HomeMy WebLinkAbout08/28/1997 TENTATIVE AGENDA
WORKSESSION SHAKOPEE, MINNESOTA AUGUST 28, 1997
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Roll Call at 4:00 P.M.
2] Old Business - Review of FY 98 Operating Budget- Please bring budget
materials distributed earlier
A. City Clerk(Cox)
B. Finance (Voxland)
C. Administration, Legal, General Govt. Bldgs. (McNeill/Voxland)
D. Wage Change Outs - Verbal
E. Debt Service - Verbal
F. General Fund Balance
G. Tax Levy Payable 1998
H. Tax Levy Hearing Dates
I. Capital Projects
J. Internal Service Fund
K. Enterprise Funds - Verbal
3] Other Business
4] Adjourn
1
5 .2 . F.
AI B C D -i- E FL G H I
99
100 City of Shakopee
101 General Fund Fund Balance
102 12/31/96 Fund Balance unreserved undesignated $ 3,356,585
103 Cash Flow Target @ 25% of Expenditures (1997) 1,587,218
104 Net available 1,769,367
105 Designations
106 Designated for 1991 A Imp for 1999 (430,000)
107 Designated for 1990 A Imp for 1999 (134,340)
108 Debt Service Transfer for 97/98 levy (196,942)
109 Equipment designation (325,000)
110 683,085
111
112
113
114 9.6/97 97/98
115 Governmental Funds Expenditures
116 GeneralFund $ 5,944,730 $ 6,255,210
117 Special Revenue Funds 637,350 642,170
118 Debt Service Funds 2,504,777 3,103,640
119 Capital Projects Funds 5,050,375 9,368,007
120 Less Special Assessments (1,893,700) (5,670,000)
121 $ 12,243,532 $ 13,699,027
122
123 Percent change in expenditures 11.9%
124
125
d. F.
A B C I D E I F
100 G I H
101 City of Shakopee
102 General Fund Fund Balance
103 12/31/96 Fund Balance unreserved undesignated $ 3,356,585
104 Cash Flow Target @ 25% of Expenditures (1997) 1,587,218
105 Net available 1,769,367
106 Designations
107 Designated for 1991 A Imp for 1999 (430,000)
108 Designated for 1990 A Imp for 1999 (134,340)
109 Debt Service Transfer for 97/98 levy (202,942)
110 Equipment designation (325,000)
111 677,085
112
113 Options for use of fund balance
114 Further buy down of tax levy
115 Transfer to Capital Improvement Fund
116 Transfer to some other fund
117 Transfer to new project in lieu of tax levy for debt.
118
119
Al B I C I D I s IFI G I H III J I K
1 City of Shakopee 8/21/97
2 Pay 96 tax levy
3
4 96/97 97/98 Change
5 General Fund Tax Levy 2,609,371 2,714,371
6 Transit levy 293309 293309
7 Est.Value growth 105,000 139570
6 Total General Fund 2,714,371 2,714,371 0 0.0%
9 Debt Service
10 1990A Imp CNX 134340 CNX 134940
11 1991A Imp 41,018 41,615
12 1992A Imp CNX 26723 CNX 22825
13 1993B Imp 21,410 CNX 22998
14 1995A Imp 65,943 61,816
15 1995B Storm Revenue CNX 156219 CNX 157217
16 1996A Imp 65,000 59,511
17 1997B Imp 40,000
18 Fire Referendum 295,115 250569
19 Total Debt Service 193,371 202,942 9,571
20 Changes
21 Levy cut 0
22 Levy cut (To keep average house at no change without referendum) 0
23
24 Total Levy 2,907,742 2,917,313 9,571 0.3%
25
26 Fiscal Disp Dist (292,680) (307,000) (14,320)
27 Net Levy to spread 2,615,062 2,610,313 (4,749) -0.2%
28
29 Allowance for Uncoil. (48,877) (58,346) (9,469)
20 Budget Amount 2,566,185 2,551,967 (14,218) -0.6%
31
32 General Fund 2,372,814 2,349,025 (23,789) -1.0%
33 Debt Service Replacement 193,371 202,942 9,571 5%
34
35
36 SUMMARY GENERAL FUND
37 1997 1998
38 GF Total Revenue(draft pus above) 6,175,904 6,504,024 328,120
39 Liquor Licenses revenue increase 12,000 0
40 Land division Administration revenue increase 5,000 0
41 PW Services revenue increase 5,000 0
42 Engineering fees revenue increase 50,000 0
43 Engineering grade fee revenue increase 20,000 0
44 Fine revenue increase 8,000 0
45 Other Expenditure adjustments 4,950 0
46 Block 3&4 transfer cut 18,500 0
47 Rec transfer cut for equipment deleted (2,100) 0
48 Admin position study expenditure increase (20,000) 0
49 Rec transfer for Depreciation increased (120,000) 0
5o GF Expend(draft) (6,230,220) (6,548,910) (318,690)
51 Net surplus(deficit)shown (72,966) (44,886)
52
53 DS Levy to replace transfer (193,371) (202,942)
54 Net surplus(deficit) (266,337) (247,828)
55 Equip Fund Designated Fund Balance draw down 162,500 162,500
56 1996 to 1998
57 Net surplus(deficit) (103,837) (85,328)
58 Underspend/overbudget factor 100,000 100,000
59 Net surplus(deficit) (3,837) 14,672
60
61 Subsidy for Recreation Fund 301,140 0 (301,140)
62
63 Under spent factor has been about 5%for 1994 and 8%for 1995.
64 Underspend factor for 1997 shown at$100,000 is 1.6%.
65
( .
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Tax Levy Hearing
DATE: August 20, 1997
Introduction
Council needs to set a date for the public hearing on the
tax levy.
Background
The City is required by law to hold a series of public
meetings on the pay 1998 tax levy and budget . Meetings can
not be on Sunday or before 5 : 00 PM on weekdays . The three
hearings are;
Initial Hearing: Hearing on the tax levy and budget,
must not conflict with other jurisdictions hearings -
city has last choice.
Continuation hearing: Continuation of initial hearing
(if needed) . Must be at least 5 and not more than 14
days after initial hearing.
Subsequent Hearing: Hearing to actually adopt tax levy
and budget . May be held at a regular council meeting.
Mat be immediately after continuation hearing or a day
following the initial hearing. Not later than December
20 .
After eliminating Sundays and dates selected by other
jurisdictions, the City is left with:
12/2 - 1st Tuesday with regular council meeting - hold
hearing before regular meeting?
Continuation hearing - on the 10, 11 or 15th.
Subsequent hearing - on the 16 (regular council
meeting)
12/10 or 11 - conflict with continuation hearings of
school districts (apparently not prohibited by law)
Continuation hearing - on the 17 or 18th.
Subsequent hearing - on the 16th or if continued,
immediately after the continuation hearing.
12/15, 17, 18 - no conflicts
Continuation hearing - not allowed.
Subsequent hearing - requires a special council
meeting before the 24th.
Action
Select hearing dates .
