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HomeMy WebLinkAboutOctober 15, 2019Shakopee City Council October 15, 2019 7:00 PM City Hall 485 Gorman St. Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well -trained, caring and professional employees. F. Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Social Media Policy Update *4. A.3. *Change City Council Meeting Date B. Fire *4. B.1. *Letter of Intent to Purchase Turnout Gear Washer C. Parks and Recreation *4. C.1. *SYHA Concessions Agreement D. Public Works and Engineering *4. D.1. *Drainage and Utility Easement Encroachment Agreements *4. D.2. *2019 Street & Utility Reconstruction *4. D.3. *Wood Duck Trail Reconstruction Page 1 of 137 *4. D.4. *Professional Service Agreement with Advanced Engineering & Environmental Services, Inc. 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL -Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. Assessment Hearing on Delinquent Garbage/Refuse Bills from Republic Services 7.B. Assessment Hearing on Delinquent City Services 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Administration 10. A.1. Hire Finance Director 10. A.2. Financial Review -September 2019 B. Planning and Development 10. B.1. Rezoning of Lot 1, Block 2, West Shakopee Gateway from B-1, Highway Business to R-4, High Density Residential 10. B.2. Presentation by XCEL Energy 11. Reports 11.A.City Bill List 11.B.Liaison & Administration Reports 12. Other Business 13. Adjournment to Wednesday, November 6, 2019 at 7 p.m. Page 2 of 137 *4.A.1. Shakopee City Council October 15, 2019 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council meeting minutes of September 25, Policy/Action Requested: Approve the meeting minutes of September 25, Recommendation: Approve the above motion. Discussion: Budget Impact: ATTACHMENTS D September 25, 2019 D September 30, 2019 D October 1, 2019 September September 30, and October 1, 2019. 30, and October 1, 2019. Page 3 of 137 Shakopee City Council Minutes September 25, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, Public Works/Engineering Director Steve Lillehaug, Planning/Development Director Michael Kerski, Fire Chief Rick Coleman, IT Director Andy Hutson, Police Chief Jeff Tate, Grants/Special Projects Coordinator Joy Sutton, Communications Coordinator Kristin Doran, City Clerk Lori Hensen, Facilitator Craig Rapp 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Matt Lehman made a motion to approve the agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 4. Workshop - StrategicPlanning Facilitator Craig Rapp worked with staff on strategic planning. 5. Adjournment to Monday September 30, 2019 at 7 p.m. Councilmember Jody Brennan made a motion to adjourn to September 30, 2019 at 7:00 p.m., seconded by Councilmember Jay Whiting and the motion passed. 5-0 Page 4 of 137 Shakopee City Council Minutes September 30, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Jay Whiting, Angelica Contreras Absent: Councilmember Matt Lehman Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, Public Works/Engineering Director Steve Lillehaug, Planning/Development Director Michael Kerski, Fire Chief Rick Coleman, IT Director Andy Hutson, Police Chief Jeff Tate, Park/recreation Director Jay Tobin, Communications Coordinator Kristin Doran, City Clerk Lori Hensen, Facilitator Craig Rapp 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Angelica Contreras made a motion to approve the agenda, seconded by Councilmember Jody Brennan and the motion passed. 4-0 4. Workshop -Strategic Planning Facilitator Craig Rapp worked with staff on strategic planning. 5. Adjournment to Tuesday, October 1, 2019 at 7 p.m. Councilmember Angelica Contreras made a motion to adjourn to October 1, 2019 at 7:00 p.m., seconded by Councilmember Jody Brennan and the motion passed. 4-0 Page 5 of 237 Page 6 of 237 Shakopee City Council Minutes October 1, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, City Attorney Jim Thomson, Public Works/Engineering Director Steve Lillehaug, Planning/Development Director Michael Kerski, Park/Recreation Director Jay Tobin, City Clerk Lori Hensen, Water Resources Environmental Engineer Kirby Templin 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jay Whiting made a motion to approve the amended agenda, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Reynolds added item 10.B.Liaison & Administration Reports 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Matt Lehman made a motion to approve the consent agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 A. Administration *4 A.1. *City Council Minutes Approve the minutes of September 17, 2019. (Motion was carried under consent agenda.) Page 7 of 337 B. Planning and Development *4 B.1. *Proposed Name Change of 128th Street Adopt Ordinance No. 02019-012, an ordinance approving the street name Change of 128th Street West to Astoria Drive for the segment of roadway between County Highway 15 (Marystown Road) and the plat Windermere South 2nd Addition. (Motion was carried under consent agenda.) C. Public Works and Engineering *4. C.1. *2016 Sanitary Sewer Lateral Pipe Rehabilitation Approve Resolution R2019-104, accepting work on the 2016 Sanitary Sewer Lateral Pipe Rehab Project 2016-6 and make a final payment of $39,676.09. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL -Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting 8. Reconvene 9. General Business A. Planning and Development 9. A.1. Rezone property to R-1B, and approve the Preliminary and Final Plat of LA TOUR TERRACE Councilmember Angelica Contreras made a motion to approve Ordinance No. 02019-011, an Ordinance approving the rezoning of property to Urban Residential (R-1B) Zone, and approve Resolution No. R2019-096, a resolution approving the Preliminary and Final Plat of LA TOUR TERRACE, seconded by Page8of337 Councilmember Jay Whiting and the motion passed. 5-0 9. A.2. Application to MET Council for Tax Base Revitalization Account Request Councilmember Jody Brennan made a motion to approve Resolution No. R2019-105 authorizing the submission of a grant to the Metropolitan Council for a Tax Base Revitalization Account funding for the environmental clean up of the Riverfront Bluff Redevelopment site, seconded by Councilmember Jay Whiting and the motion passed. 5-0 9. A.3. Application to State of MN for Remediation Funding Councilmember Jay Whiting made a motion to approve Resolution No. R2019-106 for application to DEED for a cleanup grant for the Riverfront Bluff Redevelopment Area, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 B. Public Works and Engineering 9. B.1. Prior Lake Outlet Channel (PLOC) Master Plan Informational only. 10. Reports 10.A.City Bill List 11. Other Business 12. Adjournment to Tuesday, October 15, 2019 at 7 p.m. Councilmember Jay Whiting made a motion to adjourn to October 15, 2019 at 7:00 p.m., seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 9 of 337 *4.A.2. Shakopee City Council October 15, 2019 FROM: Kristin Doran, Communications Coordinator TO: Mayor and Council Members Subject: Social Media Policy Update Policy/Action Requested: Approve the Social Media Policy as presented Recommendation: Approve the Social Media Policy as requested. Discussion: The City Council adopted a social media policy in 2010 to govern how the city interacts on social media. It was revised in 2014 to more accurately highlight how the city uses social media. Now, five years later, the policy is being updated again to reflect the ever -changing nature of social media, as well as present the policy in a more readable, updated format. Government use of social media has come under increasing scrutiny through judicial challenges of what falls under First Amendment protected speech. The policy's primary changes include narrowing what the type of comments the city may legally remove from its social media accounts. It also outlines the city's general procedures for using social media and provides guidelines and best practices for the personal use of social media by employees and elected and appointed officials. The Proposed Social Media Policy attachment includes notes with changes from the 2014 approved policy. The policy draft has been reviewed by the city attorney, as well as the League of Minnesota Cities' staff attorney. Budget Impact: No budget impact ATTACHMENTS: Page 10 of 137 D Proposed Social Media Policy Update October 2019 D Social Media Policy - May 2014 Page 11 of 137 SOCIAL MEDIA POLICY - PROPOSED OCTOBER 2019 Adopted: December 2019 Amended: May 2014 POLICY CONTENTS I. Purpose & Scope 1 A. Definitions 2 B. Use of Social Media as a Communications Strategy 2 II. General Procedures 2 A. Responsibility 2 B. Branding 2 C. Creating a Social Media Account 3 D. Authorized Users 3 E. Interacting on Social Media 4 F. Public Records and Data Practices 4 III. Personal use of social media 5 G. Employees 5 H. Elected and Appointed Officials 6 IV. Comment & Disclaimer Policy 6 I. PURPOSE & SCOPE Social media offers evolving opportunities to integrate technology and social interaction to communicate with city residents, businesses and visitors. The City of Shakopee recognizes the value of social media to enhance public outreach, communicate essential information, interact with the community and promote city services, programs and events. The City of Shakopee wishes to represent itself, its services and its facilities appropriately and consistently. This policy provides guidelines on how to use social media to create a consistent social media presence that matches the organization's overall communication strategies, protects the organization's brand reputation and encourages City Council members, employees and appointed boards and commissions members to responsibly share the city's message. This policy also covers the private use of the city's social media accounts by all city representatives, including its employees and agents, council members, appointed board or commissioner members and all public safety volunteers to the extent it affects the city. Page 12 of 137 Questions regarding the scope of this policy should be directed to the Communications Coordinator. A. B. Definitions Social media includes a variety of ways for creating and fostering online social communities while networking and communicating over the Internet. This policy applies, but is not limited to, the following social media sites used by the City of Shakopee: Facebook Twitter YouTube Linkedln Instagram Nextdoor Blogs The city does not maintain personal accounts of elected and appointed officials or employees. The city has the right to eliminate its official social media accounts at any time without notice. Use of Social Media as a Communications Strategy The City of Shakopee uses social media to achieve the organization's communications goals and objectives. Social media use generally falls into four main categories: To share essential, need -to -know information with the community To promote city services, programs and events To interact and engage with residents, businesses and visitors To relate public safety messages II. GENERAL PROCEDURES A. Responsibility The Communications Division oversees the city's social media accounts and has administrative rights to all City of Shakopee social media accounts. The Communications Coordinator has access to all city -sponsored social media sites, including rights to edit a site, remove content, add/remove authorized staff or change password and login information. B. Branding All City of Shakopee social media accounts must focus on city -related business and adhere to the tone and persona of the City of Shakopee brand. Accounts and their content should be organized in a manner that avoids ambiguities and/or conflicting Page 2 of 7 Commented [KD1]: New section based on League of Minnesota Cities model language. Commented [KD2]: New section Commented [KD3]: New Commented [KD4]: New section Page 13 of 137 information across the city's various communication mediums. Content posted to City of Shakopee social media sites should regularly contain links directing users back to the city's website for in-depth information, forms, documents or online services necessary to conduct business with the City of Shakopee. Social media websites are to be consistently branded to communicate a clear association with the city. The City of Shakopee name, logo and links to the city website shall be included on all city social media accounts whenever possible. In addition, accounts should include the department logo, city department information (address, phone number and hours of operation) and any other aesthetic "look and feel" elements defined by the Communications Division now or in the future. The site should also prominently post or link to the city's comment policy (Section IV). C. Creating a Social Media Account Departments wishing to establish a social media account must first discuss their request with the Communications Division to ensure consistency within the city's communications strategy. Once created, each department is responsible for the content and upkeep of the account. Staff may not create a new or significantly alter an existing social media account without approval of the department head and the Communications Division. D. Authorized Users Only authorized employees may post as official representatives of the city on the city's social media accounts. Employees representing the City of Shakopee via the organization's official social media outlets must abide by the terms of this policy and conduct themselves in accordance with the city's personnel and information technology policies. Failure to do so will be subject to discipline as outlined in the city's Personnel Handbook. City of Shakopee social media accounts shall not be used by any employee, elected official or appointed board or commission member to express personal views or promote personal agendas. All authorized users must go through social media training before being granted access to the city's social media accounts. Social media accounts are considered a city asset and , , - Commented [KD5]: New logins must be securely administered. Passwords to city social media accounts s ould u t be reviewed and changed at least one a year. Page 3 of 7 Commented [KD6]: New Page 14 of 137 E. Interacting on Social Media The value of social media is its ability for individuals and organizations to network and interact. The city's social media accounts may "like" and follow government entities, nonprofit and nonpartisan organizations related to city functions and local media. City - - accounts may like, share, retweet or comment on social media posts and comments that correspond with the city's social media goals and/or promote the overall community. - - - City social media accounts should not endorse private business or commercial interests. However, the city may use social media to promote the mission of the city, which could include information about new businesses, economic development or private investment approved or in the process of approval by the City Council. 1. Responding to Comments Staff responsible for department -specific social media sites must monitor the site regularly and respond to comments and messages in a timely manner (within 24 hours during the work week). Staff are encouraged to use good judgement when determining whether to respond to a comment. Staff should politely correct inaccuracies and provide evidence to support information (e.g., the city website) but should avoid debating on social media. For in-depth or personal matters, you may also ask a person to contact you offline. 2. Removing Comments Comments violating the city's comment policy shall be removed promptly. When a person's comment is removed, the city will post a reason for removing the post (i.e. "A comment to this post was removed because it contained an obscenity. This is a violation of the city's social media comment policy (link to policy)"). Removed comments should be archived for our records using a citywide tracking form. 3. Correcting Mistakes If an employee makes a factual mistake on a city social media site, the employee should correct it as soon as possible. Corrections should be upfront and timely. If modifying an earlier post, make it clear that the post has been corrected. F. Public Records and Data Practices City of Shakopee social media sites are subject to State of Minnesota public records laws. Any content maintained in a social media format that is related to city business, including a subscriber lists and comments, is public record. Commented [KD7]: Removed local elected officials j 4 Commented [KD8]: New 1 Commented [KD9]: New Commented [KD10]: Removed need to designate corrections since most sites mark "edited" Minnesota state law and relevant City of Shakopee records retention schedules apply to social media formats and social media content as reflected in the city's record retention policy. In most cases, content on the city's social media sites, including comments, is - - - -"Commented [KD11]: New expected to be transitory, incidental or non -vital in nature and therefore shall be Page4of7 Page 15 of 137 retained "until read." However, any content posted that does constitute the official record will be retained according to the City of Shakopee records retention schedule. III. PERSONAL USE OF SOCIAL MEDIA The City of Shakopee respects the free speech rights of all its City Council members; employees; and boards, committee and commission members. However, when using personal social media accounts, they are expected and required to conduct themselves in a manner consistent with the city's policies and standards of conduct. City Council members; employees; and appointed board, committee and commission members shall not: • . • • Use personal social media accounts to speak on behalf of the city or represent themselves as a spokesperson for the City Council; a city board, committee or commission; city administration; or other city department without prior authorization from the Communications Division and city administrator. Include a city brand, logo, trademark or other city identifier on personal social media accounts, e.g., profile photo or avatar. Connect city email accounts to personal social media accounts or tie social media account names to the city. Post non-public, sensitive or confidential information, such as information related to coworkers, personnel data, medical information and claims or lawsuits against the city. This includes photos or videos that may have been taken due to employee or elected/appointed official's unique access as part of one's duties. In addition, City Council members; employees; and boards, committee and commission members are strongly encouraged to consider the impact of social media statements prior to posting. They should keep these best practices and guidelines in mind when using a personal social media account: • Posts that express favoritism and/or bias against any individual or group of individuals reflect poorly on the city and its residents. • Consider whether liking, sharing, retweeting or commenting on social media posts could be perceived as an endorsement of or about the city, its employees, constituents, other public officials, supplies, vendors or contractors. • When posting on social media, ask yourself if you or your department would be embarrassed to see the comment appear in the news. If so, don't post it. G. Employees The line between personal/professional and public/private can be easily blurred on social media. While city employees have the right to speak publicly as a private citizen on matters Page 5 of 7 Commented [KD12]: Revised to include prohibition of posting non-public photos and videos while on duty. This section was moved from elsewhere. Page 16 of 137 of public concern, they are reminded to use good judgment when using personal social media accounts to comment or post about a city -related issue, policy, etc. H. Elected and Appointed Officials . . • . . . To protect against a Minnesota Data Practices Act violation social media should not , , - "(Commented [KD13]: Added for clarification be used as a mechanism for conducting official city business other than to informally communicate with the public. It is important to be mindful of the risks of electronic communication in relation to the Minnesota Data Practices Act and the Open Meeting Law. Two-way communication between elected officials or between members of city boards, committees and commissions should be strictly avoided. Adding to a post or comment could inadvertently result in a quorum. If this occurs, the online conversations should immediately cease, with no further posts by the officials. The conversation must not be deleted, and the city administrator should be notified. To help prevent errors, liability issues and the posting of inaccurate information, officials are strongly encouraged to speak with the appropriate staff person or department to ensure accurate information, as well as to link to official city Commented [KD14]: Rephrased/new communications and documents, rather than summarizing them from memory. , , - 4 Commented [KD19: Modified Officials are asked to correct errors or mistakes in a posting or comment as soon as possible. Official city social media sites shall not be used for campaigning purposes. Comments or links to any content that endorses or opposes political candidates or ballot propositions, including links to an elected official's campaign site, shall not be posted on an official city social media site. Officials are encouraged to post the following disclaimer on their personal social media accounts: The opinions and views expressed by this account do not represent those of the City of Shakopee. IV. COMMENT & DISCLAIMER POLICY Commented [KD16]: Removed reference to deleting comments from candidates seeking office during election l season, per League of MN Cities suggestion "( Commented [KD17]: New The City of Shakopee welcomes participation and comments from the public on its social media sites. Those who make comments shall exchange opinions and ideas in a climate of mutual respect. The City of Shakopee will not edit any posted comments. However, we have , , - i Commented [KD18]: Changed from last policy the right, at our sole discretion, to delete comments, posts, photos and videos if they: 1. Contain obscenities 2. Include offensive, threatening or harassing language; are personal attacks; or demean specific individuals or groups of people based on ethnicity, race, gender, religion, age, disability or sexual orientation. Page 6 of 7 "[Commented [KD19]: New i Commented [KD20]: New ) Page 17 of 137 3. Contain or link to obscene or sexual content. 4. Are commercial promotions, 5. Are potentially libelous. 6. 7. 