HomeMy WebLinkAbout09/28/1994 • •
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA SEPTEMBER 28, 1994
LOCATION: City Hall, 129 Holmes Street South
Mayor Gary Laurent presiding
1] Roll Call at 5 : 00 p.m.
2] Approval of Agenda
3] Filling Vacant Term
4] Chamber of Commerce Gambling Exemption - memo on table
5] Other Business
6] Adjourn
TENTATIVE AGENDA
SHAKOPEE, MINNESOTA
COMMITTEE OF THE WHOLE SEPTEMBER 28, 1994
LOCATION: City Hall, 129 Holmes Street South
Mayor Gary Laurent presiding
1] Roll Call at 5 : 00 p.m.
2] Approval of Agenda
3] Approve Minutes of August 23 & 25, 1994
4] !lousing Discussion - Role of HRA\EDA
5] St . Francis Request
6] Budget : 5-Year CIP
7] Other Business
8] Adjourn at 7 : 00 p.m.
Dennis R. Kraft
City Administrator
-3
• •
APPLICATION TO FILL VACANCY ON CITY COUNCIL
UNTIL SPECIAL ELECTION IN NOVEMBER, 1995
NAME:
ADDRESS:
PHONE: (H) (B)
HOW LONG HAVE YOU BEEN A SHAKOPEE RESIDENT?
OCCUPATION:
DOES YOUR WORK REQUIRE YOU TO TRAVEL? (Check one)
A great deal Periodically Very Little Not at all
DO YOU HAVE ANY SPECIAL INTERESTS OR TRAINING WHICH YOU FEEL THE
CITY COUNCIL COULD USE? (Use a separate sheet if necessary)
PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON THE CITY
COUNCIL?
ARE YOU AN ELIGIBLE VOTER IN THE CITY OF SHAKOPEE?
ARE YOU AT LEAST 21 YEARS OF AGE? •
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interests in any business, however organized, which could
be construed as a conflict of interest? Yes No . If
yes, please provide the details on a separate sheet of paper.
• •
PLEASE LIST THREE REFERENCES (Name, Address, Phone) :
1.
2.
3.
I HEREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING
APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
Signature
Date
RETURN APPLICATION TO:
City Clerk
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
CITY HALL USE ONLY
Date Received:
-- 3
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: City Council Policies for Filling
Vacant Council Positions
DATE: September 28, 1994
INTRODUCTION:
The City Council has indicated a desire to establish a set of
policies so that uniform procedures can be used to fill vacancies
that periodically occur on the City Council .
RECOMMENDATION:
It is recommended that the City Council review and discuss the
following policy, make changes as necessary, and adopt the policy.
CITY COUNCIL POLICIES FOR FILLING
MID-TERM CITY COUNCIL POSITIONS
The Policies to fill vacancies on the City Council shall be as
follows :
1 . The City Council of the City of Shakopee will fill all
positions in an expedient manner.
2 . The City Council will consider, as a pool of applicants, all
qualified voter over the age of 21 years who express an
interest in filling vacancies .
3 . In an attempt to generate a qualified pool of applicants the
City Council shall advertise in the local newspaper and
utilize other forms of mass communication such as cable TV and
public announcements to publicize the Council' s desire to fill
this vacancy.
4 . All interested applicants shall file a written application
with the Shakopee City Clerk.
5 . The City Administrator shall disseminate background
information on candidates to all members of the City Council
prior to selection.
6 . The City Council will attempt to determine the qualifications
of individuals for vacant Council seats by utilizing
questionnaires to be filled out by potential applicants.
Once a pool of applicants has been identified the City Council
members shall individually rank applicants and the top
applicants will be invited to the City Council meeting to make
a brief (3 to 5 minute) presentation to the City Council on
why they should be chosen to fill the Council vacancy. During
this process the City Council may ask questions of applicants .
At the conclusion of the presentation and question and answer
period, the City Council shall vote by written ballot for their
selection of an individual to fill the vacancy and the first
individual receiving a majority of votes of the sitting members of
the City Council shall be appointed to fill the vacancy.
ACTION REQUESTED:
Move to approve the Policies for filling vacancies on the City
Council as (1 . presented) , (2 . amended) .