MU
Gregg Voxland
Finance Director
N:\budget\taxhear
December
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CAPITAL PROJECT FUNDS
Capital Project Funds are established to account for the construction of
major capital facilities. Projects resources are a combination of several
revenue sources such as bond proceeds, interfund transfers,
intergovernmental revenue, grants, etc. These funds provide the means for
administrators to ensure that designated revenues are appropriately
utilized.
The Park Reserve Fund is for park acquisition and improvements. The Capital
Improvement Fund is for various projects in the City, usually small
projects. The Fire Station No. 2 Fund is used to record costs for
construction of and land acquisition for a future Fire Station. The various
improvement funds are for street and utility improvements for which the
costs are at least partially assessed against benefited properties. TIF
funds reflect activity in the various tax increment districts and correlate
to the Tax Increment Financing Plans.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
CAPITAL PROJECTS FUNDS BUDGET SUMMARY
1997/1998
Park CIF TIF TIF Improve
Fund Fund 1986-A FMG Fund
Revenue and Other Sources
Taxes $ $ $ $43,000 $ $387,000 $
Special Assessments 150,000 5,520,000
Licenses&Permits 140,000
Intergovernmental 50,000 104,000 525,000
Miscellaneous
Interest 4,270 114,450
Total Revenue 194,270 368,450 43,000 387,000 6,045,000
Bond Proceeds 910,000
Transfers in
Total Revenues and Other Sources 194,270 368,450 43,000 387,000 6,955,000
Expenditures and Transfers
Street and Highway 690,000 6,955,000
Buildings
Recreation 301,000
Other
Total Expenditures 301,000 690,000 6,955,000
Transfers out 43,000 387,000
Total Expenditures&Transfers 301,000 690,000 43,000 387,000 6,955,000
Excess(deficiency)of
Revenues and Other Sources
over Expenditures and Transfers $(106,730) $ (321,550) $ - $ - $ -
Fund Balance 12/31 $ (26,714) $2,120,371 $ 90,824
Fire
Station TIF TIF TIF TIF
No.2 #1 #2 #3 #6 Total
$ $ $1,346,000 $ $35,000 $ $37,000 $ $8,000 $ 1,856,000
5,670,000
140,000
679,000
118,720
1,346,000 35,000 37,000 8,000 8,463,720
910,000
494,500 494,500
1,840,500 35,000 37,000 8,000 9,868,220
7,645,000
1,146,607 1,146,607
301,000
259,900 6,800 7,200 1,500 275,400
1,146,607 259,900 6,800 7,200 1,500 9,368,007
1,580,512 28,200 29,800 6,500 2,075,012
1,146,607 1,840,412 35,000 37,000 8,000 11,443,019
$(1,146,607) $ 88 $ - $ $ - $(1,574,799)
$ - $ 2,184,481
•
PARK RESERVE FUND
1998 BUDGET
ACTIVITY:
This fund is for the acquisition and improvement of park property.
Operation and maintenance of parks is a General Fund function. A primary
source of revenue is park dedication fees on plots and building permits.
Donations - 1989; VFW $1,200 for Huber Park redevelopment
Rotary $10,000 for Tahpah softball lights
1990; Rotary $12,612 for softball lights
Jaycees $25,000 for softball lights
Softball Assn/grps. $19,057
1991; Rotary $8,430 for Tahpah lights •
Mixed Softball $450 Tahpah lights
Jaycees $5,000 Tahpah football
Jaycees $33,665 Tahpah sprinkler
Women's SloPitch $1,850 Tahpah lights
1992; Rotary $4,073 lights
1993; Jaycees $10,000 Tahpah concession stand
VFW Post 4046 $200 Huber Park Improvements
Thomas McQuire $300 for City parks
1994; Am. Legion $5,000 Memorial Park playground equip
Shakopee Jaycees $20,000 for Tahpah Park Restrooms and
Concession stand
Shakopee Community $330.06 for City Parks
Lions Club $5,485.82 for Frisbee Golf
1995; Shakopee Jaycees $30,000 for Tahpah Park Restrooms and
Concession stand
Lions Club $10,000 for Lions Park improvements
1996; Returned $10,000 donated by Lions Club in 1995 in
exchange for playground equipment donation.
City of Shakopee 1998 Budget
PARK RESERVE FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue
Licenses&Permits
Park Dedication Fee $114,990 $ 158,616 $ 85,000 $ 140,000
Intergovernmental
State Grant 50,000
Miscellaneous
Interest 11,758 18,687 14,090 4,270
Contributions 40,000 (10,000) 3,000
Transfers In 30,000
Total Revenues 166,748 167,303 132,090 194,270
Expenditures
Corn. Center Ballfield fencing 25,000
Corn. Youth Bldg 10,000
CR 79 Trail 55,000
Drinking Fountains 2,374
Land acq. south of bypass 100,000
Land acq.w. of Tahpah Park 30,000 126,000
Land acquis. S of Bypass 225,000
Lion's Park Playground 12,556
Meadows Park Shelter 25,000
Memorial Park Shelter#2 Elec. 10,000
Portable Bleachers 3,176
Prairie Bend Park 80,000
Prairie Bend Park Develop 40,000
Safety Fencing(Dugout) 12,000
Tahpah Concession Cooler 3,211
Timber Trails Play Equip. 17,768
Trail Kiosks (rest stops) 3,000
Miscellaneous 1,504 358
Total Expenditures 10,265 30,682 440,000 301,000
Excess (deficiency) of
Revenues over Expenditures $156,483 $ 136,621 $(307,910) $(106,730)
Fund Balance December 31 $251,305 $ 387,926 $ 80,016 $ (26,714)
CAPITAL IMPROVEMENT FUND
1998 BUDGET
ACTIVITY:
This fund was established by Ordinance No. 134 to provide funding for local
capital improvements of a type for which the City is authorized to issue
bonds and including, but not limited to , sanitary and drainage sewers,
watermains and appurtenances, buildings, streets, street lighting and
street signaling. Whenever the Capital Improvement Fund balance falls
below $75,000.00 the City Treasurer must immediately advise the Council and
the Council shall take steps by resolution to replenish the fund, with or
without interest.
