HomeMy WebLinkAboutJanuary 08, 2019FE.
Shakopee City Council
January 8, 2019
7:00 PM
City Hall 485 Gorman St.
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well -trained, caring and professional employees.
F. Housekeeping item.
Mayor Bill Mars presiding
1. Swearing in of Council Members
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*5. A.1. *Amend Mobile Food Unit (Food Truck) Ordinance
*5. A.2. *Designating Individuals Authorized to Perform Certain Banking
Transactions
*5. A.3. *Approve a Massage Business and Massage Therapist License
*5. A.4. *Taxicab Business License Renewal
A.S. *Authorize Finance Director and Accounting Manager to Invest City of
Shakopee Funds
B. Parks and Recreation
*5. B.1. *Requests for Suspending Park Hours to Allow Overnight Use of Youth
Building
C. Police
Page 1 of 108
*5. C.1. *Surplus Property
D. Public Works and Engineering
*5. D.1. *Purchase Four Skidsteer Loaders.
*5. D.2. *2019 Tree Pruning Contract
*5. D.3. *Professional Service Agreement with Henning Professional Services, Inc.
for 12th Ave Trail Project Easement Acquisition
*5. D.4. *NE Shakopee Water BMP Retrofit Project
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Administration
10. A.1. City Council Minutes
10. A.2. City Council Norms of Behavior
11. Reports
11.A.City Bill List
11.B.Liaison and Administration
12. Other Business
13. Adjournment to January 22, 2019 at 7:00 p.m.
Page 2 of 108
*5.A.1.
Shakopee City Council
January 8, 2019
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Amend Mobile Food Unit (Food Truck) Ordinance.
Policy/Action Requested:
Adopt ordinance 02019-001 amending City Code 110.185 Mobile Food Units to
discontinue temporary permits, allow operation year round under certain conditions and
require refuse containers at food truck locations.
Recommendation:
Approve Policy/action as requested.
Discussion:
The proposed ordinance makes four primary changes to the mobile food unit ordinance.
1. Eliminates the temporary license. The current ordinance allows for a mobile food unit
operator to obtain a temporary license for free. The temporary license allows operation in
the city for up to 10 days in a calendar year. The amount of staff time it takes to monitor
mobile food units under the temporary license is significantly greater than the time to
monitor annual licenses. Eliminating the temporary license should not have an adverse
impact on any mobile food unit operator, the fee for the annual license is currently set at
$50/year and should not be a barrier to entry for any food truck wishing to operate within
the city limits.A review of comparable cities' ordinances indicates Shakopee's license fee is
lower than most, even for a temporary license. Staff does not believe the temporary license,
and the tracking involved serves any public policy purpose, as all food trucks are
accountable to follow the ordinance regardless of their status as temporary or annually
licensed.
2. Allows mobile food units to operate year round if certain conditions are met. The current
standard which only allows mobile food units to operate between April 1 and November 15
of a given year is based upon the lack of capacity for the State of Minnesota to inspect
Page 3 of 108
mobile food units for cold weather operation. This amendment to the ordinance allows food
truck operators who are licensed and inspected in another jurisdiction that allows year round
operation to operate year round in Shakopee. When a permit from one of these other
jurisdiction is supplied as part of the application for a License in Shakopee, staff will issue
the full year license. Those mobile food units inspected by jurisdictions that do not inspect
for cold weather operation will not be issued a full year license and will be restricted to
operations between April 1 and November 15.
3. Allows mobile food units to operate in the same location for up to 21 days in a 60 day
period. The current ordinance only allows for 21 days in a location per year. After staff
discussion, the public policy concerns with this section of the ordinance are that (a) a mobile
food unit does not become a permanent fixture in a location and (b) that a mobile food unit
is not interfering for an extended period of time with a bricks and mortar food
establishment. Staff suggests that requiring the mobile food units to move on occasion is
appropriate and that there are not likely to be any concerns arising from making this change.
Along side of this change, we anticipate a somewhat more strict enforcement of the existing
code that requires mobile food units to operate on private property, in a location that does
not create safety or infrastructure hazards.
4. Requires refuse containers to be provided by mobile food truck operators at their
location.
Staff has discussed these changes across departments and recommends these changes.
Mobile food units generally do not cause concerns related to safety or general public
welfare. However, we do plan to work with food truck operators to ensure that their
placement and locations are safe and compliant with this ordinance.
Budget Impact:
None, potential minor new revenue.
ATTACHMENTS:
o Mobile Food Unit Ordinance Amendment
Page 4 of 108
ORDINANCE NO. 02019-001 Fourth Series
AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING
SHAKOPEE CITY CODE SECTIONS 110.187 AND 110.188 PERTAINING TO THE
LICENSING OF MOBILE FOOD UNITS
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
Section 1. Section 110.187 of the Shakopee City Code is amended to read as follows:
§ 110.187 LICENSE APPLICATIONS.
(A) Lliccnsc types Annual License. Each applicant must indicate whether it is applying
for a temporary license or annual license. A temporary license allows mobile food unit operations
in the City for up to 10 days total from March 15 to November 15 of each calendar year. An annual
license allows mobile food unit operations in the City for 10 days more than from April 1 to
October 31 of each calendar year. A licensee will only be issued one temporary license per calendar
year, however nothing shall prohibit a temporary license from applying for an annual license
within the same calendar year. An annual license allows mobile food unit operations during a
calendar year in accordance with the terms of this section and other applicable sections of this
Code. Annual licenses shall be valid from the date of issuance until December 31 of that year.
(B) License fees. Thcrc is no fcc for a temporary liccnsc. Thcrc is a fcc for an annual
liccnsc. The fees for Mobile Food unit licenses shall be established periodically by resolution of
the City Council.
(C) Mobile food unit. It is unlawful for any person to operate a mobile food unit in the
city without first obtaining a license from the city. An application for a license shall be filed, along
with all required fees, with the City Clerk. The applicant must be the owner of the mobile food
unit. The application shall be made on a form supplied by the city and shall contain the following
information:
(1) A description of the nature of the business and the goods to be sold and the
license plate number and description for any vehicle to be used in conjunction with the activity;
(2) The name of the owner and operator, if different than the owner, of the
mobile food unit and the name of all persons working for the owner and operator of the mobile
food unit;
(3) The applicant's full legal name, other names the applicant uses or is known
by, date of birth and driver's license number or other legal identification with a photograph of the
applicant;
(4) The permanent and any temporary home and business address, phone
numbers and email address of the applicant;
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Page 5 of 108
(5) The name, address and contact information for the commissary with which
the mobile food unit is affiliated, if applicable;
(6) Names and contact information of at least 2 references who will substantiate
the applicant's good character and business responsibility or other evidence of the good character
and business responsibility of the applicant;
(7) A statement regarding whether the applicant has ever been convicted of a
felony, gross misdemeanor, or misdemeanor, including violation of a municipal ordinance but
excluding traffic violations, and if so, the date and place of conviction and the nature of the offense;
(8) A certificate of insurance by an insurance company authorized to do
business in the state, evidencing the following forms of insurance:
(a) Commercial general liability insurance, with a limit of not less than
$1,000,000 each occurrence. If such insurance contains an annual aggregate limit, the annual
aggregate limit shall be not less than $2,000,000;
(b) Automobile liability insurance with a limit of not less than
$2,000,000 combined single limit. The insurance shall cover liability arising out of any auto,
including owned, hired, and non -owned vehicles;
(c) Food products liability insurance, with a limit of not less than
$1,000,000 each occurrence;
(d) Public liability insurance, with a limit of not less than $1,000,000
each occurrence;
(e) Property damage insurance, with a limit of not less than $1,000,000
each occurrence;
(f) Workers compensation insurance (statutory limits) or evidence of
exemption from state law; and
(g) The city shall be endorsed as an additional insured on the certificate
of insurance and the umbrella/excess insurance if the applicant intends to operate its mobile food
unit on public property.
(9) The certificate of insurance shall state that the insurance has been endorsed
to require that the city be notified 30 days in advance of cancellation of the policy or a material
modification of a coverage term;
(10) Written consent of each private property owner from which mobile food
unit sales will be conducted;
2
Page 6 of 108
(1 1) If applying only for a temporary license, the applicant must provide the
exact dates and locations for its up to seven (7) days of mobile food unit operations;
(12)(11) A copy of each related license or permit issued by Scott County and,. the
sState of Minnesota or another licensing jurisdiction of the State of Minnesota required to operate
a mobile food unit; and
(13)(12) A copy of the applicant's state sales tax ID number.
Section 2. Section 110.188, Paragraph B of the Shakopee City Code is amended to read as follows:
(B) Performance Standards. A mobile food unit licensee is subject to the following
performance standards:
(1) A mobile food unit with an annual license may not operate on the same property
more than twenty-one (21) days in a 60-day period. from April 1 October 31 (Minn. Stat. §
157.15, subd. 9, as it may be amended from time to time)).
(2) No mobile food unit sales between 11:00 pm and 7:00 am.
(3)
A mobile food unit must dispose of its gray water daily. Gray water may not be
drained into City storm water drains.
(4) An out of service mobile food unit may be stored only in an area zoned B1, Il, or
I2, and where outside storage is allowed by conditional use permit.
(5) The mobile food unit may have a maximum bumper to bumper length of no more
than 30 feet.
(6) A mobile food unit is not required to obtain a sign permit from the City. However,
no additional signage is permitted beyond that which is on the mobile food unit unless it meets the
following requirements:
(a) one (1) single sandwich board style sign is permitted per mobile food unit;
(b) the maximum sign size is 8 square feet;
(c) the sign must be placed on the ground and within ten (10) feet of the mobile
food unit;
(d) the sign must not be placed within the public right of way except with the
express written permission of the City; and
3
Page 7 of 108
(e) the sign cannot project from the mobile food unit or be mounted to the roof
of the mobile food unit.
