes the purposes of
the Metropolitan Livable Communities Act and policies of the adopted metropolitan development guide, and
WHEREAS, the city has the institutional, managerial and financial capability to ensure adequate
project and grant administration; and
WHEREAS, the city certifies it will comply with all applicable laws and regulations as
stated in the contract grant agreements; and
WHEREAS, the city finds the required contamination cleanup will not occur through private or
other public investment within the reasonably foreseeable future without Tax Base Revitalization Account
grant funding; and
WHEREAS, the city represents it has undertaken reasonable and good faith efforts to
procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account
funding is sought. The city was awarded a $332,732 Department of Employment and Economic
Development Contamination Clean-up Grant but was not able to secure other source funding necessary for
cleanup completion. This representation is based on reasons and supporting facts the site is contaminated
with waste products, VOC and regulated chemicals as identified by Terracon. These impact the properties
owned by the EDA which are part of the Riverfront Bluff Redevelopment area. The area is bounded by First
Avenue, Scott Street, Levee Drive and Atwood Street and impedes the ability to redevelop these properties
and return them to the tax role;
BE IT FURTHER RESOLVED, the City Council of Shakopee authorizes the City Administrator
and the Gaughan Companies to submit an application for Metropolitan Council Tax Base Revitalization
Account grant If the city is awarded a Tax Base Revitalization Account grant for this project, the city will be
the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for
the project contained in the Tax Base Revitalization grant application submitted on or before May 1, 2020.
Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held
this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 31 of 214
*4.B.3.
Shakopee City Council
April 7, 2020
FROM: Michael Kerski, Director, Planning and Development
TO: Mayor and Council Members
Subject:
Approval of License Agreement with Northern State Power Company (Xcel) for use of its
property for a mountain bike park including construction of trails.
Policy/Action Requested:
Move to approve License Agreement with Northern State Power Company (XCEL) for use
of its property for the development of a mountain bike park and authorize the appropriate
city officials to make necessary changes as mutually agreed to by the parties and execute
license agreement.
Recommendation:
Authorize appropriate city officials to execute License Agreement that is mutually
agreeable to both parties.
Discussion:
The city currently has a license agreement with Northern State Power Company (Xcel) for
use of their property for walking trails.
The city of Shakopee in cooperation with the Shakopee School District with some financial
support from the SMSC desire to create a mountain bike park that would include the
creation of trails through this property and connect to trails around Quarry Lake. The goal
is to create a three to four mile mountain bike course for users, in particluar the Shakopee
Mountain Bike Team, along with the general public. The consultants also feel that this trail
will be used in the winter by mountain bikers. This will bring a large number of users
throughout the year to Quarry Lake, helping to make it a special destination when combined
with the Water Ski Association use.
Staff will be working with Xcel on the development of a future access road from the main
parking lot to the peaking plant that would allow daily access (five vehicles) and fire access
to the plant and emergency access to the future Xcel Energy Mountain Bike Park.
Page 32 of 214
Budget Impact:
ATTACHMENTS:
D Draft License Agreement
D Exhibit A
D Exhibit B
Page 33 of 214
LICENSE AGREEMENT
(Quarry Lake Bike Park — Blue Lake Generating Plant)
THIS LICENSE AGREEMENT, (the `Agreement') dated effective the day of
, 2020, is by and between NORTHERN STATES POWER COMPANY, a
Minnesota corporation, at an address of 414 Nicollet Mall, Minneapolis, MN 55401
(hereinafter referred to as `Xcel') and the CITY OF SHAKOPEE, a Minnesota municipal
corporation, at an address of 129 Holmes St. S. Shakopee, MN 55379 (hereinafter referred
to as `City').
WITNESSETH
WHEREAS, Xcel is the fee owner of certain real property located in the City of
Shakopee, Scott County, Minnesota which is shown on the attached Exhibit "A" attached
hereto, hereinafter referred to as the `Licensed Property'; and legally described as:
The North 880.00 feet of the West 1375.00 feet of the South Half of the
Northwest Quarter of Section 11, Township 115 North, Range 22 West, Scott
County, Minnesota.
WHEREAS, City is the fee owner of certain real property located in the City of
Shakopee, Scott County, Minnesota, lying north of and adjacent to, the Licensed Property.
This property is shown on the attached Exhibit `13" attached hereto, hereinafter referred to
as 'City Property'; and legally described as:
That part of the Southwest Quarter of Section 2, Township 115, Range 22,
Scott County, Minnesota, lying southerly of the Chicago, St. Paul,
Minneapolis and Omaha Railroad right-of-way and lying westerly of the
following described line:
Commencing at the southeast comer of said Southwest Quarter;
thence South 88 degrees 54 minutes 09 seconds West, assumed
bearing, along the south line of said Southwest Quarter a distance of
875.30 feet to the point of beginning of the line to be described;
thence North 27 degrees 50 minutes 53 seconds West a distance of
227.96 feet; thence North 08 degrees 48 minutes 39 seconds East a
distance of 410.90 feet more or less to the southerly right-of-way line
of said railroad and there terminating.
Subject to an easement to construct, maintain, repair and operate a
railroad spur track, over under and across the north 60.00 feet of the
above described property adjacent to the southerly line of said
railroad right -of- way.
AND
Quarry Lake Park 1
459480v2 JJT SH155-23
Page 34 of 214
That part of the North Half of the Northwest Quarter of Section 11,
Township 115, Range 22, Scott County, Minnesota, lying westerly
and southerly of the following described line:
Commencing at the northeast comer of said North Half of the
Northwest Quarter; thence South 88 degrees 54 minutes 09 seconds
West, assumed bearing, along the north line of said North Half of the
Northwest Quarter a distance of 875.30 feet to the point of beginning
of the line to be described; thence South 27 degrees 50 minutes 53
seconds East a distance of 309.03 feet; thence South 81 degrees 27
minutes 05 seconds East a distance of 60.00 feet; thence North 70
degrees 30 minutes 38 seconds East a distance of 237.31 feet; thence
North 86 degrees 26 minutes 19 seconds East a distance of 447.75
feet more or less to a point on the east line of said North Half of the
Northwest Quarter distant 191.94 feet southerly of the northeast
comer and there terminating.
WHEREAS, Xcel owns and operates, on property east of and adjacent to Licensed
Property, an electric generating plant known as the `Blue Lake Generating Plant'; and
WHEREAS, City desires to construct, use and maintain on the Licensed Property, a
mountain bike park, and
WHEREAS, Xcel is willing to permit City the use of the Licensed Property for the
purposes as stated herein, on a non-exclusive basis, subject to the terms and conditions of
this Agreement, and
WHEREAS, City is aware of the proximity of the Licensed Property to the operating
properties of Xcel and the potential need by the Xcel to terminate this Agreement if Xcel
determines an operating need for the Licensed Property.
NOW, THEREFORE, in consideration of the mutual covenants and obligations set
forth herein, Xcel and City agree as follows:
1. Grant of Right of Entry. Xcel hereby grants to City the non-exclusive right to enter
upon and use the Licensed Property.
2. Term. The term of this License shall be for a period of five (5) years, commencing
on the date first above written and extending thereafter on a year to year basis (the "Term').
Xcel or the City may terminate this License for any reason or no reason by providing i Tthe
other 90 day's written notice directed to the last day of any one year term.
3. Allowed Uses/Restrictions.
A. Use of Property:
Quarry Lake Park 2
459480v2 JJT SH155-23
Page 35 of 214
1.
IL
M. c} The City shall bear the entire cost associated with the Permitted Use.
} City shall use the Licensed Property to construct, use and maintain
mountain bike trails (Permitted Use'). This Agreement does not permit any
other uses, or the construction of any structures, utilities, parking spaces,
improvements or buildings on the Licensed Property without the prior
written consent of Xcel. Upon request for approval, Xcel shall promptly
review the request and shall not withhold said approval unreasonably.
} A set of construction plans for the Permitted Use must be submitted to
Xcel for approval prior to the execution of this Agreement.
iv. } The City is responsible to obtain all permits, authorizations or other
regulatory approvals necessary for the development and operation of the
Permitted Use. The City is solely responsible to meet all regulatory
requirements for the construction and operation of any development. All
developments must meet all existing permit requirements set forth in the
Existing Agreements and all Applicable Laws.
v< e} The grant to City under Paragraph 1 herein shall extend to City's
employees, agents, independent contractors, subcontractors, volunteers,
invitees, and suppliers.
vi. Xcel shall keep the License Property free of any improvements or objects
that would unreasonably interfere with the City's rights under this
Agreement, including anything that would, in the City's judgment, impair the
City's ability to timely maintain or repair the improvements constructed
within the License Property.
W 1. Maintenance and Development of Property:
it } Xcel and City agree to work together to establish a new permanent
access to the Blue Lake Generating Facility. The preliminary route is shown
as `Aggregate Trail to Xcel Gate — 10' Width" on the attached Exhibit B.
ii. } City shall install temporary signage on the Site to notify members of
the public and others of access restrictions, access hours, emergency contact
information, and other items as set forth in this Agreement. City shall ensure
all signage and any other items or equipment that are located or installed on
the Licensed Property for the Permitted Use will be removed prior to the
expiration of the Agreement. City shall ensure that there will be no signage
or references that will defame or present Xcel in a negative or harmful way.
a c) City shall ensure Xcel or its contractors acting on behalf of Xcel has
access to the Licensed Property at any and all times.
iv. } City shall ensure all of the Licensed Property is kept free of rubbish,
waste; and debris and the Licensed Property is kept in a neat, safe and
Quarry Lake Park 3
459480v2 JJT SH155-23
Page 36 of 214
orderly condition. Upon expiration or termination of the Agreement* the
Licensed Property will be returned to Xcel in a c ca c
resccta lesubstantially the same condition as when the City was granted the
License, but for the City will not be responsible for removal of any of the
installed improvements approved by Xcel. The City will have 90 days from
the effective date of termination of this Agreement to remove any
improvements, at its discretion.
v. e) The Site shall not be used in any manner or form inconsistent with the
Permitted Use of the Site stated herein.
vi.
The City shall install a six-foot chain -link fence along the eastern side
of the Licensed Property to provide security to the Blue Lake Generating
Plant. The location and construction plans must be submitted to Xcel for
approval prior to the start of construction.
4. Default. 'Ji s. all r e i cfault creu er for violatio Violation of any term or
condition under this Agreement by either party is deemed a default and is grounds for
termination of this Agreement. If City is in default or if this License is terminated as
provided in Section 3 above, it shall be lawful for Xcel to declare the Term ended, to enter
the Licensed Property, either with or without legal process, and to remove City or any other
person or persons from the Licensed Property, using such force as may be necessary,
without being liable for prosecution, or for damages, and to repossess the Licensed Property
free and clear of any right of City. If, at any time, this Agreement is terminated under this
paragraph, City agrees to peacefully surrender the Licensed Property to Xcel immediately
upon termination, and immediately stop work and remove all of City's equipment and
possessions, and if City remains in possession of the Licensed Property, City shall be
deemed guilty of forcible entry and detainer, and waiving notice, shall be subject to forcible
eviction with or without process of law.
5. Indemnification; Limitation of Liability.
A. Each party expressly agrees, to the fullest extent permitted by law, to indemnify,
hold harmless, and defend the other party, including its officers, officials,
employees, agents, successors, and assigns, against any and all claims, liability,
costs, or expenses (including without limitation attorneys' fees and expenses) for
loss, damage or injury to persons or property arising from this Agreement to the
extent arising out of a party's breach of this Agreement, or its negligence or
willful misconduct. This paragraph shall not be construed as waiver by the City
of any statutory liability limitations or immunities set forth in Minnesota Statutes
Chapter 466.
B. Neither party shall be liable to the other for punitive, indirect, exemplary,
consequential, or incidental damages arising in connection with this Agreement,
and each party hereby waives its right to claim any such damages.
C. This Section 6 shall survive expiration or termination of this Agreement.
Quarry Lake Park 4
459480v2 JJT SH155-23
Page 37 of 214
6. Compliance with Laws, Rules & Regulations. At its sole cost and expense, City shall
give all necessary notices and obtain all required permits, licenses, authorizations and
approvals and shall comply and ensure that all of its employees, agents, independent
contractors, subcontractors, suppliers, invitees and representatives comply with all applicable
federal, state and local laws, ordinances, governmental rules and regulations relative to the
operations under this Agreement, including those relating to the preservation of the public
health and safety, employment laws, environmental laws, zoning, ordinances, rules and
regulations and those within the Occupational Safety and Hazard Act (OSHA). City shall be
liable for any fines or assessments levied thereunder against City resulting from its acts or
omissions hereunder.
7. Insurance. City warrants that it is able to comply with indemnity and insurance
coverage requirements set forth in this Agreement. City shall direct that its contractors,
subcontractors, or agents including, without limitation, all contractors, subcontractors, name
Xcel as an additional insured under all policies of insurance carried by same and relating to
work done at the Licensed Property.
