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HomeMy WebLinkAbout12/16/1997 • • TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 16, 1997 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1] Roll Call at 7:00 p.m. 2] Recess for an Economic Development Authority Meeting 3] Re-convene 4] Approval of Agenda 5] Approval of Consent Business -(All items noted by an * are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] Liaison Reports from Councilmembers 7] Mayor's Report 8] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS *9] Approval of Minutes: None *10] Approve Bills in the Amount of$1,203,084.58 11] Communications 12] Public hearing on the Adoption of the 1998 tax levy and budget- Res. 4802 and 4803 13] Recommendations from Boards and Commissions A] Text Amendment to City Code Regarding Highway Billboards and Advertising Signs - Ord. No. 505 - tabled 11/18 IP TENTATIVE AGENDA • December 16, 1997 Page -2- 14] General Business A] Police and Fire B] Park and Recreation 1. Display Advertising (Community Center) C] Community Development 1. Transit Management Proposal D] Public Works and Engineering *1. Termination of Probationary Period for Ray Ruuska *2. Termination of Probationary Period and Step Increase for Tom Voll *3. Downtown Alley Assessment-Project 1993-9 *4. Trade-In Agreement on John Deere F1145 Mower *5. McKenna Road, Project No. 1996-7 *6. Joint Resolution for Orderly Annexation of Old Trunk Highway 300 Right of Way *7. Resolution of Concurrence on Scott County State Aid Highway Designations E] General Administration *1. Special Assessment Abatement *2. Employee Bonding *3. Long Term Disability Insurance 4. Land Purchase- SPUC Water Tank Site 5. Excess Fire Station Property 6. Sergeants Union Contract *7. Developers Agreement Security 8. City Council Pay - Ord. No. 509 *9. Cable Communications Advisory Commission Appointment *10. 1998 Workers Compensation Insurance *11. Light Truck Purchases 12. Tobacco Sale Violations 13. Seagate Technology-Application for TIF *14. Calling for a Public Hearing on TIF Plan for District#11, and Modified Redevelopment Plan, and approving a Letter of Intent with Seagate Technology - Res. 4808 15. Re-plat of Proposed Seagate Site and Adjacent Property 16. Apportionment of Special Assessments for CIC for Prairie Bend -memo on table 17. Apportionment of Special Assessments for Canterbury Point- memo on table 18. Apportionment of Special Assessments for Krystals Addition-memo on table 19. Apportionment of Special Assessments for CIC for Klingelhutz- memo on table 15] Other Business 16] Adjourn to Tuesday, December 23, 1997, at 7:00 p.m. TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Adjourned Regular Meeting Tuesday,December 16, 1997 1. Roll Call at 7:00 p.m. 2. Approval of the agenda 3. Approval of Minutes(No minutes available for approval) 4. Financial A.)Approval of Bills 5. From Downtown/ 1st Avenue Revitalization Committee: A.)Informational Item: Minutes of the November 19, 1997 meeting B.)Recommendations to EDA: 1. Send out Request for Proposals for visioning/strategic planning facilitation services 6. Seagate Technology-Application for Tax Increment Financing W'Li- J 1)61-1 VEVIEr) MOKIPAy WC- 1S- 8. S8. Other Business: 9. Adjourn edagenda.doc )064 CITY OF SHAKOPEE Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: December 11, 1997 Introduction Attached is a listing of bills for the EDA and the Blocks 3&4 projects for the period 11/26/97 to 12/11/97 . Action Requested Move to approve bills in the amount of $48 . 66 for the EDA General Fund and $167 .45 for the Blocks 3&4 Funds . H II 0 0 0 0 0 0 0 0 0 0 O II A II • II al II O O O O O O O O O O O II g II U II O N a' t0 l0 l0 In In Lf1 Lfl H 0 O L0 l0 l0 l0 V' d' d' V' H H . . . . H 00 CO N CO CO 00 N N. N N V) M H N V' d' V' l0 l0 10 l0 H M H H H H N A E• II cAn c>4 CQ II H H0 0 0 N 0, as Cl Cl ZZ rn N W o m Cr, UUc Tr E- g AAo 0 ril al al w w a H H as z 0 'z1 ...t1 H W U] E-4• HO al 4 a al al al g0 w N 4 u) E cx] rn H 9 H oo Z az C4 H H E1WEl N a, 0 U] 0) El0 H0 U Z H 3 al 4 Z U Z M CO CO zav] Z U IIS 0 E w X x 4 Ix 0 A M v H Z 10 Ln H l0 w 1, 1, CO c0 9 H H Ln H d' 00 d' Ln D4 0 H o U 0 N N H W NLN N .`I". O Ln LO LO in O Z 0 0 0 0 L- N N N m as 01 rn 0 01 01 al H H H H v' 0 01 rn Ci] o H O 0 H N N N N A r-IH H H * * * * * * * H LO N N 01 ON H 1, 0 d+ * H H H V' 0 1. * 0 01 * 0 I-3 H H r-I H Z 0 Z * O H H M 0 H M C7 H � " 0 " 0 0 "H H 0 a E. 0 Hcr, Hcrl H p' A C. N a A a, w o00 0 0 4 4 0 0 4 9 Cs, G. H w Cz. H cx H HH01 01 H 4 4 0 0 a a 0 4, Z HHH 0 0 * - 0 0 * * w 0 0 * * CI.. r-I ri ri E-I E * d' H Ei * * 5 . A. MINUTES OF THE SHAKOPEE DOWNTOWN/ 1ST AVENUE REVITALIZATION COMMITTEE Wednesday,November 19, 1997,4:00 p.m 1. Roll: (X=present) Jane DuBois x John Perry x Carol Schultz x John Gutteter x Jim Quiring x Paul Snook x Mark Kuechenmeister x John Roach Bill Wermerskirchen 2. Approval of the agenda The agenda was approved as presented.No additions. 3. Approval of , 1997 minutes There were no minutes to be approved 4. Scheduling of regular meeting time The committee arrived at consensus for meeting the 2nd Wednesday of the month at 4:00 p.m. The meeting location will vary each month. The next meeting will be 4:00 p.m., December 10, 1997 at the Scott County Historical Society offices in the Stans Museum. 5. Committee charge Snook proposed the following charge/mission: The Shakopee Downtown/ 1st Avenue Ad Hoc Committee is a coalition of citizens,business people,property owners, civic leaders, and elected officials dedicated to the revitalization and preservation of the Downtown/ 1st Avenue area of Shakopee as the center of our community. As an advisory body to the Shakopee Economic Development Authority,its charge is to advise the EDA regarding economic development/revitalization matters in the Downtown/ 1st Avenue area. Keuchenmeister offered additional wording in the last sentence (underlined): As an advisory body to the Shakopee Economic Development Authority, its charge is to advise the EDA regarding short and long term economic development/revitalization matters in the Downtown/ 1st Avenue area. The committee concurred with the expanded version. NOV 19.DOC/PCS 1 6. Activities: a.)Visioning/Strategic Planning Snook recommended that the most important activity for the Committee is to lead Downtown / 1st Avenue constituents, and the community in general, through a visioning and strategic planning process for Downtown / 1st Avenue revitalization. The purpose of this process would be to a.) Develop a clear and compelling vision for the Downtown / 1st Avenue area; b.) Establish consensus through identifying and prioritizing issues and concerns; c.) Develop goals, objectives, strategies and action plans to address the identified issues and concerns; and d.) Create a strategic plan document that will serve as a"working"document to be revised annually. Snook added that no truly effective revitalization work can commence without first undertaking a visioning / strategic planning initiative, since all revitalization work the committee initiates is derived from the visioning/strategic planning process. Snook also advised that an outside consultant or facilitator should be used to assist in developing a vision/strategic plan. The benefits to this are that a professional with experience in visioning/ strategic planning will know many techniques that can help to make the process move more quickly and effectively, and an outsider is a neutral party who has no particular stake in the outcome of the process. An outside facilitator also can act as a referee on issues that are subject to disagreement within the community, and when a particular course of action may benefit some members of the community more so than another. Finally, he added that the role of the facilitator is to help arrange and conduct meetings and to assist in assembling the input received from the community. It is not the role of the facilitator to create the vision and strategic plan, but merely to assist the community in the process. John Roach asked how long the committee has to lead the community through this visioning/ strategic planning process. Snook replied that consultants/facilitators vary in the amount of time it takes to go through the process; the sooner the process begins the better, since revitalization efforts usually fail without it(visioning/strategic planning). Snook recommended the committee contact(facilitator-consultants)National Main Street Center, Bert Stitt&Associates, and Hyett-Palma and request information regarding facilitation services. He also recommended that the committee put out RFP's to each one of these consultants. Committee concurred. For the next meeting, Snook will provide consultant information and a draft Request for Proposal. John Gutteter mentioned he has National Main Street Center info that he can bring to a future committee meeting. This information will be helpful to the committee as it considers revitalization strategies. b. & c.) Incentive program for building restoration and illustrated design guidelines Snook mentioned these as other projects for the committee to be involved in. He updated committee on what has been accomplished so far in establishing a new program financial incentive program for building restoration and related design guidelines. Since much of the NOV 19.DOC/PCS 2 preliminary research work has been done,these projects can be pursued by the committee at the same time as the visioning/strategic planning initiative. Discussion ensued regarding the geographic area that this committee should address,whether it be 1.)downtown only; 2.)downtown and the older sections of 1st Avenue that are closest to downtown; or 3.)downtown,all of 1st Avenue, and the Marschall Road area. The committee determined that its efforts would be most effective if focused on a small, well-defined area where there is the greatest need for revitalization efforts;namely downtown and the older sections of 1st Avenue(the sections of 1st Avenue adjoining downtown immediately to the east and west of the downtown district). The committee also concurred that the riverfront should be part of the revitalization focus since it is adjacent to,and inexorably tied to, downtown and 1st Avenue. John Gutteter mentioned that consultation with the architect/consultant that ultimately produces the illustrated design guidelines will confirm that downtown,old 1st Avenue, and the riverfront should be the area of focus for revitalization efforts. 7. Other Business: There was no other business 8.Adjourn Committee adjourned at 5:57 p.m. NOV 19.DOC/PCS 3 g ,A , J31 , CITY OF SHAKOPEE Memorandum TO: Economic Development Authority FROM: Downtown/ 1st Avenue Revitalization Committee Paul Snook,Economic Development Coordinator SUBJECT: Visioning/Strategic Planning Facilitation Services for Downtown/ 1st Avenue Revitalization DATE: December 4, 1997 Introduction: The Downtown/ 1st Avenue Revitalization Committee recommends to the EDA that Request for Proposals be submitted to certain facilitator/consultants,as identified in the attached memo,for visioning/strategic planning facilitation services for Downtown/ 1st Avenue revitalization. The committee has reviewed consultant information and a draft Request for Proposal, as presented by staff. The committee concurred that the consultants, from the information presented, appear well-qualified and merit the opportunity to respond to the Request for Proposal. Background: At its November 19th meeting, the Revitalization Committee considered initial activities it should be involved in with regard to the revitalization of the Downtown/ 1st Avenue area. It decided that the first and most important activity is to lead Downtown / 1st Avenue constituents, and the community in general, through a visioning and strategic planning process for Downtown / 1st Avenue revitalization. The committee also determined that an outside consultant/ facilitator should be hired to facilitate the visioning / strategic planning process, and directed staff to bring consultant information and a draft Request for Proposal to the December 10th meeting for consideration as a recommendation to the EDA. Options: 1.) Direct staff to send out RFP's to the National Main Street Center, Bert Stitt&Associates, Inc., and Hyett-Palma, Inc. for visioning/strategic planning facilitation services for revitalization of the Downtown/ 1st Avenue area. vspedamo.doc Options(continued): 2.)Do not direct staff to send out RFP's to the above-identified consultants 3.)Request more information from staff Recommendation Option No.1. Required Action: Offer and pass a motion to direct staff to send out RFP's to the National Main Street Center, Bert Stitt & Associates, Inc., and Hyett-Palma, Inc. for visioning / strategic planning facilitation services for Downtown/ 1st Avenue revitalization. vspedamo.doc CITY OF SHAKOPEE Memorandum TO: Downtown/ 1st Avenue Revitalization Committee FROM: Paul Snook,Economic Development Coordinator 41 SUBJECT: Visioning/Strategic Planning Facilitation Services for Downtown/ 1st Avenue Revitalization DATE: December 4, 1997 Introduction: The committee is being asked to review consultant information regarding visioning / strategic planning facilitation services,review a draft Request for Proposal to be submitted to each consultant, and recommend to the EDA that RFP's be submitted to the identified consultants. Background: At its November 19th meeting, the committee considered initial activities it should be involved in with regard to the revitalization of Downtown/ 1st Avenue area. It decided that the first and most important activity is to lead Downtown/ 1st Avenue constituents, and the community in general, through a visioning and strategic planning process for Downtown / 1st Avenue revitalization. The committee also determined that an outside consultant / facilitator should be hired to assist in developing a vision/ strategic plan, and directed staff to bring consultant information and a draft Request for Proposal to the December 10th meeting for consideration as a recommendation to the EDA. Attached for your review,please find the following Exhibits: a.) General information on the visioning/strategic planning process, b.) Consultant information from the National Main Street Center,Bert Stitt& Associates,and Hyett-Palma, Inc. regarding visioning/strategic planning facilitation services,and c.) Draft Request for Proposal d.) Memo to EDA recommending that RFP's be submitted to certain consultants for visioning/strategic planning facilitation services for the Downtown/ 1st Avenue area. vspnfomo.doc Options: 1.)Recommend to the EDA(via enclosed memo)that RFP's be submitted to the National Main Street Center,Bert Stitt&Associates,and Hyett-Palma, Inc. for visioning/strategic planning facilitation services for the Downtown/ 1st Avenue area. 2.)Do not recommend to the EDA that RFP's be submitted to the above-identified consultants 3.)Request more information from staff Recommended Action: Option No.1. vspnfomo.doc VISIONING/ STRATEGIC PLANNING FOR THE REVITALIZATION OF SHAKOPEE'S DOWNTOWN/FIRST AVENUE AREA The Process The primary objective of the visioning/strategic planning process is to define the community's preferences and desires for the future of the Downtown/ 1st Avenue area, to improve the capacity of the people of Shakopee to handle the affairs of their Downtown/ 1st Avenue area, and to meet the challenges and opportunities of a revitalization initiative. The visioning/strategic planning process will provide the people of Shakopee with the opportunity to effectively plan,develop consensus, and clearly think through goals and objectives with regard to the Downtown/ 1st Avenue area. At the heart of the visioning/strategic planning process is community-wide input. Depending on the community's approach,this input can be generated through many different forums including a community-wide retreat, town meetings,multiple focus groups, interviews,work sessions, surveys,or a combination of these methods. These information gathering sessions provide a structured format for all community members to thoroughly discuss very complex issues regarding the Downtown/1st Avenue area. The visioning/strategic planning process starts with posing general questions such as "What would you like to see accomplished in the Downtown/ 1st Avenue area in the next 5-10 years?", "What would you prefer the results of Downtown/ 1st Avenue's revitalization to be in five years?", "What are your concerns and issues about the Downtown/ 1st Avenue area?", etc. The group then defines the shared,preferred vision, and from that establishes consensus through determining priority issues, forms goals based on those priorities, and develops strategies and action plan to reach identified goals. The initial work of identifying a shared, preferred vision, deciding on priority issues, developing goals, and implementing strategies and action plans is only the beginning. Visioning / strategic planning is a continual process. The vision and plan is perpetual, intended to be revisited and updated on a regular basis according to community issues and concerns. The Facilitator The benefits of hiring an outside facilitator are that a professional with experience in visioning / strategic planning will know many techniques that can help to make the process move more quickly and effectively, and an outsider is a neutral party who has no particular stake in the outcome of the process. An outside facilitator also can act as a referee on issues that are subject to disagreement within the community, and when a vspnfomo.doc Page 2. VISIONING/STRATEGIC PLANNING The Facilitator(continued) particular course of action may benefit some members of the community more so than another. It is also in the best interest of the community for the facilitator to be an expert in the field of downtown/central business district revitalization. Such professionals serve the community and the revitalization effort best since they are able to keep the participants focused on what they would like to see accomplished, alert participants of - and steer them away from - pitfalls, and bring to the project state-of-the-art knowledge of how to bring about the accomplishments which participants prefer. The role of the facilitator is to help arrange and conduct meetings and to assist in assembling the input received from the community. It is not the role of the facilitator to create the vision and strategic plan, but merely to assist the community in the process. vspnfomo.doc REQUEST FOR PROPOSAL DOWNTOWN/1ST AVENUE REVITALIZATION COMMITTEE SHAKOPEE ECONOMIC DEVELOPMENT AUTHORITY CITY OF SHAKOPEE,MINNESOTA Visioning/Strategic Planning Facilitation Services for Downtown/1st Avenue Area Revitalization I.Introduction The City of Shakopee, Shakopee Economic Development Authority(EDA), and Downtown/ 1st Avenue Revitalization Committee is seeking proposals from qualified firms and/or consultants interested in providing visioning and strategic planning facilitation services for the revitalization of the Downtown/ 1st Avenue area. II. Background The Shakopee City Council/EDA(the same body),recently appointed a committee dedicated to the revitalization and preservation of the Downtown/ 1st Avenue area of Shakopee. As an advisory body to the Economic Development Authority, its charge is to advise the EDA regarding economic development/revitalization matters in the Downtown/ 1st Avenue area.. The committee consists of-a coalition of citizens, business people,property owners, civic leaders, and elected officials. The committee recently decided that the first and most important activity to be involved in is to lead Downtown / 1st Avenue constituents, and the community in general, through a visioning and strategic planning process for Downtown / 1st Avenue revitalization. The committee recognized that no truly effective revitalization work can commence without first undertaking a visioning / strategic planning initiative, since all revitalization work the committee initiates is derived from the visioning/strategic planning process. III. Scope of Services The purpose of this visioning/strategic planning process would be to: a.) Develop a clear and compelling vision for the Downtown/ 1st Avenue area; b.) Establish consensus through identifying and prioritizing issues and concerns; c.) Develop goals, objectives, strategies and action plans to address the identified issues and concerns; and d.) Create a vision/strategic plan document that will serve as a"working"document to be revised on a regular basis. The consultant or facilitator should have substantial experience in assisting communities in the facilitation of the visioning/strategic planning process, knowing and proposing many techniques edagenda.doc 1 (nominal group technique, force field analysis, etc.)that can help to make the process move more quickly and effectively. The facilitator should also act as a referee on issues that are subject to disagreement within the community, and when a particular course of action within the process may benefit some members of the community more so than another. The facilitator should also be an expert in the field of downtown/central business district revitalization, keeping the participants focused on what they would like to see accomplished, alerting participants of- and steer them away from -pitfalls, and bringing to the project state-of- the-art knowledge of how to bring about the accomplishments which participants prefer. The services provided by the facilitator should include, but are not limited to, the following: • Preparing a plan to involve the community in the visioning/strategic planning process • Assist in motivating the community to become involved in the process • Educate the community on how the process works; explain the process and answer questions • Defining, assembling and presenting appropriate visioning/strategic planning questions • Arrange, conduct and moderate meetings/sessions • Facilitate: -brainstorming -consensus building - identification of priorities - identification and analysis of goals - identification of tasks • Assemble the input received from the community • Document and distribute the shared vision/strategic plan • The document should: - contain the views of the participants - define a course of action to reach the vision • Facilitate the public presentation of the completed visioning/strategic planning document • Conduct any necessary follow-up meetings The committee is encouraging interested facilitators to be creative in assisting the community through the visioning/strategic planning process. As noted above, the services offered by the facilitator are not limited to the above list. The list is merely a base for providing visioning/ strategic planning facilitation services. The budget for these services has not yet been established. The EDA has funds available for consultant services. It is anticipated that these funds will be used, along with private sector funding. edagenda.doc 2 IV. Instructions to Proposers Proposals must be in writing and must be received by .m. on , 1997. All proposals, questions and correspondence should be directed to: Paul Snook Economic Development Coordinator City of Shakopee 129 Holmes Street South Shakopee,MN 55379 phone: (612)496-9661 fax: (612)445-6718 In order to ensure a fair review and selection process, consultants submitting proposals are prohibited from contacting any other city staff or councilmembers regarding these proposals. V. Content of RFP A. Title page (name, address,phone, contact person, date) B. Table of contents C. Statement of the proposal (work timetable, availability) D. Consultant's profile/history, experience and client references E. Fee and method of payment F. Other information VI.Proposal Evaluations The criteria used to evaluate the proposals consists substantially of how the proposal responds to the"scope of services"as outlined above. Also under consideration will be any creative or unique approaches to address the problem or scope of services. VII. Timetable The committee estimates the following timetable for the selection process: , 1997 Proposals opened , 1997 Interviews scheduled , 1997 Selection made edagendadoc 3 a./3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Economic Development Authority FROM: Paul Snook, Economic Development Coordinator SUBJECT: Seagate Technology -Application for Tax Increment Financing DATE: December 9, 1997 Introduction: The EDA and City Council are asked to consider and, based upon staffs recommendation, grant preliminary approval to Seagate Technology's application for tax increment financing. The application is enclosed for your review. Seagate is requesting TIF participation for the development of a proposed computer disc drive research / development and production facility. The TIF funds would be used for acquisition of a fully-improved site at Valley Green Business Park. Background: At its December 2nd meeting, the EDA and City Council approved in concept the Seagate TIF development proposal, and directed staff to bring to the December 16th Council / EDA meeting, a formal TIF application and Letter of Intent for further consideration. Discussion: Staff has reviewed Seagate's proposed development and corresponding TIF application, and finds that the project essentially meets the City's economic development and TIF program goals, including: • Encouraging basic sector economic development that would not otherwise occur; • Promoting economic development that will build a strong commercial / industrial tax base for the City; • Improving the community's economic vitality through the creation and expansion of basic sector employment opportunities; sgttifmo.doc • Assuring that basic sector development projects are constructed and maintained with quality consistent with the goals of the City of Shakopee; and • Enhancing the competitive position of the City of Shakopee regarding new and expanding basic sector economic development. As to TIF program eligibility, the proposed project and application meet the City's criteria, including: • The project is located in either an I-1 (Light Industry) or I-2 (Heavy Industry) zoning district. • The project is consistent with the City's Comprehensive Plan. • The project occupies a minimum land area of 5 acres. • The project is consistent with environmental regulations and does not create an environmental hardship for the community. • The applicant is willing to enter into a Development Agreement approved by the City. • The applicant will retain and be assisted by qualified financial consultants and/or underwriters, and by legal counsel. • Construction of the project will not commence until the City has given preliminary approval to the application for financing. • The applicant will submit preliminary plans of the project and evidence of ability to finance the project. • The developer will provide a minimum of 10% owner and/or developer equity in the project. Based upon the above-listed findings, staff recommends the EDA and City Council grant preliminary approval to Seagate's TIF application. Final evaluation of the project will include TIF application, financial analysis, and review of legal compliance. Final recommendation will then be made by staff to the Economic Development Authority and the City Council. The EDA and City Council will then consider final approval of the use of TIF for the Seagate project. sgttifrno.doc Options: 1. Grant preliminary approval to Seagate's TIF application as presented 2. Do not grant preliminary approval to Seagate's TIF application 3. Request additional information from staff Recommended Action: Option No. 1. Action Required: Offer and pass a motion granting preliminary approval to Seagate's TIF application as presented. sgttifino.doc r1WM s1 bV UUrtr rAc;1L1r1t6 Wr U) 12. 11. 9( 1b:Ud/81. Ib:d2/NU. U5b21IUI91 P 2 &Seagate Seagate Technology 920 Disc Drive Scone Valley, California 95066-4544 December 12,1997 Paul Snook Economic Development Director 129 Holmes St S Shakopee,MN 55379-1376 Dear Paul, This correspondence acknowledges receipt of the proposed Letter of Intent between Seagate Technology and the City of Shakopee Based upon financial inducements and representations identified in written communications, discussions with City stag the Shakopee LDA and City Council. Seagate Technology is prepared to execute the Letter of Intent on December 16,1997. Seagate Technology is appreciative of the efforts put forth by the City stag EDA and council members in regard.to this project We wish to reiterate the reasons and need for RDA/City assistance as described in the November 25, 1997 letter, wbich serves as an addendum to the proposed Letter of Intent Seagate is an international company with facilities and accounts throughout the world. Our competitors are similarly positioned. In order for Seagate to remain competitive and maintain market share over the long-term,it is essential to control costs and minimize overhead. The proposed facility will require an investment in excess of$37 million(exclusive of machinery and equipment)..Based upon our experience in developing Facilities in foreign counaies it would be possible to construct a comparable facility at a substantially reduced cost(e.g development of 420,000SF facility in Reynosa, Mexico, will be accomplished at a cost of less than $30 million). Further underscoring the need to control overhead was the December 11, 1997 announcement from Seagate Technology's Corporate headquarters of the closure of a disc-drive production facility in Clotunel, Ireland. This facility has operated for several years and employed 1,200 but a closure was necessitated due to excessive operating overhead. Seagate is prepared to make a major capital investment in Shakopee and is anticipating a long-term, mutually beneficial relationship. The company recognizes that the City is providing a strong financial inducement and wants the community to understand that such assistance is essential to protect the - = company's market shareandthe 1,200+ jobs that will operate within the facility. Without the availability of the proposed financial package,Seagate would be required to seek alternate locales for the disc drive research facility Thank you for consideration of this information. Please contact me if you have questions. Sincerely, f. . W r L %%%aG� Director o' Corporate Real Estate DEC-12-1997 16:35 FROM ADVANCE INC. TO 1b1244b'(11i r.e� • • CITY OF SHAKOPEE APPLICATION FOR INDUSTRIAL TIF ASSISTANCE _ CITY OF SHAKOPEE 129 South Holmes Street Shakopee.MN 55379 - Phone(612)445-3650 Fax(612)445-6718 DEC-12-1997 16:36 FROM ADUANCE INC. TO 16124456718 Pals Section I: General Information 1. BusinessMme: Seagate Technology_, Inc. 2. Address: 4575 Scotts Valley Drive PO Box 66360, Scotts Valley, CA 95067-0360 3. Telephone: (408) 439-7577 4. Contact Person: Geoffrey Mayer 5. Brief Description of the Business: The com1any is engaged in the development and production of computer peripheral products and computer systems. The proposed project involves a consolidation and expansion of the company's disc drive research division. • 6. Please describe the purpose,amount and necessity for which tax increment financing is required: The purpose of requesting a net .resent value of $4 247 600 'n TIF support is to write down the property acquisition and- reduce a portion of an, estimated $40 million facility development cost. The TIF support is necessary to maintain the competitive position of Seagate within the international marketplace. 