(7) A mobile food unit with a Type I cooking hood shall have said hood cleaned at least
annually as required by the applicable regulations.
(8) A mobile food unit with a fire suppression system under the cooking hood shall
have the system tested and tagged in accordance with applicable codes.
(9) A mobile food unit must have at least one (1) 2A:20BC fire extinguisher in the
mobile food unit. If deep frying occurs in the mobile food unit, then the mobile food unit must
have at least one (1) Class K fire extinguisher in the mobile food unit. Each fire extinguisher must
display an inspection tag dated within the past 12 months.
(10)
posted signs.
(11)
public view.
A Licensee must comply with all laws, ordinances, regulations, parking zones, and
A mobile food unit must provide an independent power supply that is screened from
(12) Propane tanks must be attached or secured to the mobile food unit and must be
adequately ventilated.
(13) Refuse containers must be provided for customers. The operator of the mobile food
unit is responsible for removing all litter and refuse associated with the mobile food unit.
(14) Mobile food unit licenses issued with food code safety inspections from the Scott
County or the State of Minnesota are valid from April 1 to November 15 of a given year. Mobile
food licenses issued with verification of license and food code safety inspections from another
State of Minnesota licensing authority may be valid from January 1 to December 31 of a given
year, provided the other jurisdiction allows for mobile food unit operations during the time period
of January 1 to March 31 and November 15 to March 31.
Section 3. Effective Date. This ordinance becomes effective from and after its passage and
publication.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 8th
day of January, 2019.
Attest:
Mayor of the City of Shakopee
4
Page 8 of 108
City Clerk
Published in the Shakopee Valley News on the day of , 2019.
5
Page 9 of 108
*5.A.2.
Shakopee City Council
January 8, 2019
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Designating Individuals Authorized to Perform Certain Banking Transactions
Policy/Action Requested:
Adopt Resolution No. R2019-001
Recommendation:
Approval
Discussion:
The State Auditor's Office requires an annual delegation of authority to make electronic
funds transfers to a chief financial officer or the officer's designee. It's unclear if State
Statutes require this delegation on an annual basis or only as personnel changes happen. The
City Council last approved banking individuals via Resolution No. 7683 on February 16,
2016 Annually approving banking authorizations is a good housekeeping practice, even if
there are no changes in personnel.
The Mayor and the Finance Director will continue to be the authorized signers on all
physical checks. The Finance Director and Accounting Manager are authorized to make
electronic funds transfers into and out of the city's accounts for various purposes including
investments, payroll withholdings, debt service payments and other banking transactions as
deemed appropriate.
Banking controls require dual authorization for wires and ACH's created within the city's
banking system. For example, the Finance Director and Accounting manager are only
allowed to release wires and ACH's that must be first created by other finance or
administration staff. The Finance Director and Accounting Manager do not have authority
to create wires and conversely other finance and administration staff can only create
wires but cannot release wires. This dual authorization ensures a segregation of duties.
Page 10 of 108
The attached resolution will supersede all prior and conflicting resolutions, including
Resolution No. 7683.
Budget Impact:
N/A
ATTACHMENTS:
Resolution No. R2019-001
Page 11 of 108
RESOLUTION NO. R2019-001
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA
DESIGNATING INDIVIDUALS AUTHORIZED TO PERFORM CERTAIN BANKING
TRANSACTIONS
WHEREAS, The Office of the Minnesota State Auditor requires annual delegation of
authority to make electronic funds transfer to a chief financial officer or the officer's designee;
and
WHEREAS, the City Council last approved banking individuals via Resolution No. 7683
on February 16, 2018; and
WHEREAS, annually approving banking authorizations is a good housekeeping practice,
even if there are no changes in personnel; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, the Mayor and Finance Director will continue to be the
authorized signers on all physical checks.
BE IT FURTHER RESOLVED, the Finance Director and Accounting Manager are
authorized to make electronic funds transfers into and out of the city's accounts for various
purposes including investments, payroll withholdings, debt service payments and other banking
transactions as deemed appropriate.
IT IS FURTHER RESOLVED, that effective January 8, 2019 this Resolution supersedes
all prior and conflicting resolutions, including Resolution No. 7683.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota
held this 8th day of January 2019.
ATTEST:
City Clerk
Mayor of the City of Shakopee
1
Page 12 of 108
*5.A.3.
Shakopee City Council
January 8, 2019
FROM: Lori J Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Approval of a Massage Business License to The Pearl Salon, LLC and a Massage
Therapist License for Gina Werremeyer.
Policy/Action Requested:
Approve a Massage Business License to The Pearl Salon, LLC .
Approve a Massage Therapist License for Gina Werremeyer.
Recommendation:
Approve the above motions.
Discussion:
Staff has received an application for a massage business license from The Pearl Salon, LLC
located at 287 Marschall Road and a massage therapist license from Gina Werremeyer who
will be working at The Pearl Salon.
During the customary background investigations, the Police Department has learned of
nothing that would prevent the issuance of these licenses.
Budget Impact:
Page 13 of 108
*5.A.4.
Shakopee City Council
January 8, 2019
FROM: Lori J Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Taxicab Business License Renewal for TNT Taxi.
Policy/Action Requested:
Approve the application for taxicab business license for TNT Taxi.
Recommendation:
Approve the above motion.
Discussion:
Staff has received a renewal application for TNT Taxi (2 vehicles). The application is in
order and the evidence of insurance is in process. Staff will not deliver the license until all
required items are received and verified. The Police Department has no issue in approving
this license.
Budget Impact:
Page 14 of 108
A.S.
Shakopee City Council
January 8, 2019
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Authorize the Finance Director and Accounting Manager to Invest City of Shakopee Funds
Policy/Action Requested:
Adopt Resolution No. R2019-002, authorizing the Finance Director and Accounting
Manager to invest City of Shakopee Funds.
Recommendation:
Approval
Discussion:
State Statutes require the City Council to designate each of its depositories or by the chief
financial officer/finance director, if the council has authorized them to make such a
designation. The City Council last approved Anchor Bank as the city's official depository
via Resolution No. 7683 on February 16, 2016.
Anchor Bank was acquired by Old National Bank (ONB) in 2018. The transition is now
complete and staff is very satisfied with the services being received from ONB. ONB offers
enhanced banking controls with a reduction in monthly fees and increase in
checking account interest rates, which are all favorable for conducting city business. In
addition, staff and ONB personnel ensure all deposits in excess of FDIC insurance are
covered by adequate collateral.
The City does invest other funds with various other financial institutions authorized to do
business in the State of Minnesota. All investments purchased by various brokers are
delivered for safekeeping to the City's trust account held at US Bank.
The Finance Director and Accounting Manager also require investment brokers to annually
sign broker acknowledgement forms which require brokers to adhere to the city's investment
policy.
Page 15 of 108
Staff recommends the City Council authorize the Finance Director and Accounting
Manager to invest City of Shakopee funds with any bank, or other financial institution
authorized to do business in the State of Minnesota in accordance with State Statutes and
the city's investment policy.
Budget Impact:
N/A
ATTACHMENTS:
Resolution No. R2019-002
Page 16 of 108
RESOLUTION NO. R2019-002
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA
AUTHORIZING THE FINANCE DIRECTOR AND ACCOUNTING MANAGER TO INVEST
CITY OF SHAKOPEE FUNDS
WHEREAS, Minnesota Statutes require the City Council to designate each of its
depositories or by the chief financial officer/finance director if the council has authorized them to
make such a designation; and
WHEREAS, the City Council approved Anchor Bank as the city's official depository via
Resolution No. 7683 on February 16, 2018; and
WHEREAS, Anchor Bank was acquired by Old National Bank in 2018. The transition is
complete, and staff is very satisfied with the services being received; and
WHEREAS, the city invests other funds with various other financial institutions
authorized to do business in the State of Minnesota; and
WHEREAS, all investments purchased by various brokers are delivered for safekeeping
to the city's trust account held at US Bank; and
WHEREAS, city staff also require investment brokers to sign broker acknowledgment
forms requiring brokers to adhere to the city's investment policy; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, hereby authorizes the Finance Director and Accounting
Manager to invest city funds with any bank, or other financial institution authorized to do
business in the State of Minnesota in accordance with state statutes and the city's investment
policy.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota
held this 8th day of January 2019.
ATTEST:
City Clerk
Mayor of the City of Shakopee
1
Page 17 of 108
*5.B.1.
Shakopee City Council
January 8, 2019
FROM: Sherry Dvorak, Programming and Serves Manager
TO: Mayor and Council Members
Subject:
Requests for Suspending Park Hours to Allow Overnight Use of Youth Building.
Policy/Action Requested:
To approve the suspending of park hours to allow overnight use of the Youth Building on
February 8, 2019 and February 22, 2019.
Recommendation:
To approve the suspending of regular park hours to allow overnight use of the Youth
Building on February 8, 2019 by Boy Scout Troop 218 and on February 22, 2019 by Boy
Scout 619.
Discussion:
Regular park hours are set as 6 a.m.- l0p.m. by ordinance. Rentals that request to go
beyond regular park hours require City Council approval and issuance of a special permit.
Shakopee Boy Scout Troop 218 is requesting an overnight use of February 8 for their
Annual Boy Scout Troop Game Night.
Shakopee Boy Scout Troop 619 is requesting an overnight use on February 22 for their
Annual Lock -in Event.
Both of these troops have done similar events in the past and there have been no issues.
Both troops will pay the Special Use Group Fee and valid Certificate of Insurance.
Notification of the events will be sent to the Shakopee Police Department and Shakopee
Public Works upon approval.
Budget Impact:
Page 18 of 108
*5.C.1.