8. solicit commerce or qualify as spam. Conduct or encourage illegal activity. Compromise the safety or security of the public or public systems. Contain private or personal information published without consent legal ownership interest of any other party. Commented [KD21]: Added 1 Commented [KD22]: New Commented [KD23]: Added "potentially" andor violate a - - - 4 Commented [KD24]: New The city has the right to reproduce any pictures or videos posted on its social media account, as well as quote any comments or suggestions left by users. Terms & Conditions By posting on the city's social media sites, users agree to abide by the city's comment and disclaimer policy. The city also has the right to remove a comment from users who are not using their legal name or otherwise appropriately identifying themselves. Disclaimer The views, postings, positions or opinions expressed on this site do not necessarily reflect those of the City of Shakopee. Advertising The City of Shakopee does not endorse any product, service, company or organization advertising on its social media pages. The ads that appear on social media pages are sold, posted and maintained by those social media companies. Privacy Policy Please note, the City of Shakopee does not share information gathered through its social media sites with third parties for promotional purposes. However, any information you provide to the city is subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public on request. This comment and disclaimer policy shall be displayed prominently or linked to on every City of Shakopee social media site. Page 7 of 7 Commented [KD25]: Removed the following reasons for deleting comments: 1. Contain factual inaccuracies; 2. Are not topically related to the particular social medium article being commented upon; 3. Express support for or opposition to political campaigns or ballot measures Page 18 of 137 CITY OF SHAKOPEE SOCIAL MEDIA POLICY INTRODUCTION Web 2.0 and social media technologies offer continually evolving opportunities to enhance public outreach, resident and visitor interaction and employee productivity for the City of Shakopee. The City of Shakopee will determine, at its discretion, how its web -based social media resources will be designed, implemented and managed as part of its overall communications strategy. Social media web resources administered by City departments may be expanded, modified or discontinued based on City goals, priorities and resources. PURPOSE The City of Shakopee wishes to represent itself, its services and its facilities appropriately and consistently on the Internet. The purpose of this policy is to establish procedures for creating a consistent overall social media presence that meets the City's established goals. The City of Shakopee intends to use social media websites as an additional communication channel to help promote its programs, events and services. This technology allows news of an event to spread quickly and is a good forum to facilitate public discussion. The City's official website, located at www.ShakopeeMN.gov, shall remain the City's primary online medium for communicating information to the public. A. GENERAL PROCEDURES The City of Shakopee has an overriding interest and expectation in deciding what is "spoken" on behalf of the City on its official social media sites. This policy establishes guidelines for the use of social media by individual City departments. This policy applies to any new, as well as pre-existing or proposed, social media networking accounts sponsored by City departments. The City of Shakopee's website (www.ShakopeeMN.gov) will remain the City's primary and predominant Internet presence. Whenever possible information posted to the City's social media websites should also be posted on the City's website. Content posted to City of Shakopee social media sites should regularly contain links directing users back to the City's official website for in-depth information, forms, documents or online services necessary to conduct business with the City of Shakopee. 1. The best, most appropriate, City of Shakopee uses of social media tools fall generally into two categories: a. As channels for disseminating time -sensitive information as quickly as possible (example: emergency information). b. As marketing/promotional channels that increase the city's ability to broadcast its messages to the widest possible audience. 2. The Communications Coordinator shall be responsible for the City's primary social media pages. Adopted Dec. 2010; Amended May 2014 1 of 9 Page 19 of 137 3. Any department requiring consistent and frequent social communications may be asked to start its own site(s) and to provide staff to maintain it. Each department will be responsible for the content and upkeep of any social media sites the department may create. 4. Elected officials; appointed members of City Boards, Commissions and Committees; and employees should comply with the guidelines outlined in Sections D and E of this document. 5. City of Shakopee social media sites are subject to State of Minnesota public records laws. Any content maintained in a social media format that is related to City business, including a list of subscribers and posted communication, is a public record. The department maintaining the site is responsible for responding completely and accurately to any public records request for public records on social media. Content related to City business shall be maintained in an accessible format and so that it can be produced in response to a request. Wherever possible, such sites shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure. Users shall be notified that public disclosure requests must be directed to the relevant departmental public disclosure officer. 6. Minnesota state law and relevant City of Shakopee records retention schedules apply to social media formats and social media content as reflected in the City's record retention policy. In most cases, content on the City's social media sites is expected to be transitory, incidental or non -vital in nature and therefore shall be retained "until read." However, any content posted that does constitute the official record will be retained according to the City of Shakopee records retention schedule. B. PROCESS FOR CREATING A SOCIAL MEDIA PRESENCE 1. Individual City departments shall have the discretion to determine the utilization of social media. However, once undertaken, all social media initiatives shall comply with this policy. 2. Individual departments shall consult with the Communications Coordinator prior to embarking on the use of new social media tools. This will ensure that the City's array of sanctioned social media accounts are kept to a sustainable number, policies are followed, and the City's communication strategy is appropriately maintained. 3. The appropriate Department Head shall approve the use of social media tools within their department. Staff shall not create a new or significantly alter an existing social media site without the approval of their Department Head. 4. Prior to launching a social media site, the assigned staff person shall register the site and all associated passwords for the account with the City's Communications Coordinator. Any changes to staff responsibilities or passwords must be reported to the Communications Coordinator in a timely manner. C. STANDARDS FOR OPERATING AND MAINTAINING A SOCIAL MEDIA PRESENCE City of Shakopee social media accounts and their associated content should focus on significant City interest areas and be organized in a manner that avoids ambiguities and/or conflicting information across the City's various communication mediums, including other City social media websites. Departments' administration and use of City social media websites must comply with applicable laws, regulations and policies, as well as proper business etiquette. Adopted Dec. 2010; Amended May 2014 2 of 9 Page 20 of 137 Social media websites are to be consistently branded in order to communicate a clear association with the City, and must contain a City -standard disclaimer. Branding should include, but is not limited to, the inclusion of the City logo, city department information (address, phone number, and hours of operation) and any other aesthetic "look and feel" defined by the Communications Division now or in the future. The naming and contact conventions used for social media accounts should be City of Shakopee -specific and must not contain individual employee names, with the exception of professional staff social media accounts. All approved social media sites will be linked with the City's official website. All City sponsored social media sites shall prominently post the Disclaimer and Comments Policy found in Appendix A. In situations where a social media site does not allow for prominent posting of the Disclaimer and Comments Policy, a link to a PDF copy of Appendix A shall be posted instead. Interacting on Social Media The City of Shakopee social media sites may "like" or "follow" government entities; nonprofit and nonpartisan organizations related to City functions; local media sites; and elected officials. Posts or comments related to the City and the community at large may be shared to the extent that they correspond with the City's social media goals. Responding to Comments In cases where comments are accepted, the staff member responsible for the page MUST monitor the site regularly and respond in a timely manner (within 24 hours during the workweek). (Staff can set up automatic e-mail notification when someone posts a comment to a social media site.) Guidance on When/How to Respond to Comments a. If the person has a question — Respond with information or point them back to the City's website or other resource. You may ask them to contact you offline when appropriate (when it is a private issue, when the issue is one in which there is little or no interest by others, etc.) b. If the person has a complaint — If inaccurate, politely correct inaccuracies. When a general complaint, thank them for sharing feedback and give any other direction that may be needed. If it is regarding a personal matter, reply that you would like to address the issue offline and provide contact information. c. If the person leaves a general comment, like "Wow, this is cool" or "Can't wait," no response is required. d. If the person wants to start debating with a City employee — Take the conversation offline. Do not debate them on the site. It is ok to correct inaccuracies and to provide evidence to support information, but avoid debates. When in doubt on how to respond to a comment, please contact the Communications Coordinator for guidance. Removing Comments Comments violating the City's comment policy (see Appendix A) shall be removed promptly. When a person's comment is removed, the City will post a reason for removing the post (i.e. "A comment to this post was removed because it endorsed a political candidate. This is in violation of the City's comment policy (link to policy)"). Removed comments should be archived for our records by completing the tracking form found in Appendix B and submitting it to the Communications Coordinator. Adopted Dec. 2010; Amended May 2014 3 of 9 Page 21 of 137 Correcting Mistakes If an employee makes a factual mistake on a City social media site, he/she should correct it as soon as possible. Corrections should be upfront and timely. If modifying an earlier post, make it clear that the post has been corrected. Designate corrections with "Fixed Link" or "Fact Correction" prior to the correction. Do not try to "hide" corrections, as someone may have seen the incorrect information and may be acting upon it. Review Procedures The Communications Coordinator will have access to all City sponsored social media sites, including rights to edit a site. Each site will be monitored weekly to ensure the site is meeting its intended purpose, that it is being updated regularly, that the content is appropriate and to look for any possible problem that would reflect negatively on the City. D. ELECTED OFFICIALS AND OFFICIALS APPOINTED TO CITY BOARDS, COMMISSIONS AND COMMITTEES Elected officials and officials appointed to City Boards, Committees and Commissions should comply with the following guidelines when using City of Shakopee social media sites: 1. Official city social media sites shall not be used for campaigning purposes. 2. Comments or links to any content that endorses or opposes political candidates or ballot propositions, including links to an elected official's campaign site shall not be posted. (ALL comments posted during an election season by anyone who has filed for office will be removed.) 3. Elected officials and members serving on a City board, commission or committee should be mindful of the risks of electronic communication in relation to the Minnesota Data Practices Act and the Open Meeting Law; two-way communication between elected officials or between members of City boards, commissions, committees should be strictly avoided. Adding to a post or comment that would create a quorum of the group you represent should also be strictly avoided. (If the comment or posting requires official review it should be handled before the group during a public meeting.) 4. Social media sites should not be used as a mechanism for conducting official City business other than to informally communicate with the public. 5. When posting or commenting on a City social media site, officials shall reveal their position, be honest, straightforward and respectful, and not represent themselves as speaking on behalf of the City. 6. In an effort to be honest, officials must ensure they do not share non-public information related to coworkers, personnel data, medical information, claims or lawsuits, or other non-public or confidential information. 7. Strive to add value to any social media discussion by staying focused on the issue. 8. To help prevent errors and liability issues, officials are encouraged to ask the appropriate staff person or department to post official City documents (i.e., an ordinance recently passed by the City Council), rather than summarizing them from memory. 9. Officials are asked to correct errors or mistakes in a posting or comment as soon as possible. If you modify an earlier post, make it clear the posting has been corrected. Consider designating corrections with "Fixed link" or "Fact correction" prior to the correction. Adopted Dec. 2010; Amended May 2014 4 of 9 Page 22 of 137 E. CITY EMPLOYEES 1. Staff Members Maintaining City Social Media Sites. Staff members assigned the task of maintaining social media sites on behalf of the City must follow this Policy and all relevant sections of the City's Information Technology Policy and Personnel Handbook. Failure to do so will be subject to discipline as outlined in the City's Personnel Handbook. City social media messages may not be used by any City employee or representative for private or personal purposes or for the purpose of expressing private or personal views on personal, political or policy issues. City social media messages may not be used to express personal views or concerns pertaining to City employment relations matters. Social media website accounts are considered a City asset and logins to these accounts must be securely administered in accordance with City security policies. A social media website account shall not be used by the City or any City employee or representative to disclose sensitive and/or confidential information without the prior express written approval of the City Attorney's Office. 2. Staff Members Maintaining a Professional Social Media Account. In instances where a City staff member wishes to set up a social media account to assist in his or her professional capacity as a representative of the City, the following guidelines must be met: a. Department Heads must approve the establishment of a professional social media account by department employees. b. Employees shall consult with the Communications Coordinator prior to embarking on the use of professional social media tools. This will ensure that the City's array of sanctioned social media accounts are kept to a sustainable number, policies are followed, and the City's communication strategy is appropriately maintained. c. The account and passwords must be registered with the Communications Coordinator. d. The employee must prominently identify his or her job title. e. Employees should not post private or personal information on the site, unless it pertains to the goals of the account. f. Accounts may "like" or follow individuals, businesses and groups, that pertain to the employee's job function. Employees shall not endorse or express personal views on personal, political or policy issues when representing the City in their professional capacity. Upon termination, the employee shall close the account and remove all information pertaining to his or her relationship with the City. 3. Employees' Personal Social Media Pages. The line between personal and professional, public and private can be easily blurred in social media. Keep the following guidelines in mind when using a personal social media account: Adopted Dec. 2010; Amended May 2014 5 of 9 Page 23 of 137 a. Personal social media account names by employees should not be tied to the City. Additionally, staff should not use their personal social media accounts to speak on behalf of the City. b. City staff members have the right to speak publicly as a private citizen on matters of public concern. However, employees are reminded to use good judgment when commenting on a City social media site or if commenting or posting on a private site regarding a City related issue, policy, etc. If you are identifying yourself as a City employee, your actions reflect upon the City. c. When responding to an item on the City's page or on any other page, ask yourself if you or your department would be embarrassed to see the comment appear in the news. If so, don't post it. d. Employees with personal social media accounts never have the right to post non-public and confidential information such as information related to co-workers, personnel data, medical information, and claims or lawsuits against the City. e. Video or pictures obtained by employees on duty are the property of the City. Employees shall not post those pictures or videos on social media sites without approval from the employees' department head or the City Administrator. F. EXCEPTIONS/CHANGE This policy supersedes all previous policies covering the same or similar topics. Any exception to this policy may be granted only by the City Administrator. This policy may be reviewed and changed at any time. Adopted Dec. 2010; Amended May 2014 6 of 9 Page 24 of 137 APPENDIX A DISCLAIMER & COMMENT POLICY (to be prominently posted on every social media page) The purpose of this and other City sponsored social media sites is to communicate between the City, its individual departments and members of the public. We reserve the right, at our sole discretion, to change, modify, add or delete comments or posts, photos and videos in accordance with this policy. The City will remove comments that: 1. Contain obscenities; 2. Demean specific individuals or groups of people; 3. Are libelous/slanderous; 4. Contain factual inaccuracies; 5. Qualify as SPAM; 6. Are not topically related to the particular social medium article being commented upon; 7. Express support for or opposition to political campaigns or ballot measures; 8. Contain sexual content or links to sexual content; 9. Solicit commerce; 10. Conduct or encourage illegal activity; 11. Compromise the safety or security of the public or public systems; or 12. Violate a legal ownership interest of any other party. Additionally, ALL comments posted during an election season by anyone who has filed for office will be removed. The City of Shakopee has the right to remove a comment from and/or block a user who is not using their legal name or otherwise appropriately identifying themselves. The City of Shakopee has the right to reproduce any pictures or videos posted to this site in any of its publications or websites or any other media outlets. The City of Shakopee has the right to quote any comments or suggestions left by users. The views, postings, positions or opinions expressed on this site do not necessarily reflect those of the City of Shakopee. Advertising The City of Shakopee does not endorse any product, service, company or organization advertising on its social media pages. The ads that appear on social media pages are sold, posted and maintained by those social media sites. Privacy policy Please note that the City of Shakopee does not share information gathered through its social media sites with third parties for promotional purposes. However, any information you provide to the City is subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public on request. Adopted Dec. 2010; Amended May 2014 7 of 9 Page 25 of 137 APPENDIX B REMOVED COMMENTS TRACKING FORM All comments removed from a City sponsored social media site should be documented with this form. When completed, please deliver or email to Kristin Holtz, Communications Coordinator, at kholtz@ShakopeeMN.gov. 1. City of Shakopee social media site affected: 2. Date of original post: 3. Screen name of poster: 4. Entire comment that was removed (attach separate page if more room is needed: 5. Reason for removal of comment: 6. Date comment was removed and explanation for removal was posted to social media site: 7. Comment removed from City of Shakopee social media site by: 8. Other pertinent information (if applicable): Date this report was received by the Communications Coordinator: This form will be retained by the Communications Coordinator for a period of 1 year. Adopted Dec. 2010; Amended May 2014 8 of 9 Page 26 of 137 APPENDIX C DEFINITIONS Social Media Websites - Social media websites focus on creating and fostering online social communities for a specific purpose and connect users from varying locations and interest areas. Social media websites can offer many different ways for users to interface such as instant messaging, blogging and commenting, online forums, status updates (microblogging), website link sharing, video conferencing, sharing pictures and videos, etc. Examples include Facebook, MySpace, LinkedIn, Twitter, YouTube, Flickr, Vine, etc. Blog - (an abbreviated term for "Web Log") is a website where a blog author can post information on a specific topic targeted to a specific audience. A blog, if commenting is enabled, allows registered members of the public (called blog commenters) to post comments about posts by the blog author. Social Networking — Social networking websites offer a way for registered users to communicate with each other on the Internet. They usually offer many ways to connect to other registered users such as status updates (microblogging), instant messaging, blogs, polls, photo sharing, video sharing, etc. Web 2.0 -Commonly associated with web applications that facilitate interactive information sharing, interoperability, user -centered design, and collaboration on the World Wide Web. A Web 2.0 site gives its users the free choice to interact or collaborate with each other in a social media dialogue as creators (prosumers) of user -generated content in a virtual community, in contrast to websites where users (consumers) are limited to the passive viewing of content that was created for them. Adopted Dec. 2010; Amended May 2014 9 of 9 Page 27 of 137 *4.A.3. Shakopee City Council October 15, 2019 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: Change City Council meeting date. Policy/Action Requested: Adopt resolution R2019-111, a resolution changing the November 5, 2019 meeting date to November 6, 2019. Recommendation: Approve the above motion. Discussion: The first regular meeting in November would normally be Tuesday November 5th. However, that is also the day of odd year elections. By State law, public bodies are prohibited from meeting prior to 8:00 p.m. on that day. Budget Impact: ATTACHMENTS: D Resolution R2019-111 Page 28 of 137 RESOLUTION R2019-111 A RESOLUTION CHANGING THE NOVEMBER 5, 2019 COUNCIL MEETING DATE WHEREAS, the Shakopee City Code has set the first Tuesday of each month as the regular meeting date for the City Council; and WHEREAS, the Shakopee City Code allows the City Council to change the meeting date by adopting a resolution at least one week prior to the regularly scheduled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the November 5, 2019 regularly scheduled City Council meeting to be changed to November 6, 2019, at 7:00 p.m. