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HomeMy WebLinkAboutSeptember 04, 2018F "n,, Shakopee City Council September 4, 2018 7:00 PM City Hall 485 Gorman St. Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well -trained, caring and professional employees. F. Housekeeping item. Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Police Department Video Surveillance Cameras and Card Access Replacement B. Planning and Development *4. B.1. *Comprehensive Plan Amendment for Former City Hall Site from Institutional to Mixed Use *4. B.2. *Conveyance of City Property to the Economic Development Authority C. Public Works and Engineering *4. C.1. *Purchase Two Pickup Trucks 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that Page 1 of 119 time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting 8. Reconvene 9. General Business A. Administration 9. A.1. MVTA Transit Update 9. A.2. Amend Interfund Loan in Connection with Tax Increment Financing District No. 18, Canterbury Commons Development Project 9. A.3. Hire Parks and Recreation Director 10. Workshop 10.AReview of 2019 Preliminary Budget & Levy 11. Reports 11.A.City Bill List 11.B.Liaison and Administration 12. Other Business 13. Adjournment to September 18, 2018 at 7:00 p.m. Page 2 of 119 *4.A.1. Shakopee City Council September 4, 2018 FROM: Lori J Hensen, City Clerk TO: Mayor and Council Members Subject: City Council meeting minutes of August 21, 2018. Policy/Action Requested: Approve the minutes of August 21, 2018. Recommendation: Approve the above motion. Discussion: Budget Impact: ATTACHMENTS: a August 21, 2018 Page 3 of 119 Shakopee City Council Minutes August 21, 2018 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor William Mars, Councilmember Kathi Mocol, Councilmember Jay Whiting, Councilmember Matt Lehman, Councilmember Mike Luce Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, City Attorney Jim Thomson, Public Works/Engineering Director Steve Lillehaug, Planning/Development Director Michael Kerski, Finance Director Darin Nelson, Chief of Police Jeff Tate, City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Bill Reynolds asked to have item 4.1. to be added to the agenda. Councilmember Jay Whiting made a motion to approve the amended agenda, seconded by Councilmember Mike Luce and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Whiting removed item 4.C.2. for further discussion. Councilmember Mocol asked to have item 10.A.1. moved to consent. Councilmember Matt Lehman made a motion to approve the amended consent agenda, seconded by Councilmember Jay Whiting and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Page 4 of 619 Approve the minutes of August 8, 2018. (Motion was carried under consent agenda.) B. Police *4. B.1. *Surplus Property Declare seven forfeited vehicles as surplus property and authorize their disposal. (Motion was carried under consent agenda.) C. Public Works and Engineering *4. C.1. *Accept Final Work for the 2017 Bituminous Overlay project *4. C.2. *Construction Cooperative Agreement with Scott County for four flashing pedestrian crossing systems along County Road 16 Councilmember Matt Lehman made a motion to authorize the Mayor and City Administrator to enter into a Construction Cooperative Agreement with Scott County for four flashing pedestrian crossing systems along County Road 16 (17th Avenue), seconded by Councilmember Mike Luce and the motion passed. 5-0 *4. C.3. *2018 Trail Sealcoat Project Accept quotes and award contract in the amount of $40,958.50 to Gopher State Sealcoat, Inc., for the 2018 Trail Sealcoat Project. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time See Item 4.C.2. 7. Public Hearings 7.A. Soils Condition TIF Plan at Shakopee Crossings Page gof519 Councilmember Kathi Mocol made a motion to open the public hearing, seconded by Councilmember Mike Luce and the motion passed. 5-0 Councilmember Mike Luce made a motion to close the public hearing, seconded by Councilmember Jay Whiting and the motion passed. 5-0 Councilmember Kathi Mocol made a motion to approve Resolution No. R2018-101 Approving a Tax Increment Financing Plan for Tax Increment (Soils Condition) District No. 21 and a Modified Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1, seconded by Councilmember Mike Luce and the motion passed. 5-0 7.B. Vacation of Easement at 1325 Meadow Court Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Kathi Mocol and the motion passed. 5-0 Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Mike Luce and the motion passed. 5-0 Councilmember Matt Lehman made a motion to adopt Resolution No. R2018-095, a resolution approving a vacation of the 25-foot public drainage & utility easement for property located at 1325 Meadows Court (Lot 10, Block 1, Prairie Meadows), seconded by Councilmember Mike Luce and the motion passed. 5-0 7.C. TIF Plan for former City Hall site Councilmember Kathi Mocol made a motion to open the public hearing, seconded by Councilmember Mike Luce and the motion passed. 5-0 Councilmember Matt Lehman made a motion to close the public hearing, seconded by Councilmember Mike Luce and the motion passed. 5-0 Councilmember Jay Whiting made a motion to approve Resolution No. R2018-100 Page 6 of 619 approving Tax Increment Financing Plan for Tax Increment Financing (Redevelopment) District No. 20 and a Modified Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1 for the site of the former city hall, seconded by Councilmember Kathi Mocol and the motion passed. 3-2 Nays: Lehman, Luce 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Administration 10. A.1. Monthly Financial Review - July 2018 Item was moved to consent agenda. B. Planning and Development 10. B.1. Comprehensive Plan Amendment: High Density Residential guiding for Sarazin Flats Councilmember Kathi Mocol made a motion to Approve Resolution No. R2018-096, a resolution approving an amendment to the 2030 Comprehensive Plan to reguide property at Sarazin Flats First Addition from Medium Density Residential to High Density Residential land use, seconded by Councilmember Jay Whiting and the motion passed. 3-2 Nays: Lehman, Luce 10. B.2. PUD, Preliminary & Final Plat for Windermere Way 2nd Addition - BHS Councilmember Kathi Mocol made a motion to Approve Resolution No. R2018-094, a resolution approving a Preliminary and Final Plat of Windermere Way 2nd Addition, and approve Ordinance No. 02018-014, an ordinance approving the Planned Unit Development for Benedictine Health Living Community of Shakopee, seconded by Councilmember Jay Whiting and the motion passed. 5-0 10. B.3. Windermere Environmental Assessment Worksheet (EAW) Update Councilmember Matt Lehman made a motion to approve Resolution No. R2018-097, a resolution issuing a negative declaration of the need for an Environmental Impact Page 4of619 Statement (EIS) for the Windermere development, seconded by Councilmember Mike Luce and the motion passed. 5-0 10. B.4. Comprehensive Plan Amendment for former city hall site from Institutional to Mixed Use Councilmember Jay Whiting made a motion to adopt Resolution No. R2018-102 approving a Comprehensive Plan Amendment to reguide property at 129 Holmes Street, Shakopee, to Mixed Use land use, seconded by Councilmember Kathi Mocol and the motion Failed. 3-2 Nays: Lehman, Luce City Attorney Jim Thomson stated that since this item required a super majority the council members that voted against it needed to state their reasons for opposing the item for the record. Councilmember Luce stated his reason for voting against was the density and the amount of the TIF. Councilmember Lehman stated that looking at the surrounding users which were commercial with a few apartments above and what the mixed use could potentially allow, he wants more clarity on what mixed use actually means and defining what mixed use is in general. He wants to make sure that it fits, matches and enhances the area and is not a detriment to the surrounding uses. 10. B.5. Award of Contract to SRF for AUAR for West Shakopee and Jackson Township Councilmember Jay Whiting made a motion to approve contract with SRF Consulting Group Inc, seconded by Councilmember Mike Luce and the motion passed. 5-0 10. B.6. Resolution Calling for Public Hearing for Bond Issuance for BHS Councilmember Kathi Mocol made a motion to adopt Resolution No. R2018-099 calling for a public hearing regarding the issuance of revenue bonds under Minnesota State Statutes Chapter 462C, as amended, and providing Preliminary Approval to the Issuance to finance multifamily housing developments (including nursing and assisted living facilities) for Benedictine Living Community of Shakopee LLC, seconded by Page 8 of 619 Councilmember Mike Luce and the motion passed. 5-0 11. Reports 11.A.City Bill List 11.B.Liaison and Administration 12. Other Business 13. Adjournment to September 4, 2018 at 7:00 p.m Councilmember Kathi Mocol made a motion to adjourn to September 4, 2018 at 7:00 p.m., seconded by Councilmember Jay Whiting and the motion passed. 5-0 Page ®of619 *4.A.2. Shakopee City Council September 4, 2018 FROM: Andy Hutson - IT Director TO: Mayor and City Council Subject: *Police Department Video Surveillance Cameras and Card Access Replacement Policy/Action Requested: Approve the quotes from Pro-Tec Design, $39,454.29 and $2,884.39 with a 5% contingency for any unforeseen issues, for the replacement of the internal and external building surveillance cameras throughout the Police station along with several card access readers. Recommendation: Approve the purchase and installation of the new replacement cameras and card access readers. Discussion: The existing analog cameras and DVR system was installed with the construction of the building in 2003. Those cameras have served their purpose over that time but are in need of a refresh due to multiple critical equipment failures. The replacement cameras offer the latest technology in image quality, compression, and storage. The replacement cameras will be incorporated into our current server and SAN environment and will not require any additional storage capacity as it was factored into that previous purchase. These are critical cameras in the preservation of evidence, monitoring jail cell activity, and the safety of officers and the public. There are several card access points requested to be upgraded to assist the PD in security and ease of access by staff to the building. Budget Impact: The Police Department will use remaining Tribal contributions collected over the last 2 Page 10 of 119 years to fund this project. The 2018 Police Department budget will be revised to reflect this capital purchase. Pricing reflected in the quote follows the State Contract Guidelines. ATTACHMENTS: o Pro-Tec PD Replacement quote o Pro-Tec Mobile Reader Upgrade Page 11 of 119 Proposal Sold To: City of Shakopee Andy Hutson 129 Holmes Street South Shakopee, MN 55379 United States Phone: Fax: Email: (952) 233-9358 (952) 233-3801 ahutson@shakopeemn.gov so AProsiec TRUSTED SECURITY SOLUTIONS' 100% Employee Owned Ship To: City of Shakopee Andy Hutson 475 Gorman St. Shakopee, MN 55379 United States Phone: Fax: Email: (952) 233-9358 (952) 233-3801 ahutson@shakopeemn.gov Police Department Video System Replacement The following proposal outlines the necessary items required for system installation of video surveillance system at the city police department. Proposal replaces the existing cameras, cable infrastructure, however utilizes the customer supplied server/software as in conjunction with other city video surveillance systems. There are 18 cameras proposed for replacement and are listed on a corresponding floor plan. Proposal follows all State Contract S-813(5) guidelines and pricing agreements. Date Quote Valid For 08/16/18 30 days Line Qty 1 2 3 Description Camera Software License 18 VIDEO INSIGHT DEVICE LICENSE - PANASONIC NEW CAMERA Quote # Rep Terms PTDQ20373-04 Tim Ferrian Net 30 days 4 Cameras 5 13 1080P H.265 INDOOR DOME CAMERA, IR LED 6 5 PANASONIC CEILING MOUNT BRACKET - HARD LID 7 8 ACCESSORY, CEILING MOUNT BRACKET, FOR SFN/SFR/SF33X Unit Price $0.00 $652.03 $114.87 $91.22 Ext. Price $0.00 $8,476.39 $574.35 $729.76 8 9 2 OUTDOOR VANDAL DOME, 2.8-10MM, 1080P H.265 , IR LED, IP66 NEMA 4X, $748.20 $1,496.40 POE, 12VDC 10 2 WALL MOUNT BRACKET $191.43 $382.86 11 2 POLE MOUNT BRACKET $191.43 $382.86 12 2 SURGE PROTECTOR, POWER OVER ETHERNET, RJ45 CONNECTION, CAT5E $56.79 $113.58 13 1 ETHERNET AND POE OVER COAX, CAMERA UNIT $192.86 $192.86 14 1 ETHERNET AND POE OVER COAX, BASE UNIT $204.76 $204.76 15 1 HOFFMAN ENCLOSURE, WIFI FIBERGLASS, NEMA4X, SOLID DOOR, WOOD $243.57 $243.57 INTERIOR PANEL 16 17 3 OUTDOOR, MULTISENSOR CAMERA, 4 LENS $2,148.49 $6,445.47 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 Page 12 of 119 1 of 5 18 3 CORNER MOUNT BRACKET $178.57 $535.71 19 3 HOUSING CAP $178.57 $535.71 20 3 SURGE PROTECTOR, POWER OVER ETHERNET, RJ45 CONNECTION, CAT5E $56.79 $170.37 21 22 23 18 MISC CONNECTORS BOXES WIRE MOLD, CONDUIT DROPS, FIRE CAULKING $27.60 $496.80 24 5,000 CABLE, CAT5E PLENUM 24AWG 4PR 350MHZ BLUE $0.25 $1,250.00 25 36 CABLE, CAT 5E VIP PATCH, 3FT YELLOW $2.84 $102.24 26 18 SURFACE MOUNT BOX, 1-PORT, IVORY, QUICKPORT $1.74 $31.32 27 18 CAT5E QUICKPORT CONNECTOR JACK $3.46 $62.28 28 1 SHIPPING $625.00 $625.00 29 1 WARRANTY & SUPPORT (1 YEAR) $650.00 $650.00 30 6 CAD DESIGN SERVICE - SYSTEM SCHEMATIC & BLUEPRINT DESIGN & $88.00 $528.00 UPDATES 31 4 ENGINEERING SERVICES - SYSTEM DESIGN & DOCUMENTATION $88.00 $352.00 32 17 PROJECT MANAGER - LABOR & MATERIAL SCHEDULING & COORDINATION $88.00 $1,496.00 33 144 STATE CONTRACT TECHNICIAN $88.00 $12,672.00 34 8 STATE CONTRACT TECHNICIAN ABATEMENT $88.00 $704.00 35 SubTotal $39,454.29 Total $39,454.29 All applicable sales tax has been included. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 Page 13 of 119 2 of 5 Statement of Work Video There are 5 WJ-NT304 encoders and 1 WJ-GXE500 encoder existing onsite. The WJ-ND400 is the recorder. There are 23 existing analog cameras onsite. PTD to provide and install turn key video surveillance system consisting of 18 new panasonic IP cameras. Proposal includes cable, cameras, mounts and software licenses as needed to be in conjunction with the cities existing video system. Gate camera will utilized existing cable which is assumed to be in good working order. If it is not, an alternative solution will be proposed. PTD to download and configure video management software on customer supplied server (local or remote) using supplied IP address information. VMS software link and download to be provided by manufacturer representative. PTD to adjust focus and aim per onsite direction and approval as needed. With assistance of manufactures representative PTD to train customer on VMS. Existing camera system to be abated and provided to the owner or disposed of. Exclusions 1. 110VAC provided by customer 2. POE switch to be provided by customer 3. IP addresses to be provided by owner 4. Conduit pathways provided by others where/if required by code. Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax (763) 233-6855 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3 Page 14 of 119 3 of 5 PROPOSAL ACCEPTANCE Police Department Video System Replacement PTDQ20373-04 8/16/2018 City of Shakopee Andy Hutson 129 Holmes Street South Shakopee, MN 55379 United States City of Shakopee Printed Name and Title: Signature: PO# / Reference # (optional): Pro-Tec Design, Inc. Printed Name and Title: Signature: Date: Tim Ferrian Senior Business Development Manager Date: 8/16/2018 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 4 Page 15 of 119 4 of 5 Standard Terms and Conditions FINANCIAL 1. No provisions of this Proposal/Contract shall serve to void our rights under Mechanics' Lien Laws. 2. We do not accept back charges that have not been previously agreed to by us in writing. 3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate 4. Unless otherwise specified, you will be billed for 30% of the project total immediately after the receipt of an order. Prompt payment is required to order parts and cover other costs associated with project start-up. 5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30. 6. Nothing in this Proposal/Contract shall be construed to require us to continue performance of work if we do not receive timely payment for properly performed work and suitably stored materials. 7. We retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. We reserve the right to retake possession of the same or any part thereof at your cost if default is made by you in any payment. If customer fails to follow the payment schedule(s) above or if Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract, defer, discontinue or suspend work, or demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection, whether a lawsuit is filed or otherwise, or if the services of an attorney are required to protect Pro-Tec Design's interest, Customer agrees to pay all collection costs, including reasonable attorneys fees. 8. Alterations or modifications of the original quotation or specifications, including changes in quantity, material, design or other features, must be communicated in writing by Customer to Pro-Tec Design and accepted by Pro-Tec Design in writing, it being understood any change may increase prices. Customer shall be liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes. SITE CONDITIONS AND WORK PERFORMANCE 9. We are not responsible for protection of our work in place. 10. We will dispose of debris created by our work into Owner -furnished trash bins or container at the site. 11. You shall furnish and make available to us at the site reasonable storage and parking facilities, and convenient delivery access to our work. 12. You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in consultation with us, and unless otherwise agreed to, shall provide time for us to perform our work on an 8-hour day, 40-hour week basis. This Proposal/Contract does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be made for any mutually agreed upon overtime. 13. We are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control, Including but not limited to delays or defaults of Architects, the Owner, the Contractor, any Subcontractors, other third parties, civil disorders, labor disputes, and Acts of God. We shall be entitled to equitable adjustment for delays caused by any Architect, Engineer, Contractor, or Owner. 14. If any drawings, Illustrations, or descriptive matter are furnished with this Proposal/Contract, they are approximate and submitted only to show the general style, arrangement, and dimensions of equipment offered. 15. All work will be done during standard business hours, Monday through Friday unless otherwise noted. WARRANTY 16. No liquidated damages will be due. 17. THERE ARE NO WARRANTIES THAT EXTEND BEYOND PRO-TEC DESIGN'S STATED SPECIFICATIONS. PRO-TEC SPECIFICALLY EXCLUDES ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY FO MERCHANTIBILITY, IMPLIED WARRANTY OF FITNESS, IMPLIED WARRANTY OF DESIGN, AND ALL OTHER IMPLIED WARRANTIES. Customer's sole remedy in any action at law based hereunder (other than an action based on breach of warranty, which warranties are expressly excluded except as set forth herein) shall be limited to the repair or replacement of nonconforming goods ore parts, or, at Pro-Tec Design's option, refund of the applicable quote. IN NO EVENT SHALL PRO-TEC DESIGN BE RESPONSIBLE FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS, LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY. CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE. 18. Pro-Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the Owner is current in their payments to Pro-Tec Design, Inc. Accounts that are not current shall not receive warranty work until said accounts are made current. Pro-Tec Design will respond during normal business hours Monday through Friday. Weekends, Holidays and after hours warranty support will be billable at standard overtime rates. Warranty does not include replacement or repair of equipment damaged by Misuse, Negligence, Over or Under Voltage, or "Acts of God" such as lightning or other weather related incidents. Warranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and travel to and from the site to execute said repairs for one (1) year from the date the Owner has beneficial use of the system. No warranty is extended to not in contract (NIC) equipment. NIC equipment is defined as any equipment not supplied by Pro-Tec or existing equipment that is re -used. The troubleshooting, repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis. 19. Pro-Tec Design Is not an insurer of Customer's risks and exposures, Pro-Tec shall not be liable for any failure to perform under this Agreement due to any "Act of God," "Force Majeure," of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or in part from negligence, fault, or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of the Customer and no rights are, or may be, conferred on any other party as a third -party beneficiary, by transfer or assignment, or otherwise. Pro-Tec Design's total liability is limited to the contract price; as matter of law, this limitation does not apply to fraud, willful injury, or willful violation of the law. OTHER 20. This Proposal/Contract, including the provisions printed above and any specifications or other provisions attached hereto, when accepted by you and Pro-Tec Design shall constitute the Contract between us, and all prior representations or agreements not incorporated herein are superseded. Any terms or conditions contained in any Customer proposal/contract/purchase order are expressly rejected and shall not bind Pro-Tec Design or affect or invalidate any terms contained herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement. 21. This Proposal/Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder shall be venued in the district court of the State of Minnesota. In case of dispute, the prevailing party shall be awarded reasonable attorneys fees. 22. The design and/or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be disclosed to any party other than those intended by Pro-Tec Design. Disclosure of this design/intent will subject the discloser to Consultant Fees equivalent of the above listed design/build quotation. 23. Customer agrees that during the term of this contract and for two years following termination, they will not directly or indirectly solicit for hire nor contract for services any employee who performs services hereunder without Pro-Tec Design's written consent 24. This proposal and any documents associated with it supersede any prior verbal or written information provided. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 5 Page 16 of 119 5 of 5 Time & Materials Proposal Sold To: City of Shakopee Andy Hutson 475 Gorman St. Shakopee, MN 55379 United States Phone: (952) 233-9358 Fax: (952) 233-3801 Email: ahutson@shakopeemn.gov Pro-Tec TRUSTED SECURITY SOLUTIONSTM 100% Employee Owned Ship To: City of Shakopee Andy Hutson 475 Gorman St. Shakopee, MN 55379 United States Phone: (952) 233-9358 Fax: (952) 233-3801 Email: ahutson@shakopeemn.gov Mobile Reader Upgrade The following proposal outlines the necessary items for the replacement of 3 card readers at the PD facility to mobile enabled technology as well as 100 mobile credentials. We will assist with the setup of the mobile technology as well as swapping out 3 card readers as the police see fit. Proposal will be billed on a T&M basis. Date Quote Valid For 08/02/18 30 days Quote # Rep Terms PTDQ22101 Tim Ferrian Net 30 days Line Qty Description 1 100 MOBILE ID CREDENTIAL, PRO-TEC DESIGN INC. 2 3 HID RP40 MULTICLASS SE (CLASS & PROX COMBO CARD READER WITH BLUE TOOTH MODULE, BLACK, READ ONLY, PIGTAIL LEAD, MOBILE ENABLED 3 3 MISC. MATERIALS, CONNECTORS, ETC. 4 1 SHIPPING 5 1 WARRANTY & SUPPORT (1 YEAR) 6 1 ENGINEERING SERVICES - SYSTEM DESIGN & DOCUMENTATION 7 12 STATE CONTRACT TECHNICIAN 8 2 PROJECT MANAGER - LABOR & MATERIAL SCHEDULING & COORDINATION 9 1 CAD DESIGN SERVICE - SYSTEM SCHEMATIC & BLUEPRINT DESIGN & UPDATES Unit Price $6.27 $262.19 $13.20 $12.22 $11.00 $88.00 $88.00 $88.00 $88.00 Ext. Price $627.00 $786.57 $39.60 $12.22 $11.00 $88.00 $1, 056.00 $176.00 $88.00 Total $2,884.39 All applicable sales tax has been included. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 sol utions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 Page 17 of 119 1 of 4 Statement of Work 1. PTD to provide the solution describe above. Exclusions Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax (763) 233-6855 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 Page 18 of 119 2 of 4 GENERAL NOTES 1. This quote is provided as an estimate or to establish an hourly rate for work to be performed. 2. Final billing will be dictated by told amount of hours worked and actual material used on the job. 3. Final invoice may be higher than amount shown on this proposal. Mobile Reader Upgrade City of Shakopee Andy Hutson 475 Gorman St. Shakopee, MN 55379 United States City of Shakopee Printed Name and Title: Signature: PO# / Reference # (optional): Pro-Tec Design, Inc. Printed Name and Title: Signature: PROPOSAL ACCEPTANCE Date: Tim Ferrian Senior Business Development Manager Date: 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www. pro-tecdesign.com Page 3 Page 19 of 119 3 of 4 Standard Terms and Conditions FINANCIAL 1. No provisions of this Proposal/Contract shall serve to void our rights under Mechanics' Lien Laws. 2. We do not accept back charges that have not been previously agreed to by us in writing. 3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate 4. Unless otherwise specified, you will be billed for 30% of the project total immediately after the receipt of an order. Prompt payment is required to order parts and cover other costs associated with project start-up. 5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30. 6. Nothing in this Proposal/Contract shall be construed to require us to continue performance of work if we do not receive timely payment for properly performed work and suitably stored materials. 7. We retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. We reserve the right to retake possession of the same or any part thereof at your cost if default is made by you in any payment. If customer fails to follow the payment schedule(s) above or if Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract, defer, discontinue or suspend work, or demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection, whether a lawsuit is filed or otherwise, or if the services of an attorney are required to protect Pro-Tec Design's interest, Customer agrees to pay all collection costs, including reasonable attorney's fees. 8. Alterations or modifications of the original quotation or specifications, including changes in quantity, material, design or other features, must be communicated in writing by Customer to Pro-Tec Design and accepted by Pro-Tec Design in writing, it being understood any change may increase prices. Customer shall be liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes. SITE CONDITIONS AND WORK PERFORMANCE 9. We are not responsible for protection of our work in place. 