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Home My WebLink About12/07/1999 - TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 7, 1999 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes of July 27 and August 3, 1999 *8] Approve Bills in the Amount of$404,229.22 9] Public Hearings: 10] Communications A] Kathy Gerlach regarding a proposal for parks, trails and open space in the West Deans Lake Area B] Jon Albinson regarding Environmental Assessment Worksheet (EAW) requirement for Valley Green Corporate Center *C] Cory Bullard resignation from Board of Adjustment and Appeals and Planning Commission 11] Liaison Reports from Councilmembers 12] Recess for an Economic Development Authority meeting TENTATIVE AGENDA December 7, 1999 Page -2- 13] Re-convene 14] Recommendations from Boards and Commissions: 15] General Business A] Public Works and Engineering 1. Design Criteria for Subdivision Regulations -Res. No. 5279 2. Ordering County Road 15 Sidewalk Extension, 2000-2 and Vierling Drive Parking Lot, 2000-3 -Res. No. 5287 *3. Accepting Work on McGuire Court, McGuire Circle, and Muhlenhardt Road, 1999-2—Res. No. 5284 4. Accepting Feasibility Study for Gorman Street Reconstruction, 2000-1 —Res. No. 5286 B] Police and Fire *1. Purchase of Unused Holiday Time *2. Completion of Probationary Period a. Erin Lindy b. Jason Arras c. Clay Johnson *3. Towing Contract Amendment 4. Authorize Hiring of Police Officer *5. Acceptance of Resignation of Firefighter Mark Sullivan *6. Ratification of Fire Department Officers for 2000 C] Parks and Recreation 1. Community Youth Center Repairs D] Community Development 1. Amcon Construction(Precision Collision) Appeal of Denial of Conditional Use Permit 2. Request for Waiver of Subdivision Criteria for Pheasant Run 3. Authorize Hiring of Fire Inspector 4. Extension Agreement with Bolton and Menk for EAW for Valley Green Corporate Center *5. Shakopee Valley Marketplace Environmental Assessment Worksheet(EAW) *6. Park and Ride Grant Contract and Facility Expenses TENTATIVE AGENDA December 7, 1999 Page -3- 15] General Business continued E] General Administration 1. MnDOT Parcel 75 Assessment Discussion (located in Southbridge) 2. Acquisition of MnDOT Parcel 37 (Gopher State Truck Stop site) *3. Amending 1999 Budget—Res. No. 5282 *4. Shako Valley Amateur Hockey Association Premises Permits—Res. No. 5281 *5. Certifying Delinquent Storm Utility Bills—Res. No. 5283 *6. Market Adjustment for Park and Recreation Director—Res. No. 5288 and 5289 *7. 2000 Cigarette Licenses *8. 2000 Pawnshop Licenses *9. 2000 Tattoo Licenses *10. 2000 Massage Center Licenses *11. Tobacco License for Btoush Tobacco *12. Apportionment of Special Assessments for Southbridge Cove 2thl Addition—Res. No. 5285 13. Boards and Commissions Expiring Terms *14. Authorize Hiring of Receptionist *15. Joint Meeting with Jackson Town Board *16. Lions Club Donation 16] Other Business 17] Adjourn to Monday, December 13th or Tuesday December 21st, 1999 TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting December 7, 1999 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Approval of Consent Business-(All items noted by an are anticipated to be routine. After a discussion by the President,there will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A.) -3 Approval of Minutes: Rey 3 /. f ) \`(`%.`t 4. Financial A.) 3 Approval of Bills 5. Other Business: 6. Adjourn edagenda.doc yDtf- (oGcic, 1 — f- _ itVA(Cc(ove✓' &44AetiNlitA tr . (y etit c.)ca;rc,ges javcie TI1OSCOILCOUI1IV ,.1 1, , - ' ', ,... .,., `• 1 I ` 1 '•1 Id .I:;'':'',..5":::`,: ::'‘.%:::L ''''.1.'''','2)"e‘.1:' '',;:::,,, d ` fJ'.R :t... ,r J � tip,, ;� �,N , y; ".'„:.S.:..,'‘,:;]: . . .,,.,:..,. ._ . . .... .„:....„.:,,,,,.,„„,,,,,,,, ,,:,„,, ,,,:.,„,,..„.„.... ,:.. ,.. , ,...:;,.„:„...„.„0...„. Winter Meeting --5 :;,,,.j #2,,:ii ;`Decerrmbe � 8,:'1999 , �ii�,edx�es�ay, r fiAj .7 0O 9.00 ,6, ,,. ^____ •- byRoom:.�(j I.,� • s .em. l . C� �.first floor) Vhemec Cost'Pa t cipation 'ScottCount • $ d Sid: .. 1%e-unprecedented leveI-. of populationg ro and development • . , ;exPaasianhaveled to recant es- out Assns relatingto . :'i ast�ractpraf�y.related'costlpartie pation.arrloagahe=County,:tche• _ �... o ee Mde anton:cDakotay'. ' :•titi,es,:the:Township ,andtheShak en designed to:be:an This winter meeting • .. •.. •'open:discussion about the issues,concerns`about, and -..implications of current and futureagreements. sharing Agenda: ' :Introduction: Commissioner Barbara Marschall •Chair,`Scott County Board of Commissioners • -- ,David,�,nmacht . . . • _, • .Topic ... . 'Facilitator: Scott County Administrator , • • General All Participants Discussion:.'' :.Policymakers and.staff from both Cities and Townships are encouraged to;,paartiicipate V,. • • ._� �- �,'. . •please contact'Eisai ICohsser, Scott ,; Fos,srio:+e,infQrmatios1,' Affairs Coo,dinator, at ( • 12) 496-8780 ;,y,',:-, County' public- , : Af , , • TOOZ .NIP V 'OD Z,LODS 08T99617ZT9 XV3 60:ZT 31LL 666T/LO/ZT 1 OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MINNESOTA REGULAR SESSION AUGUST 3, 1999 Members Present: Brekke,DuBois, Sweeney,Link,and President Amundson Members Absent: None Staff Present: Mark McNeill,City Administrator;R. Michael Leek, Community Development Director Others Present: Bruce Loney,Public Works Director/City Engineer;Judith S. Cox,City Clerk; Paul Snook,Economic Development Coordinator;and Jim Thomson, City Attorney L Roll Call: President Amundson called the meeting to order at 7:45 P.M. Roll was taken as noted above. II. Approval of Agenda Link/DuBois moved to approve the agenda as presented. Motion carried unanimously. III. Consent agenda Sweeney/Link moved to approve the consent agenda as presented. Motion carried unanimously. IV. Approval of Minutes None V. Financial A. Approval of Bills None IV. Other Business: None IIV. Adjournment Link/Brekke moved to adjourn to August 17, 1999. Motion carried unanimously. The meeting adjourned at 7:47. Uco(t,tit 4 .,y72 uddth S. Cox,EDA Secretary Carole Hedlund,Recording Secretary OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MINNESOTA ADJOURNED REGULAR SESSION AUGUST 17, 1999 Members Present: DuBois, Sweeney,Brekke,Link, and President Amundson Members Absent: None Staff Present: R Michael Leek, Community Development Director Others Present: Bruce Loney,Public Works Director/City Engineer; Jim Thomson, City Attorney; and Paul Snook,Economic Development Coordinator. L Roll Call President Amundson called the meeting to order at 7:13 p.m. Roll was taken as noted above. IL Approval of Agenda Link/Sweeney moved to approve the agenda as presented. Motion carried unanimously. M. Consent Business Sweeney/Link moved to approve the Consent Business. Motion carried unanimously. IV. Minutes Sweeney/Link moved to approve the Minutes of May 18 and June 12, 1999. (Motion carried under the Consent Agenda). V. Financial A. Approval of Bills Sweeney/Link moved to approve bills in the amount of$882.51 for the EDA General Fund and $275.00 for Seagate. (Motion carried under the Consent Business.) VL 2000 Budget Sweeney/Brekke moved to table discussion of the budget to the Budget Review Committee on Thursday, August 26, 1999. Motion carried unanimously. VII. Redevelopment Discussion (Commissioner DuBois) Comm. DuBois asked that the Council look at the goals of the E.D.A. and possibly consider forming an Advisory Committee. She said that the E.D.A. discussions and issues are almost non-existent. She asked where the Council wants to see the E.D.A. go and favored the return of the Community Development Committee. Comm. Amundson was also in favor of the C.D.C. Comm. Link stated that he would like to see a committee to search for a new library site. Comm. Brekke stated that there is not enough time during the City Council meetings to discuss necessary issues. Comm. Sweeney stated that if the C.D.C. format returns it is important to make sure that clear goals are set and to recognize that it is purely an Advisory Committee and not a spending group. Official Proceedings of the August 17, 1999 Shakopee Economic Development Authority Page -2- A discussion ensued relating to the progress of the Small Cities Development Grant program. Comm. Sweeney reminded everyone that the E.D.A. has the same powers as an H.R.A., and that part of the tax dollars are collected because the E.D.A. is an H.R.A. He said he would like to see the H.R.A. emphasis continue. DuBois/Brekke moved to direct staff to draft alternatives for creating an Advisory Board to the E.D.A. Motion carried unanimously. VIIL Other Business None. IX. Ad_,_iourn DuBois/Sweeney moved to adjourn to Thursday, August 26, 1999. Motion carried unanimously. The meeting was adjourned at 7:35 p.m. Judith S. Cox, E.D.A. Secretary Esther TenEyck Recording Secretary Lf-Al CITY OF SHAKOPEE CONSENT Memorandum L TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: December 2, 1999 Introduction Attached is a listing of bills for the EDA for the period 11/11/99 to 12/02/99 . Action Requested Move to approve bills in the amount of $90 . 00 for the EDA General Fund and $0 . 