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of October 15, 2019. ATTEST: City Clerk Mayor of the City of Shakopee Page 29 of 137 *4.B.1. Shakopee City Council October 15, 2019 FROM: Ryan Yttreness, Assistant Fire Chief TO: Mayor and Council Members Subject: Retroactively approve letter of intent to purchase a turnout gear washer. Policy/Action Requested: Approve and ratify the City Administrator's approval of a letter of intent in support of a grant from the State of Minnesota for the purposes of purchasing a turnout gear washer. Recommendation: Approve letter of intent. Discussion: The Shakopee Fire Department has applied for MN Fire Department Turnout Gear grant to receive funds to purchase a UniMac 45 Lb. Hard Mount Washer. A requirement for the grant is to provide a letter from City Council, indicating the intent to purchase the equipment. The grant was due on or before Oct. 15 by 4 p.m. However, because no City Council meeting would take place before the deadline, City Administrator Bill Reynolds signed the letter of intent. The purpose of this memo is to retroactively receive approval of the signed letter of intent from the Mayor and Council Members. Budget Impact: The grant requires a 35% match requirement for cities with a population of 25,000 - 50,000 which equates to $3,849.65. The Shakopee Fire Department will cover this match from the Supplies and Services expenditures in the 2019 budget. ATTACHMENTS: D Letter of Intent Page 30 of 137 October 3, 20 9 State Fire Marshal Division Attn: Nolan Easel! 445 Minnesota Street, Suite 145 St. Paul, MN 55101-5145 RE: City of Shakopee's intent to purchase a UniMac 45 Ib. hard mount washer Dear Mr. Pasell: On behalf of the City of Shakopee's Mayor and City Council, I hereby submit a letter of intent to purchase one UniMac 45 Lb. Hard Mount Washer, Model No. UWTO45D4OL one FireLinc System, the cost of freight and delivery/installation of said equipment. For the purpose of the Shakopee Fire Department's application to the MN Fire Department Turnout Gear Washer/Extractor/Dryer 2020 Program Year, the quoted cost from BDS Laundry Commercial Solutions for the UniMac 45 Lb. Hard Mount Washer is $10,999.00. Per the requirements of the grant, the City of Shakopee commits to a price match of 35% ( 3,849.65). If selected to receive a grant from the State Fire Marshal, a division of the Minnesota Department of Public Safety, the terms and conditions of the grant agreement will include the 35% match mentioned above. Sincerely, William RynoIds, City Administrator COMMUNITY PRIDE SINCE 1857 City of Shakopee 485 Gorman St., Shakopee MN 553791 Phone: 952-2,33-9300 Fax: 952-233-38011 www.ShakopeeMN.gov Page 31 of 137 *4.C.1. Shakopee City Council October 15, 2019 FROM: Jay Tobin, Parks and Recreation Director TO: Mayor and Council Members Subject: Approve Concession Agreement for 2019-2020 Hockey Season Policy/Action Requested: Approve concession agreement with Shakopee Youth Hockey Association for the 2019- 2020 hockey season as presented. Recommendation: Council approve Concession Agreement for 2019-2020 Hockey Season Discussion: The Concession Agreement allows the Shakopee Youth Hockey Association (SYHA) to operate the concession stand at the ice arena. Concession services serves patrons, generates revenue, supports youth hockey in the community, and ultimately benefits the City of Shakopee. SYHA pays the City 10% of GROSS revenues, obtains any necessary licenses or permits, and operates the stand during agreed upon hours throughout the season until March 15th, 2020. Budget Impact: SYHA pays the City 10% of GROSS revenue which was $6,294.00 for 2018-2019 season. ATTACHMENTS D SYHA Concession Agreement 2019-2020 Season Page 32 of 137 SHAKOPEE YOUTH HOCKEY ASSOCIAT 0 CONCESSION AGREEMENT 2019 2020 This agreement made and entered into this day of_LC ke , 2019, by and between the City of Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY") and Shakopee Youth Hockey Association, a nonprofit corporation in the County of Scott, State of Minnesota (hereinafter referred to as "SYHA"). WITNESSETH: Whereas, the CITY of Shakopee is desirous of providing efficient concession services to Shakopee Ice Arena patrons, and generate revenue; and Whereas, SYHA wishes to provide concession services at the Shakopee Ice Arena in order to raise funds for the ongoing support of youth hockey in the community; and Whereas, SYHA uses concession earnings to rent ice time at the Shakopee Ice Arena, which is beneficial to the CITY. Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: I. DUTIES AND RIGHTS OF SYHA A. SYHA agrees to provide full and complete services for the sales of food concessions at the Shakopee Ice Arena concession stand during High School Games, Tournaments, Open Skate Sessions, and Monday- Friday between the times of 6:00 M-9:00PM and Saturdays and Sundays between the times of 9:01 M to 9:00P1 in season (ends March 15th 2020). excluding holidays unless otherwise agreed upon. B. The SYHA agrees to obtain and maintain all licenses and permits necessary to operate a concession stand as required by any and all governmental agencies. C. SYHA agrees to pay the CITY 10% of Gross Sales from concessions sales at the Shakopee Ice Arena for the use of Arena concession stand facilities and equipment. D. Payments shall be made on or before May 31st2020 E. SYHA agrees to provide, maintain and repair facilities and equipment as necessary for the sale of concessions. SYHA will be responsible for the cost of any losses resulting from spoilage of frozen or refrigerated foods due to a power outage or equipment failure. SYHA shall thoroughly document such losses. If equipment is needed, either in replacement of or addition to the existing equipment, the equipment must meet appropriate NSF standards. Page 33 of 137 F. SYHA agrees to provide all managers), supervisor(s), attendant(s), and other personnel for its Ice Arena concession operations, and train those personnel in food preparation and handling procedures as required by any and all government agencies. SYHA also agrees and understands that nothing contained herein creates or establishes the relationship of copartners between itself and the CITY and that it is an independent contractor and its officers, managers, supervisors, volunteers, attendants and other employees are not employees, agents or representatives of the CITY with respect to any services performed under this agreement. Such personnel or other personnel associated with SYHA shall not be entitled to any compensation, rights or benefits of any kind whatsoever from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Compensation, disability or severance pay and PERA. G. SYHA agrees to maintain an internal control system which includes Cash Demand System and a Cash Report, on forms approved by the CITY. Such reports shall be submitted along with the remittance of the CITY's share of the gross receipts. In accordance with Minnesota Statutes 16B.06, Subdivision 4, SYHA further agrees to allow the CITY or the State Auditor or their agents to review, upon request, all records associated with the performance of the agreement, including invoices for concession goods and supplies, all canceled checks for payment of such invoices, all inventory records, and to be present at the taking of inventories, and to verify inventory shrinkage records. Gross receipts shall be agreed upon by the CITY Finance Director. SYHA will maintain a separate checking account for concessions operations. H. On or before May 31st, 2020, SYHA shall provide the CITY with a copy of the year-end Ice Arena Concession financial report prepared by SYHA for its Board of Directors. I. SYHA shall conduct its activities upon the premises so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents and employees from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of SYHA, its agents, officers, employees, volunteers, patrons, or any persons associated with or served by SYHA concessions operations. J. SYHA agrees to carry a certificate of insurance for comprehensive general liability in the minimum amount of $1,000,000 per occurrence, $1,000,000 general aggregate, $1,000,000 food product liability per occurrence, and fire/property damage in the amount of $100,000 per occurrence. The required insurance certificate must name the City of Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy of the certificate must be submitted to the City Clerk, and all policies shall provide, and the certificates issued evidence that the CITY will be notified at least 30 days prior to cancellation or modifications of coverage. Renewal certificates shall be provided to the CITY 30 days prior to the expiration date of coverage. All insurance must be provided at SYHA expense and at no costs to the CITY. 2 Page 34 of 137 K. SYHA may terminate this agreement upon thirty (30) days written notice to the CITY, except as outlined in II.B. In the event of such termination by either party, SYHA agrees to pay the CITY the full remittance owed as of the date of termination. L. SYHA agrees to comply with Minnesota Statutes 181.59 and other related state and federal laws prohibiting discrimination in performance of this agreement on the basis of race, color, creed, religion, national origin, sex, marital status, disability and status with regard to public assistance, age or familial status. SYHA agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging illegal discrimination. M. SYHA agrees to comply with the Americans with Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY has designated coordinators to facilitate compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. SYHA agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA. II. DUTIES AND RIGHTS OF THE CITY OF SHAKOPEE A. The CITY agrees to provide storage for SYHA inventories, subject to the limitations of available space at the Ice Arena. The CITY assumes no liability for lost, stolen or damaged merchandise or equipment left or stored in the concession stand. B. The CITY may immediately terminate this agreement in the event that SYHA fails to provide concession services in accordance with Shakopee Ice Arena schedule of events or otherwise fails to perform its duties under this agreement. C. The CITY may terminate this agreement upon thirty (30) days written notice to SYHA for any reason other than stated in II.B. D. The CITY will provide and maintain basic mechanical, electrical and plumbing in the space per code regulations E. Any improvements need to be requested and approved by the CITY. III. JOINT DUTIES AND RIGHTS A. SYHA and the CITY agree to work to develop a security plan for controlling access to the concession area. This plan will designate which SYHA personnel will be issued keys to the concession stand. Individuals on this list may not transfer their keys to other individuals without prior approval by the CITY. The 3 Page 35 of 137 plan will also designate which CITY staff will have access to the concession area for conducting building maintenance, inspections, etc. B. SYHA will sweep, spot mop and wipe down everything each night. The CITY will maintain the heavy floor cleaning each week. C. SYHA and the CITY agree that the types, serving sizes, prices and packaging of concession items sold by SYHA shall be mutually agreed upon by the Shakopee Parks and Recreation Director and SYHA. D. It is mutually understood and agreed that this Agreement represents the entire agreement between the parties and supersedes all prior agreements or proposals, written or oral, and that no alternation, modification or addenda to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. E. This Agreement shall not be assignable except by the written consent of the CITY. F. This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE SHAKOPEE YOUTH HOCKEY ASSOCIATION Mayor City Administrator esident City Clerk 4 Page 36 of 137 *4.D.1. Shakopee City Council October 15, 2019 FROM: Micah Heckman, Project Engineer TO: Mayor and Council Members Subject: Drainage and utility easement encroachment agreements. Policy/Action Requested: Approve drainage and utility encroachment agreements for 5100 Valley Industrial Boulevard South (PID 271410020) and 3200 4th Avenue East (PID 274890010). Recommendation: Approval of encroachment agreements. Discussion: Background City Code 90.16, Encroachment in Easement Areas, indicates that "no trees, shrubs, bushes, retaining walls, structures, hard surface areas, or other obstructions, with the exception of shallow root plantings and garden fences, shall be placed within an easement area held by the city, except if written permission has been granted by the city". Upon discovery of said encroachments and determination that there are no expected detrimental effects, it has been the city's practice to allow the continuance of the such (minor) encroachments; however, an encroachment agreement has been the instrument to provide the proper documentation by officially recording the encroachment with the county as part of the property file. Encroachment The encroachment at 3200 4th Avenue East consists of a structural retaining wall and the encroachment at 5100 Valley Industrial Boulevard South consists of a structural retaining wall and landscaping. These improvements will be constructed by the property owners and will encroach on the city's drainage and utility easements in the side yards of these parcels. The property at 3200 4th Avenue East exists as an industrial lot that was platted in 2019; the building will be constructed in 2020. The property at 5100 Valley Industrial Boulevard South exists as an industrial lot that was platted in 1989; the original building was Page 37 of 137 constructed in 2004 and the expansion will be constructed in 2019. The encroachments are categorized as a minor encroachments that do not limit the use or cause negative impacts within the easements. The agreements are necessary to document the encroachments should the city require the temporary or permanent removal of the walls and landscaping in the future, understanding that the removal and replacement costs would be borne by the property owner(s). Budget Impact: $150 fee must be paid by each property owner to pay for the recording and filing fees, per the City of Shakopee Fee Schedule. No further budget impacts. ATTACHMENTS: D 3200 4th Ave E -agreement D 5100 Valley Industrial Blvd S -agreement Page 38 of 137 ENCROACHMENT AGREEMENT This Encroachment Agreement ("Agreement") is made as of the day of , 2019, by and between the City of Shakopee, a Minnesota municipal corporation ("City") and United Land LLC, a Minnesota limited liability company ("Owners"). RECITALS A. Owners are the owners of property located at 3200 4th Avenue East, City of Shakopee, County of Scott, State of Minnesota, legally described as follows: Lot 1, Block 1, Canterbury Park Eighth Addition, PID-274890010, according to the recorded plat thereof, Scott County, Minnesota (the "Property"). B. The Property is subject to a drainage and utility easement in favor of the City, which was dedicated to the City in the plat of Canterbury Park Eighth Addition; and C. Owners would like to construct and install a retaining wall ("Improvements") that will encroach into the Easement ("Encroachment Area"); and D. The City has agreed that Owners may construct, repair and maintain the Improvements within the Encroachment Area on the condition that Owners execute this Agreement and will promptly remove said improvements at Owners expense upon the determination by and need of the City or other private utility company to work within the easement area. AGREEMENT NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: 1 Page 39 of 137 1. Owners may construct, repair and maintain the Improvements within the Encroachment Area as shown on Exhibit A. 2. The permission granted by the City in this Agreement is limited exclusively to the proposed Improvements within the Encroachment Area as outlined in Exhibit A. 3. This Agreement shall not prevent or impair the use of the Encroachment Area for the drainage and utility purposes by the City or any other entity entitled by law to so use the Encroachment Area. 4. In the event the City needs to maintain, operate, repair, access or remove the utility or make necessary drainage improvements located within the drainage and utility easement and the Improvements interfere with such maintenance, operation, repair, access or removal, the City shall provide notice to Owners pursuant to Paragraph 8 of this Agreement. The City's costs of removing the necessary portion of the Improvements in order for the City to exercise its easement rights shall be paid by Owners. Owners shall be responsible for the costs of restoring or reinstalling any of the Improvements that were removed. Any damages to the Improvements resulting from the City's activities shall be borne and assumed by Owners, provided, however, that the City shall be responsible for any damages caused by the negligence or willful misconduct of the City, its officials, employees, contractors and agents. 5. This Agreement shall run with the land and shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and assigns. 6. Owners shall indemnify, hold harmless and defend the City, its officials, employees, contractors and agents, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees), arising from or in connection with or caused by any act, omission or negligence of Owners, their contractors, licensees, invitees, agents, servants or employees in connection with the construction, repair or maintenance of the Improvements. 7. Owners agree not to suffer or allow any liens, claims and processes to be placed against the City's rights to or interest in the Encroachment Area as a result of the use of the Encroachment Area, including, without limitation, any liens for labor or materials provided for the construction, repair or maintenance of the Improvements. 8. Required notices to the parties to this Agreement shall be in writing, and shall either be hand delivered or mailed to the following addresses: a) As to the City: b ) As to Owners: City of Shakopee 485 Gorman Street South Shakopee, MN 55379 Attn: City Administrator United Properties 651 Nicollet Mall, Suite 450 Minneapolis, MN 55402 2 Page 40 of 137 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. CITY OF SHAKOPEE By: Its: Mayor By: Its: City Administrator STATE OF MINNESOTA ) ss. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of 20 , by and the Mayor and City Administrator, respectively, of the City of Shakopee, Minnesota, a municipal corporation, on behalf of the City. Notary Public 3 Page 41 of 137 STATE OF COUNTY OF ) ) ss. OWNERS United Land LLC, a Minnesota limited liability company By: Print Name: Its: The foregoing instrument was acknowledged before me this day of , 2019, by , the of United Land LLC, a Minnesota limited liability company, on behalf of the limited liability company. Notary Public This document was drafted by: City of Shakopee 485 Gorman Street South Shakopee, MN 55379 952-233-9300 4 Page 42 of 137 Page 43 of 137 ENCROACHMENT AGREEMENT This Encroachment Agreement ("Agreement") is made as of the day of , 20 , by and between the City of Shakopee, a Minnesota municipal corporation ("City") and KEB American, LLC, a Minnesota limited liability company ("Owners"). RECITALS A. Owners are the owners of property located at 5100 Valley Industrial Boulevard South, City of Shakopee, County of Scott, State of Minnesota, legally described as follows: Lot 2, Block 1 Valley Park 7th Addition, PID-271410020, according to the recorded plat thereof (the "Property"). B. The Property is subject to a drainage and utility easement in favor of the City, which was dedicated to the City in the plat of Valley Park 7th Addition; and C. Owners would like to construct and install a retaining wall ("Improvements") that will encroach into the Easement ("Encroachment Area"); and D. The City has agreed that Owners may construct, repair and maintain the Improvements within the Encroachment Area on the condition that Owners execute this Agreement and will promptly remove said improvements at Owners expense upon the determination by and need of the City or other private utility company to work within the easement area. AGREEMENT NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: 1 H:\Development\KEB America, LLC (5100 Valley Industrial Blvd S)\_Project Management\Agreements\Encroachment Agreement\ENCROACHMENT AGREEMENT 5100 Valley Industrial Blvd S.Doc Page 44 of 137 1. Owners may construct, repair and maintain the Improvements within the Encroachment Area as shown on Exhibit A. 2. The permission granted by the City in this Agreement is limited exclusively to the proposed Improvements within the Encroachment Area as outlined in Exhibit A. 3. This Agreement shall not prevent or impair the use of the Encroachment Area for the drainage and utility purposes by the City or any other entity entitled by law to so use the Encroachment Area. 4. In the event the City needs to maintain, operate, repair, access or remove the utility or make necessary drainage improvements located within the drainage and utility easement and the Improvements interfere with such maintenance, operation, repair, access or removal, the City shall provide notice to Owners pursuant to Paragraph 8 of this Agreement. The City's costs of removing the necessary portion of the Improvements in order for the City to exercise its easement rights shall be paid by Owners. Owners shall be responsible for the costs of restoring or reinstalling any of the Improvements that were removed. Any damages to the Improvements resulting from the City's activities shall be borne and assumed by Owners, provided, however, that the City shall be responsible for any damages caused by the negligence or willful misconduct of the City, its officials, employees, contractors and agents. 5. This Agreement shall run with the land and shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and assigns. 6. Owners shall indemnify, hold harmless and defend the City, its officials, employees, contractors and agents, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees), arising from or in connection with or caused by any act, omission or negligence of Owners, their contractors, licensees, invitees, agents, servants or employees in connection with the construction, repair or maintenance of the Improvements. 