10. We will dispose of debris created by our work into Owner -furnished trash bins or container at the site. 11. You shall furnish and make available to us at the site reasonable storage and parking facilities, and convenient delivery access to our work. 12. You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in consultation with us, and unless otherwise agreed to, shall provide time for us to perform our work on an 8-hour day, 40-hour week basis. This Proposal/Contract does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be made for any mutually agreed upon overtime. 13. We are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control, Including but not limited to delays or defaults of Architects, the Owner, the Contractor, any Subcontractors, other third parties, civil disorders, labor disputes, and Acts of God. We shall be entitled to equitable adjustment for delays caused by any Architect, Engineer, Contractor, or Owner. 14. If any drawings, Illustrations, or descriptive matter are furnished with this Proposal/Contract, they are approximate and submitted only to show the general style, arrangement, and dimensions of equipment offered. 15. All work will be done during standard business hours, Monday through Friday unless otherwise noted. WARRANTY 16. No liquidated damages will be due. 17. THERE ARE NO WARRANTIES THAT EXTEND BEYOND PRO-TEC DESIGN'S STATED SPECIFICATIONS. PRO-TEC SPECIFICALLY EXCLUDES ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY FO MERCHANTIBILITY, IMPLIED WARRANTY OF FITNESS, IMPLIED WARRANTY OF DESIGN, AND ALL OTHER IMPLIED WARRANTIES. Customer's sole remedy in any action at law based hereunder (other than an action based on breach of warranty, which warranties are expressly excluded except as set forth herein) shall be limited to the repair or replacement of nonconforming goods ore parts, or, at Pro-Tec Design's option, refund of the applicable quote. IN NO EVENT SHALL PRO-TEC DESIGN BE RESPONSIBLE FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS, LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY. CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE. 18. Pro-Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the Owner is current in their payments to Pro-Tec Design, Inc. Accounts that are not current shall not receive warranty work until said accounts are made current. Pro-Tec Design will respond during normal business hours Monday through Friday. Weekends, Holidays and after hours warranty support will be billable at standard overtime rates. Warranty does not include replacement or repair of equipment damaged by Misuse, Negligence, Over or Under Voltage, or "Acts of God" such as lightning or other weather related incidents. Warranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and travel to and from the site to execute said repairs for one (1) year from the date the Owner has beneficial use of the system. No warranty is extended to not in contract (NIC) equipment. NIC equipment is defined as any equipment not supplied by Pro-Tec or existing equipment that is re -used. The troubleshooting, repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis. 19. Pro-Tec Design Is not an insurer of Customer's risks and exposures, Pro-Tec shall not be liable for any failure to perform under this Agreement due to any "Act of God," "Force Majeure," of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or in part from negligence, fault, or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of the Customer and no rights are, or may be, conferred on any other party as a third -party beneficiary, by transfer or assignment, or otherwise. Pro-Tec Design's total liability is limited to the contract price; as matter of law, this limitation does not apply to fraud, willful injury, or willful violation of the law. OTHER 20. This Proposal/Contract, including the provisions printed above and any specifications or other provisions attached hereto, when accepted by you and Pro-Tec Design shall constitute the Contract between us, and all prior representations or agreements not incorporated herein are superseded. Any terms or conditions contained in any Customer proposal/contract/purchase order are expressly rejected and shall not bind Pro-Tec Design or affect or invalidate any terms contained herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement. 21. This Proposal/Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder shall be venued in the district court of the State of Minnesota. In case of dispute, the prevailing party shall be awarded reasonable attorney's fees. 22. The design and/or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be disclosed to any party other than those intended by Pro-Tec Design. Disclosure of this design/intent will subject the discloser to Consultant Fees equivalent of the above listed design/build quotation. 23. Customer agrees that during the term of this contract and for two years following termination, they will not directly or indirectly solicit for hire nor contract for services any employee who performs services hereunder without Pro-Tec Design's written consent 24. This proposal and any documents associated with it supersede any prior verbal or written information provided. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 4 Page 20 of 119 4 of 4 *4.B.1. Shakopee City Council September 4, 2018 FROM: Michael Kerski, Director of Planning and Development TO: Mayor and Council Members Subject: Comprehensive Plan Amendment for 129 Holmes Street South from Institutional to Mixed Use Policy/Action Requested: Adopt a Resolution to change the land use and forward to the Metropolitan Council for final approval. Recommendation: Adopt Resolution No. R2018-104 approving a Comprehensive Plan Amendment to reguide property at 129 Holmes Street, Shakopee, to Mixed Use land use. Planning Commission Recommendation On August 9, 2018, the Planning Commission by a 4-0 vote recommended approval of the reguiding and recommended the Mixed Use land use. Discussion: Applicant: City of Shakopee Property Owner: City of Shakopee Location: 129 Holmes Street, S Current Zoning: B3, Central Business Adjacent Zoning: B3, Central Business Current Comp Plan: Institutional Lot Size: .66 Acres (approx.) Comprehensive Plan Amendment Discussion The property was listed as Institutional in the 2030 Comprehensive Plan since at the time, city hall was located there. The 2030 Comp Plan contemplated that the site would be redeveloped and should have reflected the land use on the adjacent prosperities. Page 21 of 119 The Land Use Regulations require that any zoning should match the Land Use in the Comprehensive Plan. The city does not have an institutional zoning category. Institutional Land Uses occur in many zoning districts. The nearby post office is zoned B3 as is the former city hall site. Mixed Use land use is in much of downtown and on adjacent land parcels. Since the "institutional" land use was the former city hall, and the building is now demolished, the land use should reflect what the ultimate use of the land in the future. The existing Lewis Street Parking Lot is also zoned B3 and has a commercial land designation for land use. The adjacent Bill's Toggery building is commercial at the street level and residential above. That property has a Commercial land use designation. Either Mixed Use or Commercial land use would be appropriate for the former city hall site since it is adjacent to both land use designations. The Mixed Use Land designation was created to allow for the eclectic land use pattern that occurred along First Avenue and the downtown area. The Commercial Core of the community, what we know as downtown, was designed to contain growth from encroaching on established older downtown established neighborhoods. The future range in uses proposed within this mixed use area will be commercial land uses as well as a variety of residential housing types designed in a manner that accomplishes the City's streetscape and design intentions. Through consolidation of the commercial core, the City will concentrate the commercial redevelopment efforts within an area that is pedestrian friendly and promote a high level of business interchange between downtown businesses. Land Use reguiding must meet the same requirements as Rezoning Considerations. The following are the requirements: Rezoning Considerations The City Council may grant a zoning ordinance amendment when it fmds that one or more of the following criteria exists: 1. The original zoning ordinance was in error. 2. Significant changes in goals in community goals and policies have taken place. 3. Significant changes in city-wide or neighborhood development patterns have occurred. 4. The Comprehensive Plan requires another provision. The Land Use changes meets criteria 2, 3 and 4. The property is properly zoned as B3 but is not properly guided given that the institutional use, city hall, is no longer located at the site. The guiding should be changed to reflect the guiding of the surrounding area which is used for commercial purposes. The surrounding property is guided as Mixed Use land use. Budget Impact: Page 22 of 119 ATTACHMENTS: a Resolution a 2030 Land Use Map Page 23 of 119 CITY OF SHAKOPEE RESOLUTION NO. R2018-104 RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO REGUIDE PROPERTY TO MIXED USE LAND USE WHEREAS, City of Shakopee, has requested a comprehensive plan amendment to reguide the former city hall site at 129 Holmes Street consisting of approximately .66 acres from Institutional to Mixed Use land use; and WHEREAS, the land affected by the comprehensive plan amendment is presently legally described as follows; City of Shakopee, Lot 001 Block 023 & Lots 2 & 3 & W1/2 of S 102' of 4, Scott County, Minnesota; and WHEREAS, the comprehensive plan amendment is supported for the following reasons and findings: • This amendment would bring consistency to the zoning & guiding and the proposed project, and • The comprehensive plan requires another provision than institutional guiding. WHEREAS, the Planning Commission held a public hearing on August 9, 2018 and recommended approval of the comprehensive plan amendment to mixed use. NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SHAKOPEE, MINNESOTA, that it should and hereby does approve an amendment to the 2030 Comprehensive Plan to reguide property from Institutional at 129 Holmes St. S, City of Shakopee, Lot 001 Block 023 & Lots 2 & 3 & W1/2 of S 102' of 4 to Mixed Use land use; and FURTHER, to incorporate the changes, the City will modify its official land use map; and FURTHER, approval of the comprehensive plan amendment is contingent upon, and subject to, the required review and response by the Metropolitan Council. Adopted by the City Council of the City of Shakopee this day of , 2018. Attested: City Clerk Mayor Page 24 of 119 IA # gl 0 401 0 *4.B.2. Shakopee City Council September 4, 2018 FROM: Michael Kerski, Director of Planning and Development TO: Mayor and Council Members Subject: Transfer of the former city hall site to the Shakopee Economic Development Authority. Policy/Action Requested: Approve Resolution to transfer the former city hall site to the Economic Development Authority. Recommendation: Approve Resolution No. R2018-105 Conveying the former city hall site to the Economic Development Authority for the City of Shakopee Discussion: The city is required to dispose of property that is not being used for public purposes. The city is allowed to own land and buildings being used for public purposes like the new City Hall, Police Station, Public Works etc and land for parking or parks. Land that will be later sold or redeveloped should be held in the name of the EDA. Budget Impact: ATTACHMENTS: a Resolution Page 26 of 119 CITY OF SHAKOPEE RESOLUTION NO. R2018-105 RESOLUTION AUTHORIZING CONVEYANCE OF PROPERTY TO THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority") was created pursuant to Minnesota Statutes, Sections 469.090 through 469.1082, as amended (the "EDA Act"), and was authorized to transact business and exercise its powers by a resolution of the City Council of the City of Shakopee (the "City") for the purpose of promoting economic development and redevelopment opportunities within the City; and WHEREAS, pursuant to the EDA Act, the Authority is authorized to acquire real property or interests therein and to undertake certain activities to facilitate the development or redevelopment of real property by private enterprise; and WHEREAS, the Authority and Enclave Development, LLC, a North Dakota limited liability company (the "Redeveloper"), are proposing to enter into a contract for private redevelopment (the "Contract") pursuant to which the Authority will convey certain property (the "Property") located in Tax Increment Financing (Redevelopment) District No. 20 within the Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project") to the Redeveloper for redevelopment; and WHEREAS, the City currently owns the Property, which is legally described as: Lots 1 and 2, except the North 45 feet thereof, all of Lot 3 and the West 'A of the South 102 feet of Lot 4, all in Block 23, in the City of Shakopee, according to the plat of Shakopee City, on file and of record in the office of the Register of Deeds in and for Scott County, Minnesota. [Torrens Property] The North 45 feet of Lots 1 and 2, Block 23, City of Shakopee, Scott County, Minnesota, according to the plat of Shakopee City on file and of record in the office of the Register of Deeds in and for county and state. [Abstract Property]; and WHEREAS, the City is authorized to convey real property pursuant to Minnesota Statues, Section 465.035 to a governmental subdivision for a nominal consideration, or pursuant to Minnesota Statues, Section 471.64 to any other political subdivision of the State of Minnesota; and WHEREAS, the Authority is a political subdivision of the State of Minnesota pursuant to Minnesota Statutes, Section 469.091, subdivision 2; and WHEREAS, the City finds and determines that the conveyance of the Property to the Authority and the subsequent conveyance of the Property by the Authority to the Redeveloper are for a public purpose and are in the public interests of the City because such actions will further the objectives of the Project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee that: 1. The City Council approves the conveyance of the Property to the Authority by quit claim 53524Rv1 JAE SH235-24 1 Page 27 of 119 deed for a price of $1.00 and approves the subsequent conveyance of the Property to the Redeveloper, subject to approval by the Authority of the Contract and satisfaction of the conditions for closing provided therein. 