Shakopee City Council
January 8, 2019
FROM: Chris Dellwo, Captain
TO: Mayor and Council Members
Subject:
Declare Five Forfeited Vehicles as Surplus Property
Policy/Action Requested:
Declare five forfeited vehicles as surplus property and authorize their disposal.
Recommendation:
Approve the policy/action as requested.
Discussion:
The vehicles were obtained through successful forfeiture proceedings and are described as
follows:
1. 2001 Lexus RX300, VIN: JTJHF10U310184214
2. 2002 Chrysler Town and Country, VIN: 2C8GP44392R681062
3. 2004 Honda CRV, VIN: JHLRD78444C012624
4. 2008 Chevrolet Impala, VIN: 2G1WU583389261501
5. 2009 Chrysler 300, VIN: 2C3KA43D69H541837
After being declared surplus, the vehicles will be sold at auction and the proceeds, if any,
will be distributed according to Minnesota State Statute.
Budget Impact:
None
Page 19 of 108
*5.D.1.
Shakopee City Council
January 8, 2019
FROM: Michael Hullander
TO: Mayor and Council Members
Subject:
Purchase four skidsteer loaders for the Park, Street, and Storm Drainage Divisions.
Policy/Action Requested:
Approve the purchase of four skidsteer loaders from Lano Equipment and Ziegler Rental in
the total net amount of $18,609.80.
Recommendation:
Authorize the purchase.
Discussion:
The replacement of four skidsteers (Unit Nos. sk1308, sk1310, sk1309 and sk1299) is
included in the 2019 Capital Improvement Plan (see attached information sheets for CIP
Nos. EQUIP-19-421, EQUIP-19-461 and STORM-19-002).
The skidsteers are being purchased under the State of Minnesota Contract No. 149595.
Lano Equipment and Ziegler Rental quotation forms are attached and are consistent with
the state contract purchase bids. The city's four old skidsteers will be traded to the
dealerships as part of these purchases. The Bobcat skidsteers have 155 hours, 169 hours,
and 167 hours. The Cat skidsteer has 313 hours.
Budget Impact:
The net purchase amount with trade-ins for the three Bobcat skidsteers is $13,549.80. The
net purchase amount with trade-in for the Cat skidsteer is $5,060.00. The Cat skidsteer
currently exceeds the hour usage allotment by 63 hours and will be charged an additional
$20 per hour amounting to an estimated $1,260 additional for a total purchase amount of
approximately $5,060.
The total amount per CIP is $19,050. The total net purchase amount is estimated at
$18,609.80 (dependent on final hour readings once turned in) which is under budget.
Page 20 of 108
ATTACHMENTS:
a 2019 Skidsteer Loaders
a quotation forms
Page 21 of 108
Capital Improvement Plan 2019 thru 2023
City of Shakopee, Minnesota
Project # Equip-19-421
Project Name Public Works Street: Skidsteer Loader
Accounting Code 7800.1740 100042
Fund Capital Equipment Internal Ser
Description
Department Equipment Internal Serv, Fun
Contact Public Works Superintendent
Type Equipment
Useful Life 1
Category Public Works
Priority 2 hnportant-Provide Efficienc
Status Active
Total Project Cost: 524,000
2019: Replace Bobcat S570 Skidsteer Wheel Loader sk1308.
2020: Replace Bobcat S570 Skidsteer Wheel Loader from 2019.
2021: Replace Bobcat S570 Skidsteer Wheel Loader from 2020.
2022: Replace Bobcat S570 Skidsteer Wheel Loader from 2021.
2023: Replace Bobcat S570 Skidsteer Wheel Loader from 2022.
Justification
Repurchase agreement: 1-year. Annual repurchase agreements typically cost less and save on maintenance expense and time with their continuous
warranty.
Expenditures
2019 2020 2021 2022 2023 Total
Equip/Vehicles/Furnishings
4,600
4,700
4,800
4,900
5,000
24,000
Funding Sources
Total 4,600 4,700 4,800 4,900 5,000 24,000
2019 2020 2021 2022 2023 Total
Equipment Internal Service
Fund
4,600 4,700 4,800 4,900 5,000 24,000
Total 4,600 4,700 4,800 4,900 5,000 24,000
„....
1111)1111'
:
„,0,111 NBt
80
Page 22 of 108
Capital Improvement Plan 2019 am/ 2023
City of Shakopee, Minnesota
Project # Equip-19-461
Project Name Public Works Park: Skidsteer Loaders
Accounting Code 7800.1740 100046
Fund Capital Equipment Internal Ser
Description
Department Equipment Internal Serv, Fun
Contact Public Works Superintendent
Type Equipment
Useful Life I
Category Public Works
Priority 2 Important -Provide Efficienc
Status Active
Total Project Cost: S49,500
2019: Replace two Bobcat S570 Skidsteer Wheel Loaders sk1310, sk1309
2020: Replace two 2021 Bobcat S570 Skidsteer Wheel Loaders from 2019
2021: Replace two 2021 Bobcat S570 Skidsteer Wheel Loaders from 2020
2022: Replace two 2021 Bobcat S570 Skidsteer Wheel Loaders from 2021
2023: Replace two 2021 Bobcat S570 Skidsteer Wheel Loaders from 2022
Justification
Repurchase agreement: I -year. Annual repurchase agreements typically cost less and save on maintenance expense and time with their continuous
warranty.
Expenditures
2019
2020
2021
2022
2023
Total
EquipNehicles/Furnishings
9,300
9,600
9,900
10,200
10,500
49,500
Funding Sources
Total 9,300 9,600
2019 2020
9,900
2021
0,200
2022
10,500
2023
49,500
Total
Equipment Internal Service 9,300 9,600
Fund
9,900
10,200
10,500
49,500
Total 9,300 9,600
I)r AM:4 AINIOWN1,
9,900
10,200
10,500
49,500
-10E-
1111111111,
OilyJ
, 111111111
83
Page 23 of 108
Capital Improvement Plan
City of Shakopee, Minnesota
2019 /hut 2023
Project # Storm-19-002
Project Name Public Works Surface Water: Skidsteer Loader
Accounting Code
Fund Surface Water Fund
Description
Department Storm Drainage Fund
Contact Public Works Superintendent
Type Equipment
Useful Life 1
Category Vehicles
Priority 2 Important -Provide Efficient
Status Active
Total Project Cost: 527,250
2019: Replace CAT 287D Skidsteer Track Loader from 2018
2020: Replace CAT 287D Skidsteer Track Loader from 2019
2021: Replace CAT 287D Skidsteer Track Loader from 2020
2022: Replace CAT 287D Skidsteer Track Loader from 2021
2023: Replace CAT 287D Skidsteer Track Loader from 2022
Justification
Re -purchase agreement: 1-year. Annual repurchase agreements typically cost less and save on maintenance expense and time with their
continuous warranty.
Expenditures
2019
2020
2021
2022
2023
Total
EquipNehicles/Furnishings
5,150
5,300
5,450
5,600
5,750
27,250
Total
Funding Sources
5,150
2019
5,300
2020
5,450
2021
,600
2022
5,750
27,250
2023 Total
Storm Drainage Fund
5,150
5,300
5,450
5,600
5,750
27,250
Total
5,150
5,300
5,450
5,600
5,750
27,250
AIO
199
Page 24 of 1 08
Established in 1946
EQUIPMENT, I.N,C
PF Bobcat 4 LLING DOO AN �.. r .s �a�bt
3021 W.w
133rd St. * Shakopee, MN 55379 ® Phone 9521445-6310 * Fax 952/496-0263 ® ww.Ianoe4u p.cam
( WE ARE PLEASED TO QUOTE ON YOUR INQUIRY AS FOLLOWS: )
QUOTED BY:
ACCEPTED BY:
z
TERMS
DELIVERY C25-
PRICES QUOTED ARE F.O.B.;
Page 25 of 108
Account No*
Purchaser
Address:
City,
State,
Zip Code:
hi* 7777V 553 ? 7
NEW PRODUCT
PURCHASE AGREEMENT
Date:
Ship To:
Shipment to be made on or about Via: FO B — City and Zip:
QUANTITY
DESCRIPTION OF PRODUCTS
PRICE
TRADE ALLOWANCE $ Less Balance Owing on Trade-in $
TRADE MAKE, MODEL & SIN
TERMS: 3 PA- yIr` i hou+/ Sales Tax Exempt (circle) Yes No
�7cc•; J' r �'�C'' (Certificate must accompany)
Total Selling Price
Net Allowance
Sub Total
Applicable Sales Tax
TOTAL
Less Cash with Order
BALANCE DUE
EXCLUSION OF PRODUCT WARRANTIES
1. EXCLUSION OF WARRANTIES ZIEGLER INC. as Seller, and the above Purchaser agree that any IMPLIED WARRANTIES OF MERCHANTABILITY
or IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE and all other warranties, express or implied, except for any express warranties
attached hereto, are EXCLUDED from this transaction by ZIEGLER, INC. and shall not apply to the products sold.
2. Purchaser further agrees that his SOLE AND EXCLUSIVE remedy, if any, against ZIEGLER, INC. shall be as contained in any express written warranty
applicable hereto. Purchaser acknowledges that he has received, read, understands and accepts the terms contained therein. The Purchaser agrees that
no other remedy (including but not limited to claims for INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, OR ANY CAUSE, LOSS, ACTION,
CLAIM OR DAMAGE WHATSOEVER or INJURY TO PERSON OR PROPERTY OR ANY OTHER CONSEQUENTIAL, ECONOMIC OR INCIDENTAL LOSS)
shall be available to Purchaser, whether said claims for injury or damages be asserted on the basis of warranty, negligence, strict liability or otherwise.
All new products are sold subject to the terms of the applicable manufacturer's warranty. Copies of the Warranty applicable to the purchase are
attached hereto and the Purchaser by signing this order acknowledges receipt of said warranty.
