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HomeMy WebLinkAboutMarch 19, 2019 (2)F E. ' Shakopee City Council March 19, 2019 7:00 PM City Hall 485 Gorman St. Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well -trained, caring and professional employees. F. Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Closing of the 2008A Debt Service Fund and the Community Center and Ice Arena Capital Project Fund *4. A.3. *Amend Investment Policy *4. A.4. *Amend Fund Balance Policy B. Planning and Development *4. B.1. *Final Plat of Windermere South 2nd Addition *4. B.2. *Creation of Staff Position of Building Inspector -Electrical *4. B.3. *Amendment to the Fee Schedule C. Police *4. C.1. *Surplus Property - Bikes/Miscellaneous Page 1 of 219 *4. C.2. *Surplus Property - Vehicles D. Public Works and Engineering *4. D.1. *Retirement of Mike Hullander *4. D.2. * 12th Avenue Trail Project - Easement Acquisition *4. D.3. * 12th Avenue Reconstruction *4. D.4. *2018 Bituminous Overlay and Community Center Back Parking Lot Overlay Projects 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. Vacation of Alley Rights -of -Way 8. General Business A. Administration 8. A.1. Monthly Financial Review - February 2019 8. A.2. Paid Parental Leave 9. Reports 9.A. City Bill List 9.B. Liaison and Administration 10. Other Business 11. Adjourn to Closed Session pursuant to MN Statute 13D.05 subdivision 3 11.A.City Administrator Performance Evaluation 12. Adjournment to Tuesday, April 2, 2019 at 7 p.m. Page 2 of 219 *4.A.1. Shakopee City Council March 19, 2019 FROM: Lori J Hensen, City Clerk TO: Mayor and Council Members Subject: City Council meeting minutes from March 5 and March 12, 2019. Policy/Action Requested: Approve the minutes of March 5 and March 12, 2019. Recommendation: Approve the above motion. Discussion: Budget Impact: ATTACHMENTS: o March 5, 2019 o March 12, 2019 Page 3 of 219 Shakopee City Council Minutes March 5, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, City Attorney Jim Thomson, City Engineer/Public Works Director Steve Lillehaug, Finance Director Darin Nelson, Planning and Development director Michael Kerski, Park and Recreation Director Jay Tobin, Police Chief Jeff Tate, City Clerk Lori Hensen, Senior Planner Kyle Sobota 2. Pledge of Allegiance 3. Special Presentation - 2018 Officer of the Year Chief Tate presented Officer Cortnie Anderson with the Officer of 2018 award. 4. Approval of Agenda Bill Reynolds added item 11.B. Liaison and Administration Reports Councilmember Matt Lehman made a motion to approve the modified agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 5. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Jay Whiting made a motion to approve the consent agenda, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 A. Administration Page 4 of 219 *5. A.1. *City Council Minutes Approve the minutes from February 19, 2019. (Motion was carried under consent agenda.) *5. A.2. *Resolution Supporting Legislation Authorizing Infrastructure Development Fees Adoption of the resolution. (Motion was carried under consent agenda.) B. Parks and Recreation *5. B.1. *Temporary Liquor License for NHL Alumni Event Approve temporary on -sale liquor license to City of Shakopee Parks and Recreation Department for NHL Alumni Event (Fundraiser for Parkinson's) held at Shakopee Ice Arena on April 13th, 2019. (Motion was carried under consent agenda.) C. Planning and Development *5. C.1. *Application to DNR Natural & Scenic Grant and Outdoor Recreation Grant Approve resolutions authorizing the city to apply to DNR Natural & Scenic Grant and Outdoor Recreation Grant. (Motion was carried under consent agenda.) D. Public Works and Engineering *5. D.1. *Application to DNR Local Trail Connection Grant Approve Resolution R2019-021 authorizing the city to apply for a DNR Local Trail Connection grant for the CSAH 16 trail extension. (Motion was carried under consent agenda.) *5. D.2. *No Parking Resolution for 12th Avenue & Vierling Drive Approve Resolution R2019-024, restricting parking on 12th Avenue from Vierling Drive to County State Aid Highway 83, and on Vierling Drive from Eagle Creek Boulevard to 12th Avenue. (Motion was carried under consent agenda.) *5. D.3. *2019 Street & Utility Reconstruction Project Approve Resolution R2019-030, approving plans and ordering the advertisement for bids for the 2019 Street & Utility Reconstruction Project CIF-19-003. (Motion was carried under consent agenda.) *5. D.4. *2019 Sewer Service Lateral Pipe Rehabilitation & CIPP Sewer Lining Projects Adopt Resolution R2019-029, awarding a contract in the amount of $607,338.25 to Musson Bros, Inc., for the 2019 Sewer Service Lateral Pipe Rehabilitation Project Page Elof219 SAN19-003 and 2019 CIPP Sewer Lining Project SAN19-006. (Motion was carried under consent agenda.) 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 7. Business removed from consent will be discussed at this time 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Administration 10. A.1. 2019 City Workplan Councilmember Jay Whiting made a motion to approve the 2019 workplan and long term goals, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 B. Planning and Development 10. B.1. Text Amendment to City Code Section 130.04, to Create A Beekeeping Ordinance Councilmember Jay Whiting made a motion to adopt Ordinance No. 02019-002, an ordinance amending City Code Section 130.04., seconded by Councilmember Angelica Contreras and the motion passed. 5-0 11. Reports 11.A.City Bill List 11.B.Liaison and Administration Page 6 of 219 12. Other Business 13. Adjournment to joint meeting with Shakopee Public Utilities March 12, 2019 at 7:00 p.m. Councilmember Jay Whiting made a motion to adjourn to March 12, 2019 at 7:00 p.m., seconded by Councilmember Matt Lehman and the motion passed. 5-0 Page 4 of 419 Joint meeting with the Shakopee Public Utilities Shakopee City Council Minutes March 12, 2019 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Ca11 Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, Public Works/Engineering Director Steve Lillehaug, Planing/Development Director Michael Kerski, Finance Director Darin Nelson, Utilities Manager John Crooks, SPUC Planning/Engineering Director Joseph Adams, Commission President Aaron Weyer, Commissioners: Terry Joos, Steve Clay, Deb Amundson, Mathew Meyer 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jay Whiting made a motion to approve agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 4. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. Page 3 of 219 5. Joint meeting with Shakopee Public Utilities S.A. The status of the current rate formulas for the SPUC Water Connection Charge (WCC) and Water Trunk Charge (WTC), to include any changes to the formulas that the commission forsees S.B. A comparison of the SPUC WCC/WTC rates for our neighboring and comparable cities S.C. SPUC's projected plans for the city's water infrastructure with an identification of funding stream S.D. An outline of the water rates currently charged by SPUC and any past recommendations from consultants regarding appropriate rate structures that were not followed and why 6. Shakopee Public Utilities Presentation 6.A. Presentation Made to the Shakopee Chamber of Commerce Public Policy Committee Dec. 11, 2018 6.B. Services Provided to the City of Shakopee 6.C. SPU Economic Development Efforts 6.D. History and Statutory Authority of SPU 6.E. Respective roles of SPU V. City of Shakopee - discussion 6.F. Defined role of City Council Liaisons - discussions 6.G. Policy on the City's Sanitary Sewer Fund and Storm Sewer Fund 7. Informational Only 7.A. City Council and SPUC Joint Meeting Minutes of May 6, 2014 8. Other Business 9. Adjournment to March 19, 2019 at 7:00 p.m. Councilmember Jay Whiting made a motion to adjourn to March 19, 2019 at 7:00 p.m., seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 2 of 219 *4.A.2. Shakopee City Council March 19, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Closing of the 2008A Debt Service fund and the Community Center and Ice Arena Capital Project fund Policy/Action Requested: Approve Resolution No. R2019-009 closing the 2008A Improvement Bonds (3042) Debt Service Fund and the Community Center and Ice Arena (4073) Capital Project fund into the 2016A Tax Abatement Debt Service fund. Recommendation: Close the 2008A Improvement Bonds Debt Service Fund and the Community Center and Ice Arena Capital Project fund into the 2016A Tax Abatement Debt Service fund. Discussion: On February 1, 2019, the fmal bond payment on the 2008A Bond was made. The remaining dollars in the 2008A Improvement Bonds Debt Service Fund should be transferred to the 2016A Tax Abatements Bonds Debt Service fund for future debt payments. The fund has approximately $13,000 remaining in fund balance. The Community Center and Ice Arena project including all remaining open items were completed in February and the remaining dollars in the fund should be transferred to the 2016A Tax Abatements Bonds Debt Service fund for future debt payments. This fund has approximately $1,300 remaining in fund balance. Budget Impact: None ATTACHMENTS: Resolution No. R2019-009 Page 10 of 219 RESOLUTION NO. R2019-009 A RESOLUTION CLOSING THE 2008A DEBT SERVICE FUND AND THE COMMUNITY CENTER AND ICE ARENA CAPTIAL PROJECT FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service fund is closed due to the final debt payment being made: 2008A Improvement Bonds Debt Service (Fund# 3041) BE IT FURTHER RESOLVED that the following capital project fund is closed due to its completion: Community Center and Ice Arena Capital Project (Fund# 4073) BE IT FURTHER RESOLVED that the remaining funds in the 2008A Improvement Bonds Debt Service fund and the Community Center and Ice Arena Capital Project fund are to be transferred to the 2016A Tax Abatement Bonds Debt Service fund. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 19th day of February 2019. Mayor of the City of Shakopee ATTEST: City Clerk Page 11 of 219 *4.A.3. Shakopee City Council March 19, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Amend Investment Policy Policy/Action Requested: Approve the amended investment policy. Recommendation: Approval Discussion: The city's investment policy was last revised in October 2008. There hasn't been significant outside regulatory changes since that time. However, it is still beneficial to review and make sure policies are relevant on regular basis. In addition, having current financial management policies in place will be beneficial in achieving an increase in the city's bond rating. Staff utilized best practice policy recommendations from both the Government Finance Officers Association (GFOA) and the Office of the State Auditor (OSA) in developing the revised investment policy. In addition, there was discussion and review with our investment manager to ensure the policy fits with the city's investment objectives. Budget Impact: N/A ATTACHMENTS: o Investment Policy - Clean Version ▪ Investment Policy - Redline Version Page 12 of 219 INVESTMENT POLICY Adopted: October 24, 2008 Amended: March 19, 2019 Policy Contents A. Governing Authority 2 B. Scope 2 C. General Objectives 2 1. Safety 2 2. Liquidity 3 3. Yield 3 D. Standards of Care 3 1. Prudence 3 2. Ethics and Conflicts of Interest 3 3. Delegation of Authority 4 4. Investing fees 4 E. Authorized Financial Institutions, Depositories, and Broker/Dealers 4 F. Safekeeping and Custody 4 1. Delivery vs. Payment 4 2. Safekeeping 4 3. Internal Controls 5 G. Suitable and Authorized Investments 5 H. Investment Parameters 6 1. Diversification 6 2. Performance Standards 6 3. Maximum Maturities 6 I. Reporting 6 J. Depositories 7 K. Approval of Investment Policy 7 Page 1 of 7 Page 13 of 219 A. Governing Authority The Investment program shall be operated in conformance with governing legislation and other legal requirements. B. Scope This policy applies to the investment portfolio of all funds under the authority and control of the Finance Director/City Treasurer of the City of Shakopee. All cash and investments are pooled together to achieve economies of scale. Per SEC Rule 15B (Municipal Advisor Rule), municipal bond proceeds are not included in pooled investments and will be held in separate identifiable trust accounts. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. General Objectives The primary objectives, in priority order, on investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a) Credit Risk The city will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by: • Limiting investments to the types of securities listed in Section G of this Investment Policy; • Pre -qualifying and conducting ongoing due diligence of the financial institutions, broker/dealers, intermediaries, and advisers with which the [entity] will do business in accordance with Section V; • Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b) Interest Rate Risk The city will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by: • Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; Page 2 of 7 Page 14 of 219 • Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools and limiting individual security maturity as well as the average maturity of the portfolio in accordance with this policy (see section VIII). 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in local government investment pools, which offer same -day liquidity for short-term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: • A security with declining credit may be sold early to minimize the loss of principal; • A security swap would improve the quality, yield, or target duration in the portfolio; • Liquidity needs of the portfolio require that the security be sold; • There is a definite economic benefit to be realized. D. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Page 3 of 7 Page 15 of 219 Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the city. 3. Delegation of Authority Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third -party investment manager is authorized. 4. Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safe keeping fees. E. Authorized Financial Institutions, Depositories, and Broker/Dealers A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by creditworthiness and/or other factors, such as FINRA broker check. All financial institutions and broker/dealers who desire to become qualified for investment transactions must supply the following as appropriate: • Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines; • Proof of Financial Industry Regulatory Authority (FINRA)certification (not applicable to Certificate of Deposit counterparties); • Proof of state registration; • Certification of having read and understood and agreeing to comply with the city's investment policy; • An annual review of the financial condition and registration of all qualified financial institutions and broker/dealers will be conducted by the investment officer. F. Safekeeping and Custody 1. Delivery vs. Payment All trades of marketable securities will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an eligible custody account prior to the release of funds. 2. Safekeeping Securities will be held by a [centralized] independent third -party custodian selected by the entity as with all securities held in the city's name. The safekeeping institution shall Page 4 of 7 Page 16 of 219 annually provide a copy of their most recent report on internal controls (Statement of Auditing Standards No. 70, or SAS 70). 3. Internal Controls The investment officer shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed annually by staff and with the independent auditor. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, mis-representation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the city. G. Suitable and Authorized Investments The following investments will be permitted by this policy and are those defined by state law where applicable; • Savings/demand deposits. A financial institution that is qualified as a "depository" of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in checking/savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non -interesting bearing deposits will be held at a minimum. However, the interest -bearing demand deposit programs that banks provide for next day access to funds will be utilized; • U.S. Government obligations, U.S. Government agency obligations, and U.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. This includes mortgage -backed pass -through securities issued by any U.S. Government agency; • Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally recognized rating agencies; • Investment -grade obligations of state and local governments and public authorities. General obligation and revenue bonds of a state or local government must be rated "A" or higher at the time of investment by a nationally recognized rating agency. Revenue bonds of a state or local government must be rated "AA" or higher at the time of investment by a nationally recognized rating agency; • Repurchase agreements consisting of collateral allowable in Minnesota Statute, section 118A; • Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar -denominated securities; • Local government investment pools, either state -administered or through joint powers statutes and other intergovernmental agreement legislation, i.e. 4M Fund administered by the League of Minnesota Cities. Page 5 of 7 Page 17 of 219 H. Investment Parameters 1. Diversification The aggregate investment portfolio shall be diversified by: • Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding securities back by the US government); • Limiting investment in securities that have higher credit risks; • Investing in securities with varying maturities; • Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market funds or repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations; • All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty (50) percent of the aggregate investment portfolio. Mortgage -backed securities shall not exceed thirty (30) percent of the aggregate investment portfolio, at time of purchase; • Investment in any one corporation for commercial paper, repurchase agreements or certificates of deposit shall not exceed five (5) percent of the aggregate investment portfolio. 2. Performance Standards The Longer -Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty (80) percent of the Bloomberg Barclays US Treasury 1 to 5-year Index and twenty (20) percent of the Bloomberg Barclays MBS Conventional 15-year Index. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shakopee's investment policy and risk tolerances. 3. Maximum Maturities To the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase, or 10-year average -life for mortgage -backed securities. Longer - term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. I. Reporting The Finance Director shall prepare an investment report at least quarterly. Included in the report shall be the following: • A listing of individual securities held at the end of the reporting period listed by maturity date. • The carrying basis, the current calculated accreted basis and the current market value. • Weighted average yield. Page 6 of 7 Page 18 of 219 • Total return performance measured against the selected benchmark for the Longer - Term funds. J. Depositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA 51A.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and/or collateral aggregating the required amount. The City will not accept mortgages as collateral. K. Approval of Investment Policy This policy shall be reviewed on a periodic basis. Any changes must be approved by the City Council. Page 7 of 7 Page 19 of 219 INVESTMENT 31.06.02.P Adopted: October 24 2008May /, 2017 Amended: March 19, 2019 Policy Contents POLICY A. Governing Authority 2 B. Scope 2 C. General Objectives 2 1. Safety 2 2. Liquidity 4 3. Yield 4 D. Standards of Care 4 1. Prudence 4 2. Ethics and Conflicts of Interest 5 3. Delegation of Authority 5 4. Investing fees 5 E. Authorized Financial Institutions, Depositories, and Broker/Dealers 5 F. Safekeeping and Custody 6 1. Delivery vs. Payment 6 2. Safekeeping 6 3. Internal Controls 6 G. Suitable and Authorized Investments 7 H. Investment Parameters 8 1. Diversification 8 2. Performance Standards 9 3. Maximum Maturities 9 I. Reporting 9 J. Depositories 9 K. Approval of Investment Policy 9 A. Governing Authority 1 a C. General Objectives 1 1. f t Page offlu Style Definition: TOC 1: Tab stops: 0.31, Left + 6.49, Right,Leader: Formatted: Font: 12 pt Formatted: Font: Bold Formatted: Right Page 20 of 219 A. Governing Authority The Investment program shall be operated in conformance with governing legislation and other legal requirements. B. #Scope This policy applies to the investment portfolio of all funds under the authority and control of the Finance Director/City Treasurer of the City of Shakopee. All cash and investments are pooled together to achieve economies of scale. Per SEC Rule 15B (Municipal Advisor Rule), municipal bond proceeds are not included in pooled investments and will be held in separate identifiable trust accounts. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. This policy shall be reviewed on an annual basis. Any changes must be approved by the City Council. CC11=®General Objectives The primary objectives, in priority order, on investment activities shall be: . SafetY. Safety of principal is the foremost objective of the investment program. -Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. -The objective will be to mitigate credit risk and interest rate risk. a) Credit Risk ' The city will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer by: • Limiting investments to the types of securities listed in Section G of this Investment Policy, • Pre -qualifying and conducting ongoing due diligence of the financial institutions, broker/dealers, intermediaries, and advisers with which the [entity] will do business in accordance with Section V,� • Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized,. Formatted: Font: 12 pt Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: List Paragraph, Indent: Left: 0.25" Formatted: Font: (Default) +Body (Calibri) Formatted: Font: Bold Formatted: Heading 1, Numbering Style: A, B, Left + Aligned at: 0" + Numbered + Level: 1 + C, ... + Start at: 1 + Alignment: Indent at: 0.25" Formatted: Font: 12 pt Formatted: Indent: Lef t: 0.25" Formatted: Heading 1, Numbering Style: A, B, Left + Aligned at: 0" + Numbered + Level: 1 + C, ... + Start at: 1 + Alignment: Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.25" Formatted: Font: 12 pt, Bold, Font color: Auto Formatted Formatted: Font: Bold Formatted: Font: 12 pt ( Formatted Formatted Formatted: Font: (Default) +Body (Calibri), Bold Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.75" { Formatted Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.75", Tab stops: Not at 0.5" Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted Formatted: Font: (Default) +Body (Calibri) Page 21 of 219 b) Interest Rate Risk • • ,The city will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by: • Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity:, Formatted: Font: (Default) +Body (Calibri), Bold, No underline Formatted: Font: (Default) +Body (Calibri), Bold Formatted: List Paragraph, Indent: Left: 0.5, Numbered + Level: 3 + Numbering Style: a, b, c, + Start at: 1 + Alignment: Left + Aligned at: 1.63" + Indent at: 1.88, Tab stops: 1.13, Left + Not at 0.3" Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.75" Formatted: Indent: Left: 0.75, Tab stops: 1.2", List tab + Not at 0.25" + 0.5" Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Page 22 of 219 ® Investing operatingfunds primarily in shorter -term securities, monev market mutual funds, or similar investment pools and limiting individual security maturity as well as the average maturity of the portfolio in accordance with this policy (see section VIII). 2,„2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.- This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). -Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). -A portion of the portfolio also may be placed in local government investment pools, which offer same -day liquidity for short-term funds. . 3. Yield, The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: • a) A security with declining credit may be sold early to minimize the loss of principal; • b) A security swap would improve the quality, yield, or target duration in the portfolio; ▪ c) Liquidity needs of the portfolio require that the security be soldl • d) There is a definite economic benefit to be realized. D®III. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with -procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.75", Bulleted + Level: 1 + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25", No widow/orphan control, Tab stops: 1 ", List tab + Not at 0.25 Formatted: Font: 12 pt Formatted: Indent: Left: 0" Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Heading 2, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 2 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold Formatted: Heading 2, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 2 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: 12 pt, Bold, No underline, Font color: Auto Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: List Paragraph, Indent: Left: 0.5", Bulleted + Level: 1 + Aligned at: 1.63" + Indent at: 1.88" Formatted: Font: (Default) +Body (Calibri) l Formatted: Font: (Default) +Body (Calibri) [ Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: (Default) +Body (Calibri), 12 pt, Bold, Font color: Auto Formatted: Heading 2, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: (Default) +Body (Calibri), Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.5" Page 23 of 219 Ethics and Conflicts of Interest, Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the city. 3. Delegation of Authority Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director/Treasurer. -The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third partythird-party investment manager is authorized. 4. .Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safe keeping fees. E. Authorized Financial Institutions, Depositories, and Broker/Dealers A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by creditworthiness and/or other factors, such as FINRA broker check. All financial institutions and broker/dealers who desire to become qualified for investment transactions must supply the following as appropriate: • Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines, • Proof of Financial Industry Regulatory Authority (FINRA)certification (not applicable to Certificate of Deposit counterpartiesly • Proof of state registration; • Certification of having read and understood and agreeing to comply with the city': investment policy • A, —An annual review of the financial condition and registration of all qualified financial institutions and broker/dealers will be conducted by the investment officer. Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Font: Bold, Underline Formatted: Heading 2, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Heading 2, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: Bold, Underline Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold, Font color: Auto Formatted Formatted: Font: Bold, Underline Formatted: Font: 12 pt Formatted: Font: Bold Formatted: Font: 12 pt Formatted Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.25", Tab stops: 0.3", Left Formatted: Indent: Hanging: 0.25" Formatted: Indent: Left: 0.25" Formatted Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt, Bold Formatted: Font: (Default) +Body (Calibri), Bold Formatted: List Paragraph, Indent: Left: 1.38" Page 24 of 219 FF+VF Safekeeping and Custody 114,peliivery vs. Payment All trades of marketable securities will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an eligible custody account prior to the release of funds. 2. Safekeeping Securities will be held by a [centralized] independent third -party custodian selected by the entity as with all securities held in the city's name. The safekeeping institution shall annually provide a copy of their most recent report on internal controls (Statement of Auditing Standards No. 70, or SAS 70). 3. jnternal Controls The investment officer shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed annually by ,staff and with the independent auditor. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, mis-representation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers ofthe city . Authorized Financial D alcr and Institution Security brokcr/d alcrs are selected by creditworthiness (minimum capital requirement $10,000,000 and at I ast five y ars of operation). These may include "primary" d alcr.. or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3 1 (uniform net capital rule). investment transactions must supply the following as appropriate: • Proof of National A-sociation of Securities Dealers (NASD) certification • Proof of state registration 2. Internal Controls management. a. Custodial safekeeping. Securities purchased from any bank or d o'er including appropriate collateral (as defined by state law) shall be placed with an independent custodian prior to the release of funds. Formatted: Font: Bold Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: 12 pt, Bold, Not Italic Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38" l Formatted: Font: (Default) +Body (Calibri) l Formatted: Indent: Left: 0.5" Formatted: Font: 12 pt, Bold, Not Italic, Font color: Auto Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38", Widow/Orphan control, Tab stops: Not at 0.3" Formatted: Font: Bold, Not Italic Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.5" Formatted: Indent: Left: 0.2" Formatted: Font: 12 pt, Bold, Not Italic Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38" Formatted: Font: Bold Formatted: Font: (Default) +Body (Calibri) Formatted: Indent: Left: 0.5" Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Indent: Left: 0.5" Formatted: Indent: Left: 0.5", No bullets or numbering, Allow hanging punctuation, Adjust space between Latin and Asian text, Adjust space between Asian text and numbers, Font Alignment: Auto Page 25 of 219 b. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a cl ar understanding of their authority and responsibilities to ovoid improper actions. CI ar delegation of authority also preserves the internal control structure that is contingent on the various staff position and their respective responsibilities. c. Written confirmation of telephone transactions for investments. Due to tho potential of error and improprieties arising from telephone transactions, all telephone transaction should be supported by written communications. Written G. VSuitable and Authorized Investments 1. Investment Types The following investments will be permitted by this policy and are those defined by state law where applicable; •e-Savings/demand deposits. A financial institution that is qualified as a "depository" of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in checking/savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non -interesting bearing deposits will be held at a minimum. However, the interest -bearing demand deposit programs that banks provide for next day access to funds will be utilized;_ • U.S. Government obligations, U.S. Government agency obligations, and U.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. -This includes mortgage -backed pass -through securities issued by any U.S. Government agency b. Canadian government obligations (payable in local currency). • Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally recognized rating agencies ,.Investment -grade obligations of state and local governments and public authorities. General obligation and revenue bonds of a state or local government must be rated "A" or higher at the time of investment by a nationally recognized rating agency. Revenue bonds of a state or local government must be rated "AA" or higher at the time of investment by a nationally recognized rating agency.; Vie -Repurchase agreements whose underlying purchased securities consist of tho forcgoing.consisting of collateral allowable in Minnesota Statute section 118A;® • .Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar -denominated securities;; funds in order to achieve a potentially higher yield. Authorized investment pools Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.25" Formatted: Font: (Default) +Body (Calibri) Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.25", Bulleted + Level: 1 + Aligned at: 0.5" + Indent at: 1" Formatted: Font: 12 pt, Not Bold Formatted: Font: (Default) +Body (Calibri) Formatted: Font: (Default) +Body (Calibri) Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.25", Bulleted + Level: 1 + Aligned at: 0.5" + Indent at: 1" Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: (Default) +Body (Calibri) Formatted: Font: (Default) +Body (Calibri) Formatted: Font: (Default) +Body (Calibri) Formatted: Font: 12 pt Page 26 of 219 arc the 4M Fund administered by thc L ague of Minnesota Citics and thc "sweep" pool administered by the investment custodian • Local government investment pools, either state -administered or through joint powers statutes and other intergovernmental agreement legislation, i.e. 4M Fund administered by the League of Minnesota Cities., Investment in derivatives or high risk mortgage backed securities is not authorized. 2. Repurchase Agreements Repurchase agreements shall be consistent with state statutes and GFOA Recommended Practices on Repurchase Agreements. H. VI. Investment Parameters Pooling of Funds consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and 1-piversification The aggregate investment portfolio shall be diversified by: ■• Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding securities back by the US government). •• Limiting investment in securities that have higher credit risks. •• Investing in securities with varying maturities. •• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market funds or repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. • All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty (50) percent of the aggregate investment portfolio. Mortgage -backed securities shall not exceed thirty (30) percent of the aggregate investment portfolio, at time of purchase. ■ Investment in any one corporation for commercial paper, repurchase agreements or certificates of deposit shall not exceed five (5) percent of the aggregate investment portfolio. Formatted: Font: (Default) +Body (Calibri) Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.25", Bulleted + Level: 1 + Aligned at: 0.5" + Indent at: 1" Formatted: Font: 12 pt Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Font: Bold, Underline Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38" Formatted: Font: 12 pt Formatted: Indent: Left: 0.5", Bulleted + Level: 3 + Aligned at: 1.25" + Indent at: 1.5" Formatted: Font: 12 pt Formatted: Indent: Left: 0.5", Bulleted + Level: 3 + Aligned at: 1.25" + Indent at: 1.5" Formatted: List Paragraph, Indent: Left: 0.95", Bulleted + Level: 3 + Aligned at: 1.25" + Indent at: 1.5", Don't allow hanging punctuation, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers, Font Alignment: Baseline Formatted: Indent: Left: 0" Page 27 of 219 222. Performance Standards The Longer Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty (80) percent of the Bloomberg Barclays US Treasury 1-5 year Index Merrill Lynch 1 5 Y ar U.S. Trcvsury index and twenty (20) percent of the Bloomberg Barclays MBS Conventional 15-year Index Merrill Lynch Mortgage, GNMA, AR 'n�nv. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shal<opee's investment policy and risk tolerances. 3. 3. Maximum Maturities Jo the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase, or 10-year average -life for mortgage -backed securities. Longer - term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. IIVII. Reporting The Finance Director shall prepare an investment report at least quarterly. Included in the report shall be the following: • A listing of individual securities held at the end of the reporting period listed by maturity date • The carrying basis, the current calculated accreted basis and the current market value. • Weighted average yield • Total return performance measured against the selected benchmark for the Longer - Term funds. JDepositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA 51A.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and/or collateral aggregating the required amount. The City will not accept mortgages as collateral. K. Approval of Investment Policy This policy shall be reviewed on a periodic basis. Any changes must be approved by the City Council. Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Font: Bold Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38" Formatted: Font: 12 pt Formatted: Indent: Left: 0.5", First line: 0" Formatted: Heading 2, Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.38" Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold, Font color: Auto Formatted: Font: 12 pt Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.25", Bulleted + Level: 1 + Aligned at: 0.5" + Indent at: 0.75" Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.25" Formatted: Heading 1, Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Indent: Left: 0.25" Page 28 of 219 The City will regularly analyze its cash flow needs of all funds. The City will collect, disburse, and deposit funds on a regular basis. Interest arnings and market value adjustments will be credited to the source of the invested monies based on the average cash balance. Formatted: Font: (Default) +Body (Calibri) Page 29 of 219 *4.A.4. Shakopee City Council March 19, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Amend Fund Balance Policy Policy/Action Requested: Approve the amended fund balance policy. Recommendation: Approval Discussion: The city's fund balance policy was last revised in October 2010. There hasn't been any outside regulatory requirements that require an update to the policy. Similar to the investment policy update, having updated financial management policies in place will be beneficial for achieving an increase in the city's bond rating. Just as we did with the amended investment policy, staff utilized best practice policy recommendations from both the Government Finance Officers Association (GFOA) and the Office of the State Auditor (OSA) in developing the revised fund balance policy. Revisions were made to the fund balance parameters of both the General Fund and the Enterprise Funds. The General Fund is amended to increase the target level from 35 to 50 percent of the ensuing year's expenditure budget. The previous policy called for an unassigned fund balance of 40 to 45 percent. The larger range provides more latitude for the final fund balance which often requires specific transfers to accommodate the small percentage range. The revised range is also the OSA recommendation. The revised policy also clears up some ambiguity on what criteria the fund balance percentage is calculated. The revised policy calculates the fund balance percentage on the ensuing year's expenditure budget. The prior policy did not specify whether the percentage was based on the current or ensuing year's expenditure budget. Calculating the fund balance Page 30 of 219 on ensuing year's budget is the most logical since fund balance is technically in place to cover expenditures until the next tax payment is received in June of the ensuing year. The enterprise fund balance was also amended. Enterprise funds are funds that are run similar to private businesses, they are supported mainly by user fees. The city's enterprise funds consist of the Sanitary Sewer, Storm Drainage and Refuse. The current policy calls for 3 to 5 months of operating costs and to have at least as much as the amount of accumulated depreciation. Theoretically, there is no need to have cash on hand to cover 100 percent of accumulated depreciation since we would never be rebuilding our entire system in one year, especially on assets that typically have useful lives over 50+ years. The revised policy amends the requirements to cover 6 to 12 months of operations, current year debt service requirements (if any), and maintain 10 percent of accumulated depreciation. 10 percent accumulated depreciation for the Sanitary Sewer and Storm Drainage funds amounts to about $1.5 million, which typically more than covers any annual reconstruction project costs. These amended enterprise fund balance parameters are what we have been using as a guideline for the last year or so when determining annual utility rates and long-term financial forecasts. Budget Impact: N/A ATTACHMENTS: o Fund Balance Policy - Clean Version o Fund Balance Policy - Redline Version Page 31 of 219 FUND BALANCE POLICY Adopted: October 19, 2010 Amended: March 19, 2019 Policy Contents A. Scope 1 B. Definitions 1 C. General Fund 2 D. Special Revenue Funds 3 E. Debt Service Funds 3 F. Capital Project Funds 3 G. Enterprise Funds 3 H. Internal Service Funds 3 I. Order of Fund Balance Spend -down 3 J. Assigning Fund Balance 3 A. Scope The purpose of the fund balance policy is to provide adequate working capital for cash flow and contingency purposes, while maintaining reasonable tax rates and user fees. The Government Finance Officers Association (GFOA's) guiding principle for classifying the various components of fund balance is to indicate the extent to which the government is bound to honor constraints on the specific purposes for which amounts in the fund can be spent. Following governmental accounting standards, the City has three basic categories: governmental funds, proprietary funds, and fiduciary funds. The fund balance classification policy applies only to the governmental and proprietary categories. B. Definitions 1. Fund Balance/Net Position Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental fund generally involves tax support and the focus of accounting is the flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Net Position is similar to fund balance but applies to enterprise and internal services fund and has a longer -term focus including fixed assets, accumulated depreciation and long-term debt. Page 1 of 3 Page 32 of 219 2. Nonspendable Fund Balance Amounts that are not in a spendable form (e.g., prepaid items and inventories of supplies). Resources that must be maintained intact pursuant to legal or contractual requirements are also considered nonspendable. 3. Restricted Fund Balance — amounts subject to externally enforceable legal restrictions (creditors, grantors, contributors, and by law through constitutional provisions or enabling regulations). 4. Unrestricted Fund Balance — the total of committed fund balance, assigned fund balance, and unassigned fund balance, as described below. a) Committed Fund Balance — amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision -making authority (City Council). Commitments may be changed or lifted only by the City Council taking the same formal action that imposed the constraint originally. The City Council must take action on these commitments before year end. b) Assigned Fund Balance — amounts a government intends to use for a specific purpose; intent can be expressed by the government body or by an official or body to which the governing body delegates the authority. c) Unassigned Fund Balance — amounts that are available for any purpose in the general fund. Only the general fund can report a positive amount of unassigned fund balance. C. General Fund The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes, license and permit fees, fines and forfeits, program revenues, intergovernmental revenues, investment interest earnings, and transfers. The General Fund's resources finance a wide range of functions including the operations of general government, public safety, public works, and recreation. The General Fund may have a portion of its fund balance classified as nonspendable if there are long term receivables, inventories, or prepaid items on the balance sheet. The General Fund is the only fund that can have any unassigned positive fund balance. The working capital balance of the general fund will fall into the unassigned fund balance classification. The target level of unassigned fund balance as recommended by the Office of the Minnesota State Auditor is 35 to 50% of ensuing year's expenditure budget. This amount of unassigned fund balance will provide adequate funds until the next property tax revenue collection cycle for cash flow, unexpected decline in revenue such as state aid unallotment and unforeseen expenditures such as natural disasters. Page 2 of 3 Page 33 of 219 Unassigned fund balance can be spent down by City Council action or appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by interfund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Annually the City Council will decide what to do with the General Fund unassigned fund balance that exceeds 50% of the ensuing year's expenditure budget. Any excess fund balance transfers will not be used as a funding source for ongoing recurring expenditures. Unrestricted fund balance can be spent down by City Council action, appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by inter -fund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. D. Special Revenue Funds These funds shall maintain sufficient fund balance to provide for working capital. E. Debt Service Funds These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. F. Capital Project Funds There are no fund balance requirements for these funds. Long-range planning through use of the Capital Improvement Plan (CIP) and other forecasting methods should be utilized to ensure long-term sustainability. G. Enterprise Funds These funds shall have sufficient equity and liquid assets to provide for six to twelve months operating costs, annual debt service requirements and at least ten percent (10%) of accumulated depreciation to provide for capital outlay. H. Internal Service Funds These funds shall have sufficient equity to smooth out the "peaks and valleys" of major expenditures over the long term; provide funding equal to at least the current liability for employee compensated absences and other post -employment benefits; and provide sufficient funding to take advantage of premium discounts for general liability and workers' comp premiums. I. Order of Fund Balance Spend -down When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: (1) committed, (2) assigned, and (3) unassigned. J. Assigning Fund Balance The City Council can assign fund balance by expressing its intent or the Finance Director is hereby authorized to assign fund balance. Page 3 of 3 Page 34 of 219 S-HA:KOPEE FUND BALANCE POLICY Adopted: October 19, 2010 Amended: March 19, 2019 Policy Contents A. Scope 1 B. Definitions 2 C. General Fund 3 D. Special Revenue Funds 4 E. Debt Service Funds 4 F. Capital Project Funds 4 G. Enterprise Funds 4 H. Internal Service Funds 4 I. Order of Fund Balance Spend -down 4 J. Assigning Fund Balance 5 B. Purpose 1 C. Definitions 1 O. C alfund 2 E. Special Revenue Funds 4 F. Debt Service Funds 1 G. Capital Project Funds 1 H. Enterprise Funds 4- 4. Internal Service Funds 1 A. Scope 1 A. ScopePurposc The purpose of the fund balance policy is to provide adequate working capital for cash flow and contingency purposes, while maintaining reasonable tax rates and user fees. The Government Finance Officers Association (GFOA's) guiding principle for classifying the various components of fund balance is to indicate the extent to which the government is bound to honor constraints on the specific purposes for which amounts in the fund can be spent. Following governmental accounting standards, the City has three basic categories: governmental funds, proprietary funds, and fiduciary funds. The fund balance classification policy applies only to the governmental and proprietary categories. Page 1 of 5 Formatted: Font: (Default) +Body (Calibri) Page 35 of 219 B. Definitions B-.L__Funuoalanof ' Net Position ^ Fund balance is the difference between the assets and liabilities in a governmental fund.- AQovemmenta|fundQene,aUvinvo|ves tax support and the focus ofaccounting ixthe flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Net position Fund equity issimilar mfund balance but applies menterprise and internal services fund and has alonger-term focus including fixed assets, accumulated depreciation and long-term debt. z monspendub|efund balance Amounts that are not inaspendable form (�g.'prepaid items and inventories of supplies). Resources that must bemaintained intact pursuant tolegal o,contractual requirements are also considered nunspcndab|c. Formatted: Font: Bold Formatted: Font: Bold Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1'�3,... ~ Start at: 1~Alignment: Left ~Aligned at: US" ~Indent at: us^.Adjust space between Latin and Asian text, Adjust space between Asian text and numbers Formatted: Indent: Left:us' Formatted: Strong, Font: Not Bold ) / s. JResthctedfund balance - amounts subiactto euemaUvenforceable legal restrictions ..................... ....... _ (medhors,grantors, contributors, and hvlaw through constitutional provisions m enabling regulations). , ,____^`_^__ _^^_'_,___~____ assigned_'_~ _ ~ ""�^""=".""�"^�"`=-".=""�.".",""""=�.".�"^�.��"."= balance, and unassigned fund balance, as described below. a) Committed fund balance — amounts that can be used onlv for the specific purposes determined bvaformal action ofthe government's highest level ofd,d,ion-maNnu authontv(City counci|).Commitments mavbechanged o,lifted only hvthe City Council taking the same formal action that imposed the constraint originally. The citVCouncil must take action nnthese commitments before vca,end. WAsignedfundba|ance-amoumsaxovcmmcntintcndstnuscfu,aspezific purpose; intent can be expressed by the government bodV or bv an official or body towhich the governing body delegates the autho/itv.^ c) 'Vna,sinnedfund balance -amounts that are available for any purpose inthe general fund. Onlv the general fund can report a positive amount of unassigned fund balance. Formatted: Numbered + Level: 1~Numbering Style: /. �3,-~Start at: 1~Alignment: Left ~eigm� m, o.2'�~Indent at: us''.Adjust space between Latmanu Asian text, Adjust space between Asian text and numbers Formatted: Font: 12pt Formatted: Indent: Left: 0.5^. No bullets or numbering Formatted: Font: 12pt Formatted: Numbered + Level: 1 + Numbering Style: 1. �3,-~xm*"�1~�/o"m���*~m��d^* o�s' ~ Indent at: 0.5^ Formatted: Indent: Left:us'. No bullets ornumbering ) Formatted: Font: um ) / Formatted: Indent: Left: 0.75''mobullets m numbering Formatted: Font: op --�Formatted: Font- Not Bold Formatted: Normal, wobullets mnumbering Formatted: Font: upt Formatted: List Paragraph, Numbered ~Level: 1~ Numbering Style: ^*c,... ~ Start at: 1~Alignment: Left ~ Aligned at: us'~Indent at: 0.75' Page 36 of 219 C. General Fund= Formatted: Strong, Font: 12 pt, Font color: Auto The General Fund is established to account for all revenues and expenditures which are not �..� Formatted: Font 12 pt required to be accounted for in other funds. Revenue sources include property taxes, license and permit fees, fines and forfeits, program revenues, intergovernmental revenues, investment interest earnings, and transfers. The General Fund's resources finance a wide range of functions including the operations of general government, public safety, public works, and recreation. The General Fund may have a portion of its fund balance classified as nonspendable if there are long term receivables, inventories, or prepaid items on the balance sheet. The General Fund is the only fund that can have any unassigned positive fund balance. The working capital balance of the general fund will fall into the unassigned fund balance classification. The target level of unassigned fund balance as recommended by the Office of the Minnesota State Auditor is 3540 to 5045% of ensuing year's expenditure budgets. This amount of unassigned fund balance will is to provide adequate funds until the next property tax revenue collection cycle working capital for cash flow, unexpected decline in revenue such as state aid unallotment and unforeseen expenditures such as natural disasters. Unassigned fund balance can be spent down by City Council action or appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by interfund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Annually the City Council will decide what to do with the General Fund unassigned•c aced fund balance that exceeds 50% of the ensuing year's expenditure budgets and transfers out. Any excess fund balance transfers will not be used as a funding source for ongoing recurring expenditures. Unrestricted fund balance can be spent down by City Council action or appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by inter -fund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. ® This Fund Balance Policy applies to unrestrict assigned, unassigned amounts. • When more than one category of fund balance can be used to fund an expenditure, the highest (most restrictive) level shall be used first. ) Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Page 37 of 219 categories arc determined by the nature of the fund. arigned,unasdgned amounts. ° When more than one category of fund balance can be used to fund an expenditure, the highest (most restrictive) level shall bcused first. provide working capital for cash flow, uncxpccte unallotment and unforeseen expenditure- such as natural clisastcrs. C,11^Special Revenue Funds These funds shall maintain sufficient fund balance mprovide for working capital. M,_Debt Service Funds These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. K.,11II:,Capita|Project Funds There are nofund balance requirements for these funds. Long-range planning through use ofthe Capital Improvement Plan (c|p)and other forecasting m'thndsshou|dbeuu|iudu, ensure long-termsustainaW|hv. �;TG::: Enterprise Funds These funds shall have sufficient equity and liquid assets tuprovide for six three to twelve4v-& months operating costs, annual debt service requirements and to have at least ten percent (10u) the faccumulated depreciation tnprovide for capital outlay. Q I ll III , Internal Service Funds These funds shall have sufficient equity tusmooth out the "peaks and valleys" of major expenditures over the long termi and to provide fY4-funcling equal to at least the current liability for employee compensated absences and other post-emploVment benefits, and provide sufficient funding to take advantage of premium discounts for general liability and workers' comp premiums. |. Order of Fund Balance Spend -down When both restricted and unrestricted resources are available for use it isthe cuv,Policy tnfirst use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following Page 38 of 219 | / 11�4d.maigninnFund Balance The City Council can assign fund balance by expressing its intent or the Finance Director is hereby authorized toassign fund balance. Page 39 of 219 *4.B.1. Shakopee City Council March 19, 2019 FROM : Mark Noble, Senior Planner TO: Mayor and Council Members Subject: Final Plat of Windeiniere South 2nd Addition Policy/Action Requested: Approve Resolution No. R2019-035, a resolution approving the Final Plat of Windermere South 2nd Addition. Recommendation: Staff Recommendation Staff recommends that the City Council approve Resolution No. R2019-035. Planning Commission Recommendation The Planning Commission considered the preliminary plat at their April 5, 2018 meeting, and by a 6-0 vote, recommended to the City Council that they approve the request to plat the property, subject to the conditions in Preliminary Plat Resolution No. R2018-049. Discussion: Site Information Applicant: D.R. Horton, Inc. - Minnesota Property Owner: D.R. Horton, Inc. - Minnesota Location: South of 17th Avenue, west of Marystown Rd., north of CSAH 78 Current Zoning: R-1 B Zone Adjacent Zoning: North: Medium Density Residential (R-2) Zone South: Jackson Township East: Jackson Township/Urban Residential (R-1B) Zone West: Unzoned Comp. Plan: Single Family Residential Lot Size: 48.456 Acres Page 40 of 219 Introduction D.R. Horton, Inc. - Minnesota has made application to approve the Final Plat of Windermere South 2nd Addition. The subject property is approximately 49 acres, and is located south of 17th Avenue, west of Marystown Rd., and north of C SAH 78. Attached to this report is the applicant's plat for this development, which proposes 125 single family residential lots in this 2nd phase (31 approved in the first phase), with six outlots for incorporation into future phases or open spaces. The preliminary plat had proposed 158 lots, so this 2nd phase is generally consistent with that preliminary plat. The developer had received Variances for 33 lots with reduced lot widths. This 2nd phase of development is consistent with that Variance; in fact, only 23 proposed lots will be needing that Variance. Otherwise, Planning staff notes that all proposed lots appear to comply with design standards of the R-1B Zone. Staff, the applicant and other review agencies have spent considerable time reviewing this project, with Engineering and SPUC providing comments/conditions of approval. SPUC specifically noted that municipal water service and fire protection has limited availability until the Shakopee Public Utilities Booster Station is operational, and that the developer shall continue to work with Shakopee Public Utilities directly to discuss timing of home construction while the Booster Station is constructed. Planning staff note that landscaping and trail/sidewalk requirements will be reviewed at the appropriate time to verify compliance with the City Code regulations (submitted plans appear to comply with the regulations), and park dedication fees consistent with the most current fee schedule will be required prior to recording of this plat. Conditions noted in those memos have been incorporated into Resolution No. R2019-035 for the City Council's consideration. Budget Impact: N/A ATTACHMENTS: o Resolution o Engineering Memo • Stormwater Review Memo o SPUC Memo • Final Plat - Windermere 2nd Addition • Sidewalk & Trail Plan • Site Aerial Page 41 of 219 RESOLUTION NO. R2019-035 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE FINAL PLAT OF WINDERMERE SOUTH 2ND ADDITION WHEREAS, D.R. Horton, Inc. - Minnesota, applicant and property owner, have made application for Final Plat of Windermere South 2nd Addition; and WHEREAS, the property upon which the request is being made is legally described as: Outlot A, Windermere South, Scott County, Minnesota; and WHEREAS, the Planning Commission held a public hearing and reviewed the Preliminary Plat of Windermere South on April 5, 2018. WHEREAS, the City Council reviewed the Preliminary Plat of Windermere South on April 17, 2018. WHEREAS, the City Council reviewed the Final Plat of Windermere South 2nd Addition on March 19, 2019. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Final Plat of Windermere South 2nd Addition is hereby approved subject to the following conditions: I) The following procedural actions must be completed prior to the recording of a Final Plat: A. Approval of title by the City Attorney. B. Park dedication fees shall be submitted in the amount required by the City Code and adopted City fee schedule. Cash in lieu of land is recommended to satisfy the Park Dedication Requirement. Preliminary park dedication calculations (to be confirmed at time of final plat recording) are as follows: 125 lots x $5,340/lot = $667,500. These fees shall be retained for use in the development of parks in the Windermere development. C. An invoice of engineering fees has been uploaded to the ProjectDox Financials folder. Payment is due prior to release of the final plat for recording. Page 42 of 219 II. Following approval and recording of the final plat, the following conditions shall apply: A. Comply with conditions listed in the Shakopee Public Utilities Memo dated 02/28/19. B. The applicant shall provide an 8' wide bituminous trail and a 5' wide concrete sidewalk throughout the development, generally consistent with the Sidewalk & Trail Construction Plan dated 12/26/18. Additionally, security for a future trail along CSAH 78 shall be submitted, consistent with Engineering Dept. requirements. C. All trails and sidewalks be constructed to meet ADA requirements or guidelines. D. The applicant shall install park, open space, and trail boundary signage and posts as determined to be needed by the city. The city shall provide the signage and posts. E. Install landscaping consistent with the current City Code regulations, which requires each lot to have a minimum of 2 non -ornamental trees in the front yard, except that one may be located in the rear or side yard due to space limitations. III.The following conditions need to be addressed/completed prior to approval of a grading permit, a street and utility plan, and/or a building permit: A. Any field accesses to CSAH 78 along the property shall be completely removed from the right-of-way and graded to match the existing ditch. B. Noise issues may arise as traffic volumes increase on the County roadway over time. Noise attenuation for the new homes is the responsibility of the developer. C. No ponding, berming, landscaping, or signage shall be permitted within the County right-of-way. D. Any work within the County right-of-way shall require a County permit. E. Any stormwater entering the County right-of-way shall require detailed stormwater calculations to be summited to the County Engineer for review and approval. F. The developer shall participate in CSAH 78 improvements, including information such as grading limits, drainage, right-of-way need, intersection street lights and cross sections. IV. Comply with the conditions referenced in the Windermere South 2'd Addition Memorandum from Micah Heckman, Project Engineer, dated March 13, 2019. A. Address changemarks as shown on the plans and final plat in the ProjectDox Drawings folder. B. Approval of the final plat does not constitute approval of the submitted plans. C. A storm water review memo has been uploaded to the ProjectDox Correspondence folder. Address comments provided in this memo. Adopted in Regular session of the City Council of the City of Shakopee, Minnesota, held on the day of , 2019. ATTEST: Lori Hensen, City Clerk Mayor of the City of Shakopee PREPARED BY: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Page 43 of 219 City of Shakopee Memorandum TO: Mark Noble, Senior Planner FROM: Micah Heckman, Project Engineer SUBJECT: Final Plat and RLS — Windermere South 2nd Addition CASE: SH094666 DATE: March 13, 2019 The staff review indicates a request to review a Final Plat and Registered Land Survey application for Windermere South 2nd Addition, a single-family subdivision. Windermere South 2nd Addition is located west of Marystown Road (County Road 15) and north of 130th Street (County Road 78). This review should be considered preliminary, as more comments will follow with additional submittals. However, the Public Works Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to release of the Final Plat for recording: 1. Execution of a Developer's Agreement, which needs to include provisions for a letter of credit or cash security equal to 125 percent of the estimated total cost of the improvements, plus 100 percent of the estimated costs of city inspection and administration. 2. Pay all applicable fees/charges listed below, as required by the most current City of Shakopee Fee Schedule. • Street and Utility Fee • Sign Installation Fee • Watermain Fee • Wetland Conservation Act Fees • Trunk Sanitary Sewer Charge • Bituminous Seal Coat Fee • Trunk Storm Water Charge • Storm Water Management Plan Review Fees 3. Submit a detailed contractor's bid for all public improvements associated with this subdivision. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\SE02BASS-E306-4EE6-84EA-11A8B5925284\Shakopee.3543.1.FP Review (Windermere_South_2nd)_031319.docx 1 of 3 Page 44 of 219 4. Submit a detailed lot area drawing showing the total plat area, the total drainage and utility easement area encompassing high water levels of wetlands/storm water basins, the total area of right-of-way, the total area of conservation easements and outlots, the total area of bituminous street and the total area of lots. 5. Obtain approval of the subdivision's storm water management plan. 6. Easements will be shown on the Final Plat as approved by the City Engineer. They include, but are not limited to the following: • Verify appropriate drainage and utility easements for public sanitary sewer, storm sewer and watermain systems are provided. The minimum widths of drainage and utility easements are set forth in Section 10.1 (A-D) of the City of Shakopee Design Criteria. • Provide additional drainage and utility easement between Lots 5 and 6 of Block 4, Lots 10 and 11 of Block 5 and Lot 1, Block 4 for the storm sewer pipe. Easement width must be calculated based on City of Shakopee Design Criteria. • Provide drainage and utility easements on all Outlots as set forth in Section 10.1 (A- D) of the City of Shakopee Design Criteria. • Provide a minimum of 5 feet of trail/sidewalk easement adjacent to the entire length of the northerly right-of-way of 128th Street, the westerly right-of-way of Amelia Trail and the easterly right-of-way of Zumbro Avenue. • Provide a 15-foot trail/sidewalk easement along the entire property frontage along County Road 78 (130th Street). 7. Outlots E and F must be incorporated into future development lots as development progresses west. 8. Approval of the final plat does not constitute approval of the submitted construction plans. 9. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat to be recorded with datum on the Scott County coordinate system. The following items need to be addressed/completed prior to approval of a grading permit, a street and utility plan and/or a building permit: 1. The developer has provided two alignment options to get trunk sanitary sewer to the County Road 78 right-of-way. Option A is a route solely through property currently owned by Friendship Church. Option B is a route that utilizes streets and drainage and utility easements internal to the proposed development. If Option A becomes not feasible due to the inability to gain easements for that route, construction shall proceed with Option B. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\SE02BASS-E306-4EE6-84EA-11A8B5925284\Shakopee.3543.1.FP Review (Windermere_South_2nd)_031319.docx 2 of 3 Page 45 of 219 2. Obtain final approval of the subdivision's storm water management plan. 3. Obtain a NPDES construction site permit prior to any land disturbing activity. A copy of the permit coverage card and letter must be provided to the city. 4. Grade the entire site, as proposed on the approved plans, in one phase within one year from the date of approval of the grading permit application. Grading is defined as bringing the site to the proposed finished grade with materials deemed acceptable by the City of Shakopee engineering department, providing topsoil per City requirements and applying seed, mulch and/or sod per City requirements and providing an as -built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. 5. Provide funds for a future trail along County Road 78. The amount will be based on a cost estimate for the construction of a trail along portions of the plat that front County Road 78. 6. Submit detailed pavement design calculations. 7. Submit a small utilities joint trench plan. 8. Submit a landscaping plan in compliance with the most recent version of the City of Shakopee's Easement Fencing and Landscaping Policy. 9. Submit a Construction Management Plan. 10. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5 and Section 11.2 (A-L). The record plans need to be submitted to the engineering department. Recommendation The Public Works Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\SE02BASS-E306-4EE6-84EA-11A8B5925284\Shakopee.3543.1.FP Review (Windermere_South_2nd)_031319.docx 3 of 3 Page 46 of 219 MEMORANDUM TO: Micah Heckman, Project Engineer, PE FROM: Kirby Templin, Water Resources Engineer, PE SUBJECT: Windermere South — Stormwater Review Comments - 6 DATE: February 26, 2019 This memo summarizes the stormwater review comments for Windermere South — Phase 2. The following documents were submitted for review: • 18-12-26 city revision 0014194 REVISED SOUTH Area TIME CONC COMP AND PIPE DESING9, Dated 12-26-18 • 18-12-26 Drainage Area Map, Dated 12-26-18 • 0014194 Final Stormwater Summary with Appendix 2018-11-12, Dated 10-10-18 • 18-11-09 WW Response to Comments Stormwater Review Memo 11-9-18, Dated No Date • 18-12-20 Windermere South Phase 2 Grading, Dated 12-20-18 • 18-12-26 Final Utility Windermere South 2nd, Dated 12-26-18 General 1. Provide a comment response memo. Storm Sewer 2. Change the pipe diameter of Pipe FES-119D to CBMH-119A to 18-inches. 3. Add 3-ft sumps to the following structures. a. CBMH-93 b. STMH-92 c. CBMH-52 d. STMH-51 e. CBMH-62 f. CBMH-65 g. STMH-108 4. Add grit chambers (Ex. Sump with SAFL Baffle, or equivalent) to the following structures. a. CBMH-109 b. CBMH-94 c. CBMH-99 d. CBMH-53 e. CBMH-61 COMMUNITY PRIDE SINCE 1857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 Phone: 952-233-9300 ( Fax: 952-233-3801 1 www.ShakopeeMN.gov Page 47 of 219 Erosion Control 5. There appears to be an issue with the inlet protection on the erosion control plan (some missing and some in wrong location). Adjust/update as needed. *:\EmaumoLUpmcwrmmoW\w"a=mere South ^z^*m"*'Project w^=ge""mvLette.r,"i,d Review w="2 26 19.^= Page 48 of 219 SHAKOPEE PUBLIC UTILITIES WINNAMIEMEMPIAMEMEMEMEMPIEMPIEMEMEMPIAMEMPIEMPIEMPIAMPIAMPIAMPIAMPIAMPIAMPIAMPIAMPIAMPIAMEMEMPIAPIAMPIAMPIAPIAMPIAMPIAMPIAMPIAMPIAMPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIAPIEMX "Lighting the Way — Yesterday, Today and Beyond" MEMORANDUM TO: Shakopee Community Development Department FROM: Joseph D. Adams, Planning and Engineering Director SUBJECT: STAFF REVIEW RECORD COMMENTS for: Windermere South 2" Addition — Final Plat CASE NO: SH-094666 DATE: 2/28/19 COMMENTS: Municipal water service is available subject to our standard terms and conditions. These include, but are not limited to: installing a lateral water main distribution system in accordance with utility policy, paying the associated inspections costs, granting any necessary easements, paying the Trunk Water Charge, and paying the Water Capacity (Connection) Charge. Underground electric service is available subject to our standard terms and conditions. These include, but are not limited to: entering into an Underground Distribution Agreement, granting any necessary easements, and paying the associated fees. Street Lighting installation is available subject to our standard terms and conditions. These are contained in the current City of Shakopee Street Lighting Policy. Applicant must pay the associated fees. Applicant should contact Shakopee Public Utilities directly for specific requirements relating to their project. Note: 1. The Shakopee Public Utilities Commission (SPUC) has entered into a contract to build the booster station in the Windermere area, which will provide water service to the 2"d High Elevation Service (2HES) district. The booster station is scheduled to be operational by 10/1/19. While the booster station is not in operation, limited pressure will be available in the 2HES water district. A pressure analysis was completed by a Shakopee Public Utilities (SPU) consultant to determine the pressure that would be available in the 2HES water district while the booster station is not in operation. As a result of that analysis and in consultation with the City of Shakopee Fire Marshall, it has been determined that adequate fire protection is only available to Lots 11-17 of Block 1, Lots 6-12 of Block 2 and Lots 1-2 of Block 4 in Windermere South 2" Addition. It is recommended building occupancy be limited to these lots until the booster station has been placed into operation. 1111111111111111111111111111111111111111111� N� 11111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 1o 1N111111111111N 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Post Office Box 470 255 Sarazin Street e Shakopee, Minnesota 55379-0470 (952) 445-1988 " Fax (952) 445-7767 • www.spucweb.com 4 RcNiable Public Power Provider. Page 49 of 219 2. The proposed Windermere South 2" Addition water main distribution system and the Windermere South (1st) Addition approved water main distribution system do not provide two independent water main paths (looping) south of Amberglen Circle. Water service shall be available to a maximum 100 lots on the unlooped water main system until such time that a second water source is available by completing a water main loop from the Amberglen Circle water main. This means that if all 14 lots on the unlooped section of water main in Windermere South (1st) Addition are permitted to be built, only an additional 86 lots in Windermere South 2" Addition will have water service available until looping is completed. An agreement to complete the water system shall be entered into by applicant with the SPUC prior to the proposed water main system being approved by SPU. Said agreement shall describe how looping would be achieved. 3. The proposed water main distribution system includes a small segment of water main down the lot lines in Block 4 connecting the water main in 128th Street to the water main in Amelia Trail. This would not be necessary if additional water main is completed elsewhere, possibly through the Friendship Church parcel. Should the water main down the lot lines be eliminated, the 100 lot limitation shall be in place until such a loop is completed or an agreement is in place. An agreement to complete the water main system would be required prior to the remaining lots being approved for water service by SPU. Said agreement would be required to describe how looping would be achieved. SPU encourages applicant to find an alternative way to loop the water main system than the water main down the lot lines. 4. Water services are shown on the proposed water system plan to potential future lots in Outlot A and Outlot F. These water services shall have blowoff assemblies installed. Utility easements shall be granted over these service lines and blowoff assemblies. Said easement shall be a minimum loft in width and 15ft in length, centered over the water service lines. 5. With the proposed water services in Windermere South 2" Addition and the previously approved plats of Windermere (1st) Addition, Windermere 2" Addition, Windermere Way 2" Addition (BHS), and Windermere South (1st) Addition, SPU's design guideline limitation of 200 units on a booster station without an elevated tower to support pressure will be surpassed. As a result, the SPUC is proceeding to invest in an elevated water tower to serve the area long- term. Once completed, the elevated water tower in the 2HES water district will support additional developments in the area. Page 50 of 219 0 a 0 0 a) L O 0 0 0 0 0 a) 0 L 0 0 ti• O 14.1 W � k O Q. N 1 O W ma' 0 'u ° Q 0 00 o WINDERMERE SOUTH, according 0 0 In witness whereof said D.R. 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Shakopee City Council March 19, 2019 FROM: Michael Kerski, Director of Planning and Development TO: Mayor and Council Members Subject: Creation of the position in the Building Inspection Division of Planning and Development for Building Inspector -Electrical Policy/Action Requested: Approve position for Building Inspector -Electrical in the Building Inspection Division of Planning and Development Recommendation: Approve position Discussion: The city for 31 years has had a contract electrical inspector. Cities can either contract the service out through an independent contractor or through the State of Minnesota or hire their own inspector. If the State does the work, they keep one hundred percent of all permit and inspection fees. Given the volume of permits and the need for inspections and follow up, it is proposed to hire this position as a city employee under the Building Official. The position requirements are set by the State of Minnesota Department of Labor and Industry. There is a Minnesota trend to use local and base fees at the city level. This will allow for a higher level of customer service with additional oversight. The city will also have this individual take State of Minnesota Licensing Test for Building Official - Limited. This would allow this inspector to also save customer's time by doing one inspection for items like an electrical hot water heater or furnace. Budget Impact: Neutral since the city would now be collecting one hundred percent of the electrical permit fees and also aligning those fees with similar cities. Page 59 of 219 The city for the past two years has collected an average of $108,000 per year for electrical permits. Staff is proposing a modifying of the permits to include a plan review fee that should stabilize this revenue and also increase it over time, which will cover the cost of this position along with greater review. Building permit revenue has historically exceed budgeted revenues because of the size of our recent projects. Page 60 of 219 *4.B.3. Shakopee City Council March 19, 2019 FROM: Michael Kerski, Director of Planning and Development TO: Mayor and Council Members Subject: Amending current fees for Electrical Permits and fees associated with escrows for erosion control. Policy/Action Requested: Approve Ordinance No. 02019- 006 amending the City of Shakopee Fee Schedule for Electrical Permits and Erosion Control Escrows. Recommendation: Approve policy action as requested. Discussion: The city currently uses the State of Minnesota inspection fee schedule for electrical permits. The proposed fee changes will place the city at the mid -point of similar cities. Some smaller permits will now be less expensive while large commercial projects may be more since there will now be a required plan review. Currently, many failed permits do not get reviewed again. The new fee schedule sets up a re -inspection fee. The proposed changes also modify the commercial escrows for erosion control. The current escrow is too small for commercial projects that can consist of acres and there is often no incentive to maintain stormwater control. The city has had issues in the past with regulators on how this is inspected and now has a robust inspection program but the escrow does not match the required need for commercial projects. Budget Impact: Escrows are returned at the end of the project if the project is in compliance. The city on an annual average takes in more than $100,000 in electrical permit fees. The changes will lower some fees for smaller electrical residential jobs but increase fees for Page 61 of 219 larger commercial and industrial projects. ATTACHMENTS: D Current fees showing changes D Final copy without markups D Ordinance 02019-006 Page 62 of 219 City of Shakopee 2019 Fee Schedule DRAFT — Ordinance 02018-020 Page 63 of 219 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov CONTENTS Administration Fees 4 Economic Development Fees 7 Public Works Fees 8 Equipment Service Charges 8 Car/Truck Wash 8 Engineering Fees 9 Private Development 9 General Engineering 12 Planning Fees 15 Information/document fees 15 Land Division Administration Fees 16 Land Use Administration Fees 16 Building Inspection Fees 18 Building Permit Fees for both New Construction and Additions/Remodels 18 New Construction Fees 18 New Construction Escrows 19 State Surcharge: Permits 20 Additions and Remodels Fees 20 Other Building Inspection Fees 21 Natural Resources Fees and Securities 24 Fees 24 Financial Security 24 Fire Department Fees 25 Fireworks 25 Fire Protection Equipment Permit 25 Police Department Fees 28 Parks and Recreation Fees 29 Community Center Fees 29 Ice Arena Fees 30 Recreation Program Fees 31 Sports Associations 31 Non -Resident Fees 31 Park Facilities 32 SandVenture Aquatic Park 35 2019 City of Shakopee Fee Schedule — v1.1.19 Page 64 of 219 Page 2 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov City of Shakopee -recognized service groups 36 2019 City of Shakopee Fee Schedule — v1.1.19 Page 65 of 219 Page 3 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Adrmiiniistira icon Fees Outdoor Performance Center (City Code 115.01) Show, Non -Transient Theme Parks, Amusement Parks, etc. (City Code 110.080) $520 • Annual license fee per ride $50/ride • Show without rides $80 • Non -transient theme parks Per agreement Cable Franchise Application (Resolution 6696) Jump Drive copy of Government- Requested Data Pawnshops and Secondhand Dealers (City Code 113.01) • Annual license fee • Initial license one-time investigation fee • Investigation fee for each new employee • Pawnshop billable transaction fee Tobacco License (City Code 110.025) • Annual license fee • Initial license one-time investigation fee $350 + $7,500 $5/each $2,500 $345 $100 $1.50 $200 $150 Sale of Beer, Liquor, Wine, Setup, Club, Taproom, Small Brewer and Temporary Beer License (City Code 114.06) Annual fee for On -Sale Beer & Taproom $312 Annual fee for Off -Sale Beer $100 Temporary Beer and Liquor $35 Annual fee for Setup $125 Annual fee for On -Sale Wine l of On -Sale Liquor or $2,000, whichever is greater Annual fee for On -Sale Club $300 Annual fee for Sunday Liquor $200 Annual fee for Off -sale Liquor $150 Application and investigation fee for Off/On-Sale Liquor or Wine License: If investigation within Minnesota $330 Outside Minnesota Application and investigation fee for Taproom/Small Brewer: If investigation within Minnesota Outside Minnesota City expenses up to $10,000 with $1,100 deposit $300 City expenses up to $10,000 with $1,100 deposit Investigation fee for Off/On-Sale Beer $150 2019 City of Shakopee Fee Schedule — v1.1.19 Page 66 of 219 Page 4 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Annual Fee for On -Sale Liquor/Small Brewer: Customer -Used Floor Area Outdoor seating: Additional fee shall be computed at one-third of whatever the fee would be for the additional square footage of customer -used floor area for the outdoor seating. Under 1,000 sq. ft. $3,705 1,000 -1,999 sq. ft. $4,390 2,000 - 2,999 sq. ft. $5,080 3,000 - 3,999 sq. ft. $5,765 4,000 - 4,999 sq. ft. $6,445 5,000 - 5,999 sq. ft. $7,140 6,000 - 6,999 sq. ft. $7,820 7,000 - 7,999 sq. ft. $8,510 8,000 - 8,999 sq. ft. $9,195 9,000 - 9,999 sq. ft. $9,875 Over 10,000 sq. ft. $10,570 Massage License (City Code 116.01) • Investigation fee $50 • Massage Therapist license fee $50 • Massage Therapy Business license fee $100 • Massage Therapy Business license renewal fee $20 Refuse Hauler Collection Annual Rates (City Code 51.01) $125 Pet Store Application • Investigation fee 50 • One-time license $100 Peddlers/Solicitors (City Code 112.01) • Investigation fee $50 • Annual weekly license - Peddlers only $50 • Annual six-month license - Peddlers only $105 • Annual yearly license - Peddlers only $160 Transient Merchant (City Code 112.01) • Investigation fee $50 • Annual weekly license $50 • Annual six-month license $105 • Annual yearly license $160 Mobile Food Unit $50 Taxicabs and Drivers (City Code 110.025) • Annual fee for Taxicab Business license $275 • Annual fee for Taxicab Drivers license $35 • Annual fee for each vehicle $16 2019 City of Shakopee Fee Schedule - v1.1.19 Page 67 of 219 Page 5 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov • Initial license one-time investigation fee: o Taxicab License $150 o Taxicab Driver's License $100 Currency Exchange License Review (State law required) $50 Shakopee Brick (for renovation projects) $1/brick Office Charges • Photocopy & duplication fees $.25/side/page • Service charge for each check returned (NSF) $30 Upon receipt of an NSF check, no additional checks will be accepted from presenter Late Fees 1%/month after 90 days delinquency Service Fee for Certification (assessing) Delinquent Accounts $25/parcel 2019 City of Shakopee Fee Schedule — v1.1.19 Page 68 of 219 Page 6 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov IE::.conormiic IDevellopirnentt Fees Tax Increment Financing Application Fee Tax Abatement Application Fee Minnesota Investment Fund Application Fee $12,000 escrow $12,000 escrow $6,000 escrow Unused escrow funds will be returned and additional fees above these amounts will be the responsibility of the applicant. Private Activity Revenue Bonds (Conduit Debt) (Resolution 7318) Application fee Administration fee at closing Refund previous bond issue Bond administration fee $1,000 $10,000 or 0.5% of principal bond, whichever is greater with maximum of $50,000 $10,000 or 0.25% or principal refunding bond, whichever is greater with maximum of $50,000 25% of the principal amount of refunding bond or $10,000 minimum, whichever is greater with maximum of $50,000 All fees and expenses in relation to the issuance of the bonds, including the fees of the city's bond counsel, shall be the responsibility of the applicant regardless of whether the bonds are actually issued. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 69 of 219 Page 7 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Pubic W©irlks Fees EQUIPMENT SERVICE CHARGES All drivable equipment rates include an operator with a minimum rental time of two hours. Front End Loader $122/hour Tractor $106/hour Elgin Street Sweepers • Regenerative Air $133/hour • Mechanical Broom $111/hour Single -Axle Dump Truck $101/hour • With Plow and Wing $122/hour Single -Person Aerial Bucket Truck $90/hour 1-Ton Pickups $69/hour • With Plow $79/hour Water Tanker/Flusher $101/hour Trash Compactor $79/hour Mower Tractor • Turf Type $69/hour • With Side and Rear $87/hour Weed Mowing (Rough) $87/hour Asphalt Roller 1-1 1/2 Ton $69/hour Skid Steer $84/hour Small Grader $90/hour Wood Chipper $64/hour Sewer Jet Cleaning $122/hour Vacuum Inductor $101/hour Bituminous Street Repair Time and materials basis only CAR/TRUCK WASH $7/$9 per wash 2019 City of Shakopee Fee Schedule — v1.1.19 Page 70 of 219 Page 8 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Il:::fngineEfiring Fees PRIVATE DEVELOPMENT Street, utility and water main fees for private developments apply in situations where developers decide to construct the public improvements themselves rather than have the City of Shakopee construct them via a public improvement project. The fees and charges collected are intended to reimburse the city for all direct and indirect costs incurred by the Public Works Department to process the development application, process and administer the project, review and approve the plans for the project, inspect the construction of the project and inspect and maintain the project once complete. The fees and charges below are collected prior to recording of the plat, unless otherwise noted. The percentages and rates are based on historical costs incurred by the city and are reviewed on an annual basis. Street and Utility Fee This fee is a lump sum of 7.5% of the construction costs for the following public improvements: streets, sidewalks, boulevard trees, sanitary sewer, storm sewer and other associated appurtenances. Watermain Fee This fee is a lump sum of 4% (this includes 1.5% for administration and 2.5% for plan review/coordination) of the construction costs for the following public improvements: watermain and other associated appurtenances. Please note, Shakopee Public Utilities (SPU) requires separate fees/charges not listed in this document. Therefore, you will need to contact SPU at 952-445-1988 to obtain these amounts. Wetland Conservation Act (WCA) Administration Please note, if outside consultants are used, their total costs will be charged to the developer. If City of Shakopee employees are used, their hourly rates and a multiplier of 2.0 will be charged to the developer. • WCA Application $79/application + hourly rates Storm Water Management Plan Review Fee Please note, if outside consultants are used, their total costs will be charged to the developer. If City of Shakopee employees are used, their hourly rates and a multiplier of 2.0 will be charged to the developer. Trunk Sanitary Sewer Charge This charge is applicable per the City of Shakopee's Trunk Sanitary Sewer Charge Policy. The developable area is defined as the total area of the final plat, less areas of outlots, right-of-way, lakes, wetlands, easements encompassing high water level storm ponds, conservation easements and parks. • Trunk Sanitary Sewer Charge $2,982/net developable acre Lateral Sanitary Sewer Connection Charge • County Road 83 Sanitary Sewer Lateral Connection Charge $1,375/SAC unit This charge is applicable to all properties and developments connecting to the sanitary sewer extending from the south plat boundary of the Church Addition to the north plat boundary of the River Valley Estates 1st and 2nd Additions. Sanitary Sewer Service Availability Charge (SAC) units are calculated using the most recent version of the Metropolitan Council SAC Procedures Manual. The charge is due when a property connects to the lateral or prior to the recording of a final plat for a development connecting to the lateral. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 71 of 219 Page 9 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov • Jennifer Lane Sanitary Sewer Lateral Connection Charge $5,665.10/acre This charge applies to all properties and developments abutting Jennifer Lane and connecting to the Jennifer Lane Sanitary Sewer between Valley Creek Crossing 2nd Addition to Wood Duck Trail. The charge is to be collected at the time of connection to the public sanitary sewer or the recording of a final plat for a development utilizing the sanitary sewer, whichever is earlier. • Whispering Oaks Sanitary Sewer Lateral Connection Charge $4,168.06/SAC unit This charge applies to all future properties and developments connecting to the sanitary sewer extending along Muhlenhardt Road between County Highway 16 and Horizon Drive and along Horizon Drive between Muhlenhardt Road and County Highway 18. The charge is to be collected at the earlier of the time of connection to the public sanitary sewer or the recording of a final plat for a future development utilizing the sanitary sewer. Sanitary Sewer Availability Charge (SAC) units are calculated using the most recent version of the Metropolitan Council SAC Procedures Manual. VIP and VIP II Connection Charges The Valley Industrial Park (VIP) charges are applicable to properties and developments connecting to the VIP and VIP II sanitary sewers located in the Old Urban Shakopee. The charge is due when a property connects to the lateral or prior to the recording of a final plat for a development connecting to the lateral. • VIP Connection Charge • VIP II Connection Charge Trunk Storm Water Charge $1,340/acre $512/acre This charge is applicable per the City of Shakopee's Trunk Storm Water Charge Justification Report. The developable square footage is calculated by taking the total area of the development minus the total areas for outlots, rights -of -way, lakes, wetlands, easements encompassing high water levels of storm ponds, conservation easements and parks. The developable area is defined as the total area of the final plat, less areas of outlots, right-of-way, lakes, wetlands, easements encompassing high water level storm ponds, conservation easements and parks. Please note, for commercial and industrial developments, this charge is due at the time of building permit issuance. • Trunk Storm Water Charge $0.139/developable sq. ft. Trunk Storm Water Storage and Treatment Charge This charge is applicable per the City of Shakopee's Trunk Storm Water Charge Justification Report and is charged to all developments utilizing regional storm ponding systems. The developable square footage is calculated by taking the total area of the development minus the total areas for outlots, rights -of -way, lakes, wetlands, easements encompassing high water levels of storm ponds, conservation easements and parks. Please note, for commercial and industrial developments, this charge is due at the time of building permit issuance. • Density of development (three or less lots/acre) $0.069/developable sq. ft. • Density of development (more than lots/acre) $0.138/developable sq. ft. • Commercial/Industrial developments $0.231/developable sq. ft. Regional Infiltration Pond Charge This charge is applicable to all developments utilizing regional infiltration pond systems. • Regional Infiltration Pond Charge $1,383/new impervious acre 2019 City of Shakopee Fee Schedule — v1.1.19 Page 72 of 219 Page 10 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Water Connection Charge (WCC) The Shakopee Public Utilities Commission's (SPU) WAC = Trunk Water Charge (TWC) + Water Connection Charge (WCC) as defined by SPUC. The TWC is due at the time "water availability" is desired by the property owner, usually at time of platting. The TWC can sometimes be paid by city assessments but is usually paid in a lump sum directly to SPU by the property owner/developer. SPU defines property areas granted water availability by resolution. In some instances, water mains are adjacent to a given property, but the TWC has not yet been paid and consequently water is not yet available. In all cases, prior to water main construction plan approval for water mains to be installed within property the applicable TWC must be paid in advance of plan approval. The WCC is due at the time a building permit is requested for new construction or building expansion. The WCC is paid directly to SPU and is usually based on the Metropolitan Council's SAC unit determination plus an additional per -square -foot charge for "industrial use" spaces. SPU's WCC policy provides for additional WCC fees based on actual water usage that is in excess of the assigned SAC unit values. Please note Shakopee Public Utilities calculates and collects these charges. Therefore, you will need to contact them at 952- 445-1988 to obtain these amounts. Sign Installation Fee • Street name sign installation $303/sign pole • Traffic control sign installation $124/sign • Conservation easement/wetland sign or post installation $34/sign or post • Temporary no -parking sign installation $15/sign Bituminous Sealcoat Fee This fee is for costs associated with the first bituminous -paved streets in the development. The rate is based on the most recent contract unit price(s) the City of Shakopee receives plus 3% for the following year's increases and administration costs. • Bituminous sealcoat Grading Permit Fee $1.62/square yard of bituminous paved street Please note, the cost associated with site grading is not based on the purchase price of any fill, but rather the cost to move/place/compact it once on the site. This fee is due at the time of grading permit issuance. Projects costing up to $200,000 Projects costing more than $200,000 Unauthorized Work Fee 5.5% of the cost associated with the site grading and all erosion control measures. The minimum fee is $50. $11,000 + 3% of all costs associated with the site grading and all erosion control measures in excess of $200. Up to double the permit fee National Pollutant Discharge Elimination System (NPDES) Permit Program Fee The NPDES permit program is a mandate set forth by the Environmental Protection Agency's Clean Water Act and it is administered by the Minnesota Pollution Control Agency (MPCA). The goal of this permit, according to the MPCA, is to "reduce the amount of sediment and pollution that enters surface and ground water from storm sewer systems to the maximum extent practicable." Please note, if outside consultants are used, their total costs will be charged to the developer. If City of Shakopee employees are used, their hourly rates and a multiplier of 2.0 will be charged to the developer. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 73 of 219 Page 11 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov GENERAL ENGINEERING The general engineering fees collected are intended to reimburse the City of Shakopee for all direct and indirect costs incurred by the Public Works Department to process, prepare, review and inspect the various projects and requests. The percentages and rates are based on historical costs incurred by the city and are reviewed on an annual basis. City Improvement Projects and Miscellaneous Work A fee for administration of all City of Shakopee improvement projects is applicable in the amount of a lump sum fee of 1 percent of the costs associated with the project. Please note, if outside entities are used, their total costs will be added to the fee. Grading Permit Fee Please note, the cost associated with site grading is not based on the purchase price of any fill, but rather the cost to move/place/compact it once on the site. This fee is due at the time of grading permit issuance. Projects costing up to $200,000 Projects costing more than $200,000 Unauthorized Work Fee 5.5% of the cost associated with the site grading and all erosion control measures. The minimum fee is $50. $11,000 + 3% of all costs associated with the site grading and all erosion control measures in excess of $200. Up to double the permit fee National Pollutant Discharge Elimination System (NPDES) Permit Program Fee The NPDES permit program is a mandate set forth by the Environmental Protection Agency's Clean Water Act and it is administered by the Minnesota Pollution Control Agency (MPCA). The goal of this permit, according to the MPCA, is to "reduce the amount of sediment and pollution that enters surface and ground water from storm sewer systems to the maximum extent practicable." Please note, if outside consultants are used, their total costs will be charged to the property owner. If the City of Shakopee employees are used, their hourly rate and a multiplier of 2.0 will be charged to the property owner. Right -of -Way Permit Fee Registration fee (annual) Excavation permit fee General Work and Commercial Services (drop) Emergency New/replacement service connection, (drop) Non- commercial Trench and Directional Boring Cable pull in duct (if separate from duct work installation) Obstruction Permit Fee $60/registration $150/each or $150/drop $300/each $40/each or $40/drop $150 + $0.50/ft.Ifjoint trench, $100 +$0.25/ft per each utility $150 + $0.25/ft. $150/each up to 3 days, $300/each more than 3 days 2019 City of Shakopee Fee Schedule — v1.1.19 Page 74 of 219 Page 12 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Delay Fee $150 + $50/week Small Wireless Facility Permit Fee $150/each Small Wireless Facility Annual Rent (collocation) $175/annually Small Wireless Facility Collocation Agreement $2500 Permit extension $30 + $30/week Degradation fee $300 + All costs incurred to repair the street to the appropriate street restoration detail plates if the permittee elects not to repair the street. Unauthorized work Curb cut Encroachment Agreement Fee $300 + double the permit fee (maximum of $1,000) $250/each $150/each agreement Other work not specified above Fee based on all costs incurred by staff (minimum of $75) Miscellaneous • Assessment search report Something about seeing them online • Complete or partial assessment rolls or reports (For shipping if applicable) • Splitting special assessments/parcels • Flood plain verification • Topographic/Infrastructure map (Hard copy and electronic) • Computer/Plotter-generated map (Minimum of $15/each) • City of Shakopee street index map (large) • City of Shakopee map (large) • Aerial map (small) • Aerial map (large) • City of Shakopee Standard Specifications and Detail Plates • City of Shakopee Design Criteria Storm Water Drainage Utility $25/each $25/roll or report +$5 $600/request $40/each $30 + $45/hour $60/hours $8/each $10/each $15/each $50/each $10/each $10/each This fee is charged per Residential Equivalent Factor (REF) * Acre/Billing Cycle (monthly). One REF is defined as the ratio of the average volume of runoff generated by one acre of a given land use to the average volume of runoff generated by one acre of typical residential land during a standard one-year rainfall event. • Citywide fee Sewer Service Fixed fee For every 1,000 gallons or part thereof of metered flow or water usage: City rate $7.80/REF*acre/billing cycle (monthly) $2.75/billing cycle $0.85/billing cycle 2019 City of Shakopee Fee Schedule — v1.1.19 Page 75 of 219 Page 13 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Metropolitan Council Environmental Services rates Unmetered residential water accounts Summer sewer cap City Sanitary Sewer Service Charge (SAC) $2.63/billing cycle $25/billing cycle 115% of a winter month This charge is applicable to various residential, commercial, public and institutional facilities. The Metropolitan Council determines the total number of units for each facility by utilizing the most recent edition of the Metropolitan Council SAC Procedures Manual. • City SAC $515/unit 2019 City of Shakopee Fee Schedule — v1.1.19 Page 76 of 219 Page 14 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov IIPI1air7ning 11=ees INFORMATION/DOCUMENT FEES Long -Range Planning Documents • Comprehensive Plan CD • Comprehensive Plan (paper copy) Note: The city's 2030 Comprehensive Plan is available on the city website. City Codes • Chapter 151— Zoning Ordinance • Chapter 150 — Subdivision Regulations Note: Shakopee City Code is available at www.ShakopeeMN.gov/citycode. Maps Services • Zoning (22"x34") Land Use (11"x17") Development (11"x17") Zoning verification letter - Simple Zoning verification letter— Complex Courier services In the event that courier services are required or requested by the applicant, the city shall charges associated with this service. The applicant must pay all associated costs within 10 release of any document or approval, whichever comes first. Recording Fees (established by Scott County) • Abstract and Torrens documents, Plats/RLS/CIS Fees vary per Scott County regulations and will be charged back to the applicant. Sign Permit Fees • Permanent — Wall sign • Freestanding sign • Change of sign face • Temporary • Retrieval of confiscated, illegal signs $25 $175 $25 $20 $10 $3 $3 $100 $250 Fee to be determined not be responsible for any days or at the time of Varies $150 $250 $75 $30 $45 2019 City of Shakopee Fee Schedule — v1.1.19 Page 77 of 219 Page 15 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov LAND DIVISION ADMINISTRATION FEES Concept Review by Planning Commission $400 Application for Planned Unit Development • PUD concept review (including City Council) $800 • Planned Unit Development $3,500 • Amendment to Planned Unit Development $3,500 Major Subdivision associated with Conditional Use Permits Plat applications may or may not include variance requests. • Pre -application review fee $300 • Preliminary Plat $3,550 • Preliminary and Final Plat concurrently $3,550 • Final Plat $1,550 • Title review fee $actual cost Minor Subdivisions • Lot division/lot reassembly $650 • Registered land surveys $1,550 LAND USE ADMINISTRATION FEES Vacations • Vacations of public easements and right-of-way $950 Park Dedication Fees (City Code 150.65) These are set by City Council in consultation with Park and Recreation Advisory Board. Cash in lieu of land dedication fees: • Residential/Single-family/Duplex (per unit) $5,340/unit • Multifamily/Apartment (per unit) with less than 60 percent one -bedroom or studio $4,450/unit • Multifamily/Apartment (per unit) with more than 60 percent one -bedroom or studio $2,225/unit • Commercial/Industrial (per acre) $9,500/acre Application for Appeals • Appeal to Board of Adjustment and Appeals of staff decision $300 • Appeal to City Council of BOAA decision (other than a single-family home) $500 • Appeal to City Council of BOAA decision for single-family home $100 • Determination by BOAA $300 Application for Variances • Single-family residential $250 • All others $500 2019 City of Shakopee Fee Schedule — v1.1.19 Page 78 of 219 Page 16 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Application for Conditional Use Permit • Home Occupations $250 • All Conditional Use Permits and amendments $500 • Mineral Extraction & Land Rehabilitation permit $2,500 + $2,500 cash deposit and an agreement to pay all administrative costs and consultant fees • Temporary seasonal sales (including farm products) $50 Application for Environmental Review The project proponent will be required to sign an agreement to reimburse the entire and actual cost of conducting a review. • Environmental Assessment Worksheet $1,000 plus agreement • Environmental Impact Statement $1,000 plus agreement • Alternative Urban Area Wide Review $1,000 plus agreement • AUAR West End Fee $1,000/acre Maps and Text Amendments • Zoning map amendments (rezoning) $1,000 • Text amendments $500 • Comprehensive Plan amendment (including extension of MUSA) $1,000 • Annexation application fee $500 Additional Notices (Applies to all types of applications) Public Notice Sign Notes for the Planning Fees: Actual cost per contractor Administrative Costs —Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include, but are not limited to, the following: staff time (including regular city employees and contracted employees), publishing costs, copying, printing and mailing. The actual hourly rates of the employees will be used plus a multiplier of 2.0 times for benefits. A deposit of $100 will be required to begin the work, any unused portion will be returned and invoices provided for work in excess of $100 before work proceeds. Administrative costs will accrue after the first meeting with the applicant. Any escrows received by the city shall be monitored to ensure sufficient escrow funds are held by the city. When an escrow account reaches a balance of 10% of the original escrow amount, the city shall invoice the applicant for the submittal of additional escrow funds in an amount consistent with the original escrow submittal. This process shall continue until the city has completed all necessary reviews. Escrows requested by city departments are detailed on billing generated by various city departments depending on the scope of the project. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 79 of 219 Page 17 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-93001 Fax: 952-233-3801 I www.ShakopeeMN.gov Building Inspection Fees Fees are calculated based on the most recent building valuation tables published by the International Code Council (ICC). The building valuation is based on the total value of all construction work, including plumbing, electrical, mechanical systems, finish work and labor, even if the owner is doing the work. BUILDING PERMIT FEES FOR BOTH NEW CONSTRUCTION AND ADDITIONS/REMODELS Building permit fees are determined using the building/project value and the table below. Permit fees apply to new construction and additions/remodels of structures. Project/Building Value Fees Less than $1,000 $50 $1,001 to $5,000 $50 + .0085 x (valuation - $1,000) $5,001 to $249,999 $100 + .008 x (valuation - $5,000) $250,000 to $1,999,999 $3,000 + .005 x (valuation - $249,999) $2,000,000 or more $10,000 + .005 x (valuation - $1,999,999) Electronic review $10,000 or less $10 $10,001 or more .0015 x valuation, maximum of $35,000 Plan Review Fees Plan review fees shall be applied to all building permits. Per state statute, similar plan structures shall be charged 25% of the normal building permit fee. At the time of application for permits the applicant must note that the permits are for documents/plans for similar plan structures or the standard fee shall apply. • Residential • Commercial • Similar plan structures • Electrical Plan Review Other Inspections and Fees 65% of building permit fee 65% of building permit fee 25% of building permit fee 65% of electrical permit fee For the items listed below the actual hourly rates of employees plus a multiplier of 2.0 for benefits and overhead will be used. • Inspections outside of normal business hours (minimum charge — two hours) • Re -inspection activities • Inspections for which no fee is specifically indicated • Additional plan review required by changes, additions or revisions to approved plans • Use of outside consultants for plan checking, inspections or both. Actual costs will be paid by the developer. REFUNDS: Upon request and review, 0 of review completed. Electrical Inspection Fees partial refunds may be made if permits are abandoned or unused depending on level City electrical inspection fees shall be paid a 2019 City of Shakopee Fee Schedule — v1.1.19 Page 80 of 219 Page 18 of 32 City ", Shakopee |^msGorman St., Shakopee mmsszm|City Clerk's Office eS2'zs*e30o|Fax: sc2-zs*38o |www.shakopeemm.g" . With the following exception: The fee for single family dwellings shall be calculated by -,crvicc size and number of circuits, omice. Abase permit charge of$56.50plus 2%ofthe values inexcess of$I0UOIN. There will anadditional trip charge of$56.5Ofor any failed inspections. Plan review is required for all commercial projects at a fee of 20% of the value. The plan review fee will be required at time of application and isnot refundable. Electronic Review fee of .0015 of the valuation will also be charged. State surcharge will be collected based on the value of the work. Plumbing Permits (City Code III.04 � New construction residential (Ordnance 659) Sewer and water connection — Single Residential Sewer connection Water connection Combination water and sewer connection � Sewer and/or water connection — Multiple Residential Sewer and/or water connection — Commercial/Industrial Landscape sprinkler system Reduced Pressure Zone Value — Repair, rebuild, replace Change out required every five years. There isnopermit or fee required for annual testing. There ioanallowance ofup Lawn sprinkler systems — Residential LawnsphnNersystexns—[ommeoia| This includes water connection from building piping toyard � side ofsiphon breaker. �Commercial Plumbing Permits 2.5% of contract price or $100 minimum + state surcharge 2.5% of contract price or $100 minimum + state surcharge � 25%ofcontract price nr$80minimum + state surcharge - 2.5% of contract price or $100 minimum + state surcharge Units on individual sewage treatment systems (ISTS) are subject to an additional review fee by Scott County. Heating, Air Conditioning, Refrigeration, Gas Piping and Ventilation Permits ° Single-family residence, new ° Replacement ° Commercial Fee • Fireplace — includes Gas Permit Deck Permits $125 + $1 state surcharge $75 + $Istate surcharge 2.5Y6ofcontract amount + state surcharge ($80minimum fee) $75+$Istate surcharge Based on valuation table Fence Permits 2019 City of Shakopee Fee Schedule — v1.1.19 Page mofc10 Page 19m32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Residential Grade Check Fee • Single family $75 for review of grades on survey • Multifamily, Commercial/Industrial $75 for review of grades on survey NEW CONSTRUCTION ESCROWS The city will accept payment for the following escrows. The city will release escrows upon verification of completed required improvements. The city may only return escrows to the party from which they were received. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 82 of 219 Page 20 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-93001 Fax: 952-233-3801 I www.ShakopeeMN.gov Certificate of Occupancy Escrow (Resolution 2604) 100% of the fee shall be refunded when a final certificate of occupancy is issued. • Commercial/Industrial • Residential .005 x value or $500, whichever is greater .005 x value, with a $750 maximum Residential Landscaping Escrow $1,500 100% of fee will be refunded in whole to the applicant when landscaping requirements have been completed. Commercial Landscaping Escrow A commercial landscaping escrow is determined based on City Code 151.112. Erosion Control Escrow (City Code Chapter 54) $1,000500 + $1,000 acre An escrow will be required to guarantee the installation and removal of all required erosion and sediment control measures. The city is authorized to draw against this escrow in the event the building permit applicant fails to comply. STATE SURCHARGE: PERMITS The Minnesota Statutes 3266.148 "SURCHARGE" has been changed effective July 1, 2015. The change only applies to the "Permits based on Fixed Fees, Part I" and "Permits based on Fixed Fees, Part 2" portions of the Minnesota Department of Labor and Industry surcharge reporting form. The minimum surcharge for a "fixed fee" permit is $5, beginning July 1, 2010. (These fees are forwarded to the State Treasurer) Less than $1,000 $0.50 $1,000,000 or less .0005 x valuation $1,000,000 to $2,000,000 $500 + .0004 x (value - $1,000,000) $2,000,000 to $3,000,000 $900 + .0003 x (value - $2,000,000 $3,000,000 to $4,000,000 $1,200 + .0002 x (value - $3,000,000) $4,000,000 to $5,000,000 $1,400 + .0001 x (value - $4,000,000) Greater than $5,000,000 $1,500 + .00005 x (value - $5,000,000) ADDITIONS AND REMODELS FEES Reroofing Permit • Commercial • Residential 2.5% of contract amount, with an $80 minimum 2.5% of contract amount, with an $75 minimum Requires ice/weather/prep inspection. Prior building department approval is required to submit photos in lieu of inspection. When prep inspection does not occur, a $74.50 fine will be levied against the applicant. Residing Permits Deck Permit Fence Permit Based on valuation table Based on valuation table $50 2019 City of Shakopee Fee Schedule — v1.1.19 Page 83 of 219 Page 21 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Detached Accessory Building All detached accessory building/structures in excess of 200 square feet shall require a building permit. Heating, Air Conditioning, Refrigeration and Ventilation Permits • Heating, air conditioning, refrigeration, ventilation • Fireplace — includes Gas Permit (for additions only) • Commercial fee surcharge with an $80 minimum fee Gas Piping Permit • Minimum fee • Residential fee • Commercial fee Plumbing Permits Alter, replacement, repairs (Basement Finish) Residential Water Heater - Gas Water Softener (installer must be licensed) Commercial Plumbing Permits (Alterations, repair, replacements or additions) Sewer and/or water line repair only Lawn sprinkler systems — Residential Based on valuation table $75 +$1 state surcharge $75 +$1 state surcharge 2.5% of contract amount + state $75 + $1 state surcharge $75 + $1 state surcharge each fixture or appliance 2.5% of contract amount + state surcharge Lawn sprinkler systems — Commercial (This includes water connection from building piping to yard side of siphon breaker.) OTHER BUILDING INSPECTION FEES Fast Tracking Issuance of Building Permits (Resolution 2604) deposit Structure Moving Permit Demolition Permit Work Commencing before Demolition Permit Issued Appeal Fee Minimum fee $75 + $1 state surcharge $55 + $1 state surcharge $75 + $1 state surcharge 2.5% of contract price or $100 minimum + state surcharge $75 + $1 state surcharge $75 + $1 state surcharge 2.5% of contract price or $100 minimum + state surcharge City expenses up to 100% of building permit fee with a 30% $100 $125 or 2.5% of contract price, whichever is greater $300 or 3% of contract price, whichever is greater Appeals can be made to the Building Code Board of Adjustment & Appeals established by the Department of Labor and Industry (DLI). Fees are as established by DLI. Sanitary Sewer Service Availability Charge (SAC) and Water Availability Charge (WAC) 2019 City of Shakopee Fee Schedule — v1.1.19 Page 84 of 219 Page 22 of 32 City of Shakopee |*usGorman St., Shakopee mmsszm|City Clerk's Office 9So'zs*e30o|Fax: sc2-zs*38o |www.shakopeemm.g" Sanitary Sewer Service Availability Charge (SA[) units for various residential, commercial, public and institutional facilities will be applied as specified in the latest Metropolitan Council SAC procedures manual. The Metropolitan Council established SAC fees onanannual basis. These fees are collected bythe city but are paid tothe MET Council on behalf of the applicant. Current fees and how they are calculated is available here: https:llmetrocouncii.org/wastewater-water/funding-finance/Rates-Charges/Sewer-Availability-Charge.aspx The WAC charge is pad Shakopee Public Utilities (SPUC) for water service and is typically based on the numberofSAC units. Contact SPUC for the current fees. Please note Shakopee Public Utilities calculates and collects these charges. Therefore,ynu will need tocontact them at952-44S'I988toobtain these amounts. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 85 of 219 Page 23m32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Changing Building Use If you intend to change the tenant or use of a commercial property, you must notify the city to ensure that the new use complies with zoning regulations. This requirement applies whether the usage change applies to one tenant (i.e. office space to physician's practice) or the entire building (i.e. retail to restaurant. • If no change to occupancy classification $50 Notes for the building fee schedule: Administrative costs — Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include but are not limited to the following: staff time (regular city employees and contracted employees), publishing costs, copying, printing and mailing. The actual hourly rates of the employees will be used plus a multiplier of 2.0 for benefits. A deposit of $100 will be required to begin the work. Any unused portion would be returned and invoices provided for work in excess of $100 before work proceeds. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 86 of 219 Page 24 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov INatuirall Resources Fees and Securities FEES Soil Compaction Testing for Landscaped Areas • City -hired consultant is used Total cost of consultant City -Required Replacement Trees Fee $400/each tree For replacement trees that cannot be placed on site. Unauthorized Significant Tree Removal $500/diameter inch removed or replacement of 2 diameter inches for every 1 diameter inch removed Additional Requested Tree Inspection Inspection will be charged on an hourly basis at actual hourly rates plus a multiplier of 2.0 for benefits. The city is authorized to draw against the Tree Management Regulations financial security for tree replacement requirements to pay for inspections. FINANCIAL SECURITY Financial Security for Required Replacement Trees # replacement trees x $200 x 150% In accordance with City Code 151.113, J 3 & 4, up to 75% of the financial security may be returned upon inspection and acceptance by the city of installed landscaping and upon the submittal of the city approved two-year warranty from the landscape contractor who installed the plants. This warranty must cover plant health issues relating to excess or insufficient water. The remaining financial security will be held by the city for two years. Unauthorized Work Fee Up to double the permit fee 2019 City of Shakopee Fee Schedule — v1.1.19 Page 87 of 219 Page 25 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov If ire Department Fees FIREWORKS Consumer/Retail Fireworks Permit • Mixed merchandise sales annual fee • Consumer fireworks retail sales facility annual fee Display Outdoor Fireworks Show Permit • Permit valid for one day only • Each additional day Indoor or Special Effect Fireworks Show Permit • Permit valid for one day only • Each additional day FIRE PROTECTION EQUIPMENT PERMIT Fire sprinkler, fire alarm and special hazard systems. Contract Amount Contract amounts round up to the next highest $1,000 $1.00 to $ 4,000 $4,001 to $25,000 $25,001 to $50,000 $50,001 to $100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,001 to $1,500,000 $1,500,001 to $2,00,000 $2,000,000 and up $100 $350 $130 $35 $175 $35 Permit Fee $80 minimum $80 for the first $4,000 + $20 for each additional $1,000 or fraction thereof, to and including $25,000 $500 for the first $25,000 + $11 for each additional $1,000 or fraction thereof, to and including $50,000 $775 for the first $50,000 + $9.50 for each additional $1,000 or fraction thereof, to and including $100,000 $1,250 for the first $100,000 + $6 for each additional $1,000 or fraction thereof, to and including $500,000 $3,650 for the first $500,000 + $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000 $6,400 for the first $1,000,000 + $4 for each additional $1,000 or fraction thereof, to and including $1,500,000 $8,400 for the first $1,500,000 + $2 for each additional $1,000 or fraction thereof, to and including $2,000,000 $9,400 for the first $2,000,000 + $1.50 for each additional $1,000 of fraction thereof Fire protection equipment includes: wet and dry fire sprinkler systems, clean agent suppression systems, wet and dry chemical suppression systems, fire protection for commercial cooking operations and fire alarm systems. State Surcharge Applies to fire sprinkler, fire alarm and special hazard systems. Minnesota Statute 3266.148 2019 City of Shakopee Fee Schedule - v1.1.19 Page 88 of 219 Page 26 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Fire Protection Equipment Plan Review Fee Applies to wet and dry fire sprinkler systems, clean agent suppression systems, wet and dry chemical suppression systems, fire protection for commercial cooking operations and fire alarm systems. Contract Amount Plan Review Fee $1 to $40,000 $41,000 to $50,000 $51,000 to $100,000 $101,000 and up $25 for the first $1,000 + $20 for each additional $1,000 or fraction thereof, to and including $40,000 (minimum $25) $805 for the first $40,000 + $7 for each additional $1,000 or fraction thereof, to and including $50,000 $875 for the first $50,000 + $4 for each additional $1,000 or fraction thereof, and including $100,000 $1,075 for the first $100,000 + $1 for each additional $1,000 or fraction thereof Flammable/Combustible Liquid Storage Tank Permit Installation (includes installation of above -ground and underground storage tanks) • Temporary heat • 0 to 150 gallons • 151 to 500 gallons • 501 to 1,000 gallons • 1,001 to 5,000 gallons • 5,001 gallons or larger Removal (includes removal of above -ground and underground storage tanks) • 0 to 150 gallons • 151 to 500 gallons • 501 to 1,000 gallons • 1,001 to 5,000 gallons • 5,001 gallons or larger Flammable/Combustible Liquid Storage Tank Plan Review Applies only to installation of new tanks Tents and Temporary Membrane Structures (Commercial uses) Tents greater than 400 sq. ft. (Total area of all tents does not exceed 15,000 sq. ft.) First tent Additional tents (up to a total of three) $50 $25/each Four or more tents where the total area of all tents does not $150 exceed 15,000 sq. ft. One tent exceeds 15,000 sq. ft. or total area of all tents $150 + .01/sq. ft. over 15,000 exceeds 15,000 sq. ft. $80 $0 (no permit needed) $75/tank $125/tank $150/tank $200/tank $0 (no permit needed) $75/tank $100/tank $125/tank $150/tank $80/tank 2019 City of Shakopee Fee Schedule - v1.1.19 Page 89 of 219 Page 27 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Electronic Processing Fee • $10,000 or less • $10,001 and up Burning Permit Fire Incident Report Other Fees Re -inspection fee Additional plan review required for changes, additions, revisions or re - submissions to original plans Outside consultants for plan review and/or inspections Fire -False Alarms False fire alarms user fee in excess of two in a calendar year Supplies used for emergency responses Hourly Response Rate Includes response to and standby at hazardous condition incidents Hourly rate for contracted services $10 .1% (maximum $25,000) $40 $20 $77.50/hour or the hourly cost to the jurisdiction, whichever is greater. (This cost shall include supervision, overhead, hourly wages and fringe benefits of the employee involved.) $77.50/hour or the total hourly cost to the jurisdiction, whichever is greater. (This cost shall include supervision, overhead, hourly wages and fringe benefits of the employee involved.) Actual cost (including overhead and administrative costs) $400/alarm Administrative Costs -Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include but are not limited to the following: staff time, publishing costs, copying costs, printing costs, mailing and consulting costs. The actual hourly rates of the employees will be used plus a multiplier of 2.0 for benefits, overhead, etc. $400/hour + $10 administration fee $77.50/firefighter 2019 City of Shakopee Fee Schedule — v1.1.19 Page 90 of 219 Page 28 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Police IDelpairtrneniti Fees • Report copies (pages 1-4) No charge • Report copies (pages 5-100) $.25/side/page • Report copies (100 pages and over) Per request basis • Audio recordings $10 • Video recordings $30 • Pawnshop billable transaction fee $1.50 • Hourly rate for contracted police services (three-hour minimum) $90 • Photographs $1/photo • Photo discs $10 • Golf cart license $20 Storage of Forfeited Vehicles Towing and Impounding of Vehicles Towing and impounding is done by a private contractor having appropriate impounding facilities. • Storage of vehicles • Towing and impounding of vehicles Dog Licenses, Impounding Fees, etc. (City Code 130.03) $2/day ($550 maximum) Set by private contractor • Dog licenses $25 Good for one year and includes access to dog park • Lifetime dog license $125 Good for life of dog and includes dog park access. Vaccinations must remain current. • Duplicate license $5 • First impoundment $30 • Second impoundment $50 • Third and successive impoundment within 12-month period $100 • Amount charged per day when confined to the pound $15 In the case of an unlicensed dog or a dog for whom proof of a current rabies vaccination cannot be shown, there shall be an additional penalty of $10. Owner is responsible to furnish proof of license and/or rabies vaccination. • Large animal impoundment • Large animal board per day Large animals are defined as animals other than household pets, e.g., horses, cows, sheep. Police— False Alarms • False alarm user fee in excess of two in a calendar year $100 $25 $130/alarm 2019 City of Shakopee Fee Schedule — v1.1.19 Page 91 of 219 Page 29 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Parks and Recreation Fees COMMUNITY CENTER FEES Memberships (includes sales tax) Include ice skating, gyms, fitness center, classes, indoor playground and open swim. Family Membership (Immediate family residing at $600 $815 same address) Adult Membership (18 to 59) $380 $540 Youth Membership (1 to 17) $275 $370 Senior Membership (60 and over) & Military $275 $370 Family Monthly $55 $73 Adult Monthly (18 to 59) $35 $48 Youth Monthly (1 to 17) & Military $25 Senior Monthly (60 and over) $25 Adult + 1 $490 Adult + 1 Monthly $45 3 Months Adult (18 and over) $160 • Enrollment fee for monthly membership • Early cancellation fee (if prior to year commitment) Admissions (includes sales tax) Adult (18 to 59) Youth (1 to 17) Senior (60 and over) & Military Walking track Skate park daily admission Drop in child care (two-hour max/child) • Member • Non-member Playground (under 1 free) $33 $33 $680 $62 $225 $30 $50 $7 $8.50 $5 $5 No charge No charge No charge No charge $3.50/hour $4.50/hour $3/child 2019 City of Shakopee Fee Schedule — v1.1.19 Page 92 of 219 Page 30 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Other • Service charge for returned check (NSF) $30 Upon receipt of an NSF check, no additional checks will be accepted by the presenter • Administration fee $5 • Photo copies/duplication and faxes $0.25/page Room Rental Rental fees for facilities are waived under terms of agreements with the Shakopee School District and city -affiliated sports associations. VCR/DVD player, coffee maker and overhead projector are available at no charge with rental at Community Center only. Shakopee civic groups are defined as City of Shakopee groups located and operated within the city and are city recognized service groups. See attached list on page 32. • Party room $30/hour • Group room rentals (multipurpose room, rink meeting room) $40/ hour • Gymnasium $50/side/hour • Conference room $20/hour • Community Room (two-hour minimum) o Sunday through Friday $75/hour o Saturday $100/hour o Damage deposit with alcohol $500 o Damage deposit without alcohol $100 • Shakopee civic group function (does not include Community Room) $15/hour • For -profit groups (does not include Community Room) $90/hour • Community Center birthday party package $150-175 + sales tax (up to 12 children and birthday child's parents) $10/additional child • Room clean-up charge $35 • Additional staff for large events or before/after-hours $30/hour • Coffee pot service $30 • Microphone/Speakers $25 • Projector/Screen $25 Teen Center Rentals • Special events rental (two-hour minimum) • Additional staff is needed ICE ARENA FEES Ice Rental Fall — Winter Prime (10/1 — 3/15)(2-11 p.m. Monday -Friday; 6 a.m.-11 p.m. Saturdays, Sundays, non -school days and holidays.) Fall — Winter Non -Prime (10/1 — 3/15)(11 p.m.-2 p.m. Monday -Friday; 11 p.m.-6 a.m. Saturdays and Sundays.) Spring/Summer (3/16 -9/30) Periodic Promotional Ice Specials Turf Rental (March 11, 2019 — May 5, 2019) $65/hour + sales tax $30/hour $215/hour + sales tax $170/hour + sales tax $165/hour + sales tax Rates varies + sales tax $90/hour + sales tax 2019 City of Shakopee Fee Schedule — v1.1.19 Page 93 of 219 Page 31 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Skating Services & Admissions *Included in Community Center membership • Open Skating Youth/Adult $5* • Skate Rental $4 • Youth open hockey (ages 4-11 and 12-17) $5* • Adult open hockey $8 • Open figure skating Silver day walk-on before 3 p.m. $8 • Open figure skating Silver monthly pass $145 • Open figure skating Gold day walk-on after 3 p.m. $15 • Open figure skating Gold monthly pass $205 • Development ice $8 • Skate sharpening $5/pair • Skate sharpening punch card (10) $25 • Skate sharpening punch card (20) $50 • Open Turf Time $5 RECREATION PROGRAM FEES Recreation program participants are charged fees to cover costs associated with the program. These fees are designed to cover the direct cost of the program, including part-time salaries and supplies, as well as a portion of administrative overhead and direct supervisor costs. A small percentage is then added to the direct program costs to account for non -direct program costs. These fees vary depending on the program type, supplies costs, length of the program, etc. A $5 service fee will be charged for changes/class cancellations prior to the registration deadline. No refunds will be given after the registration deadline. SPORTS ASSOCIATIONS All city -affiliated sports associations are assessed fees to fund the administrative support the city provides to each association. This support generally includes promoting the program, scheduling facilities and activities and providing assistance in administering the program. Youth Associations Football, boys and girls' basketball, baseball, lacrosse, softball, wrestling, soccer, volleyball and tennis Rental fees for facilities, not including the Community Room, are waived under terms of agreements with the city -affiliated sports associations. Staffing costs and special event/tournament fees as noted under Park Facilities are not waived. Additional charges may apply for additional facility requests beyond the facilities designated during the regular seasons. • Association services • Add -on service — registration acceptance and processing Adult Leagues $17/participant $2.50/participant • Adult softball $375/team • Adult basketball $210/team • Adult volleyball (price depends on season) $210 or $110/team • Adult broomball $210/team NON-RESIDENT FEES • Non -Resident Fees $10/class/participant Non-resident fees will not be charged to one -day programs, special events or adult sport leagues. 2019 City of Shakopee Fee Schedule — v1.1.19 Page 94 of 219 Page 32 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov PARK FACILITIES Facility users pay staffing costs and special event/tournament fees as required to prepare facilities for weekend or holiday events or where overtime is required during the week to accommodate special facility preparation requests. • $5 administration fee for cancellations • Requests for multiple -day field use will be based on the single -day rate. Three field rental minimum for weekend dragging. • Rental fees for some facilities are waived under terms of agreements with Shakopee School District and city -affiliated sports associations. Staffing costs and special event/tournament fees are not waived. Additional charges may apply for additional facility requests beyond the facilities designated during the regular seasons. • Rental fees for these facilities waived for local organizations where revenue generated from the event is reinvested in the community. Staffing costs noted above are not waived. • Regular park hours are 6 a.m. —10 p.m. • Rental rates for For -Profit entities is 150% of rates published in fee schedule. General Fees • Damage deposit (for enclosed shelter and equipment only) • Additional clean-up charge Huber Park and Huber Stage Rentals (shelter & amphitheater) • All users (two-hour minimum) • Day rentals (eight hours) • Chair rental (approximately 65 chairs available) • Audio system • Additional staff time Open Picnic Shelters Lions 1 & 2, Memorial 1 & 2 Huber Park $100 (due at reservation) $35/hour $115/hour $500/day $50/day $50/day $30/hour $90/day $120/day Enclosed Picnic Shelters $120/day Green Meadows, Hiawatha, Holmes, Scenic Heights, Westminster, Riverside Fields, Southbridge Outdoor Non -Turf Facilities without Lights Ball fields, tennis courts, hockey rinks Outdoor Turf Facilities without Lights Soccer, lacrosse, football Outdoor Non -Turf Facilities with Lights Outdoor Turf Facilities with Lights For -Profit Outdoor Facility Rental without Lights For -Profit Outdoor Facility Rental with Lights Entire Park Closure (eight hours) Disc Golf Course Schleper Stadium One half of fee will go to local baseball organization that is required to work the rental. Concession Stand $65/facility/day + sales tax $100/facility/ day + sales tax $100/facility/day + sales tax $125/facility/day + sales tax $175/facility/day + sales tax $250/facility/day + sales tax $500 + sales tax $250 + sales tax $1,000/day $65/day 2019 City of Shakopee Fee Schedule — v1.1.19 Page 95 of 219 Page 33 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Special Event/Tournament Fees A special permit is required for these activities through the Parks and Department. • Restroom cleaning • Restroom cleaning (contracted) • Empty garbage cans • Manual garbage pickup • A.M. field dragging (with four field minimum) • Additional dragging of fields • Overtime rate • Field or site setup • Picnic tables, cones, barricades, handicapped signage, extra garbage cans All fees are per site $25/cleaning $85/cleaning $85/hour, plus hourly overtime labor rate $85 minimum $28/field/day $18/field/day $65/hour City labor rate + benefits/hour No charge with park/facility rental, but special permit fee may apply • Tanker truck service (often needed for large events offering food) • Sweeper truck service (often needed for parades or larger events) $95/hour $125/hour Notes: Tournament must be at least two days to require the above services. If garbage was not picked up and put in containers, the city will bill a minimum of $85 plus the hourly time spent to clean the site. Additional supplies needed will be charged based on their cost (paint, chalk, etc.). Special Permit Any event or occurrence requiring a special permit will also require proof of liability insurance. No staff time needed or fees charged for event, etc. (Bounce houses, petting zoos, vendors promoting services, free race/5K, etc.) Staff coordination needed, equipment request, etc. (Free events requiring coordination use of park or facility, extra equipment needs, i.e., picnic tables, garbage containers, barricades, signage) Events or activity charging fee (Any event charging fees or selling items or services, i.e., vendor sales, food/drink sales, race/5K charging an entry fee, parades etc.) Entertainment Kits • Horseshoe/volleyball kit • Frisbee golf kit • Shuffleboard kit $50 $100 $150 $15 or no charge w/rental $15 or no charge w/rental $15 or no charge w/rental Youth Building Rental fee waived for some Girl Scouts, Boy Scouts and city -affiliated sports associations' functions. Cleaning fee not waived. $100 key/damage deposit on all rentals 2019 City of Shakopee Fee Schedule — v1.1.19 Page 96 of 219 Page 34 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Shakopee civic groups are defined as City of Shakopee groups located and operated within the city and are city recognized service groups (Lions/Lioness Club, Rotary Club, Jaycees, Girl Scouts, Boy Scouts, 4-H, etc.) See attached list at the end of the Park and Recreation section. Rental hours are from 6 a.m. —10 p.m. • Weekend/Full Day $175 • Weekday rentals (two-hour minimum) $40/hour • Shakopee civic group function $15/hour • Room clean up fee $35 • Additional staff $30/hour 2019 City of Shakopee Fee Schedule — v1.1.19 Page 97 of 219 Page 35 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov SANDVENTURE AQUATIC PARK Daily Admission • Under 48" or Senior (60 and over) • Under 48" or Senior Twilight (after 5 p.m.) • Over 48" • Over 48" Twilight (after 5 p.m.) • Ages 1 and under Aquatic Park Punch Cards (Fees include sales tax) Aquatic Park Season Pass (Includes sales tax) Community Center members receive 25 percent discount from rate. Pass under 48" & Senior (65 and over) Individual pass Over 48" Family Pass (Four or more) Aquatic Park Group Rentals $52 $63.50 $219 • Pubic group rate (minimum of 20 people) • Private group rate (minimum of 200 people) • Group deposit • SandVenture birthday party package (12 kids 812 parents) • Jeffrey Rogers Shelter Rental $5 $3 $7 $5 No charge $69.50 $81 $275.75 $5/person $3/person (before or after regular hours) $100 $135 (includes sales tax) $30/hr (2 hr minimum) 2019 City of Shakopee Fee Schedule — v1.1.19 Page 98 of 219 Page 36 of 32 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I City Clerk's Office 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov CITY OF SHAKOPEE-RECOGNIZED SERVICE GROUPS For Community Center rooms and Youth Building rentals. • 4-H • Alcoholics Anonymous (current Tuesday and Wednesday groups ONLY) • Diversity Alliance • Lions Club • Lioness Club • Eagles • Relay For Life • Girl Scouts • Rotary Club • Boy Scouts • Heritage Society • Deer Hunters Association (River Valley Chapter) • Jaycees • Knights of Columbus • VFW • American Legion • Scott County (excluding Community Room) • Shakopee School District (Youth Building only) • Shakopee Area Catholic School 2019 City of Shakopee Fee Schedule — v1.1.19 Page 99 of 219 Page 37 of 32 II3uuilldinq Inspection IF:ee> Fees are calculated based on the most recent building valuation tables published by the International Code Council (ICC). The building valuation is based on the total value of all construction work, including plumbing, electrical, mechanical systems, finish work and labor, even if the owner is doing the work. BUILDING PERMIT FEES FOR BOTH NEW CONSTRUCTION AND ADDITIONS/REMODELS Building permit fees are determined using the building/project value and the table below. Permit fees apply to new construction and additions/remodels of structures. Project/Building Value Fees Less than $1,000 $50 $1,001 to $5,000 $50 + .0085 x (valuation - $1,000) $5,001 to $249,999 $100 + .008 x (valuation - $5,000) $250,000 to $1,999,999 $3,000 + .005 x (valuation - $249,999) $2,000,000 or more $10,000 + .005 x (valuation - $1,999,999) Electronic review $10,000 or less $10 $10,001 or more .0015 x valuation, maximum of $35,000 Plan Review Fees Plan review fees shall be applied to all building permits. Per state statute, similar plan structures shall be charged 25% of the normal building permit fee. At the time of application for permits the applicant must note that the permits are for documents/plans for similar plan structures or the standard fee shall apply. • Residential fee • Commercial fee • Similar plan structures fee • Electrical Plan Review fee Other Inspections and Fees 65% of building permit 65% of building permit 25% of building permit 65% of electrical permit For the items listed below the actual hourly rates of employees plus a multiplier of 2.0 for benefits and overhead will be used. • Inspections outside of normal business hours (minimum charge — two hours) • Re -inspection activities • Inspections for which no fee is specifically indicated • Additional plan review required by changes, additions or revisions to approved plans • Use of outside consultants for plan checking, inspections or both. Actual costs will be paid by the developer. Page 100 of 219 REFUNDS: Upon request and review, partial refunds may be made if permits are abandoned or unused depending on level of review completed. Electrical Inspection Fees A base permit charge of $56.50 plus 2% of the values in excess of $1,000.00. There will an additional trip charge of $56.50 for any failed inspections. Plan review is required for all commercial projects at a fee of 20% of the value. The plan review fee will be required at time of application and is not refundable. Electronic Review fee of .0015 of the valuation will also be charged. State surcharge will be collected based on the value of the work. Plumbing Permits (City Code 111.04) New construction residential (Ordnance 659) Sewer and water connection — Single Residential Sewer connection Water connection Combination water and sewer connection Sewer and/or water connection — Multiple Residential Sewer and/or water connection — Commercial/Industrial Landscape sprinkler system Reduced Pressure Zone Value — Repair, rebuild, replace Change out required every five years. There is no permit or fee required for annual testing. There is an allowance of up to 6 RPZs/building/application. Lawn sprinkler systems — Residential Lawn sprinkler systems — Commercial This includes water connection from building piping to yard side of siphon breaker. Commercial Plumbing Permits $175 + $1 state surcharge $80 + $1 state surcharge 2.5% of contract price or $100 minimum + state surcharge 2.5% of contract price or $100 minimum + state surcharge $75 + $1 state surcharge $100 + $1 state surcharge $75 + $1 state surcharge 2.5% of contract price or $80 minimum + state surcharge 2.5% of contract price or $100 minimum + state surcharge Units on individual sewage treatment systems (ISTS) are subject to an additional review fee by Scott County. Heating, Air Conditioning, Refrigeration, Gas Piping and Ventilation Permits • Single-family residence, new surcharge $125 + $1 state Page 101 of 219 • Replacement $75 + $1 state surcharge • Commercial Fee 2.5% of contract amount + state surcharge ($80 minimum fee) • Fireplace — includes Gas Permit $75 + $1 state surcharge Deck Permits Fence Permits Residential Grade Check Fee • Single family survey • Multifamily, Commercial/Industrial survey NEW CONSTRUCTION ESCROWS Based on valuation table $50 $75 for review of grades on $75 for review of grades on The city will accept payment for the following escrows. The city will release escrows upon verification of completed required improvements. The city may only return escrows to the party from which they were received. Certificate of Occupancy Escrow (Resolution 2604) 100% of the fee shall be refunded when a final certificate of occupancy is issued. • Commercial/Industrial • Residential .005 x value or $500, whichever is greater .005 x value, with a $750 maximum Residential Landscaping Escrow $1,500 100% of fee will be refunded in whole to the applicant when landscaping requirements have been completed. Commercial Landscaping Escrow A commercial landscaping escrow is determined based on City Code 151.112. Erosion Control Escrow (City Code Chapter 54) $1,500 + $1,000 acre An escrow will be required to guarantee the installation and removal of all required erosion and sediment control measures. The city is authorized to draw against this escrow in the event the building permit applicant fails to comply. Page 102 of 219 ORDINANCE NO. 02019-006 AN ORDINACE AMENDING FEES AND CHARGES FOR THE CITY OF SHAKOPEE WHEREAS, by Ordinance 02018-020, the City Council established a fee schedule effective January 1, 2019; and WHEREAS, the City Council has determined that adjustments to those fees are reasonable and appropriate NOW THEREFORE BE IT ORDAINED, by the City Council of the City of Shakopee, Minnesota, that the Fee Schedule dated January 1, 2019, as amended, is hereby approved and adopted. BE IT FURTHER ORDAINED, that the Fee Schedule shall become effective on April 1, 2019, and any other information, ordinances and resolutions inconsistent herewith shall be amended effective April 1, 2019. Adopted in regular session of the City Council of Shakopee, Minnesota held this 19th day of March 2019. Mayor of the City of Shakopee Attest: Lori Hensen, City Clerk Published in the Shakopee Valley News on the day of , 2019. Page 103 of 219 1 *4.C.1. Shakopee City Council March 19, 2019 FROM: Elizabeth Carlson TO: Mayor and Council Members Subject: *Authorize Disposal of Surplus Property - Bikes/Miscellaneous Policy/Action Requested: The Shakopee Police Department is seeking Council approval to declare the listed property as surplus and authorize its disposal. Recommendation: Staff recommends that council declare listed property as surplus and authorize its disposal. Discussion: The Shakopee Police Department is requesting that the attached property list be declared surplus. The property has been in possession of the police department for several months and ownership cannot be determined. A list of the property was published in the Shakopee Valley News as required by City Code. Customarily, unclaimed property is sold through a public auction and bikes are auctioned at the City's Wheelies event. Property that the police department deems inappropriate for public auction is destroyed. Budget Impact: There is no impact on the police department budget. ATTACH ENTS: Surplus Property Page 104 of 219 Declaration of Property - March 19, 2019 on 91pi 01 18025827 Toolbox 15000960 Sweatshirt Packer-45 Adidas Woman's wallet Kate Spade Children's shoes Nike 15010362 Music equipment 15011043 Camera mount 18007722 Lantern Camp grill 18020258 Backpack 18020961 Toolbag w/tools 808 N/A Coleman Coleman Kenneth Cole Dewalt BIKES 18020082 Child's bike Trek 18020327 Child's bike Extreme 18020748 Child's bike 18020755 Child's bike 18021290 Women's bike Magna Huffy Roadmaster 18021484 Child's bike Mongoose 18021793 Women's bike Schwinn 18022011 Child's bike Next 18022142 Child's bike Kent 18023438 Child's bike Mongoose 18023738 Men's bike Raleigh 18023904 Women's bike Pacific 18024347 Child's bike Schwinn 18024391 Child's bike Magna 18025179 Child's bike Palomar 18025319 Men's bike Mongoose 18025818 Child's bike Magna 18026248 Men's bike Pacific 18026751 Women's bike Roadmaster 18027010 Men's bike Camrock 18027438 Child's bike Magna N/A 18028285 Men's bike 18028366 Men's bike Claridge 18028615 Child's bike Chaos 18029066 Women's bike Magna 18029099 Men's bike 18029164 Men's bike Genesis Mongoose 18029175 Men's bike AMF 18029422 Women's bike 18030033 Men's bike 18022246 Men's bike Roadmaster Specialized N/A N/A N/A N/A Soldier VIII 5V N/A N/A Propane. ....., N/A N/A Mystic.. ....., Rally Precious Pearls Gravel Blaster Stillwater Pass N/A Ranger.. ....., Girl Talk Troublemaker N/A Cadent .. ..... , Scorpion S30 Ripclaw GT Standoff Ripclaw",,,,,,,,, N/A Granite Peak 26 Black Grey Purple White Red ....,Black....., Red Green ....., Black/red,,,,,,,,,,,,,,,,. Black/yellow Pink,,,,,,,, Pink Red Teal......, Black Blue Pink Pink .............. Orange Blue......, Green Silver,,,,,,, Yellow ......,Red "......, Bk/red Blu/green Yellow Purple Blue WTU359K2182H LC00306450 N/A N/A N/A SNFSD12DL7309 N/A N/A HS140909394 SNFSD17EA2520 U 158K14695 hj0506736 SN H UA05E02295 DJHE047705 P9FU36687 SNFSD18F32325 N/A 8NSFD16B13 SNXDS16D15336 Northern Ridge Purple N/A N/A Spray painted N/A Shimano 2000 Blue N/A FS20 Yellow N/A Great Divide'........ Purple,,,,,,, N/A Incline Black GS180548607 D40R... ......... Yellow'..... M990224277'......., N/A Red N/A Granite Peak Black N/A Rockhopper N/A N/A White SNFSD10078108 Page 105 of 219 *4.C.2. Shakopee City Council March 19, 2019 FROM: Chris Dellwo, Captain TO: Mayor and Council Members Subject: Declare Five Forfeited Vehicles as Surplus Property Policy/Action Requested: Declare five forfeited vehicles as surplus property and authorize their disposal. Recommendation: Approve the policy/action as requested. Discussion: The vehicles were obtained through successful forfeiture proceedings and are described as follows: 1. 