2. The City Council authorizes and directs City the Mayor and the City Administrator to execute the quit claim deed and any other documents deemed necessary to carry out the intentions of this resolution. Approved by the City Council of the City of Shakopee this 4th day of September, 2018. ATTEST: City Clerk Mayor 535248v1 JAE SH235-24 2 Page 28 of 119 *4.C.1. Shakopee City Council September 4, 2018 FROM: Michael Hullander TO: Mayor and Council Members Subject: Purchase two pickup trucks for street and utility maintenance. Policy/Action Requested: Approve the purchase of two pickup trucks from Midway Ford Commercial in the amount of $57,801.68. Recommendation: Authorize the purchase. Discussion: The replacement of two pickup trucks with accessories Nos. sk1075 and sk1100 is included in the 2018 Capital Improvement Plan (see attached information sheets). These vehicles are being purchased under State of Minnesota Contract Nos. 135738, 73056 and 135838. The quotations from Midway Ford Commercial and Aspen Equipment are attached and are consistent with the state contract. The two old pickups will be retained by Public Works for use by temporary summer and winter seasonal employees. Budget Impact: The vehicles are funded in the CIP under the Equipment Internal Service Fund and Sewer Fund. The total amount per the CIP is $89,000. The purchase amount for each pickup truck with accessories is $43,714.84 with a total amount of $87,429.68 ATTACHMENTS: ▪ CIP Street Equip-18-012, Sewer-18-004 ▪ State Contract Pricing Page 29 of 119 Capital Improvement Plan City of Shakopee, Minnesota 2018 thru 2022 Project # Sewer-18-004 Project Name Pickup Truck Accounting Code Fund Sanitary Sewer Fund Description Department Sanitary Sewer Fund Contact Public Works Superintendent Type Equipment Useful Life 10 Category Sanitary Sewer Priority 2 Important -Provide Efficeinc Total Project Cost: $44,000 2006 Ford F350 with Plow Vehicle SK1075 (Asset 1230) Used for towing sanitary sewer equipment and inspections. Justification Replacement schedule: 10 year! 100,000 mile Expenditures 2018 2019 2020 2021 2022 Total EquipNehicles/Furnishings 44,000 44,000 Total 44,000 44,000 Funding Sources 2018 2019 2020 2021 2022 Total Sanitary Sewer Fund 44,000 44,000 Total 44,000 44,000 178 Page 30 of 119 Capital Improvement Plan City of Shakopee, Minnesota 2018 thru 2022 Project # Equip-18-012 Project Name Public Works Street: Pickup Truck Accounting Code 7800.1740 100042 Fund Capital Equipment Internal Ser Description Department Contact Type Useful Life Category Priority Total Project Cost: Equipment Internal Serv. Fun Public Works Superintendent Equipment 10 Public Works 2 Important -Provide Efficeinc $45,000 Replace 2008 Ford F35O Pickup Truck 4x4 with plow and accessories skl l00. Used for plowing culdesacs and parking lots. Justification Replacement schedule: 10 years Expenditures 2018 2019 2020 2021 2022 Total EquipNehicles/Furnishings 45,000 45,000 Total 45,000 45,000 Funding Sources 2018 2019 2020 2021 2022 Total Equipment Internal Service 45,000 45,000 Fund Total 45,000 45,000 67 Page 31 of 119 Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 2019 F350 4X4- Regular Cab- 8' Box Automatic Transmission Dual Front Air Bags AM/FM Radio Tow Hitch Tilt Wheel 40/20/40 Vinyl Front Seat Standard Base Upholstery 4-Wheel ABS Brakes Air Conditioning LT245/75r17 E All Season Tires Travis Swanson 651-343-5212 tswanson@rosevillemidwayford.com Fax # 651-604-2936 Front Tow Hooks Rubber Floor Covering Black Bumpers w/Rear Step Matching Full Size Spare Tire 6.2L V8 E85 Options Code Price Select Exterior Colors Code Select E-Locking 4.30 Axle X4M $359 x Blue Jeans Metallic N1 x Brake Controller 52B $249 x Race Red PQ Camper/Snow Plow Pkg 47B $225 x Caribou Metallic LQ Upfitter Switches 66S $152 x Shadow Black G1 18" Steel Wheels 64F $419 x Magnetic Metallic J7 LT275/70r18E AT Tires TDX $152 x Ingot Silver Metallic UX Running Boards 18B $295 x Oxford White YZ Spray -In Bedliner 85S $496 x Cloth 40/20/40 Seat 1S $92 x „ i---- f ,r ' k Extended Service Contracts :�,n x,. Cost ry ,5. Select Power Equipment Group 90L $841 x 7 year/75,000 mile PremiumCare Warranty (Bumper to Bumper) $2,570 Option Total $3,280 You must have a active FIN code to participate in purchase contract : FIN code # this Base Price Totals 6.2 Gas Options Price Totals Extended Warranty Transit lmpr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number of Vehicles $25,600.84 Purchase Order required prior to order placement PO # $3,280.00 $20.00 Name of Organization $28,900.84 2 I $57,801.6'8': Address Grand Total for all units City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date Contact's e-mail address and fax Page 32 of 119 Cust Name: Contact: Phone: Fax: Dealership: Contact: CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 - Phone: (952) 888-2525 • Fax: (952) 656-7159 CITY OF SHAKOPEE- PUBLIC WORKS Quote Number: Quote Date: Tom Larson CITY OF SHAKOPEEPUBLIC WORKS-25-WES-43328-6-36-v1 952-233-9557 E-Mail: ebsite: www.aspenequipment.com 8/16/2018 tlarson@shakopeemn.gov Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number 1 4.037 G2-60-1340 EA38 1 4.057 1 Tommy Gate 1 14.2 Rate for body work 1 2.33 UTWO810 1 2.61 52280 Important Note: 1 6.037 164-0-01 1 11.055 Backup Alarm 4 11.259 3510A 1 11.277 R2LPPA 2.5 11.289 Strobe Installation PR 1 11.292 Wire Hot 1 Protech Tax Note: Description Tommygate 38" Ext Alum Platform w/ taper, 1300 lb cap, G2 Series Tommygate Re -locate pre-existing trailer hitch Tommygate "Hot dipped" Galvanize framework Relocate existing B/U camera and test Western 8' Wide Out plow, Cab Command Std Blade height 29" Blade gauge is 12 GA steel Four (4) trip springs Pivot bar Six (6) vertical ribs Angling rams are 1-1/2" x 10" Width at full angle: (7'2" Retracted,9' Expanded, 7'11" Scoop) Torsion bar Disc Shoes are optional 1/2" x 6" high carbon steel cutting edge 1-1/2" x 8" poly cutting edge on wings Blade guides Western Wide -Out deflector kit Truck rating and compatibilty MUST be verified prior to plow installation Weatherguard Lo-Side Box - Aluminum Back-up alarm ECCO 1.1" x 3.3" Surface Mount Amber LED Strobe, Class 1 Whelen 15" Low Profile LINEAR Amber Strobe Bar, Permanent Mount, Class 1 Mount strobe pair, route wire to switch, tie-up and guard. Wire Strobes Hot Mesh Cab Protector with light bracket State of Minnesota Contract 73056, 135838 Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice Installed $3,337.00 $166.00 $633.00 $347.00 $6,305.00 $417.00 $762.00 $103.00 $288.00 $508.00 $1,155.00 $116.00 $677.00 Submitted by, Mark Lundeen 612-719-4414 • F.O.B.: Bloomington, MN (Unless otherwise specified) • Equipment Specifications subject to change • Quote valid for 30 days from date of quotation Quote Sub Total: Estimated Sales Tax: Total: $14,814.00 $0.00 $14,814.00 " Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. ""Mfg's Surcharges may be added to this quotation. Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products Installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. 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', ,Ca lel E E 6" • 0 0 0 o PN O 001 AI • Z 0 0 Page 46 of 119 5 a �11U111U11JU1 COC‘m Z 0 Fm- CO w a 9.A.2. Shakopee City Council September 4, 2018 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Amend Interfund Loan in Connection with Tax Increment Financing District No. 18, Canterbury Commons Development Project Policy/Action Requested: Adopt Resolution No. R2018-103, which amends Resolution No. R2018-012 regarding an interfund loan for advance of certain costs in connection with Tax Increment Financing District No. 18. Recommendation: Approval Discussion: On February 7, 2018, the Council adopted Resolution No. R2018-012, authorizing an interfund loan with the EDA to finance qualified costs related to the public improvements within the Canterbury Commons Redevelopment Project. The original interfund loan was capped at $300,000, and is intended to be repaid with future tax increment. The City Council and the Authority approved the contract for private redevelopment at the August 8th meeting. The contract provides specifics on which public improvement projects the developer and the city are each responsible for constructing. The city intendeds to issue TIF bonds to cover the costs associated with the city's share of the public improvements. Until the bonds are issued, the city will need to be borrow funds to the EDA to cover the additional capital costs. To ensure sufficient capacity on the interfund loan, staff has estimated on the high side that the engineering and construction costs over the next year will not exceed $6 million. The amended resolution adds this $6 million to the original $300,000 for a total available interfund loan of $6.3 million. Page 48 of 119 Budget Impact: N/A ATTACHMENTS: a Resolution No. R2018-103 Page 49 of 119 CITY OF SHAKOPEE RESOLUTION NO. R2018-103 RESOLUTION AMENDING RESOLUTION NO. R2018-012 REGARDING AN 1NTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 18 WHEREAS, the City of Shakopee, Minnesota (the "City") and the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority") have established Tax Increment Financing District No. 18 (the "TIF District") within the Minnesota River Valley Housing and Development Project No. 1 (the "Project") pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the "TIF Act"), and have adopted a Tax Increment Financing Plan for the purpose of financing certain improvements within the Project; and WHEREAS, the Authority will administer the TIF District; and WHEREAS, the Authority previously determined to pay for certain administrative costs related to the proposed TIF District (the "Qualified Costs"), which costs may be financed on a temporary basis from City or Authority funds available for such purposes; and WHEREAS, under Section 469.178, subdivision 7 of the TIF Act, the City is authorized to advance or loan money from the City's Capital Improvement Fund or any other fund from which such advances may be legally authorized in order to finance the Qualified Costs; and WHEREAS, on February 7, 2018, the City Council of the City adopted Resolution R2018-012 (the "Original Interfund Loan Resolution"), pursuant to which the City approved an interfund loan in the amount of up to $300,000 to pay for the Qualified Costs (the "Original Interfund Loan"); and WHEREAS, the City has proposed to amend the Original Interfund Loan Resolution to approve an additional interfund loan in the maximum principal amount of $6,000,000 to finance additional Qualified Costs, including but not limited to engineering, administrative, and legal expenses, and construction costs related to the improvements to be undertaken within the TIF District (the "Additional Interfund Loan"), in accordance with the terms of this resolution; and WHEREAS, the Original Interfund Loan and the Additional Interfund Loan will be referred to collectively as the "Interfund Loan" and will be in the total amount of $6,300,000; and WHEREAS, the Authority intends to use tax increment revenues derived from the TIF District to repay all or a portion of the Interfund Loan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, that: 1. The City hereby authorizes the advance of up to $6,000,000 from the Capital Improvement Fund, or from any other fund designated by the City, or so much thereof as may be paid as additional Qualified Costs and construction costs, contingent upon the approval of the Additional Interfund Loan by the Board of Commissioners of the Authority. The terms of the Additional Interfund Loan shall be those set forth in the resolution to be adopted by the Board of Commissioners of the Authority on the date hereof. 