HomeMy WebLinkAbout09/03/199 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE CITY COUNCIL SEPTEMBER 3, 1996
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Roll Call at 7 : 00 P.M.
2] Approval of Agenda
3] Liaison Reports from Councilmembers
4 ] Mayor' s Report
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
* 6] Approval of Minutes : August 6, 1996
*7] Approve Bills in the Amount of $219, 511 . 01
8] Communications
A] Joel Cole, extending greetings from the Prime Minister of
the Faroe Islands - verbal
9] Public Hearings
10] Recommendations From Boards and Commissions
Planning Commission
*A] Preliminary Plat of French Trace located south of
17th Ave . extended and east of Sarazin St. - Res . 4492
*B] Preliminary Plat of Meadows South located adjacent to and
south of Sage Lane - Res . 4493
Economic Development Authority
C] 1997 EDA Tax Levy - Res . 4500
D] Striping A Bike Path On 10th Avenue
E] Code Enforcement
F] Compensation for Boards and Commissions
G] Request for Tax Increment Financing Assistance
TENTATIVE AGENDA
September 3, 1996
Page -2-
11 ] General Business
A] Engineering
a. 1996 Reconstruction Project - Sidewalk Removal
b. Supplement No. 1 to Agreement No . 67171
with MnDOT (Mini Bypass Project) Res . 4431
c. Storm Water Trunk Charge
d. Grading Permit and Fee Waiver Request by Scott
County
B] Police/Fire
a. Fire Station - Res . No . 4502, Calling Special
Election
b. Shakopee/Bloomington Fire Mutual Aid Agreement
c. Civil Defense Warning Siren
C] Community Development
*a. Set Public Hearing to Consider Vacation of Ease-
ment in RLS 134 - Res . No. 4504
D] General Administration
*a. 3 . 2 Beer License - Spooky World, 2187 E. Highway 101
b. First November Meeting - Date Change - Res . 4506
*c. Increasing the Number Of On Sale Liquor Licenses -
Res . No . 4503, Calling Special Election
12] Other Business
13] Adjourn to Monday, September 9th, 1996 at 7 : 00 P.M.
*Anticipated to be routine items .
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Council Agenda-Format Change
DATE: August 29, 1996
There is a small difference in the format for the City Council agenda which is being tried for this
meeting.
We are grouping all items other than recommendations from boards and commissions and public
hearings under"General Business". There, items will be grouped by department or function; i.e.,
Engineering/Public Works, Police/Fire, Community Development, including EDA and Building
Inspection, Parks and Recreation, and General Administration. Note that General Administration
may include Personnel, City Clerk, and items from the City Administrator's office.
We see a couple of benefits to this:
A. It allows you as the Council to concentrate on particular areas at one time, without having
to mentally"shift gears"when similar items were scattered throughout the agenda;
B. It will allow department heads to get their items done at one time.
"B" above will allow certain department heads to leave once their business is through- others,
such as the Community Development Director or Public Works Director, will likely need to stay
for the entire meeting, due to their involvement in a variety of other issues. The order will rotate
from week to week, so that different department heads will have an opportunity to be done earlier
in the meeting.
As with the current arrangement, there is still an opportunity for the Mayor to move issues ahead
when there are people in the audience interested in a particular item.
I would interested in any comments that you might have on the format change; if it is not
something with which you are comfortable, we can always revert to the previous system.
Mark McNeill
City Administrator
MvI:tw
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 6, 1996
Mayor Jeff Henderson called the meeting to order at 7:04 P.M. with Councilors Jane DuBois, Burl
Zorn, Robert Sweeney, and Clete Link present. Also present: Mark McNeill, City Administrator;
James Thomson, City Attorney; Paul Bilotta, Community Development Director; Bruce Loney,
City Engineer/Public Works Director; Judith S. Cox, City Clerk; Gregg Voxland, Finance
Director; and Mark McQuillan, Park and Recreation Director.
The following items were added to the agenda: 14a) Resignation of Jordan Politz, 14b) Acceptance
of Paul Bilotta's Resignation, 14c) Gregg Voxland's report on Township Meetings.
The following items were deleted from the agenda: 11g) Final Plat of Milwaukee Manor 2nd
Addition, and 12b.2) Fire Station Site Purchase.
Link/DuBois moved to approve the agenda as modified. Motion carried unanimously.
Sweeney/DuBois offered Resolution No. 4475, A Resolution of Appreciation to Jim Plekkenpol as
a Volunteer Archery Instructor For 29 Years of Service to the City Of Shakopee, and moved its
adoption. Motion carried unanimously.
Mayor Henderson read and presented a plaque to Mr. Plekkenpol.
Link/DuBois offered Resolution No. 4472, A Resolution of Special Commendation to Ronald
Scherer For 25 Years of Service to the City of Shakopee, and moved its adoption. Motion carried
unanimously with appreciation.
DuBois/Zorn offered Resolution No. 4473, A Resolution of Special Commendation to Howard
Heller For 25 Years of Service to the City of Shakopee, and moved its adoption. Motion carried
unanimously with appreciation.
Liaison reports were given by Councilmembers.
Mayor Henderson gave the Mayor's report.
Mayor Henderson asked if there was anyone present in the audience who wished to address the
Council on any item not on the agenda. There was no response.
Sweeney/Zorn moved to approve the Minutes of July 2nd and 9th, 1996. Motion carried
unanimously.
Link/DuBois moved to approve bills in the amount of$146,087.90. Motion carried unanimously.
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Shakopee City Council Page -2-
Mark McQuillan introduced Todd Hoffman from the Minnesota Recreation and Park Association
(MRPA) who then explained the purpose and goals of the MRPA and presented the Award of
Excellence to the City of Shakopee and the Shakopee Rotary Club for the Trail Kiosk Project.
Accepting the Award were: Bill Wermerskirchen, Jack Cole and Connie Roerich.
Sweeney/Zorn moved to accept the resignation of Mr. Steven Smith from the Shakopee Cable
Communications Commission and from the Board of Directors of the Shakopee Community Access
Corporation, Inc. Motion carried unanimously.
Mark McNeill requested permission to fill the vacancies on the Shakopee Cable Communications
Commission and the Board of Directors of the Shakopee Community Access Corporation.
Link/DuBois moved to appoint Robert Sweeney to the Shakopee Cable Communications
Commission and the Board of Directors of the Shakopee Community Access Corporation in the
interim until the vacancies are advertised and permanent members are appointed. Motion carried
unanimously.
Sweeney/Zorn moved to schedule a special meeting to accept the EAW for publication (ADC
Telecommunications, Inc.) on August 15, 1996.
Sweeney/Zorn moved to amend the motion to set the time at 5:00 P.M. Motion carried
unanimously.
The main motion as amended carried unanimously.
Mayor Henderson asked if there was anyone present in the audience who wished to speak regarding
the reports that they had received relating to their tobacco violations. There was no one present
who wished to speak.
Sweeney/DuBois offered Resolution No. 4485, A Resolution Imposing A Penalty on Canterbury
Inn - Best Western for Tobacco Violations, and moved its adoption.
Cncl. Zorn moved to amend the Resolution to suspend the $200.00 fine for six months. Motion
died for lack of 2nd.
Motion carried 4-1 with Cncl. Zorn opposed.
DuBois/Link offered Resolution No. 4486, A Resolution Imposing A Penalty on Rock Spring
Supper Club for Tobacco Violations, and moved its adoption. Motion carried unanimously.
Link/Sweeney offered Resolution No. 4487, A Resolution Imposing A Penalty on Main Event
Sports Bar for Tobacco Violations, and moved its adoption.
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Cncl. Zorn moved to amend the Resolution to suspend the $200 fine for six months. Motion died
for lack of 2nd.
Motion carried 4-1 with Cncl. Zorn opposed.
Sweeney/Link offered Resolution 4488, A Resolution Imposing A Penalty on Turtle's Bar & Grill,
Inc. for Tobacco Violations, and moved its adoption.
Cncl. Zorn moved to amend the Resolution to suspend the $200 fine for six months. Motion died
for lack of 2nd.
Motion carried 4-1 with Cncl. Zorn opposed.
Link/Sweeney offered Resolution No. 4489, A Resolution Imposing A Penalty on Arnie's Bar for
Tobacco Violations, and moved its adoption.
Cncl. Zorn moved to amend the Resolution to suspend the $200 fine for six months. Motion died
for lack of 2nd.
Motion carried 4-1 with Cncl. Zorn opposed.
DuBois/Sweeney offered Resolution No. 4490, A Resolution Imposing A Penalty on Pullman
Club for Tobacco Violations, and moved its adoption. Motion carried unanimously.
Paul Bilotta briefed the Council on what is happening with the Excelsior-Henderson Motorcycles
negotiations. At this time it is important to get some clarification from the Council and the EDA
regarding the parameters of negotiations. There is a possibility the City could be the landlord of the
property and then lease it back to the company. He discussed risk management in relation to the
landlord situation and asked whether a financing concept that would involve City ownership of a
manufacturing building would be supported.
Sweeney/Zorn moved to authorize staff to negotiate with Excelsior - Henderson based on the
financing concept as outlined in the staff memo with the intent of returning to the City Council with
a draft letter of understanding, pre-development agreement or other similar document. (Memo
from Mr. Bilotta dated August 6, 1996 - CC Document No. 240)
A discussion ensued relating to negotiations and risk management.
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Shakopee City Council Page -4-
Pat Pelstring, Public Resource Group representative, approached the podium and explained there
were approximately 350 people at the private unveiling and 5000 at the public unveiling. He added
the company expects a decision regarding TIF funds within 10 days.
Motion carried unanimously.
A break was taken at 8:00 P.M.. The meeting re-convened at 8:19 P.M.
Paul Bilotta explained that the County Housing and Redevelopment Authority (HRA) has agreed to
become the developer of Blocks 3 & 4 and the City is being asked to enter into a Joint Powers
Agreement so that the HRA may go further in its development process. The Economic
Development Authority (EDA) has approved a draft Joint Powers Agreement with the Scott County
HRA. He added since this involves a redevelopment plan Council approval is needed, per the rules
establishing the EDA.
In response to a question relating to a re-sale clause, Mr. Bilotta explained there is no such clause in
this agreement, noting the HRA has agreed to spend any profits within the City of Shakopee. It was
also noted the HRA must acquire permission from the Scott County Board to buy and/or sell.
Discussion ensued regarding the make up of the design committee and a suggestion was made that
one member also be a Councilmember.
Sweeney/Link moved to authorize the officers of the Economic Development Authority to execute
the Joint Powers Agreement with the Scott County HRA, subject to the City Attorney's approval.
Zorn/Link moved to amend the motion striking the word "approval" and replacing it with
"review". Motion carried unanimously.
The main motion as amended carried unanimously.
In response to Laurent Builders, Inc. request to rezone their 17 acre site from Agricultural
Preservation (AG) to Urban Residential (R-1B) and Medium Density Residential (R-2), Paul Bilotta
reported that both the draft Comprehensive Plan and the 1996 MUSA expansion have identified this
area as single family residential development to provide residential development where public
sanitary sewer and water are available. He added this would also be in conformance with the 1995
Comprehensive Plan. Therefore, the Planning Commission recommends the entire site be rezoned
to Urban Residential (R-1B).
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Shakopee City Council Page -5-
Zom/Link offered Resolution No. 461, An Ordinance of the City of Shakopee, Minnesota,
Amending the Zoning Map Adopted in City Code Sec. 11.03 By Rezoning Land Located South of
the Proposed 17th Avenue And East of the Proposed Sarazin Street From Agricultural Preservation
(AG) Zone to Urban Residential (R-1b) Zone. Motion carried with Cncl. Sweeney abstaining from
discussion and vote.
Paul Bilotta reported the CDC is requesting the City Code be changed to preserve the concentration
of establishments that serve alcohol in the Downtown (B-3) and Major Recreation (MR) zones in
order to maintain critical concentrations of these types of uses to create a place of destination.
The number of liquor licenses in non-(B-3) and non-(MR) zones would remain the same and
additional licenses would be concentrated in these zones. Also, if those with licenses wanted to
move their licenses they would have to move within these zones. The proposed zoning changes are
a response to be proactive to future scattered development.
Discussion ensued regarding the language within the drafted ordinance relating to the (B-3) area and
Mr. Bilotta explained the purpose of this is in response to future pressures.
Sweeney/Link moved to table discussion on the draft zoning ordinance limiting liquor licenses to
the B-3 and MR zoning districts and requested additional information. Motion carried unanimously.
Discussion ensued on the number of liquor licenses available pursuant to law and the possibility of
having the number increased. (Current law allows a City of the 3rd Class to issue 12 licenses and
Shakopee has issued 10.)
Zorn/Sweeney directed staff to look into the options for increasing the number of liquor licenses
that the City Council can issue, for the next meeting. Motion carried unanimously.
Sweeney/Link offered Resolution No. 4481, A Resolution of the City of Shakopee, Approving the
Preliminary Plat for Hauers 5th Addition, and moved its adoption, subject to conditions. Motion
carried unanimously.
Zorn/Sweeney offered Resolution No. 4482, A Resolution of the City of Shakopee, Approving the
Preliminary Plat for Samantha Woods, and moved its adoption. Motion carried with Cncl. DuBois
abstaining from discussion and vote.
Paul Bilotta reported the Board of Adjustment and Appeals has denied a request for a variance to
permit construction of a metal building with a metal facade on property within the Heavy Industrial
I-2) zone and that Shakopee Services has appealed the denial to the City Council. He added that the
City Council must show that an error occurred by the Board on all criteria for granting a variance.
James Thomson explained that the City Council is acting as an Appeal Body and the Ordinance
requires that a decision be made and that the applicant must show an error or omission was made.
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A discussion ensued regarding ld) altering the character of the locality and le) the problems
relating specifically to economic considerations. An error was also noted in the Board of
Adjustment and Appeals minutes on la) the property can be put to a reasonable or same use, and
le) the problems relate specifically to economic considerations. Mr. Bilotta reported that the
essential character of the locality would not be altered and the problems do not extend beyond
economic considerations.
Zorn/Link moved to overturn the decision of the Board of Adjustment and Appeals, stating the
specific errors and/or omissions of la) and le) made by the Board, and grant the request for a
variance for Shakopee Services, Inc. Motion carried unanimously.
In response to a question as to how to treat variances and grandfathering properties, Mr. Thomson
suggested looking at Ordinances in relation to the City Code and amending the Code listing
exceptions to avoid addressing variances on a case by case basis.
Sweeney/DuBois moved to direct staff to devise an Old Shakopee Zone Ordinance for this
particular area due to limerock and existing structures which do not meet conditions. Motion
carried unanimously.
Mark McNeill reported that Council is being asked to approve a contract with BKPR and
Associates, for architectural design services for the proposed fire station. BKPR has requested
compensation for reimbursable expenses. Services will be paid on an hourly basis not to exceed
$21,000 in addition to actual expenses for reimbursables. Reimbursable expenses are estimated at
$1,000. If approved, fees will be chargeable to the fire station project, if not approved payment will
come from the reserve funds or other sources approved by Council
Sweeney/DuBois moved to authorize the appropriate City officials to execute the consultant
contract by and between the City of Shakopee, and Boarman, Kroos, Pfister and Rudin and
Associates of Minneapolis. Motion carried unanimously.
Mark McNeill explained that the Council must take formal action to set the referendum amount for
the fire station to be given to the County Auditor by September 4th for inclusion for the ballots for
the November election. He requested inclusion of the fire station referendum discussion as part of
the August 13th agenda.
DuBois/Sweeney moved to include the fire station referendum discussion as part of the August 13th
meeting. Motion carried unanimously.
Sweeney/Link moved to authorize the payment of $4400 dollars to CompressAir for repair of the
Shakopee Fire Department breathing air compressor.
Discussion ensued regarding the cost of a contract service to fill the bottles.
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Shakopee City Council Page -7-
Motion carried unanimously.
The following item was moved ahead on the agenda: 12h) Shakopee Bypass Noise Variance.
Bruce Loney reported that PCI, the general contractor for paving operations on the Shakopee
Bypass has requested permission to extend work hours to complete the project this year. They will
work from dawn to dusk and must saw concrete pavement joints within six hours of placement per
MN/DOT requirements. Similar variances have been granted for early completion by the
contractor. Mr. Loney noted that while most of the residential properties have earth berms he
would request that noise exposure be minimized as much as possible and that if complaints were
excessive the variance could be revoked at the Council's discretion.
Sweeney/Zorn moved to waive the Noise Prevention Section of the City Code for Construction
Activities (Section 10.60, Subd. D, subparagraph 3) for work on the Shakopee Bypass project from
August 15, 1996 to October 15, 1996 to allow Progressive Contractors, Inc. to construct the
Shakopee Bypass and to allow construction activities starting at 5:30 A.M. - Monday thru Saturday
and ending at 3:00 A.M. - Tuesday thru Sunday, with the condition that noise exposure near
residential areas is minimized and that if excessive residential complaints are received by the City,
the variance can be revoked at the discretion of the City Council. Motion carried unanimously.
The Council took a break from 9:26 P.M. until 9:38 P.M.
Gregg Voxland reported the City has been approached and requested to grant permanent easements
on park land in Memorial Park with the intent to remove the land from agricultural production as
the land is subject to frequent flooding and erosion and the site is not developable. Recreational
activities and the installation and maintenance of trails would still be permitted. Scott Soil and
Water Conservation District (SSWCD) has submitted an offer for $48,795.67, A combined offer
from the Fish and Wildlife Service and the Soil and Water Conservation District has submitted an
offer for$80,345.67 for the same area, and Rahr Malting has submitted a verbal offer for$50,000.
Zorn/Sweeney moved to give staff direction to grant the Easement to Federal government (Fish and
Wildlife Service) for 21 acres (current low land area) and SSWCD for balance in exchange for
payment of$80,345.67.
Discussion ensued regarding Rahr Malting's being able to participate in the easement with the Fish
and Wildlife and SSWCD.
Zorn/Sweeney move to amend the motion to include Rahr Malting's participation if practical.
Motion carried 3-2 with Cncl. DuBois and Link opposed.
Discussion ensued regarding the turnback of the area to a wildlife habitat.
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Shakopee City Council Page -8-
The main motion as amended carried 3-2 with DuBois and Link opposed.
The following items were moved ahead on the agenda: 12k) Valley Green Business Park Wetland
Replacement, 121) Scott County Highway Department Wetland Replacement, 12p) Scott County
Turnbacks, and 13b) Southwest Metro Drug Task Force.
Bruce Loney reported Valley Green Business Park has submitted a Wetland Replacement Plan
application to fill in approximately 0.37 acres of wetland to accommodate future development in the
area and reduce the sound levels by constructing a berm along the highway. The proposal has been
reviewed and determined to be acceptable by the Technical Evaluation Panel (TEP).
Zorn/Link offered Resolution No. 4483, A Resolution Approving a Wetland Replacement Plan for
Valley Green Business Park Limited Partnership, and moved its adoption. Motion carried
unanimously.
Bruce Loney reported the Scott County Highway Department has submitted a Wetland Replacement
Plan application to fill in approximately 3.58 acres of wetland to accommodate the construction of
Highway 18 between County State Aid Highway 42 and the Shakopee Bypass. The Technical
Evaluation Panel (TEP) has reviewed the plan and recommends approval.
Link/Zorn offered Resolution No. 4484, A Resolution Approving a Wetland Replacement Plan for
the Scott County Highway Department, and moved its adoption. Motion carried unanimously.
Bruce Loney reported the Scott County Highway Department has reviewed its County Highway
System and recommended a series of turnbacks for roadways that fit a more local collector street
classification. The total number of miles in the proposed tumback is 5.49 miles. The turnback law
for County highways to Cities requires the City to pass resolutions only on those County State Aid
Highways turned back. Scott County has set up criteria to treat Cities and Townships equally for
bringing the condition of the road to meet County Standards or an equivalent payment depending
on the age and condition of the road. In addition, the County would also pay for the City roadway
maintenance over a two year period. The City of Shakopee would receive a total of$74,383.00 for
improvements and maintenance in two equal payments with one payment in 1996 and the other in
1997. Staff had determined an overlay;would not be cost effective for Fuller Street from 4th
Avenue to 6th Avenue and 6th Avenue, from Fuller Street to T.H. 300 as they will need to be
reconstructed with Sanitary sewer and watermain replacement in the near future. Staff will be
contacting Spring Lake Township to discuss their preference to re-gravel C.R. 72, from C.R. 79 to
CSAH 17 or take the cash equivalent. The compensation for jurisdiction of transfer provides the
City with some revenue for the upgrade and upkeep of these roads.
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Discussion ensued regarding compensation and maintenance issues related to turnbacks.
Zorn/Sweeney moved to direct staff to accept the transfer of jurisdiction and compensation from
Scott County for improving and maintaining roadways: CSAH 16, from T.H. 300 to CSAH 17,
C.R. 18, from new C.R. 18 to T.H. 101, C.R. 72, from C.R. 79 to CSAH 17, and C.R. 77, from
Shakopee Bypass to 6th Avenue. Motion carried unanimously.
Sweeney/Zorn offered Resolution No. 4477, A Resolution of the City of Shakopee, Minnesota,
Regarding Participation In The Southwest Metro Drug Task Force, and moved its adoption.
In response to a question as to the services received for the money, Chief Steininger explained that
there are eight member agencies which contribute $8,400.00, and the State contributes
approximately $175,000. The money from the member agencies and the State contributions pays
for undercover officer salary's, vehicle rent, and task force expenses.
Motion carried unanimously.
Judith S. Cox reported the that the Shakopee Jaycees' application for a temporary 3.2 percent malt
liquor license for a softball tournament at Tahpah Park on August 9th thorough the 11th , 1996 is in
order.
Zorn/Sweeney moved to approve the application and grant a temporary 3.2 percent malt liquor
license to the Shakopee Jaycees, Inc. at the Tahpah Park shelter on August 9th - 11th, 1996.
Motion carried unanimously.
Gregg Voxland reported that a contract fee for audit services for$17,250 is proposed from Deloitte
and Touche, noting the possibility of needing to do a federal grant audit of the money received for
COPS Fast and the coordination program with the county. The rate for this work was quoted not to
exceed $3,000.00 and a total cost not to exceed $20,250.00.
Zorn/Sweeney moved to accept the proposal of Deloitte and Touche for the provision of audit
services for the 1996 fiscal year in the amount of $17,250 plus $50 per hour for auditing federal
assistance grants not to exceed a total of $20,250 and authorized the appropriate city officials to
execute a contract for the 1996 audit services. Motion carried unanimously.
Paul Bilotta reported Mn/DOT has requested an interpretation of the City Code relating to the
removal and crushing of gravel from the right-of-way or on other land acquired for the Bypass
Project. The property in question is outside of the area platted for the highway construction.
Discussion ensued relating to surplus soil or excessive right-of-way reclamation.
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Shakopee City Council Page -10-
In response to a question as to the advantages and disadvantages to the City, Paul Bilotta explained
that it would allow MnDOT to have cost savings on the Bypass project. On the other hand, it
would stretch the interpretation of mining more than in the past.
Sweeney/Link moved to deny MnDOT's request to be an exemption to the definition of mining and
allow its contractor to remove gravel (outside of the area platted for the highway construction).
Motion carried unanimously.
Sweeney/Zorn moved to declare the 1974 Chevrolet and pick up number CKY244F406732 and the
1990 Ford Crown Victoria number 2FACP72G7LX151764 surplus property. Motion carried
unanimously.
Gregg Voxland reported the proposed 1997 Assessing contract is the same as for 1996 with the
exception of the amount which increased from $38,000 to $40,700, and the average cost per parcel
decreasing with this increase.
Discussion ensued as to the process used to determine increases and accountability in assessing
practices of the County.
Zorn/Sweeney moved to authorize the proper city officials to execute the assessment agreement
with Scott County for the 1997 assessment year in the amount of$40,700.
Sweeney/Zom moved to amend the motion to include accountability from Scott County in assessing
practices. Motion carried unanimously.
The main motion as amended carried unanimously.
Mark McNeill reported that he has received two letters of intent for the provision of legal services
to the City. Jaspers, Moriarty & Walburg will bill all services to the City of Shakopee at a rate of
$125.00 per hour for attorneys, and paralegal time at a lower rate. Kennedy & Graven will bill the
City at $120.00 per hour for attorneys, and $60.00 per hour for paralegals.
DuBois/Sweeney moved to approve the engagement of the firms of Jaspers, Moriarty & Walburg;
and Kennedy & Graven for the legal services as outlined by Mr. McNeill. Motion carried
unanimously.
Sweeney/Zorn moved to authorize the appropriate City officials to execute the standard proposal
submitted by Adam's Pest Control, Inc., for the Shakopee Public Library building. ($55.00 per
quarter.) Motion carried unanimously.
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Shakopee City Council Page -11-
Bruce Loney explained that authorization was given last year to raise the Upper Valley Drainage
trail above the normal water elevation due to water flowing across the trail and erosion. Channel
improvements and a low flow structure crossing are proposed. The cost of the low flow structure is
$11,550.00 and the channel improvements are estimated at $11,200.00. Most of the work will be
performed by Public Works personnel to save money. There is approximately $202,000.00 left in
the project account and the City has $64,000.00 in retainage due to the U.V.D. Contractor with
approximately $30,000 of work left on the project. Mr. Loney recommended the improvements be
paid from the 1993-3 project account.
