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HomeMy WebLinkAbout02/06/1996 4 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 6, 1996 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1) Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Recess for Economic Development Authority Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor' s Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of the Minutes of January 16th and 23rd, 1996 9] Communications: >a] Michael Jensen regarding Blocks 3 and 4 b] Gary Cunningham, County Administrator, regarding appointment of manager to the Prior Lake/Spring Lake Watershed District Board 10] 7: 00 P.M. Public Hearing on the proposed 1996 street reconstruction project, Project 1996-2 - Res. No. 4384 11] Recommendations From Boards and Commissions : None 12] Reports from Staff: a] Economic Development Authority Composition and Community Development Commission Status, Res . No. 4381 and Ord. No. 446 >b] Fischer Aggregates, Inc. Conditional Use Permit, Appeal Resolution No. CC-713 >c] Request for Time Extension for Final Plat Approval of Riverview Estates 2nd Addition >d] Applications for Beer Licenses - Twin Cities Stores e] Internet Access f] Collector Street Width for Sarazin Street, Project No. 1996-1 >g] Temporary Liquor License - St. Mark' s Church >h] Approve Bills in the Amount of $251, 754 . 20 I] Consultant Selection Process i TENTATIVE AGENDA February 6, 1996 Page -2- 12] Reports from Staff continued: >j ] Request Hiring of Three Fire Fighters >k] Former City Hall Office Lease - Krucial Data Supply 1] Contract With Scott Joint Prosecution Association m] Nominations to Boards and Commissions 13] Resolutions and Ordinances: >a] Ord. No. 444 - An Ordinance Relating To Licensing Pawnshop Employees >b] Ord. No. 445 - Incorporating Statutes By Reference >c] Res. No. 4383 - Premises Permit for Prior Lake Lions Club >d] Res . No. 4385 - Premises Permit for Knights of Columbus >e] Res . No. 4382 - Changing March 5th City Council Meeting Date >f] Res . No. 4386 - Endorsing Expansion of Scott County Courthouse Campus In Downtown Shakopee 14] Other Business: a] b] c] 15] Recess for an executive session to discuss matters permitted under attorney-client privilege 16] Re-convene 17] Adjourn to Tuesday, February 13, 1996 at 5: 00 P.M. Dennis R. Kraft City Administrator > Indicates those items determined by the City Administrator to be appropriate for inclusion on a consent agenda if a consent agenda existed. MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non Agenda Informational Items DATE: February 2, 1996 1. Attached is the February calendar of upcoming meetings. 2. Attached is a Cable Communications Update from Moss&Barnett. 3. Attached are the December 4th& 11th, 1995 minutes of the Shakopee Public Utilities Commission. 4. Attached is the February Business Update from City Hall. 5. Attached is a memorandum from the Finance Director regarding chart of accounts. 6. Attached is the 1994 Annual Report from the Public Works Department. 7. Attached is the January Progress Report from the Engineering Department. 8. Attached are the February 8th agendas for the Planning Commission and Board of Adjustment and Appeals. 9. Attached is the Police Newsletter for Council review. 10. The City has received notification that St. Mark's Church is making application for authorization for exemption from lawful gambling license for bingo, raffle, paddlewheels, and pull-tabs, for their annual summer festival on July 27th and 28th, 1996. They have submitted this information in a timely manner so that no City Council action is necessary unless the City Council wished to pass a resolution to specifically prohibit the activities. (If Council wished to prohibit the activities, the resolution would have to be adopted within 30 days of the date of the notification which was January 31, 1996.) 11. Attached are the EDA Revenue and Expenditure Reports as of December 31, 1995. 12. Attached is a Month End Investment Report from the Finance Department. 1 * / February 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 January March SMT W T F S SMT W T F S 1 2 3 4 5 6 1 2 7 8 9 10 11 12 13 3 4 5 6 7 8 9 14 15 16 17 18 19 20 10 11 12 13 14 15 16 21 22 23 24 25 26 27 2417 2518 2619 2720 2821 2922 3023 28 29 30 31 31 4 5 6 7 8 9 10 4:30 PM SPUC 7:00 PM City 7:30 PM Planning Council Commission 11 12 13 14 15 16 17 5:00 PM COW 18 19 20 21 22 23 24 City Hall Closed 7:00 PM City 5:30 PM CDC Council 25 26 27 28 29 7:00 PM Park and 5:00 PM COW Recreation Printed by Calendar Creator Plus on 1/29/96 LAW OFFICES MOSS & BARNETT A PROFESSIONAL ASSOCIATION 4800 NORWEST CENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MINNESOTA 55402-4129 BRIAN T. GROGAN TELEPHONE (612) 347-0300 TELECOPIER (612) 339-6686 (612) 347-0340 CABLE COMMUNICATIONS UPDATE To: Moss & Barnett Clients and Interested Parties From: Brian T. Grogan Date: January 8, 1995 ©copyright 1996, Moss&Barnett, A Professional Association I. THE CITIES STRIKE BACK Over the past several years it seems most federal court decisions regarding cable television franchise renewals have been decided in favor of cable television operators. Fortunately, a recently decided case has broken that trend and municipalities have gained a significant victory in Union CATV.Inc. v. City of Sturgis. et al.,No. 4:94-CV-72-M (U.S. Dist. Ct., W. Dist. of Ky. at Owensboro,Dec. 29, 1995). This decision represents the first known federal court case in the country upholding a city's final decision denying a cable operator's franchise renewal request because the operator's proposal was not reasonable to meet the future cable-related community needs and interests. Union,however, is appealing the case to the Sixth Circuit Court of Appeals. By way of background,the City of Sturgis, Kentucky (population 2,184) and Union CATV, Inc. began franchise renewal negotiations in late 1991. Union and the City were unable to conclude renewal negotiations in a timely manner, and Union brought suit against the City in early 1995 claiming violations of the franchise renewal procedural requirements of the Cable Act. A preliminary injunction hearing was held on April 25, 1995, at which time the parties agreed to expedite the renewal process. Thereafter,the City completed its needs assessment and Union submitted its proposal to the City. The City concluded that Union's proposal failed to meet the future cable-related community needs and interests, and therefore the City denied Union's franchise renewal request. Union waived its right to an administrative proceeding and filed an Amended Complaint in Federal District Court against the City and each of the City Council members individually, alleging that the City's denial was not supported by a "preponderance of evidence" and was therefore in violation of the Cable Act. In his decision, Judge McKinley found that when a court is called upon to review a denial based solely on whether the operator's proposal is reasonable to meet the future cable-related MOSS & BARNETT A PROFESSIONAL ASSOCIATION community needs and interests,the court must give "deference to the judgment of the franchising authority, particularly with respect to the identification of the community's cable-related needs and interests." He further stated that the"Court has no business substituting its 'own notions' of policy . . . [regarding] the assessment of a community's cable-related needs and interests." Judge McKinley went on to conclude that the City's finding that Union's proposal was not reasonable to meet the future cable-related community needs and interests was supported by a preponderance of the evidence. In particular, the Judge cited specific findings of the City which identified how Union's proposal was deficient. These deficiencies included Union's failure to adhere to the City's definition of"gross revenues" on which franchise fee payments are based as well as the length of the franchise term which the City concluded should not exceed five years while Union had proposed a 20 year term. Judge McKinley also ruled against Union in its claim for damages against each individual City Council member. He concluded that the decision to grant or deny a franchise renewal request is purely a legislative function and individual city council members are entitled to absolute immunity in the exercise of that function. Further, the Cable Act limits relief to a cable operator in this type of action to injunctive or declaratory relief. I served as the City's legal counsel,together with Mr. Frederic J. Cowan, Esq. of Louisville, Kentucky, and can answer any questions you may have regarding this decision. For a complimentary copy of the decision please return the attached request form. II. TELECOMMUNICATIONS ACT OF 1995 As of January 4, 1996 Congress had not yet taken action on the pending Telecommunications Act of 1995. As you may recall,the Senate and House had adopted versions of the Telecommunications Act in the summer of 1995. Throughout the fall of 1995 a Conference Committee was appointed to work out the differences between the two bills. Congressional leaders focused most of their attention at year end on the budget battle and foreign policy issues, and therefore no action was taken on the proposed Telecommunications Act. As of this date, the following provisions appear within the Conference Committee draft, many of which may have an adverse impact on municipal regulation of cable television operators. 1. Cable programming service tier(expanded basic tier)rate regulation will sunset in 1999. 2. Small system rate relief will be expanded to systems serving up to 50,000 subscribers with gross annual income of less than$250 million. 3. No state or franchising authority may prohibit, condition, or restrict a cable system's use of any type of subscriber equipment or any type of transmission technology. -2- MOSS & BARNETT A PROFESSIONAL ASSOCIATION 4. A cable operator may provide notice of service and rate changes to subscribers using any reasonable written means at its sole discretion(i.e. no more 30 day notice requirement). 5. The cable operator shall not be required to provide prior notice of any rate change that is the result of a regulatory fee, franchise fee, or any other fee, tax, assessment or charge of any kind imposed by any federal agency, state or franchising authority on the transaction between the operator and the subscriber. 6. The FCC must allow cable operators to aggregate on a franchise, system, regional or company level,their equipment costs into broad categories, such as converter boxes, regardless of varying levels of functionality of the equipment within each such broad category. 7. "Open video systems" --the Conference Committee created a new type of cable television system not included in either the House or Senate bill, which would allow both telephone companies and cable operators to provide video programming without obtaining a local franchise. An open video system requires simply that two-thirds of the operator's programming be obtained from unaffiliated companies. 8. Control over local public rights of way has also been significantly weakened in the Conference Committee draft which is surprising given the fairly strong language which appeared in both the House and Senate versions. By far the most troubling provision to emerge in the Conference draft is the concept of an "open video system." The concept is of particular concern since existing cable television operators would no longer be forced to obtain a local franchise so long as they did not have an interest in more than 33% of the programming offered on their system. Further, to the extent alternative video programming providers, such as telephone companies, could utilize the open video system to compete with existing franchised cable operators, it appears likely legal action would be immediately brought by franchised cable operators based on equal protection arguments. Moss & Barnett will be preparing a detailed summary of the Telecommunications Act of 1995 if and when it becomes law. Those interested in obtaining a free copy of Moss & Barnett's detailed summary should return the attached request form. In addition, if you are interested in contacting your elected representatives to voice your concern regarding the status of the Telecommunications Act of 1995,please return the attached request form or feel free to contact Brian Grogan for free draft letters and resolutions which can be utilized by your community. III. RATE REGULATION SLOWLY DISAPPEARING On August 1, 1995 the Federal Communications Commission gave final approval to its first social contract for Continental Cablevision. Subsequent social contracts have been -3- 'Jr DOQ'i i 0$d£/908b •aivpdn suopna/unuwwo3 atgvJ sty;rfq padanoo sdafvW uo uopov stuv Supp]a.rojaq lasunoa /VBal y;irx;insuoo pinoys noR •uouvnns dna('a;rfjddv rfvw yaignt s;ulod;urjodwi rtuvw passaippv Jou anvq am •suoistaap puv suoz;vinSa i jo saavdjo spadpung up/ins paum;uoa sanssr;uvnala i aq;jo uopaod v(Quo ssadppv puv saarnos fo rf;awn v woijpatldwoa uaaq anvq awpdn suopvalunwwo3 moo sill ut slvida;vw aq,L •zaded sigp jo Adoo aau zoj uuoj psanbaz pagoeppg alp umpaz award •tenozdde zajsuuzp zoj spsanbaI op 2utpuodsaz ut satptunututoo psIsse op ppaureg a8 ssow ,iq padolanap uaaq st?q ssaoozd daps daps d •nnainaz moi.toJ zopgzado.moA paniuzgns aq Ilion Liomm v6£mod xp i op uotpuappu°solo /cud digszauMo jo zajsuuzp pasodozd a 2utoej sI ktunutuzoo inoA Jr •szaquosgns uoilliut OI leuotpippe un panmboe AIantpoalloo anal s‘osyq ang asagp mai(auo psnf uI •siaguosgns uoIsInalap alquo lie JO %OL,psouzle op aatn.Ias apinozd nr ou xop put;psnouto3 `InpuautpuoD `aauIem mu!' `(sosJ, ) szopezado uzapsris aldipinut anti dol agp Alpuouno Tem zapisuo3 •saopuas auogdalap auegoxa wool apinozd op satundutoo auogdalap gpPM apadutoo una Amp os szagizosgns Jo „szapsnlo„ion &uppos sutapsAs apgzp op anutpuoo szornado agrel pun 6zpsnpui alp SuIpIxa AIpiduz are szopuzado algeo heats •anbiun ktunutuzoo moic zapisuoo `zopnzado algno puazajjip g op pa uojsuuzp uaaq Ajpuaoaz you seg Apiunuzuzoo znoA 2utn.Ias uIapsAs algno alp Jr S f1NI1uoD uoIIVUIzosuo3 'AI •asnq Jaquosgns alp Jo puau was Inj utugauz Aue pgauaq za2uol ou X uz zatp aopuas oiseq alp op poadsaz 41inn spojjo uoipeln5a1 Indiaiunw Alpsoo os `aopuas Jo zatp papuedxa agp uo szgaq pawlzuut agp pe4M amp op aazj act'um zopezado alp`spzoM 10430 uI loom zatp aotnzas oiseq alp Jo uotpeln2az zapuaz Cllgipuassa rpm goilm zatp(oiseq papuudxa) aotnzas Sututureaozd alquo alp op poadsaz 411An szopezado alquo llg zoj zeaddesip uoos Amu uotpgln2az apex`c66I Jo poi' suoipuotunutu ooalaI pasodozd agp TT!pauinpuoo AIpuasazd anauel agp uanD •suotpeoiJipoux Igurtuiut kzan'pim panozdde wag anal spogzpuoo repos puanbasgns pue ponzpuo3 moos uotstnajqu3 lepuauipuoD alp 03 apetu aJOM suotpno Jipoul zouiul'quo sauIledtoiunuz wag spuauluzoo 2utntaoaz zaijv •satpiiedtoiunul papoaJJe zoJ pound puatuutoo/cep pE azaul u papinozd uotpalduroo mall sum poezpuoo alp aouo pug spoezpuoo repos 041 Jo suuap alp 2u9gtpoSau sgpuout wads JJgps Dao pug szopgzado alquo agp saseo psoul uI •ssaoozd uotpgipo2au alp atom papnjoxa 1cIlgipuassa 0z0M saipto asnuoaq osle pig`szopuzado algeo papzojje Da3 alp goi4M Jagaz snozaua2 agp zo3 Apo pot"spogzpuoo repos palluo-os asalp op uoipisoddo paoton angg kzpunoo agp ssozog 50!1!3 •szopnzado alquo papoaJJe alp zano SOW.'JO uoipuln2a1 anzp Jue apguiurtla sasodznd leoipouzd III zoj pug szuaX azout JO anid OJ puapxa 1ClluoidCp spoezpuoo 041 •szaquosgns uoIsinalap alquo papoarse op spipazoispunJaz apinozd pug Dad atlp uipuad AIWA loignn spuielduloo uotpnln2az awl Jo spazpung anlosaz IClluipuassa tt a spouzpuoo repos asagZ •szopnzado Timis/Cs aldtpintzl 02znl zagpo puu.101.1.1V/SAau•Z zo�pnozdde T TT !!-7NOLLVIDOSSV wNolssadoad V SSOJ" . # 3 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on December 4, 1995 at 4: 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners O'Toole and Unseth. Also Liaison Sweeney, Administrative Assistant Adams, Manager Van Hout and Secretary Menden. Commissioner Vierling was absent due to illness. Motion by Unseth, seconded by O'Toole to approve the minutes of the November 6,1995 regular meeting as kept. Motion carried. BILLS READ: 000.00 City of Shakopee 42, 93.000 3. 0 American Water Works Association Joe Adams 4,156 . 581 5 Aspen Equipment Co. Marvin Athmann 86. 92186. 2 ARAMARK Refreshment Services 115. 99 B T Office Products International 2,477 . 26 R W Beck 2,662. 50 Bentz Construction, Inc. 7 ,169.18 Border States Industries, Inc. . 18 Mark Brown 1 ,162190 .00 Burmeister Elctric Co. 2 CDP Imaging Systems 138,441 204.8.0 1,208 0 2 City of Shakopee .19 9 City of Shakopee 395.668 Clay' s Printing Service, Inc. 39 ,392.17 Cooperative Power150.00 DCA, Inc. 605 . 92 Davies Water Equipment Co. 2,605.42 Ditch Witch of Minnesota, Inc. Display Sales 46 443. 49.67 5 Don' s Electric Forklift Services, Inc. 1 5. 51 Glenwood Inglewood 600.39 Gopher State One-Call, Inc. 5,750.0040.89 0 Graybar Electric Co. , Inc. 63 Greystone Construction Co. 4,265.89 HDR Hawkins Chemical, Inc. 5 .7 75 .00 Hennen' s ICO A communication regarding the recent house move by Mark Brown complimenting the excellent work of the line crew was acknowledged. Liaison Sweeney had no report at this time. Manager Van Hout gave an update on the substation. We will be closing on the property after the first of next year. Kevin Favaro is dealing with Northern States Power Co. about hooking on to the transmission lines and the cost sharing. The booster station on the St. Francis Regional Medical Center site is progressing. Municipal water was available on December 1, 1995. Before that they had water available on a temporary basis with a temporary pump. The consultant contract with Greystone Construction was brought before the Commission for signature. Bids will be taken in the coming week for different renovation aspects of the contract. Motion by O'Toole, seconded by Unseth directing approval of the subcontracts based on recommendation of our consultant and Manager. Motion carried. A street lighting request from Jon Albinson, Valley Green Business Park was acknowledged. Joe Adams will be working with Mr. Albinson to resolve this issue in the near future. A contract for consulting work on electric load management was brought before the Commission. Motion by O'Toole, seconded by Unseth to sign a contract with Riebs, Coulter and Associates subject to being put into a standard contract form by the City Attorney. The 1996 budget was given to the Commission. A lengthy discussion followed. Motion by Unseth, seconded by O'Toole to approve the 1996 drafted budget as final. Motion carried. Manager Van Hout reported that the grant proposal for Utility partnership program has been sent to the State for their approval. Manager Van Hout informed the Commission of an upcoming MMPA meeting on December 19, 1995. . There were seven fire calls for 3 1/2 hours labor. There were no lost time accidents for November, 1995. Motion by O'Toole, seconded by Unseth that the regular meeting adjourn to December 11, 1995 at 4: 30 P.M. in the Utilities meeting room. Motion carried. Barbara Menden, Commission Secretary MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in adjourned regular session on December 11, 1995 at 4:30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners O'Toole and Unseth. Also Manager Van Hout and Secretary Menden. Commissioner Vierling was absent due to illness. The meeting was conducted in a committee-of-the-whole format for the discussion of 1996 wages and personnel matters. Motion to adjourn by Commissioner Unseth; second by Commissioner O'Toole; motion carried, meeting adjourned. 4A,J CSM Barbara Menden, C i sion Secretary BUSINESS UPDATE FROM CITY HALL Volume 10 No.2 Dear Chamber Member: February 1, 1996 City Clerk At their regular meeting on January 2nd, City City Council members. The CDC felt that they are Council: 1) designated the Shakopee Valley News as currently duplicating the efforts of the EDA and that the City's official newspaper, and 2)waived the changing the membership composition to a greater 30 day review for an application to the at large citizen base would provide for a broader City's Gambling Control Board from St. Michael's Church, representation of community interests. The CDC is Prior Lake, to hold a raffle on February 3rd at the also recommending that if this course of action is Shakopee Ballroom. pursued that the Community Development Commission be eliminated. At their regular meeting on January 16th, City Council waived the City's 30 day review for an Engineering/Public Works application to the Gambling Control Board from Fox Milers Snowmobile Club, St. Michael, MN to hold a At their January 16th meeting, City Council raffle on February 18th at Canterbury Park. authorized the advertising for bids for Vierling Drive from C.R. 77 to C.R. 79. Community Development Work on the Mill Pond Treatment Basin Project is expected to begin in February. This project is On January 23, 1996 the Shakopee Economic intended to improve the storm water run-off quality Development Authority held a community forum to entering into the Minnesota River. This project will solicit input regarding the future development status cost approximately$135,000 of which $100,000 is of Blocks 3 & 4 in Downtown Shakopee. A number being funded through the Met Council Water of residents and business owners spoke in favor of Quality Initiative Grant Program. proceeding with a redevelopment effort. Opinions varied on the type of redevelopment project to be pursued. The exact nature of any development project will be considered by the EDA over the next Park & Recreation several months. The EDA did however take action initiating formal condemnation proceedings effective The Shakopee Community Recreation Center will February 15, 1996. officially open to the public on Monday, February 5th. Winter business hours for the facility will be On Tuesday, January 23, 1996 the Shakopee Monday through Saturday 6:30 AM to 10:00 PM Community Development Commission moved to and Sunday 10:00 AM to 10:00 PM. A special recommend to the Economic Development schedule of grand opening events will be held Authority and City Council that the composition between Thursday, February 15th and Saturday, status of the EDA membership be changed from five February 17th. During these three days, free City Council members and two at large resident admission will be available to all persons entering appointments to five resident appointments and two the facility. On Thursday and Friday free coffee and donuts will also be served between 6:30 AM and Canterbury Park submitted a list of events to be 10:30 AM. On Saturday, February 17th a wide conducted at its facility in 1996. variety of special events including the official dedication ceremony will take place. Free body Police composition analysis, blood pressure and cholesterol screening will also be provided. A variety of other Crime Alert Network special events have been planned that will cater to all ages. In 1994, the Minnesota Legislature authorized funding for development of a"Crime Alert Recreation center memberships and punch cards can Network." Its purpose is to provide a be purchased at the new facility. It is also important communications tool that allows law enforcement to note that the recreation offices have been agencies to quickly and cost effectively alert relocated from City Hall to the new facility. businesses and the community about criminals and Registrations for all recreation programs can now be crimes that may affect them. accommodated at the new facility. Questions regarding the new facility and recreation programs can be referred to 445-8244. The Crime Alert Network uses broadcast fax technology to send crime alerts simultaneously to dozens, hundreds, or even thousands of people. Planning Crime alerts can prevent crimes by alerting the Board of Adjustment and Appeals public about crime trends and corresponding crime prevention measures. Alerts can also help identify At its January 4, 1996, meeting, the Board of suspects and speed their apprehension. Adjustment and Appeals recommended to the City Council that Amendment No. 3 to Mineral Shakopee Police is participating in the 1996 pilot Extraction and Land Rehabilitation Permit and project conducted by the Minnesota Department of Conditional Use Permit No. 376 approved the Public Safety and Minnesota's law enforcement mining operation for 17 years, beginning on January agencies. 16, 1996, and terminating on January 16, 2013. During the initial phase of the pilot project all costs are being covered by a special budget allocated from Planning Commission the Legislature. At its January 4, 1996, meeting, the Planning School Shares Cost of Officer Commission recommended approval of the Prairie Bend 2nd Addition Final Plat. The public hearing on Independent School District 72O has reimbursed the Westwind 1st Addition Preliminary Plat was City in the amount of$3,800 to cover the cost of continued to the February meeting and, at the Officer Crocker's time when he worked as School applicant's request, the Market Place 2nd Addition Resource Officer last year. Final Plat was tabled to the February meeting. Approval was recommended to the City Council on a text amendment to reduce the landscaping requirements. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Chart of Accounts DATE: January 18, 1996 Attached are two printouts . The first is a listing of program numbers (title on pages is "Organizational Key Listing") and the second is a listing of object codes (title on page is "Object Code") . This data is supplied to aid Council in reading the coding on the bill list . The bill list has a column titled "account" . The first four numbers in this column are the program numbers described on the first attached listing. The second four numbers are the object code described on the second listing. The program numbers in the Oxxx series are generally the operating programs in the various funds. The 3xxx series are for special assessments. The 5xxx and 6xxx programs are for projects. The 7xxx are for Recreation Fund programs . 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C9 " t x, , 0 0 t`_. _ ,-A ,J }`. 1 U I 0 • 1 5.( W •ri U A H rn a 1Up o> al 0 CCil Ci) W W A N •. ,.� N t23' KC W W z FC E+ EA H 0 P 1 I K4 EA al En E4 al 4 u ��x a � ci x H xo Z Z41voE' E-' HWW0 w W H H W 0 0 H CL CTa N C7 0 X C4Z41 EA >IFC (I) (AA 0 A .,( w CI, HCz, 1 Hf>~ ZZw co a C1, C/ O W WH WZpaxc4C4 -'-1 EA C4 C) OZ000(OE-1EA 4 a Za HHb) HH W FC U W WXE . 0 > E-' pa CD CDU 10 c>; m O X HZu; rxFCrx D ZZZ W O1 W (1) Z W W W W 4101 FC 'J H H W Wa001 Z A H > E £ (n (nau) H J ElE v) • KC Z O AQaa � aEl � cOi) w� zmHwwa FCO O 'aZEO(W WHW0 WZaak m N 0 a a01HCA WAACz, AUGL' H00 W U Ga W O A 5a Ea 0 U >A 01 W O o O N 0 0 0 0 0 0 0 0 ri N O F' A '0 I.7 r-I N M M Lf) O ri N P1 O ri N N N O H CO 0 W Lf) Lf) Lf) 1n Lf1 l0 lD 1.0 lD N N (� N (` O 03 4 O Vv' a wVVVa' VwVwVVw I rillA\V I .\ (,`) ic,'ik.,, ,,iLi t\ ..._: ,1e>.----,,..J :, . .„_______„.„. . , I AU OCAD >> , I `----J 1994 I ANNUAL REPORT I I CITY OP SHAKOPEE •I I PUBLIC WORKS I I DEPARTMENT I I. t II If R: { i. �� � 3>sr; 4.�' 111'x=-1 .111 =' e .- ,-.,.. - I i 1994 ANNUAL REPORT 111 OF THE ' PUBLIC WORKS DEPARTMENT 1 EXECUTIVE SUMMARY The Public Works Department is responsible for the maintenance and improvements of all Public property, City equipment and infrastructure within the City of Shakopee, excluding building maintenance. By public property, it is meant to include all public street rights-of ways and ' parklands. Infrastructure is further defined to mean streets, sidewalks, sanitary sewers and storm sewers. The only infrastructure element not under the jurisdiction of Public Works is watermain, which is under the direction of the Shakopee Public Utilities Commission. The Department employs 21 full time employees. Organizationally,the Department consists of the Operations Branch and the Engineering Branch. The Operations Branch is often referred to as the Public Works Branch and consists of the following Divisions: Street Maintenance, Park Maintenance, Forestry, Utilities (Sanitary Sewer ' and Storm Sewer) and Equipment Services. Attachment No. 1 illustrates the organizational structure of the Public Works Department by activity and Attachment No.2 illustrates the organizational chart by position/employee. ' Again in 1994 all procedures and practices continued to be evaluated and improvements made where necessary to provide the most economical services to the citizens of Shakopee. Changes were made and future changes in our operations will be forthcoming as we continue to review and evaluate our programs. 1994 could best be characterized as a year of change. Two employees resigned from employment with the City of Shakopee in the Engineering Department being Dave Hutton and Jeff Swenson. The 1994 Annual Report has taken longer to complete due to the turnover of Public Work's Director and workload in 1995. Some of the highlights in 1994 for the Operations Division include purchasing two new pieces of equipment: tractor and a self propelled turf sweeper. i In regards to the Engineering Division, once again it was an extremely busy year and the Division , continues to administer a substantial amount of Capital Improvement Projects annually. In 1994, a total of$3.9 million dollars of public improvements were constructed in Shakopee, not including the major Mn/DOT projects or Scott County projects. ' The Bloomington Ferry Bridge continues to be constructed as scheduled with a proposed bridge 111 opening date in October, 1995. Mn/DOT also announced the Shakopee Bypass plans will be completed and the opening of the ' Bypass is now tentatively scheduled for 1997. The Engineering Division revenue had a substantial increase this year due to the restructuring of the fee schedule for new developments in 1993. The new fee is a flat 7 1/2%of the construction costs. The total revenue generated in 1994 was $380,837.00, essentially making the Department self sufficient in 1994. ' Total Department expenses overall were up 5.7% from 1993 levels which is mainly attributed to salary adjustments and professional services. The total 1994 Department Budget (all Divisions) ' was $1,440,626 while the total Departmental expenses was $1,336,840 or about 93% of the budgeted amount. Please refer to Attachment No. 3 for the budget summary. The Department is continuing to increase the use of computers to improve our efficiencies and productivity. AutoCadd is being used almost exclusively to do the Engineering designs rather than manual drafting. With the addition of two new Engineering employees, the Department increased ' the amount of design done in-house,reducing the use of consultants. On the Operations side, we are continuing to explore the use of computerized systems for fuel management, vehicle maintenance, sign inventories and maintenance records. Future budgets may include additional computer software or hardware to further address our needs. ' In summary, the continuing goal of the Public Works Department is to provide the most durable, functional and efficient infrastructure possible for the least possible cost and to maintain that infrastructure in the most efficient manner possible. We always welcome comments and questions ' from elected officials,citizens and other City employees to help us obtain our goal. Respectfully Subbmittted, arr Bruce Loney, P.E. ' Public Works Director January 29, 1996 II0"'"-' r----- ;-----. : : v i i 1 :••• • • 1 ilg 1 1 1 5 o !,1 ! E; 1 iwi i 1 n I 11 _ti --th 72 --1,:g Eligg ---1 ql I lig 11 18 i 1 ' 11 8 • I I E p < W A ! r — — — — r 1 -> is , 11 ' i m i I 12 I H . Li I -‹ • I c...) • il -1gli 71 Hil 71 1 1 1 1 4 1 1 I Z r---1 . i II i• . 11./ il N,2 li 15 I < N . -1-1 1 70 TA •--- 0i Till .._ 11 a ! i g2 Issi i li 1111 _ I c ' ''C C., I Si I — E , I IL" 0 c4 1 2 I 2 , 1 :2 i 0 --- 7,1 _ ---H i I '---' I 1 1 ct I -*C 0 . L_____J• 1 l 1 1 . . :• i . I 0 1.1:1 !• : I i ji LA -1:" IP 1 ••• : .,•• • ; !•• . . :•• : ligi 1 '`42 1 1S2 1 It 9 —.—•i 5 ---i 1 El 1 1 ; i< i 1 =1 al-1 ...... — • : : . .•• : fig 1 ,.. . _.... r-----1 I , I I I ' 11 ---6 ---1 --1. 71 ito , i ! I , i . , . I _ 1 i 11 g 1 1 IATTACHMENT NO. 2 I I 1994 Puolic Works I earbmerrb Structure 1 DIRECTOR PUBLIC WORKS/CITY ENGINEER I Dave Hutton PUBLIC WORKS _ — ENGINEERING SECRETARY SECRETARY Barb Potthier Pat Pennington I PUBLIC WORKS FOREMAN CIVIL ENGINEER ENGINEERING Harry Pass Dave Mummer COORDINATOR Ray Ruuska I I PUBLIC WORKS MECHANICS TECHNICIANS MAINTANENCE WORKERS Gene Jeurisson John DeLacey Howard Heller Keith Weckr�an Jeff Swenson II Wally Lureen Mike Huber Bill Doege Joe Honernan Todd Brinkhaus I Dick Cheever Glenn Heyda Pinky HuUander Bill Egan Jerry Dircks TEMPORARY EMPLOYEES 1 . I t I U. I O l`ft (10 0 0 0 w o CD v m Cco co a o C) I W � Q. I I O O O 0 O co d: coNN cc) COCOw I *� COco ID CV lf)co O ,.. z 01 EA fa Cn d} ff3 r I03 I I M R. CD N LA N , Co Lx) g In 0 con C)in cv CO z 0 1 ° U) Q 5 I ~ co CA co CO N. N. CC dM CO 2 J '~ O M CA d' v7 Cr-) CA N N 1 w CC a X _. C 0 CC wa i o. w X 0 UY g y cz co O o g o °0 co F - u) b co co t co n m a) o a I OPERATIONS DIVISION (PUBLIC WORKS) 1 1994 ANNUAL REPORT 1 OF THE I PUBLIC WORKS DIVISION II IIEMPLOYEES All employees are under the direct supervision of the Public Works Foreman II as a result of a 1992 reorganization in which the street employees and park employees were consolidated into one department . I In 1994, the Public Works Department consisted of 14 full time employees, 1 part time secretary and 2 temporary summer employees. The employees by position are as follows: IPublic Works Director - Dave Hutton Public Works Foreman - Harry Pass I Maintenance Workers Howie Heller Jerry Dircks Wally Lureen IBill Doege Joe Honermann I Todd Brinkhaus Dick Cheever Mike Hullander II Glenn Heyda Bill Egan City Mechanics - Gene Jeurissen I Keith Weckman Secretary - Barb Potthier Temporary Season Worker - Joel Schleicher II Heidi Strunk II II 1 ACTIVITIES IIThe Public Works Department activities can be broken down into 4 categories : street maintenance, park maintenance, vehicle/equipment services and Iutilities . Attachment No. 1 illustrates the total 1994 expenses (supplies, services and IIcapital equipment) for each activity. A. Street Maintenance Activities Street Maintenance Division activities include street and alley maintenance, snow and ice control, storm sewer repair and maintenance, sanitary sewer repair and maintenance, downtown streetscape maintenance, sign maintenance, parking lot maintenance, traffic striping and painting, shade tree control and weed control, mowing roadside ditches, gravel road maintenance and other miscellaneous duties. Street personnel also lend assistance to the City ' mechanic in performing routine maintenance items of vehicles or equipment and any other assistance he may need. In addition, the Street Division is also responsible for weed control and control of the Dutch Elm Disease (D.E.D. ) program. ' Weed Control consists of checking vacant lots, public property and boulevards for long grass and noxious weeds, either by responding to complaints or by inspection. The Street Department notifies the property owner and issues a notice for compliance. If the property owner does not comply, the City's mowing contractor will perform the work and the property owner is billed directly for the service. Street ' Division personnel also mow and spray all roadside ditches along public right-of- ways or other public property. The Shade Tree Program consists of inspecting all private and public property for diseased trees or woodpiles. The Street Department issues ' citations, conducts follow up inspections, oversees the tree removal contractors, including chipping operations and coordinates the reforestation program. Street Division personnel remove and dispose of all diseased trees in the boulevard areas, as well as aiding private property owners by providing a curbside pick up program for disposing of disease trees that are cut down on private property. Attachment No. 2 is a summary of all shade tree activities for the last 5 years . B. PARK MAINTENANCE ACTIVITIES The Park Division maintains 12 community parks totaling approximately 240 acres (Attachment #3) . Maintenance activities include mowing and trimming all park area, maintaining and repairing all buildings located in City parks, maintaining all athletic fields by dragging infields, mowing grass, etc. , maintaining all playground apparatus, tennis courts, skating rinks, maintaining the Municipal Pool, water slide, shower building and pumps/pumphouse, maintaining all fences, parking ' lots, sidewalks or trails and trimming, planting or restocking the City owned nursery at Lion' s Park. Public Works personnel also provide maintenance to all school athletic fields in conjunction with City sponsored recreation programs. Other activities included performing general repair and maintenance of the City Library and Senior Citizen Hi-Rise buildings and grounds. C. VEHICLE/EOUIPMENT SERVICES ACTIVITIES 11 The Equipment Services Division is responsible for the repair and maintenance of all City vehicles and equipment, including heavy equipment, all street and park vehicles, staff cars and inspectors truck, squad cars and police equipment, Community Recreation vehicles and Shakopee Public Utility vehicles. The operators of the street ' and park equipment, as well as Shakopee Public Utilities operators, provide assistance by performing routine maintenance activities. The City Mechanic is responsible for maintaining an appropriate parts I inventory for all maintenance activities. Attachment No. 4 is a current listing of all City of Shakopee fleet vehicles and equipment. The City Mechanic is also responsible for assisting in the preparation of specifications for new equipment or vehicle replacements, preparing surplus vehicles for sale at the auction and taking the new squad cars 1 and adding all police decals, light, sirens and all other electronics necessary to the police operations. 11 D. UTILITY DIVISION ACTIVITIES .- IThe Utility Division consists of storm sewers and sanitary sewers . All activities associated with these accounts are performed by Street Division personnel . Storm Sewers Activities associated with the storm sewers consists of maintaining and repairing all storm sewers, manholes, catch basins, culverts and drainage ditches . Street personnel are responsible for cleaning catch basins, flushing storm sewers, steaming frozen culverts and catch basins and any other general maintenance associated with the City' s storm sewer system. The street sweeping program is vital to keeping the storm sewers clean and maintenance costs to a minimum. I Sanitary Sewers Activities associated with sanitary sewers consist of maintaining and repairing all sanitary sewer pipe and manholes, responding to emergency ' calls on sewer back-ups, flushing, jetting or rodding all sanitary sewers annually, televising sanitary sewers in conjunction with the replacement and upgrading of sewer mains with the street reconstruction program. E. SPECIAL ACTIVITIES/PROJECTS In addition to the normal, routine activities, the Public Works Department accomplished the following special activities/projects in 1994 : * Provided Assistance to the annual Dump Day Activities. * Prepared the specifications and purchased the following new 1 equipment : * 1994 John Deere Tractor * 1994 Toro Self Propelled Turf Sweeper * Assisted in the set up and clean up of the annual Derby Days Celebration. * Continue to conduct monthly staff meetings to review all activities for improving our efficiencies and service to the community. 1 1 r I 1 1 1 1 ATTACHMENT NO. 1 1994 Expense Summary Per Activity 11 Note: Expenses include all supplies, services, wages, benefits and equipment . III. Street Department 11 Activity Expenses 420 - Benefits $ 72, 674 421 - General Management 122, 987 422 - Trees/Weeds 25, 394 423 - Signs/Striping 24, 007 424 - Snowplowing/Sanding 59, 995 426 - Equipment Maintenance 18, 589 427 - Street Maintenance 134, 683 428 - Seal Coating 59, 886 429 - Custodian 8. 068 Subtotal $526, 283 II . Shop Division. 440 - Benefits 16, 525 441 - Shop Management 119, 015 443 - Maintenance/Street 36,427 444 - Maintenance/Park 12,418 445 - Maintenance/Police 3, 671 446 - Maintenance/Others 849 447 - Maintenance/SPDC 218 Subtotal $189, 123 III . Park Division II620 - Benefits 42, 173 621 - Park Management 66, 740 ' 622 - Park Maintenance 43, 580 623 - Mowing/Trimming 18, 126 624 - Athletic Fields 38, 275 625 - Equipment Maintenance 8, 511 626 - Rinks 16, 031 627 - Snow 1, 961 ' 628 - Buildings/Apparatus 27, 116 629 - Trees/Landscape 9, 764 ' 630 - Custodian 2, 282 631 - Murphy' s Landing 25. 