Note: Previous Council transferred in $200,000 for new fire station
land.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
CAPITAL IMPROVEMENT FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue
Special Assessments $670,714 $269,471 $150,000 $150,000
Intergovernmental $104,000
Interest 143,641 130,789 122,620 114,450
Miscellaneous 44,604 31,803
Bond Proceeds 1,482,371
Transfers In 616,817 103,000
Total Revenues 2,958,147 432,063 375,620 368,450
Expenditures and Transfers
Land Acq. So of By-Pass 450,000
Traffic Control signal-Vierling 125,000
Street&Highway 2,453
Sidewalk Program 29,015 8,537
Spencer Street 109,686
P&V Improvements 422,999 10,194
Downtown Alley 601,616 75,003
CR 15 82,139 821
Fire Station Land Acquisition 85,000
City Hall Parking Lot Reconstruction 20,000
Vierling Dr-Presidential/169 2,460
Vierling Dr-CR15/Harrison 52,260 2,262
CR 16 1,615,240 98,660
Preemptive System 36,000 30,000
CR 18 Cost Participation 330,000
Miscellaneous 28,832 1,787
Transfers 51,221
Total Expenditures&Transfers 2,834,554 360,631 386,000 690,000
Excess(deficiency)of
Revenues over Expenditures
and Transfers $123,593 $71,432 ($10,380) ($321,550)
Fund Balance 12/31 $2,380,869 # $2,452,301 $2,441,921 $2,120,371
1997/1998 IMPROVEMENTS FUND
1998 BUDGET
ACTIVITY:
This fund accounts for the construction of various street and utility
improvement projects.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
1997/98 IMPROVEMENT PROJECTS
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue&Other Sources
State Aid $0 $0 $481,875 $525,000
Special Assessments $1,893,700 $5,520,000
Interest
Donations 125,000
Bond Proceeds 298,800 910,000
Total Revenues&Other Sources 0 0 2,674,375 7,080,000
Expenditures
Streets 17,388 926,200 650,000
4th Ave. CSAH 17 to east of Sarazin 500,000
17th and Sarazin 16,788
17th Ave.Extension 325,000
Vierling-Pres. to TH169&Tayor 210,000
Vierling-(CR 15-CR77) 734,375 800,000
Gorman St. 485,000
East Dean Lake Collector 4,400,000
Eastway Av-Prairie Bend 300,000
Traffic Signals 250,000 •
Premptive System 30,000
Jackson Court Recon 18,800
Total Expenditures 34,176 0 2,674,375 6,955,000
Excess(deficiency)of
Revenues&Other Sources
over Expenditures ($34,176) $0 $0 $125,000
Fund Balance 12/31 ($34,176) ($34,176) ($34,176) $90,824
Note: Italicized projects were not in the 1996 CIP
FIRE STATION NO. 2
1998 BUDGET
ACTIVITY:
This fund is for the construction of the new Fire Staion.
CITY OF SHAKOPEE,MINNESOTA
1998 BUDGET
FIRE STATION NO.2
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue&Other Sources
Bond Proceeds $0 $0 $1,550,000
Transfers In-CIF
Total Revenues&Other Sources 0 0 1,550,000 0
Expenditures
Fire Station 396,293 1,550,000 1,146,607
Total Expenditures 0 396,293 1,550,000 1,146,607
Excess(deficiency)of
Revenues&Other Sources
over Expenditures $0 ($396,293) $0 ($1,146,607)
Fund Balance 12/31 $0 ($396,293) ($396,293) ($1,542,900)
Bond Proceeds received in 1997=$3,092,900
f
CAPITAL PROJECT FUNDS
Capital Project Funds are established to account for the construction of
major capital facilities. Projects resources are a combination of several
revenue sources such as bond proceeds, interfund transfers,
intergovernmental revenue, grants, etc. These funds provide the means for
administrators to ensure that designated revenues are appropriately
utilized.
The Park Reserve Fund is for park acquisition and improvements. The Capital
Improvement Fund is for various projects in the City, usually small
projects. The Fire Station No. 2 Fund is used to record costs for
construction of and land acquisition for a future Fire Station. The various
improvement funds are for street and utility improvements for which the
costs are at least partially assessed against benefitted properties.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
CAPITAL PROJECTS FUNDS BUDGET SUMMARY
1997/1998
Park CIF Improve Fire
Fund Fund Fund Station No.2 Total
Revenue and Other Sources
Taxes $ $ $ $ $
Special Assessments 150,000 5,520,000 5,670,000
Licenses&Permits 140,000 140,000
Intergovernmental 50,000 525,000 575,000
Miscellaneous
Interest 4,270 114,450 118,720
Total Revenue 194,270 264,450 6,045,000 6,503,720
Bond Proceeds 910,000 910,000
Transfers in 104,000 104,000
Total Revenues and Other Sources 194,270 368,450 6,955,000 7,517,720
Expenditures and Transfers
Street and Highway 690,000 6,955,000 7,645,000
Recreation 301,000 301,000
Total Expenditures 301,000 690,000 6,955,000 7,946,000
Transfers out
Total Expenditures&Transfers 301,000 690,000 6,955,000 7,946,000
Excess(deficiency)of
Revenues and Other Sources
over Expenditures and Transfers $ (106,730) $ (321,550) $ - $ - $ (428,280)
Fund Balance 12/31 $ (91,536) $ 2,120,371 $ 90,824 $ (396,293) $ 1,723,366
PARK RESERVE FUND
1998 BUDGET
ACTIVITY:
This fund is for the acquisition and improvement of park property.
Operation and maintenance of parks is a General Fund function. A primary
source of revenue is park dedication fees on plots and building permits.
Donations - 1989; VFW $1,200 for Huber Park redevelopment
Rotary $10,000 for Tahpah softball lights
1990; Rotary $12,612 for softball lights
Jaycees $25,000 for softball lights
Softball Assn/grps. $19,057
1991; Rotary $8,430 for Tahpah lights
Mixed Softball $450 Tahpah lights
Jaycees $5,000 Tahpah football
Jaycees $33,665 Tahpah sprinkler
Women's SloPitch $1,850 Tahpah lights
1992; Rotary $4,073 lights
1993; Jaycees $10,000 Tahpah concession stand
VFW Post 4046 $200 Huber Park Improvements
Thomas McQuire $300 for City parks
1994; Am. Legion $5,000 Memorial Park playground equip
Shakopee Jaycees $20,000 for Tahpah Park Restrooms and
Concession stand
Shakopee Community $330.06 for City Parks
Lions Club $5,485.82 for Frisbee Golf
1995; Shakopee Jaycees $30,000 for Tahpah Park Restrooms and
Concession stand
Lions Club $10,000 for Lions Park improvements
1996; Returned $10,000 donated by Lions Club in 1995 in
exchange for playground equipment donation.
City of Shakopee 1998 Budget
PARK RESERVE FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue
Licenses & Permits
Park Dedication Fee $114,990 $ 158,616 $ 85,000 $ 140,000
Intergovernmental
State Grant 50,000
Miscellaneous
Interest 11,758 18,687 14,090 4,270
Contributions 40,000 (10,000) 3,000
Transfers In 30,000
Total Revenues 166,748 167,303 132,090 194,270
Expenditures
Corn. Center Ballfield fencing 25,000
Corn. Youth Bldg 10,000
CR 79 Trail 55,000
Drinking Fountains 2,374
Land acq. south of bypass 100,000
Land acq. w. of Tahpah Park 126,000
Land acquis. S of Bypass 225,000
Lion's Park Playground 12,556
Meadows Park Shelter 25,000
Memorial Park Shelter#2 Elec. 10,000
Portable Bleachers 3,176
Prairie Bend Park 80,000
Prairie Bend Park Develop 40,000
Safety Fencing(Dugout) 12,000
Tahpah Concession Cooler 3,211
Timber Trails Play Equip. 17,768
Trail Kiosks (rest stops) 3,000
Miscellaneous 1,504 358
Total Expenditures 10,265 30,682 410,000 301,000
Excess (deficiency)of
Revenues over Expenditures $156,483 $ 136,621 $(277,910) $(106,730)
Fund Balance December 31 $156,483 $ 293,104 $ 15,194 $ (91,536)
CAPITAL IMPROVEMENT FUND
1998 BUDGET
ACTIVITY:
This fund was established by Ordinance No. 134 to provide funding for local
capital improvements of a type for which the City is authorized to issue
bonds and including, but not limited to , sanitary and drainage sewers,
watermains and appurtenances, buildings, streets, street lighting and
street signaling. Whenever the Capital Improvement Fund balance falls
below $75,000.00 the City Treasurer must immediately advise the Council and
the Council shall take steps by resolution to replenish the fund, with or
without interest.
