HomeMy WebLinkAbout11/17/1997 TENTATIVE AGENDA
WORK SESSION SHAKOPEE, MINNESOTA NOVEMBER 17, 1997
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Roll Call at 4:00 P.M.
2] Approval of Agenda
3] Tax Increment Financing Issues
a] Future revenues
b] Where to spend funds
c] Extension of District#7
d] ISD payment
e] Closing of District#6
f] Closing of District#3
g] Cancel fiscal disparities for District#3
h] Balance of civic center funds
i] Balance of drainage funds
4] Five Year Park Reserve Fund Budget
5] General Fund
a] Tax rate
b] Recreation department transfer
6] Utility Rates
a] Sewer fund
b] Storm fund
c] Refuse fund
7] Other business
8] Adjourn
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: TIF Issues
DATE : November 12, 1997
Introduction
Several items in the TIF plan and budget need to be
discussed and modified.
Background
Future revenues : enclosed is the TIF forecast sheet we
have been using for many years. Estimates of TIF revenue
per parcel has been used.
Where to spend funds : the projects box on the enclosed
forecast sheet shows the proposed expenditures . Any changes
in the forecast have been added to the Chaska Interceptor
payments . Park projects from the CIP are only $380, 000,
down from previous years .
TIF district #7 extension: it appears that we could extend
district #7 by another 1/2 year. Revenue would be about
$20, 000 . Does Council/EDA want to pursue this?
ISD payment : the TIF rebate to the school district based
on tax capacity taxes is phasing out . The enclosed forecast
projects this occurrence.
Close TIF district #6 (Motel) : TIF revenue from this
district is estimated to be about $5, 500 next year. Due to
the small amount of dollars involved and the administrative
problems this district has with the current enforcement of
TIF laws, it is recommended that district #6 be closed. The
last two years of TIF collection from this district have
been held and not spent . Further recommendation is to turn
these funds back to the countyfor distribution as general
tax dollars .
District #3 (Downtown) : The fiscal disparities
contribution for this district comes from the city as a
whole and not the district . Does Council/EDA wish to
continue this arrangement? The dollars involved are about
$11, 000/yr. TIF revenue with fiscal disparities would be
about $22, 000/yr. Does Council/EDA want to close district
#3?
Balance of Civic Center construction fund: After the sign
there is about $74, 000 left . Barring other direction by
Council/EDA, this will be transferred back to the TIF #1
capital projects fund for subsequent transfer to another
debt service or TIF construction fund.
Balance of Drainage construction fund: There is only
about $4, 000 left in this TIF fund. Barring other direction
by Council/EDA, this will be transferred back to the TIF #1
capital projects fund for subsequent transfer to another
debt service or TIF construction fund.
Action
Discuss and give staff direction.
Jc
Gregg Voxland
Finance Director
i:\finance\docs\taxincrement\97bud
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CITY OF SHAKOPEE
Memorandum
TO: President and Commissioners
Mark McNeill, Executive Director
FROM: Gregg Voxland, Finance Director
SUBJ: TIF Duration •
DATE: September 2, 1997
Introduction
A different interpretation on the length of TIF districts
has surfaced and is brought forward for EDA consideration.
Background
Under some circumstances, a TIF district could receive
increment for 8 . 5 years instead of the previously expected 8
years. TIF Distract #7 (Mebco) falls into this category.
The EDA could qualify for a first half settlement in 1999 if
conditions are met . The amount could be about $21, 000 based
on pay 1997 taxes.
Alternatives
1 . Status quo of 8 years of TIF collection.
2 . Research what action is needed to implement 8 . 5 years of
TIF collection.
Action
Discuss and give staff direction.
Gregg oxland
Finance Director
I:\finance\docs\taxinc\collect8
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Park Reserve Fund budget
DATE : November 12, 1997
Introduction
The Recreation Department has suggested changes in the 1998
capital projects for parks . Council wanted to further
review the impact on the Park Reserve Fund.
Background
Recreation Department wanted to shift dollars around to
include more in 1998 expenditures and reduction is
subsequent years . Attached in a print of the Park Reserve
Fund projections from the CIP.
It is expected that Mark McQuillan will be present to
explain and answer questions .
Action
Discuss and give staff directions .
h0
Gregg Voxland
Finance Director
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CITY OF SHAKOPEE
Memorandum
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan,Parks and Recreation Director
Subject: Lions Park Hockey Boards
Date: 10/29/97
INTRODUCTION
At its October 21, 1997 meeting,the City Council requested the Parks and Recreation Advisory
Board show how it plans to adjust the 1998 Parks Capital Improvement Program(CIP)to include
the new hockey boards for Lions Park.
BACKGROUND
On October 21, 1997,the Parks and Recreation Advisory Board reviewed the 1998 Parks 5 Year
Capital Improvement Program and recommended the following:
1. In the 1997 Parks CIP, $12,000 is identified for safety fencing on the ballfields at Tahpah
Park. For the past two years,the Public Works Department has been using park maintenance
funds to install safety fencing on these fields(2 fields per year).The project will be completed
by 1999. Therefore,the PRAB is recommending shifting the$12,000 for safety fencing into
1998 for hockey boards in Lions Park. This will be an increase of$2,000 from what was
originally proposed to Council on October 21, 1997,by staff.The Advisory Board wants to make
sure there is adequate funding to complete the project.
2. The Parks and Recreation Advisory Board also recommended moving the 1997 County Road
79 Trail Project into 1998 and consolidating the three year fencing project for Muenchow Fields
(1998-99-2000) into a one year project to be done in 1998.
Attachment A is the 1997 Parks CIP
Attachment B is the Proposed 1998 Parks CIP
Attachment C is the Revised 1998 Parks CIP.
ACTION REQUEST
Move adjust the 1998 Parks Capital Improvement Program to include:
• $12,000 for new hockey boards in Lions Park;
• $55,000 for the County Road 79 Trail Project and
• to consolidate the three year ball field fencing project for Muenchow Fields into a one year
project to be done in 1998.
1,
ark . McQui an
Parks and Recreation Director
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City of Shakopee TAX CAPACITY LEVY ONLY
11/14/97
Pay 1997 Pay 1998 Change Fire Levy
City Tax Levy - Gross 2,907,742 2,911,313 0.1%
Less Fiscal Disp. Dist. (292,680) (337,533) 1996/7
Net levy spread 2,615,062 2,573,780 -1.6% 0.04245
Total City Taxable Tax Capacity 12,016,642 12,195,361 1.5% 1997/8
City Tax Rate 0.23098 0.21197 -8.2% 0.03238
Assessor's Estimated Market Value $66,300 $69,600 5.0%
Tax Capacity $ 29.55
First $72/75,000 at 1% 663 696 $ 28.14
Balance at 2/1.85% $ (1.40)
663 696 5.0%
City Tax Rate 23.098% 21.197%
City Tax $153.14 $147.53 -3.7%
Assessor's Estimated Market Value $96,200 $101,600 5.6%
Tax Capacity $ 43.13
First $72/75,000 at 1% 720 750 $ 40.84
Balance at 2/1.85% 484 492 $ (2.29)
1,204 1,242 3.2%
City Tax Rate 23.098% 21.197%
City Tax $278.10 $263.29 -5.3%
Assessor's Estimated Market Value $105,800 $107,800 1.9%
Tax Capacity $ 45.76
First $72/75,000 at 1% 720 750 $ 44.91 •
Balance at 2/1.85% 676 607 $ (0.85)
1,396 1,357 -2.8%
City Tax Rate 23.098% 21.197%
City Tax $322.45 $287.60 -10.8%
Assessor's Estimated Market Value $174,000 $177,800 2.2%
Tax Capacity $ 75.48
First $72/75,000 at 1% 720 750 $ 73.86
Balance at 2/1.85% 2,040 1,902 $ (1.61)
2,760 2,652 -3.9%
City Tax Rate 23.098% 21.197%
City Tax $637.50 $562.10 -11.8%
Assessor's Estimated Market Value $174,000 $177,800 2.2%
Tax Capacity Commercial $ 75.48
First $100/150,000 at 3/2.7% 3,000 2,700 $ 73.86
Balance at 4.6% 3,404 3,349 $ (1.61)
6,404 6,049 -5.5% .