263 Subtotal $299, 822 1 1 IV. Sanitary Sewer 11 711 - Sewer Management 1, 079, 176 712 - Rodding/Flushing 8, 136 713 - Sewer Maintenance 6,331 714 - Equipment Maintenance 64 Subtotal $1, 093, 707 ' V. Storm Sewer ' 731 - Storm Drainage Management 96, 205 732 - Storm Drainage Maintenance 7, 941 ' 733 - Sweeping 23,861 Subtotal $128, 007 Total Expenses All Divisions $2, 236, 942 I 1 1 I 1 1 I I I I I I I I I I I I II I I I I I I I I 1 ATTACHMENT NO. 2 TREE CONTROL IACTIVITIES 1990 1991 1992 1993 1994 Private trees removed 40 15 11 4 11 ' Public Trees Removed 0 3 0 0 0 Boulevard trees removed 24 33 23 34 29 ' Trees replanted 18 57 30 230 31 Nursery stock replanted 0 0 0 0 0 1 i 1 1 i I I 1 1 I 1 I I I I I I I I I I I I I I I I I 1 ATTACHMENT NO. 3 ' PARKS IIMEMORIAL PARK: 110 acres (60 agricultural) . On the Minnesota River and Millpond area adjacent to Murphy' s Landing. The picnic area is very popular with tourists, groups and individuals . Two open air shelters and modern I comfort center. Play apparatus, and Millpond Creek Bridge gives access to graveled hikers trail . HUBER PARK: 4 .1 acres on the Minnesota river in downtown Shakopee, includes a boat landing and DNR bike trail. STANS PARK: 1 .3 acres. 4 tennis courts. Playground apparatus . Shelter building is used as a warming house for the skating rink and hockey at this 11 site . HOLMES PARK: 2 acres.: Heated shelter building with restroom. Good picnic I area. Ice skating, youth softball field, horseshoe pit, volleyball and basketball court . IHIAWATHA PARK 1. 5 acres . ' Heated shelter building. Ice skating, play apparatus, youth softball diamond, volleyball and basketball court . RIVERVIEW PARK: 2 . 9 acres . Youth baseball diamond (fenced) . SCENIC HEIGHTS : 10 acres located east of High School . Includes a hockey IIrink, skating rink, parking lot, heated warming house, comfort station and basketball court . Future plans include a playground apparatus and bike/walking trails. TIMBER TRAILS: 1 . 74 acres undeveloped park. IITOT LOT (Hauers) : Located at Emerald Lane and Diamond Court . Playground apparatus installed and landscaping done in 1991. IIO'DOWD LAKE PARK: 20.2 acres. •Lakeshore being acquired for park area to feature picnicking, fishing, canoeing, etc. ITAHPAH PARK: 40 acres. 9 fenced softball fields, 1 football/soccer field and large baseball field with lights and grandstand seating. Modern Iconcession stand, large parking lot and modern playground apparatus area, also archery targets . LIONS PARK: 45 acres.. Outdoor swimming pool and waterslide. 4 tennis courts, heated shelter building for ice skating and hockey, sliding hill, 2 open shelters for picnic area with modern restrooms, play apparatus, and IIhorseshoe pits, volleyball and obstacle course. 1 II ATTACHMENT NO. 4 ICity of Shakopee Vehicle/Equipment List I Public Works Department FUEL ON/OFF VEH# DESCRIPTION TYPE ROAD II101 1991 INTERNATIONAL 2554 TRUCK D ON 102 1982 FORD LN800 TRUCK P ON I 103 1993 INTERNATIONAL 2554 TRUCK D ON 104 1983 ELGIN PELICAN D 105 1989 CAT #140G GRADER D ' 106 1980 FORD LN900 TANDEM P ON 107 1987 FORD F800 TRUCK P ON 108 1992 FORD LN800 DUMP TRUCK D ON II109 1989 FORD F800 TRUCK U ON 110 1988 GMC 3500 4X4 PICKUP P ON I111 1983 FORD F350 TRUCK P ON 112 1988 GMC 3500 PICKUP P ON 113 1973 IH TV STEPVAN U I114 1993 CHEV 3500 HD P 115 1986 GMC TANKER/FLUSHER D 116 1958 DODGE/SEWERODER __ U II117 1983 FORD RANGER U ON 118 1987 ROOT SNOWBLOWER D 119 1990 621 CASE LOADER D I 119A CRAIG WING/MAST 120 1975 545-B FIAT/ALLIS D 121 1992 621 CASE LOADER D I 121A CRAIG WING/MAST 122 1984 IVECO GARBAGE PACKER D 123 1993 GEHL 747B GRADER D II124 1989 FORD 3910 TRACTOR D 124A 1988 FORD 954 ROTARY MOWER _ I 124B TRIUMP MOWER SICKLE 125 1990 CHEV 3500 4X4 P ON 126 1992 FORD LN8000 JET MACHINE/TRUCK D I127 1972 ROSCO BH-7 SWEEPER U 128 1984 GMC SIERRA PICKUP U ON 129 1993 TORO 455D GROUNDSMASTER MOWER D 1 130 1979 LINDIG CHIPPER U 131 1985 FORD 1710 MOWER/TRACTOR D 132 1985 FORD 1710 MOWER/TRACTOR D I 133 1987 JACOBSEN HR 15 MOWER D 134 1994 FORD DEERE 1070 TRACTOR D 135 1990 TORO GROUNDMASTER 220D MOWER D II136A ROLLER/EQUIPMENT TRAILER 136B MOWER/EQUIPMENT TRAILER 136D BOBCAT TRAILER (FELLING) 11 138 1990 FORD CROWN VICTORIA P ON I139 JACOBSEN 720E SWEEPER 139A 1994 TORO SELF PROPELLED TURF SWEEPER U 140 1983 I .M.E. SEWER INDUCTOR I 142 VIBRA STAT II BLACKTOP ROLLER 143A 1992 WANNER CHEMICAL PICKUP SPRAYER 143B 1991 GRACO PAINT STRIPER II144 1993 JET MACHINE/FORD JETTER TRUCK D 145 1965 CLEAVER-BROOKS STEAMER 147 1990 MELROE 743 BOBCAT D II148 TAILGAE TRUCK LOADER 149 BEFCO SLIT SEEDER II150 MILITARY WATER PUMP Engineering Department II300 1992 GMC SONOMA PICKUP U ON 301 1982 CHEV S-10 PICKUP U ON I302 1991 CHEV S-10 PICKUP U ON 303 1989 CHEV S-10 PICKUP U ON 304 1994 CHEV S-10 PICKUP - __" U ON I 305 1988 SUBARU U ON 401 1987 NOVA U ON I Inspection Department 201 1985 FORD LTD P ON 205 1989 CHEV S-10 PICKUP U ON 206 1990 CROWN VIC P ON IAdministration I400 1988 GRAND AM U ON Police II800 1987 CHEV CAPRICE U ON 802 1990 DODGE DYNASTY U ON I803 1988 PLYMOUTH CARAVELLE U ON 870 1987 CHEV SUBURBAN U ON 892 1989 FORD LTD CROWN VIC P ON I 902 1990 FORD LTD CROWN VIC P ON 904 1991 FORD LTD CROWN VIC P ON 920 1992 FORD LTD CROWN VIC P ON II922 1992 FORD LTD CROWN VIC P/U ON 931 1993 FORD LTD CROWN VIC P ON 932 1993 CHEV S-10 BLAZER U ON II933 1993 FORD TAURUS U ON 940 1994 FORD LTD CROWN VIC P/U ON II I SPUC 611 1990 FORD F-450 TRUCK D ON II612 1986 FORD F-800 CAB & CHASSIS U ON 613 1980 CHEV ONE TON TRUCK FLATBED U 614 1992 INTERNATIONAL 4800 4X4 D ON II615 1989 FORD ONE TON TRUCK U ON 616 1978 CHEV BUCKET TRUCK U 617 1988 CHEV 1/2 TON PICKUP U ON I618 1988 FORD PICKUP 4-W U ON 619 1991 FORD F350 PICKUP 4-W U ON I620 1991 FORD F250 PICKUP U ON 621 1994 CHEV 4X4 PICKUP U ON 623 1994 DITCH WITCH TRENCHER D OFF II II I II I I I I I ATTACHMENT NO. 5 1 1990 1991 1992 1993 1994 II *Miles of Street Total 105 .7 106 .9 110 .4 113 .3 116 . 5 * Trunk Highways 9 .2 9.2 9 . 2 9 . 2 9 .2 I * County Highways 30 .2 30.2 30 . 2 30 .2 30 .2 * Other 65 .0 65 .0 67.5 73 . 9 77 .3 IIMiles of Alleys 7. 0 7 .0 7.0 7 . 0 7 . 0 *Number of Cul-de-sacs 58 64 68 71 74 I Acres of Park Land Maintained 240 240 240 240 240 IIMiles of Sanitary Sewer 30 . 2 31.6 34 .4 38 .7 41 . 0 IMiles of Storm Sewer 21. 8 23 .2 24 .7 27 . 6 29 .2 * Based on state aid mileage certification as of December 31, 1994 . 1 Year Inches IAnnual Snowfall 1987-88 46 .0 1988-89 56 .3 I1989-90 39.0 1990-91 22.3 1991-92 72 .5 II1992-93 45 .0 1993-94 55 .7 II II I 1 II II 1 r 1994 ANNUAL REPORT OF THE ENGINEERING DIVISION 1 In 1994, the Engineering Department consists of seven full-time employees and the employees by position are as follows: NAME POSITION Dave Hutton Public Works Director/City Engineer(Resigned Sept., 1994) Ray Ruuska Engineering Coordinator Dave Nummer Civil Engineer ' John DeLacey Engineering Technician III Jeff Swenson Engineering Technician II (Resigned July, 1994) Mike Huber Engineering Technician II ' Pat Pennington Engineering Secretary ENGINEERING ACTIVITIES Engineering Department activities include conducting field investigations, collecting engineering data and specifying the criteria for the investigations,preparing engineering reports based on the investigations, furnishing design drawings, specifications and criteria for such designs, securing bids and awarding the contracts for the projects, oversee and inspect construction to assure compliance with the drawings and specifications, testing and approving ' infrastructure construction projects including sanitary sewer,watermain, storm sewer and roadway, prepare all reports and studies required to preserve Municipal State Aid Funding received by the City,review technical engineering material and to provide assistance to City Council, other City departments,City Commissions and Committees and the general public. ' In 1994 the Department continued the efforts to increase the amount of in-house design and reduce the amount of consultant use. I 1 I I CAPITAL IMPROVEMENT PROJECTS 1 I The most visible function of the Engineering Department is the contract administration of all City projects for the various public works projects. Administration of these contracts consists of design, surveying, right-of-way acquisition, preparing specifications, bidding and award of contract, I inspection and testing, processing monthly payments and change orders and generally overseeing the project from start to finish. During 1994, approximately $2.8 million dollars worth of City contracts were administered for by the Engineering Department consisting of Ithe following projects: I 1994 PROJECTS • 11th Avenue Storm Sewer Laterals between County Road 15 and Polk Street. I • Vierling Drive, from County Road 15 to the west. I • Public Works Parking Lot. • Construction of the remainder of the Upper Valley Drainage Channel from County Road 79 to 1 Tahpah Park and associated five storm sewer lines from the Shakopee Bypass. * • Construction of the Rahr Forcemain from Rahr Malting to the V.I.P Sewer. * I • Street Reconstruction project, which included portions of Naumkeag Street, Fillmore Street,4th Avenue, 8th Avenue, Spencer Street and Atwood Street. 8th Avenue and Spencer Street were Idone in 1994. The remaining streets were completed with a final wear course of asphalt. • Sidewalk Replacement Project. I • Downtown Streetscape Project- 1st Avenue from Holmes Street to Sommerville Street. I • Pavement Preservation Project consisting of bituminous overlays in west Shakopee. I * Projects begun in 1993 I I I 1994 PRIVATE DEVELOPMENT PROJECTS ' In addition to the administration of City contracts, the Engineering Department plays an active role in private development projects, mainly the inspection and approval of all public improvements. In 1994, approximately $1.1 million dollars worth of private development projects were constructed under the supervision of the Engineering Department,as follows: ' • Homestead Ridge 1st Addition • Meadows West 1st Addition ' • Minnesota Valley 8th Addition • South Parkview 2nd Addition TOTAL CAPITAL IMPROVEMENTS 1 The total amount of Capital Improvement Projects administered by The Engineering Department in 1994, both public and private, was approximately $3.9 Million. Attachment No. 1 is a graph showing the amount of Capital Improvement Projects constructed over the last 6 years. MAJOR TRANSPORTATION PROJECTS In 1994, major transportation projects in Scott County were under construction. Considerable progress was made on each. The Engineering Department is involved in some fashion in all three projects, such as plan review, pre-construction meetings, field inspections, relocation of City utilities or roads, etc., representing the City's interest in these major projects. DESIGN OF PROPOSED IMPROVEMENTS In addition to those projects actually constructed in 1994, the Engineering Department is responsible for designing or overseeing the design of any public works project. These activities consist of preparing feasibility reports, cost estimating, surveying and collecting data, coordinating all consultants work, obtain soil borings,reviewing and approving all designs for both public and 1 private projects, working with other governmental units such as Mn/DOT and ensuring all plans and specifications for any public works projects meets the City design standards and current ' engineering criteria. During 1994,the Engineering Department designed the following projects: • Downtown Streetscape ' • Public Work's Parking Lot • 11th Avenue Storm Sewer Laterals • Reviewed and coordinated the design of the following City and private projects: ' Vierling Drive, C.R. 15 to the west Homestead Ridge 1st Addition Meadows West 1st Addition Minnesota Valley 8th Addition South Parkview 2nd Addition • Prepared the special assessments and held public hearings to adopt the assessments on all previous projects. • Prepared feasibility reports and held public hearings on the 1994 improvement projects. 1 INSPECTION SERVICES The Engineering Department is responsible for inspecting all public improvement projects, both public and private, to ensure they conform to City and State Specifications. In 1994, l public improvement projects were inspected completely by City staff without the need to utilize outside consultants. 1 ROUTINE ACTIVITIES ' Additionally, day to day operations create other workloads on the Engineering Department and consist of a wide range of activities. The following are some of the miscellaneous daily activities of the Engineering Department: • Processingand administeringall street cut permits for anywork within street right-of-way and inspecting all construction of the work. • Administering the storm sewer utility. ' • Updating all City maps and maintaining an inventory of the City's existing infrastructure as well as long range planning for improvements to those systems. • Reviewing and processing building permits. • Maintaining and assigning addresses to all properties in the City. ' • Responding to the Public or Council regarding potential problems to the streets, sidewalk or infrastructure. ' • Coordinatingthe use of all consultants for the various projects. • Administering the Municipal State Aid System and ensuring all map updates and reports are submitted in a timely fashion. ' • Property acquisition and easement negotiations for all projects,as necessary. • Preparing monthly and annual reports, budgets, 5-year equipment plans, Capital Improvement - Program and monthly business updates. • Ongoing training, both in-house and external (seminars) including the review of all technical material,new products and new technology. • Continued use and implementation of the computer system and AutoCadd drafting machine. • Assist all other departments in preparing graphics or drawings and responding to any requests ' for information. • Assisted in developing and preparing the updated Comprehensive Plan. • Regularly reviewing and providing input to the Planning Commission on plats, variances, zoning issues,conditional use permits,etc. • Administering the Wetlands Conservation Act. SPECIAL PROJECTS/STUDIES In 1994, there were numerous special projects and studies either undertaken or involving the Engineering Department as follows: I I • Spent considerable amount of time on the Chaska Interceptor negotiations, prepare multiple alternatives, funding,and assistance in the agreement language. I • Continued to work with the consultant in preparing the Comprehensive Sanitary Sewer Plan. • Continued to work with the consultant in preparing a Comprehensive City-Wide Storm Water IManagement Plan • Actively involved in setting up the City of Shakopee procedures as the LGU for compliance I with the Wetlands Conservation Act of 1991, in response to the final rules going into effect on January 1, 1994. I • Continued to provide assistance to the Planning Department for the new St. Francis Hospital Development. I • Continued to provide assistance and technical input into the East Shakopee Transportation study,being prepared by a consultant for the Planning Department. I • Met with the Prior Lake-Spring Lake Watershed District to resolve issues pertaining to the outlet channel. I • Provided assistance to SPUC for property acquisitions concerning the new substation at County Road 17 and County Road 78 and a water storage facility in Maple Trails. I • Provided assistance to Murphy's landing for the replacement of their lift station. I • Various drainage problems. • Numerous warrant studies for stop sign requests. I FUNDING AND EXPENSES -_---------_� The total Engineering Department expenses for 1994 was$308,272.00. IThe expenses can be broken down into two categories as shown on Attachment No. 2: Routine Activities and Improvement Projects. In 1994,expenses for Routine Activities totaled$190,822.00 I or about 61.9% of the department's expenses. Expenses for Improvements Projects totaled $117,450.00 or about 38.10%of the department's expenses. IThe Engineering Department also generates revenue by inspection fees, permits and by the billing of time charged to funded accounts. This figure does not include actual assessments collected in 1994 from past projects, but rather only current years billable time. During 1994, the total income Ireceived and billable hours to funded projects by the Engineering Department totaled $380,837.00. 1 1 This consisted of$9,035.00 in revenuegenerated byfees andpermits and $375 527.00 in charges g 1 to billable projects. This represents a 17%increase from 1993. Attachment No. 3 is a bar graph showing department expenses versus revenue. Because revenue exceeds income,the Engineering Department was essentially self-sufficient in 1994. 1 1 i 1 1 1 i 1 i 1 1 1 1 I I o I Nt c. . . w a IIL1.1 0 a w(n� V cNi Q . wCD ce Z 2 F- as w =� w Z f rt 69 a. Q Z CC a $ • a czc Z F- cp LLI _ Z a W C) w Q - C.) Z M F 1eala L. co I1� (O d' M N ,_ O SNOI1lIW/SHV1104 I I I I ct N N M 0 0 e• O N CONci co O 0 M M 00 •U) y y C O C) I M N 0 O co0 C r. CD to 0 N CN)40. ° 0 .- O c V Oci 0 0 0 O O o O c • o I O I- In O to N M 0 O 1- N I O O V) 4/3. M I (V • Q) CI o 0 Z rz a) I- ci co co . , c O .- M O O N 1 O co I = to to N N d N d H R 1— I d 0 to O 0 O O 0- t coOcoO ai ✓ coN IL) c O 1 CO to N Mco N .- N a) vs N N N I N W Cl) W N H Z Cl) = W W W I Z V w LU Z Z LU X v) CD a > X ; o 2 X ~ W Z WCC I > LLI a Z aa) a w O >' E o m > ...JN cw W • o Li a Za = cc a Q CI OAC O- 0 CW.LL V I H I I s I v 0) , . .. - �w.u.+.t...........�..a�..,dt>.n A.� an.n..�......aY.��.a..,. ....mom .v,��......_. .....�._r I I M .. • LU o . I Co !-- > Z y r4 LtJ WCNI ~- X F ¢ W ' 1 0) is 1 I. I O O O O O 00 O O 0 U)0 0 0 U�t) 0 •41- CO M N N A—I I I # 7 CITY OF SHAKOPEE ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT FOR JANUARY, 1996 Respectfully Submitted 40e g Bruce A. Loney Public Works Director PROJECT START COMPLETE STATUS COMMENTS Category I - Projects Under Construction 1. Upper Valley Drainage 9/93 99% See Narrative Section 2. Pierce Street 6/94 99% See Narrative Section 3. Alley in Block 51 7/95 100% See Narrative Section 4. Vierling Drive,Adams St. 7/94 100% to Presidential Lane 5. Murphy's Landing Lift Stations 9/94 100% 6. Sarazin Street(Viking Steel Rd.) 4/95 95% See Narrative Section 7. Downtown Alley Reconstruction 5/95 75% See Narrative Section 8. P&V Reconstruction 7/95 95% 9. Fuller Street 8/95 80% 10. County Road 16 Utilities 8/95 90% 11. St. Francis Sewer&Water Extension 10/95 99% 12. River District Sewer Rehabilitation 10/95 100% 13. Millpond Water Quality Improvement 2/96 0% Category II- Projects In Design 1. Vierling Drive-C.R. 79 to C.R. 77 5/95 8/95 100% In-House Design (Plans Complete) Category III- Projects Under Study 1. C.S.A.H. 18 Connection 11/93 10% See Narrative Section 2. Maras Street 6/94 2/96 25% See Narrative Section 3. 1996 Reconstruction See Narrative Section 4. Gorman Street 5. St. Francis Streets 6/95 11/95 100% See Narrative Section and Storm Sewer 4. St. Francis Storm Sewer Outfall 3/95 11/95 100% See Narrative Section Category IV- Development Projects In Review 1. Orrin Thompson Pre-Application 2. Hauer's 5th Addition Preliminary Plat 3. Market Place 2nd Addition Final Plat 4. Meadows North Preliminary Plat 5. Pinewood Estates P.U.D. Concept 6. Canterbury Pointe Final Plat 7. Prairie Bend 2nd Preliminary Plat 8. Horizon Heights 5th Pre-Application 1 PROJECT START COMPLETE STATUS COMMENTS Category V - Private Subdivision Construction 1. Dominion Hills 6/93 9/94 85% Wear Course Remaining 2. Stonebrooke 2nd Unknown Unknown 0% 3. Homestead Ridge 1st 5/93 9/94 100% Warranty Period 4. Homestead Ridge 2nd 9/94 10/95 100% 5. Minnesota Valley 8th 9/94 10/95 100% 6. Meadows West 1st Addition 9/94 10/95 100% 7. Prairie Bend 9/94 10/95 95% Restoration and Wear Course Remaining 8. Meadows West 2nd 7/95 90% 9. Orchard Park 1st 7/95 90% Category VI - Special Projects 1. CSAH 16 Scott County Plans 8/95 7/96 10% Construction Started 3. Mn/DOT Shakopee Bypass 8/95 6/97 90% Construction Started Segment 2 4. MCWS Sewer Interceptor 8/95 6/96 90% Construction Started 5. Local Transportation Plan RFP's 8/95 11/95 10% Work Scope Being Defined Please refer to the attached narrative section for a more detailed discussion on several of the projects. 2 NARRATIVE SECTION CateLory 1 - Projects Under Construction 1. Upper Valley Drainage Project-Phase II and Shakopee Bypass Drainage Facilities This project is essentially complete except for clean up and miscellaneous items. Final cleanup restoration items of the channel is dependent upon the dryness of the soil in the channel. 2. Pierce Street The alley paving has been done with restoration work complete. 3. Alley in Block 51 The project is complete. 6. Sarazin Street(Viking Steel Road) Roadway construction, sidewalks and turf restoration is essentially complete. Minor restoration areas and corrective work is yet to be done. 7. Downtown Alley Reconstruction The concrete duct bank is installed for the entire project. Restoration of alleys is nearly complete. Anticipated semi-final completion by November 15, 1995 with underground system energized by November 30, 1995. The service conduits are being installed to the buildings. 8. P&V Reconstruction The project is nearly complete with corrective items remaining. 3 9. Fuller Street All utilities have been installed with street base paving complete. 10. County Road 16 Utilities Installation of sewer lines and services is nearing completion. 11. St.Francis Sewer&Water Extension Sanitary sewer and water installation is complete. 12. River District Trunk Sewer Installation of water proof castings on manholes is complete. 13. Mill Pond Bids have been opened with Viet Construction Company of Rogers, MN the low bidder. Staff will bring the bid for awardal consideration at the January 2, 1996 meeting after Army Corp. of Engineer permit approval. Work is scheduled to begin in February, 1996. Category No. 2 - Projects in Design 1. Vierling Drive Plans are complete and bids were rejected at the September 19, 1995 Council meeting. Project will be rebid over the winter months for a spring construction. Category No. 3 - Projects Under Study 1. County Road 18 Connection This feasibility report is on hold due to the recent court decision which has prevented the County from bidding this project. 4 2. Maras Street A feasibility report has been ordered on this project. There are still two remaining properties that have not dedicated the street. The feasibility report will also identify future street alignment alternatives in order to determine all additional right-of-way needs. Also, the storm water drainage into Savage needs to be reviewed and addressed. Staff will be asking Council approval for additional surveying and drainage engineering services to complete the study. 3. 1996 Reconstruction Public hearing is scheduled for February 6, 1996. 4. Gorman Street Feasibility report information is being collected. 5. St. Francis Streets and Storm Sewer The construction plans are being prepared by OSM for Sarazin Street and 17th Avenue along with the storm sewer outfall from St. Francis site to Mn/DOT linear pond. A study for a Stormwater Trunk Charge will be proceeding in the next few weeks. 5 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN February 8, 1996 Chairperson William Mars Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of January 4, 1996, Meeting Minutes 4. Recognition by Board of Adjustments and Appeals of Interested Citizens. 5. Other Business a) Goode Letter 6. Adjourn Paul Bilotta Community Development Director Note to the B.O.A.A.Members: 1. If you have any questions or need additional Information on any of the above items,please call Nicole or Shelly on the Monday or Tuesday prior to the Meeting. 2. If you are unable to attend the meeting,please call the Community Development Department prior to the meeting. (i:\comomdev\boaa-pc\1996feb08pc\agenda.boa) TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN February 8, 1996 Chairperson Terry Joos Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Recognition by Planning Commission of Interested Citizens. 4. Approval of Consent Agenda- (All items listed with an asterisk(*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda). 5. * Approval of the January 4, 1996, Meeting Minutes 6. 7:35 P.M. Public Hearing: To consider the preliminary plat of Westwind 1st Addition, located west of Fuller Street and across from the Civic Center. Applicant: James and Mary Monnens and Jeff Monnens 7. 7:40 P.M. Public Hearing: To consider a Zoning Map Amendment to rezone land located directly west of County Road 17 and adjacent to the Southerly boundary of the bypass from Agricultural Preservation (AG)to Highway Business (B-1). Applicant: Chadwick, Chadwick and Polacek 8. * Final Plat: To consider the final plat of Market Place 2nd, located at 5th Avenue and Market Street. (Tabled at January 4, 1996, meeting.) Applicant: Klingelhutz Development Company 9. * Final Plat: To consider the final plat of Horizon Heights 5th Addition, located south of Riverview Estates, east of Horizon Heights 1st Addition, north and west of Shakopee City limits. Applicant: Steven Muhlenhardt 10. *Vacation - To consider the vacation of a portion of drainage and utility easement measuring 10 feet in width and approximately 95 feet in length, Lot 3, Block 1, Meadows 7th Addition. Applicant: Bruce Reichstadt 11. *Vacation - To consider the vacation of drainage and utility easement measuring approximately 32 feet in width and 142 feet in length, located within the vacated right-of- way for Pierce Street between 3rd Avenue and 4th Avenue, directly west of Lot 10, Block 43, Original Shakopee Plat. Applicant: Bruce Heinz 12. Other Business a) Nursery Information b) Planning Commission Elections 13. Adjourn Paul Bilotta Community Development Director Note to Planning Commission Members: If you have any questions or need additional information on any of the above items,please call Julie or Shelly on the Monday or Tuesday prior to the Meeting. 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II H y 6] II to I I I n y1 CC. t=] N I N 1 I I N 1 I 1 N 11 z H N W CM N .A H W 01 N .A N ..I II 0 ci N CO• I I 1 1 1 1 1 1 1 t 1 11 C1] H NN 01 A .A Uf UI .A UI N O W W H N H H J .J UI CO UI J 0 II 0 U W 0 0 H O N -4 0 W NJ .4 H 01.4 0 Co H O .A N 01 J II 11 0 10 l0 • H 0 W 0 0 0 N W OD l0 O W 0 UN 0 l0 O 0 01 .A II II II U J •A •A 0 O In O 0 O v J CO UI O W O l0 N O 0 in H 01 II U W O O 01 0 l0 O O O 01 co O O D N 0 U1 J 0 O H .A N II U U II Pi 1 II h, DJ 1 U U tzc XI II H H Ii CDU) W u m oD m .4 co a .A W W UI to 0 H ON H 01 Oh 01 U LII Z I.q U J W W .A O N O W O M UI N N O H 0 W N 01 O .A 10 10 U 0 H co II11. . . . . . . . . . . . . . . . . . . . . . 11 UI O1 01 10 O W 0 O 0 H N 01 N 0 M 0 l0 H W o .A .A UI 11 01 U a4 N N UI 0H 0O0UI .AUI00 W CD CM CO .IO JOH II MONTH END #10,2,, 0,2,, CITY OF SHAKOPEE,MINNESOTA Average Yield= 5.83 percent INVESTMENTS Average Maturity= 2.7 years 1/1/96 Printed 01-Feb-96 1995 1/1/96 12/31/95 PAR INV Purchase Maturity Yield Carrvina Basis Accreted Basis Market VALUE COUPON FHLMC 06/14/93 09/15/02 6.05 1,605,029.21 1,596,695.10 1,619,371.60 1,540,000.00 6.77 FICO 02/02/93 08/03/01 6.70 1,668,328.77 1,793,027.50 1,825,775.00 2,500,000.00 NA USTR 02/17/93 08/15/00 6.15 1,272,054.07 1,356,419.57 1,370,414.40 1,752,000.00 NA FHL 11/14/95 11/14/00 6.30 1,000,000.00 1,000,000.00 1,009,690.00 1,000,000.00 6.30 FHLM 08/11/95 02/23/99 5.50 502,956.25 492,339.63 499,345.00 500,000.00 4.95 FICO 11/30/92 02/03/99 6.50 901,323.27 961,446.59 971,750.00 1,150,000.00 NA FHLM 07/15/93 11/15/98 5.25 1,195,789.33 1,260,740.25 1,241,780.00 1,450,000.00 NA FICO 07/15/93 11/02/98 5.24 228,096.70 240,449.99 236,899.08 276,000.00 NA FNMA 09/29/93 09/28/98 4.92 1,450,000.00 1,450,000.00 1,434,557.50 1,450,000.00 4.92 FHLM 07/07/93 07/07/98 4.80 600,000.00 600,000.00 600,042.00 600,000.00 4.8 TVA 09/15/95 05/15/97 6.40 466,298.55 475,254.58 480,545.33 517,500.00 NA TVA 06/05/95 11/15/97 5.52 1,891,076.20 1,953,331.90 1,876,733.50 2,160,045.00 NA REFCO 08/10/95 10/15/97 6.07 999,768.64 1,024,493.60 1,039,132.48 1,139,000.00 NA USTN 06/02/95 07/31/97 5.97 1,012,676.54 995,698.66 1,005,000.00 1,000,000.00 5.5 UST 12/29/95 09/30/96 5.25 1,025,046.11 1,008,996.59 1,008,750.00 1,000,000.00 6.5 CP 10/26/95 03/20/96 5.87 1,465,568.33 1,481,110.40 1,465,568.33 1,500,000.00 NA CP 11/02/95 01/30/96 5.87 1,971,767.22 1,990,696.02 1,971,767.22 2,000,000.00 NA CP 35005 01/18/96 5.79 987,722.78 997,253.78 987,722.78 1,000,000.00 NA 4-M 01/01/00 41,741.66 41,741.66 41,741.66 41,741.66 None Norwest 01/01/00 369.327.86 369.327.86 369,327.86 None Total 20,654,571.49 21,055,913.74 22,945,614.52 OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 23, 1996 Members Present: Albinson, Amundson, Dauenhauer, Miller, Morke, Reinke, and VanHorn. Staff Present: Barry Stock, Assistant City Administrator; Paul Bilotta, Community Development Director and Nicole Bennett, Planner/Economic Development Specialist. I. Call to Order- Chairman VanHorn called the meeting to order at 5:30 p.m. Roll was taken as noted above. II. Approval of November 15, 1995 Minutes - The minutes of the November 15, 1995, meeting were approved as kept. Motion carried unanimously. III. Economic Development Updates - Chairman VanHorn stated that Blocks 3 & 4 would be discussed further at the Committee of the Whole meeting with feedback from the City Council. Comm. Morke noted that the Mayor had indicated at previous meetings that the City Council would not let this issue drag on and the City Council members have provided positive feedback on the Brauer plan. Mr. Bilotta noted that lots of excitement about the future of Blocks 3 & 4 has been generated and the Chamber of Commerce/CVB has expressed an interest in the project. Comm. Amundson inquired as to where the City is in the acquisition process. Mr. Stock reported that the City has four signed purchase agreements and has completed the first closing on the Topic property next to the old City Hall building in Blocks 3 and 4. He stated that the City should be able to close on the other buildings in the next few weeks. Comm. Amundson inquired as to whether or not the funds are available to complete the purchase of these buildings. Mr. Stock responded that there is approximately $1.15 million available for the acquisition of these four buildings. Mr. Bilotta stated that in planning for the redevelopment of Blocks 3 & 4, and in considering possible threats and opportunities for the entire downtown area, entertainment and restaurant uses appear to be critical for long-term viability and maximum tourist spin-offs. Mr. Bilotta stated that one possibility that other communities have used is to take new restaurants with liquor out of the Highway Business (B-1) zoning district, thus creating a destination place downtown for entertainment and restaurants. Comm. Miller stated that this brings to mind an area similar to the Seven Corners area in Minneapolis with a restaurant and theater focus. Comm. Amundson noted that this type of change might have major impacts on parking in the downtown area. Comm. Albinson stated that this kind of change may negatively impact ' hotel/motel business in the City. Mr. Bilotta noted that hotels and motels could be treated differently. Comm. Morke stated that this might be a way to build on the strength of the downtown area and to keep the downtown viable into the future. Chairman VanHorn stated that this is a unique approach, and although it restricts property owners somewhat, it would be beneficial from a city-wide standpoint. Comm. Miller noted that all zoning laws restrict owners' use of their property, but the key here is to keep certain uses in certain areas for the benefit of the entire city,just as zoning laws restrict the location of industrial uses to prevent the effects of scattering. Chairman VanHorn stated that once the Bypass is completed and the mall expansion begins, it will be too late to administer this kind of a zoning change. Comm. Morke inquired as to where this type of a change could occur, and which board or commission would review such a change. Mr. Bilotta indicated that a zoning text amendment such as this would be reviewed by the Planning Commission and the City Council, but that the CDC may provide direction and a recommendation due to the CDC's involvement in downtown issues. Mr. Bilotta stated that the CDC might want to allow these uses to continue in the MR zoning district since it is also a destination/tourist zone. Comms. Miller/Morke moved to direct staff to prepare a text amendment to deal with limiting entertainment and liquor uses to downtown (within the B-3 zoning district) and in the Major Recreation (MR) zoning district and submit the text amendment to the Planning Commission for further consideration. Comm. Albinson noted that wine and beer should be considered as a separate category and still allowed city-wide. Comm. Reinke stated that he would be in support of treating wine and beer as separate from the proposed restrictions and there was consensus among the CDC members on this issue. IV. EDA Composition and CDC Status - Comms. Albinson/Reinke moved to recommend to the City Council that the enabling resolution establishing the EDA be amended to change the composition of the EDA from five City Council members and two at-large appointments to two City Council members and five at-large appointments. Comm. Morke inquired as to the status of the two current CDC members on the EDA. Mr. Stock stated that the issue at hand is just to modify the EDA enabling resolution to change the composition from five to two City Council members, the issue of who would then be appointed to the vacated positions of the EDA would be at the discretion of the City Council. Comm. Reinke stated that whenever a new body is created the appointments are all new, although some existing board members could be considered and appointed. Comm. Albinson restated his motion to recommend to the City Council that City Council membership on the EDA be changed from five to two, while retaining the two CDC members currently appointed to the EDA. Comm. Miller requested that all issues involved be discussed and a single motion made. Comms. Albinson/Reinke withdrew their motion. Comm. Miller stated that he is not concerned with the CDC being absorbed into the EDA, but he is concerned with what will happen to all of the other issues and topics currently ' covered by the CDC and who would address such issues as transit and community development in general. Comm. Morke noted that he agrees with Comm. Miller regarding a concern for what will happen to the broader issues currently covered by the CDC. Comm. Amundson inquired as to why the City Council is pursuing this change in the composition of the EDA, is it to relieve three Council members from additional board duties or to solicit more citizen input by increasing the number of at-large members. Mr. Stock responded that there are several reasons for this change: first, to free up three Council members for other meetings; second, to solicit additional citizen input; and third, to eliminate another committee (the CDC) making recommendations to the EDA that then makes recommendations to the City Council which is a three-step process. Comm. Miller noted that the EDA could meet just as the CDC does now, but under the authority of the EDA. Mr. Stock stated that the point is to separate the EDA meetings from the City Council for efficiency. Comm. Albinson stated that the CDC can make separate recommendations to the City Council regarding the issues of whether or not to change the composition of the EDA, what the new composition should be,and whether or not to abolish the CDC. Comm. Amundson expressed concern that to be reappointed as a member of the EDA under the proposed structure some members would have more board experience and background than others under consideration. Mr. Stock noted that the CDC can recommend that the EDA composition be changed, but that the current CDC members be given primary consideration in the EDA appointment process. Comm. Reinke stated that the membership and representation of the proposed EDA could follow the current CDC structure. Mr. Stock noted that the EDA could accomplish the same work as the CDC but with less steps and more substantial projects as the EDA will be able to hold longer meetings apart from the City Council meetings. Discussion ensued regarding the CDC's responsibility for transit. Mr. Stock stated that one possibility may be to create a separate transit committee made up of transit users and riders to deal with transit concerns on a need basis only. Comm. Reinke noted that a committee to deal explicitly with transit is a good idea because it will become a bigger issue as the community grows. Comm. Dauenhauer stated that he agrees with Mr. Stock's suggestion because he feels that transit issues would be better reviewed by those who use transit services. Comms. Morke and Miller stated that if the CDC members are not appointed to the EDA, they would be concerned about making their knowledge available to the new EDA members. The CDC had consensus on this issue, thus it was noted that the CDC should recommend to the City Council that it be maintained for at least a one year transition period to share knowledge with the new EDA members if the CDC members are not appointed to the new EDA. Comms. Albinson/Morke moved to recommend to the City Council that the enabling resolution establishing the EDA be amended to change the composition to two City Council members and five at-large members maintaining the two current CDC members on the EDA and appointing the other three at-large members from the current CDC membership, and that an ordinance be drafted abolishing the CDC; or, if the at-large members are not appointed from the CDC, that the CDC be maintained for a transition period of one year. requested V. Draft Industrial TIF'Program -Mr. Stock stated that in a past meeting the CDC a map illustrating sites in the City with development constraints, and staff has highlighted industrial sites on the map that may have bedrock or contamination issues where the use of TIF may be targeted to assist in the development of those sites. Comm. Albinson/Amundson moved to table this item to the next meeting due to time constraints. VI. Adjournment- The meeting was adjourned at 7:00 p.m. TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting February 6, 1996 1. Roll Call at 7:00 P.M. 2. Approval of the January 2, 1996 minutes 3. EDA Composition Change and CDC Status 4. Property Acquisition Procedures -Res. 96-4 5. Disclosure Resolution 6. Designating Responsible Authority Under Data Privacy Act 7. Approve Bills 8. Other Business a) b) 9. Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 2, 1996 Dennis R. Kraft, Executive Director and City Administrator called the meeting to order at 7:04 with Commissioners Jane DuBois, Clete Link, Robert Sweeney, Burl Zorn, Gary Morke and Cole VanHorn present. Also present: Barry Stock, Assistant City Administrator;Karen Marty, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; Paul Bilotta, Community Development Director/Planning Director; Tom Steininger, Chief of Police; Dave Nummer, Staff Engineer; and Mark Huge, Fire Chief. Mr. Kraft opened the nominations for President. Henderson/DuBois nominated Commissioner Zorn for President. There being no further nominations, Mr. Kraft closed the nominations for President. A unanimous ballot was cast for Commissioner Zorn for President for 1996. Mr. Kraft passed the gavel to President Zorn. President Zorn opened the nominations for Vice President. Henderson/DuBois nominated Commissioner Link for Vice President. There being no further nominations, President Zorn closed the nominations for Vice President. A unanimous ballot was cast for Commissioner Link for Vice President for 1996. President Zorn opened the nominations for Treasurer. Link/DuBois nominated Commissioner Sweeney for Treasurer. Henderson/Morke nominated Commissioner VanHorn for Treasurer. There being no further nominations, President Zorn closed the nominations for Treasurer and asked for a show of hands for Treasurer: Comm.Sweeney: Link, DuBois and VanHorn Comm.VanHorn: Henderson, Sweeney, Zorn and Morke Commissioner VanHorn was declared the Treasurer for 1996. Sweeney/Morke moved to appoint Gregg Voxland as Assistant Treasurer and Judith S. Cox as Secretary. Motion carried unanimously. Henderson/Sweeney offered Resolution No. 96-1, A Resolution of the Economic Development Authority for the City of Shakopee, Minnesota, Electing Officers, and moved its adoption. Motion carried unanimously. Official Proceedings of the January 2, 1996 Shakopee Economic Development Authority Page -2- Link/DuBois moved to approve the Minutes of December 5, 1995. Motion carried unanimously. Sweeney/Morke moved to approve the bills as submitted ($53,429.57). Motion carried unanimously. Mr. Stock provided a brief background on the future development status of Blocks 3 and 4. He explained the status of the acquisitions of properties within Blocks 3 and 4. He explained that seven of the nine property owners prefer that the E.D.A. pursue condemnation procedures for acquiring their property. He also stated that some renters have relocated and have received relocation costs according to the relocation guidelines. If the vacant properties are not acquired by the E.D.A. , they could be rented and the E.D.A. would then be subject to additional relocation costs. He asked the Commissioners if they wished to aggressively acquire the seven parcels. Discussion followed. Henderson/Sweeney moved to set an E.D.A. committee of the whole for January 9th and January 23rd to coincide with the City Council committees of the whole. Motion carried unanimously. Commissioners Morke and VanHorn were invited to provide the E.D.A. with background information on the development of Blocks 3 and 4 at the January 9th committee of the whole. The E.D.A. indicated a desire to receive input from the public on January 23rd regarding future development in Blocks 3 and 4. Henderson/Sweeney moved to table further discussion on action relating to the acquisition of property within Blocks 3 and 4 until after the scheduled committee of the whole meeting on January 23rd. Motion carried unanimously. Ms. Marty advised the E.D.A. of policies previously adopted by the Housing and Redevelopment Authority and asked the members of the E.D.A. if they wished to consider adopting them. Sweeney/VanHorn directed staff to prepare the appropriate resolution designating the "Responsible Authority". Motion carried unanimously. Sweeney/Henderson moved that the policy on disclosures and property acquisition and procedures be referred to the committee of the whole. Motion carried with Comm.Morke opposed. VanHorn/Sweeney moved to adjourn at 7:46 P.M. Motion carried unanimously. dr• ). dith S. Cox .D.A. Secretary Recording Secretary L. 0014- MEMO TO: Dennis R. Kraft, EDA Executive Director FROM: Barry A. Stock, Assistant City Administrator RE: EDA Composition and CDC Status DATE: January 25, 1996 INTRODUCTION: At a recent meeting of the EDA, President Zorn stated a desire to amend the enabling resolution establishing the EDA to reduce the Council representation from five members to two members. The EDA subsequently approved a motion directing staff to analyze the impact of Mr. Zorn's proposal. On January 23, 1996 staff presented this concept to the Community Development Commission for their review and comment. BACKGROUND: In April of 1995 the Shakopee Housing and Redevelopment Authority was desolved and an EDA was established. The enabling resolution of the EDA established a governing body of seven commissioners of which five were to be City Councilmembers. If it is the desire of the EDA to retain their membership level at seven, the number of Councilmembers could be reduced to two members. Staff believes that three immediate advantages could be achieved by reducing the number of Council appointments to the EDA. First, by reducing the City Council involvement, it would give three City Councilmembers more time to spend on other council related issues or personal matters. Second, appointing persons other than Councilmembers would allow for a broader representation base for community input on EDA related activities. Third, if the EDA composition were expanded to include a broader citizen base, it may be possible to eliminate the CDC. At the Community Development Commission meeting I proposed the possible elimination of the CDC. The proposal was premised upon the appointment of three additional and current CDC members to the EDA. The Community Development Commission felt that the concept of changing the composition of the current EDA from five City Councilmembers and two at large members to two City Councilmembers and five at large members was a desirable course of action to pursue providing that the two current CDC members that are on the EDA be retained and that three additional CDC members be appointed to replace the three City Councilmembers. If the EDA felt that this course of action was not desirable, the CDC felt that it would be appropriate to retain the CDC in it's current status for one year to provide for a transition period. Shown in attachment#1 is a flow chart illustrating the three possible alternatives in terms of the EDA composition. Option#1 illustrates the current arrangement. Option#2 indicates the arrangement being recommended by the CDC. Option#3 retains the CDC for one year to provide a transition period. Staff and Community Development Commission would recommend that the composition of the EDA be changed to allow for two council appointments and five at large citizen appointments. Staff would also recommend that the composition status of the EDA be pursued as recommended by the CDC (Option#2). Finally, staff would recommend that if this course of action is pursued that the meeting time and date of the EDA be changed so as to not conflict with City Council meetings. To accomplish the aforementioned changes, City Council would have to take the following actions: 1. Amend the enabling resolution of the EDA changing the membership composition from five City Councilmembers to two City Councilmembers. 2. Amend the enabling resolution establishing the terms for the new commissioners. 3. Adopt an ordinance amending Shakopee City Code to eliminate the Community Development Commission. If City Council were to proceed with this approach, the Mayor would then be responsible for appointing the five new members to the EDA. Upon appointment of the five new EDA members, the EDA would have to take the following actions: 1. Election of new officers. 2. Amend the by-laws of the EDA to establish a new date and time for regular meetings of the EDA. A change in the membership composition of the EDA would not threaten any of the current projects being pursued by the EDA. Additionally, it is important to note that major development and redevelopment plans proposed by the EDA must obtain Council approval. The issuance of any bonds by the EDA would also require advance Council approval. Staff has taken the liberty of preparing the necessary documents for the City Council consistent with the recommendation offered by the Community Development Commission. If the EDA concurs with the direction setforth herein, a recommendation to City Council would be appropriate. ALTERNATIVES: 1. Recommend to City Council that the composition of the EDA be changed from five City Councilmembers and two at large appointments to two City Councilmembers and five at large appointments. 2. Recommend to City Council that the CDC be eliminated if the membership composition of the EDA is changed and the two current seats occupied by CDC members be retained and three existing CDC members be appointed to fill the vacant City Council seats. 3. Retain the CDC regardless of the EDA membership composition. 4. Retain the CDC for one additional year to provide for a transition period. 5. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternatives#1 and#2. ACTION REQUESTED: 1. Recommend to City Council that the composition of the EDA be changed from five City Councilmembers and two at large appointments to two City Councilmembers and five at large appointments. 2. Recommend to City Council that the CDC be eliminated if the membership composition of the EDA is changed and the two current seats occupied by CDC members be retained and three existing CDC members be appointed to fill the vacant City Council seats. Attachment#1 Option #1 - Status Quo Mayor and City Council Members (5) EDA CDC Members (2) Option #2 - CDC Recommendation City Council Members (2) EDA CDC Members (Current Appointments) (2) Existing CDC Members (4) Option #3 City Council Members(2) EDA CDC Members (Current Appointments) (2) ew Citizen Appointments (4) Current CDC (Retain for one year) MEMORANDUMEPPF#1-4 TO: PRESIDENT AND COMMISSIONERS OF THE ECONOMIC DEVELOPMENT AUTHORITY FROM: Karen Marty, City Attorne DATE: January 25, 1996 RE: Real Estate Acquisition Policies and Procedures BACKGROUND: At the Committee of the Whole meeting on January 9, 1996, the Economic Development Authority reviewed Housing and Redevelopment Authority Resolution No. 86-10, and directed staff to prepare an updated resolution adopting a set of property acquisition policies and procedures . A revised resolution has been prepared. The revised resolution simplifies the procedures and verbiage. The procedures have been revised to match current procedure. ALTERNATIVES : 1 . Adopt Resolution No. 96-4, adopting real estate acquisition policies and procedures . 2 . Amend Resolution No. 96-4, then adopt it . 3 . Do not adopt Resolution No. 96-4 . RECOMMENDATION: Discuss and decide what action the Economic Development Authority wishes to take . [2 5MEMO] RESOLUTION NO. 96-4 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, ADOPTING A SET OF REAL ESTATE ACQUISITION POLICIES AND PROCEDURES. WHEREAS, the Economic Development Authority desires to establish a standardized set of policies and procedures so that all parties are treated in a fair, equal, and impartial manner during property acquisition. NOW THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1. No property shall be acquired except upon direction by the Economic Development Authority (the EDA) . The source of funding for the acquisition shall be determined at this time. 2 . Acquisition shall be handled by the Executive Director of the EDA, or the Executive Director' s designee. References in this Resolution to the Executive Director include that designee. 3 . Once the EDA determines that property shall be acquired, staff shall proceed to seek to acquire that property in accordance with the procedures described in this Resolution. 4 . A competent appraiser or other real estate expert shall be asked to provide an indication of property value. When appropriate, a review appraiser also shall be hired to verify the validity of the appraisal procedures and the accuracy of the appraisal . 5 . Negotiation for the purchase of property shall be conducted by the Executive Director and such other staff persons or real estate experts as the Executive Director determines are needed. 6 . Prior to execution of a purchase agreement, the Executive Director shall report the appraised price and the negotiated price to the EDA. Upon direction of the EDA, the Executive Director or the Executive Director' s designee shall execute the purchase agreement and such other documents as necessary to complete the purchase of the property, on behalf of the EDA. 7. Prior to closing on the property, the Executive Director or the Executive Director' s designee shall secure a title commitment or title opinion on the property, to assure that the EDA will obtain satisfactory title. 8 . If the Executive Director or the Executive Director' s designee is unable to negotiate a satisfactory purchase of the property, that shall be reported to the EDA along with a recommendation to cease the efforts to acquire the property, to proceed to condemnation, or to take other action. Passed in session of the Economic Development Authority for the City of Shakopee, Minnesota, held this day of , 1996 . President of the EDA Attest : Executive Director Approved as to form: 4.:r9 (4/L.J2-.7a T City Attorney C [25MEMO] -2- MEMORANDUM TO: PRESIDENT AND COMMISSIONERS OF THE ECONOMIC DEVELOPMENT AUTHORITY FROM: Karen Marty, City Attorne��� DATE: January 19, 1996 RE: Disclosures Resolution BACKGROUND: At the Committee of the Whole meeting on January 9, 1996, the Economic Development Authority directed staff to prepare a draft resolution relating to disclosures, based upon the concepts in Housing and Redevelopment Authority Resolution No. 76-1 . A draft resolution has been prepared combining the concepts discussed at that meeting and the old resolution. ALTERNATIVES: 1 . Move to adopt Resolution No. 96-3 , a Resolution requiring certain disclosures . 2 . Amend draft Resolution No. 96-3, then move to adopt it . 3 . Do not adopt Resolution No. 96-3 . RECOMMENDATION: Discuss and take action as appropriate. [19MEMO2] RESOLUTION NO. 96-3 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, REQUIRING CERTAIN DISCLOSURES. WHEREAS, questions sometimes arise concerning possible conflicts of interest on the part of public officials; and WHEREAS, the Economic Development Authority for the City of Shakopee deems it of paramount importance to ward off and forestall the raising of any question or even hint of conflict of interest between its commissioners and the aims of the Authority. NOW THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That each Economic Development Authority commissioner shall make a written declaration fully disclosing any property interest of the commissioner that may be affected by any action of the Economic Development Authority. The written declaration shall be made under oath at the time of appointment and before assuming office, at the first meeting of each year, and at any other time when an affected property interest appears. The declaration shall be filed with the Executive Director and the Secretary of the Authority. Passed in session of the Economic Development Authority for the City of Shakopee, Minnesota, held this day of , 1996 . President of the EDA Attest : Executive Director I Approved as to form: —Awl,/ City Attorney [19MEMO2] MEMORANDUM00\-- # (0 TO: PRESIDENT AND COMMISSIONERS OF THE ECONOMIC DEVELOPMENT AUTHORITY FROM: Karen Marty, City AttorneI 1 DATE: January 16, 1996 RE : Designating a Responsible Authority Under the Data Practices Act BACKGROUND: At the meeting on January 2, 1996, the Economic Development Authority directed staff to prepare a policy appointing a "responsible authority" to comply with the Data Practices Act . In the past the "deputy director" has been the responsible authority for the Housing and Redevelopment Authority. This was the Assistant City Administrator. There does not seem to be any reason to change this . ALTERNATIVES : 1 . Move to adopt Resolution No. 96-2, appointing the Deputy Executive Director of the EDA as the responsible authority under the Minnesota Government Data Practices Act . 2 . Amend the Resolution to appoint someone else as the responsible authority, then adopt the resolution as amended. 3 . Do not adopt Resolution No. 96-2 . ACTION RECOMMENDED: Move to adopt Resolution No. 96-2 , appointing the Deputy Executive Director as the responsible authority under the Minnesota Government Data Practices Act . [11MEMO] RESOLUTION NO. 96-2 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, DESIGNATING THE RESPONSIBLE AUTHORITY UNDER THE MINNESOTA GOVERNMENT DATA PRACTICES ACT. WHEREAS, the Minnesota Government Data Practices Act, Minn. Stat . Chapter 13 , requires the designation of a responsible authority to keep records and respond to requests for documents; and WHEREAS, the Economic Development Authority desires to appoint a person to be the responsible authority. NOW THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the Deputy Executive Director is hereby appointed the responsible authority under the Minnesota Government Data Practices Act . Passed in session of the Economic Development Authority for the City of Shakopee, Minnesota, held this day of , 1996 . President Attest : Executive Director [11MEMO] EL)=4;et ,> 411 111 TO: Dennis R. Kraft, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: February 2, 1996 Introduction Attached is a listing of bills paid by the City on behalf of and charged to the EDA and the Blocks 3&4 project for the period 1/1 to 1/31. Action Requested Move to approve bills in the amount of $41.67 for the EDA General Fund and $110,960.52 for the Blocks 3&4 Fund. r I 1 r + . O O O O . . . O, D 1 t0 W F O O O O O O HO rti .-I r1 r. M •0 0 O O O O O O r•1 OI H . ri Cr] VI In in M In II a N N N N N II U II 10 r♦ l"... N I's 000N N N N 01 n u V' N t0 1.0 10 O O O VI tf1 N In .4 n II E, u Ori .4 .-4 r-I O O OO 0 0 0 N u H 11 In r•I 471 V' V' O O 10 10 %D t0 O 11 m II 0 ri 00 01 0% 01 0 n al 11 o O o O O .-1 II 0 II N 01 r-i .-1 .-4 .-1 u u ri r-1 H .-I u • II H o 03 CI) u A >• a as 0404WC4 CO Cl) n H H H H U E. u u u ,n n N 11 NIn OI, N CO Cl) It N N 01 01 CO V• zz u I"1 N N N H N a w a . . V1 sr o o HCil a II o0 0oCXo 0 o U o u u n a Cl) n a It a u Cl) 4 E-1 u Z Z n HH O 0HZ Ca 4 u 4 04 C13 cu n wAxAa N E- OO0E-I a47 II 10 u HCl) W 04 E44C4 U 4 E- O 04 H O n zH-1 c4 E4 0. .moi E.H a 03 Q1 Z a Cd 0 H a w E. W Cl) U U m >4 w Ix n M .�J A WE. E. 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SESSION SHAKOPEE, MINNESOTA JANUARY 16, 1996 Mayor Jeff Henderson called the meeting to order at 7:00 P.M. with Councilmembers Jane DuBois, Burl Zorn, Robert Sweeney, and Clete Link present. Also Present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; and Paul Bilotta, Community Development Director. The following items were added to the agenda: Ila) Presentation by Scott County Joint Prosecution, 11b) Suburban Rate Authority, 11c) Report on CR-18 business and recent meeting with County officials, lld) February C.O.W. dates and times. Sweeney/Link moved to approve the agenda as modified. Motion carried unanimously. A liaison report was given by Cncl. Sweeney. Mayor Henderson gave the Mayor's Report. Mayor Henderson asked if there was anyone in the audience who wished to address the Council on any matter not on the agenda. Art Bannerman, County Commissioner, approached the podium and invited anyone interested to the Town Meeting on Monday, January 22, at 7:00 P.M. at the Shakopee City Hall. There will be a question/answer session and more information regarding law enforcement in the County. Mr. Jay Hensley, resident of Louisville Township on O'Dowd Lake, approached the podium and stated that he understood the City Council might be contemplating helping to fund the aeration systems on Lake O'Dowd and Lake Thole. He brought the Council up to date on the purpose of the O'Dowd Lakes Chain Association, why it was disbanded, and the status of the lakes in terms of oxygen supply. He stated that the best oxygen sample reading was 4.8 parts per million and the lake is in trouble at this point. Mr. Hensley responded to questions from Councilmembers. He explained that a fishing contest has traditionally been run in order to fund the aeration. He was not soliciting money but was attempting to preserve the 4.8 rate through aeration at this point. Louisville Township has covered the insurance liability for the past two years. There would be no cost for insurance if Louisville covered the aerators and under$300 for electricity would get this project going. He stated that the power pole on City (Shakopee) property was moved last year. He stated he did not feel it was in the best interest of the City or the lakes for the City to permanently take over the aerators. Because the organization has dissolved it is unclear who actually owns the aerators. He explained that he had heard that the City Council is interested in the aerators at O'Dowd Lake and just wanted to explain and bring them up to date. Official Proceedings of the January 16, 1996 Shakopee City Council Page -2- A discussion ensued concerning liability and insuring equipment outside of the City. Mr. Kraft stated he would have a report for Council consideration at the next meeting. Zom/DuBois moved that staff initiate action to aerate the lake, obtain Louisville Township agreement to share the costs, and explore the insurance costs immediately. Cncl.Sweeney provided additional background on the aerators. He stated that a pole located in Shakopee providing the energy to an aerator in O'Dowd Lake was moved into Louisville Township a couple of years ago. At that time, Mr. Dellwo, Louisville Township, had advised Council that their attorney had said that if the energy source is in Louisville Township, then the aerators could be covered under the Louisville Township general liability policy. Discussion continued. There was a consensus that the City would pay for the operation of the aerators for this year, estimated about$300, if Louisville Township could cover the liability under their insurance. Motion carried unanimously. DuBois/Sweeney moved to approve the Minutes of January 2, 1996. Motion carried unanimously. Dennis Kraft stated that the City has been a member of the Association of Metropolitan Municipalities for many years. The City recently received a dues statement for 1996 which includes a 2.8% increase over 1995. Dues for 1996 amount to $3,356. Sweeney/Zorn move to direct staff to take the necessary action to continue membership in the Association of Metropolitan Municipalities for the year beginning January 1, 1996 and ending December 31, 1996, by paying membership fees in the amount of$3,356. Cncl. Sweeney stated that the dues for the Association of Metropolitan Municipalities were budgeted prior to setting the budget for this year. Motion carried unanimously. Sweeney/Zorn moved to receive and file the letter from the Association of Metropolitan Municipalities. Motion carried unanimously. Paul Bilotta explained that the Sienna Corporation is requesting approval of the Final Plat for Prairie Bend 2nd Addition. The Planning Commission has recommended the approval, subject to conditions listed. Cncl. DuBois inquired as to how the 1st Addition relates to the 2nd Addition. She requested a diagram in the future showing the street connections. Official Proceedings of the January 16, 1996 Shakopee City Council Page -3- Link/DuBois offered Resolution No. 4376, A Resolution Of The City Of Shakopee, Minnesota, Approving The Final Plat For Prairie Bend 2nd Addition, and moved its adoption. Motion carried unanimously. Paul Bilotta stated the landscaping requirements were apparently increased excessively when the current Zoning Ordinance was adopted in 1994. Upon further review the Planning Commission recommends the standards for buildings under 100,000 square feet be relaxed, and increased slightly for building over 100,000 square feet, as shown in Ordinance 430. Sweeney/Zorn offered Ordinance No. 430, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 11, Zoning, Section 11.60, Performance Standards, By Repealing Subd. 8, Landscaping Requirements, and Adopting One New Subdivision in Lieu Thereof, Relating to the Same Subject, and moved its adoption. Motion carried unanimously. Bruce Loney identified the problems, summarized negotiations, and outlined alternatives to provide recommendations to the easement problem on Lot 1, Block 5, Meadows 4th Addition. He did not recommend option 2 to regrade as it would result in a loss of pond storage. Mr. Loney reported the parties do not appear to be making progress towards a settlement and reviewed the alternatives to continue negotiations, mediation, and litigation. He recommended continued negotiations between the property owner and Pioneer Engineering for the next 2 to 3 months. Karen Marty explained the City's involvement is limited to the need for an easement. Linda Petrill, 527 Mint Circle, approached the podium and thanked the City for trying to resolve this matter. She stated that during the attempts to negotiate they are to far apart and felt the best solution would be a condemnation law suit. Standing water has resulted in a loss of a good portion of her property, and she is hesitant to let children play in the yard because of debris. Ms. Petrill requested immediate action rather than waiting for 2 to 3 months of negotiations in order to have the summer to landscape. Paul Cherney, Pioneer Engineering, approached the podium and stated he would like to make an offer to acquire the easement and not do any grading. He would like to make an assessment as to what the change in value to the property would be with and without the easement, and base an offer on that. Zorn/DuBois moved to direct staff to continue to facilitate the negotiations between the Petrills and Pioneer Engineering, and to pursue obtaining the drainage easements by eminent domain proceedings on Lots 1 &2, Block 5, Meadows 4th Addition. Bo Spurrier, 1717 Presidential Lane, approached the podium and stated he did not advise Ms. Petrill regarding this legal matter because he wanted an impartial 3rd party to make the decision. Official Proceedings of the January 16, 1996 Shakopee City Council Page -4- Bruce Loney stated that the City does not yet have an agreement with Pioneer Engineering for reimbursement of costs associated with condemnation proceedings. Karen Marty stated it was her understanding that the failure to provide adequate easement would give the City legal recourse against Pioneer Engineering, but it would need researching. She also advised that their attorney could pursue the condemnation proceedings on behalf of the City. Motion carried unanimously. Paul Bilotta briefly reviewed the events to date and explained that the current issue with Fischer Aggregates is the start and end dates. John Voss, Planning Consultant, Fischer Aggregates, approached the podium and gave Councilmembers a handout showing revisions from the previous plan. He stated he believes the completion of the mining operation will coincide with the availability of sanitary sewer in the area. He said that he would appreciate the 17 years to complete the whole project. Cncl. Zorn addressed the past complaints regarding Fischer and asked Mr. Voss what would change. In response to Cncl. Zorn's question, Mr. Voss stated that in the last 2 to 3 years there have only been 5 instances reported. Beverly Koehnen, 2036 Canterbury Road, approached the podium and gave Councilmembers a handout which included information as to what is happening at the Apple Valley site. Ms. Koehnen stated she believes those instances will be paralleled at the Fischer site. She reviewed the history of problems with Fischer and asked the Council to uphold condition #19 of the current CUP that any action to make the permit longer than after the year 2005 would be reason to revoke the permit. Mr. Voss approached the podium and defended the Apple Valley operation and re-stated that Fischer expects to be done mining by the time sewer is extended to the area. DuBois/Sweeney moved to direct staff to prepare the appropriate Appeal Resolution incorporating the City Council's Decision on the start date of January 16, 1996, and end date of January 16, 2013, for Amendment No. 3 to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376 for Fischer Aggregates, Inc. Motion carried unanimously. Mayor Henderson urged staff to ensure the police department is sensitive to calls in this area. He stated that the hours of operation are clearly stated and if a truck breaks down it will remain until morning. Any violations will be recorded, and if satisfaction is not obtained from the police department he may be called at home and he will personally go to the site. Any violations of the CUP will call this issue back into Council and the site will be vacated. Official Proceedings of the January 16, 1996 Shakopee City Council Page -5- Mayor Henderson recessed for a break at 8:56 P.M.. Mayor Henderson re-convened the meeting at 9:09 P.M.. Bruce Loney gave a brief explanation of the Joint Powers Agreement for 1996 street maintenance work (involving seven other municipalities). He explained the purpose of the agreement is to provide street maintenance materials and service utilizing one common contractor for each service, which results in lower costs. The advantage of having the City of Burnsville coordinating the bid documents is that it results in administrative savings. Another advantage is that the work for each service can be scheduled for the appropriate time. There is also a right to opt out. He recommended participating in the program. Link/Sweeney moved to authorize the appropriate City officials to execute the Joint Powers Agreement for 1996 Traffic Markings, Street Sweeping, Crack Sealing, and Seal Coating between the Cities of Burnsville, Apple Valley, Fagan, Lakeville, Rosemount, Savage, Prior Lake, and Shakopee. Motion carried unanimously. Judith Cox stated that a background investigation on Budd Rutter disclosed nothing to preclude issuing an employee license for work at Shakopee Check Cashing and Pawn. Cncl. Zorn inquired as to whether staff might be directed to act in accordance with the standard operating procedure of the City and act on employee licenses without Council action. Judith Cox explained that Council approval is a requirement of the City Code. She believed the Council could direct that this be amended so that it could be an administrative function. Zorn/DuBois moved to approve the application and grant a pawnbroker's employee license to Budd Rutter at Shakopee Check Cashing and Pawn, 1147 Canterbury Road. Motion carried unanimously. Zorn/Link moved to direct staff to prepare a Resolution to allow the City to rule on employee licenses with some type of standard operating procedure to be addressed at the next Council Meeting. Motion carried unanimously. Bruce Loney reviewed the OSM documentation relating to the CSAH-16 sewer and water project and stated that the watermain service design was approved but no amount for the design was authorized by Council. The total amount for the watermain service design is $1,870.00. The initial agreement was for the design of only sanitary sewer along CSAH 16. Additional design work was necessary to determine the correct sanitary sewer alignment and included surveying of alignment areas and easement descriptions totaling $4,104.97 which resulted in considerable savings. He concurred that this was additional work from the original contract extension and recommended approval of an amendment to include this work. Official Proceedings of the January 16, 1996 Shakopee City Council Page -6- DuBois/Link moved to authorize the appropriate City officials to execute the amendment to Contract Extension Agreement for CSAH 16 Sanitary Sewer Improvement - Project No. 1994-11 and CSAH 16 Watermain Services - Project No. 1995-3 (additional compensation in the amount of $5,974.95).. Motion carried unanimously. Judith Cox stated that Fox Tailers Snowmobile Club of St. Michael, Minnesota has requested an exemption from the lawful gambling license and that the 30 day review period be waived. Sweeney/Link moved to waive the 30 day review period for the application for exemption from lawful gambling license by Fox Tailers Snowmobile Club, St. Michael, MN for a raffle at Canterbury Park on February 18, 1996. Motion carried unanimously. Link/Zorn moved to approve the bills in the amount of $1,299.361.89. Motion carried unanimously. Paul Bilotta explained the process to set a public hearing date for vacation of drainage and utility easements or right-of-way. Zorn/Sweeney offered Resolution No. 4377, A Resolution Setting the Public Hearing Dates to Consider the Vacation Of A Portion of Drainage and Utility Easement, and moved its adoption. Motion carried unanimously. (Lot 3, Block 1, The Meadows 7th Addition) Zorn/Sweeney offered Resolution No. 4378, A Resolution Setting the Public Hearing Date to Consider the Vacation Of A Drainage and Utility Easement, and moved its adoption. Motion carried unanimously. (Within vacated Pierce Street between 3rd and 4th Avenues) Bruce Loney stated that resolution 4379 orders advertisement for bids for Vierling Drive, from County Road 79 to County Road 77, Project No. 1995-6. This project was bid last year and two bids were received, with the low bid almost $115,000 over the engineer's estimate. The City Council directed staff to rebid the project with the intention of receiving lower bids. He reported that staff has reviewed the plans and has made a few changes in order to reduce project costs and recommended re-bidding at this time as bids would be very competitive. Sweeney/Link offered Resolution No. 4379, A Resolution Approving Plans and Specifications and Ordering the Advertisement for Bids for Vierling Drive, from County Road 79 to County Road 77, Project No. 1995-6 and moved its adoption. Motion carried unanimously. Bruce Loney explained that staff has requested an administrative variance to the State Aid Operations Rules. In 1994 Council moved to request the maximum allocation for maintenance from the State Aid account rather than the minimum. However, the request was not submitted to the State. In order to get the 1996 allocation amount to the maximum for maintenance allocation to Official Proceedings of the January 16, 1996 Shakopee City Council Page -7- be included in the City's General Fund, the City needs to request the variance in the form of a resolution to the State Aid office to implement the change. Sweeney/Zorn offered Resolution No. 4380, A Resolution Requesting an Administrative Variance to the State Aid Operations Rules, and moved its adoption. Motion carried unanimously. Mr. Pat Ciliberto, Scott Joint Prosecution Association (SJPA), approached the podium. He explained that Scott Joint Prosecution is a governmental association representing 6 cities in Scott County. Their only function is to prosecute misdemeanors and gross misdemeanors for Savage, Prior Lake, Belle Plaine, Jordan, New Market, and Elko and that each city is equally represented on the Board. He gave a history of how each city has handled misdemeanors and gross misdemeanors. He stated that if Shakopee joins them it would be of benefit to both Shakopee and the SJPA. In addition to actively pursuing fine revenues, the Association also actively pursues prosecution costs. Mr. Ciliberto explained the difference between prosecution costs and the cost of prosecution. He stated that their goal is to reduce the cost of prosecution. An exact dollar amount to participate cannot be given because participation is based solely on use. Based on 1996 projected budget which includes the necessary additional staffing to represent all cities to include Shakopee, if Shakopee joins with the other cities, the likely participation payment would approximate $65,000 for the coming year. Based on the history of Savage and Prior Lake Mr. Ciliberto believes money would be returned to the City of Shakopee. Cncl. Sweeney explained that the Suburban Rate Authority is proposing two model ordinances concerning electricity and gas franchises. They are requesting a vote of approval by the members on the Board on January 17, 1996 and asked Council for direction as to whether or not to approve. He explained that there is nothing that requires a franchise fee to be charged for all utilities, that if adopted as presented, the City could pick and choose among the utilities for charging franchise fees. It was the consensus of Councilmembers that Cncl. Sweeney would use his judgment and experience in voting. Mayor stated that he and other Councilmembers had met with the County Administrator and the Chairman of the County Board regarding County Road 18. They asked if there was any negotiation possible on this issue and were told the County intends to stick with their plans. The question as to whether the City would engage in any contract breaking was raised and they were assured that would not be the case. Council Zorn asked to make a presentation to the County Board Tuesday, January 23, 1996 to publicly state the City's desire. Cncl. Zorn stated that he would like to make a presentation to the County Commissioners asking them to reconsider their current plans on Highway 18 and 21 to consider making Highway 18 three lanes and/or accelerate the Highway 21 schedule; to ask them to move on either issue. Official Proceedings of the January 16, 1996 Shakopee City Council Page -8- It was the consensus of Councilmembers to support Cncl. Zorn's presentation. Mayor Henderson requested a formal resolution stating that the present Council supports only the intent of the former Council regarding the concept of the County campus. Zorn/Link moved to direct staff to prepare a resolution of intent to cooperate and support the concept of the County campus as agreed by the previous City Council. Motion carried unanimously. Cncl. Zorn requested a 30 minute presentation for public access TV on the Bower Plan relating to downtown development. He also stated that a number of people are needed for various boards and commissions. Sweeney/Zorn moved that the time frame for the February C.O.W. Meetings be set from 5:00 - 7:00 P.M. Motion carried unanimously. Zom/Sweeney moved to schedule the February 13th and 27th, 1996, Committee of the Whole Meetings at 5:00 P.M. Motion carried unanimously. Mayor Henderson recessed for an executive session to discuss matters covered under attorney-client privilege at 10:35 P.M. Mayor Henderson stated that Congressman David Minge has requested a meeting with the City Council on January 18, 1996 at 4:30 P.M. Mayor Henderson re-convened the meeting at 10:47 P.M. and stated that no action was taken in the Executive Session. Sweeney/Zorn moved to adjourn to Tuesday, January 23, 1996 at 7:00 P.M. Motion carried unanimously. The meeting was adjourned at 10:48 P.M. tityu,it4 ()/' I ith S. Cox Clerk Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA JANUARY 23, 1996 Mayor Jeff Henderson called the meeting to order at 7:04 P.M. with Councilmembers Jane DuBois, Burl Zorn, Robert Sweeney, and Clete Link present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; Paul Bilotta, Community Development Director; and Dave Nummer, Staff Engineer; and Gary Morke and Cole VanHorn, members of the Economic Development Authority. The following items were added to the agenda: 5a) Bureau of Mediation Services correspondence, 5b) Aerator Up-date. Sweeney/Zorn moved to approve the agenda as modified. Motion carried unanimously. Sweeney/Dubois moved to approve the Minutes of January 9, 1996. Motion carried unanimously. Tom Harbinson, Scott County Attorney, approached the podium and stated that he had met with the County Board in a Committee of the Whole to discuss a response to the City of Shakopee's request for a proposal for consideration to provide prosecution services to the City. He explained that he conveyed his approval of the proposal because it was the type of collaborative effort that would be in the interest of both entities. On a 4-1 vote the County Board did not support the proposal. Mr. Harbinson stated that he personally favored providing such services to the City of Shakopee but that he could not do so without the County Board's agreement to proceed. In response to a question as to why the proposal was denied, Mr. Harbinson declined to comment, stating that he would prefer the County Board members speak for themselves. Mayor Henderson stated that there is currently an opening for an Assistant City Attorney. There is also a Status Quo Order from the Bureau of Mediation Services regarding unionization of some employees. Mayor Henderson acknowledged Commissioner Art Bannerman's presence and asked if he would like to comment on the County Board's denial. Commissioner Art Bannerman, Scott County Commissioner, approached the podium and stated that the denial was due in part to a space issue in Mr. Harbinson's department, and concern that if the County added staff and the City of Shakopee decided in the future to look elsewhere for someone to provide the legal services or to handle them themselves, that the County would be left with people on staff. Mayor Henderson stated that there is an offer from the Joint Scott Prosecution Team and asked Councilmembers what direction they would like to take. Official Proceedings of the January 23, 1996 Shakopee City Council Page -2- Zom/DuBois moved to authorize the appropriate City officials to initiate negotiations to enter into a contract with the Joint Scott Prosecution Team to prosecute the City of Shakopee's criminal cases. In response to a question as to a time frame for the contract, Mr. Ciliberto approached the podium and explained that the minimum would be one year. No one presently in the Association has an agreement for longer than a period of one year. Dennis Kraft stated that he would like to determine whether this would have any impact on the Status Quo Order issued by the Bureau of Mediation Services. He stated that he would like to investigate this first, as two clerical positions are covered under the order. Zorn/Link moved to amend the motion to authorize the appropriate City officials to initiate negotiations to enter into a contract with the Joint Scott Prosecution Team to prosecute the City of Shakopee's criminal cases, and to return with a negotiated contract for Council approval. Motion carried unanimously. Dennis Kraft explained that the amended Order from the Bureau of Mediation Services eliminates professional employees from the group. This would include: the civil engineer, David Nummer, 2 planners, Nicole Bennett and Julie Baumann; Sherry Dvorak and Mark McQuillan from the Recreation Department. He stated that a professional is anyone that