535180v1 JAE 511235-21 Page 50 of 119 2. The Additional Interfund Loan is repayable solely from and to the extent that Available Tax Increment is available. "Available Tax Increment" means, on each Payment Date (as defined herein), all of the tax increment generated in the preceding six (6) months with respect to the property within the TIF District and remitted to the Authority by Scott County, Minnesota, all in accordance with the TIF Act. Payments on the Additional Interfund Loan are on parity with the Original Interfund Loan and any outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 3. Provided that there is Available Tax Increment to repay the Additional Interfund Loan to the City, principal and interest ("Payments") on the Additional Interfund Loan shall be paid semiannually on February 1 and August 1 (each a "Payment Date"), commencing on the first Payment Date after the advance of the Additional Interfund Loan. Payments shall continue until the earlier of (a) the date the principal and accrued interest of the Additional Interfund Loan is paid in full, or (b) the date of last receipt of tax increment from the TIF District. Payments on the Additional Interfund Loan will be made in the amount and only to the extent of Available Tax Increment. Payments shall be applied first to accrued interest, and then to unpaid principal. 4. The City may at any time determine to forgive the outstanding principal amount and accrued interest on the Additional Interfund Loan to the extent permissible under law. 5. The City may from time to time amend the terms of this resolution, including amendments to the terms of and the Additional Interfund Loan entered into under this resolution. However, the Mayor and City Administrator may initiate, prepay, tenninate, or modify the terms of the Additional Interfund Loan authorized under this resolution without further action by the City Council, so long as such actions are consistent with the terms for the Additional Interfund Loan described in this resolution. 6. City staff and officials are hereby authorized and directed to execute any documents and take any other actions necessary to carry out the intent of this resolution. 7. Unless otherwise amended by this resolution, the Original Interfund Loan Resolution shall remain in full force and effect. 7. This resolution shall be in full force and effect from and after its approval. Approved by the City Council of the City of Shakopee this 4th day of September, 2018. ATTEST: City Clerk Mayor 535180v1 JAE 511235-21 2 Page 51 of 119 9.A.3. Shakopee City Council September 4, 2018 FROM: William H. Reynolds, City Administrator TO: Mayor and Council Members Subject: Hire of Jay Tobin as Parks and Recreation Director, subject to Conditions. Policy/Action Requested: Approve the hire of Jay Tobin as Parks and Recreation Director at Grade 220, Step 3 of the City's 2018 Non -union pay plan, subject to successful completion of a background check and physical/drug screen. Recommendation: Approve policy/action requested. Discussion: The City Administrator nominates and recommends the hire of Jay Tobin as the City's parks and recreation director. Mr. Tobin has a long resume of successful leadership in recreation programming, finance and military service. Since 2016, Mr. Tobin has worked in finance for the City of Chaska where he serves as finance manager. Prior to 2016 Mr. Tobin served in the military where since 2011 he served in support services for Fort Campell and then for Installation command. During Mr. Tobin's military service he worked closely with recreation programs for servicemembers, their families and retirees. Mr. Tobin also holds multiple advanced degrees in Public Administration, Business Administration and Human Relations. In addition, Mr. Tobin has taken the National Recreation and Park Association Parks and Recreation Professional prep course and we expect him to test and be certified shortly after the commencement of his employment. Budget Impact: Budgeted, $110,365 plus benefits. Page 52 of 119 ATTACHMENTS: a JTobin - Cover Letter and Resume a JTobin - Offer Letter Page 53 of 119 Jay Tobin 2748 Wagner Drive Chaska, MN 55318 July 19, 2018 City of Shakopee Attention: Parks and Recreation Hiring Committee 485 Gorman Street Shakopee, MN 55379 Greetings Hiring Committee Members - I believe that leadership is about influencing people by providing purpose, direction, and motivation. I've experienced a dynamic range of organizational purposes in my working life, yet I recognize that people's hunger and need for direction and motivation remains constant. As Shakopee writes these next chapters of history, I am an experienced leader that can provide the parks and recreation staff with that direction and motivation. I'm ready to take the lead as Shakopee's Parks and Recreation Director. I have a lifetime of diverse education and professional experiences that have honed the skills needed to successfully execute those duties and responsibilities. I hope that my application and my resume help you better understand what I'm bringing to this position. And still I realize that there are a lot of things you don't know about me because they wouldn't quite fit in the application or the resume. So, I wanted to seize this moment and give you a glimpse into some of those things. I enjoy a good adventure, and my travels have allowed me to hike, climb, paddle, or bike in thirty different states and more than three dozen different countries. I've coached many softball teams — one was the all Europe runner-up; served as the assistant wrestling coach at Cairo American College in Egypt; and coached my son's hockey team last season. I've been able to scuba dive in some of the most beautiful waters in the world, and have parachuted out of way too many aircraft (atleast that's what my wife says). I get the importance of recreational sports to the community and I'm a huge fan. And because I love exploring the beautiful outdoors around me — the trail systems I've discovered in SouthWest metro have been a salve to my soul. I am an artist and a musician. The theater has been really good to me — I met my wife in the costume shop when I went in for my fitting. And though I've acted in too many plays to count, I really prefer designing sets and lighting. I started playing trumpet when I was nine, and while my chops are far from what they were when I marched Drum and Bugle Corps I still love teaching my daughter to be a better horn player. Somewhere along the line I picked up acoustic guitar, bass, and percussion and started playing in bands. Right now, I mostly jam in my basement with our family band. Because I put such a high value on the arts I think that culture and the arts are real growth opportunities for this parks and recreation department. I know there is much to do, and a lot of time has already passed, so let's roll up our sleeves and get at it... I just need you to give me the opportunity to prove to you how good it can be...for everyone. Please contact me with any questions at any time. Thank you for your consideration Sincerely, Jay Jay Tobin (931)980-6213 1 jaytobin(Zicmail.com Page 54 of 119 2748 WAGNER DRIVE • CHASKA, MINNESOTA, 55318 931. 980. 6213 • EMAIL: IJAYTOBIN(ai;GMAIL.COM JASON "JAY" TOBIN • Proficient at building collaborative partnerships with internal and external stakeholders to develop innovative solutions that resolve complex problems • Proven dynamic leader who effectively guides teams to achieve extraordinary results • Highly skilled in executing the complexities of administration, quality programming, and finances RELEVANT WORK EXPERIENCE: Finance Management —City of Chaska July 2016 —Present One City Hall Plaza, Chaska, MN Leads a talented team of professionals in managing $82.9M in revenue; $77M in expenses; and $313.6M in assets; manages City financial operations (accounts receivable, accounts payable, payroll, special assessments, audits, reporting and budgets); oversees maintenance and operations of the ERP (Enterprise Resource Planning); prepares and submits the CAFR (Comprehensive Annual Financial Report); develops the CIP (Capital Improvement Program); and communicates financial information along with recommendations to all stakeholders • Contracts and Agreements: Renegotiated parks and recreation software contract saving $150,000 annually and settled a delinquent payment dispute with a Community Center leasee recouping $40,000 • Continuous Improvement: Updated policies and procedures to comply with Federal Tax Regulations, State Statutes, and Office of the State Auditor guidance; streamlined workflow and eliminated time- consuming paperwork; and ensured equitability of benefits (per diem, uniforms, cell phones) • Fiscal Stewardship: City received unmodified audit opinions of financial statements with no deficiencies or material weaknesses for the past two years and was awarded Certificates of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association • Innovation: Leveraged grant opportunities to fund and establish an undergraduate internship program which has cultivated student interest in municipal careers and expanded the leadership skills of current staff Director of Resource Management —Religious Support Services August 2013 —June 2016 U.S. Army, Installation Management Command (IMCOM), San Antonio, TX Established a culture of trust that empowered staff to continuously examine existing strategies in search of opportunities to improve organizational performance; ensured the implementation of emerging best practices to secure predictably high -quality program delivery for a global customer base; cast an organizational vision which integrated planning, budgeting, and management controls to synchronize the efforts of 800 directorate personnel working in 344 facilities across 77 communities worldwide • Grants: Implemented quality control measures that raised the caliber of grant submissions through increased awareness and enhanced transparency, expanding federal grants to $1M annually • Continuous Improvement: Led the overhaul of contracting strategies and procedures, improving the quality of delivery and oversight of $10M annually in professional services contracts • Exhibited Leadership: Recognized as the Army's lead trainer and subject matter expert for planning and resourcing comprehensive religious support programs Division Chief, Resource Management —Religious Support Services May 2011 —May 2012 U.S. Army, Fort Campbell Garrison (Community), Clarksville, TN Developed, resourced, and coordinated programs for a diverse community of 70,000; dramatically increased program participation through initiatives that raised customer program awareness through creative marketing, improved maintenance and operations at eleven facilities; and leveraged strategic partnerships to resolve staffing and budgetary shortfalls • Budget Management: Expanded funding available for community programs by recovering $300,000 through cost saving strategies and adding $282,000 in external grants • Facilities Development: Project Lead collaborating with the Army Corps of Engineers and all other stakeholders in planning and constructing $8M facility increasing capacity from 250 to 1100 people Page 55 of 119 Program Manager, Religious Support Services May 2006 — May 2011 U.S. Army, Airborne Brigade Combat Team, Anchorage, AK/Iraq Special Operations Aviation Regiment, Clarksville, TN/Afghanistan/Iraq • Instructor and Speaker: Enhanced quality of life for personnel and improved organizational morale through engaging instruction of life skills (conflict resolution, stress management, Seven Habits of Highly Effective People); regularly requested to teach locally and across the country • Needs Assessment: Established and implemented resiliency programs to equip personnel with the skills needed to manage the burdens of combat before, during, and after deployments • Program Development: Effectively addressed the diverse needs of singles, married couples, and families with children (single parents, blended, biracial, disabled, etc) Program Manager, Logistics and Civil Military Operations April 2001 — March 2004 U.S. Army, Mechanized Brigade Combat Team, Manhattan, KS/Korea/Iraq • Collaborative Leadership: Synchronized the efforts of Non -Government Organizations to address the needs of citizens in the Al Anbar Province of Iraq (Red Crescent, World Food Program, Doctors Without Borders, etc...) • Project Management: Planned, coordinated, and supervised the contracted construction of key infrastructure in Ramadi, Iraq: 24 schools, 17 medical clinics, and 4 police stations • Leadership in Crisis: Managed an unplanned 90-day mission deploying a 350-person Task Force to South Korea in response to an emerging global threat • Financial Management: Planned and executed $25M in logistics support for 5,000 personnel and their family members EDUCATION: Maxwell School of Citizenship and Public Affairs, Syracuse University Syracuse, NY Master of Public Administration — Executive track concentration in Policy Analysis Maxwell School of Citizenship and Public Affairs, Syracuse University Syracuse, NY Certificate in Leadership of International and Non -Government Organizations Whitman School of Management, Syracuse University Syracuse, NY Master of Business Administration — Concentration in Operations Management Bethel University St, Paul, MN Master of Divinity — Concentration in Coaching and Mentoring University of Oklahoma Norman, OK Master of Human Relations - Concentration in Organizational Behavior/Leadership Development Wheaton College Wheaton, IL Bachelor of Arts - Concentration in English Literature MEMBERSHIPS/CERTIFICATIONS: National Recreation and Park Association — Member/Certified Parks and Recreation Professional Prep -Course Arts Consortium of Carver County — Member and