City Tax Rate 23.098% 21.197%
City Tax $1,479.20 $1,282.16 -13.3%
Assessor's Estimated Market Value $72,000 $76,875 6.8%
Tax Capacity $ 32.63
First $72/75,000 at 1% 720 750 $ 30.56
Balance at 2/1.85% 35 $ (2.07)
Hypothetical 720 785 9.0%
City Tax Rate 23.098% 21.197%
City Tax $166.31 $166.33 0.0%
s- i
Shakopee Assessed Value and Taxes Payable
Tax Capacity Formulas Residential Properties
1992/93 1st 72,000 @ 1.00% excess @ 2.00%
1993/94 1st 72,000 @ 1.00% excess @ 2.00%
1994/95 1st 72,000 @ 1.00% excess @ 2.00%
1995/96 1st 72,000 @ 1.00% excess @ 2.00%
1996/97 1st 72,000 @ 1.00% excess @ 2.00%
1997/98 1st 75,000 @ 1.00% excess @ 1.85%
Tax Capacity Formulas Commercial Properties
1992/93 1st 100,000 @ 3.00% excess @ 4.70%
1993/94 1st 100,000 @ 3.00% excess @ 4.60%
1994/95 1st 100,000 @ 3.00% excess @ 4.60%
1995/96 1st 100,000 @ 3.00% excess @ 4.60%
1996/97 1st 100,000 @ 3.00% excess @ 4.60%
1997/98 1st 150,000 @ 2.70% excess @ 4.00%
See examples on following pages.
•
S-2--
Shakopee Assessed Value and Taxes Payable
Residential Tax EMV Tax Cap. City City Total Total
Parcel Year Value Value Tax Rate Tax Tax Rate Tax
27-004147-0 1992/93 72,000 720 28.162% 202.77 140.007% 1,008.05
1993/94 72,000 720 27.104% 195.15 146.446% 1,054.41
1994/95 77,000 820 25.245% 207.01 152.742% 1,252.48
1995/96 81,600 912 22.458% 204.82 142.072% 1,295.70
1996/97 83,200 944 23.098% 218.05 133.820% 1,263.26
1997/98 86,900 970 21.197% 205.64 0.00
27-037013-0 1992/93 83,200 944 28.162% 265.85 140.007% 1,321.67
1993/94 83,200 944 27.104% 255.86 146.446% 1,382.45
1994/95 89,000 1,060 22.458% 238.05 152.742% 1,619.07
1995/96 94,400 1,168 22.458% 262.31 142.072% 1,659.40
1996/97 96,200 1,204 23.098% 278.10 133.820% 1,611.19
1997/98 101,600 1,242 21.197% 263.29 0.00
27-033005-0 1992/93 92,200 1,124 28.162% 316.54 140.007% 1,573.68
1993/94 92,200 1,124 27.104% 304.65 146.446% 1,646.05
1994/95 98,700 1,254 25.245% 316.57 152.742% 1,915.38
1995/96 104,600 1,372 22.458% 308.12 142.072% 1,949.23
1996/97 , 105,800 1,396 23.098% 322.45 133.820% 1,868.13
1997/98 107,800 1,357 21.197% 287.60 0.00
27-015004-0 1992/93 126,900 1,818 28.162% 511.99 140.007% 2,545.33
1993/94 126,900 1,818 27.104% 492.75 146.446% 2,662.39
1994/95 135,800 1,996 25.245% 503.89 152.742% 3,048.73
1995/96 143,900 2,158 22.458% 484.64 142.072% 3,065.91
1996/97 141,400 2,108 23.098% 486.91 133.820% 2,820.93
1997/98 146,800 2,078 21.197% 440.54 0.00
27-015006-0 1992/93 153,800 2,356 28.162% 663.50 140.007% 3,298.56
1993/94 153,800 2,356 27.104% 638.57 146.446% 3,450.27
1994/95 164,600 2,572 25.245% 649.30 152.742% 3,928.52
1995/96 174,500 2,770 22.458% 622.09 142.072% 3,935.39
1996/97 174,000 2,760 23.098% 637.50 133.820% 3,693.43
1997/98 177,800 2,652 21.197% 562.10 0.00
5--.3
Commercial Tax EMV Tax Cap. City City Total Total
Parcel Year Value Value Tax Rate Tax Tax Rate Tax
27-001162-0 1992/93 52,100 1,563 28.162% 440.17 140.007% 2,188.31
1993/94 54,000 1,620 27.104% 439.08 146.446% 2,372.43
1994/95 59,400 1,782 25.245% 449.87 152.742% 2,721.86
1995/96 59,400 1,782 22.458% 400.20 142.072% 2,531.72
1996/97 63,800 1,914 23.098% 442.10 133.820% 2,561.31
1997/98 63,800 1,723 21.197% 365.14 0.00
27-001205-0 1992/93 288,100 11,841 28.162% 3,334.66 140.007% 16,578.23
1993/94 293,600 11,906 27.104% 3,226.89 146.446% 17,435.27
1994/95 323,000 13,258 25.245% 3,346.98 152.742% 20,250.53
1995/96 323,000 13,258 22.458% 2,977.48 142.072% 18,835.91
1996/97 323,000 13,258 23.098% 3,062.33 133.820% 17,741.86
1997/98 . 323,000 12,008 21.197% 2,545.34 0.00
27-087008-0 1992/93 332,000 13,904 28.162% 3,915.64 140.007% 19,466.57
1993/94 342,800 14,168 27.104% 3,840.09 146.446% 20,748.47
Income 1994/95 377,000 15,742 25.245% 3,974.07 152.742% 24,044.65
" 1995/96 377,000 15,742 22.458% 3,535.34 142.072% 22,364.97
" 1996/97 389,800 16,331 23.098% 3,772.09 133.820% 21,853.88
1997/98 377,000 14,492 21.197% 3,071.87 0.00
27-105001-0 1992/93 837,400 37,658 28.162% 10,605.25 140.007% 52,723.84
1993/94 848,800 37,445 27.104% 10,149.09 146.446% 54,836.70
1994/95 933,600 41,346 25.245% 10,437.70 152.742% 63,152.10
1995/96 902,200 39,901 22.458% 8,961.01 142.072% 56,688.43
1996/97 902,200 39,901 23.098% 9,216.38 133.820% 53,395.79
1997/98 902,200 38,651 21.197% 8,192.89 0.00
27-054001-0 1992/93 4,532,400 211,323 28.162% 59,512.78 140.007% 295,866.99
1993/94 4,575,200 208,859 27.104% 56,609.14 146.446% 305,865.65
1994/95 4,575,200 208,859 25.245% 52,726.51 152.742% 319,015.72
1995/96 4,575,200 208,859 22.458% 46,905.60 142.072% 296,730.44
1996/97 4,669,400 213,192 23.098% 49,243.18 133.820% 285,294.07
1997/98 5,003,700 227,320 21.197% 48,185.06 0.00
S--I(
A BI C I D I E IFI G I H III J
36 SUMMARY GENERAL FUND
37 1997 1998
38 GF Total Revenue(draft pus above) 6,175,904 6,504,024 328,120
39 Liquor Licenses revenue increase 12,000 0
40 Land division Administration revenue increase 5,000 0
41 PW Services revenue increase 5,000 0
42 Engineering fees revenue increase 50,000 0
43 Engineering grade fee revenue increase 20,000 0
44 Fine revenue increase 8,000 0
45 Other Expenditure adjustments 4,950 0
46 Block 3&4 transfer cut 18,500 0
47 Rec transfer cut for equipment deleted (2,100) 0
48 Admin position study expenditure increase (20,000) 0
49 Rec transfer for Depreciation increased (120,000) 0
5o GF Expend(draft) (6,230,220) (6,598,730) (368,510)
51 Net surplus(deficit)shown (72,966) (94,706)
52
53 DS Levy to replace transfer (193,371) (202,942)
54 Net surplus(deficit) (266,337) (297,648)
55 Equip Fund Designated Fund Balance draw down 162,500 162,500
56 1996 to 1998
57 Net surplus(deficit) (103,837) (135,148)
58 Underspend/overbudget factor 100,000 100,000
59 Net surplus(deficit) (3,837) (35,148)
60
61 Subsidy for Recreation Fund 301,140 293,700 (7,440)
62
63 Under spent factor has been about 5%for 1994 and 8%for 1995.
64 Underspend factor for 1997 shown at$100,000 is 1.6%.
S—S
CITY OF SHAKOPEE
1998 GENERAL FUND BUDGET SUMMARY
1992 1993 1994 1995 1996
Actual Actual Actual Actual Actual
Revenue
Taxes $2,215,861 $2,690,777 $2,951,832 $2,950,583 $2,873,265
Special Assessments 0 0 0 0 0
Licenses and Permits 336,794 481,992 410,992 589,104 $711,190
Intergovernmental 634,990 781,224 831,072 779,276 $876,219
Charges for Service 966,139 1,277,803 781,002 935,196 $1,075,570
Fines and Forfeits 63,644 63,773 64,914 80,083 $95,865
Miscellaneous 277,719 238,984 199,290 323,187 $318,053
Total Revenue 4,495,147 5,534,553 5,239,102 5,657,429 5,950,162
Expenditures
General Government 1,169,460 1,199,244 1,291,772 1,451,119 1,451,119
Public Safety 1,695,577 1,599,182 2,389,753 2,050,871 2,050,871
Public Works 1,533,166 1,694,055 1,017,678 1,123,556 1,123,556
Recreation 531,528 635,077 641,707 610,584 610,584
Miscellaneous 43,178 40,040 29,150 33,780 33,780
Total Expenditures 4,972,909 5,167,598 5,370,060 5,269,910 5,269,910
Excess (deficiency) Revenues
over Expenditures (477,762) 366,955 (130,958) 387,519 680,252
Other Sources 742,646 572,905 1,035,558 759,832 759,832
Other Uses (552,000) (1,102,265) (242,654) (96,971) (96,971)
Excess (deficiency) Revenues
& Other Sources Over
Expenditures & Other Uses ($287,116) ($162,405) $661,946 $1,050,380 $1,343,113
Residual Equity Transfer 87,752
Fund Balance December 31 $1,667,255 $1,565,800 $2,227,746 $3,278,126 $4,621,239
Expenditure projections for 1997 through 2000 assumes a 4%increase each year.