Discussion ensued as to whether this will continue to be a problem.
Zorn/Sweeney moved to direct staff to construct a low flow structure and channel repair as
described with the cost of the work to be paid from Project 1993-3 funds. Motion carried
unanimously.
Sweeney/Zorn offered Resolution No. 4474, A Resolution Appointing Judges Of Election, and
Establishing Compensation, and moved its adoption. Motion carried unanimously.
Zorn/DuBois offered Resolution No. 4476, A Resolution Amending Resolution No. 4179
Authorizing Bank Transfers, and moved its adoption.
Because of the resignation of Paul Bilotta, Gregg Voxland requested deleting the Community
Development Director position and adding the City Clerk position.
Sweeney/Zorn moved to amend the motion deleting the Community Development Director and
adding the City Clerk. Motion carried unanimously.
The main motion as amended carried unanimously.
Sweeney/Zorn offered Resolution No. 4480, A Resolution Declaring A Joint Use Of Tahpah Park
and Lions Park, Between The City of Shakopee and Independent School District # 720, and moved
its adoption. Motion carried unanimously.
Sweeney/Zorn offered Resolution No. 4478, A Resolution Apportioning Assessments Among New
Parcels Created As A Result Of The Minor Subdivision For Block 1, Fist Shakopee, and moved its
adoption. Motion carried with Cncl. DuBois abstaining from discussion and vote.
Zorn/Sweeney moved to receive and file Officer Jordan Politz's resignation. Motion carried
unanimously.
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DuBois/Sweeney moved to accept with regret the resignation of V. Paul Bilotta as Community
Development Director for the City of Shakopee, effective August 16, 1996. Motion carried
unanimously.
Mark McNeill requested authorization to negotiate with Mr. Bilotta's new employer for his
expertise for his employment on an hourly basis as needed.
Sweeney/DuBois moved to direct staff to negotiate with Mr. Bilotta's new employer for his
expertise for his employment on an hourly basis as needed. Motion carried unanimously.
Sweeney/Zorn moved to direct staff to take the necessary steps in order to fill the Community
Development Director position. Motion carried unanimously.
Mark McNeil explained that the Jackson-Louisville Township members are being invited to the
August 27th, 1996 budget work shop to discuss fire and recreation budget items.
DuBois/Sweeney moved to adjourn to Tuesday, August 13th, 1996 at 4:00 P.M. Motion carried
unanimously. The meeting adjourned at 11:05 P.M.
4 ith S. Cox
ty Clerk
Esther TenEyck
Recording Secretary
TO: Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Bill List
DATE: August 29, 1996
Introduction and Background
Attached is a print out showing the division budget status for
1996 based on data entered as of 8/28/96 .
Also attached is a regular council bill list for invoices
processed to date for council approval.
Included in the check list but under the control of the EDA are
checks for the EDA General Fund (code 0191-XXX) and Blocks 3&4
(code 9439-xxx) in the amount of $209.88 .
Action Requested
Move to approve the bills in the amount of $219, 511. 01.
CITY OF SHAKOPEE
EXPENSES BY DEPARTMENT
08/29/96
CURRENT YEAR
ANNUAL MONTH TO PERCENT
DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED
11 MAYOR & COUNCIL 83,090 3,629 32,866 40
12 CITY ADMINISTRATOR 215,490 9,176 143,641 67
13 CITY CLERK 132,040 10,081 73,273 55
15 FINANCE 307,410 18,376 198,180 64
16 LEGAL COUNSEL 260,030 43,194 137,841 53
17 COMMUNITY DEVELOPMENT 457,930 38,817 191,763 42
18 GENERAL GOVERNMENT BUILDINGS 132,510 9,394 88,265 67
31 POLICE 1,588,500 109,477 992,892 63
32 FIRE 418,670 15,242 231,754 55
33 INSPECTION-BLDG-PLMBG-HTG 228,930 17,839 137,500 60
41 ENGINEERING 407,760 27,457 214,105 53
42 STREET MAINTENANCE 775,720 30,405 351,044 45
44 SHOP 116,650 8,749 67,115 58
46 PARK MAINTENANCE 304,660 32,068 191,069 63
91 UNALLOCATED 436,340 1,781 263,067 60
TOTAL GENERAL FUND 5,865,730 375,685 3,314,377 57
17 COMMUNITY DEVELOPMENT 463,400 43,361 241,825 52
TOTAL TRANSIT 463,400 43,361 241,825 52
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September 3, 1996
Shakopee, Minnesota
Dear Mayor and City Council Members,
On Thursday, August 22, I met with Prime Minister Edmund
Joensen of the Faroe Islands and in a 20 minute ceremony, presented to
him and the people of the Faroe Islands, a key to the City of Shakopee and
a city-adopted resolution promoting increased international understanding
between the Shakopee and the Faroe Islands.
Along with being grateful for Shakopee's thoughtfulness and
enlightened international vision, Prime Minister Joensen was also interested
in the artistic and cultural exchange program which initiated this gift of
goodwill. He looks forward to other programs that may stem from this
international effort.
Prime Minister Joensen owns a fish factory in the islands with
machinery supplied from a company in New Orleans. He says business
trips to the United States are common, and told me to inform the Mayor
that he very well may stop by for a cup of coffee and a ride on the "Wild
Thing" (I had to explain to him what it was).
The Prime Minister mentioned that Torshavn has several sister cities
located in Denmark, Iceland, and Greenland, and suggested that this official
relationship may be something for future consideration.
Prime Minister Joensen sends his regards to the people of Shakopee
and hopes this initial correspondence fosters a stronger friendship between
Shakopee and the Faroe Islands.
cerely,
Joel Cole
J
f
Felag
til Sha o . ' Minn'les
0ta
•
Shakopee Community USA at faa sal.-iblastur. Shakopee vara stovnaa fyri eru ymisk, og orgrynna av
Arts Council eitur fel- Men nu er ein mooguleiki, einum an sfaani, helt harm framsfrningum, fornminni-
tf Shakopee Community tab vera so uppla.gt at knyta sovnum, sj6nleikum og
agio,sum nu bje ar Arts Council I Minnesota bond millum Shakopee og dansitiltokum er at fara til.
foroyskum listafblkum bj68ar foroyskum listafolk- Foroyar. Joel Cole hugsar sar, at
att koma til amen- hagar
millum 20 og 30 ar yvir f gjar handabi hann so baai malarar, yrkjarar,
hagar afturfyri, at amerik- logmanni ein lykil fra teknarar, hoggmyndaf6lk
kanska byin Shakopee onsk listaf6lk sleppa til For- amerikanska bynum.Lykil- og rithovundar kunnu fara
at arbeioa og faa oya at arbeisa eina tfa. in skal vera imyndin um,at yvir i ein manab ella seks
iblastur i fremmandum Tab er formaburin I lista- byurin bj6bar foroyingum a vikur og Ma nyggjan Iblast-
felagnum I Shakopee, Joel . vitjan. ur. Listafelagib f Shakopee
umhvOrvi.Ta$er for- Cole,sum hevur tild6 stig til Shakopee er ikki st6rur syrgir fyri innivistinum. •
maclurin I felagnum, tiltakib. Cole kom til For byur. Eini 15.000 folk Felagib mtlar at skips so
Joel Cole,i$ er giftur oya f 1986 sum skiftina:m- bdgva har,men bara 20 mi- fyri, at tey, sum fara yvir,
ingur gjognum Klaksvr'kar nuttir fra bynum liggur sleppa at bugva hja onkrari
vio foroyskari konu, Rotary Klubba, og hann Minneapolis vib tveimum familju, so uppihaldib ikki
sum hevur tikib stig til hevur bmbi arbeitt her og milli6num ibugvum. verOur alt ov einsligt.
�. verib venjari hja fraelsu Vii onkur hava meira at
tiltakiftr6ttarfolkunum f sam- vita um samstarvib vib
'' • bandi vib oyggjaleikir. NGgv at uppliva Shakopee,
UNI ARGE ber til at venda
•N6gv er at uppliva I stat- sr:til R6a Patursson a For-
,. sum im d inum upp fm6ti kanadiska oya F6lkahaskfila
Tab. man ikki vera komib • Y Yo • markinum, sigur Joel Cole.
fyri ofta,at foroysk listafolk Joel Cole fist via ymsa list Amerikanska mentanin er
Fara so langt burtur sum til sjalvur, og to listafelagib f sera goltattab, f6lkaslogini
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k
- merlkansii a
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•'bing fi.
bjo • Arts Council,
20
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for
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daas • I S a inn.
Shakopee
• ft!, .
e Community lk millum
k
hevur
vum ogA vera
a han aourm vnda, at ,a i Fore., ta.fekk logniamura var fbrin aka]. ful.,- hevur bu
belt amerikonskhannforeYekuin
...., f gjar .Minnesota. lykil,sum_0_, Cow .Shakopee,. .... ,.,.t geva
V Min t
SeinnaPal IlI ' lOgnianni einatarbei6a:Joel
llagnum i tlan
bsrnum Shakopee., handaai. .r hagar our I,h.s Fornyar• vikur ait, . Les
rvi.
Joel Cole, 1°..mLlominYvi bleiv f°rulabYlnr.,..-°ga ella selr-a_ hvO
• 30 dr eru v og tá halulbandia millumt.aicopee i t•Yie_e andum
•og
k k°antu'sfv-r,kiiiica:aault faraatisl:rufbiastur 1.ir
foroYs—a
upplagtAs forionyzst ahst.a, at ia a situ
3
so .,.,_urn m°glieFOroYe og fa
iistaf(5,1 koma til
iistafelK
ID , �r
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner I
SUBJECT: Preliminary Plat for French Trace
DATE: September 3, 1996
Introduction
Laurent Builders, Inc. has submitted an application for approval of the Preliminary Plat for
French Trace. The proposed subdivision is located south of proposed 17th Avenue and
east of proposed Sarazin Street. The proposed plat is 17.87 acres in size and includes 54
single family residential lots.
Discussion
A copy of the August 8, 1996, Planning Commission staff memo has been attached for
your reference. At this meeting, the Planning Commission reviewed the proposed plat
with regard to providing roadway access to the property directly to the east. Upon
discussion, the Planning Commission has recommended approval of this plat to the City
Council, without roadway access to the property to the east. Please also find attached the
draft minutes regarding this discussion from the August 8, 1996, Planning Commission
meeting.
The Planning Commission recommended approval to the City Council subject to four(4)
conditions being met prior to City Council review of the Preliminary Plat. These four
conditions have been satisfied.
Alternatives
1. Approve the Preliminary Plat for French Trace, subject to conditions.
2. Modify the recommended conditions and approve the Preliminary Plat for French
Trace.
3. Deny the Preliminary Plat for French Trace.
4. Table the decision for further information from the applicant and/or staff.
Planning Commission Recommendation
The Planning Commission has recommended approval of the Preliminary Plat for French
Trace, subject to conditions (Alternative No. 1).
Action Requested
Offer Resolution No. 4492, A Resolution Approving the Preliminary Plat for.French
Trace, and move its adoption.
-fitk-1
Julie Klima
Planner I
is\commdev\c61996\cc0903\ppfitrc.doc
RESOLUTION NO. 4492
A RESOLUTION OF THE CITY OF SHAKOPEE
APPROVING THE PRELIMINARY PLAT
FOR FRENCH TRACE
WHEREAS,Laurent Builders, Inc. is the owner of said property; and
WHEREAS,the property upon which the request is being made is legally
described as: The South Half of the Northwest Quarter of the Northwest Quarter, Section
17, Township 115, Range 22, County of Scott, State of Minnesota; and
WHEREAS, all notices of the public hearing have been duly sent and posted and
all persons appearing at the hearing have been given an opportunity to be heard thereon;
and
WHEREAS, the Planning Commission of the City of Shakopee did review the
Preliminary Plat for French Trace on August 8, 1996, and has recommended its approval.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, as follows:
That the Preliminary Plat for French Trace, described as The South Half of the
Northwest Quarter of the Northwest Quarter, Section 17, Township 115, Range 22,
County of Scott, State of Minnesota, is hereby approved subject to the following
conditions:
A. The following procedural actions must be completed prior to the
recording of the Final Plat:
1. Approval of title by the City Attorney.
2. Execution of a Developers Agreement for construction of required
public improvements:
a) Street lighting to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements
of the Design Criteria and Standard specifications of the
City of Shakopee.
e) The applicant shall enter into an agreement regarding Park
Dedication payments. Cash payment in lieu of park
dedication shall be required in the amount of$653.00 per
residential lot. The Park Dedication payments shall be
deferred until such time as a building permit for a principal
structure has been issued for the lot.
f) The developer acknowledges the presence of pending
assessments.
3. The Final Construction Plans and Specifications must be approved
by the City Engineer.
4. The developer shall provide drainage easements around the ponding
areas.
5. Per Section 12.07, Subd. 2.A, the easements located between Lots
4 and 5, Block 1; Lots 10 and 11, Block 2; and Lots 1, 2, 9, and 10,
Block 3; and those easements located along the rear yards of Lots 1
through 10, Block 2, shall be 20 feet in width.
6. The developer shall comply with all compaction requirements on the
building sites.
7. The storm water trunk fees will be paid by the developer if the fee is
approved by the City Council and published prior to final plat approval
by the City Council.
Passed in session of the City Council of the City of Shakopee,
Minnesota, held this th day of , 1996.
Mayor of the City of Shakopee
Attest:
City Clerk
Prepared By:
City of Shakopee
129 S. Holmes Street
Shakopee, MN 55379
o
City of Shakopee
Planning Commission
August 8, 1996 Page 12
Dave Reith. 1571 Hennes Avenue asked if there are plans for a bike path. He asked what
the value of the homes would be. Mr. Graser stated there are no sidewalks or bike paths
proposed. The home values will range between $110,000 and $130,000.
Todd Daeev. Hennes Avenue stated something needs to be done to get the Apgar issue
resolved. He believed the homes should be higher priced within the Meadows North
development.
Mr. Reith asked if certain houses could be higher priced. Mr. Leek stated there is no way
the Planning Commission can dictate the cost of a home in a development.
Leroy Menke stated nothing can be done with the development until Apgar Street is settled.
Motion: Commissioners BrekkelMars offered a motion to continue the public
hearing.
Vote: Motion carried unanimously.
6. PUBLIC HEARING: TO CONSIDER 11th PRELIMINARY PLAT OF FRENCH
TRACE. LOCATED SOUTH OF PROPOSED 17TH AVENUE AND EAST OF
PROPOSED SARAZIN STREET.
Mr. Leek stated that this area has been recently rezoned to Urban Residential (R-1B). One
of the principle issues on this development is a connection to the property to the east. He
reviewed the proposed connection on the plat. Staff is recommending approval under
Alternative One.
Gary Laurent. Laurent Builders stated he has concerns with the street connection of French
Trace to the east. He believed it would be redundant to the collector street on the north
boundary of the development.
Commissioner Joos stated the sewer pipe was the major reason why the street connection to
the east was needed. Mr. Rutherford agreed. Mr. Laurent stated a street is not needed in
order to have sanitary sewer. He stated larger easements can be provided.
Gary Kerkows, 605 Summerville Street. stated he is in favor of the a connection to the east
that provides for a curvilinear roadway.
40 411
City of Shakopee
Planning Commission
August 8, 1996 Page 13
Greg Kerkows. 605 Summerville Street. stated access is needed in order to develop their
property. Without this connection, their property can not develop until 17th Avenue is
constructed.
Mr. Laurent stated 17th Avenue will have to be developed before the Kerkows can develop
their property.
Motion: Commissioners Joos/Mars offered a motion to close the public hearing.
Vote: Motion carried unanimously.
Motion: Commissioners Brekke/Meilleur offered a motion to the City Council to
approve the preliminary plat of French Trace with the condition French
Trace not go through all the way, and subject to the following conditions:
A. Prior to City Council approval of the Preliminary Plat, the
following actions must occur:
1. The applicant shall evaluate alternative alignments for the
continuation of French Trace to the East that would limit its
function as an alternative route to 17th Avenue, and revise
the plat accordingly. This shall be done before review of the
preliminary plat by the City Council.
2. The applicant shall submit a wetland delineation report and
exemption to the Wetlands Regulation Act of 1991.
3. The Preliminary Plat submittal information shall be revised
to reflect the following changes:
a) Applicant must provide additional information
regarding the existing topography of the proposed
outlet and an easement for the outlet pipe which
extends into the property north and east of the
development.
b) Revised storm sewer calculations showing the
existing conditions.
c) Revised storm sewer system and calculations showing
peak discharge rates less than or equal to 6.0 cfs for
developed conditions. The revised pond design
should include a 10' buffer strip (at 10:1 slope or
flatter) for safety.
4. A sound study will be required to determine sound levels. If
the sound levels exceed 70 dB, the lots abutting 17th Avenue
•
City of Shakopee
Planning Commission
August 8, 1996 Page 14
will require buffering to hold the sound levels at or below 70
dB.
B. The following procedural actions must be completed prior to the
recording of the Final Plat:
1. Approval of title by the City Attorney.
2. Execution of a Developers Agreement for construction of
required public improvements:
a) Street lighting to be installed in accordance with the
requirements of the Shakopee Public Utilities
Commission.
b) Electrical system to be installed in accordance with
the requirements of the Shakopee Public Utilities
Commission.
c) Water system to be installed in accordance with the
requirements of the Shakopee Public Utilities
Commission.
d) Installation of sanitary sewer and storm sewer
systems, and construction of streets in accordance
with the requirements of the Design Criteria and
Standard specifications of the City of Shakopee.
e) The applicant shall enter into an agreement regarding
Park Dedication payments. Cash payment in lieu of
park dedication shall be required in the amount of
$653.00 per residential lot. The Park Dedication
payments shall be deferred until such time as a
building permit for a principal structure has been
issued for the lot.
fj The developer acknowledges the presence of pending
assessments.
3. The Final Construction Plans and Specifications must be
• approved by the City Engineer.
4. The developer shall comply with all compaction
requirements on the building sites.
5. The developer shall provide drainage easements around the
ponding area.
6. Per Section 12.07, Subd. 2.A, the easements located
between Lots 4 and 5, Block 1; Lots 10 and 11, Block 2; and
Lots 1, 2, 9, and 10, Block 3; and those easements located
City of Shakopee
Planning Commission
August 8, 1996 Page 15
Page
along the rear yards of Lots 1 through 10, Block 2 shall be
20 feet in width.
7. An oil skimmer will be added to the outlet for the pond.
8. The developer shall comply with all compaction
requirements on the building sites.
Commissioner Joos discussed the importance of traffic flow throughout the city.
Vote: Motion failed. Ayes - 3; Nays - 3. Commissioners Meilleur, Link, and
Brekke voted against the motion.
Motion: Commissioners Joos/Mars moved to offer a motion to City Council to
approve the preliminary plat of French Trace with French Trace providing a
roadway connection to the east, subject to the previous conditions.
Vote: Motion carried 4-2. Commissioners Meilleur and Link voted against the
motion.
Commissioner Mars stated he preferred the first concept.
•
Mr. Rutherford discussed the need to determine where the sanitary sewer will be located not
only in the French Trace property but in future developments to the east.
Commissioner Joos stated he preferred the first concept. He stated he is always leery of
isolating neighborhoods.
Motion: Commissioners BrekkelMeilleur moved to reconsider the motion.
Vote: Motion carried 4-2. Commissioners Joos and Mars voted against the
motion.
Motion: Commissioners BrekkelLink offered a motion to the City Council to
approve the preliminary plat of French Trace without roadway access to the
east, subject to the previous conditions.
Vote: Motion carried 4-2. Commissioners Joos and Mars voted against the
motion.
(.0
Memo To: Shakopee Planning Commission
From: R.Michael Leek,Planner II
Julie Klima,Planner I
Meeting Date: August 8, 1996
Re: Preliminary Plat for French Trace
Site Information:
Applicant: Laurent Builders,
Inc
Location: South of proposed 17th Avenue and west of proposed Sarazin Street
Current Zoning: Agricultural Preservation(AG)(See Exhibit A.)
�
Adjacent Zoning: North: Agricultural Preservation (AG)
South: Agricultural Preservation (AG)
East: . Agricultural Preservation (AG)
West: Office Business (B2)
Comp.Plan: 1980: Agricultural
Draft 1995: Single Family Residential
Area: 17.87 Acres
MUSA: The site is within the MUSA boundary.
Introduction:
Laurent Builders, Inc. is requesting Preliminary Plat approval for a development consisting of 54 single
family residential lots. The proposed development, as shown on the revised preliminary plat, is located
south of proposed 17th Avenue and west of proposed Sarazin Street. The Commission first reviewed
the request at its meeting of July 11, 1996, and continued the item. The revised preliminary plat shows
"French Trace" connecting directly to the property to the East.
Considerations:
1. The plat, as revised, proposes single family lots. The property is currently zoned AG.
However, the applicant has submitted an application for rezoning the property to R-1B. On
July 11, the Commission recommended approval of the rezoning request to the City Council.
The Council will review the rezoning request on August 6, 1996.
2. Pending Assessments exist for this property.
1
3. Since the area is not identified as a future park site in the City's draft Comprehensive Plan, staff
is recommending that a park dedication fee in the amount of$653.00 per residential lot be
collected in lieu of park land. The park dedication payments shall be deferred to the issuance of
a building permit for the principal structure on each lot.
4. The applicant is required to submit a wetland delineation report and an application for an
Exemption to the 1991 Wetlands Regulation Act. A condition has been added that this be
completed prior to Preliminary Plat approval by the City Council.
5. The Engineering Department has added the following requirements for the applicant. A
condition has been added that these items be completed prior to Preliminary Plat approval
by the City Council:
a) Applicant must provide additional information regarding the existing topography
of the proposed outlet and an easement for the outlet pipe which extends into the
property north and east of the development.
b) Revised storm sewer calculations showing the existing conditions.
c) Revised storm sewer system and calculations showing peak discharge rates less
than or equal to 6.0 cfs for developed conditions. The revised pond design should
include a 10' buffer strip (at 10:1 slope or flatter) for safety.
6. The Engineering Department has also added the following requirements for the applicant.
A condition has been added that these items be completed prior to Final Plat approval by
the City Council:
7. Drainage easements are required around ponding areas.
a) Per Section 12.07, Subd. 2.A, the easements located between Lots 4 and 5, Block
1; Lots 10 and 11, Block 2; and Lots 1, 2, 9, and 10, Block 3; and those easements
located along the rear yards of Lots 1 through 10, Block 2, shall be 20 feet in
width.
b) An oil skimmer to be added to the outlet for the pond.
c) If the development is phased, the developer shall dedicate all of the 17th Avenue
right-of-way in the first phase.
d) The developer must sign a petition for the extension of 17th Avenue and a waiver
for an assessment hearing for that project.
8. A sound study will be required to determine sound levels. If the sound levels exceed 70 dB,
the lots abutting 17th Avenue will require buffering to hold the sound levels at or below 70 dB.
9. The developer has submitted a revised preliminary plat drawing which shows a connection to
the parcel to the east. The developer's engineer is working with the landowners of the
property located east of the proposed plat, by evaluating alternatives to determine the most
2
desirable connection between the two parcels. One alternative was to eliminate the cul-de-sac
and extend Faribault Court to the parcel located east. This alternative would reduce the
anticipated"through traffic"which may occur with the connection as shown on the revised plat
drawings submitted by the applicant.
10. The developer shall comply with all compaction requirements on the building sites.
11. Shakopee Public Utilities has commented that it should be contacted regarding the availability
of water and electric to the subject site.
12. The developer acknowledges that the City does not guarantee the date of sanitary sewer
availability to this parcel.
Alternatives:
1. Recommend to the City Council the approval of the request for approval of the Preliminary
Plat of French Trace, subject to the following conditions:
a) Prior to City.Council approval of the Preliminary Plat, the following actions
must occur:
i) The applicant shall evaluate alternative alignments for the continuation of
French Trace to the East that would limit its function as an alternative
route to 17th Avenue, and revise the plat accordingly. This shall be done
before review of the preliminary plat by the City Council.
ii) The applicant shall submit a wetland delineation report and exemption to
the Wetlands Regulation Act of 1991.
iii) The Preliminary Plat submittal information shall be revised to reflect the
following changes:
a) Applicant must provide additional information regarding the
existing topography of the proposed outlet and an easement for the
outlet pipe which extends into the property north and east of the
development.
b) Revised storm sewer calculations showing the existing conditions.
c) Revised storm sewer system and calculations showing peak
discharge rates less than or equal to 6.0 cfs for developed
conditions. The revised pond design should include a 10' buffer
strip (at 10:1 slope or flatter) for safety.
iv) A sound study will be required to determine sound levels. If the sound levels
exceed 70 dB, the lots abutting 17th Avenue will require buffering to hold the
sound levels at or below 70 dB.
b) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
3
ii) Execution of a Developers Agreement for construction of required public
improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the requirements of
the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements of the
Design Criteria and Standard specifications of the City of
Shakopee.
e) The applicant shall enter into an agreement regarding Park
Dedication payments. Cash payment in lieu of park dedication shall
be required in the amount of$653.00 per residential lot. The Park
Dedication payments shall be deferred until such time as a building
permit for a principal structure has been issued for the lot.
f) The developer acknowledges the presence of pending assessments.
iii) The Final Construction Plans and Specifications must be approved by the
City Engineer.
iv) The developer shall comply with all compaction requirements on the
building sites.
v) The developer shall providedrainage drains a easements around the ponding areas.
vi) Per Section 12.07, Subd. 2.A, the easements located between Lots 4 and 5,
Block 1; Lots 10 and 11, Block 2; and Lots 1, 2, 9, and 10, Block 3; and
those easements located along the rear yards of Lots 1 through 10, Block
2, shall be 20 feet in width.
vii) An oil skimmer will be added to the outlet for the pond.
viii) The developer shall comply with all compaction requirements on the building
sites.