8. Safety. City shall identify all hazardous and potentially hazardous areas on or about
the Licensed Property and shall inform its employees, independent contractors,
subcontractors, suppliers, invitees and representatives and members of the public so as to
safeguard against any and all hazards or other safety risks.
9. Hazardous Materials. Except with the express written permission of Xcel, City shall
not bring onto the License Property, or permit to be brought onto the Licensed Property,
any hazardous or toxic substance, waste, pollutant, contaminant or material (including
petroleum) regulated by the State of Minnesota, the United States Government, or any other
local, state, or federal government authority with applicable jurisdiction ([-Iazardous
Materials'). In the event City brings Hazardous Materials onto the Licensed Property (with
or without permission of Xcel), City shall comply with all applicable laws, ordinances, and
regulations of federal, state, and local government agencies related to such Hazardous
Materials. City shall remove such Hazardous Materials from the Licensed Property
immediately upon request of Xcel. City shall bear all costs related to environmental
investigation, clean-up, removal, or restoration of any water, air, groundwater, natural
resources, soil, or land, including, but not limited to the License Property , arising out of the
acts or omissions of City, its employees, agents, contractors, subcontractors, invitees,
suppliers, and other persons. City will immediately advise Xcel in writing of any of the
following: (a) any pending or threatened environmental Claims (as hereafter defined) against
City and/or City's employees, agents, contractors, subcontractors, invitees, suppliers, and
other persons relating to the Site; (b) any condition or occurrence on the Licensed Property
that (i) results in noncompliance by City and/or City's employees, agents, contractors,
subcontractors, invitees, suppliers and other persons with any applicable Hazardous
Materials Laws, or (ii) could reasonably be anticipated to form the basis of an environmental
Claim against City, City's employees, agents, contractors, subcontractors, invitees, suppliers
and other persons, or Xcel or the Licensed Property; (c) any condition or occurrence on the
Licensed Property or any property adjoining the Licensed Property that could reasonably
be anticipated to cause transferability of the Premises under any Hazardous Materials Laws;
and/or (d) the actual or anticipated taking of any removal or remedial action by City in
response to the actual or alleged presence of any Hazardous Material on the Licensed
Quarry Lake Park 5
459480v2 JJT SH155-23
Page 38 of 214
Property. All such notices shall describe in reasonable detail the nature of the claim,
investigation, condition, occurrence or removal or remedial action and City's response
thereto. In addition, City will provide Xcel with copies of all communications regarding the
Licensed Property with any governmental agency relating to Hazardous Materials laws, all
such communications with any person relating to environmental Claims, and such detailed
reports of any such environmental Claim as may reasonably be requested by Xcel.
Hazardous Materials Laws means any federal, state, or local laws
(including common law) , regulations , ordinance s , orders or decree s of
any applicable authority relating to, or claiming juris diction over the S ite
in que s tion, concerning protection or pre s e rva tion of human health, the
environment or na tura 1 re s ourc e s including, without limitation, the Toxic
Substances Control Act (15 U.S.C. § 2601, et seq.), the Comprehensive
Environmental Re s pons e , C ompe ns a tion, and Liability Act of 1980, (42
U.S.C. § 9601, et seq.) ('CERCLA'), the Solid Waste Disposal Act, as
a me nde d by the Re s ource Cons e rva tion and Re cove ry Act (42 U. S . C. §
6901, et seq.), the Hazardous Material Transportation Act, (49 U.S.C. §
5101, et seq.) , the Federal Water Pollution Control Act, (33 U.S.C. §
1251, et seq.), the Clean Air Act, (42 U.S.C. § 7401, et seq.), the
Low -Level Radioactive Waste Policy Act, 42 U.S.C. 2021b et seq., and
a pplic a ble s to to c ounte rpa its , and their imple me nting re gula tions , all a s
amended from time -to-time , as well as any other such a uthoritie s
re la ting to (i) a ny s pill, dis c ha rg e , re le a s e or e mis s ion to the
environment (including, but not limited to, air, s urfa c e water,
groundwater, s and, s oils , s e dime nt) ; (ii) the quality of any e nvironme nta 1
me dium; (iii) the ge ne ra tion, tre a tme nt, re cycling, s tora ge , dis pos a 1,
transportation or other handling or management of Hazardous Materials;
(iv) the contamination or pollution of any environmental medium; or (v)
responsibility for environmental conditions or activities affecting the
environment.
10. Costs. City shall timely pay all fees, taxes, wages, salaries and other charges and
expenses in any manner associated with this Agreement.
11. Security. City shall provide all security necessary pursuant to this Agreement,
including that necessary for City's vehicles, improvements, machinery, equipment, sets,
facilities and supplies and Xcel shall have no liability for any injury, loss or damage arising
out of City's failure to properly provide such security. City shall provide all security
necessary pursuant to this License, to protect Xcel's personal and real property.
12. Partnership or Joint Venture. Nothing in this Agreement shall be interpreted or
construed as a partnership or joint venture between Xcel and City concerning City's
operations on the Licensed Property.
13. Indemnification and Release.
A.
As used in this License, the term 'Claims" means (1) losses,
liabilities, and expenses of any sort, including attorneys' fees; (2) fines and penalties;
(3) environmental costs, including, but not limited to, investigation, removal,
Quarry Lake Park 6
459480v2 JJT SH155-23
Page 39 of 214
B
remedial, and restoration costs, and consultant and other fees and expenses; and (4)
any and all other costs or expenses.
(-i'As used in this License, the term `Injury" means (1) death, personal
injury, or property damage; (2) the exacerbation of or exposure to any pre-existing
(as of the effective date of this Agreement) Hazardous Materials already present or
exacerbation or exposure to any pre-existing environmental or natural resource
impairment or damage; (3) the introduction of Hazardous Materials or any new
environmental or natural resource impairment or damage to the Site that is not
pre-existing on the effective date of this Agreement; (4) loss of profits or other
economic injury; (5) disease or actual or threatened health effect; and (6) any
consequential or other damages.
City covenants and
Each party expressly agrees to at all times protect, to the fullest extent permitted
by law, to indemnify, hold harmless, release, and defend the Xcel,other party
including its director, officers, agentsofficials, employees, agents, successors, and
assigns, parents, subsidiaries, and affiliates from and against any and all Claims
arising from, alleged to arise from, or related to any Injury allegedly or actually
occurring, imposed as a result of, arising from, or related to (1) this Agreement; (2)
the construction, existence, maintenance, operation, repair, inspection, removal,
replacement, or relocation of the electric power generation, transmission, or
distribution; natural gas gathering, storage, transmission, or distribution; or any
other utility facilities located on the Site; or (3) the City's or any other peron's
presence at the Site as a result of or related to this License.
(c} claims, liability, costs, or expenses (including without limitation attorneys' fees and
expenses) for loss, damage or injury to persons or property arising from this
Agreement to the extent arising out of a party's breach of this Agreement, or its
negligence or willful misconduct. This paragraph shall not be construed as waiver by
the City of any statutory liability limitations or immunities set forth in Minnesota
Statutes Chapter 466.
a The City's duty to protect, indemnify, hold harmless, and defend hereunder shall
apply to any and all Claims and Injury, including, but not limited to:
i� (i---Claims asserted by any person or entity, including, but not
limited to, employees of the City or its contractors, subcontractors, or their
employees;
ii(ii) Claims arising from, or alleged to be arising in any way
from, the existence at or near the Property of (1) electric power generation,
transmission, distribution, or related facilities; (2) electricity or electromagnetic
fields; (3) natural gas gathering, storage, transmission, distribution, or related
facilities; (4) asbestos or asbestos containing materials; (5) any Hazardous
Materials, regardless of origin; or
Quarry Lake Park 7
459480v2 JJT SH155-23
Page 40 of 214
Claims arising from, or alleged to be arising in any way
from, the acts or omissions of the City, its invitees, employees, agents,
contractors, invitees and other persons.
uire
ay any a
�.�nesota tat tcs
c s o tes
is in excess of t
4 ®' ;t out re o-a
s on a csta
to any cxce
ons set fo
Ez Neither party shall be liable to the other for punitive, indirect, exemplary,
consequential, or incidental damages arising in connection with this Agreement,
and each party hereby waives its right to claim any such damages.
E This Section 6 shall survive expiration or termination of this Agreement.
14. Covenant Not to Sue. City, for itself and its representatives, successors, and assigns,
does hereby covenant and agree not to sue or bring any action (whether legal or not) against
Xcel for injuries sustained to City's person and property or the person and property of City's
employees, agents, independent contractors, subcontractors, invitees, suppliers,
representatives, customers or members of the public due to or in anywise growing out of or
connected directly or indirectly with City's stated and associated activities and presence in
and about the Licensed Property except due to Xcel's gross negligence or willful misconduct.
15. City's Sole Risk and Expense. City agrees that use of the Licensed Property by the City
hereunder, or its employees, agents, contractors, subcontractors, invitees, suppliers and other
persons and members of the public, shall be at the sole risk and expense of City.
16. Services. The Licensed Property, including any improvements thereon, is "as is."
Any service requested by the City to or on the Licensed Property shall be at the sole expense
of the City and must be approved by Xcel in advance.
17. Distance and Height Requirements. The City shall construct and use the Site so as to
maintain the maximum distance between the Permitted Use and the Xcel's electric and natural
gas facilities, or other facilities located on the Licensed Property, allowable by the height, width
and terrain of the Licensed Property. If the Permitted Use crosses over or under the Xcel's
electric, or natural gas facilities the crossing shall be as directed by the Xcel. Notwithstanding
the foregoing, minimum vertical and horizontal separations, as directed by the Xcel, shall be
maintained on all crossings and parallel encroachments.
18. Removal and Relocation. The City shall remove at its own expense, the Permitted Use
from the Licensed Property, or any part thereof, or relocate the same to a different location on
the Licensed Property as requested by the Xcel, if the Permitted Use should interfere in the
Xcel's sole and absolute discretion, with the operation and maintenance of the Xcel's facilities
as now or hereafter constructed. In the event that the City's use of the Licensed Property
should, in the reasonable judgment of the Xcel, constitute a hazard to the Xcel's facilities or the
general public, the Xcel may require immediate removal, relocation, or modification of the
Permitted Use to eliminate such interference or hazard, and may suspend the City's right to use
Quarry Lake Park 8
459480v2 JJT SH155-23
Page 41 of 214
the Licensed Property under this Agreement until such removal, relocation, or modification is
completed.
19. Disclaimer of Warranty. Xcel makes no representation as to the suitability of the
Licensed Property for the Permitted Use and no such representation, or any other
representations, are made by Xcel or shall be implied by operation of law or otherwise.
Additionally, Xcel shall have no responsibility or liability, of any kind, type, nature or
description on account of the failure, cessation or termination of electric service to the
Licensed Property; on account of inadequate or improper functioning of the equipment of
City; on account of any interference, regardless of source, with the exception of interference
caused by any of Xcel's equipment that is not operating within its own specific license
parameters, with signals transmitted from the equipment of City, of any kind, type, nature or
description, including by way of illustration but not limitation, loss or damage due to fire,
water, windstorm, hail, lightning, earthquake, riot, vandalism, theft, acts of contractors, acts
of agents or employees or others utilizing the Licensed Property, or for any other cause.
Further, the Xcel shall have no liability or responsibility of any kind, nature or description
for maintenance, repair, restoration or renovation of the equipment of the City.
20. Assignment. City shall not assign, sell, delegate, subcontract or otherwise transfer or
encumber in any manner whatsoever, all or any portion of the rights, duties or obligations
under this Agreement. Any such transfer or encumbrance shall be null and void and shall
permit Xcel to terminate this Agreement immediately without written notice.
21. Xcel's Reserved Rights. Xcel reserves the right, at any time and from time to time, to
make such use of the Licensed Property as it may desire, at its sole discretion and for any
purpose, including, but not limited to, the construction, operation or maintenance of its
electric power generation, transmission or distribution and appurtenant facilities located or
to be located on the Licensed Property. City will ensure that Xcel has unimpeded access to
any and all facilities located on the Licensed Property. In the exercise by Xcel of all of the
foregoing rights, Xcel will use its best efforts not to materially interfere with the Permitted
Use. However, Xcel shall not in any event be liable for inconvenience, annoyance,
disturbance or other damage to City, or the Permitted Use, by reason of the exercise of the
foregoing rights or any other rights of Xcel to enter into or use the Licensed Property, and
the obligations of City under this License shall not be affected in any manner.
22. Encumbrances. City shall keep the Licensed Property free and clear of any and all
liens and encumbrances arising or which might arise, for any reason, out of City's occupancy
and use of the Licensed Property by anyone in connection with the Permitted Use.
23. Entire Agreement. This Agreement and Exhibit attached hereto and by this reference
incorporated herein, constitute the full and complete understanding of the parties regarding the
subject matter hereof. This Agreement shall supersede and replace all prior or
contemporaneous oral or written agreements, correspondence or understandings. Any
modification or amendment of this Agreement must be made in writing and executed by both
parties hereto.
24. Amendment. This Agreement may be amended only by a written amendment signed
by both parties.