Revenues and Expenditures for the Pool and Park&Rec.divisions are budgeted in the Recreation(Enterprise)Fund starting In 1996.
S's
1997 1998 1999 2000 2001 2002
Estimate Estimate Estimate Estimate Estimate Estimate
$2,965,865 $2,962,087 $2,965,865 $2,965,865 $2,965,865 $2,965,865
0 0 0 0 0 0
$556,100 $638,300 $671,300 $702,300 $733,300 $764,300
$928,269 $863,517 $822,997 $797,997 $797,997 $797,997
$711,690 $910,520 $905,430 $913,550 $921,910 $930,520
$80,000 $85,000 $87,000 $89,000 $91,000 $93,000
$169,100 $190,000 $190,000 $190,000 $190,000 $190,000
5,411,024 5,649,424 5,642,592 5,658,712 5,700,072 5,741,682
1,588,500 1,680,940 1,748,178 1,818,105 1,890,829 1,966,462
2,236,100 2,530,880 2,632,115 2,737,400 2,846,896 2,960,772
1,300,130 1,396,480 1,452,339 1,510,433 1,570,850 1,633,684
304,660 373,940 388,898 404,454 420,632 437,457
185,000 302,790 314,902 327,498 , 340,598 354,221
5,614,390 6,285,030 6,536,431 6,797,888 7,069,804 7,352,596
(203,366) (635,606) (893,839) (1,139,176) (1,369,732) (1,610,914)
800,000 848,720 824,000 848,720 874,182 900,407
(251,340) (293,700) (305,448) (317,666) (330,373) (343,587)
$345,294 ($80,586) ($375,287) ($608,122) ($825,923) ($1,054,095)
$4,966,533 $4,885,947 $4,510,660 $3,902,537 $3,076,615 $2,022,520
s'7
•
City of Shakopee, Minnesota
1998 Annual Combined Budget Summary
Special Debt Capital Total
General Revenue Service Projects Governmental
Fund Funds Funds Funds Funds
Revenues
Taxes $2,999,617 $101,701 $1,144,365 $7,526,000 $11,771,683
Licenses And Permits 638,300 140,000 778,300
Intergovernmental
Federal 50,000 50,000
State 813,517 412,289 679,000 1,904,806
Local
Charges For Service 910,520 78,660 989,180
Fines And Forfiets 85,000 85,000
Miscellaneous Revenue 50,000 50,000
Interest Earnings 140,000 18,000 $56,500 „. 118,720 333220
TOTAL Revenue 5,686,954 610,650 1,200,865 8,463,720 15,962,189
Expenditures
General Government 1,680,940 156,600 1,837,540
Public Safety 2,530,880 2,530,880
Public Works 1,396,480 485,570 7,645,000 9,527,050
Recreation 373,940 301,000 674,940
Debt Service 3,103,640 3,103,640
Public Buildings 1,146,607 1,146,607
Miscellaneous 302,790 275,400 578,190
Total Expenditures 6,285,030 642,170 3,103,640 9,368,007 19,398,847
Excess(Deficiency)of
Revenues over Expenditures (598,076) (31,520) (1,902,775) (904,287) (3,436,658)
Other Financing Sources
And(Uses)
Bond Proceeds 910,000 910,000
Interfund Transfers In 848,720 $211,282 494,500 1,554,502
Interfund Transfers (Out) (293,700) ($3,860) (2,075,012) (2,372,572)
Excess(Deficiency)of
Revenues and Other Sources
Over Expenditures and Other Uses ($43,056) ($31,520) ($1,695,353) ($1,574,799) ($4,899,230)
Property Tax Levy Required to
Support This Budget $2,911,313 $101,701 $250,569 $3,263,583
s-O
sb
CITY OF SHAKOPEE
Memorandum
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan,Parks and Recreation Director
Subject: 1998 Budget Addition of New Staff Position
Date: August 26, 1997
INTRODUCTION
At the August 21, 1997 Budget Workshop, Council directed the Parks and Recreation Director to
prepare a requisition for a new Recreation Supervisor position.
BACKGROUND
The Parks and Recreation Department currently has three full-time professional staff members;
the Director of Parks and Recreation,Facility Manager/Assistant Director and Recreation
Assistant(title to be changed to Recreation Supervisor).
• The Director is responsible for the overall operations of the parks and recreation department.
• The Facility Manager is responsible for overseeing the operations of the community center and pool.
• The Recreation Assistant is responsible for programming a year round recreation program.
As the City continues to grow, so will the City's recreation programs. Current registration
figures have already exceeded total registration figures for 1996,and we are only 2/3 of the way
into 1997. See Participation Figures on Exhibit A.
About 20%of the Director's time is spent helping out with the recreation programs.However,
this year my time for programming recreation activities has been significantly reduced because
of an increase in park projects. Therefore,the Recreation Assistant was assigned several
activities previously administered by the director. I anticipate this trend will continue as the park
system expands.
I am requesting the hiring of an additional full-time Recreation Supervisor. This person will be
undertake the programs the director is currently overseeing and develop new programs; i.e.,
programs for"active" seniors, children ages 4-7 and a myriad of outdoor recreation activities to
mention a few.
Title:Recreation Supervisor
SALARY: $34,008(Grade J, Step 1;includes 2.5%COLA)
PERA: $ 1,762
FICA $ 2,602
HEALTH&LIFE $ 4.632
Total $43,004
BUDGET IMPACT ON 1998 BUDGET PROPOSAL
The new position has the potential to generate an additional$5,000-$10,000 in new revenues.
More importantly,this position can provide a whole new set of recreation opportunities for
residents who are not being served. The additional position will increase the 1998 Budget
Expenses from$702,440 to$745,444(does not include depreciation on the building).
Mark J. McQuillan
Parks and Recreation Director
1
CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT- RECREATION FUND
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Revenue
Memberships&Admissions 93,131 90,000 108,000
Activities 111,584 131,000 136,000
Concessions 23,050 27,040 32,040
Rentals 185,100 228,400 239,700
Fees 14,167 19,000 18,000
Miscellaneous 1,504
Contributions 1,544 6.350 8.000
Total Operating Revenue 430,080 501,790 541,740
Operating Expense
4101 FT Salaries 182,421 187,800 199,070
4102 Wages-Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels & Lub. 9,000
4230 Bldg. Maint. 3,523 32,750
4240 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4420 Depreciation 117,441 120,000 133,000
4433 Dues 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 10,441 3,000 3,000
Total Expense 732,101 800,830 817,440
Operating Income (302,021) (299,040) (275,700)
Interest Income 11,398
Transfer In General Fund 251,340 301,140 293,700
Net Income (39,283) 2,100 18,000
Recreation Fund -Cash
For the Year Ending December 31, 1998
1996 1997 1998
Actual Est. Est.