00 for Seagate (code 9450) . I O O O O O II HI O O O O O II AI O O O O O II 14 1 Ix I U I 1 O 0 0 0 O II H o 0 o 0 o Il H o O o 0 o II W 01 01 01 01 01 II A X W H al C1) � 1 I x u) m I 0 0 Cl) H 0 Ga N E a o Crlw A A Ill w z x 0 0 H CA El 111 01 a w El \ H a IY. (V a 0 0 0 0 a m 4 <r a H ril m co coo El i 4-1 U EH 0 ID DC � M 0 H c6 H m 0W 0 La H 0 N 1101 ril U Z ta o a1 al rn H 0 Kt H A H * * * H In 01 01 H * H H H * o * H E * o d' 0 H El C7 I>' > 0 El 0 H a A w a H 0 0 00 > w w Ei H 01 0 0 A H Ea * 1n HEI K E H 0 0 * * w ,-I El El * * OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA AUGUST 3, 1999 Mayor Brekke called the meeting to order at 7:00 p.m. with Councilmembers Amundson, Link, DuBois and Sweeney present. Also present: Mark McNeill, City Administrator; Bruce Loney, Public Works Director/City Engineer; R. Michael Leek, Community Development Director; Judith S. Cox, City Clerk; Paul Snook, Economic Development Authority Coordinator; Gregg Voxland, Finance Director; and Jim Thomson, City Attorney. The pledge of allegiance was recited. The following four items were added to the agenda: 15.A.5 Federal Aid Preservation Project, LED Signal Lights, 15.A.6 Section 7.08 of City Code - Obstructions,Fire, Dumping, Signs and Other Structures, 16.A. SPUC C.I.P. Programs, and 4.A. County Right of Way issue on County Road 17 as it relates to the Big K. The following items were removed from the agenda: 15.E.4. Five Year Equipment List. This was removed because it would be discussed at a workshop on August 10, 1999. 14.A Final Plat of EverGreen Heights was deferred to a future meeting. Link/Amundson moved to approve the agenda as modified. Motion carried unanimously. Mayor Brekke gave the Mayor's Report. The progress made with Shakopee Utilities regarding the year 2000 was discussed and received. They were trying to get productivity enhancing measures in the budget to be outlined for 2000. , Mayor Brekke asked if the City Council was interested in appealing to the County Board for a right turn lane directly into the Big K, north of the bridge on Marschall. This originally was turned down by the County staff and Mayor Brekke felt it was very important to have this turn lane. The traffic consultant felt this turn lane was needed also. Mr. Rickart,the City's traffic consultant,stated that this right turn lane would alleviate some of the traffic congestion anticipated now and in the future. The right turn lane would be aright in only. Cncl. DuBois clarified that this was a right turn on County Right of Way. This affected the Big K store as well as the City. The Developers of the Big K store would like to see this right turn lane also. Mayor Brekke said he would like a solid presentation to be given before the County Board. He would like this presentation to show facts and diagrams along with good stacking insight and the bottleneck that may/will happen if this lane is not provided. Mayor Brekke was informed that the basis for the turn down of this originally was that there was not enough room for two full right turn lanes. Official Proceedings of the August 3, 1999 Shakopee City Council Page 2 Cncl. DuBois asked if the traffic going north would be impacted. She was informed that there would be two lanes going north and a turn lane for turning,therefore traffic heading north that was not going to turn would not be impacted. Bruce Loney along with Mr. Chuck Rickart felt this right turn lane would also relieve some pressure on Vierling Drive and County Road 17. However,the County did send a pretty strong no to the turn lane. Cncl. Sweeney said the County had a process for appeals in place. The first appeal went to the county Administrator and then to the County Board. Sweeney/DuBois moved to proceed with the appeal process to the County Administrator and to the County Board, if necessary, on a 2"d right turn lane off of CR-17 to the Big K store. Motion carried unanimously. Cncl. Amundson asked when construction on this road project would begin. Mr. Loney said bids were out for this project at this time. This turn lane is something that could be added in at a later date. The following item was added to the consent agenda: 15.A.5 Approval to Participate in Federal Aid Preservation Project on Scott County Signals in Shakopee. DuBois/Sweeney moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Brekke asked if there were any interested citizens in the audience who wished to address the City Council on any item not on the agenda. There was no response. Cncl. Sweeney noted there were no minutes to approve. DuBois/Sweeney moved to approve bills in the amount of$331,738.24. (Motion carried under the Consent Agenda). There were two public hearings on the agenda for this evening. Mayor Brekke opened the public hearing on the proposed vacation of a portion of Shawmut Street between 2nd Avenue and 3rd Avenue and easterly adjacent alley-Resolution No. 5200. Mr. Leek presented the staff report. He explained that the City Council received a request from Mr. Cemenski to consider the partial vacation of Shawmut Street and remainder of the alley located in Block 34, East Shakopee Plat. The applicant is proposing to vacate the 142 feet of Shawmut Street adjacent to Lot 1, Block 34, East Shakopee Plat and Lot 5,Block 29, East Shakopee Plat. The request also proposes to vacate all of the remaining alley right-of-way on Block 34. Mr. Leek noted that the proposed area to be vacated has not been opened. The Planning Commission recommended approval Official Proceedings of the August 3, 1999 Shakopee City Council Page 3 of the request subject to the retention of utility easements. Other agencies, city departments and utilities have been notified of the proposed vacation. Because of existing utilities,the vacation will be subject to the retention of an easement over the entire area to be vacated. Mayor Brekke asked what the benefits were to the City and to the applicant. Mr. Leek explained that the City did not gain or lose. The area of the alley proposed for vacation was never opened and used as a alley. The property owner if granted this vacation will be able to use this area in measurements of setback requirements. This land cannot be used for a roadway or for building because of the utilities easement. There was discussion on exiting from Shawmut and the alley. Mr. Mark Cemenski, the applicant, approached the podium. He said the City stood to receive additional tax dollars if this vacation was granted. He said Shawmut Street right now is not a through street. The area he is proposing to vacate is a grassy area. He has no intention of blocking off a road. The alley gets very limited use now. Cncl. Sweeney asked the applicant if he was planning on acquiring title to only half of the alley he was proposing to vacate. Mr. Cemenski responded that the lot now is only 46 feet wide and with the additional 30 feet to the west the current lot now becomes some 70 plus feet. He was contemplating some construction improvements. This would consist of a new twin home. Mayor Brekke asked Mr. Cemenski if he has had any discussions regarding this improvement with his neighbors to the north. Cncl. Amundson asked if this currently was a buildable lot. Cncl. Link asked if there utilities in the street. There is a water line and also utilities for Reliant (Minnegasco). Having no further comments Mayor Brekke closed the public hearing. Link/Amundson offered Resolution No. 5200,A Resolution of the City of Shakopee Vacating part of Shawmut Street and Alley Right of Way in Block 34, Original Shakopee City Plat, City of Shakopee, Scott County, Minnesota, and moved its adoption. Mr. Sweeney said this was an area of different streets. Second Avenue was converted to a one-way street. Cncl. Amundson asked how wide Second Avenue was. According to Mr. Leek this roadway was only 20 feet wide. Official Proceedings of the August 3, 1999 Shakopee City Council Page 4 Cncl. Sweeney felt it was not in the City's interest to remove the opportunity to open that street in that area. That seemed in error. Mayor Brekke was uncomfortable with the knowledge of the location of the proposed vacation. He wanted to take a look at the actual location again. Sweeney/DuBois moved to table the resolution. Motion carried unanimously Mayor Brekke opened the.public hearing on a proposed vacation of a portion of the alley in Block 73, OSP, located between 5th and 6th Avenues and between Holmes and Fuller Streets - Resolution No. 5199. Mr. Leek presented the staff report. He explained that the City Council received a request from Ms. Stolarcek to consider the partial vacation of the alley located in Block 73, Original Shakopee City Plat. The applicant is requesting for the north eight feet of the east of 120 feet of alley adjoining the Stalarcek property to the north. This proposed vacation is near the Government Center. The Planning Commission recommended approval of the request subject to the retention of utility easements. The south four feet of the north half is an easement for overhead wires. Due to the presence of existing utilities, the vacation will be subject to the retention of an easement over the south four feet of the north half of said portion of alley. For clarification Cncl. DuBois asked if this house faced Holmes with an alley to the south. Cncl. Sweeney said he thought this had been vacated when the garage for the house was built. The garage sits on alleyway. The Shakopee Public Utilities Commission has an underground circuit at the pole. Lee Vickerman, 206 Scott Street, Shakopee, representing the applicant approached the podium. He said the portion of alley they are proposing for vacation was not vacated when the garage was built. They found this out at the time of closing and that is why they are here now. The vacation of the alley was assumed but it never happened. Having no further comments, Mayor Brekke declared the public hearing closed. DuBois/Link offered Resolution No. 5199, A Resolution of the City of Shakopee Vacating Part of Alley in Block 73, Original Shakopee City Plat, City of Shakopee, Scott County, Minnesota, and moved its adoption. Motion carried unanimously Cncl. Amundson gave a liaison report. This report was regarding the Park and Recreation meeting. She announced that there was a possibility of coming back with a new referendum. They wanted to hold a public forum to gather input for and against the new referendum. Official Proceedings of the August 3, 1999 Shakopee City Council Page 5 Cncl. Sweeney deferred giving his report