Quarry Lake Park 9
459480v2 JJT SH155-23
Page 42 of 214
25. Licensed Interest Only. This License does not convey an interest in real property.
26. Non -Transferable Right. This License shall not pass with title to City's personal
property or improvements and shall not run with the property.
27. Miscellaneous.
A. This Agreement shall be construed in accordance with and
governed by the laws of the state of Minnesota.
B. All communications and notices to a party in connection with this Agreement
shall be in writing. Said notice shall become effective (i) upon personal delivery
thereof, including by overnight mail or next business day or courier service, (ii) in
the case of notice by United States mail, certified or registered, postage prepaid,
return receipt requested, upon receipt thereof. All notices shall be addressed as
follows, or to such other address as any party may designate by written notice to
the other party.
For notice to City:
City of Shakopee
485 Gorman St.
Shakopee, MN 55379
Attn: City Administrator
For notice to Xcel:
28. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be an original, but all of which together shall constitute one instrument.
29. Binding Effect. All the terms, conditions and covenants of this Agreement shall be
binding and shall inure to the benefit of the successors and assigns of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
dates indicated below:
Agreed to and accepted by Xcel this day of , 2020.
NORTHERN STATES POWER COMPANY,
a Minnesota corporation
By:
Peter D. Gitzen, Manager
Siting & Land Rights
Quarry Lake Park 10
459480v2 JJT SH155-23
Page 43 of 214
Xcel Energy Services Inc.
an Authorized Agent for Northern States Power Company,
a Minnesota corporation
Agreed to and accepted by the City this day of , 2020.
CITY OF SHAKOPEE
a municipal corporation
By:
William Mars
Its_ Mayor
By:
William H. Reynolds
Its cti _ City Administrator
Quarry Lake Park 11
459480v2 JJT SH155-23
Page 44 of 214
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Shakopee City Council
April 7, 2020
FROM: Michael Kerski, Director, Planning and Development
TO: Mayor and Council Members
Subject:
Contract with Confluence for $96,040 for services for Lions Park Mitigation and for the
former Sweeney Marina future development into a park.
Policy/Action Requested:
Approve contract with Confluence in an amount not to exceed $96,040 for architectural
history survey of the former Sweeney Marina including an archaeological survey, an
assessment of the historic Schroeder House and outbuildings, preparation of a National
Register of Historic Places nomination for the property and a visioning plan for the reuse of
the house, grounds and marina property as a city park.
Recommendation:
Approve contract with Confluence for a cost not exceed $96,040.
Discussion:
The city obtained the original site of Lions Park from the State of Minnesota from the
Department of Corrections. The park was developed over fifty years and has included Sand
Venture, tennis courts, paths, playgrounds, skating rinks, lodge etc. Over these many years,
the city has been a recipient of funding from the Minnesota Department of Natural
Resources (DNR) and some of those funds were also through the DNR from the National
Park Service.
Through the years, the city sold off part of the park for a small subdivision, put a road
through it (Vierling Drive), built a fire station within the park, and put the upper valley
drainage way through the site.
While prior councils at the time may have had good reasons for all of these actions, they
violated covenants and restrictions on the land and funding that had been received from the
DNR and the National Park Service. There are processes to do all of these things but none
were followed at the time. The fire station site was administratively carved out of the park
Page 48 of 214
by a former administrator and never went through a formal process. All of these actions left
a portion of Lions Park adjacent to HyVee, and part of the park cut off by the fire station
site.
The DNR recently audited all of park funding and land dispositions and found that the city
was not in compliance and had to immediately correct any deficiencies. Staff has worked
with DNR staff on solutions to ensure that the city will continue to receive state funding
and also not to have to repay past funding. Staff has prepared a new plat that has isolated
the fire station on a stand alone small lot, will open its parking lot to allow for trailhead
parking, incorporated the drainage way back into the park as part of the Vierling Greenway
Trail, and is working on other improvements.
As part of the Lions Park mitigation, the city is required to replace property that is being
used for non -park purposes with new park land. The city acquired the former Sweeney
Marina property last year and the DNR has agreed that the fourteen acres can be used as
replacement park land.
Since the proper federal reviews were not completed at the time of the many incursions into
Lions Park, staff has completed a preliminary Environmental Impact Statement for the
changes that have already occurred. The state and federal agencies are asking that the new
site have a complete review so that there are no new adverse impact to resources with the
city's replacement property.
Confluence will work with the 106 Group, headquartered in St. Paul, which is a highly
regarded, award -winning firm that for 25 years has documented archaeological and historic
building resources. 106 Group will document the former Sweeney Marina for
archaeological and historic resources and will also complete a National Register Nomination
for the Schroeder House and outbuildings. This will also make the project eligible for other
state grants for future development.
Miller Dunwiddie, a Minneapolis based architecture firm with a specialization in
preservation and adaptive reuse, will evaluate the Schroeder House and outbuildings for
condition and reuse. They have done a number of award -winning projects including the
Howe Community School, recognized by the Minneapolis Heritage Preservation
Commission. They have also completed a number of park and historic visitor center
projects.
Confluence will then complete a visioning study along with a preliminary cost estimate for
the development of all of the parts of the former Sweeney property.
Page 49 of 214
The costs for the project will be split roughly 53% to Lions Park and 47% to the former
Sweeney property.
Staff is also working to get a review appraisal by a state approved appraiser of the
completed appraisal from the original acquisition of the Sweeney property. Staff is also
working to get an appraisal of the newly created fire station parcel, the Vierling Road right-
of-way and the remnant parcel along HyVee that is now being used for drainage.
Budget Impact:
Funding is in the current CIP for both projects.
Total Cost
$12,940.00
Task 1: Architectural
History Survey
Task 2: Phase 1
Archeological
Task 3: Schroeder
House/Accessory Building
Assessment
Task 4: National Register
Nomination
Task 5: House, Ground,
Marina Visioning
$27,800.00
$15,500.00
$10,300.00
$29,500.00
Lions Park
Impact
$12,940.00
$27,800.00
$10,300.00
Marina Park
Development
$15,500.00
$29,500.00
$96,040.0 $51,040.00 $45,000.00
w ww r...m. w ww w ww r...m. r...m.
ATTACHMENTS
• Confluence Proposal
• New Plat
• Photos of Lions Park
• Schroeder House
• Brickyard
Page 50 of 214
II U IIII... II II II II II II"wUIIMUII II.. .,II II M Illl\LIII`MIIII L ()II p pf'1„
March 23, 2020
PeggySue Imihy, AICP Candidate
Senior Planner
485 Gorman Street
Shakopee, MN 55379
RE: Schroeder House and Sweeney Property Analysis and Feasibility Study
Ms. Imihy,
The Confluence Team is pleased to submit our proposal to provide Historical Survey, Archaeological
Investigation, and Reuse Feasibility Study for site and buildings. We will work with the City to
develop an innovative and cost-effective concept reuse plan that preserves cultural treasures,
while meeting the intent of the Parks and Trails Master Plan. We are teaming with leaders in
cultural and architectural resources. The 106 Group will provide historic research, archaeology,
and NHRP process guidance. Miller Dunwiddie is a preservation and re -use specialist regarding
structures of various size and scale. They will be a critical team member for assessing the condition
and reuse opportunities of the property's valuable structures.
The following outlines our proposed Scope of Services for:
Re: Schroeder House and Sweeney Property Analysis and Feasibility Study
Confluence, hereinafter referred to as the Consultant, subject to the approval and acceptance of
this agreement by the City of Shakopee, hereinafter referred to as the Client, agrees to provide
Professional Services to the Client as set forth below:
A. PROJECT NAME: Schroeder House and Sweeney Property Analysis and Feasibility Study
B. PROJECT DESCRIPTION: Provide the Client with historical and Archaeological survey ,
Landscape Architecture, and Architecture services for the Schroeder Brick House, garage building,
and Sweeney property. Our team will provide services to support the land swap of former LWCF
land in Lion's Park for parcels of land along the Minnesota River. These parcels are in key areas
identified as a Cultural Corridor in the Parks and Trails Master Plan. The parcels are being explored
for their reuse potential in order to preserve and take advantage of key historic infrastructure
within the city. As a part of this study we are proposing the following key tasks:
• Architectural History Survey
• Phase 1 Archaeology Survey
• Schroeder Brick House Assessment and NRHP Nomination
• Schroeder Brick House Feasibility/ Reuse Study
• Marina Area and Brick House Grounds Feasibility Study and Conceptual Design
This is a comprehensive project and the fee submitted below will reflect the various tasks identified
with the development of historical study materials and reuse feasibility documents. Confluence is
including two key team members for their historical/ archaeological work and historic structure
reinterpretation. 106 Group has completed work in the area and will provide the historical and
archaeological work. Miller Dunwiddie is an Architecture Firm specializing in historic structures that
will help evaluate and vision the reuse opportunities for the preserved buildings. Confluence will
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 2 OF 8
oversee the analysis and visioning work of the team and ensure it meets the intent of the Cultural
Corridor and the larger Huber Park Master Plan.
TASK 1: Architectural History Survey
1.1. A reconnaissance (Phase I) architectural history survey will be conducted for parcels 1, 3,
and 4, and an intensive (Phase II) architectural history survey will be conducted for the
Schroeder Brick House on parcel 2.
Research & Prep
Research will be conducted at the following repositories:
• Background research will be conducted at SHPO on any previously inventoried
properties located within the APE. Previous architectural history reports and
historic contexts will also be reviewed.
• Research will be conducted at the Scott County Historical Society, Minnesota
Historical Society (MNHS), University of Minnesota Libraries, and local libraries
and government offices, as necessary, in order to obtain historical maps, aerials,
photographs, permits, and local histories.
Survey
• Each building and structure within the APE will be documented with field notes
and digital photographs. The three residential properties can be documented
from the public right-of-way; however, we request access to the Sweeney
Property in order to thoroughly document any structures related to the Marina.
Report
• Per the SHPO 2017 Historic and Architectural Survey Manual a Minnesota
Individual Property Inventory Form will be completed for each individually
surveyed property. It is assumed that no more than four (4) forms will be
completed for this survey.
• An architectural history survey report will be prepared describing project
methodology, previous investigations, historical contexts, results, and
recommendations.
• One copy of the draft report and inventory forms will be prepared for review in
electronic format. It is assumed that no more than one round of client/City
review of these deliverables will be required. One copy of the final report and the
final inventory forms addressing comments received will be prepared in hard
copy format for submittal to SHPO.
TASK 2: Phase 1 Archaeology Survey
2.1. In order to meet the requirements of Section 106 of the NHPA, as well as all applicable
state regulations, the Phase I archaeological survey of the APE will include several tasks
outline in 106 Group's attached Scope of Work. The architectural history survey will
include the following tasks:
Research & Prep
• A literature review will be conducted at the Minnesota State Historic Preservation
Office (SHPO) and Office of the State Archaeologist (OSA) to identify all known
precontact and post -contact archaeological sites that have been previously
identified within the project area and a one -mile radius of the project area to
inform assessing archaeological potential.
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 3 OF 8
• Review of appropriate historical aerial photographs and maps available online
will be completed to aid in assessing archaeological potential. Reports of cultural
resources surveys previously conducted within the project area will also be
reviewed.
Survey
• The Phase I archaeological survey will involve a visual assessment of the entire
archaeology APE to further assess archaeological sites potential, identify areas of
previous disturbance, and attempt to identify any surface features that may not
be depicted on historic maps or aerial photographs. Shovel testing will be
employed in moderate to high potential areas where surface visibility is poor. In
addition, limited shovel testing will be completed for any known sites or sites
identified during pedestrian survey to clearly determine the overall character and
delineate the horizontal and vertical extent of any sites that may be uncovered.
• Much of the project area is characterized by moderate to high potential to
contain archaeological resources. Given that potential, SHPO and OSA guidelines
require standard shovel testing at 10- to 15-meter intervals. It is assumed that up
to half of the APE will warrant shovel testing at the more intensive, 10-meter
interval according to state guidelines. Based on project location information
provided in the request for proposals, it is assumed that approximately 15
percent of the project area is standing water or developed and so cannot be
shovel tested. Therefore, to test the remaining 85 percent of the project area, it
is assumed that no more than 200 shovels tests will be required.
• Given the topography of the project area and the scope of proposed work, it is
possible that additional consultation with SHPO may determine that deep testing
may be required. If required, the additional tasks and budget can be negotiated.
• The 106 Group principal investigator for this project holds an annual
archaeological license from the OSA. The OSA will be notified of this project for
inclusion under this existing license. It is assumed that no other state or federal
permits or licenses to complete the archaeological survey will be required. Before
beginning survey work, the 106 Group will also arrange for public utilities to be
marked within the survey area.
• We assume that no more than one archaeological site will be identified during
the course of the survey, and no more than 15 artifacts will be collected.
• Any artifacts identified on publicly owned lands during the investigation will need
to be curated at the Minnesota Historical Society. The labor and costs associated
with this task will depend on the number and type of artifacts identified during
the investigation and can be negotiated once the survey has been completed, if
needed.