Operating Receipts
Service Charges 430,080 501,790 541,740
Transfers In 301,140 293,700
430,080 802,930 835,440
Operating Expense
4100 FT Salaries 182,421 187,800 199,070
4102 FT Overtime 2,194 1,000
4110 PT Salaries 126,225 157,920 156,760
4140 PERA 8,621 8,410 10,320
4141 FICA 21,094 26,450 27,300
4131 Health & Life 15,662 22,300 23,490
4142 Unemployment 40 1,000
4151 Workcomp 8,747 12,000 10,200
4170 Compensated Absences 4,399 7,000 8,000
4210 Supplies 31,941 32,250 38,500
4222 Motor Fuels& Lub. 9,000
4230 Bldg. Maint. 32,750
4232 Equip. Maint. 2,559 8,500 4,500
4250 Merchandise 4,866 6,000 6,000
4310 Professional Serv. 23,899 40,500 1,000
4320 Postage 1,920 3,250 3,100
4321 Telephone 9,595 6,000 4,100
4330 Travel/Subsistence 855 1,400 2,150
4340 Advertising 1,306 1,100 1,300
4350 Printing & Repro 4,318 6,500 6,000
4360 Insurance 25,660 22,150 22,150
4380 Utilities 115,589 106,000 109,000
4390 Conference/School/Train 877 1,900 1,900
4410 Rents 6,894 7,150 7,200
4433 Dues 746 850 750
Music in the Parks 3,000 3,500
4435 Subscriptions/Publication 268 400 400
4438 Sales Tax 3,000 3,000
4550 Capital Equipment 10,441 2,100 18,000
Total Disbursements $611,137 $682,930 $702,440
Net Cash Flow ($181,057) $120,000 $133,000
Cash Balance 74,358 194,358 327,358
^ 5
Program Program Program Program Program Program
750 751 752 753 754 755
Object Description Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin. Total
Operating Revenue
3470 Memberships - 30,000 25,000 55,000
3471 Daily Admissions - 28,000 25,000 53,000
3472 Lessons - 15,000 1,000 16,000
3474 Ice Rental-Prime - 220,000 220,000
3481 Non-resident Fee 3,000 3,000
3477 Youth Activities - 43,000 21,000 64,000
3478 Aerobics - 11,000 11,000
3478 Adult Activities - 42,000 3,000 45,000
3479 Concession Stand - 10,000 8,000 18,000
3480 Vending Contract - 2,770 2,770 5,540
3480 Vending Machines - 2,500 3,000 3,000 8,500
3489 Township Contributions - 5,000 5,000
3490 Other Rec. Fees - 3,000 3,000
3491 Arena Advertising - 9,000 9,000
3620 Skate Sharpening - 2,000 2,000
3620 Pay Phones - 500 500 1,000
3622 Cable Access Rental - 7,200 7,200
3622 Rentals - 4,000 5,000 3,000 12,000
3622 Meeting Room Rental - 500 500
3623 Contributions - 3,000 3,000
Total Operating Revenue - 103,000 88,270 248,500 101,970 - 541,740
Operating Expenses 0.4 0.05 0.15 0.25 0.15
4101 Wages FT- Reg. - 79,630 9,950 29,860 49,770 29,860 199,070
41'02 Wages FT-OT 1,000 1,000
4110 Wages-Temporary - 17,000 50,000 24,760 65,000 156,760
4121 PERA - 4,120 520 1,550 2,580 1,550 10,320
4122 FICA - 7,470 4,590 4,180 8,780 2,280 27,300
4131 Health& Life 23,490 23,490
4142 Unemployment 1,000 1,000
4151 Workers Comp 10,200 10,200
4170 Compensated Absences 8,000 8,000
Total Personnel 42,690 109,220 65,060 60,350 126,130 33,690 437,140
4210 Operating Supplies - 26,000 6,000 6,000 500 38,500
4230 Building Maintenance 2000 5000 750 25000 32,750
4240 Equipment Maintenance - 500 3,000 1,000 4,500
4250 Merchandise - 5,000 500 500 6,000
4310 Professional Services - 500 500 1,000
4320 Postage - 3,000 100 3,100
4321 Telephone - 1,500 600 2,000 4,100
4330 Travel/Subsistence - 400 150 400 400 800 2,150
4340 Advertising - 200 500 500 100 1,300
4350 Printing/Publishing - 5,000 1,000 6,000
4360 Insurance - 10,500 2,500 150 9,000 22,150
4380 Utilities 13,000 62,000 34,000 109,000
4390 Conference/School/Traini - 400 300 400 200 600 1,900
4410 Rentals - 200 7,000 7,200
4433 Dues - 150 100 200 300 750
Music in the Parks 3500 3,500
4435 Subscriptions/Publication - 200 200 400
4438 Sales Tax 1,000 2,000 3,000
Total Supplies&Servic - 53,550 28,050 76,000 87,300 2,400 247,300
4550 Capital Expenditures - 8,000 10,000 18,000
Total Park& Rec. 42,690 170,770 93,110 136,350 223,430 36,090 702,440
_ y _
69
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Utility Rates
DATE: November 4 , 1997
Introduction
Annually, the Council has reviewed the rates charged for
city utility services as part of the next years budget .
Background
As part of the annual budget for the enterprise funds, the
rates charged for services are reviewed. Actual rates are
adopted by the annual fee resolution. Following are the
issues for Council consideration at this time.
Sewer Fund - Trunk charge should be adjusted for
construction inflation. The last three years of the
attacked schedule show a decreasing negative cash
balance but still is -$628, 000 in 2003 . Council may
want to dicuss with the Public Works Director the
matter of increasing the fee by more than the
contruction inflation percentage.
City SAC was established midyear 1996 and subsequently
not adjusted for 1997 . Originally, it was set at
$400 . 00 when the MCES SAC rate was $850 . 00 . Current
MCES rate is $950 . 00 and CITY SAC is $400 . 00 . SAC fees
pay for interceptor facilities . Council should discuss
what the rate shuld be for 1998 .
Base fee pays for operation, maintenance and
replacement of the system except for the treatment
charges . The base fee decreased last year from $8 . 00
to $7 . 50/month. The schedule show a healthy balance
compared to accumulated depreciation. However, many
sewer pipes are not on the deprecition schedule and
therefore, the accumulated depreciation is understated.
Council may want to wait another year to review this
issue and make an adjustment next year. An option is
to reduce the fee $0 . 50 and see what next year looks
like.
Flow fee pays for the treatment charges and the Chaska
Interecptor less any TIF contribution. Final costs for
the interceptor are not available yet . Last year the
fee was $1 . 62/1000 and this years it is $1 . 62/1000 .
Two years ago it was $1 . 74/1000 . Inflitration from
flooding is a significant cost this year. Flow fee
needs to be increased to offset projected negative cash
balances. A suggeston is to set the fee at $1 . 74
/1, 000 which is what the fee was two years ago and is a
7% increase. This may carry the account through next
year and give staff a chance to analyze 1997 data and
further experince with the new way Met Council is
billing for sewer treatment .
Flow and base fees are billed monthly for residential
and metered sewer flow and quarterly for non metered
commercial/industrial accounts . Residetial bills are
set for a year based on winter water use.
Storm Fund - Trunk charge should be adjusted for
construction inflation.
Base fee is behind the curve on the attached estimates
from the CIP. This is even with a 4% increase in the
rate each year. The growth in the customer base was 1%
in 1996 is estimted to be 3% or $17, 000 for 1998 . The
impact of a 4% rate increase on residential property is
$0 .26/quarter, up from $6 . 60/qtr. Storm is billed
quarterly.
Refuse Fund - final contract issues for 1998 are not
resolved. The city charges to its customers, the rate
the contractor is paid plus an administrative fee to
cover billing and overhead. As the number of accounts
fluctate, so does the revenue . Rates should be
adjusted for 1998 based on new contract fees . Refuse
is billed monthly.
In a recent year, fees were raised to generate some
working capital for the refuse fund. It is estimated
that the "extra" amount could be reduced for 1998 by
$0 .25 .
Recommendation
Discuss and give staff direction for the rates to be
included in the 1998 Fee Schedule.