BILL OF SALE ON TRADED PRODUCT(S)
KNOW ALL MEN BY THESE PRESENTS, that the undersigned for valuable consideration does hereby assign, grant, sell, transfer, and deliver unto
ZIEL-ERINC. the followinc Product(s):
AO
a e Mo el Serial Number Make Model Serial Number
To have and to hold all and singular the said Product(s) to ZIEGLER, INC., its successors and assigns. The undersigned covenants with ZIEGLER, INC. that
undersigned is the lawful owner of said Product(s); that undersigned has a good right to sell the same; that undersigned will warrant and defend
same against the lawful claims and demands of all persons; that said Product(s) are free from all encumbrances except $
payable to Address Signature Date
his Bill of Sale on trad Products shall be effective as of the time of delivery to Purchaser of the Products purchased by Purchaser hereunder, or at
'isu earlier time as Selle rr(ay assume physical possession of the Traded Products.
\
Salesman's Signature
This offer to purchaser Is srject to availability of the Products
described and does not be ome a binding contract for the
purchase of the Products until accepted by ZIEGLER, INC.
THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS
SET FORTH ON THE REVERSE SIDE OF THIS FORM.
Purchaser:
ACCEPTED: ZIEGLER, INC. By:
By:
(Title)
(Title) Date.
Date'
G-0001 -v9
Page 26 of 108
9/08
*5.D.2.
Shakopee City Council
January 8, 2019
FROM: Michael Hullander
TO: Mayor and Council Members
Subject:
2019 Tree Pruning Contract
Policy/Action Requested:
Accept quotes and authorize the execution of the contract agreement with Shadywood Tree
Experts for the 2019 tree pruning work.
Recommendation:
Authorize execution of the agreement.
Discussion:
In 2014, city staff completed an inventory of all trees on city property and within city
easements. Over 7,000 trees were identified, most of which were in need of pruning. It is
the intent to get all public trees on a routine pruning cycle using a combination of city staff
and private contractors. The city authorized and began contracting public tree pruning in
2015.
The city's 2019 Natural Resources General Fund Budget includes $90,000 for tree pruning.
Quotes were solicited from five tree service contractors and four were received as follows:
Shadywood Tree Experts $64.99/hour
Northewast Tree, Inc. $80.00/hour
YTS $90.00/hour
Rainbow Tree Care $90.00/hour
Shadywood Tree Experts from Hopkins, Minnesota, is the low bidder at the rate of
64.99/hour. Shadywood Tree Experts has the capacity and experience for the work and is
deemed a responsible bidder. They are prepared to begin the work in January 2019 with a
completion of on December 31, 2019. Total expenditure shall be a not -to -exceed amount
totaling $90,000.00.
Page 27 of 108
It should be noted that one of the city's contract requirements prescribes that only an ISA
Certified Arborist may perform pruning and that all ANSI standards shall be met while
performing work. Additionally, the contractor is required to notify adjacent property owners
of the activity in their area a minimum of 48 hours in advance, with a letter provided by city
staff.
Attached to this memo are maps with the locations of trees proposed to be pruned in 2019
as part of this contract as follows: Lions Park, Tahpah Park, Scenic Heights Park, Prairie
Bend Park and the boulevard trees in zone four as budget allows. Other trees as outlined on
the map and schedule would be inspected and trimmed by city crews.
Budget Impact:
$90,000 is budgeted in the 2019 Natural Resources General Fund Budget.
ATTACHMENTS:
o contract agreement
o Tree Pruning Maps
Page 28 of 108
CONTRACT
THIS CONTRACT, made and entered into this 8th day of January, 2019 by and between
Shadywood Tree Experts , hereinafter called "Contractor",
and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City."
WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder
for furnishing the supervision, labor, tools, equipment, materials and supplies and for
constructing the following City improvements:
2019 Tree Pruning Project
NOW THEREFORE, the parties to this contract agree to the following:
1. Manner for Completion. The Contractor, at his own proper cost and expense,
shall perform all work and furnish all supervision (needed beyond that provided by the City
Engineer or his representative), labor, materials, tools, supplies, machinery and other
equipment necessary for the construction of the 2019 Tree Pruning Project for the City of
Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Proposal.
2. Due Diligence. The maintenance of a rate of progress in the work which will result
in its completion in a reasonable time, is an essential feature of this Contract, and the
Contractor agrees to proceed with all due diligence and care, at all times to take all precautions
to insure the time of completion as defined in this Contract. The Contractor shall fully
complete the work called for under the Contract in accordance with the proposal, when the
work starts work must continue until completed.
3. Payment. The City will pay the Contractor those prices stipulated in the
Contractor's Contract Proposal, which are incorporated herein by reference and made a part
of this Contract, which shall constitute full and complete compensation for the contractor's
work provided hereunder. The parties specifically agree and understand, and the Contractor
specifically waives any claim for additional compensation for any changed condition whether
arising out of a physical condition at the site of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in work of the character
and at the location provided for in the Contract or arising as a result of any force majeure.
4. Contractor's Responsibility for Subcontractors. It is further agreed that
Contractor shall be as fully responsible to the City for the acts and omissions of its
subcontractors, and of persons either directly or indirectly employed by them, as Contractor
is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate
provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to
Contractor by all the terns herein set forth, insofar as applicable to the work of subcontractors
and to give Contractor the same power regarding termination of any subcontract as the City
may exercise over Contractor under any provisions of this contract. Nothing contained in this
Contract shall create any contractual relation between the subcontractor and the City or
between any subcontractors.
5. Payment to Subcontractors. The Contractor shall pay any subcontractor within
ten days of receipt of payment from the City for undisputed services provided by the
City of Shakopee — Contract
2019 Tree Pruning Project
January 2019
Page 29 of 108
subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the
subcontractor interest at the rate of one and one-half percent per month or part of month to the
subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance
with Minn State. Sec. 471.425, Subd. 4a.
6. City Instructions. The City may declare the contract forfeited, should the
Contractor persistently disregard instructions of the City or fail to observe or perform any
provisions of this Contract.
7. Indemnity. The Contractor agrees to defend, indemnify, and save the City
harmless from and against all claims, suits and actions of every description, brought against
the City and from all damage and costs by reason or on account of any injuries or damages
received or sustained by any person or persons, or their property, by Contractor, its servants,
agents or subcontractors in the construction of said work, or by any negligence or carelessness
in the performance of same, or on account of any other wrongful act or omission, including
breach of any provision of this Contract, of Contractor, its independent subcontractors, agents,
employees, or delegates. The Contractor further agrees to indemnify the City for defense cost
incurred in defending any claims, unless the City is determined to be at fault. The Contractor
shall provide a Certificate of Insurance with the City of Shakopee named as an additional
insured. The limits of liability shall be as follows:
Worker's Compensation
(1) State Statutory
(2) Applicable Federal (e.g. Longshoreman's): Statutory
(3) Employer's Liability: $2,000,000
Contractor's Liability Insurance including completed operations and product liability
coverages and eliminate the exclusion with respect to property under the care, custody
and control of Contractor:
(1) General Aggregate
(Except Products - Completed Operations) $2,000,000
(2) Products - Completed
(Operations Aggregate) $2,000,000
(3) Personal and Advertising
Injury (Per Person/Organization) $2,000,000
(4) Each Occurrence
(Bodily Injury and Property Damage) $2,000,000
(5) Property Damage Liability Insurance will provide
explosion, collapse and underground coverages $2,000,000
where applicable.
City of Shakopee — Contract
2019 Tree Pruning Project
January 2019
Page 30 of 108
(6) Excess Liability
General Aggregate $2,000,000
Each Occurrence $2,000,000
Automobile Liability:
(1) Bodily Injury:
$2,000,000 Each Person
$2,000,000 Each Accident
Property Damage:
$2,000,000 Each Accident
or
(2) Combined Single Limit (Bodily Injury and Property
Damage)
$2,000,000 Each Accident
8. Duplicate Originals. This Contract shall be executed in two copies; one (1) copy
being retained by the City, one (1) to be delivered to the Contractor.
9. Nondiscrimination. The Contractor agrees in the performance of this Contract
not to discriminate on the ground or because of race, color, creed, religion, national origin,
sex, marital status, status with regard to public assistance, disability, sexual orientation or age,
against any employee of Contractor or applicant for employment, and shall include a similar
provision in all subcontracts let or awarded hereunder
10. Jurisdiction. This agreement and every question arising hereunder shall be
construed or determined according to the laws of the State of Minnesota.
CONTRACTOR CITY OF SHAKOPEE, MINNESOTA
By By
Name Steve Lillehaug/City Engineering
By By
Title Bill Reynolds/City Administrator
City of Shakopee — Contract
2019 Tree Pruning Project
January 2019
Page 31 of 108
CITY OF SHAKOPEE
FOR 2019 STREET/PARK TREE PRUNING
OFFICIAL QUOTE FORM
Quote Price as specified in PREPERATION OF QUOTES on page 1
-)5/
Total price for specified crew $ number of crewmembers per crew
Amount per Working Hour$ 6vqlct
-
Number of crewmembers/crew
Number of Certified Arborists/Crew
Lists Certified Arborists to work on this contract.
Name
Cert. Number
Expiration
Date
Years
Certified
Sieve. .5.-91-Wa
ft--6155-5
cZ99i
1
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ini,3- wog fi
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la
Attach additional sheet if needed.
List main contact for this contract.
Name
e / I->r) Crr5
Cell Phone
&101-ddo-013d
Large Equipment to be used:
Office Phone
gid-1.33--c*/9
Email
46) Q
6,PY1
References from two municipal pruning contracts of similar scope within last 5 ears:
City
Contact Name
. .