7 Location of Proposed Project -- - - ' Drive 8. Legal Description of Project Location: Upon replatting, the legal descr ption will be Lots 1 and 2, Block 1, Canterbury Park Fifth Addition. 9. Present Ownership ofthe Site: Valley Green Business Park Limited Partnership DEC-12-1997 16:36 FROM ADVANCE INC. TO 16124456718 H. 4 rruv-le-lYV/ 21:40 612 445 6718 P.08,13 10. Describe proposed project(Attach site plan,if available): Development of a 260,000 SF disc drive research facility (Phase I) and an 80,000 SF expansion projected to occur in. 2002. • 11. Size of the Property 1,489.752 _sq, ft. 260,000 (Phase. I) 12.Estimated Total Building Square Footage 80,009 (Phase 13.Estimated size of the proposed facility: Phase I Phase II Manufacturing/Assembly/Processing _ sq. 11.- Office �Office 150,000 sq. ft_ Research Laboratory 80,000 sq, ft, 80,000 sq. ft. Warehousing sq. ft. Other(PleaseSpccify clean rooms ) 30,000 314-11 �w TOTAL 260,000 sq.ft. 80,000 sq. x: 14. Estimated Project Costs: Phase I Phase II Land Acquisition $ 2,855,350 $ 1,392,250 Site Development(grading,landscaping,etc.) $ 3,500,000 $ 1,000,000 Building Cost • $ 32,000,000 $10,520,000 Street/Road Improvements(include your costs only) $ 0 0 Utility Improvements(mclude your costs only) $ 0 0 Capital(machinery and equipment) S 25.000400 Q00 $10,000,000 Professional Services(archit.,engin.,legal,fiscal) $ 1,500,000 480,000 Fees and Permits(same as total from below) $ 265,000 0 Other(Please specify ) $_ 2 0 Total s 65,120,350 $23,392,250 DEC-12-1997 16 36 FROM ADVANCE INC. TO 16124456.718 $. Estimated Fee and Permit Costs: City Permits and Fees $ 0 (to be paid by City) (Grading and Building Permits,Park Dedication Fees,eta.) Metropolitan Council Fees $265,000 (SAC and WAC Charges) Other foe or permit costs g 0 (to be paid by City) (Please Specify ) Total 5 265,000 16.Indicate the proposed start date for construction and estimated date of completion: Phase I - March, 1998 com.letion b Jai. —. 17. Proposed Financing Source(s): Equity $ 84,265,000 Bank Loan S Tax Increment Assistance $ 4,247,600 Industrial Development Revenue Bonds - Other(Please specify ) $ Total S 88,512,600 18.Please submit an itemized list of eligible project costs qualifying for TIF assistance. (Refer to Industrial TIF Program Guidelines) Eligible costs include land aquisitions and site improvements. 19.The City reserves the right to request tax returns and/or other financial statements from the applicant for the years of operation. 20. The City reserves the right to request three bank references from the applicant. DEC-12-1997 16:36 FROM RDURNCE INC. 1u 101G4HDof10 r.r.lo NOV-12-1997 21:40 612 445 6718 P.10'13 • Section II: Eligibility Worksheet A. Nt 7MBER O PMPLQYEES (Please Note: Employees should be computed as Full-time Equivalent Positions) point Valtg 11bar of 1=rn X= +0 Less than 25 +1 26.50 +3 51 -75 +5 76- 100 (+1 for every additional 50 employees over 100) (Occupancy 6/02) Phase I Phase II • Current Number of Employees in Shakopee 0 0 Estimated Number of New Employees(Within the next 2 years) 850 4.16 • Total Number of Current and Estimated New Employees $50 416 / Point Total for Number of Employees - 20 11 aziWO Iola- ' 31 B. PAY LEL OF_EMPLOYEES (B) (A) & (B) (A) Total'Number Weight of:Employees;. Point Value point Yalu; Malta=any _ Phas*.,L''Pkbe.,qe II Lhasa �;;, Phase II +0 Less than 514,999 0 0 0 0 +1 515,000-524,999135 0 135 0 0 +2 525,00 -529,999 �1,9,5_ 10 ' 390 ' 20 +4 530,000.$44,999 2,1,5 70' --,,A6.0. . __—,, � 280 +6 545,000-559,999125 ' 93 4 „ US) ' 558 +$ More than 560,000 tRn ' 243 1 -4_ D_. 1,944 TOTAL 850 416 3,575 2,802 • N 6gAnt D iv'ri -S: /,966 C,31"7 (Please Note: Column(B)Should indicate the number of employees in each pay range.) • S ------ 1 POI -----TfT1 IklTOTAL'` Nia OF ►PI. -Y E-5... 3i OW L vCL- or 377 -Mpl..0yc (, 41-0g DEC-12-1997 16=37 FROM ADVANCE INC. TO lb'1G44Jb'(1ti r.eir vac ��J orjo r.11,1J E. SECTION II WORKSHEET SUMMARY SECTION II POINT VALUE Phase I Phase II A. NUMBER OF EMPLOYEES . 20 11 B. PAY LEVEL OF EMPLOYEES 3,575 2,802 r�r C. REAL ESTATEPROPERTY TAXES GENERATED ,prot ,� I �a I J, 4.So (Calculated by staff in Section Ill) (DRIGIKIAL..1 ay Ia� TOTAL POINTS FOR SECTION II 6i 24D 8 APPLICANT'S STATEMENT l CERTIFY THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. NAME . f re Director of Corporate Real-Estate and Development DATE , TOTAL P.07 Section III: Staff Analysis 1. Current Market Value of the Property $ 6511783 (Using one of four methods: (1) the price the subject land sold for within the past year (2) an appraisal performed for or on behalf of the City within the past year (3) an appraisal performed for or on behalf of the subdivider within the past year, or (4) the value determined by the County Assessor in the same manner that he or she determines the market value of land for tax purposes.) 2. Total Estimated Market Value at Completion $ 30, 333; 000 (Land, Building and Improvements) 3. Estimated City Real Estate/ Property Taxes Generated Upon Completion of the Project(Calculated by staff) i) it 5 23 (r e 4 Point Value Projected Taxes +1 Less than$25,000 (oR (t..JAL - 4,2A), is/) +2 $ 25,000- $ 49,999 +4 $ 50,000 - $ 99,999 +6 $100,000 -$249,999 +8 More than$250,00 Point Total for Projected Taxes 8 4. Other Comments: 11/14/97 FRI 11:25 FAX 16124968257 SCOTT COUNTY SVCS (A 002 SCOTT COUNTY 4cari 6)o- 4 ' ASSESSORAT' COURTHOUSE 112 ,,,,.,,,..„.0.„1.4{ 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1381 (612)496-8115 GARY L. CUNNINGHAM Fax: (612)496-8257 COUNTY ADMINISTRATOR LEROY T. ARNOLDI ASSESSOR SEAGATE TECHNOLOGIES November 14, 1997 Estimated Value Update for Proposed Research and DevelopmentFacility BUILDING DESCRIPTION: Total Finished Area upon completion of Phases I and 11: 340,000 square feet Phase I Area: 260,000 s.f. [75,000 s.f.office,80,000 s.f. labs/test area,30,000 s.f clean rooms(all on ground floor)] [75,000 s.f.office(on second level)] Phase II Area: 80,000 s.f. labs/test area(all on ground floor) Site; 35.00 Acres located in Canterbury Park 2nd Addition to Shakopee Zoned PUD BUILDING DESCRIPTION: Basically a square building,high-tech look,glass curtain wall facing freeway,24' clear height with 28' -30'total height,tilt-up construction,sprinklered with a wet system,5M-6M Amp.electrical service Value Calculations: [From Marshall Valuation Manual,Sec. 14 Page 16,Class"C"Excellent.] Gross Building Area=340,000 s.f Perimeter=2060 l.f. Phase I. Ground Floor 185,000 s.f. @$84.02 x 1.357 (Ht_)x .86(Perimeter) = $98.05 Sprinklered = $ 1.42 Total = $99.47/s.f. An Equal Opportunity/Safety Aware Employer 2 - _11/14/97 IRI 11:25 FAX 16124968257 SCOTT COUNTY SVCS Q003 185,000 x$99.47 = $18,401,950 Second Floor 75,000 s.f. @$26.16+$1.42 = $27.58/s.f. 75,000 x$27.58 = $ 2,068,500 Total Phase I Building = $20,470,550 Land: 35.00 Acres[valued as commercial land adjacent to Shakopee Bypass,with adjustment for size] Land:35.00 Acres @$58,800 = $ 2,058,000 TOTAL PRASE I LAND AND BUILDING: = $22,528,550 TOTAL VALUE WHENPHABE II IS COMPLETED: 265,000 s.f. @$97.48+$1.42 = $98.90 265,000 s.£ @$98.90 = $26,208,500 75,000 s.f. @$27.58 = - _ $ 2,068,500 Total Building Value _ $28,277,000 Total Land Value = $ 2,058,000 TOTAL VALUE FOR PHASE I&PHASE II = (—$ 0,335,000 / Amount Attributable to Phase"' = $ 7,806,500 3 ..v. -I .I J..-v.sru I I_r II 1 w cx 1-1,...-,..,...i I I •`.,,,' O O' 61 O. 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O 0 O 0) O 0) - ..- - - - Y .-- w w w e- -w ,-- w '- r 'r 0 G tU QOf� CQ�a _ '6 f— m N N (00 m OW Co WO CC CC OW m p E La �a 000)0) 00 NN MMaS¢ q (3) (3) (0 C- F-0)0 I • . .. . . .0 0 O 0 0, 00c, 0 0 0 0 0 I - - 0 0 0 0) O 000 0 0 0 08 8 0 0 0 0 0 0 0 0 0 C')>•- w .- N NNNNNNNNNNNNNNNNCV- z 0 mC9000999000099000099000 z N00 N at) CV CON N DS N NNilN ON tCDN 0)N O)J o O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 t n00470000000000041000000008 Q . t X00 •- ,-- NNciCiv. 4000D (DN N00J0000 W '., `_' U) , CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: December 11, 1997 Introduction and Background Attached is a print out showing the division budget status for 1997 based on data entered as of 12/11/97 . Also attached is a regular council bill list for invoices processed to date for council approval . Included is 2nd half of tax settlement TIF payment to Ind. School Dist . 720 and Tsumura per prior agreements . This is the final payment to Tsumura. Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191-xxxx) and Blocks 3&4 (code 9439 & 9447) in the amount of $216 . 11 . Action Requested Move to approve the bills in the amount of $1, 203, 084 . 58 CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 12/11/97 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 89,410 268 48,375 54 12 CITY ADMINISTRATOR 249,980 5,628 162,595 65 13 CITY CLERK 170,090 6,154 151,859 89 15 FINANCE 329,150 10,084 278,948 85 16 LEGAL COUNSEL 217,320 46,807 199,013 92 17 COMMUNITY DEVELOPMENT 451,290 10,620 363,676 81 18 GENERAL GOVERNMENT BUILDINGS 176,740 12,523 139,202 79 31 POLICE 1,744,470 77,251 1,604,275 92 32 FIRE 463,690 16,724 395,953 85 33 INSPECTION=BLDG-PLMBG-HTG 250,720 8,503 221,656 88 41 ENGINEERING 425,780 14,643 348,556 82 42 STREET MAINTENANCE 781,860 23,466 635,363 81 44 SHOP 127,390 6,802 110,777 87 46 PARK MAINTENANCE 356,460 15,304 284,608 80 91 UNALLOCATED 1,431,387 242,718 1,262,408 88 TOTAL GENERAL FUND 7,265,737 497,495 6,207,264 85 17 COMMUNITY DEVELOPMENT 496,770 36,596 387,799 78 TOTAL TRANSIT 496,770 36,596 387,799 78 19 EDA 140,580 1,794 89,046 63 TOTAL EDA 140,580 1,794 89,046 63 v1 (0 f1+ a ,47 a a a a as as a a a a a a a a a a as a x 2424 2424 x 24 x24 iiH H H H H H H H H H H H H H H H H H H H H 0 00 00 0 0 00 E IX w 0I 214 z NNNNNNNNNNNNNN N O o 01 01 01 01 01 01 01 01 01 01 01 01 01 01 O rn z N I 41 00 aaaxaaaaaaaaaa e' a rt U rH Nr 4141434341414343434341414343 0 41 m H N (I H e' 0101 !n R1 f21 CO W CO W Pa W 24!11 W fa W CO f2) co CA \ CO CO O N N 0 N NN EEEEEEEEEEEEZZ 0 E Ur)‘.0 010 U) 0) NN a Lf) U) 0 to CO CO 4341 41414343w41 414341414143 N 41 0101 010 t N MM Z to UI I Ln NN 00000000000000 1 U .0..04 Me' f'1 \ ri rI H 0 0 N 0 H WWWWWWWWWWWWWW N W 00 HIH H CO LO LO • O 0 N O Ultra 000000000000 A0 N A 00 0101 10 0 HH iI . 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CU rxi w r=. a. al w w w w l� City of Shakopee Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Hearing For The Adoption Of The 1998 Tax Levy And Budget Resolutions DATE: December 3 , 1997 Introduction and Background The state requires that the tax levy and the budget be adopted at a hearing subsequent to the public hearing on the tax levy and budget which was December 11th The Department of Revenue has indicated that the hearing may be held at a regularly scheduled council meeting. Resolution Number 4802 finally adopts the tax levy for payable 1998 . The gross tax levy for 1997/98 is $314, 284 less than for 1996/97 primarily due to the change in the transit levy. It includes reimbursement to the General Fund for 1997/98 debt service levies transferred from the General fund in 1997 . Resolution Number 4803 adopts the 1998 Budget . The budget must be adopted after the tax levy. Action • Open the hearing and call for comments . • Offer Resolution Number 4802, A Resolution Setting the 1997 Tax Levy, collectable In 1998, and move its adoption. • Offer Resolution Number 4803, A Resolution Adopting the 1998 Budget, and move its adoption. • Close the hearing. Gregg ox and Finance Director n:\budget\budres98 RESOLUTION NO. 4802 A RESOLUTION SETTING 1997 TAX LEVY, COLLECTIBLE IN 1998 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 1998, upon the taxable property in the City of Shakopee, for the following purposes : GENERAL FUND LEVY $2, 911, 313 FIRE REFERENDUM $ 250, 569 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1997 . Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 4803 A RESOLUTION ADOPTING THE 1998 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1998 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund - (Personnel, Supplies & Capital Outlays) Mayor and Council $ 65,330 Administration 225, 000 City Clerk 182,430 Finance 326, 090 Legal 253, 500 Planning 474, 700 Government Buildings 153,890 Police 1, 786, 920 Fire 782,560 Inspection 261,400 Engineering 42, 010 Street 828,580 Shop 125,890 Park 373, 940 Unallocated 302, 790 Transfers 332.690 Total General Fund $6,498, 144 $6, 617, 720 Transit Fund $511,530 $511,530 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1997. Mayor of the City of Shakopee ATTEST: City Clerk Re.o•se,d ! RESOLUTION NO. 4803 A RESOLUTION ADOPTING THE 1998 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1998 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund - (Personnel, Supplies & Capital Outlays) Mayor and Council $ 65, 330 Administration 225, 000 City Clerk 182, 430 Finance 326, 090 Legal 253, 500 Planning 474, 700 Government Buildings 153, 890 Police 1, 786, 920 Fire 482, 560 Inspection 261, 400 Engineering 442, 010 Street 828, 580 Shop 125, 890 Park 373, 940 Unallocated 302, 790 Transfers 332. 690 Total General Fund $6,498, 144 $6, 617, 720 Transit Fund $511, 530 $511, 530 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of December, 1997. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tim Benetti, Planner I SUBJECT: Text Amendment Regarding Highway Billboards and Advertising Signs DATE: December 16, 1997 INTRODUCTION The City of Shakopee initiated a text amendment regarding highway billboards and advertising signs. The Planning Commission, at its November 6, 1997 meeting, reviewed the proposed text amendment and recommended approval of the proposed text amendment to City Council. At the December 2, 1997 City Council meeting, council agreed to table the text amendment due to the concern or questionable meaning of the term"permanent"within the proposed definition,which is briefly identified as follows: 114. "Sign, Advertising" - Any permanent non-governmental sign located or rented upon the premises where the sign is located or to which it is attached. You may recall that the planning staff developed this definition from other communities' zoning ordinances. Staff again researched these ordinances,and determined that the term"permanent"was used in one other city's ordinance, and is relatively ambiguous in its definition. Therefore, staff proposes eliminating the term "permanent" from the proposed definition. The new definition would read as follows: 114. "Sign, Advertising" - Any non-governmental sign located outdoors which advertises or directs attention to a business, profession, product, service, commodity, entertainment, event or other activities not necessarily offered, sold, or rented upon the premises where the sign is located or to which it is attached. ALTERNATIVES 1. Approve the revised text amendment,as proposed. 2. Approve the text amendment with further revisions suggested by Council. 3. Do not approve the text amendment. 4. Table action on this item and request additional information from staff. ACTION REQUESTED A motion offering Ordinance No. 505,and moving its approval. i:\commdev\c61997\ce1216\txtsign2.doc ORDINANCE NO. 505, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11,ZONING, SEC. 11.02 (DEFINITIONS) and SEC. 11.70 (SIGNS), SUBD. 2 (PROHIBITED SIGNS)BY ADDING REGULATIONS FOR BILLBOARD and ADVERTISING SIGNS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 -That City Code Chapter 11, Zoning, Section 11.02. (Definitions), is hereby amended by adding new nos. 8 and 114 respectively, and renumbering subsequent entries. The proposed amendment to City Code Section 11.02. Definitions, would read as follows: 8. "Billboard" - See "Sign, Advertising". 114. "Sign, Advertising"-Any non-governmental sign located outdoors which advertises or directs attention to a business, profession, product, service, commodity, entertainment, event or other activities not necessarily offered, sold, or rented upon the premises where the sign is located or to which it is attached. Section 2 - That City Code Chapter 11, Zoning, Section 11.70 (Signs), Subd. 2 (Prohibited Signs), is hereby amended by adding the following new entry. The proposed amendment to City Code Section 11.70. Signs. Subd. 2. Prohibited Signs, would read as follows: D. Advertising Signs. Advertising signs are not permitted in any zoning district. Advertising signs which exist on the effective date of this section shall be considered legal, non-conforming, and subject to City Code Section 11.91. Nonconformities. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. ORDINANCE NO.505,FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE,MINNESOTA, AMENDING CHAPTER 11,ZONING,SEC. 11.02 (DEFINITIONS) and SEC. 11.70(SIGNS),SUBD. 2(PROHIBITED SIGNS)BY ADDING REGULATIONS FOR BILLBOARD and ADVERTISING SIGNS (page 2 of 2) Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 1997 PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 1r Py. 6. 1 . City of Shakopee Memorandum To: Mayor and City Council Mark McNeill, City Administrator From: Ron T. Stellmaker,Facility Manager Subject: Display Advertising (Community Center) Date: 12/9/97 INTRODUCTION Over the past two years, staff has continuously been researching into ways to generate added income for the Community Center from outside resources. Over this time staff has not found any program that would meet the particular needs of the City and Community Center until now. BACKGROUND Currently the Arena in the Community Center has advertising programs that are in place to generate yearly income. The other side of the Community Center to this date does not have any type of advertising program set up to generate yearly income. Staff has met with Sports Display, which is a company who specializes in advertising programs for athletic facilities such as the Community Center. Staff and Sports Display have put together a proposed agreement that staff believes would be very beneficial to the City. The proposed agreement would contain the following conditions. 1. Sports display will provide an activity and information center at the Community Center. (Attachment A). Valued at$1,200.00. 2. Sports Display will pay a rental fee of$1,000.00 in 1998 for the right to install the information center and to sell advertising space. 3. Staff will have final approval on all ads placed on the information center. 4. The City shall have complete control and use of the calendar and announcement space on the board. 5. The agreement will be for one year and negotiable for the following year. The information center would be a nice added feature to the Community Center and the added yearly income would also be very beneficial. Staff would place this information center on the lower level of the Community Center on the wall as you enter the gym. Staff has worked with Sports Display at other facilities in the past and has found the company to be good to work with and the information centers to be of top quality. ALTERNATIVES 1. Authorize the appropriate City officials to enter into a display advertising agreement with Sports Display to advertise in the Community Center for a$1,000.00 yearly fee and the use of a information center. 2. Do not authorize the appropriate City officials to enter into a display advertising agreement with Sports Display to advertise in the Community Center for a$1,000.00 yearly fee and the use of a information center. 3. Table information pending further information from staff. PARKS AND RECREATION BOARD RECOMMENDATION At it's November 24, 1997 meeting,the Parks and Recreation Advisory Board recommended Alternative#1. ACTION REQUESTED Move to authorize the appropriate City officials to enter into an agreement with Sports Display to install one information center with advertising on it at the Shakopee Community Center for a rental fee of$1,000.00 in 1998. V dir = TAS N MENTA -.—.4 AT ) :11:1):-.i .,:i)-c: • I a" I ° 1 ` T' til lig ti r :tai _ — ,i. ih —7—'11 i „ > , z =s1 " m 'a, Y : : i . , i g .....-.*—i -.• • :::.) i ,. : .'t ..-i.i. .... ... '. ' 0 '. •: : 1 i..3 :1' g11 1 1.. , ' Z _,. . ii 1 • = 9 _ _ illV 11K N. Cli.: LEI • ..._ ., ,..L ! 7A. -4 , 1.7.:: 7 .. , ki,,' .':i a 1 ..0 i : zf I ■ $ s ■ z _. __._ -__ iggipill i ,r; ti t $.„, PilitI. !,.1 .tee 7 I� qTab 1441idT7 Il, lilt 4 Pill .8 • t .74..G7 ••"`V '° :1 ,v c a '�O 6.1 8c. ... ter p3 Z P GAf1b � - 1... Z -$ v PA =>z C f*f f;1 `.. mA? O� Z cop' � � c'� H z r.. _� rod I / S ago N 2gg 4 r• i --. zmuii 11 . ,Tj= 473 E F f•p.-. •;„ -,.I till• I'Y Ij;l1! D • i J Ilia 1 i c: i n0 ifl u_ m 44 )y.c. ). CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Transit Management Proposal MEETING DATE: December 16, 1997 ITEM: INTRODUCTION: On January 16, 1996, the City of Shakopee entered into a"consulting contract" with Southwest Metro Transit Commission (SMTC) for the provision of transit services. A copy of this agreement is attached for the Council's information. The agreement provides for automatic renewal on an annual basis. Among other things, the agreement provides for payment of up to $360,800.00 to SMTC for transit services. It also provides for a yearly payment to SMTC of 10% (up to $36,080.00)of the yearly compensation for the purpose of"administrative coordination." This is defined in Exhibit A to the agreement, and includes the following; • Provide and manage computerized dispatch system and phone services • Liaison to service providers • Monitor service to increase efficiencies—recommend improvements and changes • Provide customer service information to Shakopee residents who call SMTC • Receive, investigate, and resolve customer complaints and comments • Review provider invoices for accuracy • Coordinate design and production of schedules, discount coupons and cards, and other printed material relating to standard services • Assist with the design and format of reports to Metropolitan Council • Keep City of Shakopee current on related regional issues and policy changes. Initially, staff discussed and received proposals for provision of services and management assistance from SMTC, Laidlaw Transit Services and G. C. Bentley Assoc., Inc. The total management fee under the proposal presented would be $39,000.00. The proposal provides for staging of increases in hourly rates for transit service through the year 2002. The rate for 1998 would be $31.07 per hour, up from just under $29.00 per hour currently. Rates currently paid by other Metropolitan Area transit providers currently range up to $38.00 per hour. Staff believes that the proposal as outlined will provide improved performance, as well as greater flexibility in dealing with changing transit needs. Alternatives: 1. Offer and pass a motion accepting the management proposal as presented and directing staff to proceed with negotiations for the specific agreements with SMTC and George Bentley & Associates, Inc. 2. Offer and pass a motion accepting the management proposal with changes, and directing staff to proceed with negotiations for the specific agreements with SMTC and George Bentley& Associates, Inc. 3. Do not accept the management proposal. 4. Table the matter for additional information or other reasons. Action Requested: Offer and pass a motion accepting the management proposal as presented and directing staff to proceed with negotiations for the specific agreements with SMTC and George Bentley & Associates, Inc. CONSULTING CONTRACT THIS CONTRACT, made and entered into this day of January, 1996, by and between the City of Shakopee, a municipal corporation of t e State of Minnesota, hereinafter referred to as the "City" with offices at 129 South Holmes Street, Shakopee, Minnesota, and Southwest Metro Transit Commission, hereinafter referred to as the "Consultant" with offices at 8080 Mitchell Road, Suite 104, Eden Prairie, MN 55344. WITNESSETH: THAT, WHEREAS, the City of Shakopee desires to engage the Consultant to provide shuttle transit service described in more detail in Exhibit A; and WHEREAS, the Consultant made certain representations and statements to the City with respect to the provision of such services as set forth on Exhibit A and the City has accepted said proposal. NOW,THEREFORE, for the considerations herein expressed,it is agreed by and between the City and the Consultant as follows: 1. Services. The City agrees to engage the services of the Consultant and the Consultant agrees to perform the services hereinafter set forth in connection with projects described in Exhibit A. 2. Addition to Services. The City may add to the Consultant services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in Paragraph 6 hereof. The Consultant shall undertake such changed activities only upon the direction of the City. Such directives and changes shall be effective only when in written form and prepared and approved by the office of the City Administrator and accepted and countersigned by the Consultant. 3. Exchange of Data. All information, data, and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Consultant without charge, and the parties shall cooperate with each other in every way possible in carrying out the scope of services. 4. Personnel. The Consultant represents that the Consultant will secure at the Consultant's own expense, all personnel required to perform the services called for under this contract by the Consultant. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Consultant. All of the services required hereunder will be performed by the Consultant or under the Consultant's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall 1 be subcontracted without the written approval of the City provided however City acknowledges that Consultant subcontracts for the delivery of transit services and dispatch operations with third parties and City's execution of this Agreement constitutes its or wrieas en approval of such selected by subcontracts on a continuing basis with whatever third partyparties Consultant. � 5. Term. The terms of the Agreement shall commence on September 1, 1994 and end on December 31, 1996 and shall be undertaken and completed in such sequence nce as to assure q their expeditious completion in the light of the purposes of the contract, but in any event, all of the services required hereunder shall be completed as set forth in the schedule for the project which is attached hereto as Exhibit A. This agreement shall automatically be renewed annually upon expiration of the initial term unless notice of termination is given thirty (30) days prior to the end of the term in any given year. 6. Pay. The City agrees to pay the Consultant in accordance with the terms set forth in Exhibit A, which shall constitute complete compensation for all services to be rendered under this contract. It is expressly understood that in no event will the total compensation to be paid to the Consultant under the terms of this contract exceed the sum of$360,800.00 per year for all services required unless specifically and mutually agreed to in writing by both the City and the Consultant. Except as hereinafter provided,no change shall be made unless there is a substantial and significant difference between the work originally contemplated by this contract and the work actually required. A change that increases or decreases the cost of the work by more than 5% shall be considered substantial and significant. In addition to the compensation to be paid to Consultant as set forth on Exhibit A, City shall pay an administrative fee of 10% of the yearly compensation for the purpose of "administrative coordination" as identified on Exhibit A. Payments for compensation and administrative coordination shall be made monthly and payments shall be due on or before the fifth day of each month. The total compensation to be paid as set forth in Exhibit A may be increased by Consultant if the fees it pays to its subcontractors for the delivery of transit service and dispatch operations are increased from the rates in effect on September 26, 1994. In the event the rates paid by Consultant to its subcontractors increase, the compensation under this agreement shall be increased by a percentage equal to the total percent increase in rates charged Consultant by its subcontractors. For purposes of determining any future rate increases, Consultant currently subcontracts with the Metropolitan Council Transit Operations for express transit routes and with National Bus Company for express routes, Dial-A-Ride services, and dispatch operations. The rates charged by the subcontractors to Consultant are listed in Exhibit A. 7. Termination. Either party may without cause terminate this contract upon thirty (30) days prior written notice. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Consultant under this contract shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Notwithstanding the above,neither party shall 2 be relieved of liability to the other for damages sustained by the other party by virtue of any such breach of the contract by the other party. 8. Change of Service. In the event the City desires to change the transit services provided to transit customers under this agreement, or terminate any of the services provided hereunder, the City shall be responsible for all advertising costs associated with contacting and informing all transit customers of all such changes and or terminations provided, however, the City may request that Consultant contact and inform transit customers of changes or terminations so long as the parties have agreed upon additional compensation for such services prior to Consultant being obligated to perform that service. 9. Conflicts. No salaried officer or employee of the City, and no member of the City Council shall have a financial interest, direct or indirect, in this contract. A violation of this provision renders the contract void. Any federal regulations, and applicable state statutes shall not beviolated. 10. Assignment. The Consultant shall not assign or transfer any interest in this contract, without prior written consent of the City thereto. 11. Confidentiality. The public release of all reports,data or similar information given to or prepared or assembled by the Consultant under this contract shall be governed by Minnesota Statutes Chapter 13.01 to 13.99. 12. Interest. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services to be performed under this contract. The Consultant further covenants that in the performance of this contract no person having such interest shall be employed. 13. Discrimination. The Consultant agrees in the performance of this contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, or age, against any employee of the Consultant or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder. 14. Independent Contractor. The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any of the Consultant's agents or employees as agents or employees of the City of Shakopee, Minnesota. 15. City Benefits. The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Worker's Compensation Program of the City. 16. Liability. Consultant shall maintain insurance coverage with responsible insurance companies licensed to do business in the State of Minnesota in such amount for comprehensive 3 general public liability or similar insurance. The Consultant shall furnish to the City upon written request, full information and written evidence as to the insurance maintained by the Consultant. In addition, Consultant shall name City as an additional insured and agree to annually provide City with evidence of insurance naming City as an additional insured. 17. Notices. All notices required or permitted hereunder and required to be in writing may be given by first class mail addressed to the City and the Consultant at the address shown above. The date of delivery of any notice shall be the date falling on the second full day after the day of its mailing. 18. Jurisdiction. This contract and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. (cecuted a day and year first above written. SOUTHWEST ETRT TRANS' COMMISSION CITY OF3 QPE13, MINNESOTA By Diane Harberts I -"or By A�i - �►.t ` �� (gp City Administra •r By �i sty Clerk ./Y. 96 • rfr\smtc\shakopeelshakopee.con 4 GC BENTLEY ASSOC TEL NO .612-937-3504 Dec 12 ,97 9 13 P .02 :nw y�� i.pr:c .. rY"� N:ot%•� :� ..H:r r r"rr • K•r}yr: ari'riF"J.tY:rpt-:yr}:ti' .-1.. w6•nn Y Yrr:ny�:w rirY Y � YY'r ''THE Y Nor: �:•' erI" "..•�.r..r..r:.:..I.rr.;..". :�:Ir.Y.}r:.Kn:T'^• rn+y""•n"K %nY^ �w tys rr. '^L.:, 'N. �"r `h.`�::...:,.:,:::::i„,..,,...,,.,7::„ y<f!Y.:"^�"'^':��::'.�'I�. w.Ka':Yn • :r. ,pyw% nV:r •�r r.r1Hr . .. • rq F :p.Y'ti< r" n�� r .... ... . 11 YYom�.�{ • �rj�•.�lV� i "•+Y t"H<. w/e.�M1n..:'.�+i. .. ",,4.,. < .:air.<::" S.>r:»K...,:Yy..n..:::' ."r • • 1.•,,, .,,,.,y,: /.v.<?:fir+ ..''" i�rrw i:• <;5<K:` rim+.u<:v::"•� ....,.:,;.;.•:.F ::.': . .. .. .}rY%r.Y•it.KF'+.y..;+c;rt.Y..w.rsr.<x.<:.r.-•;wq,: .'. .v. :.'< {'ath AI i By: Southwest Metro Transit 8080 Mitchell Road Suite 104 Eden Prairie, MN 55344 (612) 949-8544 Laldiaw Transit Services, Inc. 3400 Spring Street N.E. Minneapolis, MN 55413 (612) 378-7833 G.C. Bentley Assoc., Inc. 14292 Golf View Drive Eden Prairie, MN 55346 (612) 9374502 GC BENTLEY ASSOC TEL N0 .612-937-3504 Dec 12 ,97 9 : 13 P .03 • • u, rR.. �4. [i9 .. • .. r! • • ......•...•...• .. ,w. y. ..... .....,e...:.e ..::.rrr.e: • PROI'OSAL CONCEPT G.C. Bentley Assoc., Inc., Southwest Metro Transit and Laidlaw Transit Services, Inc. propose to provide transit management. services for the Shakopee Area Transit system through a coordinated and cumpi ehensive management approach. This approach provides distinct advantages for the City of Shakopee: • Total system management and oversight • System operations • Budget preparation and monitoring • Financial and statistical preparation and reporting • Liaison with the Metropolitan Council Through this concept Shakopee will benefit from in-place dispatch capabilities, vehicle storage and maintenance, customer service, route planning, budget preparation, ongoing expense monitoring, assistance with transit policy development and implementation, and communications. DIVISION OF DUTIES Specific management and operations capabilities of G.C. Bentley Assoc., Inc., Southwest Metro Transit and I.aidlaw 'transit Services, Inc. arc meshed together in this proposal to provide compatible and non- duplicative services. Duties would be performed as follows: 1,aidlaw Transit Services • Service: Laidlaw Transit Services (LIS)would operate the Dial-A-Ride and 53S Express services through a contract with Southwest Metro Transit. Shakopee would execute a new agreement with Southwest Metro 'transit for these services. • Computerized Dispatching: I,TS operates the computerized dispatch center at the Southwest Metro Transit offices in Eden Prairie. This dispatch center utilizes the most advanced system on the market providing the ability to maximize ridership and serve as many customers as possible. 1 GC BENTLEY ASSOC TEL NO .612-937-3504 Dec 12 ,97 9 : 14 P .04 • Staffing: I,IS would provide all staffing for vehicle operations, dispatching, call taking, customer sew vice, vehicle maintenance, and driver safety and training. LTS is currently providing Dial-A-Ride and 53S services to Shakopee, and the drivers and support personnel know the Shakopee area and system service needs. • Vehicle Maintenance: All Dial-A-Ride and 53S vehicles would he maintained by experienced LTS personnel. • Vehicles: Vehicles for Dial-A-Ride would be provided by LTS as needed and agreed to as part of the opetations agreement. All vehicles would be safe and reliable, providing maximum comfort to passengers. LIS would also provide technical assistance to Shakopee in the upcoming process of bidding for three new Dial-A-Ride vehicles with funding provided by the Metropolitan Council and would operate and maintain those vehicles when they are delivered. • Safely and Service: LIS has the resources available to meet the needs of Shakopee with a focus on customer service and safety. Southwest Metro transit • Performance Monitoring: Southwest Metro Transit (SMT) owns the computerized phone system used by LTS for call taking and customer service. This phone system provides advanced management tools to dramatically reduce long waiting times for callers. SMT would provide backup staffing capabilities to support the dispatch and customer service capabilities of LTS. • Operations and Vehicle Oversight: SMT would provide ongoing operations oversight for Dial-A- Ride and 535 services. Oversight would also be provided to ensure vehicle quality, vehicle cleanliness and on-time performance. • Vehicles: SMT currently provides and would continue to provide the vehicle operating the 53S route for morning and afternoon commuter service. This proposal would provide Shakopee with the extensive vehicle backup capability of SMT in the event of vehicle breakdowns or other problems. • Vehicle Storage: The Shakopee Dial-A-Ride vehicles and the 53S vehicle are currently stored and maintained in the SM']'garage in Eden Prairie. Although the current garage facility will have to be abandoned next year to make room for new T.11. 212 construction, SMT and LTS will continue to provide vehicle storage and maintenance in a relocated garage facility through this proposal. • Dispatch: SM'C owns the computerized dispatch hardware and software that currently is used for Shakopee Dial-A-Ride services. Access to that dispatch equipment would be maintained through this proposal. • Service Monitoring: Service monitoring would be provided jointly between SMT and G.C. Bentley Assoc. This would ensure ongoing service quality. • Customer Service: SMT would provide an ongoing lost and found, service information, and the fielding of customer complaints and service problems. • Field Supervision: SMT staff would provide continuing field supervision of Dial-A-Ride and 53S services • Service Planning and Marketing: SMT can assist with new service planning and marketing for the Shakopee Area 'Transit system. SMT can also assist with schedule design. • Service Coordination: SMT provides extensive services in Eden Prairie, Chanhassen and Chaska. Through this proposal Shakopee Area Transit can continue to benefit from these connections for commulea sci vices, r ever ae commute and SM']'shuttles. 2 GC BENTLEY ASSOC TEL NO .612-937-3504 Dec 12 , 97 9 : 15 P .05 G.C BeniIcy/Issue., Inc. • Broad System Administrative Oversight: G.C. Bentley Assoc., Inc. (GCB)would assist Shakopee stall'in providing overall administrative system oversight, including oversight of Vanpool services. Services would include help in assuring the smooth delivery of day-to-day transit operations, providing periodic system monitoring (in conjunction with SMT), working with contracted service providers and the City to ensure contract compliance and system efficiencies, and to serve as a liaison with the Metropolitan Council and other agencies to help achieve transit operational goals, to provide input toward regional transit policy development, to help gain approval of City transit requests and to help assure transit operations financial and operational integrity. • Management Plan and Budget: GCB would prepare the annual Management Plan and Budget for transit operations, and would help achieve Metropolitan Council approval. • Statistical Reporting: (GCB would work with City staff in preparing monthly financial reports, budget reports, service efficiency reports and would help ensure compliance with Metropolitan Council and City reporting requirements. • Local 1,evy Option: GCB would work with City staff in the annual review of the Local Levy Option and in determining the appropriate course of action for the City to take each year. • Service Planning and Marketing: GCB would work with City staff and with SM.T in the development and implementation of transit service planning and transit marketing programs. • Planning: (ICI3 would work with City staff in developing new transit service plans and in identifying long tern transit system needs. This would include identification and planning for service enhancements, preparation of It147's as necessary, assistance in new service implementation, assistance in developing long term system operations and capital development needs(including planning for park &ride lots, vehicles and support facilities), assistance in identifying and procuring funding for long term operations and capital needs, and assistance in the development of local transit policies. • Communications: (X'13 would provide ongoing communications with City staff, the City Council and any advisory boards and committees as needed. GCB would also develop a customer communication program, including rider alerts and periodic newsletters. In addition, GCB would provide ongoing communications regarding regional transit activities. FEES FOR SERVICE This proposal provides for ongoing operations and management services for the Shakopee Area Transit system, with fees for service as outlined below; Laidlan, Transit,Services, inc. Service Period Cost per Service Hour Agreement date - 8/31/98 $31.07 9/1/98 - 8/31/99 $32.16 9/1/99 - 8/31100 $33.28 9/1/00 - 8/31/01 $34.45 9/1/01 - 8/31/02 $35.65 A fixed monthly vehicle capital charge would also be assessed for LI'S vehicles used for service. 3 GC BENTLEY ASSOC TEL NO .612-937-3504 Dec 12 ,97 9 : 15 P .06 South west Metro 1 ransit Management fee: $2,000 per month ($24,000 annually) for 1998, to be renegotiated annually. G.C. Bentley Assoc., inc. Management fee: $1,250 per month ($15,000 annually)for 1998, to be renegotiated annually. IMPLEMENTATION Services outlined in this proposal would be implemented via an executed agreement with Southwest Metro Transit and the City of Shakopee for the Southwest Metro Transit services and the Laidlaw Transit operations services. A separate letter of agreement would be executed between the City of Shakopee and ( .C. Bentley Assoc., inc. Since the current agreement with Southwest Metro Transit has expired, a new agreement should be exceutcd as soon as possible. CONCLUSION Southwest Metro Transit., I.aidla.w Transit Services, inc. and G.C. Bentley Assoc., Inc. appreciate the opportunity to present this proposal to the City of Shakopee. We believe the comprehensive and coordinated system management.and operations outlined in this proposal will provide the City of Shakopee and it residents and businesses an experienced, capable and affordable management team approach for the Shakopee Area Transit System. If you have any questions please let us know, J.en Simich John Mathews George Bentley Executive Director District Manager President Southwest Metro Transit Laidlaw Transit Services, Inc, G.C. Bentley Assoc., Inc. 4 EXHIBIT A .6_ Addendum to Consulting Contract between City of Shakopee and Southwest Metro Transit Commission L SERVICE TYPE: Commuter Shuttle Service Features: • Service between Shakopee and the Eden Prairie Center • Bus connections to downtown Minneapolis,the Mall of America Transit Hub,the Southdale Transit Hub,and Hennepin Technical College are available at the Eden Prairie Center • Operates Monday through Friday excluding Holidays • Two morning trips that focus on 7:30 and 8:00AM work starts in downtown Minneapolis • Two afternoon trips that focus on 4:30 and 5:00PM work stops in downtown Minneapolis Service Cost: (hourly rate excluding revenue credit) • September 1994- July 1995: $130.43 hr. Excludes Public Vehicle Capital Service operated by MCTO Daily Cost is approx. $140. Annual Cost is approx. $36,400 • August 1995 -December 1996: $33.64/hr. Vehicle Capital does not apply Service operated by National School Bus using SMTC owned vehicles Daily Cost is approx. $80 Annual Cost is approx. $20,800 Service Period: Initial project period is September 1994-December 1996 Service Locations: Existing parking lot at 2nd Avenue and Lewis St. Future Opportunities: • Add non-peak time shuttle trips • Connections to Normandale Community College • Reverse Commute service via connections with SMTC routes • Expanded service connections to Bloomington and MN Valley Transit Authority service area II. SERVICE TYPE: Dial-A-Ride Service Features: • Demand Responsive(reservation required)transit-address to address • Operates Monday through Friday 6:30AM- 8:30PM,Saturdays 9:00AM- 1:00PM excluding Holidays 5 EXHIBIT A (continued) Service Cost: (hourly rate excluding revenue credit) • April 1995 - September 1995: $22.15/hr. ($25.00/hr.for lift equipped bus) Capital Cost=$2130/month, Weekly Cost is approx. $4,640 Total annual cost is approx. $267,000 • November 1995 -December 1996: $28.93/hr. (revised Driver's Benefit Package) Capital Cost is approx. $3,000/month Weekly Cost is approx. $5,825 Total annual cost is approx. $340,000 Service Period: Initial project period is April 1994 through December 1996 Service Locations: Operates within the boundaries of the City of Shakopee Future Opportunities: Expand connections to SMTC Dial-A-Ride III. ADMINISTRATION OF SERVICE Southwest Metro Transit would assist the City of Shakopee in the management and coordination of transit operations. SMTC would bill the City of Shakopee for out-of-pocket expenses and direct service costs plus a fee for administrative coordination. The administrative fee is calculated at 10% times the service provider's operating and capital service cost,excluding revenue credit. Copies of provider invoices and ridership data are to be attached to monthly invoice(s)from SMTC. Administrative coordination services are to include: • Provide and manage computerized dispatch system and phone services • Liaison to service providers • Monitor service to increase efficiencies-recommend improvements and changes • Provide customer service information to Shakopee residents who call SMTC • Receive,investigate, and resolve customer complaints and comments(documentation to be provided to City of Shakopee) • Review provider invoices for accuracy • Coordinate design and production of schedules,discount coupons &cards, and other printed material relating to standard services • Assist with design and format of reports to Metropolitan Council • Keep City of Shakopee current on related regional issues and policy changes 6 I�FG.1 . • �a•M PL1=. SOUTHWEST METRO TRANSIT/LTS 8080 Mitchell Road,Suite 104 Eden Prairie,MN 55344 Hourly Rate Contracts PROGRAM NAME: CITY OF SHAKOPEE MONTH: November 1997 SERVICES: Route 53S BILLING DETAIL 53S SERVICE HOURS 54.00 Hourly Rate 33.64 SERVICE PURCHASE CHGS. 1,816.56 Fare Credit 22.00 10%Admin.Fee 181.66 AMOUNT DUE $1.976.22 DATA SUMMARY .53S Passengers 143 Service Hours 54.00 Service Miles 878 N • INVOICE Laidlaw Transit Services, Inc. Invoice No.: 119753S 098- EDEN PRAIRIE 8080 MITCHELL RD. Invoice Date: 11/30/971 EDEN PRAIRIE, MN 55344 Terms: NET 30 DAYS Phone: 612-949-8303 Due Date: 12/31/97. PO/Contract No.: Cust. No. 9801934 Customer: SW METRO Address: 8080 MITCHELL RD. City: EDEN PRAIRIE MN 55344 Attention: JEAN WIKLUND GIL Account Units Description Rate Amount 54.0000 HRS. - 53S 4020 $ 33.640 €. 6.56 • sa � { l Y � • -x 4071 I Lass Farebox j $ 22.00 Amount ue:. 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O 6t tO Z, COt0 .O 1� O Of O N .' .- — N N 01 0000 00000 c0 100000) O u)0 00) .00000) 00000 00000 00000 I,r n n I,n n n n n n n 2. 0 0 0 0 0 0 0 0 2, 0 0 0 0 0 0 0 0 0 0 0 0 0 0!01 O)0)CO 01 01 01 CO 0) Cr,0 09 0 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O .-,-N .-..-CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.-r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O c0 o 00000 U)o V N O O t 0 Q C'0)O O V G OO NOON (0 O 0000 0 '0 0 0 0 0 0 0 (0 0 0 0 0 0 0 (0 0 �� �� 4y 4y 49 �� 841 8� 0 0 U U U U U W 7 W j j CO CO W 0 0 0 0 0 0 0 0 0 0 ><0 0 0 0 0 0 0 0 0 0 0 0 ; 00000 00000 a y 0 0 0 0 0 0 0 0 0 0 0 is . O 0 0 0 0 0 0 0 0 0 0 . j 00000 000000 n g o a U ti w 0 0 0 0 00 0 0 0 0 0 811 Es Es w 00000 $00000 1 0 g 00000 00000 0 0 ao rO J 0 0 0 0 0 0 0 0 0 0 N 0 0.I N N n r. 0 0 0 0 0 .00000 0 CSI 0 0 0 0 0 0 0 0 0 0 O 1 O O O O O O O O O O a 0 g O O O O O O O O O O O O O O O O 3 o o o o o A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 O O O 0 0 0 h ._ 000.0 0 0 0 0 0 0 O .. M 00.00 =0 0 0 0 0 0 co d N O U U 0 0 0 0 0 0 0 0 0 0 N N 19 H 1 H 0 0 0 0 0 0 0 0 0 0 ¢ O 2 U 0 0 0 0 0 0 0 0 0 0 0 a y Co 0 01 a N N O a N N N O N 0 N 0 01 i0 t0 10,0 U0 <0 t0<0 0 Ivi`Ie INVOICE CORRECTED Laidlaw Transit Services, Inc. Invoice No.: 1197SHK 098- EDEN PRAIRIE 8080 MITCHELL RD. Invoice Date: 11/30/97 EDEN PRAIRIE, MN 55344 Terms: NET 30 DAYS Phone: 612-949-8303 Due Date: 12/31/97 PO/Contract No.: Cust. No. 9801934 Customer: SW METRO Address: 8080 MITCHELL RD. City: EDEN PRAIRIE MN 55344 Attention: JEAN WIKLUND GIL Account Units Description Rate Amount 651.7900 HRS. -SHAKOPEE DIAL A RIDE 4020 $ 28.930 ,rk 4 .28 ° 1.0000 CAPITAL EXPENSE 4100 $ 2,130.000 2,130.00- xd Via; kkx .r 1 ifs � 4071 . j ass 7arebox,'$ 2,i 64 11 i Amount Due:j $ 18,822.17 i • t W N j O) 0) O) 0) O) Z O) O) 0) 0) O) Z O CO O) 0) 0) Z O) O) 0) 0) CO Z • N 1 1 O O 0 N i -+ 0 0 O N 1 1 O O 0 N -6 -6 0 01 0 N) N i N - < N) N) -+ N) < N N i N -• < N N -6 N) 0 < 2W 00 to E 37 E 53 E 33 i '313'1 W 01 0 0 0 j -. 0' p co c0 gA O 00 OA O g0 0 0 0 0 0 0) 0 0 0 0 0 �.EIT�h1 m m m Z m Z m Z � m � m m 577 N-37 N NN Cl)NN s N W i (0 A A CO _. -6 (0 A 0) co CO A 0 0 0 0 0 0 -+ 0 0 0 0 -6 0 __ 2 2 S 2 PI v 1= {p71 Uf 0 N -o O W N O N N 37 37 m 0) W N co O W (O Ln CO O A N 0 0 0 0 0 0 A 0 0 O O A v 0 0 33 .c1 r 5 5 5 5 � v m m 0 C) m CO W 0 -6. 0 A V -6 -6 N 0 CJ 0 0 0 0 0 0 0 0 0 0 0 0 XI O O o� O o2o 0 _ vil _ m m C.) A -� N) 1 C.) N r W W -. 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CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director cONSEN'f' SUBJECT: Termination of Probationary Status for Ray Ruuska DATE: December 16, 1997 INTRODUCTION: The probationary period for the Project Coordinator position held by Ray Ruuska expires on December 18, 1997. Staff is recommending that Mr. Ruuska's probationary status be terminated at this time. BACKGROUND: Effective June 18, 1997, the Shakopee City Council appointed Ray Ruuska to the position of Project Coordinator in the Engineering Department. This position was a newly created position, associated with the 1997 restructuring of the Engineering Department and was filled internally by an existing employee, Ray Ruuska. Ray Ruuska has been a City employee working as an Engineering Tech. IV since 1979. During these years, Mr. Ruuska has been the Senior Engineering Technician and responsible for overseeing the Public Improvement Projects for inspection and coordinating these projects with other agencies. In previous years, this position was referred to as an Engineering Coordinator position. The Project Coordinator positions duties are essentially the duties that Mr. Ruuska has been performing over the past few years, and in the past six months his job performance has been satisfactory. Staff is recommending that his probationary status be terminated. ALTERNATIVES: 1. Move to terminate Ray Ruuska's probationary status. 2. Extend probationary status for another six months. 3. Table action pending further information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: A motion to terminate Ray Ruuska's probationary status. AQ.�d41'�' ruce Loney Public Works Director BL/pmp RUUSKA 14. 0. E- • CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator CONSENT. FROM: Bruce Loney, Public Works Director J SUBJECT: Termination of Probationary Status Tom Voll DATE: December 9, 1997 INTRODUCTION: Staff is recommending that Mr. Voll's probationary status be terminated. BACKGROUND: The Council authorized the hiring of Thomas Voll to fill the Engineering Technician II position that was vacated by Al Koester. Mr. Voll worked for the City previously as an Engineering Intern for a six month period and has completed his six month probationary period satisfactorily. The staff memo on May 20, 1997 also recommended that Mr. Voll be given a salary adjustment to Step II of the Pay Plan, if he satisfactorily completes his six month probationary period. At this meeting, Council directed staff to bring the step increase back after the six month probationary period. Staff is still proposing that Mr. Voll's pay be adjusted to Step II of the Pay Plan, due to the fact that Mr. Voll had a prior six month employment with the City of Shakopee Engineering Department as an Engineering Intern doing Engineering Technician work duties. ALTERNATIVES: 1. Move to terminate Tom Voll's probationary status. 2. Extend probationary status for another six months. 3. Table action pending further information from staff. 4. Move to adjust Tom Voll's salary for the position of Engineering Technician II to Step II of the Non-Union 1997 Pay Plan, with a step increase to $30,091.00 per year or $14.4668 per hour effective December 9, 1997. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 4. ACTION REQUESTED: 1. Move to terminate Tom Voll's probationary status. 2. Move to adjust the pay for Tom Voll for the position of Engineering Tech. II to Step II of the Non-Union 1997 Pay Plan to a salary of$30,091.00 per year or $14.4668 per hour, effective December 9, 1997. /I I 47\96 nice Loney Public Works Director BL/pmp TECHII Official Proceedings of the May 20, 1997 Shakopee City Council Page -9- Zorn/Sweeney moved to terminate Duane Toenyan's probationary status. (Motion carried under the Consent Agenda). Mr. Loney reported that five candidates were interviewed for the Engineering Technician II position and staff recommended hiring Thomas R. Voll starting at Step 1 of the Non-Union 1997 Pay Plan with a step increase after successful completion of the six month probationary period, effective June 9, 1997. Sweeney/Zorn moved to authorize the hiring of Thomas R. Voll for the position of Engineering Technician II starting at Step 1 of the Non-Union 1997 Pay Plan ($29,053.00/Yr.) subject to the successful completion of a pre-employment physical. Motion carried unanimously. Mr. Loney was directed to bring the step increase to City Council after the six month probationary period. r. Loney explained that the Engineering Department has determined that the Vierling Drive roadway section from C.R. 69 to Presidential Lane through the commercial district, should be expanded from a four lane undivided roadway to a four lane divided roadway with left and right turn lanes to accommodate future traffic. He said that in order to do this staff is requesting that the Council consider the right-of-way acquisition from MnDOT and to authorize the City Attorney to prepare a special assessment agreement on payment of the assessments through the commercial properties with the Centres Group. Mr. Loney discussed three design alternatives and recommended the design alternative which would include turn lanes and concrete medians from Taylor to C.R. 69. In addition, if the Council feels it would be best to wait until a commercial development is more imminent before purchasing the necessary right-of-way, and does not wish to place special assessments on property until the property is developed, then stopping Vierling Drive at Taylor Street is recommended. A discussion ensued relating to the debt service levy. Mayor Henderson recommended moving forward with the design process and when the time to make a decision comes a discussion regarding the size of the road would take place. The deadline on the current agreement with Centres Group is December 31, 1997. Staff suggested presenting Centres Group with an assessment agreement and if they don't sign it the road will then stop at Taylor Street. DuBois/Sweeney moved to authorize the City Attorney to prepare an agreement with the Centres Group that would allow the City to assess additional improvements to the commercial properties being developed in relation to the MnDOT excess property. Motion carried unanimously. Link/Sweeney moved to authorize staff to purchase the necessary right-of-way from Mn/DOT to construct the Vierling Drive improvements. Motion carried unanimously. CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Downtown Alley Assessments Project No. 1993-9 DATE: December 16, 1997 INTRODUCTION: At the November 18, 1997 City Council meeting, an assessment hearing was conducted and assessment roll adopted for the Downtown Alley Reconstruction, Project No. 1993-9. Council also directed staff to recheck measurements on properties that were questioned at the hearing. BACKGROUND: At the November 18, 1997 meeting, some of the property owners questioned the measurements in determining the electrical assessments for the project. Properties that were rechecked for electrical assessments were the properties owned by the following: Terry Hennen Joseph(Butch)Notermann Wallace Perry William Brown David Jansen Steven Olson Ann Golla Upon remeasurement of electrical service length, the William Brown measurement and assessment was in error. The length of wire is less than previously calculated with the corrected electrical assessment for this parcel at instead of the adopted assessment roll amount of$1,122.29. Another issue raised at the public hearing was the basis for SPUC participation in the reduction of electrical assessments. Upon further discussions with SPUC and City staff, it was decided that there are six additional properties that meet the requirements as set forth in attached Resolution No. 485 and Exhibit A, for SPUC participation to reduce their assessment. According to SPUC, these six properties should get a reduction in their assessment from the service cabinet to their property line. The original assessment calculation gave a reduction to properties only for those which required wire to go from a transformer/service cabinet down an alley to their property line. These six properties do not abut an alley, but still do meet the requirements of SPUC's resolution. At the November 18th public hearing, it was pointed out that SPUC's contribution to date for assessment reductions for wiring costs is $30,285.21. The additional amount needed for the six properties is $4,514.70. The total amount of SPUC contribution needed would be $34,799.91. SPUC has authorized the expenditure of $35,000.00 for assessment reduction. Staff has prepared a supplemental assessment roll which reflects the above discussion and is requesting City Council to authorize a public hearing for January 6, 1997 at which time staff will request the adoption of the supplemental assessment roll. Attached is Resolution No. 4805, setting the public hearing for consideration of the adoption of the supplemental assessment roll for the Downtown Alley Project No. 1993-9. ALTERNATIVES: 1. Adopt Resolution No. 4805, a resolution setting the public hearing for consideration of adoption of the supplemental assessment roll for the Downtown Alley Project No. 1993-9. 