7. Owners agree not to suffer or allow any liens, claims and processes to be placed against the City's rights to or interest in the Encroachment Area as a result of the use of the Encroachment Area, including, without limitation, any liens for labor or materials provided for the construction, repair or maintenance of the Improvements. 8. Required notices to the parties to this Agreement shall be in writing, and shall either be hand delivered or mailed to the following addresses: a) As to the City: b As to Owners: City of Shakopee 485 Gorman Street South Shakopee, MN 55379 Attn: City Administrator KEB America, LLC 5100 Valley Industrial Boulevard S Shakopee, MN 55379 2 H:\Development\KEB America, LLC (5100 Valley Industrial Blvd S)\_Project Management\Agreements\Encroachment Agreement\ENCROACHMENT AGREEMENT 5100 Valley Industrial Blvd S.Doc Page 45 of 137 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. CITY OF SHAKOPEE By: Its: Mayor By: Its: City Administrator STATE OF MINNESOTA ) ss. COUNTY OF SCOTT The foregoing instrument was acknowledged before me this day of 20 , by and the Mayor and City Administrator, respectively, of the City of Shakopee, Minnesota, a municipal corporation, on behalf of the City. Notary Public 3 H:\Development\KEB America, LLC (5100 Valley Industrial Blvd S)\_Project Management\Agreements\Encroachment Agreement\ENCROACHMENT AGREEMENT 5100 Valley Industrial Blvd S.Doc Page 46 of 137 OWNERS By: Andreas Delius / CEO By: STATE OF MINNESOTA ) ss. COUNTY OF SCOTT The foregoing instrument was acknowledged before me this day of 20 , by Andreas Delius. This document was drafted by: City of Shakopee 485 Gorman Street South Shakopee, MN 55379 952-233-9300 4 Notary Seal H:\Development\KEB America, LLC (5100 Valley Industrial Blvd S)\_Project Management\Agreements\Encroachment Agreement\ENCROACHMENT AGREEMENT 5100 Valley Industrial Blvd S.Doc Page 47 of 137 MIEN' PARK 7TH / _ Y / a tgi / N01.1c/3..9X3 ..._ -- C/11/0,-)31: )41/L,1 Page 48 of 137 *4.D.2. Shakopee City Council October 15, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: Declare Costs to be Assessed and Establish a Public Hearing for the 2019 Street & Utility Reconstruction Project CIF-19-003. Policy/Action Requested: Adopt Resolution R2019-107 declaring costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing for the 2019 Street & Utility Reconstruction Project CIF-19-003. Recommendation: Adopt Resolution R2019-107. Discussion: On March 5, 2019, City Council adopted Resolution R2019-030, approving the plans and specifications and ordering the advertisement for bids for the 2019 Street & Utility Reconstruction Project CIF-19-003. On April 16, 2019, City Council adopted Resolution R2019-047, accepting the bids and awarding the contract for the 2019 Street & Utility Reconstruction Project. The improvements have been constructed and are now complete. The contract construction costs are $1,095,863.23, street lighting costs are $14,254.95 and engineering/administration/legal costs are $135,437.10 resulting with a final total project cost of $1,245,555.28. The attached resolution declares total project costs, the final project funding amounts, and the total cost to be assessed. The final assessment amount on a typical single family residential lot is proposed to be $4,299 per lot. This is calculated using final construction costs in accordance with the City of Shakopee Assessment Policy. The feasibility report calculated an estimated assessment amount of $4,287 per lot. Budget Impact: Page 49 of 137 Project funding sources include the Sanitary Sewer fund, Storm Sewer fund, Shakopee Public Utilities, Capital Improvement fund (CIF) and assessments to the benefiting properties. The following summary provides the estimated amounts based on bid award and the final project amounts based on actual costs. Estimated (Contract Award) Actual (Final Contract) Construction Contract $ 1,061,440 $1,080,967.50 Contingency Const. Contract Street Lighting $ 66,915 $ 18,000 $ 14,895.73 $ 14,254.95 Subtotal $ 1,146,355 $1,110,118.18 Eng/Ad/Legal $ 137,562 $ 135,437.10 Total Costs $ 1,283,918 $1,245,555.28 Estimated (Contract Award) Actual (Final Contract) Assessments $ 132,254 $ 123,209.34 CIF $ 713,280 $ 662,973.63 Sanitary Sewer Fund $ 74,435 $ 70,292.09 Storm Sewer Fund $ 205,367 $ 209,987.49 Shakopee Public Utilities $ 158,582 $ 179,092.73 Total Costs $1,283,918 $1,245,555.28 ATTACHMENTS: D Resolution R2019-107 Page 50 of 137 RESOLUTION R2019-107 A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the 2019 Street & Utility Reconstruction Project CIF-19-003 WHEREAS, a contract has been let for the construction of the 2019 Street & Utility Reconstruction Project as described in the preliminary engineering report with the contract price for such improvements of $1,061,440.5 0; the final contract price for such improvement is $1,095,863.23, street lighting cost is $14,254.95 and engineering/administration/legal costs are $135,437.10. Of this cost the City of Shakopee will pay $943,253.21 and Shakopee Public Utilities will pay $179,092.73. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA THAT: 1. The cost of such improvement to be specially assessed is hereby declared to be $123,209.34. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 6th day of November 2019, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Page 51 of 137 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2019. Mayor of the City of Shakopee ATTEST: City Clerk ENG\Administration\City Council\2019\2019 Street Reconstruction\Declare Amount and Order Public Hearing Page 52 of 137 *4.D.3. Shakopee City Council October 15, 2019 FROM: Steve Lillehaug, City Engineer/Public Works Director TO: Mayor and Council Members Subject: Declare Costs to be Assessed and Establish a Public Hearing for the Wood Duck Trail Reconstruction Project CIF-19-008. Policy/Action Requested: Adopt Resolution R2019-108 declaring costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing for the Wood Duck Trail Reconstruction Project CIF-19-008. Recommendation: Adopt Resolution R2019-108. Discussion: On July 16, 2019, City Council adopted Resolution R2019-073, approving the plans and specifications and ordering the advertisement for bids for the Wood Duck Trail Reconstruction Project CIF-19-008. On August 20, 2019, City Council adopted Resolution R2019-088, accepting the bids and awarding the contract for the Wood Duck Trail Reconstruction Project. The improvements have been constructed and are now complete. The construction costs are $341,302.80 and engineering/administration/legal costs are $29,060.08 resulting with a final total project cost of $370,362.88. The attached resolution declares total project costs, the final project funding amounts and the total cost to be assessed. The final assessment amount based on actual project cost per lot computes to be $14,706 per lot. This amount is calculated using the final construction costs in accordance with the City of Shakopee Assessment Policy. However, as discussed and proposed as part of the feasibility study and the Improvement Public Hearing based on the special benefit appraisal analysis conducted for this project, the final assessment amount is recommended to be capped at $12,000 per unit/lot. Page 53 of 137 Budget Impact: Project funding sources include the Capital Improvements Fund, the Storm Drainage Fund and special assessments to the benefitting properties. The following summary provides the estimated amounts based on bid award and the final project amounts based on actual costs. COSTS Construction Cost Contingency Subtotal Eng/Admin/Legal Total Project Cost FUNDING Capital Improvement Fund Special Assessments Storm Drainage Fund Total Funding ATTACHMENTS D Resolution R2019-108 Estimated Based On Bid Award $ 335,908.20 $ 30,000.00 $ 365,908.20 $ 33,100.00 $ 399,008.20 $ 299,608.20 $ 66,000.00 $33,400.00 $ 399,008.20 Actual Final Amounts $336,302.80 $5,000.00 $ 341,302.80 $29,060.08 $ 370,362.88 $ 277,162.88 $ 66,000.00 $27,200.00 $ 370,362.88 Page 54 of 137 RESOLUTION R2019-108 A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the Wood Duck Trail Reconstruction Project CIF-19-008 WHEREAS, a contract was let for the construction of the Wood Duck Trail Reconstruction Project as described in the feasibility report with the contract price for such improvements of $335,908.20; the final contract price for such improvement is $336,302.80, contingency costs of $5,000 and engineering/administration/legal costs are $29,060.08. Of these costs the City of Shakopee will pay $304,362.88 out of the Capital Improvements Fund and Storm Drainage Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA THAT: 1. The cost of such improvement to be specially assessed is hereby declared to be $66,000.00. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 6th day of November 2019, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Page 55 of 137 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2019. Mayor of the City of Shakopee ATTEST: City Clerk H:AAdministration\City Council\2019\WoodDuck Trail 2019\Declare amount and order PH Page 56 of 137 *4.D.4. Shakopee City Council October 15, 2019 FROM: Steve Lillehaug, Public Works Director/City Engineer TO: Mayor and Council Members Subject: Professional Services Agreement with Advanced Engineering & Environmental Services, Inc. (AE2S), to perform a feasibility study for Lift Station #16. Policy/Action Requested: Authorize the execution of a professional services agreement with AE2S to perform a feasibility study for the Lift Station #16 Rehabilitation Project (Sewer-19-OO1). Recommendation: Authorize execution of the agreement. Discussion: The current Capital Improvement Plan (CIP) includes the Lift Station #16 Rehabilitation Project, Sewer- 19-001. The feasibility study portion of the project includes rehabilitating the city's primary sanitary sewer lift station, removing the old lift station building that is no longer being used, evaluating the integrity of the forcemain piping, updating the city's emergency management plan for the lift station, and decommissioning the abandoned Whispering Oaks Lift Station (see attached CIP project summary sheet). City staff will need assistance from a design and engineering consultant to complete the project. City staff has worked with AE2S to develop a scope of work needed to deliver the project. AE2S and their team have the experience, technical skill, and capacity to provide the needed services and is a recommended firm as part of the city's approved consultant pool. The attached Professional Services Agreement authorizes and describes the scope and fees for their work for the first phase of the project, which includes evaluating project needs and preparing a feasibility study. Once this phase is complete, city staff would then work with AE2S to develop a scope to deliver the plans and specifications and construction portions of the project. Budget Impact: Page 57 of 137 The scope of the AE2S Professional Services Agreement is proposed to cost (not to exceed) $52,000. This work is budgeted in the 2019 Sanitary Sewer Fund. Upon completion of the feasibility study, detailed and updated cost information will be provided to confirm project scope needed to further advance the design of the project. ATTACHMENTS: CIP Summary Sheet D Professional Services Agreement Page 58 of 137 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Project # Sewer-19-001 Project Name Lift Station #16 Rehabilitation Accounting Code 5856/6856 Fund Sanitary Sewer Fund Description Department Sanitary Sewer Fund Contact Public Works Director Type Improvement Useful Life Category Sanitary Sewer Priority 1 Critical for Safety/Preservati Status Active Total Project Cost: $375,000 A feasibility study is being completed in 2019 to determine a detailed scope and cost for the rehabilitation needs of L-16. It is expected that pumps, motors and controls will need to be replaced, interior coating applications, ARC Flash improvements, building repairs, live well improvements, integration of the old lift house live well as a backup, demo of the old L-16 building, and emergency pumping improvements. Justification The ageing infrastructure (20+ years for many of the components) of L-16 must be kept in a high state of repair due to the significance and importance of this lift station, that serves a substantial portion of the community. The old building is not used, and the condition is such, demolition is in order. The wet well is used for storage in a backup situation and would be preserved. 40,000 40,000 Expenditures 2020 2021 2022 2023 2024 Total Construction/Maintenance Engineering/Administration 300,000 35,000 300,000 35,000 Funding Sources Total 335,000 335,000 2020 2021 2022 2023 2024 Total Sanitary Sewer Fund 335,000 335,000 Total 335,000 Budget Impact/Other 335,000 200 Page 59 of 137 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Department Sanitary Sewer Fund Contact Public Works Director Project # Sewer-19-001 Project Name Lift Station #16 Rehabilitation VIIIIIIIIIIIIIreuuuuuull IIIIIIIIIIIIIII 44104 III III y yl w r I�41I 1,III°1iIIII IIIII �ulll llllll 1"II IMIII (IIIIIIIIIIII° II11:111ulllll111' 1" uIIIlNIu"N uu 11111 Ili I° 11I I VIIIIIII p i 'Iuulll IIIIIIII �uIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIWI hulllll � f �I111Illlm IhLI�p�II ull uI I Y�Y ai hllllll I I r� ��i///I I "'W J�� Dill R NNl""'IIIIIII (IIIIIIIIIIIII IWWII uuuuNnououuouo 1(IIIIIIIIIIIIIIIIIIIIN 11 1111IIIII d1NIVo lomool000lll lllllllllllllllllopl IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I�IIIIIIIIIM�MIIII� IIIIIIIIIIIIIIII��„�,,, IIIIIIII MII'�IIIIII IIIIIIIII IIII IIIIIIIIIIIIN uuuuuullll�� Illy M�I�IIIIouI�I� � BIN IIIIVI Ilu I uum "Imummlu� uul 11 (IIII I �Iuuu I I I II I (IIIIIIIII III Iu I II IIII II� � IIII�II III IIIIIIII�I��I IIIIIIIII IV ulllll I IIIIIIIII'!( WIIIIIwlhliiilIlullll 1'�lull VIIIIII�IIIIII u�lllll�llll V Sul I u I I II IIIII^I III WY ��GG tim II ,.. 1 i1 ilillu ��VVW�IIIIIIIII illy V 'i'I'^IIIII'illlllllliilllllllillllllil�lllllllllll�III(IIIII�IIII�p�IIup�p II�NII � � I IIII. II IIIII I ""� I boom uuuum uuml 1III111I1111iiiiiiiiiiiiiiiii19Piiiiiiil� Mllllllll Il l ll IIIII uulll IIIII III IV ulllll IIIIIIIII I�h 1'llll' II IIn1 �Illlluu uulu a III ����� ��.AN uuuVuli ���uu III�uIIIIIIVu�� I..... I � uuu "uuu 111'1Ill111VtIVIII JECT LOCATION IIIIIIIIIIII ul IIuiVIVIt,IuVI II11IIII umli NI�il�li Iilulim mumup ��NI lull (IIIII ml p I��IMIIIIIIIIMII MII I I11VINu �IIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIII II MMIIIN II t�MMllllllllllllllllll�llllll IIIVM �I 111111N�II 11,11 lll� I i' l M�III � IIIIUIpIpI IVIV I l�III IIIII Iluil�wnuulVW��llluuuulglllll� ���II �I I I IIIII III Illluol' I IiuuIIlllumpMlllllllm 1u1611u1 IIII uu 1 iiI!:111pllilutl'o III (IIIII Ilutllllllllll 1IIIII'llll1ll 1ullu Phdulll yl��Ip111��u�lll I '.II..I....... Ii . WV. IVIIu(IIIIIIIIIIIIIIIII li iuu° w III III III uuuuuululnhuuuulei I III uul�Mlpmuou tlI IIIIIIIIIIVI IIII""'iiiilllull 1pllu °uuuuu IIII° 1' q IIIIuuulIulVllu' � uu ullllf�mml ul u IIu" 1 ��ilII ' „1 1I11'dolu II"I� III 'Ili I u' II III Iuuuuuuw IuII uIIIIIIIIIiullllll III gl 1Illll, iINluuu VIµby IIIIIIIIIIIIIII III IIIIIIIIIIIuuuuluu0u �� IIII °IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIII III d.v uqu illh uuu°°°' IIII IIIII IIIII Page 60 of 137 PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into on the 15th day of October 2019, between the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and Advanced Engineering & Environmental Services, Inc. (AE2S), 6901 East Fish Lake Road, Suite 184, Water Tower Place Business Center, Maple Grove, MN 55369 ("Consultant"). Preliminary Statement The purpose of this Agreement is to set forth terms and conditions for the provision of professional services by the Consultant for the City for the following described Project: Sanitary Sewer Lift Station L16 Evaluation, Feasibility Report & Emergency Operations Plan and Whispering Oaks Lift Station Decommissioning Plan The City and Consultant agree as follows: 1. Consultant's Services. The Consultant agrees to provide professional services as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant shall serve as the City's professional consultant in the specified work and shall provide consultation and advice to the City during the performance of its services. The Consultant agrees to use the City's standard specifications in any bidding documents prepared under this Agreement. The requirements of this section may be waived by the City if the City Engineer determines that they are not necessary for the successful completion of the project. A Consultant requesting a requirement to be waived must have written authorization from the City Engineer and must be incorporated into this agreement. 2. Time for Performance of Services. The Consultant will endeavor to perform the services outlined in the work program within the prescribed days from the date of the contract award. Any changes in this schedule must be approved in writing by the City. 3. Term. The term of this Agreement will be from October 15, 2019, through April 15, 2021, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 4. Compensation for Services. City agrees to pay the Consultant for services as described in Exhibit A, attached and made a part of this Agreement, which may be Page 1 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 61 of 137 amended from time to time by mutual agreement by City and Consultant. The Consultant's hourly rates must be based on the hourly rates approved by the City. The Agreement amount shall include all services to be rendered by the Consultant as part of this Agreement (including all travel, living and overhead expenses incurred by the Consultant in connection with performing the services herein) except for special services authorized in writing by the City. The amount stipulated shall be considered a "Not to Exceed" cost to the City. The Consultant must keep track of the costs billable under this contract at all times; any work in excess of the negotiated amount shall not be eligible for payment unless preapproved. The Consultant must notify the City if the Consultant anticipates that the negotiated amount might be exceeded, in order to determine whether or not the City is prepared to increase the compensation. This notification and approval must occur in advance of the work occurring to be considered for compensation. 5. Payment of Fees. The Consultant must submit itemized bills for services provided to the City on a monthly basis. The monthly billing must summarize the progress of the project as certified by the Consultant. For work reimbursed on an hourly basis, the Consultant must indicate for each employee, his or her classification, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, the total amount due, the original contracted amount, the current requested amount, and the total amount. Consultant must verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must provide such documentation as reasonably required by the City. Consultant bills submitted will be paid in the same manner as other claims made to the City. 6. Audit Disclosure. The Consultant must allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant will become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided and may reuse standard portions of such documents in the normal course of its business. Page 2 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 62 of 137 7. Termination. Termination for Cause. This Agreement may be terminated by City by seven day's written notice to Consultant delivered to the address written above. Upon termination under this provision, the Consultant will be paid for services rendered and reimbursable expenses until the effective date of termination. If, through any cause (except those reasonably beyond Consultant's control), the Consultant shall fail to fulfill in timely and proper manner its obligations under this Contract, or if the Consultant shall violate any of the covenants, agreements, or stipulation of this Contract, the City shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of termination. In that event the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just, equitable compensation for any satisfactory work completed on such documents and other materials prior to the effective date of termination. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by the Consultant, and the City may withhold any payments to the Consultant for the purpose of setoff until such time as the exact amount of damages due the City from the Consultant is determined. In the event this Contract is terminated for cause, then the City may take over and complete the work, by contract or otherwise, and the Consultant and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, any other rights which the City may have. Termination Not For Cause. The City may terminate this Contract at any time, with or without cause, by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property. If the Contract is terminated by the City as provided in this paragraph, the Consultant will be paid an amount which bears the same ratio Page 3 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 63 of 137 to the total compensation as the services actually performed bear to the total services of the Consultant covered by this Contract, less payments or compensation previously made. 8. Subcontractor. The Consultant must not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of the City. 9. Independent Contractor. At all times and for all purposes hereunder, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 10. Assignment. Neither party will assign this Agreement, nor any interest arising herein, without the written consent of the other party. 11. Services not Provided for. No claim for services furnished by the Consultant not specifically provided for herein will be honored by the City. 12. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision will not affect the remaining provisions of the Agreement. 13. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by the parties unless otherwise provided herein. 14. Compliance with Laws and Regulations. In providing services hereunder, the Consultant must abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided. Any violation will constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Equal Opportunity. During the performance of this contract, the Consultant must not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants Page 4 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 64 of 137 will receive consideration for employment. The Consultant must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 17. Liability and Indemnity. The Consultant must indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, attorney's fees, which they may suffer or for which they may be held liable, as a result of, and to the extent of, the negligent or wrongful acts of the Consultant, his employees, or anyone else for whom he is legally responsible in the performance of this Agreement. The Consultant assumes full responsibility for relations with its subcontractors, and must hold the City harmless and must defend and indemnify the City, its employees and agents, for any claims, damages, losses, and expenses in any manner caused by such subcontractors, arising out of or connected with this contract. 