2. Revise the conditions recommended by staff and recommend approval of the Preliminary Plat
for French Trace, to the City Council, subject to the revised conditions.
3. Recommend to the City Council the denial of the request for approval of the Preliminary Plat
for French Trace.
4. Table a decision in order to allow time for the applicant and/or staff to submit additional
information or make any necessary revisions.
4
Staff Recommendation:
Staff recommends Alternative No. 1.
Action Requested:
A motion recommending approval of the preliminary plat of French Trace with conditions.
iskommdev\boaa-pc\1996\Aug08pc\ppfrtrc.doc
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.AAL
The Laurent Building LA U R E N T Corporate Office
128 South Fuller Street,Shakopee, MN 55379 BUILDER 5,AI N c. (612)445-6745
•
June 10, 1996
City of Shakopee
129 South Holmes Street
Shakopee,MN 55379
RE: Park Dedication Fees - French Trace
We hereby respectfully request that payments of park dedication fees be deferred until such time
as individual building permits are issued.
Thank you for your consideration.
Sincerely,
Gary L. Laurent
President
GLL;at
.!ai 1 C 1996
BUILDERS • DEVELOPERS
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Planner II
SUBJECT: Preliminary Plat for The Meadows South
DATE: August 30, 1996
Introduction:
Gold Nugget Development, Inc. has submitted an application for approval of the
Preliminary Plat for The Meadows South. The proposed subdivision is located north of
the Bypass, west of County Road 17 and East of Sage Lane. The proposed plat is 13.2
acres in size and includes 64 dwelling units in 10-twinhome buildings and 11 quad-
buildings.
Discussion:
A copy of the August 8, 1996, Planning Commission staff memo is attached. Attached for
the Council's information is a copy of Assistant City Engineer Joel Rutherford's memo
addressing issues which have been addressed since the Commission's Review.
Alternatives:
1. Approve the Preliminary Plat for The Meadows South, subject to conditions.
2. Modify the conditions and approve the Preliminary Plat for The Meadows South.
3. Deny the Preliminary Plat for The Meadows South.
4. Table the decision for further information from the applicant and/or staff.
Planning Commission Recommendation:
The Planning Commission recommended approval of the Preliminary Plat for The
Meadows South, subject to conditions (Alternative No. 1).
Action Requested:
Offer Resolution No. 4493, A Resolution Approving the Preliminary Plat for The
Meadows South, and move its adoptio•
J./ = ----
R. Michael Leek, Acting Community Development Director
PPMEADSO.DOC/RML 1
INTER-OFFICE MEMORANDUM
TO: Michael Leek, Acting Community Development Director
FROM: Joel Rutherford, Assistant City Engineer
SUBJECT: Meadows South - Preliminary Plat
DATE: August 26, 1996
As part of the approval for the referenced project, there were conditions added which
required additional information be submitted by the applicant, prior to City Council
review/approval. The following are those issues, and the current status:
Centerline Radii of 200' or more -Drawings do not indicate radius dimensions for street
centerlines, but they appear to be 200' or more.
Safety issues(more specifically access for emergency vehicles onto the private driveways)
-Revised drawings show turn-a-rounds at the ends of the driveways.
The island on Street"B" has been eliminated.
As required the valley gutters are now shown on the drawings(they will need to be
installed per the City's standards).
Storm Sewer calculations have been provided.
A report from Summit Envirosolutions indicates the current proposal will reduce sound
levels to meet both the City and MPCA requirements.
Recommendation
Recommend approval of the preliminary plat, subject to the following conditions:
a) Prior to approval of the Final Plat, the following actions must be completed:
1. Those listed in the original report.
b) The storm water trunk fees will be paid by the developer, if the fee is approved by the
City Council and published prior to final plat approval by the City Council.
RESOLUTION NO. 4493
A RESOLUTION OF THE CITY OF SHAKOPEE
APPROVING THE PRELIMINARY PLAT
FOR THE MEADOWS SOUTH
WHEREAS, Gold Nugget Development, Inc. is the owner and developer of said
property; and
WHEREAS,the property upon which the request is being made is legally
described as follows;
Outlot A, The Meadows 1st Addition, Scott County, Minnesota.
WHEREAS, all notices of the public hearing have been duly sentand posted and
all persons appearing at the hearing have been given an opportunity to be heard thereon;
and
WHEREAS, the Planning Commission of the City of Shakopee did review the
Preliminary Plat for The Meadows South on August 8, 1996, and has recommended its
approval.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, as follows:
That the Preliminary Plat for The Meadows South, described on Attachment 1,
attached hereto and incorporated herein, is hereby approved subject to the following
conditions:
A. Prior to City Council approval of the Final Plat, the following action
must occur:
1. Application be made and reviewed for variance from the front yard
setback on Lots 1-10 on Street A;
2. A utility easement be added along Sage Lane for the proposed
sanitary sewer;
3. Utility easements be added along the perimeter of the subdivision;
4. Approval be obtained from the Minnesota Department of
Transportation.
B. The following procedural actions must be completed prior to the
recording of the Final Plat:
1. Approval of title by the City Attorney.
2. Execution of a Developers Agreement for construction of required
public improvements:
PPMEADSO.DOGRML 2
a) Street lighting to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements
of the Design Criteria and Standard specifications of the
City of Shakopee.
3. The Final Construction Plans and Specifications must be approved
by the City Engineer.
4. The developer shall comply with all compaction requirements on
the building sites.
5. Homeowners Association covenants shall be reviewed by the City
Attorney.
6. The storm water trunk fees will be paid by the developer if the fee
is approved by the City Council and published prior to final plat
approval by the City Council.
Passed in session of the City Council of the City of Shakopee,
Minnesota, held this th day of , 1996.
Mayor of the City of Shakopee
Attest:
City Clerk
PPMEADSO.DOC/RML 3
Memo To: Shakopee Planning Commission
From: R. Michael Leek,Planner II
Meeting Date: August 8, 1996
Re: Preliminary Plat for The Meadows South
Site Information:
Applicant: Gold Nugget Development, Inc.
Location: North of the Bypass;West of County Road 17;East of Sage Lane
Current Zoning: Medium Density Residential Zone(R2)(See Exhibit A.)
Adjacent Zoning: North: Urban Residential (R-1B)
South: Agricultural Preservation (AG)
East: Agricultural Preservation (AG)
West: Urban Residential (R-1B)
Medium Density Residential (R2)
Comp. Plan: 1980: Agricultural
Draft 1995: Medium Density Residential
Area: 13.2 Acres
MUSA: The site is within the MUSA boundary.
•
Introduction:
Gold Nugget Development, Inc. has applied for Preliminary Plat approval for The Meadows South.
The proposed development has 2 elements with a total of 64 proposed dwelling units; a duplex area
consisting of 10 buildings and 20 units, and an area of quad homes consisting of 11 buildings and 44
units. No connection is proposed between the 2 project elements. The proposed development is
shown on the preliminary plat. (Exhibit B).
Considerations:
General:
The application for preliminary plat approval indicates that the plat as presented would require a 15
foot front yard setback variance for Lots 1-10 on Street A. Procedurally, a variance application is
required, and such application has not been filed at this time. The applicant should make application
1
for variance, and the request should be reviewed before approval of the final plat of The Meadows
South.
It is generally desirable to provide for roadway connections from proposed plats to adjacent,
undeveloped property when the adjacent land uses are compatible. The property to the East is
undeveloped, however, the draft 1995 Comprehensive Plan guides that property for commercial use.
There is thus some benefit to be derived from not making such a connection in this case.
The preliminary plat as submitted shows 4 private streets/driveways serving the quad homes. This
portion of the plat could be developed as a Common Interest Community (CIC) plat with private
driveways. To insure adequate emergency vehicle access these driveways should be no less than 28
feet in width, and be limited to one-side only parking. Turnaround areas should be provided at the end
of these driveways for emergency vehicles.
Specific:
1. Density-The R2 zone permits a density of 5 - 11 dwelling units/acre, excluding right-of-way.
The proposal meets that standard with a density of 6.57 dwelling units/acre.
2. There are no pending assessments for this property.
3. Park Dedication-Park dedication has been paid with the plat of The Meadows.
4. The Engineering Department comments on the proposed preliminary plat are contained in
the memorandum from Joel Rutherford, Staff Engineer, to Julie Klima, Planner I, which is
attached to this report. The specific recommendations contained in that report are
incorporated below.
Alternatives:
1. Recommend to the City Council the approval of the request for approval of the Preliminary
Plat of The Meadows South, subject to the following conditions:
a) The final plat of The Meadows South not be approved until the City has
adopted engineering standards for private streets.
b) Prior to City Council approval of the Preliminary Plat, the following actions
must occur:
i) The plat be revised to provide turnaround areas as part of the proposed
private streets for emergency vehicles.
ii) The plat be revised to show centerline radii of 200' or more;
2
iii) The applicant submit information which shows that the subdivision would
provide adequate protection for safety as required by the Fire Marshal
and/or state law;
iv) The island at the end of Street B be removed;
v) Valley Gutters must be installed along the driveways;
vi) Storm Sewer calculation shall be submitted and approved by the City
Engineer;
vii) Information be submitted from a registered engineer which indicates the
proposed landscaping will reduce sound levels to those required by local
and state standards; and
c) Prior to City Council approval of the Final Plat, the following action must
occur:
i) Application be made and reviewed for variance from the front yard setback
on Lots 1-10 on Street A;
ii) A utility easement be added along Sage Lane for the proposed sanitary
sewer;
iii) Utility easements be added along the perimeter of the subdivision;
iv) Approval be obtained from the Minnesota Department of Transportation.
d) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
ii) Execution of a Developers Agreement for construction of required public
improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the requirements of
the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements of the
Design Criteria and Standard specifications of the City of
Shakopee.
iii) The Final Construction Plans and Specifications must be approved by the
City Engineer.
iv) The developer shall comply with all compaction requirements on the
building sites.
v) Homeowners Association covenants shall be reviewed by the City
Attorney.
3
2. Revise the conditions recommended by staff, and recommend approval of the Preliminary Plat
for The Meadows South, to the City Council, subject to the revised conditions.
3. Recommend to the City Council the denial of the request for approval of the Preliminary Plat
for The Meadows South.
4. Table a decision in order to allow time for the applicant and/or staff to submit additional
information or make any necessary revisions.
Staff Recommendation:
Staff recommends Alternative No. 1.
Action Requested:
A motion recommending approval with the conditions identified by the Planning Commission.
i:\conundev\boaa-p61996\Aug08pc\ppmeadso.doc
4
INTER-OFFICE MEMORANDUM
TO: Julie Klima, Planner
FROM: Joel Rutherford, Assistant City Engineer
SUBJECT: Meadows South Subdivision Staff Review,
DATE: July 30, 1996
After reviewing the above referenced subdivision, I have the following comments for the applicant,
and for the planning department:
Streets
The City no longer requires lots to abut public streets. What is not clearly defined,however, is the
classification of the roadway serving the lots which do not abut the public street. Are these streets
"driveways"or"private streets"? Because City Code defines"street"as being associated with
"public right-of-way",the accesses to the lots as shown on the drawings are not streets,but more
like driveways. We do not have set standards for driveways.
If we use our"street"design criteria currently in place,then the plat is not in compliance. The
widths for all streets would need to be 36', and they would need to have a cul-de-sac at the end.
Also,the grades connecting these"private streets"are shown as being up to 4.0%. The typical
standard is"a 1.0%gradient per 100 feet"at intersections.
If they are not"streets",the issue really becomes an issue for the fire Marshall and state law. Until
the subdivision ordinance is revised to include a better definition for driveways and private streets,
the city does not appear to have criteria that can be used for this type of access.
The ordinance requires 200' (or more)radii within the streets,the horizontal curves are not labeled,
but they appear to be less than 200' in at least area(Street"B").
The cul-de-sac in Street"B"is showing an island. Islands similar to this have not been allowed in
previous plats.
The flat grades proposed Street"B", along with the connection to the private streets,and the
location of the storm sewer,will require"valley gutter"through the private streets.
Easements
I assume the storm sewer will be private
Easement required along Sage Lane for Sanitary Sewer.
Grading Plan/Erosion Control/Storm Sewer
Storm sewer calculations have not been submitted.
Ponding has not been provided for this subdivision.
Miscellaneous
No sound information has been submitted which shows the projected sound levels along Highway
169/212,after the berming and landscaping is installed.
Because the subdivision abuts the 169/212 right-of-way,the plat will need to be reviewed by the
state. MnDOT may require additional conditions and or permits for the project. The developer is
responsible for submitting two copies of the preliminary plat, including the grading and drainage
plans,to the following address:
Local Government Liaison Supervisor
Minnesota Department of Transportation-Metropolitan Division
Waters Edge
1500 West County Road B2
Roseville, MN 55113
RECOMMENDATION
The recommendation would be to approve the preliminary plat,with the following conditions:
Prior to City Council approval of the Preliminary Plat,the following actions must occur:
The plat is revised to show centerline radii of 200' or more;
The applicant is required to submit information which shows the subdivision has provided
adequate protection for safety as required by the Fire Marshall and/or state law;
The island at the end of Street"B"is removed;
Valley Gutters must be installed along the driveways;
Storm sewer calculations shall be submitted,and approved by the City Engineer; and
Information from a registered engineer is submitted which indicates the proposed
landscaping will reduce sound levels to those required by local and state standards.
Prior to City Council approval of the Final Plat,the following actions must occur:
An utility easement is added along Sage Lane for the proposed sanitary sewer;
Utility easements along the perimeter of the subdivision are added; and
Approval from the Minnesota Department of Transportation.
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l() ,C_
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator Alq
FROM: Gregg Voxland, Finance Director
RE: 1997 EDA Tax Levy Consent Resolution No. 4500
DATE: August 30, 1996
Introduction
Attached is Resolution Number 4500 which consents to the EDA tax
levy.
Background
State law provides that the city may levy a tax at the request of
the EDA. Accordingly, the attached resolution is provided for
Council action.
Action
Offer Resolution Number 4500, A Resolution Levying A Tax At The
Request Of The Economic Development Authority For The City Of
Shakopee, and move its adoption.
Gregg Voxland
Finance Director
n:\budget\budres97
RESOLUTION NO. 4500
A RESOLUTION LEVYING A TAX AT THE REQUEST
OF THE ECONOMIC DEVELOPMENT AUTHORITY
FOR THE CITY OF SHAKOPEE
WHEREAS, the Economic Development Authority for the City of
Shakopee was created pursuant to Minnesota Statutes, Section
469. 091 et. seq. , as amended, and
WHEREAS, Section 469 . 107 states the governing body of the
municipality may levy a tax at the request of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, that the City Council consents to and joins
in a tax levy of $102, 394 by the Economic Development Authority
for the City of Shakopee for taxes payable in 1997 .
Adopted in session of the City Council of the City of
Shakopee, Minnesota held this day of September, 1996 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
•
EDA FUND
1997 BUDGET
ACTIVITY:
Activity includes the operation of the Shakopee Economic :Development
Authority including research and development of projects to : improve
housing, community resources, and economic opportunities in Shakopee.
Preparation of applications and administration of grants to accomplish
above activities. Staff must maintain EDA records and prepare materials
for policy decisions by Commissioners. The Commission is made up of the
four City Council members, Mayors and the two member of the Community
Development Commission.
Section 469.107 of the Minnesota Statutes states that the governing body
may, at the request of the authority, levy a tax in any year for the :
benefit of the authority. The tax must be not more than 0.01813 percent of
taxable market value.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Share of City Staff including City Administrator (20%), Asst. City
Administrator (20%) and Planning Director (60%) .
Miscellaneous:
$25,000 Downtown Rehab Grant Program
•
-► 0
•
•
CITY OF SHAKOPEE, MINNESOTA
1997 BUDGET
EDA FUND BUDGET SUMMARY ••
1994 1995 1996 1997
Actual Actual Proposed Proposed
Revenue
Taxes $ 26,579 $ 95,410 $ 102,394 $ 102,394
Intergovernmental 5,368 5,404 4,686 4,686
Charges for Service
Miscellaneous
Interest 16,212 17,497 12,000 18,000
Miscellaneous 935
Sale of Property 118,351
Total Revenue 166,510 119,246 119,080 125,080
Transfer in
Total Revenue and Transfers 166,510 119,246 119,080 125,080
Expenditures
Personal Services 27,642 43,920 73,130 74,630
Supplies& Services 106,195 34,522 45,950 65,950
Capital 16,906 2,091 - -
Total Expenditures 150,743 80,533 119,080 140,580
Excess (Deficiency) Of Revenues
over Expenditures&Transfers $ 15,767 $ 38,713 $ - $ (15,500)
Fund Balance December 31 291,457 330,170 330,170 314,670
1
CITY OF SHAKOPEE '
1997 BUDGET
Division Budget
Object 12/31/94 12/31/95 12/31/96 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/96 REQUEST BUDGET
s=zzzzz=zz=zzzzzzzzz=zzz=zzzzzzz zz$zzz z zzz=zzzzzzz zzzzzzzzzzzzzzZ:== zzzz=z==z
115 -EDA
DIVISION 19 - EDA
4101 WAGES FT REG 24,330 38,925 58,760 24,265 62,280
4121 PERA • 1,090 1,744 2,630 1,087 2,790
4122 FICA 1,755 2,759 4,500 1,845 4,760
4131 HEALTH t LIFE 0 0 4,100 0 4,380 '
4151 WORKERS COMPENSATION 466 491 3,140 236 ' • 420
PERSONNEL SERVICES 27,642 43,920 73,130 27,433 74,630
4210 OPERATING SUPPLIES 953 696 4,400 40 4,400
4240 EQUIPMENT MAINTENANCE 0 0 100 0 100
4310 PROFESSIONAL SERVICES 94,877 10,123 10,000 1,800 10,000
4316 FILING FEES 109 0 0 0 0
4320 POSTAGE 0 0 200 0 200
4321 TELEPHONE 110 131 250 24 250
4330 TRAVEL/SUBSISTENCE 523 421 800 11 800
4350 PRINTING/PUBLISHING 3 178 500 0 500
4360 INSURANCE 417 467 1,500 0 1,500
4380 UTILITY SERVICE 283 0 200 0 200
4390 CONFERENCE/SCHOOL/TRAINING 275 430 1,000 0 1,000
4410 RENTALS 1,000 1,500 1,500 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 7,388 20,576 25,000 0 45,000
4433 DUES 0 0 500 107 500
4437 PROPERTY TAX/SPECIAL ASSESS 258 0 0 0 - 0
SUPPLIES d SERVICES 106,195 34,522 45,950 3,483 65,950
4510 LAND 15,215 0 0 0 0
4550 EQUIPMENT 1,691 2,091 0 0 0
CAPITAL EXPENDITURES 16,906 2,091 0 0 0 •
TOTAL EDA DIVISION 150,743 80,533 119,080 30,916 140,580
zzzszz z zzzmazs=zz=====___
•
•
1997 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET • •
15 Economic Development Authority Fund
•
Program
191
Object# Description Management Total
4101 Wages FT-Reg. $ 62,280 $ 62,280
4110 Wages-Temporary -
4121 PERA 2,790 2,790
4122 FICA 4,760 4,760
4131 Health & Life 4,380 4,380
4151 Workers Comp 420 420
Total Personnel 74,630 74,630
4210 Operating Supplies 4,400 4,400
4240 Equipment Maintenance 100 100
4310 Professional Services 10,000 10,000
4320 Postage 200 200
4321 Telephone 250 250
4330 TraveVSubsistence 800 800
4350 Printing/Publishing 500 500
4360 Insurance 1,500 1,500
4380 Utilities 200 200
4390 Conference/SchooVTrain 1,000 1,000
4410 Rents 1500 1,500
4430 Miscellaneous-Rehab. 45,000 45,000
4433 Dues 500 500
4437 Property Tax/Special Assess -
Total Supplies&Servic 65,950 65,950
4550 Capital Expenditures - -
Total EDA $ 140,580 $ 140,580
,_r r
M. D_
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator ttlit
FROM: R. Michael Leek, Planner II
SUBJECT: Request from the Economic Development Authority that the City Council
Examine the Possibility of Striping a Bike Path on 10th Avenue.
DATE: August 28, 1996
Introduction:
At its July 24, 1996, meeting the EDA directed staff to bring to the City Council's
attention conflicts between pedestrians and bicyclists on the sidewalk along 10th Avenue,
and their request that the Council look into whether a bike lane could be striped to help
reduce those conflicts.
Action Requested:
Direction to staff regarding whether or not to look into the efficacy of striping a bike lane
to help reduce pedestrian/bicyclist conflicts on 10th Avenue.
!fes_/��.� -
R. Michael Leek
Acting Community Development Director
EDABIKE.DOC/RML I
ID. E .
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator 't
FROM: R. Michael Leek, Planner II
SUBJECT: Recommendation from the Economic Development Authority Regarding
Code Enforcement
DATE: August 28, 1996
Introduction:
The EDA has held a number of discussions in recent months about the effect the City's
image has on the effectiveness of economic development efforts, and what steps can be
taken to improve or enhance Shakopee's image in order to enhance the City's and the
EDA's development efforts. At its August 14, 1996, meeting the EDA identified
improved City Code enforcement as an important step which could be taken to improve or
enhance the City's image. Some of that discussion was focused on the issue of signage.
On a vote of 7-0, the EDA recommended to the City Council that it take steps to improve
enforcement of existing city codes in order to improve the City's image.
Action Requested:
Direction to staff regarding steps which should be taken, if any, to improve enforcement of
the City Code in order to improve the City's image.
/ v
Vii_
R. Michael Leek
Acting Community Development Director
EDACODE.DOC/RML 1
to. F.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator .'1
FROM: R. Michael Leek, Planner II
SUBJECT: Recommendation from the Economic Development Authority Regarding
Compensation for Boards and Commissions
DATE: August 28, 1996
Introduction:
At its August 14, 1996, meeting, on a vote of 6-0, the EDA passed a motion
recommending that the City Council review the compensation levels for all boards and
commissions, and that the compensation level be the same for all. During the discussion
on that motion, concern was raised that there are currently disparities in compensation.
Some commissioners also expressed the belief that positions on the boards and
commissions should remain strictly voluntary.
Action Requested:
Direction to staff regarding whether or not to review compensation levels for boards and
commissions.
0
R. Michael Leek
Acting Community Development Director
EDACOMP.DOC/RML 1
ID 6-
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Acting Community Development Director
SUBJECT: EDA Recommendation Regarding Request for Tax Increment Financing
(TIF) Assistance
DATE: August 29, 1996
Introduction:
On Wednesday afternoon, August 28, 1996, the City received a request for TIF assistance
from a long-established, successful company located in Minnesota. The company would
relocate about 640 jobs from another Metro Area City to Shakopee, and the company
projects that up to 300 new jobs may be created in the next 5 years. The company is
requesting"pay as you go" TIF for site acquisition for up to 6 years of increment. The
company intends to pay for the balance of the project out of internal cash reserves.
In the past the City has used TIF in limited circumstances, such as soils requiring
correction, sites requiring the extension of utilities or where there is a gap in the project
financing. Because the request received by the falls outside of these circumstances into a
gray area, The Council may want to discuss whether the City should provide TIF
assistance in these circumstances.
A key issue with the proposal is whether or not the"but for test" contained in the TIF
legislation would be met. The company has been asked to provide the City with its
analysis of how the"but for test" would be met by their proposal.
The request in general, and these policy issues, were discussed by the EDA at its August
28th meeting. On a vote of 6-0, the EDA directed staff to proceed with discussions with
the company, and that it be provided with copies of the proposal at its next meeting along
with an analysis of how the proposal fits the City's current policy on TIF.
Action Requested:
Direction is requested from the City Council as to whether or not the City should make
TIF assistance available in these circumstances. Council is also asked to direct staff
whether to immediately notify the county and school district of the potential tax impact of
the proposal submitted by the company.
i
TIFADC.DOC/RML 1
j
SEP 03 '96 04:16PM ADC LEGAL DEPARTMENT
fO G
iDle
ADC Tcicec vmunicationa,Inc.
Robert E.gWitZ 4900 West 78th Street.Minneapolis,MN 55435
Via President and (612)938.8080
Chief Financial Officer FAX(612)946.3083
September 3, 1996
Mayor Jeff Henderson
City of Shakopee
129 Holmes St. S.
Shakopee,MN 55379-1376
Dear Mayor Henderson:
On behalf of ADC Telecommunications, Inc. (the Company),I am writing to inform you of the
desire of the Company to relocate and expand some of its facilities to Shakopee,Minnesota. The
proposed project involves the relocation of a majority of ADC's Broadband Connectivity Group
from the current facilities in Bloomington,Minnesota,to the Valley Green Industrial Park in
Shakopee. ADC has operated in Bloomington since the 1960's,but the Company has exhausted
growth opportunities at the current site. The inability to undertake significant expansion at the
existing site combined with technological changes in production processes,necessitate this move
to a larger, state of the art facility. ADC may utilize the Bloomington facilities for a different
aspect of the Company's operations following an analysis of reuse options.