is neither confidential or supervisory. He proposed to contact the Bureau of Mediation Services to determine if they are in agreement and to move the process along. If that is the case, he assumes that all of the conditions applying to those employees under the Order disappear. Sweeney/Zorn moved to receive and file the amended Order from the Bureau of Mediation Services. Motion carried unanimously. Dennis Kraft stated that he had contacted the Shakopee's insurance carrier and the Town Board chair in Louisville Township, and the secretary of the Louisville Town Board. He discovered that the Shakopee's insurance would not cover the aerators unless the City owned them, controlled them, signed them, and put fences around them. He explained that over the weekend aerators were installed and it was unknown as to who installed them. He will continue to try to determine who installed them. He explained that the City does not have insurance on them but since the City didn't install them they don't have liability. Cncl.Zorn stated that he assumed that Mr. Kraft will continue to pursue this. Mr. Kraft responded that we've pretty well taken care of this year. Some how we have to determine who owns the aerators and we have to►end up owning them. Mayor Henderson recessed the meeting for a Committee of the Whole of the Economic Development Authority at 7:24 P.M. Official Proceedings of the January 23, 1996 Shakopee City Council Page-3- Mayor Henderson re-convened the meeting at 9:58 P.M. Zorn/Sweeney moved that staff initiate action to contract for a cost estimate of remodeling and/or moving the property at 213 East First Avenue at a cost not to exceed $8,000. Motion carried with Cncl.Link and DuBois opposed. Sweeney/Zorn moved to direct staff to take action on or about February 15th to proceed with eminent domain for those properties in Blocks 3 and 4 for which there is not a negotiated settlement. Motion carried with Cncl.Sweeney opposed. It was noted that there is no need to recess for an executive session. Sweeney/Zorn moved to adjourn. Motion carried unanimously. The meeting was adjourned at 10:02 P.M. vtoa J, e/y) 'th S. Cox ity Clerk Esther TenEyck Recording Secretary WrViking Forest Products, Inc. PHONE # (800)_733-3801 PAGE 01 OF 01 FAX # (612) 941-4633 USA # (612) 941-6512 TO: SHAK. CITY ADMINISTRATOR 1/30/96 FAX # 445-6718 ATTN: DENNIS KRAFT SK 1 Michael H. Jensen 1054 Legion St. Shakopee, MN 55379 612-445-164 Members of: Shakopee City Council & Shakopee EDA Committee City Hall Shakopee, MN I did not attend the Tuesday meeting but watched with interest on cable TV as we had few new ideas for the downtown. I believe I am representative of many who realize this was nothing more than a political exercise; preliminary to a plan thats already in place. . .to condemn and acquire control of the two blocks, have them razed, and a TIF District established to "lure" the public and "entice" some developer into a new multi-million dollar mis-judgement. In my opinion, the downtown area should be mostly left as is. Allocate some funds to help or promote renovation and assign a task force to find a. way to make the backs look more appealing. It can be done and it doesn't need to be "Edina" just noo-detractive, after all there's plently around close that doesn't look much better even now. We don't need to enshrine the place. Leave the owners and potential businesses to promote and provide what they feel is important. They have a responsibility more than city government does. I personally like Linda Tomlinsons suggestion of an environment for artisans, craftsmen or other small tourist businesses to establish themselves. They need a low cost and quaint setting to survive in and would attract plenty of traffic, could probably handle the current property taxes and not disrupt continuing business as usual. A new shopping, office complex will not survive long term there because of parking restrictions, access, traffic congestion and the increased taxes the city will levy or subsidized at taxpayer expense. Major anchors on the Hwy 101/istAve strip will move south for higher visibility, traffic flow and nearer the path of future growth. Potential tax revenue growth is not downtown. We are spending entirely too much time and resources on two little blocks when our critical planning focus should be the southern By-pass, the new shopping center and relationships with our Native American neighbors. We've got "the ice-rink" now so lets move on to more critical issues that benefit the entire community like Police Stations, Fire Stations, a jail, and (pay attention folks) more schools. Thank you, cc: Shakopee Valley News RECOMMENDED ACTION: Move to receive and file letter from Michael Jensen regarding Blk 3 & 4 . SCOTT COUNTY qb OFFICE OF THE ADMINISTRATOR COURTHOUSE 110 scow 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1382 (612) 496-8100 GARY L. CUNNINGHAM Fax: (612) 496-8180 COUNTY ADMINISTRATOR January 19, 1996 Mr. Dennis Kraft Shakopee City Administrator 129 South Holmes Shakopee, MN 55379 RE: Appointment of Manager to the Prior Lake/Spring Lake Watershed District Board Dear Mr. Kraft: Pursuant to Minnesota Statute §112.42 and the Scott County policy on Citizen Appointments to Scott County Advisory Boards and Committees (Resolution No. 89030 adopted April 11, 1989), the Board of Commissioners of Scott County is requesting your nominations for the appointment of a manager to the Prior Lake/Spring Lake Watershed District Board of Managers. The term of James Laabs will expire on March 3, 1996, and has expressed his interest in serving another term. In accordance with Minnesota Statute §112.42, no person shall be appointed who is not a voting resident of the watershed district, and none shall be a public officer of the County, State or Federal government, except that a soil and water conservation district supervisor may be appointed as a manager. The Board of Commissioners requests that you submit your recommendations for this appointment as soon as possible. Please contact your County Commissioner or submit your recommendation to this office. Thank you for your attention to this matter. Very truly yours, rr Gary L Cu ningham -' County ministrator cc: County Commissioners Barbara Johnson, Prior Lake/Spring Lake Watershed District File: Prior Lake/Spring Lake Watershed District An Equal Opportunity/Safety Aware Employer _7- H. R. SPURRIER 13 2 5 S-166-303-734-098 1717 PRESIDENTIAL LANE 496-010617-7430/2910 SHAKOPEE, MN 55379 �� � y/ ,, , A L 0�Cohl1�1��! J 3s�t Yo ,. .,_____> ''i la k-E . Pk, \ iA,..k & 111. of) . ptgem- • CITY-COUNTY FEDERAL CREDIT UNION 302 South bA Street•Minneapolis.MN 55415InN . "_�' V. 4701 Chicag Ave.S.•Minneapolis, MN 55305 f 4701 Chicago Av.S.•Minneapolis,MN 55407 // 6010 Earle Brown Drive•Brooklyn Center,MN 55430 �d 1: 29L0743081: 0900 2 2 2 31I' OL325 ops (OfS G 6 1996 February 4, 1996 Mayor andCity Council F�8 _n City of Shakopee , t ‘ 11 e 1 1 129 South Holmes Street Shakopee, MN 55379 Re: Lawsuit Against H.R. Spurrier and Settlement Proposal Dear Mayor and Council Members: BACK.GR JND: I was a volunteer driver for the Shakopee Van Pool System for 42 years. This was not a paid position, although there was an agreement between Van Pool Service, Inc. (VPSI) and volunteer drivers like me. There was no agreement between the volunteer drivers and the City. The City asked for a monthly report in an unspecified format and the requested monthly report was prepared as a voluntary action, I made reasonable efforts to submit a report. My "reward" for this effort was free transportation for the hour long drive to and from work, and 150 free personal miles. My responsibility, as I saw it, was to provide reliable transportation for riders of this van, which I did. Although I did make reasonable attempts to turn in reports regularly, I had other priorities that took precedence over report preparation. Something was right because my van was Shakopee Area Transit System's most profitable transit vehicle, better than any Dial A Ride and better than any other van. I believe that was due to service. Without re-hashing all of my complaints against Ms. Terrie A. Thurmer at what I consider to be unprofessional behavior, I resigned driving a van pool route at the end of May, 1995, because Ms. Thurmer sent out, what I considered to be an inaccurate and embarrassing memo to former and current riders. It made me angry enough to resign as a statement against of what I considered to be unethical and unnecessary action by this City Staff member. I had been sent an invoice for $238.67, for an error in. mileage on my March report (which was submitted in April) . Because of the treatment I had received from city staff and because a similar error was made by City Staff in 1993, I indicated I would not even attempt to reconcile my accounts until I was provided with documentation that showed Ms. Thurman had authority to assess such a fine. Again, to avoid re-hashing the entire incident, I asked for certain documentation from the City which I was never completely supplied with. On July 17, 195, the City Attorney Karen Marty sent Me a letter demanding $238.67, an amount previously billed to me for what. the City considered an error in my March report. I responded to that letter August 1, 1995, asking for a copy of the resolution by the City council stating the Policy where van pool drivers would be assessed mileage for personal failes. The only agreement I signed with VPSI stated van poo' drivers would not be assessed personal mileage. My past experience with city staff left me no alternative but to actually seeCity's p the Ci�y ratification documents. Not only was my letter of August not responded to, its requested documents were not furnished to show proof that ratification of policies had existed. The next communication from City staff was a Complaint filed September 27, 1995, in Conciliation Court for $922.03. An amount that I had never even been invoiced for. I replied with a c=ou[ite7:ciaim, and again asked for a copy of the ratification that the City had authority to charge mileage. It was finally supplied to me, only after serving a subpoena on. th.e. L. t � court Ct _y, and .hen just shortly before the date. 800, r 837 I am not an attorney, and unfortunately did not hire an attorney for what I considered to be a small matter. The judge made a ruling in favor of the City on inaccurate information provided by the City Staff. The City attorney is well aware that inaccurate figures were supplied to the Judge. Again, I chose not to hire an attorney and continue this fiasco any longer. I gave the City a copy of my May zeport, which represented the entire mileage in May. I added the personal mileage in May to the amount billed to me from March, adjusted the past amounts paid for personal mileage to the mileage rate Assistant City Attorney, Mark Erickson quoted to the Judge, $0.28 per mile, added the $22.00 court cost, and came up with $360.10. i delivered a copy of the report on December 11., 1595 to Mark Erickson, Assistant City Attorney, with an offer to pay that amount as full settlement, and he stated that City Council must act on a settlement, but he would not recommend accepting it even though the City's number does not add up with the ratified amount. The City Attorney is demanding that I pay more, and has based the amount that I owe on a mileage rate which I contend is not the amount ratified by City Council . The City Attorney also reminds or threatens me that the City has a judgement for more than $800, so I should be happy with the amount offered. I contend that the City Attorney's Office nay have gotten a legal judgement, but it certainly did not get an ethical or moral j udgment. Action Requested: I am requesting that City Council accept my cheek, in the amount of $360.10, as payment in full for the van pool account of H.R. Spurrier and that the City Attorney prepare a letter doting satisfaction of the debt. For your ease of reference, I have supplied copies of the following documents: Copy of original invoice dated April 18, 1995; Letter from City Attorney dated July 17, 1995; My response to July 17 letter date August 1, 1995; Copy of Complaint filed September 27, 1995. I will attend your meeting on February 6, 1996 and I can elaborate on any of the issues raised in this request . Re. ectfully, dW H. • 1fartier 1717 Pres .itial Lane Shakopee, lk 55379 ' . I am not an attorney, and unfortunately did not hire an attorney for what I considered to be a small matter. The judge made a ruling in favor of the City on inaccurate information provided by the City Staff. The City attorney is well aware that inaccurate figures were supplied to the Judge. Again, I chose not to hire an attorney and continue this fiasco any loncer. I gave the City a copy of my May report, which represented the entire mileage in May. I added the personal mileage in May to the amount billed to me from March, adjusted the past amounts paid for personal mileage to the mileage rate Assistant City Attorney, Mark Erickson quoted to the Judge, $0.28 per mile, added the $22.00 court cost, and came up with $360.10. I delivered a copy of the report on December 11, 1995 to Mark Erickson, Assistant City Attorney, with an offer to pay that amount as full settlement, and he stated that City Council must act on a settlement, but he would not recammend accepting it even though the City's number does not add up with the ratified amount. The City Attorney is demanding that I pay more, and has based the amount that I owe on a mileage rate which I contend is not the amount ratified by City Council . The City Attorney also reminds or threatens me that the City has a judgement for more than $800, so I should be happy with the amount offered. I contend that the City Attorney's Office may have gotten a legal judgement, but it certainly did not get an ethical or moral judgment. Action Requested: I am requesting that City Council accept my check, in the amount of $360.10, as payment in full for the van pool account of H.R. Spurrier and that the City Attorney prepare a letter noting satisfaction of the debt. For your ease of reference, I have supplied copies of the following documents: Copy of original invoice dated April 18, 1995; Letter fraa'n City Attorney dated July 17, 1995; My response to July 17 letter date August 1, 1995; Copy of Complaint filed September 27, 1995. • I will attend your meeting on February 6, 1996 and I can elaborate on any of the issues raised in this request. Re.•ectfully, 1H. I'='rrier 1717 Presi. tial Lane Shakopee, k. 55379 H. R. SPURRIER 1325 S-166-303-734-098 1717 PRESIDENTIAL LANE 496-0106 `�/� ��r Cr 17-7430/2910 Ark CSHAKOPEE,KOMN 55379 C 1 a�Co W���� �J ( 4,6/t RtA01.9nt s , CITY COUNTY FEDERAL CREDIT UNION 302 Soule Sitrn Street•Min eapolis.MN 55415 `a/!�� 102 Souls SX1 r Street •Minnetonka,MN 55305 f 4701 Cercapo Ave.S.•MinneapOhs.MN 55407 6010 Earle Brown Drive•Brooklyn Center.MN 55430 .1U 0, I. �. 1: 29L0743084: 8L0 900 2 2 2 311' 0L325 RECOMMENDED ACTION: Staff recommends delaying any action until the City Attorney can be present and make a recommendation on the request from Mr. H.R. Spurrier, dated February 4, 1996. SIE1iA1KJPEcy OF SHAKOPEE 129 HOLME:I ST SOUTH SHAKOPEE, MN 553"i9 (612) 445. 3650 IV:DICE ;i 'tR100655 • INVOICE DATE )4/18/95 H R SPURRIER 1717 PRESIDENTIAL LN !'E ''80037 SHAKOPEE, MN 55379 DESCRIPTION ACC:)UN1 AMOUNT 04/18/95 TRANSIT FARES 0143 3137 228 .90 UNDERSTATED MILEA( E 04/18/95 TRANSIT FARES ^:4:3 3137 -0. 98 OVERSTATED PAST Dt r; AMT 04/18/95 TRANSIT FARES 01a X437 10.75 OVERSTATED GAS BILL • TOTAL 238 .67 DUE DATE: (5/15/95 PLEASE MAKE REMITTANC': PAYABLE TO "CITY OF SHAKOPEE" PLEASE RETUF N ONE COP: !A7ITH YOUR : `.''MFNT COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 FAX 612-445-6778 Pla"161A1 SHAKOPEE July 17, 1995 Mr. H.R. Spurrier 1717 Presidential Lane Shakopee, MN 55379 Dear Mr. Spurrier: The Finance Department has forwarded to me an invoice dated April 18, 1995, indicating that you owe the City $238 . 67 . Please take steps to pay this by July 31, 1995 . Checks should be made payable to the "City of Shakopee" , and may be mailed or brought to City Hall, 129 S. Holmes Street, Shakopee, MN 55379 . If you are unable ,to pay this bill by July 31, 1995, please let me know so that arrangements can be made for payment . If payment is not received, or arrangements not made for payment, we will be forced to pursue collection through court . If you have questions regarding this, please let me know. Sincerely, / Cid ,; Karen Marty City Attorney KEM:bjm [17MEMO] • COMMUNITY PRIDE SINCE 1857 129 1-lu1❑i `tr t~Doth >h:il..oree,Minnesota• 55379-135'1 • 612-445 36-,0 ITA\ ht -14 0718 August 1, 1995 Ms. Karen Marty, City Attorney City of Shakopee 129 South Holmes Street Shakopee, MN 55379 RE: Thurmer letter to unspecified Computer VanPool cider or Riders, dated May 16, 995; Spurrier letter to Ms. Terrie Thurmer dated May 23, 1995; Spurrier letter to Thurmer, dated May 27, 1995; Thurmer letter to Spurrier, dated June 1995; Spurrier letter to Thurmer, dated July 16, 1995; Thurmer letter to Sprier , dated July 17, 1995; Marty letter to H.R. Spurrier, dated July 17, 95-; and other miscellaneous correspondence Dear. MT: . ,tarty: Last Xay, ; notified the City that I would no longer be a Van pool driver. I made that oecision because of the Thurmer letter, (and attachments) , dated May 16, 1995. 1 take tree position that Ms. Thurmer, as agent for the VanPool system, had no right or authority to send that letter, and in particular the attachments. Moreover, the letter misstated facts related to the reports because the City lacked authority to penalize ttie drivers. According to the information Ms. Thurmer finally sent me, the report resolution is the only resolution that was ratified. I askew about all of the policies and resolutions, even the ones that relatesto the free ma1eage the drivers get. There is no agreement or adopted authority document that requires drivers to pay anything for personal mileage. At least Ms. Thurmer has not yet produced such document or date of ratification by City council . Thus, absent such authority to asses a fee for personal mileage, I do no-. believe I owe .s money to the City of Shakopee. Further, without such authority, the City has ..ncor_ect_ly assessed me, and all other van pool drivers the additional mileage fee, and such amount should be refunded, with interest . I await your reply. Sincere 1117 r H : IN I currier 1717 Pr identiai. Lane 5;,�: , ;.;; 5'379-2115 UCF i(SCAO 6/93)Statement of Claim and Stumm MinnCeaR.Pne.507;SOSStumm • State of Minnesota Conciliation Court COUNTY JUDICIAL DISTRICT CASE No. SCOTT FIRST C) Name and Address Name and Address N City of Shakopee rr1 Plaintiff Plaintiff Z it 129 South Holmes Street n O ZIP ZIP Shakopee, MN 55379 Name and Address Name and Address Henry R. Spurrier Deferrlam idam 1717 Presidential Lane n ZIP !' ` ZIP • Shakopee, MN 55379 • _ Name Mark A. ,Erickson Title Assistant City Attorney being duly sworn says that: s/he is the above named plaintiff/plaintiffs attorney; each defendant listed above is at least 18 years old; is not now in the Military Services; defendant #1 is a resident of Scott County, State of _ MN ;defendant #2 is a resident of • County, State of alleges that the defendant(s) is (are) indebted to the plaintiff(s)in the amount of$ 900.0 plus $ 22.00 " tilling fee, totaling $ . 922.03 _plus disbursementsby reason of the following FACTS: STATEMEM' he '`Ddfendaiiias ;,, }•i'vfjirkl participant in the Shakopee Commuter Vanpool ctOFM program. which ,is operated through VPSI Commuter Vanpools. Defendant signed sev eral Agreements` in May of 1992 and September of 1994. In addition-rd.Defeuda t regularly received written policies of the Vanpool program. Those policir Che.. iver to use the Vanpool vehicle .for personal, : use, but,fmrj.e,agiT exce , bf 150 miles per month are charged to the driver at the rate of 28c per'"mife. Vanpool drivers are also required to submit Vanpool reports by the 15th of each month. Defendant submitted a -a-rchL__19 __report which understates his personal mileage by 763 miles. On February 14, 1995, the City of Shakopee (Plaintiff) submitted a bill to Defendant—for $238.67 which remains unpaid. On May 27, 1995, Defendant submitted a written notice terminating the Vanpoo Agreement. Defendant further acknowledged receiving the invoice relating to ex— :ess mileage; and indicated that he would need to get the information off his .efective hard drive of his computer to determine if the mistake was his. • Defendant then stated t as soon as he received a "satisfactory response" f m NOTARY STAMP OR COURT SEAL SUBSCRIBED AND SWORN TO THE ABOVE?rATniiiri P1fi.JM Uti. DO Nom. - y BEFORE ME ON: CORABCr to /gEsr of MY KNO WRITE ' •'�. aunty �// /;-7,95 / .,a n . TE SIGNATURE 7 I BELOW THIS Al NOTARY PUBUC".MIAPESOTA LINE 4 ;• Y,COMMISSION EXPIRES `m ' ,,7 /MARK A. ERIC ON •....��iU 'JANUARY31,2001) f 'll�~ !! ,,1 �!_�/' TELENONE �j1?f1:.51'35o _ _ SNATURE �... THE STATE OF MINNESOTA TO'THE ABOVE NAMED DEFENDANT YOU ARE HEREBY SUMMONED to appear at the hearing of the above entitled case at m.,on SUMMONS time NOTICE , at • OF HEARING Dale Place Dated: Court Administrator/Deputy: Failure of defendant to appear at the hearing may result in a default judgment being entered for the - FAILURE TO plaintiff, and failure of the plaintiff to appear may result in dismissal of the action or a default judgment APPEAR being entered in favor of the defendant on any counterclaim that has been asserted. DEFENDANTS COPY-READ REVERSE SIDE FOR IMPORTANT INSTRUCTICINS ge 2 ity of Shakopee vs. Henry R. Spurrier Conciliation Court he City, on those persons who received a copy of a letter, he would reconcile the iscrepancy in mileage. Therefore, Defendant admitted to receiving the invoice and not aking the payments. After his resignation, Defendant failed to submit his May, 1995 report. Vernice akumi, City of Shakopee accountant, reported that the last reported mileage by the . efendant was in April of 1995, which indicated an odometer reading of 24,549. That would can Defendant used the vehicle for personal use for 2,512 miles. Defendant, therefore, ✓es the City of Shakopee for personal mileage in excess of 150 miles (2,362 miles) at the ate of 28c per mile, or $661.36. In total, the Defendant owes the City of Shakopee $900.0? ($238.67 + $661 .36) . • • • • r 0 MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: 1996 Street Reconstruction Project DATE: January 29, 1996 MEETING DATE: February 6, 1996 INTRODUCTION: Attached is Resolution No. 4384, ordering an improvement and the preparation of plans and specifications for Project No. 1996-2 and the following streets: Fillmore Street, from 1st Avenue to 2nd Avenue Naumkeag Street, from 1st Avenue to 2nd Avenue 5th Avenue, from Fuller Street to Spencer Street 7th Avenue, from Fuller Street to Spencer Street Shakopee Avenue, from Holmes Street to Main Street BACKGROUND: On October 17, 1995, City Council of Shakopee adopted Resolution No. 4314 which ordered the preparation of a feasibility report for improvements to the above listed streets. The feasibility report has been completed and was submitted to City Council on January 2, 1996. Resolution No. 4373, a resolution receiving the feasibility report and calling for a public hearing was approved and set the public hearing for February 6, 1996. The proposed project consists of a complete street reconstruction including sanitary sewer, street pavement, curb & gutter, and sidewalks on the above listed streets. At this time, Shakopee Public Utilities Commission (SPUC) is considering replacing the watermain system on these streets and a decision should be known by the public hearing. Staff will give a presentation on the feasibility report at the public hearing and has given an informational meeting presentation on January 29, 1996 to the affected property owners in which 15 persons attended. Staff would request that Council bring their feasibility report to the meeting. At the conclusion of the public hearing, if the City Council determines this project should be constructed, attached is Resolution No. 4384 which orders plans and specifications prepared for the project. Since the January 2, 1996 meeting on approving the feasibility report, staff has done further research and gathered additional information and in particular for two blocks of the reconstruction area. The additional information was gathered on the blocks of 5th Avenue, from Fuller Street to Holmes Street and 7th Avenue, from Sommerville Street to Spencer Street. On the 5th Avenue block which is adjacent to the County Courthouse, staff has contacted the County Administrator to determine whether it is appropriate to proceed with a total reconstruction at this time or to wait until the County Courthouse expansion plans are more complete or finalized. Depending on how the County Courthouse expansion is done, the streets section could vary in width due to the possible closing of Fuller Street from 5th Avenue to 3rd Avenue. Depending on the Courthouse expansion plans, the street width could vary from being less or greater than the proposed 44 foot street width. The County Administrator was contacted and a County Courthouse decision could be done in twelve months. Mr. Greg Davies who is working for the County on the Courthouse expansion project has verbally indicated to staff that delaying the construction of 5th Avenue from Fuller Street to Holmes Street would be in the best interest of the County. Staff is of the opinion, the potential closing of Fuller Street, from 5th Avenue to 3rd Avenue with the County's expansion plans could affect the design of 5th Avenue, from Fuller Street to Holmes Street. If a County decision on the Courthouse expansion is imminent, it is perhaps prudent to wait on this block of street reconstruction. On the 7th Avenue block from Sommerville Street to Spencer Street, the street pavement section is in relatively good shape with the concrete curb & gutter in equally as good of shape in this block. Many of the other blocks have a much lower pavement rating with no curb in some areas and extremely high curb in other areas. Also the soil borings indicated a greater thickness of pavement on this block of 7th Avenue. From our records, an overlay was done in 1990 and thus the street is in good condition. The sanitary sewer located on this block is in poor condition with offset joints, tapped services protruding in the main, and tree root problems which causes additional maintenance of this sewer. Ideally in a street reconstruction project in which the underground infrastructure is also replaced, it is best to get the maximum out of the facilities before having to reconstruct them. Staff has done a cost analysis of three alternatives for this block which includes complete reconstruction and associated costs to the City and residents, and Alternative No. 2 is a sanitary sewer replacement and associated costs to the City and residents. Alternatives No. 3 is elimination from the reconstruction project at this time and a maintenance cost estimate. The cost alternatives from this block is as follows: Alternative No. 1 Total Street Reconstruction $60,000.00 This alternative is as proposed in the feasibility report in which the street reconstruction is assessed at 25%of the cost and sewer services at 100%of the service line cost. Alternative No. 2 Sanitary Sewer Reconstruction with Street Patching Total Sanitary Sewer Reconstruction $34,962.13 Sanitary sewer service assessments would include the cost of street, curb & gutter, sidewalk and boulevard restoration, thus assessment to the three property owners on this sewer line is essentially the same as if the street was totally reconstructed. If SPUC installed new watermain, more of the existing street pavement would need to be removed. Reviewing this alternative with Alternative No. 1, staff believes it is best to reconstruct the entire street when replacing the sewer line. Alternative No. 3 Eliminate this street section from the 1996 Reconstruction Project and continue sewer maintenance. This sewer line serves three property owners and needs to be rodded and cleaned twice a year to remove tree roots that enter into the offset joints of the pipe. A new sewer main installation would eliminate this problem due to better joints. The maintenance cost is estimated to be $832.00 per year. Another factor for the Council to consider is the estimated tax levy of this project as compared to the 1996-2000 CIP estimated tax levy amount. Attached is a CIP Budget summary comparison to the project financing survey and the tax levy estimates is as follows for the 1996 Reconstruction Project: CIP Budget Estimate $360,000.00 Feasibility Report Estimate $498,852.13 Removing two street blocks would reduce the tax levy amount by approximately $73,000.00 so that the total tax levy amount would be reduced to roughly $425,000.00. Council action in 1995 in preparing the 1996 Budget was based on the estimated amounts in the 1996-2000 CIP. This project is over its projected tax levy amount and may be another reason to reduce the project area. If the project is to be approved and depending on pubic input on this project as well, staff has the following questions for Council: 1. Should 5th Avenue, from Fuller Street to Holmes Street, be deleted from this project due to pending County Courthouse expansion and its associated impact to this street? 2. Should 7th Avenue, from Sommerville Street to Spencer Street, be deleted from this project due to its recent pavement overlay and good pavement condition and incorporate this block in future street reconstruction project areas? At this time, staff would recommend due to the County Courthouse expansion on 5th Avenue, from Fuller Street to Holmes Street, that this block should be eliminated from the 1996 Street Reconstruction Project and could be incorporated in future reconstruction projects located west of Holmes Street. The 7th Avenue block, from Sommerville Street to Spencer Street, could be eliminated at this time as well as could be incorporated in a future 7th Avenue reconstruction project which is shown in the 1996-2000 CIP in the year 2001. Another issue with this project and raised at the informational meeting, is whether to install new sidewalks along streets to complete the sidewalk route along the entire street or to eliminate the existing sidewalk. The following street blocks have a partial public sidewalk along the street: 7th Avenue -Lewis Street to Sommerville Street(North& South sides of street) 7th Avenue- Sommerville Street to Spencer Street(North& South sides of street) Shakopee Avenue - Lewis Street to Sommerville Street(South side only) Note: Attached to this memo is the plan surveyed view of these street blocks to show the existing sidewalk locations. Staff proposed in the feasibility report to replace any existing sidewalks along 5th Avenue, 7th avenue and Shakopee Avenue. New sidewalks along streets adjacent to commercial properties on Fillmore Street and Naumkeag Street were proposed in the feasibility report and as per City Policy. These partially completed sidewalk routes should be completed or eliminated with this project depending if the sidewalk serves a public purpose or not. The Planning Department is currently working on a sidewalk and trail plan for the City of Shakopee and has indicated that the sidewalks along the streets mentioned are not a desired route. Currently the City's policy is to install sidewalks on collector streets and on both sides, whenever possible. Neither 7th Avenue or Shakopee Avenue are considered collector streets. If these locations are not designated to be sidewalk routes, then Engineering staff would recommend that the existing sidewalks be removed and not replaced with this project. ALTERNATIVES: 1. Adopt Resolution No. 4384,which orders plans and specifications prepared for this project as recommended by the feasibility report. 2. Adopt Resolution No. 4384, which orders plans and specifications prepared for this project as recommended by the feasibility report and as amended by City Council. 3. Determine that this project should not be constructed and deny Resolution No. 4384. 4. Table Resolution No. 4384 for additional information. 5. Direct staff to remove existing sidewalks and not replace the sidewalks on 7th Avenue, from Lewis Street to Sommerville Street and Shakopee Avenue, from Lewis Street to Sommerville Street. 6. Direct staff to install sidewalks on 7th Avenue, from Lewis Street to Sommerville Street(north and south side) and on Shakopee Avenue, from Lewis Street to Sommerville Street(south side only) as part of Project No. 1996-2. RECOMMENDATION: Staff recommends Alternative No. 2, to adopt Resolution No. 4384, which orders plans and specifications prepared for this project as per the feasibility report, however, deleting the blocks of 5th Avenue, from Fuller Street to Holmes Street and 7th Avenue, from Sommerville Street to Spencer Street. Staff also recommends Alternative No. 5, which eliminates the existing sidewalks on 7th Avenue and Shakopee Avenue, from Lewis Street to Sommerville Street. ACTION REQUESTED: 1. Offer Resolution No. 4384, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for the 1996 Reconstruction Project- Fillmore Street, from 1st Avenue to 2nd Avenue; Naumkeag Street, from 1st Avenue to 2nd Avenue; 5th Avenue, from Holmes Street to Spencer Street; 7th Avenue, from Fuller Street to Sommerville Street; and Shakopee Avenue, from Holmes Street to Main Street, Project No. 1996-2 and move its adoption. 2. Move to direct staff to remove existing sidewalks and not replace the sidewalks on 7th Avenue, from Lewis Street to Sommerville Street and Shakopee Avenue, from Lewis Street to Sommerville Street. BL/pmp MEM43 84 RESOLUTION NO. 4384 A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For For The 1996 Reconstruction Project No. 1996-2 WHEREAS, Resolution No. 4373, adopted on January 2, 1996, fixed a date for Council hearing on the proposed improvement of the 1996 Reconstruction Project - 5th Avenue, from Fuller Street Spencer Street; 7th Avenue, from Fuller Street to Spencer Street; Shakopee Avenue, from Holmes Street to Main Street; Fillmore Street, from 1st Avenue to 2nd Avenue; Naumkeag Street, from 1st Avenue to 2nd Avenue all by reconstruction of street, curb & gutter, sanitary sewer, storm sewer,watermain, sidewalk and appurtenant work;and WHEREAS,ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 6th day of February, 1996, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That the improvement is ordered as hereinafter described: 1996 Reconstruction Project-Fillmore Street,from 1st Avenue to 2nd Avenue; Naumkeag Street,from 1st Avenue to 2nd Avenue; 5th Avenue,from Holmes Street to Spencer Street;7th Avenue,from Fuller Street to Sommerville Street;and Shakopee Avenue,from Holmes Street to Main Street,Project No. 1996-2 by reconstruction of street, curb&gutter, sanitary sewer, storm sewer,watermain, sidewalk and appurtenant work. 2. Bruce Loney, Public Works Director is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CO (') CO) C) CO e- (r) NOO) I- M V In a) e- c - co O O co U) N Com') N T- 0. ~ CO- CO- C) CO CO N N N CO EA 69 69 EA EA EA 00 0 IMM � 000 v- U — 0 0 0 . M M N 0 CO U) ,O O O Ct) J ' (0 0) M co a •"' 0) CC'O) C) al U) - 'd CO- M o CO e- 0 I- e- e- e- e NI- Ea to EA- to EA to EA EA EA 0 0 0 CO( MO UOf) CO CO J 00 0 co 3 C O) 00 M CO N C O 3 N co- N COO iJ_ (Un (i) VV NM e- N F- M COe- EA EA EA EA EA EA EA 69 00 0 C ti in C N G 3 C O t8 0 u 3 '6 N COE ~ CDD^ � � � N � N r^ CO N tri V CO EA to co Z Q EA EA U w 00 0 Z C 000 0 0 00 O O 000 N (V Q d O 0 0 Z 'E N O M N O U) COON N 000 N N ' N (Ni N- D co CO EA EA EA 14". Q EA EA EA EA 69 a. 0 0 0 0 W C cc)0 N- N U UiV 00 0 0 I E N- ('7 co coC o0 0 3U) ,r8 co EA EA EA Q EA EA EA .. 0 0 0 .-. U) (O CO N CO O) C 00 0 C N W" C') d' N IT O vi 0 0 O N L. U N. CO 0s) O N e- N CO (0 LU N ~ r (D- (n CO e- e- CO e- Q EA EA EA Q EA 69 EA EA EA Efl 5 cm N co O N N N . CII •CQ O Y 0 CQ C N O L O N , H Q C Q N a) Q 7.5 8z o = = mcn ._' O O N N O O co a` 8 E a`. < < ... a � °' u. N- C iiz COST ALTERNATIVE ANALYSIS 7TH AVENUE - SOMMERVILLE TO SPENCER Replacement of Sanitary Sewer and Services Sewer Main Quantity Unit Price Total Price Sanitary Sewer Main 170 L.F. $ 19.00 $ 3,230.00 Connect to Existing Sewer 1 L.S. $400.00 $ 400.00 Remove Bituminous 465 S.Y. $ 1.00 $ 465.00 Sawing Bituminous 420 L.F. $ 2.50 $ 1,050.00 Agg. Base Class 5 (8") 205 TONS $ 6.50 $ 1,332.50 Bituminous Patching 465 S.Y. $ 30.00 $ 13,950.00 Total $ 20.427.50 Plus 10% Contingency $ 2,042.75 Plus 25%Engr.Admin. $ 5,617.57 GRAND TOTAL $ 28,087.82 Sewer Per Service Cost Quantity Unit Price Total Price 8 x 4 Service Wye 1 EA. $ 100.00 $ 100.00 4" PVC Sanitary Service 40 L.F. $ 15.00 $ 600.00 Connect to Exist. Service 1 EA. $ 100.00 $ 100.00 Remove Bit. Pavement 27 S.Y. $ 1.00 $ 27.00 Sawing Bit. Pavement 24 L.F. $ 2.50 $ 60.00 Remove Concrete Curb 20 L.F. $ 1.80 $ 36.00 & Gutter Remove Sidewalk 100 S.F. $ .40 $ 40.00 Agg. Base Class 5 (8") 14 TONS $ 6.50 $ 91.00 Bit. Patching (3 1/2") 5 TONS $ 50.00 $ 250.00 Concrete Curb & Gutter 20 L.F. $ 6.00 $ 120.00 4" Concrete Sidewalk 100 S.F. $ 1.80 $ 180.00 Sodding 25 S.Y. $ 2.50 $ 62.50 Total $ 1,666.50 Plus 10% Contingency $ 166.65 Plus 25%Engr./Admin. $ 458.29 GRAND TOTAL $ 2,291.44 ALTERNATIVE NO. 1 Total Street Reconstruction $60,000.00 Sewer Service Assessment $ 3,300.00 Street Assessment $12,927.18 Sanitary Sewer Fund $ 4,991.25 Tax Levy $38,781.57 ALTERNATIVE NO. 2 Sanitary Sewer Reconstruction $34,962.13 with Street Patching Sanitary Sewer Service Assessment $ 6,874.32 Sanitary Sewer Fund $28,089.81 ALTERNATIVE NO. 3 Estimated Maintenance Cost of Sewer Rodding of Sewer - 2 Times/Year 8 Hrs. x $52.00 Per Hr. x 2 = $832.00/Year Assume Maintenance for 5 Years at $832.00/Year Total Maintenance Costs for 5 Years at $832.00/Year = $4,160.00 Future Value Inflation = 5% - L U) 9 1 ' 61� D -- II -- J ---s°1 S — — Q S �� I 1\ A-30 U 1 v) g ---- 361E—, Q - * Z - * 0 I_L] — NT+N.Y El D 3 ANN.Y / , 0 H W ua.o1 s L V ! 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Kraft, City Administrator FROM: Bruce Loney, Public Works Director r/ SUBJECT: 1996 Street Reconstruction Project DATE: February 6, 1996 MEETING DATE: February 6, 1996 INTRODUCTION: This memo is to inform the Council on the Shakopee Public Utilities Commission(SPUC) scope of work on the above referenced project in which a Public Hearing is scheduled on February 6, 1996. BACKGROUND: On February 2, 1996, a memo was received from SPUC to have the following watermain work done with the Street Reconstruction project: REPLACEMENT OF EXISTING WATERMAINS Naumkeag Street from 1st Avenue to 2nd Avenue 5th Avenue from Fuller Street to Spencer Street 7th Avenue from Fuller Street to Holmes Street Shakopee Avenue from Holmes Street to Main Street INSTALLATION OF NEW WATERMAIN TO REMOVE LONG SERVICE LINES 7th Avenue from Holmes Street to Spencer Street The Naumkeag Street watermain will be increased in size from a 6 inch watermain to a 12 inch watermain and placed to a greater depth. Cost of this watermain will be paid 100% by SPUC per the attached SPUC memo. The replacement of watermain and installation of new watermain to remove long service lines in the street will be paid for with a combination of 75% SPUC cost and 25% assessments to benefiting properties. No watermain is proposed on Fillmore Street since none exists and SPUC does not feel a watermain is necessary. Previous city policy for watermain assessments is on page 15 of the City's Assessment Policy which is as follows: Watermain assessment policies are established by the Shakopee Public Utilities Commission and are not specifically addressed in this policy. Generally, the Shakopee Public Utilities Commission policy indicates that new watermains installed in areas that previously were not served by City water will be assessed 100% to the benefited properties. The replacement of existing watermains will not be assessed For new watermain, trunk watermain charges may also be added into the overall project costs and assessed based on a determination by Shakopee Public Utilities Commission. Individual services installed to specific properties will be fully assessed directly to the benefited property. In past street reconstruction projects, SPUC has not assessed the watermain or water service replacement. Recent SPUC decisions on the 1996 Capital Improvement Program (CIP) have indicated a switch to assessed a portion of the watermain system replacement cost to the benefiting property owners. A formal policy from SPUC has not been received by city staff. The following cost estimates for the watermain replacement per street segment have been prepared by city engineering staff STREET DESCRIPTION ESTIMATED TOTAL COST Shakopee Avenue from Holmes St. to Main St. $ 70,592.50 Naumkeag St. from 1st Ave. to 2nd Ave. $40,315.00 5th Avenue from Fuller Street to Spencer Street $ 68,736.25 7th Avenue from Fuller Street to Spencer Street $ 53,413.75 TOTAL WATERMAIN COST $232,787.50 SPUC is considering to assess either 25% of the total watermain cost including services to benefiting properties or to assess 100% of the service line cost to benefiting property owners. At this time, SPUC has not made a formal policy decision as to the assessment method. The cost to a benefited property owners is essentially the same as shown below: 25% Assessment of Total Watermain cost $232,787.50 x .25 = $ 58,196.88 with an estimated 59 property owners benefiting or $986.38 per residence. 