4
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: City Council Applicant Questionnaire
DATE: September 28, 1994
INTRODUCTION:
The following questions are submitted to the City Council for their
consideration as additional questions to be asked of all qualified
applicants for filling vacancy on the Shakopee City Council .
Council members should review these questions, make any changes and
direct the City Administrator to complete a questionnaire which
will be able to be made available to all interested applicants for
the City Council vacancy. Written responses to all questions shall
constitute a part of the application.
Additional questions are as follows :
1 . If appointed to the City Council vacancy is it your intention
to seek election for the remaining two years of this term
beginning in November 1995?
2 . Do you support local public financial participation in the
redevelopment of downtown Shakopee?
3 . Will you commit to take the appropriate actions to bring about
the construction of a new community center/ice arena in the
City of Shakopee, and to subsequently support the staffing of
the completed facility?
4 . Are you willing to support the use of tax increment financing
in order to bring about downtown redevelopment?
5 . In your opinion, should the City of Shakopee become
financially involved in the provision of housing for low and
moderate income persons?
6 . If you believe that service levels of certain City programs
should be increased or that new programs should be initiated,
and, if so would you be willing to increase taxes in order to
provide for these increased service levels or new services?
7 . During the past five years the City Council has worked hard to
function as a team. If appointed to the City Council would
you be committed' to participate as a team member by playing by
the rules that are established and adhered to by other City
Council members?
8 . What is your position on the City of Shakopee maintaining a
high level of cooperation with other nearby governmental
entities, including the School District, County Government,
and other appointed and elected groups in the area?
9 . Are you aware of any specific items that you believe the City
Council should be addressing in the next one to three years?
y
MEMORANDUM
TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Gambling Exemption for Chamber of Commerce
DATE: September 28, 1994
INTRODUCTION AND BACKGROUND:
On behalf of the Shakopee Chamber of Commerce, Mr. Bill Von
Bank has requested that the City waive their 30 day reviewal in
order that they may receive an exemption from the lawful gambling
license. They are planning their Light Up Shakopee Gala dinner and
raffle for October 26, 1994 at the Canterbury Inn.
The 30 day review period, afforded municipalities by the
Gambling Control Commission, begins the day the application is
signed by the City. The 30 day period begins on September 28th for
the Chamber. Because of the short time frame, the Chamber is
asking the City to waive the 30 day review period.
The Chamber does meet the requirements of the Shakopee city
code.
RECOMMENDED ACTION:
Move to waive the 30 day review period for the application for
exemption from lawful gambling license by the Shakopee Chamber of
Commerce for October 26, 1994 at Canterbury Inn, 1244 Canterbury
Road in Shakopee.
� R
• •
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA AUGUST 23 , 1994
Mayor Laurent called the meeting to order at 5: 30 p.m. with
Councilmembers Lynch, Dirks, Beard, and Sweeney present. Also
present: Dennis R. Kraft, City Administrator; Barry Stock,
Assistant City Administrator; Judith S. Cox, City Clerk; Dave
Nummer, Staff Engineer; Lindberg Ekola, Planning Director; Paul
Bilotta, Senior Planner; Gregg Voxland, Finance Director; Tom
Steininger, Chief of Police; and Frank Ries, Fire Chief.
Sweeney/Lynch moved to approve the agenda. Motion carried
unanimously.
Discussion ensued on whether or not to create an Economic
Development Authority in lieu of a Housing and Redevelopment
Authority.
Sweeney/Lynch moved to direct staff to take the steps necessary to
present Council with a resolution creating an Economic Development
Authority retaining all of the Housing and Redevelopment Authority
powers and duties. Motion carried unanimously.
Discussion ensued on whether or not to create an Economic
Development Specialist position to staff the Economic Development
Authority.
Jon Albinson, Member of the Community Development Commission,
stated that he believes that it would be a mistake not to have
specific staff for the EDA.
Lynch/Dirks moved to put the EDA Specialist position in the 1995
budget for discussion. Motion carried unanimously.
Eldon Reinke, Member of the Community Development Commission,
stated that the CDC is recommending that a one-half time person be
hired for code enforcement. He identified a number of code
violations that he feels the City should be following up on.