In order to proceed with the development of a proposed 280,000 SF office/manufacturing facility
in Shakopee,ADC respectfully requests that the City of Shakopee approve tax increment
financing assistance. The rationale for this request has to do with business climate factors(i.e.
worker compensation,corporate income tax,real estate tax)which are higher in Minnesota than
in other states in which ADC is currently operating. If tax increment assistance were to be made
available,proceeds would be used to reduce costs of land acquisition and site improvements.
The impact of the incentives would be to make the Shakopee site more competitive with
unsolicited offers that ADC has received from communities in other states. ADC is not
attempting to coerce Shakopee or any other Minnesota community to"match"the business
climate and incentives available in other locales. The Company is simply seeking to somewhat
offset the economic factors that benefit its competitors which have operations located in other
states and countries. If the City of Shakopee is unable to assist ADC in this regard,ADC's
management and Board of Directors may need to reevaluate the proposed project.
" SEP 03 '96 04:17PM ADC LEGAL DEPARTMENT P.3
Mayor Jeff Henderson
September 3, 1996
Page 2
ADC believes that the project and the related request for tax increment assistance represents a
"win-win"situation for Shakopee,Bloomington and the Company. By relocating the expansion
project to Shakopee,the Company would be able to maintain the current labor pool without
causing employees to relocate. The beneficial economic impact to the City of Shakopee of the
proposed project is estimated at$246.5 million over the tenn of the tax increment district(6
years).
ADC looks forward to the City's response regarding the proposed development and anticipates a
long and mutually beneficial relationship. Please contact me if you have any questions.
Sincerely,
ADC TELECO C • TIONS,INC.
(2,frah - -sep-weirdi
Robert E. Switz
Vice President and
Chief Financial Officer
Sitlose►e S sk.N�Ms1ro1R GUM rob
v
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator 11.U4
FROM: Bruce Loney, Public Works Director
SUBJECT: 1996 Street Reconstruction Project- Sidewalk Removal
DATE: September 3, 1996
INTRODUCTION:
Staff has been contacted by Mrs. Marceline Hickman,210 Shakopee Avenue, in regard to
removal of the existing sidewalk on Shakopee Avenue from Lewis Street to Sommerville
Street. Mrs. Hickman has requested that her sidewalk remain and will address the City
Council.
BACKGROUND:
On February 6, 1996, City Council considered the 1996 Street Street Reconstruction
Project at the public hearing and ordered the improvement. At this meeting, the City
Council also reviewed the issue with partially completed sidewalks along the streets to be
reconstructed. At this meeting, Council directed staff to remove the partially completed
sidewalk on the locations of 7th Avenue, Shakopee Avenue and Lewis Street to
Sommerville Street. Plans were completed and the project is being constructed. The
contractor is scheduled to remove the concrete sidewalk in this area shortly.
Staff was contacted by Mrs. Hickman, who lives on the southeast corner of Lewis Street
and Shakopee Avenue and requested that her sidewalk remain in this area. Attached to
this memo is a drawing showing Mrs. Hickman's property and sidewalk along Lewis
Street and Shakopee Avenue adjacent to her property. Both of these sidewalks are
located in the public right-of-way. The sidewalk route along Shakopee Avenue was not
considered a desired route by the Community Department, thus the recommendation was
that existing sidewalk be removed instead of constructing the sidewalk along the entire
block. The main reason to remove partially completed sidewalk along streets, is to
reduce the City's liability and maintenance obligations for concrete sidewalks constructed
in public right-of-way.
ALTERNATIVES:
1. Direct staff to remove the existing sidewalk and not replace the sidewalk on Shakopee
Avenue, from Lewis Street to Sommerville Street.
2. Direct staff to leave the existing sidewalk along Shakopee Avenue, from Lewis Street
to Sommerville Street.
3. Table for additional information.
RECOMMENDATION:
Staff did recommend Alternative No. 1, at the February 16, 1996 City Council meeting,
which would eliminate the existing sidewalk along Shakopee Avenue, from Lewis Street
to Sommerville Street. This is a Council policy decision on whether or not to allow the
existing sidewalk to remain at the resident's request.
ACTION REQUESTED:
Move to direct staff to remove the existing sidewalk and not replace the sidewalk or to
leave the existing sidewalk to remain on Shakopee Avenue, from Lewis Street to
Sommerville Street.
A"4/i
Bruce Loney
Public Works Director
BL/pmp
SIDEWALK
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CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Supplement No. 1 -Agreement No. 67171
(Minibypass Project)
DATE: September 3, 1996
INTRODUCTION:
Attached is Resolution No. 4431, a resolution entering the City of Shakopee into
Supplement No. 1 to Agreement No. 67171 which provides for the payment by the City
to the State for the City's share of costs associated with the Minibypass Project. Also
attached is Supplement No. 1 to Agreement No. 67171, as prepared by Mn/DOT and
schedules which show the cost breakdown on this project.
BACKGROUND:
The City of Shakopee entered into Agreement No. 67171 with Mn/DOT on June 19, 1990
for the construction of the Minibypass Project. In the initial agreement, the City's share
for the construction of the project was a cost of$1,900,000.00. This cost share by the
City was to provide for the bridge, grading, surfacing,retaining wall, storm sewer, signal,
signing and lighting construction within the project limits of the Minibypass Project. In
Supplement No. 1, there was additional lighting, watermain, sanitary sewer construction
and associated bituminous resurfacing that was not covered in the Cooperative
Construction Agreement No. 67171. The City did request that additional work be done in
this area and Supplement Agreement No. 1 has the final construction costs and final City
cost sharing associated with this project.
The final amount due to the State is $292,732.93. Of this amount staff has estimated that
Shakopee Public Utilities Commission's (SPUC's) total for the watermain replacement
and associated work to be $140,194.18, thus the City of Shakopee's share owed to the
State would be $152,538.75. The agreement is between the City of Shakopee and
Mn/DOT, and if the agreement is approved, the City would pay Mn/DOT $292,732.93
and send an invoice to SPUC for reimbursement of their amount associated with this
supplement. Staff has been working with SPUC personnel on the cost share amounts,
however, an official agreement has not been given. The agreement and resolution have
been reviewed by the previous City Attorney for approval.
ALTERNATIVES:
1. Adopt Resolution No. 4431, a resolution authorizing and directing the execution of
Supplement No. 1 to Agreement No. 67171 with Mn/DOT.
2. Deny Resolution No. 4431.
3. Table for additional information from staff.
RECOMMENDATION:
Staff recommends Alternative No. 1, as the work was previously authorized by the City
and the work has been completed by Mn/DOT.
ACTION REQUESTED:
Offer Resolution No. 4431,A Resolution Authorizing the Execution of Supplement No. 1
to Mn/DOT Agreement No. 67171 and move its adoption.
Bruce Loney
Public Works Director
BL/pmp
MEM4431
RESOLUTION NO. 4431
A Resolution Authorizing The Execution
Of Supplement No. 1
To Mn/DOT Agreement No. 67171
BE IT RESOLVED that the City of Shakopee enter into Supplement No. 1 to
Agreement No. 67171 with the State of Minnesota, Department of Transportation for the
following purposes,to-wit:
To provide for payment by the City to the State of the City's share of the costs of the
bridge, roadway and utility construction and associated construction engineering to be
performed upon, along and adjacent to Trunk Highways No. 101 and No. 169 over the
Minnesota River and from Atwood Street to Main Street within the corporate City limits
under State Projects No. 7005-60(T.H. 101=187) and No. 7009-59 (T.H. 169=5).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA: that the proper City officers are hereby
authorized and directed to execute such agreement.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1996
Mayor of the City of Shakopee
ATTEST:
City Clerk
DESIGN STATE OF MINNESOTA AMENDMENT TO
SERVICES DEPARTMENT OF TRANSPORTATION Mn/DOT
SECTION COOPERATIVE CONSTRUCTION AGREEMENT NO.
AGREEMENT 67171
SUPPLEMENT NO. 1
S. P. 7005-60 (T.H. 101=187)
S.P. 7009-59 (T.H. 169=5)
Fed Proj . F 005-2 (100)
The State of Minnesota AMOUNT ENCUMBERED
Department of Transportation, and
The City of Shakopee• (None)
Re : City cost bridge, roadway and
utility construction by the
State on T.H. 101 and T.H. 169 AMOUNT RECEIVABLE
over the Minnesota River and
from Atwood Street to Main S292 . 732 . 93
Street
THIS SUPPLEMENTAL AGREEMENT is made and entered into by and between
the State of Minnesota, Department of Transportation, hereinafter
referred to as the "State" and the City of Shakopee, Minnesota,
acting by and through its City Council, hereinafter referred to as
the "City" .
1
67171-1
WHEREAS the State and the City did enter into Agreement No. 67171
dated July 19, 1990, providing for payment by the City to the State
of the City' s share of the cost of the storm sewer, bridge and
roadway construction and other associated construction to be
performed upon, along and adjacent to Trunk Highways No. 101 and
No. 169 from a point approximately 900 feet north of the north end of
Bridge No. 4175 over the Minnesota River to the Trunk Highway No. 169
(First Avenue) - Atwood Street intersection and to the Trunk Highway
No. 101 (First Avenue) - Main Street intersection within the
corporate City limits under State Projects No. 7005-60 (T.H. 101=187)
and No. 7009-59 (T.H. 169=5) and the Federal Highway Administration' s
Minnesota Project F 005-2 (100) ; and
WHEREAS after Agreement No. 67171 was as fully executed, at the request
of the City, the State included in its construction contract,
additional City cost lighting, water main and sanitary sewer
construction; and
WHEREAS the additional City cost lighting, water main and sanitary
sewer construction, and associated construction engineering was not
covered in Agreement No. 67171; and
WHEREAS the State and the City desire that Agreement No. 67171 be
supplemented to include the City cost lighting, water main and
sanitary,.-sewer construction, and associated construction engineering.
2
67171-1
IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS:
I
THE FOLLOWING ARTICLE IS ADDED TO AGREEMENT NO. 67171 DATED JULY 19,
1990, AS ARTICLE III, AND ARTICLES III AND IV OF AGREEMENT NO. 67171
ARE HEREBY DESIGNATED AS ARTICLES IV AND V RESPECTIVELY:
ARTICLE III - BASIS OF PAYMENT BY THE CITY
Section A. SCHEDULE "I" and EXHIBIT "Cost Participation"
A SCHEDULE "I" , prepared for Supplement No. 1 to Agreement No. 67171,
is attached hereto and made a part hereof by reference. The
SCHEDULE "I" includes all anticipated City participation design,
construction and construction engineering costs covered under this
agreement.
EXHIBIT "Cost Participation" , a colored layout which shows all of the
additional City cost lighting, water main and sanitary sewer
construction covered under this supplement, which is in addition to
the City' s $1, 900, 000 . 00 cost share, is on file in the office of the
State ' s Division Engineer and in the office of the State ' s Municipal
Agreements Engineer at St. Paul, and is made a part hereof by
reference with the same force and effect as though fully set forth
herein.
Section B. City Cost Participation Construction
1. 51, 900. 000 . 00 shall be the City' s share of the pre-construction
and construction phases of the bridge and roadway construction to
be performed on Trunk Highways No. 101 and No. 169 over the
3
67171-1
Minnesota River and from Atwood Street to Main Street within the
corporate City limits under State Projects No. 7005-60 (T.H.
101=187) and No. 7009-59 (T.H. 169=5) , and in addition thereto;
2 . 100 Percent shall be the rate of cost participation in all of the
lighting, water main, sanitary sewer and bituminous resurfacing
construction as shown and/or described in "Yellow" on EXHIBIT
"Cost Participation" , which is on file at the locations given in
Section A. of this article. The construction includes, but is
not limited to, those construction items described and tabulated
in the attached SCHEDULE "I" .
,Section C. Construction Engineering Costs
The City shall pay a construction engineering charge in an amount
equal to 8 percent of the total cost of the City participation
construction covered under paragraph No. 2 of Section B. of this
article.
Section D. Addenda. Change Orders and Supplemental Agreements
The City shall share in the costs of construction contract addenda,
change orders and/or supplemental agreements which are necessary to
complete the City cost participation construction covered under
paragraph No. 2 of Section B. of this article.
Section E. Settlements of Claims
The City shall pay to the State its share of the cost of any
- settlements of contract claims made with the State ' s contractor.
4
67171-1
All liquidated damages assessed the State ' s contractor in connection
with the construction contract shall result in a credit shared by the
State and the City in the same proportion as their total construction
cost share covered under this agreement is to the total contract
construction cost before any deduction for liquidated damages .
II
ARTICLE IV, SECTION A. OF AGREEMENT NO. 67171 DATED JULY 19, 1990, IS
HEREBY AMENDED AND MODIFIED TO READ AS FOLLOWS:
It is estimated that the City' s share of the costs of the
pre-construction and construction phases of the project plus the
8 percent construction engineering cost share is the sum of
$2, 192, 732 . 93 as shown in the attached SCHEDULE "I" . For the bridge
and roadway construction performed hereunder, the City has, to date,
spent $423, 819 . 50 in pre-construction costs including studies and
design, and has paid to the State the amount of $1, 476, 180 . 50 for
construction and associated construction engineering.
The City shall pay to the Commissioner of Transportation the City' s
total estimated cost share as shown in the SCHEDULE "I" minus all
costs previously incurred and all monies previously paid, after the
following conditions have been met :
1: Execution and approval of this supplement and the State ' s
transmittal of same to the City along with a copy of the
SCHEDULE "I" .
5
67171-1
2 . Receipt by the City of a written request from the State for the
payment of funds due.
III
ARTICLE IV, SECTION C. OF AGREEMENT NO. 67171 DATED JULY 19, 1990, IS
HEREBY AMENDED AND MODIFIED TO READ AS FOLLOWS:
Upon completion and acceptance of the contract construction, upon
computation of the final amount due the State ' s contractor and upon
the State ' s receipt of the documents listed above in Section B. of
this article, the State shall prepare a Final SCHEDULE "I" based on
final quantities of City cost participation construction performed,
and shall submit a copy to the City. If the final cost of the City
participation covered under this agreement exceeds the amount of
funds advanced by the City, the City shall, upon receipt of a request
from the State, promptly pay the difference to the State without
interest. If the final cost of the City participation covered under
this agreement is less than the amount of funds advanced by the City,
the State shall promptly return the balance to the City without
interest.
Pursuant to Minnesota Statutes Section 15 .415 (1996) , the State
waives claim for any amounts less than $2 . 00 over the amount of City
funds previously advanced to the State, and the City waives claim for
the return of any amounts less than $2 . 00 of those funds advanced by
the City.
6
•
67171-1
IV
EXCEPT AS AMENDED AND MODIFIED HEREIN, ALL OF THE TERMS AND
CONDITIONS SET FORTH IN AGREEMENT NO. 67171 DATED JULY 19, 1990 SHALL
REMAIN IN FULL FORCE AND EFFECT.
V
BEFORE THIS SUPPLEMENTAL AGREEMENT SHALL BECOME BINDING AND
EFFECTIVE, IT SHALL BE APPROVED BY A CITY COUNCIL RESOLUTION AND
RECEIVE APPROVAL OF STATE AND CITY OFFICERS AS THE LAW MAY PROVIDE IN
ADDITION TO THE COMMISSIONER OF TRANSPORTATION OR HIS AUTHORIZED
REPRESENTATIVE.
VI
THE STATE'S AUTHORIZED AGENT FOR THE PURPOSE OF THE ADMINISTRATION OF
THIS AGREEMENT IS PATRICIA SCHRADER, MUNICIPAL/UTILITY AGREEMENTS
ENGINEER, OR HER SUCCESSOR. HER CURRENT ADDRESS AND PHONE NUMBER ARE
395 JOHN IRELAND BOULEVARD, MAILSTOP 682, ST. PAUL, MINNESOTA 55155,
(612) 296-0969 .
THE CITY'S AUTHORIZED AGENT FOR THE PURPOSES OF THE ADMINISTRATION OF
THIS AGREEMENT IS BRUCE LONEY, CITY ENGINEER, OR HIS SUCCESSOR. HIS
CURRENTADDRESSAND PHONE NUMBER ARE 129 HOLMES STREET SOUTH,
SHAKOPEE, MINNESOTA 55379-1376, (612) 445-3650.
7
67171-1
IN TESTIMONY WHEREOF the parties have executed this agreement by their
authorized officers.
DEPARTMENT OF TRANSPORTATION CITY OF SHAKOPEE
Recommended for approval :
By
Mayor
By
Division Engineer
Date
Approved:
By By
?J 5 State Design Engineer City Administrator
Date Date
OFFICE OF THE ATTORNEY GENERAL Attest :
City Clerk
Approved as to form and execution:
DEPARTMENT OF ADMINISTRATION
By
Assistant Attorney General
By
Date
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CITY OF SHAKOPEE
Memorandum
TO: Mayor&City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Storm Water Trunk Charge
DATE: September 3, 1996
INTRODUCTION:
Pursuant to authorization from the April 2, 1996 Council meeting, staff is presenting the
Trunk Storm Water Charge Justification Report to the City Council for consideration.
BACKGROUND:
The attached report has been developed as a result of a projected negative balance in the
City Storm Water Utility Fund.
The current policy for funding trunk storm water facilities is through the City's Storm
Water Utility Fund. Because of increased development, and the demands they place on
the City's storm water system, the revenues generated by this fee are not enough to keep
pace with expenditures.
Various options havebeen evaluated for generating additional funding. One option
suggested an increase in the Storm Water Utility Fee. This option was not chosen
because of the extra costs to already developed properties. It seemed unfair to charge
these property owners for trunk facilities that are necessary to serve undeveloped
properties.
The suggested method of generating the additional revenue, was to charge properties that
are in the process of being developed. These properties would include those being platted
for residential homes, and other properties as they apply for building permits.
A Trunk Storm Water Charge Justification Report has been developed, reviewed with the
Subdivision Review Committee (SRC) and revised. This report summarizes how the
charge was calculated,how it will be administered, and the areas which will be affected.
The following are key elements of the report:
• The charge for trunk conveyance systems will be $0.07 per net developable foot
for all land uses. The net developable land will be calculated by subtracting out
ponding areas,public street right-of-way,and parkland.
• The charge for storm water ponding for storage and treatment has been developed
and will be $.04/S.F. for residential lots having less than 3 lots per acre, $.07/S.F.
for residential lots having greater than 3 lots per acre and $.13/S.F. for
commercial, industrial and institutional property.
• The charge will be calculated at the time of final platting for residential properties,
with the charge being collected at the time of platting.
• The charge will be calculated and collected at the time of building permit
application for commercial, industrial and institutional property.
• The older part of town will not be included in the affected area.
• The program will allow the City to generate the additional revenue needed to
install future trunk storm water facilities, in a fair and equitable way.
• The storm water ponding charge will be utilized in areas adjacent to Mn/DOT
linear ponds to recoup the City's costs for these ponds.
• The developer will be given credit for trunk storm water systems constructed on
the development minus a lateral sewer equivalent cost.
• The developer is responsible for the lateral sewer costs within the development.
It is anticipated that the fund will generate approximately $300,000 over the next five
years based upon 100 net acres being developed in the City. These revenues will be used
to pay for future trunk systems, as well as recoup some of the costs already expended for
the linear ponds along the Bypass, and for other trunk water facilities installed for the
purpose of providing drainageways for future development. Attached to this memo are
before and after Storm Drainage Fund Projected Cash Levels for the 1997-2002 Capital
Improvement Plan.
The Mn/DOT linear ponds are located on the south side of the Bypass from C.R. 79 to
CSAH 16 and on the north side of the Bypass from C.R. 83 to the Prior Lake overflow
channel.
The amount of net developable area that can utilize the Mn/DOT linear ponds and
corresponding storm water ponding charges are estimated as follows:
Location of Linear Pond Developable Acreage Rale Amount
C.R. 79 to CSAH 17 60 Acres $.04/S.F. $ 104,544
CSAH 17 to Killarney Hills 110 Acres $.07/S.F. $ 335,412
C.R. 83 to PLSWD Channel 250 Acres $.11/S.F. $1,197,900
Estimated Total Storm Water Ponding Charge $1,637,856
Cost of the Mn/DOT linear ponds for right-of-way and construction is approximately
$1,300,000.00. Development in the area, adjacent to Mn/DOT linear ponds, will depend
on MUSA expansion and industrial lot demand.
In this report, it is proposed to apply the trunk storm water charge to developing property
that has not been final platted by the date of the adoption of the ordinance. For residential
plats, it is proposed to collect the fee at the time of final platting.
In reviewing this report with the SRC members, there was two policy areas associated
with implementing this charge that needs further Council direction as follows:
1. Payment Method for Residential Plats
2. Rural Subdivisions
On Policy Issue #1, the SRC recommended that the City consider allowing the developer
the option of paying the Storm Water Trunk Charge up front in full, or to allow payment
of the charge to the platted parcels over a three year period with interest. Paying the
charge upfront at the time of platting is similar to the Trunk Sanitary Sewer Charge and is
administratively easier than assessing the charge.
If the Council chooses to allow the payment of Trunk Storm Water Charges over a three
year period, the developer's agreement must contain language for the developer to agree
to such a payment. Jim Thomson, Attorney for Kennedy and Graven, is reviewing this
procedure legally.
The policy question for Council is whether to allow the option of a three year payment or
to pay the charge upfront as with the Trunk Sanitary Sewer Charge.
On Policy Issue #2, the City has several rural subdivisions with preliminary plat
approvals that have not been final platted. The question is whether to apply the Trunk
Storm Water Charges to the entire plat acreage at the time of final platting or to apply the
charges to a maximum acreage only. The charge could be applied to the remaining
acreage if the property is subdivided further.
For instance, at $.07/S.F. for Trunk Storm Water Conveyance System Charge, the
charges would be as follows for the various acreages:
Lot Area Trunk Storm Water Charge
1 Acres $ 3,049.20
2.5 Acres $ 7,623.00
5 Acres $15,246.00
10 Acres $30,492.00
If the Trunk Storm Water Charge is applied over the entire area of a rural division, 10
acre lots would experience a significant development cost and would discourage these
types of developments. A rural subdivision does not perhaps realize the benefit of the
Trunk Storm Water Charge until the property can develop to a higher density.
In the City of Shakopee, several rural subdivision were preliminary platted before the Met
Council standard of 10 acres lots size was adopted. The minimum lot sizes in
developments like Chateau Ridge and Dominion Hills were 2.5 acres.
Options available with this issue are as follows:
1. Apply the charges to the entire area of rural subdivision lots.
2. Apply the charge up to a maximum acreage and apply the charges to the
remaining acreage's upon future subdividing of the property.
3. Do not apply the charges to rural subdivisions,but apply charges upon future
subdividing of the property.
Staff believes a Trunk Storm Water Charge should be applied to rural subdivisions as
their drainage must be managed as with other developments.
The question is whether to reduce the Trunk Storm Water Charge to a maximum per lot,
based upon the fact the property will not received the full benefit until the property is
subdivided to a high density. Also most of the rural subdivisions that have been
preliminary platted did not contemplate a Trunk Storm Water Charge previously.
Staff would like Council discussion and direction on these two policy issues and other
comments on the report. It is staff's intent to receive comments and revise the report for
Council adoption at the September 17, 1996 meeting.
RECOMMENDATION:
Provide staff with direction and comments on the report so that the report can be finalized
for Council adoption on September 17, 1996.
ACTION REQUESTED:
Discuss the Trunk Storm Water Charge Justification Report and provide staff with
direction on policy issues so the report can be finalized.
61/ 7(
Bruce Loney
Public Works Director
BL/pmp
MEM4505
Trunk Storm Water Charge
Justification Report
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July, 1996
A
Revised: September, 1996
WSB 350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
A 612-541-4800
&Associates,Inc. FAX 541-1700
INFRASTRUCTURE - ENGINEERS - PLANNERS
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Trunk Storm Water Charge Justification Report
Prepared for the City of Shakopee
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By
WSB &Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
I
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision and that I am a
' duly registered professional engineer under the laws of the State
f Minnesota.