2. Table for further information. 3. Do Nothing. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4805, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Supplemental Assessments for the Downtown Alley Reconstruction; Blocks 21, 22, 23, 24, 25, 29, 30 and 31, Project No. 1993-9 and move its adoption. e ruce Loney j Public Works Direct•r BL/pmp ALLEY RESOLUTION NO. 4805 A Resolution Declaring The Cost To Be Re-Assessed And Ordering The Preparation Of Proposed Supplemental Assessments For The Downtown Alley Reconstruction; Blocks 21, 22, 23, 24, 25, 29, 30 And 31 Project No. 1993-9 WHEREAS, a contract has been let for the improvement of reconstructing the alleys in Blocks 21, 22, 23, 24, 25, 29, 30 and 31 and electrical undergrounding and the contract price for such improvements was $502,971.85, and the final contract price for such improvement is $845,700.33, and the expenses incurred or to be incurred in the making of such improvements amounts to $273,220.58, so that the total cost of the improvements will be$1,118,920.91. Of this cost the City of Shakopee will pay $609,754.98 as its share of the cost and the Shakopee Public Utilities Commission will pay$399,091.27 as its share of the cost; and WHEREAS, an assessment hearing for this project was held on November 18, 1997; and WHEREAS, the City Council of Shakopee adopted Resolution No. 4797 which adopted the assessments for the Downtown Alley Reconstruction,Project No. 1993-9;and WHEREAS, it has been determined that there are omission, errors and mistakes in the adopted assessment roll warranting a supplemental assessment for seven properties in the project area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The cost of such improvement to be specially assessed is now hereby declared to be $110,074.67. 2. The City Clerk,with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected by errors, corrections or omissions,without regard to cash valuation, as provided by law, and keep a copy of such proposed supplemental assessments in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed supplemental assessments, notify the City Council thereof. it BE IT FURflh1 R RESOLVED: 1. That a hearing shall be held on the 6th day of January, 1998, in the Council Chambers of City Hall at 7:00 P.M. or thereafter,to pass upon such proposed supplemental assessments and at such time and place all persons owning property affected by such improvements and proposed supplemental assessments will be given an opportunity to be heard with reference to such supplemental assessments. 2. That the City Clerk is hereby directed to cause mailed notice of such hearing to be given the owner of each parcel described in the supplemental assessments not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk r Iy. D. LI. CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Trade-In Agreement on John Deere Fl 145 Mower DATE: December 16, 1997 BACKGROUND: The City of Shakopee in 1996 purchased an F1145 John Deere mower and additional attachments (cab, snowblower and broom) for the price of$24,736.76. The Public Works Department has since been made aware of a trade-in agreement by John Deere through Siemen Implement. Dealers are able to give municipalities special bid prices, through guaranteed contracts, and then buy back the equipment to resell to the private sector at a profit. The trade-in agreement cost is $1500.00 for the first 250 hours, $6.00 for every additional hour thereafter. This agreement is for the mower only. It does not include the cab, snowblower and broom. This agreement can only be made after the City has retained the equipment for 18 months. The John Deere F1145 now has 407 hours of operation, which equates to a trade-in agreement cost of $2,442.00. The cost of this agreement will come out of the Internal Service Equipment Fund. The Public Works Department pays an annual rental rate for this equipment. The Finance Department, through its Internal Service Fund calculations, has determined this agreement will have no impact on its funding. All the cost savings by utilizing this program comes from the maintenance dollars saved by always having new, warranted equipment. The Public Works Department uses the the F1145 John Deere year round for mowing and sidewalk snow removal. This equipment was used quite heavily last year due to heavy rainfall and snowfall amounts. Seasonal employees who are not always reliable in its proper care and maintenance use this equipment. Again, this is why there should be substantial cost savings for maintenance by keeping this equipment warranted. ALTERNATIVES: 1. Accept the trade-in agreement on the John Deere F1145 Mower with Siemon Implement for $1500.00 for the first 250 hours, $6.00.00 for every additional hour thereafter. 2. Deny the above request. 3. Table for more information. RECOMMENDATIONS: Based on the above information, the Public Works Department recommends Alternative No. 1, accepting the trade in agreement on the John Deere F1145 mower with Siemon Implement. ACTION REQUESTED: Move to authorize the Public Works Department to accept the trade in agreement on the F1145 John Deere mower by Siemen Implement for $1500.00 for the first 250 hours, $6.00.00 for every additional hour thereafter. / � IA nice Loney Public Works Director JDEERE fffiffamommiNsimaffimammitsraimemmolimisminias--; P-e SIEMON IMPLEMENT INC. 10935 Old HIFI. 169 Blvd. 13131E PLAINE,MN 56011 Phone.:(612)if/3.2224 _ emo 1-800-533-4399 fft TO <_,,) "1.0„, ?Lt_ b (K$ DATE <=2 g SUBJECT: 5K1 . r/ / ys y Arr- ,AT 0 u.) U- 1 A_ ) 4-e_ 1500 • b 0 ? , I 2 44 0 Aft h S1 P/tA g o o Pe) 1-10 (Ar 0 \LP t 11 OurS , IA) (1(5 C d,)..t. 5Lt c_17- V-erN/YLLAJ T 7 31-a./ litA.JIS ) iT To S y \-1 o MI-CC-8033 PRINTED IN U.S.A. 67 r CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor&City Council Mark McNeill, City Administrator FROM: Michael Huber,Engineering Tech. II SUBJECT: McKenna Road,Project No. 1996-7 DATE: December 16, 1997 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on McKenna Road,Project No. 1996-7. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of$217,348.20 and the actual final costs of$197,930.14 for this project. ACTION REQUESTED: Offer Resolution No. 4804, A Resolution Accepting Work on McKenna Road, from County Road 16 to the South Corporate Limits,Project No. 1996-7 and move its adoption. ,./elle,4(e..._ Michael A.Huber Engineering Tech. II Mah/pmp MEM4804 RESOLUTION NO. 4804 A Resolution Accepting Work On McKenna Road, From County Road 16 To The South Corporate Limits Project No. 1996-7 WHEREAS, pursuant to a written contract signed with the City of Shakopee on September 19, 1996, Vi-Con, Inc. has satisfactorily completed the McKenna Road Project No. 1996-7, in accordance with such contract. BE IT FURTHER RESOLVED,that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $2,500.00, taking the contractor's receipt in full. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved;and Adopted in session of the City Council of the City of Shakopee,Minnesota,held this day of ,1997. Mayor of the City of Shakopee ATTEST: City Clerk CERTIFICATE OF COMPLETION CONTRACT NO. : 1996-7 DATE: December 9 , 1997 PROJECT DESCRIPTION : McKenna Road from County Road 16 to the South Corporate Limits CONTRACTOR: Vi -Con , Inc . P .O . Box 708 Northfield , MN 55057 ORIGINAL CONTRACT AMOUNT $217 , 348. 20 QUANTITY CHANGE AMOUNT $ (20 , 014 . 56 ) CHANGE ORDER NO . 1 THRU NO. -- AMOUNT , , $ 596 . 50 FINAL CONTRACT AMOUNT $ 197 , 930 . 14 LESS PREVIOUS PAYMENTS $ 195 , 430 . 14 FINAL PAYMENT $ 2 , 500 . 00 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council . I, therefore, recommend above specified final payment be made to the above named Contractor. /46Car' Professional En.s1eer MINNESOTA Department of Revenue ,,i0 21199? Withholding_Affidavit for Contractors 1C-134 This affidavit must be approved by the Minnesota Department of Revenue before the state of Minnesota or any of its subdivisions can make final payment to contractors. Please type or print clearly.This will be your mailing label for returning the completed form. (-Company name Daytime phone Minnesota withholding tax ID number I VI-CON Inc. I (507) 645-0595 2534048 IAddress I Total contract amount Month/year work began I PO Box 708 I $ 217,348.20 August 1996 ICity State Zip Code I Amount still due Month/year work ended Northfield, MN 55057 J $ 9,509.79 July 1997 Project number I Project location 1996-7 I McKenna Road Shakopee MN Project owner Address City State Zip code - ,a City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Did you have employees work on this project? ®Yes ❑No If no,who did the work? e Check the box that describes your involvement in the project and fill in all information requested. ❑ Sole contractor ❑ Subcontractor Name of contractor who hired you Address a ® Prime contractor—If you subcontracted out any work on this project, all of your subcontractors must file their own IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC-134. If you a need more space, attach a separate sheet. Business name Address Owner/Officer 4 DLR Excavating Inc. 11545 190th Street Fast Hastings, MN 55033 AAA Striping Service Co. PO Box 349 Rogers, MN 55374 Jirik Sod Farms, Inc. 20245 Blaine Avenue Farmington. MN 55024 I declare that all information I have filled in on this form is true and complete to the best of m knowledge and belief.I authorize the Department of Revenue to disclose pertinent information relating to this project, including sending copies ofthisform, to the prime contractor if I am a subcontractor, and to any subcontractors if IIam�a prime contractor,and to the contracting agency. Contractor's signature C—""`-,L �v . , Title President Date August 1, 1997 Maidt ed DPept.Vf'vvaeue,WBolding Division,Mail Station 6610,St. Paul,MN 55146-6610 Certificate of Compliance Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Department of Revenue approval� Dote A . 7` 4 Stock No.5000134 (Rev.11/95) Printed on recycled paper with 10%postconsumer waste using soy-based ink. AUG 131997 :',01321199? _ . Form Minnesota Department of Revenue IC-134 Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final payment to contractors. Company name Minnesota 10 number 2613328 JIRIK SOD FARM, INC. Address Month/year work began j' / 20245 BLAINE AVE. Se, City State Zip Code Monthyear work ended t 1/ FARMINGTON, MN 55024 _I Please type or print clearly above. This will be your Total contract amount: 00 mailing label for returning the completed form. f Telephone number Amount still due: ( 619 ) 460-6cg4 Did you have employees Work on this project? YES Project number: j CI Ci CC '7 If none,explain who did the work: Project location: ITI•KElliliT 20. Project owner: C.ITLi, Com' Sii-t' 0P-E Address Check the box that describes your involvement in the project and fill In all information requested In that category: ❑ Sole contractor Eic Subcontractor If you are a subcontractor,fill in the name and address of the contractor that hired you: eJOX !C J JIsCOn —rxn ?a1✓Ir✓-� n mn ❑ Prime Contractor If you subcontracted out any work on this project,all of your subcontractors must file their own IC-132. affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had,fill in the business information below, and attach a copy of each subcontractor's certified IC-134. (If you need more space,attach a separate sheet.) Business name Address Owner/Officer • I declare that all information I have filled in on this form Is true and complete to the best of my knowledge and belief. I authorize the Department of Revenue to disclose pertinent information relating to this project,including sending copies of this form, ,to the prime contractor if I am a subcontractor,and to any subcontractors if I am a prime contractor,and to the contracting agency. • tractor' s store Titleate f �� �f' 0150 2hy/9 For certification,mail original and one copy to: Minnesota Department of Revenue, Business Trust Tax Section Mail Station 6610,St.Paul,MN 55146-6610 • Certificate of Compliance with Minnesota Income Tax Withholding Law Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Signature of authorized Department of Revenu&oft(cial • �" o • Date �, / (^ , ), / `11997 r QI.v.4 Nn cnnn i to �, MINNESOTA Department of Revenue '�� �' , Withholding Affidavit for Contractors IC-134 This affidavit must be approved by the Minnesota Department of Revenue before the state of fi ' 11 Minnesota or any of its subdivisions can make final payment to contractors. Please type or print clearly.This will be your mailing label for returning the completed form. 4 ., Company name Daytime phone Minnesota withholding tax ID number DLR Excavating, Inc 16124 437-3128 2872706 wt-i,.. I Address I Total contract amount Month/year work began ,,TI 11545 190th Street East I $ 63,000. Sept 96 City State Zip Code I Amount still due Month/year work ended Hastings MN 55033Iiiaili J $ 2,911. Nov 96 Project number Project location :. ; 4t1996-7 McKenna Road Street Const. Project owner Address City State Zip code , City of Shakopee 129 Homes St S Shakopee MN 55379-1351 Did you have employees work on this project? ja Yes ElNo If no,who did the work? «i Check the box that describes your involvement in the project and fill in all information requested. ❑ Sole contractor ® Subcontractor - Name of contractor who hired you Vi—Con, Inc. Address , Box 708., Northfield MN 55057 • .F ❑ Prime contractor—If you subcontracted out any work on this project, all of your subcontractors must file their own 4!4, IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each �;' - subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC-134. If you ' need more space, attach a separate sheet. IAS€ Business name Address Owner/Officer 24 e VW I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief.I authorize the Department of V of form, e contractor if I am a subcontractor, I - this includin sendingcopies thisto the prime o �s� ' Revenue to disclose pertinent information relating to g c p , and to any subcontractors if am a rime contractor, and to the contracting agency. "ii,—.1% �„ Contr n�c signature Title Date •, ; 1 Bkkg 7-28-97 Mail to:MN Dept.of Revenue, ithholding Division,Mail Station 6610,St.Paul,MN 55146-6610 Certificate of Compliance Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerningthe withholdingof Minnesota income tax Q from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Department of Revenue approval Date ✓ ., JUL 291997 cilf Stock No.5000134 (Rev. 11/96) Printed on recycled paper with 10%post-consumer waste using soy-based ink. MINNESO A Department of Revenue pU6;t 1199 2 Withholding Affidavit for Contractors is-134 Ii '. This affidavit must be approved by the Minnesota Department of Revenue before the state of � `�'`' Minnesota or any of its subdivisions can make final payment to contractors. Please type or print clearly.This will be your mailing label for returning the completed form. JI (Eompany name 1 Daytime phone Minnesota withholding tax ID numberj1 AAA STRIPING SERVICE CO. 1 1612 428-4322 6290097 y �Address I Total 2n5 6t amount Month/year�U Ew�r9 9e�n II I PO Box 349 I $ l 1 City State Zip Code I Amon still due Moth/year w r ROGERS MN 55374 J $ 2213. 71 JUNE IVB( 4",,,.;,e' Pr 'ect number, Pr ' ct I cation 0.Q,.e CITY 1996-7 MCIENNA ROAD, SHAKOPEE • �` a : >aia, laddress City State Zip coae al �. CITY OF SHAKOPEE '� Did you have employees work on this project? 5d Yes El No If no,who did the work? Check the box that describes your involvement in the project and fill in all information requested. liRs ❑ Sole contractor Subcontractor 4 Nqrrie of contractor`"fho hired you VI —UON, INC . AdPrOs Box 708, NORTHFIELD, MN 55057 lUl I-1 Prirrr rwwlrw,raw..—ILaisubcontracted out anywJrL v.. thiz -' ^^L . II .f �Y�subcontractors rJ -VSt ie 10_ own 54. IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each ,'*.;a subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC-134. If you 1 , need more space, attach a separate sheet. E: Business name Address Owner/Officer 'C Ii ilWfU ., ivii I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of h Revenue to disclose pertinent information relating to this project, including sending copies of his form, to the prime contractor if I am a subcontractor, "" and to any subcontractors if I am a prime contractor,and to the contracting agency. n actor';sigsiature /�/, �'�, n Title Date Y,ak l-1 t�W W N J2� , �. OFFICE MANAGER ti. 7/9 ail to:MN Dept.of Revenue,Withholding Division,Mail Station 6610,St. Paul,MN 55146-6610 Certificate of Compliance Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Department of Revenue appr vol Datey91 %J , ,G0 Stock No.5000134 (Rev. 11/951 Printed on recycled paper with 10%post-consumer waste using soy-based ink. /Y. r- .� CITY OF SHAKOPEE � Memorandum CONSENT L_ TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Joint Resolution for Orderly Annexation of Old T.H. 300 Right-of-Way DATE: December 16, 1997 INTRODUCTION: Attached is Resolution No. 4806, a Joint Resolution for Orderly Annexation between Jackson Township and the City of Shakopee designating an unincorporated area, an orderly annexation and conferring jurisdiction over said area to the Minnesota Municipal Board pursuant to MN Statues 414.0325. BACKGROUND: Previously, the City reviewed the necessary annexation associated with the turnback of T.H. 300 roadway, from Mn/DOT to the City of Shakopee. This turnback of T.H. 300 has occurred in April of 1997, and staff has been working with Karen Cole, of Kennedy and Graven, and Jackson Township to finalize the annexation proceedings. Attached to this memo are the following: 1. Letter from Karen Cole to the City of Shakopee on the annexation proceedings. 2. Resolution No. 4806, a Joint Resolution for Orderly Annexation of the Old T.H. 300 Right-of-Way. 3. Letter to Norbert Theis of Jackson Township. 4. Letter dated June 12, 1996 from Rose Menke, Township Clerk, notifying the City that the Township does not object to this annexation. Staff has met with Norbert Theis to discuss the joint resolution alternative for annexation of land. This method of annexation is perhaps the most straight forward and would be the least costly to the City as long as there is no objection to the annexation. Both the City and the Township need to pass this joint resolution, which would then be submitted to the Minnesota Municipal Board for their review and comment before ordering the annexation. ALTERNATIVES: 1. Adopt Resolution No. 4806. 2. Deny Resolution No. 4806. 3. Table for additional information from staff. RECOMMENDATION: Staff recommends Alternative No. 1, to finalize the annexation of Old T.H. 300, so that this roadway that the City maintains is within the City Limits of Shakopee. Also, the City would be able to obtain additional State Aid Funds by having this roadway in our City Limits. ACTION REQUESTED: Offer Resolution No. 4806, A Joint Resolution for Orderly Annexation between Jackson Township and the City of Shakopee for Old Trunk Highway 300 Right-of-Way and move its adoption. Bruce Loney .i Public Works Director BL/pmp ANNEX 470 Pillsbury Center Kennedy 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone &Graven (612) 337-9310 fax e-mail:attys@kennedy-graven.com CHARTERED KAREN R. COLE Attorney at Law Direct Dial(612)337-9212 0 /r1Ufl7l • December 3, 1997 DEC 4 1997 Bruce Loney CSN OF SHgKOPEE City of Shakopee 129 Holmes Street Shakopee, MN 55379-1376 Re: Shakopee Annexation Dear Bruce: Enclosed is a resolution that would initiate annexation proceedings for a strip of Trunk Highway 300 right of way. The land to be annexed consists of an area of about three acres that is in Jackson Township and that abuts the City of Shakopee. Annexation proceedings would transfer jurisdiction for the area from Jackson Township to the City of Shakopee. Annexation is appropriate because of the turn-back of authority for the roadway by the State of Minnesota. Under the terms of that turn-back, the City of Shakopee is now fully responsible for maintenance and improvement of the right of way. The statutes provide a number of mechanisms for annexation of land. The most straight forward means of annexation applicable to this case is provided by Minn. Stat. § 414.03225. Under the provisions of that section, annexation proceedings may be initiated by the joint resolution of the City and Township where the parties agree that no alteration of the boundaries is appropriate and that no consideration by the Municipal Board is necessary. The Municipal Board may review and comment on the proposed annexation, but must order the annexation within 30 days. By letter dated June 12, 1996, Ms. Menke, as clerk for the Township, notified the City that the Township did not object to this annexation. To initiate annexation proceedings, the enclosed resolution should be adopted by the Shakopee City Council and by the Jackson Township Board. Please let me know if you have any questions about this. KR'134360 SH155-40 Bruce Loney Re: Shakopee Annexation December 2, 1997 Very truly yours, KENNEDY & GRAVEN, CHARTERED 1� Karen R. Cole KRC:db Enclosures cc: James Thomson KRC134369 511155-40 WILLA' SHAKOPEE December 5, 1997 Norbert Theis 12466 Marystown Road Shakopee, MN 55379 RE: Shakopee Annexation and Joint Resolution For Orderly Annexation Dear Norbert: Please find attached a revised and corrected Joint Resolution for Orderly Annexation of the previous Trunk Highway 300 right-of-way. The State has turn backed this highway to the City of Shakopee and a portion of right-of-way exists in Jackson Township. A letter from Karen Cole, Kennedy & Graven attorney, is attached and explains further the process of the Joint Resolution for Annexation. Previously, Jackson Township indicated no objection in this annexation. Also, attached also is another drawing showing the legal description of the annexation. If you have any questions on this, please feel free to call me at Shakopee City Hall. Sincerely, 4fla re9111/ Bruce Loney, P.E. Public Works Director BL/pmp • THEIS COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 JACKSON TOWNSHIP 1060 OAK ROAD SIIAKOPEE.MN 55379 June 12, 1996 Mr.Bruce Loney,P.E. Public Works Director City of Shakopee 129'Holmes Street South Shakopee,MN 55379 Dear Mr.Bruce Loney,P.E. The Jackson Town Board has discussed your proposal regarding annexation of T.Et 300 right-of-way. They have decided that they had no and problem nem with this as long as $ the right-of-way of T.11.300 all you annexed is only and. Sincerely. goviy)_() %9P/xizi Roselyn Menke Jackson Township Clerk 086—d Z0/Z0'd 805-1 01661EEZ19 NIMS 9 A03NN3N—woad wd6E10 !6-1l-3e0 • RESOLUTION NO . 4806 IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF JACKSON AND THE CITY OF SHAKOPEE DESIGNATING AN UNINCORPORATED AREA AS IN JOINT RESOLUTION NEED OF ORDERLY ANNEXATION FOR ORDERLY ANNEXATION AND CONFERRING JURISDICTION OVER SAID AREA TO THE MINNESOTA MUNICIPAL BOARD PURSUANT TO MINNESOTA STATUTES § 414.0325 The Township of Jackson and the City of Shakopee hereby jointly agree to the following: 1. That the following described area in Jackson Township is subject to orderly annexation pursuant to Minnesota Statutes § 414.0325, and the parties hereto designate this area for orderly annexation, to wit: Commencing at the southeast corner of the Southeast Quarter of the Northwest Quarter of Section 11, Township 115, Range 23, Scott County, Minnesota,thence North 01 degrees 04 minutes 43 seconds West assumed bearing along the east line of said Southeast Quarter of the Northwest Quarter and the east line of Government Lot 2 of said Section 11 a distance of 1446.93 feet to the point of beginning; thence South 58 degrees 27 minutes 38 seconds West a distance of 348.04 feet to a line parallel and distance 300.00 feet west of said east line of the Southeast Quarter of the Northwest Quarter of Section 11 and Government Lot 2, Section 11; thence South 01 degree 04 minutes 43 seconds East a distance of 113.52 feet to the intersection with the easterly extension of the southerly right of way line of the dedicated highway per VALLEY MALL FIRST ADDITION;thence 48 degrees 52 minutes 43 seconds West along said southerly right of way line of the dedicated highway a distance of 177.10 feet; thence southwesterly along a tangential curve concave to the northwesterly having a radius of 521.47 feet, a central angle of 46 degrees 12 minutes 12 seconds, an arc length of 420.51 feet, a chord length of 409.21 feet and a chord bearing of South 71 degrees 59 minutes 22 seconds West; thence southwesterly along a nontangential curve concave to an arc length of 278.18 feet, a chord length of 277.92 feet and a chord bearing of South 50 degrees 06 minutes 39 seconds West to the southeasterly right of way line of State Trunk Highway No. 169; thence North 38 degrees 27 minutes 40 seconds East along said KRC134033 SH155-40 • southeasterly right of way of State Trunk Highway No. 169; a distance of 730.09 feet; thence South 51 degrees 36 minutes 06 seconds East a distance of 15.00 feet; thence South 38 degrees 23 minutes 54 seconds West a distance of 184.66 feet; thence South 41 degrees 34 minutes 14 seconds East a distance of 34.84 feet; thence North 58 degrees 27 minutes 38 seconds East a distance of 768.04 feet to the east line of said Government Lot 2; thence South 01 degrees 04 minutes 43 seconds East along said east line to the point of beginning and there terminating; excluding the area within the city limits of the City of Shakopee as of December 1, 1997. 2. That the Town Board of the Township of Jackson, and the City Council of the City of Shakopee,upon passage and adoption of this Resolution and upon acceptance by the Municipal Board, confer jurisdiction upon the Municipal Board over the various provisions contained in this Agreement. 3. That this certain property is a strip of the right-of-way for a portion of Trunk Highway No. 300, and that this strip of land abuts the City of Shakopee to the east and south. Further, that pursuant to legislative enactment the State of Minnesota has turned back to the City of Shakopee jurisdiction over the right-of-way (see Laws of Minnesota, Ch. 456, §24) and that this action made the City of Shakopee fully responsible for all future maintenance and improvement of the right-of-way. Further, that it is appropriate that the land be annexed to the City of Shakopee since the City is fully responsible for all maintenance and improvement of the right-of-way. 4. It is therefore agreed that the following property be immediately annexed to the City of Shakopee, to wit: Commencing at the southeast corner of the Southeast Quarter of the Northwest Quarter of Section 11, Township 115, Range 23, Scott County,Minnesota,thence North 01 degrees 04 minutes 43 seconds West assumed bearing along the east line of said Southeast Quarter of the Northwest Quarter and the east line of Government Lot 2 of said Section 11 a distance of 1446.93 feet to the point of beginning; thence South 58 degrees 27 minutes 38 seconds West a distance of 348.04 feet to a line parallel and distance 300.00 feet KRC134033 SH155-40 • west of said east line of the Southeast Quarter of the Northwest Quarter of Section 11 and Government Lot 2, Section 11; thence South 01 degree 04 minutes 43 seconds East a distance of 113.52 feet to the intersection with the easterly extension of the southerly right of way line of the dedicated highway per VALLEY MALL FIRST ADDITION;thence 48 degrees 52 minutes 43 seconds West along said southerly right of way line of the dedicated highway a distance of 177.10 feet; thence southwesterly along a tangential curve concave to the northwesterly having a radius of 521.47 feet, a central angle of 46 degrees 12 minutes 12 seconds, an arc length of 420.51 feet, a chord length of 409.21 feet and a chord bearing of South 71 degrees 59 minutes 22 seconds West; thence southwesterly along a nontangential curve concave to an arc length of 278.18 feet, a chord length of 277.92 feet and a chord bearing of South 50 degrees 06 minutes 39 seconds West to the southeasterly right of way line of State Trunk Highway No. 169; thence North 38 degrees 27 minutes 40 seconds East along said southeasterly right of way of State Trunk Highway No. 169; a distance of 730.09 feet; thence South 51 degrees 36 minutes 06 seconds East a distance of 15.00 feet; thence South 38 degrees 23 minutes 54 seconds West a distance of 184.66 feet; thence South 41 degrees 34 minutes 14 seconds East a distance of 34.84 feet; thence North 58 degrees 27 minutes 38 seconds East a distance of 768.04 feet to the east line of said Government Lot 2; thence South 01 degrees 04 minutes 43 seconds East along said east line to the point of beginning and there terminating; excluding the area within the city limits of the City of Shakopee as of December 1, 1997. 