Note: Previous Council transferred in $200,000 for new fire station
land.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
CAPITAL IMPROVEMENT FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue
Special Assessments $670,714 $269,471 $150,000 $150,000
Interest 143,641 130,789 122,620 114,450
Miscellaneous - 44,604 31,803
Bond Proceeds 1,482,371
Transfers In 616,817 103,000 104,000
Total Revenues 2,958,147 432,063 375,620 368,450
Expenditures and Transfers
Land Acq. So of By-Pass 450,000
Traffic Control signal-Vierling 125,000
Street& Highway 2,453
Sidewalk Program 29,015 8,537
Spencer Street 109,686
P&V Improvements 422,999 10,194
Downtown Alley 601,616 75,003
CR 15 82,139 821
Fire Station Land Acquisition 85,000
City Hall Parking Lot Reconstruction 20,000
Vierling Dr-Presidential/169 2,460
Vierling Dr-CR15/Harrison 52,260 2,262
CR 16 1,615,240 98,660
Preemptive System 36,000 30,000
CR 18 Cost Participation 330,000
Miscellaneous 28,832 1,787
Transfers 51,221
Total Expenditures&Transfers 2,834,554 360,631 386,000 690,000
Excess (deficiency)of
Revenues over Expenditures
and Transfers $123,593 $71,432 ($10,380) ($321,550)
Fund Balance 12/31 $2,380,869 # $2,452,301 $2,441,921 $2,120,371
1997/1998 IMPROVEMENTS FUND
1998 BUDGET
ACTIVITY:
This fund accounts for the construction of various street and utility
improvement projects.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
1997/98 IMPROVEMENT PROJECTS
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue &Other Sources
State Aid $0 $0 $481,875 $525,000
Special Assessments $1,893,700 $5,520,000
Interest
Donations 125,000
Bond Proceeds 298,800 910,000
Total Revenues&Other Sources 0 0 2,674,375 7,080,000
Expenditures
Streets 17,388 926,200 650,000
4th Ave. CSAH 17 to east of Sarazin 500,000
17th and Sarazin 16,788
17th Ave.Extension 325,000
Vierling-Pres. to TH169 &Tayor 210,000
Vierling-(CR 15-CR77) 734,375 800,000
Gorman St. 485,000
East Dean Lake Collector 4,400,000
Eastway Av-Prairie Bend 300,000
Traffic Signals 250,000
Premptive System 30,000
Jackson Court Recon 18,800
Total Expenditures 34,176 0 2,674,375 6,955,000
Excess (deficiency)of
Revenues&Other Sources
over Expenditures ($34,176) $0 $0 $125,000
Fund Balance 12/31 ($34,176) ($34,176) ($34,176) $90,824
Note: Italicized projects were not in the 1996 CIP
FIRE STATION NO. 2
1998 BUDGET
ACTIVITY:
This fund is for the construction of the new Fire Staion.
CITY OF SHAKOPEE, MINNESOTA
1998 BUDGET
FIRE STATION NO.2
1995 1996 1997 1998
Actual Actual Budget Budget
Revenue&Other Sources
Bond Proceeds $0 $0 $1,550,000
Transfers In-CIF
Total Revenues&Other Sources 0 0 1,550,000 0
Expenditures
Fire Station 396,293 1,550,000
Total Expenditures 0 396,293 1,550,000 0
Excess(deficiency)of
Revenues&Other Sources
over Expenditures $0 ($396,293) $0 $0
Fund Balance 12/31 $0 ($396,293) ($396,293) ($396,293)
y*07 ,T
Internal Service Fund
1998 Acquisitions
Police Squad car replacement
Administrative car replacement
Fire pumper replacement - 1997 order for 1998 delivery
pumper additional - new station
Engineering 4x4 compact replacement - but old vehicle does not need
replacing, change in needs
Inspection 4x4 compact replacement - but old vehicle does not need
replacing, change in needs
Street 1 ton truck additional
1 ton truck additional
Park 1 ton truck replace
bucket truck additional
CITY OF SHAKOPEE, MINNESOTA 1
1998 BUDGET
INTERNAL SERVICE EQUIPMENT FUND BUDGET SUMMARY
1995 1996 1997 1998
Actual Actual Budget Proposed
Revenue
Miscellaneous
Rentals $ 324,912 $ 362,784 $ 389,904 $ 418,150
Sale of Assets 51,948 4,812 8,000 5,000
Interest 94,449 115,763 98,910 130,290
Total Revenue 471,309 483,359 496,814 553,440
Expenditures
Capital Equipment 397,459 166,377 954,560 922,670
Total Expenditures 397,459 166,377 954,560 922,670
Excess (deficiency) of
Revenues over Expenditures $ 73,850 $ 316,982 $ (457,746) $ (369,230)
Fund Balance December 31 $ 1,859,753 $ 2,176,735 $ 1,718,989 $ 1,349,759
City of Shakopee
Equipment List
1998 1999 2000 2001 2002
EQUIPMENT FUND
Projected Fund Balance 1/1/98 $1,718,989 $ $ $ $
Rentals 418,150 514,170 540,000 533,720 543,990
Sale of Assets 5,000 8,000 8,000 8,000 8,000
Interest 130,290 74,240 69,020 89,750 94,520
Total Revenue 553,440 596,410 617,020 631,470 646,510
Expenditures per List 922,670 691,280 240,100 544,700 585,500
Excess (Deficiency) (369,230) (94,870) 376,920 86,770 61,010
Balance Available 12/31 $1,349,759 $1,254,889 $1,631,809 $1,718,579 $1,779,589
Accumulated depreciation 12/31 1,326,316 1,586,457 1,631,297 1,881,809 2,114,376
1998 1999 2000 2001 2002
Police
Marked Patrol Cars 25,770 53,280 55,100 28,500 29,500
Automobiles (unmarked) 14,400 16,200
Fire
Truck- Pumper 300,000 380,000
Utility/Personnel Vehicle 40,000
Truck- Telesquirt 350,000 450,000
Hover Craft 25,000
Mobile Breathing Air Unit 40,000
Heavy Rescue 325,000
Engineering
Pickup Truck 4X4 18,000 38,000 20,000 21,000
Inspections
Pickup Truck 4X4 19,500
Street
Single Axle Dump Truck/equip 95,000 95,000 100,000
1 Ton Truck 4X4 Box/Hoist
Plow 14,000 lbs. 35,000
1 Ton Pickup with Plow 25,000
Snow Blower (for loader) 60,000
Park
Truck One Ton Dual Box/Hoist 30,000
Skid Steer Loader 25,000
Garbage Truck 1 1/2 Ton 55,000
Bucket Truck 40,000
Small Mower w/cab and attachments 25,000
Large Mower 10.5 Ft. cut 55,000
Sewer Fund
1 Ton Truck Box/Hoist 4X4 35,000
Storm Drainage Fund
Tractor/Backhoe 60,000
922,670 691,280 240,100 544,700 585,500
Police
1998: 1 Patrol Car ($25,770) . Replace one patrol car purchased in
1994 .