Phone Number
in,n3
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Quote Information
Date of Quote
Contractor Address
Owner/President
1P
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/(fr )44
Meiii /
Contractor Name
Autho izing Signature
X e , f)) Co rr; s
,
Contractor is (check one): Individual
Partnership Corporation
Page 32 of 108
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*5.D.3.
Shakopee City Council
January 8, 2019
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subj ect:
Professional Service Agreement with Henning Professional Services, Inc., for easement
acquisition services for the 12th Avenue Trail Project.
Policy/Action Requested:
Authorize the execution of a professional services agreement with Henning Professional
Services, Inc., for easement acquisition services for the 12th Avenue Trail Project CIF-20-
003.
Recommendation:
Authorize execution of the agreement.
Discussion:
On February 20, 2018, City Council advanced the 2020 12th Avenue Trail Project that was
included in the Capital Improvement Plan (CIP). This project was advanced to 2018-19 and
includes the design, easement acquisition, and construction of a trail along the south side of
12th Avenue from Canterbury Road (County Highway 83) to Gateway Drive. The
construction of this new trail will complete a missing segment of regional trail within the city
that will better connect Quarry Park and provide safe pedestrian access to the businesses
along 12th Avenue. It should be noted that the advancement of this project was directed by
City Council based on requests from adjacent property owners.
Subsequently over the past year, SEH, Inc., was hired and has developed the plans to a 95%
level, awaiting final plan submittal and approval by the Minnesota Department of
Transportation since we will be using Municipal State Aid funding for a portion of this
project. Parallel to the plan development, city staff have been working with the adjacent
property owners to obtain the necessary trail easement needs. An open house was held at
Entrust DataCard on July 12, 2018, to provide the local businesses and property owners an
opportunity to learn more about the project and discuss the benefits of the proposed trail,
needed easements, and impacts to their properties.
Page 38 of 108
Originally, only a few easements were expected to be needed with indications that most
properties existed with adequate easements and/or were in the works with past and current
land development activities. Interestingly, the same areas needed for the trail easements are
already encumbered by public drainage and utility easements for the city's sanitary sewer.
However, a drainage and utility easement does not provide the necessary rights that are
needed for a trail. Unfortunately, the work with the property owners and title searches for
existing easements have resulted in identifying a substantially larger amount of trail
easement needs than what was expected.
With that said, remaining trail easements are needed on 12 of the 20 parcels along this
corridor. The several easements that the city does have, have either been dedicated as part
of past land development and/or provided by willing property owners. To further the efforts
in obtaining the easements for this project, substantial work is needed including land rights
services from a right-of-way agent specialist, appraisals, and the actual cost of the trail
easements that would be paid to the property owners that are unwilling to donate these
easements to the city.
In order to acquire the easements, city staff needs assistance from a consultant for this
work. City staff has worked with Henning Professional Services, Inc., to develop a scope of
work needed to acquire the easements. Henning Professional Services, Inc., has the
experience, technical skill, and capacity to provide the needed services and is a
recommended firm as part of the city's approved consultant pool. The attached Professional
Services Agreement authorizes and describes the scope and fee for their work on this
project.
Budget Impact:
The scope of work for Henning Professional Services, Inc., including the property
appraisals is estimated to cost $91,700 (not to exceed). There will also be project expense
for the actual purchase of the 12 easements from the adjacent land owners. It is estimated
that the 12 easements would cost approximately $12,500 each resulting in an added
$150,000 to the overall project cost.
It should also be noted that the City was subsequently selected to receive a $150,000
reimbursement grant from the Minnesota DNR as part of their 2018 Local Trail
Connections Program.
Below are the updated costs and funding as compared to the amounts provided on February
20, 2018:
Estimated Costs IOrigina1 Updated
Page 39 of 108
Construction
$656,000
$656,000
Easement Acquisition
$ 50,000
$242,000
Engineering/Admin/Legal
$140,000
$140,000
Contigency
$ 50,000
$ 80,000
TOTAL
$896,000$
1,118,000
Estimated Funding
Original
Updated
Capital Improvement Fund$
240,000$
240,000
Municipal State Aid
$ 656,000$
698,000
Grant
$ 150,000
SPUC
$ 30,000
TOTAL
$ 896,000$1,118,000
The 2018 and 2019 MSA apportionments from the state, the new grant funding, and the
SPUC funding are adequate to account for the additional funding needed to complete this
project.
ATTACHMENTS:
a Professional Services Agreement - Henning Professional Services, Inc.
a easement needs map
Page 40 of 108
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into on the 8th day of January, 2019, between the
CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and Henning
Professional Services, INC., PO Box 25376, Woodbury, MN 55125 ("Consultant").
Preliminary Statement
The purpose of this Agreement is to set forth terms and conditions for the provision of
professional services by the Consultant for the City for the following described Project:
12th Avenue Regional Trail Project CIF-20-003 — Easement Acquisition
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services
as described in Exhibit A, Scope of Work and any addenda thereto. The
Consultant shall serve as the City's professional consultant in the specified work
and shall provide consultation and advice to the City during the performance of
its services.
2. Time for Performance of Services. The Consultant will endeavor to perform
the services outlined in the work program within the prescribed days from the
date of the contract award. Any changes in this schedule must be approved in
writing by the City.
3. Term. The term of this Agreement will be from January 8, 2019, through
November 15, 2019, the date of signature by the parties notwithstanding. This
Agreement may be extended upon the written mutual consent of the parties for
such additional period as they deem appropriate, and upon the terms and
conditions as herein stated.
4. Compensation for Services. City agrees to pay the Consultant for services as
described in Exhibit A, attached and made a part of this Agreement, which may
be amended from time to time by mutual agreement by City and Consultant. The
Consultant's hourly rates must be based on the hourly rates approved by the
City.
The Agreement amount shall include all services to be rendered by the
Consultant as part of this Agreement (including all travel, living and overhead
expenses incurred by the Consultant in connection with performing the services
herein) except for special services authorized in writing by the City. The amount
stipulated shall be considered a "Not to Exceed" cost to the City.
January 8, 2019 Page 1
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 41 of 108
The Consultant must keep track of the costs billable under this contract at all
times; any work in excess of the negotiated amount shall not be eligible for
payment unless preapproved. The Consultant must notify the City if the
Consultant anticipates that the negotiated amount might be exceeded, in order to
determine whether or not the City is prepared to increase the compensation. This
notification and approval must occur in advance of the work occurring to be
considered for compensation.
5. Payment of Fees. The Consultant must submit itemized bills for services
provided to the City on a monthly basis. The monthly billing must summarize the
progress of the project as certified by the Consultant. For work reimbursed on an
hourly basis, the Consultant must indicate for each employee, his or her
classification, the number of hours worked, rate of pay for each employee, a
computation of amounts due for each employee, the total amount due, the
original contracted amount, the current requested amount, and the total amount.
Consultant must verify all statements submitted for payment in compliance with
Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses,
the Consultant must provide such documentation as reasonably required by the
City. Consultant bills submitted will be paid in the same manner as other claims
made to the City.
6. Audit Disclosure. The Consultant must allow the City or its duly authorized
agents reasonable access to such of the Consultant's books and records as are
pertinent to all services provided under this Agreement.
Any reports, information, data, etc. given to, or prepared or assembled by the
Consultant under this Agreement which the City requests to be kept confidential
must not be made available to any individual or organization without the City's
prior written approval. All finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and reports prepared by the
Consultant will become the property of the City upon termination of this
Agreement, but Consultant may retain copies of such documents as records of
the services provided and may reuse standard portions of such documents in the
normal course of its business.
7. Termination. Termination for Cause. This Agreement may be terminated by City
by seven day's written notice to Consultant delivered to the address written
above. Upon termination under this provision, the Consultant will be paid for
services rendered and reimbursable expenses until the effective date of
termination.
If, through any cause (except those reasonably beyond Consultant's control), the
Consultant shall fail to fulfill in timely and proper manner its obligations under this
January 8, 2019 Page 2
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 42 of 108
Contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulation of this Contract, the City shall thereupon have the right to terminate
this Contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective
date of termination. In that event the Consultant shall have sixty (60) days to
furnish all finished or unfinished documents, computer programs, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material
prepared by the Consultant under this Contract, which shall, at the option of the
City, become its property, and the Consultant shall be entitled to receive just,
equitable compensation for any satisfactory work completed on such documents
and other materials prior to the effective date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Contract by
the Consultant, and the City may withhold any payments to the Consultant for the
purpose of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
In the event this Contract is terminated for cause, then the City may take over
and complete the work, by contract or otherwise, and the Consultant and its
sureties shall be liable to the City for any costs over the amount of this contract
thereby occasioned by the City. In any such case the City may take possession
of, and utilize in completing the work, such materials, appliances and structures
as may be on the work site and are necessary for completion of the work. The
foregoing provisions are in addition to, and not in limitation of, any other rights
which the City may have.
Termination Not For Cause. The City may terminate this Contract at any time,
with or without cause, by giving written notice to the Consultant of such
termination and specifying the effective date thereof, at least fifteen (15) days
before the effective date of such termination. In that event, the Consultant shall
have sixty (60) days to furnish all finished or unfinished documents, computer
programs, data, studies, surveys, drawings, maps, models, photographs, and
reports or other material prepared by the Consultant under this Contract, which
shall, at the option of the City, become its property. If the Contract is terminated
by the City as provided in this paragraph, the Consultant will be paid an amount
which bears the same ratio to the total compensation as the services actually
performed bear to the total services of the Consultant covered by this Contract,
less payments or compensation previously made.
January 8, 2019 Page 3
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 43 of 108
8. Subcontractor. The Consultant must not enter into subcontracts for any of the
services provided for in this Agreement without the express written consent of the
City.
9. Independent Contractor. At all times and for all purposes hereunder, the
Consultant is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Consultant an employee of
the City.