100% Assessment of Water service replacement cost Estimated cost of replacing water services is $51,772.50 with an estimated 59 property owners benefiting or$877.50 per residence. Staff did contact Tom Hay of Dorsey& Whitney who is the City's bond counsel and ask if the city could assess the watermain amount proposed by SPUC. His comments were since the Public Notice contained watermain as one of the improvements in the project and due to the low assessment percentage of 25%, he felt the City could assessed this amount. Essentially the watermain assessment proposed by SPUC will add approximately $1000.00 per residence for those properties benefiting from the improvement. The question for Council is whether to include the recent SPUC request without a formal policy being adopted by SPUC. A formal policy is needed by the time the assessement roll is prepared and before the aseessement hearing. ALTERNATIVES: 1. Direct Staff to prepare the appropriate resolution to amend the Special Assessment Policy to include Special Assessment for Watermain reconstruction projects as requested by SPUC. 2. Move to deny SPUC's request to assess the watermain improvement at an amount not to exceed 25% of the total water system replacement cost or 100% of the water service line replacement cost. 3. Table for more information and continued the public hearing to a later date. 4. Direct staff to request SPUC to advise the City Council of their desired special assessment policy for watermain reconstruction projects by no later than June 1, 1996. RECOMMENDATION: Staff recommends Alternatives No. 1 and No. 4 if Council agrees with SPUC to assess a portion of the watermain improvement for the 1996 street reconstruction. ACTION REQUESTED: 1. Direct Staff to prepare the appropriate resolution to amend the Special Assessment Policy to include Special Assessment for Watermain reconstruction projects as requested by SPUC. 2. Direct staff to request SPUC to advise the City Council of their desired special assessment policy for watermain reconstruction projects by no later than July 1, 1996. , BL/bl RECON96A 4A, SEND 'A HI-E S RINK COPIES INTACT. WHITE COPY WILL BE RETURNED WITH REPLY. 6PRINTED WITH HINTED WITH FROM: SHAKOPEE TO: 32-&t, 64- C.l- /t) ,77 PUBLIC UTILITIES COMMISSION / 1030 East Fourth Avenue dc,47/6_ LSf C C 2£G7 2 SHAKOPEE, MN 55379 (612) 445-1988 Name: - p SUBJECT: /7 �` 7 /) caxus�,f'G�C 1� 12.0J -T DATE r//6 L/ Pt_ 66 0 e//s c_D Ala �71' -_ .2�c�� �. 7 .it' s i A),74 44 -/«--_ 77/4: /94 v d/ G_ __ J>47 dl i 10- /G4-"gypcD ici /77-0.1 -L7 ' ...N. `,/lf 6 lY. 72- CT', A7-72, '12 £i e l - /41-Nrzi </e, , ._..__.. SLG M-44 REPLY TO BY A4, DATE "25-1v - cl-/A-K82 . A/4/il 106/2._//‘4)._ k")? Ahri. 4,4-7-eva,_ 0/9/4/ K. /v�_ C ?n7-, ��c id/z--6_ way /� / _ ar/ s/e/4/6- ca'.c . /Z/'wifr' JAi I w/ 77/L /40, wt��T��JS� P� � _Gil., RETURN PART ] TO SENDER WITH REPLY BY _ __... '.-, __.. r.- RMCC-847-3 PRINTED IN U.S.A. / zcv MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: EDA Composition and CDC Status DATE: January 25, 1996 INTRODUCTION: Staff expects that the Economic Development Authority will be making a recommendation to City Council regarding the composition of the EDA and future status of the CDC. BACKGROUND: EDA agenda item#3 describes in detail the proposal to change the membership composition of the EDA. In order to effectuate the composition change, it would be appropriate for the City Council to offer Resolution No. 4381. (See attachment#1) This resolution reduces the composition from five City Councilmembers to two City Councilmembers. The resolution also establishes the new terms of office for the new commissioners. If the City Council concurs with the CDC's s recommendation and EDA's recommendation to eliminate the CDC upon the appointment of the new EDA Commissioners, it would be appropriate to offer Ordinance No. 446 (See attachment#2)which repeals Section 2.55 of the City Code establishing the Community Development Commission. ALTERNATIVES: 1. Offer Resolution No. 4381, a resolution amending the enabling resolution of the EDA changing the membership composition from five City Councilmembers to two City Councilmembers. 2. Offer Ordinance No. 446, a ordinance of the City of Shakopee amending City Code Chapter 2 by repealing Section 2.55 establishing the Community Development Commission. 3. Table action pending further information from staff. 4. Suggest changes to either the resolution and/or ordinance and move its adoption as amended. STAFF RECOMMENDATION: Staff recommends alternatives#1 and#2. ACTION REQUESTED: 1. Offer Resolution No. 4381, a resolution amending Resolution#4206 changing the membership composition of the EDA from five City Councilmembers to two City Councilmembers. 2. Offer Ordinance No. 446, a ordinance of the City of Shakopee amending City Code Chapter 2 by repealing Section 2.55 establishing the Community Development Commission. RESOLUTION NO. 4381 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING RESOLUTION NO. 4206, CREATING AN ECONOMIC DEVELOPMENT AUTHORITY, BY CHANGING THE MEMBERSHIP OF THE ECONOMIC DEVELOPMENT AUTHORITY. WHEREAS, when the City Council initially created the Economic Development Authority, it established its membership as two citizens from the Community Development Commission plus the City Councilmembers; and WHEREAS, the City Council now desires to change that membership. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That Resolution No. 4206, A Resolution Creating an Economic Development Authority, is hereby amended by repealing paragraph 3 of the Enabling Resolution section, and replacing it with a new paragraph, which shall read as follows : The EDA shall consist of a governing body of seven commissioners . At least two of the commissioners shall be members of the City Council . All commissioners shall be appointed by the Mayor with the approval of the City Council . The initial appointment of the non-City Councilmembers shall be for terms of two, three, four, five, and six years respectively. Thereafter all commissioners shall be appointed for six year terms . A vacancy is created in the membership of the commission when a City Councilmember of the Authority ends Council membership. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: AltCity Attorney [19MEMO] ORDINANCE NO. 446 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 2, ADMINISTRATION AND GENERAL GOVERNMENT, BY REPEALING SEC. 2 .55, COMMUNITY DEVELOPMENT COMMISSION. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 2, Administration and General Government, is hereby amended by repealing Sec . 2 . 55, Community Development Commission. Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: Air , City Attorney PP !C Published in the Shakopee Valley News on the day of , 1996 . [24CCL] izb MEMO TO: Dennis Kraft, City Administrator FROM: Nicole Bennett,Planner I MEETING DATE: February 6, 1996 RE: Resolution No. CC-713, A Resolution Upholding the Decision of the Board of Adjustment and Appeals (BOAA) Approving Amendment No. 3 to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376, and Approving the Renewal of These Permits and Amendments 1 and 2 for Fischer Aggregates,Inc. Introduction At its January 16, 1996, meeting, the Shakopee City Council directed staff to prepare the appropriate appeal resolution incorporating the start and end dates of January 16, 1996, and January 16, 2013, for Amendment No. 3 to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376 for Fischer Aggregates, Inc. The appropriate resolution has been prepared and is attached as Appeal Resolution No. CC-713. Action Requested Offer Appeal Resolution No. CC-713, A Resolution Upholding the Decision of the Board of Adjustment and Appeals to Approve Amendment No. 3 to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376, and Approving the Renewal of Mineral Extraction and land Rehabilitation Permit and Conditional Use Permit no. 376 and Amendments 1 and 2, and move its adoption. i:\commdev\cc\1996\cc0208\fiappres.doc APPEAL RESOLUTION NO. A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, UPHOLDING THE DECISION OF THE BOARD OF ADJUSTMENT AND APPEALS TO APPROVE AMENDMENT NO. 3 TO THE MINERAL EXTRACTION AND LAND REHABIUTATION PERMIT AND CONDITIONAL USE PERMIT NO. 376,AND APPROVING THE RENEWAL OF MINERAL EXTRACTION AND LAND REHABILITATION PERMIT AND CONDITIONAL USE PERMIT NO. 376 AND AMENDMENTS 1 AND 2. WHEREAS, Fischer Aggregates, Inc., the applicants and owners, have filed an application dated October 8, 1993, for Amendments to Conditional Use Permit No. CC-376 (and subsequent amendments No. 1 and No. 2) under the provisions of Chapter 11, Land Use Regulation (Zoning), of the Shakopee City Code, Section 11.85, Subd. 2, for a Conditional Use Permit to operate a mine; and WHEREAS, this parcel is presently zoned Agriculture (AG) with a Mining Overlay (MIN); and WHEREAS, the property upon which the request is being made is legally described as follows: The Northeast Quarter of the Northwest Quarter of Section 16, Township 115 North, Range 22 West, Scott County, Minnesota. Also: the West Half of the Northwest Quarter of Section 16, Township 115 North, Range 22 West, Scott County, Minnesota, lying north and easterly of the northeasterly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railway. Also: That part of the Southeast Quarter of the Northeast Quarter of Section 17 Township 115 North, Range 22 West, Scott County, Minnesota, lying northeasterly of the northeasterly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railway, and WHEREAS, notice was provided and the Shakopee Planning Commission held a public hearing regarding this application on Nov. 4, 1993, and Dec. 9, 1993; and the Shakopee Board of Adjustment and Appeals held a public hearing regarding this application on March 9, 1995; April 6, 1995; May 4, 1995; June 8, 1995; July 6, 1995; August 3, 1995; September 7, 1995; and January 4, 1996; at which it heard from the Planning Director and invited members of the public to comment; and WHEREAS, at the conclusion of the public hearing on September 7, 1995, the Board of Adjustment and Appeals voted to approve the application; and WHEREAS, a written appeal was filed with the City Administrator by Beverly J. Koehnen within ten days of the action of the Board of Adjustment and Appeals; and WHEREAS, the City Council has reviewed the application, the record before the Planning Commission, the record before the Board of Adjustment and Appeals, and the Board of Adjustment and Appeal's action, found errors or omissions, and has overturned certain elements of the Board's decision. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the City Council hereby upholds the decision of the Board of Adjustment and Appeals regarding the renewal of Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376 and Amendments 1 and 2; and That the City Council hereby upholds the decision by the Board of Adjustment and Appeals to approve the following amendments to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376: 1) To expand the operation to include the 5 acre Rutt Farmstead; 2) To relocate the natural gas pipeline on the site; 3) To relocate the central processing area; 4) To increase the final development grades from an elevation of between 800 to 810 feet to an elevation of between 774 and 814 feet; 5) To change the operation from three to five phases; and 6) To increase the cubic yards of materials mined from 1,640,000 to 3,750,000 cubic yards; and That the City Council hereby overturns the approval of the following two amendments that were approved by the Board of Adjustment and Appeals: 1) To extend the number of years for the mining operation from 17 years to 20 years; 2) To expand the hours of operation from 8:00 a.m. to 5:00 p.m., Monday through Friday,to 7:00 a.m.to 5:00 p.m., Monday through Friday; and That the City Council hereby approves the following additional amendment to the Mineral Extraction and Land Rehabilitation Permit and Conditional Use Permit No. 376: 7) To allow the mine to operate for 17 years beginning on January 16, 1996, and terminating on January 16, 2013. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney Memo To: Dennis Kraft,City Administrator From: Julie Baumann,Planner I'0 Meeting Date: February 6, 1996 Re: Request for Extension of Time to Request Approval for the Final Plat of Riverview Estates 2nd Addition INTRODUCTION The City has received a request from James R. Ha Inc. (Please see Exhibit A) to extend the time period for filing a request for approval of a Final Plat, after approval of the Preliminary Plat,by the City Council. The City Code states that the City Council may extend the time period of Preliminary Plat approval upon written application by the developer. Each extension cannot exceed a twelve (12) month period. The applicant is requesting that a twelve(12)month extension be granted. BACKGROUND On April 5, 1994, the City Council approved the Preliminary Plat for Riverview Estates 2nd Addition. On March 21, 1995, the City Council granted a 12 month extension of the time period to request approval of a Final Plat. City Code Section 12.03, Subd. 3.G states"Approval of the Preliminary Plat by the council shall give the applicant the following rights for a 12 month period from the date of approval: 1. The general terms and conditions under which the approval was granted will not be changed by the City; 2. That the applicant may submit on or before such expiration date, the whole or cmy part of the approved plat for final approval; 3. The Council may extend the time period of preliminary approval upon written application by the developer and for good cause shown. Each time extension shall not exceed a 12 month period Attached as Exhibit B is a letter dated February 22, 1995. This letter was submitted with the original request for a 12 month time extension and provides further details regarding the issues pertaining to this request. ALTERNATIVES 1. Offer and pass a motion extending the 12 month time period for requesting approval of a Final Plat by an additional 12 months. 2. Offer and pass a motion extending the 12 month time period for requesting approval of a Final Plat by a shorter period of time. 3. Offer and pass a motion denying the request to extend the 12 month time period for requesting approval of a Final Plat, and require the developer to resubmit the Preliminary Plat for approval by the City. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion granting the developer of Riverview Estates 2nd Addition an extension of the 12 month time period for requesting approval of a Final Plat by an additional 12 months, and move its approval. i:\commdev\cc\1996\cc0208\exrvest2.doc EXHIBIT A N JAMES R. HILL, INC. it PLANNERS ENGINEERS SURVEYORS / 2500 WEST COUNTY ROAD 42, SUITE 120, BURNSVILLE, MINNESOTA 55337 (612) 890-6044 Fax 890-6244 January 15, 1996 \W Ms. Julie Baumann JAN 1 6 1996 City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Re: Request for Extension of Time to Request Approval for the Riverview Estates 2nd Addition Final Plat. Dear Ms. Baumann, Our client, Scott County Farms, received preliminary plat approval for Riverview Estates 2nd Addition in April of 1994. Subsequently, at their March 21, 1995 meeting, the City Council granted a twelve month extension to the twelve month time period for approval of a Riverview Estates 2nd Addition final plat. The basis for that twelve month extension is presented in the enclosed letter, sent Mr. Ecola by the applicant's attorney in February 1995. The issues enumerated in that correspondence remain unresolved. Until such time as the involved governmental bodies and the courts resolve the extent of improvements to C.S.A.H. 18, this subdivision's final access and storm water management issues remain indeterminable. This situation could continue for as long as another twelve months. Therefore, the applicant requests a twelve month extension to allow for the resolution of C.S.A.H. 18 improvements and the preparation of final application documents and exhibits. Thank you for your cooperation and assistance in this matter. If you have any question, or wish further information, please contact me at your convenience. Sincerely, JAMES R. HILL, INC., James Hill, Jr. cc/Mr. David McGuire, Scott County Farms. WATJE FIRM, LTD. EXHIBIT B �,:;.:- ATTORNEYS AT LAW FEB 2 71995 7900 XERXES AVENUE SOUTH.SUITE 2100 MINNEAPOLIS,MINNESOTA 55431 TELEPHONE(512)831-2404 February 22,1995 FAX;512)831.8444 Lindberg Ekola City Planner City of Shakopee Shakopee MN 55391 RE: Plat Approval: Riverview Estates Second Dear Mr. Ekola: In April 1994, the City Council approved the preliminary plat and setback variances of Riverview Estates Second for our clients Scott County Farms, David and Charlene McGuire. The City indicated that the plat could be extended for one year, for good cause. From discussions with the City Planning Department, I understand that extensions of preliminary plats are generally granted for 180 days, and that more than one extension may be given before the final plat is approved. I further understand that variances approved at the time of the preliminary plat generally are extended along with the plat. Circumstances make it impossible for this development to proceed at this time, and we request an extension of the preliminary plat (with its variances) for twelve months. Riverview Estates Second abuts County State Aid Highway 18, which Scott County plans to expand to an urban divided highway. The City has required the designation of Outlot A to accomodate these expansion plans, and my clients reiterate their objections to this demand. Currently, traffic levels violate state noise standards, and no project which will add traffic to the road will be permitted access. Riverview Estates Second, which will not directly access CSAH 18 but will feed into CSAH 18 from County Road 16, is unlikely to obtain an access permit from Scott County until the CSAH 18 situation has been resolved. Scott County recently appealed the District Court injunction related to this highway expansion to the Supreme Court. An early legal resolution of the situation is unlikely. During the period the case is on appeal, the Riverview Estates property is effectively land-locked and undevelopable. An extension of the preliminary plat is appropriate until the access situation is resolved. Storm water drainage will also be affected by the CSAH 18 project. The City directs the storm water from Riverview Estates into the CSAH 18 expansion project. This link with the proposed CSAH expansion is unnecessary because the storm water can be accommodated on-site. However, the involvement of the County may represent a better long-run option than on- site storage, and it is an option that we would like to pursue. Until the County Road 18 situation is resolved, the storm water situation cannot be resolved. Development cannot go forward, and an extension of one year is appropriate. The situation may remain unsettled as long as a year. At the same time, the SPUC has expressed its interest in acquiring a lot from the subdivided property for a water storage facility. The preliminary plat was designed with the needs of the SPUC in mind. The acquisition cannot go forward until the subdivision is platted, but an extension will help assure the SPUC that the lot which it needs will be available when it becomes possible to begin construction. We appreciate your cooperation and assistance with this matter. Please contact me, or our engineer, James Hill, with any questions or comments. Very truly yours, __......r...q°1------ Katherine Lee MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Applications for Beer Licenses - Twin Cities Stores DATE: January 24, 1996 INTRODUCTION AND BACKGROUND: The City has received applications for off sale non- intoxicating malt liquor licenses (3.2 beer) from Twin Cities Stores, Inc. for two locations within the City of Shakopee. Twin Cities Stores has acquired the Brooks' Food Market chain and desires to obtain licenses to sell beer at the two sites in Shakopee. The Brooks' Food Markets do currently hold off sale beer licenses. The applications and insurance requirements are in order. RECOMMENDED ACTION: Approve the applications and grant off sale non-intoxicating malt liquor licenses to Twin Cities Stores, Inc. dba Oasis Market at 615 Marschall Road and at 1147 Canterbury Road, upon the surrender of the existing licenses. h judy\licenses\twinciti MEMO TO: Dennis R.Kraft, City Administrator FROM: V. Paul Bilotta, Community Development Director MEETING DATE: February 6, 1996 RE: Internet Access Introduction Many communities are beginning to explore the capabilities of the Internet and World-Wide Web to provide the public with greater access to City Hall. Current Internet users include Plymouth, Coon Rapids, Minneapolis, St. Paul, Bloomington, Oakdale, Roseville, Champlin, Hennepin County, State of Miinnesota, etc. It is anticipated that this list will grown significantly in 1996 since many communities are currently exploring adding this service to their city. The City of Shakopee is a member of the Local Government Information Systems Association (LOGIS) which is a consortium of 24 local government units and government agencies that achieve significant cost savings by sharing resources and staff and using combined purchasing power for computer services. Increasingly (2-5 times per week), the City receives inquiries from the public requesting this type of service. Discussion LOGIS has just informed the City that it is now able to provide Internet services to member agencies. An executive summary outlining many of the issues is attached. Again, it appears that the City's investment in LOGIS is able to provide significant cost savings as outlined below: LOGIS Option (U.S.West) City Going Alone Setup Cost: $2,200 Setup Cost: $24,500 Annual Cost: $2,052 Annual Cost: $ 9,840 Setup can be a time consuming process since significant organizational and policy issues will need to be addressed including the following: -Who will have access -How much access is desired -What information and services will be provided to the public -Who will maintain the system and information In addition, some upgrades of computer hardware will likely be necessary. Staff has not spent any significant time pursuing this issue since there has not been City Council direction to do so. If the City Council has a desire to pursue this issue, staff can prepare more accurate estimates of the work and costs involved. No funds have been budgeted for this project in 1996 and it is not included in any work programs, so other projects would likely have to be cancelled or put on hold to pursue this project and budget amendments could be required. Staff Recommendation Staff is providing this information so that the City Council is aware that this service is available. Staff is seeking direction from the City Council on this issue and therefore has no recommendation. Action Requested Provide direction to staff on the Internet access issue. i:\commdev\cc\1996\cc0206\internetdoc ■ ■iii■ .Iw...MOG 11 ■■u■ .WWI ■U....■ Member Guidelines for Responsible Internet Management er Executive Summary January, 1996 Purpose The purpose of this document is to provide a set of guidelines that can be used by member agencies to define and establish their internal Internet policies. The Internet has become a de facto standard for communications among government, commercial, educational and private organizations. With access, however, comes agency and individual responsibility. It is the responsibility of member agencies to direct and manage use of the Internet. What is it the Internet? The Internet is a collection of computers, computer networks, communication protocols, information servers, personal and organizational information retrieval clients connected together across the globe. The traffic sent out to the Internet may actually traverse several different networks before it reaches its destination. The Internet has no central authority and all networks on the Internet are equal in status to all other networks. Uses Agencies may choose to use the Internet for many purposes: 1) electronic mail to communicate with and receive feedback from citizens, customers, and colleagues in similar agencies from this and other states, 2) subscribe to an electronic discussion on a particularly relevant topic, 3) access library and other information resources, 4) transfer files and programs, 5) engage in long distance computing, or 6) present information about their department or agency via the Internet. No matter what the purpose, the rules governing the use of the Internet must conform to other rules of the work place: a valid business use must serve as the basis for connecting to the Internet. LOGIS is not responsible for the a member's use or misuse of the Internet. Information Presentation and Storage Information can be presented through the Internet via several methods. A server located at LOGIS will store the information that each member chooses to make available. This presentation method will use a 'home page" that is a user friendly combination of text and graphics. The technical and security aspects of maintaining the server will be managed by LOGIS, although it is recommended that each member agency appoint a staff member as a liaison to the LOGIS Internet project. Also, each member agency must maintain the information contained on their home page. Planning and Implementation Resources are required for the successful implementation of the LOGIS Internet project. People, equipment, knowledge and funds will be employed. LOGIS agencies which choose to participate will need to manage not only employee retrieval and exchange of information, but also effective presentation and maintenance of agency information available for others to view and use. It is recommended that each member agency address the following categories when planning to implement the LOGIS Internet connection: security, data practices and privacy, electronic mail, business uses, hardware and software requirements, and training. Note: the cost to each member agency for linking to the LOGIS Internet connection is not a part of this document. C:MEMOWIS\GUIDEEXEDOC ■ C ONS IMMO ■• Member Guidelines for Responsible Internet Management L January, 1996 PURPOSE The Internet has become, and is becoming ever more so, a de facto standard for communications among government, commercial, educational and private organizations. Each member in LOGIS might, at some point, be affected by Internet access. Unlike the hardwired and restricted access networks of the past, the Internet allows persons to exchange information with sources all over the world. With access, however, comes agency and individual responsibility; both personal and professional. As agencies become connected to the Internet, agency executives must develop internal policies, standards and guidelines for the use of Internet resources. LOGIS agencies can use this guideline to define and establish their internal Internet policies, standards and guidelines. Since use of the Internet is under control of member agencies and their staffs, it is the responsibility of agencies to direct and manage use of the Internet for agency business purposes. This is like any other agency resource, and it is hoped that these guidelines are helpful. LOGIS is not responsible for the a member's use or misuse of the Internet. Note: An Internet specific glossary has been included at the end of this document. Each word in the glossary has its first occurrence underlined. THE INTERNET The Internet is a collection of computers, computer networks, communication protocols, information servers, personal and organizational information retrieval clients connected together across the globe. The Internet is not a single network; rather, it is a group of thousands of individual networks which have chosen to allow traffic (computer messages) to pass among them using a common communications protocol called TCP/IP. The traffic sent out to the Internet may actually traverse several different networks before it reaches its destination. The Internet has no central authority and all networks on the Internet are equal in status to all other networks. Each Internet connected computer has a unique IP address that is used for routing information to the individual workstations and computers involved in the information transfers. INTERNET USE LOGIS agencies should use this guideline as they establish and/or review Internet use policies, standards and guidelines for their governing boards and staffs. Agencies may choose to use the Internet for many purposes. For instance, an agency may 1) choose to use electronic mail to communicate with and receive feedback from citizens, customers, and colleagues in similar agencies from this and other states, 2) subscribe to an electronic discussion on a particularly relevant topic, 3) choose to access library and other information resources, 4) choose to transfer files and programs, 5) engage in long distance computing, or 6) present information about their department or agency via the Internet. Some uses of the Internet, electronic mail and discussion list subscription, require the individual using it to be identified with an Internet address. Other uses of the Internet, such as information access and file transfer, require only communication access to the Internet. Each of these uses is further defined below. . Use of the network is a privilege, not a right. Each network or system on the Internet has its own set of policies and procedures. Actions that are routinely allowed on one network/system may be controlled, or even forbidden, on other networks. Use of agency Internet resources is allowed for employees only, except for explicit public access points. • Electronic mail (E-mail) Electronic mail is the application that has made the Internet most popular. For an individual to use E-mail he or she must have an E-mail account on a computer that is in some way connected to the Internet. This can be 1 most easily accomplished using the LOGIS E-mail system. The E-mail address contains two pieces of information: identification of the individual and the computer network name on which the individual is defined. An example Minnesota state employee address is: Jill Doe.@State.MN.US Electronic discussion group Three forms of electronic discussion group exist: ListServs and NewsGroups. A ListSery is focused around a particular topic. The individual "subscribes" to the list service and is sent copies of messages posted to that list. The individual may contribute, using E-mail, to the discussion on the ListServ. A NewsGroup is more like a bulletin board on which notices are posted and individuals can read messages from it. Library and other information resources There are many information resources on the Internet that may be useful to agency employees. In general, these tools do not require an E-mail account and are available through a LAN which has TCP/IP services and a connection to the Internet. Libraries at the national, state and local level have information available on their holdings. In addition, there are many on-line information sources that are available through special tools and protocols. Gopher is a text-based information access tool, developed at the University of Minnesota, that provides a hierarchical menu driven selection tool to computer accessible information resources around the world. World Wide Web (WWW) is a hypertext based information access tool that allows mixing text, graphics, sound and quick-time video. Access to either Gopher or WWW is done through special purpose browser software called a client. Popular WWW browsers include: Mosaic, WinWeb, and Netscape. File transfer File transfer is available through Gopher, WWW or through special software called FTP. FTP stands for File Transfer Protocol. Text and program files may be transferred from or to other Internet resources (called FTP servers). Internet file transfers are becoming a new form of publishing. Information retrieved using FTP is potentially a source of computer viruses. Each program file downloaded to your computer or LAN should be scanned to ensure it is clear of viruses. Long distance computing Long distance computing provides a way for agencies needing special purpose computation resources (possibly a supercomputer) to access these resources from an individual desktop. Telnet allows the individual to sign-on to a remote computer, run applications on that computer, and receive results at his or her computer. Presentation of information The information available through WWW browsers must be stored on a server. An Internet computer is capable of being the home of a server. However, for most LOGIS agencies, the technical aspects of establishing and maintaining a server are great enough that they may want LOGIS to maintain the server rather than maintaining their own. Software editors are available to LOGIS agency staff to prepare the information resources that will be available through the server in WWW format. It is recommended that each LOGIS agency appoint a staff member to be responsible for final edit and approval of information presented to ensure consistency. Some servers restrict or select who may have access to the server information based upon the domain address of the client requesting the information. Such restrictions would not likely be relevant to LOGIS agency-posted information, most of which is classified as "public" under the Minnesota Data Practices Act. INTERNET PLANNING AND IMPLEMENTATION • Productive use of the Internet calls for the same resources as any other project: planning, people, technology, funding, and expertise. LOGIS agencies can expect to employ the Internet in two basic ways: (1) for retrieving information from or exchanging information with other Internet users as described below and (2) presenting information about LOGIS agencies. In both cases, it will be important for each agency to identify 2 and plan for productive Internet uses, then find the resources to implement such plans. At the LOGIS agency level, people need to be identified who will use the Internet and how they will use it. They need to receive training and technical link to the Internet. LOGIS will provide both the Internet link and the expertise to support and maintain the Internet link via City local area networks and the LOGIS wide area network. Fees will be charged to those LOGIS agencies wishing to use the Internet service. There are also some local costs to participating agencies which are detailed in the fee structure. LOGIS agencies which choose to participate will need to manage not only productive information retrieval and exchange, but also effective presentation and maintenance of agency information available for others to view and use. For example, agency staff will need to be sure that time-sensitive information (e.g., league schedules) or regulations (e.g., ordinances) are updated. This will help insure agency credibility and staff • needs to be available to do this. It is also important to involve those agency staff responsible for public information in the design and management of agency information placed on the Internet. This is more about the agency's image and communication function than being on the Internet for the sake of being on the Internet. LOGIS AGENCY COORDINATION FOR CITIZEN ACCESS If a LOGIS agency chooses to present information about itself to the Internet community using the World Wide Web/Gopher/etc., this information should be accessible through a link to a citizen focused home page that presents a user friendly and common view about Minnesota cities to its citizens and the rest of the world. This effort should be coordinated with the State of Minnesota and the Twin Cities Freenet to provide easiest access to citizens. Coordination of this home page will be done initially through a collaborative demonstration project by LOGIS. LOGIS agencies will be able to present their information using LOGIS server facilities. Requests for inclusion on this home page should be sent to LOGIS. Domain naming, what you call your Internet host system, will follow a LOGIS convention. Agencies should contact LOGIS when setting up a new Internet domain so that it can follow LOGIS guidelines and become part of the centralized domain naming service (and thus identifiable from other places on the Internet) including the State of Minnesota. Data will be collected on how often LOGIS agency information is being accessed on the LOGIS server and such data will be provided to agencies for their use. MANAGEMENT OF AGENCY INTERNET USE The Agency Chief Information Officer or a delegated representative is responsible for compliance with provisions of this guideline and for investigating suspected non-compliance. Agencies shall: • determine, within the scope of this guideline, the rules for network availability of information within their control. • provide appropriate access and training for those access tools. This training should include training for network administrators and users on Internet security issues. • supply users with legally acquired computer resources. • develop, implement and maintain security procedures sufficient to ensure the integrity of agency and individual files. Agencies must protect private data. If protection to private data can not be assured, access to the Internet must be limited to electronic mail only. • investigate instances of alleged or suspected non-compliance with the provisions of this policy. These investigations are to be conducted with due regard for the privacy rights of all persons and users involved. • suspend service to users when deemed necessary for the operation and/or integrity of the agency or LOGIS communication infrastructure or connected networks. If necessary, user accounts and password access may be withdrawn without notice. 3 • notify agency staff that the Internet has been and will continue to be monitored by law enforcement agencies with respect to illegal activities and so the privacy of individual staff and agency Internet use is not assured INTERNET ADOPTION CHECK LIST The following checklist includes six categories for assessing agency needs when connecting to the Internet. The checklist is provided to assist agencies as they start to use the Internet: 1. Security Security is always an issue. Security should be increased by: 1) limiting access to Internet by using a "firewall" which restricts/permits access to your computer network, for specific resources, from specific Internet domains. (This will be done by LOGIS for agencies using LOGIS server resources.) 2) limiting access to Internet accounts to personnel who have a business need to access the • Internet, and 3) not providing remote access services on production agency computers (such as FTP, Telnet, Gopher or WWW servers) that allow others, via the Internet, to gain access to your computer system from another computer. 2. Data Practices/Privacy Certain information is subject to privacy considerations. 1) Contact the agency's responsible information officer if you need further guidance. 2) If security of private data can not be ensured, agency access to the Internet should not include entry points such as FTP, Gopher or WWW servers that allow others to gain access to your computer system. 3. Electronic Mail Electronic mail is not a service that every individual needs. Agency managers should decide who needs E-mail to perform their job functions. When it is used, individuals must remember that they, through their association with the agency, must clearly state that the views presented in the message are not to be taken as "official" government policy. Agency users shall not represent themselves electronically to others as "the official" representative of the agency unless explicitly authorized to do so by the agency. LOGIS will aid its agencies in integrating the LOGIS standard E-mail system for use on the Internet. 4. Business Use Only Agency personnel should have access to the Internet if there is a business reason for that access. 