5. Both Jackson Township and the City of Shakopee agree that no alteration of the stated boundaries of this Agreement is appropriate. Furthermore, each party agrees that no consideration by the Municipal Board is necessary. Upon receipt of this Resolution, passed and adopted by each party, the Municipal Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this joint Resolution. KRC134033 3 SH155-40 Approved by Jackson Township this day of , 1997. JACKSON TOWNSHIP By: Township Chairperson By: Township Clerk Approved by the City of Shakopee this day of , 1997. CITY OF SHAKOPEE By: Mayor of the City of Shakopee By: City Administrator for the City of Shakopee By: City Clerk for the City of Shakopee KRC134033 SH155-40 4 �y. O. 7. CITY OF SHAKOPEE CONSENT Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Resolution of Concurrence on Scott County State Aid Highway Designations DATE: December 16, 1997 INTRODUCTION: The City of Shakopee is being requested by Scott County to adopt a resolution of concurrence consistent with Scott County Resolution No. 97120, in which the County revoked County State Aid Highway (CSAH) 16 and designated all or portions of CSAH No.'s 18, 21, 42, 78 and 83 in the City of Shakopee. BACKGROUND: The County has a State Aid System in which County State Aid Funds can be utilized for the construction of these highways, similar to the City's Municipal State Aid System. The County is required to have a resolution of concurrence from the City for the State Aid designation changes, as per Minnesota State Aid Rules. The revoking of CSAH 16 is consistent with the turnback of C.R. 16 that the City Council approved previously, and the designating of CSAH No.'s 18, 21, 42, 78 and 83 in the City of Shakopee will allow the County to utilize State Aid Funds for construction and maintenance of these highways. Attached is a map showing the relocation of highways for State Aid designation and the highways that are being designated on the County State Aid System. ALTERNATIVES: 1. Adopt Resolution No. 4807, a resolution of concurrence with Scott County Resolution No. 97120, revoking CSAH 16 and designating all or portion of CSAH No.'s 18, 21, 42, 78 and 83. 2. Deny Resolution No. 4807. 3. Table for additional information from staff. RECOMMENDATION: Staff recommends that the resolution of concurrence for the Scott County State Aid Highway System be approved. ACTION REQUESTED: Offer Resolution No. 4807, A Resolution of Concurrence with Scott County Resolution No. 97120, Revoking County State Aid Highway No. 16 and Designating All or Portion of County State Aid Highway No.'s 18, 21, 42, 78 and 83 and move its adoption. Bruce Loney Public Works Director BL/pmp CONCUR SCOTT COUNTY PUBLIC WORKS AND LANDS DIVISION HIGHWAY DEPARTMENT scari' 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612)496-8346 BRADLEY J. LARSON Fax: (612)496-8365 ASSOCIATE ADMINISTRATOR December 3, 1997 8 b DEC 3 /997 C/• OF Sy Bruce Loney, City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Dear Mr. Loney: Enclosed please find a Resolution of Concurrence for consideration by the City of Shakopee pertaining to State Aid designation changes on County Highways within city limits of Shakopee. The Scott County Board of Commissioners approved this action as per Scott County Resolution No. 97120, on October 21, 1997. Because of our need to have these signed documents returned to the State by the end of this month, we request that this Resolution of Concurrence be executed and returned to us by December 22nd. Thank you for your cooperation in this matter. Please do not hesitate to call with any questions. Sincerely, Sezttm-viA-€410? Scott M. Merkley Transportation Planning Manager Enc. SMM/pp An Equal Opportunity/Safety Aware Employer RESOLUTION NO . 4807 A RESOLUTION OF CONCURRENCE WITH SCOTT COUNTY RESOLUTION NO. 97120, REVOKING COUNTY STATE AID HIGHWAY NO. 16 AND DESIGNATING ALL OR PORTIONS OF COUNTY STATE AID HIGHWAYS NO. 18, 21, 42, 78 AND 83 WHEREAS, the County Board of Commissioners of the County of Scott did adopt Resolution No. 97120 on October 21, 1997, revoking County State Aid Highway No. 16 within the corporate limits of the City of Shakopee as follows: Beginning at the terminus of Trunk Highway No. 300 in the southwest quarter of Section 1, Township 115 North, Range 23 West, at or near the junction of Sixth Street West and Webster Street South; thence northeasterly along West Sixth Street to Fuller Street; thence northerly on Fuller Street to Fourth Street; thence easterly on East Fourth Street to County State Aid Highway No. 17 (Marschall Road), all in the City of Shakopee, and there terminating; and WHEREAS, the County Board by Resolution No. 97120 did also designate a portion of County State Aid Highway No. 18, within the corporate limits of the City of Shakopee as follows: Beginning at a point on Eagle Creek Boulevard (County State Aid Highway No. 16), in Section 13, Township 115 North, Range 21 West; thence northerly through Sections 13 and 12 of said township and range to a point of intersection of Trunk Highway No. 169 and County State Aid Highway No. 18, in the northwest quarter of said Section 12, all in the City of Shakopee, and there terminating; and WHEREAS, the County Board by Resolution No. 97120 did also designate a portion of County State Aid Highway No. 21, within the corporate limits of the City of Shakopee as follows: Beginning at a point on County State Aid Highway No. 42 (140th Street Northeast), at or near the southeast corner of Section 22, Township 115 North, Range 22 West; thence northerly on or near the east line of Sections 22 and 15 of said township and range to a point on Eagle Creek Boulevard (County State Aid Highway No. 16); thence northeasterly through Sections 14 and 13 of said township and range to a point on County State Aid Highway No. 18 (New County Highway No. 18), in the northwest quarter of said Section 13, and there terminating. WHEREAS, the County Board by Resolution No. 97120 did also designate a portion of County State Aid Highway No. 42, within the corporate limits of the City of Shakopee as follows: Beginning at the junction of Marschall Road (County State Aid Highway No. 17) and 29th Avenue in the City of Shakopee, on or near the south line of Section 19, Township 115 North, Range 22 West; thence easterly on or near the south section lines of Sections 19, 20, 21, and 22 of said township and range to the junction of McKenna Road and 140th Street (County State Aid Highway No. 42), in the City of Prior Lake, and there terminating; and WHEREAS, the County Board by Resolution No. 97120 did also designate County State Aid Highway No. 78, within the corporate limits of the City of Shakopee as follows: Beginning at the junction of Trunk Highways 41 and 169 in the southwest quarter of Section 15, Township 115 North, Range 23 West; thence easterly through the south half of said Section 15, and on or near the south section lines of Sections 14 and 13 of said township and range; thence easterly on or near the south line of Section 18, Township 115 North, Range 22 West, to a point on County State Aid Highway No. 17 (Marschall Road), in the southeast quarter of said Section 18, in the City of Shakopee, and there terminating; and WHEREAS, the County Board by Resolution No. 97120 did also designate County State Aid Highway No. 83, within the corporate limits of the City of Shakopee as follows: Beginning at the junction of Mystic Lake Drive Northwest (County State Aid Highway No. 83) and 154th Street (County State Aid Highway No. 82) in the City of Prior Lake, in Section 33, Township 114 North, Range 22 West; thence northerly along Mystic Lake Drive and Canterbury Road South, also through Sections 33, 28, 21, 16, 9, and 4 of said township and range to a point on County State Aid Highway No. 101 (formerly Trunk Highway No. 101) in Shakopee, and there terminating. NOW THEREFORE BE IT RESOLVED, by the City Council of Shakopee that said revocation of a portion of County State Aid Highway No. 16, and designation of County State Aid Highways No. 18, and portions of 78 and 83 all within the corporate limits of the City of Shakopee is hereby approved. PASSED AND DULY ADOPTED by the City Council of the City of Shakopee this day of , 1997. ATTEST: -Judith S. Cox , City Clerk Jeff Henderson, Mayor 1998 COUNTY STATE AID HIGHWAY DESIGNATION CHANGES City of Shakopee Area „ r EXISTING TRUNK HIGHWAYS A/ NEW CSAH DESIGNATIONS zi ^✓ CSAH DELETIONS w :,,,,,,,,,,,,.. r CO �piiv..+ ' � syr. t' b'''t' K .is,M '': .ta''A it 3`i"y k S ', "^,-. • � Jam, � , Itlimi,,,,,[ ', .y„3'"Y£"—V'e - ^ ' 'i" "3 ',�4u.� as 'r s~ / '�-',. 6• a ,'.�� owe � ,k� 4 r f ,-..=',,,,„ --, a. � '�1i� .11;;;;,.:.,,, {.. r JACKSON =rr17,41 �, $ F:.v-IE"'''''"''"''' :*,'"..-- .,‘o.•-4°e4i.k=.::,,,A:'444'f4fl....,Cii?kt;:'v"::*r-ltli:74,.1:... d `spa 1» w` x II t' ' 0.) ,x;.;,tx.-i.-fr•.;*.--",. :4:'it 'elits.V,- 3: 1-044-rv-T--,,f .hA-..444414t4A,•40,-% fay _ LOUISVILLE '�! a a ., ti ,v4-0,- ,,, a.,-,M.-14.„ 4 Ikr/a L _____ -,;?,�. ''r`-_, ,e Prior Lake ''i a1r1. '+� 'Ae'� k f,.... * /1110--'!frj‘r M S"F'v`'�� w; tt 4 'r . 3« �^wwnT; iY i Marystown mow"`' x�yv -F ""5,; Y - '' fi J ill * .-' ':' ep „.,,,,,,4---,:. , ..._._ ., .... -1).::11- .,-, 7.,mEll, - '',, . 13 CITY OF SHAKOPEE ) Memorandum / Y• • I• TO: Mayor and Council Mark McNeill, City Administrator CONSENT FROM: Gregg Voxland, Finance Director SUBJ: Special Assessment Abatement ' DATE: December 5, 1997 Introduction The County Auditor is requesting that the City abate an old delinquent special assessment . Background There is $87 .46 on the county' s books that was collectable in 1980 . It appears to be on a parcel that the city leases from a railroad. Without spending a significant amount of time, staff was not able to determine the location of the parcel . The City closed out the assessment code a few years ago. The county can not write off an assessment without city authorization. Recommendation Abate the assessment . ,Action Move to abate the assessment on parcel 27-001023-0 code 45 in the amount of $87 .46 . regg x and Finance Director is\finance\docs\gregg\abates CITY OF SHAKOPEE I C/. EMemorandum / J TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director CONSENT SUBJ: Employee Bonding DATE: December 5, 1997 Introduction Council is asked to review the coverage for employee bonding. Background All city employees are covered by a $50, 000 bonding policy that provides the broadest coverage available for this type of insurance. This has been in place for many years . Formerly the City Treasurer and the City Clerk were not covered by the blanket bond. There was a separate policy for those two positions in the amount of $50, 000 . However, meeting state requirements still means that the two positions need a different bond. It has been several years since the council addressed the issue of how much bonding the City Treasurer should have . Is council satisfied with $50, 000 for the treasurer and clerk position? The Government Finance Officers Association guidelines indicate an amount of one million or somewhat more . The current bond costs $400 per year. A million dollar bond would cost about $3 , 500 . The last time council addressed this issue, they decided to stay at $50, 000 partly because the county treasurer was bonded for $50, 000 . The county treasurer is now bonded for $100, 000 . Alternatives 1 . Keep $50, 000 bond amount . 2 . Select a higher bond amount . Recommendation Based on a previous Council following the lead of the county, it is suggested to raise the bond amount to $100, 000 . This would cost about an additional $175 . 00 . Action Move that the Treasurer and Clerk positions have a bond in the amount of $100, 000 . Gr gg x and Finance Director is\finance\docs\insure\bond 1 Y. E. CITY OF SHAKOPEE ��0� Memorandum SENT TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Long Term Disability Insurance DATE: December 11, 1997 Introduction Following joining the Southwest West Central Service Cooperative (SWWC) for health insurance, staff looked at the coverages available through SWWC for long term disability (LTD) . Background Quotes were obtained from SWWC for coverages for LTD insurance. The rates quoted are about 30% lower than the current policy. The benefits are the same as current policies . Current rates are . 54 for LTD. Recommendation Obtain LTD insurance through SWWC. Changing to the new carrier would be accomplished as soon as practical but will not be for the 1st of the year. Policies have a 31 day notice to cancel . Action Move to accept the quotations from The Southwest West Central Servuce Cooperative for Long Term Disability coverage at $ .38 for 1998 . Gregg oxland Finance Director is\finance\docs\insure\97LTD CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Land Purchase- SPUC Water Tank Site DATE: December 9, 1997 INTRODUCTION: The Council is asked to authorize the purchase of land which will be the site of a future water storage reservior for the Shakopee Public Utilities Commission. BACKGROUND: For more than four years,Utilities Manager Lou VanHout and his staff have been negotiating with David McGuire, who is the owner of a parcel of land located northeast of the intersection of County Road 16, and County Road 18. The legal description of the property is Lots 9 and 10, Block 1, Riverview Estates Second Addition. The site is needed for a future location of a mostly in-ground water storage tank. The negotiations have gone slowly, and, in June,the Council acted upon a recommendation from Mr. VanHout to acquire the property through eminent domain. At the recommendation of the City Attorney's office, negotiations continued between SPUC,the property owner, and City staff. It now appears that a negotiated agreement has been reached. Specifics are as follows: 1. A purchase price for the parcels in the amount of$144,000,plus damages to adjacent lots to be awarded to the owner in a total additional amount of$2,000. 2. A water reservoir tank may be constructed by SPUC not to exceed a height of 940 feet above sea level, and that a pump house or associated structures may be constructed, not to exceed a height of 945 feet above sea level. 3. Landscaping will be installed by SPUC to adequately screen the water reservoir tank from adjacent properties. A planting plan with materials not to exceed $14,600 has been tentatively agreed upon. 4. The exterior of the tank will be tinted or painted in earth tone; SPUC has an opinion to go with a brick surface. Items 2, 3, and 4 are in response to concerns expressed by the landowner about the impact on his new subdivision, which is in the process of selling off lots. We believe that the agreement provides something that both the property owner, and SPUC can live with. Because it will be some time in the future when the construction will actually take place,the property owners would be entitled to have the condemnation proceeding reopened, and, if necessary, have the disagreement resolved in District Court if they do not feel that SPUC has lived up to the agreement. RECOMMENDATION: Although this is a SPUC project, and money is provided by the Utilities Commission,the land purchase must be approved by the City Council. I recommend that the City enter into the agreement with Scott County Farms, et.al., for the purchase of parcels 1 and 2 as described in the attached document. ACTION REQUIRED: If the Council concurs, it should, by motion, direct the appropriate City officials to execute the attached stipulation of settlement by and between the City, and Scott County farms. Mark McNeill City Administrator MM:tw 470 Pillsbury Center <Kenaiedy 200 South Skth Street Minnapolis MN 55402 (612)337-9300 telephone G ` _.....,, (612)337-9310 fxx Graven C w AIR t E R ED a-mall.attys@ltennedy-graven.aom CORRINE H.THOMSON Attorney at 1Rw Direct Dial(612)337-9217 December 4. 1997 Leland 1. Frankznan. Esq. BY FAX AND MAIL 1000 Northstar East 608 Second Avenue South Minneapolis, MN 55402 RE: City of Shakopee v. Scott County Farms, et aL Scott Co. Dist. Ct. File No. 97-15606 Dear Lee: The city's consulting engineer has provided us with comments on the landscape plan. Generally, it is acceptable. However, the engineer has made two recommendations that I would like you to consider. First, he recommends that we substitute four foot high container amur maples for the eight foot high balled in burlap. We are asking for this substitution in order to reduce the estimated cost below $14,600. which was the amount that the Shakopee Public Utilities Commission (SPUC) has previously agreed to recommend to the council. If the estimated cost of the landscaping can be reduced below that amount, and if the other terms as set out in the enclosed stipulation are acceptable to you, we can put this matter on the council's agenda for December 16. Otherwise, we will need to take the matter to SPUC again before we can proceed to the council. Ultimately, I believe this is an issue of timing.rather than cost, and I know your client wants to expedite this reach matter. The engineer advises me that amur maples are relatively fast wing andan eight foot height within a couple of years. Second, the engineer asked that the City be allowed some flexibility regarding the landscaping so that minor deviations from the plan can be made at the time the plants and trees are placed on the property. This would permit the plantings to be located in the field to maximize arethe screening based on the location of the tank and homes. The plantings shown in the plan relatively close together,which provides a better screen initially,but does not allow space for the trees as they mature. I have included a provision in the stipulation to the effect that deviation from the landscape plan would not be cause for re-opening the condemnation action, unless the deviation is a material breach of the parties' agreement. 6E6—d 60/ZO d E84-1 OlE6AEEZl9 N3AYll9 9 A03NN3H—woad we90:l1 l6-11-380 Leland prankman. Esq. December 4, 1997 Page 2 I think that the parties have essentially reached an agreement to resolve this matter. If you would agree to the suggestions in this letter, I believe we could receive council approval on the 16th. and the necessary stipulations could be signed the next day. Please let me know if this is acceptable to you. Sincerely. Corrine H. Thomson Enclosure cc: Lou Van Rout (w/enc) Mark McNeil (w/enc) James Hill. Jr. (wlenc)(by fax only) 8E6—i 60/E0 d E8b-1 01E61EUZ19 N3AYa9 9 Aa3NN3N—woad WE90:11 16-11-080 Case Type: Condemnation STATE OF MINNESOTA DISTRICT COURT COUNTY OF SCOTT FIRST JUDICIAL DISTRICT ) City of Shakopee, a Minnesota municipal ) STIPULATION OF corporation, ) SETTLEMENT Petitioner, ) ) vs ) File No. 97-15606 ) Scott County Farms, et al., ) ) Respondents. ) THIS STIPULATION is made as of , 1997. by and between the Petitioner City of Shakopee ("City") and Respondent Scott County Farms ("Respondent"). Recitals A. Respondent is the fee owner of certain land located in Scott County, Minnesota, identified in the Petition herein as Parcels 1 and 2 and legally described in the attached Exhibit A. B. City commenced this condemnation action for the purpose of acquiring fee simple absolute title to Parcel 1 and for the purpose of acquiring from Parcel 2 the right to enforce certain restrictive covenants against Parcel 1. C. The City intends to construct a water storage facility on Parcel 1. D. The parties have reached a full and final settlement of this action as it pertains to the interests of the Respondent. CAi$131003 1 SH1S5-34 8E6—d 6000 d 88b-1 O t86l88Z t9 N3AY 0 V A03NN3N—Woad We j0:t t £6—[1-360 Agreement 1. The Respondent stipulates that the fair market value of Parcel 1 is $144,000.00, and further stipulates that the commissioners may enter an award in the amount of$144,000.00 with respect to Parcel 1, subject to the conditions set forth in paragraph 5 of this stipulation. 2. The Respondent stipulates that the amount of damages caused to Parcel 2 by the taking is $2,000.00, and further stipulates that the commissioners may enter an award in the amount of$2,000.00 with respect to Parcel 2, subject to the conditions set forth in paragraph 5 of this stipulation. 3. This stipulation is expressly contingent upon the following: a. The award of commissioners must be made in gross, and subject to the Respondent's obligation to pay taxes due and payable in 1997 with respect to Parcels 1 and 2. b. The award of commissioners and final certificate for Parcel l must contain the following conditions: This award is made upon the following conditions, which have been stipulated to by the parties: (1) the Petitioner will construct a water reservoir tank and associated structures and/or facilities on Parcel 1 and may in the future also construct a pumphouse and a well with submersible pump on Parcel 1: (2) the water reservoir tank to be constructed by the Petitioner or its successors in title to Parcel 1 may not exceed an elevation of 940 feet above sea level, and any pumphouse and associated structures and/or facilities to be constructed on Parcel 1 may not exceed an elevation of 945 feet above sea level: (3) the submersible pump structure, if constructed,will not exceed a height of six feet; (4) the Petitioner will screen the water reservoir tank to be constructed on Parcel 1 with landscaping according to the landscape plan attached as Exhibit B to this stipulation, which landscaping shall be installed at Petitioner's cost; CAR131003 Z SSt1S5-34 8E6—i 60/50 d E8V—i 01E6LEEZI9 N3AVNO V A03NN3N—woad wel0:ll L6-11-360 (5) the exterior of the water reservoir tank must be tinted or painted an earth- tone color or, at the option of the Petitioner or its successor in title to Parcel 1. have a brick surface: (6) if the Petitioner subsequently determines not to construct on Parcel 1 any of the facilities referenced at condition(1)above,then the Petitioner agrees to execute such documents as may be required to reinstate against Parcel 1 the covenants and conditions as set forth in Document No. 394446, files of the Scott County Recorder, and the Petitioner will sell said Parcel 1. subject to said covenants and restrictions, and according to the applicable procedures for disposition of public property at the time of the sale. 4. The parties further stipulate that, if the City or its successors in title violate the conditions set forth in paragraph 3.b. of this stipulation, the Respondent or its successors in title shall be entitled to have the condemnation proceeding re-opened. The parties consent to the continuing jurisdiction of the district court to resolve disputes concerning this stipulation. 5. The Respondent waives its right to appeal from the award of commissioners, provided that the award totals at least $146,000.00. 6. Within 45 days after entry of the award,the City agrees to pay the award,together with interest accrued from the date of entry of the award, which interest shall be calculated at five percent per annum. KENNEDY & GRAVEN, CHARTERED Dated: By Corrine H. Thomson (149743) 470 Pillsbury Center Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR PETITIONER cs►x131003 3 S2155-39 8E6—d 60/90°d EBV-1 01E61EEZ19 N3AYND R A03N0-1110ad wel0:11 i6-11-390 LELAND J. FRANKMAN LAW OFFICES Dated: By Leland J. Frankman ( ) Northstar Center, Suite 1000 608 Second Avenue South Minneapolis, MN 55402 (612) 375-1600 CAM131003 4 sxiss-34 8E6-d 60/L0'd E817-1 01E61EEZ19 N3AVa9 V A03NN3N-woJd we80:11 L6-t1-300 EXHIBIT A ParceU (Abstract)(PID No. 27-221009-0, 27-22101-0): Descliption of Property to be Taken: Lots 9 and 10, Block 1, Riverview Estates 2nd Addition, Scott County. Minnesota. according to the plat thereof on file and of record Above-Described Taking is Subject to: The above-described taking is in fee simple absolute, subject only to the following interests: Agreement and Grant of Temporary Easement,made by and between Scott County Farms and County of Scott, filed on April 3862 i �hDe°O rff-ce t off the ScoONo. tt 9 County Recorderon April 18. 1997 as Document No. 390 Access Agreement given by Scottn the Office of the Scott County Recorounty Fs, dated March 5, der April 3. 1997 as Document No. 390088 Drainage and utility easements as shown on the plat of Riverview Estates 2nd Addition, on file in the office of the Scott County Recorder The benefits in favor of the above-described property, but not the burdens encumbering the above-described property,created by that certain Declaration of Restrictive Covenants of Riverview Estates 2nd Addition dated May 30 1997, filed June 19, 1997 as Document No. 394446 in the office of the Scott County Recorder a 4ature of Interest Scott County Farms, a Minnesota Fee owner and owner of Lots 1-8 partnership City of Shakopee Special assessments; interest under Development Contract, Document No. 390087 County of Scott Real estate taxes aotaSS-34 3 SA-1 H1SS- 8E6—d 60/80'd E817-1 01E61EEZ19 N3AY89 ! A03013N—woad we80:11 L6-11-3°0 Exhibit A. continued Parcel 2(Abstract)(FID Nos.27-221001-0_27-221002-0.27-221003-0,27-221004-0,27-221005- 0. 27-221006-0, 27-221007-0. and 27-221008-0): Description of Subject Property: Lots 1, 2. 3, 4. 5, 6, 7 and 8, Block 1, Riverview Estates 2nd Addition, Scott County. Minnesota, according to the plat thereof on file and of record Description of Property Interest to be Acquired: The right to enforce against Lots 9 and 10, Riverview Estates 2nd Addition the terms and conditions of that certain Declaration of Restrictive Covenants of Riverview Estates 2nd Addition dated May 30 1997, filed June 19. 1997 as Document No. 394446 in the office of the Scott County Recorder • Name Nature of Interest Scott County Farms, a Minnesota Fee owner of Lots 1-8 partnership City of Shakopee Special assessments; interest under Development Contract, Document No. 390087 County of Scott Real estate taxes CAN131GD3 SH155-34 A-2 8E6—d 60/60'd E8b-1 OtE61EEtt9 N3AY8D V A03NN3N—woad we80:tt 16-1t-SBO CITY OF SHAKOPEE /y. E. S. Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Excess Fire Station Property DATE: December 12, 1997 INTRODUCTION: The purpose of this memorandum is to update the City Council on discussions with prospective developments for the excess fire station property. BACKGROUND: At the last meeting, Council was advised that there had been no responses to the advertised "Request for Proposals"for the 10 acres owned by the City, east of the fire station site. While no RFP's were submitted,there as a couple of parties that remain interested in the property. One was from the owner of a market rate apartment complex in town,who would be interested in constructing a similar high density development on that site. The second type of interest would involve the use of low income tax credits, which is a federal program assisting with the development of owner occupied units for working families. There are income limitations for eligible participants. There are multiple parties interested in low income tax credit projects, and two have contacted the City directly. I also spoke with Bill Jaffa of the Scott County Housing and Redevelopment Authority,who coordinated a similar project in Savage. Mr. Jaffa is familiar with the site, and feels that its location across from the industrial park would be a positive. On Thursday, December 11th, he reported that the Minnesota Housing Finance Agency had reviewed the site, and was interested in seeing it developed using the low income tax credits. If the Scott County HRA is to be involved,they would use a developer with whom they have had a good working relationship. One other issue has been the amount of dirt on the site. One prospective bidder from the advertisement stated that it was seen as a detriment, and much would need to be removed before it could be developed. Public Works Director Bruce Loney has stated that the excess dirt (estimated at between 50,000 and 80,000 cubic yards) could be sold to adjacent developments, leaving a more finished site. Therefore, in addition to any money received for the sale of dirt, it would be seen as a more attractive site to developers. We are pursuing this. A conference call will be held with Mr. Jaffa and the HRA's developer on Monday,December 15th. I intend to report the results of that telephone call at the City Council meeting. Staff is still reviewing options, and does not have a recommendation at this time. If low income tax credits are to be used, the site must committed to a developer by February 15, 1998, for inclusion in the first round of this competitive program. In addition, staff will continue to discuss with the private developer, and get more information regarding the market rate proposal. Note that there is no legal need to seek quotes or bids -the City can negotiate with whomever it wishes for development. The State's Land Planning Act does require that before any sale of land takes place,the Planning Commission must review the development plan for compliance with. the comprehensive plan. However, the City Attorney advises that that requirement can be waived if 2/3 of the Council feel that the proposal is in compliance. ACTION REQUIRED: Following staff presentation, Council will be asked to react to concepts being discussed for the development of the fire station property. Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE f y. E.6 Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Sergeants Union Contract DATE: December 11, 1997 INTRODUCTION: The Council is asked to ratify a three year contract with the Police Sergeants Union, for a three year period beginning January 1, 1998. BACKGROUND: Teamsters Local 320 represents the three member Sergeants bargaining unit in the City of Shakopee. In October, we met to discuss modifications to the current contract, which expires December 31, 1997. The attached memo details the issues which are proposed to be changed in this three year agreement. Several of the economic issues are unresolved after the first year, and maybe tied to negotiations with other City bargaining units. For 1998, they would receive the same 2.5% cost of living adjustment, and the same $20.00 per month per employee insurance adjustment. Also incorporated were severance benefits, and a sick leave to vacation conversion which is applicable to other employees. For 1999 and 2000,the cost of living adjustment would be the average of adjustments to contracts in the metro area for cities of 10,000 to 25,000 in population. In October, the City received a notice from the State that,henceforth, all contract settlements will need to have a financial analysis done, using a form utilized by the State. That will be provided, either with this memo, or on the table at the December 16th meeting. BUDGET IMPACT: The financial costs of the settlement has been provided in the 1998 operating budget. RECOMMENDATION: I recommend that the contract with the Police Sergeants Union be approved, incorporating the changes described in the attached memorandum. ACTION REQUIRED: If the Council concurs, it should, by motion, direct appropriate City staff to ratify the three year contract with Teamsters Local 320,representing the Police Sergeants, for a contract effective January 1, 1998. it2JkLLái Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mike Golen, Teamsters Local 320 Ray Erlandsen, Shakopee Police Department FROM: Mark McNeill, City Administrator SUBJECT: Final.Proposal -Police Sergeants Contract DATE: December 9, 1997. We have tentatively agreed to the following: 1. Article XV - Call Back An employee who is called back to duty during his/her scheduled off-duty time shall receive a minimum of two (2)three (3)hours pay at 1 1/2 times the employee's base pay rate. An extension of early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) three (3)hour minimum. When called back,the employee will be assigned to work a minimum of three(3)hours. 2. Article XXVII -Insurance Effective January 1, 1996. 1998 through December 31, 1997 1998,the Employer shall contribute a minimum of ._ • . •. _. . ..• . .. !! • -. . three hundred eighty-one dollars and sixty-six cents ($381.66)per month per employee towards health, life, and long term disability insurance. For 1999 and 2000,the Employees shall receive any increase in insurance as is otherwise provided for non-contract,Public Wor s. and Patrol Unit employees. 3. Article XIX- Uniforms Employees will be paid a uniform allowance during January of each year. The allowance will be $500 cash for calendar year 1998;. $525 for calendar year 1999; and $550 for calendar year 2000. 4. Article XX- Longevity DROP: the 20.3 (d) "Prospective Sergeant candidates within the existing bargaining unit appointed to the Sergeants classification who are not presently receiving longevity pay may not choose longevity under the Sergeants Contract." NOTE: The current item(e)will become the new article (d). 5. Article XXIII-Sick Leave ADD - "Employees who have accumulated a minimum of 160 hours of sick leave may convert sick leave to vacation at the rate of three(3)hours of sick leave to one (1)hour vacation,up to a maximum of 20 hours of vacation per year.per City policy." 6. Article XXIV-Bereavement Leave CHANGE current language to as follows: "Sick leave may also be granted for a maximum of three(3) days per occurrence for death of the Employee's spouse, child, step-child,parent. step-parent, sibling,father-in-law, mother-in-law, brother-in-law, sister-in-law, step-brother. step-sister, son-in-law, daughter in-law. grandparent, grandchild, or any relative residing permanently with and dependent upon the employee. Funeral leave benefits for the deaths of individuals other than members of the immediate family shall be charged to vacation time," 7. Article XXV- Severance Pay ADD:,Long term employees shall be eligible for a lump sum payment at the time of retirement, as provided herein: a. Eligibility requirements: 1.) Minimum years of service equal to 25; and 2.) Employee is eligible for full or reduced pension upon retirement; and 3.) Minimum age of 50 years at the time of retirement. b. Lump sums to be based as follows: 1.) Completion of 15 years of continuous service= 1% of regular annual base pay for each year of continuous service. 2.)Thereafter an additional .2%for each year up to a maximum limit of 3%. (16 years= 15.2%of regular annual base pay 17 years= 15.4%of regular annual base pay Etc.) 3.) The maximum limit is an additional 3% above the 15%for completion of 15 years of continuous service. (Completion of 30 years or more of continuous service= 18%of regular annual base pay) 8. Article XXVIII-Duration This agreement shall be effective as of the 1st day of January, 1998, and shall remain in full effect until the 31st day of December, 2000. Appendix A- 2.5%increase for 1998 (as attached). For 1999 and 2000,pay plan shall be adjusted by a cost of living increase equal to the average percentage increase for Stanton Group Six Cities (10,000 - 2 ,000 population). This would be based upon the average of those contracts settled by July 1st of the year in question: any increase would be retroactive to the beginning of that year, Article B - Performance Pay System(Appendix B) Employees shall receive any increase in the performance pay system as is otherwise negotiated for members of the Patrol Unit for the years 1999. and 2000. Mark McNeill City Administrator MM:tw APPENDIX A-MONTHLY WAGES 1998 SERGEANTS Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 80% 85% 87.50% 90% 92.50% 95% 97.50% 100% $3,612.00 $3,837.74 $3,950.62 $4,063.49 $4,176.36 $4,289.25 $4,402.12 $4,514.99 I tO 00 V Of cn a► co N -• C) Of UI d► C) IV -+ W N . W N -& ? 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One is a letter of credit (25%) , two is a cash deposit (10%) and third is paying off special assessment at 150% so the city can accumulate the 50% to secure payment of remaining assessments . The 150% option causes problems for the finance department because the computer system in use does not allow marking or tracking the 50% or notifying any one that the 150% applies to any particular assessment . If it could be done, reprogramming to allow this would be expensive. Also, some of the public get remaining balance information from the county and their system does not show the extra 50% . This would be strictly manual process and with the number of people accessing this data from the city and the county, this is going to cause problems . There is the Boulder Ridge project which has the 150% included in the developers agreement . However, the developer is quite far down the line planning on the 150% option. There only three commercial parcels involved in this case and the plat should be filed this month. Therefore staff will just have to work with this situation. The issue of the amount of a letter of credit (or cash deposit) came to a head with the East Dean Lake project . With that in mind, it is suggested to raise the amount to 75% of the estimated assessments . Recommendation That the 150% option be deleted from the developers agreement and the staff be directed to amend the developers standard agreement to reflect the cash/letter of credit amount be raise to 75% . Action Move that staff be directed to to remove the 150% option from the developers agreement and to raise the cash/letter of credit amount to 75% effective January 1, 1998 . Gregg g Vox and Finance Director I:\finance\docs\gregg\150% CITY OF SHAKOPEE ` " S Memorandum TO: Mayor and Council Mark McNeill, City Administrator CONSENT FROM: Gregg Voxland, Finance Director SUBJ: Developers Agreement - Security DATE: December 10, 1997 Introduction The standard developers agreement offers an option for financial security that now causes problems in the city' s operation. Background The standard developers agreement offers three options for providing security to back up the collection of special assessment . One is a letter of credit (25%) , two is a cash deposit and third is paying off special assessment at 150% so the city can accumulate the 50% to secure payment of remaining assessments . The 150% option causes problems for the finance department because the computer system in use does not allow marking or tracking the 50% or notifying any one that the 150% applies to any particular assessment . If it could be done, reprogramming to allow this would be expensive . Also, some of the public get remaining balance information from the county and their system does not show the extra 50% . This would be strictly manual process and with the number of people accessing this data from the city and the county, this is going to cause problems . There is the Boulder Ridge project which has the 150% included in the approved developers agreement . The issue of the amount of a letter of credit (or cash deposit) came to a head with the East Dean Lake project . With that in mind, it is suggested to raise the amount to 75% of the estimated assessments . Recommendation Request that the 150% option be deleted from the developers agreement and the staff be directed to explore revising the Boulder Ridge project to removed the 150% option. Also, the cash/letter of credit amount be raise to 75% . Action Move that staff be directed to take the appropriate steps to remove the 150% option from the developers agreement and to raise the cash/letter of credit amount to 75% . Move that staff proceed with contacting the Boulder Ridge developer to request that they select another security option other the 150% option. regg oxland Fina ce Director I:\finance\docs\gregg\150% CITY OF SHAKOPEE 1Y. P. Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: City Council Pay DATE: December 11, 1997 INTRODUCTION: The Council is asked to consider action which would raise the compensation for the Mayor and City Councilmembers. BACKGROUND: At the last Council meeting, Mayor Henderson asked that consideration be placed on this agenda which would increase rates of pay for the City Council and Mayor. This was done following the approval of a cost of living adjustment for non-contract employees and department heads. The City Attorney has researched this, and reports that the salaries of the Mayor and City Council are set in Section 2.13 of the City Code. The last time that this desire appears to have been examined was prior to the City Council which took office in 1990; at that time, salaries were set at the minimum amount needed to qualify for membership in the Public Employees Retirement Association (PERA). Since then,the Councilors have received $425.01 per month, with the Mayor at $510.01 per month. This translates to approximately $5,100, and $6,120 annually. State Law prohibits City Councils from any salary adjustment becoming effective until following the next general election. Therefore, any change which is approved now would not take effect until the City Council which would be seated January 1, 2000. In addition, it is recommended that the amount be listed specifically in dollars and cents, and not be a set percentage increase that would automatically go into effect each year(the latter would complicate future labor negotiations). It was suggested at the last Council meeting that while the amount of compensation for 1998 and 1999 cannot take effect now,but that 2.5%be added for each of those years, and not to be effective until 2000. In addition,this Council could add 2.5% (or whatever amount of which it feels comfortable) for the year 2001. If so,the monthly salary of the Mayor would increase to $549 per month for the year 2000, and $563 per month for 2001,plus PERA and FICA. The monthly salaries for Councilmembers would increase to $458 per month for the year. 2000, and$469 per month for 2001,plus PERA and FICA. BUDGET IMPACT: The amount of additional salary would be $2,052 as an increase for 2000 over 1999;. the amount of increase between 2001 vs. the previous year would be $696,plus PERA and FICA. Funding for those increases which have to be provided in the respective operating budgets of those years. RECOMMENDATION: If the Council wishes to increase salaries,understanding that the earliest that any change could take effect is 2000,the attached resolution should be adopted, modifying Chapter 2, Section 2.13 of the City Code. ACTION REQUIRED: If the Council concurs, it should adopt the following: AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING CITY CODE CHAPTER 2, SECTION 2.13 PERTAINING TO THE SALARIES OF MAYOR AND COUNCILPERSONS 1/14 V1/01-4AitA Mark McNeill City Administrator MM:tw ORDINANCE NO. 509, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,AMENDING CITY CODE CHAP I'ER 2, SECTION 2.13 PERTAINING TO THE SALARIES OF MAYOR AND COUNCILPERSONS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - Section 2.13 of the City Code is amended to read as follows: SEC. 2.13. SALARIES OF MAYOR AND COUNCILPERSONS. Salaries of the Mayor and Councilperson,effective January 2, 1990, and which amounts are deemed reasonable and proper, are hereby fixed, as follows: A. The monthly salary of the Mayor shall be 120% of the Councilporsons salary $510,01 until January 1. 2000, at which time it shall be $549 per month until January 1. 2001 at which time it shall be $563 per month. B. The monthly salary of each Councilperson shall be -- -•- - - •. - -• - - $425.01 until.January 1. 2000. at which time it shall be $458 per month until January 1, 2001. at which time it shall be $469. Section 2 - Effective Date. This ordinance becomes effective from and after it passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota,held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 1997. ORDINANCE NO. 509, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,AMENDING CITY CODE CHAPTER 2, SECTION 2.13 PERTAINING TO THE SALARIES OF MAYOR AND COUNCILPERSONS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - Section 2.13 of the City Code is amended to read as follows: SEC. 2.13. SALARIES OF MAYOR AND COUNCILPERSONS. Salaries of the Mayor and Councilperson, and which amounts are deemed reasonable and proper, are hereby fixed, as follows: A. The monthly salary of the Mayor shall be $510.01 until January l, 2000, at which time it shall be $549 per month until January 1, 2001 at which time it shall be $563 per month. B. The monthly salary of each Councilperson shall be $425.01 until January 1, 2000, at which time it shall be $458 per month until January 1, 2001, at which time it shall be $469. Section 2 - Effective Date. This ordinance becomes effective from and after it passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota,held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of , 1997.. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Cable Communications Advisory Commission Appointment CO' `SE1 DATE: December 5, 1997 INTRODUCTION: The Council is asked to appoint Barbara Banjos to a vacancy on the Cable Communications Advisory Commission. BACKGROUND: The Cable Communications Advisory Commission(CCAC) is the advisory board which acts on issues dealing with the franchise with Paragon Cable. Typically,they meet on a infrequent basis, as specific policy or franchises issues with Paragon come up. Other than an initial organizational meeting in March,the only other meeting held this year was December. There are five positions; however,two are currently vacant. (There are also two vacancies on the Shakopee Community Access Corporation Board of Directors; that board deals with cable origination and local programming issues.) (The Council has previously been advised that there are two applications from new individuals for consideration for appointment to the CCAC and Board. Staffs recommendation is that consideration of those applicants wait until all of the other boards and commission filings are considered, so they can be interviewed at the same time, for appointment effective March 1st.) Typically, while not by design,the individuals who serve on one of these groups also serves on the other. The current exception is Barbara Banios, who has been a member of Access Corporation Board since earlier this year. On December 3rd, both of these groups met,but Barbara could serve only on the Board. A suggestion has been made that the Council consider at this time appointing her to be a member of the CCAC. RECOMMENDATION: Ms. Banjos knows cable issues and was interviewed earlier this year. I recommend that she be appointed to the CCAC. Appointment of the other vacancies should wait until the new candidates have an opportunity to be interviewed, and appointed by the Council in February. ACTION REQUIRED: If the Council concurs, it should, by motion, appoint Barbara Banjos to fill the unexpired term on the Cable Communications Advisory Commission, ending December 31, 1998. Mark McNeill City Administrator MM:tw 7 Name : &r1C4ier• 15a.Yl-DS Address : 3a1/ Sa s7 / . Phone: (H) (B) ssi" k8a How long have you been a Shakopee Resident? % L/6i/'--5 Occupation: CJS 4cif, Aa171//// '5-7 Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you 'have any special interests or training which you feel a particular board or commission could use? (Use a separate heet &74_3if necessary) AC/,plch117 - X;e AE /0 `f 77Gi,C0./eG /ih - Board or Commission in which you are interPGrd? CG'/nin/ /s neeei5 6rfrruI/D`1 /3eeitd a6dAelvfr ;( .�'l�l .0.)..255 ``` Pease state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 2.7.1.774jyY/744.45. ide) iy J'5' ,44/ " 6 ,d ._y`,7.-e% 4'ild ,a,i; abs 12aiJAA5. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could •have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. I Please list three references (Name, Address, Phone) : 1 . mark Se aek q3o/B S =fie Rooms.; „,',e5"54ao 2 . , S 4. - 44.01-e "- 3 - 7f3 . C//2 24 - /V n k 5 .511th-efic 1/noes - 55377 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge . Signature c /.2q1/17 Dat RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 CITY OF SHAKOPEE I y. C.1 D Memorandum TO: Mayor and Council Mark McNeill, City Administrator CONSENT FROM: Gregg Voxland, Finance Director SUBJ: 1998 Workers Compensation Insurance DATE: December 10, 1997 Introduction The Workers Compensation policy for the city is up for renewal . Background This is a routine item that the work comp policy for the city renews on January 1 . The renewal is with the same terms as last year, namely with a $500 deductible on medical coverage. The deposit premium last year was $88, 125 and this year it is $71, 705 . Actual cost is based on the actual figures calculated after the end of the year. The rate base increased but the rates the city will charged have decreased. The League of Cities Insurance Trust has an excellent program. There is probably nothing in the market place that can compare to this program. Action Move to affirm the renewal of the workers compensation with the League of Cities Insurance Trust for a deposit premium of $71, 705 . • Gregg Voxland Finance Director is\finance\docs\insure\workcomp 1 /y. . 11 . CITY OF SHAKOPEE Memorandum TO: Mayor and Council CONSENT Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Light Truck Purchases DATE: December 10, 1997 Introduction The 1998 Internal Service Fund budget contains $35,000 for the purchase of a two 15,000 pound chassis cabs and $37,500.00 for two small 4x4 pickups for the Public Works, Engineering and Building Divisions, and $25,000 for a lton 4x4 pickup for Public Works. Background The 1998 budget contains $37,500.00 for two small 4x4 pickups and $35,000.00 for a two 15,000lb chassis cabs and related items, and $25, 000 for a lton 4x4. Addressed in this memo is only the purchase of the trucks, the purchase of the equipment will follow later. Funds are allocated in the Internal Service Fund for these purchases. The two compact pickups were included in the budget due to the need for a different type of vehicle than what is currently used (4x4) . Two cars will be sold. The 4x4 pickup for Street is a replacement for a 1988 pickup but this will be retained for an increase in the fleet. One of the 15,000 trucks is an increase in the fleet. The other is a replacement for a 1988 pickup which will be kept and a 1983 compact pickup will be sold. The Hennepin County Purchasing Cooperative contract for these types trucks has been awarded to three different vendors as shown below. 4x4 pickups (each) The cost is as follows: Base bid $13,897.00 Options; 4x4 1,347.00 Shop manual 120.00 Total $15,364.00 Pickup 4x4 lton The cost is as follows: Base bid $21,815.00 Options; Air conditioning 661.00 Shop manual 90.00 Total $22,566.00 Chassis cab - 15,0001b. (each) The cost is as follows: Base bid $21,773.00 Options; Shop manual 1,45.00 Total $21,918.00 Alternatives 1. Buy units as per above. 2. Modify options. 3. Rebid units on our own. 4. Do not buy trucks this year. Recommendation Alternative number 1. ,Action Requested Move to authorize the purchase of two compact 4x4 pickups from Superior Ford in the amount of $30,728 under the Hennepin County Cooperative contract. Move to authorize the purchase of one lton 4x4 pickup from Erickson Chevrolet in the amount of $22,566 under the Hennepin County Cooperative contract. Move to authorize the purchase of two 15,000lb. chassis cabs from Falls Automotive in the amount of $43,836 under the Hennepin County Cooperative contract. r gg x an Finance Director I:\finance\docs\insure\98pu CITY OF SHAKOPEE /V. E. I?.. . Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Tobacco Sale Violations DATE: December 11, 1997 INTRODUCTION: The purpose of this memorandum is to report on a question raised by Councilor Zorn at the December 2nd City Council meeting,relating to tobacco sales to minors. BACKGROUND: At the December 2nd meeting, Councilor Zorn asked that a provision be made in the City Code which would penalize retail clerks, and underage recipients of tobacco sales. Staff researched his question, and found that clerks, and minors are already penalized in two statutes: 1. City Code 10.02(Subd. 2) - "It is unlawful for any person to furnish tobacco,by any manner or means and in any form,to any person under the age of 18 years." Subdivision 1 of that same ordinance makes it unlawful for any person under 18 years of age to use tobacco in any form. 2. Minnesota Statute 609.685 governs the sale of tobacco to children. That section makes the sale of tobacco to a person under 18 years of age a gross misdemeanor; it is a petty misdemeanor for someone under 18 to purchase or otherwise consume tobacco. State law should prevail on charging individuals for violation. Because of this, State law renders the City ordinance moot. Council should be aware that the action that they took last year against the holders of the permits came only after criminal action had been completed against the clerks. In other words, the clerks who were in violation of the law were separately dealt with at District Court level. The Council was considering separate action,relating to the tobacco licenses. ACTION REQUIRED: Unless the Council has directives,no action is needed. litiA(i ULA Mark McNeill City Administrator 1'.',{ § 609.684 CRIMINAL CODE :' intoxication, excitement, or stupefaction of the central Subd. 3. Petty misdemeanor. Whoever possess- the tamper nervous system. This use can be harmful or fatal." es, smokes, chews, or otherwise ingests, purchases, or felony and attempts to purchase tobacco or tobacco related de- more than 1 (b) A business establishment may omit from the vices and is under the age of 18 years is guilty of a f' more than 1 Y, required notice references to any toxic substance that ett misdemeanor. This subdivision does not apply j' Subd. 3. is not offered for sale by that business establishment. to a person under the age of 18 years who purchases (c) A business establishment that does not sell any or attempts to purchase tobacco or tobacco related tampering toxic substance listed in subdivision 1 other than devices while under the direct supervision of a respon- change the (` butane or butane lighters is not required to post a sible adult for training, education, research, or en- he station notice under paragraph(a). forcement purposes. ' any auxiliai y� • will be disal Laws 1992, c.485, § 2. Amended by Laws 1997,c.239, art. Subd. 4. Effect on local ordinances. Nothing in ` Laws 1971, c {' 3,§ 18. subdivisions 1 to 3 shall supersede or preclude the Laws 1993,c. `I 1- Historical and Statutory Notes continuation or adoption of any local ordinance which Laws 1992,c.485, § 4,provides in part that this section is provides for more stringent regulation of the subject effective July 1,1992,and applies to crimes committed on or matter in subdivisions 1 to 3. Laws 1993, after that date. Subd. 5. Exception. Notwithstanding subdivision (amending tt Laws 1997, c.239, art. 3, § 26, as amended by Laws 1997, 1st Sp.,c.5, § 6,provides in part that§ 18(amending subd. 2, an Indian may furnish tobacco to an.Indian under applies to crir 4) and § 25, par. (a) (in part repealing subd. 2) are effective the age of 18 years if the tobacco is furnished as partpUBL] 1August 1, 1997, and apply to crimes committed on or after of a traditional Indian spiritual or cultural ceremony. that date. provides that each section of For purposes of this subdivision,an Indian is a person 009.687. A( Laws 1997,1st Sp.,c.5, § 51, who is a member of an Indian tribe as defined in ' this act takes effect at the time the section of law enacted in9',Subdivish • ;; 1997 that it amends or cites takes effect unless otherwise section 257.351, subdivision 9. intentional provided. Section 5 amended Laws 1997,c.239,art.3,§ 25, Laws 1963, c. 753. Amended by Laws 1981, c.218, §§ 1,2, capacity to in part repealing subd.2 of this section. eff. Aug. 1, 1981; Laws 1986, c. 352, § 4, eff. June 1, 1986; Laws 1989, c. 290, art. 3, §§ 33, 34, eff. July 1, 1989; Laws ; 'ingestion, in; 609.685. Sale of tobacco to children 1992,c. 588, § 1; Laws 1993,c.224, art.9, §§ 44,45; Laws stance havin 1994,c.636,art.2,§ 44. human use. f Subdivision 1. Definitions. For the purposes of ) i this section, the following terms shall have the mean- Historical and Statutory Notes , Subd. 2. , ings respectively ascribed to them in this section. Laws 1989, c. 290, art. 3, § 38 provides in part that the ' gauseg Substanceor deathhavin8wi, `' (a) "Tobacco" means cigarettes; cigars; cheroots; amendment of§ 609.685 by Laws 1989,c.290,art.3, §§ 33, i 34 is effective July 1, 1989, and applies to crimes committed un stogies; perique; pluggranulated, cut, crimp cut, on or after that date. 4 illness is ready rubbed, and other smoking tobacco; snuff; Laws 1994, c. 636, art. 2, § 70, provides in part that§ 94 :ei Ovided in s ,, snuff flour; cavendish; plug and twist tobacco; fine (amending subd.3)is effective August 1, 1994 and applies to ' cut and other chewing tobaccos; shorts; refuse crimes committed on or after that date. „ (b) Whoev scraps, clippings, cuttings and sweepings of tobacco; that a subst: 609.686. False fire alarms; tampering with or in• bdivision 1 and other kinds and forms of tobacco, prepared in juring a fire alarm system �tlierwise tra 'i, such manner as to be suitable for chewing or smoking •' in a pipe or other tobacco related devices. Subdivision 1. Misdemeanor. Whoever intentions ; tent to cau ally gives a false alarm of fire, or unlawfully tampers. ±a crime ll` (b) "Tobacco related devices" means cigarette pa- ` ,r or interferes with any fire alarm system, fire proteM: 1 bdivision 3. r i pers or pipes for smoking. tion device, or the station or signal box of any fire c' ubd. 3. ' Subd. la. Gross misdemeanor. (a) Whoever alarm system or any auxiliary fne appliance,or unlaw L�imu . sena ;q sells tobacco to a person under the age of 18 years is fully breaks, injures, defaces, or removes any such :i,, guilty of a gross misdemeanor. system, device, box or station, or unlawfully breaks, r'(1)` If the (b) It is an affirmative defense to a charge under injures, destroys, disables, renders inoperable, or d>s• t'int for not 3 this subdivision if the defendant proves by a prepon- turbs any of the wires, poles, or other supports and; 25 If the derance of the evidence that the defendant reasonably appliances connected with or forming a part of any. pr bodily I and in good faith relied on proof of age as described in fire alarm system or fire protection device or any: ;,years # section • 340A.503,subdivision 6. auxiliary fire appliance is guilty of a misdemeanor. :ubd. 4. 1 Subd. 2. Misdemeanor. Whoever furnishes to- Subd. 2. Felony. Whoever violates subdivisions , i_.:"may be a ] bacco or tobacco-related devices to a person under the by tampering and knows or has reason to know,th 1,` din the age of 18 years is guilty of a misdemeanor. the tampering creates the potential for bodily harm• gti ;'601; 34.01 452 , 4) xr SEC. 10.02. UNLAWFUL USE AND FURNISHING OF TOBACCO. Subd. 1. Minor Using. It is unlawful for any person, under the age of eighteen years, to use tobacco in any form. Subd. 2. Furnishing to Minors. It is unlawful for any person to furnish tobacco, by any manner or means and in any form, to any person under the age of eighteen years. (Ord. 1, April 1, 1978) paps revised in 1996 905 ‘ e.,0\ eel L, lel . LETTER OF INTENT BETWEEN SEAGATE TECHNOLOGY AND THE CITY OF SHAKOPEE, MINNESOTA WHEREAS Seagate Technology, Inc. is a private company incorporated within the State of Delaware (hereinafter referred to as "Seagate") with offices at 8001 East Bloomington Freeway,Bloomington,Minnesota 55420 and is proposing to construct an approximately 340,000 square foot disc drive research and development facility in Valley Green Industrial Park in Shakopee, Minnesota (hereinafter referred to as the "Project"); WHEREAS the City of Shakopee, Minnesota is a municipal corporation under the laws of the State of Minnesota(hereinafter referred to as the "City")with offices at 129 Holmes Street South, Shakopee,Minnesota 55379-1376 and, along with its Economic Development Authority ("EDA"), proposes to assist the Project to be undertaken by Seagate through the provision of financing incentives; WHEREAS the City, the EDA and Seagate intend to negotiate mutually agreeable terms of a development contract setting forth the terms under which the City and EDA will provide financial incentives to Seagate; WHEREAS the parties desire to enter into this Letter of Intent setting forth the general terms that will be negotiated as part of the development contract; and NOW THEREFORE the City and Seagate hereby mutually agree as follows: 1. Seagate, the City and the EDA will negotiate in good faith the terms of a definitive development contract containing terms substantially similar to those outlined in the letter from Seagate to the EDA and the Valley Green Industrial Park dated November 25, 1997, attached as Exhibit A; except that the contract will not provide for a$500,000 loan from the Minnesota Department of Trade and Economic Development. 