10. Assignment. Neither party will assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
11. Services not Provided for. No claim for services furnished by the Consultant
not specifically provided for herein will be honored by the City.
12. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary
to law, such decision will not affect the remaining provisions of the Agreement.
13. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements
presently in effect between the parties relating to the subject matter hereof. Any
alterations, amendments, deletions, or waivers of the provisions of this
Agreement will be valid only when expressed in writing and duly signed by the
parties unless otherwise provided herein.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant must abide by all statutes, ordinances, rules and regulations
pertaining to the provision of services to be provided. Any violation will constitute
a material breach of this Agreement and entitle the City to immediately terminate
this Agreement.
15. Equal Opportunity. During the performance of this contract, the Consultant
must not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status
with regard to public assistance, disability, or age. The Consultant must post in
places available to employees and applicants for employment, notices setting
forth the provisions of this non-discrimination clause and stating that all qualified
applicants will receive consideration for employment. The Consultant must
incorporate the foregoing requirements of this paragraph in all of its subcontracts
for program work, and will require all of its subcontractors for such work to
incorporate such requirements in all subcontracts for program work.
January 8, 2019 Page 4
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 44 of 108
16. Waiver. Any waiver by either party of a breach of any provisions of this
Agreement will not affect, in any respect, the validity of the remainder of this
Agreement.
17. Liability and Indemnity. The Consultant must indemnify and hold harmless the
City, its employees and agents, for all claims, damages, losses, and expenses,
including, but not limited to, attorney's fees, which they may suffer or for which
they may be held liable, as a result of, and to the extent of, the negligent or
wrongful acts of the Consultant, his employees, or anyone else for whom he is
legally responsible in the performance of this Agreement.
The Consultant assumes full responsibility for relations with its subcontractors,
and must hold the City harmless and must defend and indemnify the City, its
employees and agents, for any claims, damages, losses, and expenses in any
manner caused by such subcontractors, arising out of or connected with this
contract.
18. Insurance. During the term of this Agreement, Consultant must procure and
maintain during the life of this Contract, and provide the City with a certificate of
insurance showing, the following coverage for each occurrence and in aggregate:
A. Comprehensive General Liability Insurance, including Broad Form
Property Damage, Completed Operations and Contractual Liability for limits not
less than $1,500,000 each occurrence for damages of bodily injury or death to
one or more persons and $1,500,000 each occurrence for damage to or
destruction of property.
B. Insurance coverage for Special Hazards, including but not limited to
explosion hazard, collapse hazard, underground property damage hazard,
(commonly known as XCU).
C. Comprehensive Automobile Liability Insurance, in an amount not
less than $1,500,000 for each occurrence. Coverage shall include all owned
autos, non -owned autos, and hired autos.
D. Errors and Omissions Insurance against errors and omissions
resulting from the performance of Consultant's work under this Agreement. Said
coverage shall be in an amount not less than $2,000,000.
E. Workmen's Compensation insurance for all its employees as
required by the Minnesota Worker's Compensation Act.
F. The City of Shakopee must be named as "ADDITIONALLY
INSURED" on the insurance described in paragraphs A, B, and C, and must
January 8, 2019 Page 5
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 45 of 108
receive notice ten (10) days prior to the cancellation or expiration any of the
specified insurance. If the deductible provisions of the Consultant's coverage or
any subcontractor's coverage is questioned by the City, the Consultant shall
provide the City, upon request, "Proof of Assets".
This policy must provide, as between the City and the Consultant, that the
Consultant's coverage shall be the primary coverage in the event of a loss. If the
Consultant is providing either architectural or engineering services, the
Consultant must also maintain during the term of this Agreement a professional
liability insurance policy with the same limits as for general liability. A certificate
of insurance on the City's approved form which verifies the existence of these
insurance coverages must be provided to the City before work under this
Agreement is begun.
19. Governing Law. This Agreement will be controlled by the laws of the State of
Minnesota.
20. Whole Agreement. This Agreement embodies the entire agreement between
the parties including all prior understanding and agreements, and may not be
modified except in writing signed by all parties.
Executed as of the day and year first written above.
CITY OF SHAKOPEE HENNING PROFESSIONAL
SERVICES, INC.
By:
William H. Reynolds, City Administrator
Date:
By:
Bill Mars, Mayor
Date:
By:
ts: Contracts Officer
Date:
January 8, 2019
Professional Services Agreement, 12th Avenue Regional Trail — Easement Acquisition
Page 6
Page 46 of 108
r Ic.; c.
Exhibit A
December 18, 2018
City of Shakopee
Mr. Steve Lillehaug, PE, PTOE
Public Works Director/City Engineer
485 Gorman St.
Shakopee, MN 55379
Re: Right of Way Services Scope and Fee — 12th Avenue Trail Project
Dear Mr. Lillehaug,
P.O. ='ox 25376
oodbury, MN 55125
Tel: 651-955-5594
I am pleased to offer right of way acquisition services to assist the City with securing the land rights for
the 12th Avenue Trail Project. It is my understanding this project includes acquisition from twelve (12)
different property owners and that this is a fast track project with construction anticipated in 2019. I
have assembled a strong acquisition team who understands the aggressive schedule and what it takes
to deliver on time and on budget.
Our team is proposing to provide the following scope of services in compliance with the MnDOT State
Aid and Right of Way Manuals:
Right of Way Agent Services:
a) Maintain and provide acquisition spread sheets for information on acquisition
b) Attend open houses and PMT meetings
c) Early Notification letter to owner with formal project information and property rights
d) Contact the landowner and schedule Field Title Investigation meeting
e) Conduct Field Title Investigation and complete Report, coordinating with Appraiser to view property
f) Work closely with the City and designer related to landowner questions and project details
g) Prepare offer letter and packet for each parcel
h) Present offer of compensation
i) Negotiate purchase of the easements
j) Draft Administrative Settlements as appropriate
k) Obtain signed easements and provide executed documents to City
I) Draft and submit Pay Request for payment to owner
m) Process appraisal reimbursements for landowners, as needed
n) This task will also provide coordination with the City Attorney (CA) who will provide the conveyance
documents and other required legal documents and lender consents. If the CA were to provide a
sample document, Henning Professional Services, Inc. (HPS) could populate the documents and the CA
would review and approve the final version.
1
Page 47 of 108
CO of Shakopee
o) Provide parcel files to the City summarizing the acquisition at the end of the project
Appraisal Services:
Jason Messner, Patchin Messner Dodd and Brumm, will provide appraisal reports. See attached
proposal and assumptions.
Appraisal Review Services:
Ms. Kelly Lindstrom will provide reviews of Patchin Messner Dodd and Brumm's appraisals for $500
each.
Appraisal reviews are not required for non -federally funded projects; however, I do recommend review
by an appraiser, especially for such a fast track project, and in the event the City receives any last-
minute federal funding. The appraisals do have to be reviewed at a minimum by the right of way agent
and it is my opinion those fees are better spent on formal appraisal reviews.
Assumptions:
a) The City or their design consultant will provide parcel sketches, staking and survey services needed.
b) The City or their design consultant will provide title reports.
c) Henning Professional Services, Inc. (HPS) is not a law firm and does not provide legal services.
d) The City will provide legal documents such as easements, consents, disclaimers, access agreements,
etc., as required, or samples for HPS to populate and then submit to CA for review and approval.
e) The City will also review title work and ensure that all interested parties are defined and listed in a title
opinion prior to the agent meeting with the landowner.
f) The City will provide review of any permits required (fence, sign, etc.) and request and issue permits, as
required.
g) The City will record all documents that they would like recorded.
h) The City will provide all tax forms such as 1099's.
i) No relocation is included in this estimate.
j) The City attorney will provide all eminent domain tasks, if needed. HPS assistance would be limited to
providing all information and files in HPS's possession and to strategize with CA, if requested.
k) HPS will provide a Letter of Compliance to MnDOT, if required, for State Aid use.
I) This also assumes that the board of the homeowner's association can sign any conveyance documents.
Additional cost will be added if more than one entity needs to sign off, meaning individual unit owners
in additional to the homeowner's association itself.
The project schedule is exceedingly tight and will most likely only give owners a minimum of 30 days to
accept offer and execute documents prior to receiving notice of condemnation. Also, if there is a
problem getting offers into the hands of the owners, the schedule may also be delayed by that same
amount of time. If the City requires lender consents on parcel with mortgages, these can take a long
time to obtain and will force additional parcels into condemnation. Title and possession would be a
2
Page 48 of 108
City of Shakopee
minimum of 120 days from when the owners receive offers. A detailed schedule is to be created with
city and city attorney input.
Estimated Fee:
Right of way agent services are provided on an hourly basis only for the hours required. The proposed
fee is estimated for the above scope of services and is detailed in the attached spreadsheet. The
estimated fee totals $91,700.00.
Please contact me at 651-955-5594 with any questions. Thank you for the opportunity to propose on
this project.
Sincerely,
Henning Professional Services, Inc.