Report
• A report will be prepared describing project methodology, previous
investigations, literature review and survey results, and recommendations. One
copy of the draft report will be prepared for review in electronic format. It is
assumed that no more than one round of client/City review will be required.
• An OSA site form will be prepared and submitted for any archaeological sites
identified during the survey task described above. It is assumed that no more
than one archaeological site comprised of up to 15 artifacts will be identified.
final inventory forms addressing comments received will be prepared in hard
copy format for submittal to SHPO.
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 4 OF 8
TASK 3: Schroeder Brick House Building Assessment
3.1 Miller Dunwiddie proposes to perform a full visual inspection of the existing building to
evaluate the physical condition of the building and document the condition of its features,
materials and spaces. We will look for signs of structural issues, while we do not propose to
engage a structural engineer at this time to perform an in-depth inspection, we will note any
conditions that cause concern and warrant further study. However, if we see something that
we feel has the potential to affect the structural stability of the building and/or threaten the
safety of people as they access the building, we will call it to the immediate attention of the
City for possible engagement of a structural engineer at that time. We will also utilize our
building envelope specialist to review any potential moisture infiltration concerns. We will
prepare a draft report including order of magnitude costs to correct any deficiencies. We will
meet with Confluence and the City representative(s) to discuss our findings. If the City should
choose to consider listing the property in the National Register of Historic Places, it is
recommended a Determination of Eligibility is completed in tandem with the building
assessment.
TASK 4: Schroeder Brick House NRHP Nomination
4.1. If the Schroeder Brick House is recommended as eligible for listing in the NRHP during the
intensive architectural history survey, upon concurrence from SHPO we can proceed with
the NRHP nomination process for the property.
Research & Prep
• The intensive evaluation prepared for the property will provide the basis for the
historical narrative and significance for the NRHP registration form.
• Additional research may need to be conducted at MNHS, Scott County Historical
Society, and local repositories to meet the requirements of the NRHP nomination.
Survey
• Interior and exterior photography of the property will be conducted per the National
Park Service's (NPS) photography guidelines.
• The photographs included with the NRHP registration form will be prepared and
labeled in accordance with the NPS's National Register Photo Policy Factsheet. One
hard copy set of 4x6 photographs will be provided. All images will be saved on two
CD -Rs for submission with the registration form. The electronic copies of the image
files will be provided as uncompressed TIFF or RAW files on CD-R media that meet
NPS and SHPO requirements. As required for submittal with a NRHP registration form,
the size of each image will be at least 1600 x 1200 pixels at 300 ppi (pixels per inch) or
larger.
NRHP Registration Form
• A NRHP registration form will be prepared using the most current NRHP Form 10-
• 900.The NRHP registration form will be prepared according to National Register
Bulletin 16A — How to Complete the National Register Registration Form and
supplemental guidelines developed by SHPO. The registration form will include all
maps and photographs that are required for listing in the NRHP.
• Once the draft registration form is complete, a digital copy will be provided to the City
of Shakopee for review. Upon receipt of comments, a copy will be submitted to SHPO
for review and comment to ensure that it will meet NRHP standards. It is assumed
that no more than two rounds of review by SHPO will be required to receive
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 5 OF 8
concurrence. After SHPO provides final comments, 106 Group will prepare the final
submission.
• For the final submission, 106 Group will prepare one original, archival quality NRHP
registration form and all required supporting documentation for submission to SHPO.
Meetings
• 106 Group will attend and present the NRHP nomination for consideration at the
State Review Board meeting.
TASK 5: Schroeder Brick House, Grounds, and Marina Property Visioning
Our team will collaboratively work with city staff to identify potential programmatic
opportunities for the building and site. Several opportunities were identified in the Parks and
Trails Master Plan that will continue to be evaluated in this effort. We will support city staff in
communicating with potential stakeholders and idea generation from the public and business
community.
5.1 Building Feasibility / Reuse Study
Based on our findings during the Building Assessment phase, we will brainstorm ideas with the
City representative(s) and any stakeholders they choose to invite, as to what the Schroeder
House could be used for. Based on that engagement meeting, we will complete an initial code
review and prepare concept drawings for up to 2 concepts that illustrate how the Schroeder
House could be used for the determined reuse(s). The drawings will explore how the building
can be made accessible and how many people might be able to be accommodated for various
uses. An order of magnitude budget will be provided for each concept. The design concepts
will be presented in plans and/or elevations. We will present these concepts to the City for
review and comment.
5.2 Site and Marina Feasibility / Reuse Study
Previous studies and reports will directly influence the site's potential for reuse and potential
programming. Our team will collaboratively examine how the building(s) and site will work
together to achieve the vision in the Parks and Trails Master Plan. We will provide schematic
designs, integrated with the building studies, for the Marina and rest of the site. Designs will
explore circulation, marina access and improvements, Accessible dock opportunities, potential
kayak share and boat rental facilities, parking, etc.. Final deliverables to include plan
renderings and max. 3 renderings as needed to accurately convey ideas. Opinion of cost will
be provided for each concept and the final approved concept.
WORK PLAN AND PROPOSED SCHEDULE
The architectural history study can be completed within 8-10 weeks of receiving the executed
service agreement and receipt of GIS data for the project boundary. The archaeology study can be
completed within 6-8 weeks of receiving the executed service agreement and receipt of GIS data,
assuming field conditions allow for the excavation of shovel tests (no snow cover and thawed
ground). Upon receipt of concurrence from SHPO of the Schroeder Brick House's eligibility, 106
Group can commence with the NRHP nomination process. A draft of the registration form can be
completed within 8-12 weeks. The overall schedule for the NRHP nomination process will depend
on the review periods by SHPO and the schedule for State Review Board meetings.
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 6 OF 8
ASSUMPTIONS:
• We will provide all deliverables to technical standards as deemed appropriate by our
principal investigator, who exceeds the Secretary of the Interior's Professional
Qualifications Standards.
• This scope of work does not include an intensive (Phase II) architectural history survey for
parcels 1, 3, and 4; however, recommendations for any additional studies, if needed, will
be included within the architectural history survey report.
• The architectural history survey will require the development of no more than two (2)
custom historical contexts to evaluate the properties.
• It is assumed that no more than four (4) Minnesota Individual Property Inventory Forms
and no Minnesota Multiple Property Inventory Forms will need to be completed for this
project.
• It is assumed that no more than one (1) Minnesota Archaeological Site Form will need to
be completed for this project.
• We assume that no more than one (1) archaeological site will be identified during the
survey, and no more than 15 artifacts will be collected. Any artifacts identified on publicly
owned lands during the investigation will need to be curated at the Minnesota Historical
Society. The labor and costs associated with this task will depend on the number and type
of artifacts identified during the investigation and can be negotiated once the survey has
been completed, if needed.
• No in -person meetings are anticipated for the archaeology and architectural history
surveys. However, sufficient communication via email, telephone, or video chat to
effectively coordinate with you and the City is included.
• The NRHP nomination process will only include the Schroeder Brick House and any
outbuildings that are located on parcel 2 of the project area.
• The NRHP nomination package for the Schroeder Brick House will include no more than
twelve (12) photographs of the property's interior and exterior.
• Preparation of the NRHP nomination package does not guarantee acceptance by the State
Review Board or the Keeper of the National Register.
FEES AND EXPENSES:
Fees and expenses are presented below as part of the design and implementation effort. Fees are
based upon a Lump Sum not to exceed cost.
1. We propose to perform the services described in Task 1: Scope of Services: Architectural
History Survey, on an Hourly, Not to Exceed basis. $12,940
2. We propose to perform the services described in Task 2: Scope of Services: Phase 1
Archaeology, on an Hourly, Not to Exceed basis. $27,800
3. We propose to perform the services described in Task 3: Scope of Services: Brickhouse Building
Assessment, on an Hourly, Not to Exceed basis. $15,500
4. We propose to perform the services described in Task 4: Scope of Services: NHRP Nomination.
On an Hourly, Not to Exceed basis. $10,300
5. We propose to perform the services described in Task 5: Scope of Services: Brickhouse,
Grounds and Marina Property Visioning. On an Hourly, Not to Exceed basis. $29,500
Total: $96,040
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 7 OF 8
6. Reimbursable expenses and hourly rates are identified in the attached schedule and will be
billed on a Not to Exceed basis. $1,500
7. If the project is suspended for more than three (3) months, or abandoned in whole or in part,
this firm shall be paid their compensation for services performed prior to receipt of written
notice from the Owner of such suspension or abandonment, together with reimbursable
expenses then due and all terminal expenses resulting from such suspension or abandonment.
CLIENT PROVIDED:
1. An electronic map of the project area and entire property, preferably in GIS shapefile
format;
2. Access to the property to conduct survey;
3. Any other pertinent project data, preferably in electronic format;
4. Copies of previous communication with SHPO or other pertinent agencies.
TIME OF PERFORMANCE:
1. We propose to process this work in a timely and expeditious manner to meet the City's
timetable of construction in 2020 for the natural surface mountain bike trails.
EXTRA WORK AND CONTINUATION OF SERVICES:
1. If, during the progress or upon completion of the work outline in the Scope of Services in
this agreement, the City finds it desirable or necessary to cause this Consultant to perform
additional services other than those outlined in the Scope of Services, the hourly schedule
and reimbursable expense schedule may apply, or a project fee may be negotiated. See
attached Schedule for rates.
SUCCESSOR'S AND ASSIGNMENT:
1. The City and this firm each bind itself, partners, assigns and legal representatives to the
other party to this agreement and to the partners, successors, assigns and legal
representatives of such other party in respect of all covenants of this agreement.
CONTRACT CONFORMANCE:
1. If there is a conflict between this document and the agreement between the Landscape
Architect and the City, the Landscape Architect's agreement with the City shall govern.
FORM OF AGREEMENT:
1. The return of one (1) copy, signed and dated in the spaces provided, will constitute your
acceptance of this proposal and provide authority for proceeding to accomplish this
work.
City of Shakopee
March 23, 2020
SCHROEDER HOUSE AND SWEENEY PROPERTY ANALYSIS AND FEASIBILITY STUDY - PAGE 8 OF 8
Sincerely,
Confluence
Offered by: Accepted by:
Confluence City of Shakopee
3/23/2020
(signature) (date) (signature) (date)
Brad Aldrich, Associate Principal
(printed name/title) (printed name/title
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Shakopee City Council
April 7, 2020
FROM: Michael Kerski, Director, Planning and Development
TO: Mayor and Council Members
Subject:
Adoption of State of Minnesota Building Codes by Reference
Policy/Action Requested:
Approve Resolution No. R2020-048 adopting the new Minnesota Building Codes by
reference.
Recommendation:
Approve Resolution No. R2020-048
Discussion:
The city currently operates under the 2015 Minnesota State Building Codes. The State has
been working for several years to adopt a new building code and has had extensive
involvement with its industry partners. The State is basing its building code off of the 2018
International Building Code with state modifications.
There are continuous changes to the codes internationally. For instance, dimensional
lumber has changed in size and its ability to span distances. Old growth lumber was able to
support larger and longer distances. Lumber today is coming from new forests and the
resulting loads and spans has become less since it is not as strong.
There have also been numerous deck failures nationwide. There are new regulations
regarding decks, materials and spans along with fire protection requirements.
The seven county metro area must use the Minnesota State Building Code by State
Statutes.
The following are the codes being adopted:
2020 MN Conservation Code for Existing Buildings
Page 65 of 214
2020 MN Residential Code
2020 MN Building Code
2020 MN Energy Code
2020 MN Accessibility Code
2020 MN Mechanical and Fuel Gas Code
2020 MN State Fire Code
Budget Impact:
ATTACHMENTS:
D Resolution
Page 66 of 214
RESOLUTION NO. R2020-048
A RESOLUTION ADOPTING THE STATE OF MINNESOTA BUILDING CODES
BY REFERENCE
WHEREAS, the State of Minnesota has adopted new Minnesota Building Codes;
and
WHEREAS, the City of Shakopee is required to follow the Minnesota Building
Codes; and
WHEREAS, one of the roles of a city is to protect the health and safety of its
residents and businesses;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, adopts by reference the following State of
Minnesota Building Codes with these effective dates:
Effective date of April 1, 2020
2020 MN Conservation Code for Existing Buildings
2020 MN Residential Code
2020 MN Building Code
2020 MN Energy Code
2020 MN Accessibility Code
Effective date of April 6, 2020
2020 MN Mechanical and Fuel Gas Code
2020 MN State Fire Code
Adopted by the City Council of the City of Shakopee, Minnesota, held the
day of , 2020.
ATTEST:
Lori Hensen, City Clerk
Mayor of the City of Shakopee
Page 67 of 214
*4.C.1.
Shakopee City Council
April 7, 2020
FROM: Jeff Tate, Police Chief
TO: Mayor and Council Members
Subject:
Application to COPS School Violence Prevention Program grant.
Policy/Action Requested:
Approve Resolution R2020-032.
Recommendation:
Approve Resolution R2020-032.