Gregg Voxland
Finance Director
N:\budget\fees
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CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT-SANITARY SEWER
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Operating Revenue
Service Charges $1,892,941 $1,906,689 $1,666,944 $1,670,130
Trunk Charges $68,666 $132,606 $136,580
Operating Expense
4100 FT Salaries 17,520 22,524 30,060 30,060
4102 FT Overtime 1,135 971 515 530
4110 PT Salaries 472 204 206 210
4140 PERA 836 1,051 1,370 1,580
4141 FICA 1,407 1,768 2,350 2,360
4151 Workcomp 584 486 1,030 1,060
4210 Supplies 191 93 2,060 2,120
4222 Motor Fuels& Lub. 389 974 824 850
4240 Equip. Maint. 587 2,615 2,575 2,650
4245 Utility Sys. Maint. 28 1,213 8,240 8,490
4310 Professional Serv. 27,908 30,090 30,900 41,500
4320 Postage
4350 Printing & Repro 309 145
4360 Insurance 3,313 5,073 4,120 4,240
4385 MCES 1,218,542 1,319,536 1,212,640 1,515,000
4390 Conferences 645 400 500
4410 Rents 19,932 22,788 22,790 22,790
4420 Depreciation 127,390 162,370 140,850 170,860
4800 Expense Charged Back 10,000 12,000 12,000 12,000
Total Expense 1,431,188 1,584,301 1,472,530 1,816,800
Operating Income 461,753 391,054 327,020 (10,090)
Interest Income 128,916 199,316 $146,890 $185,530
Metro SAC Charges 3,200 4,655
City SAC Charges 148,400 207,200 $200,000 $200,000
Other Income 91,318 536
Interest Expense/Fees 112,500 112,500
Net Income $833,587 $802,761 $561,410 $262,940
(o-9
CITY OF SHAKOPEE, MINNESOTA
SANITARY SEWER FUND
Cash Budget
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Revenues
Service Charges $1,892,941 $1,906,689 $1,666,944 $1,670,130
Trunk Charges - 68,666 132,606 136,580
SAC Charges 151,600 211,855 200,000 200,000
Interest Income 128,916 199,316 146,890 185,530
Other Income
2,173,457 2,386,526 2,146,440 2,192,240
Expenses
4101 FT Salaries 17,520 22,524 30,060 30,060
4102 FT Overtime 1,135 971 515 530
4110 PT Salaries 472 204 206 210
4121 PERA 836 1,051 1,370 1,580
4122 FICA 1,407 1,768 2,350 2,360
4151 Workcomp 584 486 1,030 1,060
4210 Supplies 191 93 2,060 2,120
4222 Motor Fuels & Lub. 389 974 824 850
4240 Equip. Maint. 587 2,615 2,575 2,650
4245 Utility Sys. Maint. 28 1,213 8,240 8,490
4310 Professional Serv. 27,908 30,090 30,900 41,500
4330 Travel/Subsistence
4350 Printing & Repro 309 145
4360 Insurance 3,313 5,073 4,120 4,240
4385 MCES 1,019,676 1,260,000 1,539,000 1,727,000
4390 Conferences 645 400 500
4410 Rents 19,932 22,788 22,790 22,790
4550 Capital Equip 20,000
4610 Debt Service Principal & Interest 112,500 112,500
4800 Expense Charged Back 10,000 12,000 12,000 12,000
1630 Improvements
Court House Utility Relocation 30,000
Mini By-Pass 154,314
Rahr 1,050
Area SS-H Trunk Sewer 25,144
Street Reconstruction 147,206 84,000 125,000
St. Francis Hospital 89,706
Area SS-F Trunk Sewer 200,000
Area SS-KTrunk Sewer 376,000
Total Disbursements 1,194,638 1,690,109 2,260,540 2,315,440
Net Cash Flow $978,819 $696,417 ($114,100) ($123,200)
Cash Balance $2,937,817 $3,845,590 $3,731,490 $3,608,290
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CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT-STORM DRAINAGE
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Operating Revenue
User Fees $490,775 $495,231 $541,200 $595,320
Trunk Charges 43,037 300,000 300,000
Operating Expense
4100 FT Salaries 43,840 38,957 45,080 45,080
4102 FT Overtime 1,315 1,503 420 440
4110 PT Salaries 1,338 847
4140 PERA 2,023 1,813 2,040 2,360
4141 FICA 3,415 3,053 3,480 3,480
4151 Workcomp 849 1,012 840 880
4210 Supplies 1,815 3,767 1,050 1,100
4222 Motor Fuels& Lub. 1,110 892 1,470 1,540
4232 Equip. Maint. 9,297 9,311 2,100 2,210
4245 Utility Sys. Maint. 32,146 516 2,100 2,210
4310 Professional Serv. 58,885 70,585 42,000 50,000
4320 Postage 38 21
4321 Telephone 2
4350 Printing & Repro 303 178
4360 Insurance 1,635 948 1,575 1,650
4390 Conference/School/Train 215
4410 Rents 7,676 13,194 23,330 24,250
4420 Depreciation 210,785 232,032 265,476 245,250
4435 Subscriptions/Publications 1,050 1,100
4437 Property Tax/Special Assess 818 2,240
4800 Expenses Charged Back 10,000 12,000 12,000 12,000
Total Expense 387,290 390,844 404,011 395,790
Operating Income 103,485 147,424 437,189 499,530
Grants&Aids 60,000
Interest Income 48,868 104,644 51,590 50,000
Interest Expense/Fees 18,050 30,338 131,000 147,000
Net Income $194,303 $221,730 $357,779 $402,530
6^11/
CITY OF SHAKOPEE, MINNESOTA
STORM DRAINAGE FUND
Cash Budget
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Revenues
User Fee $490,775 $538,268 $541,200 $595,320
Trunk Charges $300,000 300,000
Interest Income $48,868 $104,644 $51,590 50,000
Grants 60,000
599,643 642,912 892,790 945,320
Expenses
4100 FT Salaries 43,840 38,957 45,080 45,080
4102 FT Overtime 1,315 1,503 420 440
4110 PT Salaries 1,338 847
4140 PERA 2,023 1,813 2,040 2,360
4141 FICA 3,415 3,053 3,480 3,480
4151 Workcomp 849 1,012 840 880
4210 Supplies 1,815 3,767 1,050 1,100
4222 Motor Fuels& Lub. 1,110 892 1,470 1,540
4232 Equip. Maint. 9,297 9,311 2,100 2,210
4245 Utility Sys. Maint. 32,146 516 2,100 2,210
4310 Professional Serv. 58,885 70,585 42,000 50,000
4320 Postage 38 21
4350 Printing & Repro 303 178
4360 Insurance 1,635 948 1,575 1,650
4410 Rents 7,676 13,194 23,330 24,250
4435 Subscriptions/Publications 1,050 1,100
4437 Property Tax/Special Assess 818 2,240
4550 Capital Equip 3,500
4610 Debt Service Principal & Interest 18,050 30,338 131,000 147,000
4800 Expenses Charged Back 10,000 12,000 12,000 12,000
1630 Improvements
Millpond Treatment 113,144
St. Francis 71,767
Ditch/Pond 96 Costs 6,994
Annual Reconstruction 57,747
CR 16 Cost Part. 51,589
Dean's Lake Outlet 200,000
17th Ave. Extension 75,000
Vierling (CR 15-CR 77) 35,000
Annual Storm Water 150,000
101 ROW 550,000
10th Ave. Laterals 131,058
Vierling (Pres. to TH169&Taylor 50,000
Total Disbursements 246,142 569,645 1,054,535 576,040
Net Cash Flow $353,501 $73,267 ($161,745) $369,280
Cash Balance $1,740,198 $1,894,342 $1,732,597 $2,101,877
!o-/S
Refuse
CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT-Refuse
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Operating Revenue
Service Charges $544,936 $588,093 $590,000 $600,000
Operating Expense
4101 FT Salaries 2,164 3,947 2,600 3,500
4102 FT Overtime 390 494
4121 PERA 115 198 120 181
4122 FICA 192 335 200 226
4151 Workcomp 160 . 200
4210 Supplies 36 200 200
4310 Professional Serv. 13,635 13,734 18,000 16,000
4330 Travel/Subsistence 11 100
4340 Advertising 2,066 892 1,500 1,500
4350 Printing & Repro 44 431 1,000 1,000
4360 Insurance 100 228 250 300
4380 Utility,Service 525,790 553,709 560,000 570,000
4390 Conferences 100
4433 Dues& Subscr. 150
4437 Sales Tax 870 918 1,000 1,100
4800 Expenses Chrgd back 4,000 4,000
Total Expense 545,366 578,933 585,380 598,207
Operating Income (430) 9,160 4,620 1,793
County Grants/Aids 5,865 5,784 5,000
Interest Income $892 $6,647
Interest Expense
Net Income $6,327 $21,591 $4,620 $6,793
Collo
Refuse
CITY OF SHAKOPEE, MINNESOTA
Refuse Fund
Operating Cash Budget
For the Year Ending December 31, 1998
1995 1996 1997 1998
Actual Actual Est. Est.