Sonya A. Henning, PE
President
3
Page 49 of 108
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pity arf hik/c;arrr';rrrrrrrrrl � Ainiur1(r'
Henning Professional Services, Inc. - December 18, 2018
Based on Twelve Parcels
Description:
R/W Agent
R/W Agent Services ($3,950 each, billed hourly as needed , not lump sum)
$47,400
Project Meetings, Open House and R/W Coordination with Team
$2,000
Total Estimated Labor Cost
$49,400
Estimated Expenses:
Appraisals (see itemized PMDB proposal attached, with assumptions)
$34,500
Appraisal Reviews (an average of $500 each)
$6,000
Mileage
$1,500
Certified Mail (number of parcels x $25/each)
$300
Total Expenses
$42,300
Total Cost for Labor and Expenses Estimated to be
91,700
Page 50 of 108
Easement Needs Li
12th Avenue Trail P
Est Appraisal Fees
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$ 2,500.00
$ 2,500.00
$ 2,500.00
$ 2,500.00 I
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$ 3,000.00
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$ 2,500.00
$ 34,500.00
Status of Easement
Owner provided signed easement to City, City lost paper copy, need to reach out to owner again
Need to obtain easement
Have - need to verify with title/oe report
Have copy of easement in hand
Need to obtain easement
Have copy of easement in hand
Need to obtain easement
Have copy of easement in hand
Need to obtain easement
Need to obtain easement
Need to obtain easement
Landowner to provide - proposed easement in owner's hand, City waiting for signature
Need to obtain easement
Need to obtain easement
Need to obtain easement
Need to obtain easement
Need to obtain easement
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Physical Property Address
4058 12TH AVE E SHAKOPEE, MN 55379
4100 12TH AVE E SHAKOPEE, MN 55379
4250 12TH AVE E SHAKOPEE, MN 55379
4300 12TH AVE E SHAKOPEE, MN 55379
4400 12TH AVE E SHAKOPEE, MN 55379
4450 12TH AVE E SHAKOPEE, MN 55379
4500 12TH AVE E SHAKOPEE, MN 55379
4550 12TH AVE E SHAKOPEE, MN 55379
4600 12TH AVE E SHAKOPEE, MN 55379
4700 12TH AVE E SHAKOPEE, MN 55379
4870 12TH AVE E SHAKOPEE, MN 55379
4910 12TH AVE E SHAKOPEE, MN 55379
4950 12TH AVE E SHAKOPEE, MN 55379
5200 12TH AVE E SHAKOPEE, MN 55379
5500 12TH AVE E SHAKOPEE, MN 55379
5700 12TH AVE E SHAKOPEE, MN 55379
5800 12TH AVE E SHAKOPEE, MN 55379
Taxpayer Address
14187 SHADY BEACH TRL NE PRIOR LAKE, MN 55372
4100 12TH AVE E SHAKOPEE, MN 55379
140 E HINKS LN SIOUX FALLS, SD 57104
140 HINKS LN E SIOUX FALLS, SD 57107
5353 GAMBLE DR UNIT 108 ST LOUIS PARK, MN 55416
7805 TELEGRAPH RD STE 215 BLOOMINGTON, MN 55438
5353 GAMBLE DR UNIT 108 ST LOUIS PARK, MN 55416
2517 W BRENTRIDGE ST SIOUX FALLS, SD 57108
5353 GAMBLE DR UNIT 108 ST LOUIS PARK, MN 55416
5353 GAMBLE DR UNIT 108 ST LOUIS PARK, MN 55416
487012 AVE E SHAKOPEE, MN 55379
491012 AVE E SHAKOPEE, MN 55379
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11995 EL CAMINO REAL SAN DIEGO, CA 92130
2706 JAMES ST CORALVILLE, IA 52241
485 GORMAN ST SHAKOPEE, MN 55379
TaxPayerName
J & A FINANCIAL LLC
MIDWAY HOSPITALITY LLC
FURN USA LLC
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MDSC2015 LLC
TOKE LLC
SHRI DAHR HOTELS INC
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AB GAGE SCHMITZ LLC
REP ALLIANCE LLC & CARMAC CORPORATION
I D CO INC & C/O WEST REAL ESTATE & MANAGE
AMWEST DEVELOPMENT 1 LLC
REALTY INCOME PROPERTIES 5 LLC
SHAKOPEE HAWKEYE LODGING LLC
CITY OF SHAKOPEE
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Shakopee City Council
January 8, 2019
FROM: Kirby Templin, Water Resources/Environmental Engineer
TO: Mayor and Council Members
Subject:
NE Shakopee Stoini Water BMP Retrofit project (Storm-22-001).
Policy/Action Requested:
Authorize the budget advancement of a portion of the Capital Improvement Plan project
Storm-22-001.
Recommendation:
Authorize the project.
Discussion:
The Capital Improvement Plan includes the NE Shakopee Storm Water BMP Retrofit
project, Storm-22-001. The project is scheduled in the CIP as a placeholder for multiple
water quality improvement projects in northeast Shakopee where there is little to no water
quality treatment of stormwater runoff prior to discharging to the Minnesota River. The
advancement of the CIP project is for only a portion of the allocated funds. It is proposed
that one water quality project be designed and constructed in 2019.
There are limited areas where water quality projects can be implemented within northeast
Shakopee. Many good project areas are not owned by the city and as a result need willing
property owners/partners. In addition, water quality projects are most cost effective when
coordinated with redevelopment projects. The proposed 2019 project opportunity is in
coordination with the Scott County Government Center project (see attached figure). A
feasibility study was completed to evaluate the cost effectiveness and benefit of a water
quality project located at the Scott County Government Center.
The feasibility study identified this as a great project opportunity because there is good
water quality benefit, a willing property owner, and the project is cost effective. The project
is cost effective since there will not be any easement/land acquisition costs, and several
project components like replacement of the asphalt parking lot are included in the county's
Page 53 of 108
project costs. Upon the approval and the advancement of this project, BARR Engineering is
prepared to prepare plans and specifications. The project would then be bid jointly with the
county's government center project as an alternate bid for the city's consideration.
Budget Impact:
The CIP identifies a project budget of $2,000,000 for the NE Shakopee Storm Water BMP
Retrofit project. This budget is for multiple water quality projects/improvements throughout
NE Shakopee. The current proposed project for 2019 is for one water quality project with a
total estimated project cost of approximately $375,000. A breakdown of the estimated
project cost follows:
Construction $ 250,000
Easement Acquisition $ 0
Engineering/Admin/Legal $ 75,000
Contingency $ 50,000
TOTAL $ 375,000
The remainder of the project scope and budget would remain in the CIP for a future year(s).
ATTACH ENTS:
CIP Sheet
a government center
Page 54 of 108
Capital Improvement Plan 20.19 2023
City of Shakopee, Minnesota
Storm-22-001
T`""'" NE Shakopee Storm Water BMP retrofit
\ccoinitintt Code
1.'1111(1 Surface Water Fund
Description
Petriri al a Stonn Drainage Fund
toioaei Public Works Director
Lmprovement
t selni Life
CateoLin, Storm Sewer/Drainage
Prioripi 3 Less important/Future Cons
S tat as Active
Total Project Cost: $2,000,000
Stonnwater projects focused on providing water quality treatment to untreated stormwater runoff that is routed directly to the Minnesota River.
Feasibility study is to be completed to identify best project locations. Potential locations include Market Street, County Road 17, Fuller Street,
and Adams Street.
Justification
This project will provide water quality benefits by reducing sediment and phosphorus to help meet water quality goals and NPDES MS4
requirements.
Expenditures
2019 2020 2021 2022 2023 To tat
Other 1,800,000
Engineering/Administration 200,000
Funding Sources
Storm Drainage Fund
Total 2,000,000
ternapmemiamontruilwan namomnr.twelemnuMMumnorg•
1,800,000
200,000
2,000,000
10111 IMVAYM
2019 2020 2021 2022 2023 total
2,000,000 2,000,000
Total
PROJECT LOCATION
2,060,000 2,000,000
Page 55 of 108
207
«,«
Page 56 of 108
10.A.1.
Shakopee City Council
January 8, 2019
FROM: Lori J Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council meeting minutes of December 18, 2018.
Policy/Action Requested:
Approve the minutes of December 18, 2018 as presented.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact:
ATTACHMENTS:
a December 18, 2018
Page 57 of 108
Shakopee City Council
Minutes
December 18, 2018
7:00 PM
City Hall 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor Bill Mars, Councilmember Mike Luce, Councilmember Matt Lehman,
Councilmember Jay Whiting, Councilmember Kathi Mocol
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Public Works/Engineering Director Steve Lillehaug,
Finance Director Darin Nelson, Planning/Development Director Michael Kerski,
Parks/Recreation Director Jay Tobin, Police Chief Jeff Tate, Assistant Fire Chief Ryan
Yttreness, Communications Coordinator Kristin Doran, Communications Specialist Jon
Lyksett, City Clerk Lori Hensen
2. Pledge of Allegiance
3. Special Presentation
3.A. Show Off Shakopee Award Winners
3.B. Acceptance of Donations for Rev. Pond Statue
Councilmember Jay Whiting made a motion to accept the donations in the
following amounts: Marschall Charitable Trust $1,000; Shakopee Public
Utilities Commission $4,000; Doran Canterbury I, LLC $25,000; Canterbury
Park Minnesota Charitable Fund $25,000 along with other donations totaling
$56,466, seconded by Councilmember Matt Lehman and the motion passed.
5-0
4. Approval of Agenda
Reynolds removed item 5.A.6. from the consent agenda.
Councilmember Jay Whiting made a motion to approve the modified agenda, seconded by
Councilmember Kathi Mocol and the motion passed.
5-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members ofthe Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion ofthe agenda. Items
page pfi108
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Luce removed item 5.B.4. from consent.
Lehman removed item 5.A.8. from consent.
Councilmember Matt Lehman made a motion to approve the modified consent agenda,
seconded by Councilmember Mike Luce and the motion passed.
5-0
A. Administration
*5. A.1. *City Council Minutes
Approve the minutes ofDecember 4,2018. (Motion was carried under consent agenda.)
*5. A.2. *2018 Miscellaneous Donations
Adopt Resolution No. R2018-139, A resolution accepting the gifts and donations
received from outside organizations as presented. (Motion was carried under consent
agenda.)
*5. A.3. *Special Assessment Deferral
Adopt Resolution No. R2018-147, deferring special assessment payments for a specific
property located within the 2018 Street Reconstruction Proj ect CIF18-
003. (Motion was carried under consent agenda.)