Peter R. Willenbring, P.1
Date: July, 1996 Reg. No. 15998
Revised: September, 1996
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report City of Shakopee
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TABLE OF CONTENTS
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I. INTRODUCTION 1
III. PROCEDURES AND METHODS FOLLOWED 2
IHI. SERVICE AREA 7
IV. CAPITAL COSTS ASSOCIATED WITH TRUNK DRAINAGE SYSTEM
I CONSTRUCTION 8
1. Land acquisition for conveyance system construction 8
I2. Trunk storm sewer conveyance system construction costs 8
3. Administrative, legal,permitting, engineering costs 8
A. Mill Pond Watershed 9
IAl. Description 9
A2. Anticipated Improvements 9
I A3. Estimated Cost for Improvements 9
Table A -Estimated Costs for the Mill Pond Storm Water Conveyance
System 10
IB. Blue Lake Watershed 11
Bl. Description 11
I B2. Anticipated Improvements 11
B3. Estimated Cost for Improvements 11
Table B-Estimated Costs for the Blue Lake Storm Water Conveyance
I System 12
C. Sand Creek Watershed 13
Cl. Description 13
IC2. Anticipated Improvements 13
C3. Estimated Cost for Improvements 13
I Table C - Estimated Costs for the Sand Creek Storm Water
Conveyance System 14
D. Eagle Creek Watershed 15
IDl. Description 15
D2. Anticipated Improvements 15
D3. Estimated Cost for Improvements 15
I Table D - Estimated Costs for the Eagle Creek Storm Water
Conveyance System Costs 16
IE. Minnesota River Watershed 17
El. Description 1 7
E2. Anticipated Improvements 17
IE3. Estimated Costs for Improvements 17
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report City of Shakopee
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Table E - Estimated Costs for the Minnesota River Storm Water
Conveyance System 18
F. Rice Lake Watershed 19
Fl. Description 19
F2. Anticipated Improvements 19
F3. Estimated Cost for Improvements 19
Table F-Estimated Costs for the Rice Lake Storm Water Conveyance
System 20
V. STORM WATER STORAGE AND TREATMENT CONSIDERATIONS 21
Table 1 - Summary and Breakdown of Storm Water Storage and
Treatment Costs 22
VI. TRUNK STORM WATER CHARGE CALCULATION 23
Figure 1 - Watershed Map 25
Table 2 - Summary and Breakdown of Storm Water Trunk Charge
Costs 26
VII. POLICY ADMINISTRATION 27
1 VIII. SUMMARY CONCLUSIONS AND RECOMMENDATIONS 28
APPENDIX 29
RESOLUTION 30
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report City of Shakopee
I. INTRODUCTION
This trunk storm water charge justification report has been prepared for the City
of Shakopee to provide documentation to support the storm water charges that the
City intends to charge property owners developing land within the City. For the
purposes of this study, a trunk storm water facility is defined as a drainage system
1 that accommodates storm water runoff from parcels of land that are outside of the
ownership of a given property owner. This charge is necessary in order for the
City to provide assurances that:
constructed that storm
1. An adequate drainage system can be financed and ons so s o
water runoff from parcels within the City can be reasonably accommodated
through downstream areas.
2. The City can acquire property for constructing the storm sewer system while
new development takes place so that the plans of both the City and the
developer can be coordinated.
3. Property owners within the City will be treated fairly. The implementation
of this charge will allow new development to pay for trunk infrastructure
improvements that are needed to accommodate the new development. Failure
to implement this charge would result in all taxpayers in the City paying for
the cost of improvements that are for the most part only benefitting newly
developing areas. The implementation of this program will also allow the
City to pay property owners for the additional cost associated with developing
property that has storm water runoff passing through it from upstream
drainage areas.
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WSB Project No. 1014.05 ' Storm Water Management Charge Justification Report Page 1
Outlined in the remainder of this report is a description of the design standards,
procedures and methods followed in developing the preliminary system design and
a breakdown of the capital costs associated with the construction of the system.
IL PROCEDURES AND METHODS FOLLOWED
L The capital costs associated with installation of a drainage system for the City can
generally be broken out into the capital costs associated with securing the land, and
furnishing and installing the storm water storage, treatment, and conveyance
rsystems within the City.
As part of developing these costs, the City's engineering design standards
associated with construction of new conveyance systems, including new storm
water retention and treatment facilities, need to be defined. Toward this end,
please find outlined below the following specific design standards and plan
implementation procedures that the City will utilize in the implementation of this
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plan:
• Storm water storage will need to be provided for areas in their fully-
developed condition for a critical duration rainfall event having a 1% chance
of occurrence in any given year. In many cases, the 100-year, 10-day snow
melt may be determined the critical duration event.
• The storm sewer conveyance system will be designed to accommodate the
rates outlined in the City's Storm Water Management Plan. This will
typically require a discharge rate of one-third cfs per acre or less for the trunk
system if it is reasonable and practical to do so. The discharge rate will,
however, be maintained at or above a reasonable elevation to allow ponding
areas to draw down to approach their runout elevation in no greater than a 10-
day period following a critical duration rainfall event.
• In accordance with general direction developed through the Nationwide
1 Urban Runoff Program and the Directives of the Metropolitan Council,
developers will be required to provide treatment for storm water runoff by
I constructing treatment ponds with dead water storage volumes equal to the
runoff volume from a 2.5" rainfall event. Basin geometrics including length
to width ratios and average depth will also be designed in accordance with the
direction provided by Nationwide Urban Runoff Program Studies and
Metropolitan Council Directives.
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report Page 2
• Storm water retention and treatment ponds will be lined with an impermeable
membrane or soils in areas where land use activities are believed to provide
a significant potential for groundwater contamination. In cases where basins
are constructed as two-cell systems, the primary cell will be lined but it will
' not be necessary to line the secondary cell with an impermeable membrane.
I . Based on current development pressure, the City anticipates the need for
constructing the trunk drainage facilities in the Blue Lake Drainage District
in the vicinity of watersheds BLD 18, BLD8, BLD7, BLD2, and BLD1 in the
tnext 5 years. Improvements to systems tributary to the Upper Valley
Drainage Way in watersheds MP4 and MPH7A are also anticipated to be
constructed in the near future.
• The cost associated with the trunk storm water charge includes administrative,
legal, permitting, and engineering costs for all trunk drainage improvements.
I . Administrative, legal, permitting, and engineering costs were estimated at
35% of the construction costs.
• Side slopes associated with the construction of the retention and treatment
basins must be maintained at 6:1 over the first 12 feet waterward, followed
by a maximum of 4:1 slope in the interior of these basins. This requirement
does not apply in areas where natural depressions are going to be used to
provide retention and treatment. The outlets from these basins will have a
design configuration such that skimming of oil and floatables will be provided
for low flow discharges. A two-stage design configuration shall also be
utilized for these systems to improve retention and treatment functions of the
basin.
I . The City will work toward constructing gravity outlets for most systems. In
cases where it can be demonstrated through a cost benefit analysis that the
costs for using a lift station will be less than that associated with a gravity
system, consideration for a lift station outlet from a given drainage area will
be considered.
• The City will require developers to provide at no cost easements or outlot
dedications over parcels that will be utilized for storm water storage,
treatment, or conveyance system construction to accommodate runoff from
their site. In addition, floodplain and wetland areas will also be required to
be dedicated to the City at no cost. Areas that are dedicated will be subtracted
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WSB Project No. 1014.05 a Storm Water Management Charge Justification Report Page 3
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from the total acreage so that trunk storm water charges are not assessed
against these areas.
I . Because large lot rural subdivisions typically generate only a small to
moderate increase in runoff volume as a result of development,the maximum
trunk charge, as well as storm water storage and treatment charge, will be
limited to the rate for residential property having less than three lots per acre
and a total charge that would not exceed that associated with a two-acre
residential lot. In the case of a trunk charge, this amount is $6,100, and in
cases where storm water storage and treatment is not provided, this cost is
limited to $3,485.
■ The City will attempt to delay construction of downstream retention and
treatment facilities until such time as property in these areas is under
development. In cases where an upstream system must be provided an outlet,
the City will consider utilizing portable pumps to maintain normal water
elevations in designated storm water storage areas.
■ It will be the developer's responsibility to convey storm water runoff through
lateral systems and overland, overflow systems from a given site to the
designated trunk drainage system. The construction of these lateral systems
will accommodate a 10-year return frequency rainfall event unless a variance
is granted. Overland overflows must also be available for these areas which
will convey water to the designated storm water storage and treatment area
prior to a building floor being inundated.
■ The City will give consideration to utilizing open drainage ways instead of
' storm sewers in situations where such a system can be built at reduced cost
provided it can be demonstrated that long-term maintenance of that facility
will not warrant the use of a lower maintenance but more capital intensive
piping system.
■ Cost calculations associated with the excavation of material in an effort to
construct a storm water conveyance system will be based on the assumption
that 50% of the material excavated will be trucked away and the remaining
50%will remain onsite. The cost for trucking material away is estimated at
$5.00 per yard and the cost for excavation and placement on adjacent property
is estimated at $1.50 per yard.
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• Based on the preliminary analyses completed as a part of the preparation of
1 this report, the cost and relative benefit for the drainage system construction
is deemed to be most equitably distributed uniformly throughout all areas of
the City. No drainage sub-districts were identified to be singled out to allow
a variation in the per unit acre charge for the trunk charge.
• The City anticipates generating revenue to construct the storm sewer system,
as well as maintain and replace it through two sources. The funds for
constructing the system will come from the storm water management charge.
The funds for maintaining the system will come from storm water utility
charges.
• Project costs for land acquisition and improvements are based on an
engineer's estimate of average costs based on a variety of land acquisition and
construction scenarios. The typical scenario utilized herein assumes that the
City would attempt to construct most projects concurrently with land
development activities.
• The trunk storm water charge will be based on the total cost associated with
the construction of the system divided by the acreage benefitted.
• It is the intention of the City to assess the storm water management charge to
all properties that are developing, provided that these properties have not
previously paid a storm water management charge or assessment. In cases
where a special benefit charge was assessed to a given parcel as part of the
storm water utility charge, consideration will be given for a reduction in the
storm water management charge if it is deemed reasonable to do so.
• The cost for the preparation of the storm water management charge
justification report has been incorporated into the administrative costs
highlighted in the summary and breakdown of storm water management
charge costs outlined in Table 1 of this report.
• The estimated construction costs for the storm sewer system took into
consideration Mn/DOT funding for selected portions of this system, as well
as the receipt of tax increment financing funding. In the case of Mn/DOT
funding for the Upper Valley Drainage Way, the City's contribution was
approximately 43% of the $5.5 million construction cost.
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■ The preliminary design and cost estimates for system were developed using
Ireasonable care. However, it will be necessary to periodically update the
design assumptions and cost estimates contained herein. It is anticipated that
I this report will be reviewed and updated annually or as necessary to reflect
changes in construction costs or changes in the assumptions utilized for the
trunk system design. Changes in construction costs will generally be tied to
Ithe Engineering News Record Construction Cost Index.
I . It is the intention of the City to pay developers the cost for oversizing a lateral
rdrainage system to accommodate storm water runoff from off their property.
In cases where the City constructs a trunk facility first, if the developer
I wishes to utilize the trunk facility, the developer will be responsible for
paying the City for the cost they save in utilizing the trunk drainage system
instead of designing a lateral system to collect and convey this storm water
Irunoff.
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I . It is anticipated that in order for the City to construct trunk storm drainage
systems, it may be necessary for the City to bond for system improvements
in order to allow development to occur. Once development occurs, the storm
Iwater trunk charges collected as a part of this development will be utilized to
reimburse the trunk fund and pay off the bonds.
I ■ Properties that have previously paid a storm water trunk assessment will be
exempt from paying further storm water trunk charges.
ill ■ For areas draining into the City that are outside its municipal boundaries, it
will be assumed that no revenue will be generated from areas outside of the
ICity's municipal boundaries unless a joint powers agreement has been drafted
between the City and an adjoining governmental unit that addresses each
I community's responsibility relative to funding the construction of such
systems.
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HI. SERVICE AREA
I associated with the City's storm water trunk
The service areass ty system will include
all areas within the City's municipal boundary. Specifically, it will include all
areas within the following watersheds:
A. Mill Pond Watershed
B. Blue Lake Watershed
C. Sand Creek Watershed
D. Eagle Creek Watershed
E. Minnesota River Watershed
F. Rice Lake Watershed
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IV. CAPITAL COSTS ASSOCIATED WITH TRUNK DRAINAGE SYSTEM
CONSTRUCTION
The capital costs associated with constructing the drainage system are broken out
into costs associated with the following:
1
1. Land acquisition for conveyance system construction
Land acquisition necessary for the installation of the trunk conveyance system
(storm sewer piping and/or ditching)was estimated based on the length of the
system multiplied by a typical width of 30 feet. In cases where land would
I need to be acquired through the purchase of property, the average land cost
was estimated at $25,000/acre.
1 2. Trunk storm sewer conveyance system construction costs
I This is the cost associated with construction of existing and future trunk storm
water conveyance systems.
3. Administrative, legal,permitting, engineering costs
I This trunk storm water charge included a 35% charge for administrative,
legal,permitting, and engineering activites related to all aspects of the system
construction.
Outlined in this section, please find a description of the watershed, a description of the
improvements needed, and breakdown of the anticipated costs associated with each of the
elements of the drainage system that must be constructed or have been constructed for
each drainage district in the City.
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A. Mill Pond Watershed
Al. Description
IThe Mill Pond Basin is a watershed having an area of 4,273 acres in
northwestern Shakopee. It is generally bordered by the southern edge of
downtown Shakopee on the north, and the State Trunk Highway (STH)
p g Y 11
bypass alignment on the south. Canterbury Downs and areas west of
I Canterbury Downs generally direct storm water runoff into this watershed.
The major trunk drainage system within the Mill Pond Watershed is the
Upper Valley Drainageway, which accommodates storm water runoff from
Ia!! areas within its subwatershed, including the STH 101 right-of-way. Most
of this system has been constructed or is in the process of being constructed.
A significant percentage of the cost associated with this system construction
Iwas paid for Mn/DOT in order for a system to be constructed and in place
when the STH 11 bypass project was constructed.
111 A2. Anticipated Improvements
I
Most of the Upper Valley Drainageway system has been constructed. It will
be necessary to construct additional trunk drainage systems to accommodate
I
developing areas within the Mill Pond Watershed.
A3. Estimated Cost for Improvements
IThe cost for the drainage system improvements that are in place or will need
to be constructed to adequately accommodate storm water runoff from areas
Iin this watershed are outlined on Table A.
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IEstimated Costs for the Mill Pond Storm Water Conveyance System
I
I INAT.tR,Sileom iiiiWIV...4PT:Ii!:PF.::iTRVNK:,! 41114ATAP i!:,i: : :...,.. ,:]] ::::•i:i.:igi.:ii:iii:: .:. 4'1.0. .: :
','.::-V:::::-:iii:iM M17V4:1PITTNINig!::!'ipPT:Pg.R:: :.i':::!.-igX1':, N1.12N.0 P: PgS61:33P.PPW:::g gg:A040.5:00.0]:::
iWAT:eRHgP:::(FIV.:. i.,i,i,f`,0f):7! Apor*•:::im:
I MPH8A
MP4 2,500 $ 75.00 $ 187,500.00 PIPE(20-30 CFS)
_
3,000 $ 75.00 $ 225,000.00 DITCH (<200 CFS) 1.72
2.07
MP4 2,500 $ 75.00 $ 187,500.00 DITCH (<200 CFS) 1.72
I MPG3
MPG3 - 3,500 75.00, DITCH (<200
$ $ 262,500.00CFS)
2,000 $ 40.00 $ 80,000.00 PIPE (5- 10 CFS) 2.41
1.38
MPG3 1,500 $ 40.00 $ 60,000.00 PIPE (5- 10 CFS) 1.03
IMP3 2,000 _ $ 50.00 $ 100,000.00 PIPE (10- 15 CFS) 1.38
MPE1 2,000 $ 50.00 $ 100,000.00 PIPE(10- 15 CFS) 1.38
MPF1 1,000 $ 50.00 $ 50,000.00 PIPE(10- 15 CFS) 0.69
I MPF1 500 $ 50.00 $ 25,000.00 PIPE(10- 15 CFS)
0.34
MPG1 2,000 $ 50.00 $ 100,000.00 PIPE(10- 15 CFS) 1.38
Channel
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Crossings $ 500,000.00
Upper Valley
$2,400,000.00
I Drainage System
. _
15.50
. .
Subtotal _ 22,500 $4,277,500.00 $ 387,400.00
ITotal Estimate $ 4,664,900.00
I TABLE A
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B. Blue Lake Watershed
Bl. Description
The Blue Lake Watershed encompasses an 8,308-acre area within the City of
Shakopee. The watershed generally collects and directs storm water runoff
' from areas in central and eastern Shakopee and directs this water to a drainage
channel north of Dean's Lake and carries water across STH 101 to Blue Lake.
A limited number of drainage improvements have been constructed in the
immediate vicinity of the STH 101 bypass alignment and in some selected
areas north of the bypass alignment. It is anticipated that in the future,
' significant drainage system improvements will be necessary throughout the
watershed in order for development to take place and storm water runoff to
be adequately managed.
B2. Anticipated Improvements
A trunk storm water conveyance system directingwater from the southwest
st
portions of the City to Dean's Lake will need to be constructed. In addition,
channel improvements are needed from Dean's Lake to the Minnesota River
in order to accommodate new development in this area.
' B3. Estimated Cost for Improvements
The estimated cost for existing, as well as proposed improvements within this
drainage system are outlined in Table B.
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IEstimated Costs for the Mill Pond Storm Water Conveyance System
Y Y
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>: ipiPMEiiiENGTH OF TRUNK ESTIMATED
I 1�tA';I�EiSHEt} SYSTEM W#THIP1 COST
P£R EXTENS#ON DESCRIPTION
Flo. A uts
...: WATERSHED(FT) FOOT aria(acresj;i
I BLD16 500 $ 40.00 $ 20,000.00 PIPE(5-10 CFS) 0.34
BLD 16 500 $ 40.00 $ 20,000.00 PIPE(5-10 CFS) 0.34
BLD 16 700 $ 40.00 $ 28,000.00 PIPE(5-10 CFS) 0.48
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BLD 17 1,000
1,000 $ 50.00_$ 50,000.00 PIPE(10-15 CFS) 0.69
BLD 17 $ 60.00 $ 60,000.00 PIPE(15-20 CFS) 0.69
BLD 15 1,500 $ 40.00 $ 60,000.00 PIPE(5-10 CFS) 1.03
III
BLD 15 1,500
4,000 $ 40.00 $ 60,000.00 PIPE(5-10 CFS)-
1.03
BLD 14 $ 75.00 $ 300,000.00 DITCH (<200 CFS) 2.75
BLD 10 4,000 $ 75.00 $ 300,000.00 DITCH(<200 CFS) 2.75
BLD 12 1,000 $ 75.00 $ 75,000.00 DITCH(<200 CFS) 0.69
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BLD 9 2,500 $ 75.00 $ 187,500.00 DITCH(<200 CFS) 1.72
BLD 13 2,000 $ 50.00 $ 100,000.00 PIPE(10-15 CFS) 1.38
BLD 7 3,500 $ 75.00 $ 262,500.00 DITCH(<200 CFS) 2.41
I BLD 7 2,000 $ 85.00 $ 170,000.00 DITCH(>200 CFS) 1.38
BLD 18 7,000 $ 75.00 $ 525,000.00 DITCH(<200 CFS) 4.82
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BLD 19,20,4 2,000 $ 60.00 $ 120,000.00 PIPE(15-20 CFS) 1.38
BLD 2 3,500 $ 110.00 $ 385,000.00 DITCH(>200 CFS) 2.41
BLD 1 5,000 $ 250.00 $ 1,250,000.00 PIPE(>500 CFS) 3.44
BLD 7 3,500 $ 100.00 $ 350,000.00 DITCH(<200 CFS) 2.41
I BLD 8 2,500 $ 85.00 $ 212,500.00 DITCH (>200 CFS) 1.72
BLB5 2,500 $ 250.00 $ 625,000.00 PIPE(>500 CFS) 1.72
BLB 3 1,500 $ 50.00 $ 75,000.00 PIPE(10-15 CFS) 1.03
IBLB 8 1,000 $ 50.00 $ 50,000.00 PIPE(10 15 CFS) 0.69
BLB 4 3,000 $ 50.00 $ 150,000.00 PIPE(10-15 CFS) 2.07
BLB 5 2,000 $ 85.00 $ 170,000.00 DITCH (>200 CFS) 1.38
I BLE2A -
3,000 $ 75.00 $ 225,000.00, DITCH (<200 CFS) 2.07
BLE2B 4,000 $ 75.00 $ 300,000.00 DITCH(<200 CFS) 2.75
BLB6 2,000 $ 200.00 $ 400,000.00 PIPE(<200 CFS) 1.38
IChannel
Crossings $ 2,700,000.00
Dean's Lake 7,000
Outlet $ 145.00 $ 1,015,000.00 DITCH(>200 CFS) 4.82
1 13.91
Subtotal 20,200 $ 10,245,500.00 _ _ $ 347,800.00
Total Estimate $ 10,593,300.00
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TABLE B
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C. Sand Creek Watershed
Cl. Description
' The Sand Creek Watershed encompasses a 1,068-acre area within the City of
Shakopee at its southernmost boundary. Storm water runoff from this area,
' consisting of numerous lakes, wetlands and other depressions, is directed to
the southwest toward Sand Creek.
C2. Anticipated Improvements
It is anticipated that the major improvements which will be needed within this
watershed will be linked to providing outlets from numerous depressions
within the watershed, as well as providing some improvements to a drainage
' system that will carry water out of the City of Shakopee and toward Sand
Creek.
1 C3. Estimated Cost for Improvements
The estimated cost for improvements within this watershed are highlighted
on Table C.
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WSB Project No. 1014.05 ' Storm Water Management Charge Justification Report Page 13
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IEstimated Costs for the Mill Pond Storm Water Conveyance System
..................::..::::.
(CTH F T# P.n.!!.::ES!.
TIMATED,:.::;:.;:.;:.:.:;...:.:..::.:: ::. . ::.:::::. *.]:.];ii.!
..: Land;A.:.:u3s10on
pct
.:;.;.;.;:,:<.;:.;:.;:. :...:.:::....A:.:ERSt-IEQ. .:.:.... :. Ft3:4T.::.::::::.::::.::::. :.:::::: ::.::::: :::::.:;::: : :::: ::..::.::.:.
I
SC1 200 $ 40.00 $ 8,000.00
SC2 1,000
PIPE(5- 10 CFS) 0.14
$ 40.00 $ 40,000.00 PIPE (5- 10 CFS) 0.69
SC3 200 $ 40.00 $ 8,000.00 PIPE (5- 10 CFS) 0.14
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SC3 300 $ 40.00 $ 12,000.00 PIPE(5- 10 CFS) 0.21
SC3 200 $ 40.00 $ 8,000.00 PIPE (5- 10 CFS) 0.14
SC3 200 $ $ , (55
0.14
1SC3200 $ 40.0040.00 $ 88,000.00000. 0PIPEPIPE --1010 CFS)CFS) 0.14
SC3 1,000 $ 80.00 $ 80,000.00 PIPE(10-20 CFS) 0.69
SC3 600 $ 80.00 $ 48,000.00 PIPE(10-20 CFS) 0.41
I SC4 2,500 $ 120.00 $ 300,000.00 PIPE (>30 CFS) 1.72
Special Outlet $250,000
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Structures
4.41
Subtotal 6,400 _ $ 770,000.00 $ 110,200.00
1 Total Estimate $ 880,200.00
I TABLE C
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D. Eagle Creek Watershed
Dl. Description
' The Eagle Creek Watershed encompasses an area of 454 acres p wrthm the City
of Shakopee. The watershed is located on its easterly border and directs
storm water runoff easterly to Eagle Creek,which is physically located within
the City of Savage. Due to Eagle Creek's sensitive nature (it is a designated
' trout stream for which extraordinary storm water management measures must
be provided) the City of Shakopee has been working with the City of Savage
to address storm water management needs for water directed from both cities
' into this drainageway.
D2. Anticipated Improvements
The anticipated improvements that the City of Shakopee will need to
' implement in this area consist of providing outlets from landlocked
depressions and providing adequate storm water storage and treatment for
water that will be discharged to the east toward Eagle Creek. The City of
' Savage has had to construct a drainage system parallel to Eagle Creek to
prevent storm water runoff from entering these trout waters. The City of
' Savage and Shakopee are in the process of working out an agreement to
define each City's responsibilities relative to funding improvements that are
being constructed within the City of Savage to protect this resource. A
' portion of the cost associated with constructing the parallel drainage system
and record storm water storage to protect Eagle Creek in the City of Savage
will be borne by the City of Shakopee as development takes place within this
' watershed. These costs are factored into the estimated cost for the system that
is anticipated to be constructed in this area.
D3. Estimated Cost for Improvements
' The estimated cost for the improvements anticipated within this section are
outlined in Table D.
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WSB Project No. 1014.05 Storm Water Management Charge Justification Report Page 15
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Estimated Costs for the Mill Pond Storm Water Conveyance
System
::::::::::::::::::.
..;:.;:.
EC1-EC5
(5- 10 CFS) 1.52::;:>::>:::
EC6 800 $ 40.40.00 $ ,000.00 PIPE 00 $ 32,000.00 PIPE(5- 10 CFS) 0.55
EC7 1,600 $ 40.00 $ 64,000.00 PIPE(5-10 CFS) 1.10
' EC8 1,700 $ 40.00 $ 68000.00 PIPE(5-10 CFS) 1.17
Special Outlet
Structures $80,000
' 4.34
Subtotal 6,300 _ $ 332,000.00 $ 108,500.00
Total Estimate $ 440,500.00
TABLE D
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E. Minnesota River Watershed
El. Description
' The Minnesota River Basin consists of an area in north central Shakopee that
is generally directly tributary to the Minnesota River and not tributary to the
Minnesota River via the Blue Lake system or the Mill Pond system. Storm
water runoff from this watershed is generally directed to the north toward the
Minnesota River via culverts that are in place under STH 101.