until other business came up. It was put on the agenda for then. A recess was taken at 7:45 for the purpose of conducting the Economic Development Authority meeting. The meeting was re-convened at 7:47. Mr. Bruce Loney gave a report on the feasibility Study done on CSAR 17, 17th Avenue and Sarazin Streets, Project No. 1999-7. This study had been directed by Council due to the Shakopee Valley Marketplace and Target development. The City was concerned about the impact the corridor of County Road 17 would feel when all developments were finished. Mr. Chuck Rickart of WSB conducted the traffic study. Mr. Rickart recommended that County Road 17 be upgrading to a four lane road with a dual left turn lane. A left turn lane would be needed in the future to St. Francis Regional Medical Center. A second alternative was the widening for County Road 17 just pass 17th Avenue and then tapering back to two lanes just north of St. Francis Avenue. Another alternative was to have the four way past St. Francis Avenue with a left turn onto St. Francis Avenue. St. Francis Regional Medical Center was not in favor of this because they need to pay for their turn lanes. There was a traffic signal proposed on Sarazin. There would also be a bituminous trail along Sarazin. The g Commercial properties would be assessed for this improvement. The signal would be the cost of the City and County. The City and County would be responsible to bring the road up to four lanes. However, the commercial properties would bear the cost of turn lane's and concrete medians and maintenance. The traffic signal proposed for 17`h Avenue and Sarazin would be 3/4 payable by the commercial developments and 1/4 payable by the City. The major request to upgrade County Road 17 came from Brittany Village. There were two major issues here. The first issue was the cost to upgrade County Road 17 to four lanes. The County was in favor of Mr. Rickart's report. The second issue is the widening of the County Road 17 and the signal lights at County Road 17 and 17th Avenue. With the increased width of County Road 17 there would be no ditches and the roadway would be closer to the residents on County Road 17. There was a meeting held for all affected property owners on July 26, 1999,but no one showed from the residences. It was noted that they would try to shift County Road 17 as far over to the Target and St. Francis side of the road as possible. This is to lessen the impact on the residential area to the East. There is not a final design planned for this improvement yet. The assessments to the commercial properties would be based on per acre. Mr. Loney also requested a public hearing regarding the above issues to be held on September 7, 1999 and to receive the report. Cncl. DuBois asked why this improvement at this time did not extend to St. Francis Ave. Most of the traffic is there. Mr. Loney replied to her question that St. Francis didn't want to pay for this upgrade of the left turn lanes and this upgrade could possibly come with some other project and be nearly as cost effective. Perhaps in the future the county would build the turn lanes. Mr. Rickart said in the study that at the present time County Road 17 and St. Francis Avenue is operating okay. By the year 2020 that intersection will need some improvement. There is no left out of the site at this time. The County supports down to St. Francis, but there is the issue with the assessments. Official Proceedings of the August 3, 1999 Shakopee City Council Page 6 Mayor Brekke wanted to know how far down County Road 17 to the north did the side walk go and how far away from the curb was it? Mr. Loney said they would put in a bituminous trail when they were doing other work. In some places the grade got into the way. There were federal monies available for this project probably in the year 2001 for financial help because right now the new bridge is not wide enough for a bituminous trail over the bridge. The developer to the north agreed to the buffer. The Mayor would hate to see the trail constructed right on the road. A buffer was the desired item. Cncl. Link, Cncl. Sweeney, and Mayor Brekke all agreed with Cncl. DuBois that they would like to see all the improvements on CSAH 17 up through St. Francis Regional Medical Center. Sweeney/DuBois offered Resolution No. 5202, A Resolution Receiving a Report and Calling a Hearing on an Improvement for County State Aid Highway 17 (Marschall Road), From Trunk Highway 169 to St. Francis Avenue; 17th Avenue, From County State Aid Highway 17 to Sarazin Street; And Sarazin Street, From 17th Avenue to the North Plat Line of Brittany Village - Project No. 1999-7, and moved its adoption. This was to be designed and out for bids as soon as possible according to Mr. Loney Paul Tucci of Oppidan approached the podium. He said they had not received any waivers of the assessment yet. He wasn't sure what the impact would be. Mr. Loney said he had a feeling that the City would do this project. It would happen it was just a matter of where it happens. The county had jurisdiction over the design. Cncl. DuBois asked the time frame on this. The signal at County Road 17 and 17th Avenue perhaps would come next summer. Motion carried unanimously. Bruce Loney said four sealed bids were received regarding the contract for McGuire Circle, McGuire Court and Muhlenhardt Road, Project No. 1999-2. It was on June 15, 1999, the Council approved plans and ordered advertisement for bids by adopting Resolution No. 5169. The funding for this project is from assessments to benefiting property owners and City general tax levy. On July 29, 1999, four sealed bids were received. The low bid was submitted by NW Asphalt, Inc. with a bid of $165,909.85. The low bid received is lower than the Engineer's estimate of cost in the feasibility report of$175,546.25, which included a 10%contingency factor. As of this date staff has received waivers of the assessment hearing from nine properties. Staff is recommending awarding the contract to NW Asphalt, Inc. in the amount of$165,909.85 as this bid is acceptable and the project improvements need to be done. The Mayor felt there would be some public input on this issue tonight. Official Proceedings of the August 3, 1999 Shakopee City Council Page 7 Tom Broderson, 2325 Horizon Circle, approached the podium and stated he was in support of this project. Muhlenhardt Road is a very bad road right now. He also supports the McGuire Circle and McGuire Court improvement. The City owns these roads and he recommends that perhaps the State of Minnesota could try some different road techniques on this area of the improvement in an attempt to save the City some money. As of now there are ten waivers back to the City, however he thinks the rest were not opposed,they just didn't respond. Because of the assessment portion of this project, lets re-look at this issue. Lets reconsider awarding the low bid at this time and perhaps we can come up with a win/win solution for all. Mr. Broderson was asked what he was looking for. Was he looking to award this bid, reject this bid or table this issue? He replied he was proposing this issue be restudied and he was looking for a win/win solution for all. Perhaps another alternative would bring about this win/win solution. Terry Kanitz, 8563 McGuire Circle, approached the podium and said he has records for nine years of studying this improvement. This is a very good alternative route for fire vehicles, police vehicles, school buses, etc. This road is used very much. Muhlenhardt Road along with McGuire Court and McQuire Circle were county roads at one time. He wanted to point out the undue cost. The City would gain with the improvement of this road. The support was there, lets get it done. John Mikkonen, 8673 McQuire Court, approached the podium. He stated lets resolve this issue and let's move forward. Cncl. DuBois noted that Ms. Charlotte Post, a resident that lives on McGuire Circle sent a letter regarding the assessments and access rationale for abutting properties and maintenance for the proposed roads to be improved. This letter is mainly addressing the assessments and the rationale used in determining the assessment amount and what the City's participation would be for those assessments. DuBois/Sweeney moved to receive and file the communication from Ms. Charlotte Post. Motion carried unanimously. DuBois/Amundson offered Resolution No. 5203, A Resolution of the City of Shakopee, Minnesota Accepting bids for McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, Project No. 1999-2 and moved its adoption. Motion carried unanimously. Cncl. Sweeney stated that perhaps the assessment policy should be changed in the near future, because we are not assessing 100% on an unimproved road. Sweeney/Amundson moved to authorize the appropriate City Officials to execute an extension agreement with WSB &Associates, Inc., to provide consultant services on the 1992-2 improvement project, for the City of Shakopee. Motion carried unanimously. Official Proceedings of the August 3, 1999 Shakopee City Council Page 8 DuBois/Sweeney moved to authorize a 5% contingency amount for use by the City Engineer in authorizing change order or quantity adjustments on the 1992-2 improvement project. Motion carried unanimously. A recess was taken at 8:28. The meeting re-convened at 8:38. The agenda items were now taken out of order recognizing people who were at the meeting. DuBois/Sweeney moved to authorize staff to accept the Dean Lake Baseline Water Quality Study grant from the Metropolitan Council and to proceed with this study. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to direct staff to write a letter agreeing to pay the City's costs, as outlined in the August 2, 1999, letter from Scott County, in the Federal Aid Preservation application for LED red Signal nal li hts and directed the Finance Director to prepare a budgetet amendment for this expenditure.enditure. (Motion carried under the Consent Agenda.) Mp r. Paul Snook, Economic Development Authority Coordinator, asked the Council to approve the proposed administrative agreement between the City and Carver County Housing and Redevelopment Authority for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant(SCDP)awarded by the Minnesota Department of Trade and Economic Development (DTED). Scott County did not submit a written response as requested because they felt they did not have the staff capacity and experience for taking on such work. It was noted that if the administrative costs exceeded the amount under the grant,the HRA must obtain approval prior to incurring additional costs. Any overruns would be from the City budget for 2001. Mayor Brekke questioned the conflict on interest clause in the proposed Small Cities Development Program Administrative Agreement between The City of Shakopee and The Carver County Housing and Redevelopment Authority. He wanted to know if this clause came right out of the grant or did the Carver County HRA just put it in. Julie Frick, Executive Director of the Carver County Housing and Redevelopment Authority,replied to the above question that the conflict of interest language is required by the grant. Her Assistant Director, Mary Manteith, was along with her to answer any questions. Mayor Brekke had a problem with the wording. Cncl. Amundson wanted to know if the $35,000.00 administrative costs incurred by the City were included in the $177,500 figure of the estimated administrative costs projected for this project by the Carver County HRA. Ms. Frick answered yes, it was included in the $177,500 figure. Official Proceedings of the August 3, 1999 Shakopee City Council Page 9 itexplained whyit was beneficial to contract out these programs. The Mayor Brekke wanted p p g explanation for this was because we have a large burden and this takes an extreme amount of time. Carver County HRA has much experience in this field. It is tedious work. The part of the work with the homeowners is not that tedious but,the work involved with the rental and commercial rehabilitation is extremely tedious. Discussion followed regarding obtaining additional proposals for administration of the grant, grant application and whether or not an applicant could appeal to the Council if they did not meet the criteria for a grant. DuBois/Link moved to approve the proposed agreement between the City and Carver County HRA for the Authority to provide administrative services for Shakopee's Small Cities Development Program grant. Motion carried 4-1 with Cncl. Sweeney dissenting. Mr. Bruce Loney said the City of Shakopee and Prior Lake-Spring Lake Watershed District (PLSLWD)staff have been meeting for over a year to address the future channel improvements of the Prior Lake Outlet Channel and Blue Lake Drainage District for both the City of Shakopee and the PLSLWD needs. The City does have a Joint Powers Agreement with the watershed district. Both parties feel this Joint Powers Agreement needs to be revised to accommodate future drainage of both entities needs and to address future payment of the construction and maintenance of this drainage facility. The best way to accomplish this task was to have a feasibility study done to identity future costs of alternate designs and prepare alternatives for consideration for the Watershed District and the City to consider. The cost of the preparation of the feasibility report for an upgraded Prior Lake Outlet Channel to serve the City of Shakopee and the PLSLWD is $61,505.00. This cost in not to be exceeded. This report has seven tasks associated with it. It is proposed that the PLSLWD would enter into a contract with Montgomery Watson, the Watershed's engineer, and the City of Shakopee's hydraulic engineer. WSB & Associates will assist in the preparation of this report and such contract under Montgomery Watson. The Watershed District has applied for a grant but has not received an answer yet. The figures at this point reflect a 50%/50% share of the cost to each entity. Payment for this feasibility report from the City would come from the Trunk Storm Water Account with future development reimbursing the Trunk Storm Water Account. The grant from the DNR for this project has not been approved yet. These costs are without the grant. DuBois/Link moved to authorize the appropriate City officials to execute the revised reimbursement agreement between the City of Shakopee and the Prior Lake-Spring Lake Watershed District for the feasibility report preparation for the Prior Lake Outlet Channel Improvement Project. Paul Nelson,Administrator of the Prior Lake Spring Lake Watershed District, approached the podium with some economic considerations of the agreement. The grant from the DNR is hopeful. Each entity would share equally. The PLSLWD has contracted with Montgomery Watson contingent on tonight's action. Official Proceedings of the August 3, 1999 Shakopee City Council Page 10 Cncl. Sweeney preferred to be contracted with WSB and Associates, Inc. WSB and the City have an existing understanding and WSB has background hydrology knowledge on Deans Lake. Motion carried unanimously. Mr. Jim Thomson, City Attorney, reviewed the revised plan and WSB will do the same amount of work. This is just a different way of administrating and getting paid. The scope hasn't changed DuBois/Sweeney moved to authorize that the City of Shakopee enter into the Mutual Aid Agreement for Fire Service Assistance with the cities of Prior Lake, Jordan, Savage, Belle Plaine,New Prague, New Market, and Lakeville. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to acknowledge the satisfactory completion of probation and authorize the retention of Jeff Tate and Matt Conway as Police Officers effective August 3, 1999. (Motion carried under the consent Agenda.) The Board of Adjustments and Appeals approved a Conditional Use Permit (CUP) for a gas station and car wash to be located at the northeast corner of County Road 83 and 12th Avenue. Mr. Leek explained that prior to the Board of Adjustments and Appeals meeting of March 18, 1999, staff discussed with the applicant that the sign required a sign permit and that the sign would be reviewed to meet the sign ordinance at the time. On June 15, 1999, staff received from Geoff Michael of Lawrence Sign Company a sign permit application showing the signs the applicant was requesting. On June 16, 1999, a discussion of the requirements of the sign ordinance took place. On July 1, 1999, an appeal was filed, appealing staff's determination not to allow two pylon signs as well as one canopy sign. On July 8, 1999,the Board determined that they would allow one additional free standing sign along 12th Avenue, with the understanding that there would be no signage on the canopy. On July 22, 1999, representatives for Super America addressed the Board again to discuss the proposed sign along 12th Avenue. Staff determined that the placement of their sign was not considered to be along 12th Avenue and the Board concurred. That decision has now been appealed to the City Council. The original site plan indicated two signs. One sign already belongs to the Oasis and the other sign would belong to Super America, the applicant. Some history to the Oasis sign: back in 1989 Valley Green Business Park took half of the lot that Oasis is on back. They granted a private easement along with a developers agreement to Oasis for the Oasis sign. It is because of this Oasis sign on the lot that belongs to Super America that a second free standing sign is not allowed on CR 83. A second free standing sign would be allowed on 12th Avenue. However,the placement the applicant is considering would block each sign. Mr. Walter Rockenstein, attorney representing Super America, approached the podium. He stated he had three arguments as to why Super America should be allowed to place their sign where they originally wanted. The site plan originally submitted to the Board of Adjustments and Appeals had the sign located on it and the Board of Adjustments and Appeals approved the site plan. Then the City Council approved the site plan a second time. Super America assumed the sign was properly located Official Proceedings of the August 3, 1999 Shakopee City Council Page 11 with the site plan approval. The location of the sign only reared its heard after the application for a sign permit was made. According to Mr. Rockenstein this is a fairness argument also along with a legalistic argument. They are entitled to this sign. This is a property owners right. According to Mr. Leek's letter this sign of Oasis may be an illegal sign. He wanted the sign ordinance enforced. Mr. Leek's letter stated the Oasis sign was either an illegal sign or at best a legal non-conforming sign. The City Attorney, Jim Thomson, consulted with Mr. Leek before Mr. Leek wrote this letter. Mr. Rockenstein felt Super America was entitled to the property right of this sign. This would be a fair outcome. The sight lines appear to be the problem with the sign on 12th Avenue. They believe they have no choice but to leave their sign where it is. Cncl. DuBois asked if Super America was aware of the sign easement before they closed on the property. They,the applicant,understood they had an approved site plan and this site was depicted on the site plan. Normally the site plan shows the location of a free standing sign. Mayor Brekke said there was sign permit language in the CUP document. No one from Super America remembers any discussion at the Planning Commission meeting regarding the sign. Mr. Thomson, City Attorney, said the site plan shows both the easement of Oasis and the Super America sign. It is