Discussion:
The Shakopee Police Department is applying to a COPS School Violence Prevention
Program grant. The application is requesting $94,540 to install a Public Safety Hybrid
Distributed Antenna System (DAS) at the Shakopee High School which will consist of a
parabolic donor antenna on the roof oriented toward the closest ARMER radio site, a
Class -A Digital Fiber DAS Master Unit, 3 Fiber Remote Units, and a network of coaxial
cable and antennas installed throughout the building to distribute signal. This technology is
needed due to the loss of radio signal in various parts of the school building which is a safety
concern for our school resource officers, teachers, staff and students.
Budget Impact:
The COPS School Violence Prevention Program will provide up 75% of the grant request.
A 25% match is required. Match amount is dependent on agreements reached with the
Shakopee Public School and is variable at this time.
ATTACHMENTS:
D Resolution R2020 - 032
Page 68 of 214
RESOLUTION R2020-032
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING
THE CITY TO SUBMIT A COMMUNITY ORIENTED POLICING SERVICES (COPS)
SCHOOL VIOLENCE PREVENTION PROGRAM GRANT APPLICATION.
WHEREAS, the City of Shakopee supports the application made to COPS, an
office of the U.S. Department of Justice, School Violence Prevention Program grant.
WHEREAS, the application is to obtain funding for the purchase and installation of a Public
Safety Hybrid Distributed Antenna System (DAS), and
WHEREAS, the City of Shakopee recognizes a 25% match requirement for this
grant and matching funds will be secured, dependent on the award of said grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by COPS, the
City of Shakopee agrees to accept the grant award and may enter into an
agreement with COPS for the above referenced project. The City of Shakopee will comply
with all applicable laws, requirements and regulations as stated in the grant agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 69 of 214
*4.D.1.
Shakopee City Council
April 7, 2020
FROM: Dave Rutt, Street Supervisor
TO: Mayor and Council Members
Subject:
2020 Sanitary Sewer Televising.
Policy/Action Requested:
Award a contract in the amount of $44,825.60 to Pipe Services Corp. for the 2020 sanitary
sewer televising project.
Recommendation:
Award project and authorize execution of a contract agreement.
Discussion:
In 2005 City Council approved a formal policy for the inspection and maintenance of the
sanitary sewer system. The policy prescribes that the television inspection of sanitary sewer
mains occurs every ten (10) years. In accordance with this policy, 131,840 feet of sewer has
been identified to be televised in 2020 (see attached map).
Bids were solicited and three quotes were received as follows:
Pipe Services Corp $44,825.60
Vortech Hydro Vac & Televising $55,372.80
American Environmental $126,416.60
Pipe Services Corp. submitted the lowest bid and have the experience and capacity to
responsibly complete the prescribed work.
Budget Impact:
The scope of work is estimated to cost $44,825.60. This work is budgeted in the 2020
Sanitary Sewer Fund budget.
ATTACHMENTS:
Page 70 of 214
D 2020 Planned Televising
D Pipe Services Quote
Page 71 of 214
8"-12" (103,053 ft.)
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03/ 15/ 2020 22 : 29 9524969117
PIPE SERVICES
PAGE 02/06
SHAKOPEE
Public Works Department
City of Shakopee
Phone: 952-233-9550
FAX: 952-233-3807
REQUEST FOR QUOTATION
2020 ,Sewer Televising
DOCUMENT DATE:
QUOTATIONS DUE By:
SUBSTANTIAL COMPLETION DATE:
FINAL COMPLETION DATE:
MARCH 4, 2020
MARGIN, 2020
SEPTEMBER X, 2020
NOVEMBER 1, 2020
Page 73 of 214
03/ 15/ 2020 22:29 9524969117
PIPE SERVICES PAGE 03/09
Re q uest foxotat� aka .... March 4, 2020
2020 Sever Televising
SCOPE OF WORK
The City of Shakopee is in the process of obtaining quotations to retain the services of a qualified contractor for
sanitary sewer TV inspection and reporting of 131,843 feet.
This document and the included attachments provide information to the prospective contractors. Any questions or
clarifications may be addressed by contacting Dave Rutt, Street Supervisor for the City of Shakopee, at 952-233-
95 56.
WORK SEQUENCE
The Contractor shall perform his/her work in such a manner as to cause the least interference with adjoining
property owners and the general public.
The winning contractor shah have all contracts signed and approved insurance information delivered to Shakopee
City Hall prior to starting work.
Work on the project (bid items 1-3) must be substantially complete by September 1, 2020. The final completion
date is November Z, 2020.
SUBMISSION OF QUOTES
Please submit only Quotation Form pages one through three at this time. Proposals for 2020 Sewer Televising shall
be submitted upon the attached quotation form titled to:
Dave Rutt, Street Supervisor
400 Gorman Street
Shakopee, MN 55379
Email: drutt@a ShakopeeMN.gov
Quotes east be received via email or in person by March 20, 2020, at 11:00 a.m.
Page 74 of 214
o3/15/2020 22:29 9524969117
PIPE SERVICES PAGE 04/05
QUOTATION FORM
2020 Sewer Televising
COMPANY NAME: / /� � Ser fJ l C{? cS � b 7(2
ADDRESS:
TELEPHONE: 1s-z- '//o3(•73'
QUOTATIONS ARE DUE BY I 1:00 A.M., LOCAL TIME, MARCH 20, 2020
To:
Dave Rutt, Street Supervisor
400 Gorman Street
Shakopee, MN 55379
Email: drutt@ShakopeeNIN.gov
ShakopeeMN.gov
ZIP 5M--,-3 74
The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee to supply
all labor, materials, and equipment necessary to complete the 2020 Sewer Televising project, all in accordance with
the plans and specifications prepared by the City of Shakopee and in strict accordance with the unit prices herewith.
The final amounts of the contract shall be determined by multiplying the final Treasured quantities as authorized
and actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal
form. The Contractor will not be entitled to any compensation on any items other than those listed on this proposal
fo-
The bidder must bid each item.
The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total bid,
the unit prices shall govern to become the total bid.
City of Shakopee — Quotation Form
2020 Sewer Televising
March 2020
Page 1 of 3
Page 75 of 214
03/ 15/ 2020 22: 29 9524969117
PIPE SERVICES
PAGE 05/ 06
NO.
DESCRIPTION,
UNIT
QTY
UNIT PRICE
ON
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41 SCOSR , 02.....
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SA 1 2 INCH FIFE
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103,053
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City of Shakopee — Quotation Form
2020 Sewer Televising
March 2020
Total Bid:
$ Lig .57e,:c', 6,o
Page 2 of 3
Page 76 of 214
03/ 15/ 2020 22:29 9524969117
PIPE SERVICES PAGE 06/06
The undersigned agrees as follows:
1. The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor
irregularities in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee.
2, If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten
(10) days after bidder's quote is accepted. Bidder agrees to commence work as soon as possible after
acceptance and to complete ail work on or before the completion date, subject to the provisions of the contract
documents.
City of Shakopee — Quotation Form
2020 Scwer Tc evisin,
March 2020
Respectfully Submitted,
Firm; Fir Se Cr/0
1 iI
y:-4
(Sign, ,{ f Bidder)
Title:
Co
fo-1 g1/4 ;5" rie
(N1me)
l6Ze9�_ �yse��"he /Pe,
(Address)
/L__//t/ 5-5-3 7 F
(City and aYe)
Page 77 of 214
Page 3 of 3
*4.D.2.
Shakopee City Council
April 7, 2020
FROM: Dave Rutt, Street Supervisor
TO: Mayor and Council Members
Subject:
2020 Joint Powers Agreements (JPA) for roadway seal coat, crack seal and pavement
markings.
Policy/Action Requested:
Authorize the City of Shakopee's annual roadway sealcoat, crack sealing and pavement
marking work and a portion of the Capital Improvement Plan Project 2020 Pavement
Rehabilitation (CIF-20-006) in the amount of $599,700 to be awarded as part of the 2020
South Metro Joint Powers Agreement contract.
Recommendation:
Approval as recommended.
Discussion:
On February 18, 2014, the City of Shakopee entered a JPA for roadway maintenance
services with a group of cities with the goal of streamlining contracts and receiving better
:pricing from contractors. The South Metro JPA cities include the following: Apple Valley,
Bloomington, Burnsville, Eagan, Elko New Market, Farmington, Hastings, Lakeville,
Mendota Heights, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, Waconia, and
West St. Paul, along with Scott County, and the Townships of Empire, New Market, Sand
Creek, and Spring Lake. The City of Burnsville administers the JPA. This is one of the
largest JPAs of its type in the state and often includes some of the largest contracts in the
state for this type of work.
As a member of the South Metro JPA for roadway maintenance services, the City of
Shakopee provided a scope of work for roadway seal coating, crack sealing, and pavement
marking for 2020, consistent with city's 2020 budgeting for this work.
With the City of Shakopee's approval of the city's portion of the prescribed work, the City
of Burnsville will officially proceed with the JPA contract as awarded for the entirety of the
Page 78 of 214
2020 South Metro JPA (see attached). The city's prescribed work includes the following:
Bid Amount For Street Maintenance
Service
Contractor
Shakopee Bid Amount
Seal Coat
Asphalt Surface Technologies -Corp
$ 352,600.00
Crack Seal Asphalt Surfaces Technologies -Corp. $ 110,000.00
Pavement Markings
AAA Striping Service
$ 50,000.00
Fog Seal
Allied Blacktop Company
$22,000.00
Bid Amount For 2020 Pavement Rehabilitation (CIF-20-006)
Service
Contractor
Shakopee Bid Amount
Seal Coat
Asphalt Surfaces Technologies -Corp
$52,500.00
Crack Seal
Asphalt Surfaces Technologies Corp.
$8,900.00
Pavement Markings AAA Striping Service $3,300.00
Fog Seal Allied Blacktop Company $400.00
The bids are competitive and are of good value. All contractors are reputable roadway
maintenance contractors and have successfully completed similar work and contracts
previously.
A portion of the work for the 2020 Pavement Rehabilitation Project (CIF-20-006) is
included in the JPA that includes crack sealing, chip sealcoating and striping Southbridge
Parkway and Jennifer Lane (see attached CIP summary sheet). In advance of and separate
from the JPA work, the more in-depth pavement repairs, minor concrete repairs and other
repairs as necessary will be completed.
It should also be noted that the city has recently included fog sealing overtop the chip
sealcoat on certain roadways (that existing with minimal driveways) and in cul-de-sacs to
improve the performance of the sealcoat. While ideally a fog seal overtop the chip sealcoat
would be done on all surfaces, it is extremely difficult in areas with driveways due to the
tracking of the fog seal. Therefore, fog sealing is limited to areas that can be completed
Page 79 of 214
and managed without tracking issues.
Budget Impact:
The total amount of work is estimated at $599,700. The costs are within budget and
the funding is allocated as follows:
Street Maintenance Operating Fund $534,600
2020 Pavement Rehabilitation Project (CIF-20-006) $ 65,100
ATTACHMENTS:
D Work Area Maps
D Burnsville JPA Memo
D CIF-20-006 summary sheet
Page 80 of 214
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AGENDA REPORT
Regular City Council - 17 Mar 2020
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Accept Bids and Award Contracts for the 2020 South Metro JPA for Roadway Maintenance
Services Project (20-502)
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Accept Bids and Award Contracts for the 2020 South Metro JPA for Roadway Maintenance Services
Project (20-502) to the following contractors in the following amounts:
Service
Contractor
Amount
Bituminous Fog Seal
Allied Blacktop Company
$ 149,982.84
Bituminous Seal Coat
Asphalt Surface Technologies, Corp.
$ 1,567,926.39
Crack Sealing
Asphalt Surface Technologies, Corp.
$ 1,086,246.48
Pavement Markings
AAA Striping Service
$ 495,780.00
* Action requires simple majority vote of the Council.
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As the lead organization for the South Metro JPA for Roadway Maintenance Services, the City of
Burnsville coordinates the JPA, prepares the contract documents, provides bidding services, awards
the contracts and provides general contract administration for the member local governments acting
as one organization. The following bids were received:
Service
Contractor
Bid Amount
Burnsville's
Portion
Bituminous Fog Seal
Allied Blacktop Co.
$ 149,982.84
$ 0.00
Pearson Bros., Inc.
$ 159,241.04
Asphalt Surface Tech.
$ 194,885.11
Bituminous Seal Coat
Asphalt Surface Tech.
$ 1,567,926.39
$ 96,148.80
Pearson Bros., Inc.
$ 1,595,522.50
Allied Blacktop Co.
$ 1,936,440.10
Crack Sealing
Asphalt Surface Tech.
$ 1,086,246.48
$ 197,250.00
Fahrner Asphalt Sealers, LLC
$ 1,908,902.32
Allied Blacktop Co.
$ 2,208,355.68
Pavement Markings
AAA Striping Service
$ 495,780.00
$ 95,250.00
Sir Lines -A -Lot
$ 564,856.00
Bidding these routine maintenance services on a joint basis allows the member local governments to
reduce their administration costs in bidding and administering these contracts and offers economy of
Page 84 of 214
scale pricing the members could not get by bidding the work alone. Burnsville is reimbursed a portion
of the amount of work each member does with the JPA contractors. The reimbursement roughly
equates to our increased administration time and effort to manage the JPA and contracts. The
economy of scale pricing benefits all members, Burnsville included.