18. Insurance. During the term of this Agreement, Consultant must procure and maintain during the life of this Contract, and provide the City with a certificate of insurance showing, the following coverage for each occurrence and in aggregate: A. Comprehensive General Liability Insurance, including Broad Form Property Damage, Completed Operations and Contractual Liability for limits not less than $1,500,000 each occurrence for damages of bodily injury or death to one or more persons and $1,500,000 each occurrence for damage to or destruction of property. B. Insurance coverage for Special Hazards, including but not limited to explosion hazard, collapse hazard, underground property damage hazard, (commonly known as XCU). C. Comprehensive Automobile Liability Insurance, in an amount not less than $1,500,000 for each occurrence. Coverage shall include all owned autos, non -owned autos, and hired autos. D. Errors and Omissions Insurance against errors and omissions resulting from the performance of Consultant's work under this Agreement. Said coverage shall be in an amount not less than $2,000,000. Page 5 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 65 of 137 E. Workmen's Compensation insurance for all its employees as required by the Minnesota Worker's Compensation Act. F. The City of Shakopee must be named as "ADDITIONALLY INSURED" on the insurance described in paragraphs A, B, and C, and must receive notice ten (10) days prior to the cancellation or expiration any of the specified insurance. If the deductible provisions of the Consultant's coverage or any subcontractor's coverage is questioned by the City, the Consultant shall provide the City, upon request, "Proof of Assets". This policy must provide, as between the City and the Consultant, that the Consultant's coverage shall be the primary coverage in the event of a loss. If the Consultant is providing either architectural or engineering services, the Consultant must also maintain during the term of this Agreement a professional liability insurance policy with the same limits as for general liability. A certificate of insurance on the City's approved form which verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. 19. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 20. Whole Agreement. This Agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified except in writing signed by all parties. Executed as of the day and year first written above. CITY OF SHAKOPEE Advanced Engineering and Environmental Services, Inc. (AE2S) By: By: Bill Mars, Mayor Date: Its: Contracts Officer By: William H. Reynolds, City Administrator Date: Date: Page 6 Professional Services Agreement AE2S, Sanitary Sewer Lift Station L16, Municipal Utilities Page 66 of 137 www,ae2s.com October 2, 2019 Mr. Steve Lillehaug, PE, PTOE Public Works Director / City Engineer City of Shakopee 485 Gorman Street Shakopee, MN 55379 EXHIBIT A RE: Letter Agreement between City of Shakopee and AE2S Sanitary Sewer Lift Station L16 Evaluation, Feasibility Report & Emergency Operations Plan, and Whispering Oaks Lift Station Decommissioning Plan Dear Mr. Lillehaug: Advanced Engineering and Environmental Services, Inc. (AE2S) proposes to render professional engineering services (Assignment) to the City of Shakopee (CLIENT). This Agreement sets forth the terms and conditions under which the CLIENT and AE2S shall be governed regarding the Assignment. Scope of Basic Service AE2S AE2S will perform the following tasks: 1. Study and Report Phase for Lift Station L16 & Associated Force Main Sewer a. Conduct a kickoff meeting to establish project parameters, project leadership, and communication procedures and methods, to discuss project controls and system performance issues, and to review project scope. b. Receive existing documents (record drawings, manufacturer data, pumping records, inspection and maintenance records, etc.) from CLIENT. Conduct a site visit to review existing conditions of lift station L16 and of the old MCES lift station on the same site. Existing conditions of process equipment and piping, plumbing, electrical, instrumentation and controls, and structural will be documented with notes and photographs. d. Assess HVAC system for NFPA 820 code compliance and issue recommendations for design criteria. e. Develop parameters (access points and locations, pipe materials, allowable time for service disruptions) for a pipe condition assessment of approximately 8500 linear feet of 16-inch force main immediately downstream of Lift Station L16. A pipe condition assessment is not included. . Prepare a technical memorandum (feasibility report) documenting existing conditions, establishing future design flows, reviewing pumping system types, evaluating force main sizing and redundancy requirements, deconmiissioning of unused facilities, and making recommendations for future improvements. g. Develop planning -level cost estimates for recommended improv n nts, including engineering, construction, and implementation costs. h. Schedule and attend a meeting with CLIE T to review findings and to discuss recommendations in the technical memorandum. Advanced Engineering and .fivironmental Services, Inc" Water Tower Place. Business Center 6901 E -"ish :(3,fig..?ad,. Suite 184 Maple Grove, I, 5 5j6c: 763-463-5036 age www.ae2s„com • Prepare and submit a final version of the technical memorandum, incorporating CLIENT comments on the draft document. 2. Study and Report Phase for Lift Station L16 Emergency Operations Plan a. Schedule and attend a meeting with CLIENT to identify documentation to be included and a desired outline for an Emergency Operations Plan. b. Using documents and information obtained in Task 1, develop a draft plan for lift station operations during emergency situations (flood events, power outages, etc.). c. Prepare an inventory list of materials and equipment required to operate the lift station in an emergency. d. Create a bypass pumping plan to address potential failure of the downstream force main, e. Prepare a technical memorandum documenting existing conditions, emergency contacts, material and equipment requirements, potential bypass pumping parameters, force main pipe condition assessment parameters, and potential force main redundancy requirements during an emergency operation of the facility. f. Develop planning -level cost estimates for recommended improvements, including engineering, construction, and implementation costs. g. Schedule and attend a meeting with CLIENT to review findings and to discuss recommendations found in the technical memorandum. h. Prepare and submit a final version of the technical memorandum, incorporating CLIENT comments on the draft document. i. Conduct a staff training session on Emergency Operations Plan requirements. Study and Report Phase for Whispering Oaks Lift Station Decommissioning a. Conduct a site visit to review existing conditions of the Whispering Oaks lift station, which was taken out of service in 2018. b. Prepare a technical memorandum identifying a decommissioning plan for the Whisperrng Oaks lift station. c. Schedule and attend a meeting with CLIENT to review findings and to discuss recommendations found in the technical memorandum. d. Prepare and submit a final version of the technical memorandum,incorporating CLIENT comments on the draft document. Additional Services Services resulting from significant changes in the general scope, extent, or character of the Assignment are not included as a part of the Scope of Basic Services. If authorized in writing by the CLIENT, AE2S will provide services beyond the scope of this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B. CLIENT'S Responsibilities CLIENT shall do the following in a timely manner,so as not to delay the services of AE2S: . Designate a person to act as CLIENT's representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive information, and interpret and define CLIENT's policies and decisions with respect to services for the Assignment. Advanc-d Engineering and E vironmental Services, Inc. Water To Place Business Center 6901 Est1i . ike1ad, Suite 18401 ape Grove MN 55,„ -9'0'763-463. 50:,6 a e www.ae2s,com 2. Provide relevant information regarding requirements. for the Assignment. AE2S shall be entitled to use and rely upon all information provided by CLIENT or others in performing AE2S's services under .this Agreement. Provide access to the relevant site sufficient for AE2S to performs its services under this Agreement. 4. CLIENT shall, so long as AE2S is not in default, promptly pay AE2S for such services as have been performed satisfactorily hereunder in accordance with the fee terms set forth herein. CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section. Fees AE2S shall render services under this Agreement on an hourly basis, in accordance with the Hourly Fee Schedule attached as Exhibit B, not to exceed $52,000.00 without written authorization from CLIENT. Performance Schedule AE2S shall use commercially reasonable efforts to complete Basic Services within 120 days of contract authorization. Contract Documents This Agreement includes the following documents, incorporated herein by reference 1. Exhibit B Hourly Fee and Expense Schedule; 2. All other attached Exhibits referenced in this Agreement; 3. Any drawings or specifications provided by the CLIENT in writing; and 4. Any duly executed written amendments. If this Agreement sets forth your understanding of our agreement, including the scope of work desired, fees, terms, and conditions, please sign in the space provided and return a copy to AE2S. Thank you for the opportunity to assist in this project and we look forward to working with you. In the Spirit of Service, Robert L. Moberg, PE Program Manager Adva c Engineering and Environmental Services, c. Water Tower Place Business CentEK 6'901 Easthak cad, SUlte 184 Mopto Grove. 33-463-5036 ,11,11',1111,1111:11,111 www.ae2s.conri AE2S CLIENT By: Aaron Vollmer, PE Operations Manager Accepted this day of 20 By: Name (Print): Title: vanceioil PI 1rin lbwer 1lace E3usiness Center 6901 East • *iron ental miens, Inc. ad, Suite 18 a1le Grove, N 55369 -4103-a030 This is EXHIBIT B, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AE2S dated 10/2/19. Hourly Fee and Expense Schedule Reimbursable Expenses and Standard Hourly rates in effect on the date of the Agreement are set forth below. Rates are subject to annual adjustment effective January 1. Labor Rates* Administrative I Administrative II Administrative III Communications Specialist I Communications Specialist II Communications Specialist III Communications Specialist IV Communications Specialist V $59.00 I&C Assistant $82.00 $73.00 I&C Technician 1 $100.00 $87.00 I&C Technician II $112.00 I&C Technician III $128.00 $90.00 I&C Technician IV $140.00 $103.00 I&C Technician V $153.00 $118.00 I&C Specialist $166.00 $142.00 I&C Senior Specialist $175.00 $157.00 1&C Manager $184.00 Construction Services Rep I $83.00 IT I $100.00 Construction Services Manager I $136.00 IT II $123.00 Construction Services Manager II $147.00 IT III $139.00 Construction Services Manager III $166.00 IT IV $157.00 Construction Services Manager IV $183.00 IT V $173.00 Construction Services Manager V $201.00 IT VI $183.00 IT Manager $203.00 Engineering Assistant 1 $69.00 Engineering Assistant 2 $88.00 Land Surveyor Assistant $82.00 . Engineer I $103.00 Land Surveyor I $98.00 Engineer II $132.00 Land Surveyor II $118.00 Engineer III $157.00 Land Surveyor III $132.00 Engineer IV $178.00 Land Surveyor IV $146.00 Engineer V $194.00 Engineer VI $218.00 Marketing Consultant I $83.00 Engineer VII $233.00 Marketing Consultant II $105.00 Engineer VIII $243.00 Marketing Consultant III $129.00 Marketing Consultant IV $147.00 Engineering Technician I $68.00 Marketing Consultant V $166.00 Engineering Technician II $87.00 Engineering Technician III $103.00 Operations Specialist I $83.00 Engineering Technician IV $120.00 Operations Specialist II $100.00 Engineering Technician V $136.00 Operations Specialist III $126.00 Engineering Technician VI $150.00 Operations Specialist IV $142.00 Engineering Technician VII $166.00 Operations Specialist V $165.00 Financial Analyst I Financial Analyst II Financial Analyst III Financial Analyst IV Financial Analyst V Financial Analyst VI Financial Analyst VII Financial Analyst VIII GIS Specialist I GIS Specialist II GIS Specialist III GIS Specialist IV GIS Specialist V $90.00 Program Coordinator I $178.00 $105.00 Program Coordinator II $190.00 $123.00 Program Coordinator III $202.00 $139.00 $157.00 Project Coordinator I $98.00 $178.00 Project Coordinator II $106.00 $194.00 Project Coordinator III $119.00 $212.00 Project Coordinator IV $135.00 $88.00 Project Manager I $168.00 $105.00 Project Manager II $183.00 $126.00 Project Manager III $202.00 $141.00 $155.00 Senior Designer $190.00 Senior Consultant I $212.00 Senior Consultant II $230.00 Senior Consultant III $248.00 Exhibit B - Hourly Fee and Expense Schedule Page 1 of 2 Page 71 of 137 Technical Expert I $250.00 Technical Expert II $272.00 Technical Expert III Negotiable Reimbursable Expense Rates Transportation $0.65/mile Survey Vehicle $0.70/mile B&W Photocopies 81/2" x 11" $0.10/copy B&W Laser Printouts 81" xl l" $0.20lpage Color Laser Printouts/Copies 8 /z" x I 1 " $0.68/page Plots -- Color Bond $1.25/s.f. Plots — Monochrome Bond/Vellum $0.75/s.f. Plots — Film/Photo High Gloss $2.00/s.f. UAS - Photo/Video Grade $100.00/day Video Equipment $100.00/each Total Station — Robotic $35.00Ihour Geo 7 PR GPS $25.00Ihour Fast Static/RTK GPS $50.00/hour RI GNSS GPS $30.00/day Sonar Mite $50.00/day All --Terrain Vehicle/Boat $100.00/day Air Transportation - Pilatus $1,600.00/hour Air Transportation — Cirrus $700.00lhour In-house Lodging $150.00/day Legal Services Reimbursement $224.00lhour Outside Services** cost *1.15 Geotechnical Services cost *1.30 Out of Pocket Expenses*** cost*1.15 Rental Car cost*1.20 * Position titles are for labor rate grade purposes only. ** Includes laboratory testing, architectural and engineering consultants, surveying, etc. * * * Includes toll telephone, shipping, postage, subsistence, technical literature, equipment rental, etc. These rates are subject to adjustment each year on January 1. Exhibit B — Hourly Fee and Expense Schedule Page 2 of Page 72 of 137 7.A. Shakopee City Council October 15, 2019 FROM: Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: Assessment Hearing on Delinquent Garbage/Refuse Bills from Republic Services; Res. No. R2019-109 Policy/Action Requested: Adopt Resolution No. R2019-109, certifying assessments for delinquent refuse bills. Recommendation: Approval Discussion: The Council is asked to consider Resolution No. R2019-109 that would assess property owners on taxes payable 2020 for unpaid refuse and recycling services from the City's designated garbage hauler, Republic Services. In previous action, the City Council has authorized City participation in the collection of delinquent garbage accounts in the City's designated "organized" collection area. By doing this, it eliminated the need to stop service to the accounts, which could lead to a higher incidence of illegal dumping. Ordinance No. 583 was passed on October 17, 2000 which amended Section 3.15, Subdivision 7 of the City Code and obligated the property owners to pay the charges and costs for the collection and disposal of refuse and recyclable materials. Republic Services provided the City with a list of delinquent accounts on October 10, 2019 of which there were 170 property owners with unpaid garbage/refuse bills for a total an amount due of $33,045.73. Attached is a list of delinquent property owners who have unpaid garbage/refuse bills. An updated list of property owners to be assessed will be on the table Tuesday evening; this is Page 73 of 137 to allow property owners to make final payments until Tuesday, October 15, 2019. The listing will consist of Shakopee property owners who have either 1) not paid or 2) not paid in full their delinquent garbage bill to Republic Services. This list, which will accommodate Resolution No. R2019-109, includes an administrative charge of $25.00 to cover the City's cost and a $25.00 cover Republic Services costs in assessing these delinquent bills. These charges will be added to the delinquent bills once the assessments are adopted by Council. Budget Impact: The $25.00 delinquent charge would be revenue to cover the administrative costs; therefore, there is no impact on the budget. ATTACHMENTS: D Resolution No. R2019-109 D 2019 Delinquent Garbage Refuse List Page 74 of 137 RESOLUTION NO. R2019-109 A Resolution Ordering Certification of Unpaid Refuse Bills for Collection with Payable 2020 Property Taxes WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: Delinquent Refuse Bills NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That such proposed assessment together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein and each tract therein included is hereby found to be delinquent. 2. That there will be added to the delinquent amount a $50.00 fee if the delinquent amount is not paid to Republic Services on or before October 15, 2019. 3. Such assessments shall be payable in one installment, payable on or before the first Monday in January 2020, and shall bear interest at the rate of 7.5 percent per annum from the date of the adoption of this assessment resolution. To the one installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 2019. 4. The owner of any property so assessed may, at any time prior to November 15, 2019, pay the whole of the assessment on such property without interest to the City of Shakopee Finance Department. 5. The owner may thereafter January 2020 pay to the County Treasurer the installment and interest in process of collection on the current tax list. 6. The Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify to the County Auditor the total amount of the installment on each parcel of land for collection with next year's taxes. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2019. ATTEST: City Clerk Mayor of the City of Shakopee Page 75 of 137 2019 Delinquent Garbage/Refuse List PROPERTY ID# SITE ADDRESS 270012200 323 3RD AVE E 270012390 113 3RD AVE E 270012760 438 2ND AVE W 270012960 845 4TH AVE W 270013530 338 LEWIS ST S 270013640 306 SOMMERVILLE ST S 270013650 3224 220th ST 270013980 329 5TH AVE E 270014080 225 5TH AVE E 270014460 519 5TH AVE W 270014510 520 4TH AVE W 270015190 529 6TH AVE W 270015730 334 5TH AVE E 270015990 604 SPENCER ST 270016110 616 SOMMERVILLE ST S 270016360 138 6TH AVE W 270016410 636 FULLER ST S 270017260 213 8TH AVE W 270017290 212 7TH AVE W 270017860 807 SOMMERVILLE ST 270017970 835 H O LM ES ST 5 270018190 210 8TH AVE W 270018240 337 FILLMORE ST 5 270018450 211 FILLMORE ST 270020330 210 SHAKOPEE AVE E 270020380 914 SOMMERVILLE ST S 270020480 917 SOMMERVILLE ST 5 270040080 131 MAIN ST N 270040150 613 3RD AVE E 270040210 622 2ND AVE E 270040330 606 3RD AVE E 270040690 204 DAKOTA ST S 270040741 825 4TH AVE E 270040872 922 3RD AVE E 270040900 913 3RD AVE E 270041360 336 NAU M KEAG ST 270041660 1202 2ND AVE E 270050090 641 W 106TH ST 270080130 633 MARKET ST 270080710 921 SHAKOPEE AVE E 270090010 729 DAKOTA ST S 270100100 539 7TH AVE E 270120640 968 SCOTT ST 270160040 830 APGAR ST S FINAL BALANCE 170.61 206.05 137.5 30.61 329.65 115.65 259.74 165.61 315.67 404.12 292.39 314.5 91.54 50.13 310.24 236.5 20.42 170.61 420.91 236.5 287.5 109.59 116.64 236.5 261.65 412.55 298.8 236.5 257.99 183.02 236.5 211.23 287.39 165.61 86.5 211.05 236.5 234.59 243.61 261.65 314.5 236.5 136.5 231.5 Page 76 of 137 270160050 PO BOX 691 270170610 605 MONROE ST S 270210130 1007 PIERCE ST 270210540 717 SHAKOPEE AVE W 270220050 1043 MAIN ST 270240400 1048 MONROE ST 270240490 1134 MONROE ST 270240890 1166 J E F F E RSO N ST S 270241040 1115 MADISON ST S 270241360 1157 QU I N CY ST 270260040 1660 6TH AVE W 270290130 1078 VAN BUREN ST S 270290340 1068 HARRISON ST 270320130 518 DAKOTA ST 270340050 1042 S I B LEY ST S 270340170 1054 RAMSEY ST 270340340 1016 SWIFT ST 270370010 315 CHESTNUT ST 270370120 1048 TYLER ST S 270650010 10221 CAVELL CIR 270830020 671 H E N N ES AVE 270840110 1294 HARRISON ST S 270920231 843 PRAIRIE ST S 271020180 2005 13TH AVE W 271130020 2073 13TH AVE W 271130060 2065 13TH AVE W 271150020 1012 3RD AVE E 271220060 2325 BERG DR E 271330520 2122 HERITAGE DR 271330600 1926 M U RPHY AVE 271380200 1109 PRAIRIE CT 271430020 1208 VIERLING CT 271450140 1808 RUBY CIR 271450220 1239 RUBY LN 271450420 1905 GRANITE DR 271500220 1136 CLOVER CT S 271500260 1311 M I N N ESOTA ST S 271500320 415 MINT CIR 271690040 997 ASTER LN 271690100 1235 SAGE LN 271730100 793 LUPINE CT 271800410 1456 PRIMROSE LN 271910470 1723 PARKWAY AVE 271950130 246 SAND ST E 271960140 110 MOUND ST 271960230 230 SAND ST E 272070080 308 COLUMBINE LN 228.65 370.39 261.65 181.5 261.65 261.65 236.5 231.5 329.65 339.65 116.32 241.5 241.5 261.65 115.65 116.64 50.37 204.49 117.71 104.72 314.5 200.77 75.61 179.4 237.84 169.4 392.65 188.65 175.61 236.5 236.5 60.37 192.94 193.65 353.59 138.08 88.65 31.96 259.74 170.61 116.64 266.65 190.49 165.61 314.5 152.37 170.61 Page 77 of 137 272070380 264 HICKORY LN E 243.61 272070530 177 HICKORY LN 301.96 272090070 563 WESTWIND AVE 41.13 272090420 504 MONNENS AVE 107.31 272100071 218 APPLEBLOSSOM LN 128.59 272100131 371 APPLEBLOSSOM LN 157.37 272100220 1428 ORCHARD PKWY S 197.39 272180290 1848 ANTO N WAY 229.83 272200050 316 BRAEBURN DR 86.5 272220010 1804 FRENCH TRACE AVE 396.38 272220170 1801 FARI BAU LT CT 266.65 272300380 488 H EN N ES AVE 188.65 272310460 2027 MERIDIAN CT 402.65 272440280 663 MCINTOSH CT 170.61 272500550 6670 ASHTON CIR 292.39 272500700 6651 CARLISLE CURV 99.72 272630130 1551 WILLOW CIRCLE 40 272650080 2030 MOCKINGBIRD AVE 5 272660130 1537 MCINTOSH CIR 292.3 272660260 1546 MCINTOSH CIR 236.5 272721180 872 FERDINAND DR 5 272740200 1996 PHEASANT RUN ST 61.59 272790510 7543 DERBY LN 32.93 272790700 7619 DERBY LN 5 272790940 7418 DERBY LN 5 272800230 1964 HAZEN ST 211.05 272920030 1349 BALSAM TRL 54.88 272930030 1563 HARVEST LN 171.2 272970090 2321 PONDS WAY 113.95 272970300 1954 BLUE JAY ST 261.65 272970350 2004 BLUE JAY ST 339.65 273030150 2342 PONDS WAY 404.12 273030310 2385 PONDS WAY 339.65 273050140 6821 FALMOUTH CURV 135.95 273050360 6774 FALMOUTH CURVE 261.65 273071220 1668 DELANEY LN 5 273080240 7006 CAMBRIDGE RD 88.24 273140270 2036 BRITTANY CT 5 273150160 6919 GREENBRIAR CURV 339.65 273150280 7095 FALMOUTH CURVE 236.5 273190360 2118 WILLIAMS ST 152.37 273190520 2122 CARDINAL DR 236.5 273190560 2154 CARDINAL DR 114.72 273280010 2099 PONDS WAY 339.65 273403210 868 PRINCETON AVE 141.7 273430160 2010 ORMOND DR 218.13 273431450 2912 MOLINA ST 236.5 Page 78 of 137 273431840 3005 MOLINA ST 209.65 273490170 1886 OMEGA DR 404.12 273490210 2807 THRUSH ST 270.43 273500400 1698 RIVERSIDE DR 5 273520410 1589 BALI N ESE ST 5 273590250 985 JACK RUSSELL AVE 211.05 273590360 917 BASENJI CURV 129.01 273590430 16005 CREEKWOOD RD 160.32 273591380 1800 W ESTCH ESTE R LN 228.61 273620010 8991 HORIZON DR 198.65 273621040 8805 WHISPERING OAKS TRL 354.12 273621220 8825 WHISPERING OAKS ALC 121.64 273640020 1219 4TH AVE W 261.65 273650010 1626 ROUNDHOUSE CIR 105.24 273712680 1408 SAVANNA DR 144.14 273720890 4123 BLAKEWOOD DRIVE 5 273760770 2107 WINTERBERRY LN 111.64 273860610 1738 SWITCHGRASS CIR 5.49 273901380 1615 FRIESIAN ST 261.65 273902280 233 DONGOLA LN 286.35 273903930 237 ARABIAN AVE E 149.43 273904020 161 POTTOK LN 236.5 273940220 3940 MOLINA ST 16.64 273950270 8500 MORAINE DR 17.62 274040080 1715 FOX RUN 165.61 274040400 1957 FOOTHILL TRL 236.5 274110010 2550 VIERLING DR E 24.15 274140010 1398 BALSAM TRL 82.31 274210060 1367 RIDGE LN 339.65 274410180 2183 SPRING LAKE CT 120.94 279010260 844 SO M M E RVI LLE ST S 193.65 279070360 528 SHAKOPEE AVE E 261.65 TOTAL $ 33,045.73 Page 79 of 137 7.B. Shakopee City Council October 15, 2019 FROM: Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: Assessment Hearing on Delinquent False Alarms & Mowing Service Bills. Res. No. R2019- 110 Policy/Action Requested: Offer Resolution No. R-2019-110 certifying assessments for delinquent false alarms & mowing services. Recommendation: Approval Discussion: The Council is asked to consider Resolution No. R2019-110 that would assess property owners on taxes payable 2020 for unpaid false alarms and mowing services. The city routinely certifies past due bills for collection with the property taxes. To date the city has been able to collect for the false alarm services. The city has been unable to collect $350.00 for delinquent mowing fees for 2 parcels. Attached is a list of those properties. The city will charge an additional $25 administrative fee if the delinquent assessments become levied to cover the city's administrative costs. An updated list of property owners to be assessed will be on the table Tuesday evening; this is to allow property owners to make final payments until Tuesday, October 15, 2019. These charges will be added to the delinquent bills once the assessments are adopted by Council. Budget Impact: The $25.00 delinquent charge would be revenue to cover the administrative costs; therefore, there is no impact on the budget. ATTACHMENTS Page 80 of 137 D Resolution No. R2019-110 D Delinquency List Page 81 of 137 RESOLUTION NO. R2019-110 A Resolution Ordering Certification of Unpaid False Alarms & Lawn Mowing Services for Collection with Payable 2020 Property Taxes WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: Delinquent False Alarms and Lawn Mowing Services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That such proposed assessment together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein and each tract therein included is hereby found to be delinquent. 