E2. Anticipated Improvements
' A number of improvements have been constructed within this watershed as
a part of development activities, and cost estimates for drainage system
improvements in Watersheds MR3, MR4, and MR5 were further highlighted
in a study entitled "Storm Water Feasibility Study for Northern Shakopee".
E3. Estimated Costs for Improvements
The estimated cost for improvements anticipated within the Minnesota River
Watershed are included on Table E.
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report Page 17
1 Estimated Costs for the Mill Pond Storm Water Conveyance System
y y
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DESCRIPT:IC►N;:::<:::14and:.A.... utsttsorz
...................#
MR2;;;;;:.:. .........::<.;;;;;1200,::;;;;.......................................... ....................._..... _ ......................................................................_........ ,
112 p� .;.::. -
' $ $ 134,400.00 PIPE(20 30 CFS) 0.83
MR3 300 $ 112.00 $ 33,600.00 PIPE (20-30 CFS) 0.21
MR4 800 $ 112.00 $ 89,600.00 PIPE (20-30 CFS) 0.55
MR4 1,000 $ 252.00 $252,000.00 PIPE (<200 CFS) 0.69
MR5 800 $ 56.00 $ 44,800.00 PIPE (5- 10 CFS) 0.55
' MR6 2,100 $ 56.00 $ 117,600.00 PIPE(5- 10 CFS) 1.45
4.27
Subtotal 6,200 _ $ 672,000.00 $ 106,700.00
Total Estimate $ 778,700.00
*Pipe costs increased 40%due to the cost of rock excavation in this portion of the City.
TABLE E
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F. Rice Lake Watershed
1
Fl. Description
iThe Rice Lake Watershed is located in northeastern Shakopee in an area
generally west of the Eagle Creek Watershed, and east of the Blue Lake
Watershed. The Rice Lake Watershed is 484 acres in size and directs storm
water runoff through a newly constructed drainage system near the
intersection of Trunk Highway 101 and the new County Road 18 bridge.
F2. Anticipated Improvements
A number of improvements have been constructed within this watershed as
part of the State Trunk Highway 101 and County Road 18 crossing of the
1 Minnesota River. Upstream retention and treatment improvements as well as
conveyance system improvements will be necessary in the future.
1 F3. Estimated Cost for Improvements
The estimated costs for improvements anticipated within this watershed are
included in Table F.
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1 WSB Project No. 1014.05 ' Storm Water Management Charge Justification Report Page 19
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Estimated Costs for the Mill Pond Storm Water Conveyance System
1
RU.NK
WATERSHED:::,:,.,,:::...:::.. .... ;;,:: Lana A u stiork
::»;:<:>::>::>::>::>:<:::>::>::>::>::>::»<::><:»:1NAT'ERSI� 10.. ........ ..........F. .C1T........ ............................................................................... ........... .........................
RL1
3,500:.... ...........>:<:;:>;:<3 500 :::<>.::.......... .............:>:::»:'80.00: 280 000.00 .::>::::<>:........�.................... ...................................
$ $ PIPE(20 30 CFS) 2.41
RL1 3,700 $ 75.00 $ 277,500.00 DITCH(<200CFS) 2.55
4.96
Subtotal 7,200 $ 557,500.00 $ 124,000.00
Total Estimate $ 681,500.00
1
TABLE F
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V. STORM WATER STORAGE AND TREATMENT CONSIDERATIONS
The costs associated with constructing storm water storage and treatment facilities
' or wetland systems are not included in the trunk charge costs. The trunk charge
covers only the cost associated with trunk conveyance system improvements.
tSeparate costs are, however, included herein for storm water storage and treatment
system construction. These costs are included to allow the City to design and
construct regional storm water storage and treatment ponds and charge developing
property for such regional improvements when it is deemed reasonable to do so.
Under these conditions, if the City advises the developer they must utilize regional
ponding systems, they will not be required or allowed to provide on-site ponding.
To compensate the City for providing these facilities, they will be required to pay
an additional storm water charge of$0.03/square foot for residential lots having<3
' lots/acre, $0.05/square foot for residential lots >3 lots/acre, and $0.10/square foot
for commercial/industrial lot development.
This charge was developed by considering the storm water storage and treatment
needs for a 100-acre parcel for each of the three land uses; residential <3 lots/acre,
' residential >3 lots/acre, and commercial industrial. The detention storage is the
volume determined to be necessary to reduce the 100-year, 24-hour storm event
peak discharge rate to one-third (1/3) cfs per acre, of 33 cfs for each 100-acre
' development. The land area required to provide ponding assumed an average dead
water storage depth of four feet. A breakdown of the costs used to determine this
charge is shown on Table 1.
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WSB Project No. 1014.05 ' Storm Water Management Charge Justification Report Page 21
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......................
i:2r N_ M
O c r
'+ ,.:; a
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VI. TRUNK STORM WATER CHARGE CALCULATION
Idrainage systemimprovements isbased on the estimated
The rate to be charged for p s d
I cost to construct the facilities that serve the area. This includes the cost of systems
that are in place, as well as the cost for systems that are to be constructed in the
future. The costs included herein are based on construction estimates for work that
1
would be completed in 1996.
In order to compute the trunk charge rate, the following procedure was used:
I
1. Estimate the total acreage within the city limits to determine the gross area.
I From this gross area, reduce this area by the acreage of land that is either not
benefitted or cannot be assessed for such charges. Land use associated with
public right-of-way, lakes, wetland areas, storm water ponds, and parks
Irepresent areas that were subtracted from the gross acres in the City. The
reduced area that is estimated to be benefitted will be referred to as "net
i
acres".
2. Determine the trunk system capital costs. The capital costs associated with
Ithe construction of the trunk systems within each of the watersheds of the
City are shown on Table 2. A review of the cost per acre for each of these
I watersheds, taking into consideration variations in land use, the presence of
natural depressions that can be used for retention and treatment pond
construction, and the accuracy of the construction cost estimates contained
I herein, allow the cost per square foot estimate for each of the watersheds
shown on the attached Table to be averaged so that a uniform cost per square
foot can be applied across the City.
I
3. Divide the total construction cost by the net acres identified in Item 2 to
Icompute the average storm water management charge cost per square foot.
The attached table summarizes the capital costs associated with the development of a
Icompleted drainage system within the City. Figure 1 shows the watersheds in the City
of Shakopee and Table 2 outlines a breakdown of these costs.
. I Based on a total capital cost of$24.4 million and a gross area of 15,412 acres and a net
developable area of 8,351 acres, the average cost per developable acre is estimated at
I $3,050. This corresponds to an average cost per developable square foot of$0.07. The
average cost per developable square foot for parcels where the trunk system and ponding
charge will be implemented are: single-family residential developments having less than
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WSB Project No. 1014.05 • Storm Water Management Charge Justification Report Page 23
three lots per acre is $0.10 per square foot, single and multi-family residential
development having greater than three lots per acre is $0.12 per square foot, and
commerical/industrial/institutional land uses is $0.17 per square foot.
t
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WSB Project No. 1014.05 a' Storm Water Management Charge Justification Report Page 24
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VII. POLICY ADMINISTRATION
The trunk storm water charge program will be administered by a combination of
several City Departments as outlined in the following procedure:
1. The developer will submit plans and calculations to the Planning and
' Engineering Department.
' 2. The Planning and Engineering Department will review the plans and
calculations to determine if the design is reasonable, cost effective, and in
conformance with the City's standards for drainage system design. Area
' calculations will also be reviewed to determine the area over which the trunk
storm water management charge would apply.
' 3. The Planning and Engineering Department will include a condition of
approval for the final plat requiring payment of the trunk storm water charge
prior to recording the plat.
4. The Engineering Department will calculate the trunk charge based on the land
' area information and hydrologic calculations submitted by the developer.This
total amount due is then forwarded to the City Clerk.
1 5. The City Clerk will collect payments made by the developer.
' In the case of properties that have already been developed but have not paid a trunk sewer
charge because they were platted prior to the effective date of the trunk charge ordinance,
the trunk charge will be collected at such time as any new building permit is issued in
' accordance with the following procedure:
1 1. The property owner shall submit a survey and area calculation for the site.
2. The Engineering Department will calculate the charge based on the land area
' information submitted.
3. The Billing Department will collect payments made by the property owner.
The Engineering Department will also reserve the right to annually update this report
and/or charge, as well as any service area expansions, subject to City Council approval.
1
111WSB Project No. 1014.05 I Storm Water Management Charge Justification Report Page 27
1
I
VIII. SUMMARY CONCLUSIONS AND RECOMMENDATIONS
I
This storm water management charge justification report has been prepared for the
I City to provide documentation to support the storm water management charges that
the City intends to charge against property owners that are developing land within
the City. This charge is necessary in order for the City to fund and construct storm
Idrainage facilities that are needed to accommodate runoff from developing
property in the City.
IThe costs associated with constructing the drainage system in the City were based
on developing a system that meets the City Engineering design standards
I associated with the construction of new storm water retention and treatment
facilities, as well as conveyance systems. The City's Engineering design standards
utilized in estimating the future cost for the trunk system are designed in Section II
Iof this report.
I The capital costs associated with construction of the drainage systems in the City
are outlined in Section III of this report. The anticipated capital costs associated
with the construction of these systems are broken out into costs for land acquisition
Ifor both the retention and treatment facilities, as well as conveyance system
facilities, and the construction costs for the retention and treatment facilities, as
I well as conveyance system facilities. A summary of the capital costs is provided
in Table 2.
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WSB Project No. 1014.05 • Storm Water Management Charge Justification Report Page 28
I
APPENDIX
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WSB Project No. 1014.05 N Storm Water Management Charge Justification Report Page 29
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r
RESOLUTION NO.
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ADOPTING
A TRUNK STORM WATER CHARGE POLICY.
r
WHEREAS,trunk storm water systems serve large portions of the City, connecting
' various lateral storm sewers to the larger interceptor trunk storm sewers; and
r WHEREAS,trunk storm sewers need to be constructed when the first development
takes place, and cannot be delayed until all property is developed; and
rWHEREAS, in order to fund trunk storm sewer improvements, it is necessary to
impose a trunk storm sewer charge on all areas which will benefit from such sewer; and
rWHEREAS, the City desires to spread the cost of the trunk storm water over large
areas of the City to minimize the impact on indivudal property owners; and
r WHEREAS, the Cityhas reviewed and approves the attached Trunk Storm Water
pp
Charge Report.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
r CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the attached Trunk Storm Water Charge Report is hereby approved and
adopted, passed in session of the City Council of the City of
Shakopee, Minnesota held this day of , 1996.
r
Mayor of the City of Shakopee
Attest: City Clerk
rApproved as to form: City Attorney
r
r
WSB Project No. 1014.05 N Storm Water Management Charge Justification Report Page 30
II. R. 3 .
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Grading Permit Fee for Scott County
Landfill Excavation Disposal and Capping Project
DATE: September 3, 1996
INTRODUCTION:
Attached to this memo is correspondence from Scott County in regard to the City's
request for a grading permit associated with the County Road (C.R.) 18 landfill
excavation disposal and capping project. Per this letter, Scott County is requesting that
the City waive the requirement for a grading permit and waive the fee associated with the
grading permit.
BACKGROUND:
For the C.R. 18 Project, Scott County was required by the Metropolitan Pollution Control
Agency (MPCA)to restore the landfills in which their new roadway alignment will cross
on the east side of Shakopee. Scott County Highway Department prepared construction
plans for the landfill excavation disposal and capping for landfill areas. All these landfill
areas are adjacent or across the new C.R. 18 alignment. In order to cap the landfills,
Scott County is obtaining borrow material from the Shakopee Crossings property. This
borrow material is estimated by Scott County to be approximately 108,000 cubic yards of
material. Material removed from the borrow site will provide stormwater ponds for
future development in the Shakopee Crossings property.
Attached to this memo is a letter from staff, requesting that the County apply for a
grading permit for areas outside of their right-of-way, since this landfill excavation
disposal and capping project was not approved by the City with the C.R. 18 plans. Also,
staff has requested that Scott County apply for a Certificate of Wetland Exemption for
excavation work in this area.
The City of Shakopee has approved the C.R. 18 improvement plans from the Shakopee
Bypass connection to C.R. 42. The landfill excavation disposal and capping project was
not approved by City Council and is a separate project being done by Scott County in this
area. Staffs position in this matter is that the removal of the material for the landfill
restoration and capping is being done on private property and should have a grading
permit approved for this excavation work. Staff does not have the authority to waive the
fee or City Ordinance requirements. The common borrow excavation quantity is 106,556
cubic yards at a contract unit price of$1.86 per cubic yard, thus the estimated grading
cost for the excavation work done on Shakopee Crossing's property is $198,194.16. The
City fee schedule requires that grading permits pay 7 1/2% of the estimated grading cost
for the grading permit. This grading permit fee is$14,864.56.
The County states in their letter that their policy is not to impose permit fees on
municipalities and have requested a waiver of the fee. Staff would recommend, at a
minimum, that the County apply for a grading permit for this work that is being done on
property that is not owned by Scott County and City approval.
ALTERNATIVES:
1. Approve a motion to waive the grading permit fee for the C.R. 18 landfill restoration
and capping project being done by Scott County.
2. Approve a motion to reaffirm that a grading permit fee apply with this excavation
activity being done by Scott County.
3. Table for more information.
RECOMMENDATION:
Staff does not have the authority to waive fees unless there are prior Council policies or
Council approval in this matter. The decision to waive a City fee for another government
agency is a Council policy decision.
ACTION REQUESTED:
Make a motion to waive the grading permit or reaffirm the grading permit fee on this
grading activity for the landfill excavation disposal and capping project being done by
Scott County.
4,azo-
Bruce Loney
Public Works Director
BL/pmp
PERMIT
SCOTT COUNTY
PUBLIC WORKS AND LANDS DIVISION
HIGHWAY DEPARTMENT
"cow 600 COUNTRY TRAIL EAST
JORDAN, MN 55352-9339
GARY L. CUNNINGHAM (612)496-8346
COUNTY ADMINISTRATOR Fax: (612)496-8365
BRAD LARSON
ASSOCIATE ADMINISTRATOR
August 28, 1996
Bruce Loney
City Engineer
City of Shakopee
129 Holmes St. S.
Shakopee, MN 55379
Re: CP 91-18-02(0
CR 18 Landfill Restoration & Capping
Dear Mr. Loney: SeletAA,tx.,
This letter is in response to your August 22, 1996 correspondence requiring the County to
acquire a City grading permit and submit a Certification of Exception on the Wetland
Conservation Act (WCA) for the above referenced project.
As previously explained, Scott County had met with former City Engineer, Dave Hutton,
early in the project process and we were not informed that a grading permit was required.
This work was to be included with the CR 18 roadway project, however because of all the
other delays to the project it was decided to pursue this portion of the project to advance
the timeline as much as possible.
At no time in the past have we been required to obtain a grading permit for a County
project. Our policy is not to impose permit fees to our municipalities and request you
waive the fee.
Listed below is the information requested for a grading permit:
106,556 C. Y. (E. V.) Common Borrow required for the project
7,923 C.Y. (E. V.) Topsoil required for project
$1.86/C.Y. Common Borrow contract unit price
An Equal Opportunity/Safety Aware Employer
Bruce Loney
CP 91-18-02(L)
August 28, 1996
Page 2
Enclosed is the Certificate of Exception for the WCA along with the $75.00 processing fee.
Also enclosed is the $75.00 fee for the Wetland Replacement Plan for CP 91-18-02
roadway project.
Please do not hesitate to contact us if you need additional information.
Sincerely,
let
Scott M. Merkley
Engineering Coordinator
SMM/j kf
enc.
c: Bradley J. Larson, County Engineer
SFIAKOPEE August 22, 1996
Scott Merkley
Scott County Highway Department
600 Country Trail East
Jordan, MN 55352
RE: Landfill Excavation, Disposal and Capping Project on CSAH 18
Dear Scott:
This letter is in regard to a review of the above referenced project and to inform the
County of the City's requirements associated with this land use activity. After review of
the plans and an onsite inspection, the Engineering Department has determined that a
grading permit needs to be applied for by the County for the work associated off of
County right-of-way. In addition, a Certificate of Exemption on the Wetland
Conservation Act should be applied for as well.
From the plans, it is noted that approximately 170,000 yards of borrow is being excavated
on property known as the Shakopee Crossings. The excavation work being done appears
to be creating ponds for future developments in this area. Attached to this letter is the
grading, filling and excavation requirements from Section 11.60, Subdivision 6 in the
City Code, which requires a grading permit for this extensive land alteration activity.
Also attached to this letter is a copy of the City's Fee Schedule for 1996, in which the
grading permit fee is 7 1/2% of the estimated cost to perform the grading. Also listed on
the fee schedule sheet is a Certificate of Exemption fee of$75.00.
In regard to the Wetland Conservation Act, the City has two wetland delineation reports,
from Frank Svoboda&Assoc.,delineating the wetlands in this area. One report indicates
a wetland and a subsequent report in the area of excavation indicates no wetland. City
staff would recommend that a letter be provided from the certified wetland delineator to
indicate that no wetlands are being disturbed by this project
The grading permit and the Certificate of Exemption should have been applied for before
any work commenced in this area. I would recommend to you that the County expedite
the applications for both these City requirements as soon as possible. If I can be of
further assistance to in this regard,please feel free to contact me in my office.
Sincerely,
Bruce Loney, P. .
Public Works Director
COMMUNITY PRIDE SINCE 1857
129 Holmes Street South Shakopee,Minnesota 55379-1351 • 612-445-3650 FAX 612-445-6718
11 4
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Authorize Consulting Services for Assistance with
Completing Environmental Assessment Worksheet(EAW)for
Trunk Sanitary Sewer Extension
DATE: September 3, 1996
INTRODUCTION:
Staff has been informed that an EAW will be required to extend the Trunk Sanitary
Sewer system, as required to serve the area surrounding and including the Prairie Village
Plat. This item has been added to request authorization for staff to utilize a consultant to
assist in developing the EAW.
BACKGROUND:
An EAW is required when a sanitary sewer system is being proposed that will have the
capacity of more than 500,000 gallons per day. The sanitary sewer system necessary to
serve the Prairie Village plat will ultimately serve a large enough area, that the capacity
of the pipe will be greater than the 500,000 gallons per day. In order to get the permits
from the Minnesota Pollution Control Agency,an EAW will be required.
Staff is asking for assistance in completing the EAW. A "Memo on Table" will be
provided on Tuesday, with the estimated cost for these services.
ALTERNATIVES:
1. Move to authorize to the appropriate City officials to execute a consultant
extension agreement for the consulting services necessary to complete the EAW
for the Trunk Sanitary Sewer Extension.
2. Do not approve a consultant extension agreement.
3. Table this item for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to authorize the appropriate City officials to execute a consultant extension
agreement for consulting services to complete the EAW for the Trunk Sanitary Sewer
Extension.
j
Bruce Loney
Public Works Director
I) fi-rZ
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Authorize Consulting Services for
Assistance in Completing Environmental Assessment Worksheet
for Trunk Sanitary Sewer Extension
DATE: September 3, 1996
INTRODUCTION:
Attached to this memorandum is an extension agreement for professional services with
WSB & Assoc., Inc. to prepare an Environmental Assessment Worksheet (EAW) for
sanitary sewer extension to the Sewer Districts SS-H, SS-D and SW-E in the City of
Shakopee.
BACKGROUND:
An EAW is required for the trunk sanitary sewer extension into the sewer districts as
mentioned previously. The capacity of the pipe will be greater than 500,000 gallons per
day,thus a mandatory EAW is required.
The cost of completing the EAW for this project is estimated at a cost not-to-exceed
$4,850.00 and will be paid for out of the Sanitary Sewer Enterprise Fund. Also attached
is an EAW preparation schedule, with the various tasks needed to complete the EAW. In
an conversation with Bret Weiss, the Project Engineer with WSB & Assoc., it is possible
to expedite some of the tasks if City staff is available to assist in data collection and City
review of the EAW. With City Engineering staff assistance, it is perhaps possible to
move up the completion of the EAW and the decision by one month. With the
completion of the EAW and a negative declaration for this trunk sanitary sewer
extension, City staff may still be able to complete the trunk sanitary sewer in this area.
ALTERNATIVES:
1. Move to authorize the appropriate City officials to execute a consultant extension
agreement, with WSB & Assoc., to complete the EAW for the trunk sanitary sewer
extension for Sewer Districts SS-H, SS-D and SW-E.
2. Do not approve a consultant extension agreement.
3. Table this item for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to authorize the appropriate City officials to execute a consultant extension
agreement, with WSB & Assoc., Inc., to complete the EAW for the trunk sanitary sewer
extension for Sewer Districts SS-H, SS-D and SW-E.
jnoBruce Loney
Public Works Director
BL/pmp
ASSIST
- B.A.Mittelsteadt,P.E. --
350 Westwood Lake Office Bret k Weiss,P.E.
8441 Wayzata Boulevard Peter R.Willenbring,P.E.
Minneapolis, MN 55426 Donald W.Sterna,P.E.
Ronald B.Bray,P.E.
612-541-4800
&Associates,Inc. FAX 541-1700
September 3, 1996
Mr.Bruce Loney,P.E.
Public Works Director/City Engineer
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379-1376
Re: Estimate of Cost to Prepare an EAW for
Sanitary Sewer Extension to Sewer Districts SS-H, SS-D,and SW-E
WSB Project No. 1014.15
Dear Mr.Loney:
According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2(Major Projects),
this extension agreement is written to provide you with an estimate of cost for preparing the EAW for the above-
referenced project. As you are aware,preparation of EAW's can be variable,depending on the amount of information
provided by the City, as well as the perceived impediments in the study area. Considering that this area has been
included in the recently updated Comprehensive Plan and the Comprehensive Sanitary Sewer Study, the necessary
information should be available. The estimated cost provided with this extension agreement is for the preparation of
the EAW and submittal to all agencies in accordance with the guidelines prepared by the Minnesota Environmental
Quality Board,dated June, 1990. Following that submittal,the City will receive public comments over a one month
period. Because of the unsure nature of the comments to be received and the effort necessary to respond to those
comments is unknown,we would propose to complete the comment period on a cost reimbursable basis. It is very likely
that on this project,considering the location and type of improvement proposed,that the comments will be minimal and
the negative declaration of need for an EIS be relatively straight forward to prepare. Consequently,we are proposing
to complete this work for a cost not to exceed$4,850 with the comment period and negative declaration of impact
prepared on a cost reimbursable basis in accordance with our current fee schedule. We have attached a proposed EAW
schedule proposing a final decision in early December,which is the quickest time frame available in accordance with
the EAW guidelines.
We are available to begin the preparation of this EAW as soon as it is approved,and we look forward to the opportunity
to serve you.
The City of Shakopee agrees to reimburse WSB&Associates for these services in accordance with Section IV of the
Agreement for Professional Services. If this agreement meets with your approval please sign below and return one copy
to our office.
Sincerely,
WSB&Associates,Inc.
rEskittO
Bret A.Weiss,P.E.
Vice President City Administrator
City Clerk
Mayor
Date
Infrastructure•Engineers•Planners
F%WPW/M/011/31090396.B/.
EQUAL OPPORTUNITY EMPLOYER :
EAW PREPARATION SCHEDULE
PROPOSED SANITARY TRUNK SEWER EXTENSION
SHAKOPEE , MINNESOTA
TASK DATES
Notice to Proceed September 3, 1996
Data Collection September 3 to September 25, 1996
Meeting with City Week of September 16, 1996
EAW Development September 16 to October 4, 1996
City Review of EAW October 4 to October 11, 1996
Address City Comments October 14 to October 16, 1996
City Approval of EAW October 22, 1996
Publication of EAW in EQB Monitor Begin October 25, 1996
EAW Comment Period October 25 to November 22, 1996
Respond to Public Comments November 25 to November 29, 1996
City Determines Need for EIS December 3, 1996
Decision Notice Published in EQB Monitor December 13, 1996
9/3/96
Ii 13 .
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Fire Station Referendum- Special Election
DATE: August 29, 1996
INTRODUCTION:
The Council is asked to call a Special election on November 5, 1996, to allow voters to consider
authorizing the issuance of bonds for the construction of a new fire station.
BACKGROUND:
For more then a year, the Shakopee Fire Department has studied the feasibility of construction of
a second fire station, to be located at the southwest corner of the intersection of C.R. 16, and
Vierling Drive. 14.51 acres has been approved for purchase, at a cost of$ 343,240.00, plus
assessments.
Voters must now consider whether to issue $3.4 million by means of a special election. This
would be scheduled to be held at the same time of the General election on November 5th.
PROJECT BUDGET:
The Building Committee has met since the last City Council meeting, and reviewed the budget.
Had the building been constructed as discussed to date, along with land acquisition and site
development costs, the total budget would have to be $3.85 million. However, in keeping with
the Council's directive, several alternatives were discussed to reduce that amount to $3.4 million.
While no final decision has been made at this time, the Building Committee feels confident that
through a combination of reduction in size of the building, some lessening of construction quality
(but still built to acceptable levels), and other efficiencies, the project can be constructed and stay
within the $3.4 million.