ambiguous that a site plan identifies a location for a sign. The practice of the City of Shakopee is that the sign location is part of the sign permit. This is more a fairness and equity issue not right or wrong. Cncl. DuBois asked if the Oasis sign was a legal sign or not. The letter to Super America from Mr. Leek did not specify if it was legal or a legal non-conforming use. Mr. Thomson said this would be classified a lawful non-conforming use. When it was put up it was a legal sign. DuBois/Sweeney moved to approve the appeal of Speedway Super America LLC for a freestanding sign at CSAH 83 and direct staff to draft a resolution consistent with that determination. Cncl. DuBois felt that if we deny this appeal then the council was approving a non-conforming sign. Cncl. Sweeney asked that Mr. Leek and Jim Thomson determine tonight if the Oasis sign is illegal or non-conforming. Mr. Thomson determined tonight that the sign was a legal non-conforming use. Mayor Brekke agreed with Michael Leek that two freestanding signs were not allowed. Oficial Proceedings of the August 3, 1999 Shakopee City Council Page 12 Cncl. Sweeney asked if a compromise could be achieved between Mr. Rockenstein and the City. Mr. Rockenstein said the project manager was present for Super America but he didn't have final authority. Cncl. Link asked if this passes action tonight won't the Oasis sign be affected. Michael Leek said if the sign was moved that would create somewhat of a better solution. Two free standing signs on the same roadway in close proximity definitely are not allowed. Mayor Brekke agreed with Michael Leek. Mr. Rockenstein believed some distance back may be okay. He couldn't give the final okay tonight but he would have it for the next council meeting. Cncl. Amundson said the easement was on the original site plan. When that property was purchased the easement was known about. Mayor Brekke informed the applicant that the size of the proposed sign was too large. The sign ordinance has been changed. This sign is 150 square feet and the ordinance now is 125 square feet. The face size needs reduction. Sweeney/Amundson moved to amend motion to include the wording pending receipt of an approved site plan. Motion carried unanimously. Main motion, as amended, carried unanimously DuBois/Sweeney offered Resolution No. 5205, A resolution of the City of Shakopee overturning the decision of the Board of Adjustments and Appeals and granting a 72.5 square foot variance to allow a sign area of 272.5 square feet on the south side of the proposed Target instead of the permitted 200 square feet, and a 117 square foot variance to permit a sign area of 217 square feet instead of the permitted 100 square feet on the north side (rear) of the proposed Target store, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Resolution No. 5206, A Resolution of the City of Shakopee exempting the City from the Uniform Municipal Contracting Law, and moved its adoption; and directed staff to seek certification from the Department of Administration. (Motion carried under the Consent Agenda.) Ms. Cox reported that the City Council is asked to give direction to staff relating to two requests to amend the City's regulations regarding licensing a massage center and the definitions of the outdated words in the city code of"masseur"and"masseuse". In the letter that the City received from Amy Snyder, she addresses four areas: definitions,the application,the fees, and education. A second letter was received from Larry Lambert. His letter addressed exempting licensed salons from the massage center licensing regulations. Some of the terminology is clearly outdated and staff recommends updating the City Code by replacing the definitions of masseuse and masseur with"massage therapist". Official Proceedings of the August 3, 1999 Shakopee City Council Page 13 One of the goals of the City clerk's office is to update the license applications. After consulting with other communities it was recognized that the fees need to be adjusted. Staff does not recommend exempting beauty salons from the massage center licensing requirements. The State of Minnesota does license beauty salons, however, they do no inspections. Also they do not inspect a massage room because massage is unregulated by the State. Therefore staff recommendations include: 1. Amend definitions as proposed; 2. Update applications as time permits; 3. Adjust license fees as proposed or other wise; 4. Retain current educational requirements; 5. Retain massage center licensing for salons. Sweeney/Link moved to direct staff to prepare a resolution for the City Code to amend the definitions as proposed by Ms. Cox, relating to masseur and masseuse. Motion carried unanimously. Craig Ballard, 705 1st Avenue East approached the podium. He said the information was incorrect. The State of Minnesota does not license a massage therapist yet. He believes the salon should be licensed not the individual. Sweeney/Amundson moved that the license fee schedule for massage centers and massage therapists be adjusted as the City Clerk outlined. Motion carried unanimously. There needs to be no change in the educational requirements. Mr. Ron Gersdorf, Waste Management, Inc., approached the podium to give an update on their refuse service issues. There now is a direct phone line for questions/complaints/compliments. If you are calling from Shakopee the call goes directly to the Savage office. The holding time on this line is less than one minute. The main complaints are collections on the streets, spillage, along with refuse and recycling cans not being put back in the correct place. There is a new driver in this community. There were many problems with the billing changeover from Shakopee Public Utilities to Waste Management. He said Waste Management learned a lot from where they were a year ago. The spillage problem has been addressed in many different ways. I am here to share what steps we have taken to better our service. This is just for update purposes at this time. It is anticipated that there will be discussion in the near future regarding if Shakopee should stay with the existing "organized" system or choose to go to an"open system. Each type of system has its benefits and problems. Cncl. Amundson asked Mr. McNeill if we are still receiving complaints. We are still receiving some complaints but they are significantly reduced. These are mostly frustration calls from residents because they cannot go to the refuse hauler of their choice. This contract,which is an"organized" system, is up in the year 2001. Cncl. Sweeney said the hot line direct number is a good idea,however,the City is still receiving calls. This takes time away from other city business when we have to answer these calls. Official Proceedings of the August 3, 1999 Shakopee City Council Page 14 Mayor Brekke would also like it made easier for people to put extra garage/items out. There was a discussion on telephone numbers and what could be done regarding miscellaneous articles that needed to be disposed of. Cncl. DuBois asked how this was done in the first place. She, along with many others, did not know how this worked. She wanted to know how people know this information. Perhaps this could be put in the bills once a year. Mr. Gersdorf said the contract issues could be readdressed now or at contract renewal time. Pick up of extra items was a hassle, he agreed. DuBois/Sweeney moved to authorize the Mayor to send a letter to Northern States Power, requesting that the stack silencer for the Blue Lake Generating Plant be installed as soon as possible, rather than waiting until 2001. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to offer Resolution No. 5204, a Resolution Apportioning Assessments Among New Parcels Created As a Result of the Platting of Prairie Village 4th Addition, and move its adoption. (Motion carried under consent Agenda.) DuBois/Sweeney moved to approve the application and grant a tobacco license to Madison Financial Companies, DBA MoneyXchange, 1147 Canterbury Road. (Motion carried under the Consent Agenda.) Mr. Bruce Loney, Public Works Director, approached the podium and discussed the use of roll-off dumpsters on public streets. These dumpsters were used in two recent downtown building renovation projects. Council is asked to consider whether or not to grant permits for obstructions, such as dumpsters in the public streets. Under Section 7.08 of the City Code, `It is unlawful for any person to place, deposit, display or offer for sale any fence, goods or other obstruction upon, over, across or under any street or other public property, without first having obtained a written permit from the Council." The main concern here is the potential damage to the street,the potential public hazard and use of public parking spaces. The City Attorney has been contacted about this issue but has not had time to respond yet. Past practice has been not to allow roll-off dumpsters. The dumpster on Holmes Street has been removed. This was also relevant because of the street use during Derby Days. However, some of these businesses have a zero setback and therefore something needs to be done. City Staff reports they receive approximately 100 calls per year asking for some help to alleviate this situation. They do not have the ability to put this dumpster on a yard. Sometimes the person just does not want to mess up his property. And sometimes it is easier to empty from the street. A decision on this matter will impact many people. Official Proceedings of the August 3, 1999 Shakopee City Council Page 15 Mayor Brekke said this could be worked around. Sometimes in the downtown area there is no setback and there is no other viable option. It would be okay when there is no reasonable alternative in the eyes of the Public Works