Unmarked Car ($14,400) . Replace 1990 Dodge.
1999: 2 Patrol Cars ($53,280) . Replace two patrol cars purchased in
1995.
2000: 2 Patrol Cars ($55,100) . Replace two patrol cars purchased in
1996.
2001: 1 Patrol Car ($28,500) . Replace one patrol car purchased in
1997
Unmarked Car ($16,200) . Unmarked Administrative Vehicle.
2002: 1 Patrol Car ($29,500) . Replace one patrol car purchased in
1998.
Fire
1998: Truck - pumper ($300,000) . This is an addition to station 2
due to area growth and demand. The estimated cost of this
unit has been increased from $260, 000 to $300, 000 this year to
reflect cost increases. It is intended to purchase this unit
late in the year and purchase the new pumper scheduled in 1998
together. This should reduce cost and give staff a truck with
similar operating controls and maintenance parts. This unit
will replace the 1973 Mack pumper.
Truck - Telesquirt ($350, 000) . This truck was on the 1996
budget but cannot be delivered until 1997.
Hover craft ($25, 000) . This will replace our present unit
that will be 14 years old. We have experienced catastrophic
failures during use of this apparatus in the last year.
Improvements in hover craft design are available in modern
units . This will make the new unit more versatile,
maneuverable, usable and safer to operate. The estimated
cost of this unit has been increased from $22 , 000 to $25, 000
to reflect cost increases.
Mobile Breathing Air Unit ($ 40, 000 ) . This is to replace
our Air One Unit which has been in service since 1982 and is
on a 1968 chassis. The compressor on the system is worn
badly and unreliable. The truck is in poor condition and
very difficult to maintain. This unit is used to provide an
on-scene constant supply of breathing air for our SCBA (air
packs) during any fire fighting situation.
1999 : Truck - Telesquirt ($450, 000) . This is the pumper which was
in the plan for 1998 . We are moving this out to 1999 and
adding Telesquirt capability . This has increased to
$450, 000 from $300, 000 due to the Telesquirt functionality
and cost increases.
2000: Utility /Personnel Vehicle ($40, 000) . This unit will be
used for personnel transportation (fires, training, meetings
etc. ) and also used to transport equipment and maintenance
items between stations. In severe weather or other
emergencies it will be used as a officer/command vehicle.
2001: Heavy Rescue ($325, 000) . This unit will be used to carry
manpower and large amounts of equipment to fire rescue and
medical scenes. This will replace the current 9510 heavy
rescue.
2002 : Truck-Pumper ($380, 000) . This unit will replace the current
1985 Hendrickson Pumper. This pumper also acts as our large
capacity foam system for hazardous materials / flammable
liquid fires.
Inspections
1998: Truck ($19, 500) . The inspection staff is charged with
conducting building inspections year-round, in good weather
and bad. Often, inspection sites are located in areas of
the City, or in subdivisions with incomplete or poor, gravel
roads. The proposed truck would facilitate the inspector's
ability to reach such sites on a timely basis year-round.
Engineering
1998 : Truck ($18, 000) . Staff would like Council to consider
replacing engineering inspection vehicles from 2-wheel drive
to 4-wheel drive units to access development construction
sites better. Currently the City is using 2-wheel drive
small pick up trucks and these vehicles have difficulties
accessing and traveling on development job sites. Many
times staff inspectors have to walk considerable distances
to observe the construction work being done. Staff believes
that this is not a cost effective use of time, particularly
when the engineering inspectors are assigned to several
project sites. Also, there are too many conflicts with the
Public Works Department on the use of their 4-wheel drive
vehicle.
The proposed option is for the City to replace the 1988
Plymouth Caravelle with a 4-wheel drive unit to be utilized
by the Engineering Department in the summer construction
season and Building Department in the winter construction
season. The Plymouth Caravelle is currently assigned for
the Engineering Department as a second pool vehicle for
departments at City hall . The replacement vehicle would be
utilized mainly by Engineering inspectors in the summer and
Building inspectors in the winter and would be available as
a second car pool vehicle.
1999 : Truck ($19, 000) . This would replace the 1989 inspectors
vehicle. It is anticipated that due to the mileage and
maintenance costs, this vehicle will need replacing by then.
The department will continue to monitor this situation
annually and adjust the equipment list accordingly.
Replacement of this vehicle is for a 4-wheel drive vehicle.
Truck ($19, 000) . This would be a new truck for a new
inspector ' s vehicle. It is anticipated that due to
development, the City will need another full time inspector
and thus another vehicle. If Council does not authorize the
inspector ' s position this vehicle is not necessary.
A justification report for an additional staff engineering
inspector position would be necessary to analyze whether to
add an additional person in-house or to utilize consultants
for inspection services.
2001: Truck ($20, 000) . See comments under 1999 . This truck would
also replace an existing truck that will be 10 years old.
2002 : Truck ($21, 000) . See comments under 1999 replacement truck.
This truck would also replace an existing truck that will
be 10 years old.
Street
1998: 1-Ton Pick-Up/Plow 4x4 ($25, 000) . This truck will replace
Truck #110, which meets the Guideline Replacement Standard.
This truck will also be used for snow removal. Truck #110
will be retained due to a shortage in maintenance vehicles
of this size.
1-Ton Truck 4/4 Box/Hoist Plow 14, 000 Lb. ($35, 000) . Due to
the increased work load we are requesting an additional 1-
ton truck. This truck will be four wheel drive. It is
necessary for plowing/sanding operations along with towing
heavy equipment (i.e. steamer, eductor) in adverse road and
turf conditions. This truck will also be used for pothole
and street repairs so we can keep Truck #114 (1-ton) set up
with the chipper box (tree trimming) . We also set up the
chipper box with a leaf and debris vacuum. With this set up
we can do a better job of cleaning catch basins. We would
also use this to clean the tree grates and landscaped area
downtown of garbage and debris. These areas have never been
cleaned and should be on a regular basis.
1999 : Single Axle Dump Truck with Equipment ($95, 000) . This will
replace Truck #109 which meets the Guideline Replacement
Standard.
2001: Single Axle Dump Truck/Equipment ($95, 000) . This will
replace existing Truck #101 if we find the new guidelines of
12 years is not reasonable. Also, with the City' s continued
growth, it may be time to add an additional truck.