Levy Year:
At its budget worksession on August 27th, the City Council considered the year for which to levy
taxes, should this be approved by voters on November 5th. If taxes for the bonds are first levied
in 1996, for taxes payable in 1997, notice would need to be an item included in the"Truth in
Taxation" statement. If notice is not given, property owners would first see the impact of the
referendum when they got their tax statements next year.
The alternative, waiting until 1997 to levy for taxes payable in 1998, would create a need for
$200,000 of capitalized interest. In order to stay within the $3.4 million budget, it would mean
that the amount available for land acquisition, site development, and building construction cost
would be reduced to $3.2 million.
Council gave the direction that this would be levied in 1996, should it be approved, and show this
on the"Truth in Taxation" statement for the hearing to be scheduled in December. Should the
referendum not pass, notice could later be given of the reduction in advertised rates.
BUDGET IMPACT:
The $3.4 million bond levy, should it be approved, will have the impact on various residential
properties in Shakopee as shown in the August 19th Springsted letter(attached).
RECOMMENDATION:
In order for this to be placed on the November ballot, staff recommends the Council adopt the
attached resolution calling for a special election.
ACTION REQUIRED:
If the Council concurs, it should, by motion, do the following:
a. Direct the levy for said bond sales to be included in the proposed tax levy effective with
Taxes Payable 1997.
b. Adopt the following resolution: A RESOLUTION OF THE CITY OF SHAKOPEE,
MINNESOTA, DETERMINING THE NECESSITY FOR THE ISSUANCE OF
GENERAL OBLIGATION BONDS AND CALLING A SPECIAL ELECTION
THEREON.
144__ lik9AiatAt,
Mark McNeill
City Administrator
MM:tw
A.g44 rv/
85 E.SEVENTH PLACE SUITE 100
SAINT PAUL,MN 55101-2143
612-223-3000 FAX:612-223-3002
SPRINGSTED
Public Finance Advisors
August 19, 1996
Mr. Gregg Voxland
Finance Director
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379-1376
Dear Mr. Voxland:
Enclosed are the schedules per your request and sample of estimated tax impact. We will be
happy to provide actual estimates upon request.
__Respectfully,
avid . MacGillivray
Principal
Director of Project Management
•
/dmf
Enclosure
SAINT PAUL,MN • MINNEAPOLIS,MN • BROOKFIELD,WI • OVERLAND PARK,KS • WASHINGTON,DC • IOWA CITY,IA
PRELIMINARY & TENTATIVE
City of Shakopee, Minnesota
!FO ANDISNOTS OR R BUT
$3,400,000 G.O. Building Bonds, Series 1997A !ONDNLY
Sample of Estimated Tax Impact PD S
Projected
Annual Tax Impact
Option A: Option B:
Estimated First Levy First Levy
Market Value in 1996 in 1997
of Property Tax Rate: 0.0458% 0.0474%
60,000 $27.48 $28.44
80,000 36.64 37.92
100,000 45.80 47.40
120,000 54.96 56.88
140,000 64.12 66.36
160,000 73.28 75.84
180,000 82.44 85.32
200,000 91.60 94.80
250,000 114.50 118.50
500,000 229.00 237.00
1,000,000 458.00 474.00
Assumptions:
(1)Based on an average annual interest rate of 5.4%, the average levy for Option A (first levy in 1996)
is estimated to be$294,527 and the average levy for Option B (first levy in 1997) is estimated to be$305,063.
(2) The tax rate is calculated by dividing the average annual levy for the bonds by the City's 1995/96 referendum
market value of$643,291,765. The tax rate times the sample property values shown above equals the
estimated tax impact.
Prepared by SPRINGSTED Incorporated ( 19—Aug-96) F:\DATA\S\SHAKIMP.WK1
PRELIMINARY & TENTATIVE
City of Shakopee, Minnesota
$3,400,000 G.O. Building Bonds, Series 1997A FOR DISNOT F R PURPOSES ONLY
Sample of Estimated Tax Impact AND NOT FOR DIST�ttBUETS!
Projected
Annual Tax Impact
Option A: Option B:
Estimated First Levy First Levy
Market Value in 1996 in 1997
of Property Tax Rate: 0.0458% 0.0474%
60,000 $27.48 $28.44
80,000 36.64 37.92
100,000 45.80 47.40
120,000 54.96 56.88
140,000 64.12 66.36
160,000 73.28 75.84
180,000 82.44 85.32
200,000 91.60 94.80
250,000 114.50 118.50
500,000 229.00 237.00
1,000,000 458.00 474.00
Assumptions:
(1) Based on an average annual interest rate of 5.4%, the average levy for Option A (first levy in 1996)
is estimated to be$294,527 and the average levy for Option B(first levy in 1997) is estimated to be$305,063.
(2) The tax rate is calculated by dividing the average annual levy for the bonds by the City's 1995/96 referendum
market value of$643,291,765. The tax rate times the sample property values shown above equals the
estimated tax impact.
Prepared by SPRINGSTED Incorporated ( 19—Aug-96) F:\DATA\S\SHAKIMP.WK1
City of Shakopee, Minnesota
$3,400,000 G.O. Building Bonds, Series 1997A
First Levy in 1996
OPTION A
Dated: 2- 1-1997
Mature: 2- 1
First Interest: 2- 1-1998
Total
Year of Year of Principal 105%
Levy Mat. Principal Rates Interest & Interest of Total
(1) (2) (3) (4) (5) (6) (7)
1996 1998 105,000 4.15% 176,062 281,062 295,115
1997 1999 110,000 4.30% 171,704 281,704 295,789
1998 2000 115,000 4.45% 166,974 281,974 296,073
1999 2001 120,000 4.55% 161,856 281,856 295,949
2000 2002 125,000 4.65% 156,396 281,396 295,466
2001 2003 130,000 4.75% 150,583 280,583 294,612
2002 2004 135,000 4.85% 144,408 279,408 293,378
2003 2005 140,000 4.95% 137,860 277,860 291,753
2004 2006 150,000 5.05% 130,930 280,930 294,977
2005 2007 155,000 5.15% 123,355 278,355 292,273
2006 2008 165,000 5.25% 115,372 280,372 294,391
2007 2009 175,000 5.30% 106,709 281,709 295,794
2008 2010 185,000 5.35% 97,434 282,434 296,556
2009 2011 190,000 5.40% 87,536 277,536 291,413
2010 2012 205,000 5.45% 77,276 282,276 296,390
2011 2013 215,000 5.50% 66,103 281,103 295,158
2012 2014 225,000 5.50% 54,278 279,278 293,242
2013 2015 240,000 5.55% 41,903 281,903 295,998
2014 2016 250,000 5.55% 28,583 278,583 292,512
2015 2017 265,000 5.55% 14,708 279,708 293,693
TOTALS: 3,400,000 2,210,030 5,610,030 5,890,532
Bond Years: 41,210.00 Annual Interest: 2,210,030
Avg. Maturity: 12.12 Plus Discount: 50,000
Avg.Annual Rate: 5.363% Net Interest: 2,260,030
T.I.C. Rate: 5.503% N.I.C. Rate: 5.484%
Composition of Issue:
Total Bonds Issued 3,400,000
Less: Issuance Costs (28,500)
Underwriter's Discount (50,000)
Net Proceeds for Project Costs 3,321,500 N
Average Annual Debt Service: $294,527
Interest rates are estimates; changes may cause significant alterations of this schedule.
The actual underwriter's discount bid may also vary.
Prepared by SPRINGSTED Incorporated ( 16-Aug-96) F:\DATA\S\SHAKBLDA.WK1
City of Shakopee, Minnesota
$3,400,000 G.O. Building Bonds, Series 1997A
First Levy in 1997
OPTION B
Dated: 2- 1-1997
Mature: 2- 1
First Interest: 2- 1-1998
Total Capital- Net
Year of Year of Principal ized Levy 105%
Levy Mat. Principal Rates Interest & Interest Interest Required of Total
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1997 1999 0 4.30% 358,256 358,256 180,000 178,256 187,169
1998 2000 110,000 4.45% 179,128 289,128 0 289,128 303,584
1999 2001 115,000 4.55% 174,233 289,233 0 289,233 303,695
2000 2002 120,000 4.65% 169,000 289,000 0 289,000 303,450
2001 2003 130,000 4.75% 163,420 293,420 0 293,420 308,091
2002 2004 135,000 4.85% 157,245 292,245 0 292,245 306,857
2003 2005 140,000 4.95% 150,697 290,697 0 290,697 305,232
2004 2006 145,000 5.05% 143,767 288,767 0 288,767 303,205
2005 2007 155,000 5.15% 136,444 291,444 0 291,444 306,016
2006 2008 160,000 5.25% 128,461 288,461 0 288,461 302,884
2007 2009 170,000 5.30% 120,061 290,061 0 290,061 304,564
2008 2010 180,000 5.35% 111,051 291,051 0 291,051 305,604
2009 2011 190,000 5.40% 101,421 291,421 0 291,421 305,992
2010 2012 200,000 5.45% 91,161 291,161 0 291,161 305,719
2011 2013 210,000 5.50% 80,261 290,261 0 290,261 304,774
2012 2014 220,000 5.50% 68,711 288,711 0 288,711 303,147
2013 2015 235,000 5.55% 56,611 291,611 0 291,611 306,192
2014 2016 250,000 5.55% 43,568 293,568 0 293,568 308,246
2015 2017 260,000 5.55% 29,693 289,693 0 289,693 304,178
2016 2018 275,000 5.55% 15,263 290,263 0 290,263 304,776
TOTALS: 3,400,000 2,478,452 5,878,452 180,000 5,698,452 5,983,375
Bond Years: 45,945.00 Annual Interest: 2,478,452
Avg. Maturity: 13.51 Plus Discount: 50,000
Avg.Annual Rate: 5.394% Net Interest: 2,528,452
T.I.C. Rate: 5.523% N.I.C. Rate: 5.503%
Composition of Issue:
Total Bonds Issued 3,400,000
Less: Issuance Costs (28,500)
Underwriter's Discount (50,000)
Capitalized Interest (180,000)
Net Proceeds for Project Costs 3,141,500,
Average Annual Debt Service: $305,063
Interest rates are estimates; changes may cause significant alterations of this schedule.
The actual underwriter's discount bid may also vary.
Prepared by SPRINGSTED Incorporated ( 16-Aug-96) F:\DATA\S\SHAKBLDB.WK1
City of Shakopee, Minnesota
$3,400,000 G.O. Building Bonds, Series 1997A
First Levy in 1997
OPTION B
Dated: 2- 1-1997
Mature: 2- 1
First Interest: 2- 1-1998
Total Capital- Net
Year of Year of Principal ized Levy 105%
Levy Mat. Principal Rates Interest & Interest Interest Required of Total
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1997 1999 0 4.30% 358,256 358,256 180,000 178,256 187,169
1998 2000 110,000 4.45% 179,128 289,128 0 289,128 303,584
1999 2001 115,000 4.55% 174,233 289,233 0 289,233 303,695
2000 2002 120,000 4.65% 169,000 289,000 0 289,000 303,450
2001 2003 130,000 4.75% 163,420 293,420 0 293,420 308,091
2002 2004 135,000 4.85% 157,245 292,245 0 292,245 306,857
2003 2005 140,000 4.95% 150,697 290,697 0 290,697 305,232
2004 2006 145,000 5.05% 143,767 288,767 0 288,767 303,205
2005 2007 155,000 5.15% 136,444 291,444 0 291,444 306,016
2006 2008 160,000 5.25% 128,461 288,461 0 288,461 302,884
2007 2009 170,000 5.30% 120,061 290,061 0 290,061 304,564
2008 2010 180,000 5.35% 111,051 291,051 0 291,051 305,604
2009 2011 190,000 5.40% 101,421 291,421 0 291,421 305,992
2010 2012 200,000 5.45% 91,161 291,161 0 291,161 305,719
2011 2013 210,000 5.50% 80,261 290,261 0 290,261 304,774
2012 2014 220,000 5.50% 68,711 288,711 0 288,711 303,147
2013 2015 235,000 5.55% 56,611 291,611 0 291,611 306,192
2014 2016 250,000 5.55% 43,568 293,568 0 293,568 308,246
2015 2017 260,000 5.55% 29,693 289,693 0 289,693 304,178
2016 2018 275,000 5.55% 15,263 290,263 0 290,263 304,776
TOTALS: 3,400,000 2,478,452 5,878,452 180,000 5,698,452 5,983,375
Bond Years: 45,945.00 Annual Interest: 2,478,452
Avg. Maturity: 13.51 Plus Discount: 50,000
Avg.Annual Rate: 5.394% Net Interest: 2,528,452
T.I.C. Rate: 5.523% N.I.C. Rate: 5.503%
Composition of Issue:
Total Bonds Issued 3,400,000
Less: Issuance Costs (28,500)
Underwriter's Discount (50,000)
Capitalized Interest (180,000)
Net Proceeds for Project Costs 3,141,500,
7
Average Annual Debt Service: $305,063
Interest rates are estimates; changes may cause significant alterations of this schedule.
The actual underwriter's discount bid may also vary.
Prepared by SPRINGSTED Incorporated ( 16-Aug-96) F:\DATA\S\SHAKBLDB.WK1
•
SHAKOPEE FIRE STATION L:1SF5181COST1-A
........ .. .. v'"i+, tit, ;..:,;c ......,.r,. .. t.
OPTION A
New Main Station 25300 sf
Optimum building size and quality
PROPERTY COST IMPACTS
Land Acquisition 14.5 Acres *380.000
City Property Assessements
Sewer&Water Access Charges SAC/WAC $13,000
Water Main trunk Charges $10,000
Survey Allowance 53.500
Soils Testing Allowance *4.500
Building Permit Fees 439,000
Subtotal 4450.000
CONSTRUCTION COSTS
Site improvements $330,000
General Building Construction Costs $1.644,500 25300 sf x 65
Mechanical Costs 3379.500 25300 of x 15
Electrical Costs $303.600 25300 sf x 12
Subtotal 32,657,800
OTHER PROJECT EXPENSES
Professional Fees 4191.982
Furniture&Equipment Allowance $85,000
Equipment Allowance $20,000
Telephone System 520.000
Computer System $0
Audio-Visual systems $25,000
Reimbursable*,printing.travel etc. 514,000
Other Consultants 50
Financing Costs 578.000
Subtotal $433,982
Subtotal Construction Costs $3,541,582
Contingency 10% $309.158
FIRE STATION Page 1
ZZ:t7i 96. 61 9flli ZOd 9S1: S3WIOOSSti '8 eld>t8 1 9-6£2-ZI9
RESOLUTION NO. 4502
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, DETERMINING
THE NECESSITY FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AND
CALLING A SPECIAL ELECTION THEREON.
BE IT RESOLVED by the City Council of the City of Shakopee,
Minnesota, as follows :
1 . The City Council hereby finds and determines :
a) That it is in the best interests of the health,
welfare, and safety of the City and its residents
that the City acquire, construct and equip a new
fire station; and
b) That the City is authorized by the provisions of
Minnesota Statutes, Chapter 475 (Act) to issue its
obligations to finance the Project in whole or in
part and to pledge its full faith, credit and
taxing powers to the payment of such obligations;
c) That it is necessary and expedient to the sound
financial management of the affairs of the City
that the Project be financed in whole or in part by
the issuance and sale of the City' s general
obligation bonds pursuant to the Act in an amount
not to exceed $3, 400, 000 .
2 . The proposition for the issuance of the bonds will be
submitted to the voters of the City at a special election
to be held on Tuesday, November 5, 1996 . The election
will be held and conducted in accordance with the laws of
the State of Minnesota relating to special municipal
elections.
3 . The City Clerk is directed to cause a notice of election
in substantially the form attached hereto as Exhibit A to
be posted and published as required by law as follows :
a) The notice of election will be published once in
the official newspaper of the City at least two
weeks prior to the election;
b) The notice of election and a sample ballot will be
posted at each of the polling places at least ten
days prior to the election;
c) The notice of election and a sample ballot will be
posted in the office of the City Clerk at least
four days prior to the election;
d) The sample ballot will be published in the official
newspaper at least one week prior to the election.
4 . The polling places, hours of election and the respective
judges for the election will be those established by the
City for the November 5, 1996, general election. The
polls will be open from 7 : 00 a.m. until 8 : 00 p.m.
5 . The City Clerk is authorized and directed to have ballots
prepared for the election for use in conjunction with the
optical scan electronic voting system, on white or buff
paper with black ink pursuant to the requirements of
Minnesota Statutes, Section 206 . 90 . The City Clerk will
provide each polling place with at least two sample
ballots which are facsimiles of the ballot . Said ballots
to be printed in substantially the form attached hereto
as Exhibit B.
6 . The election shall be held and conducted in the manner
prescribed by law. On November , 1996, at
o'clock p.m. , this Council shall meet as a canvassing
board to determine and declare the results appearing from
the election returns, in accordance with law.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
, 1996 .
Mayor of the City of Shakopee
Attest : City Clerk
[RESBONDS] -2-
EXHIBIT A
NOTICE OF SPECIAL ELECTION
CITY OF SHAKOPEE
SCOTT COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that a special election will be held in and
for the City of Shakopee, Scott County, Minnesota, on Tuesday, the 5th
day of November, 1996, at which time the following proposition will be
submitted to the voters of the City for their approval or rejection:
The City of Shakopee is asking voter approval to issue and sell its
general obligation bonds in an amount not to exceed $3, 400, 000 to
finance the cost of acquiring, constructing, and equipping a new fire
station.
YES ( )
NO ( )
The polling places for said election are as follows:
Precinct 1, Fire Station, 334 W 2nd Ave
Precinct 2, Shakopee Public Library, 235 S Lewis St
Precinct 3, Presbyterian Church, 909 Marschall Rd
Precinct 4, Eagle Creek Town Hall, Co Rd 83 & 16
Precinct 5, Community Youth Building, 1121 W 11th Ave
Precinct 6, Eagle Creek Town Hall, Co Rd 83 & 16
Precinct 7, Faith Lutheran Church, 150 W 130th St
Precinct 8, Calvary United Methodist Church, 2488 E Vierling
Drive
The polls for said election will be open at 7 : 00 a.m. and will
remain open until closing at 8 : 00 p.m.
Any qualified registered voter of the City is entitled to vote at
said election, and any resident of the City not previously registered as
a voter may register on election day.
BY ORDER OF THE CITY COUNCIL
Judith S. Cox, City Clerk
Dated: , 1996 .
[RESBONDS]
EXHIBIT B
OFFICIAL BALLOT
SPECIAL ELECTION
CITY OF SHAKOPEE
NOVEMBER 5, 1996
Should the City of Shakopee issue and sell its general obligation
bonds in an amount not to exceed $3,400, 000 to finance the acquisition,
construction and equipping of a new fire station?
The amount of taxes that would be raised in the first year of the
property tax levy to pay the principal and interest on the bonds is
estimated to be approximately $295, 115 . The maximum amount of taxes
that would be raised in any subsequent year for the purpose is estimated
to be approximately $296, 556 . This maximum increase in property tax
levy is estimated to be approximately . 0461% of the taxable market value
of property in the City.
BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A
PROPERTY TAX INCREASE.
YES ( )
NO ( )
INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the
foregoing proposition shall made a cross mark (X) in the square opposite
the word YES. Voters desiring to vote against the foregoing proposition
shall place a cross mark (X) opposite the word NO.
[RESBONDS]
REJ I VJAJ
EXHIBIT A
NOTICE OF SPECIAL ELECTION
CITY OF SHAKOPEE
SCOTT COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that a special election will be held in and
for the City of Shakopee, Scott County, Minnesota, on Tuesday, the 5th
day of November, 1996, at which time the following proposition will be
submitted to the voters of the City for their approval or rejection:
Should the City of Shakopee issue and sell its general obligation
bonds in an amount not to exceed $3,400, 000 to finance the acquisition,
construction, and equipping of a new fire station?
YES ( )
NO ( )
The polling places for said election are as follows:
Precinct 1, Fire Station, 334 W 2nd Ave
Precinct 2, Shakopee Public Library, 235 S Lewis St
Precinct 3, Presbyterian Church, 909 Marschall Rd
Precinct 4, Eagle Creek Town Hall, Co Rd 83 & 16
Precinct 5, Community Youth Building, 1121 W 11th Ave
Precinct 6, Eagle Creek Town Hall, Co Rd 83 & 16
Precinct 7, Faith Lutheran Church, 150 W 130th St
Precinct 8, Calvary United Methodist Church, 2488 E Vierling
Drive
The polls for said election will be open at 7:00 a.m. and will
remain open until closing at 8 :00 p.m.
Any qualified registered voter of the City is entitled to vote at
said election, and any resident of the City not previously registered as
a voter may register on election day.
BY ORDER OF THE CITY COUNCIL
Judith S. Cox, City Clerk
Dated: , 1996 .
[RESBONDS]
ev � S e 0 ) I 0,
EXHIBIT B
OFFICIAL BALLOT
SPECIAL ELECTION
CITY OF SHAKOPEE
NOVEMBER 5, 1996
The amount of taxes that would be raised in the first year of the
property tax levy to pay the principal and interest on the bonds is
estimated to be approximately $295, 115 . The maximum amount of taxes
that would be raised in any subsequent year for the purpose is estimated
to be approximately $296, 556 . This maximum increase in property tax
levy is estimated to be approximately . 0461% of the taxable market value
of property in the City.
Should the City of Shakopee issue and sell its general obligation
bonds in an amount not to exceed $3,400, 000 to finance the acquisition,
construction, and equipping of a new fire station?
YES ( )
NO
BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A
PROPERTY TAX INCREASE.
INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the
foregoing proposition shall made a cross mark (X) in the square opposite
the word YES. Voters desiring to vote against the foregoing proposition
shall place a cross mark (X) opposite the word NO.
[RESBONDS]
11 13
Estimated Fire Referendum Tax Impact
Tax
Average Est. Market Value House 105,000 48.09
Commercial Building 500,000 229.00
Commercial Building 1,000,000 458.00
Commercial Building 10,000,000 4,580.00
CITY OF SHAKOPEE "
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator ii.
FROM: Mark Huge, Fire Chief
SUBJECT: Shakopee Fire/Bloomington Fire Mutual Aid Agreement
DATE: August 15, 1996
INTRODUCTION:
The Council is asked to authorize that the attached Shakopee Fire -Bloomington Fire
Mutual Aid Agreement be put into effect.
BACKGROUND:
The vast majority of incidents which the our department is called to can be handled with
our own equipment and personnel. However, large or extended incidents occur which
require the assistance of neighboring community fire departments. These incidents are
usually rural incidents which require large amounts of water to be trucked to the scene,
large structure fires which require more equipment and/or personnel than we have alone,
or large grass/brush fires which again require more resources than we have available.
Special hazard responses may also require calling on other departments for equipment or
expertise which we do not have. The communities which we call upon or that call upon
us are usually our bordering neighbor communities. Beginning in the 1960s formal Mutual
Aid Agreements have been developed and put into place which define the expectations,
response guidelines and limitations when a call is made to or from a neighboring
community for mutual aid assistance. We presently have mutual aid agreements with;
Chaska, Savage, Chanhassen, Prior Lake, Jordan, Carver and Eden Prairie.
With the opening of the new County Road 18 River Bridge we now have a very direct
connection to the City of Bloomington. The bridge itself becomes a shared fire district
between Shakopee and Bloomington Fire Departments. The two departments have met
on the bridge already for accidents and car fires.
We have been working with the Bloomington Fire Chief to draw up an appropriate
Mutual Aid Agreement between Shakopee and Bloomington Fire Departments. A draft of
this agreement was reviewed by Karen Marty in June and the requested changes were
made. The altered draft was then reviewed by the Bloomington City Attorney and
approved to go before the Bloomington City Council on Monday, August 19th for their
approval. The wording in this agreement is extremely similar to our other existing
agreements.
BUDGET IMPACT:
There should be no significant impact on the budget as a result of this agreement. As part
of this agreement, we will review its utilization by both communities and avoid inequities.
Costs can be recovered for supplies in general, and time and materials for Specialized
Activities and Extraordinary Service.
RECOMMENDATION:
I recommend that the attached City of Shakopee, City of Bloomington Mutual Aid
Agreement be put into effect.
ACTION REQUIRED:
If the council concurs, it should authorize appropriate city officials to execute the Fire
Mutual Aid Agreement with the City of Bloomington.
Mark Huge
Shakopee Fire Department
1
City of Shakopee
City of Bloomington
Mutual Aid Agreement
Joint And Cooperative Agreement For Use Of
Fire Personnel And Equipment
1. PURPOSE
This agreement is made pursuant to Minnesota Statutes Section 471.59, which
authorizes the joint and cooperative exercise of powers common to contracting
Parties. The Parties to this agreement wish to create a Mutual Aid pact for the
purpose of making fire equipment, personnel, and facilities available to each other
upon request. This Agreement is intended to give each Party the authority to send
its equipment and personnel into the other community upon request.
11. DEFINITION OF TERMS
For the purposes of this Agreement, the terms defined in this section shall have the
meanings given them below.
Subd. 1. "Assistance" means the providing of fire fighting personnel and
equipment, fire investigators, fire inspectors, fire educators, fire instructors,
training personnel and associated equipment and facilities.
Subd. 2. "Emergency" means a sudden and unforeseen situation requiring
immediate action.