Lynch/Sweeney moved to put a one-half time code enforcement officer
position in the 1995 budget for discussion.
Bo Spurrier, 1717 Presidential Lane, formerly on the Planning
Commission, stated that the Planning Commission has always felt
that ordinances related to zoning are only meaningful if there is
some enforcement. He understood that when the Assistant Planner
was hired that some time would be devoted to code enforcement. He
feels that this position is not new, but has been overlooked for
some years.
Motion carried unanimously.
• •
Official Proceedings of the August 23 , 1994
Committee of the Whole Page -3-
On the fire department capital equipment list, the personnel
vehicle was eliminated in 1996. The telesquirt was moved to 1996
and the two pumper trucks were moved to 1997 and are dependent on
a second fire station. Preparation of the specs could begin a year
earlier since they take about eight months to prepare. The grass
rig will remain in 1996, but is also subject to construction of a
second fire station.
On the engineering department capital equipment list, the truck for
1996 was pushed back. With regards to purchasing autocad
workstations, Cncl.Dirks suggested checking with the women's
reformatory because they do a lot of work for the County. The
theodolite was left in for 1998.
Mayor Laurent stated that in the Public Works Department we need to
come up with objective methods for determining replacement.
' On the street department capital equipment list, Mr. Nummer stated
that replacing the 1990 Case loader in 1995 is an error and that we
want to keep it. As far as the other vehicles for the street
department, Council asked for additional information.
Council asked staff find out the number of miles or hours on the
existing Ford tractor (#131) to be replaced in 1995 in the Park
Department.
Council asked staff to provide additional information on the
vehicles on the storm drainage capital equipment list.
Mayor Laurent adjourned the meeting to Thursday, August 25th, at
5: 00 p.m. The meeting adjourned at 7: 52 p.m.
(ktA,A1. e),
ith S. C
ty Clerk
Recording Secretary
•
Official Proceedings of the August 23 , 1994
Committee of the Whole Page -2-
Regarding the 5-Year CIP, Mr. Bilotta stated that most of the items
were talked about at the July 19th meeting. He reported on the
staff concerns about the sanitary sewer fund balance and the storm
sewer fund balance. He stated that sanitary sewer expenditures for
operating costs are approximately equal to revenues which doesn't
leave a lot of room for depreciation or reconstruction projects.
He stated that the storm sewer fund was able to cover capital
projects but is also operating under its accumulated depreciation,
which was a Council policy.
Mr. Bilotta noted that the CIP is not as bad as we thought, but
that the. sanitary sewer fund is worse than we thought.
Discussion ensued on the proposed CIP. It was noted that most
street reconstruction projects are utility driven and that we are
playing catch up on deferred maintenance.
Sweeney/Lynch moved to direct staff to explore issuing $1, 000, 000
of revenue bonds and to explore the impact of increasing the
sanitary sewer user fees by 30%, effective January 1, 1995.
It was also suggested that projects could be strung out so as not
to increase the deficit situation.
Motion carried unanimously.
Mr. Bilotta stated that staff will come back with a number of
scenarios for Council consideration taking all these options into
consideration.
Cncl. Sweeney noted that staff was directed earlier to come back
with a resolution setting up an internal service fund for capital
equipment and that will have an impact on the structure of the
budget, not the bottom line. Mr. Kraft stated that the discussion
on the capital equipment list should keep that kind of fund in
mind.
Mr. Kraft reviewed the capital equipment list per department for
each of the next five years. He highlighted the major policy
issues that need to be addressed.
With regard to replacing staff cars and trucks, Mr. Kraft
recommended exploring running them for ten years versus seven
years. Cncl.Sweeney also suggested exploring leasing used cars.
With regard to replacing portable radios in 1995, Cncl.Sweeney
suggested that staff investigate if they are compatible with Scott
County and the new 800 megahertz system.