Director. Cncl. Sweeney felt if this is the case then we need to change the language in the code. Cncl. Link felt there should be a damage deposit if dumpsters were allowed in the public street. Cncl. DuBois said there would be many more requests because of the downtown renovation. Bruce Loney submitted a proposal that if allowed it should be only as a last resort. If allowed, at a minimum the applicant should be required to obtain a Work in Public Right-of-Way Permit and provide the City Clerk with the necessary insurance to protect the City. Also, the roll off should be placed on wood blocks and of sufficient number to protect the street pavement, with flashers and barricades around dumpster if left overnight, and notify the Police Department of how long the obstruction will be in the public right-of-way. Another alternative for roll off dumpsters would be the use of a licensed dump truck to collect the debris. Cncl. Sweeney did not want to grant permits to Gregorio's or to Turtle's. Cncl. DuBois said Turtles needed also to get that dumpster out of the public right-of-way for Derby Days. She wanted staff directed to notify Turtle's to remove the dumpster. Cncl. Link said the easiest way to solve this problem is to put the debris on a dump truck used for this purpose and move it at night. This would also be consistent with past practices where roll off dumpsters were not allowed on public streets. Cncl. Sweeney agreed. At this point, Mayor Brekke departed from the meeting and Acting Mayor Sweeney took over. Michael Leek discussed some transit issues. City staff has been exploring options and has identified a number of options for the future use of Shakopee's transit services. It appeared that a large number of users using the City's Dial A Ride service were preschool and school aged children. Therefore, Council needed to give direction tonight as to which options to pursue so notice could be provided to the possible users if there were changes necessitated. Subsequent to the evenings discussion, if it is warranted, staff would schedule a public hearing/meeting for August 17th, and notify potentially interested parties. Because Dial A Ride policies have changed, staff met with the Minnesota Valley Transit Authority (MVTA) and also Southwest Metro Transit Commission(SMTC)regarding some other possible options for transit service. It was found out that MVTA only provides Dial A Ride service on a limited basis during the summer months and contracts much of its service. SMTC also contracts out some of its services and also they do not allow young children to ride its service alone. Dial A Ride is a very expensive service to run. Shakopee was unique in that they used Dial A Ride in a different way from other communities. It appears the options Shakopee has are: continue contracting Official Proceedings of the August 3, 1999 Shakopee City Council Page 16 directly with Laidlaw for Dial A Ride and redesigned express service, or contract directly with SMTC for Dial A Ride and express services, or join either MVTA or SMTC. Cncl. DuBois said she noticed some SW Dial A Ride vans. Mr. Leek explained that SW provided rides to Valleyfair during the summer months but they were not available for rides to school. Cncl. DuBois would like to see dialogue with the daycares to see what they would like to see for transit. Cncl. Amundson agreed with having dialogue with daycare facilities. She felt this was needed. Mr. Leek felt it might be time for the daycare facilities to provide this service. Mark McNeill relayed that the Mayor felt that aides could be hired for pre-school aged children or perhaps some type of volunteer system could be set in place. The first option to continue contracting with Laidlaw was preferred. Cncl. DuBois felt the City should stay with Laidlaw. She also was interested in transit outside of Shakopee for Seniors. Michael Leek felt perhaps in the near future Shakopee may be able to make that connection. S.W. Metro may fill this need. It may be at peak hours only, however. Cncl. Amundson believed it was okay not to have pickup at the door, rather to have a fixed route. Cncl. DuBois asked where SW transit has a site. They have one at the Y across the river. Mr. Leek summarized the direction given by Councilmembers: to negotiate a new contract with Laidlaw, take action to pass and post rules on busses and dialogue with daycare centers as to what their needs are, and to see about the addition of aides. Cncl. Sweeney now gave his report on the Shakopee Public Utilities and their capital improvements. The alternatives of the water shed are difficult and expensive. Shakopee has three aquifers. These are the Jordan,the Fig, and the Simon. The Jordan Aquifer has a nitrate problem. The nitrate levels in the Jordan Aquifer are lower than state regulations but higher than Shakopee Utilities likes. This was found to be the case in the Marschall Bluff area. The impact this would have on the Savage Fen is in question. The No. #10 well is in the Fig Aquifer and this is not a good thing. This aquifer is unreliable as to the amount of water. The Mt. Simon Aquifer must be looked at. However, the DNR won't allow if possible the use of this aquifer. Addressing the capital improvements, Cncl. Sweeney stated that SPUC is facing 19 million dollars in capital improvements. There is not much that is optional, most of this has to be done to meet the Official Proceedings of the August 3, 1999 Shakopee City Council Page 17 City's needs. There are some proposed water tanks and water trunk lines. More storage will be need and these waterlines and tanks are needed. The mobile electric line to fill the needs of Seagate is on line. This will be a two-year project. The future of Dean Lake is at stake. That will need a larger transformer and salt resistant resistors. NSP has approved the resister type that is needed. About the only optional item is a new SPUC site. This new site does address some concerns of the City. Mr. Leek discussed the MUSA amendment and well#11 briefly. There will be a meeting August 10th at 4:30 p.m. DuBois/Amundson moved to adjourn to Tuesday,August 10, 1999, at 4:30 p.m. Motion carried unanimously. The meeting was adjourned at 11:00 p.m. 6X,'Ju ith S. Cox ty Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE,MINNESOTA JULY 27, 1999 Mayor Jon Brekke called the meeting to order at 5:00 p.m. with Councilmembers Deb Amundson, Clete Link, and Jane DuBois present. Councilmember R. O. Sweeney was absent. Also present were Mark McNeil, City Administrator;R. Michael Leek, Community Development Director;Bruce Loney, Public Works Director; and Judith S. Cox, City Clerk. Planning Commission members present were Cory Bullard, Bill Mars, Gary Morke, Larry Meilleur, and Mary Romansky. Mr. Leek stated that he has handed out information and photos of the areas that they will be looking at on the workshop tour so they will have information to refer back to after the tour. Mr. Leek referenced the memorandum outlining the tour, the moratorium chronology and a couple of drafts of potential commercial district regulations. He stated that staff is looking for additional comments and direction relating to the draft ordinances for potential commercial districts. On the moratorium chronology is listed some additional potential discussion items for future meetings. What we should be looking at soon is the actual land use map to identify where these district changes would apply. Once that is done it can be translated into the comprehensive plan draft. Mr. Leek stated that once the comprehensive plan has been amended the zoning district changes would be made. Discussion ensued on the lot area, amount of green space, impervious surface, and the definition of retail for the neighborhood commercial zone. Mayor Brekke clarified that the intent of the neighborhood commercial district is to have a zoning district in the Code that mirrors the language in the comprehensive plan. The comprehensive plan talks about commercial uses that serve the surrounding neighborhood. He recommended that Mr. Leek take the items discussed tonight in the joint worksession to the Planning Commission for further discussion and recommendation to the City Council. He also stated that he would like to see some maximum lot sizes and maximum building square footage. At 5:32 p.m., those in attendance left the Council Chambers and went on a tour of new commercial and industrial developments, as well as recent residential projects. .41,-A, ,e) .6?( u th S. Cox ty Clerk Recording Secretary CITY OF SHAKOPEE r r . :, Memorandum ° a`a TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: December 2, 1999 Introduction and Background Attached is a print out showing the division budget status for 1999 based on data entered as of 12/2/99 . Also attached is a regular council bill list for invoices processed to date for council approval . Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191) in the amount of $90. 00 . Also included in the check list but under the control of the S.W. Metro Drug Task Force (code 9825) are checks in the amount of $31, 506 . 