Snow Blower/Loader ($60, 000) . This will replace the
existing 1987 Root snow blower which will be beyond the
guidelines for replacement. This blower is used to load
snow from the downtown as well as other areas.
2002 : Single Axle Dump Truck/Equipment ($100, 000) . This will
replace existing Truck #108 , if we find the new guidelines
of 12 years is not reasonable.
Park Maintenance
1998: 1-Ton Truck Box/Hoist 14, 000 Lbs. ($30, 000) . This truck
will replace Truck #112 which meets the Guideline
Replacement Standard. We feel a one ton with box and hoist
better meets our needs than another pick up. Truck #112
will be retained and Truck #117 (ranger) will be sold. This
leaves us with four pick ups to meet our needs.
Bucket Truck ($40, 000) . This truck will be an addition to
our fleet. We now rely on the County' s truck to trim
boulevard and park trees. We can only obtain this truck for
short periods of time due to the County 's needs. Because of
this our production is limited and scheduling difficult. We
will never be in control of our urban forestry demands with
this arrangement, using the utilities bucket truck is out of
the question. This truck will also be set up for street
sign repairs and installations, which will increase our
productivity in this area. It is no longer accepted by
O. S.H.A. to stand in the loader bucket. This truck can be
used for a number of other uses, such as applying sealer to
our concrete light poles, painting foul poles and repairing
backstops on our athletic fields, changing security lights
at the pool and other hard to reach areas.
1999 : Garbage Truck ($55, 000) . This will replace Truck #122 which
will be 15 years old at this time and meets the Guideline
Replacement Standard. This truck is used for downtown and
park garbage pick-up.
2000: Small Mower/Equipment ($25, 000) . This would replace the
existing 1990 Toro 220D mower, which will be 10 years old at
this time. Attachments besides mower, include snow blower
and cab for snow removal .
Skid Steer Loader ($25, 000) . This will replace the existing
1990 Melroe Bobcat 743 , which will be 10 years old at this
time.
2002 : Large Mower (i. e. GM455D Toro) 10 1/2 Foot Cut ($55, 000) .
This will be an additional mower in order to maintain the
service level in our parks system. By the year 2002 , it is
anticipated that additional park land will be added and turf
established for mowing maintenance.
Sewer Fund
2000: 1-Ton Truck Box/Hoist 4x4 14, 000 Lbs. ($35, 000) . This
will replace Truck #125, which will meet the Guideline
Replacement Standard.
Storm Drainage Fund
2000: Tractor Backhoe/Loader ($60, 000) . Due to numerous ponds and
ditches constructed the past few years, additional
maintenance items such as pond cleaning and ditch
cleaning/regrading are needed. Other uses are storm sewer
repair, sanitary sewer adjustment, etc. The majority of use
would be in maintaining the storm water system, therefore,
the equipment should be funded by the Storm Drainage Fund.
City of Shakopee
VEHICLE ACQUISITION. USE & REPLACEMENT POLICY
I. PURPOSE&NEED FOR POLICY
This policy will provide uniform criteria for all City departments and operations in the acquisition, use and
replacement of vehicles. The City of Shakopee is dedicated to managing its resources in a fiscally responsible
manner. Therefore, a specific need should be demonstrated before a new vehicle is added to the City's fleet, and
every existing vehicle should be utilized to its greatest economic extent prior to replacement. The personal use of
City vehicles will be defined to ensure proper accounting and maximum efficiency of public purpose. The
acquisition of additional vehicles to the City's overall fleet and their replacement should be only as necessary to
allow the City to provide the services and perform the duties and responsibilities that are expected by the public
within budgetary constraints.
II. VEHICLE ACQUISITION POLICY
The many varied aspects of public service provided by the City of Shakopee requires the use of different types of
vehicles. These include:
Type A) vehicles used primarily to transport employees to/from locations of work activity (i.e.
administrative and inspection vehicles);
Type B) vehicles necessary to assist City employees in performing their duties (i.e. squad car, survey
vehicle, utility repair truck etc.);
Type C)vehicles used to actually perform a physical function (fire truck, road grader, dump truck, etc.).
The type of vehicle purchased shall be that which is determined to be most appropriate and cost effective for that
vehicle's function. However, all administrative/personnel transportation type vehicles shall be of the compact(i.e.
Ford Contour, Chevrolet Corsica) or intermediate (i.e. Ford Taurus, Buick Century) class. If a multi-passenger
vehicle (MPV) is deemed necessary to maximize personnel transportation capabilities, it shall be of the minivan
class for 5-7 seat belts and extended cargo van category for 8-10 seat belts.
A.Staff Transportation Vehicles
A vehicle shall be acquired by the City of Shakopee and assigned for staff transportation only if one or more of
the following occur.
1. If the City has deemed it appropriate to identify the driver and/or passengers as City employees on the
way to/from remote work locations or while performing their official duties.
2. a. If a specific job description results in an employee accumulating a minimum of 10,000
reimbursable miles per year on their personal vehicle traveling to/from alternate work locations,
or
b. If an operational division has a cumulative staff mileage reimbursement of 12,000 miles per year
or more.
1
3. If the City Administrator has determined that a vehicle should be provided as part of a position's
responsibility and meets the requirements of State Law.
4. A pooled vehicle shall be available at City Hall for multi-departmental use.
B. Job Assistance Vehicles
1. In certain circumstances, City provided and equipped vehicles are necessary to allow employees to
perform their job functions. In those circumstances, the City shall provide the specific required type
of vehicle and equip it with the necessary tools, equipment and devices necessary to allow a City
employee to perform their duties in an efficient and safe manner. These vehicles may be assigned
to specific employees or be made available through a pool concept within a division or department
on an operational basis determined to be most efficient by the department head(s).
C. Job Performance Vehicles
1. If a certain specialty type of vehicle is deemed necessary by the department to perform a specific
work task, it shall be justified in writing by the department head and approved by the City
Administrator subject to budgetary constraints. The method of acquisition (purchase, lease, rental)
shall be determined by the Finance Director.
2. Specialty pieces of equipment shall be shared interdepartmentally to the greatest extent possible
subject to seasonal/usage availability in order to avoid redundant acquisitions.
III. VEHICLE REPLACEMENT POLICY
A. Minimum Replacement Standards
City acquired vehicles should not be programmed or budgeted for replacement until they have met the
guideline replacement standards for the particular vehicle category (see attached). Similarly, vehicles should
not be replaced just because they have met the guideline replacement standards. Any deviations for early
replacement must be justified in writing by the Department Head and approved by the City Administrator.
B. Replacement Evaluation Process
Any City ( including Fire Department but excluding SPUC) vehicle which has been proposed for replacement
shall have a standard Vehicle Evaluation Form completed with a written recommendation by the City
Mechanic, Public Works Supervisor and Department Head delineating the justification for its replacement. A
sample Vehicle Evaluation Form is attached hereto.
