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HomeMy WebLinkAboutMay 07, 2019F "n,, Shakopee City Council May 7,2019 7:00 PM City Hall 485 Gorman St. Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well -trained, caring and professional employees. F. Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Temporary Beer Licenses for Shakopee Lions Club Softball Tournament *4. A.3. *Pay Adjustment for City Administrator B. Fire *4. B.1. *Shakopee Fire Department Relief Association Bylaw Amendment including a Pension Benefit Increase Request C. Parks and Recreation *4. C.1. *Requests for Big Taste of Fun and MN Ironman Bike Ride Event D. Planning and Development *4. D.1. *Resolution of Support for Shakopee Housing Group LLC for Core Crossings for its LIHTC application Page 1 of 165 E. Public Works and Engineering *4. E.1. *2022 Street Improvement Project - Advancement of Wood Duck Trail *4. E.2. *12th Avenue Reconstruction Project - Bid Award *4. E.3. *Citizen -Assisted Monitoring Program (CAMP) - Water Quality Sampling *4. E.4. * 12th Avenue Reconstruction Project - Professional Services Agreement *4. E.S. *2019 Trail Rehabilitation and Reconstruction Projects *4. E.6. *ESRI Software License 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting 8. Reconvene 9. General Business A. Parks and Recreation B. Police 9. B.1. Gift Card Ordinance No. 2019-007 9. B.2. Police Department Annual Report 10. Reports 10. A City Bill List 10.B.Liaison and Administration 11. Other Business 12. Adjournment to Tuesday, May 21, 2019 at 7 p.m. Page 2 of 165 *4.A.1. Shakopee City Council May 7, 2019 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council minutes of April 16, 2019. Policy/Action Requested: Approve the minutes of April 16, 2019. Recommendation: Approve the above motion. Discussion: Budget Impact: ATTACHMENTS: a April 16, 2019 Page 3 of 165 Shakopee City Council Minutes April 16, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, City Attorney Jim Thomson, City Engineer/Public Works Director Steve Lillehaug, Finance Director Darin Nelson, Parks/Recreation Director Jay Tobin, City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jody Brennan made a motion to approve the agenda, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Lehman removed items 4.A.2. and 4.A.3. for further discussion. Councilmember Matt Lehman made a motion to approve amended consent agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Approve the meeting minutes of April 2 and April 9, 2019. (Motion was carried under consent agenda.) Page 4 of 465 *4. A.2. *Certification of Delinquent Sewer and Stone Drainage Accounts Councilmember Matt Lehman made a motion to adopt Resolution No. R2019-037, certifying assessments for delinquent sewer and storm drainage accounts from 2018, adding a $25 administrative charge for collection with payable 2020 property taxes and writing off 18 delinquent accounts totaling $42.54, seconded by Councilmember Jay Whiting and the motion passed. 5-0 *4. A.3. *2018 Year-end General Fund Transfers and closing of the City Hall Construction fund in 2019 Councilmember Matt Lehman made a motion to approve 2018 General Fund transfers of $848,283.01 and $1,338,716.99 to the City Hall Construction Fund and the Capital Investment Fund (CIF), respectively, and subsequently close the City Hall Construction fund in 2019, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 *4. A.4. *Pullman's Request to Allow Alcohol to be Consumed in City Parking Lot Approve the suspension of city code 114.11 Consumption and possession of alcoholic beverages on street, public property, private parking lots to which the public has access and other private property for April 25, 2019, on condition that all documents and permits are completed. (Motion was carried under consent agenda.) B. Parks and Recreation *4. B.1. *Accept Donation from Shakopee Lions Approve Resolution R2019-050 accepting a monetary donation in the amount of $2394.00 from Shakopee Lions Club. (Motion was carried under consent agenda.) C. Public Works and Engineering *4. C.1. *2019 Street & Utility Reconstruction Project Adopt Resolution R2019-047, awarding a contract in the amount of $1,061,440.50 to Ryan Contracting Co., for the 2019 Street & Utility Reconstruction Project CIF-19- 003. (Motion was carried under consent agenda.) *4. C.2. *Roadway Seal Coat, Crack Seal, and Pavement Markings Accept the low quote and authorize execution of a contract with Pipe Services Corp. for the 2019 sanitary sewer televising project. (Motion was carried under consent agenda.) Page El of 465 *4. C.3. *2019 Sanitary Sewer Televising Authorize the City of Shakopee's prescribed roadway maintenance work to be awarded as part of the 2019 JPA contract. (Motion was carried under consent agenda.) *4. C.4. *2019 Pavement Mill & Overlay Approve Resolution R2019-048, approving plans and ordering the advertisement for bids for the 2019 Pavement Mill & Overlay Project CIF-19-002. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. General Business A. Administration 7. A.1. Financial Review - March 2018 Informational Only 7. A.2. Premise Permit for Shakopee Prior Lake Water Ski Association Councilmember Matt Lehman made a motion to approve Resolution R2019-049, a resolution of the City of Shakopee approving a premises permit for Shakopee Prior Lake Water Ski Association located at Willy McCoy's 1710 Crossings Blvd, seconded by Councilmember Jay Whiting and the motion passed. 5-0 7. A.3. 2019 Community Survey Results Informational Only 8. Reports Page 6 of 465 8.A. City Bill List Informational Only 8.B. Liaison and Administration 9. Other Business 10. Adjourn to Closed Session pursuant to MN Statute 13D.05 subdivision 3 10.AAnnual Performance Review for City Administrator Councilmember Matt Lehman made a motion to adjourn to Closed Session pursuant to MN Statute 13D.05 subdivision 3, seconded by Councilmember Jody Brennan and the motion passed. 5-0 11. Adjournment to Tuesday, May 7, 2019 at 7 p.m. Councilmember Matt Lehman made a motion to adjourn to Tuesday, May 7, 2019 at 7:00 p.m., seconded by Councilmember Jay Whiting and the motion passed. 5-0 Page 4 of 465 *4.A.2. Shakopee City Council May 7, 2019 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: Temporary beer licenses for Shakopee Lions Club Softball Tournament Policy/Action Requested: Approve the applications and grant temporary on -sale 3.2 percent malt liquor licenses to the Shakopee Lions Club for their softball tournament held at Tahpah Park on May 31 through June 2 , 2019. Recommendation: Approve the above motion. Discussion: The Shakopee Lions Club has made application for two temporary on -sale 3.2 percent malt liquor licenses for a softball tournament at Tahpah Park on May 31 through June 2, 2019. The Lions Club is requesting authorization to sell beer on Friday, May 31 from 4 to 10 p.m., Saturday, June 1 from 8 a.m. to 10 p.m., and Sunday, June 2 from 10 a.m. to 8 p.m. at the main beer garden located at the main concession building at Fields 2, 3 and 4. The area will also be fenced and have proper signage. They are also requesting to sell beer on Saturday, June 1 from 11 a.m. to 7 p.m. at the beer garden located between Fields 6 and 7. This area will also be fenced and have proper signage. The 10 p.m. hour is consistent with previous licenses issued to the Lions Club at Tahpah Park. The applicant is working with the police to have two officers on site on Saturday, June 2 from 11 a.m. until 7 p.m. Budget Impact: Page 8 of 165 *4.A.3. Shakopee City Council May 7, 2019 FROM: William H. Reynolds, City Administrator TO: Mayor and City Council Subject: Pay adjustment for City Administrator Policy/Action Requested: Approval of a 7% pay increase for the City Administrator backdated to January 1, 2019. Recommendation: Approval. Discussion: Following Council's annual Performance Review of the City Administrator on April 16, 2019, Council directed staff to submit a 7% pay increase for their approval. The current 2019 salary for the City Administrator is $157,575. A 7% increase would adjust the salary to $168,605 a year. The Minnesota State Legislature has restricted the amount that a City Administrator/Manager may make in yearly salary. For 2019 that limit is $175,621. Budget Impact: The increase to the administrative budget would be $11,030 a year which can be addressed by the current budget. Page 9 of 165 *4.B.1. Shakopee City Council May 7, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Shakopee Fire Department Relief Association Bylaw Amendment Including a Pension Benefit Increase Request Policy/Action Requested: Adopt Resolution R2019-053, approving the amendment of the Shakopee Fire Department Relief Association bylaws including a pension benefit increase. Recommendation: Approval Discussion: The Shakopee Fire Department Relief Association (SFDRA) approved an amendment to the Association's bylaws at their member meeting on April 22. In order for the bylaw amendment to become effective, it needs to be approved by the City Council. The bylaw amendment becomes effective once approved by the council. Appendix A of the attached bylaws includes a summary of the changes and also a history of bylaw amendments. The yellow highlighted areas of the bylaws are the areas that are changing. This year's changes include: a change in member meetings from monthly to a quarterly; an addition of annual salary stipend for the vice president and trustees of $500 and $250, respectively; and a request for a change in the pension benefit level. In 2017, the council adopted a guideline for approving benefit increases for the SFDRA. The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the council. This guideline helps ensure that no additional city contribution is required to fund the pension benefit increase request. Page 10 of 165 The SFDRA pension has been above 100 percent since 2013 and the city has not contributed any additional funds since 2014. The council approved a pension benefit level increase of 5 percent last year, effective August 1, 2018 based on the Funding Coverage Percentage (FCP) of 125.6 percent. Based on the FCP of 120.9 percent as of December 31, 2018, the SFDRA is requesting an increase of 4 percent or $325 per year of service, bringing the total yearly pension benefit to $8,750. The pension increase would become effective August 1, 2019. Below is a recap of the pension benefit guideline. The recommended FCP and corresponding per year of service pension benefit percentage increases are as follows: 1. FCP less than 112% no increase 2. FCP 112% or greater 3% increase 3. FCP 117% or greater 4% increase 4. FCP 122% or greater 5% increase 5. FCP 127% or greater 6% increase The guideline also recommends further stipulations including: • The actual dollar amount increase would be rounded to the nearest twenty -five -dollar increment. • As a further protection and control, it is recommended that there should be no increases in the pension benefit for one year after the last mandatory city contribution. This provides a buffer and additional safeguard for the volatility that may occur when large market corrections occur. • All spreadsheets and financial models created by SFDRA Board members, and investment professionals should be regularly updated with current information and reviewed at the annual pension benefit discussion in April. • This guideline may be amended by future councils at their discretion. Even though the guideline has protections built into it to safeguard against the city needing to make mandatory contributions. These safeguards are not a 100 percent guarantee. A Page 11 of 165 large correction in the financial markets could bring the FCP below 100 percent and subsequently require a mandatory city contribution. Budget Impact: The requested 2019 pension benefit increase is not expected to have any budget impact on the General Fund. There is always the possibility of a major market correction that could require future statutory contributions. The guideline would then eliminate future pension benefit increases until the pension fund is 112 percent funded for one year. ATTACHMENTS: Resolution No R2019-053 o Proposed SFDRA Bylaw Amendment Page 12 of 165 RESOLUTION NO. R2019-053 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING AN AMENDMENT TO THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION BYLAWS INCLUDING A PENSION BENEFIT INCREASE WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly pay rate for service calls and through payment of a pension benefit for each year of service; and WHEREAS, the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA), which operates independently of the SFD and is guided by its own bylaws; and WHEREAS, the SFDRA membership approved at its April 22, 2019 membership meeting an amendment to its current bylaws including a pension benefit increase; and WHEREAS, in July 2017, the City Council adopted a guideline for approving pension benefit increases for the SFDRA. The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the City Council; and WHEREAS, the SFDRA pension has been 100 percent funded since 2013 and the City has not contributed any additional funds since 2014; and WHEREAS, based on the December 31, 2018 Funding Coverage Percentage of 120.9 percent, the SFDRA is requesting an increase of 4 percent or $325 per year of service, rounded to the nearest twenty -five -dollar increment, bringing the total yearly pension benefit to $8,750; and WHEREAS, the SFDRA bylaw amendment is effective May 7, 2019 with the pension benefit increase becoming effective August 1, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, hereby approves the bylaw amendment for the Shakopee Fire Department Relief Association including a pension benefit increase of 4 percent or $325 for a total yearly pension benefit of $8,750, which is consistent with the pension benefit guideline approved by the City Council on July 18, 2017. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 7th day of May 2019. Page 13 of 165 ATTEST: City Clerk Mayor of the City of Shakopee 2 Page 14 of 165 RESTATED BYLAWS OF SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION The Bylaws of the Relief Association are hereby amended in their entirety and restated effective as of May 7, 2019. ARTICLE I NAMES As provided in the Articles of Incorporation, the name of this organization shall be the Shakopee Fire Department Relief Association (the "Association"). The Shakopee Fire Department Relief Association is exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to the Association are tax deductible under section 170 of the Code. ARTICLE II DEFINITIONS General Definitions Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: "Active Member" is a member of the Association who is eligible for benefits and is currently meeting the minimum firefighter and service standards of the Shakopee Fire Department Relief Association, Active Members must be Volunteer Firefighters as defined in Appendix B Section 2.1.bb of the Plan attached hereto. "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association, and shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 317A. "Deferred Member" is a member of the Association who has retired or been terminated from the Fire Department but has not taken a distribution of benefits. "Fire Department" is the Fire Department serving the Municipality. Bylaws V2019-1 1 Page 15 of 165 "General Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.06 that holds the funds received from dues, fines, initiation fees, entertainment revenues and any money or property donated, given, granted or devised by any person, for unspecified uses. "Material Financial Interest" is a financial interest or expectation of any kind on the part of a Board member or Relative, which is substantial enough to reasonably affect the judgment of the Trustee who has a conflict of interest. The term "financial interest" includes any and all monetary expectations and exists when a Board member or Relative has rights (whether or not a Deferred Member or beneficiary) to be paid compensation, retiree benefits, or to have their expenses reimbursed or obligations or other liabilities repaid, etc. (See Article IX Fiduciary Responsibility.) "Municipality" is the City of Shakopee. "Municipal Trustees," formerly known as `ex -officious,' are members of the Board of Trustees designated solely by the Municipality and shall include the two appointed or elected officials and the fire chief, as further defined in Section 5.1 herein. "Relative" is a member of one's family and includes spouses, parents, children, siblings, in-laws, aunts, uncles, first cousins, step-parents, step -children, and may include other family members such as common-law partners or long-time companions, of a Trustee who has a conflict of interest. (See Article IX Fiduciary Responsibility.) "Special Fund" shall mean the fund as defined in Section 2.1 of the Plan attached hereto. "Supermajority" is required when there is a conflict of interest on an item to be voted on by the Board of Trustees because one or more Trustees have a Material Financial Interest. A Supermajority is the majority of those Trustees after subtracting the Trustee(s) who has a conflict of interest (e.g., Nine (9) Trustees less two (2) with a conflict = Seven (7). Supermajority would require four (4) Trustees to vote in favor to pass the motion). (See Article IX Fiduciary Responsibility.) ARTICLE III PURPOSE As provided in the Articles of Incorporation, the purpose of the Association is to provide retirement relief and other benefits to members and their dependents. For purposes of Chapter 424A of Minnesota Statutes, the Association is a governmental entity that receives and manages public funds to provide retirement and ancillary benefits for individuals providing the governmental services of firefighting and, if applicable, emergency response. The Association may also raise funds from private sources to furnish fire and emergency equipment for the Fire Department, and for other purposes deemed necessary and appropriate by the Association to the extent permitted by law. Benefits paid to members and their dependents shall be funded exclusively through governmental sources and, to the extent provided by State law, through restricted donations. Bylaws V2019-1 2 Page 16 of 165 ARTICLE IV MEMBERSHIP 4.1 Admission. All firefighters of the Fire Department are members of the Association and shall be eligible for benefits, except as otherwise stated in these bylaws. An application for membership shall be completed on the Membership Application and Beneficiary Designation form to become eligible for benefits in the Association. Upon approval of the member's application, such member shall accrue service credit for all active service while in probationary status and meeting the minimum 35% service standards. 4.2 Membership Duties. The Association does not require membership duties. 4.3 Dues. Annual member dues, if any, shall be determined in the annual meeting, and may be modified at any regular or special meeting of the membership. The members shall adopt written policies and procedures for the collection of dues, including penalties for the failure to timely pay dues. Penalties may include classifying members who are not current with their dues as ineligible to accrue active service credit during the period or periods while dues are outstanding. Penalties for failure to pay dues shall not include forfeiture of benefits that have accrued prior to such failure. Volunteer Firefighter's Benefit Association of Minnesota annual dues shall be paid for each member, paid or volunteer, from the special fund. 4.4 Member Voting Rights. Each Active Member shall be entitled to one (1) vote on any matter voted upon by the membership. Deferred Members are not entitled to vote. Voting by proxy/absentee ballot is permitted following the procedures set forth in Section 4.5. 4.5 Proxy/Absentee Ballot. Member Voting: If permitted by the Board prior to a meeting, voting members may cast votes by submitting an absentee ballot provided by the Board that is signed by the member and deposited in the ballot box set out by the Board. Submission of an absentee ballot shall constitute a proxy to the officer of the Association designated and authorized on the ballot who is bound to cast the member's vote in accord with the member's ballot choices. The member may withdraw his/her proxy/absentee ballot by attending a meeting and voting in person. Use of proxies/absentee ballots may only be used on items listed on the ballot and may not be used when trustees and/or officers are elected from the floor during the meeting. Counting Ballots: If ballots were used because there were more than two candidates for any Trustee position up for election as indicated under Section 7.2, an officer of the Association who is not standing for election shall count the ballots as follows: All first choices are counted, and if no candidate wins a majority of first choices, then the last place candidate is eliminated. Ballots of voters who ranked the eliminated candidate first are redistributed to their next choice candidates, as indicated on each voter's ballot. Last place candidates are successively eliminated and ballots are redistributed to next choices until one candidate remains or a candidate gains a majority of votes. Bylaws V2019-1 3 Page 17 of 165 In case of a tie resulting from the above procedure, the candidates receiving the two highest number of votes shall be placed into new balloting to be affected at the meeting. The previously submitted proxy/absentee ballots shall be recounted using the above procedures for the two candidates who have tied. Simultaneously, members present at the meeting will recast their vote for the two candidates who have tied. Additional balloting including the proxy/absentee ballots for said office shall continue until one candidate shall receive a majority of votes cast on a reballot and he shall be elected to said office. 4.6 Separation. For records retention and administration of the Association, the Board may request that a Deferred Member complete and submit a Membership Separation Form. 4.7 Member Recognition. The Association may continue to honor members whose status has changed between volunteer/paid on -call and full- or part-time employee of the same Fire Department. The members shall adopt written policies and procedures, including any eligibility or types of recognition. 4.8 Termination. Any member who is terminated by the Fire Department or Municipality shall cease accruing benefits under the Association as of the date of termination. ARTICLE V BOARD OF TRUSTEES 5.1 Composition. The Board of Trustees shall consist of nine (9) members. Six (6) trustees shall be elected from the active members with at least one year of service in the relief association. There shall be three (3) officials drawn from the Municipality. The three (3) Municipal Trustees must be the Mayor, the Finance Director of the Municipality, and the chief of the municipal fire department. The Municipal Trustees must be designated annually by the City Council of the Municipality. 5.2 Duties. The Board of Trustees shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 317A. In addition, the Board of Trustees shall: (a) Have exclusive control and management of all funds received by the Treasurer pursuant to the statutes of the State of Minnesota and all moneys or property donated, given, granted or devised for the benefit of the Association. (b) Examine the books, papers, funds, securities and property in the custody of the Treasurer, and general accounts, funds and securities, and property of the Association. (c) Examine and approve the validity of all claims prior to payment by the Treasurer. Bylaws V2019-1 4 Page 18 of 165 (d) Provide the forms on which members may submit claims to the Board of Trustees for their approval. (e) On an annual basis or more frequently as may be required to determine eligibility for benefits, confirm minimum firefighter and service standards pursuant to the Volunteer Firefighter definition in Section 2.1 of the Plan attached hereto. (f) Assume such additional duties as may be described in Article IX herein and in Association policies and procedures or required by state law including the establishment of any committee deemed necessary or appropriate. ARTICLE VI OFFICERS 6.1 Number. The number of officers of the Association and their duties shall be as set forth below. 6.2 President. It shall be the duty of the President of the Association to: (a) Have general active management of the business of the corporation; (b) When present, preside at meetings of the Board and of the members; (c) See that orders and resolutions of the Board are carried into effect; (d) Sign and deliver in the name of the corporation bonds, contracts, or other instruments pertaining to the business of the corporation, except in cases in which the authority to sign and deliver is required by law to be exercised by another person or is expressly delegated by the articles or bylaws or by the Board to another officer or agent of the corporation. (e) Maintain records of and, when necessary, certify proceedings of the Board and the members; and (f) Perform other duties prescribed by the Board. 6.3 Pro Tem Officers. In the absence of the President and Vice President, if applicable, the Board of Trustees shall appoint an interim President from the existing Officers and/or Trustees other than the Municipal Trustees, who shall perform the duties applicable to the office. 6.4 Vice President. It shall be the duty of the Vice President to perform the duties of the President in the President's absence. 6.5 Secretary. It shall be the duty of the Secretary of the Association Bylaws V2019-1 5 Page 19 of 165 (a) Keep a record showing the correct addresses of all members and request the names of their beneficiaries. (b) Keep or cause to be kept an accurate record of all meetings of the Association and of all meetings of the Board of Trustees. (c) Conduct and direct the investigation of all claims. (d) Keep a record of all monies received and paid out by the Treasurer. (e) Provide access to the Association's Articles, Bylaws, minutes, and financial statement on the last annual accounting period to all members or all Board of Trustees (including the Municipal Trustees), for any proper purposes they may have, in accord with Minnesota Statutes, Section 317A.461. 