1) A valid business use is the basis for connection. 2) Abuses of the Internet, through the access and use of computer games, unnecessary information searching and any unlawful or inappropriate activities can not be allowed. 3) Use of agency Internet resources is allowed for trained agency employees only, except for explicit public access points. 5. Responsible Business Practices Apply The rules governing the use of the Internet, like other rules of the work place, must conform to the following standards: 1) compliance with the laws and regulations of the agency, state of Minnesota, and the United States 2) compliance with the agreements and contracts between employee unions and the agency 3) compliance with the work place rules developed by agency personnel and human resource units 4) agency standards for maintaining information made available in a current and accurate fashion in compliance with applicable ADA regulations 4 6. Technical Equipment Needed There are many ways in which an individual may be connected to the Internet. Each connection requires a common communications protocol (TCP/IP) at some point. 1) The most common office connection is through a LAN with TCP/IP service to an Internet host computer. Each workstation on the LAN should have a unique IP address for point-to- point communications. This type of connection is made available to LOGIS member agencies by LOGIS. 2) Two other connections are quite common: a) direct connection to an Internet host computer, and b) dial-in access to an $LIP or PPP server from a microcomputer which has TCP/IP installed on it. Software is necessary for proper access to the Internet. Appropriate software may be: 1) Electronic Mail - will provide access to E-mail and ListSery discussion groups. Choice of E- mail software should be made after consultation with LOGIS to ensure that the software is compatible, supported and does not duplicate existing E-mail software. 2) Library and other information resources - terminal emulation, Gopher client, WWW client browser 3) File Transfer- FTP and some implementations of Gopher and Web browsers 4) Long distance computing-Telnet 5) Presentation of information - Gopher or WWW Web server and creation software (HTML editor, GIF image production, etc.). • 5 GLOSSARY OF INTERNET TERMS browser software allows you to read and copy but not modify source information client is a system or program that requests activities from one or more systems or servers to accomplish a specific task firewall a firewall, typically a separate machine, protects unauthorized access to information resources on a network from other parts of the network by prohibiting(or permitting) access from specific Internet domains for specific services gopher a set of software client/server programs developed at the University of Minnesota, available on the Internet. The client program works on a desktop computer and requests information from a gopher server hypertext is a document organization format that provides links to other documents within a document. The reader may choose either to read the original document or branch, using one of the links, to another document. IP address is a numeric identifier that uniquely identifies an Internet computer or workstation PPP(Point-to-Point Protocol) is a set of communications protocols that is replacing SLIP because it is more rigorous and supports other protocols server a system or a program that receives requests from one or more client systems to perform activities that allow the client to accomplish certain tasks SLIP(Serial Line Internet Protocol)and is used for access to the Internet over dial in lines. A SLIP server must be available at the host site for SLIP access to occur. TCP/IP(Transmission Control Program/Intemet Protocol) is a set of protocols used for layers 3 and 4 of the OSI model and which has achieved the status of a de facto standard virus a program which contains within it a malicious program segment which may damage your system or files • World-Wide Web a collection of information links created in a common format that allows the integration of text, image, audio, and video through information browser clients. • C:IMEMO\MIS\GUIDE2.DOC 6 l2� MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Collector Street Width for Sarazin Street Project No. 1996-1 DATE: January 31, 1996 MEETING DATE: February 6, 1996 INTRODUCTION: At the November 21, 1995 City Council meeting, the feasibility report for 17th Avenue and Sarazin Street (Project No. 1996-1) adjacent to the St. Francis Regional Medical Center (SFRMC) was accepted by City Council. On December 5, 1995, this project was approved for plan preparation. One of the issues with the feasibility report and plan preparation was to determine the street collector width for Sarazin Street from St. Francis Avenue to 17th Avenue. City Council approved a directive to have this issue reviewed by the Subdivision Review Committee (SRC) for their input and to bring this issue back to City Council. Staff has met with the SRC and has their comments for Council consideration and decision of the street width for Sarazin Street. BACKGROUND: The SRC met on January 29, 1996 for its initial meeting on the updating the current subdivision regulations. At this meeting, collector street width was discussed with the members and in particular, discussion on Sarazin Street, from St. Francis to 17th Avenue. Attached to this memo is a memorandum sent to the SRC in regard to collector street width design standards. Sarazin Street is classified as a collector street in the 2010 Comprehensive Plan. The current subdivision regulations for a minor collector would be 44 feet in width with the right-of-way width of 80 feet. During the plat approval for the (SFRMC) site an 80 foot right-of-way width was required with the SFRMC dedicating half the right-of-way of Sarazin Street which is 40 feet. In the feasibility report, staff had shown a 36 foot street width for this street with parking on one side only. A resolution was provided to Council at the November 21, 1995 meeting and this previous resolution is attached for Council review. The SRC discussed at length the various issues associated with establishing collector street widths for a revised Subdivision Ordinance. The Committee after much discussion on the issue, voted and approved on a 5 to 2 vote, to use the current subdivision regulations for street collectors in which the street width would be 44 feet in width. This issue needs to be brought back to City Council in order to expedite the plan preparation and meet the project schedule of completing the roads by the SFRMC site by June 30, 1996. Sarazin Street provides the access for deliveries to the hospital and also entrance to the long term care facility which are both under construction. The SRC members did not feel that a revision to the current ordinance could be accomplished in the time period needed by staff in order to complete the plans. Attached to the memorandum are typical sections showing the 44 foot street width in relationship to the proposed 5 foot sidewalk and 8 foot bike trail within an 80 foot right- of-way. One typical section shows a 44 foot street width as a two lane with 10 foot parking lanes or safety shoulders. Another typical section shows a 44 foot street width as a three lane with two thru lanes and a common turning lane with no parking. The traffic volume for Sarazin Street is estimated to be approximately 5,200 vehicles per day in the year 2016. A two lane facility can handle this traffic with turn lanes at the major intersections. A three lane urban roadway can handle additional traffic capacity if needed in the future. Staff is seeking Council direction on this issue so they can proceed with plans on this project for spring construction. The cost difference between a 36 foot wide street and a 44 foot wide street is approximately $8,000.00 in construction dollars as estimated by staff. ALTERNATIVES: 1. Direct staff to use the existing subdivision ordinance street width for collectors on Sarazin Street. 2. Adopt a resolution which approves a variation of street width to 36 feet. 3. Table for more information. RECOMMENDATION: Staff would recommend Alternative No. 1, to use the current subdivision regulations as recommended by the SRC and thus not set a precedent on the future Subdivision Ordinance which is currently being reviewed for possible revision. ACTION REQUESTED: Direct staff to use the existing Subdivision Ordinance street width for collectors on Sarazin Street. BL/pmp SFRMC cnu, 0 m Pr - 1 co O C N r- >D •C) I DI 1 1-1 Zo -nm Z m' 031 0 I I I Z N O I I l z m bd re) ' I—I z N I Z7 m I I � 1 D III D' n O 11 G) 0 I I I mt O m I1 C) D D Z77 r O'm col co I m O D 71 m' ' 0 m � m D r ' w o C NJ r m D 0 41 I ' I cuI ' I NJ _ Z N D Z M m W a) 1 ' 1 z N- 0 m UD z �T1 I I n o I -+ I I Z N n I ' I m (-) -N I P1 I ' II V ) 0 O C r m -1 n D D NJ mr. O co I I m CD D NJ - r MEMO TO: Subdivision Review Committee FROM: Bruce Loney, Public Works Director ��, SUBJECT: Collector Street Width Design Standards DATE: January 22, 1996 JNTRODUCTION: At the November 21, 1995 City Council meeting, the feasibility report for 17th Avenue and Sarazin Street adjacent to the St. Francis Regional Medical Center site was discussed by the City Council. This report was approved and one of the issues with the feasibility report was the street collector width for Sarazin Street from St. Francis Avenue to 17th Avenue. The City Council approved a directive to bring this issue to the Subdivision Review Committee as soon as possible for their input and to bring the issue back to City Council. J3ACKGROUND: In the current Subdivision Regulations, Chapter 12 of the Shakopee City Code under Section 12.07, Subd. 1, Streets and Alleys, a table is listed for the right-of-way and roadway width for the various roadway classifications and is labeled Attachment No. 1. Sarazin Street is classified a collector in the 2010 Comprehensive Plan for the City of Shakopee and thus the roadways widths for the current subdivision regulations would be 44 feet in width with the right-of-way width of 80 feet. Furthermore, the City's Design Criteria has street collector design widths listed as 48 feet for any collector as a minimum. In the City's Comprehensive Plan it does list collector street widths from a range of 36 feet to 50 feet. In the City's street collector system, many of those collectors are on the Municipal State Aid System, in which the City can then use its Municipal State Aid money to construct and maintain these collector streets. By using State Aid Funds to construct these roadways, these roadways must also meet State Aid Standards. Attached to this memo is the latest street widths for various street sections with parking or no parking or parking on one side only and with the various street classifications such as collector or arterials and is Attachment No. 2. In the current Subdivision Regulations, the street widths have minimum dimensions for each roadway classification. The roadway width can be greater than the minimum listed. DISCUSSION: The collector street width issue is being initially discussed with the Subdivision Review Committee in order to provide input and direction with the Sarazin Street collector street width for the construction of that improvement this spring and also to review the street collector widths for future subdivisions. Some factors that need to be taken into consideration from the last subdivision regulation change to the requirements that the City utilizes in its street design are as follows: 1. On residential property, the City does not allow direct lot access to its street collectors. This policy has been in effect for the last few years. 2. In the last few years the street widths minimum for State Aid Standards have been reduced. For the Sarazin Street design, an initial street width of 36 feet was reviewed and approved with the St. Francis Regional Medical Center preliminary plat. In the feasibility study, the street width of 36 feet again was described with no parking on the east side recommended due to the residential land use proposed in the area east of Sarazin Street. A 36 foot width street with parking on one side only would meet State Aid Standards which is a 32 feet minimum width. Attached to this memo is a memorandum from David Mitchell of Orr-Schelen-Mayeron & Assoc. (OSM), with an analysis and recommendation for the street width design of Sarazin Street. The recommendation is for a two lane roadway with no parking on either side, thus the two lane collector could handle the anticipated traffic volume between 4,500 and 5,200 vehicles per day for the year 2016. He also does recommend additional width near the intersections of St. Francis Avenue and 17th Avenue be provided for the likelihood of future left turn lanes at these intersections. It should be pointed out that two lane collectors can accommodate traffic volumes up to 10,000 vehicles per day with special provisions of turning movements and minimum accesses or intersections along the roadway. In reviewing the location of Sarazin Street to the overall Transportation Plan in the 2010 Comprehensive Plan, this roadway is connected to 17th Avenue and Valley View Road which both connect with CSAH 17 and C.R. 83. Sarazin Street would be classified as a minor collector, with 17th Avenue and Valley View Road considered as major collectors and the County roads as minor arterials which lead to major roads such as the Shakopee Bypass (TH 169). Collector streets are intended to serve traffic moving between local streets and major streets such as County or State Highway roads. No direct residential lot access is recommended onto a collector, however, commercial or industrial can have access with proper intersection spacing. Sidewalks along collectors is a requirement and is necessary to separate vehicular and pedestrian traffic movements. The specific design section for each collector will weigh heavily on the ultimate projected traffic volume and the traffic movements along the collector. For instance, a two lane roadway with no parking and limited number of intersections and turn lanes can provide up to 10,000 vehicles per day. Over 10,000 vehicles per day, a four lane facility should be utilized as this roadway would be considered a major collector. In utilizing traffic volume in determining what street design section and corresponding street width, a local transportation plan should be prepared by a transportation consultant to provide the traffic volume projections. These projections would be based upon the land uses listed in the Comprehensive Plan. Attached is a proposed street width standard chart for minor and major collectors and proposed right-of-way standards for new subdivisions as prepared by City Staff from analyzing various elements of transportation plans from other cities. This chart shows three roadway classifications in which the City could construct as part of its collector street system. These roadways are as follows: • Minor Collector • Major Collector • Minor Arterial Staff would like to review this proposed chart for street widths and right of way widths for future collectors in developing areas with the Committee for input and possible revisions. Staff will gather information from other cities and present this to the Committee members at the January 29, 1996 meeting. Staff would recommend to the Committee at this time the following: 1. The street widths for collectors be a minimum,the Municipal State Aid Standards. 2. A local transportation plan should be prepared to project traffic volumes and make recommendations as to the design section for each City collector in the 2010 MUSA. In lieu of a transportation plan, staff could consult with a transportation engineer on a case by case basis for a recommended designation for each City collector in the 2010 Comprehensive Plan. 3. No parking on collectors as the adjacent property is to provide its own parking and there is no direct residential lot on collectors as per City Policy. Additionally, collectors are usually snow emergency routes and no parking facilitates the snow removal operation. 4. Sarazin Street, from 17th Avenue to St. Francis Avenue, should be a 36 foot wide street with no parking on either side. Widening of the roadway is necessary to accommodate turn lanes at major intersections and should be done at 17th Avenue. 5. The Committee should discuss the appropriate street widths for minor collector, major collector and minor arterial with or without parking for incorporation into the subdivision ordinance revision. The major purpose of this initial meeting is to provide input as to the width of Sarazin Street which would be a minor collector. Staff would like to take a recommendation from the Committee to Council for a street width approval on Sarazin Street at the February 6, 1996 Council meeting. A street width needs to be determined in order to complete the plans and move this project forward for completion this spring. If any member of the Committee has any questions or comments, please feel free to call me at Shakopee City Hall. BL/pmp COLLECT ATTACHMENT N0 . 1 § 12.07 • SEC. 12.07. DESIGN STANDARDS. Subd. 1. Streets and Alleys. A. General. 1. The arrangement of thoroughfares and collector streets shall conform as nearly as possible to the Comprehensive Plan. Except for cul-de-sacs, streets normally shall connect with streets already dedicated in adjoining or adjacent subdivisions, or provide for future connections to adjoining unsubdivided tracts, or shall be a reasonable projection of streets in the nearest subdivided tracts. The arrangement of thoroughfares and collector streets shall be considered in their relation to the reasonable circulation of traffic, to topographic conditions, to runoff of stormwater, to public convenience and safety,and in their appropriate relation to the proposed uses of the area to be served. 2. Where the plat to be submitted includes only part of the tract owned or intended for development by the subdivider, a tentative plan of a proposed future street system for the unsubdivided portion shall be prepared and submitted by the subdivider at the same scale as set forth herein. 3. When a tract is subdivided into larger than normal building lots or parcels, such lots or parcels shall be so arranged so as to permit the logical location and openings of future streets and appropriate resubdivision, with provision for adequate utility connections for such resubdivision. B. Specific. 1. Streets. (a) Width of Streets. (1) Two Way Streets. All two-way right-of-way widths and pavement widths (face to face of curb) shall conform to the following minimum dimensions: Classification Right-of-Wav Roadway Rural Local Street 60 Feet 28 Feet • Arterials 100 Feet 68 Feet Collector Streets - Major 100 Feet 44 Feet - Minor 80 Feet 44 Feet Local Streets 60 Peet 36 Feet Marginal Access St. 50 Feet 28 Feet (2) One Way Streets. All one-way right-of-way widths and pavement widths (face to face of curb) shall conform to the following minimum dimensions: pogo revised in 1995 1590 ATTACHMENT NO . 2 . Tab. C (2) 5-892.210 STATE AID MANUAL March 16, 1992 8820.9935 GEOMETRIC DESIGN STANDARDS: URBAN; 30 TO 35 M.P.H. DESIGN SPEED; NEW OR RECONSTRUCTION • In the following tables, total width is in feet, face-to-face of curbs. When a median is included in the design of the two-way roadway, add two feet to the dimension shown. This provides a one-foot reaction area on either side of the median. Minimum median width is four feet. TWO-WAY STREETS Uuth r of Densit No Park; Parki } Y tg Parkt � <. Through Both Sides Lack* .:..:.. .>.: d@ v v! St *Loth side} 2-Lane Collector Low or 26' 32' 38' High (2-11-11-2) (8-11-11-2) (8-11-11-8) 4-Lane Collector Low or 48' 54' 60' High (2-11-11-11-11-2) (8-11-11-11-11-2) (8-11-11-11-11-8) 2-Lane Arterial Low 30' 36' 42' (4-11-11-4) (4-11-11-10) (10-11-11-10) 4-Lane Arterial Low or 48' S6' 64' High (2-11-11-11-11-2) (10-11-11-11-11-2) (10-11-11-11-11-10) t 6-Lane Arterial High 70' None None e:: (2-11-11-11-11-11-11-2) ONE-WAY STREETS Jlt�sr of • Dens t ` a y ro �arki } rotl�s Both Sides _ �1► i:.ar� One S e .:.:::...:,.... ides s ]rp ,v;• t de Both:S <. 1-Lane Collector Low or None None None High 2-Lane Collector Low or 26' 32' 38' High (2-11-11-2) (2-11-11-8) (8-11-11-8) 1-Lane Arterial Low None None None 2-Lane Arterial Low or 26' 34' 42' High (2-11-11-2) (2-11-11-10) (10-11-11-10) 3-Lane Arterial High 37' 45' 53' (2-11-11-11-2) (2-11-11-11-10) (10-11-11-11-10) Urban design roadways must be a mirrom nine-ton structural design. A new or rehabilitated bridge must have a curb-to-curb width equal to the required street width. Hs-25 loading is required. Design speed is based on stopping sight distance. Wherever possible, lane widths of 12 feet, rather than 11 feet, should be used. Refer to table 8820.9950 for classification, capacity, and peak-hour relationships. March 16, 1992 STATE AID MANUAL Tab. C (1) 5-892210 8820.9950 URBAN ROADWAY CLASSIFICATION • satin..-: 1. .4 �? .,h i/{• v{r¢ti ::;:�•. ,. Desi :..:r.:,•.:� >� h s.......ti .i.ti•::•. • .av , - t ='GC^'::'•S::^:•.. �izu •Q� p.:1•l{;'t•.r;••.,�.:i..Hr. �v .•w� >.: ..,...::.}.r..s..:...:::., v:.:_..r.......... n. ::.;>:<:>:<::>{::.:::::> ,-'.5::�:::{.:.,. .:.{,v. •::4•w fiia•• M:l:}. .T}C.:.4Y4}�v[V.i �: Q'{L, ..v. -... •:•{::.vr.:.::.:.n....,.•,:::.:•:::v. ....:...... .... .. ..:.:.:...::..::: .; ti}{?ri1:X}:;;a' .•r%. :.}: i Y:"%: i:;:;{y-. ....:v.n,a.r..i':.'h.....:a?Jn:::•.v•:::::.-....: .. ... ....:..:.:...:.:..v:.:...vw::::-:.:..-.r...........::.>v:::::.:L::i:{:Yj ::r- i. :i•/C:'�.J.ft.:T'C .:ri .......:.....:.,,......,.....:.....t•-.:...-.:v:.•.•:tv.,v::.:v.:::::..,,v.........i..vi:::�o:.::s:;:4:•{:.;..-; r:•r...v•r..2inr::'.'-"•2 .a!•. ;:S" • Collector Serves as a feeder Low to moderate 200 - 5,000 (Low Density) facility from operating speeds. ADT neighborhood and local streets to the collector/ arterial network. Also serves as access for business and residential _. . development. Collector Collects traffic from Moderate operating 1,000 - 10,000 • ' (High Density) local and feeder speed provides access • ADT streets and corrects and traffic mobility. with arterials. Can serve local business districts. Arterial Serves intracommnity Some access control 5,000 - 15,000 (Low Density) • - - travel. Augments with emphasis on ADT high-density arterial traffic mobility system. Arterial Forms backbone of Provides r thrh12,000 & ou9 up ADT (High Density) urban network. Serves traffic and turning as through facility. movements. May provide divided roadway and access control. *Additional average daily traffic may be allowed in a classification if a capacity analysis demonstrates that "level of service D" or better is achieved at the higher traffic volume. If the capacity analysis demonstrates that additional lanes are required only during peak traffic hours, then each additional driving lane may be used as a parking lane during nonpeak hours. -,.."t"-.7- . ... - ,M on MEMORANDUM Schelen 300 Park Place East 612-595-5775 17 Mayeron& 5775 Wayzata Boulevard 1-800-753-5775 Mi li Associates,lnc. Minneapolis,MN 55416-1228 FAX 595-5774 TO: Bruce Loney, P.E. - City of Shakopee FROM: David D. Mitchell, PE DATE: January 19, 1996 SUBJECT: Sarazin Street, St. Francis Ave. to 17TH Avenue TRAFFIC VOLUME The projected traffic volume on this roadway is approximately 2,900 vehicles per day for the year 2001. This includes assumptions made for the development of properties adjacent to the St. Francis Medical Center site. I feel that the project 2001 traffic volumes are valid. Projecting the traffic volume, assuming reasonable growth in the area, would provide for a traffic volume between 4,500 and 5,200 vehicles per day for the year 2016. Traffic volumes in this range are easily handled with streets providing two through lanes of traffic. Typically, . two lane roadways will accommodate traffic volumes in excess of 10,000 vehicles per day with special provisions for turning movements. With this in mind, it is my professional opinion that a two lane roadway for this length of Sarazin Street is adequate. STREET WIDTH There are numerous options available for the provision of a two lane roadway to accommodate the traffic volumes anticipated. The following provides some of these options. I Street Width 26ftto30ft 32ftto36ft 38ftto46ft 48ftto52ft Through 2 2 2 4 Lanes i Parking None One Side Two Sides None Left turn Lane Not Possible Requires Easy to Requires Minor Accommodate Left/Through Widening and d Requires No Lane and No No Parking Parking Parking State Aid 26 feet 32 feet 38 feet 48 feet Standard H:\5694.10\CML\M ISC\011996.8E E^¢-;r-; • ;-_'-.ar:a • Piarre%. • Sur\ ur Memorandum Bruce Loney, P.E. City of Shakopee January 19, 1996 Page 2 The table above provides for the opportunity to choose desired functions along the street and to determine a range of street widths that will accommodate the desired functions. The street width of 36 feet recommended in the feasibility report is sufficient for this portion of Sarazin Street. I would recommend that the width be widened to 38 feet near the intersections to accommodate the likelihood of future left turn treatments at the intersection of St. Francis Avenue and 17TH Avenue. I would also recommend that the entire length of roadway be designated "No Parking" at this time. The need for parking is not currently warranted along the roadway. Posting it"No Parking"provides additional space for reaction time that may be beneficial in a-hospital zone. "No Parking"provides an undefined bypass lane for potential left turn conflicts at the two driveway entrances on the west side of Sarazin Street. Designating the street "No Parking" also provides space for bicycle. traffic and joggers that may accompany the future residential and commercial development in the area. Parking may be allowed on one side of the street in the future if it becomes warranted. I currently feel that a street width to accommodate parking on both sides of the street or four lanes of through traffic is not warranted and will not be warranted in the future. A 38 foot street width would provide for a future three lane design, but I do not feel the turning movements and the traffic volume would warrant the additional width. If you have any questions or desire additional information, please call me at 595-5699. DDM:ce H.\56¢1.10\CML\M 1sC\01199(aB L U . 0 2 N T t C a) 'O Nu) CV04m 0NN ( ' C (9 (9 C YmN N ' N 7CU t, OCO fe) 4 ( 4Nr , Lc) Naco O Z CC CD N N N ✓ i N U V C 03 6O• 0 0) 7 C •-- ..0 co FO M � O � ao OeN-- Q .p L.. a. cr-- N � NVCD 7 NZ U 0"V . 4 .N N P Q .C 0 Ca I— ♦J O *CD CO E.IL (.0Q e� o O Q4-0 CD N N CUCD TT Ct '� ;0 N N 1- N O C CDm .- Nt N N e- (N N Z .r.: p -i--+ m O N N c.) X N v v/ OOO OO C6 0 0 O O O �. N) 1— O ~ O � O ca o .coD O e- $ •O Q i OO O O - C s To U) O a. O O O I 00 A ` N 'N U a) ^ e- CY O o a) C L to a) CLZ .... .0 I-.o 1. L.. 1. O _Si O O -p 0 -p C a) 0 �G .Q Uw- a) a) O Q) N — a) '7 'C N = U E. cu . o � o o c o .> n- 3 .�' o o w O 3 O U z U o < c o a) ct cu 0) a) I.- a) k. a) 1.... a) 1.. a) O C N U) C o C O C O C O C O C O m :.Y V CU U c0 C CU C co '0 *ITT• ca C •-• 1- C NJN2N2M2v- 2v . Za. 3 C) C W0 0 0 0 8 0 - Z C CD 2 *65C3 0 0 0 0 a) N. ti Co 0) Z CD 0 Q a) v Q A m o coo ..<5. t6 0 ~ 4- O 4-, o 0 0 0 o co 0 LL O Q co wa- O 0o O O o0 0 a- o o o Coo w C oas t L- ami oCo o ,00 CU Co a) a) W N :6 a ' cuo o o C o o v, &5 o 3 o o o o V Q cv a) m a) m tim t. m L o co U co C N C co '6 03 C N 3 N N co 2 v- Nr RESOLUTION NO. 4346 A Resolution Amending Resolution No. 1514 Adopting Design Criteria and Standard Specifications for Construction and Reconstruction of Roadways WHEREAS, on November 21, 1979, the City Council adopted Resolution No. 1514, a Resolution Adopting Design Criteria and Standard Specifications for Construction and Reconstruction of Roadways; and WHEREAS, the Design Criteria sets forth standards for roadway construction including a minimum street width for collector streets of 48 feet; and WHEREAS, the City has received a petition to construct Sarazin Street adjacent to the St. Francis Regional Medical Center and this roadway has been designated as a collector street in the draft 1995 Comprehensive Plan; and WHEREAS, the engineering analysis for the proposed Sarazin Street recommends constructing this roadway as a two lane collector street,36 feet in width; and WHEREAS, the Design Criteria is being revised and therefore, there is little benefit in amending them at this time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: that an exception to the Design Criteria requiring a collector street to be a minimum of 48 feet in width is hereby granted to allow the construction of Sarazin Street, from 17th Avenue to St.Francis Avenue, as a 36 foot wide collector street. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney MEMORANDUM /.2 a TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Temporary Liquor License - St. Mark's Church DATE: January 24, 1996 INTRODUCTION AND BACKGROUND: St. Mark's Church has made application for a temporary on-sale intoxicating liquor license for February 17, 1996. They desire to be able to provide wine during their winterfest at the school hall on February 17th. They have been obtaining a temporary license for this annual event for the past few years. Their application and insurance certificate are in order. RECOMMENDED ACTION: Move to approve the application and grant a temporary on-sale liquor license to the Church of Saint Mark, 350 S. Atwood for February 17, 1996. hjudy\licenses\stmarks r I h TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: February 2, 1996 Introduction and Background Attached are a print outs showing the division budget status for 1995 and 1996 based on data entered as of 1/31/96. Also attached is a regular council bill list for invoices processed to date for council approval. Action Requested Move to approve the bills in the amount of $251,754.20. L , CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 12/31/95 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED _=====x============x=========== =x=====__============ ===========..-....-=== ===================== =====_----==== 11 MAYOR & COUNCIL 69,450 4,371 64,546 93 12 CITY ADMINISTRATOR 224,985 38,469 203,048 90 13 CITY CLERK 126,380 13,523 123,541 98 15 FINANCE 303,730 25,193 289,185 95 16 LEGAL COUNSEL 256,090 37,325 253,171 99 17 PLANNING 471,820 36,292 373,993 79 18 GENERAL GOVERNMENT BUILDINGS 153,650 19,521 137,354 89 31 POLICE 1,523,040 160,264 1,505,271 99 32 FIRE 410,240 54,650 357,748 87 33 INSPECTION-BLDG-PLMBG-HTG 199,140 18,639 186,888 94 41 ENGINEERING 357,100 37,663 336,341 94 42 STREET MAINTENANCE 784,180 79,818 613,030 78 44 SHOP 112,120 23,275 108,161 96 46 PARK MAINTENANCE 292,420 22,104 287,276 98 61 POOL 136,580 1,209 94,216 69 64 RECREATION 239,580 17,559 229,444 96 91 UNALLOCATED 166,831 96,288 130,724 78 TOTAL GENERAL FUND 5,827,336 686,162 5,293,939 91 _=====x== _______ = = ___ 17 PLANNING 467,160 27,068 319,823 68 TOTAL TRANSIT 467,160 27,068 319,823 68 x ======= _ 19 EDA 119,080 4,894 80,533 68 TOTAL EDA 119,080 4,894 80,533 68 CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 01/31/96 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED ====s=====____=====s====m==== __________========ar= =z===r============= ===s=====__________ __===========_ 00 N/A 0 251,315 251,315 0 11 MAYOR 8 COUNCIL 83,090 7,072 7,072 9 12 CITY ADMINISTRATOR 215,490 13,892 13,892 6 13 CITY CLERK 132,040 7,271 7,271 6 15 FINANCE 307,410 12,853 12,853 4 16 LEGAL COUNSEL 260,030 11,642 11,642 4 17 PLANNING 457,930 14,910 14,910 3 18 GENERAL GOVERNMENT BUILDINGS 132,510 7,942 7,942 6 31 POLICE 1,588,500 114,601 114,601 7 32 FIRE 418,670 19,602 19,602 5 ' 33 INSPECTION-BLDG-PLMBG-HTG 228,930 11,580 11,580 5 41 ENGINEERING 407,760 20,246 20,246 5 42 STREET MAINTENANCE 775,720 36,011 36,011 5 44 SHOP 116,650 9,551 9,551 • 8 46 PARK MAINTENANCE 304,660 14,794 14,794 5 64 RECREATION 0 1,208 1,208 0 91 UNALLOCATED 436,340 145 145 0 TOTAL GENERAL FUND 5,865,730 554,635 554,635 9 ========= _______ 17 PLANNING 463,400 9,904 9,904 2 TOTAL TRANSIT 463,400 9,904 9,904 2 ========= ====s== s=ue=== == 19 EDA 119,080 3,563 3,563 3 TOTAL EDA 119,080 3,563 3,563 3 .-1 a) tn C4 a gC a a a a x xaxxxctiantcdaa a a a a a a a a as iiE+ E+ E+ Es E E•E+E E E E1 F E+E•E+E+ H H H H H H H H H H cd W 0 0] aE Z 0 Z w U O rl N M V' UI UI H U1 to h co M dr Tr V'd'd'd'V'd'V'V'V' N N N N N N O 'd' d' eN d' V' d'V'V'd'C d'V'd'Tr d'd' N M M M M M M P. 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Cx. /2 ti MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director ell,. SUBJECT: Consultant Selection Process DATE: January 29, 1996 MEETING DATE: February 6, 1996 INTRODUCTION: The Engineering Department is requesting Council approval to begin a consultant selection process to assist the Engineering Department in its engineering needs. BACKGROUND: The City Council approved engineering firms for three year contracts from January 1, 1992 to January 1, 1995. Three consultants were included to assist the Engineering Department and they were as follows: • Orr-Schelen-Mayeron&Assoc., Inc. (OSM) • Strgar-Roscoe-Fausch, Inc. (SRF) • William Engelhardt&Assoc. These consultant's contract expired January 1, 1995 and the City Engineering Department extended the contract with OSM to facilitate the Engineering Department's needs for 1995. The Engineering Department does considerable work in-house of designing City improvement projects and all of the construction inspection of public and private projects on the public infrastructure. City staff does need assistance from consultants in the area of drainage hydrology, transportation, surveying and designing of public improvement projects to accommodate staff overload. City staff has prepared a draft letter for a Statement of Qualifications to begin the selection process and this letter is attached for Council review. In this letter, it lists the services that City staff feels the need for the consultants to assist the City in possible consultant projects for the year 1996 and potential services for a three year period. At this time the City has no contract with any consultant, however, we have been utilizing OSM for our surveying and project design needs for instance, 17th Avenue and Sarazin Street Design, Project No. 1996-1. OSM has experienced considerable turnover, particularly in the personnel that was assigned to the City of Shakopee and in particular individuals responsible for stormwater management, transportation and assistance in project design. Staff feels that it is appropriate to begin a consultant selection process based on the fact that the consultant's contract has expired and the fact that OSM has had significant turnover in its personnel. Staff is seeking direction from Council on (1) Whether or not to proceed on a consultant selection process; (2) How many consultants should be selected to work for the City of Shakopee; (3) What should the contract period for utilizing consultants be with the City of Shakopee. ALTERNATIVES: 1. Authorize staff to begin a consultant selection process to determine the number of consulting firms to work in the City of Shakopee for a contract period of three years. 2. Do not authorize staff to begin a consultant selection process but utilize a consultant on a case by case basis and individual contracts. 3. Table this item for more information. RECOMMENDATION: 1. The Engineering Department recommends that the City Council approve a consultant selection process to begin in order to assist Engineering staff in the areas as listed on the attached draft Statement of Qualifications letter. 2. Staff would recommend that at least two consultants, possibly three, be selected for utilization of work. The exact number of firms would depend on the Statement of Qualifications and consultant selected by the Consultant Selection Committee. 