The South Metro JPA includes the cities of Apple Valley, Bloomington, Burnsville, Eagan, Elko New
Market, Farmington, Hastings, Lakeville, Mendota Heights, Prior Lake, Rosemount, Savage,
Shakopee, South St. Paul, Waconia and West St. Paul, along with Scott County and the townships of
Empire, New Market, Sand Creek and Spring Lake. This is the largest JPA of its type in the state and
JPA quite often has the largest contracts in the state for some of the work.
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Burnsville's portion of the contracts total $ 388,648.80. The funding for this work comes out of the
Street Maintenance Fund. The remainder of the Street Maintenance Fund's allocation, authorized
previously, goes toward other materials and services bid and quoted separately that are individual to
Burnsville's street maintenance needs. The other bids and quotes needing Council approval will be
brought forward as the work within the fund continues through the summer and fall.
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Staff feels the bids are competitive and of good value at the time of the bid and recommend accepting
the bids and awarding the contracts to the low responsible and responsive bidders as highlighted
above. All the contractor are reputable roadway maintenance contractors and have successfully
completed these contracts in previous years.
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Transportation: People feel that the community roadway system is well maintained at a reasonable
cost.
City Services: Continued implementation of service consolidations and partnerships with Dakota
County and other cities.
Staff Contact: Jeff Radick
Page 85 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-006
Project Name 2020 Pavement Rehabilitation
Accounting Code
Fund Capital Improvement Fund
Description
Department Capital Improvements Fund
Contact Public Works Director
Type Improvement
Useful Life 25
Category Street Construction
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $160,000
This project is for the rehabilitation of the bituminous roadways for Jennifer Lane and Southbridge Parkway. The rehabilitation work includes
crack sealing and repair, minor concrete repairs, partial and full depth spot patching and pavement repair, utility repairs and a chip seal coat of the
bituminous surface.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. This pavement management strategy is
somewhat new to the city and is expected to extend the timeline for the need of a mill & overlay, ultimately prolonging the pavement life with a
cost savings.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
Engineering/Administration
150,000
10,000
150,000
10,000
Funding Sources
Total 160,000
160,000
2020 2021 2022 2023 2024 Total
Capital Improvement Fund 160,000
160,000
Total 160,000
Budget Impact/Other
160,000
The rehabilitation of the pavements in the project area are necessary to preserve the existing pavement surface and delay the need for a bituminous
overlayment. It should also be noted that bituminous prices increased approximately 15% in 2019.
52
Page 86 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-006
Project Name 2020 Pavement Rehabilitation
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Page 87 of 214
*4.D.3.
Shakopee City Council
April 7, 2020
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Award a contract for the 2020 Full -Depth Pavement Reconstruction Project CIF-20-004.
Policy/Action Requested:
Adopt Resolution R2020-040, awarding a contract in the amount of $2,206,194.77 to Wm.
Mueller & Sons, Inc., for the 2020 Full -Depth Pavement Reconstruction Project CIF-20-
004.
Recommendation:
Approval of Resolution R2020-040.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2020 Full -Depth Pavement
Reconstruction Project CIF-20-004. On February 18, 2020, the City Council adopted
Resolution R2020-015 approving the plans and specifications, and authorizing bidding of
the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting
Law, bids were solicited and opened on March 26, 2020. Six bids were received and Wm.
Mueller & Sons, Inc., from Hamburg, Minnesota, is the low bidder in the amount of
$2,206,194.77 (see the attached resolution for the bid tabulation summary). The bid is
competitive and is 10.0 percent less than the engineer's construction estimate of $2,450,000.
Wm. Mueller & Sons, Inc., has the capacity and experience for the project and is deemed a
responsible bidder. They are prepared to begin work in May with an anticipated completion
in September 2020.
Budget Impact:
Based on the low bid amount, the updated total estimated project cost and funding
summary is as follows:
Page 88 of 214
COSTS
Construction Cost
Contingency
Subtotal
Eng/Admin/Legal
Total Estimated Project
Cost
FUNDING
Special Assessments
Capital Improvement
Fund
Sanitary Sewer Fund
Storm Drainage Fund
Shakopee Public Utilities
Total Funding
Feasibility Report Estimate Based
Budget On Bid Award
$ 2,450,000.00
$ 195,800.00
$ 2,645,800.00
$2,206,194.77
$176,495.23
$2,382,690.00
$ 153,700.00 $153,700.00
$ 2,799,500.00 $2,536,390.00
$ 729,200.00 $705,585.93
$ 1,899,800.00 $1,766,901.99
$ 5,750.00 $4,381.56
$ 159,000.00 $57,943.64
$ 5,750.00 $1,576.88
$ 2,799,500.00 $2,536,390.00
The amended total project budget of $2,536,390 is under the feasibility budget by 9.4
percent and includes a contingency amount that covers any unexpected change orders,
quantity adjustments and other miscellaneous expenses encountered as part of the project.
This project is funded by Special Assessments, the Capital Improvement Fund, the Sanitary
Sewer Fund, the Storm Drainage Fund and Shakopee Public Utilities.
Included in the resolution is new funding language that would allow the city to reimburse
project costs from future bond proceeds. This language allows for greater flexibility in
funding current and future projects, should the city desire or need this in the future. The
additional language allows the city a period of up to three years to issue and reimburse itself
with bond proceeds. The language does not change the requirements or administrative
process for issuing debt. All debt issuance will still require separate approval by the City
Council.
ATTACHMENTS:
Page 89 of 214
D Resolution R2020-040
a CIP Sheet
Page 90 of 214
RESOLUTION R2020-040
A Resolution Accepting Bids for the
2020 Full -Depth Pavement Reconstruction
Project CIF-20-004
WHEREAS, pursuant to an advertisement for bids for the 2020 Full -Depth Pavement
Reconstruction Project, CIF-20-004, bids were received, opened on March 26, 2020 and tabulated
according to law, and the following bids were received complying with the advertisement:
Bidder Amount
WM. MUELLER & SONS, INC. $2,206,194.77
NORTHWEST ASPHALT, INC. $2,288,526.68
MOLNAU TRUCKING LLC. $2,480,481.70
SM HENTGES & SONS, INC. $2,536,329.67
VALLEY PAVING, INC. $2,547,663.60
GMH ASPHALT CORPORATION $2,630,572.51
WHEREAS, Wm. Mueller & Sons, Inc., 831 Park Avenue, Hamburg, MN 55339, is the
lowest responsive bidder for the 2020 Full -Depth Pavement Reconstruction Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, THAT:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Wm. Mueller & Sons, Inc. in the name of the City of Shakopee for the
2020 Full -Depth Reconstruction Project according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed.
3. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares
its official intent to reimburse itself for the costs of the improvements from the
proceeds of tax-exempt bonds.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2020.
ATTEST:
City Clerk
Admin\City Council\2020\2020 Full -Depth Reconstruction\Award Contract
Mayor of the City of Shakopee
Page 91 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-004
Project Name 2020 Full -Depth Pavement Reconstruction
Accounting Code
Fund Capital Improvement Fund
Description
Department Capital Improvements Fund
Contact Public Works Director
Type Improvement
Useful Life 25
Category Street Reconstruction
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $2,350,000
This project is for the full depth reconstruction of the bituminous roadways for parts of the Dominion Hills area, the Westridge Lake Estates
developments, Sarazin Street from St. Francis Ave to Valley View Rd, Montecido Drive, Park Ridge Dr and Stagecoach Road from 13th Avenue
to County Road 101. Utility and curb and gutter repairs and improvements will be evaluated and included with this project.
Justification
This project is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The bituminous pavements in the
project area have significantly deteriorated. Patching or pavement overlays are no longer effective options to extend the life of the asphalt surface.
These roads require more than usual maintenance at this point. Substantial subsoil corrections are expected to be required as part of this project
based on the existing pavement conditions and the fact that the original pavement section was not constructed to the typical standards that are used
today. The City must also reconstruct pedestrian ramp facilities to comply with its ADA Transition plan adopted in 2018, increasing the cost of this
project compared to previous years' projects.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
Engineering/Administration
2,200,000
150,000
2,200,000
150,000
Funding Sources
Total 2,350,000 2,350,000
2020 2021 2022 2023 2024 Total
Capital Improvement Fund
Cost Sharing, SPUC
Sanitary Sewer Fund
Special Assessments
Storm Drainage Fund
1,650,000
10,000
10,000
660,000
20,000
1,650,000
10,000
10,000
660,000
20,000
Total 2,350,000 2,350,000
Budget Impact/Other
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability. It should also be noted that
bituminous prices increased approximately 15% in 2019.
48
Page 92 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
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Page 93 of 214
*4.D.4.
Shakopee City Council
April 7, 2020
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Award a contract for the 2020 Bituminous Overlay Project CIF-20-002.
Policy/Action Requested:
Adopt Resolution R2020-041, awarding a contract in the amount of $1,482,285.75 to
Molnau Trucking, LLC., for the 2020 Bituminous Overlay Project CIF-20-002.
Recommendation:
Approval of Resolution R2020-041.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2020 Bituminous Overlay Project
CIF-20-002. On February 18, 2020, the City Council adopted Resolution R2020-016
approving the plans and specifications and authorizing bidding of the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting
Law, bids were solicited and opened on March 26, 2020. Eight bids were received. The
engineer's estimate is $1,645,000. Molnau Trucking, LLC., from Norwood, MN, was the
low bidder in the amount of $1,482,285.75 (see the attached resolution with bid tabulation
summary). Note that the bid from Molnau Trucking, LLC., had a minor tabulation error, but
was corrected and did not change the bid order. Their bid amount is 9.9 percent under the
engineer's estimate.
As part of the bid evaluation process, it is necessary to determine if the contractor's bid is
responsive and responsible. Molnau Trucking, LLC., has been in the business for the past
20 years, noting that they have only recently (in the last few years) expanded their business
to include roadway construction and paving. While their company does not have equal or
comparable past project experience to this project, the contractor has indicated that their
organization, financial resources, equipment and acquired staff have the technical
qualifications and experience necessary for this project. It should also be noted that
Page 94 of 214
their reference check was generally positive in nature, although understanding that the
referenced projects were smaller in scale and not comparable to the city's mill and overlay
project.
The city attorney has been consulted, and while a case could be made to reject their bid for
lack of experience, it is expected that Molnau would legally contend the rejection. The next
lowest bid is $82,066.77 more. As indicated above, the contractor has displayed their
capacity to perform and complete this project. The contractor will have the standard
requirements that include payment/performance bonds. Their work is required to meet or
exceed certain performance standards and the city's inspectors will ensure this with close
and systematic oversight.
Based on the above evaluation, Molnau Trucking, LLC., has indicated that they have the
experience and capacity to perform and complete this project and is therefore deemed a
resposive and responsible bidder. They are prepared to begin work in late May with an
anticipated completion in September 2020.
Budget Impact:
Based on the low bid amount, the updated total estimated project cost is as follows:
COSTS
Construction Cost
Contingency (8%)
Subtotal
Eng/Admin/Legal
Total Estimated Project
Cost
FUNDING
Capital Improvement
Fund
SPUC
Sanitary Sewer Fund
Storm Sewer Fund
Total Funding
Estimated
CIP Budget
$ 1,575,000
$ 135,000
$ 1,710,000
$ 120,000
$ 1,830,000
Estimated Based
On
Bid Award
$ 1,482,285.75
$ 118,500.25
$ 1,600,786.00
$ 125,000.00
$ 1,725,786.00
$ 1,730,000 $ 1,690,320.28
$ 20,000 $ 12,479.38
$ 60,000 $ 18,367.84
$ 20,000 $ 4,618.50
$ 1,830,000 $ 1,725,786.00
The amended total project budget of $1,725,786 is under the feasibility budget by 5.7
Page 95 of 214
percent and includes a contingency amount that covers any unexpected change orders,
quantity adjustments and other miscellaneous expenses encountered as part of the project.
Consistent with the 2020 CIP, this project is proposed to be funded by the Capital
Improvement Fund, Shakopee Public Utilities, the Sanitary Sewer Fund, and the Storm
Sewer Fund.
ATTACHMENTS:
CIP Sheet
a Resolution R2020-041
Page 96 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-002
Project Name 2020 Bituminous Overlay
Accounting Code
Fund Capital Improvement Fund
Description
Department Capital Improvements Fund
Contact Public Works Director
Type Maintenance
Useful Life 15
Category Street Paving
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $1,830,000
This project includes the rehabilitation of the bituminous asphalt surface of various streets throughout the City. The rehabilitation work includes
milling the pavement surface, crack sealing, full depth spot repair and patching, spot curb and gutter repair, spot sidewalk repair, upgrading
sidewalk/trail pedestrian curb ramp facilities and a bituminous asphalt pavement overlay.