C. Disposition of Used Vehicles
Before a vehicle is removed from the City's Fleet, the City Mechanic shall review all City current vehicles of
similar type and determine if it would be economically beneficial to switch with another existing vehicle before
disposal. All vehicles to be disposed of will be coordinated by the City Mechanic and Finance Director to
determine the most economical method and time. Vehicles may be retained for continued use by the City for a
period not to exceed 9 months from the date the new vehicle is placed into service. Vehicles removed from
service in the Police and Fire Departments and those vehicles that regularly operate out of the city limits, shall
be evaluated for reliability to see if they should be retained for local use and thereby minimize the acquisition of
new vehicles. An example of this is a car removed from squad duty that is serviceable for non-emergency use
and assigned to a buildinginspector. Assignment/reassignment of vehicles shall be determined bythe City
P
Administrator.
2
IV. PERSONAL USE OF CITY VEHICLES
City vehicles are not available for take home use by City employees except for the following situations:
A. Assigned Take-Home Vehicles
City employees, whose position responsibilities require them to respond directly to a work related situation
from their residence outside of normal work hours, will be allowed to use a City vehicle (Type A or B) to
commute to/from their place of residence under the following conditions:
1. The employee must live in the City of Shakopee
2. The vehicle is not available for other than minimal personal use while performing their job duties
and/or commuting to/from their place of residence.
3. The Chief of Police may use an unmarked car.
4. Two officers of the Fire Department may use a light duty vehicle for commuting use including their
regular place of employment if it is within 15 miles of the City of Shakopee.
5. Job performance specialty type vehicles (Type C) shall not be made available for personal use or
commuting.
6. For scheduled leaves of absence by the designated employee exceeding 1 workday, the City vehicle
shall be made available for pool use and remain at the employee's normal place of work.
B. Occasional Take-Home Vehicles
City employees may occasionally use a City vehicle (Type A or B) to travel to/from the employee's residence
under the following conditions.
1. Police officers on duty may take cars home in the city at the discretion of the Police Chief.
2. If the City employee has scheduled City business away from their normal work station and the
number of miles traveled, or time needed to conduct the business, will be minimized if the employee
uses a City vehicle to commute to/from the employee's residence before/after traveling to the place
of business.
3. The vehicle is not available for other than minimal personal use beyond commuting to/from the place
of residence.
V. CITY USE OF PERSONAL VEHICLES
A. Mileage Reimbursement
1. All employees of the City will be paid mileage for use of their personal vehicles and reimbursed for
all related legal parking costs while conducting official City business. The mileage rate will be the
maximum reimbursement rate allowed by the IRS for non-taxable income. However, employees are
encouraged to use available City vehicles whenever possible while conducting official City business.
2. Normal personal commuting mileage from home to work or work to home is not reimbursable. If an
employee uses a personal vehicle to travel to a work responsibility on the way to or from work,
3
•
normal personal commuting mileage shall be deducted from the total trip mileage used to calculate
the reimbursement.
3. Employees must have liability insurance coverage on their vehicle and may be required to furnish
proof of insurance to the city.
B. Monthly Allowance
The City Administrator and the Public Works Director may receive a monthly allowance as set by the City
Council. A monthly car allowance is subject to the following conditions:
1. The monthly allowance covers all business miles driven within the seven-county metropolitan area.
Any travel outside this region in a personal vehicle will be reimbursed according to Section V.A.
2. City vehicles may be used:
a. In an emergency work situation when the personal vehicle is not available,
b. For work related off road driving when the personal vehicle would be subjected to conditions
above normal wear and tear on a vehicle,
c. In severe adverse weather conditions,
d. Where the department head must travel by vehicle outside the seven-county metropolitan area
3. The employee has the option to decline the mileage allowance and claim reimbursement under V.A.
above.
C. Other Costs
Employees are responsible for all costs related to personal vehicle ownership and operation. The City is
responsible for all costs related to installation and maintenance of City equipment in the vehicles which is
necessary in order for the employee to perform the position's functions. The City is also responsible for all costs
related to the removal of such equipment and to the restoration of the vehicle caused by such removal.
VI. VEHICLE IDENTIFICATION
A. Color/City Logo
All City vehicles shall be licensed and marked as appropriate for their specific use as follows:
1. All Administrative transportation vehicles (Type A) shall be of compact or intermediate size, and have
the City's name prominently displayed on the side door panels. The City's official logo will be applied
when it is beneficial to have it displayed to the public as determined by the Department Head.
2. All specialty type vehicles (Type B or C) shall have the City name prominently displayed on the door
panel or other highly visible location.
3. Marked police squad/patrol vehicles shall be white and shall display the City name and vehicle
number, and it shall contain lettering identifying it as a police/law enforcement/emergency vehicle.
The color of unmarked police vehicles will be at the discretion of the Police Chief as necessary to
minimize their detection as a law enforcement vehicle.
4
4. Fire Department vehicles shall be red with the City's name and vehicle number and shall contain
lettering identifying it as a fire response emergency vehicle prominently displayed on the side door
panels.
5. All other vehicles purchased new shall be manufacturers standard medium blue in color or if blue is
not available as a standard color, white shall be used unless there is no color choice available.
Vehicles shall not be repainted solely to change the color.
VII. RESPONSIBILITY
Departments with assigned vehicles are responsible for the maintenance and cleaning of such vehicles.
Vehicles may be professionally cleaned once per year. The cost of cleaning a vehicle before it is disposed of
or turned over to another department is the responsibility of the department that had prior use of the vehicle
The City Administrator is responsible for the enforcement of this policy. City employees may not deviate from
the policy unless they have written approval from the City Administrator.
Revised 11/25/96
n:\budget\departm\vehicle3
5
Vehicle Categories
Guideline Replacement
Standards
Age or Miles/Hours
Administrative 10 100,000
Sedan 10 100,000
Station Wagon 10 100,000
Compact Pickup 10 100,000
Vans 10 100,000
Squad car-squad duty 4 80,000
Specialty
Light Duty
Suburban 10 100,000
Pickup 1/2-3/4 ton 10 100,000
Utility 10 100,000
Medium Duty
Utility Truck 10 100,000
4x4 pickup 10 100,000
truck- 1 to 1.5 ton 10 100,000
Skid steer loader 10 4,000
Fire grass rig 15 N/A
Mowers - riding 10
Tractor 15
Heavy duty
Dump trucks 12 80,000
Front end loader 15 6,000
Road grader 15 6,000
Alley grader 15 6,000
Backhoe 20 6,000
Sweeper 10 5,000
Jetter 20 8,000
Tanker/flusher 20 8,000
Sewer Vac 20 N/A
Pumper 20 N/A
Aerial truck 20 N/A
6
VEHICLE EVALUATION FORM
Public Works Department-Equipment Maintenance Section
Unit# Serial# Department
Year Make Model
Vehicle Description
Special Eqpt/Attachments
Primary Use
Current Mileage Hour
s
Last Year Miles Hour
s
Avg. Annual Miles Hour
s
Purchase Price (includes special equipment)
Estimated Replacement Cost (includes special equipment)
Estimated Average Life years/hours/miles
ANALYSIS OF UNIT
YEAR
Annual Operating Costs
Cumulative Operating Costs
Annual CPM or CPH
Life-To-Date CPM or CPH
Average CPM or CPH for
vehicle class
% Downtime-Annually
% Downtime-Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Prepared by Reviewed by
7
VEHICLE EVALUATION FORM
Public Works Department - Equipment Maintenance Section
Unit# 112 Serial # 1 GTGC34K5JE530360 Dept. Park
Year 1988 Make Chevrolet Model 3500 2 x 4
Vehicle Description 1988 Chevrolet 1-Ton Pickup
Special Eqpt/Attachments
Primary Use Transportation (Spraying TRK, Towing Trailors)
Current Mileage 65,000 Hours:
Last year Miles 60,000 Hours:
Avg. Annual Miles 6,500 Hours:
Purchase Price $9 930 (includes specialequip.)
a ui .