411
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
SHAKOPEE, MINNESOTA
COMMITTEE OF THE WHOLE AUGUST 25, 1994
Mayor Laurent called the meeting to order at 5: 05 p.m. with
Councilmembers Lynch and Sweeney present. Councilmembers Dirks and
Beard were absent. Also present: Dennis R. Kraft, City
Administrator; Barry Stock; Assistant City Administrator; Karen
Marty, City Attorney; Judith S. Cox, City Clerk; Lindberg Ekola,
Planning Director; Dave Nummer, Staff Engineer; Gregg Voxland,
Finance Director; Tom Steininger, Chief of Police; and Frank Ries,
Fire Chief.
Mr. Voxland explained that the City must certify to the County by
September 15, 1994 the maximum tax levy and a budget for 1995 and
the dates for the (truth in taxation public hearings) meeting
dates.
Cncl.Sweeney suggested that staff be directed to certify the
existing tax capacity rate because we know that we are going down
from that. Discussion followed.
Cncl.Sweeney pointed out that the citizens were advised at the
Board of Review that their taxes may not go up as a result of the
7% (residential) and 10% (commercial/industrial) across the board
property value increases.
Mr. Voxland passed out a list of additional revenues and
expenditure cuts that staff had put together as possible changes to
the draft 1995 budget. He also mentioned that there was a fund
balance of $650, 000 over the target fund balance on December 31,
1993 .
Cncl.Sweeney suggested adding $100, 000 to the list for a December
31, 1994 surplus - line 31.
Cncl. Sweeney suggested using the $650, 000 by spreading it out over
five years at $130, 000/yr to reduce taxes and offset rental charges
for the CEF Internal Service Fund. (A new capital equipment
internal service fund)
Discussion followed on looking at increasing the City's fees.
Sweeney/Lynch moved to recommend to the City Council that the
license and permit fees, not set externally, be increased by 4% for
budgeting for 1995. Motion carried unanimously. (This would
increase revenues by approximately $35, 000. )
Discussion followed on increasing the liquor license fees to help
defray more of the costs than they are now.
IIM 411
Official Proceedings of the August 25, 1994
Committee of the Whole Page -2-
Sweeney/Lynch moved to recommend to the City Council that staff
review a possible substantial liquor increase in fees including
looking at what other Cities are charging including the rational to
defer the police costs that the activity produces. Motion carried
unanimously.
Discussion ensued on increasing planning fees.
Jon Albinson noted that raising fees may raise the cost of housing.
Sweeney/Lynch moved to direct staff to explore fees versus services
in the Planning Department, but not at a high priority. Motion
carried unanimously.
The list of budget changes provided by Mr. Voxland was reviewed.
There was a consensus to cut expenditures by the following amounts:
Item 4, Admin comp absences $2, 000
Item 6, Legal copier 1, 500
Item 9, Fire work comp 9, 000
Item 10, Fire fuel 1, 000
Item 11, PW Director replacement 7, 500
Item 12, Eng. Tech II replacement 3, 000
Item 13, Eng. temp. wages 11,200
Item 14, Street temp. wages 4, 300
Item 15, Street tar kettle 10, 000
Item 16, Shop steam cleaner 4,400
Item 17, Park prof. services 6, 000
Item 18, Pavement preservation 10,000
Item 19, Rec. blood/pathogin 3, 000
Staff was directed to re-calculate the proposed 1995 budget based
on the cuts discussed and including carrying over a $100, 000
surplus from 1994 and including a cost for utilizing sentencing to
service.
Sweeney/Lynch recommended the dates available to City Council for
the truth in taxation public hearings. Motion carried unanimously.
1)4u-d- Ln4,
A •ith S. Cox
ty Clerk
Recording Secretary
s
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Request for Subsidy of Temporary Sewer Service
DATE: September 23, 1994
INTRODUCTION:
The Frauenshuh Companies has requested, on behalf of the St .
Francis Regional Medical Center (SFRMC) that the City of Shakopee
install a temporary sanitary sewer line between it' s Chaska
Interceptor connection point and the VIP sewer to serve the SFRMC
campus from September 1, 1995 until the completion of the Chaska
Interceptor. This request is outlined on page 3 , #2, of the letter
from Richard Wicka of Frauenshuh Companies to Terry Joos, Chairman
of the Shakopee Planning Commission. The cost of this temporary
sewer connection would be approximately $95, 000, and would be for
a period of 9 months . We believe that other less costly
alternatives should be evaluated.