6.6 Treasurer. It shall be the duty of the Treasurer of the Association to: (a) Receive and receipt all monies due the Association from members and other sources and to keep accurate accounts and records of all the money so received. (b) Have custody of all monies and securities belonging to the Association. (c) Furnish a surety bond in favor of the Association for the faithful performance of all duties involving the Association and for the safekeeping of, or accounting for, all monies and securities that may come into its possession. The bond shall be in an amount equal to at least 10% of the assets up to a maximum of $500,000. (d) Pay all properly approved claims for benefits, and to pay all bills incurred in the way of necessary expenses in the conduct of the business of the Association and to keep accurate accounts and records of all the money so paid. 6.7 General Duties. (a) It shall be the duty of any two (2) officers of the Association to countersign all checks issued by the Association. (b) The officers shall annually prepare an annual financial report of the Association's receipts, disbursements, and balances in the Special and General Funds for the preceding calendar year on a form prescribed by the Office of the State Auditor. They shall transmit the report to the city clerk or clerk -treasurer of the Municipality for inspection, signature and transmission to the State Auditor pursuant to law. (c) Pursuant to the Volunteer Firefighter Relief Association Financing Guidelines Act of 1971, the officers of the Association shall, annually, determine the financial requirements of the Special Fund for the following year. The financial Bylaws V2019-1 6 Page 20 of 165 requirements of the relief association and the minimum municipal obligation must be included in the financial report or financial statement. 6.8 Compensation. As compensation for services to the Association by the officers, the Board of Trustees may at its annual meeting authorize payment of an aggregate salary expense payable from the Special Fund to one (1) or more of these officers. The remaining trustees may receive a nominal fixed payment from the General Fund. ARTICLE VII ELECTIONS 7.1 Trustee Terms. The Trustees shall be elected to staggered three-year terms. There will be two (2) Trustees, named Trustee 1 and Trustee 2, elected by the membership at the annual meeting of the Association, and begin their individual terms on May 1 following the meeting. Each appointed Municipal Trustee term is one (1) year or until the person's successor is qualified, whichever is later. The term of a Municipal Trustee shall terminate upon termination of the Trustee's position with the Municipality. An individual Trustee may serve an unlimited number of terms. 7.2 Voting on Trustees. Each of the positions on the Board of Trustees who are not the Municipal Trustees shall be voted on separately by the Active Members in attendance at the annual meeting. No nominations of slates of candidates or cumulative voting shall be allowed. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority of those present at the meeting is needed to elect. If a simple majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. A trustee who was elected by the membership may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. If allowed by the Board of Trustees under Section 4.5, a proxy/absentee ballot may be used to perform "runoff voting" if there are more than two candidates for any Trustee position up for election and Active Members must rank candidates by order of preference. See Section 4.5 for counting ballots. 7.3 Officer Terms. The offices of President, Vice President, Secretary, and Treasurer shall be elected to three-year terms, and begin their individual terms May 1 following the meeting. The office of President shall be nominated and elected separately to a three-year staggered term every third year. The offices of Vice President and Secretary shall be nominated and elected separately to a three- year staggered term every third year. Bylaws V2019-1 7 Page 21 of 165 The office of Treasurer shall be nominated and elected separately to a three-year staggered term every third year. 7.4 Voting on Officers. Officers are elected by the Active Members each year at the annual meeting of the Association. Each position will be nominated and elected separately at this meeting. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority is needed for an officer to be elected. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. An officer may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. No individual may hold more than one (1) officer position at one (1) time. 7.5 Officer and Trustee Vacancies. In the case of death, resignation or removal from office for any elected officer or Trustee of the Association, except a Municipal Trustee, the vacancy shall be filled by the Active Members at a special meeting to be duly called for the purpose of filling out this term. In the event an officer fails to retain his position as an elected Trustee, he must vacate his officer position pursuant to Minnesota Statutes, Chapter 424A Volunteer Firefighters' Retirement. ARTICLE VIII MEETINGS 8.1 Annual Meeting of the Members. The annual (regular) meeting of the members shall be held in April of each year. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. 8.2 Regular Meetings of the Members. Other regular meetings of the members shall be held quarterly, on the fourth Monday during the months of January, April, July, and October. "sy--�crrc�-�acracrr-szara"-llng in -Fcz�a-esrsx-�-- meeting shall be held on the next available . The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. The schedule of the regular meetings on file at primary offices is sufficient for notice unless time or location is changed. 8.3 Special Meetings of the Members. Special meetings of the members may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees, or six (6) voting members of the Association. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. 8.4 Notice of Meetings of the Members. A notice of every annual and any special meetings of the members shall include the date, time, place and purpose of the meeting and be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.433 Sub 4, business at a special membership meeting must be limited to the stated purpose; and further in accord with Minnesota Statutes Section 317A.435, each voting member shall be provided at least five (5), but Bylaws V2019-1 8 Page 22 of 165 not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.5 Member Quorum. Sixty (60) percent of the Active Members of the Association shall constitute a quorum for the transaction of business at their meetings. 8.6 Member Voting. Each Active Member present at the meeting shall be entitled to one (1) vote. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. A voting "majority" is majority of the quorum, not majority of the entire association membership. 8.7 Regular Meetings of the Board of Trustees. Meetings of the Board of Trustees shall be held one week prior to the regularly scheduled membership meeting in the months of January, April, July, and October. February,°' ''�* 1 �� d ��=rber Meetings of the Board of Trustees shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.8 Special Meetings of the Board of Trustees. Special meetings of the Board of Trustees may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees. The meeting shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.9 Notice of Meetings of the Board of Trustees. The association is governed by Minnesota Statutes, Section 13D.01 which requires that all meetings of the Association's Board of Trustees be open to the public with rare exceptions. All notices provided for in this Article shall comply with Minnesota Statutes, Section 13D.04 which requires at a minimum that: (a) a schedule of any regular meetings of the Board of Trustees be kept on file at the Association offices, and (b) for special meetings, a notice stating the date, time, place and purpose of the meeting be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.231, each Trustee shall be provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.10 Board Quorum. A majority of the Board of Trustees then in office shall constitute a quorum for the transaction of business at its meetings. 8.11 Board Voting. Unless the Articles or Bylaws specify otherwise, an action of the Board shall be affected by a majority vote of the Trustees present and eligible to vote once a quorum has been achieved. The officer in charge of a vote shall ask for a show of hands but shall not allow for a secret ballot nor proxy, and each vote shall be recorded in a public journal. No action shall be considered once a quorum has been lost. Bylaws V2019-1 9 Page 23 of 165 8.12 Electronic Meeting Prohibited. Any meeting of the Board of Trustees or the membership by solely electronic means (e.g., e-mail, simulchat or phone conference) that is not accessible to the public at a set meeting location is prohibited. 8.13 Order of Business. At any annual, regular and all special meetings, the order of business shall be as follows: (a) Call to order by the President (b) Roll call (verify quorum) (c) Secretary's Report (reading of previous minutes) (d) Treasurer's Report (e) Report of the Board (member meeting) (f) Report of other committees (Board or member meeting) (g) Election of Trustees and Officers, if applicable (annual member meeting) (h) Old Business (i) New Business (j) Adjournment ARTICLE IX FIDUCIARY RESPONSIBILITY 9.1 Board of Trustees. Each member of the Board of Directors, also acts as a trustee of the Special Fund. The Board of Directors therefore also acts as the Board of Trustees. The Board of Trustees is charged with administering retirement and ancillary benefits under the Special Fund, and the Trustees are fiduciaries subject to the standard of care set forth in Minnesota Statutes, Section 11A. 09 and Section 356A.04. This includes specifically assuming such additional duties as may be described in Association policies and procedures or required by state law, including: (a) adopting an investment policy; (b) providing written investment restrictions to brokers; (c) securing certificates of insurance; and (d) establishing a continuing education plan to keep abreast of their fiduciary responsibilities. 9.2 Prohibited Transactions. No fiduciary of the Association shall cause the Association to engage in a transaction if the fiduciary knows or should know that a transaction constitutes one (1) of the following direct or indirect transactions: (a) sale or exchange or leasing of any real estate between the Association and a Board member; (b) lending of money or other extension of credit between the Association and a Board member or member of the Association; Bylaws V2019-1 10 Page 24 of 165 (c) furnishing of goods, services, or facilities between the Association and a Board member; (d) transfer to a Board member, or use by or for the benefit of a Board member, of any assets of the Association. Transfer of assets does not mean the payment of Association benefits or administrative expenses permitted by law; or (e) sale, exchange, loan, or lease of any item of value between the Association and a fiduciary of the Association other than for a fair market value and because of an arm's-length transaction. 9.3 Fiduciary Responsibilities Apart from the Special Fund. Although the title "Trustee" is applied to members of the Board of Directors of the Association, the fiduciary standard that Directors are subject to is two -tiered as a matter of State law. With respect to the Association's Special Fund, Trustees are required to meet a standard of care that applies to fiduciaries under Minnesota Statutes, Section 11A. 09 and Section 356A.04, as described above. With respect to business and management decisions not including decisions related to the Special Fund, all Trustees are required to meet a standard of care that applies to nonprofit corporation Directors under Minnesota Statutes, Section 317A.251. These decisions include, but are not limited to, business decisions regarding fund-raising activities, and disposition of and management of the General Fund. Accordingly, in their decision -making and management, Trustees must discharge the duties of their position in good faith, in a manner the Director reasonably believes to be in the best interests of the Association, and with the care an ordinarily prudent person in a like position would exercise under similar circumstances. Directors are not, in accord with that same statutory section, considered "Trustees" with respect to the Association or with respect to property held or administered by the Association. 9.4 a conflict: Conflict of Interest Procedures. When a member(s) of the Board of Directors has (a) Each member of the Board of Directors, whether acting as a Director or as an Officer of the Association, has a duty to disclose to the Board (or to any committee of the Board) the material facts of any proposed transaction or action of the Association in which they or a Relative have a Material Financial Interest. (b) The disclosure required under (a) (above) must be made, to the extent possible, prior to any consideration of such proposed transaction or action by the Board of Directors or by any applicable committee of the Board of Directors. If a Board member does not recognize the existence of a conflict prior to the Board of Director's decision regarding the transaction, that person has a duty to disclose the material facts of the conflict as soon as the conflict is recognized. (c) The Board member having a conflict shall not participate in the deliberation or decision regarding the matter under consideration and shall leave the room during deliberations except when he has been invited by the Board or committee to Bylaws V2019-1 11 Page 25 of 165 participate, after consideration of the significance to the Association of the disclosed conflict. The Board of Directors or committee may also request that he provide the Association with any relevant information known to the Board member regarding the matter. (d) Any proposed transaction or action in which the Board of Directors has determined that a Director has a conflict of interest that is not "de minims" is to be approved by a majority of all the Board of Directors then -serving who would be entitled to vote and who are not interested Board members at a meeting at which a quorum is present (i.e., by a Supermajority of the entire Board of Directors not including a Board member(s) who has a conflict of interest), even though the non -conflicted directors may constitute less than a quorum). Deliberations by the Board of Directors regarding the conflict shall be documented in Board minutes no later than 60 days following the subject meeting. The votes of each Board member in support or in opposition to the transaction or action shall be noted. (e) All Board members are obligated to notify the Board of Directors if they believe another Board member has failed to disclose a conflict, and this procedure shall be followed by the Board of Directors in all such instances. ARTICLE X FUNDS 10.1 Funds. All money received by the Association shall be kept in two (2) separate funds, the General Fund and the Special Fund. Disbursements from the funds shall be in accordance with Minnesota Statutes and Rules and the Bylaws of the Association. 10.2 General Fund. The funds received by this Association from: dues, donations, fines, initiation fees, entertainment revenues and any moneys donated for unspecified uses shall be kept in the General Fund and may be disbursed upon a majority vote of the membership or of the Board of Trustees for any purpose reasonably suited to promote the welfare of the Association and its members. All expenses shall be paid out of the General Fund, except as specifically authorized to be disbursed from the Special Fund. These records shall be open for inspection by any member of the relief association at reasonable times and places. 10.3 Special Fund. All funds received by this Association from any tax sources, membership dues, except for dues payable as contributions to the General Fund, and other money that may be directly donated or transferred to said funds, shall be kept in a separate account on the books of the Treasurer known as the Special Fund and shall be disbursed only for the following purposes: (a) Payment of members' service pension benefits in accordance with these Bylaws, (b) Payment of ancillary benefits in accordance with these Bylaws, Bylaws V2019-1 12 Page 26 of 165 (c) Payment of fees, dues and assessments to the Minnesota State Fire Department Association and to the Minnesota Area Relief Association Coalition, (d) Payment of insurance premiums to the Volunteer Firefighters Benefit Association, or an insurance company licensed by the State of Minnesota offering casualty insurance, and (e) All administrative expenses authorized under Minnesota Statutes, Section 69.80. These records shall be public and open for inspection by any member of the relief association, any officer or employee of the state or municipality, or any member of the public, at reasonable times and places. 10.4 Deposits. All money belonging to this Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board of Trustees may designate. Board of Trustees shall make deposits in conformance with Minnesota Statutes, the Bylaws and the investment policy. ARTICLE XI APPENDICES INCORPORATED IN BYLAWS The following appendices attached hereto are expressly incorporated herein as a component of these Bylaws, with the same legal force and effect of Bylaws. Appendix A: Bylaw Amendment History Appendix B: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan Appendix C: Benefit Levels Appendix D: Officer Compensation Levels Appendix E: Intentionally Left Blank Appendix F: Special Laws ARTICLE XII AMENDMENTS 12.1 Amendment of Articles of Incorporation by Members. Amendments to the Articles of Incorporation must be approved by a majority of the Board of Trustees and by a majority of the Active Members. The exception is changing the relief association's physical address; in that case, the Board of Trustees may amend the Articles of Incorporation without member approval. If an amendment is initiated by the Directors, proper notice of the proposed amendment must precede a meeting of the members at which the amendment will be considered and must include the substance of the proposed amendment. If an amendment is proposed, the Bylaws V2019-1 13 Page 27 of 165 members may demand a meeting of the Board of Trustees within 60 days for consideration of the proposed amendment if a regular meeting of the Board would not occur within 60 days. 12.2 Amendment of Articles of Incorporation by Board when Authorized by Members. When authorized by Active Members, the Articles of Incorporation may be amended by the Board of Trustees by the affinnative vote of a majority of the Trustees then in office, at a meeting for which notice of the meeting and the proposed amendment have been given. The members may prospectively revoke the authority of the Board to exercise the power of the members to amend the Articles, except for amending the relief association's physical address, which the Board can amend without member approval. Nothing in this Section shall be construed to permit the Board to adopt, amend, or repeal provisions in the Articles that would alter the rights of the membership. 12.3 Amendment of Bylaws by Board. The Bylaws of the Association may be amended by the Board at any regular or special meeting of the Board by a vote of the majority present and voting, provided that a quorum is present; and provided further that a notice of date, time, place, purpose of the meeting and proposed amendment be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room, and in accord with Minnesota Statutes, Section 317A.231, each Trustee has been provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, purpose of the meeting and proposed amendment. Board Limitations of Bylaw Amendments. Nothing in this section shall be construed to permit the Board to adopt, amend or repeal provisions regarding: (a) Amending in any way the definition of "Active Service" set forth in the Plan attached hereto (b) Decreasing any benefit level set forth in the Plan attached hereto (c) Changing the deferred interest percentage set forth in the Plan attached hereto (d) Changing the vesting schedule set forth in the Plan attached hereto (e) Membership (Article IV) (f) Compensation (Section 6.8) (g) Elections (Article VII) (h) Member Quorum (Section 8.5) (i) Revise the number of Members required to amend the Bylaws (Section 12.4) (j) or limit the right of at least ten percent of the membership to propose a resolution for action by the members to adopt, amend, or repeal Bylaws that the Board has acted to Bylaws V2019-1 14 Page 28 of 165 adopt, amend or repeal pursuant to this section. 12.4 Amendment of Bylaws by Members. The Bylaws of the Association may be amended at any regular or special meeting by a vote of two-thirds of the Active Members present and voting, provided that a quorum is present; and provided further that notice of any proposed amendment(s) shall be given by posting or reading the same at any regular or special meeting not more than thirty-one (31) days preceding that upon which such amendment(s) are to be acted upon (excluding the date of the meeting). 12.5 Ratification of Amendments by Municipality. If the Association amends its bylaws to affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses, it may be necessary to obtain ratification of the amendment by the Municipality as described in Section 8.1 of Appendix B. Bylaws V2019-1 15 Page 29 of 165 APPENDIX A SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Bylaw Amendment History For a complete summary of the amendments and, if applicable, the Board's rationale and purpose for the change, refer to the Board of Trustee meeting minutes listed with the effective date of the applicable amendment listed hereunder. Effective Dates Meeting Minutes Summary of Change May 7, 2019 April 22, 2019 (Board of Trustees) April 22, 2019 (Membership) Bylaw changes: 8.2 Meetings changed to quarterly held on the fourth Monday. 8.7 Board meetings schedule changed to quarterly. App. C added 2019 benefit level increase. App. D added salary for Vice President position, and Trustee. Changed version from V2018-1 to V2019-1. May 1, 2018 April 16, 2018 (Board of Trustees) April 16, 2018 (Membership) February 26, 2018 (Board of Trustees) February 26, 2018 (Membership) Bylaw changes: spelled out Mayor and Finance Director as Board of Trustees 5.1, meetings changed to every other month 8.2, Board meetings schedule change 8.7. appendix b.2.1.g 30 day tracking, changed up to 5% to of 5% appendix b.4.3, added including deferred interest appendix b.4.5.b, added 2018 benefit level increase app. C, changed version from V2017-2 to V2018-1. July 18, 2017 April 20, 2015 (Membership) May 18, 2015 (Membership) May 15, 2017 (Membership) May 15, 2017 (Board of Trustees) June 19, 2017 (Membership) Bylaw changes: added 501(c)(3) exempt status, added 4.3 VFBA dues, amended 5.1 to read active members with at least one year of service, amended 7.1 to name Trustees 1 & 2, 7.4 removed "from among the elected Trustees" for voting on Officers, 8.1 deleted "or May", 8.2 changed missed meetings to following third Monday of the month. Amended appendix C&D for benefit and salary changes. November 12, 2014 (Document) November 12, 2014 (Board of Trustees) September 15, 2014 (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 2014-1 to version 2014-2. Only change is increase in Treasurer's Salary. August 1, 2014 (Document) August 1, 2014 (Benefit level; see Appendix C) July 21, 2014 (Board of Trustees) NR (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 6 of the MNFPC Bylaw SolutionTM to version 2014 (v7). March 26, 2012 (Document) August 31, 2005 (Benefit level; see Appendix C) March 26, 2012 (Board of Trustees) NR (Membership) See Appendix C for Municipality minutes Restatement of Bylaws and Appendices in their entirety, moving from version 5 of the MNFPC Bylaw SolutionTM to version 6. November 1, 2010 February 21, 2008 and Restatement of Bylaws and Appendices in their Appendix A V2019-1 A-1 Page 30 of 165 (Document) August 31 , 2005 (Benefit level; see Appendix C) August 24, 2009 (Board of Trustees) September 21, 2009 (Membership) See Appendix C for Municipality minutes entirety as part of subscribing to the MNFPC Bylaw SolutionTM version 5 that provides model documents, administrative forms, and trustee support. NA means not available. NR means not required. TBD means to be determined Appendix A V2019-1 A-2 Page 31 of 165 APPENDIX B SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN These model documents are drafted to conform to Minnesota state laws relating to relief association pension plans for volunteer firefighters. The model documents are not drafted to meet the requirements of tax -qualified retirement plans under the Internal Revenue Code, and it is doubtful that the model documents can meet those requirements. Minnesota Firefighter Pension Consultants, LLC (MNFPC, LLC) makes no representation regarding the status of the plans under federal or state tax laws. MNFPC, LLC recommends that Relief Associations consult their own tax advisors regarding the treatment of the plan and distributions from the plan under state and federal tax laws. MNFPC, LLC is not a law firm. We recommend review by your legal counsel of model documents before adoption. Appendix B V2018-1 Page 32 of 165 TABLE OF CONTENTS Page ARTICLE 1 NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1 1.1 Name of Municipality 1 1.2 Name of Fire Department 1 1.3 Name of Relief Association 1 1.4 Federal Taxpayer Identification Number 1 1.5 Name of Plan 1 1.6 Original Effective Date of Plan 1 1.7 Purpose 1 ARTICLE II DEFINITIONS AND INTERPRETATION 1 2.1 General Definitions 1 2.2 Interpretation 4 ARTICLE III VESTING 4 3.1 Full Vesting of Accrued Benefit 4 3.2 Partial Vesting of Accrued Benefit 4 3.3 Determining Years of Active Service for Vesting 5 ARTICLE IV BENEFITS 5 4.1 Retirement Benefit 5 4.2 Return To Service 6 4.3 Deferred Interest 7 4.4 Disability Benefit 7 4.5 Survivor Benefit 8 4.6 Funeral Benefit 9 4.7 Supplemental Benefit 9 4.8 Supplemental Survivor Benefit 9 4.9 Benefit Payment Requests 9 4.10 Forms of Payment 10 4.11 Maximum Limitation on Benefits 10 4.12 Required Distributions 10 4.13 Unclaimed Benefits 10 ARTICLE V APPEALS PROCEDURE 11 5.1 Right of Appeal 11 5.2 Denial of Benefits 11 5.3 Review Procedure 11 ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 11 6.1 Nonassignability 11 6.2 Charge for Litigation 12 6.3 Domestic Relations Orders 12 Appendix B V2014-2 Page 33 of 165 ARTICLE VII UNIFORMED SERVICE (MILITARY SERVICE) 13 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 14 8.1 Amendment 14 8.2 Consolidation and Plan Benefits 14 8.3 Termination of Plan 15 ARTICLE IX MISCELLANEOUS 15 9.1 Governing Law 15 9.2 Binding Effect 15 9.3 Effective Date Application 15 9.4 Authority of Board of Trustees 15 Appendix B V2014-2 ii Page 34 of 165 SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN The Board of Trustees of the Relief Association amends and restates its existing defined benefit pension plan in its entirety for the benefit of its eligible members. ARTICLE I NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1.1 Name of Municipality: City of Shakopee 1.2 Name of Fire Department: Shakopee Fire Department 1.3 Name of Relief Association: Shakopee Fire Department Relief Association Address: 2700 Vierling Drive East, Shakopee, MN 55379 1.4 Federal Taxpayer Identification Number: 41-6031677 1.5 Name of Plan: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan 1.6 Original Effective Date of Plan: August 10, 1895 1.7 Purpose. The purpose of the Plan is to provide benefits to eligible members of the Relief Association (Participants) and their lawful Beneficiaries. ARTICLE II DEFINITIONS AND INTERPRETATION 2.1 General Definitions. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: (a) "Accrued Benefit" of a Participant shall mean the benefit determined under the terms of the Plan, as of a specified date. (b) "Active Service" shall mean active service as defined by the Shakopee Fire Department Relief Association, as stated in Appendix B Section 2.1 bb, except that Participants shall not receive credit for Active Service for hours during which the Participant is: (i) a full- or part-time employee of the Fire Department who accrues pension service credit under the Public Employees Retirement Association of Minnesota Police and Fire Fund for the same firefighting service. Appendix B V2019-1 B-1 Page 35 of 165 (c) "Alternate Payee" shall mean a spouse or former spouse of a Participant who is recognized by a Domestic Relations Order as having a right to receive all, or a portion of, a Participant's Beneficial Interest under the Plan, pursuant to Minnesota Statutes, Section 518.58, Sub. 4. (d) `Beneficial Interest" shall mean the amount of a Participant's Accrued Benefit that is distributable to the Participant or the Participant's Beneficiary in accordance with the terms of the Plan. (e) "Beneficiary" shall mean any person entitled to receive benefits that may be payable upon or after a Participant's death. (f) "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association. (g) "Break in Service" shall mean a period as defined by the Fire Department in its policies and procedures, during which the Participant does not meet Active Service requirements. These periods shall be tracked in increments of 30 consecutive days within a calendar year. However, service restored pursuant to the uniformed services provisions of Article VII shall be considered Active Service and shall not be considered a Break in Service. (h) "Bylaws" shall mean the duly adopted bylaws of the Relief Association. (i) "Code" shall mean the Internal Revenue Code of 1986, and amendments thereto. (j) "Disability" or "Disabled" shall mean the inability of a Participant to engage in the performance of his or her duties by reason of a medically determinable physical or psychological impairment that can be expected to last for a continuous period of not less than twelve months or can be expected to result in death. Disability may have been incurred in the line -of duty or outside the line -of duty. A Participant's Disability shall be determined by the Board in its sole discretion. (k) "Disability Benefit" shall mean the benefit, if any, paid to a Participant in lieu of a Retirement Benefit, pursuant to Section 4.4. (1) "Domestic Relations Order" shall mean any judgment, decree or order (including approval of a property settlement agreement) that complies with the provisions of Minnesota Statutes Sections 518.58 or 518.581. (m) "Effective Date" of the Plan shall be the effective date referenced on the first page of the Bylaws. (n) "Entry Date" shall mean the date of hire as defined in the Fire Department policies and procedures. (o) "Participant" shall mean a member of the Relief Association who has accrued or is accruing benefits under the Plan. Appendix B V2019-1 B-2 Page 36 of 165 (p) (q) "Plan Year" shall mean the calendar year. "Qualification Procedures" shall mean written procedures adopted by the Board of Trustees to: (i) determine whether a Domestic Relations Order may be honored under the law and the terms of the Plan; and (ii) to administer distributions under such orders. The procedures shall be implemented within a reasonable time after receipt of a domestic relations order by the Board of Trustees. Qualification Procedures must permit an Alternate Payee to designate a representative for receipt of copies of notices sent to the Alternate Payee with respect to a Qualified Domestic Relations Order. (r) "Qualified Recipient" shall mean an individual who receives a lump sum distribution of pension or retirement benefits, including disability benefits, from the Relief Association for service performed as a Volunteer Firefighter, as it relates to Section 4.7 herein. (s) "Resumption of Active Service Requirement" shall mean the period of time equal to the period of time that elapsed between the Participant's Separation Date and return to Active Service pursuant to Section 4.2. (t) "Retirement Benefit" shall mean the benefit payable to a Participant pursuant to Section 4.1, but only after the Participant has met all eligibility requirements of Section 4.1. (u) "Separation Date" shall mean the date of retirement or termination as defined in the Fire Department policies and procedures. (v) "Special Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.05 used to fund benefits under the Plan and for other purposes permitted by statute. The assets of the Special Fund shall be invested only in securities authorized by Minnesota Statutes, Section 69.775. (w) "Supplemental Benefit" shall mean the benefit paid to a Qualified Recipient pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(a), as described in Section 4.7. (x) "Supplemental Survivor Benefit" shall mean the benefit, if any, paid to a Surviving Spouse or minor Surviving Children pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(b), as described in Section 4.8. (y) "Surviving Children" shall mean any natural or adopted child of a deceased Participant. Appendix B V2019-1 B-3 Page 37 of 165 (z) "Surviving Spouse" shall mean the spouse of a deceased Participant who was legally married to the Participant at the time of death. (aa) "Survivor Benefit" shall mean the benefit paid to a Participant's Beneficiary pursuant to Section 4.5. (bb) "Volunteer Firefighter" shall mean any person who: (i) is engaged in providing emergency response services or delivering fire education or prevention services as a firefighter for the Fire Department or Municipality; (ii) is trained in or is qualified to provide fire suppression duties or to provide fire prevention duties under Minnesota Statutes, Section 424A.001, Sub. 8; and (iii) meets any other minimum firefighter and service standards established by the Shakopee Fire Department Relief Association. Attend a minimum of 35% of Fire calls and meet the Training Requirements of the municipal fire department per calendar year. (cc) "Year of Active Service" shall mean each 12-month period of Active Service commencing with a Participant's Entry Date or anniversary thereof reduced by the Participant's Break(s) in Service. This definition shall be used for the purposes of calculating the minimum funding requirements and computing benefits or service pensions payable. Service pensions will not be prorated monthly for fractional Years of Active Service pursuant to Minnesota Statutes, Section 424A.02, Sub. 1. 2.2 Interpretation. The words defined in this Article 2 shall have the meanings assigned to them except where specified otherwise in this instrument. Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. ARTICLE III VESTING 3.1 Full Vesting of Accrued Benefit. A Participant shall have a fully vested and non - forfeitable interest in the Participant's Accrued Benefit upon completion of 20 Years of Active Service. 3.2 Partial Vesting of Accrued Benefit. The following vesting schedule shall apply to a Participant with fewer than 20 Years of Active Service: Years of Active Service 5 but less than 6 6 but less than 7 Appendix B V2019-1 B-4 Vested Percentage 40% 44% Page 38 of 165 7 but less than 8 48% 8 but less than 9 52% 9 but less than 10 56% 10 but less than 11 60% 11 but less than 12 64% 12 but less than 13 68% 13 but less than 14 72% 14 but less than 15 76% 15 but less than 16 80% 16 but less than 17 84% 17 but less than 18 88% 18 but less than 19 92% 19 but less than 20 96% 20 or more 100% 3.3 Determining Years of Active Service for Vesting. All Years of Active Service shall be taken into account for purposes of determining a Participant's vested Accrued Benefit, including Years of Active Service with the Fire Department prior to the Effective Date. ARTICLE IV BENEFITS 4.1 Retirement Benefit. (a) Eligibility. To be eligible to receive a Retirement Benefit a Participant must satisfy each of the following requirements: (i) Have retired or ceased Active Service with the Fire Department as a Volunteer Firefighter. (ii) Be at least 50 years of age; (iii) Have been a Volunteer Firefighter in the Fire Department; (iv) Have been a member in the Relief Association; and (v) Have the minimum Years of Active Service required for a non -forfeitable interest (vested) in the Participant's Accrued Benefit. (b) Amount. If so provided in Section 3.2, a Participant's Retirement Benefit shall be determined as follows: Years of Active Benefit level in Vesting Service credited multiplied effect for multiplied percentage for to Participant by Participant by completed Years of Active Service The benefit level is set forth in Appendix C. The Participant's benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Participant's benefit level shall be determined as described in Section 4.2. Appendix B V2019-1 B-5 Page 39 of 165 Subject to the provisions of Section 8.1 of this Appendix B, benefit levels are subject to increase and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Such Retirement Benefit shall not be paid before the later of the Participant's Separation Date or the date the Participant attains age 50. The Retirement Benefit shall be paid at the time requested by the Participant in a properly completed and accepted Retirement Benefit Payment Request Form. 4.2 Return To Service. (a) Return to Service Before Payment of Retirement, Disability or Survivor Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date), (ii) Has not received a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, and (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall qualify for increases in the benefit level implemented during or after the Separation Date from Active Service and additional Years of Active Service only if the Participant remains in Active Service for the Resumption of Active Service Requirement. If the Participant has not met this requirement by the time of the Participant's later Separation Date, the Participant's benefit shall be the benefit level in effect at the time of the Participant's prior Separation Date and Years of Active Service in effect at the time of the Participant's prior Separation Date plus Years of Active Service after the Participant's resumption of Active Service. A Participant whose period of Break in Service does not exceed 365 consecutive days is exempt from the minimum period of Resumption of Active Service Requirement. (b) Return to Service After Payment of Retirement Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date) (ii) Receives a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall be credited with additional Years of Active Service. A Participant's Retirement, Disability or Survivor Benefit at the Participant's later Separation Date shall be determined as follows: Appendix B V2019-1 B-6 Page 40 of 165 Years of Additional Benefit level in Vesting Active Service effect for percentage for credited to multiplied Participant as of multiplied completed Participant after by the subsequent by Additional the return to service Separation Date Years of Active Service No Participant may be paid a service pension twice for the same period of Active Service. 4.3 Deferred Interest. The Board of Trustees shall adjust a Participant's unpaid Retirement Benefit amount at an interest rate of five percent, compounded annually from the first day of the month following the date on which the Participant separated from Relief Association membership, whichever is later, to the last day of the month immediately before the Participant becomes eligible to begin receipt of, and applies for, the Retirement Benefit. The interest rate is set forth in Appendix C. 4.4 Disability Benefit. A Participant who becomes Disabled while in Active Service may be eligible for a Disability Benefit in lieu of a Retirement Benefit. A Participant who becomes Disabled while on leave for uniformed services under Article VII shall be deemed to have become Disabled while in Active Service. A Participant's Disability Benefit shall be determined as follows: Years of Active Service credited to Participant multiplied by Benefit level in effect when Participant becomes Disabled The benefit level is set forth in Appendix C. Subject to the provisions of Section 8.1 of this Appendix B, such dollar amount is subject to increase and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Any Disability Benefit paid in accordance with this Section 4.4 shall be in lieu of all rights to further service pension and survivors benefits. The Participant shall be eligible to receive the Disability Benefit upon approval of the Board of Trustees. A written report of a physician of the Participant's choice shall be required for payment of a Disability Benefit. The report shall set forth the diagnosis and prognosis of the Disability, disease or injury of the Participant and its probable duration of permanence. A Participant's statement as to pain or other symptoms will not alone be conclusive evidence of Disability. A Disability Benefit Payment Request form shall be submitted to the Board of Trustees within six months after such Participant's Separation Date with the Fire Department. The form shall describe the nature and cause of such Disability. The form shall be under oath by the Participant or his/her immediate family. The determination of Disability shall be tabled until the next Board meeting so that a physician of the Participant's choice may examine the Participant. The Board of Trustees has the discretion to request that another doctor, selected by the Board of Trustees, Appendix B V2019-1 B-7 Page 41 of 165 examine the Participant. Final determination of Disability will be based on the reports of at least one doctor, and shall be determined by the Board of Trustees at the subsequent Board meeting. If the Participant who applied for a Disability Benefit disagrees with the Board's determination, the Participant may, within sixty (60) days from notice of such action of the Board of Trustees, file a written appeal of the Board of Trustees' determination. The appeal will be decided under the appeal procedures described in Article V. 4.5 Survivor Benefit. (a) Eligibility. For a Participant's Beneficiary to be eligible to receive a Survivor Benefit, the Participant must have satisfied the following requirements: (i) Have died in Active Service with the Fire Department; or (ii) Have died prior to receiving his Retirement Benefit. A Participant who dies while on leave for uniformed service under Article VII shall be deemed to have died while in Active Service. (b) Amount. If a Participant in Active Service dies, the Participant's Beneficiary shall receive a lump sum payment equal to 100% of the Participant's Accrued Benefit. If a Participant who has retired from or ceased Active Service dies, the Participant's Beneficiary shall receive a lump -sum Survivor Benefit determined as follows: Vesting Including Years of Active Benefit level in percentage for earned Service credited multiplied effect for multiplied completed deferred to Participant by Participant by Years of Active Service interest, if applicable The Survivor Benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Survivor Benefit level shall be determined as described in Section 4.2. Such Survivor Benefit shall be paid to the Participant's Beneficiary as soon as administratively feasible following the Participant's death and the approval of the Survivor Benefit Payment Request form. A Participant's Beneficiary shall be as follows: (i) the Participant's Surviving Spouse; or (ii) if no Surviving Spouse, the Participant's Surviving Children or if so designated as a Beneficiary by the Participant, a trust for the benefit of the Participant's Surviving Children created under Chapter 501B; or ( i) if no Surviving Spouse or Surviving Children, the Participant's designated Beneficiary or Beneficiaries. To designate a Beneficiary, the Participant Appendix B V2019-1 B-8 Page 42 of 165 shall complete, sign and file with the Relief Association a designation of Beneficiary on a form to be provided by the Relief Association or by other written form acceptable to the Relief Association. On said form, the Participant shall designate a Beneficiary, which must be a natural person, or a designated trust created under Chapter 501B of the Minnesota Statutes that shall be paid any sum that may be payable on account of the Participant's death (reserving, however, to the Participant the power to change the designation of Beneficiary using the Change of Beneficiary Designation form); or (iv) if no designated Beneficiary or Beneficiaries, to the estate of the Participant. If there is a Surviving Spouse, but no Surviving Children, the Surviving Spouse may waive in writing all or a part of the Survivor Benefit otherwise payable to the Surviving Spouse, in which event, the Survivor Benefit waived shall be paid as if the spouse had predeceased the Participant. 4.6 Funeral Benefit. No Funeral Benefit shall be paid under this Plan. 4.7 Supplemental Benefit. Upon payment of a lump sum distribution, the Relief Association must pay a Supplemental Benefit to the Qualified Recipient. The Supplemental Benefit may be paid from the Special Fund. The amount of the Supplemental Benefit equals ten percent of the lump sum distribution, excluding any interest paid during a period of deferral, but in no case, may the Supplemental Benefit exceed $1,000. 4.8 Supplemental Survivor Benefit. Upon payment of a Survivor Benefit, the Relief Association must pay a Supplemental Survivor Benefit to the Surviving Spouse, or, if none, the Surviving Child(ren) of a Participant who had at least one (1) month of Active Service. The Supplemental Survivor Benefit shall be paid in lieu of the Supplemental Benefit and shall be paid from the Special Fund. The amount of the Supplemental Survivor Benefit equals twenty (20) percent of the lump sum distribution, but in no case, may the Supplemental Survivor Benefit exceed $2,000. 4.9 Benefit Payment Requests. Requests for benefit payment shall be in writing and filed with the Relief Association not less than 90 days prior to the next Board meeting, unless permitted earlier by the Board. Such request shall be made on the appropriate form described below: Requested Benefit Required Benefit Form Retirement Retirement Benefit Payment Request Survivor Survivor Benefit Payment Request Appendix B V2019-1 B-9 Page 43 of 165 Disability Disability Benefit Payment Request (if applicable) Requests for Plan benefits shall be considered valid when approved by the Board. Upon approval of the request, the Board shall pay the Participant within 90 days and provide notices to the Participant as required by state or federal law with respect to pension or benefit payments, including, if required, the Special Tax Notice Regarding Plan Payments. 4.10 Forms of Payment. Plan benefits payable to a Participant or Beneficiary shall be made in single lump sum payment. The Participant shall specify that the payment be made in the manner of: (a) a check payment payable to the Participant or Beneficiary, subject to federal income tax withholding, as may be required; or (b) a direct rollover to an individual retirement account described in Section 408(a) of the Code to the extent permitted by law, or (c) a transfer to the Participant's account in the Minnesota Deferred Compensation Plan, to the extent permitted by law and the Minnesota Deferred Compensation Plan. No other forms of distributions are allowed under the Plan. 4.11 Maximum Limitation on Benefits. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit under the Plan shall not exceed the maximum amount permitted under Section 415 of the Code. Service pensions shall be further limited to the maximum amounts payable pursuant to Minnesota Statutes, Section 424A.02, Sub. 3. 4.12 Required Distributions. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit shall be paid to the Participant by April 1 of the calendar year following the later of the calendar year in which the Participant attains age 70%2 or ceases Active Service. Such distributions shall be determined and made in accordance with Section 401(a)(9) of the Code and regulations promulgated there under, including the minimum distribution incidental benefit requirement of Treasury Reg. Section 1.401(a)(9)-2, the provisions of which are incorporated herein by reference. 4.13 Unclaimed Benefits. If the Relief Association is unable with reasonable effort to locate a Participant or person/estate entitled to a Survivor Benefit under the Plan or applicable law, the benefit distributable to such Participant or person/estate shall be forfeited and will be credited to the Special Fund. Efforts to locate a Participant or person/estate must be documented. Forfeiture shall occur no earlier than thirty-six (36) months after the Board concludes the Relief Association was unable to locate such Participant or person/estate despite reasonable efforts to do so. Appendix B V2019-1 B-10 Page 44 of 165 ARTICLE V APPEALS PROCEDURE 5.1 Right of Appeal. In the event the Board of Trustees denies a written request for a Retirement, Disability or Survivor Benefit, the Participant or Beneficiary whose request was denied (a "claimant") shall be entitled to appeal the determination. 5.2 Denial of Benefits. If a written request is not approved, the Board shall return the fonn to the claimant within 30 days, noting which requirements the claimant does not meet. Thereafter, the claimant shall be furnished with the opportunity to be heard by the Board, on the question of whether the claimant meets all the eligibility requirements. A claimant who intends to appeal must furnish the Board with a written notice of appeal within 30 days of receiving an adverse determination. 5.3 Review Procedure. Upon receipt of the written notice of appeal, the Board of Trustees shall hold a special meeting within 60 days. Timely notice of the meeting shall be given to the claimant at least 15 days prior to the special meeting. The claimant shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination. The Board shall decide the appeal and shall give the claimant written notice of its decision. The exhaustion of these claims procedures is mandatory for resolving every claim and dispute arising under these Bylaws. Any legal action to recover benefits or to enforce or clarify rights under the Bylaws must be commenced in the proper forum within 120 days after the claimant has exhausted the claims procedures. For all purposes, knowledge of all facts that the Participant knew or reasonably should have known shall be imputed to every claimant who is or claims to be a beneficiary of the Participant or otherwise claims to derive an entitlement by reference to the Participant. The Board has full discretion to determine benefit claims under the Bylaws. Any interpretation, determination or other action of the Board shall be subject to review only if it is arbitrary or capricious or otherwise an abuse of discretion. Any review of a final decision or action of the Board shall be based only on such evidence presented to or considered by the Board at the time it made the decision that is the subject of review. ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 6.1 Nonassignability. No Participant or Beneficiary shall have any transmissible interest in the Plan or in the Participant's separate Beneficial Interest therein, either before or after the vesting thereof, or in any of the assets comprising the same prior to actual payment and distribution thereof, and shall have no power to alienate, dispose of, pledge or encumber the same, while in the possession or control of the Plan, nor shall the Plan recognize any assignment thereof, either in whole or in part, nor shall the interest of any Participant or Beneficiary be subject to attachment, garnishment, execution or other legal process while in the hands of the Plan, except as provided in Minnesota Statutes, Section 518A.53 or as otherwise provided herein. Appendix B V2019-1 B-11 Page 45 of 165 6.2 Charge for Litigation. In the event that any Participant or any person claiming by or through a Participant should commence any equitable or legal proceedings against the Relief Association, the result of which is adverse to the plaintiff, or in the event that the Relief Association should find it necessary to commence any such proceeding against any Participant or any person claiming by or through a Participant, the result of which is adverse to the defendant, the cost to the Relief Association of defending or bringing the proceeding, as the case may be, shall be charged, to the extent possible and permitted by law, to the Accrued Benefit of the Participant and only the excess of such cost over the amount of the Participant's Accrued Benefit shall be included as an expense of administration. 6.3 Domestic Relations Orders. Notwithstanding any provision to the contrary herein, the Board of Trustees may assign the interest of a Participant in the Plan to an Alternate Payee pursuant to a Domestic Relations Order. In the event the Plan receives a Domestic Relations Order with respect to a Participant's Beneficial Interest in the Plan, the following provisions shall apply: (t) The Board shall promptly give written notification to the Participant and to the Alternate Payee of receipt of a domestic relations order and of Plan Qualification Procedures. The Board shall then proceed with Qualification Procedures to determine whether the order is a Domestic Relations Order and can be honored. The Board shall then notify the Participant and Alternate Payee (or the Alternate Payee's designated representative) of its detennination. (u) Disputed funds shall be disposed of as follows: (i) During the period in which the Qualification Procedures are in progress, the Board shall separately account for any amounts that would be payable to an Alternate Payee if the Domestic Relations Order can be honored. (ii) If it is determined the Domestic Relations Order can be honored within the 18-month period commencing on the date payments are to begin under the order, the Board shall pay the amounts designated in the order, including any interest, to the Alternate Payee. (iii) If the Board determines that the Domestic Relations Order cannot be honored or if the 18-month period described in (ii) above elapses and the qualification dispute has not been resolved, the Board shall pay the segregated amounts, together with earnings or losses, if required, to the persons who would have received the amounts if the order had not been issued. (iv) If an order is qualified after expiration of the 18-month period described in (ii) above, payment of benefits to an Alternate Payee shall proceed prospectively and the Plan shall not be liable to an Alternate Payee for benefits attributable to the period prior to qualification. Appendix B V2019-1 B-12 Page 46 of 165 (v) Payment of benefits pursuant to a Domestic Relations Order shall be made only as permitted under the Plan. Payment to an Alternate Payee may not commence until the Participant submits a valid Retirement Benefit Payment Request form and the Participant's benefit becomes payable. (w) If a Domestic Relations Order does not address and determine the payment of the Supplemental Benefit payable under Section 4.7 in connection with the payment of a Retirement Benefit, the Supplemental Benefit shall be divided between the Participant and the Alternate Payee in the same proportion as the Retirement Benefit is so divided. In addition, the Board cannot honor a Domestic Relations Order requiring that Supplemental Survivor Benefits be paid to anyone other than the persons listed in Section 4.8 in the order there listed. (x) To the extent permitted by law and except as otherwise provided under a Domestic Relations Order, the Board may, on a uniform basis, charge the reasonable and necessary expenses associated with the review of a Domestic Relations Order and the implementation of a Domestic Relations Order to the accounts of the Participant and Alternate Payee. ARTICLE VII UNIFORMED SERVICE (MILITARY SERVICE) Subject to restrictions stated in this section, a Participant who is absent from firefighting service due to service in the uniformed services, as defined in the Uniformed Services Employment and Reemployment Rights Act ("USERRA"), will be granted Active Service credit under the Plan for the period of the uniformed service, not to exceed five years, unless a longer period is required under USERRA. To be eligible for such credit, the Participant must return to firefighting service with coverage by the Relief Association (or by the successor to the Relief Association) upon discharge from service in the uniformed service within the time frame required in USERRA. However, Active Service credit is not authorized if the Participant separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Active Service credit is not authorized if the Participant fails to provide notice to the Fire Department that the Participant is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. If the Participant does not return to Active Service with the Fire Department within the time frame required in USERRA, then except as otherwise provided in the following sentence, it shall be conclusively presumed that the Participant's Active Service terminated as of the date that the leave for uniformed services began. A Participant who dies or becomes Disabled while the Participant is on leave for uniformed services shall be deemed to have returned to Active Service and shall be deemed to have accrued years of Active Service during the period of leave for uniformed services. Appendix B V2019-1 B-13 Page 47 of 165 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 8.1 Amendment. Except as herein otherwise limited, the Relief Association shall have the right to amend this Plan, pursuant to Section 12.3 of the Bylaws, at any time to any extent that it may deem advisable. Such amendment will be stated in an instrument in writing executed by the Relief Association. Upon adoption and execution of such instrument, this Plan shall be deemed to have been amended in the manner therein set forth, and Participants shall be bound thereby. No amendment which would affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses authorized pursuant to Minnesota Statutes 69.80 payable from the Special Fund shall be effective until it has been ratified by the governing body or bodies of the Municipality. If the Municipality is not required to provide financial support to the Special Fund, the Relief Association may adopt an amendment of the Plan that increases or otherwise affects the service pensions or ancillary benefits payable from the Special Fund without municipal ratification so long as the changes do not cause the amount of the resulting increase in the accrued liability of the Special Fund to exceed 90 percent of the amount of the prior surplus over full funding and the changes do not result in the financial requirements of the Special Fund exceeding the expected amount of the future fire state aid to be received by the Relief Association. The financial requirements are to be determined by the Board of Trustees following the preparation of an estimate of the expected increase in the accrued liability and annual accruing liability of the Relief Association attributable to the change. If the Relief Association adopts or amends the Plan without municipal ratification, and, subsequent to the amendment or adoption, the financial requirements of the Special Fund are such so as to require financial support from the Municipality, the provision that was implemented without municipal ratification shall no longer be effective without municipal ratification, and any service pensions or ancillary benefits payable with respect to the unapproved increase shall no longer be effective as of the January 1 of the year for which the Schedules I and II for the municipal contribution became due, and as of that January 1, service pensions or ancillary benefits shall be paid only in accordance with provisions of the Plan as amended or adopted with municipal ratification. 8.2 Consolidation and Plan Benefits. The Relief Association has not been consolidated with another relief association pursuant to Minnesota Statutes, Section 424B.02. Appendix B V2019-1 B-14 Page 48 of 165 8.3 Termination of Plan. Upon dissolution of the Relief Association, after the settlement of nonbenefit legal obligations of the Special Fund, the Board shall transfer the remaining assets of the Special Fund, as securities or in cash, as applicable, to the chief financial official of the Municipality. The Board shall also compile a schedule of Participants to whom a service pension is or will be owed, any Beneficiary to whom a benefit is owed, the amount of the service pension or benefit payable based on the Bylaws and state law and the service rendered to the date of the dissolution, and the date on which the pension or benefit would first be payable under the Bylaws and state law. The Municipality receiving the remaining assets of the Special Fund shall establish a separate account in the municipal treasury to function as a trust fund for Participants and their Beneficiaries eligible for Plan benefits. Upon submission of the proper form, on or after the initial date on which the service pension or benefit is payable, the municipal treasurer shall pay the pension or benefit due, based on the schedule described above and the other records of the dissolved Relief Association. The trust fund must be invested and managed consistent with Minnesota Statutes Section 69.775 and Chapter 356A. Upon payment of the last service pension or benefit due and owing, any remaining assets in the trust fund may be transferred to the general fund of the municipality. If the Special Fund had an unfunded actuarial accrued liability upon dissolution, the Municipality is liable for that unfunded actuarial accrued liability. ARTICLE IX MISCELLANEOUS 9.1 Governing Law. This Plan shall be construed, administered, and governed in all respects under the laws of the State of Minnesota, except as preempted by federal law. If any Minnesota laws are applicable solely to the Relief Association, then an Appendix F will be included to describe such laws. 9.2 Binding Effect. This Plan shall be binding upon and inure to the benefit of the heirs, personal representatives, successors and assigns of all the parties hereto. 9.3 Effective Date Application. If a member's Separation Date is prior to the Effective Date, the member's status and benefit under the Plan, if any, attributable to Active Service, shall be determined and paid in accordance with the provisions of the Plan in effect at the Separation Date. If a member had a Separation Date prior to the Effective Date, but returns to complete a Year of Active Service that ends after the Effective Date, the member's status and benefits under the Plan for all Active Service shall be determined in accordance with the provisions of the Plan in effect at the subsequent Separation Date. 9.4 Authority of Board of Trustees. The Board of Trustees shall have full power, authority and discretion to do each and every act and thing which it is specifically required or permitted to do under the provisions of the Plan and to determine conclusively for all parties all questions arising in the interpretation or administration of the Plan. Appendix B V2019-1 B-15 Page 49 of 165 APPENDIX C SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Benefit Levels Benefit Level Effective Date Benefit Level per Year of Active Service Interest Rate for Deferred Pension Benefit Date Benefit Approved by Municipality August 1, 2019 $8,750 5% May 7, 2019 August 1, 2018 $8,425 5% May 1, 2018 August 1, 2017 $8,025 5% July 18, 2017 August 1, 2016 $7,800 5% December 17, 2013 August 1, 2015 $7,700 5% December 17, 2013 August 1, 2014 $7,600 5% December 17, 2013 August 31 , 2005 $7,500 5% May 1 , 2001 NA means not applicable. NR means not required. TBD means to be determined Appendix C V2019-1 C-1 Page 50 of 165 RESOLUTION NO. 7913 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING PENSION BENEFIT GUIDELINES FOR THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION AND BENEFIT INCREASE EFFECTIVE AUGUST 1, 2017 WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly pay rate for service calls and through payment of a pension benefit for each year of service. The pension benefit becomes partially vested after 5 years of credited service and fully vested after 20 years of credited service; and WHEREAS , the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA). The SFDRA investment portfolio increases in value through investment earnings, insurance funds (referred to as the 2% money) and City contributions when the Funding Coverage Percentage (PCP) falls below 100%, as mandated by Minnesota State Law. The PCP (often referred to as the coverage ratio) equals total portfolio assets divided by total pension liabilities. The FCP gives an indication of the funds available in comparison to the current liabilities; and WHEREAS , the SFDRA operates independently of the SFD and manages the SFDRA portfolio using best investment practices and professional managers that provide diversified and balanced investment alternatives. The SFDRA Board oversees all aspects of the investment portfolio which is summarized in the SFDRA Bylaws document; and WHERAS, the City and the SFD strive to provide competitive firefighter compensation to help attract and retain high quality personnel. The SFD recognizes that direct comparisons of compensation are difficult. For example, the SFDRA currently provides a guaranteed 5% investment option for retired members which many other organizations do not provide; and WHEREAS , the SFDRA Board strives for adequate controls over pension benefit increases to protect both the City and Firefighters' interests. Prudent investment management will minimize the need for mandatory City contributions while also providing a pension benefit for SFD Firefighters which is guaranteed by the City; and WHEREAS , the SFDRA Board and the SFDRA membership recommend smaller, more frequent pension benefit increases as more effective for all parties as opposed to larger, infrequent benefit increases; and WHEREAS , investment portfolio volatility may cause mandatory contributions in any given year. Provisions should be taken to actively prepare for these risks. In addition, the SFDRA Board will continue to perform yearly detailed financial analysis of the pension benefit through various modeling techniques and recommendations from the investment professionals . Appendix C V2019-1 C-2 Page 51 of 165 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA , that the City Council approves the following pension benefit guidelines and benefit increase effective August 1, 2017: 1. The SFDRA Board sets the benefit level for the SFDRA. The City Council ratifies a benefit level based on the various limitations as defined in this resolution. For the purposes of this resolution , ratify is defined as the City Council approval/guarantee of the pension benefit level. "Ratify" is the statutory term used in Minn Stat. 424A.02 and 424A.092 to describe this process. 2. Annually , at the April SFDRA Board meeting, the SFDRA Board will receive an investment update from the selected professional investment managers recapping the past year and outlook for the current year. 3. Annually, the City Council will review the previously ratified per year of service SFDRA pension benefit and revise this resolution as needed to update the recommended policy guidelines. 4. Annually, the process shall involve the following steps: a. The SFDRA Board will calculate the Funding Coverage Percentage (FCP) (defined as the ratio of investment portfolio assets divided by pension fund liabilities effective December 31 st of the previous year, which values shall be confirmed by the SFDRA auditor). b. Any pension benefit increase request from above shall be contingent upon majority approval by the SFDRA membership in April. This demonstrates the SFDRA Board 's commitment to the new pension benefit level. c. The recommended implementation date of the new pension benefit level once all contingencies are met would be August 1st of the current year to ensure the completion of the final audit, obtain the necessary approvals from the City Council, the SFDRA Board and membership, and the filing of bylaw amendments. d. If the full SFDRA membership does not have majority approval of the same pension benefit level approved by the City Council, the pension benefit level will remain unchanged. 5. The recommended Funding Coverage Percentages and corresponding per year of service pension benefit percentage increases are as follows: a. FCP less than 112%: no increase b. FCP 112% or greater but less than 117%: 3% increase c. FCP 117% or greater but less than 122%: 4% increase Page 52 of 165 d. FCP 122% or greater but less than 127%: 5%increase e. FCP 127% or greater: 6% increase 6. In the event of a recommended increase pursuant to the above paragraph 5, the actual dollar amount increase would be rounded up or down to the nearest twenty -five -dollar increment. 7. As a further protection and control, there shall be no increases in the pension benefit for one year after the last mandatory City contribution. This provides a buffer and additional safeguard for the volatility that may occur when large market corrections occur. 8. All spreadsheets and financial models created by SFDRA Board members and investment professionals should be regularly updated with current information and reviewed at the annual pension benefit discussion in April. 9. These guidelines may be changed in the future by the City Council at its discretion. 10. As of December 31, 2016, the FCP was 114.4%. Therefore, based on the guidelines outlined herein, the pension benefit increase effective for August 1, 2017 will be $225.00 per year of service for a combined annual pension benefit of $8,025.00 per year of service. The City Council hereby approves this increase. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 1811, day of July, 2017. ATTE ;ity Mayor of the City of Shakopee Page 53 of 165 APPENDIX D FIRE RELIEF BOARD OFFICER COMPENSATION LEVELS Officer Position Annual Salary Date Benefit Approved by Relief Membership President $2,000 May 15, 2017 Vice President $500 April 22, 2019 Secretary $1,500 May 15, 2017 Treasurer $2,000 May 15, 2017 Trustee $250 April 22, 2019 Appendix D V2019-1 D-1 Page 54 of 165 APPENDIX E Intentionally Left Blank Appendix E V2019-1 E-1 Page 55 of 165 APPENDIX F SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Special Laws Shakopee Laws 1976, Ch. 267 Service Pension Laws 1979, Ch. 201 Sec. 44 Repealer of prior special laws SOURCE: Minnesota Legislative Commission on Pensions and Retirement, "Laws Governing Volunteer Firefighter Relief Associations (Updated through the 2004 Session)" http://www.commissions.leg.state.mn.us NA means not applicable. NR means not required. TBD means to be determined Appendix F V2019-1 F-1 Page 56 of 165 *4.C.1. Shakopee City Council May 7, 2019 FROM: Sherry Dvorak, Programming and Services Manager TO: Mayor and Council Members Subject: Approve requests from JCI Shakopee and MN Ironman Bike Ride for Big Taste of Fun featuring MN Ironman Bike Ride event to be held on Saturday, June 15, 2019. Policy/Action Requested: Approve the temporary on -sale liquor license and authorize requested street closure and support of the Big Taste of Fun featuring MN Ironman Bike Race event hosted by Shakopee Parks and Recreation Department, JCI Shakopee, MN Ironman and Free Bikes for Kidz. Recommendation: Approve the above motions. Discussion: Staff was contacted in the fall of 2018 about being a site for a MN Ironman Bike Race in 2019. At that time, it was discussed that adding this event as well as the JCI Taste of Shakopee to the annual Big Fun Day event would create a new large signature event for the community. Big Taste of Fun featuring Ironman MN Race will take place on Saturday, June 15, 2019 at Huber Park. The day will start with the MN Ironman Bike Race, evolve into the Taste of Shakopee and then close out the day with Big Fun Day activities. MN Ironman Bike Race is a fundraising event for Free Bikes 4 Kidz. Free Bikes 4 Kidz is a nonprofit geared towards providing clean refurbished bikes for kids in communities in Minnesota. The MN Ironman Bike Ride will consist of three routes of varying distances (37, 68.5 & 100 miles). All ride routes will start along First Avenue and will finish in Huber Park. Barricades will be in place at uncontrolled intersections along the route. Organizers have met with Shakopee Police Department and have contracted safety personnel for the route within city limits. Page 57 of 165 MN Ironman Bike Ride has requested a two block road closure of First Avenue between Holmes and Sommerville Streets on Saturday, June 15 from 6-10 a.m., use of barricades and garbage pickup. (map attached) MN Ironman will be charged for street closure signs. JCI of Shakopee has applied for a temporary on -sale liquor license for this event. Liquor sales will take place from 10 a.m. to 8 p.m. Participants will be carded and given wristbands to purchase alcohol. Alcohol consumption will be limited to within the park boundaries. JCI Shakopee is contracting with Shakopee Police for off duty staff from 2-6 p.m. A timeline of the days activities and locations is attached for your review. Budget Impact: Staff time will be needed to drop off and pick up the picnic tables, barricades and clear the streets for the event. This can be accomplished during normal working hours. ATTACHMENTS: Big Taste of Fun Event Grid First Avenue E. 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Shakopee City Council May 7, 2019 FROM: Michael Kerski, Director of Planning and Development TO: Mayor and Council Members Subject: Resolution of support for application to Minnesota Housing by Shakopee Housing Group, LLC for Low Income Housing Tax Credits for 59 units targeting families at or below 60% area median income Policy/Action Requested: Adopt Resolution R20219-056 supporting the application Recommendation: Adopt Resolution R2019-056 supporting the application for Low Income Housing Tax Credits by Shakopee Housing Group, LLC for 59 units of targeted family housing serving those with incomes at 60% or below the Area Median Income. Discussion: Shakopee has several Low Income Housing Tax Credit development that are either under construction or approved and in the permitting phase including MWF's two building development adjacent to Target and the Willows by CommonBond at Windermere. The Core Crossing site would be located between the Marcus Theaters and Home Depot. The proposed applicant is a LLC of the Sand Companies. Sand is currently developing the Trio development in the same general area. The proposed development would be mixed use with commercial on the first floor with residential above. The development's location offers access to employment in the surrounding area including numerous retail locations including Sam's Club, Walmart, Home Depot and service locations such as Kindercare. There are groceries available in the area at Aldi and Walmart. Because of the density of employment in the area, residents would have the opportunity to be able to walk to work. Directly to the west of the proposed development is Willy McCoy's, which is under Page 61 of 165 construction along with another retail/restaurant pad. Budget Impact: ATTACHMENT S : a Resolution Page 62 of 165 CITY OF SHAKOPEE RESOLUTION NO. R2019-56 RESOLUTION SUPPORTING THE SUBMISSION OF A LOW INCOME HOUSING TAX CREDIT APPLICATION FOR WORK FORCE FAMILY HOUSING AT CORE CROSSINGS WHEREAS, the City of Shakopee, Minnesota (the "City") 2040 Comprehensive Plan calls for a diversity in its housing base; and WHEREAS, the City is a member of the Metropolitan Council's Livable Communities program; and WHEREAS, the City is supportive of housing that is affordable for the community's work force; and WHEREAS, the proposed development would create a mixed -use project that includes 59 units targeting families at or below 60% of the Area Median Income for rents; and WHEREAS, the project would remain affordable for a period of 40 years; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee that the city supports the submission of a Low Income Housing Tax Credit Application to Minnesota Housing, the state's housing finance agency, for tax credits for the development of the project by Shakopee Housing Group, LLC at Core Crossings in Shakopee. Approved this 7th day of May 2019, by the Shakopee City Council. ATTEST: City Clerk Mayor Page 63 of 165 *4.E.1. Shakopee City Council May 7, 2019 FROM: Steve Lillehaug, Public Works Director/City Engineer TO: Mayor and Council Members Subject: Advancement of the reconstruction of Wood Duck Trail. Policy/Action Requested: Authorize the advancement of a portion of the 2022 Pavement Rehabilitation Project CIF- 22-002 to reconstruct Wood Duck Trail between Hohenstein Court and Maple Trail. Recommendation: Approval as requested. Discussion: The Capital Improvement Plan (CIP) includes a 2022 Pavement Rehabilitation Project CIF-22-002 (see attached CIP project summary). Wood Duck Trail is identified and included as part of this future project; however, a segment of the Wood Duck Trail pavement between Hohenstein Court and Maple Trail has failed to a point where immediate and full reconstruction is warranted. A project outline of the key steps to deliver a project of this nature typically consists of a feasibility study, public improvement and assessment