2. That there will be added to the delinquent amount a $25 fee if the delinquent amount is not paid to the City of Shakope on or before October 15, 2019. 3. Such assessments shall be payable in one installment, payable on or before the first Monday in January 2020, and shall bear interest at the rate of 7.5 percent per annum from the date of the adoption of this assessment resolution. To the one installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 2019. 4. The owner of any property so assessed may, at any time prior to November 15, 2019, pay the whole of the assessment on such property without interest to the City of Shakopee Finance Department. 5. The owner may thereafter January 2020 pay to the County Treasurer the installment and interest in process of collection on the current tax list. 6. The Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify to the County Auditor the total amount of the installment on each parcel of land for collection with next year's taxes. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2019. ATTEST: City Clerk Mayor of the City of Shakopee Page 82 of 137 2019 Delinquent City Services Property ID# Site Address Final Balance 270018450 211 Filmore St. S. $ 275.00 272100220 1428 Orchard Pkwy $ 75.00 Page 83 of 137 10.A.1. Shakopee City Council October 15, 2019 FROM: Bill Reynolds, City Administrator TO: Mayor and Council Members Subject: Hire Finance Director Policy/Action Requested: Approve hire of Nathan Reinhardt as Finance Director at Step 6, Grade 230 of the City's 2019 non -union pay plan and terms in accordance with the attached signed offer letter. Recommendation: Approve policy/action as requested. Discussion: I am pleased to recommend Mr. Nathan Reinhardt as the next finance director for the City of Shakopee. Mr. Reinhardt has demonstrated success and experience as a finance director for Minnesota cities, including Waseca and most recently, Brooklyn Center. Mr. Reinhardt has a Masters in Business Administration from Metro State, and a Bachelors of Science in Accounting from Mankato State. He holds a CPA license and is an active member in the Minnesota Government Finance Officers Association. It is clear that Mr. Reinhardt is going to be an excellent member of the team here at the City of Shakopee, in addition to his technical skills in finance, his customer service and leadership philosophies are in alignment with our organization and his track record of excellence speaks for itself. Budget Impact: Salaries and Benefits - budgeted. ATTACHMENTS: D Signed offer letter Page 84 of 137 D Reinhardt Resume Page 85 of 137 o EE Mr. Nathan Reinhardt Re: Conditional Offer of Employment Dear Nthan: October 7, 2019 Congratulations on being selected for the Finance, Director position with the City of Shakopee! We look forward to having you join our staff and hope you will find the position to be a rewarding experience., This conditional employment offer is contingent upon successful com • letion of the required pre- employment drug test/physical and background check. Salary: This is a full-time, non -union, exempt position. Your starting annual salary will be $138O79.00, which is Step 6 of Grade 230 of the City's 2019 Non -Union Pay Han, You will be eligible for a future step increase on the anniversary of your starting date until reaching the top step of the salary range. Probation: Your initial probationary period is 12 months in duration. Continued employment with the City of Shakopee is contingent upon continually meeting the standards for your position. Vacation: You are eligible to accrue 15 days of vacation per year. You will be credited with 80 hours of vacation available for your immediate use. Vacation leave balances can be carried over from year-to- year up to a maximum of 240 hours. Holidays: Full time employees receive twelve 12) paid holidays per year (New Year's Day, Martin Luther King Day, President's Day, Memorial Day, independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day and a Floating Holiday, to be used at your discretion), Sick Leave: Full time employees earn up to twelve (12) days of sick leave per year. Sick leave balances can be carried over from year-to-year, with a maximum balance of 960 hours, ealthcare: You will be eligible for benefits and City paid contributions towards the cost of edical, dental, and life insurance plans effective the first of the month following 30-days of employment You would have a menu of medical and dental insurance options, with the exact cost to you and your dependents upon your selections. Pension: Enrollment in the P blic Employees Retirement Association (PERA) Coordinated Plan is automatic. Currently, the City's contribution rate is 7.50% and the em loyee's rate is 6.50%. We will meet on your first day to provide you with helpful information, to answer your questions, and to complete some necessary paperwork. If you have any questions regarding the position or the salary and benefits package, please don't hesitate to contact me at AFre Shakoe eeMN. ov or 952.233,9312. If you are in agreement with the terms as stated above, please return a signed copy of this letter to e as soon as possible. We are looking forward to having you join the city staff! Sincerely, ACCEPTANCE: Signed: Alissa Frey Human Resources Manager Date: Page 86 of 137 NATHAN REINHARDT OBJECTIVE To pursue a leadership position that utilizes my education and work experience EDUCATION Masters of Business Administration May 2008 Metropolitan State University, St. Paul, MN Bachelor of Science, Accounting May 2004 Minnesota State University, Mankato, MN EXPERIENCE Finance Director November 2013 - Present City of Brooklyn Center, Minnesota • Provide strategic guidance and leadership to the City Council, City Manager and Department Directors on the management and oversight of the City budget and financial operations • Responsible for the development and implementation of the City's budget and long term financial planning • Present City financial matters to the City Council and public • Responsible for the oversight and direction of the City's $50 million investment portfolio • Responsible for preparing the comprehensive annual financial report and coordinating the external audit • Assures proper operations and planning for liquor stores through consultation with the Liquor Operations Manager • Serves as staff liaison to the City's financial advisory commission Finance Director June 2010 — November 2013 City of Waseca, Minnesota • Responsible for preparing and monitoring the City budget of approximately $20 million • Presented City financial matters to the City Council and public • Responsible for preparing the comprehensive annual financial report and coordinating the external audit • Implemented automated accounts payable process • Project manager for the City of Waseca Public Safety Building • Managed the City's human resources and coordinates the hiring process of new employees Page 87 of 137 SPECIAL SKILLS Assistant Financial Services Director Sept. 2005 — May 2010 Carver County, Minnesota • Supervised employees in the accounts receivable, accounts payable, payroll and cash management functions • Responsible for preparing the comprehensive annual financial report and coordinating the external audit • Responsible for preparing the county -wide budget book and five-year capital improvement plan • Maintained financial integrity of 9,000+ accounts and an annual budget of approximately $100 million • Implemented large scale re -write of financial software from AS400 platform to windows Auditor Dec. 2003 — Sept. 2005 Abdo Eick & Meyers LLP, Mankato • Worked with various governmental entities and nonprofits • Drafted various city and school district financial reports • Prepared and reviewed audit workpapers • Certified Public Accountant (CPA) • Skilled in Microsoft Word, Excel, Access, PowerPoint and other various computer applications • Member of the Government Finance Officers Association • Active member of the Minnesota Government Finance Officers Association (2018 Annual Conference Chair, Student Accounting & Auditing Conference, Mentorship Program Leadership Committee) Page 88 of 137 10.A.2. Shakopee City Council October 15, 2019 FROM: Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: Financial Review - September 2019 Policy/Action Requested: Review the September 2019 General Fund Revenues and expenditures and the Community Center, Ice Arena and SandVenture year -over -year comparison. Recommendation: Information only Discussion: General Fund -September 2019 Revenue Variances (+1- 10% of 74%) • Taxes will be below target until December when the second half property taxes are received (no change this period) • Special Assessments continue to be a negative amount due to the payment to Republic Services for delinquent garbage assessments. Similar to last year, this account will be negative until we receive our first and second half tax payments (no change this period). • Licenses and Permits revenue remain strong with additional 153k in collections in September. • Intergovernmental revenue is below the target budget in this report, but 646k in Police and Fire aid were received on October 1 (after this reporting period). • Fines & Forfeitures revenue is higher due to alcohol violation fines earlier this year (no change this period) • Miscellaneous continues to track at a higher pace compared to 2018, which is attributed to an increase in investment income. Expenditure Variances (+1- 10% of 74%) Page 89 of 137 • Overall general fund is right on target at 74% • Finance department is running +8% due to payment of assessment fees to Scott County - tracking within parameters to finish the year within budget. • Street maintenance is running +9% but is trending to end the year within 3% of the original budget. This overage is due to weather related costs in the early part of the year. If there are significant weather events early this winter, this budget can be expected to trend further out of budget parameters. Community Center/Ice Arena/SandVenture -September 2019 SandVenture • Additional expenses accrued in August were accounted for during September - very little new revenues. If the year were to end today SandVenture would be right on budget. At this point it is likely that expenditures will remain overall at or below budgeted amounts. Ice Arena • Ice arena revenues are right on track with 2018 revenues, but behind in terms of percentage of budget. This is the time of year that revenue collections really begin to increase and Ice Arena revenues appear to be on target. • Ice arena expenditures are about 56k more than this time last year. There are no large expenditure overages, just a couple of smaller overages, 12k in building maintenance, 12k in part time wages, and several smaller (<5) that are tracking slightly over. Community Center • Revenues are tracking ahead of projections by about 12% or +$100k on an annual basis. • Expenditures continue to track somewhat ahead of projections due to increased demand and increased expenditures related to revenue producing activities (approx 2k). Approximately 30k was miscoded as operating expenditures that should have been coded to Capital Improvement Projects and funded from the CIP. • Wages and benefits continue to trend higher as compared to 2018, as planned, due to revenue growth strategies. Budget Impact: ATTACHMENTS: D September 2019 General Fund Financial Report D September 2019 CC, Ice Arena & SandVenture YoY Comparison Page 90 of 137 01000 - GENERAL FUND REVENUES: * - TAXES * - SPECIAL ASSESSMENTS * - LICENSES AND PERMITS * - INTERGOVERNMENTAL * - CHARGES FOR SERVICES * - FINES AND FORFEITS * - MISCELLANEOUS TOTAL REVENUES EXPENDITURES: CITY OF SHAKOPEE Monthly Financial Report YTD September September YTD Budget YTD 2019 2019 2019 Balance Percent 2018 Budget Actual Actual Remaining Used Actual 17,174,900 0 8,873,184 8,301,716 52% 7,300 0 (12,501) 19,801 (171)% 1,759,700 153,053 3,555,721 (1,796,021) 202% 1,431,600 500 714,058 717,542 50% 6,395,700 475,907 5,073,446 1,322,254 79% 1,000 0 7,363 (6,363) 736% 198,000 32,479 297,303 (99,303) 150% 8,917,307 (4,227) 1,885,149 618,356 4,798,982 1,615 268,232 26,968,200 661,938 18,508,574 8,459,626 69% ra 16,485,414 11 - MAYOR & COUNCIL (193,800) (34,093) (149,061) (44,739) 77% 12 - ADMINISTRATION (1,966,500) (224,650) (1,456,118) (510,382) 74% �a 13 - CITY CLERK (364,200) (39,466) (273,025) (91,175) 75% �a 15 - FINANCE (937,400) (74,738) (769,493) (167,907) 82% 17 - PLANNING AND DEVELOPMENT (657,200) (81,320) (494,709) (162,491) 75% 18 - FACILITIES (595,500) (65,172) (442,832) (152,668) 74% 31 - POLICE DEPARTMENT (8,988,800) (1,128,390) (6,558,002) (2,430,798) 73% ra 32 - FIRE (2,530,100) (263,075) (1,805,600) (724,500) 71% �a 33 - INSPECTION-BLDG-PLMBG-HTG (999,500) (108,873) (741,338) (258,162) 74% �a 41 - ENGINEERING (907,400) (122,638) (673,267) (234,133) 74% 42 - STREET MAINTENANCE (2,269,200) (167,866) (1,888,233) (380,967) 83% 44 - FLEET (464,700) (46,046) (314,513) (150,187) 68% 46 - PARK MAINTENANCE (2,150,000) (299,021) (1,586,835) (563,165) 74% 66 - NATURAL RESOURCES (133,100) (4,554) (110,559) (22,542) 83% 67 - RECREATION (3,929,500) (451,465) (2,980,872) (948,628) 76% 91 - UNALLOCATED (131,300) (5,494) (10,459) (120,841) 8% (149,941) (1,348,019) (282,634) (739,006) (563,419) (459,794) (6,472,691) (1,598,958) (632,205) (669,427) (1,772,521) (323,393) (1,542,037) (29,036) (2,664,425) (17,157) TOTAL EXPENDITURES (27,218,200) (3,116,858) (20,254,916) (6,963,284) 74% ra (19,264,662) OTHER FINANCING * - TRANSFERS IN * - TRANSFERS OUT OTHER FINANCING TOTAL FUND TOTAL Key 250,000 0 250,000 0 100% 250,000 0 0 0 0 0% 0 250,000 0 250,000 0 100% 250,000 0 (2,454,920) (1,496,342) 1,496,342 (2,529,249) Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget Page 91 of 137 Business Unit 0672 - SAND VENTURE REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0672 - SAND VENTURE 0673 - ICE ARENA REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0673 - ICE ARENA 0674 - COMMUNITY CENTER REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0674 - COMMUNITY CENTER * - DEFERRED REVENUE- MEMBERSHIPS DEFERRED REVENUE- CC MEMBERSHIPS RECREATIONAL FACILITIES OPERATING BUDGET TO ACTUAL Sep YTD Actual 2018 Budget 2019 Sep YTD Actual 2019 (192,300.00) (178,589.14) (183,150.41) 146,900.00 146,524.17 162,765.99 173,300.00 147,270.69 145,331.01 127,900.00 115,205.72 124,946.59 (802,500.00) (448,605.46) (448,635.58) 309,400.00 234,973.98 247,438.23 502,400.00 298,354.90 342,468.12 9,300.00 84,723.42 141,270.77 (952,200.00) (829,437.92) (934,010.47) 1,088,900.00 744,340.28 856,241.91 746,500.00 501,645.61 589,762.79 883,200.00 416,547.97 511,994.23 (167,180.00) (173,165.00) (167,180.00) (173,165.00) Sep YTD Sep YTD Actual Actual Year Year Variance Variance % (4,561.27) 16,241.82 (1,939.68) 9,740.87 (30.12) 12,464.25 44,113.22 56,547.35 (104,572.55) 111,901.63 88,117.18 95,446.26 (5,985.00) (5,985.00) 2.55 11.08 (1.32) 8.46 0.01 5.30 14.79 66.74 12.61 15.03 17.57 22.91 3.58 3.58 Page 92 of 137 10/8/2019 3:28:09 PM Page 1 of 1 10.B.1. Shakopee City Council October 15, 2019 FROM: Kyle Sobota, Senior Planner TO: Mayor and Council Members Subject: Rezoning of Lot 1, Block 2, West Shakopee Gateway from B-1, Highway Business to R-4, High Density Residential Policy/Action Requested: Adopt Ordinance No. 02019-013, an ordinance rezoning Lot 1, Block 2, West Shakopee Gateway First Addition from Highway Business, B-1 to R-4, High Density Residential. Recommendation: By a vote of 5-0, the Planning Commission recommended that the City Council approve the proposed rezoning. Discussion: Owner: City of Shakopee EDA Lot Area: 3.66 acres Current Zoning: B-1, Highway Business Proposed Zoning: R-4, High Density Residential Comp. Plan: Mixed Use Center (2040) The City of Shakopee has initiated the proposed rezoning of a 3.66 acre property owned by the Shakopee Economic Development Authority from B-1, Highway Business to R-4, High Density Residential. The property is located in the West Shakopee Gateway plat at the intersection of Vierling Drive West and Lincoln Street. Surrounding properties to the east of this site, Taylor Ridge, and Arlington Ridge are zoned R-3, Multiple -Family Residential. The Shakopee City Council has approved the sale of this property to MWF Properties, the developer of Sarazin Flats near Target in Shakopee. The applicant has provided a conceptual site plan for development of a total of 102 units in two buildings on the site (attached), which would have access from Lincoln Street. The number of vehicle trips generated at the site would be less than a retail user. Page 93 of 137 The City has been working with Opus Group to market the Business Park properties across Vierling Drive from this property. The B-1, Highway Business zone allows for strictly office or retail and service type uses, or vertical mixed use development. From discussions with real estate brokers and potential land users, this area is not seen as a strong commercial / retail and service area, and is looked at as a suitable site for business park type or multi- family residential uses, not a mixed use retail / housing area. The 2040 Comprehensive Plan guides this area for Mixed Use Center, which allows for multi -family residential dwellings. The intent of the rezoning is to allow for the highest and best use for the property and to create a location for the development of workforce housing to support the growing commercial and industrial base of Shakopee and meet the goals of providing segments of housing for all people that work in Shakopee and Scott County. Budget Impact: N/A ATTACHMENTS: D Location Map D Ordinance No. 02019-013 D Conceptual Site Plan Page 94 of 137 ORDINANCE NO. 02019-013 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP TO REZONE 3.66 ACRES IN WEST SHAKOPEE GATEWAY FIRST ADDITION FROM B-1, HIGHWAY BUSINESS TO R-4, HIGH DENSITY RESIDENTIAL WHEREAS, the City of Shakopee has proposed an amendment to the City Zoning Map; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on October 3, 2019, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission recommends that the City Council rezone the property from B-1, Highway Business to R-4, High Density Residential WHEREAS, the property being rezoned is legally described as: Lot 1, Block 2, West Shakopee Gateway First Addition, Scott County, MN WHEREAS, the City Council heard the matter at its meeting on October 15, 2019; and WHEREAS, City Council voted to adopt the proposed zoning map amendment based on the following findings; Criteria 1: The original zoning ordinance is in error. Finding 1: The zoning ordinance is not in error. The property was zoned B-1, Highway Business, which was viewed as appropriate at the time because of the surrounding retail uses of Shakopee Town Square Mall. Criteria 2: Significant changes in community goals and policies have taken place. Finding 2: Changes in community goals have taken place. Since the construction of the Shakopee Bypass (US Highway 169), this area has struggled to support retail and service uses. There is limited interest in the use of this site for retail and service purposes because of visibility and traffic counts of adjacent roadways. Criteria 3: Significant changes in city-wide or neighborhood development patterns have occurred. Finding 3: Retail and service development has been focused around visible interchanges with US Highway 169. This site is not visible from Highway 169 and there is a desire to provide the ability for multiple family residential housing to develop in Shakopee. Criteria 4: The comprehensive plan requires a different provision. Page 96 of 137 Finding 4: The comprehensive plan does not require a different provision. This site is guided for Mixed Use Center by the 2040 Comprehensive Plan, which supports high density residential development at the density of the concept that is proposed. WHEREAS, it is ordained that the proposed rezoning is hereby approved. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the day of , 2019. Mayor of the City of Shakopee Attest: Lori Hensen, City Clerk Published in the Shakopee Valley News on the day of , 2019. 