Operating Revenue
Service Charges $544,936 $588,093 $590,000 $600,000
Interest Income 892 6,647
County Grants/Aids 5,865 5,784 5,000
551,693 600,524 590,000 605,000
Operating Expense
4101 FT Salaries 2,164 3,947 2,600 3,500
4102 FT Overtime 390 494
4121 PERA 115 198 120 181
4122 FICA 192 335 200 226
4151 Workcomp 160 200
4210 Supplies 36 200 200
4310 Professional Serv. 13,635 13,734 18,000 16,000
4330 Travel/Subsistence 11 100
4340 Advertising 2,066 892 1,500 1,500
4350 Printing & Repro 44 431 1,000 1,000
4360 Insurance 100 228 250 300
4380 Utility Service 525,790 553,709 560,000 570,000
4390 Conferences 100
4433 Dues &Subscr. 150
4438 Sales Tax 870 918 1,100
4800 Expenses Chrgd bac 4,000 4,000
4550 Capital Equip
Total Disbursements 545,366 578,933 584,380 598,207
Net Cash Flow $6,327 $21,591 $5,620 $6,793
Cash Balance $7,743 $27,134 $32,754 $39,547
Co - /7
CITY OF SHAKOPEE
Memorandum
TO: Judy Cox, City Clerk
FROM: R. Michael Leek, Community Development Director V+4---
SUBJECT:
NleSUBJECT: Request for Issuance of a Massage Therapist License to Allow Massage
Therapy to be Conducted within a House located in the B-3, Central
Business Zone (Gary Hawley)
DATE: November 17, 1997
Recently, the City Council approved changes to the licensing requirements for massage
therapists. Among other things, these changes create an exception to the requirement of
obtaining a massage center license in the case of a person who obtains a"home
occupation permit" in order to conduct business in their home.
Mr. Hawley has requested a massage therapist license and proposes to conduct business
in his home. His home is located in a commercial district, to wit the B-3 (Central
Business Zone). "Home occupations" are neither permitted or conditional uses in this
zoning district. For that reason, technically a home occupation permit can not be issued.
This would on the face of it suggest that he would have to obtain a massage center license
as well.
I have discussed the matter with the City Attorney, James Thomson. It is his opinion that
the intent of the recent changes was to address situations like Mr. Hawley's, whatever the
zoning district the home is located in. Based on this opinion, Mr. Thomson
recommended that Mr. Hawley's massage therapist license be issued at this time, that a
massage center license not be required, and that Mr. Hawley be allowed to conduct his
business. He further suggested that subsequently the City Code be further amended to
take care of this apparent oversight.
Please let me know if you have any questions, or if you need any further assistance. I
will be happy to work with you and Mr. Thomson to craft any further ordinance
amendment that may be needed.
CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Revised 1998 Transit Budget
DATE: November 17, 1997
Since the Council's actions regarding transit service levels a few weeks ago, staff has been
working with the Metropolitan Council, Southwest Metro/Laidlaw and George Bentley to
refine the 1998 Budget and Service Plan. A copy of the most recent revision is attached
for the Council's information.
On the revenue side, the previous budget did not include a line item for private vehicle
capital. As a result, the total revenue and funding in the revised budget is now
$511,532.78, up from $485,570. This is an increase of about 5%. The same overall
increase applies to expenditures.
i
REQUEST/RML
SHAKOPEE AREA TRANSIT - 1998 LINE ITEM BUDGET - REVISED
Line Item Description 1998
Proposed Budget
OPERATING EXPENSES
Personnel
1010 Administrative Salaries $ 4,900.00
1040 Other Wages $ -
1060 Benefits $ 610.00
1000 Total Personnel $ 5,510.00
Administrative
1110 Management Fee $ 24,000.00
1130 Adv. &Marketing $ 13,000.00
1142 Consultant Fees $ 15,000.00
1160 Office Supplies $ 1,500.00
1170 Leases& Rentals $ 1,500.00
1171 Utilities $ -
1190 Other Dir.Admin. Chgs. $ 280.00
1100 Total Administrative $ 55,280.00
Vehicle Charges
1210 Fuel and Lubritants $ 19,040.00
1200 Total Vehicle Charges $ 19,040.00
Operations
1310 Purchase of Service $ 386,702.78
1312 Private Vehicle Capital $ 45,000.00
1300 Total Operations $ 431,702.78
Total Operating Expenses $ 511,532.78
OPERATING REVENUES
Revenues
2001 Cash Fares $ 71,148.00
2002 Coupons, etc. $ -
2016 Other Revenue $ -
2020 Total Revenues $ 71,148.00
Funding Sources
2105 Met Council Subsidy $ 395,384.78
2106 Public Veh. Cap. Credit $ -
2107 Private Veh. Cap. Payment $ 45,000.00
2100 Total Funding Sources $ 440,384.78
Total Rev.and Funding $ 511,532.78
Page 1 11/14/97
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1998 CITY OF SHAKOPEE
14 TRANSIT FUND
Program Program Program
142 143 144
Object# Description DIAL-A-RIDE VAN POOL CIRCULATOR Total
4101 Wages FT- Reg. $ 1,670 $ 1,670 $ 1,670 $ 5,010
4110 Wages- Temporary - -
4121 PERA 90 90 90 270
4122 FICA 130 130 130 390
4131 Health & Life -
4151 Workers Comp -
Total Personnel 1,890 1,890 1,890 5,670
4210 Operating Supplies 500 500 500 1,500
4222 Motor Fuels/Lube 20,000 20,000
4240 Equipment Maintenance -
4310 Professional Services 23,000 1,000 1,000 25,000
4320 Postage -
4321 Telephone -
4330 Travel/Subsistence 100 100
4340 Advertising 1,030 1,030 1,030 3,090
4350 Printing/Publishing 600 600 600 1,800
4360 Insurance -
4380 Services 320,550 71,030 35,150 426,730
4390 Conference/School/Training -
4410 Rentals 500 500 500 1,500
4430 Miscellaneous
4433 Dues 60 60 60 180
4437 Property Tax/Special Assess -
Total Supplies& Services 346,340 94,720 38,840 479,900
4550 Capital Expenditures -
Total $ 348,230 $ 96,610 $ 40,730 $485,570
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
TRANSIT FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Proposed Proposed
Revenue
Property Taxes - $293,309 $ 406,910
State Aid 308,124 393,734 83,263 -
State Grants 257,000
Fares 63,322 66,999 68,400 78,660
Transfer in General Fund - -
Total Revenue 371,446 460,733 701,972 485,570
Expenditures
• Personal Services 6,562 1,712 6,720 5,670
Supplies &Services 364,884 459,021 490,050 479,900
Capital - -
Total Expenditures 371,446 460,733 496,770 485,570
Excess (Deficiency) Of Revenues
over Expenditures &Transfers $ - $ - $205,202 $ -
Fund Balance $ 2,653 $ 2,653 $207,855 $ 207,855
Note: The $257,000 in 1997 revenues as State Aid is a 1 time carryover of funds fro
Met Council for$205,000 and Private Vehicle Capital payments from the RT
for$52,000.
CITY OF SHAKOPEE
1998 BUDGET
SPECIAL REVENUE FUNDS BUDGET SUMMARY
Transit EDA Total
Revenue
Taxes $ 406,910 $102,394 $ 509,304
Intergovernmental - $ 5,000 5,000
Charges for Service 78,660 78,660
Miscellaneous 18,000 18,000
Transfer in General Fund -
Total Revenue 485,570 125,394 610,964
Expenditures and Transfers
Genral Government 135,400 135,400
Public Works 485,570 485,570
Total Expenditures 485,570 135,400 620,970
Excess (Deficiency) Of Revenues
over Expenditures&Transfers $ - $ (10,006) (10,006)
Fund Balance $ 207,855 $374,967 582,822
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CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. , mDevelopment ActivityMichael BreakdownLeekComfor Buildingunity Personnel—PresentDirector and
SUBJECT:
Proposed under the 1998 Budget
MEETING DATE: November 17, 1997
ITEM NO.:
INTRODUCTION:
During the budget work sessions earlier this year, the Council asked for a breakdown and
comparison of existing and proposed building inspector and building official activities.
Detailed information was requested from the Building Official, Fulton Schleisman, and
Building Inspector James Grampre, copies of which are attached for your information.
At the time, the second inspector position had been vacant. The following is a distillation
of the information provided.
ACTIVITY BUILDING INSPECTOR BUILDING INSPECTOR BUILDING
Percentage/Hours Spent Percentage/Hours Spent
Plan Review: 2.00%
Residential 45.00%
Commercial 5.00%
ISTS (Septic Systems)
Subtotal 47.00%/977.6 hours 52.00% / 1081.6 hours 2.0
Inspections: (includes 10.00% /208 hours 10.00%/208.0 hours 41.00
footings, foundations,
plumbing, heating,
insulation, mechanical,
ISTS)
Phone and Counter 10.00% /208.0 hours 10.00% /208.0 hours
Inquiries
Provide Back-up for 20.00%/416 hours 6.00% / 124.8 hours
Department Secretary
Other Administrative 13.00%/270.4 hours 22.00%/457.6 hours 57.00
Responsibilities
TOTAL 100.00%/2080 hours 100.00%/2080 hours 100.0
About 1236 hours is currently spent annually on inspections per se, with the Building
Official spending a proportionately large amount of time on inspections as compared to
the Building Inspectors. With the addition of a second clerical employee, it is anticipated
that about 540 hours currently dedicated to providing back-up to the secretary could be
freed annually for the 2 inspectors to actually conduct inspections. In addition, there are
a number of activities detailed by the Building Official that perhaps could be carried out
by the additional clerical employee, thereby freeing up additional time for inspections if
the demand continues to increase.