Subd. 3. "Party" means a governmental unit which is a Party to this Agreement.
Subd. 4. "Requesting Official" means the person designated by a Party who is
responsible for requesting Assistance from other Parties.
Subd. 5. "Requesting Party" means a Party which requests Assistance from
another Party or Parties.
Subd. 6. "Responding Official" means the person designated by a Party who is
responsible to determine whether and to what extent that Party should provide
Assistance to a Requesting Party.
Subd. 7. "Responding Party" means a Party which provides Assistance to a
Requesting Party.
/
r)/y • ( 7 '
/
2
Subd. 8. "Specialized Activities" means non-emergency Assistance to include but
not to be limited to: fire investigators, fire inspectors, fire educators, fire
instructors, training personnel, and associated equipment and facilities.
Subd. 9. "Extraordinary Services" means emergency Assistance that includes
activities beyond the normal scope of firefighting, such as hazardous materials
incidents, high level rescue, dive rescue, or confined space rescue.
III. PARTIES
The Parties to this Agreement are those entities which approve this Agreement and
execute a separate signature page in accordance with Section VIII.
The Parties constitute the Cities of Shakopee and Bloomington. Other entities
may become a Party to this Agreement by applying to and receiving approval of all
member Parties, and by executing a separate signature page for this Agreement.
Any Party may withdraw from this Agreement at any time upon thirty days written
notice to the other members. A Party may be removed from membership only by a
vote of at least three-quarters of all other Parties to this Agreement and only for
the following cause: failure to comply with the terms of the Agreement.
Action by any Party which is required or permitted under this Agreement will be
evidenced by:
* for a municipality, a resolution adopted by the governing body, or
* for a non-municipality, a letter executed by an official with sufficient authority
to bind that party which recites the basis of that authority.
IV. PROCEDURE
Subd. 1. Whenever, in the opinion of a Requesting Official, there is a need for
Assistance from another Party or Parties, such Requesting Official may, at his/her
discretion, call upon the Responding Official of any other Party to furnish
Assistance to and within the boundaries of the Requesting Party. Subject to the
limitations set forth herein, it is the intention of the Parties to this Agreement to
cooperate in the event of an emergency by making the necessary Assistance
available to a Requesting party without undue delay.
Subd. 2. Upon the receipt of a request for Assistance from a Party, the
Responding Official may authorize and direct the Fire Department personnel under
his/her control to provide Assistance to the Requesting Party. Whether the
Responding Party provides such Assistance to the Requesting Party and, if so, to
what extent such Assistance is provided shall be determined solely by the
Responding Official (subject to such supervision and direction as may be applicable
3
to him/her within the governmental structure of the Party by which he/she is
employed). Failure to provide Assistance will not result in liability to a Party.
Subd. 3. When a Responding Party provides Assistance under the terms of this
Agreement, it may in turn request Assistance from other Parties as"backup"
during the time that it is providing Assistance outside its boundaries.
Subd. 4. Whenever a Responding party has provided Assistance to a Requesting
Party, the Responding Official may at any time recall such Assistance or any part
thereof if the Responding Official in his/her best judgment deems such recall
necessary to provide for the best interests of his/her own community. Such action
will not result in liability to any Party.
Subd. 5. The Requesting Party shall be in command of the emergency scene. The
personnel and equipment provided by the Responding Party shall be under the
direction and control of the Requesting Party until the Responding Official
withdraws Assistance.
Subd. 6. A Responding Party shall be responsible for its own personnel,
equipment, and for injuries or death to any such personnel or damage to any such
equipment, except that unused equipment provided by the Responding Party shall
be returned to the Responding Party by the Requesting Party when circumstances
permit this to be done. Responding personnel shall be deemed to be performing
their regular duties for the Responding Party. Insurance coverage and any
financial compensation shall be the responsibility of the Responding Party. Each
Party waives the right to sue any other Party for any workers compensation
benefits paid to its own employee or volunteer even if the injuries were caused
wholly or partially by the negligence of any other Party, its officers, employees, or
volunteers.
Subd. 7. Specialized activities of a non-emergency nature may be requested and/or
provided by the Parties to this Agreement.
Subd. 8. No charge shall be made to a Party for Assistance rendered under this
Agreement except that a Party providing Assistance shall be paid for the cost of
supplies. A Party providing Assistance may charge for time and materials for
Specialized activities and Extraordinary Service.
V. OPERATING COMMITTEE
The participating Parties shall have an Operating Committee to administer this
Agreement.
Subd. 1. The Chief of each Party's Fire Department, or designee, shall be the
Party's representative to the Operating Committee.
4
Subd. 2. It is the responsibility of the Operating Committee to establish rules,
policies, and standards and to take other necessary or prudent action to administer
this Agreement.
Subd. 3. The Operating Committee shall meet periodically, but not less than semi
annually to conduct business.
Subd. 4. The Operating Committee is not a separate legal entity and shall have no
authority to own property, enter into contracts, or to receive and expend funds
except for routine administrative expenses.
VI. RECIPROCAL DEFENSE AND INDEMNIFICATION
The Requesting Party agrees to indemnify and defend against any claims brought
or actions filed against the Responding Party or any officers, employees, or
volunteers of the Responding Party for injury or death to any third person or
persons, or damage to the property of third persons, arising out of the performance
and provision of Assistance in responding to a request for Assistance by the
Requesting Party pursuant to this Agreement.
The intent of the indemnification requirement of this section is to impose on each
Requesting Party a limited duty to defend and indemnify any Responding Party for
claims arising within the Requesting Party's jurisdiction subject to the liability
limits under Chapter 466, Minnesota Statutes. The purpose of creating these
reciprocal duties to defend and indemnify is to simplify the defense of liability
claims against multiple defendants from a single occurrence to be defended by a
single attorney.
Under no circumstances, however, shall a Party be required to pay, on behalf of
itself and other Parties, any amounts in excess of the liability limits established in
Chapter 466, Minnesota Statutes, applicable to only one Party. The limits of
liability for some or all Parties may not be added together to increase the maximum
statutory liability limits for any Party.
VII. EFFECTIVE DATE
This Agreement shall be effective upon execution by three-quarters of the entities
listed on the attached Exhibit A which is incorporated by reference herein. Each
Party shall execute a separate signature page and forward that page to the
Operating Committee along with a resolution or letter as provided in Section III.
Upon receipt of all executed signature pages, the Committee shall send a copy of
the fully executed Agreement to each member.
5
VIII. AMENDMENT
This agreement may be amended or terminated upon the affirmative vote of three-
quarters of the Parties.
ii. r . 0
To: Mayor and City Council
Mark McNeill,City Administrator kill,
From: Tom Steininger, Chief of Police
Date: August 23, 1996
Subject: Civil Defense Warning Siren
INTRODUCTION:
The Civil Defense Warning System used to alert citizens to natural or man made hazards which require
them to seek shelter or take other measures to protect themselves needs to be expanded to keep up
with development in the City.
BACKGROUND:
The system being replaced was installed in 1977. It consisted of radio activated electro-mechanical
sirens. This system was not enhanced until 1989 when a new electronic siren was installed near
Shakopee Junior High School. In 1990 a new electronic siren was installed on top of the Scott County
Courthouse to replace two older sirens in the downtown area which did not work and could not be
repaired.
The sirens installed near the Junior High School and on top of the Scott County Court House are
Whelen Model WPS-2750 sirens. This Model has upgraded to a Model WPS 2800-5 version which
has been installed in the Industrial Park, on County Road 78 about 500 feet west of County 17 and on
County Road 14 at Westridge Drive. The WPS 2800-5 Warning Sirens meet the specifications
necessary for them to be integrated into the existing City/County warning system.
The new units are a great improvement over the electro-mechanical models. They have fewer moving
parts and last longer. They are more reliable and have a back up battery which allows them to operate
if their external power supply is interrupted. They also have a public address capacity which increases
their usefulness. Shakopee and other cities using the electronic sirens are experiencing fewer
malfunctions and false activations.
This year, our plan calls for installation of a Whelen 2800-3 siren near K-Mart to begin providing
protection where the siren located by the Municipal Swimming Pool leaves off in an area which has
experienced significant development. The smaller siren should adequately cover the area.
Informal quotes were obtained from Fesler's Inc. and from Front Line Plus Fire and Rescue. Copies of
the quotes received are attached to this memo.
Front Line Plus Fire and Rescue was low bidder:
Front Line Plus Fire and Rescue-$11,358.20
Fesler's Inc. -$12,230.70
The bids break down as follows: Fesler's Front Line
WPS 2800-3 Siren $9,425.00 $10,485.00
Silent test 280.00 Included
Tone Squelch 150.00 Included
Controller 925.00 Included
Subtotal $10,780.00 $10,485.00
5%Discount (Pay in 10 days) None 524.25
Subtotal $10,780.00 $ 9,960.75
•
Sales Tax 700.70 647.45
Freight 750.00 750.00
TOTAL $12,230.70 $11,358.20
BUDGET IMPACT:
There is$12,000 set aside in the budget to purchase and install this siren. Estimated cost of installation
is$1,861. The overage is a result of the siren increasing in price at a rate greater than anticipated when
estimates for the 1996 budget were calculated. There will be enough money in the supplies and
services section of the police budget to cover the remainder of this expenditure.
ALTERNATIVES:
1. Purchase a warning siren from Front Line Plus Fire and Rescue for$11,328.50.
2. Purchase warning siren from Fesler's for$12,230.
3. Do not purchase a siren.
RECOMMENDATION:
Alternative#1.
ACTION REQUES l'ED:
Authorize and direct the appropriate city officials to purchase a Whelen Model WPS 2800-3 Civil
Defense Warning Siren from Front Line Plus Fire and Rescue $11,328.50 plus tax and install it at a
location near Town Square Mall.
FROM : FRONT LINE PLUS FIRE & RESCUE PHONE NO. : 612 295 3650 Aug. 21 1996 08:42AM P1
FRONT LINE PLUS FIRE &RESCUE
8004 AETNA AVE.NE
MONTICELLO, MN. 55362
METRO•&FAX PHONE•#612-295-3650
OUTSTATE PHONE#1-800-879.3177
QUOTE
August 21, 1996
Shakopee Police Department
do Chiet Of Police
476 Gorman Street
Shakopee, Mn. 55379
REGARDING: Quota for 1 Whelan Electronic Outdoor WPS-2800-3
1 Whelen WPS-2800-3 High Power Voice and Siren System.
WPS.2800-3 BASIC SYSTEM:
SPEAKER ASSEMBLY: Three WPS-2800 Speaker Cells,5(Y of speaker cable and pole top
mounting bracket
ELECTRONICS CABINET: Two compartment, natural finish aluminum Type Il case_ Upper
compartment Three power amplifiers;System Motheiboard;••Power
Supply; ESC-864 Electronic Siren.Controller with integral timer,tone
generater, local controls and microphone jack; battery switch and
battery charger. Lower compartment two heavy dutylead calcium
batteries and battery tray. •
FEATURES:
•1.15dBc g 100'
'2,4007 estimated 70dB Warning Perimeter
'Six Siren Warning Tones:
-Wail
-Attack
-Alert
-HI/Low
-Pulsed Airhorn
-Slow Whoop •
'Public Address
"Battery Powered with AC Battery Charger
`Local Controls
`Diagnostic Silent Test(Sol-Test)
*D-864H40-One Way_Radio Control; 10 Digit DTMF VHF Hing Band (150-170 Mhz)
with Antenna.
FROM : FRONT LINE PLUS FIRE & RESCUE PHONE NO. : 612 295 3650 Aug. 21 1996 08:42AM P2
*CTCSS-RT;Tone$equeiah, RX and TX
ACOUSTIC PERFORMANCE:
*SPL 100':17 5dBc
*Estimated 70dB range:2,400' •
"NOTE: 100'performance leveis'listed represent repeatable results within+/--2dB to
stated levels. Estimated 70dB perimeter is based on the Federal Emergency
Management Agency's(FEMA)-10dB per distance doubled path model.
Price of 1 Whelen WPS-2800.3-$10,485.00 "
Sales Tax of 6.5% -$881.53
Batteries Bought by CITY MAY DEDUCT$200.Q0 From Above.Pricing.
Estimated Shipping Cost-$600.00
Installation by City.
L0! A 5%deduction on the cost of the Whelen WPS-2800-3 may be deducted if paid within 10.
days of invoice date. The sales tax would then be computed based on the deducted cost No
deduction on the shipping cost
Thank you for the opportunity to quote on our Whalen Sirens and please contact me if you have
any questions.
Sincerely,
Thomas D.Green
President
Fesler's Inc.
Post Office Box 99 - Highway 965
North Liberty, Iowa 52317
Phone (319) 626-6520
Fax (319) 626-2235
Date: 07-31-96
`Agency: Shakopee Police Department
PHONE #:
Attn: Sgt. Ray Earlandson
Mail: 476 Gorman Street FAX:
Shakopee MN 55379
THE FOLLOWING IS FOR QUOTATION PURPOSES ONLY. NOT AN ORDER
QTY: DESCRIPTION: Price Each PRICE:
1 Whelen WPS 2800-2 Siren with standard $8100.00 $8100.00
1 equipment
1 Silent Test for 2800-2 $ 280.00 $ 280.00
1 Tone Squelch for 2800-2 $ 150.00 $ 150.00
D864H10 Controller for 2800-2 $ 925.00 $ 925.00
1 Whelen WPS 2800-3 Siren with standard $9425.00 $9425.00
1 equipment
1 Silent Test for 2800-3 $ 280.00 $ 280.00
1 Tone Squelch for 2800-3 $ 150.00 $ 150.00
D864H10 Controller for 2800-3 $ 925.00 $ 925.00
Freight Charge (Maybe higher or lower at time of $ 750.00 $ 750.00
ship)
Quote is for equipment only. Installation is not
included.
**Price quote is good for 30 days from date of
quote**
NOTE: Thank you for the opportunity to quote this project.
"///2'-•714-7 2K`
Robert L. Muller `
Director of Sales and Marketing
Fesler's Inc.
North Liberty, Iowa 52317
CITY OF SHAKOPEE PAILLAII
PUBLIC UTILITIES COMMISSION
1030 EAST FOURTH AVENUE
SHAKOPEE,MINNESOTA 55379
612-445-1988
MEMO TO: RAY ERLANDSEN
FROM: MARVIN ATHMANN, SPUC 2
DATE: 8/18/96
RE: NEW CIVIL DEFENSE SIREN, SHAKOPEE TOWN SQUARE
ESTIMATED COST FOR INSTALLATION OF POLE, SIREN AND UNDERGROUND
SERVICE TO SIREN. $1 , 861 . 00
The Heart Of Progress Valley
ll, c • CO,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator IMn
FROM: Julie Klima, Planner I
SUBJECT: Initiating the Vacation of Easement
DATE: September 3, 1996
INTRODUCTION
The attached Resolution No. 4504 sets a public hearing date to consider the vacation of a utility
easement. This easement is located within Registered Land Survey #134. Registered Land Survey
#134 is located east of Valley Park Drive.
DISCUSSION
The City has received a petition for the vacation of easement from Valley Green Business. This
easement is located within Registered Land Survey#'134, east of Valley Park Drive.
The attached resolution sets a public hearing for October 15, 1996. On that date, comments from staff
members and utilities, as well as a recommendation from the Planning Commission, will be presented
to the City Council for their consideration.
This is a routine housekeeping item.
ACTION REQUESTED
Offer Resolution No. 4504, A Resolution Setting the Public Hearing Date to Consider the Vacation
Of Easement, and move its adoption.
G# j.
ie Klima
Planner I
i:\commdev\cc\1996\cc0903\vacphvp.doc
RESOLUTION NO. 4504
A RESOLUTION SETTING THE PUBLIC HEARING DATE TO
CONSIDER'THE VACATION OF EASEMENT
WHEREAS, it has been made to appear to the Shakopee City Council that the easement
located within Registered Land Survey #134, east of Valley Park Drive, City of Shakopee, County of
Scott, State of Minnesota, serves no public use or interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken and two
weeks published and posted notice thereof must be given.
WHEREAS,two weeks published notice will be given in the SHAKOPEE VALLEY NEWS
and posted notice will be given by posting such notice on the bulletin board on the main floor of the
Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee
Public Library, and the bulletin board in the Shakopee City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA,that a hearing be held in the Council Chambers on the 15th day of
October, 1996, at 7:00 P.M. or thereafter, on the matter of vacating the easement located within
Registered Land Survey#134, east of Valley Park Drive, City of Shakopee, County of Scott, State of
Minnesota.
Adopted in session of the City Council of the City of Shakopee, Minnesota, held the
day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
PREPARED BY:
City of Shakopee
129 S. Holmes Street
Shakopee, MN 55379
/1. a. Q).
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator 4441
FROM: Judith S. Cox, City Clerk
SUBJECT: 3.2 Beer License - Spooky World
DATE: August 28, 1996
INTRODUCTION AND BACKGROUND:
The City has received an application from Jack-O-Lantern, Inc.
dba Spooky World to sell 3.2 beer at Murphy's Landing during
October. Because the City can not issue a temporary license to a
for profit organization, they are making application for a license
through the licensing year, until July 1, 1997. They will,
however, only be selling beer during October. Their arrangement
with Murphy's Landing only allows them to occupy the premises
during this period. The license is limited to the fenced-in beer
garden immediately west of the Ryan farm house.
The application and insurance coverage are in order.
RECOMMENDED ACTION:
Approve the application and grant a 3.2 percent malt liquor
license to Jack-O-Lantern, Inc. dba Spooky World for the west side
of the Ryan House on the Murphy's Landing site, 2187 E. Highway
101, beginning October 1, 1996.
t
lii
i h S. Cox, ity Clerk
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MURPHY'S LANDING
Living History Village of the 1800s
2187 East Highway 101,Shakopee,MN 55379
Phone:(612)445-6901 Fax:(612)445-0181
July 7, 1996
Ms Judy Cox
City Clerk
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Judy:
I am writing this letter as a follow-up to your conversation with Mary Tkalec regarding
our 1996-97 liquor license. At your suggestion, we are going to allow SpookyWorld to
hold their own separate license and insurance. It is my understanding that both the
Landing and SpookyWorid can hold separate licenses for this location.. Please let us
know if there is further information or documentation needed for both of us to be covered
this year.
Thank you for your assistance and advice on this project. It has been very helpful.
:* *incer •
Shirley A. Olson
Executive Director
CITY OF SHAKOPEE n' U
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator 1t
SUBJECT: First November Meeting -Date Change
DATE: August 29, 1996
INTRODUCTION:
The Council is asked to consider a date in which to have the first regular City Council meeting in
November.
BACKGROUND:
The first regular meeting of November would normally be Tuesday, November 5th. However,
that is also election day, and, by State Law, Council would be prohibited from meeting prior to
8:00 PM on that day. By virtue of the fact that it is also a Presidential election day, and also the
day in which the referendum for the fire station will be considered, there is likely to be a great deal
of interest in watching results being tabulated.
In addition, by State Law the Council must meet within two days of the election to canvass
results. Therefore, there is some merit in delaying the first meeting to either Wednesday,
November 6th, or Thursday, November 7th.
RECOMMENDATION:
While it would conflict with Cable Television meetings scheduled for that time„ we recommend
designating the first meeting in November to be Wednesday,November 6th. (The first Thursdays
would conflict with the Planning Commission.)
ACTION REQUIRED:
If the Council concurs, it should, by motion, adopt Resolution No. 4506 changing the November
5, 1996 Council meeting to Wednesday, November 6th and move its adoption. The meeting
would begin at 7:00 PM.
Mark McNeill
City Administrator
RESOLUTION NO. 4506
A RESOLUTION CHANGING THE NOVEMBER 5, 1996
COUNCIL MEETING DATE
WHEREAS, the Shakopee City Code has set the first Tuesday of each month as the
regular meeting date for the City Council; and
WHEREAS, the Shakopee City Code allows the City Council to change the meeting date
by adopting a resolution at least one week prior to the regularly scheduled meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the November 5, 1996 regularly scheduled City Council
meeting be changed to November 6, 1996 at 7:00 p.m.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held
this 3rd day of September, 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
I, ID. (LJ
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator 1A.
FROM: Judith S. Cox, City Clerk
SUBJECT: Increasing the Number of On Sale Liquor Licenses
Res. No. 4503, Calling Special Election
DATE: August 29, 1996
INTRODUCTION AND BACKGROUND:
At the regular council meeting on August 20th, City Council
decided to place a question on the November 5th ballot to increase
the number of on sale liquor licenses that the City Council may
issue.
The City Council may issue 12 on sale liquor licenses
according to law. The City Council would like to increase that
number by five. The attached resolution calls for a special
election to place the question on the November 5th ballot.
RECOMMENDED ACTION:
Offer Resolution No. 4503, A Resolution Determining The
Expediency Of Issuing Five On-Sale Liquor Licenses For The Sale Of
Intoxicating Liquor At Retail In Addition To The Twelve Now
Permitted By Law And Calling For A Special Election Thereon, and
move its adoption.
/
• th S. Cox, ity Clerk
RESOLUTION NO. 4503
A RESOLUTION DETERMINING THE EXPEDIENCY OF ISSUING FIVE
ON-SALE LIQUOR LICENSES FOR THE SALE OF INTOXICATING LIQUOR
AT RETAIL IN ADDITION TO THE TWELVE NOW PERMITTED BY LAW
AND CALLING FOR A SPECIAL ELECTION THEREON.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. This Council has investigated the facts and has determined that it is expedient and
in the public interest for the City to be in a position to grant five additional on-sale
licenses for the sale of intoxicating liquor at retail in the City in addition to the
twelve licenses now permitted by law for the purpose of stimulating the location of
future motels and restaurants with dining and drinking facilities and additional
facilities of this type.
2. The Council under no circumstances intends to issue any licenses in addition to the
twelve now authorized by law prior to January 1, 1997.
3. The question of authorizing the issuance of five on-sale licenses for the sale of
intoxicating liquor at retail in addition to the twelve now permitted by law, shall be
submitted to the qualified electors of the City of Shakopee at a special election to
the held in conjunction with the general election on Tuesday,the 5th day of
November, 1996 between the hours of 7 AM and 8 PM. The polling places and
judges of election shall be those designated for the general election.
4. The City Clerk is hereby authorized and directed to cause published and posted
notice of said election as required by law.
5. The Clerk is further authorized and directed to place the following question on the
ballot:
"Shall the City Council be allowed to issue five `on-sale' licenses for the sale of
intoxicating liquor at retail in excess of the number now permitted by law?"
6. Said election shall be held and the returns made and canvassed in the manner
prescribed by law and this Council shall meet on November , 1996 at
o'clock P.M. for the purpose of canvassing the results thereof
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
110
SCOTT COUNTY
FINANCE DIVISION
COURTHOUSE 111
Ann 428 HOLMES STREET SOUTH
SHAKOPEE, MN 55379-1387
(612) 496-8386
GARY L. CUNNINGHAM Fax: (612)496-8382
COUNTY ADMINISTRATOR
JIM BERG
ASSOCIATE ADMINISTRATOR
August 30, 1996
Mark McNeill, Administrator
Shakopee City Hall
129 Holmes Street South
Shakopee, MN 55379
Dear Mark,
Attached is a ruling from the Department of Revenue that will allow Scott County
to show, for the opt out cities a separate line for transit tax. Seeing how we
can not program separately for the individual cities, we will need your
concurrence along with the other cities involved. Your approval will be needed
no later than September 6, 1996, in order for us to begin programming and
ordering Truth in Taxation Statements. If there should be any questions from the
cities of Savage, Prior Lake or Shakopee, I suggest you meet and discuss any
differences, along with communicating with the Department of Revenue on any
format change.
Jean Gramling, Assistant to the City of Savage Administrator, has been working
on the changes and would be a good reference for any technical assistance you may
need.
Again, I will need your approval by September 6, 1996, which could also be faxed
to me at 496-8382. Thank you for your prompt response.
Sincerely,
'
Berg
JB:mp
Attachments
C: Gary L. Cunningham, County Administrator
Jean Gramling, Assistant to the City Administrator of Savage
Tom Hennen, County Auditor
Tom Muelken, County Treasurer
Barbara Hobday, Associate Administrator-Internal Services
Keith Hegg, Computer Services Manager
Pam Pint, Senior Programmer Analyst
Richard Gardner, Department of Revenue
An Equal Opportunity/Safety Aware Employer
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TEL : Aug 29 ,96 9 :57 No .008 P .02
MNNESOTA Department of Revenue
Property Tax Division Mail Station 3340 St.Paul,MN 55146-3340
Phone(612)296-3155 Fax(612)297-2166
August 29, 1996
Jim Berg
Associate Administrator of Finance
Scott County
Courthouse
428 South Ilolmes
Shakopee,Minnesota 55379
Dear Mr. Berg:
I have reviewed the city of Savage's proposal for showing a separate line for Transit
Tax immediately below the regular city tax on the payable 1997 parcel specific notice.
The proposal that I reviewed is attached. I informed Jean Gramling,Assistant to the
City Administrator for the city of Savage,that if she could get Scott County to agree
to this alternative,I would have no problem with it.
Sincerely,
fiele,t,f_e0
Richard B.Gardner w �Vi✓�4
Research Analyst Supervisor Senior
An equal opportunity employer Tft7T7)0:(612)215-1069