3. The contract period utilized in the last selection consultant process was a three year period. Staff would recommend at least a three year period be utilized again. ACTION REQUESTED: Authorize staff to begin the consultant selection process to qualify consultant firms to work in the City of Shakopee for a contract period of three years. BL/pmp CONSULT January 31, 1996 Consulting Engineers RE: Routine Professional Engineering Services Dear Sir: The City of Shakopee enters into general services agreements for routine professional engineering services covering several areas of expertise. These agreements will be valid for a period of three years, assuming the provision of satisfactory service. Adjustments to the fee schedules are negotiated annually during that three-year period. We will receiving letters of interest in providing services and statements of qualifications with supporting materials by no later than (Please submit six copies). Upon receipt of these materials, the Engineering Department will be reviewing the submittals to determine which combination of consulting firms can provide services in the most appropriate manner to address the needs of the City of Shakopee during the ensuing three-year period. We are most interested in receiving services that emphasize strategic thinking in defining problems rather than merely the provision of engineering products. The areas of practice for which we will require professional engineering services are as follows: 1. General Municipal Engineering a. Surveying, Design, and Construction b. Streets and Roadways c. Sidewalks and Trails d. Sanitary Sewer e. Preparation of Legal Descriptions for Easements f. Sanitary Sewer, Storm Sewer, Lift Stations and Forcemains and Controls. g. Street Lighting 2. Traffic Engineering and Transportation Planning a. Traffic Forecasting b. Traffic Impact Studies c. Review of Traffic Impact Studies Prepared by Developers d. Capacity Analysis e. Traffic Signals f. Signage Study g. Speed Zone Studies Around Schools 3. Landscaping, Urban Design and Urban Planning a. Design of Redevelopment Areas with Infrastructure Emphasis b. Landscape Restoration Related to Public Improvement Projects c. Landscaping Improvements for Aesthetic Upgrading d. Urban Design Review of Development Proposals 4. Surface Water Resources Engineering a. Hydrologic Analysis b. Hydraulic Design c. Development Review d. Compliance Review with Storm Water Management Plan e. Storm Drainage Trunk Charge Report 5. Geographic Information Systems a. Alternatives Investigation b. Maintenance Support 6. Public Works Professional Service a. Street/Sign Management b. Sanitary Sewer Management c. Storm Sewer Maintenance d. Vehicle Maintenance e. Park Maintenance If you are interested in providing any of these services to the City of Shakopee, we would appreciate a letter expressing such interest that describes the areas of practice for which you could provide services. A statement of qualifications that details the history of your firm, the qualifications of your personnel, approach to responding to the City of Shakopee's needs and your expertise in your areas of interest as well as your company's strategic planning will be necessary for our evaluation. The City also would request you list the personnel who would be assigned to the City as project managers and surveyors and list your computer software capabilities for preparing plans. Specific areas of consultant engineering assistance to City staff for 1996 will be as follows and listed also below each are drawings or handouts to aid the consultant in preparing a more detailed strategic plan for these specific areas: 1. Storm Drainage Trunk Charge for New Developments a. Comprehensive Stormwater Management Plan 2. Transportation Signage Study a. City Base Map of Shakopee 3. Transportation Analysis and Plan of Local Collectors a. Comprehensive Plan Transportation System 4. Transportation Speed Zone Study by Shakopee Schools a. Base Map with Schools Located b. Mn/DOT Guideline Manual on Speed Studies 5. Dean's Lake Diversion Channel Study a. Stormwater Management Plan Information During the month of February, the statements of qualification will be reviewed by the Engineering Department staff, and we will be requesting an interview and fee schedules during the period following from those firms remaining in contention. Our recommendation to Council will be made during the early part of March, 1996, and will be based solely on our judgment of qualifications unless fee structure becomes the only determinant separating two or more firms who are otherwise equally qualified. During the three-year term of the agreements, consultants will be selected for specific projects from our list of retained firms as the need arises. Depending on the nature of the project, a firm may be assigned to provide a full range of services on the project, plan and specification preparation, bidding, construction supervision, and construction inspection. For certain projects, we may select a combination of firms and/or use consulting firms in concert with staff from the City Engineer's office to provide the services necessary for the project. It is our intent to cover most of the areas of practice with the selected firms with some duplication where City staff sees fit. The City of Shakopee does have an Engineering Department consisting of two engineers, four engineering technicians and a secretary. This staff, in the past, has done several designs of projects in-house and most if not all of the construction inspections. During calendar years 1993 through 1995, the City has been engaged in $3.5 million in capital improvements and other public works projects that required consulting engineering services. During the next three years, we do anticipate the use of consultants on public works projects as outlined to assist staff in projects, or to assist in the City's project overload and to assist staff in areas of specific expertise. These figures are presented for your information, with the understanding that it is not intended to represent a minimum, an average, or a maximum workload. Your interest in providing professional engineering services to the City of Shakopee is appreciated. Please feel free to contact us should you have any questions regarding this matter. Sincerely, Bruce Loney, P.E. Public Works Director BL/pmp RFPLET l .2 • MEMO TO: Dennis Kraft, City Administrator FROM: Mark Huge, Fire Chief RE: Request Hiring of Three Fire Fighters. DATE: January 29, 1996 INTRODUCTION& BACKGROUND: The Shakopee Fire Department is currently authorized a total of 44 fire fighters. For approximately seven months we have been operating with 38 members. Staff has been reduced from 41 to 38 through normal retirement and medical disability. On October 28, 1995, we conducted oral interviews and agility testing of nine applicants. The applicants were chosen with respect to their response capability and eligibility for service as stated on their application. The top candidates from the oral interview and agility test were then subjected to a criminal background check. SITUATION: From this application process three applicants have met the criteria to be accepted as probationary Shakopee Fire Fighters. There are: James P. Berger, Paul D. Laxen, and Alan L. Hentges. If hired, they will participate in required training and be on probation for one year. The addition of these three fire fighters will also help recover and improve our average day time response and spread out the over all age and the experience curve of our staff. ACTION REQUESTED: Approve the hiring of James P. Berger, Paul D. Laxen and Alan L. Hentges as Shakopee Fire Fighters. • MEMO TO: Dennis R Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Former City Hall Office Lease- Krucial Data Supply DATE: January 22, 1996 INTRODUCTION: On December 19, 1995 staff presented a proposed lease agreement amendment by and between the City of Shakopee and Krucial Data Supply for the office space in the upper level of the former City Hall building. BACKGROUND: For the past two years,the City of Shakopee has leased office space in the upper level of the former City Hall to Krucial Data Supply. The monthly rent for the space(all inclusive) equated to $460.00 per month. The lease provided for an automatic renewal of the agreement on a month to month basis. Provisions of the lease agreement also allow either party to terminate the lease arrangements upon a 30 day advance notice. In December of 1995, staff received a correspondence from Mr. Joe Krueger, Vice President of Krucial Data Supply requesting that the monthly lease payment be reduced to $125.00 per month(all inclusive). Mr. Krueger's request was based on the fact that his business was in the process of down-sizing their operation and did not need all of the space previously occupied(approximately 1100 sq. Ft.). As a result of the company down-sizing, Mr. Krueger's office space need was only 25% of what was formerly occupied. Therefore, Mr. Krueger was requesting a corresponding reduction in rent which equated to approximately 25% of the original rental rate. When this issue was last presented to City Council, a concern was expressed regarding potential relocation fees as a result of the Blocks 3 and 4 acquisition project. At that time, staff was not sure whether or not the City would be subject to relocation claims for this property. City Council subsequently directed staff to contact Krucial Data Supply and negotiate an agreement which would waive relocation fees in return for a lower rent amount. Following Council's directive, staff contacted the City's relocation consultant (Conworth Inc.)to determine if the City would be subject to relocation fees for the property. Conworth representatives stated that since the City of Shakopee previously owned the property that relocation payments would not apply. Staff is recommending that the appropriate City officials be authorized to amend the terms of the lease agreement by and between the City of Shakopee and Krucial Data Supply reducing the monthly rent to $125.00 per month(all inclusive)retroactive to January 1, 1996. Staff is not proposing any other changes to the lease agreement at this time. Keep in mind either party may terminate the lease at any time for any reason with a 30 day advance written notice. I should also note that I believe it is advantageous for the City to have Mr. Krueger in the building from a security standpoint. Since Mr. Krueger is in the building on a daily basis,he has assumed the role of caretaker and regularly informs the City of any utility and or vandalism problems. ALTERNATIVES: 1. Authorize the appropriate City officials to amend the lease agreement by and between the City of Shakopee and Krucial Data Supply in the former City Hall facility with monthly rent payment in the amount of$125.00(all inclusive)retroactive to January 1, 1996. 2. Directed the appropriate City officials to take the appropriate steps to terminate the lease agreement by and between the City of Shakopee and Krucial Data Supply for the office space in the former City Hall facility. 3. Direct the appropriate City officials to inform representatives of Krucial Data Supply that the City is not in favor of reducing the monthly rent payment at this time. STAFF RECOMMENDATION: Staff recommends Alternative#1. ACTION REQUESTED: Move to authorize the appropriate City officials to amend the lease agreement by and between the City of Shakopee and Krucial Data Supply in the former City Hall facility with monthly rent payment in the amount of$125.00 (all inclusive)retroactive to January 1, 1996. Tami\Admin\Krucial /c7LQ MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Provision of Criminal Prosecution Services DATE: February 6, 1996 As directed by the City Council I have met with the Board of Directors of the Scott Joint Prosecution Association they are quite interested in providing prosecution services for the City. Attached is a memo that I have received from this group relative to the cost of services. I believe there will be sufficient funds in the City's legal budget to cover these costs. Also the fine revenues will dramatically reduce the ultimate cost for funding this activity. I will be available to discuss this matter with the City Council at tonight's meeting. RECOMMENDATION: If the City Council chooses to pursue this alternative it is recommended that they direct the City Administrator to finalize an agreement with the Board of the Scott Joint Prosecution Association. ACTION RECOMMENDED: Move to direct the City Administrator to meet with the Board of the Scott Joint Prosecution Association and finalize necessary matters in order for the City to become a full member of that Association. .• 'e tty og Time Home of -74 1905 ;�" ��'• Pa Dan 041 -e January 26, 1996 Mr. Richard Powell Ms. Kay Kuhlman Prior Lake Police Department City of Jordan 16200 Eagle Circle Avenue SE 210 East 1st Street Prior Lake, MN 55372 Jordan, MN 55352 Mr. David Iverson Mr. Stephen P. King City of Belle Plaine City of Savage 420 East Main Street 6000 McColl Drive Belle Plaine, MN 56011 Savage, MN 55378 - Mr. Dennis Kraft Mr. Pat Ciliberto City of Shakopee Scott Joint Prosecution Association 129 South Holmes Street 129 South Holmes Street, P. 0. Box 197 Shakopee, MN 55379 Shakopee, MN 55379 Attached is a proposed amended 1996 SJPA Budget. This proposal is based on the assumption that the City of Shakopee will be joining the SJPA. With this assumption in mind, the following adjustments have been made: 1) Addition of 3/4 time prosecutor at a salary of$24,000 plus $200 month for health insurance (this salary may need to increase depending on the labor market); 2) Increase of part-time clerical (20 hrs./wk) to full-time at a rate of $11.28 per hour plus full benefits; 3) Increase of part-time clerical (20 hrs./wk) to 30 hours per week at a rate of $14.54 per hour, with no benefits; 4) A 25% increase in operating costs to the following areas: postage; service fees; transcript fees;. printing; misc. office supplies; schools and conferences; attorney registration; and professional liability insurance; and, 5) The addition of a new computer and networking the computer system at a cost of $2,500.00. This is $1,000 more than discussed at the February 1 meeting. After speaking with Finance Director Ron Hedberg, it seems more desirable and efficient to take this route. Funding for this item could come from the SJPA fund balance, rather than assessing the cities directly, if the Board desired. City of Savage •6000 McColl Drive •(County Road 16) •Savage, Minnesota 55378 Telephone: 612-882-2660 •Fax: 612-882-2656 0 After factoring in these adjustments, the estimated amended 1996 SJPA budget is $276,575. This will obviously vary as unforeseen costs or savings are realized. A copy of this amended budget is enclosed. Also enclosed is each city's projected prosecution expenses for 1996 if Shakopee elects to join the SJPA. These projected costs are based on 1995 cases opened for each city (not including arraignments). These cost projections assume that each city's level of use will remain consistent from 1995 to 1996. This may or may not be the case, therefore the projections should be viewed as estimates only. In addition, any offsets to expenses due to fine revenues and/or prosecution costs are not factored into the projected expense amounts. These revenues will affect the net cost of providing prosection services but it cannot be predicted to what extent. If you have any questions, please contact me. Sincerely, ‘-}SaZ Je• C?ramling Assistant to the Administrator SCOTT JOINT PROSECUTION ASSOCIATION PROJEL 1±D BUDGET EXPENSES FOR CALENDAR YEAR 1996 IF THE CITY OF SHAKOPEE JOINS CITY Total Cases Projected 1996 in 1995 (not Expenses including arraignments) Savage 556 (29%) $80,206.00 (29%) Prior Lake 462 (24%) $66,378.00 (24%) Belle Plaine 139 (7%) $19,360.00 (7%) Elko/New Market 20 (1%) $ 2,765.00 (1%) Jordan 201 (10%) $27,657.00 (10%) Shakopee 572 (29%) $80,206.00 (29%) 1950 cases opened $276,572.00 (100%) MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Agreement with Scott Joint Prosecution Association for the Provision of Criminal Prosecution Services DATE: February 1, 1996 I had a meeting today with the members of the board of the Scott Joint Prosecution Association. We are in the process of finalizing the details of an agreement which would result in the City of Shakopee becoming a member of the association. A memo will be on the table for City Council consideration at the February 6th meeting. 1Lj) 2/6/96 2:30 p.m. Additional applicants are in bold! Nominations to Boards and Commissions January 31, 1996 Page -3- In the advertisement for applications, I did ask that they be submitted by January 30th. If I receive additional applications prior to the City Council meeting on February 6th, I will place them on the Council table. Should City Council take action to eliminate the Community Development Commission (CDC) earlier in the meeting, City Council need not make nominations to the CDC. A separate resolution making appointments to the Economic Development Authority (naming persons recommended by the Mayor) will be prepared for Council consideration on February 20th, in addition to the resolution making appointments to other City boards and commissions. RECOMMENDED ACTION: Move to make nominations to Boards and Commissions as follows: to Planning Commission and Board of Adjustment and Appeals: Edward L. Meilleur, Todd Bladow, Mary Romansky, Joan Lynch, Jon Brekke, Bo Spurrier and Gerry Wolner; to Park and Recreation Advisory Board: Dolores Lebens, John Tieben, Paul TenEyck, Dean Shanner and Jeffrey G. Kaley and Robert F. Geyen; to Shakopee Public Utility Commission: Dolores Lebens, John Engler, Joan Lynch, Terry O'Toole, James Bastyr and Joseph L. Wolf; to Police Civil Service Commission: Richard T. Mulcrone and Mathew Lehman and Robert F. Geyen; [to Community Development Commission: Gary Morke, Eldon Reinke and Joan Lynch and Mark Miller ] ; to la Cable Communications Adv' o Co sio �,,A�,�James A. Bastyr, Bill l� Harrison and Don McNeil; op o mail. ity Access Corporation i4 Board of Directors: James A. Bastyr, Bill Harrison and Don McNeil; to Building Code Board of Adjustments and Appeals and Housing Advisory & Appeals Board: Robert A. Turek; to Board of Review: ' n Eldon Reinke and Richard Marks. * Indicates incumbents i:clerk\judy\B&CNOM96 z 02/05/96 MON 09:37 FAX 612 474 6.167 INSTANT WEB INC. 2002 APPLICATION FOR RZA?POINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/CR COMMISSION If-you have previously completed an application fora board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: ilie id4LGIZ/�_ Address: // 7 d F S0 ) Phone: (H) ��.l " /5T J (B) r7(..? Board or Commission you wish to continue serving on ei)(7_ .Other Board or Commission you wish to be considered for 4S., Signature z � Dtz- 9e e • ArT!.RN APPLTCATT_0Y To: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 CITY OF SHAKOPEE D FEB 5 1996 DATE RECEIVED: (2 , APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission. 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Board of Review7:00 p.m. 2 to 3 .Tuesdays �.~ ,. in May k?.. r. SJ— Phone : ' . Name. fi`� FT (J� e ► lAddress : /2811 T J� Phone : (H) "/ ?6 ` /77 / (o 1-11 .6 576'0 6'0 l How long have you been a Shakopee Resident? / 0 014 Q-I+/ <S )4:5 r" Occupation: Does your work require you to travel? (Check one) A great deal Periodically Very Little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) AWifzi—Please. 1-e-gA-- Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : '7 17 err e� 2 20 2 / k� O' . w�� 96_390� © � 2 T Mertz, & LiA)_)70 / - X16- 373 6 3 .Rev I:Wh (s ` )Peeves 107 g _ 0). L' ) V% --c5%6 6k . I here. certify that the facts within the foregoing application are = a•• co /-ct to th- b-st of my knowledge.. Al ffrgnatur (3-- 6/9,4 . - . Date RECEIVED RETURN APPLICATION AND PLEDGE TO:- PEE City Clerk FEB 0 6 1996 City of Shakopee 129 Holmes Street South CITY OF SHAT. Shakopee, MN 55379 I am interested in serving on one the following Shakopee Commissions ( in priority order) : 1) Police Civil Service Commission 2) Cable Communications Commission 3) Park and Recreation Advisory Board I want to actively serve our community with my skills and experiences. My public experience is as follows: Public Administration--8 yrs. Belle Plaine City Council--3 yrs/ Committees: Public Safety, Finances, Chairperson Personnel Trained and Experienced in Conflict Resolution, Mediation and Negotiations Dean/Counselor Shakopee Public Schools--7 yrs. Board of Directors: Citizen's State Bank--3 yrs. Committees: Audit and Personnel If appointed to a commission, I pledge to be an enthusiastic hard worker who will promote intelligent, fair decisions for our Shakopee Community. As in all my public and private life, I am a dedicated, active "team" member who promotes creative solutions based on all available information. Once the group has come to a decision, I loyally support that decision. If, at a later time, the group becomes aware of other significant information, we can choose to modify the decision. My wife, Rosie, and I have lived in and enjoyed life in Shakopee for 10 years. My son, Christopher, recently built a home in Shakopee. He and his wife, Jen, plan to build a future here. My daughter, Cheri, is a junior at St. Cloud State University. My son, My son, Marc, is in gr. 7 at Shakopee Junior High. Thanks in advance for any consideration you can give me for this appointment. I truly want to be of service. My only agenda is to be involved in quality decisions for the people of Shakopee. I look forward to the interview that has been set up for 6:00PM, February 14. 44icerely, 04241— //"9/rt /744/, Robert Geyen APPLICATION FOR REAPPOINTMENT TO A CITY OF SH 1OPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , Please complete this abbreviated application form for reapu oint - , ent. Name: '1 . rr,sz:, r, 93(o Address: t/ / .S42) 4-vg Phone: (H) 11916 --)6477 (3) 1{9,)- Board {9 Board or Commission you wish to continue serving on ‘t6/(e r ICAI/z . . (z)ly1,n GLh/ /1--CQ oW Other Board or Commission you 1sh to be considered for wor/eze- j. \J. "1-(t-tri -e-e ^J • Avi -Ate • . id • Signature / . , r// / ,f, ' eviSfuto Da a. RETURN APPLICATION TO: , City Clerk ALe ' City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 CITY OF SHAKOPEE DATE RECEIVED: D FEB 5 1996 i p M (� E C E +► U 15 DJT Brooklyn Park TEL :612-536-6001 Feb 02 96 15 :33 No .002 P .03 FEB-01-1996 09r2e P.02 • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and except where non _r. he a resident of Shakopee, p Commissions? You m�tR Co residency is permitted by Council resolution, and more importantly, you nnnst have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of letaT1ursThursday after 1st Adjustment and Appeals y ; f 8 Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as 7:30 p.m. needed on Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission lst Monday at 4:3D p.m. Park & Recreation Advisory Board 4th Monday at 7:00 p.m. Police Civil Service Commission As Needed Board of Review 7:00 p.m. 2 to 3 .T:ieadays • in May Name• C' I--- Address: ct,44.4-4 Phone: (H)._.. y`�.� " Y405/9_ (B) V9C- 91k . '9l•ZePz How long have you been a Shakopee Resident?...., ?"r )A10-1111-4 " Occupation: - Aff �� ."2~` _.✓ .� Ae. ♦• .i i 4awoot,!cjit i(j7 Dose your work require you to travel? (Check one) A great deal periodically ..,,r_k Tery Little" Not at all G k.y i>> I Brooklyn Park tEL :612-536-6001 Feb 02 96 15 : 33 No .002 P .04 !J/`Tfowcirrioot C0/irrKiss/19.). (c a a'7--) vI ff Y throe-41-67o. otfralCJQ r/0/VA'GA/0 0�. of orCe ; Z o c 4 i_ /QNd /t/O/ll Loc,- �'t/ . 7,74- C4L c Coiym/s eo,J J 'oea O f' femit rnA)6 4O1 'i r ' //t)CA erio4- 7-/e1.4/9r Ake of 'f-71C-/L(-77 /11l eodt :cits, (10Lc1 et.)-ra,C',!'� /¢A)0 /Ifeme-r2A)67-214'#</Acr?,.da 1-/7.1" et/47-41,1-. OtWeegt0A) o e" 2i'e ..srq,tKee c Co.`r.Att.(4) nce•far. eo, /PA? er ', c°nd6ffer•fele- iA2/Tf t dlJ L4- ci4 i i &41ifrc-'11 ,1 •fu1s DIY /41Y7 .!G 9i4 (it) if47,4 l.JdoLv1ra g, ) v @firrt/ssse,000. /ye✓/.JG -7;e3 'fA4sei 44rx oodj cce3r ,f71 Ade 7 I Peat Ai 6:f (/'/q,< 4)(7;9 . i��. " .erg emi/is# u)/7 7ke0- c irye4t4c. /PIO J - / FI /04,0 0.) /iiti 7 'C Sege# ',d�,e r, 1�k"/A1 /Ifa Pt(cT em.)-r /Ji+rd /11hir C4c0-C. � ,(g x/4142-_ _Wef0e/eWir Agr /P PATIrY aCcie P fi° -r-t? . /V‘;‘-f 61r, DeltWer4drrk to,evite- ditho 4.00e ,&,*e6 /, 7Al i --cct) ' 772'4 it6 dam`131( (.7:)„.„ —/' GG DJT Brooklyn Park TEL :612-536-6001 Feb 02 96 15 : 34 No .002 P .05 1-tH-01-1991, 09:21 P.03 Do you have any special interests or training which you feel a particular board or commieeion could use? (Use a separate sheet if necessary)• N,4O SSS&/FO DA __ .LZ jOp#gO 0A,Cd •fe ' . .4 N WO,- ' •A .' .4.: G - D COMMNNIC TION MEplq 'rRM . Bo rd r commission in which you are interested? _ 8.K t' hce_Ac es C Adm Cort,±t!sSIalit ,... •., . Please state briefly why you are interested in serving on this foard/Commission for which you are submitting an application: t. OJ it i , E SS/ o ' : . ..irif ' _ -, r • O!9 i w WILL O#JL G '01,0 _ 0 , - • %S _ 7rMtidup. .SoK,CGa. ?o -(1. MC eAli ot.. J''- 61: • C.Pt - e • 1' G7D-. . .. _ Conflict of interest is defined an the participation in any '- activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of papez . Please list three references (Name, Addreee, Phone) : Ac+re., n:REcrNe, of rc. -: 3 - sr.Fi tocrs fifer ,rw,i 1. KEW L fl iJ r R • 3 W. - .. �t�RE'A GEORGE MuEtjCNDW - /ZeG 3Ng (1Ei a) it. SmAst fIgf2fgYc� . M Xf h ammateclat or 3. __ LL VOA) SIN - 'vl v) o f i f'x. ' a .S' Am► CHANIMe er I hereby certify that the fact wit.in the foregoing application are t cor a .`ti• the be t o� knowledge,. • • • `/ ►w / 4 Signature pate • RETURN APPLICATION- AND PLEDG$ TO:• . ' City clerk - -"-ViCSY C9ele. City of Shakopee . x.29 Holmes Street -?outh . Shakopee, NN . ''CITY OF SHAKOPEE • - • . FEB 2 1996 D • : • . CITY of SHAKOPEE J�-�'&) p FEB G 1996 ' ' ys p/)..J APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving •on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on M _ Monday- at at 7:3 0; p.m. :.. Housing Advisory and Appeals Board A'sNeeded 9 . Y1 Building Code Board of Adjustment` As Needed - and Appeals Shakopee= Public Utilities Commission. 1st Monday at 4 :30 p.m.= Park & Recreation Advisory- Board' 4th Monday at 7 : 00 p.m { Police Civil Service Commission As Needed - Board of Review 7:00 p..m. 2 to 3 Tuesdays in May Name: Je't u. L Address: /C 3 F cJ k /1-"%t-- Phone: 1-"%t—Phone: (H) gig -N7 (B) How long have you been_ a Shakopee Resident? /5/7r3' Occupation: Does your work require you to travel? (Check one) A great deal ✓ Periodically Very Little Not at all ki • Do you have any special interests or training which you feel a particular board or commission coulduse? (Use a •separate sheet if necessary) , / ee,,, t _< U Q c' t&hvk- Ark A r/c (i• )4 1 61111; J ) 1 7�3 1�' /1, o;i t 44t S 4 A si Cxfl il�. 1141 V' M( 1 Board .or mmission in which you a interests o (/9,3£ iL..Oit/�/fsyl6'k� CCs S ! d,1 Rh Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: • Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or couldhave the potential to receive personal gain, whether it be direct or indirect. In accordance _with-.: this definition;' " do you have any legal " or equitable =interested in' any_ business, however- oranized, whiph could be'constructed as ,a conflict ofinterest Yes = No Ifyes, please provide the details on a�separate sheet ofpaper r - ' L .'C '�,p'�-'` -s Pst ' --T° .'' ''.-''''-5 ^�ar . _ nte ; Adress ' Phone) -aat}tee=listthee` efere -}(Named 2 . ,Jct-1 C0 i y6 7o5 3 . �) (4 15 4,(5 !1(� . I hereby certify that the facts within the foregoing application are true and correct to the best- of -my knowledge.: • e _n....' ' i 1.tb--1... Signature • 2/5/7.0 Date - RETURN APPLICATION AND PLEDGE TO:- ' City Clerk City of Shakopee - - 129 Holmes . Street. South . - Shakopee, MN 55379 � �. a MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Nominations to Boards and Commissions DATE: January 31, 1996 INTRODUCTION AND BACKGROUND: Terms on various boards and commissions will be expiring on February 29, 1996. According to Council policy, it is appropriate to make nominations to boards and commissions at this time. Appointments will then be made at the city council meeting on February 20th. When there is more than one applicant for a particular opening, the Interview Committee will be interviewing the applicants prior to the February 20th city council meeting. It has been past practice to nominate all applicants to the boards and commissions for which they have applied. After conducting the interviews, the Interview Committee will make recommendations for appointments. The number of openings and names of applicants to date are as follows: 1] Planning Commission (2 +1 unexpired term) Board of Adjustment and Appeals (2+ 1 unexpired term) Edward L. Meilleur Todd Bladow* Mary Romansky Joan Lynch Jon Brekke Bo Spurrier Gerry Wolner 2] Park and Recreation Advisory Board (3) Dolores Lebens* John Tieben* Paul TenEyck* Dean Shanner Jeffrey G. Kaley 3] Shakopee Public Utilities (1) Dolores Lebens John Engler Joan Lynch Terry O'Toole* James Bastyr Joseph L. Wolf Nominations to Boards and Commissions January 31, 1996 Page -2- 4] Police Civil Service Commission (1) Richard T. Mulcrone* Mathew Lehman 5] Community Development Commission (3) Gary Morke* Eldon Reinke* Joan Lynch 6] Cable Communications Advisory Commission (2) James A. Bastyr* Bill Harrison* Don McNeil 7] Shakopee Community Access Corporation Board of Directors (2) James A. Bastyr* Bill Harrison* Don McNeil 8] Building Code Board of Adjustments and Appeals (2) Housing Advisory & Appeals Board (2) Robert A. Turek* 9] Board of Review (3 + 2 Councilmembers) Eldon Reinke* Richard Marks* I have received only two applications for the three positions on the Board of Review. One of the applications is from Richard Marks who has served on the Board of Review since its inception. Mr. Marks is an appraiser and is employed with Universal Valuation Services Inc. His background has been a valuable asset to the Board of Review. Although Mr. Marks is a resident of Jackson Township, he is willing to be re-appointed to the Board of Review if there are no Shakopee residents interested in serving. I am trying to reach Mr. Steve Clay to see if he is willing to serve again this year. He too has been on the Board of Review for some time. Nominations to Boards and Commissions January 31, 1996 Page -3- Should I receive additional applications prior to the City Council meeting on February 6th, I will place them on the Council table. Should City Council take action to eliminate the Community Development Commission (CDC) earlier in the meeting, City Council need not make nominations to the CDC. A separate resolution making appointments to the Economic Development Authority (naming persons recommended by the Mayor) will be prepared for Council consideration on February 20th, in addition to the resolution making appointments to other City boards and commissions. RECOMMENDED ACTION: Move to make nominations to Boards and Commissions as follows: to Planning Commission and Board of Adjustment and Appeals: Edward L. Meilleur, Todd Bladow, Mary Romansky, Joan Lynch, Jon Brekke, Bo Spurrier and Gerry Wolper; to Park and Recreation Advisory Board: Dolores Lebens, John Tieben, Paul TenEyck, Dean Shanner and Jeffrey G. Kaley; to Shakopee Public Utility Commission: Dolores Lebens, John Engler, Joan Lynch, Terry O'Toole, James Bastyr and Joseph L. Wolf; to Police Civil Service Commission: Richard T. Mulcrone and Mathew Lehman; [to Community Development Commission: Gary Morke, Eldon Reinke and Joan Lynch] ; to Cable Communications Advisory Commission: James A. Bastyr, Bill Harrison and Don McNeil; to Shakopee Community Access Corporation Board of Directors: James A. Bastyr, Bill Harrison and Don McNeil; to Building Code Board of Adjustments and Appeals and Housing Advisory & Appeals Board: Robert A. Turek; to Board of Review: Eldon Reinke and Richard Marks. * Indicates incumbents hjudy\B&CNOM96 • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions?_ You must be. a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on W._ ----Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 :00 p.m. Police Civil Service Commission As Needed Board of Review 7 :00 p.m. 2 to 3 Tuesdays in May Name: LO/4,u4) / . AuE/k“71i/0-- Address : 7/G .5724d/'.84001% 4,e- Phone: (H) 4"1 ' G-3 / 7 (B) How long have you been a Shakopee Resident? 6/74.,247-.1: • Occupation: �iai�/z 0 Does your work require you to travel? (Check one) A great deal Periodically Very Little X Not at all Do you have any special interests or training which you feel a . particular board or commission could use? (Use a separate sheet if necessary) /V jj�� l e/L/� ��- G'//,.L'/G c c/4/-_,4) ,CX7", ..c.c.--2- /K /til---.:.- /9S - /7.• "'"e•,..-,/7.• "'"e•,..-,-- % APPLICATION FOR REAPPOINT: NT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: <-14A- ( Address: xf/eG e-w /Xi c531g Phone: (H) 2/71 -5255' (B) /ZG - 93"22/ Board or Commission you wish to continue serving on S 4 A A /,I7J /1-itu U ddG") Other Board or Commission you wish to be considered for Signature ate RETURN AP?T-TrATTON TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 443-3650 RECEIVED DATE RECEIVED: JAN 1 91996 CITY OF SHAKOPEE APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions . What are the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows :. Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable _Communications Commission Quarterly, or as needed on Monday at 7:30 p.m. Housing Advisory and-Appeals- Board As Needed : Building Code Board of AdjustmentAs Needed and Appeals Shakopee Public Utilities Commission' 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board4th Monday at 7 :00 p.m. Police Civil Service Commission As Needed Board of Review 7 :00 p.m. 2 to 3 Tuesdays in May -9 <( ) . .Name: 1 "�mAN Address: i (1 ' -- Phone : (H)i 100 (B) How long have you been a Shakopee. Resident? 3 'm C10 5 Occupation:' ACWW:OncWiP— . - Does yciRai.7 yourwork tiA uire you to travel? (Check one) A great deal {-. Periodically Very Little Not at all Do you have any special interests or training which you feel a particular board or commissiop�� could use? (Use a separate sheet if necessary) t 5tIU f FDP,Fo �1 Tk?S Rs A COU1uX )LL f111K1ns IA) -714t n . i1 -N& 20 , oft. 1 Y I_Pt LT r Q e- rF t A-rm robCODES Plu0 t )OP �i s A QWC& n Lf i Soa -i2') rQEXTC 1A �. 19 { putLOPPE ' i tL n AND UPti sU817iv15ioi R. 6tt.L14fi(oics Board or Commission in which you are interested? PLP- 1011? C° /7-013106 • Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: r, f \ tat-Q S f rov-t.ft) LA J J,o(D w aN PL-Prvivw c zoloo to a•r6. c ' .• w • EL? • , . u • _. L - Nte ibfL �}� oP��, . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with, this definition, do you have any legal or equitable interestedin any business, however organized, which could be constructed as a conflict of interest? Yes No V . If yes, please provide the details on a separate sheet of paper. Pleaae ,l�isst three references (Name, Address, Pone) cam (f2a6_41,ca 1. x-)10( .( . N-tiL c1V 4 5,R. q3 5-nzitisoRAD ON L4Lfaq1 g31-3q0 2- QfY�r S44 f n m A -1a1 LU ga"' Plnnm7 o 1r 55g3 3 .eJnxaLO0mAIO R3(0 tQ (Y)y \�12oc mf oao Ca16) (Da b-g9L1� frtoPr DcN6(o OH 111/4041 I hereby certify that .the facts within the foregoing application - are true and correct to the best of my knowledge. agAnCLAWkii Signat re \.\onua ) Date RETURN APPLICATION AND PLEDGE TO: CITY OF-SHAKOPEE City Clerk JAN 5 1996 -� City of Shakopee 129 Holmes Street South �? t�!A � ' Shakopee, MN 55379 IS APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7 :30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission. 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Board of Review7 :00 p.m. 2 to 3 .Tuesdays - in May Name : oc;2 • a---1.4._ F 2S � A a Phone : (H) 77 - L5----5-?-__I- (B) V96'— o� / 5e4e- c23/ How long have you been a Shakopee Resident? 6'?‘.....) 74- a-A-� AGL 6(21-1-44, ��Toce. i'1/, / a-rte,er ci,F _ ! Occupation: (750(I (f Does your work require you to travel? (Check one) A great deal - Periodically )( Very Little Not at all Do you have any special interests or training which you feel a particular boaFd or commission could use? (Use a .separ sheet if necessary) /�.- a--r'L- c--5-,4 a-ot.4,1,/..A - / / —C1_,c.� � /1 61-a,--74 -ee:) Board or Commission in which you are interested? 1.(X..zr�✓r . u and Shakopee Public Utilities and Community Development Commission Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: o- a-- -YZ.-eiloW-1_ ( -e-A--<z-.). . _ , j ,,;44 )46-146< Af ( L4 l/ /AN/GI A � I/ onf'Ti o n/e est is •efaede'the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it. be direct or indirect. . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, w i h could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separat sheet o�- Please list three refeGxetices Name Address, P e /7' 1 . 6-(4-(24±C L5e‘ .//J7Zz&# 7 s 'I 3 2. a •� Y l' /a� , 3.4 /_ v _ uiL. I as/ 1L /af- .' / '7 /'Y)a /ja /��. • 9'6 - a /ad . I hereby certi " , - s within the foreg. ' - - __ - • are true and correct to the best of -my knowledge_. e ex--1.--c- P. z..„...r,„_." Si ature Date CITY OF SHAKOPEE RETURN APPLICATION AND PLEDGE TO:- D JAN 2 1996 City Clerk City of Shakopee _ E C E i (111 3129 Holmes Street South U 15 Shakopee, NN 55379 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions?- Youmustbe- a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. - - The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission. 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 :00 p.m. Police Civil Service Commission . As Needed Board of Review 7:00 p.m. 2 to 3 .Tuesdays in May Name: 10 \ p< Q'r-e'Kl�"e // Address: (6 ts Or. Phone: (H) 49(0 - //GA. (B) (9 d'7- Vid7G How long have you been a Shakopee Resident? T5A'`"'4 Occupation: v '"" Ecy,`.1eer Does your work require you to travel? (Check one) A great deal Periodically Very Little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Z y— ¢- Cc-o #4- C;-/-y Co[.CKc i/ - Board or Commission in which you are interested? Pl I.%J, Cove i r5 5 "oH ( - Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: P JaKri ti9 ,ra c eS S ct.•-�.� 0/ Sdfuo-A9DW- , Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1 . &c Y LLu r /-444/ecJ Dr", 0(0 S. rk-s St• v3 . T ey 5--/-o //S7 V &wet_ gt-. y(1.S—o,c(1S— I hereby certify that the facts within the foregoing application a true and correct to the best of my knowledge-.- . ignature /7•PD/9'6P • Dat CITY OF SHAKOPEE RETURN APPLICATION AND PLEDGE TO: 'SAN 3 0 1996 City Clerk D City of Shakopee -IT, ((�� 2 �p 129 Holmes Street South ly LS U Shakopee, MN 55379 j.JAN91� 96 _08 39AM SPECIAL PROJECTS OFFICE - MPLS P.1'.02 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopde 119 Holmes Street South Shakopee, MN 55379 We welcome you an a possible applicant for one of our City Boards and/or Commissions. What are the qualification for ssryi g on these advisory Boards and Commissions? -- You must be a resident of Shakopee, except where non residency is permitted by Council resolution, maim, importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of let Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Nednesday at 5:00 p.m. Cable Communication* Commission Quarterly, or as needed on Monday at 7130 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission let Monday at' 430 p.m. Park & Recreation Advisory Board 4th Monday at 7:00 p.m. Police Civil. Service Commission As Needed Board of Review 7:00 p.m. 2 to 3 ,Tuesdays /• - in May , Name e qx 1 , 11.1'eG .. Address s 1" 1'1 \O� (lt ,� Aird Phone (H), 4sto --€ N S (B), c i '7.14k Wow long have you been•a Shakopee Resident? _VI 'E+a.R,S Occupation: ___ _. c (V43 > Does your work require you to travel? (Check ons) A great deal ,. _ Periodically Very Little X Not at all Jf�JAN 31 '96 08 AM SPECIAL PROJECTS OFFICE - MPLS P4.03 • • Do you have any special interests or training which you feel a particular board or commission could use? (Use a 'separatesheet if necessary) Ilve_w C,iT‘c dA►KIN CAUL- Hoard or Commission in which you are interested? tA?M:ZItts.\C� Please 'state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: `110)Z. . ths%eks•MO lAbO, C•0 - 00 IA -ricAec Qwitssft Q V kua-\ Mtn, Conflict of interest is defined as the participation in any activity, reeonnnended action, or decision from which the individual has or could have the potential to ree4eive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested= in any business, however' organised, wbAch - could be constructed as a conflict of interest? Yes_ No ,. if. yes, please provide the details on a separate sheet of paper. - Please list three references (Name, Address, Phone) . . I hereby certify that the facts within the foregoing application • ar true d correct to the beet •of •my knowledge,. • ) 3 . • Date • • . . .CI T Y O SHAKOPEE • RETURN APPLICATION• ANO PLEDGk TO:• • JAN 3 1 1996 City. Clerk . City of Shakopee • t22 t� . 129 Holmes Street. south - L5 if Up�1 15 'Shakopee, Int 55379 4tER S pow.. � �t_tA�. ,k5 tvgl uc,on se#43tc . APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions . What are the qualification for serving on these advisory Boards and Commissions? - You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on - - -- - - : : ., = Monday-at 7 •30 pm Housing-Advisory and Appeals Board - As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission. - 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 :00 p.m. Police Civil ServiceCommission As Needed Board of Review 7: 00 p.m. 2 to 3 .Tuesdays in May Name: 6exie-7 ec>o/Anew Address: /P7a2 vfeti ' ,42e/4.4- Phone: OA', - 'Phone: (H) - /'7?7 (B) 73 / - 86 00 How long have you been a Shakopee Resident? /7144,5' Occupation: 54)..7L C ohhL..a/Cv7/ovt �9-�.�<ys 7- Does Does your work require you to travel? (Check one) A great deal Periodically Very Little )( Not at all .rte..... a.,..... �... .. �_.__.��.__�...�._.,.,-. n.... !. Do you have any special interests or training which you feel a particular board���� or commission could use? (Use a separate sheet if necessary) 'le.e` c✓..c.red. A15 .9 Ce.I,i P.cr Oma- may' txin� .�-.t✓ /4/./5.' /�'C CO,r,�i..�y5 � ,�,/odi.E 4.v ,$e7t+ s'/�sr5� 4 ireeCe 6 til ) , cee-fe �P..•T S Le a.ST.td c7fc. G',e�r�ctJS . v�'d / //�� B/�+ - Board or Commission in which you are interested? 12A-ti/.c.,4 Please state briefly why you are interested in serving on this Board/Commission forwhichyou are submitting an application: /////c-C evc.,,telte [v I74 S e'uE',e014 Go.-u,T&gc7 .5 4-d '' f7j/ , - AT ,p Tri f57 eA.- geW 7 ee, /- ,rnCfAr Bi,4? per' �.?rs �l�`"M 9 . G � e,„17,4 ,yi9-4" 444 Lt Lo-d,r,t4c?.nom+ A Feet - #d-cp a.2-cro( Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. Inaccordance with`- this definition, do:--you- have any legal or equitable interested in : any -business, however .•organized, which could be constructed as a conflict of interest? Yes No )r If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1. ,62/0 o-r. C 24 U`/3 /33Co /aicA ,0,e, Piat G•.c S/YS= Ldp? 2 . 6.EQCGce A. 4 5 r Yyvc^ '/30 3 . ',/', 2. 5 vA 13,42et. 57". YQ G- /Asa I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge..- Signat' re S/� Date • RETURN APPLICATION AND PLEDGE TO: • RECEIVED City Clerk City of Shakopee JAN S 1 1996 129 Holmes Street South Shakopee, MN 55379 CITY OF SHAKOPEE APPLICATION FOR REAPPOINT.ZNT TO A CITY OF SHAXOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: D O I n R e IY S Address: _5-3g Ltd "1't �✓ Phone: (H) 11-6151 )— (B) Board or Commission you wish to continue serving on Pn K `- Fe c Re,Gu fi'r0 tr dviS oR y o w rd Other Board or Commission you wish to be considered for U'7iL ►-rm , s$ a / kid,04-Ad 2-71 )5A/Le-€.4-/ Signature jx44/Date R="'"URN A=?LTCATT_CN TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 CITY OF SH,K PEE ' 1996 DATE RECEIVED: l !' r Evita Ix E. GreiofS 2 1996 � a . . . • _.. c. APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South - Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where- non . residency is permitted by Council resolution, and more importantly, you must have an interest in serving" your community. ' . _ The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7:30 p.m. Housing Advisory and Appeals Board - As Needed Building Code Board of Adjustment As Needed and Appeals - - - ShakopeePublic Utilities Commission.---1st- Monday at 4 :30. p.m.= Park & Recreation Advisory Board 4th Monday at 7:00 p.m. Police.. Civil Service.. Commission --•------As Needed - - .. • Board of Review 7:00 p..m.- 2 to 3 .Tuesdays in May • • • Name: John J Engler Address: - 2147 Park-Ri dae Dr.i ve ShaknneP • Phone: (H) 445-3021 - (B) 445-1320 How long have you been a Shakopee Resident? 22 Years Obciipation: Quality Assurance Manager Dai's yourtWdrk require you to travel? (Check one) -. f A great deal Periodically X Very Little -- Not at all . _Do you have any special interests or training which you feel a particular board or commission could tuts?- -(Use—a. 'separate' sheet if ' necessary) See attached • • Board or Commission in which you are interested? Shakopee Public Utilities Commission • Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I believe that it-is-important to be active-in-the- community- and I. want to help the Shakopee Public Utilities to continue to be successful on into the future Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or - equitable interested in any business, however organized, which could be construed as a conflict of interest? Yes No X . If yes,. please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) 1. Arthur-Hatch -Rubber Industries200Cavanaugh Drive Shakopee 445-1320 2 . Bob or Roxanne Jackelen 2135 Park Ridge Drive Shakopee 496-1410 3 . Barry Kirchmeier 918 Minnesota Shakopee • 496-1508 . I hereby certify that the facts within the foregoing application • • are true and orrect to the best--of -my knowledge... - - • • - . • gI‘ede-I Signat r _._ .._._ . . 