2000 Honda CRV, VIN: JHLRD1874YC037147 2. 2004 Ford Escape, VIN: 1FMCU93124KA82331 3. 2004 Toyota Camry, VIN: 4T1BE32K34U348623 4. 2006 Lincoln Zephyr, VIN: 3LNHM26126R621991 5. 2006 Buick Rendezvous, VIN: 3G5DA03L16S545475 After being declared surplus, the vehicles will be sold at auction and the proceeds, if any, will be disbursed according to Minnesota State Statute. Budget Impact: None Page 106 of 219 *4.D.1. Shakopee City Council March 19, 2019 FROM: Steve Lillehaug, City Engineer/Public Works Director TO: Mayor and Council Members Subject: Retirement of Mike Hullander Policy/Action Requested: Approve Resolution R2019-032, a resolution expressing appreciation for and accepting the retirement and resignation of Mike Hullander. Recommendation: Approval of Resolution R2019-32. Discussion: Mike Hullander has served the Shakopee community for 39 years with the Public Works Department. On behalf of the City Council, leadership, staff, citizens, and neighboring communities, we honor Mike for his service. Budget Impact: None. ATTACHMENTS: a Resolution R2019-032 Page 107 of 219 RESOLUTION R2019-032 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA EXPRESSING APPRECIATION FOR AND ACCEPTING THE RETIREMENT AND RESIGNATION OF MR. MIKE HULLANDER WHEREAS, Mike Hullander grew up in Shakopee and began work for the City of Shakopee, Minnesota, with the Public Works Department in 1979; and WHEREAS, Mr. Hullander is a loyal employee of the Public Works Depaitinent with a consistent base of knowledge and stability having worked as the superintendent for the storm water, sanitary sewer, fleet, parks, and streets divisions; and WHEREAS, Mr. Hullander was instrumental in the clean-up operations and aftermath of the 1998 storm in Shakopee including working around the clock to clear city streets for other services to get in and help people; and WHEREAS, Mr. Hullander provided high -quality, safe, playable fields for thousands of softball and baseball players throughout the years; and WHEREAS, Mr. Hullander was influential in the layout and design of the existing public works facility; and WHEREAS, Mr. Hullander has been innovative, efficient, and budget frugal with equipment and maintenance practices, all while adjusting and evolving to meet the needs of the city's substantial population growth over almost four decades; and WHEREAS, Mr. Hullander was instrumental in developing the pavement preservation plan through the growth and increasing transportation demands of the city, which is currently home to approximately 160 miles of city streets; and WHEREAS, after providing 39 years of service, Mr. Hullander will retire from his position as Public Works Superintendent with the City of Shakopee on March 29, 2019. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Shakopee hereby accepts, with regret, the resignation of Mr. Mike Hullander, Public Works Superintendent, effective March 29, 2019; and BE IT FURTHER RESOLVED that the City Council of the City of Shakopee extends to Mr. Mike Hullander a sincere thank you, congratulations, and best wishes for a long and happy retirement. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE THIS DAY OF 2019. ATTEST: LORI HENSEN, CITY CLERK WILLIAM MARS, MAYOR Page 108 of 219 *4.D.2. Shakopee City Council March 19, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: 12th Avenue Trail Project - Easement Acquisition Policy/Action Requested: Approve Resolution R2019-018, Authorizing Approval of Appraised Values, Offers of Compensation, and Acquisition by Eminent Domain for 12th Avenue Trail Project CIF-20- 003. Recommendation: Approve Resolution R2019-018. Discussion: On February 20, 2018, City Council advanced the 2020 12th Avenue Trail Project CIF-20- 003 that was included in the Capital Improvement Plan (CIP). This project was advanced to 2018 and includes the design, easement acquisition, and construction of a trail along the south side of 12th Avenue from Canterbury Road (County Highway 83) to Gateway Drive. Currently, the plans are completed to a 95% level, awaiting final plan submittal and approval by the Minnesota Department of Transportation. City staff have also been working with the adjacent property owners to obtain the necessary trail easements. Trail easements are still needed on 12 of the 20 parcels along this corridor. Consequently, City Council authorized a professional services agreement with Henning Professional Services, Inc., to assist with acquiring the remaining easements. Henning Professional Services proceeded with their work and have provided a report for the needed easements to construct the regional trail (see attached resolution with exhibits). Authorization is now needed to make offers of compensation to the respective landowners for the easements, consistent with the independent appraisals, while continuing to attempt to negotiate the voluntary acquisition of the easements. Authorization is also needed to direct Page 109 of 219 the city's attorney to take all steps necessary on behalf of the city to acquire through eminent domain the easements that are not acquired by voluntary negotiation, including filing an action in eminent domain and using the quick -take procedure under Minn. Stat. § 117.042. Budget Impact: The appraisals of the 12 remaining easements are estimated to cost approximately $150,000 ($12,500 per easement), consistent with the current project budget. 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VII IIIuII IIVuuMuuuwlll 1111111111111111111,111111111 ny I uuf 11 IIVI 111 01 dllliiiiiiiiiilllllllllllllll ,Nu11101011 IIIIIII���INN III 4d�^uml 11 lllull 1 d,oN11111WwW 1 1dW�V@lOIN1uIIuVuW1u11111,1 000000000000000001011 U11 mJ ou1g111y1o1 VIuVu111u1uuI11puyu1M NIIIW101112,1100.10000.1.0.u IIIV11(IIIII4I1O1ulllIV1 VIIIuII0II ,1„lll�uVII1I 411I uIIlIIIIIC P I)III 1 uJVuII 1IU 1 W co 1 0 W1�01 CITY OF SHAKOPEE RESOLUTION R2019-018 RESOLUTION AUTHORIZING APPROVAL OF APPRAISED VALUES, OFFERS OF COMPENSATION, AND ACQUISITION BY EMINENT DOMAIN FOR 12th AVENUE TRAIL PROJECT WHEREAS, the City Council deemed it necessary and expedient that the City of Shakopee, Minnesota (the "City") construct certain improvements, to -wit: the 12th Avenue Trail Project, CIF-20-003 (the "Project"), and by Resolution R2019-018 the City Council accepted the recommendation of the Public Works department and authorized the City to enter into certain agreements to facilitate the Project; and WHEREAS, the Project includes additional right of way along 12th Avenue East for the construction of a trail for pedestrian and recreational use to connect existing segments of a planned city-wide trail system; and WHEREAS, the City Council has approved the final plans and specifications for the Project; and WHEREAS, it is necessary to acquire certain real property interests, as described and depicted in the attached Exhibit C, to construct and maintain the Project (collectively, the "Real Property Interests"); and WHEREAS, the City Council finds that it is reasonably necessary, proper, and convenient, and in the interest of the general welfare that the City acquire title to and possession of the Real Property Interests in furtherance of the Project; and WHEREAS, the City Council finds that the construction schedule for the Project makes it necessary to acquire title to and possession of the Real Property Interests prior to the filing of the final report of the condemnation commissioners to be appointed by the district court; and WHEREAS, the City has engaged independent real estate appraisers to provide the City with the appraisers' opinions of damages caused by the City's acquisition of the Real Property Interests needed for the Project. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Skakopee, Minnesota: 1. That the acquisition of the Real Property Interests is necessary and for a public purpose in furtherance of the Project; 1 Page 112 of 219 2. That the proper City officers and agents are authorized and directed to acquire the Real Property Interests needed for the Project by voluntary negotiation and, if necessary, through the exercise of the power of eminent domain; 3. That the proper City officers and agents are authorized and directed to make offers of compensation to the respective landowners for the Real Property Interests needed for the Project consistent with the independent appraisals, and to attempt to negotiate the voluntary acquisition of the Real Property Interests; 4. That the law firm of Kennedy & Graven, Chartered, is authorized and directed to take all steps necessary on behalf of the City to acquire through eminent domain the Real Property Interests that are not acquired by voluntary negotiation, including filing an action in eminent domain and using the quick take procedure under Minn. Stat. § 117.042; 5. That the City Engineer is authorized to approve the appraised values for the Real Property Interests if the City Engineer determines that the independent appraisals adequately reflect the fair market values thereof for the purposes of Minn. Stat. § 117.042. Adopted this 19th day of March, 2019, by the Shakopee City Council. William Mars, Mayor ATTEST: Lori Hensen, City Clerk H:AENG\Administration\City Council\2019\12th Avenue Trail\Approve Offers and Condemnation 2 Page 113 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: TRACT A - REGISTERED LAND SURVEY NUMBER 175 SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY PROPERTY LINE EXISTING EASEMENTS: 100% RIGHT-OF-WAY IRON MONUMENT e SCOTT CO. MONUMENT TRAIL EASEMENT AREA (400 SF +/-) :�I EX. ROADWAY EASEMENT (995 SF +/-) TEMP. CONST. EASEMENT (650 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT 0 Lu LLI 0 0 ) § DRAWN BY: / w\ee z LL < W /z §Lu �/5 J/Lu \w Qm< ( CHECKED BY: SURVEYED BY REVISIONS Pacga114.nf91A DATE: 03/07/2019 sniiasew 6 :63 m.ar_e_.3 9706e ew_asea Heal p6w mOZSY P4 m4 O » _»augs \sad e Midwest Hospitality, LLC Trail Easement 4100 12th Ave. E Shakopee, MN 55379 Existing Record Description That part of Registered Land Survey Number 175, Scott County, Minnesota, which lies westerly of the following described line: Commencing at the Southeast corner of said Tract A; thence South 85 degrees 44 minutes, 55 seconds West, an assumed bearing, along the south line of said Tract A, a distance of 870.25 feet to the point of beginning of the line to be described; thence North 4 degrees 11 minutes 19 seconds West, a distance of 504.99 feet more or less to the north line of said Tract A, and said line terminating. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below, and specifically excluding the North 10 feet of the above described tract. Temporary Easement A strip of land 6.40 feet in width, adjoining to and lying southerly of said LINE A. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 41 minutes 05 seconds West, assumed bearing, along the west line of said Tract 14.43 feet to the point of beginning of said LINE A; thence South 78 degrees 10 minutes 52 seconds East 71.48 feet; thence easterly 29.49 feet on a tangential curve concave northerly, having a radius of 357.00 and a delta angle of 04 degrees 43 minutes 58 seconds to the east line of said Tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Helius, PLS Date MN License No. 47034 Page 115 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: z 0 0 2 Z W cc 0 >- J U 0 J m 0 J SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA PERCENT OF PERMANENT EASEMENT ENCUMBERED BY w Z W Z Z w J 2 ▪ w U) W W w W Lu w w EXISTING EASEMENTS: 100% W 2 W a W Q 0 0 CC Lu X >- m w w cm G U z w 1- z w 2 w co weij O I— d z 2w w� O w HO zz � U w 0_ w PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT • SCOTT CO. MONUMENT O TRAIL EASEMENT AREA (1,170 SF +/-) EX. ROADWAY EASEMENT (2,648 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT W 12TH AVENUE E N. LINE LOT 1 .>-Z ww0 0JH ot$ ; E ,-Q DO= b N Q C H d UNIX waa PARCEL ID: 273630010 0 N DRAWN BY: W o N 0 0 ❑ O CHECKED BY: SURVEYED BY 0 Lu 0 R 0) LLI REVISIONS 0 m 0 Pacga l 1 R of 91 Q DATE: 03/07/2019 Rlaa\sw VJd 6Z0£ 61.OZ/L/£ 6,, 3AV H1ZL 00bb - 8g1gx3 4uawase3\970612Z 0 gHxa \uewasea Ilea\ pawpdf OZSS006m9-5NOVO-Z6\R tins-6\OZSSb \ohegs\sad \:d Toke LLC Trail Easement 4400 12th Ave E Shakopee, MN 55379 Permanent Easement An easement for trail purposes over, under, and across the southerly 4 feet of the northerly 14 feet of Lot 1, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. Temporary Easement A temporary easement for construction purposes, over, under and across the southerly 5 feet of the northerly 19 feet of Lot 1, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Hagelius, PLS Date MN License No. 47034 Page 117 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA z Z w W z 2 J W w W Z W Z w ›- 2 w Z Q 0 W W Q o ( w >< Z < I w WI I II I PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY PROPERTY LINE EXISTING EASEMENTS: 100% RIGHT-OF-WAY IRON MONUMENT • SCOTT CO. MONUMENT TRAIL EASEMENT AREA (1,015 SF +/-) EX. ROADWAY EASEMENT (2,334 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT . LINE LOT 2 12TH AVENUE E W O F N 0 0 o W IN) REVISIONS 'm 0 00 iu m(') 1.11 CY QQ) QW 0 aLLI CC 00 —LU a_Xz }off 0Q0 CO 0 ati 1' 0) 0 pz Lr�,.... ILI (N w X CC ``.. O 0 2 j Pacga11Rnf91A DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY sn!lasequa Vld ZE0£ 61.OZ/L/E 6mP 3AV H1Z I. 009P - 8q1gx3 4uamase3\9706 LOZ sl!q!gxa luauaasea I!eal palepdH OZS9P1A6 "P-SL\OVO-Z6\/ ans6\OZSSbNohegS\SLLd\d Toke LLC Trail Easement 4500 12th Ave E Shakopee, MN 55379 Permanent Trail Easement An easement for Trail purposes over, under, and across the southerly 4 feet of the northerly 14 feet of Lot 2, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. Temporary Easement A temporary easement for construction purposes over, under, and across the southerly 6 feet of the northerly 20 feet of Lot 2, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Has liu , PLS MN License No. 47034 Page 119 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: LOT 3 BLOCK 1 - VALLEY PARK FIFTEENTH ADDITION SEE ATTACHED DESCRIPTION 0 Z _CZ Z 0 0 0 0 0 z w w J PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% Z W w W 0 0 Lu X PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY PROPERTY LINE EXISTING EASEMENTS: 100% RIGHT-OF-WAY IRON MONUMENT SCOTT CO. MONUMENT • O TRAIL EASEMENT AREA (1,005 SF +/-) EX. ROADWAY EASEMENT (2,336 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT w w 0 12TH AVENUE E PARCEL ID: 2 (,\ • �( r. 1 �•\V.— iNvo (i , v'�;1 ✓ 4 ` A\ w o N ❑ N N REVISIONS 0 0 Pacga1911of91Q DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY Rlaa\sw VJd 1,0:1, 61,OZ/WE 6, 3AV H1ZL 009P - 8914x3 4u66105e3\9706 LOZ s1lgHxa \uewasea Ilea\ pa\epdH OZSSbNOmP-5I\OVO-Z6\R Nns-6\OZSSb Nohe4S\S\Ld\d Toke LLC Trail Easement 4600 12th Ave E Shakopee, MN 55379 Permanent Trail Easement An easement for Trail purposes over, under, and across the southerly 4 feet of the northerly 14 feet of Lot 3, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. Temporary Easement A temporary easement for construction purposes over, under, and across the southerly 5 feet of the northerly 19 feet of Lot 3, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Haset~ius, PLS Date MN License No. 47034 Page 121 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: LOT 4 BLOCK 1 - VALLEY PARK FIFTEENTH ADDITION SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA 0 z W W J PERCENT OF PERMANENT EASEMENT ENCUMBERED BY w z z Z W ww EXISTING EASEMENTS: 100% W Lu W W 2 H Z w w w Q 0 X PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY PROPERTY LINE EXISTING EASEMENTS: 100% RIGHT-OF-WAY IRON MONUMENT SCOTT CO. MONUMENT TRAIL EASEMENT AREA (2,020 SF +/-) EX. ROADWAY EASEMENT (3,407 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT 7 0 \ S 2AI IHVd Jl11VA 12TH AVENUE E N. LINE LOT 4 --. 0 0 0 0 M co M N b J W 0 d 0 z Lu 0 0 N 0 7 w o Q ▪ N ❑ N 0 0 z W J wCS) H I,- J Q z Z O < • W = W Z W W w 0 w Y W N o REVISIONS 0 0 m 0 m CC LIJ 0 a� Qw � U � J 0LU CL 0 0 I— W =2 }off o (O0 Lu I 0 O u_ 0 w o }0 W cc O 0 DRAWN BY: CHECKED BY: SURVEYED BY 0 0) Z Cl Pacga 179 of 910 DATE: 03/07/2019 6laa4sw p"d 9SZL 6LOZ/0/E 6mP 3AV H1ZL OOLP - 8q!gx3 Iuawase3\97O6(0Z salglgxa \uawasea Heal pa\epdfl OZSSb(\6mP-S \OVO-Z6\R tins-6/00000(\ohegS\SLLd\d Toke LLC Trail Easement 4700 12th Ave E Shakopee, MN 55379 Existing Record Description Lot 4, Block 1, VALLEY PARK FIFTEENTH ADDITION, Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below, and specifically excluding the North 10 feet of the above described tract. Temporary Easement A strip of land 7.0 feet in width, adjoining to and Tying southerly of said LINE A. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 02 minutes 02 seconds East, assumed bearing, along the west line of said Tract 14.00 feet to the point of beginning of said LINE A; thence North 89 degrees 48 minutes 07 seconds East 106.93 feet; thence easterly 32.95 feet on a tangential curve concave southerly, having a radius of 493.00, and a central angle of 03 degrees 49 minutes 48 seconds; thence South 86 degrees 22 minutes 05 seconds East, tangent to the previous curve, 61.28 feet; thence easterly 18.28 feet on a tangential curve concave northerly, having a radius of 207.00, and a central angle of 05 degrees 03 minutes 36 seconds; thence North 88 degrees 34 minutes 19 seconds East, tangent to the previous curve 17.11 feet; thence easterly 29.68 feet on a tangential curve concave northerly, having a radius of 207.00, and a central angle of 08 degrees 12 minutes 55 seconds; thence North 80 degrees 21 minutes 23 seconds East, tangent to the previous curve, 1.58 feet; thence easterly 31.15 feet on a tangential curve concave southerly, having a radius of 193.00, and a central angle of 09 degrees 14 minutes 50 seconds; thence North 89 degrees 36 minutes 13 seconds East, tangent to the previous curve, 42.05 feet to the east line of said Tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Ma J. Hasetius, PLS MN License No. 47034 Date Page 123 of 219 EXHIBIT C - PERMANENT TRAIL & RETAINING WALL EASEMENT EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA PERCENT OF PERMANENT EASEMENT ENCUMBERED BY 0 Z w 0 W J EXISTING EASEMENTS: 100% X PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% Z W 2 W Lu ❑ O K PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT • SCOTT CO. MONUMENT O z Lu w w Q w z Z LL ¢ci) ▪ Lo cts W ▪ Q EX. ROADWAY EASEMENT (2,800 SF +/-) Z w Q w Z 0 O 7 Z ▪ z O CT) erc+ LL O ° F O N J DRAINAGE EASEMENT W w M w wo O J _ E wwQ D01 O QH 0,1 I-0Y C WLu d d N. LINE LOT 2 12TH AVENUE E a w LL• J ❑ > Z 06w0 of J a._co cc W 0_ i i N N w Q ▪ N O N O 0 Lu W O H N. J Q Z ZO < W LL1W W W eL O W w O Y N _ w x 1- N REVISIONS 0 0 00 LU m� 111 0 a111 Q w 0 CL LU 0o Ul �z }▪ oz Qo �o� coca ��w aF- IUD U0W CC cr 222 Pacga 174 of 91 Q DRAWN BY: CHECKED BY: SURVEYED BY Rlaa\sw VJd 86S 610Z/L/E 6,, 3AV H1ZL OL88 - 8q1gx3 wa110se3\9706 LOZ solglgxa \uewasea Ilea\ pawpdf OZSS8N648-9 NOVO-Z6\R Nns-6\0600 ',mugs\SLLdld David R. Naas Trail Easement 4870 12th Ave E Shakopee, MN 55379 Existing Record Description Lot 2, Block 2, VALLEY PARK TWELFTH ADDITION, Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below, and specifically excluding the North 10 feet of the above described tract. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 02 minutes 02 seconds East, assumed bearing, along the west line of said Tract 12.00 feet to the point of beginning of said LINE A; thence North 89 degrees 56 minutes 24 seconds East 64.52 feet; thence South 00 degrees 04 minutes 05 seconds East 9.23 feet; thence South 89 degrees 51 minutes 41 seconds East 13.30 feet; thence North 00 degrees 00 minutes 00 seconds East 3.84 feet; thence North 90 degrees 00 minutes 00 seconds East 202.16 feet to the east line of said Tract. Temporary Easements A strip of land 9.0 feet in width, adjoining to and lying southerly of that portion of said LINE A described as follows: Beginning at the above described point of beginning of said LINE A; thence North 89 degrees 56 minutes 24 seconds East along said LINE A 64.52 feet and there terminating. Also, a strip of land 8.0 feet in width, adjoining to and lying southerly of that portion of said LINE A described as follows: Commencing at the above described point of beginning of said LINE A; thence North 89 degrees 56 minutes 24 seconds East 64.52 feet; thence South 00 degrees 04 minutes 05 seconds East 9.23 feet to the point of beginning of said portion of LINE A; thence South 89 degrees 51 minutes 41 seconds East 13.30 feet along said LINE A and there terminating. Also, a strip of land 12.0 feet in width, adjoining to and lying southerly of that portion of said LINE A described as follows: Commencing at the above described point of beginning of said LINE A; thence North 89 degrees 56 minutes 24 seconds East 64.52 feet; thence South 00 degrees 04 minutes 05 seconds East 9.23 feet; thence South 89 degrees 51 minutes 41 seconds East 13.30 feet; thence North 00 degrees 00 minutes 00 seconds East 3.84 feet to the point of beginning of said portion of LINE A; thence North 90 degrees 00 minutes 00 seconds East along said LINE A 202.16 feet and there terminating. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. a J. Hasus, PLS Date MN License No. 47034 Page 125 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: Z 0 0 0 u_ J w �0 Et a• z uJ J - I- 1 0 (NI Y � U H O 0 o`^ CO V) 0 J U_ 0 d SEE ATTACHED DESCRIPTION PERCENT OF PERMANENT EASEMENT ENCUMBERED LLI Z W Z Z W J 2 ▪ W Z Q W • W 111 W �z < � wl w J BY EXISTING EASEMENTS: 100% PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT ✓ Z W 2 W ▪ Q aW o W o 0 0 oD 0 W CC • W 7 Q • W 0) Z Z W 0 W • K cn + W • a0 0 m J W O M Et wr W r •� \ �o SCOTT CO. MONUMENT UTILITY EASEMENT DRAINAGE EASEMENT N 12TH AVENUE E O O N N N J w 0 0 E. 313' OF THE W. 603' OF LOT 3 E 101 30 1333 £09 'M 3H1 dO 3N11 '3 �YJ raj �— � J () cj E 101 dO 133d £09 'M 3H1 HO 133H £6E 733H1303N11'M ,-- LuJ -J 0 Z W LL W O Q ▪ N ❑ N O REVISIONS 0 m 0 Pacga 17R of 91 A DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY 61aa�sua pId SE ZI, 610Z/9/E 60P 3AV H L(1 0569 - 8q1gx3 Iuawase3\9ZZ0610Z .,19F-xa \uawasea 1!.1 pa\epdfl OZSS006mP-51.\OVO-Z6\R ans-6\OZSSb \°'/0S\SLLd\d AB Gage Schmitz, LLC Trail Easement 4950 12th Ave E Shakopee, MN 55379 Existing Record Description The east 313.00 feet of the west 603.00 feet of Lot 3, Block 2, VALLEY PARK TWELFTH ADDITION, Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below, and specifically excluding the North 10 feet of the above described tract. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 02 minutes 02 seconds East, assumed bearing, along the west line of said Tract 14.39 feet to the point of beginning of said LINE A; thence North 89 degrees 44 minutes 13 seconds East 220.29 feet; thence North 89 degrees 47 minutes 05 seconds East 92.71 feet to the east line of said Tract. Temporary Easements A strip of land 4.0 feet in width, adjoining to and lying southerly of that portion of said LINE A described as follows: Beginning at the above described point of beginning of said LINE A; thence North 89 degrees 44 minutes 13 seconds East along said LINE A 220.29 feet; thence North 89 degrees 47 minutes 05 seconds East along said LINE A 20.00 feet and there terminating. Also, a strip of land 5.7 feet in width, adjoining to and lying southerly of that portion of said LINE A described as follows: Beginning at the above described point of beginning of said LINE A; thence North 89 degrees 44 minutes 13 seconds East along said LINE A 220.29 feet; thence North 89 degrees 47 minutes 05 seconds East along said LINE A 20.00 feet to the point of beginning of said portion of LINE A; thence continue North 89 degrees 47 minutes 05 seconds East along said LINE A 72.71 feet and there terminating. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Haselius, PLS Date MN License No. 47034 Page 127 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% Lu Lu Q O K Lu PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT • SCOTT CO. MONUMENT TRAIL EASEMENT AREA (1,590 SF +/-) //////// EX. ROADWAY EASEMENT (3,653 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT LL LLI D ❑ 12TH AVENUE E N. LINE LOT 3 / 7•7 II I /"1 "7 / 77E7V ( J / ry I vv V il- V /\_J l l V / % PARCEL ID: 272120042 w W~ ▪ O LL W Ow w wW Z Lc> J � W. 968 FEET OF LOT 3 E. 365' OF THE W. 968' OF LOT 3 N 7 w Q ▪ N ❑ N 0 0 Z w J w 0-) LU J F Q Z Z O = _ >2C7w H 0_W W w O w O Y W N = w LO Q 2 1- N REVISIONS 0 'm Cl 0 r7 LU i Pacga 17R of 91 A DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY 61aa�sw Wd 4FZL 6L0Z/WE 6mP 3AV H1ZL 00ZS - aN,Ix3 Iuawase3\9ZZ06 L0Z s0gHxa \uawasea Heal pa\epdf OZSSb 1.\6mP-5 \OVO-Z6\R tins-6\0600 L\ohegS\S\Ld\d Rep Alliance, LLC & Carmac Corporation Trail Easement 5200 12th Ave E Shakopee, MN 55379 Existing Record Description The east 365 feet of the west 968 feet of Lot 3, Block 2, VALLEY PARK TWELFTH ADDITION, Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below, and specifically excluding the North 10 feet of the above described tract. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 02 minutes 02 seconds East, assumed bearing, along the west line of said Tract 14.34 feet to the point of beginning of said LINE A; thence North 89 degrees 47 minutes 05 seconds East 303.27 feet; thence North 89 degrees 44 minutes 44 seconds East 61.74 feet to the east line of said Tract. Temporary Easement All that part of the above described tract lying southerly of the previously described LINE A, and northerly of LINE B, described below. LINE B Commencing at the northwest corner of the above described tract; thence South 00 degrees 02 minutes 02 seconds East, assumed bearing, along the west line of said Tract 20.31 feet to the point of beginning of said LINE B; thence North 89 degrees 46 minutes 01 second East 37.88 feet; thence South 00 degrees 06 minutes 07 seconds East 11.41 feet; thence North 89 degrees 46 minutes 01 second East 27.66 feet; thence North 00 degrees 13 minutes 59 seconds West 11.41 feet; thence North 89 degrees 46 minutes 01 second East 101.88 feet; thence North 00 degrees 13 minutes 59 seconds West 2.00 feet; thence North 89 degrees 46 minutes 01 second East 151.38 feet; thence South 00 degrees 06 minutes 06 seconds East 12.52 feet; thence North 89 degrees 46 minutes 01 second East 31.08 feet; thence North 00 degrees 13 minutes 59 seconds West 10.52 feet; thence North 89 degrees 46 minutes 01 second East 15.18 feet to the east line of said Tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. ark J. as !us, PLS MN License No. 47034 Page 129 of 219 EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION z z w w z 2 J w w Z W Z w } J M Q ▪ w W W a 0 111 • 0_ z w • H w WIII II I PERCENT OF PERMANENT EASEMENT O O ENCUMBERED BY EXISTING EASEMENTS: PERCENT OF TEMPORARY EASEMENT PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT • SCOTT CO. MONUMENT TRAIL EASEMENT AREA (3,850 SF +/-) H z co Lu z Lu o D F Et z CO w Z w o }-; W\ ▪ + w 0 CD Z d o 2 m ww D 0 12TH AVENUE E 3 DAIHa >1HVd A311VA N. LINE LOT 1 .z w w 0 0 J H E w< D0= bHH N Q r H 0- Up IX CC waa / /"1 "7 ▪ % l`I D 1V 1 '/7/'1 V LJ 1 4-, 1 vLI V I ri v 1. -7"7"71JA /l0 VCR /\21 I IV/I ,98'176£ M ,.£17,£17o00 N i PARCEL ID: 272190042 m w o Q ▪ N ❑ N O tv- 'OGV H1£l )1HVd A311VA 2i2d '3'4'8'2'n .0£ '1SIX3 000 LU >.Ir 00 CC2 0_--I IL 0 a00 Qw � U � J CC } 0CL LL1 CC Q Q 0Q0 ¢ W • =2 > 0 � ¢00 CO0co co Q▪ a0 I- 0 O U.u� U>W CO UJ =22 REVISIONS 0 'm 0 Pacga 1411 of 910 DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY Rlea]sW V0d 60 t 6 LOZ/L/E 6mP 0ll 3H01 - 8914x3 wawase3\97O610Z s1lC Hxa \oe u000a Ilea\ pa\epdn OZSYP06mP-S \OVO-Z6\R tins-6\o0s \ohe4S\SLLd\d Toke LLC Trail Easement Parcel ID 272190042 Shakopee, MN 55379 Existing Record Description That part of Lot 1, Block 3, VALLEY PARK THIRTEENTH ADDITION, Scott County, Minnesota, lying westerly of the following -described line: Commencing at the southwest corner of Lot 1, Block 3, Valley Park Thirteenth Addition, Scott County, Minnesota; thence North 89 degrees 16 minutes 17 seconds East an assumed bearing along the southerly line of said Lot 1, a distance of 346.76 feet to the point of beginning of the line to be described; thence North 00 degrees 43 minutes 43 seconds West, a distance of 394.86 feet, more or Tess, to the north line of said Lot 1, and said line there terminating. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below. LINE A Commencing at the northwest corner of the above described tract; said point being the northwest corner of said Lot 1, Block 3; thence South 00 degrees 14 minutes 32 seconds East, assumed bearing, along the west line of said Tract 13.71 feet to the point of beginning of said LINE A; thence North 89 degrees 36 minutes 13 seconds East 125.47 feet; thence northeasterly 179.16 feet on a tangential curve concave northwesterly, having a radius of 357.00, and a central angle of 28 degrees 45 minutes 15 seconds; thence North 60 degrees 50 minutes 58 seconds East tangent to the previous curve 58.51 feet to the east line of said Tract. Temporary Easements A strip of land 7.0 feet in width, adjoining to and lying southerly and southeasterly of said LINE A. Also, a strip of land 12.0 feet in width, adjoining to and Tying southerly of that portion of said LINE A described as follows: Beginning at the above described point of beginning of said LINE A; thence North 89 degrees 36 minutes 13 seconds East along said LINE A 54.20 feet and there terminating. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that 1 am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Ha Otis, PLS Date MN License No. 47034 7/zolyr Page 131 of 219 Z 0 0 0 Q LJJ W^ Z v / W LJJ F- J D c20 Z 6J_ LJJ < Za 2w cc J ij EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA 0 Z w w J PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% z w m W Q 0 X PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PROPERTY LINE IRON MONUMENT • SCOTT CO. MONUMENT oT m TRAIL EASEMENT AREA (7,520 SF +/-) z z LU 0 U � r � z w pW � N W W W O co H < 2 N J N 7 ❑ W W 0 0 H 0 J W Z J i2TH AVENUE E •nn v vvv / \J77 /7 /n7 ht• 1V / L Ji v'tl : lt�? v C, / _J I I v d 0 ui< Di- czi W Q O H W /n W Z w 0 J W Q 0= H N Q T xw< waa 0_\ 2 `� C 1 N \. l C \ V W w J `�\ n. >w , o ~ Q `Cc- t. b A ♦ o J �N0_ cJ Cj pc) C`Vi Cri C� C Lu Z 1` LI w < co C u) C 1, wo W o N ❑ N O 0 Z W REVISIONS 0 m 0 000 >CC m� (') w0 CYz a� 111 a0 Qw � U CC � J } 0 � LU0 00 Q W z a�z }off 2Q00 co0I- cock QaF- I- 0 O U. u� 0 >. 00 ~ 22 DRAWN BY: CHECKED BY: SURVEYED BY 0Lu i Yct Pacga 149 of 91 Q DATE: 03/07/2019 Rlaa\sw VJd OO:S 61,OZ/L/E 6mP 3AV H1ZL 0096 - 9919x3 \9ZZ06 L0Z s6gHxa \uewasea Ilea\ pa\epdH OZSSb L\6mp-SL\OVO-Z6\R tins-6\OZSSb L\ohegS\SLLd\d I D Co Inc Trail Easement 5500 12th Ave E Shakopee, MN 55379 Existing Record Description LOT 1, BLOCK 1 VALLEY PARK FOURTEENTH ADDITION, in Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 01 minutes 09 seconds East, assumed bearing, along the west line of said Tract 7.68 feet to the point of beginning of said LINE A; thence North 60 degrees 50 minutes 58 seconds East 76.06 feet; thence North 59 degrees 44 minutes 00 seconds East 33.80 feet; thence northeasterly 141.26 feet on a tangential curve concave southeasterly, having a radius of 266.49, and a central angle of 30 degrees 22 minutes 14 seconds; thence South 89 degrees 53 minutes 45 seconds East, tangent to the previous curve, 561.44 feet; thence South 89 degrees 48 minutes 15 seconds East 53.45 feet to the east line of said Tract. Temporary Easement All that part of the above described tract lying southerly of the previously described LINE A, and northerly of LINE B, described below. LINE B Commencing at the northwest corner of the above described tract; thence South 00 degrees 01 minutes 09 seconds East, assumed bearing, along the west line of said Tract 22.81 feet to the point of beginning of said LINE B; thence North 59 degrees 39 minutes 48 seconds East 117.37 feet; thence North 30 degrees 20 minutes 12 seconds West 5.44 feet; thence northeasterly on a non -tangential curve having a radius of 260.49 feet, a central angle of 28 degrees 54 minutes 31 seconds, and a chord bearing North 74 degrees 09 minutes 56 seconds East; thence South 01 degrees 22 minutes 48 seconds East 2.91 feet; thence South 89 degrees 53 minutes 14 seconds East 54.87 feet; thence North 00 degrees 06 minutes 46 seconds East 3.00 feet; thence South 89 degrees 53 minutes 14 seconds East 543.39 feet; thence South 00 degrees 00 minutes 00 seconds East 5.16 feet; thence South 89 degrees 54 minutes 36 seconds East 23.29 feet to the east line of said Tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. ark J. Frasiius, PLS MN License No. 47034 Page 133 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: LOT 2 BLOCK 1 - VALLEY PARK FOURTEENTH ADDITION SEE ATTACHED DESCRIPTION SCOTT COUNTY MINNESOTA W Z Z w 2 w Z W w J PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% Z W 2 W W Q 0 ❑ 0 PERCENT OF TEMPORARY EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100% PROPERTY LINE O 0) IRON MONUMENT SCOTT CO. MONUMENT O TRAIL EASEMENT AREA (4,435 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT rz W W 0 0J�_ > 0 W Q �0= b H H N J V) H O- xw< W d d wl D N v � (/)0 wo Z 0 Z N W J N u_ w o Q ▪ N ❑ N 0 00 iu m 0 lw ct °z W J LU Q. co co ¢ 0 W � Q W • 2 }z 0Qo o Lu Q � Lu U• cc mcc~ tYWW 0 Z W REVISIONS 0 m OZ Pacga 1 of 91 Q DATE: 03/07/2019 DRAWN BY: CHECKED BY: SURVEYED BY Rlaa\sw VJd 00:S 61.0Z/L/E 6mP 3AV H L( I. OOLS - 8g1gx3 uawase3\97061,OZ sJlgHxa \uawasea Ilea\ pa\epdf OZSSPL\60 P-SL\OVO-Z6\R Nns-6\OZSSb L\ohegS\S\Ld\d Amwest Development 1, LLC Trail Easement 570012th Ave E Shakopee, MN 55379 Existing Record Description Lot 2, Block 1 VALLEY PARK FOURTEENTH ADDITION, in Scott County, Minnesota. Permanent Easement All that part of the above described tract lying northerly of LINE A, described below. LINE A Commencing at the northwest corner of the above described tract; thence South 00 degrees 04 minutes 54 seconds West, assumed bearing, along the west line of said Tract 8.34 feet to the point of beginning of said LINE A; thence South 89 degrees 48 minutes 15 seconds East 53.05 feet; thence South 89 degrees 56 minutes 45 seconds East 451.45 feet to the east line of said Tract. Temporary Easement All that part of the above described tract lying southerly of the previously described LINE A, and northerly of LINE B, described below. LINE B Commencing at the northwest corner of the above described tract; thence South 00 degrees 04 minutes 54 seconds West, assumed bearing, along the west line of said Tract 19.50 feet to the point of beginning of said LINE B; thence South 89 degrees 54 minutes 37 seconds East 22.69 feet; thence North 00 degrees 11 minutes 45 seconds East 6.33 feet; thence South 89 degrees 56 minutes 07 seconds East 402.28 feet; thence South 00 degrees 00 minutes 00 seconds East 6.50 feet; thence South 89 degrees 54 minutes 36 seconds East 79.51 feet to the east line of said Tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Marc J. Ha ius, PLS Date MN License No. 47034 Page 135 of 219 EXHIBIT C - PERMANENT TRAIL EASEMENT EASEMENT DESCRIPTION: SEE ATTACHED DESCRIPTION PERCENT OF PERMANENT EASEMENT ENCUMBERED BY EXISTING EASEMENTS: 100°/G PERCENT OF TEMPORARY EASEMENT ENCUMBERED W Z Z W uJ W Q w 2 Lu BY EXISTING EASEMENTS: 100% w w w Lu W 0 0 X PROPERTY LINE RIGHT-OF-WAY IRON MONUMENT SCOTT CO. MONUMENT • O TRAIL EASEMENT AREA (3,230 SF +/-) TEMP. CONST. EASEMENT (2,265 SF +/-) UTILITY EASEMENT DRAINAGE EASEMENT L0 N LC) =lv Q v Orn - s' M� of 99 £— 3 3flN3Ab' .�*1 H1Z� / 1- Z w N1 1 ww Z Q •CO �' a L( 2 r� R ,,4bM Co J w Zrx O J al a. co cc vp a. o o�M O O Z w Z J .£ w Z J O O M .8 v ,32 45 SDI?b� yl0/M Cj •cC C I. LI C5 lIJ rr \ — J C �, C) —J r I. Cj C2 Irk r; �— C) N N 7 w N O Z w SHRINK EASEMENT TO FIT SITE 0 CC 00 Z >- CC O O W W Lu aQ) CO 0Lu ao 00 z a�z }0� ¢o 00� (n0 LPL C)(' :UJ (wj > W =00Y SHRINK EASEMENT AGAIN/ REVISE TE REVISIONS 0 m OZ Pacga 1' R of 99 A DRAWN BY: CHECKED BY: SURVEYED BY 61aa�sw Wd 8ZZ 61.0ZBL/E 6/W3AV H LO/ 0099 - 8g10x3 I0a0ase3\9706/0Z s/q!gxa \uawasea !pal pa\epdf OZ9901.\6mP-9 1, \OVO-Z6\R Nns-6\OZ990NohegS\S/Ld\d Realty Income Properties 5, LLC Trail Easement 5800 12th Ave E Shakopee, MN 55379 EXHIBIT C — Legal Description Existing Tract Description of record That part of Lot 1, Block 3, VALLEY PARK FOURTEENTH ADDITION, Scott County, Minnesota, lying east of the following described line: Commencing at the southwest corner of Lot 1, Block 3, VALLEY PARK THIRTEENTH ADDITION, Scott County, Minnesota, thence North 89 degrees, 16 minutes, 17 seconds East an assumed bearing, along the southerly line of said Lot 1, a distance of 398.90 feet; thence north 89 degrees, 22 minutes, 52 seconds east, along the southerly line of said Lot 1 a distance of 1296.86 feet to the point of beginning of the line to be described; thence north 00 degrees, 37 minutes, 40 seconds west a distance of 486.04 feet, more or less, to the north line of said Lot 1, and there terminating, Scott County, Minnesota. Permanent Trail Easement An easement for Trail purposes over, under and across a portion of the above described tract; said easement being variable in width, and adjoining to the right of way of 12th Avenue and Gateway Drive, as said right of way appears on said plat; said easement shall be all that portion of said Lot 1 which lies westerly, northwesterly and northerly of LINE A described below, and easterly of LINE B described below: LINE A: Commencing at the most northerly corner of said Lot 1; thence South 55 degrees, 13 minutes, 10 seconds East, assumed bearing, along the northeasterly line of said Lot 1, a distance of 8.87 feet to the point of beginning of said LINE A; thence South 04 degrees 10 minutes 09 seconds West 52.65 feet; thence southerly 14.90 feet on a tangential curve concave easterly, having a radius of 193.00 feet, a central angle of 04 degrees 25 minutes 27 seconds; thence South 00 degrees 15 minutes 17 seconds East, tangent to the previous curve, 259.99 feet; thence southerly 43.29 feet on a tangential curve concave westerly, having a radius of 107.00 feet, and a central angle of 23 degrees 10 minutes 41 seconds; thence South 22 degrees 55 minutes 24 seconds West, tangent to the previous curve, 3.10 feet; thence southwesterly 220.39 feet on a tangential curve concave northwesterly, having a radius of 187.46 feet, and a central angle of 67 degrees 21 minutes 38 seconds to the west line of the above described tract. LINE B: Commencing at the southwest corner of Lot 1, Block 3, VALLEY PARK THIRTEENTH ADDITION, Scott County, Minnesota, thence North 89 degrees, 16 minutes, 17 seconds East an assumed bearing, along the southerly line of said Lot 1, a distance of 398.90 feet; thence north 89 degrees, 22 minutes, 52 seconds east, along the southerly line of said Lot 1 a distance of 1296.86 feet to the point of beginning of the line to be described; thence north 00 degrees, 37 minutes, 40 seconds west a distance of 486.04 feet, more or less, to the north line of said Lot 1, and there terminating, Scott County, Minnesota. 1 Page 137 of 219 Temporary Construction Easement Together with a Temporary Construction easement which adjoins to and lies easterly and southeasterly of said LINE A, and westerly and northwesterly of LINE C described below. LINE C: Commencing at the most northerly corner of said Lot 1; thence South 55 degrees, 13 minutes, 10 seconds East, assumed bearing, along the northeasterly line of said Lot 1, a distance of 12.35 feet to the point of beginning of said LINE C; thence South 04 degrees 10 minutes 09 seconds West 50.88 feet; thence southerly 14.67 feet on a tangential curve concave easterly, having a radius of 190.00 feet, a central angle of 04 degrees 25 minutes 27 seconds; thence South 00 degrees 15 minutes 17 seconds East, tangent to the previous curve, 147.84 feet; thence South 01 degree 02 minutes 33 seconds West 63.96 feet; thence South 88 degrees 57 minutes 27 seconds East 7.00 feet; thence South 01 degree 02 minutes 33 seconds West 43.00 feet; thence North 88 degrees 57 minutes 27 seconds West 7.00 feet; thence South 01 degree 02 minutes 33 seconds West 32.45 feet; thence southwesterly 97.02 feet on a non -tangential curve concave northwesterly, having a radius of 190.46 feet, a central angle of 29 degrees 11 minutes 18 seconds, and a chord bearing of South 31 degrees 26 minutes 58 seconds West; thence South 43 degrees 56 minutes 16 seconds East 8.53 feet; thence southwesterly 43.52 feet on a non -tangential curve concave northwesterly, having a radius of 200.00 feet, a central angle of 12 degrees 28 minutes 07 seconds, and a chord bearing of South 52 degrees 17 minutes 47 seconds West; thence North 31 degrees 25 minutes 25 seconds West 8.54 feet to a line 3.00 feet southeasterly from (as measured radially from) and parallel with said LINE A; thence westerly 105.39 feet along said parallel line on a non -tangential curve concave northerly, having a radius of 190.46 feet, a central angle of 31 degrees 42 minutes 15 seconds, and a chord bearing of South 74 degrees 25 minutes 43 seconds West to the west line of the above described tract. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota. Mark J. Hase s, @PLS Date MN License No. 47034 2 Page 138 of 219 *4.D.3. Shakopee City Council March 19, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: 12th Avenue Reconstruction Project CIF-19-004. Policy/Action Requested: Approve Resolution R2019-034, approving plans and ordering the advertisement for bids for the 12th Avenue Reconstruction Project CIF-19-004. Recommendation: Approve Resolution R2019-034. Discussion: On August 8,2018, City Council authorized the execution of a professional services agreement with SRF Consulting Group, Inc., for design services for the 12th Avenue Reconstruction Project CIF-19-004. Plans have been prepared as directed by city staff and are ready to solicit public bids to construct the improvements. Upon approval, the advertising and bidding will commence with a scheduled bid opening on April 25, 2019. Bids would then be considered, currently anticipated for the May 7, 2019, City Council meeting. Construction of the improvements will be performed between May and November of 2019. Budget Impact: The project is budgeted in the 2019 Capital Improvement Plan as part of the Canterbury Commons Development Tax Increment Funding. ATTACHMENTS: ▪ Resolution R2019-034 o plans Page 139 of 219 RESOLUTION R2019-034 A Resolution Approving Plans & Specifications and Ordering Advertisement for Bids for the 12TH Avenue Reconstruction Project CIF-19-004 WHEREAS, the City Engineer has prepared plans and specifications for improvements for the 12th Avenue Reconstruction Project, which includes 12th Avenue from Vierling Drive to County State Aid Highway 83, Vierling Drive from Eagle Creek Blvd to 12th Avenue, a roundabout at the intersection of 12th Avenue and Vierling Drive, watermain, storm sewer, street reconstruction, concrete curb & gutter, aggregate base, bituminous paving and any appurtenance work and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. Such plans and specifications, a copy of which are on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be placed on the city's website and on questcdn.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of March, 2019. Mayor of the City of Shakopee ATTEST: City Clerk H:AENGVAdministration ACity Council A2019V12th Avenue RccanVApprovc Plans Order Ad for Bid Page 140 of 219 MINNESOTA AND ROUNDABOU- CC L1J LLJ (� CD CD CD Li 100' WEST OF CSAH 0.60 MILES W OF CSAH 83 W W Q N CITY PROJECT NO. CIF19-004 LOCATED ON z 0 cO JJ 0 l.T0 Y[��A V) V) VI V) w w W W J J_ c0 O I— I— W W W W W w (0 M w z W r) E- O I— CV LO —I z O Z CL O I— H d W W W W W W W W Cff W 0 N ~ 0] Z O 0_ O N W 0 Z I— p O z Z z W Q 0_ J d W U H w X W W Z W Z CC w J WW mI— 00 CO W In • UTILITY SYMBOLS c_ v c f %/TCDI TAIL no r 10TU AVr uBP'SW91-SS9SS\ui w w 0_r 01— Y Z (n U 01- 0 I&) 1-1 Q ROUNDABOUT A l WB 12TH AVE tL f 33NVNIN3 L Ob CC 0 0 H 0 0.1 3 33NV8IN3 8 3ONVW.N3 V 33NV81N3 u6p•T016-SS8TIV GENERAL NOTES:. to F 0 a Wa Fo J. O W � ow(n cc wa az Z F o 2ZOF O O U FQ Fi CC Q J CLaoa W U aW WJ Z 0 , a J F -) L 0 0 N W a CCzro_ O W oo a C7 F c�-ar z o ao mo w z L 0 0o <V)oa W W 0 aN CC a Z Z N WZ3 N U WV) mF J O < (1)F V)0 D Fi < F V) U CC C U D Q W OW 3 W 00 . 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M� .. a 0 U0 MW M WF a aJ J 0J OW F F 0 Q W Q W Q OW UZZ MZ MZ rW MO M a o <0 <0 F W WW WFFI 0F, 0F, F-CL F FV)� MI— WI— U0 OM W ZF/ ZWO x0 z0 wa oa owa a0 an w2 U0 UV)Q 2Q JQ (/)V) E G N 0 O 0 10 MO NI Oi I WW W 0 a QM V)U I Z 0 1-1 1- U 1- OCe U LIJ 2 UJ Ce O H r m L- IMMEDIATELY AFTER REMOVAL. INSTALL SALVAGED FENCE i•L Q 1 i'C/ I- —o )o �Oi Il �I m O \ al m1 O o x F0 Z x (o w w O / /// / /// / // /// / / // /// / / // /// / / // /// / / /// / // /// I / /// //// / / /// /// / / /// N / /// // / / /// / / // / / /// /� / wLt: // /, / / /// / >0 / // / / /// / / aN / /// // / / /// / 10 // /// // / 1//, / N.r // // / / is; a // // / / // i/ // / / 1 o //; m F // I/ / / / / e 17' 110 j + o ( z W O a_ Q — J m 1— J N 11 hi ~ a ~ B618 C&G • o co - W 0 " 41 \,,, 1i 3 Cfli 0 A O CL CL N N M ti 17 Z O Fi H N U Ce Mw re 2 I/) O O>- m ots X W 0 0 J 3 co W OI� 0 0 X W 6 l ( ufip•jpdo-SSBT I\( tN V) < < J J O J H H0< W< W< Z X U� UZZ dZ dZ < W = O =< O <0 <0 J n W n l- r1 U r-1 Or! N 0 2 1- 1-W1- V)H 01- W 0 00 (1 H OH 0H H W 1- ZH ZWD no ZO O W < OQ own an an Z (I m Ud UV)< 2< J< / / / / / / / / (y/ as X W U as U c0 m 0 U m (0 kl 141 41 41 ki kv hi 41 41 1.4 IN 0 r- 10' TRAIL 0 U ro U IL 133HS 33S 0'9Z+9UT VIS 3NIl H31VW 0 0 a 2 N W u6p•Zpdo-SSBTI\� ( ( L cji s as ) If192i31NV3 N O O 0 I O M O N I CO CO I + I • l0 l0W > 10 0 + 0- 2 V) Q 0__r M LA Nti - a Z mr W WV) L 1 r U \ O Z Cl_ p r M U) Q X X H CC W W X W ZQ 0 1- CC -N W H 0 r 0 ( WB as as X W 0 J CO J 31 N lO O 0.1 to O it O V) •=I LO ti srs M 1 I LA LC▪ ) 0 U srs + O m Ill N ti r 4-1 III 0 N C 1 CO O CC O I li ZL 133HS 33S O'OS+T£T VIS 3NI1 HO1VW II 01 H a� Q cc r 0 O J ▪ m ti as as 0 W X 0 d V) EB ce X W B618 C&G usp• E00- sseT T\� GENERAL NOTES: J 00 J J F- F- < < Z >- _J O 0 CC J1-10 WH F- J W I- CC ▪ J Qd 0 < F- H 0 W 0Z < 0 W WO F- 2 MH 0: V) H(> 0 • _IV) w a_ W� Z < I- H0 0 U in Z Zct 1- W 0 <0 < I- O Li 0 0 V) • W ▪ Z _W) CCI- W H(, 00 H J <Z V)W 0 < I-H HF- W CC WI- 0H d W 0Z x v) z a 1-0 W 0J 0CC F- 0 • Zd 0 < 0 N H <• W ▪ • JQ z _1 a_ Ov) QJ act Q • 1F- 0- J2 J00 dZ 0 dV) JV)Z W ZW <0H OM <Q 00 Z I-<W F-2 00 ~< CCJW 2H ZV) IY 0 0 W M W 0 W W O W0 WO 0Z LiW W2CC WW W< WCC CC I- 0_ 22 JJ CCI- MINN 2 / / // / // / / VA 1 / // / // // / / / 1 1/ / // / / // / / ,% / // / // // / 0 /// / / // / // // / / / // / // / / / / // / / // / // / // /1/ // 1/ /// / / / // / // // / // / / / // / // // / // / / i/ / // / // // / / '/ / // / // // / / / % / // / // // / // / / // / // // / // / BY OTHERS SB VIERLING DR EB 12TH AVE 0 0 W N 0 0 0 SYMBOL I QTY I BOTANICAL NAME I CONT I CAL DECIDUOUS TREES 3" CAL. 3" CAL. J o SHRUBS 0 BC 108 Aronla melanocrapa 'Autumn Magic' S AUTUMN MAGIC BLACK CHOKEBERRY gal m alt 0] m a) m m a)) CO D D1 O Or D l O J m O O l m E I: BOULEVARD LINDEN Celtfs occfdentalls PATRIOT ELM Acer x freeman!/ '✓effersred' AUTUMN BLAZE MAPLE Gyringa reticulata JAPANESE TREE LILAC Pfcea abfes 'Nfdiformis' NEST SPRUCE Rhus aromatica 'Gro-Low' GRO—LOW FRAGRANT SUMAC M M V N J CO W IL 0 a In Z J 0 0 /1fe;0 O 0010•T0u1-SSBTT\I N WI 133HS 33S 0'9£+ZTT V1S 3NI1 HO1VW u6p•ZOul-SS8TIV / / / / / / / / / / / / / / // / / / / / / / / WB 12TH AVE \ / / // // 4 t o LZT 133HS 33S 0'SZ+TZT V1S 3NIl H3lVW IL EB 12TH AVE usP•2OuI-SS8TTV o 11OAO - G 8ZT 133HS 33S 0 0Z+0£T V1S 3NI1 H31VN Q EB 12TH AVE I II I I II II I I 1) u6p•SOuI-SS8TIV *4.D.4. Shakopee City Council March 19, 2019 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor and Council Members Subject: 2018 Bituminous Overlay Project CIF-18-002 and 2018 Community Center Back Parking Lot PA-18-13. Policy/Action Requested: Approve Resolution R2019-033, accepting work on the 2018 Bituminous Overlay Project CIF-18-002 and 2018 Community Center Back Parking Lot PA-18-13 and make a final payment of $66,577.31. Recommendation: Approve Resolution R2019-033. Discussion: On May 15, 2018, City Council adopted Resolution R2018-059 accepting the bids and awarding the contract for the 2018 Bituminous Overlay Project and 2018 Community Center Back Parking Lot to Wm. Mueller & Sons, Inc., of Hamburg, Minnesota. All of the improvements have been constructed in accordance with the contract documents. Attached is the Certificate of Completion showing the original contract amount of $1,274,644.83 with actual final costs of $1,215,265.78. All required project documentation has been received and is compliant. The project will be closed out upon issuance of final payment to Wm. Mueller & sons, Inc., in the amount of $66,577.31. Budget Impact: The total final project amount is $1,290,986.59. This total includes the final construction cost of $1,215,265.78 and engineering/administration/legal costs amounting to $75,720.81. This project is funded by the Capital Improvement Fund (CIF), Storm Drainage Fund, Sanitary Sewer Fund, and Shakopee Public Utilities as follows: Project Page 150 of 219 FUNDING Capital I mprovement Fund Park Asset I nternal Service Fund Sanitary Sewer Fund Storm Sewer Fund Shakopee Public Utilities ATTACHMENTS: a Resolution R2019-033 a Certificate of Completion CI P Estimate Completion $ 1,250,000.00 $ 1,236,884.59 $ 55,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 28,554.00 $ 9,648.00 $ 5,580.00 $ 10,320.00 Page 151 of 219 RESOLUTION R2019-033 A Resolution Accepting Work on the 2018 Bituminous Overlay CIF-18-002 and Community Center Back Parking Lot PA-18-13 WHEREAS, pursuant to a written contract signed with the City of Shakopee on May 3, 2018, Wm. Mueller & Sons has satisfactorily completed the 2018 Bituminous Overlay and Community Center Back Parking Lot projects in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved. BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $66,577.31, taking the contractor's receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2019. Mayor of the City of Shakopee ATTEST: City Clerk H:AENGAAdtninistration`City Counci1\2019A2018 Overlay CC Back Parking Lo1\Accepl Work Final Payment Page 152 of 219 CERTIFICATE OF COMPLETION CONTRACT NO: CIF-18-002 & PA-18-13 DATE: March 7, 2019 PROJECT DESCRIPTION: 2018 Bituminous Overlay & Community Center Back Parking Lot CONTRACTOR: Wm. Mueller & Sons Inc. 831 Park Avenue, PO Box 247 Hamburg, MN 55339 ORIGINAL CONTRACT AMOUNT $ 1,274,644.83 QUANTITY CHANGE AMOUNT $ -0- CHANGE ORDER NO. THRU NO. AMOUNT $ -0- FINAL CONTRACT AMOUNT $ 1,215,265.78 LESS PREVIOUS PAYMENTS $ 1,148,688.47 FINAL PAYMENT $ 66,577.31 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council. I, therefore, recommend above specified final payment be made to the above named Contractor. Professional Engineer Page 153 of 219 7.A. Shakopee City Council March 19, 2019 FROM: Liz Bushaw, Planner TO: Mayor and Council Members Subject: Vacation of all alley rights -of -way in Block 5, East Shakopee Policy/Action Requested: Offer and pass a motion to approve the vacation of all alley right-of-way located within Block 5, East Shakopee, Scott County, Minnesota Recommendation: Staff recommends that the Shakopee City Council approve the vacation of all alley rights - of -way located within Block 5, East Shakopee, Scott County, Minnesota Discussion: Mr. Jack Hurst requested a vacation of the unimproved alley right-of-way within Block 5, East Shakopee. If the alley right-of-way is vacated, it will be equally divided among the neighboring lots. Mr. Hurst's intention is to acquire the entire east -west portion of the alley as well as the portion of the north -south alley adjacent to the west of his property from his neighbors. Mr. Hurst would like to have the extra yard space in addition to providing an access to his property from Minnesota Street. Mr. Hurst does not intend to use the extra space for storage. However, it would by up to Mr. Hurst to work out with the neighbors transfer of that property and there is no guarantee that will occur. Per regulations, each adjacent property owner will receive their share of the property adjacent to their property that is currently in right of ways. City departments, Scott County and other outside agencies were given the opportunity to review and provide comments regarding this application. Page 154 of 219 The alleys and rights -of -way are not currently used for access and only contain utilities. The future use of the vacated property is addressed in the attached memos from Shakopee Public Utilities and the Engineering Department. Budget Impact: ATTACHMENTS: • Resolution o Area Map o Engineering Recommendation • SPUC Review Page 155 of 219 RESOLUTION NO. R2019-036 A RESOLUTION APPROVING THE VACATION OF ALL ALLEY RIGHT-OF- WAY LOCATED IN BLOCK 5, EAST SHAKOPEE WHEREAS, Jack Hurst, property owner and applicant, has made application proposing the vacation of all alley right-of-way located in Block 5, East Shakopee; and WHEREAS, it has been made to appear to the Shakopee City Council that the alley right-of-way in Block 5, East Shakopee is not of public use or interest; and WHEREAS, the proposed vacation is described as all alley right-of-way in Block 5, East Shakopee, Scott County, Minnesota; and WHEREAS, the Shakopee Planning Commission considered the request at its meeting of March 7th, 2019, and unanimously recommended approval to the City Council; and WHEREAS, a public hearing to vacate the public right-of-way (alley) was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 19th day of March, 2019; and WHEREAS, ten days published notice was provided by publication of the notice in the SHAKOPEE VALLEY NEWS and posted notice was provided by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that it finds and determines that the vacation of public right-of-way as identified above is in the public interest, and that the vacated areas will be given proportionately to each adjacent property owner provided the following conditions are met: 1. The adjacent property owners must dedicate drainage and utility easements, as well as an easement for the existing overhead electric facilities, over the entire right-of- way area to be vacated to each. 2. Use of the vacated alley area must comply with City Code and conditions of the required drainage and utility easements. If a new driveway area that connects to a Page 156 of 219 street is created, a Right -of -Way Permit is required prior to the alteration of the existing curb and street right-of-way area After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in the session of the City Council of the City of Shakopee, Minnesota, held the day of , 2019. ATTEST: Lori Hensen, City Clerk Mayor of the City of Shakopee Page 157 of 219 M 000 III"�"�;;" III III�,'�I III illllllllll III dldiip111Plo'oYII lluul0oulwyl„'"61pq„I'I u, II11u,,,,�ll II IIIIIIIIww�l � "IIIII ^ uullpl ,I' i11IVh II I�IIrv^I'll'"Iwllll OIIOIIIIIII IIII IIIIIIVo�oIl, Vlom ll lrloillOIIII �,1I ul IIIIII IIIIII N,IIIIII III Mili 'oroo101111 MIVN11iMMM°�'4M 1111 o 111111111111 II�'uulii1011iinullp, uIWlOuuuuum 1' I h y 1 1 u11u 1 1u1 111111 111V 11011I I,II' I,1 g 1111 I ^uI I111IIIVI11 L . 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The right-of-way was set aside for two public alleys that were either never constructed or have been removed. The engineering department has completed its review of the vacation request and offers the following comments at this time for the applicant and for the planning department: 1. Applicant must dedicate drainage and utility easement over the entire right-of-way area to be vacated. Recommendation The Public Works Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. H:\BOAA-PC\2019\03-07\726 3rd ave - ROW Vacation\SH094921 Vacate ROW (726 3rd Ave E) - Engineering Review.docx Page 159 of 219 SHAKOPEE PUBLIC UTILITIES "Lighting the Way — Yesterday, Today and Beyond" MEMORANDUM TO: Shakopee Community Development Department FROM: Joseph D. Adams, Planning and Engineering Director SUBJECT: STAFF REVIEW RECORD COMMENTS for: 726 3rd Ave East — Minor Subdivision & Alley Vacation CASE NO: SH-094921 & SH-094922 DATE: 2/11/2019 COMMENTS: An easement for the existing overhead electric facilities should be retained over the entire alley to be vacated. Applicant should contact Shakopee Public Utilities directly to discuss specific requirements of easement. W1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Post Office Box 470 • 255 Sarazin Street Shakopee, Minnesota 55379-0470 (952) 445-1.988 Fax (952) 445-7767 wwwspueweb.com Reliable PubAic Power Provider Page 160 of 219 8.A.1. Shakopee City Council March 19, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Monthly Financial Review - February 2019 Policy/Action Requested: Review the February 2019 General Fund revenues and expenditures, and the SandVenture/Ice Arena/Community Center year -over -year operations comparison. Recommendation: N/A - Informational Purposes Only Discussion: February 2019 Review (See Attachment) Revenue Variances (+/- 10% of 17% Target) • Special Assessments is a negative amount due to the payment to Republic Services for delinquent garbage assessments. Similar to last year, this account will be negative until we receive our first and second half tax payments. • Licenses and Permits continues its strong start to the year with $526,167 in permit and license revenue which equates to 30 percent of the year's budget. • The lack of miscellaneous revenue to date is mainly related to 2019 investment income not being posted to the General Fund at this point in the year. Once the 2018 fiscal year is closed and ending cash balances within all the funds have been finalized, we will then allocate 2019 interest to the General Fund. We typically wait to allocate the first couple months of interest due to ensure accurate interest allocation based on month -end cash balances. Expenditure Variances (+/- 10% of 17% Target) • Similar to prior years, the Mayor and Council budget line appears to be over budget. This division incurs a number of one-time costs at the front of the budget cycle and is anticipated to fall back within the variance parameters as the year progresses. Page 161 of 219 • The Street Maintenance division is within the target range but has about $100,000 in expenditures compared to this time last year. This year's never-ending winter costs associated with plowing and de-icing account for this additional costs. • All other departmental expenditures are within the normal range and similar to last year's expenditures through January. SandVenture/Ice Arena/Community Center Year -over -Year Comparison (See Attachment) February 2019 Similar to the analysis of the City's General fund, reviewing revenue and expenditures early in the year can be easily distorted depending upon what type of transactions did or did not occur during the reporting period. Starting in early 2018, we began isolating SandVenture operations into its own business unit. SandVenture wages and benefits didn't get separated until February 2018. These wages were subsequently moved out of SandVenture and into the Community Center via a journal entry in March 2018. For just this month, wages and benefits from February 2018 and February 2019 need to be compared in aggregate between SandVenture and the Community Center. Operating expenditures for both the Ice Arena and the Community Center are higher compared to 2018. A large portion of this variance is due to the payment of natural gas utility charges recorded in February 2019 versus last year the utility payment wasn't get recorded until March. 