16 . Not included in the attached bill list but included in the total amount of bills shown on the agenda is the below listed subsistence/travel reimbursement for an employee. The employee (s) were away from their normal work site for a business purpose but the meal itself was not a "business purpose meal" or there was no receipt/odometer readings and therefore needs to be paid through payroll as taxable income. Matt Conway $24 .58 Action Requested Move to approve the bills in the amount of $404, 229 .22 . CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 12/02/99 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE _= EXPENDED 11 MAYOR & COUNCIL 74,080 5 93,680 12 CITY ADMINISTRATOR 126 219,200 33 170,520 78 13 CITY CLERK 201,220 0 167,953 15 FINANCE 83 348,770 0 321,628 92 16 LEGAL COUNSEL 269,000 0 316,590 17 COMMUNITY DEVELOPMENT 118 737,468 6,972 496,028 67 18 GENERAL GOVERNMENT BUILDINGS 232,230 0 166,585 31 POLICE 1,931,330 271 1,663,378 72 32 FIRS 618,420 86 8 452,773 73 33 INSPECTION-BLDG-PLMBG-HTG 340,962 0 303,662 41 ENGINEERING 89 507,620 254 439,800 87 42 STREET MAINTENANCE 827,730 138 621,347 44 SHOP 145,330 75 24 141,215 97 46 PARK MAINTENANCE 492,090 0 396,575 91 UNALLOCATED 81 589,550 169 812,619 138 TOTAL GENERAL FUND 7,535,000 7,874 6,564,352 87 17 COMMUNITY DEVELOPMENT 676,180 0 501,161 74 TOTAL TRANSIT 676,180 0 501,161 74 00 N/A 0 0 785 0 19 EDA 403,170 0 144,629 36 TOTAL EDA 403,170 0 145,415 36 H . a) rn at a ��jjj a a a a as a a a aaaaa a a a a aaa a a r ! 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V) CO- V)- L} al- a)- i? H CO d' 0 .-i -CO- CO- H CA CO- d' w 0 IX G+ H El 0 H H lx. H a a 2 H HE. w . w 3 2 2 0 H Z w > v w w x w zZ A 0 w 3 w 11 .-1w X 3 [� 2 2 H O > a, H C4 > w 2 A 0 c>~ D w H 0 Cl X * O O Ul H Z 2 w A ID 0 X m H H a a >. w H 0 O H El O H W V) w X X rx A H 2 a H RS �0 H A H H w 4 H H 3 W lH O H X CO w A w O w W N coal cool :l H El 0) 01 H a IX 4 X Lx Cl) 2 Cx CL' g O 01 p; [L W Cl) 01 01 Z 0 W U H 0 w O r.0 A 01 o FC i H 'C al m El w w 0 3 Cl) 0 1.. A H w H H a U El w H H CII Cl) IX C4 as an w Cr) H N M d' 1.11 H 01 0 H N CO 01 N 0 0 0 0 H 1.11 0 0 0 H H H H H N N N d' V' d' LO H CO d' U) 03 N d' O H H H H CO M d' d' V' d' w V' N N N N N CO ao a H it 1t it it 1t it it * 4t it it 4t 3X 4t it it 4t 4t it 4t U EOEEEEEREEEEEEFEEEEE 0U w w Ix. w w C4 w G4 w 11. u. 11. 11, 14 44 w G. w u. G, Io. F.Y.I.- THIS IS A COPY OF THE INFORMATION PRESENTED AT THE NOVEMBER MEETING OF THE PARK ADVISORY BOARD. I UNDERSTAND THAT THE DECISION ON PARK DEDICATION EVENTUALLY ENDS UP AT THE CITY COUNCIL--POSSIBLY GOING THROUGH THE PLANNING COMMISSION AS WELL (?). I HOPE YOU WILL TAKE THE TIME TO READ THIS BEFORE NEXT WEEK'S COUNCIL/PLANNING COMMISSION MEETING(S) DEALING WITH THE PROPOSED AMENDMENT TO THE SHORELAND ORDINANCE. KATHY 6EvLic **note to advisory board members--this is attachment VE-3 of your packet** To: Shakopee Park Advisory Board and Mr. Mark McQuillan From: Dean's Lake Area Citizens Subject: Proposal for Parks, Trails and Open Space in the West Deans Lake Area. cc: Planning Commission, City of Shakopee City Council, City of Shakopee Mr. Jon Albinson, Project Manager, Valley Green Business Park Date: November 18, 1999 Dean Lake has been identified in various official documents as a unique and fragile natural resource in need of special protection. Both the 1995 Comprehensive Plan as well as the 1999 Draft speak of its susceptibility to pollution because of its permanent nature. Both Plans state that, " the intensity and placement of land uses nearby or within the contributing drainage areas need to be well planned." ( The 1995 Plan uses the language "needs good thought and precaution." ) The 1998 LMRWD working document, as well as an earlier report by Larry Samstad, P.E., has a wealth of information on Dean Lake and the fragile sand and silt soils of this whole area. In fact, much of the language of these documents consists of warnings about development and its effects. Mark McQuillan's 1993 Nature Center Feasibility Study describe abundant wildlife and tree stands. A visit to the area in any season at any time would have confirmed this to anyone. The "Land Use" sections of both comprehensive plans confirms, "Most plentiful stands are those of oak and aspen (and I would add cedar, birch, basswood and pine) scattered north of Dean Lake Implications toward land use policy point to regulations on clear cutting and selecting appropriate uses which are not land intensive or create dense development patterns." By now, most of you have either heard or seen for yourselves that most of this 'plentiful stand' has been removed and burned. This has caused a deep sorrow and a sense of loss to our neighborhood and many others in our community who cherished this special, wild area. In hindsight, there are many things that could have prevented this loss--the timing of the issuance of the grading permit, citizen (including the Dean Lake Association) involvement in the process,particularly with the 1999 amendments made to the shoreland ordinance, an earlier request for an EAW and maybe even a referendum to set aside this (and other?)undisturbed areas. A growing number of people, including council members, those from various agencies, city staff and a dedicated group of citizens have come to believe that if there is any way to bring "beauty from ashes" it ought to be explored. At the November 16 meeting the City Council has directed staff to report by the next meeting the possibility of increasing the "no impact zone" around the lake to 300 feet (from 75ft)through an amendment to the shoreland ordinance. We also feel that the idea of taking part or all of the park dedication as land on the west and north sides of the lake is a viable option. To that end we are meeting with you tonight, understanding that the Park Advisory Board is the first step to this becoming a reality. Although heartsick, we are not dissuaded by the tree removal. In our discussions with various agencies and non-profits we are confident there are a number of grants and programs that are particularly interested in initiatives to replant open areas to native vegetation. Both the 1995 and 1999 (draft ) Comprehensive Plans are replete with language about inventorying, preserving and enhancing Shakopee's natural resources. Citizen involvement is also outlined clearly in Section 3 of Volume II of the 1999 Draft Plan. So, here we are. According to the 1999 Comp. Plan Draft, 100 acres of parkland acquisition will be needed in the Dean Lake area. At least one piece is to be of"community park" size, 25- 50 acres. Lakeshore land west and north of Dean Lake fits the criteria for a Passive Recreational Area outlined in the 1999 Plan (Volume III,Parks Trails and Open Space). More than other sites being considered it has the added advantage of the scenic features described as highly desirable in point#6 of this section. An obvious objection might be its distance from the Southbridge neighborhood on the east and northeast side of Dean Lake. But I ask you to consider the following: 1. East Dean is already served by open space, and proposed park around a future school. 2. East Dean will eventually be connected to the west side of the lake by a trail system according to the maps in the 1999 Comp. Plan.(Volume III Parks, Trails, Open Space) 3. The south side of Dean Lake is all zoned residential and rural residential. Many of the 7500 citizens planned for will, no doubt, live there, not on the east side. 4. The land is available through park dedication as well as a possible ordinance amendment providing a larger buffer area around the lake. 5. There is an active and enthusiastic "older" established neighborhood supportive and willing to dedicate time and energy to making this a reality. The renovation and replanting could become a training opportunity in itself. (see#8 below) 6. The space acquired through park dedication, and ordinance amendment or a combination of the two will greatly aid in reattracting wildlife and keeping the water as clean as possible. Decreased density will also favorably affect traffic concerns. 7. It will actually be positive feature to the proposed business park and the people who will eventually work there. The vision described at www.valleygreen.com/news.phtml is one where people working at the new business park would live at Southbridge. 8. Public access will become available through the business park roads and a parking lot suggested by the developer. An interpretive center has been suggested and would be a more natural fit adjacent to a business park and could be used by schools. In asking for your support on this park initiative, we are promising to lend our hands to this project--our hearts are already there. Please do not give up and give in to what will surely be an irreversible environmental impact. Take the time to research this area and possibly read Mr. Samstad's report and visit with members of the Lower Minnesota River Watershed District (LMRWD). Attached are his Conclusions and Recommendations taken from this report. A cooperative effort with the developer is desired. We feel there are options which may minimize what he perceives as losses. This property, as far as I know is the only site on an environmental lake, with a Businesss Park Zoning under a Shoreland Overlay District. It seems we can be quite creative with necessary variances to accommodate what might the inflexible parts of an engineering plan. There are also perpetual easement programs and other innovative ways to reach a win/win situation. On the following pages we have two maps, one is an overview before the tree removal began . The other is a aerial shot taken on November 14, 1999. Although it is difficult to create a plan without a plat design from the developer we have attempted to describe our vision for a park. Developed over time it could contain the following components: - a wider no impact zone around the west and north sides of the lake,(around the business park zoned shoreland), better accommodating trail plans - added acreage north and northwest (near the peninsula)for a possible future interpretive center - some open space for picnics, frisbee, etc.. - replanting of park dedication acreage-west of the lake and east of one of the corporate roads being built up - connecting soft trails as described in the 1999 Comp. Plan.