2-0 • / / • • Date - • . • .. :._ ..__ -__ -- - CITY OF SHAKOPEE • • RETURN APPLICATION- AND PLEDGE TO:- - - City Clerk D JAN 2: 2 1996 Ti City of Shakopee .- 129 Holmes.Street. South . • (- C_ f Pi •Shakopee, - MN 55379 - SPECIAL INTERESTS AND TRAINING JOHN ENGLER JANUARY 20, 1996 COLLEGE • MBA from St. Thomas University in May 1994 • BA from Mankato State University in 1973 • I have atended various classes, seminars and workshops in quality improvement,operations management and general management. LOCAL ORGANIZATIONS • President of the Shakopee Jaycees 1979-1980. • Member of the Shakopee Jaycee Board of Directors for nine years. • Vice President of Girls Softball for the Shakopee BasebaWSoftball Association for two years. • Shakopee Girls Softball Coordinator for four years. • Scott County Pheasants Forever Board of Directors for four years. • Chairperson for the 1996 Scott County Pheasants Forever Banquet,which raises approximately$20,000 dollars for improving wildlife habitat in Scott County. MANAGEMENT EXPERIENCE • I have been a manager in different types of businesses over the past 20 years. In this capacity I have had responsibilities for budgeting, staffing, salary reviews,strategic planning, organizing,and coordinating process improvements. • I am currently the Quality Assurance Manager for Rubber Industries in Shakopee. • I am experienced in quality improvement,especially TQM and ISO 9000. John J . Engler APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions?_`You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Community Development. Commission' . . 3rd Wednesday at 5:00 p.m. Cable Communications Commission Quarterly, or as needed on Monday- t 7 p.m. - HousingAdvisory4and ;Appeals Board -As-Needed Building- Code Board of Adjustment-- As Needed and:Appeals .._ Shakopee,Public:_Utilities Commission lst Monday at 4 30, p.m.,, Park & Recreation_Advisory Board = 4th Monday at 7 :00` p.m. Police Civil- Service _Commission As: Needed _Board of Review. F - _ =7:00 p.m 2 to 3 Tuesdays - in May; Name:-1?(-r.,1 ( 72 O (ie._ Address• O 1.. A/C Th //� ,� )-q S� (B) l - .56) • Phone:__ (H) 7��How long have you been a ShakopeeResident? /0 711Z-S Occupation•• l Avi K/ti Does your work require you to travel? (Check one) A great deal Periodically /CVery Little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) 0 I'�l�IC I/L C- 4 f P rc - v 5 i 1�.GA 472,,,/c4,-,,-,,i, �►� y1" r V Ser✓,,c 4-- �., 6.0 >iAi► 1 55, Board or Commission in which you are interested? ` 5 )\a v _E. P�1 {a):c Lf �, 1I-I-,'-es n1 r-4 , SS) p-c/ Please state briefly why you are interested in serving on this - Board/Commission- for-which-you_are_submitting-an application: ____ 6/.1.1 y, re,,,/...... di 4,0'2-51- Al— 5e e,m,4----7 11,___ C.- 4a. plii,... ;f.5 u j.,,,,A4/71-,_ , Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to- receive personal gain, whether it be direct or indirect. -- ---,r. In' accordance�'with}--'" TM= definition,-----do-you= have any= legal. or ". equitable interested in: any- business, however organized, which ,; -.F` could be- constructed as.-a- conflict-of inter"est� Yes--- .-No If.yes, please provide, the-detail-6'76—n_a separate sheet;of-paper __ ..- a-.i c, . i3..r__w,-.oy��# '.'AL,'9%R^.--^x1rr-.. '?a - " $8°AFWIn'F+�>`°a.!"Y�xR 4.1` Sx'ts'.e'.� � Please list =three references ` (Name, Address, Phone) ..i 3.., i- .,, I1 —. —e_a ns . gK ' 3 3'6 Y€fTe `-t-----1—'---,. s ........=-4 .. ,_f" .. # 2 . / I - 14re 3 .-120 . I/ e b certify th t the facts within-the foregoing. application ret ue and corre • to the best of my knowledge..' / 19/477,......6L___ ignat re Date v : . Fl�CEiv .. RETURN APPLICATION AND PLEDGE TO:- Ej) City Clerk City of Shakopee JAN 2 9 1996 - 129 Holmes . Street. South Ctry Shakopee, MN 55379 -OpSH . AKOPE APPLICATION FOR RE_ PPOINTXENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/CR COMMISSION' - - If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: ..1A4455 4 • Address: 24212 +1, # 1 /12"' Phone: (H) tjgs-g3o3 (B) _ 6? � Board or Commission you wish to continue serving on Pabcie. 4cces$ ecyst f c*Wg Cc>,Kim►. Other Board or Commission you wish to be considered for Pv6C c es111;res • V _ Date� � � �- � ` �. - _- z,. 't...a. � _.«,,._ --, Z-71-.A.: -ac- a, xas-e-s-- c:• ?N A??LTCATTCV TO ti,+ City Clerk City of Shakopee . 129 East 1st Avenue = - :. Shakopee, Mn. 55379 445-3650 ._,' RECEIVED • JAN 1 7.1996 DATE RECEIVED: 21 ,�C�T�YIOtiAtfflPEE y • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and ---Commissions?—You-must be- a-resident of-Shakopee,--except_where_non_ residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Community Development Commission __ ____ 3rd Wednesday at 5:00 p.m. cable. communications; Commission Quarterly, or as needed on try _ a Housing,Advisory ands. Appeals'Board As"'Nee ded.. _�T_.....i<yk. $iGY.1:7r='-'4-a. •kam�x:t.�:aY47 .'..'A"kaus;3 s"`c `_"'"'" 'r-?""' ,Y�'__,-_: fvf!`_3.--fig"# '"_'-`"..1 -f zATa'-"'s- wt Bu „lding Code Board _of Adjustment As Needed _ # - = and---Appeals ' Shakopee Public` Utilities Commission 1st Monday at 4 30 p.m. - Park & Recreation_Advisory. Board 4th Monday at 7 00 p.m. Police-Civil- Service- Commission _ , As Needed 3 T Board of: Review - � - _ 7: 00 p.m.--2 -to uesdays-= in Ma • J s ESD CVS o Cod Name: Address: Phone : _ (H) S - e c (B)- `{-fir--=S 31 B How long have you been a Shakopee Resident? Occupation: Does your work require you to travel? (Check one) A great dealV Periodically / Very Little Not at all •• • Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) & 17& .may acj .z.�- -.L._�-Uz.ey ct.41.. e-& Board or Commiss7io�n7 in which you are interested? Please state briefly why you are interested in serving on this Boa—rd/Commission-for--which-you--are-submitting-an-application: --- et.o-C. c-0--)Azie-cee%61 4.--tAe---ii, 6 "4./..e-t_e_g-tA c‘z_._ w, u. lo - d cj /& 19 /1 s(x4 = rf ` Conflict of- interest ' is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with-w this definition, do- you have any legal- or - equitable interested in. any.. business, however organized, w ch F could be constructedThs a conflict_ of interest? .Yes,_...-_,.- No -- If yes,- please_ provide--they details on- a separate sheet of paper - ----- Please-list--three-=references; (Name,:-Address,s Phone) -� 2 M =y ��t J'�� SSS fu 5/0esR42 �1v_= 7S7/ 3 . CL (�SFU(1�1=°� D GlfiC1 C ( � Ire S Z O I hereby certify that the facts within the foregoing application are ue and correct to. t e best of my knowledge _: fir 1 / V 6:...." 144-46 ., Si•-atur Date -- --- --- --- JAN=s �_-_-- 1996 City ETURNl APPLICATIONrk AND PLEDGE TO CIN nc. gKOPEE City of Shakopee 129 Holmes . Street. South Shakopee, MN 55379 . APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: / G! / ` � SP Address: IDU Phone: (H) / ) r,2 ( (B) Board or Commission you wish to continue serving on PPIC JC Other Board or Commission you wish to be considered for Signature J7 Date RETURN APpr.TrATTON TO City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 CITY OF SHAKOPEE JAN 1 i 1996 ECEIVE DATE RECEIVED: APPLICATION FOR RLXPPOINT: NT TO A CITY OF SHAXOPEE ADVISORY BOARD AND/CR COM`SISSICN If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: PGLu / ./ e-n4-7( Address: //33 6-54 I'M c c/ a S/(*/fope .e Phone: (H) / / 3'y7-3 (B) I/y _333 -3 Board or Commission you wish to continue serving on v U 2v Pcr,k � a o G' c [r Other Board or Commission you wish to be considered for 'lb gw - Signature 9—y !? Date R E'_CPN A ?LTrATTCV TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 CITY OF SHAKOPEE DATE RECEIVED: D JAN 1 0 1996 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions?--You- must-be_ a. resident__of_ Shakopee,_except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable Communications Commission Quarterly, or as needed on Housing--Advisory andAppeals Board As Needed • Building Code Board of Adjustment As Needed Shakopee` Public`Utilities- Commission F--- • 1st-Monday at=L4:30f p.m. Park & Recreation Advisory Board 4th Monday at"=7: 00. p.m. Police`Civil Service Commission -As-Needed Boa .-.. f_ rdoReview_- +-7:00 `^p m. _2 to 3 -Tuesdays' _ in May Name: DEA aJ £Aqr,e re Address: 2-/z/. Hiii .:/e gS) Phone: (H) &/2 y1/..�" 7'h/ (B) `/*A--0'/:S-v How long have you been a Shakopee Resident? /@ yecc .Ps Occupation: T-ee chi er- Does your work require you to travel? (Check one) A great deal Periodically Very Little X Not at all • Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) J.C� �Jt A Q .a.k. . Board or Commission in which you are interested? nam. t H i ecres um_ dLI1.6 13o0,ra. Please state briefly why you are interested in serving on t his Board/Commission_for_which_you_are_submitting an application: r6 Lip c.+. �. •_ eittuciti Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. _ In= accordance :with _this_, definition,_.do; you have_ any legal or equitable interested in any business, however organized, which could be-constructed, as a conflict of interest? -_ Yes Nom_. If: yes, please provide--the details on a separate sheet of-paper. Please list three references (Name, Address, Phone) 1.`2n IG- ►a�1., 11 8`l- 111ac(istr %S-fae�-� Shat a pee�yY1.1 tiq5-- t Oel 1 e . .. qH(s'— ti 9 2 . +.eQc.ra-r� 1431e, � i-e.ie Juc- 3 .'fob i e-cl►G.,� lo�i2. SomSfvee� Sit Ic 1rv►r' 44445 - boZ9 1 - I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge.: j)� ltd. 4rti .J Signature 4, ZS 114 . te -CITY OF SHAKO,=,^ RETURN APPLICATION' AND PLEDGE TO: City Clerk JAN 3 0 1996 City of Shakopee - 129 Holmes Street South L�h - 6 E I V E Shakopee, MN 55379 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS. City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions . What are the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission. 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 : 00 p.m. Police Civil Service Commission -As Needed Board of Review 7 : 00 p..m. 2 to 3 _Tuesdays • in May Name:�EC S'RA G. l24\1-IA Address : "1`q mAo,son c3 �� S Phone : (H) 1AyS —\c v\ (B) (6Zca - MALI How long have you been a Shakopee Resident? Z`6 ER's 1 cAaP occupation: E,>% `n5 cctt sawtces Does your work require you to travel? (Check one) A great deal Periodically Very Little Not at all • Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) N>f.t a 31 - ova • n t'R Qr�sT" m -1 A QAR�S jarl0 ms 0E- -r>v GOMM v�rT- a wd2.4- ,,n MP� CSM , (k'rcAn0 it mon G, e L_ Ski-,LLS Board or Commission in which you are interested? Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: rn? -t, p Gds,PFS Vc�.�a �pov i S \A L\ Pt--Sv NV P J Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No ?‹ If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1'11c t S) c6a\s P LLkS 2 . Avn 6 ic› W 101-1Z So. Q41cos`-\ 445- -1\\6b . I hereby certify that the facts within the foregoing application are true - d correct to the best of my knowledge.. lk Si. • e 1\Z*1\b Date _CITy OF SHAKOPE RETURN APPLICATION AND PLEDGE TO:' D JANE City Clerk 311996 City of Shakopee (� 129 Holmes Street South 8 11/I 2 Shakopee, NEN 55379 G Rehab Svcs / Job Svcs TEL :612-496-4169 Jan 26 96 16:50 No .006 P .01 • Lt i 4- Ur SIIHINOf'EE, CITY" COUNCIL, L'�C�i�i{L'a'"'ND...COMP' Sa 1 UN + :3 4'tC.i a t "" Gtal'il�lUv 7Y,' t io.�t55 CURr Grc!iT I GNB 31;1'.-1-EtiH<VU C ! Yt. 10_AA. PLEASE AGGEFT I'IY _I N'1 L I &ST7 I N SERV V I NO'UN THE (,UMM'MUN I ITT.HCCE'b CUkt-'U ttfi f ftT I UN. i1T ACri-L'I a RE�UItLG;rile.h`ADDRESSCS�i~�r•Bt-iCh :rcuui4u, Wu1uS .LAI-E IEPILL Lt,ii.�LA4I"i1.M ,at-IIVI INTEREE FEL TC1'i t CITY fzLT V TI Es I.f-ill ►t I.-` O C,O i t i wE NESS 0 THEi.CABLEtr ►••RsEV Str41.4LL r A I sir t7iIt s tont :�vr.- rf ED GA IOIvl� :lalvuq 14F RI'i� IO •L= Q i_ { r+ry a t z I I i T ii tE. +I,r I11uJE =n Tex a t S • NEW-LOCATION I5 N 5TARr�•-4• :_.. 1,-:-- I'�l litVt_ PRODUCEUf VIDEOC Cil-EtEfrIRED UK 1-1UOL IL ftLG .+S,`DERFIY DAl S� sT F t2�iVt S HOS1 I FUNNIETIvi: I DUSIRIE .iu •> hF Ii t I *� af�ir - ->'>t -co I' st tit er 1v" 'in [3°'r r I JiJX'I Y = _ r_ _ = _ • _ �� • _ Y`..tY.'Y'° a-'-t,4.,..'v' ... sR+Sr 4{x w .a3v. Y uwc Y..�.,�........ wF✓.•..w..., T Snel. _�:..9 2s„ -f Fes, _ aQ�s .zarive ar Ts -:e-, ' - CITY:OFSHAKO?EE [O) JAN26199&. Rehab Svcs Job Svcs TEL :612-496-4169 Jan 26 96 16 :51 No .006 P .02 D M{7NEIL 1141 Narfink ca�Stµ .5lrakoper•MN 5 17Q •Rcs•(012)445-4049, _ _ i Bus:(612).496-4161 _. ` QBJECI IVE= - N ........sp" .v c oNor ..a ix1.IRrsr MMM .i.l...l� w�1 'u +......•...e,.....,.ur.+s.++w+.svun+..�.#5n�..aa�r-wxe-.r_-a.`.y..nexw. . _EcMS,4t s _z -r - te ' �� .--2,7,4-,,,---.,- • � ,t,,„,',„3„,„--„"aa. %,,,,,,,,,, ,./ r '�x - d:', - . .c — ms .k--` 'spa » -- --,2 w ..haht3. k.-i! It A -v.EDtCATIO -...-----4.,..-,:—, fixYTR _,,,j y. ..awa _ 'a..'aw .e- 71 _...:-..�.._:__.._ n•,� _,AAAA-_.._.�..�. u UNIy1.RS..i Oi. MINNLsoTA rte,• Graduat�CuurS 1969 4- _ x � ; MAN dt ST11TI'UNIVI.RSITY 196 196' 4 y - . ,s exp x 4-.��a a Oruy,�ltated UnivcrsiiyrMarkt ting (-Idit t'(-1vc ct st1iularshulr frctrn bilsuie�s - ..,'r?i ^tl:. -^fir.�•_"_=�- '�- r :..x..-�,.''• S�'�. � ..�c.,,... .�, rax+ae.. . xr " ,-rr - '' _- _ _ -,gam• --- - _ .. 1 .. 1-Xt?ERIFNC = .: .. 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ARKF"F !N ' TIES Cr trd 4 1afte brochures and workbooks fomarket.,•• u I' ur p_104to C,urn meetuiRs;a ,c,co my silt stats cIY --µ ► .�, oar aig�_man fo alayoraI,Auld sista re�resettt ttvc candidates- °"'' ___ c> > ' �- B--- of Directlifs Shakopee_firanspclrtatitat t�Energy_ _ -, ..ssion a -- ► Served-cm-t-)akota£n unty1 rsvatcindustry t_ni_lci�ii{PIt ) ,, ---=--=---,, Stu ved ort cai uiussioncr's'faskFaic _ � _ --.,,- --- MrarkejIaSkviiR C:cniiely M?cruial:Scsrwxclm(ictromsccnrttEl-tuIcricn,i�rn.,. ei� ritcle d- _t - oum , - --------presuttatlents _ _ P duce a markct•ingvldco or St. I rancis_R nt.aI Mirdic•d (c'tlter fin .-_�.; - for fund raising urposcs fur a tiiw 7lcixpitat �trnpi x, _ Rehab Svcs / Job Svcs 1EL :612-496-41b9 Jan 26 96 16 :51 No .006 P .03 Page-2 Don McNeil Resume INIARKETING RF,LATED ACTIVITIES.CONTD..'_ ' .Shakia C.hantherC.cmmmera C.oautliored tbi4(.btat ebcrs first IItelatlons Convnuttee Menlliership Committee Member Initiated and implemented able; • - first`Holidey Y,ightin .C.eiititest;rvl ell edYxxdi ate means o advert sing nr�s,and z rt prcuitutd-a video-aavertising the-even woraeikwitiviiw rtnerc iamb— ► city of Shakopee Member oI Organi,inng and Advertising C wrtmtttee for Derby Days -_ " (ad-annual 3-day ` ioduccd a video to ncllide allevents,edited, seleued nedr.t- an t(iLtle t)1 Wln�d r TMs '` a.� ^r ter � ��' ► Minnunta/*F Metro I'aif iicrsiii �Flannm�y Peet;Sere _..._ =`.` ,== crit t`e App cation evtew Commit ee exv ;cel t ie o t• Service"It"Screen,Jo Sutnlitafy and.Niirrativc.Review i v _ . ., Cemuruttec Mhz rNcsiuit lazt,arlirdieia ariii fi�fknv 4ip wi11i�x� �_:_ -•�- .�...___ _, _wa -- — e7ti flc ers,i e Certait►te ti, Re►tiaisicance Canterb Far r Yttband C�ontaincr slid varicntx T...T :.. temporary servlc e% t_ COntmwit9 /lain CnJ /1 ilii Ae�YJ !' 't Reviewed la m idat. �.. . �..-..�. I d �" evi�red Iamb�f�i material fcx'tiui�+cn.J rand�daCe ��� rod�ltl.�d vides mean to ► fru irncscript etc y 'piecui_e derert mailand �; ®firRi*l'Ytra i'meets s i as- l tJt Fr[M e1at' on.varlotiq•�: ata ll t�ipt'. re - irt hltl� tt e t €)lt11linit1 it <an's CAP iuun ell - _x .... -. _ __- __ _ t1(,ly ;. �- � t t � -gam• � ., T _ ..f.. `_€ i.+' - _ + - - _ ... �,- .-�`.4T -� ���_._.___� _. ' !�t�.a-,- ='�..' -••rte-�-�,. .'s' - �Ss.�`. -- blowt.024 1 Y1G"+4 N :: 1Y .r•�"'wY.'S"`" S ala "1.°--", `""=" -", `e Is'. _ x�- s-ssn as •er.' 'a4aase... awok • •as:` • �, .. - - - - APPLICATION FOR R=.APPOINTMENT TO A CITY OF SHA.XOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: Roue F2i A . / c;42j/( Address: 731 W. /O 7.11 AVE 1 .5 i-JAK&PEE x. 379 -2222 Phone: (H) '49 (e- 20.5 9 (3) 9 LIR - ' 7oo FA;. Li2yy Board or Commission you wish to continue serving on i-I i i# & 3L►3& Cf1 E 130: of A A3- 1 i"+FiiS 4 /1pi,H44- MO f APPrAL S RoA to Other Board or Commission you wish to be considered for • Signature /-/O - 9 � Date R_TrPN A p?T.Tr ATTON TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: tIu 9661 9 T NY(' I 33dONVHS dO A.110 APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: ? "1 �a 0 J J / Gad aJ Address: y 6.% woz,Z J -k ,7R-- /� k L� Chi Phone: (H) 41/1- l g 37 (3) L 2- Board Board or Commission you wish to continue serving on Pd/) G41 i'»tri/g5 Other Board or Commission you wish to be considered for tek Signature /Abli,4, Date • RE"FN APPT•ICATT_O`7 TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: CITY OF SHAKOPEE JAN 2 6 1996 MOVE.' • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, 'MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions . What are the qualification for serving on these advisory Boards and Commissions?_ ..-You_must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7 :30 p.m. Community Development Commission 3rd Wednesday at 5 :00 p.m. Cable Communications Commission Quarterly, or as needed on Monday at 7:30 p.m Housing Advisory and Appeals Board As Needed Building Code Board. of Adjustment •- As Needed and Appeals -Shakopee Public Utilities Commission- 1st Monday at 4 :30 p.m.- Park & Recreation Advisory Board - ' 4th Monday at 7:00 p.m.- Police Civil Service Commission As Needed Board of Review 7:00 p..m. 2 to 3 _Tuesdays in May Name: ►rn Pfi •-✓ • )---e.14 Y A A Address: Ott~, ra u-•-f---- Phone: (H) ' t:) (B) ` LP-I - q ? 7s-- How long have you been a Shakopee Resident? a y-eA2 .S Occupation: A01-0 nin +-1,1, .4e-° (4f CA 1 ' rho / A• itA4--a2 Does your work require you to travel? (Check one) A great deal Periodically X Very Little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use a -separate sheet if necessary) (1 et5+fAh2+�«•.A tAh, 46 K OA '!A:,‘ C3)/2s, ►1t, 13-4._ 514A kfla-ems 0;a i.e. ,c e_ efte,t.-J,d-,--- 4-"V':5 X FO-/`e-, 1'hC c,,r E-F i4NSe. Vit,cj r1 "% OA-0-.C,laf V.. IM► fs 4*G;,DAA. li& rJ I L O '. 11c V 6e0141,7 Board or Commission in which you are interested? Pl 1 I.c%2 r , 0 ; L S-...f J .Z,-e., eon',rn ;5-5 le"- . Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 4 y ..--K 7, k/ . /Q . c9A.. . '10- 00644.44.OA J,t , 'Lir - S ,M,;L Xi)Uc,l Ue • 5 ..5- g- A n ) Fre,..-- eo I;64,_, d )o¢ Lb 4..-v. i roc. u0/•..-4 ton ri-1 c,pq-,,: . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed._as a conflict of interest? __Yes No If yes,_ please provide- the details on a separate sheet of paper. Please list three 'references (Name, Address,' Phorie) 1 illei 14/ / 0 5 S/Mewl 0.. Pe• 51*.% 2 `/f/s 57530 2 . Sum ', /•D p') 5 z a iPA SP A kv - 015 -SA a- wz1�-&kms (/o5/ if, // 1.4041.404or. ,4 3 . V9G'aaaD• p _ - p f�A�,G.�.S ^'''`V►A 3'�- __ �.o,ie5. �'cls� pM•'�+t. iVe-/" ligL L - Ihereby certify that the facts within the foregoing application • . are .true and correc to the best- of -my knowledge•. Signature / / S / 9 . • . Date - - RECEIVED - RETURN APPLICATION• AND PLEDGE TO:- - City Clerk • JAN 2 6 1996 City of Shakopee •- 129 Holmes . Street• south . CITY OF SHAKOPEE Shakopee, MN - 55379 - - APPLICATION FOR R kPPOINTN NT TO A CITY OF SHAXOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect. for three years) , please complete this abbreviated application form for reappoint- ment. ,n n �� r V 1 C� '(� ke Name: c I Address: t �C 'nn V �/ 1 Nr 1 c l e I Phone: (H) '"` / 3S0 (B) ` 1 7 / 7 Board or Commission you wish to continue serving on On OA �� ,� D L.0 ego p oneiv+ ( C) my;s s o"l Other Board or Commission you wish to be considered for 0°F)/ s ej-0 igna ur.. 1- � 6 Date R=—FURN AP?T-TrATTCN TO: City Clerk City of Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: //7/2‘ APPLICATION FOR REAPPOINTNT TO A CITY OF SF.AKOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission this process has been in effect for three years) , ( please complete this abbreviated application form for or reappoint- ment. � J Name �G . � /C Address: ;) '7 q �'�1ff✓� / ./(W iL Phone: (H) 4/1/J /// %h (3) L7 73 -d45',a` Board or Commissionou wish to continue serving on 8647 (eD/e) Y g 6 V/&r-) Other Board or Commission you wish to be considered for Signature cAn RETURN APPLICATION TO: City Clerk City of Shakopee _ 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 or/ OF941\10 EE DATE RECEIVED: SAN 1 0 1996 ECCE APPLICATION FOR REAPPOINTMENT TO A CITY OF SaAKOPEE ADVISORY BOARD AND/CR COMMISSION If you have previously completed an application for a board or commission (this process has been in effect for three years) , please complete this abbreviated application form for reappoint- ment. Name: Richard G. Marks Address: 12951 Koeper Avenue Shakopee, Mn. 55379 Phone: (H) 445-5038 (B) 445-9100 Board or Commission you wish to continue serving on annual board of review of assessor's real estate valuation Other Board or Commission you wish to be considered for _ ) 14 Signature January 31, 1996 Date RETURN A p?t ICATTON TO City Clerk City-Ysf Shakopee 129 East 1st Avenue Shakopee, Mn. 55379 445-3650 DATE RECEIVED: CIN OF SHAKOPEE JA N 31 1996 G(, MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne 1 DATE: January 19, 1996 RE : Licensing of Employees BACKGROUND: At the City Council meeting of January 16, 1996, the City Council directed staff to prepare an ordinance amendment for licensing of pawnshop employees . The ordinance is to allow staff to handle these licenses without City Council action. The attached ordinance amendment makes this change. If adopted, it will give the City Clerk authorization to grant licenses to employees in pawnshops, shops of precious metal dealers, or secondhand goods dealer' s businesses (these three businesses are all in the same category under our licensing ordinances) . ALTERNATIVES : 1 . Move to adopt Ordinance No. 444, an ordinance amending City Code Chapter 6, Other Business Regulation and Licensing, Sec . 6 . 03 , Action on Application for License, by repealing Subd. 1, Granting, and adopting one new subdivision in lieu thereof . 2 . Amend draft Ordinance No. 444, then move to adopt it . 3 . Do not adopt Ordinance No. 444 . RECOMMENDATION: Move to adopt Ordinance No. 444, an ordinance amending City Code Chapter 6, Other Business Regulation and Licensing, Sec . 6 . 03 , Action on Application for License, by repealing Subd. 1, Granting, and adopting one new subdivision in lieu thereof . [19MEMO2] Attachment • ORDINANCE NO. 444, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 6, OTHER BUSINESS REGULATION AND LICENSING, SEC. 6 . 03, ACTION ON APPLICATION FOR LICENSE, BY REPEALING SUBD. 1, GRANTING, AND ADOPTING ONE NEW SUBDIVISION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 6, Other Business Regulation and Licensing, Sec . 6 . 03 , Action on Application for License, is hereby amended by repealing Subd. 1, Granting, and adopting one new subdivision in lieu thereof, which shall read as follows : Subd. 1. Granting. The Council may grant any application for the period of the remainder of the then current calendar year or for the entire ensuing license year. The City Clerk may grant an application for the licensing of an individual who works in a business licensed as a pawnshop, precious metal dealer, or secondhand goods dealer. All applications, including proposed license periods, must be consistent with this Chapter. Note : The underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 6 . 99, Violation a Misdemeanor or Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date . This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1996 . Iib MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne0 DATE : January 24, 1996 RE : Statutes Incorporated By Reference BACKGROUND: There are a number of statutes referred to in the City Code. Until last year we laboriously sought to revise them one-by-one, to refer to the most current version of the law. A new procedure was instituted in 1995, simply adopting the latest version in one ordinance, which needs to be adopted annually. This way we do not miss any ordinances, and adopt the most recent statutes and rules in one simple procedure . ALTERNATIVES : 1 . Adopt Ordinance No. 445 . 2 . Do not adopt Ordinance No. 445 . 3 . Table for more information from staff . RECOMMENDATION: Move to adopt Ordinance No. 445, an ordinance repealing City Code Sec . 1 . 12 , and adopting a new Sec. 1 . 12 in lieu thereof . [24MEMO] ORDINANCE NO. 445, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 1, GENERAL PROVISIONS AND DEFINITIONS APPLICABLE TO THE ENTIRE CITY CODE INCLUDING PENALTY FOR VIOLATION, BY REPEALING SEC. 1 . 12, INCORPORATION BY REFERENCE, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation, is hereby amended by repealing Sec. 1 . 12, Incorporation by Reference, and adopting one new section in lieu thereof, which shall read as follows : SEC. 1.12 . INCORPORATION BY REFERENCE. References in this City Code to Minnesota Statutes are to Minnesota Statutes 1992, Laws of Minnesota 1993 , and Laws of Minnesota 1994, and Laws of Minnesota 1995, unless otherwise provided. References to rules, regulations, standards, or models are to those documents in effect on January 1, 1996 1995, unless otherwise provided. Note : The ctrickcn language is deleted; the underlined language is inserted. Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: 1040/' ` Alt `/�• City Attorney Published in the Shakopee Valley Newson the day of , 1996 . [24MEMO] /3 C MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Premises Permit for the Prior Lake Lions Club DATE: January 23, 1996 INTRODUCTION: Attached is Resolution No. 4383, approving a premises permit for the Prior Lake Lions Club, for City Council consideration. BACKGROUND : The Prior Lake Lions Club is making application to the Gambling Control Board for renewal of their premises' permits. They currently have a premises permit at The Canterbury Inn, 1244 Canterbury Road. Current law requires the municipality where the activity will take place to adopt a resolution approving the premises permit before the Gambling Control Board will issue a permit. The Prior Lake Lions Club first obtained City Council approval for a permit at Canterbury Inn on September 6, 1994. The Prior Lake Lions Club is in compliance with the Shakopee City Code. They do file with the city clerk copies of their monthly reports to the Gambling Control Board. According to the monthly reports it is apparent that they do expend 75% of their expenditures for lawful purposes on lawful purposes conducted or located within the city's trade area. Shakopee's trade area includes the City of Shakopee and those cities contiguous to Shakopee. RECOMMENDED ACTION: Offer Resolution No. 4383, A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for the Prior Lake Lions Club, and move its adoption. hjudy\licenses\gamblion RESOLUTION NO. 4383 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PREMISES PERMIT FOR THE PRIOR LAKE LIONS CLUB WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS, Prior Lake Lions Club is seeking a Premises Permit for Players Bar and Grille, B/W Canterbury Inn, 1244 Canterbury Road, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,AS FOLLOWS: That the Premises Permit for the Prior Lake Lions Club at Players Bar and Grille, B/W Canterbury Inn, 1244 Canterbury Road, Shakopee,Minnesota,be approved. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota,held this day of , 1996. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Premises Permit for the Knights of Columbus DATE: January 31, 1996 INTRODUCTION: Attached is Resolution No. 4385, approving a premises permit for the Knights of Columbus, for City Council consideration. BACKGROUND : The Knights of Columbus is making application to the Gambling Control Board for renewal of their premises permit. They currently have a premises permit at their hall at 1760 East 4th Avenue. Current law requires the municipality where the activity will take place to adopt a resolution approving the premises permit before the Gambling Control Board will issue a permit. They are in compliance with the Shakopee City Code. RECOMMENDED ACTION: Offer Resolution No. 4385, A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for the Knights of Columbus, and move its adoption. hjudyllicenses\gambl-kc RESOLUTION NO. 4385 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PREMISES PERMIT FOR THE KNIGHTS OF COLUMBUS #1685 WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS, Knights of Columbus #1685 is seeking renewal of their Premises Permit at the Knights of Columbus Hall, 1760 East 4th Avenue, Shakopee,Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the Premises Permit for the Knights of Columbus#1685, at the Knights of Columbus Hall, 1760 East 4th Avenue, Shakopee,Minnesota,be approved. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 6th day of February, 1996. Mayor of the City of Shakopee • ATTEST: City Clerk Approved as to form. - City Attorney 1 MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Changing March 5th City Council Meeting Date DATE: January 23, 1996 INTRODUCTION: Attached is Resolution No. 4382, changing the meeting date for the March 5th City Council meeting, for Council consideration. BACKGROUND: The current city code sets the regular city council meeting dates for the first Tuesday of each month at 7:00 P.M. (All subsequent meetings during that month are adjourned regular meetings. ) The city code also provides that the Council may, by resolution adopted not less than one (1) week prior thereto, change its regular time of meeting. The political party precinct caucuses for 1996 are scheduled for March 5th. State law prohibits the City Council from meeting after 6:00 P.M. on the day of a precinct caucus. It is therefore appropriate for City Council to change their March 5th Council meeting to another time. ALTERNATIVES: 1. Monday, March 4th 2. Wednesday, March 6th 3. Tuesday, March 12th 4. Other Recommendation: Since City Council is accustomed to meeting on Tuesday nights, Council may wish to select March 12th. If City Council wishes to conduct the meeting during the week of March 5th, they may wish to consider March 4th or 6th. (Planning Commission will be meeting in the Council Chambers on Thursday, March 7th. ) Recommended Action: 1. Determine another date for the first meeting in March 2. Offer Resolution No. 4382, A Resolution Changing The March 5, 1996 Council Meeting Date, and move its adoption. hjudychangdat THOMAS L. HENNEN SCOTT COUNTY AUDITOR COURTHOUSE 103 428 HOLMES STREET SOUTH SHAKOPEE, MN 55379-1379 (612) 496-8160 Deputy Auditor THOMAS LANNON January 22 , 1996 Judy Cox 129 S . Holmes St . Shakopee, MN 55379 RE : Precinct Caucus/March 5, 1996 Judy: Please consider this a reminder according to Minnesota Statute 202A. 19 that states : No school board, county board of commissioners, township board, or city council may conduct a meeting after 6 : 00 P.M. on the day of a major political party precinct caucus . No public elementary or secondary school may hold a school sponsored event after 6 : 00 P.M. on the day of a major political party precinct caucus . If you have any questions or comments, please contact me . Sincerely, 1537:70.00! 017,104•1,A4. Thomas L. Hennen Scott County Auditor TLH/mkk CITY OF SHAKOPEE RI JAN 2 3 1996 MOVE An Equal Opportunity/Affirmative Action/Safety Aware Employer RESOLUTION NO. 4382 A RESOLUTION CHANGING THE MARCH 5, 1996 • COUNCIL MEETING DATE WHEREAS, the Shakopee City Code has set the first Tuesday of each month as the regular meeting date for the City Council; and WHEREAS, the Shakopee City Code allows the City Council to change the meeting date by adopting a resolution at least one week prior to the regularly scheduled meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the March 5, 1996 regularly scheduled City Council meeting be changed to at 7:00 p.m. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1996. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Resolution of Support for Scott County Courthouse/Criminal Justice Expansion Plan in Downtown Shakopee DATE: February 1, 1996 INTRODUCTION: The City Council has expressed an interest in providing assurance to Scott County that the City Council continues to support the expansion of the Scott County office and criminal justice facilities in downtown Shakopee. BACKGROUND: During the Fall of 1995 the Shakopee City Council sent a letter of support to Scott County Board of Commissioners indicating their willingness to cooperate with Scott County on the expansion of the Scott County facilities in downtown Shakopee. The City Council has directed that a resolution of support be prepared which will provide assurance to the Scott County Board of Commissioners. RECOMMENDATION: It is recommended that the City Council either adopt the following resolution or amend and adopt the resolution of support for the location of the expanded Scott County Courthouse facilities in downtown Shakopee. ACTION REQUESTED: Move to consider Resolution No. 4386, a resolution endorsing the expansion of the Scott County courthouse office and criminal justice facilities in downtown Shakopee. RESOLUTION NO. 4386 A RESOLUTION OF SUPPORT FOR THE DEVELOPMENT OF AN EXPANDED CAMPUS AT THE EXISTING SCOTT COUNTY COURTHOUSE SITE WHEREAS, it is in the best interest of both the City of Shakopee and the County of Scott to provide for the expansion of the Scott County offices/courthouse campus adjacent to the existing Scott County Courthouse; and WHEREAS, the Shakopee City Council previously agreed to take certain actions which will facilitate the construction and expansion of the courthouse campus; and WHEREAS, the Shakopee City Council agrees to do the following in order to promote the intent of this agreement: 1) The City Council endorses the concept of a planned unit development (PUD) for the courthouse campus in order to provide Scott County with assurance that future buildings can be constructed at the expanded courthouse site in a manner consistent with the County's expansion plans. 2) The City will work with the County in an attempt to insure that the City's parking requirements will not impose a hardship on the County. 3)Building heights will be addressed through the PUD process. 4) The City Council agrees to participate in the process of assembling parcels of land for courthouse expansion, including land acquisition and relocation. 5) Reimbursement agreements will be entered into with the County if the City is assigned to act as the lead agency for acquisition and relocation purposes. 6) The City Council will participate in the acquisition and possibly share the cost for other land which maybe used for shared parking for both entities. 7) The City agrees to waive all building permit fees as they relate to this project, provided however that the standard sewer access charge, water access charge, and building permit surcharge fees which are passed through to other jurisdictions will be charged as usual. 8) The City of Shakopee will work with Scott County to developer a transportation plan which will effectively provide access to the complex site and to support the vacation of streets as necessary to implement the transportation plan for the area. 9) The Shakopee City Council will fund the relocation of utilities including water, sanitary sewer and storm sewer facilities as necessary for the development of the campus site. NOW, THEREFORE BE IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, heartily re-endorses the concept of working with the County of Scott on the expansion of the Scott County Courthouse Campus. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996. Mayor of the City of Shakopee ATTEST: City Clerk • Approved as to form. City Attorney MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Resignation of City Administrator DATE: February 6, 1996 Attached please find my letter of resignation from the position of City Administrator for the City of Shakopee. As I have told some of you earlier I have accepted the position of City Manager for the City of Robbinsdale. According to the provisions of my employment agreement in the event of a voluntary resignation the notice period is negotiable by both parties with a maximum notification time of 45 days. In that the agreement does allow for negotiation on this issue I am requesting that the City Council accept a last day of employment of March 8, 1996. I believe that this time period will be sufficient for me to provide the City Council direction on a process for finding my replacement. This will also provide adequate time for me to take the necessary steps to provide for an orderly transition. A 30 day notice of termination is customary with many employment agreements for city administrators and managers. I have also attached a copy of Resolution No. 4084 which was passed by the past City Council on September 6, 1994. This resolution identifies individuals who are authorized to fulfill the duties of the City Administrator when the City Administrator is unavailable. This information is being submitted to the City Council for your information. ACTION RECOMMENDED: Move to accept the voluntary resignation of the City Administrator, Dennis R. Kraft effective March 8, 1996. WILLA! SHAKOPEE February 5, 1996 Mayor Jeff Henderson&Honorable Councilors Shakopee City Hall 129 South Holmes Street Shakopee, MN 55379 Dear Mayor Henderson and Councilors: I hereby submit my resignation as City Administrator of the City of Shakopee. I have accepted a position as City Manager in Robbinsdale, Minnesota. I am hereby requesting that the City Council agree to a termination date of March 8, 1996, as provided for in the employment agreement. I will be available to discuss this issue at the February 6 Council meeting. Sincerely yours, ‘i Dennis R. Kraft City Administrator DRK:trw COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Initiating Process to Fill the Vacant City Administrator Position DATE: February 6, 1996 Earlier this week Mayor Henderson indicated a desire to immediately initiate the process of finding my replacement. In my discussion with Mayor Henderson I indicated a willingness to work with you on that should the City Council desire my participation. I have identified three alternative courses of action that the City Council can consider in filling the City Administrator vacancy. These alternatives in descending initial cost to the City Council are as follows: 1) Hire an executive search consultant to work with the City Council in filling the vacancy. 2) Utilize the services of the Scott County Personnel Department in filling this position. 3) Have the City Council appoint an ad-hoc committee with a specific responsibility of advertising for the position, screening candidates and making a recommendation to the City Council for hiring. The advantage of the hiring of an executive search firm is that this would require the lowest time commitment on the part of the City Council. This process would also then be fairly highly structured and the end date would probably be relatively predictable. The disadvantage of using an executive search firm is that the initial cost would be more expensive then the other two procedures, however there will be a budgetary savings in 1996 which should significantly offset the cost of a consultant. If the City Council were to utilize the services of the Scott County Personnel Department, the cost would be less then hiring an executive search firm but would be greater then if the City Council were to do it itself or were to appoint a committee to do it. The Scott County Personnel office hires a great number of people every year and they also do this service for the City, however, to the best of my knowledge the County has used consultants in the past to fill the County Administrator position when it has been vacant. The advantage of using an in-house committee is that the cost would be lowest however the time commitment would be greatest. In deciding which alternative to utilize the City Council should evaluate it's time schedule and it's ultimate objectives. The City Council should establish a position profile, and they should identify the major responsibilities of the position. The City Council should identify priorities that the they believe needs to be addressed in the next two years and they need to identify the specific characteristics that they are looking for in a new City Administrator. A list of publications in which to advertise the position should also be identified. As I previously indicated to the Mayor I have had experience in this area and I think I could be of assistance to the City Council if they choose to follow alternative#3. I will be available to discuss this matter with the City Council and answer questions as necessary.