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
Gregg Voxland, Finance Director
FROM: R. Michael Leek, Community Development Director
SUBJECT: 1998 Budget Addition of Building Clerk Typist
DATE: July 22, 1997
In accordance with the directions contained in the 1998 Budget Packet, this memo will let
you know of my intention to request the addition of one, full-time clerical position to the
Building staff. It is my belief that this position is necessary 1)to assist the Building
Secretary in managing the flow of building permits as the result of substantially increased
activity in the last 2 years at least, and 2)to assist in making the transition to, and
management of, a computerized permit tracking system. It is my present intention that the
person filling this position would participate in the relief rotation for the Customer Service
Representative. This position would be as follows;
Title: Clerk Typist I
Salary $22,834 (1997 Step 1 of Grade G, plus 2.2%)
PERA 1,183
FICA 1,747
Health and Life 4,632
TOTAL $30,396
Plan check fee revenues as of 6/30/1997 were already at the level projected for 1997, and
it is anticipated that the position would be funded from additional revenues.
i
REQUESTS/RML
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
Gregg Voxland, Finance Director
FROM: R. Michael Leek, Community Development Director
SUBJECT: Proposed 1998 Reclassifications
DATE: July 24, 1997
I am requesting that the following positions within the building division of the department
be considered for re-classification for the 1998 budget year;
Secretary (grade H, step 8) to Exec. Secretary (grade I, step 5)
This position will have increased responsibility with the implementation of a new,
computerized permit tracking system, as well as some supervisory responsibility if a Clerk-
Typist I is approved for addition to the division.
Building Official (grade k, step 8) to grade 1, step 7
I anticipate, and intend, to re-structure the activities of the division so that the Building
Official will have greater responsibility for 1) monitoring the work of the inspectors, and
2) identifying other activities which the division should be engaged in. This will
necessitate that a greater portion of the on-site inspection activities be shared with the
other inspectors.
Building Inspector (grade j, step 8) to Plans Examiner/Building Inspector (grade k,
step 7)
This position is responsible for the review and inspection of the most complex commercial,
industrial and institutional projects reviewed by the building division.
REQUEST2/RML 1
CITY OF SHAKOPEE
Memorandum
TO: Michael Leek, Community Development Director
FROM: Fulton Schleisman, Building Official
SUBJECT: Building Official Activities - Time Spent Percentage
DATE: September 9, 1997
Per your request, attached please find a summary of current
Building Official activities, followed by an estimated time spent
percentage for each task.
Also attached are excerpts from Shakopee City Code, Minnesota
State Building Code, and the Uniform Building Code which set
forth and detail the authorization and responsibility of the
Building Official position.
To estimate staffing requirements, it appears that the number of
department employees has averaged one employee for each $150, 000-
200,000 of annual revenue during the last 5 years.
Revenue has increased roughly $100, 000 per year during the last 5
years.
Therefore, the need for one employee in 1998 and another in the
year 2000 would appear a reasonable projection.
FS/jms
Building Official Activities
1. Perform building, plumbing and heating permit plan reviews -
2%.
2. Perform building inspections - 20%.
3. Enforce Department of Public Safety Fire Marshal Division
State Fire Code and related statutes - 5%.
4. Enforce Individual Sewage Treatment System Standards
Chapter 7080 - 2%.
5. Perform liquor license inspections per City Code - 2%.
6. Perform on-site utility inspections - 8%.
7. Perform staff reviews for CUP's, variances and platting
process - 3%.
8. Perform housing inspections as requested by landlords or
tenants - 1%.
9. Investigate work done without permits - 1%.
10. Answer change of occupancy inquiries, conduct inspections
and investigations - 1%.
11. Evaluate permit fees and valuation process, survey other
communities, adjust as necessary for annual fee schedule - 2%.
12. Review city ordinances enforced by Building Department.
Propose changes as necessary - 3%.
13. Attend seminars and schools as required by law to maintain
building official certifications - 4%.
14. Maintain and update code book library - 3%.
15. Create and maintain handout materials for customers - 3%.
16. Review permit applications for completeness, route to
appropriate staff, calculate fees and issue permits - 2%.
17. Maintain and update central property data files, alphabetical
and property identification cards - 1%.
18. Prepare a variety of monthly, quarterly and year-end reports -
0
20.
19. Maintain SAC and WAC records, collections and credits - 2%.
20. Research and answer inquires regarding property data - 1%.
21. Coordinate with other agencies and enforce various licensing
requirements - 2%.
22. Prepare budget/staffing requests, support data - 1%.
23. Building Department intradepartment meetings, meetings with
Department Head, correspondence - 4%.
24. Interdepartment meetings, correspondence - 2%.
25. Perform plumbing and heating inspections - 13%.
26. Evaluate special inspector reports, testing reports - 2%.
27. Clear backlog old permits, expired certificates of occupancy -
8%.
§ 2.3 i
may be required by the City Administrator. Employment of all permanent fuiltime police
officers, including the Chief of Police, shall be in accordance with Minnesota Statutes and in
accordance with the rules and regulations established by the Police Civil Service Commission.
(Ord. 1, April 1, 1978; Ord. 337, July 23, 1992)
SEC. 2.32. FIRE DEPARTMENT.
A Fire Department, heretofore established, is hereby continued. The size and composition
(including, but not limited to, a determination as to permanent and volunteer members) shall
be established by the Council by resolution which may be changed from time to time. The Fire
Department, with the approval of the Council, shall establish, and from time to time revise,
written rules and regulations of the Department including, but not limited to, its internal
structural organization, a copy of which shall be distributed to each of its members whenever
established or revised. The Chief of the Fire Department shall have general supervision of the
Department, including training of every member, and the custody of all property used and
maintained for the purpose of said Department. The Chief shall see that the same are kept in
proper order and that all rules and regulations and all provisions of the laws of the State and
the City Code relative to a Fire Department and to the prevention and extinguishment of fires
are duly observed. The Chief shall supervise the preservation of all property endangered by fire
and shall control and direct all persons engaged in preserving such property. In case of the
absence or disability of the Chief for any cause, the Assistant Chief shall exercise all powers,
perform all the duties and be subject to all the responsibilities of the Chief. It is the duty of the
Chief of the Fire Department to file with the City Administrator a report as to all fires occurring
during the previous year, stating the probable cause thereof and estimated damages; such
reports shall also state the other activities of the Department during the preceding year. The
Chief of the Fire Department shall also make and file such other reports as may be required by
the City Administrator. (Ord. 1, April 1, 1978; Ord. 337, July 23, 1992)
SEC. 2.33. LEGAL DEPARTMENT.
A Legal Department is hereby established. The Council shall appoint a City Attorney for an
indefinite term, who shall be the Head of the Legal Department, together with such assistants
as may be necessary. The City Attorney shall perform such duties as are required of the City
Attorney by law or referred to the City Attorney by the Council. It shall be the official duty of
the City Attorney to act as Revisor of Ordinances. In this capacity the City Attorney shall have
authority to make non-substantive changes in ordinances. (Ord. 1, April 1, 1978; Ord. 295,
October 19, 1990; Ord. 337, July 23, 1992)
SEC. 2.34. Repealed. (Ord. 284, December 19, 1989)
SEC. 2.35. BUILDING DEPARTMENT.
A Building Department is hereby established. It shall be the duty and power of the Building
Official, together with such assistants and staff members as may be authorized from time to
time by the Council, to carry out the provisions of the State Building Code and the City Code
relating to construction. The Building Official shall submit a periodic report to the City
Administrator covering the work of the Building Department for such intervals as may be
required. (Ord. 1, April 1, 1978; Ord. 337, July 23, 1992)
Page revised.n 1996
82
filed. All standards referred to in the code must be kept on
file and available for inspection in the office of the
commissioner.
Subd. 4. Hearings. The commissioner, except in the
case of energy conservation standards promulgated or amended
pursuant to section 216C.19, subdivision 8, shall hold all state
hearings and make all determinations regarding any subject
matter dealt with in the code including those in which another
state agency proposes to adopt or amend rules which are
incorporated by reference into the code or whenever the
commissioner proposes to incorporate those rules into the state
building code. In no event shall a state agency subsequently
authorized to adopt rules involving state building code subject
matter proceed to adopt the rules without prior consultation
with the commissioner.