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Shakopee City Council October 15, 2019 FROM: Michael Kerski, Director of Planning & Development TO: Mayor and Council Members Subject: Presentation by XCEL Energy Policy/Action Requested: None Recommendation: None Discussion: XCEL Energy representatives will discuss the areas that they currently serve in Shakopee and programs that they offer their customers and programs that they are working on in their service territories. XCEL currently serves some of the largest power users in Shakopee including Valleyfair, Anchor Glass and Rahr. Budget Impact: Page 99 of 137 11.A. Shakopee City Council October 15, 2019 FROM: Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: Budget Impact: Attached is the most recent monthly Financial Report for the General fund. These reports reflect the expenditures as recorded for 2019 activity. The following transactions are notable for this reporting cycle: • DR Horton payment is for CSAH 15/16 Coop Agreement (Windermere project). $1,156,209.87. Of this total, Scott County was invoiced for $376,697.42. The city has received payment from the county on 10/9/2019. • Northwest Asphalt submitted estimated voucher #3 for 2019 Pavement Mill and Overlay Project, CIF-19-002. Estimating the project to be 99% complete as of 9/6/2019. $1,289,004.92. • SRF Consulting Group Inc has requested payment for 3 invoices regarding the 12th Avenue Reconstruction Project, CIF-19-004. $88,559.30, Barnscheer Blvd Project, CIF-19-004, $38,571.91 and AUAR-Jackson Annexation, $30,570.54. Totaling $157,701.75. Included in the check list are various refunds, returns, and pass through. Page 100 of 137 ATTACHMENTS: a Monthly Financial Report D Council Check Summary D Council Check Register D Bill Transfer List Page 101 of 137 October YTD 00 N 711 N M O —0 7 `O O O N O —I —1 M N M O N M N `O O N M M N 00 oc 00 O O • O • N • cc • N • M • M • N ,-� M N `O `O N oc M l� C M a a a al a M a a a al a M a a a al a M al a M a a a a,, a aa„ 'a a' al Isu 1111111111111111111111111,111 a O O O O O O O O O O O O O O O O N N O IN M M ( 00 N N 00 l� l� N 00 00 N N N 0 D `O t C N o0 N N N N O —1 O M • M `O 04 oc M N 00 O O --+ 7 00 N 00 N N N 00 M O N N N O • N • M • `O 0• 0 M • R 71- O M M • M M M O• oc N N —1 N N o0 M M oc O O� O M M —1 7 O N ,--1 O O O M N M N N N 00 • O • N • M • N N O N • N N M —• 1 • N —1 --+ N N O N C M `O —I O N `O N o4 —1 N M N cc oc M O M N71- < N N N ,-� M O <• ) d• 1 • M M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O oc N N oc ,—I N N O M • `O M • 0• 0 M • O• <D`O • M • N M oo N N N M 11 - MAYOR & COUNCIL z 0 12 - ADMINI S T 13 - CITY CLERK 15 - FINANCE ITY DEVELOPMENT 17 - COMM 18 - FACILITIES 31 - POLICE DEPARTMENT 33 - INSPECTION-BLDG-PLMBG-HTG 41 - ENGINEERING 42 - STREET MAINTENANCE 44 - FLEET MAINTENANCE 66 - NATURAL RESOURCES 67 - RECREATION 91 - UNALLOCATED u O N N N O 71. M 04 ifs 04 N I I TOTAL EXPENDITURES • •• +� •� bA O N ) ▪ N bA bA c c , 0 0 O 0 E E Within 10% of budget Page 102 of 137 10/10/201913:32:35 CITY OF SHAKOPEE LOGIS100 N Y 0 LC) LC) fY a) 0) c0 0_ Council Check Summary Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/10/2019 0) O N c 0 E Q 0 c0 sz E 0 0 CO Lf) CT) LC) O f` 00 O N CY) O CY) f` CA .— 0) N LC) CO CO LC) CO 00 GENERAL FUND FORFEITURE ECONOMIC DEVELOPMENT AUTHORITY PARK DEVELOPMENT 1, 742, 865.59 CAPITAL IMPROVEMENT FUND N. 4 O O CO Ch I` O , CO O O O O CO CO CO ,— CO O O N: O O N (-Y) 00 O (0 O O O co O 00 O 00 0) Cr) N CO CO N— O CO Cr) CO CO CO CN CO f- N ISO- CO- N 00 LO N CO 0) CO CO N ,— CO CO CN N 00 CO TIF DIST #18 CANTERBURY COMMON ROAD EXPANSION DEDICATION LIONS PARK SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND PARK ASSET I.S. FUND INFO TECH I.S. FUND BUILDING I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND O O O O ,— N— O O O O O Ln CO O Li) O O N CA N N CO O O O O O O O N— N O ,— ,— O O O N CO ,— CO CO 00 CO CO O O CN CN N- N. N- N- N N CO 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,683,179.71 Report Totals Page 103 of 137 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f 0 LO LO f Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description i 0) O) -o 0) 2 U) Account No O z > c O z C) O 0 It 0 0_ Supplier / Explanation 0 O E Q 4) 0 ACTION FLEET, INC Ct CC CC CC CC CC LT_ LT_ LL u u L_ OPERATING SUPPLIES 0321.6202 EQUIPMENT MAINTENANCE 0321.6316 EQUIPMENT MAINTENANCE 0321.6316 OPERATING SUPPLIES 0321.6202 EQUIPMENT MAINTENANCE 0321.6316 EQUIPMENT MAINTENANCE 0321.6316 COMMUNITY CENTER BUILDING MAINT SUPPLIES 0674.6230 a 0_ OPERATING SUPPLIES 0621.6202 SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES 7731.6240 0 _ J 0 OPERATING SUPPLIES CN O CN CO N— M O COMMUNITY CENTER EQUIPMENT MAINT SUPPLIES 0674.6240 Q o_ MATERIALS 0621.6215 c0 O CID C3) N •71- CO6) N O) N— • 0) O CO CV CO N CO CD LO N 6) C) O 0 0 CO CO 00 00 00 CO x— CS) 6) C3) 0) LO LO LO LO LO LO N CO CD O O x— N— C) • 00 00 CO CO 0 CO CO CO N CN N N N N ✓ EMERGENCY LIGHTS FOR El 6) CO N O O) 6) CO N O 6) ADVENTURE SPECIALTIES LLC V CO M N r LIFE VEST CANISTER KITS O 0 LC) N- ANCOM TECHNICAL CENTER R1 HEADSET REPAIR PAGER BATTERIES co o r 0 N 00 CO CN N CN PAGER REPAIR - BUB'S PAGER REPAIR - JEREMIAH o o O cr) N M M 7 co d- N ARROW ACE SHAKOPEE a) a) 0) a) T T T .,- o O O O N N N N cl CI el cI O O 0 0 T r r r 16-6 SS LATERAL PIPE REHABILIT IMPROVEMENTS 6830.6760 2016 -6 FINAL LO 6) N .— 00 00 00 LC) LLO Ln LO LO CO 00 00 CO 00 00 CO CO N N N N N N N SUPPLIES FOR GRAFFITI N OD N CO CO 00 f` 6) LO 0) 0) N- ti 00 M CO 6) CN N— CY) 00 CN CO Ln 00 BLD SERVICES, LLC N O 0 I, N T N- FINAL PAYMENT - RELEASE RETAIN 6) 0 CD N.- CO O M 0) 0 CD N- CO O Cr) BOBS LAWN & LANDSCAPING , INC FACILITIES BUILDING MAINT. 0181.6315 EDA MANAGEMENT OTHER PROF SERVICES 2191.6327 FACILITIES BUILDING MAINT. FACILITIES BUILDING MAINT. 0181.6315 6) 0 0) 0) CD I- C0 CD N N 0 LC) LC) LC) LO LC) 00 CO CO CO NNNN RIVERFRONT BLUFF TIF MAINTENAN o o O 0 Ln O O O N O 00 in 00 — 00 LO O O Lc; O N BOYER TRUCKS H W W U W J i- 0 (/) o_ EQUIPMENT MAINT SUPPLIES 0421.6240 O N in N Ln Ln 0o aci.- N (W) O d- 0 .- a) co 0_ TELEPHONE 0311.6334 CENTURYLINK 00 O O CO T T 952 Z19-7600 952-233-9300 T&L r L{) O N Ln 4 0) 0) 0) 0! ✓ r r r O O O O N N N N M M M M O O 0 0 T r r r U 0) L 0 ti 0000 00 00 00 00 00 M M M M CM M M M r r r r r r r r 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N IY 0 LO LO fY N a) 0) C6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No 0 z c 0 z 0 0 0 It 0 0_ Supplier / Explanation c 0 E Q N CQ 0 Continued... CENTURYLINK CO 0 C) CO T T 0) T 0 N M 0 T SEPT 2019 ADMINISTRATION TELEPHONE 0121.6334 952 Z19-7600 SEPT 2019 Y ct w J 0 TELEPHONE 0131.6334 952 Z19-7600 SEPT 2019 w 0 z z L_ TELEPHONE 0151.6334 952 Z19-7600 SEPT 2019 PLANNING TELEPHONE 0171.6334 952 Z19-7600 SEPT 2019 INFORMATION TECHNOLOGY TELEPHONE 0126.6334 952 Z19-7600 SEPT 2019 FACILITIES TELEPHONE 0181.6334 O O CO I,- 6 .— N L0 r r r r r r L() L0 Lc) 10 L0 Lc) co N N N N N r r r r r r 952-233-9300 T&L 952-233-9300 T&L 952-233-9300 T&L op L) N r r N 952-233-9300 T&L Lo r N 952-233-9300 T&L 952-233-9300 T&L SEPT 2019 INSPECTION TELEPHONE 0331.6334 952 Z19-7600 SEPT 2019 ENGINEERING TELEPHONE 0411.6334 H LU H a CC W a • 0_ u- 0_ TELEPHONE 0421.6334 952 Z19-7600 SEPT 2019 952 Z19-7600 ✓ r r 10 L() Lc) co CO N co N r r r 952-233-9300 T&L 952-233-9300 T&L 952-233-9300 T&L N CO O r L0 f,- CO M 0) •71- ✓ ▪ O C5) r SEPT 2019 TELEPHONE 0621.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0441.6334 TELEPHONE 0621.6334 952 Z19-7600 SEPT 2019 952 Z19-7600 ✓ r r 10 L() L() co oo CO N N N r r r 952-233-9300 T&L 952-233-9300 T&L 952-233-9300 T&L CO CO SEPT 2019 RECREATION PROGRAMS TELEPHONE 0679.6334 952 Z19-7600 SEPT 2019 SANDVENTURE POOL TELEPHONE 0672.6334 ICE ARENA TELEPHONE 0673.6334 0 0 0 0 C0 O CO f` r I,- 6 6 N N W 0) 0) ✓ r r in L() LC) co oo co • N N r r r 952-233-9300 T&L CC) CC) r 952-233-9300 T&L LO r N 952-233-9300 T&L SEPT 2019 COMMUNITY CENTER TELEPHONE 0674.6334 952 Z19-7600 SEPT 2019 PARK SERVICES TELEPHONE 0675.6334 TEEN CENTER TELEPHONE 0676.6334 952 Z19-7600 SEPT 2019 952 Z19-7600 SEPT 2019 RECREATION TELEPHONE 0671.6334 952 Z19-7600 r r r r in • in Lr) in co oo co co N N N N r r r r 952-233-9300 T&L CC) 00 952-233-9300 T&L CC) CO 952-233-9300 T&L 952-233-9300 T&L CC) 00 SEPT 2019 Page 105 of 137 It 0) 0 co 00 o) 0) T 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f 0 LO LO fY CO a) O) (6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No O z c O z 0 O a It 0 0 Supplier / Explanation O O E Q m CQ a Continued... CENTURYLINK CO 0 0) CO T T 0) T 0 N M 0 T D W c m 0 LT_ LT_ J 0 TELEPHONE 0321.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0321.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0182.6334 952 Z19-7600 SEPT 2019 TELEPHONE CO M C. r r CO O 952 Z19-7600 SEPT 2019 ADMINISTRATION TELEPHONE 0121.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0131.6334 O O CO I,- 6 ..— N LO 0) r r r r r r Ln Lf) L!) Ln Lf) Lf) N N N N N N r r r r r r 952-233-9300 T&L 0) L0 co 952-233-9300 T&L 952-233-9300 T&L 9/1/2019 PRI T1 r 7r O Ln (0 (6 9/1/2019 PRI T1 9/1/2019 PRI T1 SEPT 2019 W z z L_ TELEPHONE 0151.6334 952 Z19-7600 SEPT 2019 PLANNING TELEPHONE 0171.6334 952 Z19-7600 SEPT 2019 INFORMATION TECHNOLOGY TELEPHONE 0126.6334 O O CO I,- 6 ..— N LO 0) r r r L() L{) L() N N N r r r 9/1/2019 PRI T1 9/1/2019 PRI T1 (0 (0 Lc 9/1/2019 PRI T1 SEPT 2019 FACILITIES TELEPHONE 0181.6334 952 Z19-7600 SEPT 2019 INSPECTION TELEPHONE 0331.6334 952 Z19-7600 SEPT 2019 ENGINEERING TELEPHONE 0411.6334 O O CO I,- 6 ..— N L0 0) r r r L() 10 L() co 00 N N N r r r 9/1/2019 PRI T1 (0 N N 9/1/2019 PRI T1 r 0) r r 9/1/2019 PRI T1 co r ti N SEPT 2019 H W Y uj 10 a_ u- < TELEPHONE 0421.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0621.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0441.6334 O O CO I"- 6 ..— N LO 0) r r r L() 10 L() N N N r r r 9/1/2019 PRI T1 0) CO N 9/1/2019 PRI T1 0) r r 9/1/2019 PRI T1 co N N SEPT 2019 TELEPHONE 0621.6334 952 Z19-7600 SEPT 2019 RECREATION PROGRAMS TELEPHONE 0679.6334 952 Z19-7600 SEPT 2019 SANDVENTURE POOL TELEPHONE 0672.6334 O O CO I"- 6 ..— N LO 0) r r r L() L0 L() N N N r r r 9/1/2019 PRI T1 (0 N N 9/1/2019 PRI T1 0) r 7r 7r 9/1/2019 PRI T1 co (0 L(i SEPT 2019 ICE ARENA TELEPHONE 0673.6334 952 Z19-7600 9/1/2019 PRI T1 (0 (0 10 SEPT 2019 COMMUNITY CENTER TELEPHONE 0674.6334 952 Z19-7600 9/1/2019 PRI T1 (0 N N Page 106 of 137 It 0 a) 0 (0 00 0) 0) T 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f 0 LC) Ln rY a) O) c0 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 0) .- 0 N r Business Unit Account Description Account No O z c O z U O O It 0 0 Supplier / Explanation Continued... CENTURYLINK CO Co 0) CO T T SEPT 2019 PARK SERVICES TELEPHONE 0675.6334 952 Z19-7600 SEPT 2019 TEEN CENTER TELEPHONE 0676.6334 952 Z19-7600 SEPT 2019 RECREATION TELEPHONE 0671.6334 952 Z19-7600 SEPT 2019 >- ct • Q CC • co LT_ LT_ TELEPHONE 0321.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0321.6334 952 Z19-7600 SEPT 2019 TELEPHONE 0182.6334 O O CO ti rn ..— N L0 0) V) ) n c) c)cr) N • N N N N co r r r r r r 9/1/2019 PRI T1 (0 N N 9/1/2019 PRI T1 0) r r 9/1/2019 PRI T1 CO (NI N 9/1/2019 PRI T1 CO CO N N 9/1/2019 PRI T1 0) CO CY) 9/1/2019 PRI T1 7r co 0) r SEPT 2019 ADMINISTRATION TELEPHONE 0121.6334 952 Z19-7600 r^ '0 ) ✓ ) co N 952-496-1424 Admin CH Elevator SEPT 2019 ICE ARENA TELEPHONE 0673.6334 952 Z19-7600 r 'LC)) V ) CO N 952-445-8546 Ice Arena 10 L() SEPT 2019 >- ct w co TELEPHONE 0321.6334 952 Z19-7600 952-233-3855 Fire #1 co co 0) SEPT 2019 TELEPHONE 0182.6334 952 Z19-7600 952-233-3851 Library O N C3) CO N SEPT 2019 PARK SERVICES TELEPHONE 0675.6334 952 Z19-7600 952-233-3849 Schleper Stadium Lc) L0 0) L() SEPT 2019 Lu L_ TELEPHONE 0321.6334 952 Z19-7600 952-233-3838 Fire Station #2 SEPT 2019 COMMUNITY CENTER TELEPHONE 0674.6334 952 Z19-7600 952-233-3827 Comm Ctr SEPT 2019 H LIJ H w w a u- TELEPHONE 0421.6334 952 Z19-7600 ' r 'L()J V ) CO N 952-233-3806 Streets SEPT 2019 TELEPHONE 0621.6334 952 Z19-7600 r Lc) V J co N 952-233-3806 Parks co ti Ln SEPT 2019 TELEPHONE 0441.6334 952 Z19-7600 952-233-3806 Shop SEPT 2019 ADMINISTRATION TELEPHONE 0121.6334 952 Z19-7600 r ' 'L()J V ) CO N 952-233-3801 Admin Fax SEPT 2019 w w o U O • O 0_ 0 TELEPHONE 0311.6334 952 Z19-7600 612-E40-1102 911 Line SEPT 2019 TELEPHONE 0311.6334 952 Z19-7600 r 'Lc") V ) a0 N 952-496-7682 Police SEPT 2019 Page 107 of 137 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N I Y 0 Ln 10 f Ln Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description a) 0) -o 2 (%) Account No Q z c 0 z U 0 0 it 0 0_ Supplier / Explanation c 0 E Q N N 0 Continued... CENTURYLINK CO 0 0, CO T T 0) T 0 N M 0 T SANDVENTURE POOL TELEPHONE 0672.6334 952 Z19-7600 ✓ Ln Ln co N 952-233-3848 Sandventure co r 7r h- N SEPT 2019 PARK SERVICES TELEPHONE 0675.6334 952 Z19-7600 952 233-3841 Youth Bldg N- CO Lfi 0) SEPT 2019 EDA MANAGEMENT TELEPHONE 2191.6334 952 Z19-7600 r Ln Ln co N 952-233-9300 T&L or) SEPT 2019 EDA MANAGEMENT TELEPHONE 2191.6334 952 Z19-7600 ✓ Ln Ln co N 9/1/2019 PRI T1 M r ✓ SEPT 2019 H LU H W Y W • 0 U SEWER MANAGEMENT SURFACE WATER MANAGEMENT Z Z Z Z Z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH ZZZZZ DDDDD N N N N N NNNCNN O CD Cp CD Cfl N N ,r r CO O 0 CO O f,- f,- 4030729393 4030729393 4030729393 4030729393 4030729393 CO CO 0 00 CO CO CO CO O CO NNNNN CINTAS - 754 INC t H U 2 00 o m U H 0 Y N 0 2 H T JT KR ▪ m L� O co N 0 CEO (0 N 0) 00 0) M 00 O N M r L0 r N COMCAST BUSINESS Lt) t0 0 0 T T CO C9 M CO N 0 Z 0 LL INFO TECH I.S COMPUTER ACCESS 7806.6339 128552 877210630041384 HIGH SPEED INTERNET 0 0) 4 CO 0 SEPT 19 PAVEMENT PRESERVATION 0621.6322 06-04-19-53 O Ln O N r COURT SURFACES & REPAIR INC CM M 0 0 N T a) O co � a) O O O LC) 0) D R HORTON 01 N T 0 N T 0) (3) 0) (2) T T T T O O O O N N N N Cl M M M 0 0 0 0 T T T T CAPITAL IMPROVEMENT FUND IMPROVEMENTS 4021.6760 N CO CAPITAL IMPROVEMENT FUND IMPROVEMENTS O C) ti C9 ..- N 0 CAPITAL IMPROVEMENT FUND IMPROVEMENTS 4021.6760 WINDERMERE TRAIL- CR15 (POND) OTHER PROF SERVICES 4208.6327 WINDERMERE TRAIL IN CITY PARK OTHER PROF SERVICES 4209.6327 AMBERGLEN TRAIL- CR15 (POND) OTHER PROF SERVICES 4210.6327 Lc) 10 Ln Lc) 10 Ln ✓ r r r r r 1 1 1 1 1 2 ti 2 ti 2 ti 2 ti 2 ti 2 U N 0 N 0 N U N 0 N 0 \ \ 1 \ \ \ C..-c)(0 (0 co Cfl co C0 co (0 co Cfl 128626 CP CSAH 15 STREET COOP AGREEMENT 2 0 128626 CP CSAH 16 STREET COOP AGREEMENT 0) ti N CO CO Cfl Ln 2 0 128626 CP COUNTY REIMBURSEMENT N 7r ti O CO C9 ti M 2 0 128626 CP 2 0 128626 CP WINDERMERE FUTURE TRAILS 2 0 128626 CP WINDERMERE FUTURE TRAILS 2 0 Page 108 of 137 tt CI) L 0 CO CO 0 0) T N. 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T 0 N T d) T 0 N M 0 T WINDERMERE TRAIL- CR 78 OTHER PROF SERVICES N CO CD r r N SANITARY SEWER UTILITY FUND COLLECTION LINES 7100.1750 SURFACE WATER FUND COLLECTION LINES 7300.1750 L() 10 L -) r r r 2 r1 2 Ni 2 O co O co O 128626 CP WINDERMERE FUTURE TRAILS O CO ti CD CD N 0 00 0 0 0 CD (0 N N CO CO 00 CO N N r r TRUNK LINE WINDERMERE CSAH 16 STORM COOP AGREEMENT (NO N- O L() C3) 0) ✓ ti N CO - co L() ti 1,156,209.87 DALCO INC 00 CO N 0 T COMMUNITY CENTER BUILDING MAINT SUPPLIES 0674.6230 COMMUNITY CENTER BUILDING MAINT SUPPLIES 0674.6230 LO CO O CO ,— CZ) 0) CO CM CO C3) 0) ( 0) N CO LC) (.O CO r CD DIGITAL IMPACT SOLUTIONS 00 CO N 0 M T COMMUNITY CENTER PRINTING/PUBLISHING 0674.6336 L.LJ 0_ J 0 0_ PRINTING/PUBLISHING CO CO CO CO .— .— CD CO LO x- (\,1 CO CO O) CO f` 0) LO LC) CO CO N N ✓ KY91 LOCKER MAGNET 0 O CO O ✓ 129271 DO, CHINH COMMUNITY CENTER MEMBERSHIPS 0674.4762 L.LJ Y _U w J EQUIPMENT MAINTENANCE 0321.6316 CD CD 0) N CONO N r CO N CO 0 N REFUND MEMBERSHIP O O O LO CO O O O LO Cr) EMERGENCY APPARATUS MAINT INC ti T (0 O 0 T OPERATING SUPPLIES 0621.6202 OTHER PROF SERVICES N CO CD ✓ ✓ 0) O C5) CO O O ti ti M co L() Ln 00 oo N N ✓ r E2 ECM REPLACEMENT 00 C3) ‘— a) 00 4 00 O) ✓ 0) cc) FLAGSHIP RECREATION LLC N N. O M N T O O O r oo O O O ,— co GARY L FISCHLER & ASSOCIATES PA N. N Tr O O T CO ✓ L0 CO N .— KY91 PRE EMPLOYMENT CD O O Lc) CD O O O Ln co GILBARCO VEEDER-ROOT MAINT - FUEL SYSTEM SOFTWARE - ANNUAL FEES 0456.6410 SGI1264540 (D 4- Ln CO N r O O Ln N CO PAVEMENT PRESERVATION 0621.6322 GOPHER STATE SEALCOAT, INC N 00 0 0 N T O 4 Ln CY) N CO C) C) a) C) O) O) C) C) T T T T T T T T O O O O O O O O N N N N N N N N CO M 0) M M M M CO O O 0 O O 0 O O T T T T T T T T U 0) L 0 0) d) O) C) G) 0) C) 0) C3) M M M 0) M M 0) 0) M T T T T T T T T T 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f 0 Ln Ln r ti a) o) c0 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 0) r 0 N r Business Unit Account Description Account No 0 z > c O z o O It 0 0_ Supplier / Explanation Continued... GOPHER STATE SEALCOAT, INC N CO 0 0 N T r o_ PAVEMENT PRESERVATION 0621.6322 RECREATION PROGRAMS ADULT ACTIVITIES 0679.4795 r a_ EQUIPMENT MAINT SUPPLIES 0621.6240 COMMUNITY CENTER OPERATING SUPPLIES 0674.6202 w ct LL_ OPERATING SUPPLIES 0321.6202 ICE ARENA PARK SERVICES COMMUNITY CENTER >- a cC 00 J FACILITIES FACILITIES FACILITIES ZZZZZZZ ❑ ❑ ❑ ❑ ❑ ❑ ❑ DDDDDDD m CO CO CO CO CO m INFO TECH I.S. FUND COMPUTER SERVICES LC) 0 O a) r Ln Ln Ln Ln Ln Ln Ln ✓ CY) 0) 0) co co co 0) co CO CO O CO CO CO CO co M Lc) r (",1 r r r CO f- f- N CO CO 00 CO O CO CO CO CO O O O O O O O N. Z 0 i a) a) a) r r O r Ln 0 r M CO M Lf) 0 O) N CO N Ln Li") Ln LC) Ln 00 M CN CO f` a) 0 CO CO CY) M CO CO a) r 0) N 00 00 CO f` f` N. ti ti Ln CO (0 f,- CO CO Ln 00 CO CY) CO CO M CO CO CY) ✓ N Co r Ln N co CO (0 (o (o (0 I- 00 CA 00 N f` CN 00 N N N r r r r O Lf) co Ln in Ln Ln Ln Ln (Q CD CO CO CO 00 00 CO CO 00 Coo CO CO 00 CO ao Coo CO N N N N N N N N N N N N N ✓ r r r r r • 47i- = N O E co < aj co O O T 1 Q) ❑ MN O ,— co it M a) T U GROEN, JUDY REFUND TWIN CITY LIVE HANCO CORPORATION co C? r O CY) a) ✓ O HAWKINS, INC V N I,- 0 0 T ACID AND CHLORINE N N ✓ N CN., N N r N CN., HEIMAN FIRE EQUIPMENT CO 0 00 ti T T TRAFFIC DIRECTOR FLASHLIGHT HUEBSCH CO LC) LO 0 0 T 0 r r CY) O CO CY) O CO CO CO O N 0) N O C0 O O O O oi .- in N N • N CO r r r a) O) 0) C) C) T T O (7, O O O CV CV CV CV CV M M C\) M or) O O O O O T T T T T CO r CY) Ln INFOSEC ASSOCIATES LTD FIRST HALF PAYMENT SEC ASSESSM O O O O Ln a) co O O O Lf) a) INNOVATIVE OFFICE SOLUTIONS, LLC C) N N. 0 N T d) O) T T o N N 0 0 T T CA 0 ) 0 O 0 O LO CO 0 M V V V V V T T T T T T T OFFICE SUPPLIES 0321.6210 IN2691757 UNALLOCATED OFFICE SUPPLIES 0911.6210 IN2696227 COMMUNITY CENTER OFFICE SUPPLIES 0674.6210 SCN-091163 CO a) N 00 00 CO ( \I N N r r r AIR FRESHENER FOR ENTRY WAYS CREDIT MEMO COMMUNITY CENTER OFFICE SUPPLIES 0674.6210 SCN-091434 0 CY) CO N ✓ co T do 441- Lf) O 0) Ln r 0 C5) N 0 ( N r Page 110 of 137 CO ti N Ln 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f Y 0 LO LO f 00 a) O) c6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No 0 z > c 0 z U O 0 It O a Supplier / Explanation c O E Q ACQ 0 Continued... INNOVATIVE OFFICE SOLUTIONS, LLC G) N N. 0 N ✓ KELLEY FUELS, INC N V LO LO ✓ GENERAL FUND GASOLINE GENERAL FUND J w W_ 0 00 CO CO CO N- ti N N LO Li) CO CO N N O N— (6 O) • co ti LC) N Ln r O 0) Lf) co M O KENT, PATTI PERSONNEL - PAYROLL TRAVEL/SUBSISTENCE 0123.6475 128625 SEPT 2019 (0 N ti N MILEAGE REIMB INSPECTION OTHER PROF SERVICES 0331.6327 128535 SEPT 2019 #5 KROMINGA, TERRY ✓ 0) 0 0 ✓ co O N O N-: O N O CONTRACTUAL Ct a EQUIPMENT MAINT SUPPLIES 0621.6240 INFORMATION TECHNOLOGY PRINTING/PUBLISHING 0126.6336 INV6838202 ICE ARENA BUILDING MAINT. 0673.6315 SEWER MANAGEMENT CURRENT USE CHARGES 7711.6369 < 00 W • w Q J_ g w U CO U LI EQUIPMENT MAINTENANCE 0673.6316 BUILDING MAINT. 0181.6315 7r 0 LO CO LO O O O ti r CO CO N CO CO OPERATING SUPPLIES 0182.6202 SOI-084068 FACILITIES OPERATING SUPPLIES 0181.6202 SOI-084068 71- ti O co co co co I� 0 N M N N— Lid LO 00 CO CO CO 00 CO CO CON- N N N N N N N N(`7 LANO EQUIPMENT INC O O d) O O O 0 U cc Q 2 CO CO CO M N ✓ ADMIN COPIER N- 0- 0) 0) O M 0 CO ti O M 0 CO MCPHILLIPS BROS. ROOFING CO CO G) N N r FLASHING REPAIRS 0 0 O O O 4 O METRO COUNCIL ENVIRO SERVICES ti N ✓ 0 0 ✓ O Lf) O O N 7r O Ln O O 4. METRO ELEVATOR INC N 0 I, - I, N ✓ O O O O Ln O N '71- N N MINNCOR INDUSTRIES CO O) CO 0 O O O O O O Ln O O co O O G) G) G) G) G) G) G) G) G) G) ✓ r r r r r r r r r O O O O O O O O O 0 N N N N N N N N N N M M M M M M M `) M M 0 0 0 0 0 0 0 0 0 0 ✓ r r r r r r r r r N CO 0 N- N- N- a) co 0_ It 'di L 0 LC) (0 1� O G) O r N M V 0 0 0 0 0 r r r r r ✓ ▪ r r r r r r r r r 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N f 0 L() Ln f O a) 0) c6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No O z > c O z U O 0 It 0 a_ Supplier / Explanation c O E Q a) (Q 0 Continued... MINNCOR INDUSTRIES t0 0) O CO C. r MINNEAPOLIS FINANCE DEPT t0 M Cl 0 0 r PAWN SHOPS OTHER PROF SERVICES 0364.6327 400451003269 Ln x— Ln CO N APS FOR POLICE DEPT. o o o c0 O CY) O co in O N- O O CY) O 0 N- MN COMM OF FINANCE TREAS DIV 0) (.0 0 C. 0) 0) 0) r r r O O O N N N O O O r r r FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS N N N CO CO CO O N N N N N N 19005127- O CO CO N Q 0 w w 1- 19005127- 0 00 0 w 19005127- 19005127- TEJEDA.1 O 0 O N O N- T Q 0 LIJ 180018165- 180018165- BOEHMER BOEHMER 0 CO r Ln r 100184 MN DEPT OF LABOR & INDUSTRY INSPECTION CONFERENCE/SCHOOL/TRAINING 0331.6472 2019 FEE D SWEEPING EQUIPMENT MAINT SUPPLIES 7733.6240 COMMUNITY CENTER CLEANING SERVICES 0674.6326 FACILITIES BUILDING MAINT. 0181.6315 CLEANING SERVICES 0421.6326 CLEANING SERVICES CO N CY) O 0) 0 CLEANING SERVICES 0182.6326 FACILITIES CLEANING SERVICES CO N Cr) O N— CO O r W 0) O O CY) N ,— 0) 0) L(n wcn c)c) c) c) O c) J is") CO N 00 ,— N 0) '71- LO CO N 0 ,— N— Ln Ln Ln CO O CO CO CO CO 00 co 00 CO O CO CO N N N N N N N N TRAINING MSC INDUSTRIAL SUPPLY CO M CO Lc) o N co co r 'Y vJ O O O O O N. is) co 121207 MULTI -SERVICES, INC O O O O O O O 1: O 4 O N Ln N co in co N Cr) Ln Ln O 0 0 1` Ln .— N N N 0) 0) 0) r r .,— c) O O N N N M M M 0 0 0 r r r MUSSON BROS INC 6872.6765 128587 SAN-19-003/SAN- PARTIAL PAY EST 1 CO 0) Cr) 0) (3) NAPA - SWMDTF ti t0 co ti N r 0) 0) r .,— c) O N N M M 0 0 r SWMDTF - MATCH EQUIPMENT MAINTENANCE 8826.6316 5004-179820 It 0 U a) L 0 it) to r r r r r r 1,- CO 0) 0 r r r r N N r r r r r 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 O r a) 0) c6 0 Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No O z > c O z U O 0 It 0 (L Supplier / Explanation c O E Q a) (0 0 Continued... NAPA - SWMDTF N CO CO N N T SWMDTF - MATCH EQUIPMENT MAINTENANCE 8826.6316 5004-182080 SWMDTF - MATCH EQUIPMENT MAINTENANCE 8826.6316 5004-182419 SURFACE WATER MANAGEMENT w 0 � LL 0_ w w w w w SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT d d d d d d d d d d DDDDD C/) U) U) U) • ZZZZZ Z Z Z Z Z W W W w w d • d d [L d DDDDD O 0 0 0 0 w w w w w 0 0 0 0 O N N N N N O co. C6 (fl CD CO CO CO N ,- N- ti N- CO CO CO CO L0 N- 0 I- O r CO 6) O C6 Cfl LO CO CO CO CO 00 CO O O O O O L{) L{) L{) Lf) LO r O I� CO 6) O �LO LO LO LO CO CO L() LO LO LO LO LO CO CO N N N N N CO 00 r r ITEM RETURNED, WILL BE CREDIT Cs.) 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ROSENBAUER MINNESOTA LLC CO 0 C) 0 T SAFELITE AUTO GLASS 01 01 T T O 0 N N CI CI O 0 T T w 0 J 0 0 EQUIPMENT MAINTENANCE CO r CO (O T M O 0675.4808 CO N CO CZ> 00 0) ti CO N N CO N Lf) (D co 00 N N r r 0) N- M SAMPSON, DANIELLE DEPOSIT REFUND O O O O ✓ O O O O ..,— 122698 SCHLINGMAN, MELISSA a) a) T T O O N N CI CI O 0 T T W W 0 0 W Z Z 0 Z _Z 0 LL LL o_ TRAVEL/SUBSISTENCE 0151.6475 128603 3/19-9/19 MILEAGE REIMB TRAVEL/SUBSISTENCE 0151.6475 128604 2019 MNGFOA CO CO Ln M CO T 0 ✓ CO PER DIEM CO O 4 7r SCHNECK,COREY ti GO N CO 0 T TRAVEL/SUBSISTENCE Ln ti 7r CO TN 00 O 128594 2019 OVERDOSE CS44 - TRAINING -APPLETON WI TRAINING O O N N ✓ SCOTT CO ATTORNEY'S OFFICE V N V 0 0 T CM 05 T T O 0 N N M CI 0 0 T T FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS DWI FORFEITURE FINES & FORFEITS N - N - N N - N - N 00 00 CO CO 00 CO N N - N N - N - N ✓ r r r r .