*5. A.4. *Designating Polling Places
Approve resolution R2018-144 establishingpolling places for the next calendar year as
required by law. (Motion was carried under consent agenda.)
*5. A.5. *2019 Tobacco License Renewals
Approve the tobacco licenses for2019. (Motion was carried under consent agenda.)
*5. A.6. *2019 Pawn Shop Business License Renewals
Councilmember Kathi Mocol made a motion to approve the pawn shop business license
for Excel Pawn Inc. dba Excel Pawn & Jewelry, seconded by Councilmember Mike Luce
and the motion passed.
5-0
Councilmember Matt Lehman made a motion to approve PawnXchange LLC pawn shop
business license on the condition that December invoice is paid by January 3, 2019 and
that aprepayment of $12,000 be received by January 31, 2019. Failure to do so will
cause the license to be suspended or revoked., seconded by Councilmember Jay Whiting
and the motion passed.
5-0
Page nvti08
*5. A.7. *2019 Taxicab Business License Renewals
Approve the applications for taxicab business licenses for 2019. (Motion was carried
under consent agenda.)
*5. A.B. *2019 EDA Special Benefit Levy
Councilmember Jay Whiting made a motion to adopt Resolution No. R2018-140,
approving the EDA special benefit levy of $350,000 pursuant to Minnesota Statute
469.033, subdivision 6., seconded by Councilmember Kathi Mocol and the
motion passed. 3 - 2
Nays: Lehman, Luce
*5. A.9. *Approval of the 2018 Property Tax Levy Collectible in 2019, the 2019
Budget, and the 2019 Debt Service Cancelations Specific to Certain Debt
Issuances
Adopt Resolution Nos. R2018-141, 142 and 143, approving the 2018 property tax levy
collectible in 2019, the 2019 budget, and the 2019 debt service cancellations specific to
certain debt issuances. (Motion was carried under consent agenda.)
*5. A.10 *Establishing the Council meetings for January
Adopt Resolution R2018-145, a resolution changing the January meetings from
January 2, and 15, 2019 to January 8 and 22, 2019. (Motion was carried under
consent agenda.)
B. Planning and Development
*5. B.1. *Set Public Hearing for Vacation ofPublic Utility Easement - Scott County
Approve Resolution No. R2018-138, a resolution setting the public hearing date to
consider the vacation ofa 25-foot-wide public utility easement associated with the
previously vacated Fuller Street (between 4th and 5th Avenues). (Motion was carried
under consent agenda.)
*5. B.2. *Adoption of Summary For Publication of Zoning Text Amendment Creating A
Zoning Table
Approve Resolution No. R-2018-148, a resolution adopting a summary of Ordinance No.
0-2018-017. (Motion was carried under consent agenda.)
*5. B.3. *Set Public Hearing for Vacation ofPublic Drainage & Utility Easements -
Lloyds Properties, LLC
Approve Resolution No. R2018-137, aresolution setting the public hearing date to
consider the vacation ofthose public drainage and utility easements originally
dedicated within Outlot A, CHECKERED FLAG ADDITION, Scott County,
Minnesota, and created by Document No. 944961. (Motion was carried under
consent agenda.)
*5. B.4. *Contract for Sculpture of Rev. Pond
Page @Q 108
Councilmember Kathi Mocol made a motion to approve contract with J.K.
Designs in the amount of $115,000, seconded by Councilmember Jay Whiting
and the motion passed. 4 -1
Nays: Luce
*5. B.S. *Request for SAC Credits for Willy McCoys
Continue item to January 22, 2019 for further discussion ofapolicy for discussion
and possible adoption of a recruitment and incentive program for restaurants.
(Motion was carried under consent agenda.)
C. Public Works and Engineering
*5. C.1. *Mill Pond Repair Project
Accept work for the Mill Pond Repair Project STS-18-005 and authorize final
payment of$7,916.64. (Motion was carried under consent agenda.)
*5. C.2. *2015 Sanitary Sewer Lateral Pipe Rehabilitation
Accept work for the 2015 Sanitary Sewer Lateral Pipe Rehabilitation Project 2015-4
and authorize final payment of$96,535.18. (Motion was carried under consent
agenda.)
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number ofpersons seeking to comment. This
comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Administration
10. A.1. Monthly Financial Review - November 2018
Informational only
B. Public Works and Engineering
Page 4113t108
10. B.1. Public Works Organizational Structure
Councilmember Jay Whiting made a motion to approve the Public Works
organizational structure changes, implementation plan, and addition of a Streets
Maintenance Operator, seconded by Councilmember Matt Lehman and the
motion passed.
5-0
C. Planning and Development
10. C.1. Comprehensive Plan Amendment to Reguide Certain Properties in
Downtown
Councilmember Jay Whiting made a motion to approve Resolution R2018-146, a
resolution for a Comprehensive Plan Amendment for a text amendment to the 2030
Comprehensive Plan and reguiding certain properties within the Downtown District
from Mixed Use to Downtown Mixed Use, seconded by Councilmember Kathi
Mocol and the motion Failed.
2-3
Nays: Lehman, Luce, Mars
Councilmember Mike Luce made a motion to reconsider the matter, seconded by
Councilmember Jay Whiting and the motion passed.
4-1
Nays: Lehman
Councilmember Mike Luce made a motion to approve Resolution R2018-146, a
resolution for a Comprehensive Plan Amendment for a text amendment to the 2030
Comprehensive Plan and reguiding certain properties within the Downtown District
from Mixed Use to Downtown Mixed Use, seconded by Councilmember Kathi
Mocol and the motion passed.
4-1
Nays: Lehman
10. C.2. Interfund Loan Resolution for the Former City Hall Site
Councilmember Kathi Mocol made a motion to approve Resolution No. R2018-149
Amending and Restating Resolution No 7921 and Authorizing an Interfund Loan for
Advance of Certain Costs in Connection with the proposed Tax Increment Financing
District, seconded by Councilmember Jay Whiting and the motion passed.
4-1
Nays: Lehman
11. Reports
11. A.City Bill List
11.B.Liaison and Administration
Page 623f3t108
12. Other Business
13. Adjournment to January 8, 2019 at 7:00 p.m.
Councilmember Mike Luce made a motion to adjourn to January 8, 2018 at 7:00
p.m., seconded by Councilmember Matt Lehman and the motion passed.
5-0
Page e3of3t108
10.A.2.
Shakopee City Council
January 8, 2019
FROM: William H. Reynolds, City Administrator
TO: Mayor and Council Members
Subject:
City Council Nouns of Behavior
Policy/Action Requested:
To adopt the following norms of behavior for City Council for 2019
Recommendation:
Adoption in total.
Discussion:
The following are the City Council Norms of Behavior for the operation of the City Council
and its members for 2018:
1. Speak only for yourself, not on behalf of another councilmember unless specifically
tasked by your colleagues to speak for the group.
2. Don't question motives. Assume others have positive intentions even if you disagree.
3. Always be respectful of one another, the public process and of staff. Do not criticize staff
or others in public.
4. Aim for consensus, but accept the decision of the majority once it has been made.
5. Stay focused on the role of an elected official - policy, prioritization and citizen
representation.
6. Work through the city administrator and never through line staff. Do not attend staff
meetings, trainings, or group staff functions unless specifically invited or scheduled through
Administration. Do not loiter in work areas.
7. Respect staff and the fact that they work for the Council as a whole. Do not expect or
ask them to engage in the fray (secrets, gossip, or triangulation), make your individual case
(take sides), or be your "insider" (informant). Such activity by individual councilmembers
undermines the leadership of the Council, individual departments and the organization as a
whole.
8. Members should come to meetings prepared and willing to take part in discussions with
Page 64 of 108
their ideas and viewpoints as part of the process to make the best decisions. This also helps
to build consensus and strengthens the Council's actions as a body.
Budget Impact:
n/a
Page 65 of 108
11.A.
Shakopee City Council
January 8, 2019
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. The attached
Check Register reflects the expenditures as recorded for 2018/2019 activity. The following
transactions are notable for this reporting cycle:
• Aspen Equipment Co submitted invoices for 2 Western 8' wide plows. These plows are
being attached to 2 new pickup trucks. Council approved the purchase of these trucks
and the plows at the September 4th, 2018 council meeting. $30,934.00
• Northwest Asphalt submitted partial estimate 2 for work done on the 2018 Trail Rehab
& Trail Overlay project. $75,093.37.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2018/2019 budget.
ATTACHMENTS:
o Monthly Financial Report
o Council Check Summary
o Council Check Register
Page 66 of 108
a Bill List Transfers
Page 67 of 108
CITY OF SHAKOPEE
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Page 68 of 108
1/3/2019 14:37:18
CITY OF SHAKOPEE
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1/3/2019 14:36:55
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1/3/2019 14:36:55
CITY OF SHAKOPEE
CO
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Council Check Register by GL
Council Check Register and Summary
Business Unit
Account Description
Account No
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c
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OSHAKOPEE MONTHLY ALLOCATION
20181210 12/15/2018
SURFACE WATER MANAGEMENT
BUILDING RENT (IS FUND)
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PARK ASSET I.S. FUND
INFO TECH I.S. FUND
BUILDING I.S. FUND
CO CO CO CO
H H H H
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Payment Instrument Totals
Grand Total
Page 107 of 108
Funds transferred electronically December 19, 2018 to January 8, 2019
PAYROLL $317,240.22
FIT/FICA $88,708.71
STATE INCOME TAX $20,601.76
PERA $96,307.04
HEALTH CARE SAVINGS $12,132.74
HEALTH SAVINGS ACCT $7,525.72
NATIONWIDE DEF COMP $11,744.49
ICMA DEFERRED COMP $1,939.54
MSRS $4,332.68
FSA $3,291.66
MN WAGE LEVY $0.00
Child Support $230.73
Total $ 564,055.29
Page 108 of 108