hearings, design and plan preparation, public bidding for the construction of the improvements, and construction. With the Council's authorization, city staff is prepared to immediately proceed with the project with a goal of delivering and completing this portion of the project by mid -November 2019. Of notable importance, the reconstruction of this portion of Wood Duck Trail was presented to City Council in June 2011 for subsequent consideration in the CIP. However, the rehabilitation was apparently tabled at the time, delaying the project a substantial amount of time beyond the actual need, resulting in the current need for immediate advancement. While it is not immediately clear as to why such an extensive delay occurred for the rehabilitation of this segment of roadway, City Council meeting minutes indicate that the assessment portion of the project was substantial based on an individual lot Page 64 of 165 basis (e.g. estimated to be approximately $8,666 per lot). While this assessment amount is high compared to most typical reconstruction projects in Shakopee, it should be noted that the adjacent seven single family properties that would be responsible for assessments are large lots greater than 2.5 acres with greater than 300-feet of frontage. Similarly high assessment rates should be expected (computed per the city's Special Assessment Policy) as the project progresses. Budget Impact: The CIP identifies a future project that includes the rehabilitation of Wood Duck Trail. As part of the feasibility study and public hearings that will be scheduled this summer for the project, detailed cost estimates and funding amounts will be provided to the City Council for consideration. It is anticipated that special assessments and the Capital Improvement Fund will be the funding sources. ATTACFIMENTS: CIP project sheet Page 65 of 165 Capital Improvement Plan City of Shakopee, Minnesota 2019 thru 2023 Project # CIF-22-002 Project Name 2022 Pavement Mill and Overlay Accounting Code Fund Capital Improvement Fund Description Department Capital Improvements Fund Contact Public Works Director Type Maintenance Useful Life 20 Category Street Paving Priority 1 Critical for Safety/Preservat Status Active Total Project Cost: $1,160,000 This project includes the bituminous overlay of various streets throughout the City, including upgrading sidewalk and trail pedestrian ramp facilities. Justification This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Expenditures 2019 2020 2021 2022 2023 Total Construction/Maintenance Engineering/Administration 1,065, 000 1,065,000 95,000 95,000 Total Funding Sources 1,160,000 1,160,000 2019 2020 2021 2022 2023 Total Capital Improvement Fund Cost Sharing, SPUC Sanitary Sewer Fund Storm Drainage Fund 1,120,000 20,000 10,000 10,000 1,120,000 20,000 10,000 10,000 Total 1,160,000 1,160,000 PROJECT LOCATION 55 Page 66 of 165 *4.E.2. Shakopee City Council May 7, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: Award a contract for the 12th Avenue Reconstruction Project CIF-19-004. Policy/Action Requested: Adopt Resolution R2019-051, awarding a contract in the amount of $2,869,489.38 to S.M. Hentges & Sons, Inc., for the 12th Avenue Reconstruction Project CIF-19-004. Recommendation: Approve Resolution R2019-051. Discussion: The city's Capital Improvement Plan (CIP) contains the 12th Avenue Reconstruction Project CIF-19-004. On March 19, 2019, the City Council adopted Resolution R2019-034 approving the plans and specifications, and authorizing bidding of the project. In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on April 25, 2019. Two bids were received. S.M. Hentges & Sons, Inc., from Jordan, Minnesota, is the low bidder in the amount of $2,869,489.38 (see the attached resolution for the bid tabulation summary). The bid amount is 15.8 percent under the engineer's estimate of $3,322,575.83. S.M. Hentges & Sons Inc., has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in May with an anticipated completion in November 2019. It should be noted that during design, a portion of 12th Avenue east of CSAH 83 was removed from the project scope. Additional time is needed to coordinate and negotiate with adjacent property owners to develop safe and efficient access layouts that consolidate the multiple driveways that are in close proximity to the intersection of 12th Avenue and CSAH 83. This "Phase 2" portion of the project is continuing to be developed and is anticipated to Page 67 of 165 be combined with another future Canterbury TIF project. Budget Impact: Based on the revised project scope, the updated total estimated project cost is as follows: Construction Cost Contingency (5%) Subtotal Easements SRF Professional Services Eng/Admin/Legal $ 2,869,489.38 $ 143,000.00 $ 3,012,489.38 $ 100,000.00 $ 612,000.00 $ 100,000.00 Total Estimated Project Cost $ 3,824,489.38 The recommended total project budget of $3,824,489.38 plus the phase 2 work for 12th Avenue on the east side of CSAH 83 is anticipated to be well under the CIP budget of $7,200,000. The five percent contingency amount would cover any potential change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. The project is budgeted in the 2019 Capital Improvement Plan as part of the Canterbury Commons Development Tax Increment Funding. ATTACHMENTS: ▪ Resolution R2019-051 ▪ CIP project sheet Page 68 of 165 RESOLUTION R2019-051 A Resolution Accepting Bids for the 12' Avenue Reconstruction Project CIF-19-004 WHEREAS, pursuant to an advertisement for bids for the 12th Avenue Reconstruction, Project CIF-19-004, bids were received, opened on April 25, 2019 and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount SM HENTGES & SONS INC $2,869,489.38 RYAN CONTRACTING CO $3,172,574.60 WHEREAS, it appears that S.M. Hentges & Sons Inc., 650 Quaker Avenue #200, Jordan, MN 55352, is the lowest responsible bidder for the 12th Avenue Reconstruction Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons Inc., in the name of the City of Shakopee for the 12th Avenue Reconstruction Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this ATTEST: City Clerk day of , 2019. VP W'AdministrationVCity Counci1A2019Al2th Avenue ReconVAward Contract Mayor of the City of Shakopee Page 69 of 165 Capital Improvement Plan City of Shakopee, Minnesota 2019 thru 2023 Project # CIF-19-004 Project Name *Canterbury Commons -City Infrastructure Improv. Accounting Code Fund Capital Improvement Fund Description Department Capital Improvements Fund Contact Public Works Director Type Improvement Useful Life 30 Category Street Construction Priority 1 Critical for Safety/Preservat Status Active Total Project Cost: $31,300,000 As part of the proposed Canterbury Commons development, needed public infrastructure projects were identified within the Canterbury Commons Areawide Transportation study. The following includes projects that were identified as local city infrastructure improvements to be paid for by the Canterbury Commons TIF, both City lead and Developer lead projects: Project 4: 2023 Eagle Creek BlvdNierling Drive Roundabout. City project, $1,400,000 Project 9: 2019 Shenandoah Drive. Canterbury Developer project, $8,400,000 Project 10: 2019 12th Avenue. City project, $6,850,000 Project 11: 2020 Barenscheer. Canterbury Developer project, $7,200,000 Project 13: 2022 Public Canterbury Commons Roadways (east side of development), Canterbury Developer project, $7,000,000 Project 14: 2019 Shenandoah Dr/12th Ave/Vierling Dr roundabout. City project, $350,000 Project 15: 2021 Areawide wayfinding system. Canterbury Developer project, $100,000 Right-of-way Justification Infrastructure improvements warranted as part of existing conditional traffic safety and operational needs and needed infrastructure as part of the Canterbury Commons development. Canterbury will be responsible for the "Cost Sharing" portion of this project, reimbursed via TIF. The City will issue G.O. Improvement Bonds for the City's portion of the project, to be reimbursed via TIF (including interest). Expenditures 2019 2020 2021 2022 2023 Total Improvements 15,600,000 7,200,000 100,000 7,000,000 1,400,000 31,300,000 Total 15,600,000 7,200,000 100,000 7,000,000 1,400,000 31,300,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Bonds 7,200,000 1,400,000 8,600,000 Cost Sharing 8,400,000 7,200,000 100,000 7,000,000 22,700,000 Total 15,600,000 7,200,000 100,000 7,000,000 1,400,000 31,300,000 40 Page 70 of 165 *4.E.3. Shakopee City Council May 7, 2019 FROM: Kirby Templin, Water Resources -Environmental Engineer TO: Mayor and Council Members Subject: Metropolitan Council 2019 Citizen -Assisted Monitoring Program (CAMP) for water quality sampling. Policy/Action Requested: Authorize execution of an agreement with the Metropolitan Council to participate in the 2019 Citizen -Assisted Monitoring Program (CAMP). Recommendation: Authorize execution of the agreement. Discussion: The City has participated in this partnership with the Metropolitan Council since 2002 to complete lake water quality monitoring of Lake O'Dowd. The Metropolitan Council and City staff have provided instruction and oversight to the volunteers. The Citizen Assisted Monitoring Program involves the use of citizen volunteers to collect in -lake samples from approximately 185 plus lakes in the Twin Cities Metropolitan Area. The volunteers will collect surface water samples to be analyzed for total phosphorous (TP), total Kjeldahl nitrogen (TKN), and chlorophyll -a (CLA). In addition, the volunteers will measure surface water temperature, water transparency, and fill out a lake sampling form to help describe the lake and weather conditions at the time of sampling. Lakes are scheduled to be visited bi-weekly for a period determined by the Metropolitan Council and weather conditions. Sandy, Andrew, and Matt Boyce have agreed to complete monitoring Lake O'Dowd for the 2019 season. The Boyce family has completed monitoring as part of the CAMP program since 2007. The 2019 monitoring began the week of April 22, 2019. The cost associated with participating in the program in 2019 is $760. The Metropolitan Page 71 of 165 Council charges the City for the analysis of the samples collected by the volunteers. The City does receive a final report from the Metropolitan Council for all lakes monitored as part of the program that is available for review. Budget Impact: The program is funded in the 2019 Surface Water fund. ATTACHMENTS: o Agreement Page 72 of 165 Metropolitan Council Contract No. 19R022 INTERGOVERNMENTAL AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF SHAKOPEE THIS AGREEMENT is made and entered into by and between the Metropolitan Council (the "Council") and the City of Shakopee (the "City"), each acting by and through its duly authorized officers. THE ABOVE -NAMED PARTIES hereby agree as follows: I. GENERAL SCOPE OF AGREEMENT The Council and the City agree to undertake a volunteer lake monitoring study in order to provide an economical method of broadening the water quality database on lakes in the Twin Cities Metropolitan Area. II. SPECIFIC SCOPE OF SERVICES 2.01 Lake Monitoring Program. The City and the Council agree to jointly undertake a volunteer lake monitoring program as specified below: a. General Purposes of Program. The volunteer lake monitoring program involves the use of citizen -scientist volunteers to monitor lakes in the Twin Cities Metropolitan Area. The volunteers will collect surface water samples which will be analyzed for total phosphorus (TP), total Kjeldahl nitrogen (TKN), and chlorophyll -a (CLA). In addition, the volunteers will measure surface water temperature, water transparency, and fill out a monitoring form that describes the lake and weather conditions at the time of the monitoring event. Lakes will be visited from April through October of 2019 (the "Monitoring Period") for the number of times and at the approximate intervals specified in paragraph (b) below. Each lake will be sampled at the location as indicated on the site location map provided by the Council. The Council will arrange for chemical analysis of the samples either through its own laboratory or an outside laboratory. b. Specific Lakes Involved. The following lakes and specific lake site(s) listed below will be involved in the Council's Citizen -Assisted Lake Monitoring Program (CAMP) in 2019. Page 73 of 165 Metropolitan Council Contract #19R022 Lake name DNR ID# Number of monitoring events Approximate monitoring interval Quantity of new kits O'Dowd 70-0095 8 to 14 Biweekly 0 for: 2.02 City Responsibilities. The City agrees that it will have sole responsibility a. Recruiting volunteers (who have access to a boat) to monitor the lakes the City wishes to involve in the program as listed in section 2.01(b) above. b. Providing the Council and/or volunteers with needed lake information such as lake bathymetric maps and access locations. c. Paying for the laboratory analysis cost of the samples collected by volunteers which cost is included in the amounts specified in Article III below. d. Ensuring that the volunteers participate in the training program and follow CAMP methods and procedures. e. Ensuring that the volunteers fill out a monitoring form during each monitoring event. f. Picking up the samples and the lake monitoring forms from their volunteers and delivering those items to the City's central storage location. The City will be responsible for providing the central storage location. The central storage location can be a Council facility, but the City will be required to deliver the samples and monitoring forms to this facility. The samples are required always to be frozen. g. Storing its volunteers' samples until picked up by Council staff. The samples are required always to be frozen. h. Maintaining, storing, and restocking its monitoring kits. i. Delivering and picking up its monitoring kits to and from their volunteers. 2.03 Council Responsibilities. The Council agrees that it will: a. Organize the survey. 2 Page 74 of 165 Metropolitan Council Contract #19R022 b. Provide training for the volunteers. c. Pick up the samples and lake monitoring forms from the City's central storage location and deliver them to the laboratory at approximately 2-month intervals starting in June. d. Review the results of the monitoring data. e. Prepare a final report containing the physical, chemical, and biological data obtained during the Monitoring Period and a brief analysis of the data. f. Provide quality control by collecting lake samples from random lakes involved in the volunteer program. The resulting parameter values will then be compared to the volunteers' results to determine if any problems exist involving the volunteer's monitoring activities and what should be done to correct the problem. g. Provide and deliver to the City the expendable monitoring items (e.g. sample containers, labels, filters, aluminum sheets, zip -style plastic bags, and lake monitoring forms). The expendable monitoring items will be delivered in the weeks preceding the start of the monitoring season. The cost of the expendable monitoring items is included in the annual participation fee. III. COMPENSATION; METHOD OF PAYMENT 3.01 Payment to Council. For all labor performed and reimbursable expenses incurred by the Council under this agreement during the Monitoring Period, the City agrees to pay the Council the following amounts per lake site listed in section 2.01(b). The participation fee will be billed for the contracted amount regardless whether the volunteer collects samples from or monitors a lake site fewer times than the contracted quantity. Number of Monitoring events Participation Fee (excludes monitoring equipment) 8 to 14 $760 1 to 7 $380 For lake sites requiring monitoring equipment, the cost for a kit of monitoring equipment is $225 per kit. 3.02 Payment Schedule. Payment of the total amount owing to the Council by the City shall be made by October 30, 2019. An invoice specifying the amount owed by the City will be sent under separate cover. 3 Page 75 of 165 Metropolitan Council Contract #19R022 3.03 Additional Analyses. The total amount specified in paragraph 3.01 does not include the cost of any additional analyses requested by the City, such as analysis of bottom samples. The Council will carry out any such additional analyses at the request of the City and subject to the availability of Council resources for carrying out such analyses. The Council will bill the City after the end of the Monitoring Period for any such additional analyses at the Council's actual cost, and the City will promptly reimburse the Council for any such costs billed. The costs for additional analyses are provided in Exhibit A. 3.04 Replacement of Durable Equipment. The total amount specified in paragraph 3.01 does not include the cost of replacing durable monitoring equipment, such as thermometers, Secchi disks, filter holders, hand pumps, graduated cylinders, sampling jugs, forceps, and tote boxes. The Council will provide and deliver durable monitoring equipment that needs replacement upon request from the City. The Council will bill the City for any such replaced durable monitoring equipment at the Council's actual cost, and the City will promptly reimburse the Council for any such costs billed. IV. GENERAL CONDITIONS 4.01 Period of Performance. The services of the Council will commence on April 1, 2019, and will terininate on March 30, 2020, or following work completion and payment, whichever occurs first. 4.02 Amendments. The terms of this agreement may be changed only by mutual agreement of the parties. Such changes will be effective only on the execution of written amendment(s) signed by duly authorized officers of the parties to this agreement. 4.03 City Personnel. Kirby Templin, or such other person as may be designated in writing by the City, will serve as the City's representative and will assume primary responsibility for coordinating all services with the Council. Kirby Templin City of Shakopee 485 Gorman St. Shakopee, MN 55379 952-233-9372 4.04 Council's Contract Manager. The Council's Contract Manager for purposes of administration of this agreement is Brian Johnson, or such other person as may be designated in writing by the Council's Regional Administrator. The Council's Contract Manager will be responsible for coordinating services under this agreement. However, nothing in this agreement will be deemed to authorize the Contract Manager to execute amendments to this agreement on behalf of the Council. 4 Page 76 of 165 Metropolitan Council Contract # 19R022 Brian Johnson Metropolitan Council 2400 Childs Road St. Paul, MN 55106 651-602-8743 4.05 Equal Employment Opportunity; Affirmative Action. The Council and the City agree to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Council and the City agree not to discriminate against any employee, applicant for employment, or participant in this study because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age; and further agree to take action to assure that applicants and employees are treated equally with respect to all aspects of employment, including rates of pay, selection for training, and other forms of compensation. 4.06 Liability. Each party to this agreement shall be liable for the acts and omissions of itself and its officers, employees, and agents, to the extent authorized by law. Neither party shall be liable for the acts or omissions of the other party or the other party's officers, employees or agents. Nothing in this agreement shall be deemed to be a waiver by either party of any applicable immunities or limits of liability including, without limitation, Minnesota Statutes, sections 3.736 (State Tort Claims) and chapter 466 (Municipal Tort Claims). 4.07 Copyright. No reports or documents produced in whole or in part under this agreement will be the subject of an application for copyright by or on behalf of the Council or City. 4.08 Termination of Agreement. The Council and the City will both have the right to terminate this agreement at any time and for any reason by submitting written notice of the intention to do so to the other party at least thirty (30) days prior to the specified effective date of such termination. In the event of such termination, the Council shall retain a pro-rata portion of the amounts provided for in Article III, based on the number of monitoring events occurring for each lake before termination versus the total monitoring events specified for each lake. The balance of the amounts will be refunded by the Council to the City. 4.09 Force Majeure. The Council and the City agree that the City shall not be liable for any delay or inability to perform this agreement, directly or indirectly caused by, or resulting from, strikes, labor troubles, accidents, fire, flood, breakdowns, war, riot, civil commotion, lack of material, delays of transportation, acts of God or other cause beyond reasonable control of Council and the City. 4.10 Audits. Pursuant to Minn. Stat. Section 16C.05, Subd. 5 , the books, records, documents, and accounting procedures and practices of Provider relative to this agreement shall be subject to examination by the City and the State Auditor. Complete 5 Page 77 of 165 Metropolitan Council Contract # 19R022 and accurate records of the work performed pursuant to this agreement shall be kept by provider for a minimum of six (6) years following termination of this agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the City regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the City notifies Provider in writing that the records need no longer be kept. 4.11 Relationship of Parties and their Employees. Nothing contained in this agreement is intended, or should be construed, to create the relationship of co-partners or a joint venture between the Council and the City. No tenure or any employment rights including worker's compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, retirement, or other benefits available to the employees of one of the parties, including indemnification for third party personal injury/property damage claims, shall accrue to employees of the other party solely by the fact that an employee performs services under this agreement. 4.12 Severability. If any part of this agreement is rendered void, invalid or unenforceable such rendering shall not affect the remainder of this agreement unless it shall substantially impair the value of the entire agreement with respect to either party. The parties agree to substitute for the invalid provision a valid provision that most closely approximates the intent of the invalid provision. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 6 Page 78 of 165 Metropolitan Council Contract #19R022 IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on the dates set forth below. This agreement is effective upon final execution by, and delivery to, both parties. CITY OF SHAKOPEE Date By Name Its METROPOLITAN COUNCIL Date By Name Water Resources Assistant Manager 7 Page 79 of 165 Metropolitan Council Contract #19R022 EXHIBIT A Metropolitan Council Environmental Services Laboratory Prices for Additional Analyses Parameter Laboratory Code Price (per sample) Nutrients (TP & TKN) NUT-AHLV $15.25 Chlorophyll CLA-TR-CS $15.50 Phosphorus P-AHLV $15.25 Chloride CL-AV $15.75 Ortho-phosphorus ORTHO-AV $15.50 Hardness HARD -AV $7.25 Alkalinity ALK-AV $13.50 Sulfate SO4-ICV $13.50 Metals (Cd, Cr, Cu, Pb, Ni, Zn) MET-MSV $36.00 Individual metal/mineral (e.g. Fe) XX-MSV $6.00 (per element) A parameter not on this list Contact the Council's Contract Manager for specific pricing. 8 Page 80 of 165 *4.E.4. Shakopee City Council May 7, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: Professional Services Agreement with SRF Consulting Group, Inc., for Construction Services for the 2019 12th Avenue Reconstruction Project. Policy/Action Requested: Authorize the execution of a professional services agreement with SRF Consulting Group, Inc., for construction services for the 12th Avenue Reconstruction Project CIF-19-004. Recommendation: Authorize execution of the agreement. Discussion: The current draft Capital Improvement Plan (CIP) includes the 2019 12th Avenue Reconstruction Project, CIF-19-004. This project includes the reconstruction of roadway, storm sewer, sidewalk, trail, street lighting, landscaping and roundabout improvements located along 12th Avenue from Vierling Drive to County Road 83 (see attached CIP summary sheet, project Nos. 10 and 14). On March 19, 2019, the City Council adopted Resolution R2019-034 approving the plans and specifications, and authorized bidding of the project. In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on April 25, 2019. On May 7, 2019, City Council will consider awarding the contract to the low bidder. If the contract is awarded and due to current city staff workload, assistance is needed from a consultant to provide the construction management and inspection services during the construction phase of the project. SRF consulting provided the design services for the project, and likewise, city staff worked with SRF Consulting Group, Inc. to develop a scope of work needed to deliver in -construction assistance for the project. SRF Consulting Group, Inc., has the experience, technical skill, and capacity to provide the Page 81 of 165 needed services and is a recommended firm as part of the city's approved consultant pool. The attached Professional Services Agreement authorizes and describes the scope and fee for their work on this project. Budget Impact: The scope of SRF's work is proposed to cost (not to exceed) $323,181 plus approval of a five percent contingency above the contract amount to cover potential changes and additional costs as part of the in -construction services. This work is budgeted in the 2019 Capital Improvement Fund as part of the Canterbury Commons Development Tax Increment Funding. ATTACHMENTS: o CIF-19-004 o PSA SRF 12th Ave Recon Construction Services Page 82 of 165 Capital Improvement Plan City of Shakopee, Minnesota 2019 thru 2023 Project # CIF-19-004 Project Name *Canterbury Commons -City Infrastructure Improv. Accounting Code Fund Capital Improvement Fund Description Department Capital Improvements Fund Contact Public Works Director Type Improvement Useful Life 30 Category Street Construction Priority 1 Critical for Safety/Preservat Total Project Cost: $31,990,000 As part of the proposed Canterbury Commons development, needed public infrastructure projects were identified within the Canterbury Commons Areawide Transportation study. The following includes projects that were identified as local city infrastructure improvements to be paid for by the Canterbury Commons TIF: Project 4: Eagle Creek Blvd/Vierling Drive Roundabout Project 9: Shenandoah Drive Project 10: 12th Avenue Project 11: Barenscheer Project 13: Public Canterbury Commons Roadways (east side of development) Project 14 Shenandoah Dr/12th AveNierling Dr roundabout Project 16: Areawide wayfinding system Right-of-way Justification Infrastructure improvements warranted as part of existing conditional traffic safety and operational needs and needed infrastructure as part of the Canterbury Commons development. Canterbury will be responsible for the "Cost Sharing" portion of this project. The City will issue G.O. Improvement Bonds for the City's portion of the project. The City project costs will then be special assessed back to Canterbury, which in turn will pay for the principal and interest on the G.O. Improvement Bonds. Expenditures 2019 2020 2021 2022 2023 Total Improvements 15,290,000 8,300,000 1,400,000 7,000,000 31,990,000 Total 15,290,000 8,300,000 1,400,000 7,000,000 31,990,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Bonds 6,116,000 3,320,000 560,000 9,996,000 Cost Sharing 9,174,000 4,980,000 840,000 7,000,000 21,994,000 Total 15,290,000 8,300,000 1,400,000 7,000,000 31,990,000 40 Page 82 bft659 1:12 IMAM #1111111HININNINNW8M11111ININ ) ,M1111111 "MA 1111111111111111111111111 - Improvement Number C7 F: cp) HD ,4 ch 42 0P4:2, CS CD • CD •41" C -C CIS -C 0 CCS O "CS 'CS o co CD -C Cr) (i) C 0 CD 0 • G) 0 c >,0) -0 CD c I/5cD rzsCn LL a a) a 0 a 0 N .175 • 0 • c-75 O _ cx5 . c7) '— _c 0 0- a E O 0 a) 0 0 = co rn -2 (7) = 0 0 • CO Page 84 of 165 oo i() 0 `- 07 >1 0 Jpo'suoneiepsuo uo!Tez111-10!