— N N N N N N 19005127-TEJEDA 19015953-VAN Ln CO 0 00 - Ln N C) CO = 00 CO 00 O O r < rn O N- rn o0 OOM Z Z N- cn T J T T T W N 6865.6765 RECREATION PROGRAMS OTHER PROF SERVICES 0679.6327 in cC L_ EQUIPMENT MAINTENANCE 0321.6316 0) 0) 0) 0) O O CD CO CO 00 CO CO 00 00 CO 00 OCN. 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SHAKOPEE CHEV INC O O 6) r SHAKOPEE LIONS CLUB LIONS PARK IMPROVEMENTS 4300.6760 CO O C3) ti LO CO LO CO N O co O O O N N co co O co O N N W W W W W W 0<<<< Y Y W W W W W W W W° _0 0 0 Y Y W Y Y Y Y Y Y I— 0 m m 03 _m << I— I— I— I— I— I— I— I— 0 0 0 0<< I—<<<<<< U) CL J J J J CL CL U) U) U) U) (/) U) U) U) 0 0 0 0 0 CL U) 0 0 0 0 0 0 ELECTRIC 0421.6362 N CO CO CO r CO C. 0182.6362 0182.6364 0182.6366 0182.6368 ELECTRIC 0 0 0 0 0 0 0 0 0 Ct CC CC CC CC Ct CC CC W 0 0 0 0 0 0 0 0 0 W W f I— W W W W W W W W W I 0 Q J J J J J J J J J Q W F- 5j W W W W W W W W W j U) U) ELECTRIC SANDVENTURE POOL U U U U w i_0 w i_0 i_0 w i_0 w w Q J Q J J Q J Q Q> W > W W > W N CN N N N N N CN N N r CO co CN CN CN CN CN CO O C4 CO CO CO CO O C4 CO (C) O CO Cfl O CO CO CO CO O O CO CO CO M CO M CO Cr) M M M cY) CO co CO co CO CO CO CO CO CO CO CO CO CO CO CD CC). O CO CO C. CD CC). CD CO CO CO CO CO CO O CO CO CD CC). CO CO CO CO . . . . . . . . . . . . . . . . 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(Ni. . . . . . . . . . . . . . . . (Ni. . . . . . . . . L() I- CO r CA I- 00 00 (0 r C3) N 00 4 O 6 r co CO 6 C3) CO r N 4 N 4 C0 r 00 M I� 4 (0 r CS) 0) 0) LO N f- N LO CO LO CO r LO f� r r f- r CY) 00 CD 71- C0 CO r CO r r O) N CY) N Cr) CY) N CD r r r Co coCO N ,11 it U a) 0 CO C') 0 r 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 LC) Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description Account No 0 a Supplier / Explanation c O E a) CQ 0 CC E• t Et Et Continued... ELECTRIC Lt Et W Q el- o FACILITIES ELECTRIC FACILITIES W W U U H Q Et Ct Ct Ct Lt CC Et I- << O O U U U 2 0-HC H F 2 ct O w w w O c) w w w ci ELECTRIC Ct W W Q Q Li]o COMMUNITY CENTER U U U U U U U U U U U U U U w w w w w w w N CO CO N CO N N N CO N • CO CO N N N N N N (0 CO CO CO CO CO (0 CO CO (0 CO CO (0 CO CO CO CO CO co (O CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO Cr) C0 CP. CO C9 C9 CO CO C9 CO Cfl C9 Cfl Cfl C9 CD C9 C9 C9 Cfl (0 CO N N N N Co O N N N N N N N N N N N N r CO CO CO CO r r CO CO CO CO CO CO CO CO • CO CO CO CO O O O O O O O O O O O O O O O O O O O O 0674.6362 COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER W W Q Q Li]o 0674.6364 0674.6366 0674.6368 CE ARENA CE ARENA CE ARENA CE ARENA CE ARENA ELECTRIC 0673.6362 W Et W Q W a w ° a 0673.6364 0673.6366 0673.6368 0673.6364 LLJ Lt a ELECTRIC 0421.6362 ELECTRIC 0621.6362 COMMUNITY CENTER 0674.6364 W Y W - W Y YCC Lt Et Et CC fY • a a 0) U) a a ELECTRIC ELECTRIC U U J J w w CO CO CO CO CO CO CEO CO CO CO CO CO CO CO C9 C9 CO Cfl C . CO C9 CO CO • CO CO O O O O O O O O C3) O a) O 6) C3) 6) O C3) O) C3) C37 C3) CA O O) O (5) O C3) O O) O (5) O (3) O 6) O) O C3) C3) O O) 6) O C3) C3) OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 00 CO CO CO CO CO 00 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO LO LO LO LC) LC) LC) LO LO LC7 LC) LC) LC) LC) LO LO LC) LC) LC) LC) LO L() LO LC) LC) LC) LO LO LO LC) LC) LC) LO LO LO LC) LC) LC) LO LO CO 00 00 00 00 CO CO 00 00 00 00 CO CO 00 00 00 00 CO CO CO 00 00 00 CO CO CO 00 00 00 CO CO CO CO 00 00 00 CO CO 00 N- N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N (`) SHAKOPEE PUBLIC UTILITY COMM CO r r r r N N r • r r N N N N 00 r N N N N N CO r r r r O O p O O O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O r O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 4C� O O C3) O) O) O) O 4 4 4 4 4 4 O) r O 00 N N N N N N N N N • I` d- 00 CO CA r T r r r r CO 00 LO I` LC) LO 10 LO LC) LO LO N CO L) N O O O O O O O O O O O a) CO CO r LO I` ti ti ti ti ti N N CO ti ti 0) 0) O O O O O O O O O O • LC) 00 O O r r r r LO LO LO LC) LC) LC) CO CO CO CO CO CO CO CO CO CO CO CO CO CO f` I - I,- � � I, ti - ti N- N- N- CO O O N M O 6) O LO CO CO 00 CO LO LO O 0) CS) CO N LC) I` O O r r CO N N r 0) CO N r N CO 0') LC) r CO CO O CO 0) I- O r G� LC) LC) O C3) O N r 00 O CO CO O O r L() LC) • 00 I` CO O CO CO N 00 LC) I,- O I,- LC) . . . . . . . . . . . CO. . . . . . . . . . . . (Ni . . I� 00 N CY) C7 CO r 4 4 r LC) Lf) 00 N I- 00 r CO CO CO I- I- CO 0) 4 N r 00 N CY) 4 C3) CO CO I- C3) C3) 0) N CO O 00 N CO 00 00 LO r CO O) r r CO LC) CO N- O I,- O O LO r N CO LO r Cr) Ln N N CO CO t L0 CO 00 4 CO LC) N N N O co a) (13 U a) U CO M O 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 O Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description 0) 0) 0) V) Account No 0 0 Supplier / Explanation O E CI) N 0 Continued... SHAKOPEE PUBLIC UTILITY COMM O O N M O Y U Y Y W W W - W - U fY J CC Ct CC Et fY Ct J 0_ CL CL CL U) - (I) - (I) - (I) - 0_ ELECTRIC U_ U_ a Q w w w w ELECTRIC SEWER MANAGEMENT SEWER MANAGEMENT U_ U_ w w w w SEWER MANAGEMENT SEWER MANAGEMENT SURFACE WATER MANAGEMENT ELECTRIC 00 N N N CO N N N O N CO (0 CC) CO CC) CO CO CO (0 (C) (C) (C) (C) CO M M M M CY) CY) M M M cr) M M M M CO CC) C.O. CO CO CO CO CO CC) CC) CC) CC) CC) CO N r N N N N N N M CO M CO CO CO I,- I,- I,- ti ti O O O O O O O O O I,- I,- I,- I,- ti 0) 6) 0) 0) 0) 0) 0) 6) 0) 0) 0) 0) 6) 6) OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 OCTOBER 20 M M M M M M M M M M M CY) M M O O O O O O O O O O O O O O CO CO 00 00 CO CO CO CO 00 00 CO CO CO CO NNNNNNNNNNNNNN 19944-002 19944-003 ✓ r r O O O N N N 0 0 O N N N 20920-002 O r O Cf) M CO M O 0 CO) CO Cr") O N O O O O L r 0 0 0 0 0000 N CO CO CO CO O 07 0) I� O r O • O CO 0- O 6) ✓ 00 co 0 N r CY) 0) 0 0?) N CO 6) 0 CO CC) • 6) r CC) N M O N N 00 r N • N O O O 0) O CO M r r r Q) r N 00 00 00 ti SHAKOPEE TOWING INC DWI FORFEITURE OTHER PROF SERVICES 2121.6327 DWI FORFEITURE OTHER PROF SERVICES 2121.6327 • N ti CO 0) co ✓ r w U O Q z o_ 0_ LT_ OPERATING SUPPLIES M 4 O O CA - N O 10 Cr) 10 CO N 00 r r r FORF. 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SIGN SOURCE, INC I,- 0 CO ti T T SRF CONSULTING GROUP INC PLANNING OTHER PROF SERVICES 0171.6327 ENGINEERING/DESIGN CONSULTANTS CIF19-004-10 12TH AVENUE 6865.6312 12634.00-4 ENGINEERING/DESIGN CONSULTANTS CIF19-004-11 SAMPSON WAY IMPRO 6880.6312 12489.00-5 CC a D Q ( 0 r Lf) co a) O a) r f` LO N- V) LC) Li) O 0 o co 00 co LO N- r 0 ti LO r STREICHER'S CO M N T O T UNIFORMS/CLOTHING N r N CO r M 0 r 0) o o 00 M r OTHER PROF SERVICES 0621.6327 7r .— a) a) I` O Li) Lc) co o N N r YAHNKE UNIFORM a) ti O co O a) ti O co O 125910 TREASURE ENTERPRISE, INC 00 0) N N N 00 a) N N N 103949 TWIN CITY HARDWARE BUILDING MAINT SUPPLIES 0621.6230 PSI0051613 MATERIALS 0621.6215 COMMUNITY CENTER OPERATING SUPPLIES co a) Lii co o co N. N LO r •71- N O CO 7r a) r L() Li) L ) 00 0 o N N N r r .- Lc) 0:) 0 Ln N L() 0:) 0 Lc) N 125373 TWIN CITY SEED O O O Lc, 7r O O O Lc" 7r w z J T 0) 0 N T GYM WIPES O O 00 00 00 O O 00 00 00 100360 VOSS LIGHTING FACILITIES BUILDING MAINT SUPPLIES 0181.6230 15336918-00 COMMUNITY CENTER DAMAGE DEPOSIT 7r a) 0 N co N CODE ENFORCEMENT OTHER PROF SERVICES 0319.6327 SEPTEMBER 2019 CO r CO N N CY) Li) CO N- CO CO CO N N N r r r O 7r N N N O 7r N N N XAYTHAVIP, JOSIE N V M 0 M T a) C) O) 0) C) O) 0) C) a) T T T T T T T T T N N N N N N N N N M M M M M M M M M O C. 0 0 0 C. C. 0 0 T T T T T T T T T DEPOSIT REFUND 4 PAWS ANIMAL CONTROL 0 O I,- 0 0 0 T 10/10/2019 ANIMAL CONTROL FOR PD/CITY r, co r O 0 N r Ce a) W a) H CO Z 0_ w 0 J Q _0 Z 2 0 w 1- 2 0 0 z Q M T O 0 0 T 10/10/2019 U a) 0 M ' 0 0 Nr T T Tr Nr Nr Nt L[) T T T T T T Lii LN 0 0 Nr Nr v T T M Lc) 0 T 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 O T a) O) c0 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description 45 CD a) Account No O z > 0 O z U O O It 0 a_ Supplier / Explanation 0 E Q a) CQ 0 Continued... 100613 ANCOM TECHNICAL CENTER OPERATING SUPPLIES 0421.6202 O 0) co O 0) O O O co N O O O co N 126913 APPLE CHRYSLER DODGE JEEP RAM O O T T O O N N O O T T DWI FORFEITURE EQUIPMENT MAINT SUPPLIES 2121.6240 37796CHW .- 0) CO CO N T DODGE DART APPLE FORD OF SHAKOPEE INC 10/10/2019 W o J Q W II a_ 0- LL_ EQUIPMENT MAINTENANCE CO T CO Cc) T CO 0 FOCS81368 O Cc) CO N .- 4 co O 'Y u) O O O Lf) ARROW ACE SHAKOPEE 0 Cr O) T 0 T 10/10/2019 OPERATING SUPPLIES 0621.6202 OPERATING SUPPLIES 0321.6202 CO N N— O 00 L{) Lf) Lf) ,- 0 CO I` I, - CO 00 N N T .— KEYS FOR QUARY LAKE CD N O CO 4 N T N T CO Ns: CO BORMANN, RYAN 0) Nr ti T T ENGINEERING TRAVEL/SUBSISTENCE 2019 ST CLOUD r 4 ti O N T 0 O L() (0 ✓ EQUIPMENT MAINTENANCE 0421.6316 CO N N- CO Lf) (0 SNOW & SAND 0424.6215 2905005594 SNOW & SAND 0424.6215 2905003007 SNOW & SAND MATERIALS 0424.6215 2904998213 CO CO N CA ✓ LO CO N I,- CO CO I,- 00 CO CO CO N N N N r T T T BOYER TRUCKS O N O O LC) O CO 0 T CO O O T T O O N N N CARGILL INC 0 T T 0 0 T 10/10/2019 CLEARLANE CLEARLANE CLEARLANE T CO N COCO N N f- CO CO N- 4 co 0) 4 4 N T ENGINEERING w D 0 CEAM - LEAGUE OF MN CITIES 0 00 L() T 0 T 10/10/2019 BUILDING I.S. FUND BUILDINGS T 0 0 0) T Q m 7810.6730 r o_ OTHER PROF SERVICES 0621.6327 co co co co W D N- N- O T r CHOICE ELECTRIC INC C3) CO f— 0 CO N- O 00 N N T EXIT LIGHTS 500 GORMAN O O .— o O O O O .— co 0) co T N- N CO- ,— CA T 0 N O T O T Page 121 of 137 .- 0 .— N 0 Ln it C) a) 0 0 Li) LLC) Le) LC) LC) Lf) V T T T T T T Cr) LO Tr T CO CO V Tr V T T 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N I 0 LO LO r C3) 0) O) c6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description L 0) 0) -o 0) '= V J Account No O z U O 0 it 0 EL Supplier / Explanation Continued... CHOICE ELECTRIC INC CINTAS - 754 INC SEWER MANAGEMENT SURFACE WATER MANAGEMENT z z z z z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH z z z z z DDDDD N N N N N CV N N N N O CO (° CD CO N N N— CY) O 0 0 I- 1- H Eu Cn MATERIALS 0421.6215 Lf) LO Lf) Lid Liz 0') M M CT) M ti ti ti 0 N N N N N OM) 0 0 O O 0 00) N— C`r) CO CY) M CO N— CnCY)0100CY) CO I,- 1` N- I,- I,- CO CO CO 00 CO CO CO N N N N N N CO p I, CO0 U N 00 ~ _IU _ 00 ry 0 O m 0 I— 0 N 0 2 I— T T 10/10/2019 10/10/2019 JT KR ▪ I— CO CO CO N O CD I,: N M 00 I` co O N co M 7r C3) 00 0o N COMMERCIAL ASPHALT CO ti T T O 0 T 10/10/2019 120179 D R HORTON ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH094898 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH094898 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH094898 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH090159 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH090159 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH090159 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH095362 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH095362 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH095362 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH095220 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH095220 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH095220 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH094975 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH094975 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH094975 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH094779 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH094779 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH094779 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH094474 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH094474 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH094474 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH094238 ESCROW FUND C.O. CHARGE PAYABLE 8040.2370 SH094238 ESCROW FUND RESID LANDSCAPE PAYABLE 8040.2372 SH094238 ESCROW FUND EROSION CONTROL PAYABLE 8040.2371 SH093670 CD CO CD CY) M CO • LO LO LC) I- I� 00 CO 00 C3) C3) 0) 0 O 0 CO CO CO C.O CD CO CO CO CO C.O CO CO CO CO CO C.O CO CO I— 1` 1` 1` CD CD CD CO CO CO CD CD CD CD CO CO CD CD CD CO CO CO CO CD CD CD CO CO CO 00 00 00 00 00 CO 00 00 CO 00 00 00 00 00 CO 00 00 00 00 00 CO CO CO 00 00 N N N N N N N N N N N N N N N N N N N N N N N N N 599 LINWOOD CIR 599 LINWOOD CIR 599 LINWOOD CIR 668 WINDIGO LN 668 WINDIGO LN 668 WINDIGO LN CC Et Et CC Et CC CC Et Et O 0 0 0 0 0 0 U 0 O • 0 0 0 0 0 0 0 0 Z Z Z Z Z Z Z Z Z J J J J J J J J J C33)) C33)) C33)) M 0) M ti ti ti LO LO LO LO LO LO LO LO LO 685 TAMARACK RD 685 TAMARACK RD 685 TAMARACK RD 615 TAMARACK RD 615 TAMARACK RD 615 TAMARACK RD 645 TAMARACK RD 645 TAMARACK RD 645 TAMARACK RD 665 TAMARACK RD ESCROW FUND C.O. 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OMN DEPT OF LABOR & INDUSTRY OSWMDTF FORFEITURES SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT 8025.2352 SWMDTF - FORFEITURES FINES & FORFEITS FORFEITURES i- 0 cn FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS N— r r N N N 00 CO 00 ti ▪ N- ▪ N- C N N O O CO O 00 CO O O O O 0) 0) 0) L) L0 L0 LO O O O O C3) O) (Y) 0) ✓ r r r 0 0 0 0 L0 LO LO LO O O CO CO N N N N r r r r 19-005490 HALEY 19-005490 HALEY 19-005490 HALEY 100424 1 1 O O O O O O O O O C3) • N- I, r Cr) ,- 19-005490 HALEY 100169 N- r 1 O OSHAKOPEE PD FORFEITURES FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS N— r r N N N O O CO O ▪ O O N N N N— r r N N N ESCROW FUND EVIDENCE ROOM DEPOSIT 8040.2352 ✓ r r r r r r r Lf) Lf) Ln Ln 0) 0) 0) 0) ✓ r r r 0 cz) • 0 0) 0) 0) 0) ✓ r r r 0 - 0 0 0 CO 00 CO CO N N N N r r r r 1 GOMEZ-RIVERA 1 GOMEZ-RIVERA 100424 1 GOMEZ-RIVERA 100169 1 GOMEZ-RIVERA M if) Lf) L0 L0 T 0) O) O) 0) LO r r r r N O O O O T CA O) a) O) ✓ r r .— I 1 1 • cp a)0 O ✓ O) 4 ti co 7r OMONEYMOVERS COMMUNITY CENTER BANK FEES- NSF FEE 0674.6660 0) r 00 0 N 0 Lc) O N N— MEMBER FEES- 08/19 OMNDOR- SALES TAX C0 M T LO N T GENERAL FUND FUEL TAX PAYABLE GENERAL FUND GENERAL FUND SALES TAX PAYABLE N 0 r 00 O CO 0 0 0 N N N O O O O O O O O O ✓ r r PAYMENT- 08/19 PAYMENT- 08/19 PAYMENT- 08/19 CO 0 0 LO LO L0 CO 00 co N N N r r r SALES TAX PAYMENT- 08/19 SALES TAX PAYMENT- 08/19 SALES TAX PAYMENT- 08/19 O O O O O O) N N O C5) 0 O M 0 N-... 0) 125134 OMNDOR- SPECIAL FUEL TAX GENERAL FUND FUEL TAX PAYABLE GENERAL FUND FUEL TAX PAYABLE FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS N N r r N— CO CO CONCCOO C0 N N O O O ▪ O ▪ O 0 0 r r r ✓ r N N N PAYMENT- 08/19 PAYMENT- 08/19 O 0 L0 LO CO CO N N r r FUEL TAX PAYMENT- 08/19 FUEL TAX PAYMENT- 08/19 0) 0 4 Lf) co 7r N. 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OLYNCH CAPITAL CORP LO N N ti N ✓ 20190914 9/25/2019 COMMUNITY CENTER DEBT SERVICE - OTHER CHARGES 0674.6890 COMMUNITY CENTER EQUIPMENT RENT 0674.6420 O 0 CY) CO J J U O CO I,- 0 0 L() LO co co N N r r CL#30- SEPT 2019 OL#30- SEPT 2019 O O O N In c9 co O LO ✓ N LC) N ✓ PERSONNEL - PAYROLL OTHER PROF SERVICES PERSONNEL - PAYROLL OTHER PROF SERVICES ti ti N N M M O CO M M N N ✓ r FEES- 09/19 FEES- 09/19 co 10 0 0 LO LO co 00 N N ✓ r HSA FEES- 09/19 FSA FEES- 09/19 O O o O 4 Ln co O Lf) r OSHAKOPEE MONTHLY ALLOCATION ADMINISTRATION W J U w 0 z _z LL PERSONNEL - PAYROLL PLANNING INSPECTION ENGINEERING RECREATION PROGRAMS 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O N N N N N N N N N CO M M M Cl) co CO CO 0) M M M M M 0) M M M CO. CO▪ . 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Cfl r r r CO (0 O O O .- N 00 r r M N N CO N I,- N O O O ✓ r • M co r • co CO CO M O O O I,- O O O O O O O O O O O O r r r I,- SWEEPING MOTOR FUELS & LUBRICANTS 7733.6222 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) J J J J J J J J J J J J J J J J J W W W W W W W W W W W W W W W W W DDDDDDDDDDDDDDDDD L L LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL co co co co M M co co co co M co co co co co co L() Ln Ln Ln L0 L() L() Ln L0 Ln Ln L() (.0 (0 CO CD CD CO C0 (0 CO (0 (0 C0 C0 (0 CO CO CO 00 00 CO 00 10 10 00 00 00 00 CO 00 00 00 00 00 0 00 00 00 0 00 00 0 00 00 00 00 10 N (N1 N N N N N N (N1 N N N N N N N N N N N N N N N N N N N N 0) a) a) O) (3) a) 0) a) a) O) 0) a) a) 0) 0) 0) a) 0) a) 0) 0) a) 0) 0) a) 0) 0) 0) a) O O O O 0 O O O O O O O O • O 0 O • O 0 O • O 0 O O 0 O O 0 O • O N N N N N N N N N N N N O) 0 0 O) d d d 1 O) O) d O) Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O O O 0.O O O O O 0.O O O O O O O O O O O O O O O O O O O z z z z z z z z z z z z 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- O O O O O O O O O O O O a a a a a a a a a a a a a a a a a 1- 1- 1- 1- 1- 1- 1- 1- 1- 1- I- I- 0 0 0 U U U U U U U U U U U U U U a a a a a a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 U U 0 0 0 0 U U J J J J J J J J J J J J J J J J J O O O O O O O O O O O O J J J J J J J J J J J J J J J J J J J J J J J J J J J J J a a a a a a a a a a a a a a a a a J J J J J J J J J J J J W W W W W W W W W W W W W W W W W a a a a a a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w w w w w w w w w w w w a a a a a a a a a a a a a a a a a M 0 0 0 0 0 0 0 0 0 0 0 0 U) co co co U) coU) co co coU) U) U) coU) co co a a a a a a a a a a a a DDDDDDDDDDDDDDDDD Lc) I- I- I- I- I- I- I- I- I- I- I- I- J J J J J J J J J J J J J J J J J N (/) W (1) (i) (/) U) U) U) U) U) V) U) W W W W W W W W W W W W W W W W W O O O O O O O O O O O O D D D D D D D D D D D D D D D D D 0_ 0 0_ 0_ 0 0 0 0 0_ 0_ 0 0 LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL INFORMATION TECHNOLOGY EQUIPMENT MAINT SUPPLIES 0 •71- co (0 N r O CAR/TRUCK WASHES 09/2019 0 L.0 0 O O LC) Li) 0 O O O Ln O O O O co • - M N M 00 r 0 4 ti r N.- c) c)c) O Ln N CD LO r LO M N CD CO CD I,-- r 0) r L0 r CO I,- r I` r O CD ( a) co a) O 0) M 00 CD I` 0) r 0) r CD L() I- r I- r 00 00 00 6 CO 0 CD N- r I- 0 a) I` a) 00 r CO co r a) 10 r r C �) r 00 r M M O 0 CO N N • a) M r M 00 • 0) N CO M 10 - N- r N 0 N 00 r 00 0) 0 N • N 00 r N r Ln (x0 I` C) C) r r O O N N t(0 0 N M d) d) L() (0 Fr, .174 _) 0) .170) E. N- 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N CC Y 0 Ln in rY N M a) 0) c6 0_ Council Check Register by GL Council Check Register and Summary 10/10/2019 Business Unit Account Description L a) co -o a) '= V) Account No it 0 W Supplier / Explanation O E Q a) N p tt U a) L 0 Continued... OSHAKOPEE MONTHLY ALLOCATION a) T O N 0 M G) co T 0 o O) T O N w _U J 0 INSPECTION ADMINISTRATION H LLI Et Y ct L_ WWWWWW aaaaa 0 DDDDDD Z Z Z Z Z Z Z Z Z Z Z Z W W W W W W d d d d d d DDDDDD 0 0 0 0 0 0 W W W W W W CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES O 0 0 0 0 0 r r N N N N N N CO CO co CO CO CO CO CO t Or r (M N N N N CO Ln M Cr)r CO M O O O O O 0 O O SWEEPING EQUIPMENT MAINT SUPPLIES 7733.6240 0) 0) 0) 0) 0) 0) 0) 0) 0) WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ WASHES- 09/ ENGINEERING ENGINEER FEE - PUBLIC Q 0 0 w 2 0 CC w 0 J a H 0 0 w Q Z — W > J El fl 0 Q° w Q=< 2 a Q H_, H Q z..._ w� p . J 2 Y a W Z O I- 0_ H H H 0 w> 0 W 0 rij CK w D Z 2 Q Cn ri rn H p M W LT Wawwp a Q Et Q 2NQ H > O Q r n ct cn w r co Cr) N 00 I--J O MO O CD CD 0 0 0 CD O O O O O O O O O (/) 9 9 Y rn O o) o) a) r rn° co r c NLL Lr Lr Lr LLV Lr Lr co"?Qz HQa a U U U U U U U r (n cn H H H H H H H H H H H Z Z Z Z Z Z Z Z Z Z Z H H H H H H H H H H H J J J J J J J J J J J DDDDDDDDDDD U) cn cn (n (n (n cn cn cn (n v) ZZZZZZZZZZZ 00000000000 00000000000 ZZZZZZZZZZZ 00000000000 PARK FEE - PUBLIC 0621.4622 U) cn (n (n (n U) U) cn (n (n v) W W W W W W W W W W W 00000000000 Z Z Z Z Z Z Z Z Z Z Z W W W W W W W W W W W W W W W W W W W W W W ZZZZZZZZZZZ 00000000000 ZZZZZZZZZZZ W W W W W W W W W W W NNNNNNNNNNN M M M M M M M M M M M CO CO CO CO CO Cfl CO CO CO CO CO N O O CO ( ( LC) O O N 00 CO CO CO CO I- CO CO CO M I- N CO CO CO CO 00 00 CO CO CO CO 00 CO CO CO CO CO CO CO CO CO CO CO O O O O 0) O O O O 0) O O 6) NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ NTERNAL- 09/ N N N N N N N N N M M M M M M M M M M M ("M M M M M M M M M M M CO CO CO CO CO (0 CO CO CO CO (0 CO CO (0 CO CO (0 CO (O CO CO CO CO CO 00 00 CO CO CO CO 00 00 00 CO CO CO 00 00 00 CO CO CO 00 00 NNNNNNNNNNNNNNNNNNNNNN 0) 6) 6) 0) 0) 6) 6) 6) 6) CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 CAR/TRUCK WASHES 09/20 0) 6) 6) O O O 0) 6) 6) O O O O NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ NTERNAL CHARGES- 09/ O O O O O O O O CDC! Ln LC) CO CO CO CO O CO O 00 CO O O 0 0 O 0 0 0 0 CO O 0 r r N- N r r CO O 00 7i ti 6) Ln Ln O 4 6) r M M M (-.6 4 00 4 4 N 4 (fl O L) r N M N Ln Ln 6) 0) 0) N- N- 0) I� r CO N- N- 0) co CO CO..— 6LC) N- M O ) (0 LCO r r CO CO r I` CO M CO- r CN- N 125134 OMNDOR- SPECIAL FUEL TAX W H U w J I w Y W (n LL W MOTOR FUELS & LUBRICANTS N N N CO ..,— ..,- 0 MOTOR FUELS & LUBRICANTS 0421.6222 MOTOR FUELS & LUBRICANTS 0441.6222 MOTOR FUELS & LUBRICANTS 0621.6222 GENERAL FUND FUEL TAX PAYABLE w eC cn MOTOR FUELS & LUBRICANTS GENERAL FUND FUEL TAX PAYABLE SEWER MANAGEMENT MOTOR FUELS & LUBRICANTS N N N N CO N 00 N O N O (NI N CO N (D O r O O O I,- r 0 r I— SWEEPING MOTOR FUELS & LUBRICANTS 7733.6222 O 0) O O 0) O 0) O 6) PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ M M M M M M M M M NNNNNNNNN00 CO CO 00 00 CO 00 CO CO 0) 6) 6) 0) 6) 6) 0) 6) 6) FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ FUEL TAX PAYABLE- 09/ N Ln 0) 00 00 M r 0 0 I,- CO 0 7r r M (D M 6) N.: r r Ln co r co Ls) N Ln CO r OMNDOR- SALES TAX O M T O N T O) T 0 N 0 M 0) CO T rn 0 0) 0 N CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES 00 00 CO CO O r In Ln O O PAYABLE- 09/19 PAYABLE- 09/19 Ln CO CO CO CO CO r r SALES TAX PAYABLE- 09/19 SALES TAX PAYABLE- 09/19 c L_ CONCESSION STANDS 0321.4810 SALES TAX PAYABLE- 09/19 O O O 6) N 6) Ln 10/10/201913:32:21 CITY OF SHAKOPEE LOGIS100 N Y 0 Ln LC) f co C) a) O) (Q a_ Council Check Register by GL Council Check Register and Summary 10/10/2019 0) O N Business Unit Account Description Account No 0 z > 0 0 z 0 0 a It 0 0 Supplier / Explanation Continued... OMNDOR- SALES TAX t0 M T in N T SANDVENTURE POOL GENERAL ADMISSIONS 0672.4766 ICE ARENA GENERAL ADMISSIONS 0673.4766 ICE ARENA ICE RENTAL - PRIME TAXABLE 0673.4774 ICE ARENA CONCESSION STANDS 0673.4810 ICE ARENA OTHER RECREATION FEES 0673.4818 COMMUNITY CENTER MEMBERSHIPS 0674.4762 COMMUNITY CENTER GENERAL ADMISSIONS 0674.4766 COMMUNITY CENTER ROOM RENTALS 0674.4796 COMMUNITY CENTER OTHER RECREATION FEES 0674.4818 PARK SERVICES PARK FIELD RENTALS 0675.4799 TEEN CENTER GENERAL ADMISSIONS 0676.4766 TEEN CENTER CONCESSION STANDS 0676.4810 TEEN CENTER OTHER RECREATION FEES 0676.4818 GENERAL FUND SALE OF DOCUMENTS 1000.4513 GENERAL FUND SALES TAX PAYABLE 0) 0) a) 0) 0) 0) 0) 0) a) 0) a) a) 0) 0) 0) PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ PAYABLE- 09/ in (0 LC) in LC) LC) (0 LC) LC) in LC) LC) (0 LC) LO M cY) C) C) C) CO CO CM CM M M CO CM CM CM CO CO CO CO CO C0 CO CO CO CO CO C0 CO CO CO CO 00 00 00 00 CO CO 00 00 00 00 CO CO co 00 NNNNNNNNNNNNNNN rn rn rn rn CD CD rn rn rn rn rn rn 0) 0) rn SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ SALES TAX PAYABLE- 09/ a--' 0 C)O 0 so O O O so O O 0,O O 0. O so so .0 so 0. O so soO O 0.O O = 4 4 O .- O 0) 00 .- 4 N- N .- N .- 4 o E N • N co C00 • N N Q co - en T O Q) Payment Instrument Totals 3,646,387.58 Co N- N 0) ti O co 3,683,179.71 Page 136 of 137 Funds transferred electronically October 1, 2019 to October 15, 2019 PAYROLL $337,763.01 FIT/FICA $100,052.46 STATE INCOME TAX $ 21, 213.16 PERA $103,459.13 HEALTH CARE SAVINGS $21,117.48 HEALTH SAVINGS ACCT $9,198.53 NATIONWIDE DEF COMP $10,139.14 ICMA DEFERRED COMP $2,245.28 MSRS $5,499.92 FSA $785.97 MN WAGE LEVY $0.00 Child Support $230.73 Total $ 611, 704.81 Page 137 of 137