Justification
This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The City must reconstruct pedestrian ramp
facilities to comply with its ADA Transition plan adopted in 2018, increasing the cost these projects compared to previous years' projects.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
Engineering/Administration
1,710,000
120,000
1,710,000
120,000
Funding Sources
Total 1,830,000 1,830,000
2020 2021 2022 2023 2024 Total
Capital Improvement Fund
Cost Sharing, SPUC
Sanitary Sewer Fund
Storm Drainage Fund
1,730,000
20,000
60,000
20,000
1,730,000
20,000
60,000
20,000
Total 1,830,000 1,830,000
Budget Impact/Other
Bituminous rehabilitation projects are more cost effective than reconstructing pavements. Streets will be evaluated on a yearly basis and may be
moved up or moved back in the CIP. Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize
liability. It should also be noted that bituminous prices increased approximately 15% in 2019.
46
Page 97 of 214
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2020 thru 2024
Department Capital Improvements Fund
Contact Public Works Director
Project #
CIF-20-002
Project Name 2020 Bituminous Overlay
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Page 98 of 214
RESOLUTION R2020-041
A Resolution Accepting Bids for the
2020 Bituminous Overlay
Project CIF-20-002
WHEREAS, pursuant to an advertisement for bids for the 2020 Bituminous Overlay Project,
CIF-20-002, bids were received, opened on March 26, 2020 and tabulated according to law, and the
following bids were received complying with the advertisement:
Bidder Amount
MOLNAU TRUCKING, LLC. $1,482,285.75
WM. MUELLER & SONS, INC. $1,564,352.52
GMH ASPHALT CORPORATION $1,573,639.10
VALLEY PAVING, INC. $1,616,988.19
NORTHWEST ASPHALT, INC. $1,630,937.87
SM HENTGES & SONS, INC. $1,670,759.85
BITUMINOUS ROADWAYS, INC. $1,669,263.3 8
PARK CONSTRUCION, CO. $1,748,3 64.24
WHEREAS, Molnau Trucking, LLC., 13050 Stewart Avenue, Norwood, MN 55368, is the
lowest responsive bidder for the 2020 Bituminous Overlay Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, THAT:
1. The appropriate City officials are hereby authorized and directed to enter into a contract
with Molnau Trucking, LLC. in the name of the City of Shakopee for the 2020
Bituminous Overlay Project according to the plans and specifications therefore approved
by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2020.
ATTEST:
City Clerk
Mayor of the City of Shakopee
Admin\City Council\2020\2020 Bituminous Overlay\Award Contract
Page 99 of 214
*4.D.5.
Shakopee City Council
April 7, 2020
FROM: Steve Lillehaug, City Engineer/Public Works Director
TO: Mayor and Council Members
Subject:
Application to 2020 Multiuse Trails and Bicycle Facilities Grant
Policy/Action Requested:
Approve Resolution R2020-034, authorizing the application to the 2020 Regional
Solicitation for Multiuse Trails and Bicycle Facilities Grant.
Recommendation:
Approve Resolution R2020-034.
Discussion:
The Metropolitan Council has released the 2020 Regional Solicitation for Federal
Transportation funding for local projects. This round of solicitation is for program years
2024-2025. The 169 Pedestrian Bridge project is in the city's 2020 - 2024 CIP (see attached
"CIP PR-22-004").
The US 169 Pedestrian Bridge Project is located within Shakopee and provides a direct
connection to the Tier 1 RBTN corridor along CSAH 101. The project eliminates a
significant gap in the local and regional trail system between residential, educational and
commercial areas south of US 169 to employment and recreational destinations north of US
169. The proposed trail/bridge connects existing trail north of Dean Lake across US 169 to
Quarry Lake Park and the CSAH 101 trail (part of the MN Valley State Trail).
Budget Impact:
The Multiuse Trails and Bicycle Facilities Grant has a maximum federal award of $5.5 mil.
The estimated budget for the US 169 Pedestrian Bridge Project is approximately
$3,000,000. The city would be responsible for 20% of the construction cost and 100% of
any right-of-way and engineering costs.
ATTACHMENTS
Page 100 of 214
D Resolution R2020 - 034
a CIP - PR-22-004
Page 101 of 214
RESOLUTION R2020-034
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE
CITY TO SUBMIT A 2020 FEDERAL MULTIUSE TRAILS AND BICYCLE FACILITIES
GRANT APPLICATION.
WHEREAS, the City of Shakopee supports the application made to the
Metropolitan Council for a 2020 Federal Multiuse Trails and Bicycle Facilities Grant, and
WHEREAS, the application is to obtain funding for the construction of the US 169
Pedestrian Bridge, and
WHEREAS, the 169 pedestrian bridge is located within Shakopee and provides a
direct connection to the Tier 1 RBTN corridor along CSAH 101, and
WHEREAS, the 169 Pedestrian Bridge Project is in the city's 2020-2024 Capital
Improvement Plan, and
WHEREAS, the City of Shakopee recognizes a 20% grant match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by the
Metropolitan Council, the City of Shakopee agrees to accept the award and may enter into
an agreement with the Metropolitan Council for the above referenced project. The City of
Shakopee will comply with all applicable laws, requirements and regulations as stated in
the grant agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 102 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
PR-22-004
Project Name T.H. 169 Pedestrian Bridge
Accounting Code
Fund Park Development Fund
Description
Department Park Development Fund
Contact Public Works Director
Type Improvement
Useful Life 30
Category Bridges
Priority 3 Less Important/Future Consi
Status Active
Total Project Cost: $3,680,000
Construct a pedestrian bridge south of Quarry Lake over TH 169 along the Prior Lake Outlet Channel. This pedestrian bridge would complete a
significant connection point between different areas of the community which are currently severed by TH 169.
TH 169 bicycle and pedestrian bridge will eliminate a significant gap in the local and regional trail system between residential, educational and
commercial areas south of TH 169 and employment and recreational destinations north of TH 169. The proposed trail/bridge connects an existing
trail north of Dean Lake across TH 169 to Quarry Lake Park and the CSAH 101 trail (part of the MN Valley State Trail). The project consists of a
7-span (750-ft) pedestrian and bicycle bridge over TH 169, and includes approximately 1,350 feet of trail needed to connect on the south side and
1,200 feet of trail needed to connect on the north side.
Justification
Connectivity for pedestrians and bicyclists to cross TH 169. The trail corridor is designated as a Regional Bicycle Trail Network )Tier 2) by the
Metropolitan Council. The city will continue to seek funding and grants for this project. Typical Regional Solicitation funding is 80% grant, 20%
local. The funding scenario shown below would be under a state bonded project, with an expected 50% state, 50% local match.
The regional US 169 freeway is a major barrier for pedestrian and bike users. There are no grade -separated crossings of US 169 between CSAH 83
and Stagecoach Road (a gap of 4.9 miles by bicycle). Major delays of the Stagecoach RR crossing can occur. Safe connections across the highway
are needed to facilitate pedestrian and bicycle transportation to and from recreational, residential, commercial, institutional and industrial areas.
Expenditures
2020 2021 2022 2023 2024 Total
Land Acquisition & ROW
Construction/Maintenance
Engineering/Administration
240,000
570,000
2,870,000
240,000
2,870,000
570,000
Total
Funding Sources
810,000 2,870,000 3,680,000
2020 2021 2022 2023 2024 Total
Capital Improvement Fund
Park Development Fund
State Bonding Funds
810,000 110,000
920,000
1,840,000
920,000
920,000
1,840,000
Total
Budget Impact/Other
810,000 2,870,000 3,680,000
Coordination meetings are needed with MNDOT and Scott County for this project to obtain funding. Project is dependent upon receiving Federal
funds.
28
Page 103 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
PR-22-004
Project Name T.H. 169 Pedestrian Bridge
f1,23.( 20,4
Nri, Merv,. Pr'
Department Park Development Fund
Contact Public Works Director
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Quarry Lake Trail
City of Shakopee, Minnesota
Figure 1
Project Layout
29
Page 104 of 214
*4.D.6.
Shakopee City Council
April 7, 2020
FROM: Steve Lillehaug, City Engineer/Public Works Director
TO: Mayor and Council Members
Subject:
Marystown Road/Adams Street Improvement Project CIF-TBD-007
Policy/Action Requested:
Approve Resolution R2020-035 and R2020-050 authorizing applications to the 2020
Regional Solicitation for Roadway Modernization Grant and to the 2020 Highway Safety
Improvement Program (HSIP) Grant.
Recommendation:
Approve Resolution R2020-035 and R2020-050.
Discussion:
The Metropolitan Council has released the 2020 Regional Solicitation for Federal
Transportation funding for local projects. MnDOT has also released the 2020 Highway
Safety Improvement Program (HSIP) Grant solicitation under the same Federal
Transportation funding. This round of solicitation is for funding availability in 2024 or 2025.
The Marystown Road/Adams Street Improvement Project is included in the city's Capital
Improvement Plan (see attached CIP summary sheet CIF-TBD-007). This project is
expected to be a competitive project for consideration under both grant solicitations (more
favorable under the Roadway Modernization category due to the qualifying scoring
criteria). Due to growing traffic safety concerns in this corridor, new area development and
in preparation for these expected grant opportunities, the city proceeded with a Marystown
Road/Adams Street Corridor Study, authorized by City Council on November 6, 2019. SRF
Consulting Group, Inc., is currently about 75 percent complete with the study. Preparing
applications for the referenced grants is part of the study scope, and SRF is completing
these applications, accordingly.
Budget Impact:
Overall project funding is being developed which could include these grant funds,
abatement bonding, Capital Improvement Fund, county participation and developer
Page 105 of 214
participation. The Roadway Modernization grant would fund up to 80 percent construction
costs, requiring a local 20 percent match with a maximum award of $7 million. The HSIP
federal participation is up to 90 percent with a $2 million maximum.
ATTACHMENTS:
D Resolution R2020 - 035
D Resolution R2020 - 050
D CIF-TBD-007
Page 106 of 214
RESOLUTION R2020-035
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE
CITY TO SUBMIT A 2020 FEDERAL ROADWAY MODERNIZATION
GRANT APPLICATION.
WHEREAS, the City of Shakopee supports the application made to the
Metropolitan Council for a 2020 Federal Roadway Modernization Grant, a part of the
Highway Safety Improvement Program, and
WHEREAS, the application is to obtain funding for constructing safety
improvements to the Marystown Road and HWY 169 area, Shakopee, and
WHEREAS, the Marystown Rd/TH 169 Interchange and Trail Imp. Project is in
the city's 2020-2024 Capital Improvement Plan, and
WHEREAS, the City of Shakopee recognizes a 20% grant match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by the
Metropolitan Council, the City of Shakopee agrees to accept the award and may enter into
an agreement with the Metropolitan Council for the above referenced project. The City of
Shakopee will comply with all applicable laws, requirements and regulations as stated in
the grant agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 107 of 214
RESOLUTION R2020-050
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE
CITY TO SUBMIT A 2020 HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP)
APPLICATION.
WHEREAS, the City of Shakopee supports the application made to the
Minnesota Department of Transportation (MNDOT) for the HSIP, and
WHEREAS, the application is to obtain funding for constructing safety
improvements to the Marystown Road and HWY169 area, Shakopee, and
WHEREAS, the Marystown Rd/TH 169 Interchange and Trail Imp. Project is in the
city's 2020-2024 Capital Improvement Plan, and
WHEREAS, the City of Shakopee recognizes a minimum 10% grant match is
required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, if the City of Shakopee is awarded a grant by the
Metropolitan Council, the City of Shakopee agrees to accept the award and may enter into
an agreement with the MNDOT for the above referenced project. The City of Shakopee
will comply with all applicable laws, requirements and regulations as stated in the grant
agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 7th day of April, 2020.
ATTEST:
Lori Hensen
City Clerk
William Mars
Mayor of the City of Shakopee
Page 108 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-TBD-007
Project Name Marystown Rd/TH 169 Interchange & Trail Imp
Accounting Code
Fund Capital Improvement Fund
Description
Department Capital Improvements Fund
Contact Public Works Director
Type Improvement
Useful Life 30
Category Street Construction
Priority 2 Important -Provide Efficienci
Status Pending
Total Project Cost: $3,638,000
Interchange, intersection and access control improvements to improve safety and construct trail connections along Marystown Road/Adams
Street/CSAH 15 from 17th Avenue (CSAH 16) to Vierling Drive.
Justification
Improvements to the Interchange are for vehicle safety and to provide safe pedestrian crossings of the Marystown Road bridge over TH 169.
Intersection and access control improvements are needed to address increased traffic issues and existing access control issues at HyVee. Project
timing is dependent upon further need and successfully receiving state/federal/Municipal COOP funding support for the project. A 2018 funding
application was unsuccessful in receiving federal Local Road Improvement Funding from the state.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
0 0
Total
Funding Sources
0 0
2020 2021 2022 2023 2024 Total
Capital Improvement Fund
0 0
Total
Budget Impact/Other
0 0
3,638,000
3,638,000
It is anticipated that this project would be prioritized once successful state/federal grant selection. Portions of this section has been turned back to
the City by the County; the southerly section south of the south ramp including the CSAH 16 intersection is under the county jurisdiction.