-Id 6u!seqd uonoruisuoo 01.6!d\selH leioaseinsi\ggc woom \sioefaadVH Steve Lillehaug, PE, PTOE City of Shakopee Table S.. Illmpr velment Summary n (111m1Pr velment) # Corres i s to Ig e C July 25, 2018 Page 30 NIeed/C nstructlilon Tlilmetrame Canterbury Commons IProjects 1) County Road 83 II"Zeconstruchon (Changes Onlly) $900,000 (.14 2 21.. 4) lEagle Creek11311vd/Viiediing [Jr (1Roundabout) $1..„400,0 0 (2) 2022 - 2023 7) CR 83/US1.69 North IRannip (Turn II....a n e ) $230,000 2025+ 9) Shenandoah Dr (Reconstruct) wiith Illauer Traiill $8,4.00,000 2018.- 201..9 10) 12th Ave (Reconstruct) (3) $6,850,000 2019 - 2020 lit IBarensc)reer Blvd (Reconstruct) $7,200,000 2020 - 2021 1..3) \i'erIlling Drive lExtenSion/Internall Roads $7,000,000 Fllexlielle 14) Shenandoah/Vierling/12th (Roundabout) $350,000 2019 - 2020 1.5) General Area Wayfindling Sgnage $100,000 2019 - 2021. So total $32,430,000 1113aclkground 1Projects County Road 83 Reconstruction (Revised Layout - 4!)) $8,860,000 (") 2021 2) Northbound CR 83 (AdvaIrce IIRIIgInt-lrurn ILane) $1..,475,000 2019 - 2025 3) County IRoad 1.01../Shenandoah lar (5 goal) $4.00,000 2019 - 2020 5) Eagle Creek1311yd (4-11....ane to 3-II....ane) $75,000 201.8 - 2023 6) Eagle Creek IBIlvd/Marschalill Rd (SIIgnaU Pas rig) $75,000 201.8 - 2025 8) Canterbury IRd (CR 83)/4th Ave (SIIgnaU) $350,000 2030 - 2040. .1.2) V e hi II ng ID hive (4-II....ane to 3-II....a ne) $50,000 1Flexible Subtotal $2,,,4 25;00 (1.) lihroject cost lis, $980,000 if CR 83/US 1.69 North Ramp Turn II...ane (#7 lis, inciuded lin CR 83 lihroject (Addlitionall costs lin #7 are if the .turn Faris is constructed as a separate project) (2)inciudes roadway reconstruction (3)1Incill4CieS iriri east of CR 83 (4) lEstinnztte provided by Scott. COUnty. Page 85 of 165 PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into on the 26th day of April, 2019, between the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and SRF CONSULTING GROUP, INC., 1 Carlson Parkway N, Suite 150, Minneapolis MN 55447- 4443 ("Consultant"). Preliminary Statement The purpose of this Agreement is to set forth terms and conditions for the provision of professional services by the Consultant for the City for the following described Project: 12th Avenue Reconstruction Project CIF-19-004 The City and Consultant agree as follows: 1. Consultant's Services. The Consultant agrees to provide professional services as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant shall serve as the City's professional consultant in the specified work and shall provide consultation and advice to the City during the performance of its services. The Consultant agrees to use the City's standard specifications in any bidding documents prepared under this Agreement. The requirements of this section may be waived by the City if the City Engineer determines that they are not necessary for the successful completion of the project. A Consultant requesting a requirement to be waived must have written authorization from the City Engineer and must be incorporated into this agreement. 2. Time for Performance of Services. The Consultant will endeavor to perform the services outlined in the work program within the prescribed days from the date of the contract award. Any changes in this schedule must be approved in writing by the City. 3. Term. The term of this Agreement will be from May 1, 2019, through October 31, 2021, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 4. Compensation for Services. City agrees to pay the Consultant for services as described in Exhibit A, attached and made a part of this Agreement, which may be amended from time to time by mutual agreement by City and Consultant. The Consultant's hourly rates must be based on the hourly rates approved by the City. Page 1 SRF — 12th Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 Page 86 of 165 The Agreement amount shall include all services to be rendered by the Consultant as part of this Agreement (including all travel, living and overhead expenses incurred by the Consultant in connection with performing the services herein) except for special services authorized in writing by the City. The amount stipulated shall be considered a "Not to Exceed" cost to the City. The Consultant must keep track of the costs billable under this contract at all times; any work in excess of the negotiated amount shall not be eligible for payment unless preapproved. The Consultant must notify the City if the Consultant anticipates that the negotiated amount might be exceeded, in order to determine whether or not the City is prepared to increase the compensation. This notification and approval must occur in advance of the work occurring to be considered for compensation. 5. Payment of Fees. The Consultant must submit itemized bills for services provided to the City on a monthly basis. The monthly billing must summarize the progress of the project as certified by the Consultant. For work reimbursed on an hourly basis, the Consultant must indicate for each employee, his or her classification, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, the total amount due, the original contracted amount, the current requested amount, and the total amount. Consultant must verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must provide such documentation as reasonably required by the City. Consultant bills submitted will be paid in the same manner as other claims made to the City. 6. Audit Disclosure. The Consultant must allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant will become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided and may reuse standard portions of such documents in the normal course of its business. 7. Termination. Termination for Cause. This Agreement may be terminated by City by seven day's written notice to Consultant delivered to the address written above. Page 2 SRF — 12th Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 Page 87 of 165 Upon termination under this provision, the Consultant will be paid for services rendered and reimbursable expenses until the effective date of termination. If, through any cause (except those reasonably beyond Consultant's control), the Consultant shall fail to fulfill in timely and proper manner its obligations under this Contract, or if the Consultant shall violate any of the covenants, agreements, or stipulation of this Contract, the City shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of termination. In that event the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just, equitable compensation for any satisfactory work completed on such documents and other materials prior to the effective date of termination. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by the Consultant, and the City may withhold any payments to the Consultant for the purpose of setoff until such time as the exact amount of damages due the City from the Consultant is determined. In the event this Contract is terminated for cause, then the City may take over and complete the work, by contract or otherwise, and the Consultant and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, any other rights which the City may have. Termination Not For Cause. The City may terminate this Contract at any time, with or without cause, by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property. If the Contract is terminated by the City as provided in this paragraph, the Consultant will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total Page 3 SRF — 12'h Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 Page 88 of 165 services of the Consultant covered by this Contract, less payments or compensation previously made. 8. Subcontractor. The Consultant must not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of the City. 9. Independent Contractor. At all times and for all purposes hereunder, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 10. Assignment. Neither party will assign this Agreement, nor any interest arising herein, without the written consent of the other party. 11. Services not Provided for. No claim for services furnished by the Consultant not specifically provided for herein will be honored by the City. 12. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision will not affect the remaining provisions of the Agreement. 13. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by the parties unless otherwise provided herein. 14. Compliance with Laws and Regulations. In providing services hereunder, the Consultant must abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided. Any violation will constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Equal Opportunity. During the performance of this contract, the Consultant must not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants Page 4 SRF — 12th Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 Page 89 of 165 will receive consideration for employment. The Consultant must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement, 17. Liability and Indemnity. The Consultant must indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, attorney's fees, which they may suffer or for which they may be held liable, as a result of, and to the extent of, the negligent or wrongful acts of the Consultant, his employees, or anyone else for whom he is legally responsible in the performance of this Agreement. The Consultant assumes full responsibility for relations with its subcontractors, and must hold the City harmless and must defend and indemnify the City, its employees and agents, for any claims, damages, losses, and expenses in any manner caused by such subcontractors, arising out of or connected with this contract. 18. Insurance. During the term of this Agreement, Consultant must procure and maintain during the life of this Contract, and provide the City with a certificate of insurance showing, the following coverage for each occurrence and in aggregate: A. Comprehensive General Liability Insurance, including Broad Form Property Damage, Completed Operations and Contractual Liability for limits not less than $1,500,000 each occurrence for damages of bodily injury or death to one or more persons and $1,500,000 each occurrence for damage to or destruction of property. B. Insurance coverage for Special Hazards, including but not limited to explosion hazard, collapse hazard, underground property damage hazard, (commonly known as XCU). C. Comprehensive Automobile Liability Insurance, in an amount not less than $1,500,000 for each occurrence. Coverage shall include all owned autos, non -owned autos, and hired autos. D. Errors and Omissions Insurance against errors and omissions resulting from the performance of Consultant's work under this Agreement. Said Page 5 SRF — 12th Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 Page 90 of 165 coverage shall be in an amount not less than $2,000,000 per claim, $2,000,000 annual aggregate. E. Workmen's Compensation insurance for all its employees as required by the Minnesota Worker's Compensation Act. F. The City of Shakopee must be named as "ADDITIONALLY INSURED" on the insurance described in paragraphs A, B, and C, and must receive 30 day written notice in the event of cancellation of any of the specified insurance. If the deductible provisions of the Consultant's coverage or any subcontractor's coverage is questioned by the City, the Consultant shall provide the City, upon request, "Proof of Assets". This policy must provide, as between the City and the Consultant, that the Consultant's coverage shall be the primary coverage in the event of a loss. If the Consultant is providing either architectural or engineering services, the Consultant must also maintain during the term of this Agreement a professional liability insurance policy with the same limits as for general liability. A certificate of insurance on the City's approved form which verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. 19. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 20. Whole Agreement. This Agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified except in writing signed by all parties. Executed as of the day and year first written above. CITY OF SHAKOPEE SRF CONSULTING GROUP, INC. By: William H. Reynolds, City Administrator Date: By: Bill Mars, Mayor Date: SRF — 12th Avenue Reconstruction Project Professional Services Agreement, construction services April 2019 By: Paul Martens Its: CFO Date: 4.29.2019 Page 6 Page 91 of 165 EXHBOT A SRF 12634.PP March 13, 2019 Mr. Steve Lillehaug, PE, PTOE Public Works Director/City Engineer City of Shakopee 485 Gorman Street Shakopee, MN 55379 Subject: Proposal for Professional Services for Construction Contract Administration 1211 Avenue Reconstruction, City Project No. C1F19-004, SAP 166-123-002 Dear Mr, T,illehaug: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide professional services for the construction phase of 12' Avenue. Our team has worked on the final design phase of this project and we look forward to continuing our relationship with you in making this a successful project. Our team includes American Engineering and Testing, Inc. for material testing and geotechnical support Scope of Services We propose to carry out the work ("Scope of Services"), set forth in Attachment A, attached hereto and incorporated into this Agreement. Assumptions Specific assumptions for the construction administration are included in the Scope of Services, Attachment A, attached hereto and incorporated into this Agreement. Schedule We will complete this work within a mutually agreed -upon time schedule. We understand the City expects to award a construction contract to a contractor on May 7, 2019. We would anticipate construction would begin on the project on approximately May 20, 2019 with final completion on November 22, 2019. The landscape warranty period would continue for two more years to approximately November 2021. Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual tune expended. Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted monthly for work performed during the previous month, Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $323,181 which includes both time and expenses. This estimate is based on an approximate construction cost of $3.2M. It is understood that in -construction services costs are highly dependent on factors beyond www.srfconsulting.com 1 Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447-4453 1 763.475,0010 Fax: 1.866.440.6364 An Equal Opportunity Employer Page 92 of 165 Mr. Steve T,illehaug, PE City of Shakopee March 13, 2019 Page 2 our control, such as construction contractor quality, construction contractor efficiency, and weather and as such this is only an estimate. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out -of -scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Terms and Conditions We propose to perform this work consistent with the terms of a Professional Services Agreement with the City. We understand the terms of the Professional Services Agreement will contain terms consistent with recent agreements executed for the final design phase of the 12th Avenue reconstruction project. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to Mike Turner in our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mturner@srfconsuldng.com. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael R. Turner, PE (MN SD TX) Principal MRT/KAH/ko Attachment A — Scope of Services Attachment B — AET Proposal Approved CITY OF SHAKOPEE Kenneth A. Holte, PE (IVIN WI IA) Vice President (signautre) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. kelk\Ptoposals\201.9 Letter Proposals\ I 26.34.PP\Snakopee_124' Are CA\20190312.rlorx Page 93 of 165 *4.E.5. Shakopee City Council May 7, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: 2019 Trail Rehabilitation and 2019 Trail Reconstruction Projects. Policy/Action Requested: Approve Resolution R2019-054, approving plans and ordering the advertisement for bids for the 2019 Trail Rehabilitation CIF-19-001 and 2019 Trail Reconstruction Project PA-19- 01 Recommendation: Approve Resolution R2019-054. Discussion: The city's Capital Improvement Plan (CIP) contains the 2019 Trail Rehabilitation Project CIF-19-001 and the 2019 Trail Reconstruction Project PA-19-01 (see attached CIP summary sheets). These projects consist of reclaiming and reconstructing the bituminous trail surface and constructing ADA compliant pedestrian curb ramps and miscellaneous restoration. The rehabilitation project is located adjacent to Vierling Drive from east of Taylor Street to Presidential Lane. The reconstruction project is located in Scenic Heights Park and adjacent to the upper valley drainage ditch (see attached Plan Title Sheet). These projects are a continuation of the city's pavement preservation program to maintain existing infrastructure. It should be noted that a revision to the project scope proposed in the CIP is being recommended that includes the following: • Postpone reconstruction of two portions of trail identified in the CIP within Scenic Heights Park; the portion that runs along the Upper Valley Drainage Ditch and the segment from the culdesac of Merrifield Court to the upper valley drainage ditch trail. These segments are newer and are recommended to be on postponed and programmed to coincide with the same maintenance schedule as the remainder of the upper valley Page 94 of 165 drainage ditch trail in this area. Plans have been prepared as directed and public bids are ready to be solicited to construct the improvements. Upon approval, the advertising and bidding will commence and bids would then be considered at a future City Council meeting. Construction of the improvements will be performed between June and September of 2019. Budget Impact: The CIP identifies a budget of $80,000 for the 2019 Trail Rehabilitation Project CIF-19- 001 and will be funded by the Capital Improvement Fund. The CIP also identifies a budget of $65,000 for the 2019 Trail Reconstruction project PA-19-01. Funding for this portion of the project will be the Park Asset Internal Service Fund. ATTACFIMENTS: o Resolution R2019-054 • CIP project sheets o Title Sheet Page 95 of 165 RESOLUTION R2019-054 A Resolution Approving Plans & Specifications and Ordering Advertisement for Bids for the 2019 Trail Rehabilitation Project CIF-19-001 and 2019 Trail Reconstruction Project PA-19-01 WHEREAS, the City Engineer has prepared plans and specifications for improvements for the 2109 Trail Rehabilitation Project and the 2019 Trail Reconstruction Project, which include the reconstruction and paving of bituminous trail, and appurtenance work; and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. Such plans and specifications, a copy of which are on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be placed on the city's website and on questcdn.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of May 2019. Mayor of the City of Shakopee ATTEST: City Clerk H:APWWAdministration,City Connci!A2019`2019 Trail Rehab & Recon ProjectsVApprove Plans Order Ad for Bid Page 96 of 165 Capital Improvement Plan City of Shakopee, Minnesota 2019 thru 2023 Project # CIF-19-001 Project Name Trail Rehabilitation Accounting Code Fund Capital improvement Fund Description Department Capital Improvements Fund Contact Public Works Director Type Improvement Useful Life 15 Category Trails Priority 1 Critical for Safety/Preservat Status Active Total Project Cost: $400,000 This project includes the rehabilitation of existing bituminous trails in the city, along street or county roads. Justification The age and condition of the bituminous trail segments require rehabilitation. Expenditures 2019 2020 2021 2022 2023 Total Construction/Maintenance Engineering/Administration 71,000 71,000 71,000 71,000 71,000 355,000 9,000 9,000 9,000 9,000 9,000 45,000 Funding Sources Total 80,000 80,000 80,000 80,000 80,000 400,000 2019 2020 2021 2022 2023 Total Capital Improvement Fund 80,000 80,000 80,000 80,000 80,000 400,000 Total 80,000 80,000 80,000 80,000 80,000 400,000 PROJECT LOCATION u111ulllli IIII 11 NIIIIIIiiVNNN N cue�����N9,wRW 37 Page 97 of 165 Capital Improvement Plan City of Shakopee, Minnesota 2019 thru 2023 Project # PA-19-01 Project Name Trail Reconstruction Accounting Code Fund Park Asset IS Fund Description Department Park Asset Internal Serv. Fun Contact Public Works Director Type Improvement Useful Life 15 Category Trails Priority 2 Important -Provide Efficienc Status Active Total Project Cost: $325,000 This project includes the rehabilitation of existing bituminous trails in the city, that serve parks or as regional trail systems. Justification Ongoing maintenance of recreation trails as part of an overall pavement management program. The trails pavement condition has deteriorated as it nears life expectancy. Expenditures 2019 2020 2021 2022 2023 Total Construction/Maintenance 58,500 58,500 117,000 Improvements 58,500 58,500 58,500 175,500 Engineering/Administration 6,500 6,500 6,500 6,500 6,500 32,500 Funding Sources Total 65,000 65,000 65,000 65,000 65,000 325,000 2019 2020 2021 2022 2023 Total Park Asset Internal Service Fund 65,000 65,000 65,000 65,000 65,000 325,000 Total uii�B�RI��II i io;dmolll rdJ:' I:'l,, 66Mr, 65,000 65,000 65,000 65,000 65,000 325,000 "FlaI'� ox!Itl �j!j�Il�Wlilll!!!P�I� � PROJECT LOCATION 112 Page 98 of 165 0 W W J EXISTING SANITARY SEWER EXISTING STORM SEWER TRAIL REHABILITATION & APPURTENANCE WORK EXISTING RETAINING WALL PROPOSED SANITARY SEWER PROPOSED STORM SEWER PROPOSED WATERMAIN PROPOSED SAW CUT LINE UNDERGROUND ELECTRIC LINE UNDERGROUND TELEPHONE LINE 1 " UNDERGROUND FIBER OPTIC LINE UNDERGROUND GAS LINE 0 2 O UTILITY POLE ELECTRIC BOX NEWSPAPER BOX SOIL BORING LOCATION PROPOSED HYDRANT PROPOSED VALVE PROPOSED MANHOLE w ¢w H N N N c8i 0 O O c,N ,,Z 0o ❑ i3 it¢ O OOOOU2, Lu VU o w W q n a w w w E$ ¢z 0eep®1--1-=•■ REPLACE CASTING SALVAGE k REINSTALL LANSCAPING GRAVEL SURFACE *4.E.6. Shakopee City Council May 7, 2019 FROM: Steve Lillehaug, City Engineer/Public Works Director TO: Mayor and Council Members Subject: Purchase and Agreement for ESRI Software License Policy/Action Requested: Authorize the purchase and execution of an agreement for ESRI Software License. Recommendation: Approval as requested. Discussion: The city has been a user of a GIS platform called Datalink that was a customized built application from WSB and Associates. Datalink is a mapping and data application that is used heavily by city staff to access property, infrastructure, and other geospatial information. It has been used for several years by Shakopee employees but due to the older infrastructure and recent system improvements with next generation security requirements, Datalink has become unreliable to the point were it is somewhat unusable. It is basically broke and the amount of technology support needed from W SB over the past year with little results has warranted its replacement. With that said, replacement options have been considered and narrowed down to an ESRI Web GIS Platform. While we currently are a user of this product on a smaller more limited scale, the license agreement will need to be expanded with additional technical support to replace Datalink in its entirety. The current annual Enterprise Agreement with ESRI is $11, 800 and runs from March to March. The expanded license costs will be a total of $35,000 annually (3-year commitment) with an additional one time rollout cost of $14,700 (see attached). As a cost comparison, another comparable product (LOGIS Map) would have an estimated annual cost of $35,000 to 50,000 with similar rollout costs. Page 100 of 165 Budget Impact: Funding for the ESRI costs are proposed to come out of the Information Technology Internal Service Fund on an annual basis. The first year annual fee plus the one time rollout costs (minus the prorata amount from our current license) will be due upon authorization and notification to proceed. ATTACHMENTS: ESRI Agreement Page 101 of 165 esri April 25, 2019 Mr. Ryan Bormann City of Shakopee 485 Gorman St Shakopee, MN 55379-2687 Dear Ryan, The Esri Small Municipal and County Government Enterprise Agreement (EA) is a three-year agreement that will grant your organization access to Esri® term license software on an unlimited basis including maintenance on all software offered through the EA for the term of the agreement. The EA will be effective on the date executed and will require a firm, three-year commitment. Based on Esri's work with several organizations similar to yours, we know there is significant potential to apply geographic information system (GIS) technology in many operational and technical areas within your organization. For this reason, we believe that your organization will greatly benefit from an enterprise agreement. An EA will provide your organization with numerous benefits including: • A lower cost per unit for licensed software • Substantially reduced administrative and procurement expenses • Maintenance on all Esri software deployed under this agreement • Complete flexibility to deploy software products when and where needed The following business terms and conditions will apply: • All current departments, employees, and in-house contractors of the organization will be eligible to use the software and services included in the EA. • if your organization wishes to acquire and/or maintain any Esri software during the term of the agreement that is not included in the EA, it may do so separately at the Esri pricing that is generally available for your organization for software and maintenance. • The organization will establish a single point of contact for orders and deliveries and will be responsible for redistribution to eligible users. • The organization will establish a Tier 1 support center to field calls from internal users of Esri software. The organization may designate individuals as specified in the EA who may directly contact Esri for Tier 2 technical support. • The organization will provide an annual report of installed Esri software to Esri. • Esri software and updates that the organization is licensed to use will be automatically available for downloading. 