Committee Leader Minnesota Landscape Arboretum— Active Member Tree House of Chaska — Board Member and Volunteer Veteran Service Organizations — VFW Post 1791; American Legion Post 57; Beyond the Yellow Ribbon of Chaska AWARDS: Bronze Star Medal; Meritorious Service Medal (4th); Army Commendation Medal (31d); Army Achievement Medal (4th); Military Outstanding Volunteer Service Medal; Afghanistan Campaign Medal (with 3 stars); Iraq Campaign Medal (with 4 stars) Combat and Expert Infantryman Badges; Combat Action Badge; Parachute, Rigger, and Air Assault Badges INTERESTS: I volunteer as a hockey coach and play as a goalie whenever I can I swim several times each week as a member of the West Express Swim Team I love outdoor adventures — this year it's a section of the Appalachian Trail and a paddle in the Boundary Waters Page 56 of 119 SHAKOPEE August 31, 2018 Mr. Jay Tobin 2748 Wagner Drive Chaska, MN 55318 Dear Mr. Tobin, Congratulations on being nominated for the Parks and Recreation Director position with the City of Shakopee. I am pleased to extend this conditional offer of employment. This offer is contingent upon successful completion of a background check, successful completion of a physical/drug screen, and the approval of the City Council. Your anticipated start date provided you meet all of these conditions is October 1, 2018. Salary: This is a full time, salaried position, that is exempt per the federal Fair Labor Standards Act. Your annual salary will be $110,365, which is Grade 220, Step 3 of the City's 2018 non -union pay plan. You will be eligible for future cost of living increases as approved by the City Council and annual step increases. Probation: Your initial probationary period is 12 months in duration. Continued employment with the City of Shakopee is contingent upon continually meeting the standards for your position. Vacation, Sick Leave and Holidays: You will accrue vacation at a rate of 160 hours per year and will be credited with 80 hours of vacation time at the commencement of your employment. Vacation leave balances may be carried over year to year, up to a maximum of 240 hours. You will accrue up to 12 days of sick time annually. You will receive 11 paid holidays per year. Health Care: You will be eligible for benefits and City paid contributions towards the cost of medical, dental, and life insurance plans effective the first of the month, after your first 30 days with the organization. You have a menu of medical and dental insurance options, with the exact cost to you and your dependents upon your selections. Pension: Enrollment in the Public Employees Retirement Association (PERA) Coordinated Plan is automatic. COMMUNITY PRIDE SINCE 1857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I Phone: 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Page 57 of 119 SHAKOPEE We will meet on your first day to provide you with helpful information, to answer your questions, and to complete some necessary paperwork. It is your responsibility to present documents to verify your eligibility to work in the United States per the list provided on the I-9 documents. You can find a list of these documents at http://www.uscis.gov/files/form/I-9.pdf. If you have any questions regarding the position or the salary and benefits package, please don't hesitate to contact me at 952.233.9311. If you are in agreement with the terms as stated above, please return a signed copy of this letter to me as soon as possible. We are looking forward to having you join the city staff! Sincerely, William H. Reynolds City Administrator ACCEPTANCE Signed: Date: COMMUNITY PRIDE SINCE 1857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I Phone: 952-233-9300 I Fax: 952-233-3801 I www.ShakopeeMN.gov Page 58 of 119 10.A. Shakopee City Council September 4, 2018 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: Review of 2019 Preliminary Budget and Levy Policy/Action Requested: Discuss and provide direction regarding the 2019 preliminary levy and budget. No formal action is being sought. Recommendation: Staff is proposing a preliminary city levy of decrease of $30,048 or 0.15 percent, which includes the EDA preliminary levy of $350,000. Discussion: The City Council must certify a proposed levy on or before October 1, 2018. The Council will consider adoption of the proposed maximum tax levies for both the city and the EDA on Tuesday, September 18. Staff seeks additional guidance from the Council in preparation of necessary documents for that meeting. Attached is an in-depth budget memo. Budget Impact: The 2019 city and EDA levies provide the necessary funds to maintain the city's current service levels. ATTACH ENTS: ▪ Preliminary Budget Memo ▪ 2019 Preliminary Budget & Levy Presentation O 2019 Corporate Report Page 59 of 119 To: Mayor and Council Members From: Darin Nelson, Finance Director Cc: Bill Reynolds, City Administrator Date: September 4, 2018 Re: Preliminary Levy Workshop Background Each year the city must prepare a budget and property tax levy for the following year. Staff has been analyzing revenues, expenditure information and initiatives to prepare a preliminary budget and levy for your consideration. For the past two years, staff proposed budgets with minimal or no impact to residents. This year has an even more significant effect for taxpayers. Due to new growth and a decrease in the 2019 levy, most residents will see a city tax decrease. Absent any change in value, homeowners can expect a tax decrease of about $62 or about 7.2 percent. Even factoring in an increase in value, 7,147 residential properties will receive a tax cut. The average market value of homes in Shakopee increased by 5.3 percent from $242,1000 to $255,00 for 2019. The estimated annual city tax impact for homes that increased in value from 0 to 5 percent will be a tax decrease of about $39 or about 4.5 percent. The proposed budget also decreases our current tax rate, lowering it from 37.971 percent to an estimated 35.231 percent. Last year's budget focused on right -sizing our organization in several key areas to fit our growing city of more than 41,000. The 2018 budget was also the last year of a three-year transformative budget process that set the foundation to achieve the council's ultimate goals of low taxes, financial stability and a stable tax rate. The 2019 budget is a direct reflection of those prior years' efforts. Future budgets will continue to build upon this foundation and keep these goals in play for the foreseeable future absent a major recessionary period. The 2019 budget also continues focusing on fiscal transparency, long-term financial stability and ensuring our budget accurately reflects how we spend tax dollars. The last few years have been more than just a time of change in our budget process. During the first two years of this budgetary transformation, we addressed multiple challenges that in and of themselves could be considered noteworthy. This included successfully inculcating the Community Center debt bond payment, establishment of a franchise fee, realignment of our liability insurance premiums and separation of our insurance from SPUC, creation of a fund to pave the way for future self-insurance and adjustment of internal service fund rent shortfalls. Through all this change and challenge we still had our bond rating upgraded — a remarkable achievement as well. The city is currently rated Aa1 by Moody's Investors, which is one step below the top bond rating of AAA and ranks the city in the top 7 percent of cities nationwide. Staff is diligently working on setting the stage to achieve that AAA bond rating and place itself in COMMUNITY PRIDE SINCE. 1857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 I Ph( ne : 952 233 93OO Fax: 952-2Ti3 i 801 www.`. lkopeeM1N.gov Page 60 of 119 the top 3 percent of the cities nationwide. In effect, the city is in outstanding financial shape and will continue to be so due to both staff efforts and our steady growth. Development is expected to continue at a rapid pace through the next several years due in part to a renegotiated annexation agreement with Jackson Township. Redevelopment in the downtown district and Canterbury area is expected to spur additional economic opportunities within the city. These developments help account for new growth in the city's tax base that helps reduce the tax burden of current residents and businesses. Prudent planning and a strong economy have afforded the city the ability to reduce its property tax levy for 2019. The city is experiencing budget pressures, most notably from increasing infrastructure construction and maintenance costs and from general personnel costs, neither of which are unique to Shakopee nor other local governments. Fortunately, these pressures are mitigated by our previous work to financially position our budgets and by right -sizing our operations. Schedule for budget and property tax levy development Date Who What July 17, 2018 Council/Staff Review Preliminary Capital Improvement Plan (CIP) September 4, 2018 Council/Staff Review Maximum Levy, review initiatives and requests September 18, 2018 Council Adopt proposed maximum tax levy for City and EDA. Adopt final 2019-2023 CIP September 30, 2018 Staff Certify maximum tax levy to the County which will be used for proposed property tax notices November County Proposed tax notices sent to owners November Council/Staff Work session to review budget document December 4, 2018 Council Hold public meeting to discuss levy and budget. Review and approve utility rates for 2018. December 18, 2018 Council Adopt final tax levy and budget December 28, 2018 Staff Certify final tax levy and budget to County and State Budget Impact Issues Wages and benefits All three union contracts went into effect on Jan. 1, 2017, and include 3 percent cost of living adjustments for 2017, 2018 and 2019, respectively. Non -union wage increases typically mirror COMMUNITY PRIDE SINCE. 1857 City of Shakopee 1485 Gorman St., Shakopee MN 5537 I Plh 3801 www.S eeMN.gov Page 61 of 119 the union increases. The 2019 budget is calculated with a 3-percent-across-the-board wage increase, which is approximately $411,000. After experiencing a 19-percent increase in health insurance last year, the city is anticipating health insurance rates to remain virtually flat for next year. The city also set aside funds at the end of the 2017 fiscal year to aid in transitioning toward self-insurance funding for health insurance. City staff is still considering all health insurance options and will be bringing more information forward once a plan has been formulated. The preliminary budget includes a 1- percent increase, or about $14,000, dedicated toward health insurance. For comparison purposes, the 2018 budget included an additional $240,000 to account for the large cost increase last year. The 2018 Legislature passed an amendment to the State of Minnesota Police and Fire pension plan to help ensure the fund's long-term sustainability. Part of this legislation includes mandatory employee and employer contribution increases. The 2019 budget impact amounts to about $41,000. Additional 2019 personnel changes include the elimination of election judge salaries due to no election taking place in 2019, and the full -year funding for two new police officers that are budgeted to begin on October 1, 2018. These changes amount to a reduction of $43,000 and an addition of $132,000, respectively. No other benefit changes are anticipated or legislated for the upcoming year. After essentially right -sizing the organization last year to meet the growing needs of our city, there remains a need to add one additional public works maintenance operator in the streets division to maintain current service levels. The city last added to its public works operational staff in 2014, with the addition of a maintenance operator in both streets/utilities and parks. Public works streets/utilities maintenance operators split their time between streets, sanitary sewer and storm drainage. Due to this allocation of time, the General Fund impact of adding an additional maintenance operator in the streets division is $38,225. Internal Charges During this summer's CIP workshop, staffed noted the need to increase the rents on equipment with life expectancies of 10 years or more. Department rent charges have been historically based on the original purchase price of the asset amortized over the life of the asset. The problem we are running into is that the replacement cost of equipment 10 to 20 years after the original purchase is exponentially higher, which will ultimately cause a shortfall in the Equipment Replacement Fund. This is most evident with our latest fire engine replacements. The original fire engines were purchased for $340,000 each in 1998. The replacement cost of those two engines is now more than $600,000 each. Staff is recommending equipment with life expectancies of 10 years or more be charged a rent rate equal to the estimated future replacement cost. This change will ensure the long-term sustainability of the Equipment Replacement Fund. Staff is also recommending we step into full funding of this change over the next four years. Twenty-five percent of this change equates to $73,900 in additional equipment rent for 2019. COMMUNITY PRIDE SINCE. 