2019 Community Center expenditures year-to-date have utilized 13.5 percent of its budget, while the Ice Arena has utilized 12 percent. Budget Impact: No Budget Impact ATTACHMENTS: o February 2019 Monthly Financial Report Page 162 of 219 a February 2019 Community Center & Ice Arena Year -to -Year Comparison Page 163 of 219 CITY OF SHAKOPEE Monthly Financial Report YTD February February YTD Budget YTD 2019 2019 2019 Balance Percent 2018 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 17,174,900 0 0 17,174,900 0% 40 0 * - SPECIAL ASSESSMENTS 7,300 0 (29,890) 37,190 (409)% ilo (17,824) * - LICENSES AND PERMITS 1,759,700 165,282 526,167 1,233,533 30%280,574 * - INTERGOVERNMENTAL 1,431,600 242,503 242,503 1,189,098 17% ,;l',u 243,735 * - CHARGES FOR SERVICES 6,395,700 578,681 1,027,880 5,367,820 16% ';u 1,204,683 * - FINES AND FORFEITS 1,000 500 500 500 50% gym« 200 * - MISCELLANEOUS 198,000 72 2,010 195,990 1% 40 117,526 TOTAL REVENUES 26,968,200 987,038 1,769,170 25,199,031 70/0 ,=1� 1,828,893 EXPENDITURES: 11 - MAYOR & COUNCIL (193,800) (30,090) (62,223) (131,577) 32% 40 (57,572) 12 - ADMINISTRATION (1,966,500) (150,875) (269,953) (1,696,547) 14% ,=l'�u (252,893) 13 - CITY CLERK (364,200) (31,488) (52,479) (311,721) 14% '; (51,689) 15 - FINANCE (937,400) (58,040) (92,837) (844,563) 10% ,;l',u (72,019) 17 - PLANNING AND DEVELOPMENT (657,200) (62,118) (94,197) (563,003) 14% '; (88,594) 18 - FACILITIES (595,500) (40,050) (79,441) (516,059) 13% '; (85,499) 31 - POLICE DEPARTMENT (8,988,800) (645,217) (1,216,761) (7,772,039) 14% (1,205,990) 32 - FIRE (2,530,100) (214,958) (344,558) (2,185,542) 14% ,;l',u (297,467) 33 - INSPECTION-BLDG-PLMBG-HTG (999,500) (59,922) (117,628) (881,872) 12% (140,683) 41 - ENGINEERING (907,400) (62,475) (124,409) (782,991) 14% '; (110,869) 42 - STREET MAINTENANCE (2,269,200) (264,203) (401,469) (1,867,731) 18% , ;'' (296,292) 44 - FLEET (464,700) (35,608) (67,308) (397,392) 14% ,;l',u (59,060) 46 - PARK MAINTENANCE (2,150,000) (124,214) (250,994) (1,899,006) 12% ,;l',u (248,850) 66 - NATURAL RESOURCES (133,100) (31,413) (33,189) (99,911) 25%„u (1,235) 67 - RECREATION (3,929,500) (256,597) (468,219) (3,461,281) 12% '; (423,663) 91 - UNALLOCATED (131,300) (868) (1,583) (129,717) 1%(1,311) TOTAL EXPENDITURES (27,218,200) (2,068,136) (3,677,249) (23,540,951) 14% ,=1'� (3,393,687) OTHER FINANCING * - TRANSFERS IN * - TRANSFERS OUT OTHER FINANCING TOTAL FUND TOTAL Key 250,000 0 0 250,000 0% 0 0 0 0 0 0% 0 250,000 0 0 250,000 0°A° 0 0 (1,081,098) (1,908,080) 1,908,080 (1,564,794) Varies more than 10% than budget positively 40 Varies more than 10% than budget negatively Within 10% of budget Page 164 of 219 COMMUNITY CENTER BUDGET TO ACTUAL Business Unit 0672 - SANDVENTURE REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0672 - SANDVENTURE 0673 - ICE ARENA REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0673 - ICE ARENA 0674 - COMMUNITY CENTER REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0674 - COMMUNITY CENTER Budget 2019 (192,300.00) 146,900.00 173,300.00 127,900.00 Feb YTD YTD, Actual Actual 2018 2019 0.00 (745.00) (1,778.99) 20,036.01 4,686.21 10,550.68 10,537.43 29,841.69 13,444.65 0.00 (802,500.00) (89,824.96) (148,420.97) 309,400.00 47,881.89 50,071.78 502,400.00 34,909.37 46,625.41 9,300.00 (7,033.70) (51,723.78) 0.00 (952,200.00) (176,513.30) (200,325.72) 1,088,900.00 116,103.05 159,443.50 746,500.00 80,322.01 88,406.35 883,200.00 19,911.76 47,524.13 YTD Year Variance Actual 1,033.99 15,349.80 13.25 16,397.04 58,596.01 (2,189.89) (11,716.04) 44,690.08 23,812.42 (43,340.45) (8,084.34) (27,612.37) YTD Year Variance Actual 138.79 (76.61) (0.13) (54.95) 65.23 4.57 33.56 635.37 13.49 37.33 10.06 138.67 DEFERRED REVENUE- CC MEMBERSHIPS 250,270.00 254,101.00 3,831.00 (1.53) Page 165 of 219 3/13/2019 9:31:53 AM Page 1 of 1 8.A.2. Shakopee City Council March 19, 2019 FROM : Nate Burkett, Assistant City Administrator TO: Mayor and Council Members Subject: Presentation on paid parental leave. Policy/Action Requested: Discussion only. Recommendation: n/a Discussion: Council has requested a presentation on paid parental leave. Budget Impact: n/a ATTACHMENTS: o Paid Parental Leave memo o Presentation Page 166 of 219 To: Mayor and Council Members From: Nate Burkett, Assistant City Administrator CC: Bill Reynolds, City Administrator Date: March 14, 2019 Subject: Paid Parental Leave At the strategic planning session held by council on February 12, 2019, staff was asked to prepare information regarding paid parental leave. This memo serves to provide that information and resources for interested council members on the subject. Summary • Employees are currently afforded up to 12 weeks off for parental leave through FMLA. Because of sick/vacation balances, most employees are paid for all or part of that time. • The city also uses our leave donation policy to help employees in extenuating circumstances and management is flexible to help employees maintain a positive work/life balance. • Other governmental organizations and private businesses are adopting and adding time to their paid parental leave policies, and there is legislation under consideration during the current legislative session regarding paid parental leave. • The annual estimated cost to adopt a policy for one week of paid parental leave is $7,500 in lost productivity and $5,600 direct cost. • Paid parental leave programs are becoming more of the norm and may help with employee recruitment and retention. Current Parental Leave Benefits for City of Shakopee Employees The city is guided by two primary laws regarding parental leave. At the federal level the Family and Medical Leave Act (FMLA) creates requirements, and on the state level the Pregnancy and Parental Leave Act (Mn Stat 181.940) creates requirements. FMLA is generally more restrictive than the Paid Parental Leave Act. Therefore, most of the city's current policies and practices are designed to meet or exceed FMLA requirements. Employees are eligible for parental leave regardless of gender. It is available for the birth of a child, adoption or placement of foster children if the following criteria are met: • The employee has been employed by the city for at least a year and • The employee has worked a minimum of 1,250 hours in the previous 12-month period. Once eligible, an employee is allowed up to 12 weeks (480 working hours) of unpaid leave. During this leave status: • Leave may be taken consecutively (i.e. all at once) or intermittently (as needed) • An employee has a right to be reinstated to their position COMMUNITY PRIDE SINCE 1857 City of Shakopee 148.5 Gorman St., Shakopee MN 79 Phone. 952-233-9300 Fax. 952-233-3801 1 www.ShakopeeMN gov Page 167 of 219 • Employees with sick or vacation balances must use their sick or vacation hours during the time period they are on leave status (effectively making all or a portion of the leave paid, but the hours still count against the 480-hour maximum) • Employees who have exhausted their leave balances may use unpaid leave up to the 480-hour maximum. • The city will continue paying the city portion of health benefits during leave regardless of whether it is paid or unpaid. If an employee chooses not to return to work after the leave period, the city will seek reimbursement of these benefits. Also of note is the city's sick leave donation policy, which allows employees who are taking FMLA leave to anonymously ask their fellow employees for donation of sick time. While this would not typically be used for parental leave; an employee with extenuating circumstances could request it and the city administrator has the authority under policy to authorize it. The city currently has reasonable paid time off accruals for full-time employees. An employee who has been with the city for several years will most likely have a reasonable sick/vacation balance to cover the leave. The city also offers AFLAC to employees (at their cost), which pays a portion of a birthing parent's wages after the birth Additionally, while not specified in policy, as a matter of practice, the administration and management of the city are very flexible with employees before, during and after any FMLA leave period. It is common for management to adjust work schedules when possible, allow greater flexibility when possible and provide support to employees in any way that we can. Other Background Legislation For the last two legislative sessions there have been bills introduced in both the Minnesota House and Senate to establish a law that provides for up to 12 weeks of partial wage replacement for parental and medical leaves. The state would set up a funding pool, paid for through payroll tax deductions, to fund a portion of an employee's wages for a qualified event. There is no shortage of news coverage on this proposed legislation and Governor Tim Walz campaigned on the issue. It would not be surprising to see legislation in some form pass the House, but at least for this term it would seem unlikely to pass the Senate. While it seems unlikely to pass in this session, it is possible and should be taken in to consideration if there is further discussion on offering additional paid parental leave benefit by the city. Other organizations More organizations including private businesses, non-profit organizations and government entities are offering paid parental leave. The offerings seem to range from two weeks of paid parental leave to up to 20 weeks of paid parental leave with the higher ranges being in the private sector. Some examples based on a brief search are: Government Private Richfield — 2 weeks 3M — 20 weeks COMMUNITY PRIDE SINCE 1857 City of Shakopee 148.5 Gorman St., Shakopee MN 79 Phone. 952-233-9300 Fax. 952-233-3801 1 www.ShakopeeMN gov Page 168 of 219 Minneapolis — 3 weeks General Mills — 20 weeks Brooklyn Park — 2 weeks Cargill — 2 weeks St. Louis Park — 3 weeks State of MN — 6 weeks Analysis Cost of Paid Parental Leave Costing out any proposal related to providing for paid parental leave for employees is difficult because it is difficult to project the number of employees in a given year that would be eligible for paid parental leave. Our best estimation is that in an average year four to five employees would be eligible. However, there will be outliers from the average, such as 2018 where based on our best count we had 10 employees who would have been eligible for paid parental leave. It is also difficult to project the costs of paid parental leave because each position will have different requirements during the leave. For example, if a police officer is on paid parental leave, the city will pay overtime to another officer to cover their shifts resulting in an actual cash outlay. If certain other employees are on paid parental leave, we would shift the workload and there would be only lost productivity costs associated with the parental leave. It is important to note that not all paid leaves result in actual cash outlays by the city. Therefore, this cost projection is broken down into lost productivity costs and direct costs. • Lost productivity costs may be absorbed by shifting workloads and do not result in a direct cash outlay by the city. • Direct costs require cash outlay by the city; this will occur when the city incurs additional overtime wages payable to cover shifts during a paid parental leave. Additional presumptions: • An average of five employees will use parental paid leave per year • Approximately half of parental leaves would result in overtime shifts • Wage calculations based off the average of all employees Given the constraints and acknowledging that making cost projections on this topic is difficult, it is reasonable to project that if the city offers a paid parental leave policy that allows for one week of paid parental leave for the birth of a child, adoption of a child or placement of foster children will have an annual cost of: • $7,500 in lost productivity costs • $5,600 in direct costs Note that these costs are based on how many weeks the city offers by policy not per occurrence. The cost projection above would be reasonably accurate if five employees per year have qualifying events and take one week of parental leave each. If the city offers more than one week of parental leave, multiply the cost projections above by the number of weeks offered under the policy. COMMUNITY PRIDE SINCE 1857 City of Shakopee 148.5 Gorman St., Shakopee MN 79 Phone. 952-233-9300 Fax. 952-233-3801 1 www.ShakopeeMN gov Page 169 of 219 Individual Impact As part of this analysis I spoke confidentially with several employees who have recently been in situations where they have been eligible for FMLA due to the birth of a child. The circumstances between all of them varied greatly. Some employees wanted to take off the full 12 weeks allowed under FMLA and had sufficient sick/vacation leave balances to do so. Other employees had to take unpaid time and/or cut their leave short of the full 12 weeks because they could not afford to continue on unpaid status. All were supportive of a paid parental leave policy. It was suggested that paid parental leave is a good benefit to help decrease individual stress, make returning to work easier (and more productive) and ultimately serve as a good recruiting and retention tool. Advantages of a Paid Parental Leave policy to the city There are many different arguments in favor of paid parental leave. This memo will only suggest that the city could be advantaged by adopting a paid parental leave during recruitment and for employee retention. Most of our employees have knowledge, skills and abilities that are marketable and desired by other employers in both the public and private sectors. Adopting a paid parental leave policy may give the city a competitive edge in recruitment and retention. Younger employees and potential employees put a high premium on work/life balance and the tides are gradually changing to a point where employees are going to expect some sort of paid parental leave. There is no concise research on the value of paid parental leave programs, but the interest of other government organizations and the private sector should cause the city to take note. Disadvantages of a Paid Parental Leave policy to the city The city can expect that if we adopt a paid parental leave policy there will be some additional expense. As stated before, per week of leave offered by policy the city can expect it costs around $5,600 annually. This cost would need to come from reducing other items in the budget or from increased revenues. The indirect costs are projected at approximately $7,500 per week of leave offered by policy. These costs could be absorbed and would not require reductions in other areas or new revenues. However, it should be noted that these indirect costs can result in additional workload for other employees or delay in accomplishment of an employees assigned tasks when they are out on leave. Conclusion The city currently offers some benefit over and above what is required by law and is as flexible as possible with employees. The city's current options for paid parental leave is similar to most governmental employers we may be competing for talent with. Anecdotally, we know that many local governments are considering paid parental leave but have not adopted a policy yet, while other local governments have adopted a policy — typically offering two to three weeks. We do seem to be lagging behind some of the bigger businesses in the region, which causes some concern regarding our ability to attract the best talent, particularly in those positions that can COMMUNITY PRIDE SINCE 1857 City of Shakopee 148.5 Gorman St., Shakopee MN 79 Phone. 952-233-9300 Fax. 952-233-3801 1 www.ShakopeeMN gov Page 170 of 219 move easily between the private and public sectors. Information for smaller businesses in the area is difficult to find, so it is hard to know what paid parental leave options they may offer. Ultimately, the question the council should consider is whether the benefits the city receives from offering paid parental leave is greater than the cost to offer paid parental leave. The benefits the city could reasonably expect to receive are a portion of the workforce that is less stressed about personal finances (and therefore more productive) and another tool to increase our position as an employer of choice in recruiting and retaining the best talent. COMMUNITY PRIDE SINCE 1857 City of Shakopee 148.5 Gorman St., Shakopee MN 79 Phone. 952-233-9300 Fax. 952-233-3801 1 www.ShakopeeMN gov Page 171 of 219 4-0 4 u CNI CU >. E E 0 c_ E nz cuu -a cv cv cur cn 0 0 0) L cv cu >' 0 0 0_ a c is on the same 0 0 E� C� C�b1 cur © cur cur E U 0 0 ®ummmmm. 0 0 au 0 au 0 X (10 N E '73 N C d hours are 0 merams 0 0 au r a) L) 0 0 0 0 N 0 0 1100000 au 0 c Q (ID E Q � 41 • CU L) CU Q X 0 Q V 0 0 0 E au 0 QU 0 T E 4' >' 0 S- tr) E au .) au 0 C� 0 c cn 2 Q 7-5 Q) V 0 0 (73 0 L) a) .e® 4_ 00 u 0 0 -W-i 0 0 0 0 O 0 CI)" 4-0 :C5c rcs 0 CD- 0 .n V cn 00 0 ca N 4.• to 7.3 • ra 4-0 • 0 c/i 4-1 4-0 v u 0 V z > 0 0 0 CD CU Cn w (1) co 4-0 L- Mills — 20 wee N N l7 4) M 0 • G O O m 11 St. Louis Park — 3 weeks O a no N a-, CU c C Cost of Paid . c _a .0 5 f' 0_ -c L.) a_ v) E 4E' (ro x .11M 0 Li— .0 L) C) do 1111111111111111111 0 Li) • E w 0 0 0 0 (73 1- 4- 0 Unknown numbe CT) CY * for employee on 0 E 4'5 L) • • P1 (75 4- 0 c/i 0 V 0 easonable to 4-0 CD 0 0 0_ rcs 0 CZ C 0 f C:1-5 c O O V V V O O V ift 0 .....11 i 0 0 CU immomi ■wwwwwwwww (13 I c 2 co cL -0 • 2 3 a_ 0 Cost/Be n efi 1 0 L) co O a ..... CL CC • 101101000 1100100/1 v O Q E ..g O o t • • • o o SA' o 2 Da) U O (ID�" E O vl Q E op -0 C a CO 4— • C C ak* \/iv) W V (0 (O w v- O o (75 o �� °E -moo C '- c) L w © cza- 2. cit COJ 00 - 79:-; C 0 (A - E co co C�J c E 075 �> vim w� a5 °� C vA 0°0 c O VI CC3C3 N(1) °C®, ... (73 Q� E 0 L 0 0Lc) f4� (73 4J >N 0 *� V E 0 0 CID Eo u 2 _c) _-0 E.c r3 Lc) 9.A. Shakopee City Council March 19, 2019 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: Attached is the most recent monthly Financial Report for the General fund. These reports reflect the expenditures as recorded for 2019 activity. The following transactions are notable for this reporting cycle: • Granicus submitted invoices for 2019-2020 renewal for NovusAgenda and NovusVidio streaming. $15,150.00 • Shadywood Tree Experts & Landscaping submitted payment for tree pruning at Memorial Park. $15,451.37 • SHI International Corp invoice is for the Microsoft Enterprise License Agreement. This is the second year of the agreement. $52,205.00 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2019 budget. ATTACHMENTS: o Monthly Financial Reports Page 181 of 219 a Council Check Summay a Council Check Register a Bill List Transfers Page 182 of 219 CITY OF SHAKOPEE Monthly Financial Report — cc eet � N Q 01000 - GENERAL FUND EXPENDITURES: 00 S O S N O O 00 --I o1 .-1 O O O N 00 --1 N •--i •-I 00 .—I N cf) C O N in in O O•\ tn O\ oo oo N N r 00 .--1 M e- <:) 00 a1 •--i 00 M .--1 N o0 M N v-1 .--1 l-- d1 l— N in N N O l-- 00 00 l— d1 M , •--i •-- 00 N . M 00 f11,l CIf" 1.11C 111C r.11" 1.1r4 flf" mono � �T'" 0Oho 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to oo O 00 00 N N M 00 00 vO -I N N --i 00 00 S 00 S •--i S 00 to .� \O \O •--i M to l� 00 to to N to 0o O .--I to l� cn N cn N o0 S \O O M Cl C O� 71- 0000 O\ tn tn N 71- CONC N .--1 N 00 in O 00 e- M 00 N .--1 .—i N N — .—i M d1 00 00 N N Cr) .-I N •-, O\ •- 1 N in O1 M M M 00 N •--i M M to l— N 01 7r, O oo O d- 00 •-I •-I M N. Cr) O ^-, •O r. 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FUND SELF INSURANCE I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND o r r o 0 0 CO 0 (n N N N O O O O N N Cr O O O V CO CO CO O O v v v t (- N- N- CO CO 0 0 0 0 0 0 0 0 0 0 861,830.05 Page 184 of 219 3/14/2019 16:05:54 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O z O 0 0 d Supplier / Explanation C 0 E 4) (6 0 d U 1ST AVE PICTURE FRAMING O N 00 a OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES O O CV CO V N I0 CO0 CO 123627 2275 119213 2XL CORPORATION 141485 3/7/2019 123603 247589 4 PAWS ANIMAL CONTROL O 61 00 0 O 141486 3/7/2019 CODE ENFORCEMENT OTHER PROF SERVICES W U aLT_ u LT_ PRINTING/PUBLISHING EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE OPERATING SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES TEEN CENTER OTHER PROF SERVICES OTHER RENT Z Z w w 12 12 12 12 w w x x 0 0 I-- co O O N O O O I� lf) 'C) lf) N CO O CO CO CO N CO CO CO M CO M M N N N N CO V V V CO O O O O CD CO CO O O O O 6) v c c co N N N I- N- N- N. N N N CO M Cr) CO CO O CO CO CO CO CO CO O O O O O O O O O O O O 123566 FEBRUARY 2019 ANIMAL CONTROL FOR PD/CITY 117376 ABRAMS & SCHMIDT LLC 141487 3/7/2019 123617 1027 CHIEFTATE EMAIL CORRESPONDENCE ALEX AIR APPARATUS, INC 141488 3/7/2019 COMPRESSOR SERVICE 2 YEAR COMPRESSOR AND HURST SERVICE CO CO O ANCOM TECHNICAL CENTER M O O O 141489 3/7/2019 123636 85716 RADIO CHARGER FOR VEHICLE O O N O O N 101940 ARROW ACE SHAKOPEE 141490 3/7/2019 O O V O O O 00 00 CO N- O O O 7 O N- O O 6) O O O CO Cr) Cr) N N N V 6) O 1� O O M I' CO 00 N N BENJAMIN BUS INC 141491 3/7/2019 JAN 2019 SKI SKI CLUB TRIPS CLUB TRIPS Cr CO l!) 01 01 0 O O O 100218 BIFFS INC O O O O O O O O O N N N N O O CO N N 141492 3/7/2019 Page 185 of 219 3/14/2019 16:05:54 CITY OF SHAKOPEE N Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No Z U O 0 LL Supplier / Explanation C 0 E N (6 0 0 U Continued... CO N 0 T O N M N 0) 122330 BOUAVICHITH, DANNY 141493 3/7/2019 I- W w Ct W LL LL UNIFORMS/CLOTHING N N O N 0 123549 2019 UNIFORM 00 ALLOWANCE BUILDING MAINT. 123641 16642 101272 CHOICE ELECTRIC INC 00 0) O Ln O 0) CO CO 141494 3/7/2019 121255 CHRISTIANSON, CANON 141495 3/7/2019 SELF INSURANCE I.S.FUND WELLNESS PROGRAM I` co N 0 123571 2019 HEART SCAN SEWER MANAGEMENT SURFACE WATER MANAGEMENT FACILITIES FACILITIES SEWER MANAGEMENT SURFACE WATER MANAGEMENT O 0 0 0 0 0 0 0 0 0 ZZZZZ ZZZZZ O O O O O z z 0 0 0 0 0 J J J J J J J J J J U U U U U a a U U U U U cC • CC CC CC Z Z iY CC CC CC O O O O O p p 0 0 0 0 0 u_ LL LL LL LL J J LL LL LL LL LL Z Z Z Z Z n n Z Z Z Z Z DDDDDLOMDDDDD COMMUNITY CENTER OPERATING SUPPLIES INFO TECH I.S. FUND COMPUTER ACCESS O W F NCNNNNLOLONINNNN N 0) O C) N N N N N CO CO N N N N N N CO O O O co O O O O O O co O co co N N V H CO 0) 0) N N V H CO r O ✓ CO V I. N. r r V CO V I� CO 03 co co co I- r- co 0 0 0 0 I` 0 N- I- N. I` N- 7 LO N. 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ENGINEERING/DESIGN CONSULTANTS CIF18-003 2018 STREET RECON EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE O O O r- (0 N CO CO CO V V N N N N CO CO C) M M co O O O O O (CO ▪ M N coLc)N N CO CO (0M O V NI- 0 O O O O (.0 O O [) O O) N O lf) CO CO CO CO CO Cr 0) co ti O cr CO CO O ON- I` CO CO CO CO CO N N N N N W O 00 W 0 M O Cr N- C) N N O O 7 M O 141562 3/14/2019 N 101940 ARROW ACE SHAKOPEE O O O I- O r O Y Y I"- O CO CO CO l0 l0 N N In In O N 141564 3/14/2019 123686 306337 CASE # 19003742 125944 BARNUM GATE SERVICE INC 141565 3/14/2019 123758 23922 O O N 100516 BOLTON & MENK INC 141566 3/14/2019 123789 230264 O In In M 107768 BOYER TRUCKS 141567 3/14/2019 CO lO O CO CO I, - CO 0) CO CO O) 0) 00 0 0 CO CO Y Y CO LO O I` I— M C O NO N M 100128 CARVER COUNTY 141568 3/14/2019 Page 199 of 219 3/14/2019 16:05:54 CITY OF SHAKOPEE 0 J N 0 (O 0C co co LL Council Check Register by GL Council Check Register and Summary 0) N CO Business Unit Account Description Account No 0) 0 O Z N > C O Z O 0 0 0 Supplier / Explanation C O E N Continued... CARVER COUNTY CO N O 0 O1 O N V M CO CO u-, SWMDTF - MATCH WAGES FT REG INFO TECH I.S. 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Business Unit Account Description Account No Z O 0 0 d Supplier / Explanation C 0 E N (0 00 Continued... FACTORY MOTOR PARTS INC EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES 0 0 0 N N N O O O CO CO CO O O O 75-334759 158-010420 158-010410 CO CO Is-- 0 0) 0) CO M M N N N CO CO N 0 O CO CO 0 Y Y Y (0 Cn CO 0 O N Cr M CO CO u, N O N CO O O O 7 FASTENAL 141587 3/14/2019 EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES CD 0 N N O O N N O CO MNSKA158570 MNSKA159374 1` 00 N- 1` N- o) co N N N M FELBER, JOY 00 CO 00 N PARK SERVICES DAMAGE DEPOSIT EQUIPMENT MAINT SUPPLIES SEWER MANAGEMENT EQUIPMENT MAINT SUPPLIES 0 0 0 7 7 CO 7 ( N0 Cn N. 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Z 0 U 0 J J a J 2 H Z 0 2 W W 0 2 0 0 20190213 2/28/2019 INSPECTION H W Y Uj CC CC in COO W w w w w w w w w w w U U U U U DDDDD Z Z Z Z Z Z Z z z z 0 0 0 0 0 U U U U U DDDDD CI CI 0 0 0 CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES SEWER MANAGEMENT Q H Z Z J H W 0_0 uui Z J 2 O uJ >>O Q in U U Z Q dJ LH J D W H J 2 U W W U W O H X 0 0 J Z M I-UQ 0_ CL U 0 O W 00 H J Z Z H < CO O W CO 0 0-U H WCO N N- V Q CO CO 0 0 0 0 0 0 o d o o co w ii u u u CO < < r U U U U— U) CO H H H H H H H H ZZZZZZZZ H H H H H H H H DDDDDDDD w w Z Z Z Z Z Z Z CO 0 0 0 0 0 0 0 0 0_ 0_U D Z Z U CO W W W W W W W 2 2 in i.'J i.'J i.� i.� C5 U' U' U' H H LL Z Z Z Z Z Z Z Z Z Z Et Et Et K K U' U' W W 0 0 0 W W W W W W LLILULULULULULULLILU U U Z Z Z Z Z Z Z Z Z SWEEPING ENGINEERING 0 0 z Z z z z z z z z W W W W W W W W W W W CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES SALE OF DOCUMENTS SALE OF DOCUMENTS SANDVENTURE POOL GENERAL ADMISSIONS ICE ARENA GENERAL ADMISSIONS ICE ARENA ICE RENTAL - PRIME TAXABLE ICE ARENA CONCESSION STANDS ICE ARENA OTHER RECREATION FEES COMMUNITY CENTER MEMBERSHIPS COMMUNITY CENTER GENERAL ADMISSIONS COMMUNITY CENTER ROOM RENTALS COMMUNITY CENTER OTHER RECREATION FEES PARK SERVICES PARK FACILITY RENTAL TEEN CENTER CONCESSION STANDS GENERAL FUND SALES TAX PAYABLE PARK RESERVE CONCESSION STANDS PARK RESERVE SALES TAX PAYABLE O O O O O O O NNNNNNNN M CO CO CO 7 O N N CO CO CO (0 O O 7 7 7 7 7 (0 a0 7 7 N 0 CID Co Co I— Co CO O) O) o7) CID N N N N N CO CO N N CO M M M M M M M M O CO (0 Cn N N CD (0 N f— f— 00 oO O a0 O CO CO CO CO CO 7 7 O c0 CO CO CO CO CO CO CO CO 7 7 7 7 7 7 7 7 7 7 7 7 7 7 N 7 N O M CO O) CO 7 Cn O M N O N co co co co 7 7 7 7 CCi CO O O O CON N 7 N CO CO M 7 Co CO Co CO CO LO I- CO CO N N- N- N-f— N- N- N- C— C— C— f— O N N CO 7 CO 7 CO 7 7 ( 7 00 00 00 00 00 00 00 00 7 7 M CO CO CO CO CO CO CO CO CO CO CO CO O O O O O O O O O 0 1— C` O CO CO CO CO CO CO CO CO O O O O O O O O O O O O O O O 7 7 0) 0) 0) Cr) Cr) 0) 0) O) O) WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ WASHES- 02/ CA O) CA CA 0) CA O) 0) 0) O O O O O O O O NNNNNNNO Z Z Z Z Z Z Z Z Z FY FY Ct CC CC CC CC CC Z Z Z Z Z Z Z Z Z TREE REPLACEMENT NATURAL RESOURCE PLANTINGS 4400.4683 0) CA CD CT 0) CT CT CT CT 0) 0) 0) 0) CA CA CA 0) CA CD N N N N N N N N N N N N N N N N N N N coo O O O O O O O O O O O O O O O O W W W W W W W W W W W W W W W W W W W m m m m CO CO CO m CO CO CO CO CO m m m m m m Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q a a a a a d d d d d d d d d d a a a a O O O O O O O O 0 N N N N N N N N N N N N N N N N N N COCOCOCOCOCO CO COCOCOCOCOCOCOCOCOCOCO CO CO CO CO Cr) C'M Cr) CO CO CO CO CO CO CO CO CO CO CO In In In In In In LO LO Lo (0 (0 0 (0 (0 In In In In LO In In (0 In In In In In In In In In In In In LO In CO M M CO CO M M CO CO CO CO CO CO M CO CO M M M M M CO M M CO CO M CO M CO CO M M M M CO NNNNNNNNNNNNNNNNNN NNNNNNNNNNNNNNNNNN 0) 0) 4) 4) 4) CA 0) CA O) CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CAR/TRUCK WASHES 02/20 CA O) O) O) O) O) O) 6) 6) CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ CHARGES- 02/ z z z z z z z z z EC EC EC EC EC Et EC EC Et W W W W W W W W W Z Z Z Z Z Z Z Z Z O O O O O O O O O CO O N o0 O O O co O O O O O O O O O O CO CO CO N CO Cr CO CO 0 7 N 7 O) M O) CO a0 CT M 7 CD C` CO CD 7 Cn N N N CO CO (0 CDr 0)N CO CO CO CO O 1� ) O O CO N r OMNDOR- SALES TAX Page 216 of 229532 0) 0) O) O) 6) O) O) O) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) O) N N N N N N N N N N N N N N N N N N FA- O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w w w w w w w w w w w w w w w w w w w ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB 20190214 2/28/2019 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Cn C- .- .- O) CT O N 7 of N 7 N C- N (0 CA CA O CO M M LO V O CO CCOO V) L O CO 00 3/14/2019 16:05:54 CITY OF SHAKOPEE 0 J N 0 N Council Check Register by GL Council Check Register and Summary 0) O N 17. Business Unit Account Description Account No O 0 O Z N > C O Z U 0 0 d Supplier / Explanation Continued... OMNDOR- SALES TAX CO c) 20190214 2/28/2019 TREE REPLACEMENT SALES TAX PAYABLE 123532 PAYABLE- 02/19 SALES TAX PAYABLE- 02/19 OMNDOR- SPECIAL FUEL TAX CNI 20190215 2/28/2019 MOTOR FUELS & LUBRICANTS PAYABLE- 02/19 MOTOR FUELS & LUBRICANTS PAYABLE- 02/19 MOTOR FUELS & LUBRICANTS PAYABLE- 02/19 GENERAL FUND FUEL TAX PAYABLE PAYABLE- 02/19 COCOCOM CO CO CO CO N N COCOCOCO N N N N SPECIAL FUEL TAX PAYABLE-02/19 SPECIAL FUEL TAX PAYABLE-02/19 SPECIAL FUEL TAX PAYABLE-02/19 SPECIAL FUEL TAX PAYABLE-02/19 0 CO O M M CO cf) O O c0 N- O co W Payment Instrument Totals 0 co co co Total Payments Page 217 of 219 Funds transferred electronically March 6, 2019 to March 19, 2019 PAYROLL $369,877.72 FIT/FICA $106,969.84 STATE INCOME TAX $23,990.51 PERA $103,766.24 HEALTH CARE SAVINGS $38,859.80 HEALTH SAVINGS ACCT $12,556.03 NATIONWIDE DEF COMP $15,630.17 ICMA DEFERRED COMP $2,355.95 MSRS $5,586.80 FSA $270.94 MN WAGE LEVY $0.00 Child Support $529.12 Total $ 680,393.12 Page 218 of 219 11.A. Shakopee City Council March 19, 2019 FROM : William H. Reynolds TO: Mayor and Council Members Subject: Annual Performance Review for City Administrator Policy/Action Requested: Conduct a review of the performance of the city administrator. Recommendation: None. Discussion: None. Budget Impact: Page 219 of 219