380 New York Street 909 793 2853 esri.com Redlands, California 92373-8100 USA info@esri.com Page 102 of 165 • The fee and benefits offered in this EA proposal are contingent upon your acceptance of Esri's Small Municipal and County Government EA terms and conditions. ■ Licenses are valid for the term of the EA. This program offer is valid for 90 days. To complete the agreement within this time frame, please contact me within the next seven days to work through any questions or concerns you may have. To expedite your acceptance of this EA offer: 1. Sign and return the EA contract with a Purchase Order or issue a Purchase Order that references this EA Quotation and includes the following statement on the face of the Purchase Order: "THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI SMALL MUNICIPAL AND COUNTY GOVERNMENT EA, AND ADDITIONAL TERMS AND CONDITIONS IN THIS PURCHASE ORDER WILL NOT APPLY." Have it signed by an authorized representative of the organization. 2. On the first page of the EA, identify the central point of contact/agreement administrator. The agreement administrator is the party that will be the contact for management of the software, administration issues, and general operations. Information should include name, title (if applicable), address, phone number, and e-mail address. 3. In the purchase order, identify the "Ship to" and "Bill to" information for your organization. 4. Send the purchase order and agreement to the address, email or fax noted below: Esri Attn: Customer Service SG -EA 380 New York Street Redlands, CA 92373-8100 e-mail: service@esri.com fax documents to: 909-307-3083 T appreciate the opportunity to present you with this proposal, and I believe it will bring great benefits to your organization. Thank you very much for your consideration. Best Regards, Nick Meyers Small Government EA Page 103 of 165 esri° Environmental Systems Research Institute, Inc. 380 New York St Redlands, CA 92373-8100 Phone: 909-793-2853 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 04/25/2019 To: 07/24/2019 Quotation # 20549749 Date: April 25, 2019 Customer # 133882 Contract # City of Shakopee GIS Dept 485 Gorman St Shakopee, MN 55379-2687 ATTENTION: Ryan Bormann PHONE: (952) 233-9365 FAX: (952) 233-3802 Material Qty Description Unit Price Total 168178 1 Year 1 Populations of 25,001 to 50,000 Small Government Term Enterprise License Agreement 168178 1 Year 2 Populations of 25,001 to 50,000 Small Government Term Enterprise License Agreement 168178 1 Year 3 Populations of 25,001 to 50,000 Small Government Term Enterprise License Agreement 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Nick Meyers Email: nmeyers@esri.com Phone: (909) 793-2853 x8305 The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. If sending remittance, please address to: Esri, P.O. Box 741076, Los Angeles, CA 90074-1076 MEYERSN Page 104 f 165 This offer is limited to the terms and conditions incorporated and attached herein. esri° Environmental Systems Research Institute, Inc. 380 New York St Redlands, CA 92373-8100 Phone: 909-793-2853 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 04/25/2019 To: 07/24/2019 Quotation # 20549749 Date: April 25, 2019 Customer # 133882 Contract # City of Shakopee GIS Dept 485 Gorman St Shakopee, MN 55379-2687 ATTENTION: Ryan Bormann PHONE: (952) 233-9365 FAX: (952) 233-3802 Material Qty Description Unit Price Total 144577 1 The Web GIS Launch Kit— Standard services package provides up to 4 days of on -site support by 1 Esri consultant to configure and populate an ArcGIS Organization (ArcGIS Online or ArcGIS Enterprise) with maps and apps using the data and content available. The Esri consultant will start with a resource assessment to determine the available GIS content, capabilities and information product needs. Based on the results the consultant will work with you to prioritize the maps and apps that can be configured during the time available. During the process of configuring the maps and apps, the Esri consultant will show you how to configure your ArcGIS organizational settings, populate the account with content, and provide best practices on leveraging Web GIS. The Web GIS Launch Kit also includes knowledge transfer on: Authoring, registering and sharing content, creating web maps, management and administrative tools, using Web GIS in workflows, and securing content and governance If the above activities are completed prior to the end of the engagement remaining on - site time can focus on configuring Esri Foundational Apps or building additional Information Products. Topics outside the scope of the Web GIS Launch Kit include but are not limited to: ArcGIS Enterprise Software Installation, Migration of Databases and Applications, Application Development. Customers will be provided a Web GIS Launch Kit questionnaire prior to the on -site visit. The price includes airfare, hotel, car rental, per diem, and other direct costs. On -site support will be provided at a mutually agreed upon customer location during one trip within the United States on consecutive business days during a single work week. Scheduling will be based on resource availability. Customers will need to prepare in advance for Esri's visit. The Esri Professional Service Packages terms and conditions shall apply. If not attached, or already incorporated into an existing and current Esri master contract, these terms and conditions, preparation requirements, and covered foundational apps can be viewed on the web at https://www.esri.com/en-us/legal/terms/services/. 14,700.00 14,700.00 Item Total: 119,700.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Nick Meyers Email: nmeyers@esri.com Phone: (909) 793-2853 x8305 The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. If sending remittance, please address to: Esri, P.O. Box 741076, Los Angeles, CA 90074-1076 MEYERSN Page 105 f 165 This offer is limited to the terms and conditions incorporated and attached herein. esri° Environmental Systems Research Institute, Inc. 380 New York St Redlands, CA 92373-8100 Phone: 909-793-2853 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 04/25/2019 To: 07/24/2019 Quotation # 20549749 Date: April 25, 2019 Customer # 133882 Contract # City of Shakopee GIS Dept 485 Gorman St Shakopee, MN 55379-2687 ATTENTION: Ryan Bormann PHONE: (952) 233-9365 FAX: (952) 233-3802 Subtotal: Sales Tax: Estimated Shipping & Handling(2 Day Delivery) : Contract Pricing Adjust: 119, 700.00 0.00 0.00 0.00 Total: $119,700.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. For questions contact: Nick Meyers Email: nmeyers@esri.com Phone: (909) 793-2853 x8305 The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. If sending remittance, please address to: Esri, P.O. Box 741076, Los Angeles, CA 90074-1076 MEYERSN Page 106 f 165 This offer is limited to the terms and conditions incorporated and attached herein. Esri Use Only: Cust. Name Cust. # PO # Esri Agreement # 1211,41 11, m'uu, , Thlf Afh CI, IF ViHERE S MA II,,,,, III,,,,, IE, II "11IE, IUR UR IU III IIEE. A :µ II1::ZIE II IIf;;;°, Q U II lEY AIN If„U II III C II IIf Ilf;E IIf II II IIf;E II "'>C[" (IE14-) This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental Systems Research Institute, Inc. ("Esri"). This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A. lI....liis Uncapped Quantities Desktop Software and Extensions (Single Use) ArcGIS Desktop Advanced ArcGIS Desktop Standard ArcGIS Desktop Basic ArcGIS Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager, ArcGIS Data Reviewer Enterprise Software and Extensions ArcGIS Enterprise and Workgroup (Advanced and Standard) ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Workflow Manager Enterprise Additional Capability Servers ArcGIS Image Server Table A IIPur ducts Developer Tools ArcGIS Engine ArcGIS Engine Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Engine Geodatabase Update, ArcGIS Network Analyst, ArcGIS Schematics ArcGIS Runtime (Standard) ArcGIS Runtime Analysis Extension Limited Quantities One (1) Professional subscription to ArcGIS Developer* Two (2) Esri CityEngine Advanced Single Use Licenses 100 ArcGIS Online Viewers 100 ArcGIS Online Creators 17,500 ArcGIS Online Service Credits 100 ArcGIS Enterprise Creators 3 Insights for ArcGIS for use with ArcGIS Enterprise 3 Insights for ArcGIS for use with ArcGIS Online OTHER BENEFITS Number of Esri User Conference registrations provided annually 3 Number of Tier 1 Help Desk individuals authorized to call Esri 3 Maximum number of sets of backup media, if requested** 2 Self -Paced e-Learning Uncapped Five percent (5%) discount on all individual commercially available instructor -led training classes at Esri facilities purchased outside this Agreement (Discount does not apply to Small Enterprise Training Package) * Maintenance is not provided for these items **Additional sets of backup media may be purchased for a fee Page 1 of 6 Page 107 of 165 March 15, 2019 Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement ("Ordering Document). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise agreed to by the parties ("Effective Date"). Term of Agreement: Three (3) years This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement. Accepted and Agreed: (Customer) By: Authorized Signature Printed Name: Title: Date: USTOIMIIEHR CONTACT DIIINIIF RIMA"'lI IION Contact: Address: City, State, Postal Code: Country: Quotation Number (if applicable): Telephone: Fax: E-mail: Page 2 of 6 March 15, 2019 Page 108 of 165 9.B.1. Shakopee City Council May 7, 2019 FROM: Jeff Tate, Chief of Police TO: Mayor and City Council Subject: Gift Card Ordinance No. 2019-007 Policy/Action Requested: Council is asked to approve and adopt Ordinance No. 2019-007, an Ordinance regarding third party gift card procurement. Recommendation: Staff recommends adopting Ordinance No. 2019-007. Discussion: Over the last few years frauds have consistently been one of the top three crimes reported in the community. The fraudulent procurement of third party gift cards at retail establishments in the city has become a widespread problem. These incidents affect numerous victims and require considerable law enforcement resources to investigate. In an effort to prevent and limit the opportunities for fraud to occur in our city, the police department is proposing an Ordinance to address our biggest issue. This has been a thorough and comprehensive process. Department staff have engaged local retailers, the Shakopee Chamber, and the Minnesota Retailers Association to assist in the drafting of this Ordinance. After several months and multiple drafts, staff is ready to present the current version to council. The Ordinance is specific to third party gift cards from American Express, MasterCard, or Visa and only when purchased using a credit card. Under this proposed Ordinance, retailers will not be able to sell third party gift cards at self -checkout stands. This will eliminate the vast majority of the problems we face. The Ordinance will also require retailers to ask for identification from anyone purchasing a loadable gift card from either American Express, MasterCard, or Visa. The identification must match the name on the credit card being used to purchase the card. Identification is not required for any other gift card or gift cards Page 109 of 165 purchased with cash or check. Since discussions over this proposal began we've seen retailers proactively implementing the changes. Early results appear to be successful. By eliminating the self -checkout option and requiring identification for credit card purchases of American Express, MasterCard, and Visa gift cards we feel we can have a significant impact in the number of fraudulent gift cards purchased in our city. Budget Impact: There is no budget impact. ATTACHMENTS: Gift Card Ordinance No. 2019-007 Page 110 of 165 ORDINANCE NO. 02019-007 AN ORDINANCE OF THE CITY OF SHAKOPEE ADDING A NEW SECTION 130.21 TO THE SHAKOPEE CITY CODE REGARDING THIRD PARTY GIFT CARD PROCUREMENT THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1. City Code Chapter 130, Public Protection, Crimes, and Offenses, is amended to include a new Section 130.21, Third Party Gift Card Procurement, which shall read as follows: SEC. 130.21 THIRD PARTY GIFT CARD PROCUREMENT. (A) Purpose. The fraudulent procurement of third party gift cards at retail establishments in the city has become a widespread problem. These incidents affect numerous victims and require considerable law enforcement resources to investigate. By adopting these provisions, the City Council desires to protect the health, safety, and welfare of all persons living in the city, visiting the city, and operating businesses within the city by deterring the fraudulent procurement of third party gift cards at retail establishments and conserving the limited amount of time, energy, and resources available to local law enforcement agencies when investigating said behavior. (B) Findings. The City Council finds that: (1) There has been a substantial increase in the fraudulent procurement of third party gift cards at retail establishments within the city. Third party gift cards are oftentimes purchased by individuals through the use of cloned or stolen financial transaction cards, counterfeit checks, or through other fraudulent means. (2) Due to the complex nature of cases involving fraudulent third party gift card procurement, local law enforcement agencies have exerted a significant amount of time and energy into investigating these cases. These investigations are particularly time-consuming and involve numerous victims, resulting in a strain on the limited amount of resources that are otherwise available to local law enforcement. (3) Requiring retail establishments to verify identification at the point of sale is an effective way to deter criminal behavior. (4) This section is adopted pursuant to Minn. Stat. § 412.221, subd. 32 and the city's inherent regulatory authority. The provisions contained herein are reasonably related to promoting the general welfare of the community and other legitimate police -power objectives, both expressly identified herein and otherwise implied. (C) Definitions. For the purpose of this section, the following definitions shall apply. FINANCIAL TRANSACTION CARD. Any instrument or device, whether known as a credit card, credit plate, charge plate, courtesy card, bank services card, banking card, check guarantee 520690v5 DTA SH155-23PD 1 Page 111 of 165 card, debit card, electronic benefit system (EBS) card, electronic benefit transfer (EBT) card, assistance transaction card, or by any other name, issued with or without fee by an issuer for the use of the cardholder in obtaining credit, money, goods, services, public assistance benefits, or anything else of value, and includes the account or identification number or symbol of a financial transaction card. THIRD PARTY GIFT CARD. A reloadable or non-reloadable prepaid card sold at retail establishments and used to make purchases via either the American Express, MasterCard, or Visa networks, for which the value is decreased upon each purchase. RETAIL ESTABLISHMENT. A physical place of business in which consumer merchandise is sold to the general public. PERSON. An individual, partnership, limited partnership, limited liability company, corporation, or other legal entity. PROOF OF IDENTIFICATION. A driver's license, Minnesota identification card number, or other identification document issued for identification purposes by any state, federal, or foreign government if the document includes the person's photograph, full name, birth date, and signature. SELL. To transfer to another in exchange for monetary consideration through the use of a financial transaction card. (D) Identification Verification Required. Any person that sells a third party gift card to an individual on behalf of a retail establishment, including an agent, employee, or other representative of the retail establishment, shall require that the individual purchasing the third party gift card display proof of identification and shall verify that said proof of identification matches the individual's form of payment. (E). Self -Checkout. It is unlawful for a retail establishment to allow the purchase of third party gift cards at self -checkout kiosks where customers themselves scan merchandise and pay without the assistance of an employee of the retail establishment. (F). Enforcement; Violations. In addition to any rights or remedies that are otherwise available to the city in law or in equity, violations of this section shall be subject to the penalty provisions contained in § 130.99. Section 2. Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 7th day of May, 2019. 520690v5 DTA SH155-23PD 2 Page 112 of 165 Mayor of the City of Shakopee Attest: City Clerk Published in the Shakopee Valley News on the day of , 2019. 520690v5 DTA SH155-23PD 3 Page 113 of 165 9.B.2. Shakopee City Council May 7, 2019 FROM: Jeff Tate, Chief of Police TO: Mayor and City Council Subject: Presentation of Police Department Annual Report Policy/Action Requested: None. Recommendation: None. Discussion: Council is asked to hear the 2018 police department annual report. Budget Impact: None. Page 114 of 165 10.A. Shakopee City Council May 7, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: Attached is the most recent monthly Financial Report for the General fund. These reports reflect the expenditures as recorded for 2019 activity. The following transactions are notable for this reporting cycle: • Henning Professional Services Inc. requested payment for services through March 2019 for the 12th Avenue Trail Project -Easement Acquisition. $43,813.20 • Municipal Emergency Services requested payment for the purchase of new Self - Contained Breathing Apparatus (SCBA) Equipment. $49,616.72 • Northwest Asphalt submitted for final payment for the 2018 Street Reconstruction project. $82,808.59 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2019 budget ATTACHMENTS: o Monthly Financial Report Page 115 of 165 a Council Check Summary a Council Check Register a Bill List Transfers Page 116 of 165 CITY OF SHAKOPEE Monthly Financial Report 711 A r.+ 01000 - GENERAL FUND EXPENDITURES: O O 00 O l� l� O M l� l� `0 l� l� 7- 1 N N O in N v0 O O d- to N N M O 00 M O in O O1 O .0 d- N •-I N. 00 00 Cr) N. N. O O 01 ,- 1 00 0\ ,--i M 01 M 01 AO N l� —, M 01 M • in 01 00 N M O N O N r \ N N N 00 M M 00 -I r- M tf, �j�� f� � f��� f� � q�'� f� � �If" qr III" qr �If" qr Eo 110 iIIIIIh. \ \ \ \ \ \ \ \ \ c� n cA � o o n cal 0 c� H N 71- M M N M M M M M M M M 00 in M O in 01 M ▪ M 01 01 01 H M N N \O M N • 00 00 N s O M M V1 00 71- N 1/4.0 `D N 0\ N N 00 N N T--1 • M M O 01 O 01 M `0 00 M N T--1 M N N N `0 `0 M in N \0 - r N Cl N V 1 v--1 01 l� -- V) M O M N O 0 O O O in N 00 • M 00 N M N N M in M 01 N O 01 H O H O a1 to M N l� N N N N 00 01 N O 7 01 O N N 00 M N 00 —I in N O - M M 00 O O 00 O N a1 O o0 N 00 00 HNNH M 00 �--� N N 00 00 N N N N -� -� O\ O N O l� M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 in N N V7 00 \--1 V7 N I O H M M V'1 00 O 01 N 01 O 01 \O \0 M V') 01 00 M 01 O in M N M -- 01 M 01 0 s to 01 01 N 01 •-� •- OO N N N Cr) 13 - CITY CLERK 15 - FINANCE ITY DEVELOPMENT 17 - COMM C/1 H 17-1 U 00 31 - POLICE DEPARTMENT N M 33 - INSPECTION-BLDG-PLMBG-HTG 41 - ENGINEERING 42 - STREET MAINTENANCE 44 - FLEET 46 - PARK MAINTENANCE U H z 67 - RECREATION 91 - UNALLOCATED 71. Vr dC Itn N N dC M r rl CN Oi0 TOTAL EXPENDITURES Within 10% of budget Page 117 of 165 5/2/2019 15:16:11 CITY OF SHAKOPEE co a Council Check Summary ual amount due to data sequencing and/or data s Note: Payment amount may not r E r_ 7 c 70 co 5 cO d c o o co co O O CO CO 0) O N 7 C) O CO CO O O O O] C) LO N 7 CO N 0) n co C) O O co O h CO (0 _ Lc,(0 CO N N- O CO CO I- CO O CO CV CO L0 (0 W 7 CO (O CO (O CO N r CO CO CO I� N 0) CO LO N- CO CO N CO N O N CO- (O CD - co O N r r (0 r r 00 N.- co 01000 GENERAL FUND 02120 FORFEITURE 02180 LODGING TAX 02190 ECONOMIC DEVELOPMENT AUTHORITY PARK RESERVE CAPITAL IMPROVEMENT FUND TIF DIST #18 CANTERBURY COMMON TREE REPLACEMENT SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND PARK ASSET I.S. FUND INFO TECH I.S. FUND BUILDING I.S. FUND SELF INSURANCE I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND INVESTMENT TRUST FUND o r r o 0 0 0 (0 (o 0 0 (n o 0 N N N O O O O O O r N N Cr (O O O O 7 CO CO CO CO CO CO O O O r c0 c0 c0 0 ▪ 0 ▪ 0 ▪ 0 ▪ • 0 0 0 0 0 0 0 0 0 0 Page 118 of 165 5/2/2019 15:15:50 CITY OF SHAKOPEE O O 0 J N 0 rro 0 0_ a Council Check Register by GL Council Check Register and Summary O N Lro Business Unit Account Description Account No Z U O 0 0 d Supplier / Explanation C 0 E N N 0 d 3 U 100417 MN DEPT OF HEALTH T O N h 4 co co CIF19-003 STREET/UTILITY RECON IMPROVEMENTS 124401 2019 ST RECON 2019 STREET RECON 0 uJ W W Ce fI) a EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES CIF19-003 STREET/UTILITY RECON OTHER PROF SERVICES 0 0 N N CO O (CCO O) N N CO CO O CO CO 5 N co 71- CO CO O) O O V V N N ACE TRAILER SALES rn O 00 O CO 0 Y Y (i) 0) 0 0 0 O CO O O O) 0) co N 141942 4/18/2019 AMERICAN ENVIROMENTAL LLC 0 N O 124464 1254 TELEVISING LATERALS MN STREET o O co co 0 O co co 126903 ANGLIN, KENT 141944 4/18/2019 W W TRAVEL/SUBSISTENCE 124436 MAR 19 DULUTH CO N_ V uJ W 0 00 W a W J 0 a EQUIPMENT MAINTENANCE COMMUNITY CENTER BUILDING MAINT SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES MAYOR & COUNCIL DESIGNATED MISCELLANEOUS a OPERATING SUPPLIES PERSONNEL -PAYROLL SERVICE AWARDS PERSONNEL -PAYROLL SERVICE AWARDS SWMDTF - MATCH EQUIPMENT MAINTENANCE SURFACE WATER MANAGEMENT MATERIALS O 0 M r 0 01 0 0 o v v CO u) V N N O N CO CO M N O CO CO cp CO CO CO CO O • F %N N N N a0 CO CO CO O CO r O 0 0 O 0 O O CO N. 124510 FOCS12519 APPLE FORD OF SHAKOPEE INC N r— N CO 0 a CO M O O O N_ O 0) 141945 4/18/2019 101940 ARROW ACE SHAKOPEE CO N p) 0 V 00 0 h CO N 0 O IC) Cr 0 01 O) O) N N n O O CO N N lf) (0 0f) 0 CO h CO CO lf) 00 00 00 0 V V V V V ▪ V N N N N N N CITY HALL O 0) 00 6) 0) O O N LO lf) O I-: N V N 0) N 141946 4/18/2019 0 M CO 0) 141947 4/18/2019 SERVICE AWARDS 0 CO O CO O O 0O N N O n N 129907 BOBBY & STEVES AUTO WORLD 141948 4/18/2019 124438 P-37229 O co 100104 BRYAN ROCK PRODUCTS coo O coco co Wf) N(s) O 0) 0) 0) m a PIKE LAKE RD 0) O O O M O CO 141949 4/18/2019 5/2/2019 15:15:50 CITY OF SHAKOPEE in 0 J N 0 00 Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O 0 O Z N > C Z U 0 ILL 0 0 Supplier / Explanation C 0 E N (0 0 CV U Continued... 100104 BRYAN ROCK PRODUCTS 0) O N 00 0) rn O O M 128627 BUSKA, KELLY 141950 4/18/2019 INSPECTION TRAVEL/SUBSISTENCE INFO TECH I.S. 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DALCO INC 0) O N 00 4 ti u) 0) COMMUNITY CENTER BUILDING MAINT SUPPLIES INSPECTION TRAVEL/SUBSISTENCE o co co I- N V O O V (0 co o O 124478 3436459 O 0) 100725 DAVIS, JIM 141958 4/18/2019 124432 APRIL 2019 RBI MYSTIC LAKE MEAL O oo DRIVER AND VEHICLE SERVICES CO N 0) 0 DWI FORFEITURE OTHER PROF SERVICES 18014309 2009 TITLE FORFEITED CAR #18014309 coo cc> ( r- N 141959 4/18/2019 FORD EDGE 0- N DRIVER AND VEHICLE SERVICES 141960 4/18/2019 DWI FORFEITURE OTHER PROF SERVICES 124494 18014572 2000 TITLE FORFEITED CAR #18014572 DRIVER AND VEHICLE SERVICES DWI FORFEITURE OTHER PROF SERVICES W 0 EQUIPMENT MAINT SUPPLIES r- o N V M N O 124495 18025141 1997 TITLE FORFEITED CAR #18025141 ACURA RL 100897 EMERGENCY AUTO TECHNOLOGIES INC 141962 4/18/2019 124430 CW040519 SK1084-SK1047 125756 EMERSON, HEIDI 141963 4/18/2019 PERSONNEL -PAYROLL WELLNESS PROGRAM O O m 0 124452 2019 GOLDY'S 00 RUN REIMB W U H in in 0 J d LL EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES O N V O N N O O V M V O O 124429 158-012450 100503 FACTORY MOTOR PARTS INC 7 O V (0 0)co 141964 4/18/2019 O co N 103191 FASTENAL 141965 4/18/2019 124504 MNSKA161807 W N Page 121 of 165 U CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O 0 O Z N > C Z U O 0 d Supplier / Explanation C 0 E 0) (0 0 d U Continued... FUN JUMPS ENTERTAINMENT CO N T O N 00 O 00 co RECREATION PROGRAMS OTHER PROF SERVICES 124476 CONTRACT O O 6 N O 0) GARCIA, MARIA GENOVEVA 141967 4/18/2019 PARK SERVICES DAMAGE DEPOSIT CO 0) IL LL1 LL1 ›- O F F C[ Z J J Q Q U UCC 0) W 3 BUILDING MAINT SUPPLIES BUILDING MAINT SUPPLIES BUILDING MAINT SUPPLIES FACILITIES BUILDING MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES a EQUIPMENT MAINT SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES ce a OPERATING SUPPLIES FACILITIES BUILDING MAINT. O O O O O O O N N O N In O co C) C) C) 0) 7 7 O O co O 00 7 CNCNCNCV N N N N N N M 7 (0 0 0 (0 0 0 0 CD CD CO (0 (0 0) N 7 7 7 R O 0 0 0 0 N N I� r r N 00 O O O O O O O O 0 0 0 0 O 124439 200738 DEPOSIT REFUND 100437 GFOA 141968 4/18/2019 O M N 2019-2020 DUES CO CO CO CO N CO I. N. I— N N. N- 7 Cr)• Nr r CO CO 00 00) h (0 M M I— r co R 0) O O I. N. 