Paragraph #5 on page 4 of the attached letter request that the City
install a traffic signal which can be operational by October 1,
1995 . In that Marschall Road is under County jurisdiction, the
installation of the traffic signal would have to be done by Scott
County. Based upon past actions this would not occur until such
time as they perform a warrant study to determine whether traffic
conditions would warrant the installation of that signal .
Paragraph #6 of the letter request that the City use it' s best
efforts to work with the Shakopee Public Utilities Commission to
insure water and electrical facilities are installed in a manner
which meets the construction schedule for the facility. As Council
members are well aware, the City coordinates with SPUC however SPUC
is autonomous and has total control over the provision of both
water and electric services .
Paragraph #7 relates to a subject that was addressed recently by
the City Council, namely the creation of a tax increment district
and provision of assistance to St . Francis to dispose of the
existing hospital facility. A tax increment district should not be
created until such time as the determination is made that there
will in fact be tax increment available from the project . If the
user is a non-taxpaying entity, there will obviously be no taxes
and no increment and no need for tax increment district . The
request for a vacation of Atwood Street should be addressed when
the question of the next user of the facility has been answered.
It would be unwise and illegal for the City Council to give some
sort of blanket advanced approval to amend either the Zoning
Ordinance or to grant variances without knowing the specific nature
of the variance or the ordinance amendment . These questions must
go to the Planning Commission and/or the Board of Adjustment and
Appeals as prescribed by City Code.
• •
We have agreed in the past to work with St . Francis in attempting
to assist them in the constructing a new medical campus, and we
will continue to do.
Paragraphs #1, 3 & 4 on page 3 of the Joos letter are properly
addressed by the Planning Commission and should not be the subject
of a City Council discussion at this time. The remaining
information in the attachment is sent to the City Council for
information purposes only.
RECOMMENDATION:
It is recommended that the City Council inform SFRMC that the City
will not construct a temporary sewer at City expense, and direct
the City staff to work with St . Francis engineering consultant on
finding a less costly temporary means of providing for interim
sanitary sewer service for the medical campus. It is further
recommended that St . Francis be informed that the traffic signal
question should be referred to the Scott County Highway Engineer' s
Office and that SFRMC also be informed that the tax increment
questions will be addressed at such time as a specific project is
identified and that it is inappropriate to address the street
vacation, zoning ordinance amendment and variance questions at this
time.
ACTION REQUESTED:
Move to inform SFRMC that the City Council will not finance a
temporary sanitary sewer connection for the proposed medical
campus . Further move that the above mentioned items in the
recommendation also be conveyed to Mr. Wicka of the Frauenshuh
Companies.
• •
September 16, 1994 FRAUENSHUH COMPANIES
A DIVERSIFIED PROPERTIES GROUP
Mr. Terry Joos
Chairman, Planning Commission
CITY OF SHAKOPEE
129 Holmes Street South
Shakopee, MN 55379
RE: Minnesota Valley Health Campus
Dear Mr. Joos:
On behalf of St.Francis Regional Medical Center("SFRMC'),Park Nicollet Medical Center
("PNMC") and our planning team, I am pleased to submit our preliminary PUD and
preliminary plat application package for the above referenced project. With this submittal,
we would like to request that our preliminary PUD and plat be heard on the Planning
Commission's October 06, 1994 agenda.
VISION
SFRMC, in collaboration with Park Nicollet Medical Center and other clinics and
independent physicians, are developing a mission driven regional integrated healthcare
delivery system through the planning and development of a new medical campus that
includes an inpatient and ambulatory facility for St. Francis Regional Medical Center,
adjoining medical clinics and a multi-tenant medical office building. This regional integrated
health delivery system will be achieved through the:
• Creation of a medical campus and infrastructure that provide
patients with convenient access, optimal service and a user-
friendly environment for the coordinated delivery of health
services;
• Local provision of an appropriate range and level of primary
and secondary outpatient/ambulatory and inpatient services and
access to tertiary and other specialty services through
relationships with broader systems and networks;
• Commitment of medical campus participants to continually
strive to enhance quality while effectively managing the cost of
health care through collaboration,the elimination of duplication
and an emphasis on a community oriented approach to the
delivery of healthcare services.