1857 City of Shakopee 1485 Gorman St., Shakopee MN 5537 I Plh 3801 www.S eeMN.gov Page 62 of 119 Other Services & Charges There are no additional new funds required for other expenditures outside of personnel and rent charges. There are specific line items that require additional funds such as building credit card fees and the west end AUAR study, but these increases are offset by reductions from other areas. Revenues Typically, governmental revenues such as grants, charges for service, and fees and permits are constant with little fluctuation from one year to the next. Obviously, the economy is typically the biggest factor in revenue fluctuations. The city's building permits have been strong over the past couple years with the influx of commercial development. Those strong permits are expected to continue with the recent housing developments taking shape. It is fiscally responsible to budget conservatively for building permit revenue. However, we do not want to be ultra -conservative on our forecasts since that can lead to unnecessary tax collections. That being said, we have been steadily increasing our building permits budget to more closely match the increasing actual permits for the last couple years. For 2019, we are increasing the building permit revenue budget by $295,000 or approximately 25 percent. The 2019 building permit budget is $1.3 million, which is about $340,000 below the three-year average. However, we are not expecting to have as many large commercial/industrial building permits issued as available land is becoming scarce. The community center and ice arena revenues for 2019 are expected to increase by about 4.5 percent from $2.1 million to $2.2 million. These additional revenues aid in offsetting operational costs. Economic Development Authority Part of the budget discussions last year involved the implementation of a dedicated EDA levy which is separate from the city's general levy. EDA's have the statutory authority to levy a small percentage (up to 0.01813%) of the city's estimated market value, which for 2019 would be a maximum of approximately $834,400. The EDA and City Council can set the levy at any amount up to this cap. This move to increase transparency is a budget neutral change. Prior to 2018, annual transfers were made from the General Fund to the EDA to cover EDA operational costs, facade loan funds and other development related activities. This EDA levy eliminates this transfer from the General Fund, thus reducing the city's general levy. The EDA levy is identified on property tax statements as a separate local tax outside of the city's general property tax. Staff is recommending an EDA levy of $350,000 for 2019, which is the same levy amount as 2018. This levy has been calculated into our overall levy decrease. Debt Service Staff is anticipating that the city's total debt service payments to remain stable at approximately $2.2 million annually. Staff will need the council to approve debt service reduction resolutions on Sept. 18 due to available fund balances in existing debt service funds. A breakdown and comparison of the individual debt levies can be viewed on the next page. COMMUNITY PRIDE SINCE. 1857 City of Shakopee 1485 Gorman St., Shakopee MN 5537 I Plh 3801 www.S eeMN.gov Page 63 of 119 Levy Request & Impact Staff is recommending a preliminary city levy of $19,230,500, which is decrease of $30,000 over last year, and a preliminary EDA levy of $350,000, which is identical to last year. The preliminary levy is the maximum the city can levy; the final levy may be less than the preliminary levy but may not be more. Since the levy is decreasing, homeowners will see a tax decrease if their property value increases up to 5.3 percent. The city experienced 6.80 percent growth in tax capacity for taxes payable 2019. This is on top of 8-percent growth from the previous two years. New construction accounts for about 16 percent or $634,600 of additional tax capacity. In terms of levy dollars, the new construction tax capacity allows for the city to increase the levy by $225,000 without having a tax impact on existing properties. The breakdown and comparison of the proposed preliminary 2019 levy is as follows: City Levy General Fund Abatements Capital Improvement Levy Debt Service 2008A Improve 2010A Improve 2016 Abatement Total Debt Service City of Shakopee Preliminary Levy Analysis September4, 2018 2018 Final $ 16,694,500 182,400 200,000 135,448 105,940 1,942,260 2019 Preliminary $ 16,677,400 169,500 200,000 115,000 2,068,600 2,183,648 2,183,600 Increase/ (Decrease) % Change $ (17,100) (12,900) (135,448) 9,060 126,340 (48) -0.10% -7.07% 0.00% -100% 9% 7% 0% Total City Levy $ 19,260,548 $ 19,230,500 $ (30,048) -0.16% Shakopee EDA Special Levy $ 350,000 $ 350,000 $ 0.00% Total City and EDA Levies $ 19,610,548 $ 19,580,500 $ (30,048) -0.15% Items to note with the 2019 preliminary levy include: • Levy decrease of $30,048. • Flat preliminary levy for the Shakopee EDA. • The 2008 A Improvement Bond will be paid off in February 2019. The levy savings from this bond levy are being redirected towards the 2016 Abatement Bonds. This redirection of levy was anticipated in the original 2016 Abatement Bond repayment schedule. COMMUNITY PRIDE SINCE. 1857 City of Shakopee 1485 Gorman St., Shakopee MN 553%9 I FPIh 3801 www.S eeMN.gov Page 64 of 119 Scott County provides the staff with tax impact estimates for residential homestead properties. Residential property values increased on average 5.3 percent from Jan. 1, 2017, to Jan. 1, 2018, for taxes payable 2019. The average market value home in Shakopee increased from $242,100 to $255,000. Residential values are increasing for taxes payable 2018. The chart below provides the average percentage change in value for residential properties from taxes payable 2018 to taxes payable 2019. These percentage changes are strictly the averages within each value range. Individual properties valuations will likely be more or less than the averages. ...V011110010111111101, t, ° JCial li uluuuuu IIIIIIIII uu11111 Hlluuuuu uu l u1111111111111111111111011 1111mmIllmlIlli iiillllllllll11If'f Iq IIIII III (IIIIIIIIIIIIIIIIII IIIIIIIII IIIIIIIII IIIIIIIIIIIIIIIIIII IIIII III IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII II �� IIIp����� II IIIIIIIIIIIIIIII (IIIII IIIIIIIIIII IIIII <$100,000 100000-149999 150000-199999 200000-249999 250000-299999 300000-399999 400000-499999 500000-699999 700000-999999 >$999,999 147 1,377 3,428 2,478 1,597 2,279 582 150 7 2 4.1% 10.5% 8.0% 5.0% 3.9% 3.3% 2.4% 2.8% 10.7% 8.3% Voo it,1i�i oi I mI IIIIIIII111111II I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIVyf"2�t 1 aaaaaaaaaaaaaaaaaaaaaaaaiiaaaaaii The chart below provides a comparison of the proposed 2019 levy for three different valued homes including the average value home of $255,000. 2019 erg Pro P Y Tax Leery Compa son Pay 2.0119 Market Vallue of Pay 2019 Market VaIlue of Pay 2019 Market Value of $174,300 = $1 11 tax $255,000 = $13 tax S353,3 0 = $48 tax increase decrease decrease 'it COMMUNITY PRIDE SINCE 1857 City of Shakopee 485 Gorman St., Shakopee MN 553%5 FPIh 3801 www.5 eeM1N.gov Page 65 of 119 The proposed tax levy will drop the city's tax rate from 37.971 percent to 35.231 percent, a decrease of 2.74 percent. These tax rates include the proposed Shakopee EDA levy. Below is a chart comparing the city's tax capacity and rate over the past 11 years, including the 2019 preliminary levy. 55,41) t213I 0 - lax Ca Tax Rate CIr° °, airis r mnmmmrmmmwmemnill 201.1. 1..1. .t 1 1.2 .t 13 INN Taxable Net 4 21 15 2 16 2 )11.7 2018 20119 est.. A11,11111111111111111111111114 Taxt. p r if ty Rate Staff is still working on receiving preliminary levy estimates from our comparable cities. Staff will have this information available at the council meeting on Sept. 18. Summary Attached is a preliminary General Fund Summary Budget that includes all the items discussed above, including the small reduction in the city's preliminary tax levy. Again, the preliminary levy is the maximum levy that can be levied. The final levy can be reduced but cannot be increased. Between the preliminary levy and the final levy staff will be working on fine tuning the current unknowns. COMMUNITY PRODE SINCE. 1857 City of Shakopee 485 Gorman St., Shakopee MN 55379 Plh 3801 www.`:YeeMN.gov Page 66 of 119 2019 Annual Budget GENERAL FUND SUMMARY REVENUES: TAXES TAX INCREMENTS SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES EXPENDITURES: GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS RECREATION UNALLOCATED DEBT SERVICE CAPITAL OUTLAY TOTAL EXPENDITURES OTHER FINANCING: TRANSFERS IN PROCEEDS FROM SALE OF ASSETS BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING Actual 2016 17,019,256.64 2,946.93 15,817.76 2,564,729.10 1,344,279.22 4,750,514.28 11,213.08 218,733.94 25,927,490.95 (3,965,116.02) (10,585,899.22) (4,662,563.14) (2,630,776.59) (34,835.56) 0.00 (37,422.57) (21,916,613.10) 250,000.00 9,133.93 0.00 (3,348,754.50) (3,089,620.57) Actual 2017 16,321,610.33 4,633.26 3,874.61 2,837,222.02 1,369,027.55 5,653,773.86 2,718.80 242,715.83 26,435,576.26 (4,387,638.96) (11,004,434.14) (4,849,108.95) (3,294,861.21) (27,619.38) (16,605.00) (93,341.00) (23,673,608.64) 250,000.00 4,660.88 79,100.00 (1,800,000.00) (1,466,239.12) Original Budget 2018 17,100,000.00 0.00 7,000.00 1,845,000.00 1,486,100.00 5,699,800.00 1,500.00 206,500.00 26,345,900.00 (4,922,900.00) (11,972,200.00) (5,543,800.00) (3,918,500.00) (216,300.00) (22,200.00) 0.00 (26,595,900.00) 250,000.00 0.00 0.00 0.00 250,000.00 Requested Budget 2019 16,724,400.00 3,000.00 7,300.00 2,207,200.00 1,431,600.00 6,322,200.00 1,000.00 198,000.00 26,894,700.00 (4,722,800.00) (12,523,800.00) (5,717,700.00) (4,049,100.00) (131,300.00) 0.00 0.00 (27,144,700.00) 250,000.00 0.00 0.00 0.00 250,000.00 NET 921,257.28 1,295,728.50 0.00 0.00 Page 67 of 119 ��Inwuumuwolu mwouuV �wuo9�uuu�� miu oast n mmmmmmmmmmmmmmmm mmwmww IIIll uuumu°wlUl of mw 00110111010111110 gI0000110uuuuuuuuuuu00 co ct c.) 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X rt, II cu E 0 s cu = E 0 • MM. a) v) 03 2 L) c c ria . crease of $39 or about 4.5% v) v) ICU Im. 0 +-J U 03 0 E cs q— II 0 cu E 0 s a) = L) • cu s a) , +a an CY) E C 0 a, o .0 cu = >. c LE o 1— u 1 • t w CU" > (0 C 0 CUI4 X (zs -I-J aJ v) to cu L) cu --a • . c* tUj 0) D _CD M 0 CN I 411 si) X 0 (0 > • r i 0 a) = ued Financia .= C 0 U • L- a) 0 t. 0 —0 C El2 +-0 L_ 03 CU >1 m co 0) = *+71) c 0 lid I a) 4-• m ce X I — _a to 40 vl 0 0 00 ncreased Tax Ca • • • < < ncreased Bond Rating - Setting the stage fo • cd ct U a) aA What Review Preliminary Capital Improvement Plan (CIP) Review Maximum Levy, review initiatives and requests Adopt proposed maximum tax levy for City and EDA. Adopt final 2019-2023 CIP Certify maximum tax levy to the County which will be used for proposed property tax notices Proposed tax notices sent to owners Work session to review budget document Hold public meeting to discuss levy and budget. Review and approve utility rates for 2018. Adopt final tax levy and budget Certify final tax levy and budget to County and State Who Council/Staff Council/Staff Council cu County Council/Staff Council Council Staff July 17, 2018 September 4, 2018 September 18, 2018 September 30, 2018 November November December 4, 2018 December 18, 2018 co -VIN 03 o G c N 45 E a) U N 0 -I-0 VI 03 03 0 • 4— 4— CD cr) V) -I-I •"''' (0 0 _c u_ 4-• 4_, (u v) o cm v.) t.r) 73 (1) a, U 0 -0 2 EDI 00 a_ tr) o c (o c 0 > C 0 cr) a) (f) z u 4-0 4J c E tri) 0 a E u Debt Service 0 w c 2 E a a cu E E — — < < < 0 0 0 0 JNN Debt Servi ro 0 0 F"- Shakopee EDA Spe VI CU = V) V) tA +-A a) c a) 0_ co E 06 v) 4-1 (1) (1) CY) 0) ea —0 = 1 CO I . 0 nsurance ension Con in the Streets Div ance operato new PW mainte v) CU CP c rt3 t.n u = cu . 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CU D _C 0 -J U 8 -+s 4- 00 >‘ %- > L- CD 4) —I ID E ro cu c r, 91 cu cu 1 . www.ShakopeeMN.gov/budget City of Shakopee Proposed 2019.Budget and .Levy PREPARED BY THE CITY OF SHAKOPEE FINANCE DEPARTMENT New growth and budget transformation result in proposed 2019 tax cut The 2018 budget was the last year of a three-year, transformative budget process that set the foundation to achieve the City Council's ultimate goals of low taxes, financial stability and a stable tax rate. The 2019 budget is a direct reflection of those prior years' efforts. For the past two years, staff proposed budgets with minimal or no impact to residents. This year has an even more significant effect for taxpayers. Due to new growth and a decrease in the 2019 levy, most residents will see a city tax decrease. Absent any change in value, homeowners can expect a tax decrease of about $62 or about 7.2 percent. Even factoring in an increase in property value, 7,147 residential properties will receive a tax cut. The proposed budget also decreases our current tax rate from 37.971 percent to an estimated 35.231 percent. The 2019 budget also continues to focus on fiscal transparency, long- term financial stability and ensuring our budget accurately reflects how we spend tax dollars. Future budgets will continue to build upon this foundation and keep these goals in play for the foreseeable future absent a major recessionary period. MONTIlh $150 $120 $120 Cable TV/ Family Home Internet/ Mobile Insurance Landline Phone Plan Phone (3 people) ILIA COST COMPAIRIIISON In 2019, the property tax cost of city services* (public safety, public works, recreation, administration, capital and debt services, etc.) for an average -valued home ($255,000) is proposed to be $70.67 per month. This graphic compares that cost to estimated common monthly household costs. $90 $40.23 Electricity Natural City Water, Gas Services* Sewer, Storm Utilities )11 2 II 18 ANNUAL COST Il+ IF SERVICES In Shakopee, the total annual cost of services in 2018 including city property taxes, water, sewer and storm drainage. CO'MUPARABLE & SU1R' OUINIIrNNI'G'ICIT(IiE1S Golden Valley Savage Inver Grove Heights St. Louis Park Prior Lake Roseville Burnsville Maplewood Lakeville Coon Rapids SHAKOPEE Chaska Blaine ANIIMIUJIM T TAE, COST P1ra) earbyTakes,Wafer, Sewer, Storm Sewer $2,227.73 $1,873.82 $1,714.82 $1,617.49 $1,557.12, $1,524.27 $1,517.04 $1,483.64 $1,332.27 $1,254.91 $1,246.04 $1,126.24 $ 946.63 $27,144,700 Proposed 2019 General Fund Operating Budget Where the general fund dollars go... 4 1 V 37°/ 3 3 % 2ti% 29'% CONDAULINITY Lam°' covinotiroompom.mt,06.6,p,..miffinffironmilpmanimieso§mmumetemillopoiligier PUBLIC SAFETY 464 41.9960', 41.437% 2013 2011 rl,IYatt�". I{; 99 1:11.8091.F 0 Q ADMIN PUBLIC WORKS RECREATION 184 214 154 Historic Tax Rates 37.862 % 37.902% 38.521 % 37.971% 11111 2.010 2016 2017 2618 2019 1:: ,timat c^d A,K,C, Page 84 of 119 11.A. Shakopee City Council September 4, 2018 FROM: Darin Nelson, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: Attached is the most recent monthly Financial Report for the General fund. These reports reflect the expenditures as recorded for 2018 activity. The following transactions are notable for this reporting cycle: • Eureka Constructions Inc. submitted partial payment voucher 3. There are 66% done with the 2018 Vierling Drive Extension -Phase 2 project. $838,607.38. Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2018 budget. ATTACHMENTS: • Monthly Financial Report o Council Check Summary o Council Check Register • Bill Transfer List Page 85 of 119 CITY OF SHAKOPEE Monthly Financial Report 00 at : O v Q N Q 01000 - GENERAL FUND EXPENDITURES: O • (:;1 N O ▪ M `O N oo ▪ c, ,-I • O O O N O 01 0o kr) O N N M, M O o0 V"1 N M O M 00 N .-- O M ,-- V 1 OO .-� _N O CS O N N _� —• + N - O N_ .--I O oo M N O N v) kn • N ▪ 01 0IIII&' � '� fly il1,1 H 1 N 1 H 1p 11, rip 1IIIIII \ \ \ c \ \ \ \ \ \ \ \ \ \ \ c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a 00 CN r- l— l— d1 00 kn `O �O kn kn kn kn l- kn N .--I kn 00 N d1 00 00 -- -- -- M d• N 00 `O 01 O ▪ O N oo kn ▪ N C N -� O M kn d1 01 ,n • kn kn 00 00 •-� N kn CN Ap M N O 00 CN -- 00 N kn `O d1 l� a1 a\ N • N 00 N „, C .-� N N .--i 00 N • 00 •- , N N a1 a1 O� `O • -, d1 M -� M O d1 01 l� -- in • N M N 00 O, 01 N In 00 CS oo oo \p \O \O 00 M �O , .-� ▪ N M .O l� oO M O • M • N • O ▪ N N d1 - N M N M Vl In kn N .--1 ' ,--I - N M oo M O N d1 • N 00 N O M M M N kn O O O\ M N c, - M 00O N 00 M S. S. O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M M N M N O O N N M N kn m G1 kn tf kn 00 O _O N M O - oo • MN 00 00 00 - 7• 1- N- 00 N oci N i i N i N fh 13 - CITY CLERK 15 - FINANCE ITY DEVELOPMENT 17 - COMM 18 - FACILITIES 31 - POLICE DEPARTMENT 33 - INSPECTION-BLDG-PLMBG-HTG 41 - ENGINEE 42 - STREET MAINTENANCE 44 - FLEET MAINTENANCE 66 - NATURAL RESOURCES 67 - RECREATION ALLOCATED 00 kin i I j+a 00 O 00 N O N kin 00 00 N Or tri Within 10% of budget Page 86 of 119 8/30/2018 14:21:47 CITY OF SHAKOPEE 0 J N (/J 0 LO Council Check Summary ual amount due to data sequencing and/or data s Note: Payment amount may not r C O E )f) O OO N CO O u') O) CO O OD CO • LO N CO O LO LO O N OD O N- N- CO C) V O O) W n N n CO 7 6) Cr CO CO N N CO N 7 CO r OO 7 LO CO LO rn 7 N CO 7 CO CO r N CO N c7 V 0) r Ln Ln co V N V r r r r r CO 01000 GENERAL FUND 02120 FORFEITURE 02180 LODGING TAX 02190 ECONOMIC DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENT FUND COMMUNITY CENTER & ICE ARENA SEWER FUND SURFACE WATER FUND INFO TECH I.S. FUND BUILDING I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND CO O O CO O LO O N N- O O O r N O O CO CO CO O O t` CO CO 0▪ 0000000 Page 87 of 119 8/30/2018 14:21:38 CITY OF SHAKOPEE co 0_ a Council Check Register by GL Council Check Register and Summary Business Unit Account Description `m cal Account No O z C z o 0 0 0 Supplier / Explanation C 0 E N N 0 U d U POSTMASTER N LO CD 0 O O O N O N 0 LO RECREATION COMMUNICATIONS w w C� C� 0 CO CO O 0 d d FORFEITURE SOFTWARE -ANNUAL FEES PARK SERVICES OTHER PROF SERVICES ENGINEERING/DESIGN CONSULTANTS SEWER MANAGEMENT Y Y ce a a EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES FACILITIES OPERATING SUPPLIES FACILITIES BUILDING MAINT. PERSONNEL -PAYROLL SERVICE AWARDS YYYYY O d d d d OTHER RENT OTHER RENT F- F- z z w w 12 12 12 12 w w x x H H 0 0 OTHER RENT N N O N O N N N LC) Ln LC) LO LC) LO LO CO CO N V 0 0 0 V CO CO CO CO CO CO CO 7 co M N N N N M CO V V V V V O O CO O O O co. O O O O O O O O O L0 O L0 V r M • W o0 N NNNNN O CO N. O CO O CO CO CO CO O O O N O O O O O O O O O O O O 08/16/2018 FALL HM/PARK AND REC BROCHURE 08/16/2018 FALL HM/PARK AND REC BROCHURE CO 0) N- ▪ 7 3SI SECURITY SYSTEMS, INC M 0 0) M N 139237 8/23/2018 119324 566121 ANNUAL USAGE -TRACKING 126550 A M PEST CONTROL 139238 8/23/2018 119415 45685 PEST TREATMENT AT STADIUM 128697 ADVANCED ENGINEERING & ENVIRONMENTAL SER 139239 8/23/2018 O CO 0) 0 O N 126913 APPLE CHRYSLER DODGE JEEP RAM 139240 8/23/2018 119402 20870CHW Lo O O O 101940 ARROW ACE SHAKOPEE 139241 8/23/2018 O 7 7 O O O CO CO CO LC) LC) LC) C) 7 00 LO CO CO M V V 0) 0) 0) 17. 0) O O) L0 O) M O L0 N O 100093 ASSOCIATED MECHANICAL CONTR INC 139242 8/23/2018 119462 5819 CO N CO CO N CO 125674 AWARDS NETWORK 139243 8/23/2018 119464 571335 0) 0 LO CO N. LOCOCOCO O O 0) 0) 0) O 00 00 00 (00 L•- CO CO 00 O) M M M M CO O O O 0) 0) (5) 100218 BIFFS INC O 00 00 O) 0) C6 a N OL0 LO LC)LOLO0 ▪ N N CV N N CO CO O CO CO 139244 8/23/2018 8/30/2018 14:21:38 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No Z c Z 0 0 a Supplier / Explanation C 0 E N N 0 U d U Continued... co N 0 0 tb O N N a 0) 0) YYYYYYYYYYYYY a a a a a a a a a a a a a d d d d d d d d d d d d d OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT (0 LC) 0r) (0 u) u) u) u) 0) lO LC) u) 0) CO CO CO CO CO CO CO CO CO CO CO CO CO NNNNNNNNNNNNN CO CO CO CO CO CO CO CO O CO CO CO CO O O O O O O O O O O O O O O (3) O N CO Cr (!) O N- CO CO Cr CO CO 7 7 7 7 7 7 7 7 7 CO CO 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) r r r N- N. N. N- n r N- N- r N- CO CO CO CO CO 0 0 00 00 00 CO CO CO CO CO CO CO CO CO CO (00 O (0 (0 (00 CO > > > > > > > > > > > > > O a- N M 7 l0 CO 1-- 00 0) O 7 lf) M CO CO CO CO CO CO CO CO CO Cr 0) 0) M M M M M M M M M M M M M 0) 0) 0) O O 0) 0) 0) Cr) 0) 0) 0) 0) CDOOLOOONN O O l0 O O LC) l0 (0 N (0 (0 O l0 LC) l() N LC) LO co co coNM (NO (NO N 0) (ND (ND COCO0 co Lso O 128400 BSN SPORTS LLC 139245 8/23/2018 a • a d d OPERATING SUPPLIES OPERATING SUPPLIES SWMDTF - MATCH WAGES FT REG SWMDTF - MATCH OVERTIME -FT INFO TECH I.S. FUND OPERATING SUPPLIES O O F SURFACE WATER MANAGEMENT MATERIALS N N CO (0 N (O O O O O O N N O O N N O co. O O co O O O O N N N N O CO CO 00 CO CO CO CO CO (` 902705236 902696578 O I- O CO CO M 0) 0) (0 O 0 N 100128 CARVER COUNTY 139246 8/23/2018 SHERI003096 SHERI003095 O O 00 O O O co 7 104152 CDW GOVERNMENT INC 139247 8/23/2018 119361 NTW5244 FIRE STATION #1 UPS co oi ti 108420 CEMSTONE PRODUCTS CO 139248 8/23/2018 119394 C1937332 O 0) O 0 0) 101349 CENTERPOINT ENERGY SERVCIES INC 139249 8/23/2018 COMMUNITY CENTER 5209915-7 AUG 7 7 O O 0) 0 0 N CENTURYLINK 139250 8/23/2018 W U 0 a TELEPHONE 8/30/2018 14:21:38 CITY OF SHAKOPEE 0 J N 0 CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O z C O z O O 0 0 d C O C a w w Q 0) C O E O N 0 Continued... 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CONCRETE CUTTING & CORING INC CO 0 0 0 100139 CONVENTION & VISITORS BUREAU 139256 8/23/2018 ADMINISTRATIVE CHARGES 2018-JULY LODGING TAX LODGING TAX 2018-JULY LODGING TAX FILING FEES 2018-JULY CO CO CO v v v v v v 0) 0) 0) CO N co CO • N CO N O N N c) 113174 CROW RIVER AUTO & TRUCK REPAIR INC 139257 8/23/2018 SWMDTF - MATCH EQUIPMENT MAINTENANCE ESCROW FUND C.O. CHARGE PAYABLE ESCROW FUND EROSION CONTROL PAYABLE ESCROW FUND RESID LANDSCAPE PAYABLE COMMUNITY CENTER BUILDING MAINT SUPPLIES ESCROW FUND EROSION CONTROL PAYABLE ESCROW FUND C.O. CHARGE PAYABLE ESCROW FUND RESID LANDSCAPE PAYABLE ESCROW FUND EROSION CONTROL PAYABLE ESCROW FUND C.O. CHARGE PAYABLE ESCROW FUND RESID LANDSCAPE PAYABLE w U J 0 0 EQUIPMENT MAINT SUPPLIES CO O N O CD O N O N- N- N- c,-)I- r- N- r r r V M CO CO CO N CO CO CO CO M M N CO N N N CO N N N N N N CO CO O O O V O O O O O O N V V V I- V V V V V V 00 O O O CO O O O O O O Cr) 00 CO CO CO O 00 00 00 00 CO CO O 119453 60420 CO N r ti 101425 D.R. 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Cn 139260 8/23/2018 DRIVER AND VEHICLE SERVICES M N O 0 139261 8/23/2018 119377 SK1012-2018 2018 TABS FOR SK1012 VIN:2813 co co 128758 EUREKA CONSTRUCTION INC 139262 8/23/2018 17-10 VIERLING DR EXTENS IMPROVEMENTS 119405 2018 VIERLING DR EXT #3 0 co CO OJ co 00 Page 92 of 119 8/30/2018 14:21:38 CITY OF SHAKOPEE co co Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z 0 0 d Supplier / Explanation C E N 0 0 U d 0 FORTERRA PIPE & PRECAST n 0) CO N O N N 3-3 1) CO N D7 SURFACE WATER MANAGEMENT OPERATING SUPPLIES EDA MANAGEMENT OTHER PROF SERVICES N N SEWER MANAGEMENT OFFICE SUPPLIES SURFACE WATER MANAGEMENT OFFICE SUPPLIES OTHER PROF SERVICES FACILITIES BUILDING MAINT SUPPLIES FACILITIES BUILDING MAINT SUPPLIES RECREATION PROGRAMS OTHER PROF SERVICES COMMUNITY CENTER ADULT ACTIVITIES COMMUNITY CENTER OPERATING SUPPLIES OTHER PROF SERVICES MATERIALS N I- O O I— O O r «) N I-- CO O N N Cl CO N 0) O Cry N M N N C)) N N CO I� N M N O Cfl CO c0 c0 c0 c0 c0 7 c0 c0 (0 co co c") CV CO cor- r- N I- r 0-)CO CO CO Cc)CO 1— N O O O O O O O O 119388 ST00009039 2 STORM CATCH BASINS co 0 M co co 0 M co FRATTALONE COMPANY INC 139264 8/23/2018 119468 3126 #4 FINAL DEMO CLEANUP O In cri 0) 0) CO O In cri 0) 0) co - 110451 FRONTIER PRECISION INC 139265 8/23/2018 CV N M M N N 0) 0) N N N LC) M M 0) 0) 109427 GARY L FISCHLER &ASSOCIATES PA 139266 8/23/2018 119421 10019 100457 GRAINGER INC 139267 8/23/2018 9877873134 9880296760 V CO CO CO 0) 0) 0) O 7 M 0) CO CO GO M 128904 GRAND SLAM SPORTS & ENTERTAINMENT 139268 8/23/2018 HARTMANN, SUE 139269 8/23/2018 119373 167846 100724 HAWKINS, INC 139270 8/23/2018 119424 4343811 POOL CHEMICALS O co co N O co N 123630 HEALTH PARTNERS 139271 8/23/2018 119435 900037892 HERMANS LANDSCAPE 0) CO 0 139272 8/23/2018 119385 30725/1 Page 93 of 119 8/30/2018 14:21:38 CITY OF SHAKOPEE 0 LL Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No Z C z 0 0 d Supplier / Explanation C 0 E O O 0 o J p 0 N Et it 6 U Continued... 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KENNEDY & GRAVEN CHRTD DD O N N 35 co ti OA M ATTORNEY ATTORNEY MAYOR & COUNCIL ATTORNEY ADMINISTRATION ATTORNEY ENGINEERING ATTORNEY ENGINEERING ATTORNEY EDA MANAGEMENT ATTORNEY O O O O O O O O O (0 O co. O O co co N 0) 0 7 O E) E) O O O N SH155-00023F AUDIT LETTER & SPEC ASSESS REL JUNE 2018 S H 155-00023CC JUNE 2018 SH155-00023 co O JUNE 2018 SH155-00023A JUNE 2018 SH155-00023E JUNE 2018 SH155-00023E 0) co lT JUNE 2018 SH155-00023E O O O RIVERFRONT TIF O O O LO O O o LO in in N O O O N N N M C) CO N IT - CO N N M CO N 7 7 JUNE 2018 128519 LA TOUR TRANSPORTATION LLC 139279 8/23/2018 DWI FORFEITURE OTHER PROF SERVICES INFO TECH I.S. FUND COMPUTER SERVICES 0 w w U Z z Z_ LL SOFTWARE -ANNUAL FEES PERSONNEL -PAYROLL SOFTWARE -ANNUAL FEES co w co Z W J SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES 0) w W u> 0 Z • LL1 O 0 LL J SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES ENGINEERING SOFTWARE -ANNUAL FEES PLANNING SOFTWARE -ANNUAL FEES W cc LL SOFTWARE -ANNUAL FEES PLANNING SOFTWARE -ANNUAL FEES w U Z z Z_ LL SOFTWARE -ANNUAL FEES ENGINEERING SOFTWARE -ANNUAL FEES w 0 Z z z_ LL SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES w w O 0 Z Z z • z Z Z_ LL LL SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES f� 7 O O O O O O O O O O O O O O O O O CO M 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 O O O O O O O O O O co. co. co. co. co. co. co. co. O O M M M CO N O LO N CO CO CO N- N N- LO l0 CO LO l0 O CO CO CO7 co7 CO CON N. 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SEWER MANAGEMENT TELEPHONE SEWER MANAGEMENT TELEPHONE SEWER MANAGEMENT TELEPHONE SEWER MANAGEMENT COMPUTER ACCESS SURFACE WATER MANAGEMENT COMPUTER ACCESS SURFACE WATER MANAGEMENT TELEPHONE SURFACE WATER MANAGEMENT TELEPHONE SURFACE WATER MANAGEMENT COMPUTER ACCESS TRAVEL/SUBSISTENCE TRAVEL/SUBSISTENCE am') cc) cc) coccoM M M N- cN- M CO CO CO l() l() N- O 10 LO� CV CNN 10� Z M CV c') M 0101C,101 M M M M V 7 7 7 7 7 7 7 O O O O O O O O Z U 0 0 O d Supplier / Explanation C 0 E 4) (6 0 U U CO CO CO CO CO 00 00 00 0) 0) 0) 0) 0) O O O CO CO CO CO CO CO CO CO (0 LO LO LO 00 00 00 00 0) 0) 0) 0) O O O O VERIZON WIRELESS O O0 in in in in 0 O N O M 00 O 00 M 0 M O O LC) 00 v v O 3 d N (0 (0 r r O 'I- d: V V O O I,- I,- O O O 00 Lci (0 C) M M M M M vouvi WECKMAN, KIM O N 0 139381 8/30/2018 119551 2018 AUGUST W 0 W 2 119551 2018 AUGUST W 0 W 2 WSB & ASSOC INC 0 0 O 139382 8/30/2018 ENGINEERING/DESIGN CONSULTANTS SEWER MANAGEMENT 119550 R-012454-000 #1 Payment Instrument Totals Grand Total 1,080,833.07 Total Payments Page 118 of 119 Funds transferred electronically August 22, 2018 to September 4, 2018 PAYROLL $ 397,861.77 FIT/FICA $ 108,883.91 STATE INCOME TAX $ 24,049.81 PERA $ 96,622.16 HEALTH CARE SAVINGS $ 15,855.45 HEALTH SAVINGS ACCT $ 8,337.43 NATIONWIDE DEF COMP $ 13,985.05 ICMA DEFERRED COMP $ 1,688.34 MSRS $ 4,116.51 FSA $ 887.90 MN WAGE LEVY $ 144.23 Child Support $ 276.88 Total $ 672,709.44 Page 119 of 119