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FUND COMPUTER SERVICES ENGINEERING PRINTING/PUBLISHING PRINTING/PUBLISHING OTHER PROF SERVICES O N N 7 (0 co I- O O co co N M N N M CO CO CO O co O O O O O 7 O co C) N 0 N N 7 O CO 7 7 CO O O 0 I- O O O 124451 20892363 O O O M 119911 LIBERTY TIRE RECYCLING LLC 141977 4/18/2019 124406 1559698 O M M O M M 101067 LINK LUMBER INC 141978 4/18/2019 124497 50157 r O N r O N 101087 LOGIS 141979 4/18/2019 124443 46833 NETWORK ASSISTANCE O Lso LYN-MAR PRINTING O 0 N 02 O 00 w SPU FLYER - ROAD WORK SPU FLYER - ROAD WORK 0 0 (O L() co co CO O 115113 MF IRRIGATION SERVICES 141981 4/18/2019 124491 20094705 TAHPAH IRR.ASSOC.WILL REIMBURS MINNESOTA FRISBEE ASSOC 0 O) 0) N 141982 4/18/2019 PARK SERVICES DAMAGE DEPOSIT DWI FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS 0 N N CO 00 00 7 7 7 (t) O I- N N CO 0 N N 124441 200740 DEPOSIT REFUND O O O MN COMM OF FINANCE TREAS DIV o) O O O 18025101- JONES 18025101-JONES N M N N O 17022321- STEWARD O O O O O O OLc, W 141983 4/18/2019 5/2/2019 15:15:50 CITY OF SHAKOPEE 0) 0) a Council Check Register by GL Council Check Register and Summary Business Unit Account Description m 0) 0) 0 Account No 0 a Supplier / Explanation C 0 E 4) (6 ❑ Continued... MN COMM OF FINANCE TREAS DIV T O fV 00 P7 00 rn ❑ FORFEITURE FINES & FORFEITS O 0O() co O O N 18015558- RODEWALD O O RODEWALD FORFEITURE FINES & FORFEITS 124457 18007105- HART 18007105- HART MN POLLUTION CONTROL AGNCY O 141984 4/18/2019 SEWER MANAGEMENT CONFERENCE/SCHOOL/TRAINING 9900052968 SEWER MANAGEMENT CONFERENCE/SCHOOL/TRAINING 9900052970 SEWER MANAGEMENT CONFERENCE/SCHOOL/TRAINING 9900052969 co N- D) N N ✓ 7 N N N SEWER TRAINING COLLECTION SYSTEM TRAINING COLLECTION SYSTEM TRAINING O O O O O O O O O 7 7 7 O Lci N MTI DISTRIBUTING INC T O O 141985 4/18/2019 SWEEPING EQUIPMENT MAINTENANCE FURNISHINGS (NOT CAPITALIZED) 1- 1- W W W W W CC • L CC MAINT - FUEL SYSTEM ENGINEERING SEWER MANAGEMENT 1- W (0 CC CC SEWER MANAGEMENT SWEEPING 00 CO CO V) CO 00 00 CO CO CO 00 00 W• WWWWW W W WUJWWWW J J J J J J aaaaaa • 00 00 Cr) CO Z▪ Z▪ Z▪ ZZ▪ Z z z z z z z 2 2 2 2 2 2 a a a a a a DDDD0 0 0 0 0 Q w w w w w w OPERATING SUPPLIES J J a a z z Q Q z H 2 2 a a DD 00 OPERATING SUPPLIES J J J J J J a a a a aa (0 CO CO CO CO Z▪ Z▪ Z▪ Z▪ Z▪ Z z z z z z z 2 2 2 2 2 2 [Law a a a DDDDDD 0 CS CS CS CS CS MAINT - FUEL SYSTEM OPERATING SUPPLIES OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES co V O O O O O O N 0 O N 0 O O O O O N N O 0 V V V V V V O V V O V V V V V V O O V M N N N N N N N N N N N N N N N N N N N N CO O O O O O O O O O O O O O O O O O O O O M co M O CO N N N N N N N O N N N N N COO N N I- co co co V CO V CD V CO V co V N.- V CD I- � V V CO I. 0 O O O 0 0 O 0 0 O O 0 N.. 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O O 270010820 2019 (n CO N RIVERFRONT TIF PROPERTY TAXES O o O O N Ct) N (O CO 7 141996 4/18/2019 >- 0 a 270010830 2019 CO CO 00 N DOGGIE DOO'S PROP TAX >- 0 a 270010880 2019 RIVERFRONT TIF PROPERTY TAXES >- 0 a 274630660 2019 00 CO 00 N WINDERMERE OUTLOTA 2 } a 274780330 2019 WINDERMERE SOUTH OUTLOT B 274630710 2019 O 7 N WINDERMERE OUTLOT F 0_ a 274580450 2019 M 0) N RIDGE CREEK BLOCK OUTLOT O O 274580460 2019 RIDGE CREEK BLOCK B OUTLOT O O N O O O co >- 0 a 128681 SECURIAN ASSET MANAGEMENT, INC. 141997 4/18/2019 124505 1QTR 2019 1ST QTR FEE (0 0 M CO 129817 SHADYWOOD TREE EXPERTS & LANDSCAPING 141998 4/18/2019 TREE TRIMMING (2019 CONTRACT) 100789 SHAKOPEE GRAVEL INC 141999 4/18/2019 124424 19249 (n N CO CO N SHAKOPEE PUBLIC SCHOOL DIST 720 M N M 0 142000 4/18/2019 124404 846 SCHOOL FLYERS SHAKOPEE PUBLIC UTILITY COMM 00 N M 0 142001 4/18/2019 124486 5830 SPU FLYER INSERT COSTS Page 126 of 165 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0) 0 O Z N > C Z U O O 0 Supplier / Explanation C E O O in o N J (p 0 N 0 U 0 Continued... 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MN OFFICE OF JUSTICE PROGRAMS 142122 5/2/2019 124851 2019 ANNUAL BARB HEDSTROM REGISTRATION O O MONTES-LEON, MARIA 00 00 O 0 N 142123 5/2/2019 PARK SERVICES DAMAGE DEPOSIT Y Y Y uJ uJ uJ W W W U 0 U CONFERENCE/SCHOOL/TRAINING CONFERENCE/SCHOOL/TRAINING CONFERENCE/SCHOOL/TRAINING ENGINEERING CONFERENCE/SCHOOL/TRAINING N N N N O r r r co c 7 c�cc?(00 ▪ (0 (00 co I- co co co co V O O O O O 124816 202634 DEPOSIT REFUND O O 124859 2019 SPRING 100167 MUNICI-PALS LL Z 0 U 124859 2019 SPRING LL Z 0 U 124859 2019 SPRING LL Z 0 U 124859 2019 SPRING O O O co co co co co co co O O O O O O N- n r r CV 142124 5/2/2019 LL z 0 U Page 146 of 165 5/2/2019 15:15:50 CITY OF SHAKOPEE N Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0) 0 o Z N > C O Z O 0 0 0 Supplier / Explanation C 0 E N U O RECREATION PERSONNEL -PAYROLL PERSONNEL -PAYROLL (0 (3 (3 (3 z z z z Z Z Z Z C C • C C J J J J C O 0 0 0 U 0D 0, 0) 0) W W W W 0 O O 0 z z z z uJ Et uJ uJ in in in in u_ LL LL LL z z z z O O 0 0 O O O O M U N IC I -PALS T O N N N RECREATION CONFERENCE/SCHOOL/TRAINING NG NG in in in in in in H O 0 0 0 Y w w 0 O I j w J J J LAJ C. 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CCOO V O V N LO I0 O O co 124881 TRFINV010907 SIGN ITEMS O co CO O O 00 CO z CO (0 O) 0 142128 5/2/2019 124898 10061565 CARWASH MANT & REPAIRS OPHEIM, ESTELLE 142129 5/2/2019 124819 202763 MEMBERSHIP REFUND O O O 100374 PITSCHNEIDER, TOM 142130 5/2/2019 SELF INSURANCE I.S.FUND WELLNESS PROGRAM co O CO 124878 2019 HEART SCAN O O O O ROCK HARD LANDSCAPE SUPPLY 142131 5/2/2019 FACILITIES BUILDING MAINT SUPPLIES } } }HHHHHHHH W d' W W W W U Q QdQ Q Y Y W W IL IL IL LECC CC CC CC CC CC CC CC 11 W 2 2 U H 0 CO CO CO CO H H H H H H H H 0 0 0 UJ d J J J J a a CO CO CO CO CO CO CO CO a a a ELECTRIC ELECTRIC ELECTRIC Lt W H 0 co co ELECTRIC 0 0 0 0 U U U U 0 CC CC CC CC CC CC CC CC CC HHHHHHHHH W H w w w w w w w w w H Q J J J J J J J J J Q W W W W W W W W W W CO 0 N N N V CD of N V N N N N N N N N N V CO M CO CO CO CO CD CD CD CD CO CO CO CO CO CO CO CO CO CO CO N CO M CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO cO CD CO Cfl CD CD CD CO CO CO cD CO c0 CD CO CO CD CO O CO N N N N CO N CO 00 00 00 N N N N N N N N N N V CO CD CD V V V V V V V V CO CO COO 0 0 O O O O O O O O O O O O O O 0 0 0 124880 70137 CONCRETE CRACK REPAIR 101328 SHAKOPEE PUBLIC UTILITY COMM 0) 0) 0) 0) 0) 0) O) CT CT O) 0) 0) O) O) 0) 0) 0) 0) O) O O O O O O O O O O O O O O O O O O O NNNNNNNNNNNNNNNNNNN Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q CO CO 00 00 CO 00 CO CO CO CO CO CO CO CO CO CO CO 00 00 CO CO CO CO CO CO CO 00 CO CO CO CO CO CO CO CO CO CO CO N N N N N N N N N N N N N N N N N N .410 CTIO O CO N N N N N N N N LO CO CO 0) 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 O 0 O O O O O O O O O 0 CO CO CD CD CD I� V V Ln Ln Ln Ln N N LO 0 0 0 0 0 0 0 0 0 0 0 N CO CO CO CO CO CO CO CO CO CO (0 0 0) 0 CO CO h h V V N 0) h h 1- V 0')LO C) CO O COO V 00 N V CO O O) N O O O) L) co N O) O) V I- O) LD LD O 666 CO V CO CO 0)',- 00N COr r M r V W COLn r N 7 CO 'I- N N 142132 5/2/2019 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0 Z O 0 0 0 0 Supplier / Explanation C E N 0 w H U Y Y W Y Y Y Y Y Y CC CC CC CC CC CC CC tY CC CL dCLdCL CO CL Continued... 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TRUCK WASH TRUCK WASH w w w Y Y Y Y w Cn 0 0 0 d Cn U U U U U 0 U U 0 U U H H H H H H H H H K K H H H H H uJ H uJ H H K D K u w w U U U U U w U w w U U w wrIt U w U U w w� H H w w w w w H w H> w w H> O w H w w H> O Q Q J J J J J Q J Q w J J Q w H J Q J J Q w H w w w w w w v) w w u) cn in in in co co ELECTRIC SANDVENTURE POO SANDVENTURE POO SANDVENTURE POO SANDVENTURE POO SANDVENTURE POO PARK SERVICES PARK SERVICES PARK SERVICES W W LY CC d d d d d Cn U U U U U U U U CCU w U w w U w w U w U U w> O w H w H> w H H w H w w LU Q Q Q Q Q w In (n w w O) w w j w w V V N N N N N V N V CD N N V CO CO N V N N V CO 00 N N (0 CO N V N V CO N V V N V N N CO CO CO CO CO CO CO CO (0 CO (0 CO C0 CO CO CO CO CO CO CO CO CO CO (0 CO CO CO CO C0 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CD. O O O O CD CD O Cfl O Cfl Cfl O Cfl Cfl Cfl Cfl Cfl Cfl Cfl Cfl Cfl Cfl O CD Up CD CD CD CD Cfl O O CD. 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CD N N N N N LD LD LD N N N N N N N N N N N N N N N N LO LO N N N N N N N- N- N- N- N- N-N-N-N N N N N N N V V V V V V V CO V CO CO t V V V V V V V CO CO CO CO V CO CO CO CO CO CO CO CO CO CO CO CO CO V O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 6) 0) O 0) 0) 0) 0) 0) 6) 0) 6) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 6) 6) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q CO CO CO CO CO CO W 00 00 00 CO CO CO CO CO CO CO CO CO CO CO 00 00 00 00 CO CO CO CO CO CO CO CO CO CO CO CO 00 00 N 00 CO CO CO CO 00 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 00 CO CO CO CO CO CO CO CO CO CO CO CO CO CO 00 00 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N C(0 SHAKOPEE PUBLIC UTILITY COMM CO N CO O N CO 7 LO O O O 50O O O O O O O O O O O O O O O O O O O O O O M LD LD LD Ln Ln 1L7 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N 00 00 00 00 N N N N N N V V V V V V C0 CD LIi CO CO CO V V C) C) V V V CO COC) COC) COC) N LO CO CO Li) LO LO LO LO LO LO LO LO 6) CO O O O O O O O 0 CON- N- CD O O O O O O O N N N N N N N N N N N N N N N N N N O N CO Cfl CO CO CO (0 (0 CO N- N- CO N N N N N N N N N N N N N N N CO O N N N N 0) 6) r O 1- 6) 0 N CO CO 0) 0 0) 0 r h CO N 0 LO N N LO N 0) Ih 0) 0) O 7 0) N 00 r 00 N N O V LO V O O C) LO 0) CO 0) V V 6) N- CO LD CO N- (3) N LO 6) V N- N LO N- CO 1 N L0 V CD O V V CD CO V R M V V CO M O 0) M N M CO N N co V CO Ln M L0 6 CD N- CD O co C) r N N N r 7 M 7 M CO co N 1` Ln N LO M M 6) cor 6) r r 1� LO O co co N V r N (+3 N N r M 0 Lc U C) U N M N CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0) 0 O Z N > C O Z O O O 0 Supplier / Explanation C 0 E N W W W W W W W W Y Y W W Y Y Y Y Y Y Y Y Y CC LLI CC CC CC CC Ct CC tY CC CC CC CC CC CC CC CC H W H H 0 Q H H 0 0 0 0 0 0 0 0 0 (n I Cn Cn CL CL Cn Cn CL d d d d d d d CL Continued... FACILITIES FACILITIES W W W W U O H Q CC CC C< CC C< CC C< Et Q Q O O CO 0L LL LL LL LL LL LL LL CO 0_ CL CL CL O 0 0 o O O 0 0 0 0 O O O H H H H H F H H H LuLt • HH EEE O W O O O ilt O O W iii O O O W • O 0 0 0 ilt W H W W W O W W H> O W W W H> O W O W W W O _IQ _I _I _IH _I _IQ W H J J J Q W H J H J J J H W W W W co W W (O W W W co co L. O) W W L. co ELECTRIC COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER ICE ARENA ICE ARENA O O O O O O O O W 0 • 0 0 0 0 0 0 0 W Q 0 W Q in H • J J J J J J J Q W H J Q cn cn W W W W W W W co co W N V N N N CO N N V CO CO N N N V CO CO N CO N N N 00 N V CO CO N N N N N N N V CO CO N V CO CO C9 C9 CO CO CO C9 (0 CO CO CO CO O CO CO CO CO CO CO CO CO CO (0 CO CO CO CO CO CO CO O (0 O CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO M M CO CO CO CO CO CO C9 O O O O O O O co. O O O O CO CO O O O O O O O O O co. O O O O CO CO O (OC) O O O O O cri N N N N N N N N N N N N N N N N N CO CO N N N N N N N N N N N N r r r r r r V CO V V CO CO V V CO CO CO CO CO CO CO CO CO V CO CO CO CO CO CO CO CO V CO CO CO CO CO CO CO CO CO CO O O O O O O O O O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q Q Q - Q - Q - Q - Q - Q - Q - Q Q Q Q Q Q Q Q Q Q - Q - Q - Q - Q - Q - Q - Q Q Q Q Q Q Q Q Q Q - Q - Q - Q - Q CO CO CO CO CO CO 00 00 00 O CO CO CO CO CO CO CO CO CO CO CO 00 00 00 00 CO CO CO CO CO CO CO CO CO CO CO CO 00 00 O 00 00 00 00 00 00 00 O 00 00 00 00 00 00 00 00 00 00 O 00 00 00 00 O 00 00 00 00 00 00 00 00 00 00 O 00 00 00 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N CEO SHAKOPEE PUBLIC UTILITY COMM CO N N N N 7 N N N N CO N N N N O O O O O O O O O O O O O O O O O 0 0 O 0 O O O O O O O O O O O O O O O O O O M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O p co1-- co O N N r C9 CO CO CO V V CO 0) 0) 0) V V V O V V V V V V V Cl) V r O CO N N N N N N ✓ I- co 0) 0) O CO V V V V V r r r r CO CO CO 0- CO CO C() CO CO lO CO N CO CO N V O O O O O O 1� CO 0 N CO CO 0) 0 V V V V t R C` C` R. 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END MARCH FITNESS INSTRUCTORS.TRAINERS BDAY SUPPLY REPLACEMENT BDAY SUPPLIES SWIM DIAPER FOR RESALE SWIM DIAPERS FOR RESALE LOOKOUT COLORING 'I- O CO CO N O O O 0 0 0 0 0 1,- N CO CO 0 0 00 Cr) CO 0 CO CO CO CO CO CO 0 7 CO CO 0 N 1` 00 CO 00 Cn CO V V O O O O N- O O O CO CO CO CO O O 6) N CA O CO N N 6) V CO O N CO CO O CO CO N CA 6) C6 CO N M O O O O O O O O V N O M O O CO O 6 N N O N N CO 0) N O N O O O M O O M 00 N CO Cn 7 O 0 Cn Cn NO N O V 7 r Lc) r 7 N N r 00 M O (00)0) N N r 7 7 N Cn 1- r Cn N r 1' r N r 7 M r 7 Page 155 of 165 5/2/2019 15:15:50 CITY OF SHAKOPEE in 0 J N 0 cc) lf) Q 0 Council Check Register by GL Council Check Register and Summary CORPORATE PAYMENT SYSTEMS Et Et Et Et W W W W Z Z Z Z Z W W W W U U 0 0 HHHH Et Et Et W W W Z Z Z Z W W W 0 0 0 F H H Z Z Z Z Z Z Z DDDD O p O O W 0 0 0 U U U U C7 U U U OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES o OPERATING SUPPLIES O 0 OPERATING SUPPLIES ICE ARENA CONFERENCE/SCHOOL/TRAINING Et Et Et Ct Et Et Et Et Et Et W W W W W W W W W W Z Z Z Z Z Z Z Z Z Z W W W W W W W W W W U U U U U U U U U 0 HHHHHHHHHH Z Z Z Z Z Z Z Z Z Z DDDDDDDDDD 2222222222 2222222222 O O O O O O O O O O BUILDING MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES BUILDING MAINT SUPPLIES OPERATING SUPPLIES BUILDING MAINT SUPPLIES BUILDING MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES BUILDING MAINT SUPPLIES INSPECTION CONFERENCE/SCHOOL/TRAINING FACILITIES BUILDING MAINT SUPPLIES FACILITIES BUILDING MAINT SUPPLIES ELECTIONS OPERATING SUPPLIES EDA MANAGEMENT OTHER PROF SERVICES PLANNING CONFERENCE/SCHOOL/TRAINING ICE ARENA CONFERENCE/SCHOOL/TRAINING COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES CE ARENA NFORMATION TECHNOLOGY NSPECTION NFO TECH I.S. 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CO O O 07) N. h h h h h h h O O O O O 0) O O SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ SF RENT- 04/ M M M M M M M M O) O) CA O) CA O) O) O) CO CO CO CO CD CC) CO CO V V V 0 • 'Cr 7 • 7 N CV N CV N N N 9 Information Technology I 9 Building and Park Asset 9 Information Technology I 9 Building and Park Asset 9 Equipment ISF Rent Charg 9 Building and Park Asset 9 Information Technology I 9 Building and Park Asset O O O O O O O O co co co co M O M co coM CO CO O O CO M W M co co O r W CO LO CO LO M h O N O LO CO - CO h M LO 125128 OUS BANK MERCHANT CONNECT 20190402 4/1/2019 INSPECTION CREDIT CARD FEES INSPECTION CREDIT CARD FEES 0 0 LO LO CO co 0) co co co O O MARCH 2019 US Bank Merchant Fees- Bldg MARCH 2019 US Bank Merchant Fees- City Ha 129292 OWORLDPAY INTEGRATED PAYMENTS 20190403 4/1/2019 RECREATION CREDIT CARD FEES SWMDTF - STATE GRANT WAGES FT REG SWMDTF - STATE GRANT WAGES FT REG SWMDTF - MATCH OVERTIME -FT SWMDTF - MATCH OTHER PROF SERVICES COMMUNITY CENTER BANK FEES- NSF FEE O 0 0 0 0 0 ZZZZZZ CC CC Q Q Q ▪ Q ▪ Q ▪ Q W W W W W W H H F F F F J J J J J J HHHHHH DDDDDD BLDG PERMIT - SURCHARGE PLUMBING PERMIT -SURCHARGE ELECTRIC PERMIT -SURCHARGE HEATING PERMIT -SURCHARGE W & S PERMIT -SURCHARGE FIRE PERMIT- SURCHARGE INSPECTION ADMINISTRATIVE CHARGES O M M LO h O O N M V In �() O co co COCO CO CO CO CO O CO O O O CO CO O O O O O O LO CO CO CO CO CO CO N N N N N N 7 Ln Ln CO (0 V M M M M M M NNNN h M O O O 00 00 CO O) W O) O) O) O) O O 00 00 00 O O O O O O O O 124695 MARCH 2019 World pay Credit Card Fees- Com 0 CITY OF SHAKOPEE N M CO fal 20190404 4/8/2019 MARCH 2019 MARCH 2019 MARCH 2019 MARCH 2019 CO CO CO CO CA 0) 0) 0) CD CD CD CD ✓ V V 7 NNNN SH- RECEIPT 0311.4642 SH- RECEIPT 0311.4642 SH- RECEIPT 0311.4642 SH- RECEIPT 0151.4511 O 0 N 0 O O CO O O Oci COO LO O 7 M M r N co O O OMONEYMOVERS l 20190405 4/2/2019 124697 MARCH 2019 FEES- 03/19 Ln OMN DEPT OF LABOR & INDUSTRY M M L() 01 0) 0) O) 0) 0) 0) 0) MARCH 20 MARCH 20 MARCH 20 MARCH 20 MARCH 20 MARCH 20 MARCH 20 CO CO CO CO O CO CO O 0) 0) O 0) 0) 0) 'CrCD CD CD CD CD CD CD V V V 7 7 7 N N N N N N N NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 NSPECT SURCHG PMT- 03/19 O • 0 0 0 0 0 0 J J J J J J J CO CO CO CO CO CO CO co N O O co O co O In Lf) O LC) CO h h O M M V O O LO h M 7 r 0) CO r r N r 20190406 4/12/2019 CITY OF SHAKOPEE 0 J N 0 LO L!> Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0) 0 O Z N > C O Z U 0 0 0 Supplier / Explanation C 0 E N U U Continued... OMNDOR- SALES TAX O M N T O N 1- 0 O QI N GENERAL FUND FUEL TAX PAYABLE GENERAL FUND GENERAL FUND SALES TAX PAYABLE TREE REPLACEMENT SALES TAX PAYABLE N CO 00 CO 00 O O O O N N N N O O O O O O O O O O O V 7 PAYMENT- 03/19 PAYMENT- 03/19 PAYMENT- 03/19 PAYMENT- 03/19 rn rn CM 0) O 6) O) O) CO CO CO CO V V V V N N N N SALES TAX PAYMENT- 03/19 SALES TAX PAYMENT- 03/19 SALES TAX PAYMENT- 03/19 SALES TAX PAYMENT- 03/19 O O O O O O O O O r: N O OMNDOR- SPECIAL FUEL TAX 0, M 20190408 4/12/2019 GENERAL FUND FUEL TAX PAYABLE FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS ESCROW FUND EVIDENCE ROOM DEPOSIT FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS ESCROW FUND EVIDENCE ROOM DEPOSIT FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS FORFEITURE FINES & FORFEITS ESCROW FUND EVIDENCE ROOM DEPOSIT SWMDTF - STATE GRANT EVIDENCE ROOM DEPOSIT SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS SWMDTF - FORFEITURES FINES & FORFEITS COMMUNITY CENTER CAPITAL LEASE PAYMENT COMMUNITY CENTER EQUIPMENT RENT PERSONNEL -PAYROLL OTHER PROF SERVICES W N N N LO N N N LO N N N LO N N N N OM O) N N O CO CO CO CO CO CO CO CO CO 00 00 Cc) CO CO CO CO W CO V CO N 7 7 7 N 7 7 7 N 7 7 7 N N V 7 7 CO CO CO co O O O O O O O O O O O O O L() r- r- r- V V V C') O N N N V N N N V N N N V NNNN r- r- r- N O O O O CD CO 00O CO CON N N CO N N NCO N N N 0000 CO CO COO O O O 124700 PAYMENT- 03/14 FUEL TAX PAYMENT- 03/19 OSHAKOPEE PD FORFEITURES M N CO CO CO 00 L6 LO LO LO LO LO LO LO _O _O OONNNNN LO Lf> LO LO CO COCOC7 LC> LO LO L6 r- r- r- N- NNNN CDOOONNNN O O O O O O O O O O O O CO CO CO 0 0 0) 0 0 r, r, r, r, N N N N CO CO CO CO O - O O O O O O O O O O O r` r` r` r- r- r- r- r- N N N N N N N N N N N N 8-015558 RODEWALD 8-015558 RODEWALD 100424 8-015558 RODEWALD 100169 8-015558 RODEWALD 8-007105 HART 8-007105 HART 100424 8-007105 HART 100169 8-007105 HART 7-022321 STEWARD 7-022321 STEWARD 100424 7-022321 STEWARD 100169 7-022321 STEWARD co O O O O O O O O O O O O O r- N O Cr Cr N O (1) V r- O r: 6 O Ln O N N N O) V r- O co Lf) r, N O) CO CO 7 O LO 00 20190409 4/15/2019 OSWMDTF FORFEITURES 20190410 4/22/2019 V V V V O O O O CO CO CO CO O O O O O O 0 O CO CO CO CO O O 'Cr 'Cr • r- r- N N N N 18-006042 CRUZ-ESTEVA 18-006042 CRUZ-ESTEVA 18-006042 CRUZ-ESTEVA 100424 18-006042 CRUZ-ESTEVA 100169 O O O O O LO O LO Lf) O 6) 6) 6> O 0) N N r- 0 LC> Lc M OLYNCH CAPITAL CORP 20190411 4/25/2019 LO LO LO 0 0 0 LO Lf) CO O O O r- r- r` N N N CL#25- 04/19 CL#25- 04/19 OL#25- 04/19 6) O O 6) O 7 O 66) (0 N CO M 20190412 4/26/2019 Page 161 of 11gg807 APRIL 2019 HSA SERVICE FEE- 04/19 5/2/2019 15:15:50 CITY OF SHAKOPEE O O _( 5 0 flt N 0 LO (u co w Council Check Register by GL Council Check Register and Summary 0) 0 N N Business Unit Account Description 0 a) a 0 0 (n Account No O Z O O 0 0 w Supplier / Explanation Continued... 125215 OABG 20190412 4/26/2019 PERSONNEL -PAYROLL OTHER PROF SERVICES ADMINISTRATION uJ W 0 PERSONNEL -PAYROLL PLANNING INSPECTION ENGINEERING RECREATION PROGRAMS TELECOMMUNCATION W W W W W W W W W W W W 000000000000 H H H H H H H H H H (D H 000000000000 w w w w w w w w w w w w PREPAID OTHER INFORMATION TECHNOLOGY FACILITIES ENGINEERING w O 0 w INSPECTION ADMINISTRATION W W Y CC CC Cn d RECREATION Cr) Q Q Q Q Q Q Q Q Q Q U U U U U U U U 0 0 CC CC CC CC CC CC CC CC CC CC co co co co co co co co co CO DDDDDDDDDD MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & MOTOR FUELS & GENERAL FUND GASOLINE GENERAL FUND GENERAL FUND SEWER MANAGEMENT MOTOR FUELS & LUBRICANTS SWEEPING MOTOR FUELS & LUBRICANTS INFORMATION TECHNOLOGY w U ij U d W Y W JCC CC 0 CO 0 Ct i w CO CO CO w w w w w w w w w w w w w w DDDDDD U CO CO CO ZZZZZZ Z Z Z Z Z Z in in in in in in 0 0 0 0 0 0 w w w w w w DDDDDD 0 0 UwO O O CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES I-- N N N N N N N N N N N N 0) N N N N N N N N N N O 0 ONNO 0 O 0 0 0 N CO CO CO CO CO M CO CO M CO CO CO 0 N N N N N N N N N N(aN CO N N V V V V V V a0 a0 CO CO CO CO CO CO CO co cc) cc) cc) cc) cc)co N NNNNNNNNN (a (0 N N N N N N N N CO CO CO (fl O O cO O (O cc? 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Z 0 U 0 J J J 2 H Z 0 2 w w 0 co co 0 20190413 4130/2019 SWEEPING EQUIPMENT MAINT SUPPLIES ENGINEERING ENGINEER FEE - PUBLIC Q CO H Z J Z Z LL) 0 X w w d Ur U w J z H 2 0_ _UJFd >>< O co w U Q J CO HZ D n `IC YJ Q dx oH NXw> Q o a J Q W 0,a0 H O> Z X 2 w w = N Q 0 Q U) C/) d uS U o dcr) o w co OD IO 0) co coM 0) O O O O O O O O O O O O = O O O o w w w o °D ° d Et u_ u u u u L M Z Z d U U U U U U- CO CO O H H H H H H H H H H ZZZZZZZZZZ H H H H H H H H H H DDDDDDDDDD ZZZZZZZZZZ 0 0 0 0 0 0 0 0 0 0 ZZZZZZZZZZ (5000000(.900 PARK FEE - PUBLIC w w w w w w CO CO w w ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ZZZZZZZZZZ K K K K K K CC CC K K w w w w w w w w w w w w w w w w w w w w z z z z z z z z z z 0 0 0 C0 C0 0 c9 c9 (7 (7 z z z z z z z z z z w w w w w w w w w w MOTOR FUELS & LUBRICANTS MOTOR FUELS & LUBRICANTS MOTOR FUELS & LUBRICANTS GENERAL FUND FUEL TAX PAYABLE w w o MOTOR FUELS & LUBRICANTS GENERAL FUND FUEL TAX PAYABLE SEWER MANAGEMENT MOTOR FUELS & LUBRICANTS SWEEPING MOTOR FUELS & LUBRICANTS CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES w 0 0 d w SALE OF DOCUMENTS CONCESSION STANDS SANDVENTURE POOL MEMBERSHIPS SANDVENTURE POOL GENERAL ADMISSIONS ICE ARENA GENERAL ADMISSIONS ICE ARENA ICE RENTAL - PRIME TAXABLE ICE ARENA CONCESSION STANDS ICE ARENA OTHER RECREATION FEES COMMUNITY CENTER MEMBERSHIPS COMMUNITY CENTER GENERAL ADMISSIONS COMMUNITY CENTER ROOM RENTALS O NNNNNNNNNNN NNNNNNNN M O N CO Co 7 O o0 N C9 C9 7 N N NNN W N CON N GO O CO CO 0 N. C9 0) N co CO CT,CT,CT,CT,M M M M M M N N N O N O N N CO GO CO h N. r W W IN IN IN CO 7 7 CO CO CO CO CO CO CO CO CO CO CO O O N cO N O O 7 7 7 7 7 7 7 7 7 7 7 7 7 M O 9) 00 0 7 In CO (.6 N Ln O O 0) O N N co co co c`') 7 7 7 M N Co Co O O O co M LO 0 M N N O N O M LO Ln N (` (` 0- (` IN IN IN IN � I- 7 co co oo 00 co 00 co co oo oo oO M 7 Co O 7 O 0- 0 7 7 M co Co Co Co Co Co Co Co Co co 0 O O co co co co GO CO CO CO CO CO O O O O 0- (` O O O O O O O O O O O O O WASHES- 04/19 O O O O O O 0) O O 6) 6) 6) 0) O) 6) O) 0) 6) 6) 6) 6) 6) 6) 6) 6) 6) (7) O) 6) 6) 6) 6) O) v v v v v v v v v v v v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q Q ¢ ¢ ¢ ¢ ¢ ¢ Q Q Q Q LL LL LL LL LL LL LL LL Z z z z z z z z z z z z K K K K K K K K K K K K CO CO CO CO CO CO CO CO w w w w w w w w w w w w } } } } } } } } H H H H H H H H H H H H Z Z z z z z z Z Z Z Z Z d d d d d d d d 7 7 7 7 7 7 7 7 N M M M M M M M M M M M M N N COoO 0O 0O 0O 00 CO cO cO cO CO N N N N N N N N N N N N N CAR/TRUCK WASHES 04/2019 0) 0) 0) 0) 0) 0) 0) 0) 6) 6) 6) 6) CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ CHARGES- 04/ Z Z Z Z Z Z Z Z Z Z Z Z w w w w w w w w w w w w H H H H H H H H H H H H ZZZZZZZZZZZZ o D7 Lc') 7 co 7 CO 7 CO o o Co Lc) O 7 6) 6) LO LO 7 7 co co 7 6) O 7 6) Ln 0) O Lo 7 000COO O M L7O LNO GO G M INCON CO- (3) OMNDOR- SPECIAL FUEL TAX COCOCOCOCOCOCOCO 7 7 7 7 7 7 7 7 N N N N N N N N 0) 0) 0) G 0) 0) 0) 0) TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ TAX PAYABLE- 04/ � w w w w w w w w u_ u u u u u u u w w w LL LL LL LL LL 20190414 4130/2019 Co N O) W oO a0 I— 7 7 Co O co 7 7 M CO OO GO 7 CO N O N 7 OMNDOR- SALES TAX CO M N 20190415 4130/2019 PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ PAYABLE- 04/ Ln Ln LC) Ln Ln Ln LC) LC) LC) LC) LC) LC) LO c0 c0 c0c0N O c0N c0oO oO oO c0 N N N N N N N N N N N N � O co co N II) L0 a O) O) O) 6) 6) 6) 6) 0 0) CO 0) 6) GO SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ SALES TAX PAYABLE- 04/ O O O O O O O O O O O O O O O O O O O O O O O O O O (O 7 0- N O 7 M M N O W h h M co CO COO 7 CO 7 LO 5/2/2019 15:15:50 CITY OF SHAKOPEE in 0 J N 0 LO L!) co LB a Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0 d Supplier / Explanation Continued... OMNDOR- SALES TAX COMMUNITY CENTER OTHER RECREATION FEES PARK SERVICES PARK FACILITY RENTAL TEEN CENTER GENERAL ADMISSIONS TEEN CENTER CONCESSION STANDS TEEN CENTER OTHER RECREATION FEES N CO CO O CO 0) CO 00 a0 00 CO N. n CO CO O CO O 7 7 7 7 7 N 7 N N- � OO N. N.N. O O O O O 7 7 GENERAL FUND SALES TAX PAYABLE TREE REPLACEMENT NATURAL RESOURCE PLANTINGS TREE REPLACEMENT SALES TAX PAYABLE rn rn CD CD CD 0) rn rn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w w w w w w w w CO CO CO CO 03 03 CO CO Q Q Q Q Q Q Q Q LO LO LO In In Ln In (0 03 00 CO CO CO CO CO CO V V V V 7 7 7 CVCVCVCVCVCVCVCV O) O) O) O) O) O) O) O) 7 7 ▪ 7 7 7 O O O O ▪ O O O O W W W W W W W W ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB 20190415 4/30/2019 Q Q Q Q Q Q Q Q O co co O O O O O O O O O O O O O n V O M N N N CO LO Lc▪ , 7 O Payment Instrument Totals Grand Total Page 164 of 165 Funds transferred electronically April 17, 2019 to May 7, 2019 PAYROLL $629,441.26 FIT/FICA $185,197.25 STATE INCOME TAX $41,855.50 PERA $197,388.69 HEALTH CARE SAVINGS $24,527.36 HEALTH SAVINGS ACCT $19,112.06 NATIONWIDE DEF COMP $21,313.28 ICMA DEFERRED COMP $4,711.90 MSRS $10,787.27 FSA $1,820.92 MN WAGE LEVY $0.00 Child Support $461.46 Total $ 1,136,616.95 Page 165 of 165