900 LASALLE PLAZA 800 LASALLE AVENUE 3 MINNEAPOLIS,MN 55402 3 (612)342-2200
•
• •
September 16, 1994
Mr. Terry Joos
Page Two
PROGRAM
This project is located on the approximately sixty acre parcel which SFRMC owns along
County Road 17, just south of the by-pass and will be comprised of the following
components:
INITIAL PHASE - 1995/1996
1. Inpatient and Ambulatory Facility
Owner: SFRMC
Initial Size: Two story ) 72,00 D sJu'tte lre .
Expansion: Expandable to 107,000 square feet via single story addition
2. Medical Clinic
Owner: PNMC
Initial Size: 20,000 square feet - single story
Expansion: Expandable to 27,000 square feet via single story addition
3. Medical Office Building #1
Owner: Frauenshuh Companies
Initial Size: 20,000 square feet - single story
Expansion: Expandable to 40,000 square feet via second story addition
4. Long Term Care
Owner: To Be Determined
Initial Size: 50,000 square feet - single story
Expansion: To Be Determined
• •
September 16, 1994
Mr. Terry Joos
Page Three
FUTURE PHASE
1. Medical Office Building #2
Owner: To Be Determined
Initial Size: 20,000 square feet - single story
Expansion: Expandable to 40,000 square feet via second story addition
As you can see from the program, the participants of this project are making a substantial
investment into the community with this project. We feel this facility will be a tremendous
asset to the City of Shakopee in that it will provide a visionary healthcare delivery system
to the City as well as the greater regional area, at a time when rapid development of this
portion of the metro area appears to be imminent. This, coupled with the fact that our
project is spearheading the planning process and setting the course for future development
south of the bypass, suggests to us the strong need for a public/private partnership in
implementing this project.
We commenced this partnership months ago as we began meeting regularly with City staff
to gain their advice and insight with respect to developing this project. Clearly, our
preliminary PUD submittal reflects their input.
As we move into the PUD phase of our project, we are again looking to partner with the
City. In order for us to implement our project according to our prerequisite schedule, we
need the City's assistance with the following:
1. We need a sanitary sewer line extended to our site by July 01, 1995, at which time
we can make our connections. This line must be ready to accept sewage by
September 01, 1995. We request that the City finance and construct these
improvements, assessing our site over a 15 year period at the City's cost of bonding.
2. In that there appears to be a gap in sanitary sewer service between our November
01, 1995 use date and the June 30, 1996 completion date of the Chaska Interceptor,
we are requesting that the City, at their own expense, install a temporary sanitary
sewer line between our permanent connection point at the Chaska Interceptor and
VIP Interceptor such that service can be realized on September 01, 1995 and until
the Chaska Interceptor is complete.
3. In lieu of paying any park dedication, we propose to dedicate land along our west
property line and the northwest corner of the site,including the pond, as trailway and
park dedication areas.
4. We are planning on dedicating right-of-way along the south and east property lines
of the north forty acres for public streets. As a part of this, we are requesting the
City to finance and construct the streets as shown in our plans in these right-of-ways,
assessing our site over a 20 year period at the City's cost of bonding.
•
September 16, 1994
Mr. Terry Joos
Page Four
5. At the intersection of the new public road entering our site, we are proposing and
Marschall Road, we are requesting that the City install a traffic signal which can be
operational byOctober 01, 1995.
Pe
6. We request that
the City use e its best efforts to work with the Shakopee Public Utility
Commission to ensure water and electrical utilities to the City, per our schedule
requirements.
7. We request that the City use its best efforts to work with SFRMC and its consultants
on the disposition of the existing hospital facility including, but not limited to:
1. The creation of a Tax Increment District (T.I.F.).
2. A street vacation project noting that Atwood Street was reconstructed in 1993.
3. The approval of Zoning Ordinance Amendments.
4. The approval of reasonable variances when requested.
Attached for your review is a copy of our key date schedule, as well as a copy of our near
term schedule. As you can see, these schedules will require a great deal of cooperation and
coordination between the City and our development team. We continue to be extremely
excited with this project and hope the City is as well. We look forward to discussing this
project further with you at the October 06, 1994 Planning Commission Meeting.