)
Est. Replacement (includes special equip.)
Cost
Estimated Avg. Life 10 Years
ANALYSIS OF UNIT
YEAR
Annual Operating Costs 406.12
Cumulative Operating Costs 4061.21
Annual CPM or CPH
Life to Date CPM or CPH
Avg. CPM/CPH for Vehicle Class 0.0624
% Downtime -Annually
%Downtime - Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Body Fair to Good Condition. This has been a very good truck mechanicaly.
Engine was replaced under warranty at about 30,000 miles. Low cost vehicle.
Engine & drive train in good shape. Propane fuel.
Prepared by: Gene Jeurissen Reviewed by:
evalform
VEHICLE EVALUATION FORM
Public Works Department - Equipment Maintenance Section
Unit# 110 Serial # 1 GTGK34K7JE533277 Dept. Street
Year 1988 Make GMC Model 3500 4 x 4
Vehicle Description 1988 GMC 1-Ton Pickup
Special Eqpt/Attachments 8 1/2 Ft. Plow& Hitch
Primary Use Transportation, Plowing Parking Lots, Etc.
Current Mileage 75,000 Hours:
Last year Miles 68,000 Hours:
Avg. Annual Miles 7,500 Hours:
Purchase Price $13,734 (includes special equip.)
Est. Replacement (includes special equip.)
Cost
Estimated Avg. Life 10 Years
ANALYSIS OF UNIT
YEAR
Annual Operating Costs 820.89
Cumulative Operating Costs 8208.94
Annual CPM or CPH
Life to Date CPM or CPH
Avg. CPM/CPH for Vehicle Class 0.1094
% Downtime -Annually
%Downtime - Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Body - Poor to Fair Condition. Engine - Good Condition.
Trans & Drive Line - Fair to Good Condition. #110 has been a good truck
but has had alot of heavy use. Propane fuel.
Prepared by: Gene Jeurissen Reviewed by:
evalform
VEHICLE EVALUATION FORM
Public Works Department - Equipment Maintenance Section
Unit# 9590 Serial # CE535J157059 Dept. Fire
Year 1968 Make Chevrolet Model C Series
Vehicle Description Fire Truck
Special Eqpt/Attachments Air Compressor
Primary Use Fill Air Tanks
Current Mileage 15,172 Hours:
Last year Miles Hours:
Avg. Annual Miles Hours:
Purchase Price (includes special equip.)
Est. Replacement (includes special equip.)
Cost
Estimated Avg. Life
ANALYSIS OF UNIT
YEAR
Annual Operating Costs
Cumulative Operating Costs
Annual CPM or CPH
Life to Date CPM or CPH
Avg. CPM/CPH for Vehicle Class
% Downtime -Annually
%Downtime - Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Body -fair condition, a little rust. Engine - has some knocking noises.
Internal major repairs - is under powered for what it's pulling. Driveline - good
condition - manual with 2-speed diff. Truck is overloaded. Front end needs
king pins, etc. Seat needs replacement.
Prepared by: Gene Jeurissen Reviewed by:
evalform
VEHICLE EVALUATION FORM
Public Works Department - Equipment Maintenance Section
Unit# 9520 Serial # 76-12625 Dept. Fire
Year 1976 Make Hendrickson Model 1871-C
Vehicle Description Fire Truck
Special Eqpt/Attachments Pumper
Primary Use
Current Mileage 32,091 Hours:
Last year Miles Hours:
Avg. Annual Miles Hours:
Purchase Price (includes special equip.)
Est. Replacement (includes special equip.)
Cost
Estimated Avg. Life
ANALYSIS OF UNIT
YEAR
Annual Operating Costs
Cumulative Operating Costs
Annual CPM or CPH
Life to Date CPM or CPH
Avg. CPM/CPH for Vehicle Class
% Downtime -Annually
%Downtime - Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Charging system needs work. Volt guage is stuck on high side.
Body - rust holes in body & in compartments, etc. Poor Shape.
Engine - sound & runs good mechanically, but major oil leak, also loud.
Trans - shifts o.k. but major oil leaks, driveline has some play.
Steering - play in gear & linkage. Brakes - old wedge brakes.
Prepared by: Gene Jeurissen Reviewed by:
evalform
CITY OF SHAKOPEE
Memorandum
To: Mayor and City Council
Mark McNeill,City Administrator
From: Mark McQuillan,Parks and Recreation Director
Subject: 1998 Budget Addition of New Staff Position
Date: August 26, 1997
INTRODUCTION
At the August 21, 1997 Budget Workshop,Council directed the Parks and Recreation Director to
prepare a requisition for a new Recreation Supervisor position.
BACKGROUND
The Parks and Recreation Department currently has three full-time professional staff members;
the Director of Parks and Recreation,Facility Manager/Assistant Director and Recreation
Assistant(title to be changed to Recreation Supervisor).
• The Director is responsible for the overall operations of the parks and recreation department.
• The Facility Manager is responsible for overseeing the operations of the community center and pool.
• The Recreation Assistant is responsible for programming a year round recreation program.
As the City continues to grow, so will the City's recreation programs. Current registration
figures have already exceeded total registration figures for 1996,and we are only 2/3 of the way
into 1997. See Participation Figures on Exhibit A.
About 20%of the Director's time is spent helping out with the recreation programs. However,
this year my time for programming recreation activities has been significantly reduced because
of an increase in park projects. Therefore,the Recreation Assistant was assigned several
activities previously administered by the director. I anticipate this trend will continue as the park
system expands.
I am requesting the hiring of an additional full-time Recreation Supervisor. This person will be
undertake the programs the director is currently overseeing and develop new programs; i.e.,
programs for"active" seniors,children ages 4-7 and a myriad of outdoor recreation activities to
mention a few.
Title: Recreation Supervisor
SALARY: $34,008(Grade J,Step 1; includes 2.5%COLA)
PERA: $ 1,762
FICA $ 2,602
HEALTH&LIFE $ 4.632
Total $43,004
BUDGET IMPACT ON 1998 BUDGET PROPOSAL
The new position has the potential to generate an additional $5,000-$10,000 in new revenues.
More importantly,this position can provide a whole new set of recreation opportunities for
residents who are not being served. The additional position will increase the 1998 Budget
Expenses from $702,440 to$745,444(does notii ludedegre�on the building).
Mark J. McQuillan
Parks and Recreation Director