86
Page 109 of 214
*4.D.7.
Shakopee City Council
April 7, 2020
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Award a contract for the 12th Avenue Trail Project CIF-20-003.
Policy/Action Requested:
Adopt Resolution R2020-046, awarding a contract in the amount of $839,376.20 to Rosti
Construction, Co., for the 12th Avenue Trail Project CIF-20-003.
Recommendation:
Approval of Resolution R2020-046.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 12th Avenue Reconstruction
Project CIF-20-003. On March 4, 2020, the City Council adopted Resolution R2020-017
approving the plans and specifications, and authorizing bidding of the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting
Law, bids were solicited and opened on March 30, 2020. Six (6) bids were received and JD
Construction of MN, LLC., from Jordan, MN, was the initial apparent low bidder in the
amount of $772,305.06. The 2nd lowest bid was from Rosti Construction, Co., Jordan, MN,
in the amount of $839,376.20 (see the attached resolution for the bid tabulation summary), a
$67,071.14 difference between the two lowest bids.
After review of the bid tabulations, it was determined that JD Construction of MN, LLC.,
made an error in the submission of their bid. An addendum was issued during bidding that
replaced the original bid proposal form (which is quite common) and added two additional
pay items. JD Construction of MN, LLC., signed an acknowledgement of the addendum.
However, they did not submit their bid on the revised bid proposal form which by default
resulted in an incomplete bid without having unit prices for the two added items. As a result,
the bid of JD Construction of MN, LLC., is considered and recommended to be non-
responsive and disqualified.
Page 110 of 214
Therefore, the second low bid received from Rosti Construction, Co., is consider the lowest
responsive bid. It is a competitive bid and is 0.2 percent over the current engineer's estimate
of $837,780.27. Rosti Construction, Co., has the capacity and experience for the project
and is deemed a responsible bidder. They are prepared to begin work in May with an
anticipated completion in September 2020.
Budget Impact:
Based on the low bid amount, the updated total estimated project cost and funding
summary is as follows:
January 2019
Estimate Based
Adjusted BudgetOn
Bid Award
COSTS
Construction Cost
$ 656,000
$ 839,376.20
Contingency
$ 80,000
$ 40,000.00
Subtotal
$ 736,000
$ 879,376.20
Easement Acquisition
$ 242,000
$ 242,000.00
Eng/Admin/Legal
$ 140,000
$ 140,000.00
Total Estimated Project Cost
$ 1,118,000
$ 1,261,376.20
FUNDING
Capital Improvement Fund
$ 240,000
$ 240,000.00
Municipal State Aid
$ 698,000
$ 793,376.20
Grant
$ 150,000
$ 150,000.00
Shakopee Public Utilities
$ 30,000
$ 78,000.00
Total Funding
$ 1,118,000
$ 1,261,376.20
The total project budget of $1,261,376.20 is over the approved budget from January 2019
by approximately 12.8 percent and includes a small contingency amount that covers any
unexpected change orders, quantity adjustments and other miscellaneous expenses
encountered as part of the project.
This project is funded by Special Assessments, Capital Improvement Fund, Sanitary Sewer
Fund, and Shakopee Public Utilities. The current Municipal State Aid apportionments and
Page 111 of 214
SPUC funding are adequate to account for the additional project costs.
ATTACHMENTS:
Resolution R2020-046
Page 112 of 214
RESOLUTION R2020-046
A Resolution Accepting Bids for the
12TH AVENUE TRAIL PROJECT
Project CIF-20-003
WHEREAS, pursuant to an advertisement for bids for the 12th Avenue Trail Project, CIF-20-003, bids
were received, opened on March 30, 2020 and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder
JD CONSTRUCTION OF MN, LLC.
ROSTI CONSTRUCTION COMPANY OF MN, INC.
NORTHWEST ASPHALT, INC.
MN ROADWAYS, CO.
SUNRAM CONSTRUCTION, INC.
BITUMINOUS ROADWAYS, INC.
Amount
$ 772,305.06 (rejected)
$ 839,376.20
$ 876,941.83
$ 938,958.64
$ 958,952.00
$1,216,000.00
WHEREAS, the low bid received by JD Construction of MN, LLC., which was reviewed by city staff
and determined to be non -responsive; and
WHEREAS, Rosti Construction Company of MN, Inc., P.O. Box 121, Jordan, MN 55352, is the lowest
responsive bidder for the 12th Avenue Trail Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, THAT:
1. The bid received by JD Construction of MN, LLC., for the 12th Avenue Trail Project CIF-20-003 is
hereby rejected as non -responsive to the project contract specifications.
2. The appropriate City officials are hereby authorized and directed to enter into a contract with Rosti
Construction Company of MN, Inc., in the name of the City of Shakopee for the 12th Avenue Trail
Project according to the plans and specifications therefore approved by the City Council and on file in
the office of the City Clerk.
3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2020.
ATTEST: Mayor of the City of Shakopee
City Clerk
Admin\City Council\2020\12th Ave Trail\Award Contract
Page 113 of 214
*4.D.8.
Shakopee City Council
April 7, 2020
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
2020 Trail Rehabilitation and Reconstruction Projects CIF-20-001 and PA-20-01.
Policy/Action Requested:
Approve Resolution R2020-042, approving plans and ordering the advertisement for bids
for the 2020 Trail Rehabilitation and Reconstruction Projects CIF-20-001 and PA-20-01.
Recommendation:
Approval of Resolution R2020-042.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2020 Trail Rehabilitation Project
CIF-20-001 and the 2020 Trail Reconstruction Project PA-20-01 (see attached CIP
summary sheets). These projects consist of reclaiming and reconstructing the bituminous
trail surface and constructing ADA compliant pedestrian curb ramps and miscellaneous
restoration. These projects are a continuation of the city's pavement preservation program to
maintain existing infrastructure.
The project includes reconstructing the following trails that are located along roadways (see
attached Plan Title Sheet):
• Vierling Drive from east of Taylor Street to Presidential Lane
• Independence Drive from 17th Avenue to Thrush Street
The project also involves reconstructing trails within parks that includes a portion of trail in
the northwest corner of Tahpah Park (see attached Plan Title Sheet).
It should be noted that the project scope was revised to postpone the trail reconstruction
within Scenic Heights Park. The recently adopted Park Master Plan includes possibly
reorganizing and redeveloping Scenic Heights Park. A Scenic Heights Park planning
Page 114 of 214
study is expected to be completed in 2020-2021.
Plans have been prepared as directed and public bids are ready to be solicited to construct
the improvements. Upon approval, the advertising and bidding will commence and bids
would then be considered at a future City Council meeting. Construction of the
improvements would be scheduled between June and September of 2020.
Budget Impact:
The CIP identifies a budget of $250,000 for the 2019 Trail Rehabilitation Project CIF-20-
001 and will be funded by the Capital Improvement Fund.
The CIP also identifies a budget of $145,000 for the 2020 Trail Reconstruction project PA-
20-01. Funding for this portion of the project will be the Park Asset Internal Service Fund.
ATTACHMENTS:
D Resolution R2020-042
CIP Sheets (CIF-20-001 & PA-20-01)
D Construction Plan Title Sheet
Page 115 of 214
RESOLUTION R2020-042
A Resolution Approving Plans & Specifications and
Ordering Advertisement for Bids for the
2020 Trail Rehabilitation Project CIF-20-001
and 2020 Trail Reconstruction Project PA-20-01
WHEREAS, the City Engineer has prepared plans and specifications for improvements for
the 2020 Trail Rehabilitation Project and the 2020 Trail Reconstruction Project, which includes the
reclamation and paving of a new bituminous trail, ADA pedestrian curb ramps and appurtenance
work; and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, THAT:
1. Such plans and specifications, a copy of which are on file and of record in the Office
of the City Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved
plans and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota,
held this 7th day of April 2020.
Mayor of the City of Shakopee
ATTEST:
City Clerk
H:\PW\Administration\City Council\2020\2020 Trail Rehab & Recon Projects\Approve Plans Order Ad for Bid
Page 116 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-001
Project Name Trail Rehabilitation
Accounting Code 5867/6867
Fund Capital Improvement Fund
Description
Department
Contact
Type
Useful Life
Category
Priority
Status
Total Project Cost:
Capital Improvements Fund
Public Works Director
Improvement
15
Trails
1 Critical for Safety/Preservati
Active
$750,000
This project includes the reconstruction of existing bituminous trails in the city, along street or county roads.
Justification
The age and condition of the bituminous trail segments require rehabilitation. Note: A trail project was not completed in 2019 due to high bids; the
2019 project and budget were carried forward into 2020.The City must reconstruct pedestrian ramp facilities to comply with its ADA Transition
plan adopted in 2018, increasing the cost of future overlay projects compared to previous years' projects.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
Engineering/Administration
225,000
25,000
110,000
15,000
110,000
15,000
110,000
15,000
110,000
15,000
665,000
85,000
Funding Sources
Total 250,000 125,000 125,000 125,000 125,000 750,000
2020 2021 2022 2023 2024 Total
Capital Improvement Fund
250,000 125,000 125,000 125,000 125,000 750,000
Total 250,000 125,000 125,000 125,000 125,000 750,000
Budget Impact/Other
Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability.
44
Page 117 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
CIF-20-001
Project Name Trail Rehabilitation
Department Capital Improvements Fund
Contact Public Works Director
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LOCATION
Page 118 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
PA-20-01
Project Name Trail Reconstruction
Accounting Code 5867/6867
Fund Park Asset IS Fund
Description
Department Park Asset Internal Serv. Fund
Contact Public Works Director
Type Improvement
Useful Life 15
Category Trails
Priority 2 Important -Provide Efficienci
Status Active
Total Project Cost: $465,000
This project includes the rehabilitation of existing bituminous trails in the city, that serve parks or as regional trail systems.
Justification
Ongoing maintenance of recreation trails as part of an overall pavement management program. The trails pavement condition has deteriorated as it
nears life expectancy.
Expenditures
2020 2021 2022 2023 2024 Total
Construction/Maintenance
Engineering/Administration
130,000
15,000
70,000
10,000
70,000
10,000
70,000
10,000
70,000
10,000
410,000
55,000
Funding Sources
Total 145,000 80,000 80,000 80,000 80,000 465,000
2020 2021 2022 2023 2024 Total
Park Asset Internal Service
Fund
145,000 80,000 80,000 80,000 80,000 465,000
Total 145,000 80,000 80,000 80,000 80,000 465,000
Budget Impact/Other
The City must reconstruct pedestrian ramp facilities to comply with its ADA Transition plan adopted in 2018, increasing the cost of future trail
projects compared to previous years' projects. Note: The 2019 project was rejected due to cost; the project and funding are being carried over to
2020.
132
Page 119 of 214
Capital Improvement Plan
City of Shakopee, Minnesota
2020 thru 2024
Project #
PA-20-01
Project Name Trail Reconstruction
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9.A.
Shakopee City Council
April 7, 2020
FROM: Nate Reimhardt, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2020 activity. The following transactions are
notable for this reporting cycle:
• Draw #4 for TIF 20, was made by Enclave Development in March for $162,093.99
• J & J Minneapolis (SanMar property) payments are for the acquisition of land for
Unbridled Avenue. The total is $651,000.00
• Community Center refunds for lessons, room rentals, senior programs that were
cancelled due to the Coronavirus (Covid- 19). The number of checks processed were
273, some with multiple lessons cancelled totaling. $27,921.62.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2020 budget.
ATTACHMENTS
Page 122 of 214
D Monthly Financial Report
D Council Check Summary
D Council Check Register
D Bill List Transfers
Page 123 of 214
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Page 124 of 214
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Page 125 of 214
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CITY OF SHAKOPEE
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0
E
Q
N
N
0
it
0
N
0
0
Continued...
OLYNCH CAPITAL CORP
m
Q
O
11) in
N .,-
1-- Cl
1-- in
N Cl
T r
O
O
O
7r
N
10
PERSONNEL - PAYROLL
OTHER PROF SERVICES
0123.6327
MARCH 2020
PERSONNEL - PAYROLL
OTHER PROF SERVICES
0123.6327
MARCH 2020
rn rn
rn rn
N N
N N
CO C )
HSA FEES- 03/20
FSA FEES- 03/20
Payment Instrument Totals
1,812,574.69
221, 799.94
2,034,374.63
Page 213 of 214
Funds transferred electronically March 18, 2020 to April 7, 2020
PAYROLL $668,000.91
FIT/FICA $192,438.95
STATE INCOME TAX $40,291.22
PERA $206,255.61
HEALTH CARE SAVINGS $24,718.82
HEALTH SAVINGS ACCT $21,341.14
NATIONWIDE DEF COMP $20,774.15
ICMA DEFERRED COMP $4,719.64
MSRS $9,988.56
FSA $3,220.00
MN WAGE LEVY $0.00
Child Support $1,036.44
Total $1,192,785.44
Page 214 of 214