2. The City acknowledges receipt from Seagate of a deposit in the amount of$5,200 which the City and EDA may apply toward all out-of-pocket costs incurred or paid by the-City or EDA in connection with the Project. In the event a definitive contract is not finalized and executed by all parties by June 1, 1998, the City shall return to Seagate any balance of the deposit remaining after payment to the City or EDA of costs incurred as of such date. If the balance in the deposit at any time is insufficient to pay costs incurred by the City or EDA, Seagate shall pay such SJB134851 1 SH235-04 additional amounts to the City within 10 days after receipt of written notice thereof. 3. The City will promptly begin the process necessary to create an economic development tax increment financing district under Minnesota Statutes, Sections 469.174 to 469.179 in order to help finance the Project. Seagate will cooperate with that effort and provide to the City or EDA any information necessary to create such a district. 4. The parties agree and understand that this letter documents the present understanding and commitment of the parties and, if mutually acceptable terms and conditions can be negotiated, will lead to negotiation and execution of a definitive contract which, when executed, will supersede all obligations of the parties hereunder. The definitive contract is subject to approval by the City Council, the EDA's Board of Commissioners and Seagate's Board of Directors. By the signatures below Seagate and the City mutually agree to the terms and conditions identified herein this 16th day of December, 1997. SEAGATE TECHNOLOGY, INC. CITY OF SHAKOPEE By: Jeff Henderson, Mayor Its Mark McNeill, City Administrator SJB134851 SH235-04 iy. E./y, CITY OF SHAKOPEE `� Memorandum k-- - TO: Mayor and City Council FROM: Paul Snook, Economic Development Coordinator SUBJECT: Resolution No. 4 8 0 8 , calling for a public hearing on a Tax Increment Financing Plan for TIF District No. 11, and a Modified Redevelopment Plan, and approving a Letter of Intent with Seagate Technology DATE: December 9, 1997 Introduction and Background: At its December 2nd meeting, the EDA and City Council approved in concept the Seagate TIF development proposal, and directed staff to bring to the December 16th Council meeting, a Letter of Intent for further consideration, and other necessary items to begin the TIF process. In order to initiate the proposed Seagate project, the City Council must call for the necessary public hearing on TIF, and should enter into a Letter of Intent with Seagate, outlining the general terms of understanding between the City and Seagate for development of the company's new computer disc drive research / development and production facility to be located in Valley Green Business Park. If the Letter of Intent is acceptable to the City Council, it should approve Resolution No. 4 8 0 8 , calling for a public hearing on a Tax Increment Financing Plan for TIF District No. 11, and a Modified Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1, and approving a Letter of Intent with Seagate Technology. The Resolution,Notice of Public Hearing and Letter of Intent are enclosed for your review. Action Required: Offer Resolution No. 4 8 0 8 , and move its approval sgtltrmo.doc CITY OF SHAKOPEE Resolution No. 4808 RESOLUTION CALLING FOR A PUBLIC HEARING ON A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 11 AND A MODIFIED REDEVELOPMENT PLAN FOR THE MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 AND APPROVING A LETTER OF INTENT WITH SEAGATE TECHNOLOGY WHEREAS,the City of Shakopee("City")has previously established its Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project")pursuant to Minn. Stat. Section 469.001 to 469.047 ("HRA Act");and WHEREAS,the Project is now administered by the Economic Development Authority for the City of Shakopee (the "Authority"); and WHEREAS. the City and Authority have received a request from Seagate Technology ("Seagate") to provide certain financial assistance in order to make feasible the development of a major research and development facility in the Project; and WHEREAS. the City has reviewed a Letter of Intent between the City and Seagate; and WHEREAS, the City Council has determined to consider a modification of the redevelopment plan('Project Plan") for the Project and the adoption of a tax increment financing plans ("TIF Plans") for TIF District No. 11. and to hold a public bearing regarding those actions in accordance with the I-IRA Act and TIF Act. NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee. that: 1. The proper City officials are authorized to executed the Letter of Intent in substantially the form on file with the City. 2. The Authority, and its staff and consultants, hereby authorized and directed to cause to be prepared a modification to the Project Plan and a TIF Plan for TIF District No. 11. and to file a copy of such documents in City Hall. s a134R79 S'3235-ot E68—d Z1/Z0 d 19-1 OIE62EEZ19 N3AVb9 7 A03NN3N—woad wd8E:pO i6-01-780 3. The City Clerk is authorized and directed to prepare a notice for lication in the City's official newspaper setting a public hearing before the City Council on re h • 3 • 1998. at DO p.m. in the council chambers on the Project Plan and TIF Plan. The notice shall be in substantially the form attached hereto, shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing, and shall include a map of the Project area and the proposed TIF District. 4. The Authority. its staff and consultants are authorized and directed to transmit a copy of the modified Project Plan and the TIF Plan (or fiscal impact information related to the TIF District)to the County Board and School Board at least 30 days before the date of the public hearing and to take all other actions necessary to bring such plans before the City Council at the time of the public hearing. Approved by the City Council of the City of Shakopee this 16th day of December. 1997. Mayor ATTEST: City Clerk sna24A,s 2 SHZ35-O E68-d Zt/E0"d 19V-1 OtE6LEEZt9 N3AY80 A03NN3)I-woad wd8E:pO A6-01-080 Exhibit A NOTICE OF PUBLIC HEARING NOTICE is hereby given that the City Council of the City of Shakopee will meet in the City Hall, 129 Holmes Street, Shakopee. Minnesota at p.m. on , 1998, to conduct a public hearing on the modification of the Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project") and a Tax Increment Financing ("TIF") Plan for a proposed economic development district within the Project ("TIF District No 11"). The boundaries of the Project and the proposed TIF District are shown in the map below. The purpose of the proposed action is to facilitate development of a research and development facility by Seagate Technology. Details on the proposal are contained in the modified Redevelopment Plan and TIF Plan. a draft copy of which will be available for public inspection at the Shakopee City Hall during regular business hours. Any person wishing to express an opinion on the matters to be considered at the public hearing will be heard orally or in writing. BY ORDER OF THE CITY COUNCIL. Dated: Pate of Publication] /s/ Judy Cox City Clerk City of Shakopee, Minnesota S. B1348 3 saz3s-04 E68-d Zl/PO d t917-1 OlE61EEZ19 N3AVa9 V A43NN3N-woad wd8E: lO 16-01-D84 uec-II-ar u4:uopm from-KENNEDY & GRAVEN +3379310 T-521 P.02/09 F-997 LETTER OF INTENT BETWEEN SEAGATE TECHNOLOGY AND THE CITY OF SHAKOPEE, MINNESOTA WHEREAS Seagate Technology is a private company incorporated within the State of Minnesota(hereinafter referred to as"Seagate")with offices at 8001 East Bloomington Freeway, Bloomington, Minnesota 55420 and is proposing to construct an approximately 340,000 disc drive research and development facility in Valley Green Industrial Park in Shakopee, Minnesota (hereinafter referred to as the "Project"); WHEREAS the City of Shakopee, Minnesota is a municipal corporation under the laws of the State of Minnesota(hereinafter referred to as the "City") with offices at 129 Holmes Street South, Shakopee,Minnesota 55379-1376 and, along with its Economic Development Authority ("EDA"), proposes to assist the Project to be undertaken by Seagate through the provision of financing incentives; WHEREAS the City,the EDA and Seagate intend to negotiate the terms of a development contract setting forth the terms under which the City and EDA will provide financial incentives to Seagate; WHEREAS the parties desire to enter into this Letter of Intent setting forth the general terms that will be negotiated as part of the development contract; and NOW THEREFORE the City and Seagate hereby mutually agree as follows: 1. Seagate, the City and the EDA will negotiate in good faith the terms of a definitive development contract containing terms substantially similar to those outlined in the letter from Seagate to the EDA and the Valley Green Industrial Park dated November 25, 1997, attached as Exhibit A; except that the contract will not provide for a$500,000 loan from the Minnesota Department of Trade and Economic Development. 2. The City acknowledges receipt from Seagate of a deposit in the amount of$5,200 which the City and EDA may apply toward all out-of-pocket costs incurred or paid by the City or EDA in connection with the Project. In the event a definitive contract is not finalized and executed by all parties by June 1, 1998,the City shall return to Seagate any balance of the deposit remaining after payment to the City or EDA of costs incurred as of such date. If the balance in the deposit at any time is insufficient to pay costs incurred by the City or EDA, Seagate shall pay such SJB134�51 SH235-O4 - „ r uMnvcn +3379310 T-521 P.03/09 F-997 additional amounts to the City within 10 days after receipt of written notice thereof. 3. The City will promptly begin the process necessary to create an economic development tax increment financing district under Minnesota Statutes, Sections 469.174 to 469.179 in order to help finance the Project. Seagate will cooperate with that effort and provide to the City or EDA any information necessary to create such a district. 4. The parties agree and understand that this letter documents the present understanding and commitment of the parties and will lead to negotiation and execution of a definitive contract which, when executed, will supersede all obligations of the parties hereunder. By the signatures below Seagate and the City mutually agree to the terms and conditions identified herein this 16th day of December, 1997. Seagate Technology City of Shakopee: Its Jeff Henderson, Mayor Mark McNeill, City Administrator SJB134851 5N23S-04 2 &Seagate Seagate Technology Disc Driveey Sc �'� ' Scotts Dalley, California 95066-4544 November 25, 1997 Mr. Paul Snook Economic Development Coordinator City of Shakopee 129 South Holmes Street Shakopee,MN 55379 And Mr.Jon R.Albinson Project Director Valley Green Business Park 5240 Valley Industrial Blvd. South Shakopee,MN 55379 Dear Paul and Jon: On behalf of Seagate Technology,I am pleased to indicate the company's desire to execute formal commitments for the acquisition and development of property in Valley Green Business Park in Shakopee, MN. As you are aware,we have expended a great deal of time and effort investigating site options for the proposed 340,000SF consolidation/expansion of our disc drive research and development facility. Based upon our review of the information that has been collected,we believe that the Shakopee site will afford excellent opportunities and mutual benefits to the City,Valley Green and Seagate Technology. As previously represented,Seagate Technology will initiate construction in the spring of 1998 on a 2- storey,262,000s.f.research and production facility(Phase I)at an estimated market value of$22,528,550. An expansion of 80,000s.f.(Phase II)will be developed in 2002 at an estimated market value increase of $7,806,450 resulting in a cumulative estimated market value of$30,335,000. To operate these facilities, the company will transfer approximately 1,276 existing full-time employee and contractor positions(715 persons—Phase I,and 511 persons—Phase II).These jobs are primarily comprised of professional, managerial,engineers,technicians and support personnel. Seagate anticipates that approximately eighty (80)positions will turnover through attrition during the first twenty four months of our occupancy. In this same period,forty(40)new full-time positions will be created above the current 1,276 labor count. To formalize our commitment to this endeavor,we will draft an appropriate purchase agreement and related development agreement for your review. In order to meet our requirements and timeframe for development, it is imperative that the necessary actions occur on an aggressive schedule. The conditions upon which our formal commitment is predicated are as follows: • Acquisition and closing approximately 34.3 acres of property in Spring, 1998 in Valley Green Industrial Park as defined in the November 14, 1997,correspondence between Jon Albinson and Paul Snook(See Exhibit A attached). The purchase price($4,247,600)and terms pertaining to the land transactions as referenced therein are acceptable. • The site must be filled and improved to a pre-engineered elevation with parking,driveways, loading areas and building footprint(Phases 1 &2)necessary to develop and sustain appropriate load bearing capacity for vehicle traffic,freight transportation and a 2-story office/research and development facility at no additional cost to Seagate Technology. This work should begin immediately upon execution of a Purchase Agreement with Valley Green Business Park. Messers, Snook and Albinson November 25,1997 Page 2 • Valley Green Business Park and/or the City of Shakopee will undertake or cause to be completed the following activities in regard to the site at no cost to Seagate Technology: ---Rebuild the northerly access roadway(currently an entrance drive to the Canterbury Park Racetrack)from its current rural roadway design to an urban section,including curb and gutter. ---Complete the construction of Secretariat Drive north to connect in with the rebuilt Canterbury Park roadway. ---Complete Vierling Drive from County Road 16 to the rebuilt Canterbury Park roadway. ---New and rebuilt roadways will include all necessary utility infrastructure,as defined and required by the City of Shakopee. ---Install street lighting system on Secretariat Drive,the Vierling Drive extension and the rebuilt Canterbury Park roadway. ---Wave any fees of assessments relating to street lighting,semaphores or intersection signalization. ---Pay the Park Dedication Fees for the site,and pay the Trunk Water Fees for the site. ---Waive Storm Sewer Trunk Fees and provide storm drainage systems acceptable to City of Shakopee standards for the site. ---Waive the 7.5%fee applicable to land development costs. ---Implement a pay-as-go tax increment financing economic development district providing Seagate Technology with an annual rebate income stream of approximately$332,746/year in 2000 through 2003 and$451,482/year in 2004 through 2008 for a total net present value benefit of$4,247,640 based upon a 7.5%interest factor(pursuant to the estimated TIF schedule attached—Exhibit B). ---Provide$500,000 in low interest loan proceeds via Minnesota Department of Trade And Economic Development,Minnesota Investment Fund at 0% interest,5 year term to be secured by machinery and equipment to be designated by Seagate Technology. To the extent that the company meets the stipulated employment transfer thresholds(1,276)and job creation thresholds within 24 months of occupancy of each Phase of the facility,the City will forgive $250,000 or a pro rata share of the total loan amount. ---The City warrants that cumulative SAC/WAC fees relating to the proposed facility will not exceed$265,000. --- The City agrees to waive or otherwise have others pay all Plan Check and Building Permit fees in addition to those fees and permits previously identified in this letter and the 11/14/97 letter. ---Valley Green pledges to work with officials and/or contractors of Seagate Technology to coordinate grading and site preparation activities in order to minimize development costs of the proposed facility. Messers,Snook and Albinson November 25,1997 Page 3 Seagate Technology recognizes and appreciates the efforts of the City of Shakopee and Valley Green Business Park in bringing the concept of this proposed development to the threshold of realization.We know that all of us must work together to formalize the proposed partnership in a timely manner so that implementation activities may begin in earnest. Through the defined project and operation of the facility,Seagate Technology will be directly responsible for the investment and generation of hundreds of millions of dollars into the local economy. It is due to these economic impacts and the substantial private expenditures required that has caused Seagate Technology to seek financial support for this development. Our market and competition are global in scope and thus partnerships such as are proposed herein are essential to our long term success and development. It is our sincere belief and hope that the City and Valley Green view our proposed project and commitment as a"win-win"situation that will be heartily embraced. Seagate Technology looks forward to the prompt implementation of this project and a long term mutually beneficial relationship with the City of Shakopee and Valley Green Business Park. We would appreciate a prompt response from both parties so that our representatives may prepare the necessary agreements for your review to consummate the transactions. Sincerer 14- Geoffr/, -.Mayer Direc or of Corporate Real Estate Seagate Technology • AAA ----: ---- va c November 14, 199:7 BUSINESS PARK - Mr.Paul Snook Economic Development Coordinator CITY OF-SHAKOPEE. ' 129 South Holmes Street Shakopee, MN 55379 Re: Seagate Proposal Dear Paul: Valley Green Business Park is" following proposal to provide the ro osal to sell a high visibility site to prime, g > Seagate consisting of approximately 34 36 acres,28.66 acres:owned;by Valley Green Business Park,with the remaining.5 7 acres owned by the Minnesota Department of Transportation("MnDOr') We have met with Marvin Martin of MnDOT and have defined a workable transfer of ownership to Valley Green Business Park. Based on the site requirements defined by Seagate,we are comfortable that our proposal will accommodate their current and future development.needs.;Seagate can assume that they will be purchasing a"ready to develop"parcel,graded to a pre engineered elevation,with all utility services provided to the site. 'Soils will accommodate bearing capacities for the,proposed structure. Valley Green Business Park will coordinateand assemble the site,replatting,the parcel.into-two lots, one lot of approximately 23 acres(Phase 1 site), and the other 11.2 acres(Phase 2 site). The attached survey has been marked up to better define the parcels. The purchase price will be$124,200 per acre. We can accommodate Seagate's purchase of Phase 1 in the spring of 1998,with the Phase 2 land closing under a Contract for Deed contemporaneously with the closing of the Phase 1 land. The Contract for Deed on Phase 2 will be structured with a down payment of 10%of the Purchase Price;.the balance being paid in 24 equal monthly installments at an interest rate of seven and one-half percent(7%%). Valley Green Business Park will complete the development of this parcel of land with the following improvements,:which should be considered as part of the Purchase Price: 1. Rebuild the northerly access roadway(currently an entrance drive to the Canterbury Park Racetrack) \ from its current rural roadway design toanurban section, including curb and gutter: This willbe done cooperatively with Valley Green Business Park paying 50% of the cost and the City paying 50%_ �' 2--" Fill the site to a pre-engineered elevation with bearing capacities equal to or exceeding 2500 psf. 3. Complete the construction of Secretariat Drive north to connect in with the rebuilt Canterbury Park roadway. 4. Complete Vierling Drive from County Road 16 to the rebuilt Canterbury Park roadway. New and rebuilt roadways will include all,necessary utility infrastructure, as defined and required by the City. C:\Sharc\Projccts\Seagatc`x to PSnook re VGBP proposal.doc 5240 Valley lndustrel Boulevard South *Shakopee.MN 55379*Telephone:(612)445-9286*Fax:(612)904-6875•E-Mail:jalbinson@VafeyGreen.com �j2a 1 Mr. Paul Snook ; Page Two • November 14, 1997 5. Underground the above-ground electrical distributionline that currently runs through the property. 6. Install street lighting systems on Secretariat Drive and the Vierling Drive extension at the expense of Valley Green Business Park,with costs for the street lighting required on the rebuilt Canterbury Park roadway shared 50/50 between the City of Shakopee and Valley Green Business Park. 7. Pay Park Dedication Fees for the site($4,500 per acre). 8. Pay Trunk Water Fees on the site($741per acre). 9. City of Shakopee to waive any Storm Sewer Trunk Fees that may be applicable to this development ` ($8,712 per acre) .It is, therefore,assumed that thestorm drainage requirements defined for this parcel will be the responsibility of Valley Green,and installed as a part of our site development costs. 10. Valley Green will contract with WSB,the.City's engineering consultant, for.all final engineering and: grading design work:required for the development. -This will;be completed under review of the City, with the City's final approval. 11. City of Shakopee to waive the 7%2% fee'applicable to the land development costs. 12. All delivery times are subject to force majuere. The proposal defined herein assumes that Seagate will have a ready-to-develop site, with all platting/subdivision processing fees being the obligation of Valley Green Business Park. We will provide Seagate clear title with a Warranty Deed: The total purchase price will be$4,247,640 payable.as"follows: Phase 1 purchase: Approximately 23 acres- $2,856,600 payable at closing on or about April 1, 1998 Phase 2 purchase: Approximately 11.2 acres-$1,39.1,040'payable as follows: $139,104 payable upon closing the Contract for Deed,on or about April 1 1998, with 24 equal monthly payments of$56,336.6.1. The Contract for.Deed is proposed as a two year self-amortizing Contract with interest at 7%2%. Upon final Contract payment, Valley Green Business Park will provide Seagate a Warranty Deed to evidence title on the Phase 2 land. C:\Share\Projects\Scagate\x to PSnook re VGBP proposal.doc S=. Mr: Paul Snook • Page Three November:14, 1997 We have carefully reviewed the development requirements and believe our proposal accurately represents a transaction on which we can perform. We have included a variety of expenses that would normally fall to Seagate'sdevelopment,payable at the time of building permit(Park Dedication Fees, Storm Sewer Trunk Fees,etc.) in our development cost structure so these costs do not fall to Seagate Other development expenses:have been suggested in our proposal as appropriately waived by the City. In doing so,we have been able to hold our price as defined. In the event the City is unwilling or unable to waive these fees, the Purchase Price defined herein will need to increase accordingly. Valley.Green Business Park is very enthusiastic about the opportunity of having Seagate locate in the Park : and in the community. They will be a valuable asset to the entire community, and will find the Park and the community an excellent place in which to do business. With the strong public/private partnership between the City:of Shakopee.and Valley Green suggested herein,we will be successful in attracting Seagate to our Community. Respectflly,: - V ' Y GREEN BUSINESS PARK crol J R.Albinson roject Director JRA:jmc C\Share\Projects\Scagate\x to PSnook re VGBP proposal.doc NOV 17 '97 11:56AM EHLERS & ASSOCIATES P•2/5 CS CS f M 9 c I EEE I .....- .Z%z��. www a o ov o0 ov 000000 0o 0 CO CO m /cu OD CO CO O co co 0 0 0 0 0 0 0 0700) 0) ri>-000) o)a) o)0) N NN NN NN 07 6) S) 0g N) T>.>. >. a_ >.> T> > i T ON r U 0 r T ON ON T Y. 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These fees can then be waived, in addition to other development fees and costs, as part of the 10% penalty the City must pay for using tax increment financing in the Seagate development. Background: At its December 2nd meeting, the Council and EDA approved in concept the Seagate development proposal as presented, with direction to staff to come back to Council/EDA at the December 16th meeting with a formal TIF application, and Letter of Intent. Discussion: In order to effectively use TIF for this project or any project, the City must, according to state statute, make a penalty payment toward the project (also called a "contribution") equal to 10% of the total increment amount. For this project, the total estimated increment for the entire life of the proposed district is $7,974,203 (see Exhibit A, TIF runs). This is the maximum increment that could be collected from the district. The 10% penalty on this increment amount would be $797,420. The current proposal is to provide increment in an amount equal to the purchase price of the fully-improved site, $4,247,640. With increment assistance at this amount, the penalty will be less than the above-referenced penalty amount. The penalty can be derived from any one of a variety of sources, including city general funds, a state economic development grant (Minnesota Investment Fund), waived development fees and costs, or a LGA/HACA reduction. Staff considered using (up to) $500,000 in Minnesota Investment Fund (MIF) dollars from the Minnesota Department of Trade and Economic Development to pay for a substantial portion of the 10% penalty, however,these funds are not available at this time. segtplat.doc Since MIF funds are not available for this project,the City must arrive at the 10%penalty through other means. The most effective way to do this is through waiving development related fees and costs. Please refer to Exhibit B for a list of estimated development fees / costs attributable to this project (attached to is a letter from SPUC, explaining their costs). The estimated total of the fees/costs is $ _ -t1B►f Staff has learned that Valley Green Business Park intends to re-plat the Seagate site and adjacent property. This re-platting makes storm sewer trunk fees applicable to the project. op-tAf Thus, a waiver of storm sewer trunk fees, in addition to a waiver of the fees/costs listed in[Exhibit B(totals $ . This can be used to meet the 10% TIF penalty amount. Options: 1. Approve, in concept,the re-platting of the Seagate site and adjacent property, making storm sewer trunk fees applicable to the project. 2. Do not approve, in concept,the re-platting of the Seagate site and adjacent property, making storm sewer trunk fees applicable to the project. 3. Request additional information from staff Recommended Action: Option No. 1. Action Requested: Offer and pass a motion approving, in concept, the re-platting of the Seagate site and adjacent property, making storm sewer trunk fees applicable to the Seagate project. segtplat.doc NOV 17 '97 11:56AM EHLERS & ASSOCIATES r'. i� Q a. M 9 C . PI"' < • 2 (1; CO i E E i'C— -I- - 2)2.2.2 . i• Www a ��p 0 00 00 0o 000000 000 tD 00 to 05 0)0000 OD 00 O OO OO OO CD CO 0) 0) m)-0) 0) 0) 0)0) 0)0) N NN NN NN N tU 0) w w Q1 mmcam roromroro CO KO CO 'C°c mm al 02 mm aaanC..Ca W 0.0. 0.4. 0. 0.0.0.00.0. 0. . . a.a 0.n. 0.a *.e�ae.Qaz hoot0oeo .�� at p as a o N o 004)o47n w OCOOOtV �N�n ^ eN•. 0 'C 88 n s OO 0 v v;tOt00�00 Qp Qp Q�{(G r o 0000 0 jt�4)OHp 06 V 01 v C?O CO tf! 00 to r fA fA 000DO h E. O^0t0')MN Z m00OQr 0) Ni N O ? QD NO cb co CD 4c.4 000 N ��n N m G r r > 8 M N 007 �. r N . 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O < WWZDi— _J = I UI— O U VW U2 W o� - 0Wwc < <WaOw W2 , J 0 Y 2 Z ce cc a O w CL R W a 2 - w cc Doc0o = og < aW ? 