If you have any questions or comments in the interim, please feel free to call me at 342-
2200.
Sincerely,
FRA/ NAy COMP S
' chard ;' a
cc: Mr. Dennis Kraft
Mr. Lindberg Ekola
Mr. Barry Stock
RVW:nkb
o DATA\1O1ARV WVOOS.PUD
•
• •
FRAUENSHUH COMPANIES
A DIVERSIFIED PROPERTIES GROUP
KEY DATE DEVELOPMENT SCHEDULE
FOR
MINNESOTA VALLEY HEALTH CAMPUS
Preliminary PUD & Plat Approval
▪ Planning Commission October 06, 1994
▪ City Council October 18, 1994
Site Master Grading October 20, 1994
Final PUD & Plat Approval
Planning Commission December 08, 1994
▪ City Council December 20, 1994
Commence Construction
▪ SFRMC March 01, 1995
▪ PNMC March 01, 1995
Occupancy Dates
PNMC December 01, 1995
▪ SFRMC Spring 1996
G:\DATA\1019\RVW\SCHEDULE.906
900 LASALLE PLAZA 800 LASALLE AVENUE ~ MINNEAPOLIS,MN 55402 fy (612)342-2200
Equal Opportunity Employer
•
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• •
MEMO TO: Dennis Kraft, City Administrator
FROM: Paul Bilotta, Senior Planner
DATE: September 6, 1994
RE: 1995-1999 Capital Improvement Program (CIP)
INTRODUCTION:
At the August 23, 1994 meeting, the Committee of the Whole tabled their review of the CIP in
order to allow staff to bring back funding alternatives for the Sanitary Sewer Fund.
In the packet for the August 30, 1994 meeting, Staff provided 5 alternatives for the Sanitary
Sewer Fund and 3 alternatives for the Storm Drainage Fund based on the discussion that had
occurred at the August 23 meeting. These options varied street reconstruction expenditures,
user fees and debt, often to extreme levels, and did not provide results that seemed satisfactory
given past City Council policies. Staff was disappointed with the results and has proceeded to
seek potential solutions outside of the City Council direction in the interest of providing
additional flexibility to the City Council.
DISCUSSION:
The City Council has taken a number of steps in the past 10 years that have increased the level
of service for residents and fiscal responsibility. These fall under three basic areas:
1. Increasing the number of projects per year to make up for many years of disinvestment,
thereby bringing more residents up to basic levels of service or reducing long term
costs to the City (due to maintenance or damage to other infrastructure).
2. Setting up a policy to maintain fund balances above the accumulated depreciation of the
system so that future City Councils will have the funds necessary to replace
infrastructure that has reached the end of its useful life.
3. Choosing to "front end" infrastructure costs for the Chaska Interceptor so as to greatly
reduce the City's overall cost for infrastructure that will be needed by future residents
(savings equivalent to approximately 3 times expenditures).
These three steps should serve the City well over the long term but unfortunately have created
problems in the short term that have been the subject of the CIP meetings this summer. In
effect, the City is attempting to fund the present (maintaining levels above accumulated
depreciation), the past (reconstruction projects for unfunded missing and failed infrastructure)
and the future (funding the Chaska Interceptor for future taxpayers) out of the same set of
limited funds.
The previous alternatives presented to the City Council did not seem satisfactory to staff due to
the fact that each of them, to some degree, indicated a retreat from the long term fiscal
policies mentioned above. For this reason, staff has attempted to put together another
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alternative for the City Council that does not appear to significantly compromise the three
basic policies mentioned above.
Explanation of New Sanitary Sewer Alternative:
As the expenditures were examined, the most significant positive impact can be achieved by
modifying the large "spikes" of expenditures caused by the Chaska Interceptor payment and
the River Interceptor. For this reason, staff considered the impact of reducing these
expenditure spikes by increasing the use of 10 year debt. This change results in a balanced
fund with approximately a 25% increase in first year user fees.
One of the primary concerns with pushing expenditures into future years is that there will be
insufficient funds in the future to cover the principal and interest payments. This does not
seem likely due to two reasons:
1. The trunk charges will be in effect at that time. Given the long term growth
projections for the City, it is anticipated property will be subdivided at larger annual
rates than the 100 acres/year now experienced by the City. Trunk charges in the years
2000-2010 should be more than adequate to cover the principal and interest payments
on future Chaska Interceptor payments.