Subd. 5. Proposed amendments; hearings. Any
interested person may propose amendments to the code which may
be either applicable to all municipalities or, where it is
alleged and established that conditions exist within a
municipality which are not generally found within other
municipalities, amendments may be restricted in application to
that municipality. Notice of public hearings on proposed
amendments shall be given to the governing bodies of all
municipalities in addition to those persons entitled to notice
under the administrative procedure act.
Subd. 6. Adoption. The commissioner shall approve
any proposed amendments deemed by the commissioner to be
reasonable in conformity with the policy and purpose of the code
and justified under the particular circumstances involved. Upon
adoption, a copy of each amendment must be distributed to the
governing bodies of all affected municipalities.
Subd. 7. Investigation and research. With the
approval of the commissioner the state building official shall
investigate or provide for investigations, or may accept
authenticated reports from authoritative sources, concerning new
materials or modes of construction intended for use in the
construction of buildings or structures, and shall propose
amendments to the code setting forth the conditions under which
the new materials or modes may be used.
HIST: 1984 c 544 s 69; 1985 c 248 s 8; 1986 c 444; 1987 c 312
art 1 s 10 subd 1; 1994 c 634 art 2 s 10
16B.65 BUILDING OFFICIALS.
Subdivision 1. Appointments. The governing body of
each municipality shall, unless other means are already
provided, appoint a person to administer the code who shall be
known as a building official. Two or more municipalities may
combine in the appointment of a single building official for the
purpose of administering the provisions of the code within their
communities. In those municipalities for which no building
11
officials have been appointed, the state building inspector,
with the approval of the commissioner, may appoint building
officials to serve until the municipalities have made an
appointment. If unable to make an appointment, the state
building inspector may use whichever state employees or state
agencies are necessary to perform the duties of the building
official. All costs incurred by virtue of an appointment by the
state building inspector or services rendered by state employees
must be borne by the involved municipality. Receipts arising
from the appointment must be paid into the state treasury and
credited to the general fund.
Subd. 2. Qualifications. A building official, to be
eligible for appointment, must have the experience in design,
construction, and supervision which the commissioner deems
necessary and must be generally informed on the quality and
strength of building materials, accepted building construction
requirements, and the nature of equipment and needs conducive to
the safety, comfort, and convenience of building occupants.
Each building official must be certified under this section,
except that the qualifications outlined in this section are not
mandatory regarding any building official in any municipality
engaged in the administration of a building code on May 27,
1971, and continuing that function through July 1, 1972.
Subd. 3. Certification. The commissioner shall:
(1) prepare and conduct written and practical examinations
to determine if a person is qualified pursuant to subdivision 2
to be a building official;
(2) accept documentation of successful completion of
testing programs developed by nationally recognized testing
agencies, as proof of qualification pursuant to subdivision 2;
or
(3) determine qualifications by both clauses (1) and (2) .
Upon a determination of qualification under clause (1) ,
(2) , or both of them, the commissioner shall issue a certificate
to the building official stating that the official is
certified. Each person applying for examination and
certification pursuant to this section shall pay a fee of $70.
The commissioner or a designee may establish classes of
certification that will recognize the varying complexities of
code enforcement in the municipalities within the state. Except
as provided by subdivision 2, no person may act as a building
official for a municipality unless the commissioner determines
that the official is qualified. The commissioner shall provide
educational programs designed to train and assist building
officials in carrying out their responsibilities.
The department of employee relations may, at the request of
the commissioner, provide statewide testing services.
Subd. 4. Duties. Building officials shall, in the ,t,
which they are appointed, attend to all aspects
e a ing the issuance of all building
12
t x '>
The commissioner may direct a mu it .-lsty with
a building official to perform services for another
municipality, and in that event the municipality being served
shall pay the municipality rendering the services the reasonable
costs of the services. The costs may be subject to approval by
the commissioner.
Subd. 5. Removal from office. Except as otherwise
provided for by law the commissioner may, upon notice and
hearing, direct the dismissal of a building official when it
appears to the commissioner by competent evidence that the
building official has consistently failed to act in the public
interest in the performance of duties. Notice must be provided
and the hearing conducted in accordance with the provisions of
chapter 14 governing contested case proceedings. Nothing in
this subdivision limits or otherwise affects the authority of a
municipality to dismiss or suspend a building official at its
discretion, except as otherwise provided for by law.
Subd. 6. Vacancies. In the event that a certified
building official vacates that position within a municipality,
that municipality shall appoint a certified building official to
fill the vacancy as soon as possible. If the municipality fails
to appoint a certified building official within 90 days of the
occurrence of the vacancy, the state building inspector may make
the appointment or provide state employees to serve that
function as provided in subdivision 1.
Subd. 7. Continuing education. Subject to sections
16B.59 to 16B.73, the commissioner may by rule establish or
approve continuing education programs for municipal building
officials dealing with matters of building code administration,
inspection, and enforcement.
Effective January 1, 1985, each person certified as a
building official for the state must satisfactorily complete
applicable educational programs established or approved by the
commissioner every three calendar years to retain certification.
Each person certified as a state building official must
submit in writing to the commissioner an application for renewal
of certification within 60 days of the last day of the third
calendar year following the last certificate issued. Each
application for renewal must be accompanied by proof of
satisfactory completion of minimum continuing education
requirements and the certification renewal fee established by
the commissioner.
For persons certified prior to January 1, 1985, the first
three-year period commences January 1, 1985.
HIST: 1984 c 544 s 70; 1984 c 578 s 1; 1984 c 655 art 2 s 13
subd 1; 1Sp19S5 c 17 s 6; 1986 c 444; 1988 c 613 s 16
13
104-104.2.6 1994 UNIFORM BUILDING CODE
SECTION 104—ORGANIZATION AND ENFORCEMENT
104.1 Creation of Enforcement Agency. There is hereby established in this jurisdiction a code
enforcement agency which shall be under the administrative and operational control of the building
offrcial.
104.2 Powers and Duties of Building Official.
104.2.1 General. The building official is hereby authorized and directed to enforce all the provi-
sions of this code.For such purposes,the building official shall have the powers of a law enforce-
ment officer.
NIMGA The building official shall have the power to render interpretations of this code and to adopt
awl
enforce rules and supplemental regulations in order to clarify the application of its provisions.Stith
interpretations, rules and regulations shall be in conformance with the intent and purpose of this
code.
104.2.2 Deputies. In accordance with prescribed procedures and with the approval of the appoint-
ing authority,the building official may appoint such number of technical officers and inspectors and
other employees as shall be authorized from time to time.The building official may deputize such
inspectors or employees as may be necessary to carry out the functions of the code enforcement
agency.
104.2.3 Right of entry. When it is necessary to make an inspection to enforce the provisions of
this code,or when the building official has reasonable cause to believe that there exists in a building
or upon a premises a condition which is contrary to or in violation of this code which makes the
building or premises unsafe,dangerous or hazardous,the building official may enter the building or
premises at reasonable times to inspect or to perform the duties imposed by this code,provided that
if such building or premises be occupied that credentials be presented to the occupant and entry
requested.If such building or premises be unoccupied.the building official shall first make a rea-
sonable effort to locate the owner or other person having charge or control of the building or prem-
ises and request entry.If entry is refused,the building official shall have recourse to the remedies
provided by law to secure entry.
104.2.4 Stop orders. Whenever any work is being done contrary to the provisions of this code,or
other pertinent laws or ordinances implemented through the enforcement of this code,the building
official may order the work stopped by notice in writing served on any persons engaged in the doing
or causing such work to be done,and any such persons shall forthwith stop such work until autho-
rized by the building official to proceed with the work.
104.2.5 Occupancy violations. Whenever any building or structure or equipment therein regu-
lated by this code is being used contrary to the provisions of this code,the building official may
order such use discontinued and the structure,or portion thereof,vacated by notice served on any
person causing such use to be continued.Such person shall discontinue the use within the time pre-
scribed by the building official after receipt of such notice to make the structure.or portion thereof,
comply with the requirements of this code.
104.2.6 Liability. The building official charged with the enforcement of this code,acting in good
faith and without malice in the discharge of the duties required by this code or other pertinent law or
ordinance shall not thereby be rendered personally liable for damages that may accrue to persons or
property as a result of an act or by reason of an act or omission in the discharge of such duties.A suit
brought against the building official or employee because of such act or omission performed by the
building official or employee in the enforcement of any provision of such codes or other pertinent
laws or ordinances implemented through the enforcement of this code or enforced by the code en-
forcement agency shall be defended by this jurisdiction until final termination of such proceedings,
and any judgment resulting therefrom shall be assumed by this jurisdiction.
This code shall not be construed to relieve from or lessen the responsibility of any person owning,
operating or controlling any building or structure for any damages to persons or property caused by
1-2
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