0 I- Q 1— cown0 ma_ 0 529 I— 0 / 1E, /5 CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Paul Snook, Economic Development Coordinator FROM: Bruce Loney, Public Works Director SUBJECT: Replat of Proposed Seagate Site and Adjacent Property DATE: December 16, 1997 INTRODUCTION: City Council was asked to approve the concept of replatting the Seagate site. This memo is in regard to the necessary turnback of Canterbury Drive to the City of Shakopee and related costs for improvements for that roadway. BACKGROUND: Canterbury Drive is located just north of Canterbury 2nd Addition and serves as a private roadway from C.R. 83 into the Canterbury Park complex. This roadway is currently a 39 foot wide bituminous paved rural roadway section, which was built in 1985. Included in the Draft Transportation Plan, as prepared by WSB & Assoc. and as authorized by City Council in 1996, one of the areas for study was the Canterbury Park area. The Draft Transportation Plan is scheduled to be reviewed by the Planning Commission at its December 18, 1997 meeting. In this plan it has been recommended that the Canterbury Drive roadway be connected with Shenandoah Drive to provide a collector route in this area serving major recreational property that is currently undeveloped and the Canterbury Park complex. This roadway should become public in order to connect with the 12th Avenue intersection for future signalization. At this time Canterbury Drive is a private road that was built for Canterbury Park in 1985. With the Seagate proposal, it has been proposed to reconstruct this rural roadway to an urban roadway section, with storm sewer and curb & gutter, with the City paying 50% of the costs and Valley Green paying the other 50% of the costs, and Canterbury Park donating the necessary right-of-way for public roadway dedication at no cost. It has been previously estimated that the reconstruction costs of Canterbury Drive through Canterbury Park was $600,000, thus the City's share would be $300,000.00. Staff has done three estimates for Council consideration to verify the cost estimates on this project. 1. Utilizing existing roadway alignment and grade to reconstruct the pavement and widen the roadway to install a 4-lane urban roadway sections with bituminous trail and concrete sidewalk and street lighting, as per City Street collector policy. This alternative would include the right-of-way purchase of 25 feet from Valley Green in order to utilize the same roadway alignment. The total cost of this alternative is $1,109,200.00. 2. Reconstructed roadway through Canterbury Park donated right-of-way in which the roadway is regraded to a 4-lane urban roadway section with bituminous trail, concrete sidewalk and street lighting. The total cost of this alternative is $1,035,787.50. 3. Roadway cost through Canterbury Park right-of-way in which the roadway is reconstructed and this estimate is for the City's oversizing of a street collector, as per City Policy. The cost of this oversizing cost is $241,008.53. In this alternative, it is assumed that the right-of-way would be donated and the City would be able to assess the local street equivalent to adjacent properties. In review of the cost estimates and review of the site topography and the current proposal, staff would have the following comments: • The roadway section to serve the Seagate site and Canterbury Park would need to be a 4-lane facility to accommodate the anticipated traffic volumes. • The cost estimate for the reconstruction on new alignment for Canterbury Drive is essentially less than the widening and paving alternative if all of the right-of-way is donated by Canterbury Park at no cost. • The current roadway is a rural road with ditches and an urban roadway construction would need to be regraded to better fit the surrounding property. If this roadway were to be a new street collector, the City would assess the local street equivalent and pay the oversizing costs, per City policy. In this case, the City would pay $241,008.53 and assess $794,778.97 or roughly $400,000.00 to the adjacent property owners. In this proposal, Canterbury Park will dedicate the right-of-way if there is no assessment to Canterbury Park. The Seagate proposal is requesting that the City and Valley Green split the cost of Canterbury Drive improvements equally. This cost would be estimated to be $517,893.75 each. Another alternative staff believes should be considered is that the City pay for the oversizing costs for a street collector and 50% of the local street assessment cost for Canterbury park. Valley Green would pay 50% of the local street cost and 50% of the assessment cost for Canterbury Park. Valley Green's cost would be approximately $600,000 and the City's cost at $400,000 under this cost sharing alternative. Funding sources for this roadway could be from the r 41r Capital Improvement Fund or General Fund balance. Attached are copies of the 1998 CIP budget of the Capital Improvement fund for the next five years. The main projects include $900,000 for land acquisition south of the bypass for parks and $1,400,000 for future building expansion of the Public Works/Police building. Staff is providing this information for Council direction on cost sharing of roadways in the Seagate proposal and for direction on funding sources for the City's share. ALTERNATIVES: 1. Provide staff direction on cost sharing for roadways in the Seagate proposal and identify funding sources to be used. 2. Table for more information. RECOMMENDATION: Staff would recommend that Council provide direction as to the amount of funding for the City to participate in this proposal and identify funding sources preferred. ACTION REQUESTED: Provide direction on cost sharing amount and on funding sources preferred for the cost sharing of roadways. blruceney Public Works Director BL/pmp SEAGATE / .h t , ROADWAY THROUGH CANTERBURY PARK CONSTRUCTION COST ESTIMATE(Widening and Paving Exist. Roadway) `, UNIT TOTAL NQ DESCRIPTION UNITS QTY. PRICE PRICE 1 Mobilization L.S. 1 $ 10,000.00 $ 10,000.00 2 Bituminous Milling S.Y. 18000 $ 1.00 $ 18,000.00 3 Common Borrow C.Y. 20000 $ 7.00 $ 140,000.00 4 Common Excavation C.Y. 6000 $ 2.00 $ 12,000.00 5 Aggregate Base Class 5 100%Crushed Rock Ton 7000 $ 6.50 $ 45,500.00 6 Type 41,Bituminous Wear Coat(2"thick) Ton 3200 $ 20.00 $ 64,000.00 7 Bituminous Material for Tack Coat GALLON 1200 $ 1.10 $ 1,320.00 8 4"Concrete Walk S.F. 20000 $ 1.50 $ 30,000.00 9 Concrete Curb and Gutter Design-b618 L.F. 8000 $ 6.50 $ 52,000.00 10 2"Bituminous Walk-8'Wide w/CL.5 Base L.F. 4000 $ 5.00 $ 20,000.00 11 Sodding Type Lawn S.Y. 6500 $ 2.00 $ 13,000.00 12 Seeding(min.4"topsoil,seed,fertilizer&mulch) ACRE 1 $ 1,200.00 $ 1,200.00 13 Furnish and Plant 2-1/2"Marshall Seedless Ash TREE 35 $ 300.00 $ 10,500.00 14 Furnish and Plant 2-1/2"Sugar Maple TREE 35 $ 300.00 $ 10,500.00 15 Silt Fence-Heavy Duty L.F. 200 $ 1.00 $ 200.00 16 Permanent Baracades L.F. 32 $ 30.00 $ 960.00 17 4"Solid Yellow-Paint L.F. 3800 $ 0.60 $ 2,280.00 18 4"Broken Line White-Paint L.F. 7600 $ 0.15 $ 1,140.00 19 Storm Sewer L.F. 4000 $ 50.00 $ 200,000.00 20 Remove and Replace Fence L.F. 2000 $ 10.00 $ 20,000.00 21 Remove Entrance Structure L.S. 1 $ 5,000.00 $ 5,000.00 22 Parking Lot Restoration L.S. 1 $ 10,000.00 $ 10,000.00 23 Street Lighting L.S. 1 $ 30,000.00 $ 30,000.00 SUBTOTAL $ 697,600.00 10%Contingency $ 69,760.00 SUBTOTAL $ 767,360.00 25%Eng/Admin $ 191,840.00 TOTAL $ 959,200.00 ROW Costs $ 150,000.00 GRAND TOTAL $ 1,109,200.00 RIF • ,l e ROADWAY THROUGH CANTERBURY PARK • CONSTRUCTION COST ESTIMATE(Reconstruct) UNIT TOTAL ta. DESCRIPTION UNITS QTY. PRICE PRICE 1 Mobilization L.S. 1 $ 10,000.00 $ 10,000.00 2 Subgrade Preparation R.S. 40 $ 250.00 $ 10,000.00 3 Common Excavation C.Y. 30000 $ 2.00 $ 60,000.00 4 Common Borrow C.Y. 10000 $ 7.00 $ 70,000.00 5 Remove Bituminous Material S.Y. 18000 $ 1.50 $ 27,000.00 6 Aggregate Base Class 5 100%Crushed Rock S.Y. 24000 $ 3.25 $ 78,000.00 7 Type 31,Bituminous Base Coat(2-1/2"thick) S.Y. 22000 $ 2.10 $ 46,200.00 8 Type 41,Bituminous Base Coat(1-1/2"thick) S.Y. 22000 $ 2.00 $ 44,000.00 9 Bituminous Material for Tack Coat GALLON 1200 $ 1.10 $ 1,320.00 10 4"Concrete Walk S.F. 20000 $ 1.50 $ 30,000.00 11 Concrete Curb and Gutter Design-b618 L.F. 8000 $ 6.50 $ 52,000.00 12 2"Bituminous Walk-8'Wide w/CL.5 Base L.F. 4000 $ 5.00 $ 20,000.00 13 Sodding Type Lawn S.Y. 6500 $ 2.00 $ 13,000.00 14 Seeding(min.4"topsoil,seed,fertilizer&mulch) ACRE 1 $ 1,200.00 $ 1,200.00 15 Furnish and Plant 2-1/2"Marshall Seedless Ash TREE 35 $ 300.00 $ 10,500.00 16 Furnish and Plant 2-1/2"Sugar Maple TREE 35 $ 300.00 $ 10,500.00 17 Silt Fence-Heavy Duty S.Y. 200 $ 1.00 $ 200.00 18 Permanent Baracades L.F. 32 $ 30.00 $ 960.00 19 4"Solid Yellow-Paint L.F. 3800 $ 0.60 $ 2,280.00 20 4"Broken Line White-Paint L.F. 7600 $ 0.15 $ 1,140.00 21 Storm Sewer L.F. 4000 $ 50.00 $ 200,000.00 23 Remove and Replace Fence L.F. 2000 $ 10.00 $ - -20,000.00 24 Remove Entrance Structure L.S. 1 $ 5,000.00 $ -- 5,000.00 25 Parking Lot Restoration L.S. 1 $ 10,000.00 $ 10,000.00 26 Street Lighting L.S. 1 $ 30,000.00 $ 30,000.00 TOTAL $ 753,300.00 10%Contingency $ 75,330.00 SUBTOTAL $ 828,630.00 25%Eng/Admin $ 207,157.50 GRAND TOTAL $ 1,035,787.50 This Estimate Assumes no ROW Costs .. i i1' ROADWAY THROUGH CANTERBURY PARK CONSTRUCTION COST ESTIMATE(Reconstruct-City Oversizing) UNIT TOTAL NQ DESCRIPTION UNITS QTY. PRICE PRICE 1 Mobilization L.S. 0.28 $ 10,000.00 $ 2,800.00 2 Subgrade Preparation R.S. 11.2 $ 250.00 $ 2,800.00 3 Common Excavation C.Y. 10000 $ 2.00 $ 20,000.00 4 Common Borrow C.Y. 3333.3 $ 7.00 $ 23,333.33 5 Remove Bituminous Material S.Y. 1000 $ 1.50 $ 1,500.00 6 Aggregate Base Class 5 100%Crushed Rock S.Y. 6720 $ 3.25 $ 21,840.00 7 Type 31,Bituminous Base Coat(2-1/2"thick) S.Y. 6160 $ 2.10 $ 12,936.00 8 Type 41,Bituminous Base Coat(1-1/2"thick) S.Y. 6160 $ 2.00 $ 12,320.00 9 Bituminous Material for Tack Coat GALLON 336 $ 1.10 $ 369.60 10 4"Concrete Walk S.F. 0 $ 1.50 $ - 1 11 Concrete Curb and Gutter Design-b618 L.F. 0 $ 6.50 $ - 12 2"Bituminous Walk-8'Wide w/CL.5 Base L.F. 4000 $ 5.00 $ 20,000.00 13 Sodding Type Lawn S.Y. 0 $ 2.00 $ - 14 Seeding(min.4"topsoil,seed,fertilizer&mulch) ACRE 0 $ 1,200.00 $ 15 Furnish and Plant 2-1/2"Marshall Seedless Ash TREE 35 $ 300.00 $ 10,500.00 16 Furnish and Plant 2-1/2"Sugar Maple TREE 35 $ 300.00 $ 10,500.00 17 Silt Fence-Heavy Duty S.Y. 0 $ 1.00 $ - 18 Permanent Baracades L.F. 32 $ 30.00 $ 960.00 19 4"Solid Yellow-Paint L.F. 3800 $ 0.-60 $ 2,280.00 20 4"Broken Line White-Paint L.F. 7600 $ 0.15 $ 1,140.00 21 Storm Sewer L.F. 400 $ 50.00 $ 20,000.00 23 Remove and Replace Fence L.F. 0 $ 10.00 $ - 24 Remove Entrance Structure L.S. 0 $ 5,000.00 $ - - 25 Parking Lot Restoration L.S. 0 $ 10,000.00 $ - 26 Street Lighting L.S. 1 $ 12,000.00 $ 12,000.00 TOTAL $ 175,278.93 10%Contingency $ 17,527.89 SUBTOTAL $ 192,806.83 25%Eng/Admin $ 48,201.71 GRAND TOTAL $ 241,008.53 This Estimate Assumes no ROW Costs sw. s a) c X rn rn s a 13 < = rn m m CD D W X o o 0 a cD C m < 0 co v a —� °—' v) a) (n a) cno m a C 77 — — .. vi o) x c m 0 > CD F; Iv Ca -a a N a) n'' co mc cn v N cD = rn r CL cn in CT 0 7 5. 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' •j I ! 11 j I. 1 . -(----'I Iv)1. i� (AI Ent i(AI(AI(A1 1 .. 1._ 61 I l 69 EA 1 1 1 1 + 1 1 1 - - , ! 1 1 A -I V N I I I alto CD V CO CO 0 CT -. 0) 0) CO 1 0 CD W co O O O a) N A O I I I O 0 i I I -V-----1 o 100 (1 0100 I I 0 CO 0 -------------- 1-CD -101-0-.0 010 0-_._1111.. __ 1111_._- -I----I --------- -- 0 C I I o 0 0 0 0 0 �0 0 0 a (� i 1 I EA (A EA I 1 1 -N I I I (A 69 EA EA l i 18 3 m -' I ) 0 t I 0II 1 I ( i 1 0 (ND 0I O I 0 (T (T 0 ; ca 0 00 I Co. . I - 1 I + o 0 0 1 1 1 l0i 1 . I !o o o 0 1 0 0 of ' 1 10! ; f :010 0 01 1 % E. /6 MEMORANDUM TO: Mayor and City Council 1 � Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments for Townhomes in Prairie Bend and Canterbury Pointe DATE: December 15, 1997 INTRODUCTION: Attached is Resolution No. 4810 apportioning existing special assessments against newly created lots located within the Prairie Bend Common Interest Community owned by Klingelhutz Development . Also, attached is Resolution No. 4811 which assigns new parcel numbers to lots within the Canterbury Pointe Common Interest Community. BACKGROUND: The CIC (Common Interest Community) documents for Lots 6 and 7, Block 2 of Prairie Bend 1st Addition have been recorded creating 20 lots out of two. The existing special assessments for these two lots for the 1994-10 Sarazin Street and Roundhouse Street improvement project must be apportioned at this time. Resolution No. 4810 apportions the existing special assessments against these newly created lots within the Common Interest Community. The developer has been advised of the apportionment . The CIC documents for four lots in Canterbury Pointe have been recorded. The original parcel numbers for these four lots have been replaced with new parcel numbers . City Council is asked to adopt Resolution No. 4811 transferring the special assessments to the new parcel numbers in order that they can be put on the tax statements . RECOMMENDED ACTION: 1] Offer Resolution No. 4810, A Resolution Apportioning Assessments Among New Common Interest Community Parcels Jj, 62, ID . Within CIC 1024 Prairie Bend 1st Addition (Originally Known as Parcels 27-191014-0 and 27-191015-0) , and move its adoption. 2] Offer Resolution No. 4811, A Resolution Transferring Assessments to NewParcel Numbers Within Canterbury Pointe CIC 1030 (Originally Known as Parcels 27-205029-0 Through 27- 205032-0) , and move its adoption. t Clerk h\judy\appmemo.pb RESOLUTION NO. 4810 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW COMMON INTEREST COMMUNITY PARCELS WITHIN CIC 1024 PRAIRIE BEND 1ST ADDITION (ORIGINALLY KNOWN AS PARCELS 27-191014-0 and 27-191015-0) WHEREAS, on November 5, 1997, Resolution No. 4776 adopted by the City Council levied assessments against properties benefited by the Sarazin Street, Roundhouse Street, and 4th Avenue Project No. 1994-10; and WHEREAS, parcel numbers 27-191014-0 and 27-191015-0 benefited by the said improvement have been subdivided into a Common Interest Community known as CIC 1024 Prairie Bend 1st Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against parcel numbers 27- 191014-0 and 27-191015-0 against the 20 new parcels; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1997 payable remaining balance of assessments for the 1994-10 Improvement Project for parcels 27-191014-0 AND 27-191015-0 are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof . BE IT FURTHER RESOLVED, that all other parts of Resolution Number 4776 shall continue in effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997 . Mayor City Clerk h\judy\app-pb.rev EXHIBIT A Assessment Reapportionment for P.I.D. NUMBERS 27-191014-0 & 27-191015-0 December 15, 1997 P.I.D.NO. OWNER LEGAL 1994-10 DESCRIPTION ASSESSMENT 27-199118-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199119-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199120-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199121-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199122-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199123-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199124-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199125-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199126-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199127-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199128-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199129-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199130-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199131-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199132-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199133-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199134-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199135-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION EXHIBIT A ent Reapportionment pportionment for P.I.D. NUMBERS 27-191014-0 & 27-191015-0 December 15,1997 P.I.D.NO. OWNER LEGAL 1994-10 DESCRIPTION ASSESSMENT 27-199136-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION 27-199137-0 KLINGLEHUTZ DEVELOPMENT CIC 1024 $3,718.81 350 HWY 212 E PRAIRIE BEND 1ST CHASKA,MN.55318 ADDITION TOTAL= $74,376.20 RESOLUTION NO. 4811 A RESOLUTION TRANSFERRING ASSESSMENTS TO NEW PARCEL NUMBERS WITHIN CANTERBURY POINTE CIC 1030 (ORIGINALLY KNOWN AS PARCELS 27-205029-0 THROUGH 27-205032-0) WHEREAS, on November 5, 1997, Resolution No. 4776 adopted by the City Council levied assessments against properties benefited by the Sarazin Street, Roundhouse Street, and 4th Avenue Project No. 1994-10; and WHEREAS, parcels numbered 27-205029-0 through 27-205032-0 benefited by the said improvement have been reassigned parcel numbers as the result of the filing of CIC documents with the County Recorder; and WHEREAS, it is the desire of the City Council to transfer the installments remaining unpaid against parcel numbers 27-205029-0 through 27-205032-0 to parcel numbers 27-206029-0 through 27- 206032-0 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1997 payable remaining balance of assessments for the 1994-10 Improvement Project for parcels 27-205029-0 through 27-205032-0 are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof . BE IT FURTHER RESOLVED, that all other parts of Resolution Number 4776 shall continue in effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997 . Mayor City Clerk h\Judy\app-cant EXHIBIT A Assessment Reapportionment for P.I.D. NUMBERS 27-205029-0 Thru 27-205032-0 December 15,1997 P.I.D.NO. OWNER LEGAL 1994-10 DESCRIPTION ASSESSMENT 27-206029-0 Raymond A&JO E Crooks CIC 1030 $3,229.79 2430 Sioux Trail NW Canterbury Pointe Prior Lake,Mn. 55372 27-206030-0 Cottage Homesteads of Shakopee CIC 1030 $3,229.79 7301 Ohms Ln.#560 Canterbury Pointe Minneapolis,Mn. 55439 27-206031-0 Cottage Homesteads of Shakopee CIC 1030 $3,229.79 7301 Ohms Ln.#560 Canterbury Pointe Minneapolis,Mn. 55439 27-206032-0 Cottage Homesteads of Shakopee CIC 1030 $3,229.79 7301 Ohms Ln.#560 Canterbury Pointe Minneapolis,Mn. 55439 TOTAL= $12,919.16 ) . E. i ?. MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments for Krystals First Addition DATE: December 15, 1997 INTRODUCTION: Attached is Resolution No. 4809, which apportions existing special assessments against newly created lots located within Krystals First Addition. BACKGROUND: Prior to the platting of Krystals First Addition, one of the original parcels had special assessments against it for the 1992-9 V. I .P. Interceptor. Now that the parcels have been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 4809 apportions the existing special assessments against the newly created lots within the plat of Krystals First Addition. The developer has agreed to this apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: Offer Resolution No. 4809, A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of Krystals First Addition, and move its adoption. c), 4C, Ci Clerk h\judy\appmemo.kry RESOLUTION NO. 4809 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF KRYSTALS FIRST ADDITION WHEREAS, on June 6, 1995, Resolution No. 4223 adopted by the City Council levied assessments against properties benefited by the V. I .P. Interceptor Extension from CR-79 to the west corporate limits, Project No. 1992-9; and WHEREAS, a parcel benefited by the said improvement and known as parcel number 27-912007-0 has been subdivided into the plat of Krystals First Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against this parcel because of the platting of Krystals First Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1997 payable remaining balance of assessments (to parcel 27-912007-0 for the 1992-9 V. I .P. Interceptor Extension) is hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution Number 4223 shall continue in effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. , Mayor , City Clerk h\judy\app-krys Exhibit A Assessment Reapportionment for Krystal's First Addn. P.I.D. NO. OWNER LEGAL 1992-9 DESCRIPTION ASSESSMENT 27-234001-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 1 $88.62 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234002-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234003-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234004-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234005-0 NORBERT N &CORRINE THEIS LOT 4 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234006-0 NORBERT N &CORRINE THEIS LOT 5 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234007-0 NORBERT N &CORRINE THEIS LOT 6 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234008-0 NORBERT N &CORRINE THEIS LOT 7 BLOCK 2 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234009-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 3 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234010-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 3 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234011-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 3 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234012-0 NORBERT N &CORRINE THEIS LOT 4 BLOCK 3 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234013-0 NORBERT N &CORRINE THEIS LOT 5 BLOCK 3 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234014-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION Exhibit A Assessment Reapportionment for Krystal's First Addn. P.I.D. NO. OWNER LEGAL 1992-9 DESCRIPTION ASSESSMENT 27-234015-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234016-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST • SHAKOPEE, MN. 55379 ADDITION 27-234017-0 NORBERT N &CORRINE THEIS LOT 4 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234018-0 NORBERT N &CORRINE THEIS LOT 5 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234019-0 NORBERT N &CORRINE THEIS LOT 6 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234020-0 NORBERT N &CORRINE THEIS LOT 7 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234021-0 NORBERT N &CORRINE THEIS LOT 8 BLOCK 4 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234022-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 5 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234023-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 5 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234024-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 5 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234025-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 6 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234026-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 6 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234027-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 6 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234028-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 7 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION • 1 Exhibit A Assessment Reapportionment for Krystal's First Addn. P.I.D. NO. OWNER LEGAL 1992-9 DESCRIPTION ASSESSMENT 27-234029-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 7 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234030-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 7 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234031-0 NORBERT N &CORRINE THEIS LOT 4 BLOCK 7 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234032-0 NORBERT N &CORRINE THEIS LOT 1 BLOCK 8 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234033-0 NORBERT N &CORRINE THEIS LOT 2 BLOCK 8 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234034-0 NORBERT N &CORRINE THEIS LOT 3 BLOCK 8 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION 27-234035-0 NORBERT N &CORRINE THEIS LOT 4 BLOCK 8 $88.49 12466 MARYSTOWN RD. KRYSTALS FIRST SHAKOPEE, MN. 55379 ADDITION • $3,097.28 H. E ),o, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Release of Temporary Construction Easement DATE: December 16, 1997 INTRODUCTION AND BACKGROUND: City Council is asked to authorize the release of a 1988 temporary construction easement for the upper valley drainage located within Prairie Estates 1st Addition. BACKGROUND: The developer for the Boulder Ridge plat, which lies north of Vierling Drive and west of Marschall Road, is asking that a 1988 temporary construction easement be released. Part of the easement encroaches into the plat of Boulder Ridge (Outlot C of Prairie Estates 1st Addition) . Mr. Delacey, Engineering Technician, has reviewed the easement and has advised that the construction easement is no longer needed by the City of Shakopee. REQUESTED ACTION: Authorize the appropriate City officials to execute a quit claim deed releasing the temporary construction easement lying north and south of Outlot B, Prairie Estates 1st Addition. a Ln ~ $ W i Y_ o s X22 E # N •/D •' 0 Q j • e4 - _ J i ^. oo.. i. Yo Y� o Cid ' k �a Qf r5 y��-� • ' ..e;�.lo�lno g h t� ; W t----1 �f ,A `- \ \iFJ`p� t-,..T. " „s Tit IL,o u64 \� a �s x X ,y ;1V R ittt- a • ti u>,. 's r'Ir�� F. ..... ..� $� t oar „ti� _ r� �o ,1c)I; r -V s. Y N -4) a } ! .�$_ t"'--F- -{° g ° 2 / ` 4+ _...i.. 114 F2( CITY OF SHAKOPEE Memorandum To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Authorizing Survey and Design Work for Park and Trail Projects Date: December 15, 1997 JNTRODUCTION This item is to consider authorizing survey and design work for two separate park projects identified for 1998. One project involves the installation of a fishing pier and pathway at O'Dowd Lake Park. The other project is the construction of a trail along County Road 79 from 10th Avenue to Mound Street. City Engineer Bruce Loney indicated his engineering staff has a full plate of street projects planned for next year and therefore, it is questionable whether they will have time to pursue these smaller projects. Mr. Loney suggested utilizing the services of Bolton and Menk, Inc. for the survey and design work. The difference in cost of having these two small projects done in-house or by a private consulting firm is minimal. BACKGROUND FISHING PIER Last summer,the City was notified it is the recipient of a$20,000 grant for a fishing pier at O'Dowd Lake Park. The dock will be purchased and installed by the Minnesota Department of Natural Resources. Maintenance of the dock will be the responsibility of the City. The Shakopee Rotary Club agreed to contribute up to $10,000 for the construction of a bituminous path from the gravel parking lot to the fishing pier. The • Rotary Club will provide the City a yearly donation of$2,000 for 5 years. The trail will be designed and constructed so the dock is fully accessible for those with disabilities. TRAIL The County Road 79 Trail has been on the books for many years as part of the Scott Region Trail System. In 1996,the Shakopee City Council expressed a strong desire to construct a portion of the trail north of the By-Pass. Development has sprung up along the highway from 10th Avenue to the By-Pass. The City Council is concerned with the safety of those who are bicycling, running or walking along the highway which has no shoulder on either side of the road. Therefore, Council asked that this project be placed on the Parks Capital Improvement Program. Staff is proposing to have surveys and design plans prepared for both projects. The City has an extension agreement with Bolton and Menk, Inc. for these types of projects, and staff is recommending using them again for these two projects. Bolton and Menk, Inc. has submitted a price range of$4,650 to $5,570 for the two projects. The two projects are itemized separately in case Council decides to do only one project and not the other. See Attachment A. FUNDING SOURCE Park Reserve Fund ALTERNATIVES 1. Move to authorize the appropriate City officials to execute the extension agreement with Bolton and Menk, Inc.to survey and design the trails along County Road 79 and the O'Dowd Lake Park Fishing Pier Project at a cost not to exceed$5,570. 2. Move to authorize the appropriate City officials to execute the extension agreement with Bolton and Menk, Inc. to survey and design the trail along County Road 79 at a cost not to exceed $3,420. 3. Move to authorize the appropriate City officials to execute the extension agreement with Bolton and Menk, Inc. to survey and design the trail for the O'Dowd Lake Park Project at a cost not to exceed$2,150. 4. Table for additional information. 5. Do not nothing. RECOMMENDATION Alternative#1. Approval of this recommendation is for only design costs and nat construction. ACTION REQUESTED Move to authorize the appropriate City officials to execute the extension agreement with Bolton and Menk, Inc. to survey and design the trails along County Road 79 and the O'Dowd Lake Park Fishing Pier Project with funding to be allocated from the Park Reserve Fund at a cost not to exceed $5,570. ,.. , , , x Mark J. cQuillan Parks and Recreation Director DEC-16-97 TUE 16:22 BOLTON & MENK, INC. FAX NO. 6128908065 P. 01/01 1\ . . i3a L._TON & MEN K , I Nom_ Consulting Engineers&Surveyors December 16, 1997 1515 East Highway 13 • Burnsville, MN 55337-6857 'R Phone(612)890-0509 • FAX(612)890-8065 Al/g4t.itAteiff A Mark McQuillan Parks&Recreation Director City of Shakopee 1255 Fuller Street Shakopee,MN 55379 RE: O'Dowd Lake Peninsula and Townline Avenue(County Road 79) Dear Mark: It was my pleasure to meet with you today and review the City of Shakopee's needs for surveying services. I have put together separate cost estimates for the topographic survey of O'Dowd Lake Peninsula and the topographic survey along Townline Avenue(County Road No. 79)from 10th Avenue on the north to Mound Avenue on the south for a future trail. Listed below arc the estimated cost and cost-not-to-exceed for the Peninsula survey and trail survey. Estimate Ng-to-Exceed O'Dowd Lake $1,800.00 $2,150.00 Trail Survey $2,850.00 $3,420.00 I spoke with Joel Rutherford for the survey criteria along the Townline Avenue. Bolton&Menk will gather topographic data from the centerline to 30'westerly of the existing right-of-way. Mark,thank you for your consideration of Bolton&Menk,Inc.,and this proposal. We are staffed with experienced and trained personnel and utilize state of the art field and office equipment to reduce your engineering and surveying costs. We look forward to working with you on this project. If you have any questions or concerns please feel free to call. Sincerely, BOLTON&MENK,INC. 9: —.,_ifil4 4------- Dennis M.Honsa,L.S. Survey Manager MANKATO,MN FAIRMONT,MN SLEEPY EYE,MN BURNSVILLE,MN AMES,IA LIBERTY, MO An Equal Opportunity Employer