2. The increased reconstruction phase of capital improvements should be coming to a
close around 2000. It is projected that the City will be largely "caught up" on street
reconstructions when the projects contained in the 1995-99 CEP are completed. This
should provide some additional cash flow for the next decade.
The second area of concern with the use of debt is increased cost. Given that a large part of
the cash flow difficulty is created by the Chaska Interceptor debt payment, it should be
remembered that there is significant cost savings being provided through the construction of
that facility (approx. $8 million). Depending on growth rates, there will likely be an
opportunity for the City to pay off the debt over a shorter time period with trunk charge
revenue.
For the River Interceptor project, the additional cost of debt could be offset by the cost savings
that results from putting it out to bid as a large project instead of a series of smaller projects.
The actual impact of multi-year phasing vs. debt could be examined more closely and more
accurately in the year prior to the start of this project when recent bid histories would be
available and the amount of construction activity in the region would be better known. Staff is
also investigating opportunities to fund this out of a State pollution fund with subsidized
interest rates and long repayment periods.
The Sanitary Sewer Plan compared five alternatives for resolving the River Interceptor's
failures (reconstruction, polyethylene liner, impregnated liner, chemical sealing, and treating
2
• •
I/I). The option to continue treating the I/I had the lowest 50 year present worth by far and it
may be in the interest of the City to delay this project until it is actually demanded by the
Metropolitan Council (formerly MWCC). In addition to the potential political ramifications of
this action, that option would not provide the additional volume between manhole 25 (RD 12)
and manhole 37 (ED01) that reconstruction would and so there would still be surcharging at
ultimate peak flow.
Storm Drainage:
The Storm Drainage Fund is a fund that is likely to undergo significant shifts in emphasis over
the coming years. In the past, stormwater management has been delegated to the private
sector as part of the subdivision process. The proposed Comprehensive Stormwater
Management Plan intends to change that emphasis to one of regional ponding facilities that can
serve many subdivisions as a unified flood control and runoff treatment system. This has a
number of advantages including reduced total cost (private and public), better maintenance
control and creation of larger dry and wet ponding areas that can better be utilized for dual
purposes (recreation, wildlife habitat, aesthetics, etc.)
Currently, the City charges a single family home $13.76 per year ($3.44 per quarter) for
stormwater drainage. As the CIP has indicated, this level will not be sufficient when
responsibilities begin to shift for stormwater retention, particularly when coupled with the
increased regulatory obligations that are being created at the State and Federal level to reduce
pollution from runoff.
The alternatives previously provided to the City Council illustrated a need to increase fees at a
very rapid rate in order to both balance the fund and remedy the deficit that now exists (over
$700,000 below accumulated depreciation). This may not be the best funding option or time
frame in order to do this. Since private developers will likely be relieved of much of their
costs for stormwater retention, there may be an opportunity to develop a development fee to
help defer the increased costs for creating a regional stormwater system. Revision of the fee
structure for this fund will be a time consuming, involved process beyond the scope of this
year's CIP process. It may be appropriate for the City Council to defer significant discussion
on this fund until after the stormwater management plan is fully adopted and a new Public
Works Director is hired. Failure to address issues involving this fund at this time will
maintain a positive ending balance for 1995, however it will result in a continuation of the
negative cash flows that have historically been approved for this fund.
ALTERNATIVES:
1. Provide policy direction to staff for setting funding and expenditure levels for the
Sanitary Sewer Fund and Storm Drainage Fund so that the CIP may be completed.
2. Provide direction to staff to provide more information.
3
• •
RECOMMENDATION:
At its July 7, 1994 meeting, the Shakopee Planning Commission reviewed the 1995 - 1999
Capital Improvement Program and recommended its approval.
Staff recommends the City Council include this memo for consideration in its decision.
ACTION REQUESTED:
Provide direction to staff on funding and expenditure levels for the Sanitary Sewer Fund and
the Storm Drainage Fund so that the CIP can be forwarded to the City Council for approval.
4
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