(especially to Southbridge) eventually going around the lake and also connecting the State Trail to the north - connect the hard trails currently along County Road 16 to the park - a small parking lot as originally proposed by the developer. Please keep in mind, this is a small part of the 2200 acre Valley Green Business Park. It is not unreasonable for this community to ask for this space of 30-50 acres of solitude in an environmentally sensitive area. Thank you for your thoughtful attention. If you have any questions will you please call Kathy Gerlach 445-7179, Dave Czaja 640-0387 or Joe Zak 445-8828. We are looking forward to meeting with you Monday night. I . frvn a` Ilepoe i. 0 0 `fru- Source EGX Dean Laxe And 7" ✓� /-s GJw�tr Apr ( Air,„4.42/ * aids !n eraer /)en/ofinemts 11S'ch May Ii , Air # irie , ' an .4etie. Ct'• ' Low<' m/n,,tso 7h - 12••••*,` 1 Jahrr heol District ara C:75, Aissontnefe t £7rn '1 ) R4'. Conclusion ,_,.__ bean lake is a shallow, marsh bordered lake with relatively pure water. 2 . Dean Lake is an expression of the water table atits location. 3. Local and general fluctuations in water table effect the size and depth of (lean Lake. 4 . lloth local and general fluctuations are subjectto change as a result of man's development of the area and are also subject to climatic and natural changes . S . Developmentin the area is beginning and the result may hart a ►, pronounced effect on Dean Lake 18 of 23 • Conclusion i . Dean Lake is a shallow, marsh bordered lake with relatively pure water. 2 . ItLake is an expression of the water table at its location. ean 3. Local incl general fluctuations in water table effect the size and depth of (lean Lake . 4 . Both local and general fluctuations are subjectto change as a result Of man's development of the area and are also suhiect to climatic and natural changes . S . i)evelopmentin the arca is beginning and the result may have 9 pronounced effect on clean Lake. 18 of 23 6. Local or short term disturbances apparently do not effect Dean I.alcc Icc•rmanenl Iy , 7 . Dean Lake_ is therefore a fragile lake where local and even general developmenis in the area must he carefully studied if Dean Lake is to he preseiv 'd. Reconnnendat ions I . 'Thal Dean Lake remain under continued study by Shakopee and the Lower Minnesota River Water i istrict . 7. 'that imminent projects such as the dewatering of quarries and the installation of utilities be carried on with continued watchfulness for direct adverse effects on Deur Lake. Should such effects be noted , action should then be taken to remedy the problem. 3. A total water resource pInn should be considered for Shakopee. 4 . Wastage of the amount of ground water from the dewatering of any quarry should be stopped if possible. A possible solution would be to pump this ground water into a municipal system to provide water for individuals , commerce and industry. S. Dean Lake should remain a natural aesthetic lake without de- velopment. 6. A possible preserve should be created with Dean Lake as the primary consideration. 7. That resident.ial development be carefully planned to preserve the nature of Dean Lake.' e 19 of 23 . . 4 I e�t�,xruF V '"'‘',4'''''''''''".4"' .,..,.:.,...:.'1'.';,..,...: $ S Gt •„S�A� 4' .,t1 � e �isn`t »yC � y ..t+s.7k+n";,/,•'s.',:•—,-� : s'A ';x_ • 4 r / ' •-iti, ._. N's�. a _ f f •:- .'.-...,i; 4Y' i }.— mss.„. 51' ` — ..i;'.'''',;.l A ft - '',1,,,,t.:..-', l. G - F F 1 t' 1 '�%' f; stt c s Yz� 41 3ih `am �Y k«.. dtr x, s n ,,` ; te ✓"-,417`• + sM . ,dak } w �`� - r, ;a1 3. a ;: Z ,. 5` `F < �' ' 1 F? r $ x�°x £ .",f �, P` wee r5 �, •' *>� + � ' � iR; r c �a, fi Y&Ma� rk ,p, }� , r •. T� a; �''ti y E� ,„. r.,,,,,,,,,,,. (` 1. 3. . 'ew y A ! r'w b - r . 4. ti, aV a i a ,t r { s- dr H.= • r + Mgr^ q'h'7ir t � �3 Y 'tik1} $ i1>*y ',.4#A,9";'.-„,,,s,,MY`d A'FP S Y T t • • �F+ '.wr�( ��` �' � �r 5 r` $ <" • � tea '. t aFP, h(48 0:,:iirtriL_Hof 4,,,,, `, F , 1 v.,,,,....,,q)72 ?I _,,,,y,,,,,,14) -/, u)lbi <R. .v+^' f r'3 ,� Z 0 - ,.. a �` vii • t .ate .e.. v msst+ , kms`* ,, a `rer`Ys f1 y u`° pa • ti 44 Vailcy iiCcn BUSINESS PARK November 30, 1999 Mayor Jon'Brekke City of Shakopee 129.South Holmes Street Shakopee, MN 55379, Re: Environmental Assessment Worksheet(EAW)Requirement for Valley Green Corporate Center • Dear Mayor Brekke: I have addressed Council on a number of occasions in the recent past relative to the concerns expressed by the neighbors around the Valley Green Corporate Center area. I don't recall whether I specifically made you aware of Valley Green's previous efforts in researching the need for an EAW. Assuming that I did not, I thought the enclosed correspondence may be of interest to you so thatyou can see we carefully researched the EAW/EIS requirements for the Valley Green Corporate Center,development prior to our undertaking the mass grading of the site. We hope you find this_information helpful and that it will assist in providing additional background on our efforts. Respectfully, VALLEY GREEN BUSINESS PARK on R. Albinson Project Director JRA:jmc Enclosures cc: •Mark McNeill (w/encl.) Deb Amundson(w/encl.) Jane DuBois (w/encl.) Clete Link(w/enol.) Bob Sweeney(w/encl.) H:\Projects\Va ley Green Corporate Center\EAW-EIS Info\x to IBrekke sending letters re research on need for an EAW-EIS.DOC - - 5240 Valley Industrial Boulevard South•Shakopee,MN 55379•Telephone:(612)445-9286•Fax:(612)904-6875•E-Mail;jalbinson @ ValleyGreen.com SHAKOPEE November 19, 1997 Mr. Jon R. Albinson, Project Director VALLEY GREEN BUSINESS PARK 5240 Valley Industrial Boulevard South Shakopee, MN 55379 RE: Valley Green Corporate Center—Environmental Review Requirements Dear Jon: I have reviewed your letter of September 30, 1997, Paul Kaminski's letter of September 22, 1997, and the EQB regulations regarding environmental review. Based on my review, I agree that the fact of opening up and preparing this area is not sufficient to trigger either a mandatory EAW or EIS. It is my belief that environmental review will or may be triggered once the scope of actual proposals for warehouse, industrial or office facilities are known. I hope this satisfactorily answers your query. Please call if you have any questions. Very t yours, o / R. Michael Leek Community Development Director Cc. West Dean Lake File COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 • FAX 612-445-6718 ., ,, , .: ;,,,, .s _ e: 1 � Croon , , ___ _, BUSINESS PARK September 30, 1997 Mr. Michael Leek CITY OF SHAKOPEE 129 South Holmes Street Shakopee, MN 55379 Re: Valley Green Corporate Center-Environmental Review Requirements (Formerly known as "West Dean's Lake") Dear Michael: Valley.Green continues to promote, with what we believe is City support, a MUSA.expansion for the balance of the land owned by Valley Green south of Highway 169. That support prompted us to contract with WSB &Associates for a complete feasibility study on our"south of the bypass"holdings. .WSB-will be finishing.that up shortly and we".will provide the City with a copy for your internal use. We are hopeful the revised Comprehensive Plan document you are now working on will successfully promote the expansion of the MUSA to this area,of the Park. Upon our receipt of the feasibility study, we will dialogue with you, the City Engineering staff and Scott County in an effort to analyze alternatives.to the existing roadway system that serves this area. We believe developing this area with the highest and best use can be better accomplished with roadway reconfigurations that we will be suggesting: It is,oursincere hope that this area of the Park can be opened for development by spring/summer 1999, if not sooner: We believe it is necessary to'define whether any environmental analysis.processes are required prior to allowing this area to be developed. We requested our attorneys at Best&Flanagan to , research State statute, anddialogue with the EQB, in an effort to offer us their understanding of the need for Valley Green to proceed on an environmental analysis prior toopening'this area for - development. The results of our efforts are defined in the enclosed correspondence dated September 22, 1997. Based on this research, it is our opinion that the Valley Green Corporate Center area(West Dean's Lake),a commercial/industrial land development, does not fall within the guidelines: ` ' that define-a necessity for an Environmental Assessment Worksheet(EAW). As Mr. Kaminski suggests in his correspondence, there may be structures built that fall within,required EAW guidelines but our efforts in opening the parcel of land for development'will not require this level , of effort. C:\Share\Projects\Valley Green Corporate Centetlx to MLeek re need for an"EAW.doc 5240 Valley Industrial Boulevard South•Shakopee,MN 55379*Telephone:(612)445-9286*Fax.(612)904-6875.*E-Mail:jalbinson@ValleyGreen.com Mr. Michael Leek Page Two September 30, 1997 We are submitting this information to you with our request for City review,as the RGU, for a determination of the need for an environmental review prior to this property being opened for development. If you need us to provide additional information to assist the City with this request, please let us know. Your timely review and determination as the RGU will be greatly appreciated. Respectfully, V EY GREEN BUSINESS PARK on R. Albinson Project Director JRA:j me Enclosure cc: Brian Brennan Allianz of America (w/encl.) Paul Kaminski-Best&Flanagan(w/o encl.) • C:\Share\Projects\Valley Green Corporate Center\x to MLeek re need for an EAW.doc BEST &. FLANAGAN Professional Limited Liability Partnership ROBERT L.CROSBY GREGORY 1).SOUI.E KEVIN.1, DI:NI.Ea"Y O'Co;N,Y:I. LEONARD M.ADDINOTI,N CATHY E.GOHLIN JILL it.I,A RR WARD B.LEWIS 4000 ).'-IF2ST BANK PLACE LAO RR HT R.BARl'H PATRICK B.ffENNr:sSY SARAH CRti'PEN M.,DI Si,NARCHIHA Ln SPENCER N.WAITER GRAFI' TIMOTHY A.SULLIVAN 601 SECOND AVENUE SOUTH ROBERT D.MAILER ROBERT M.SKARE ALLEN D.BARNARD BRIAN F.RICE DAVID B.-_IOHNSON JOHN R.CARROLL RICHARD A.PETERSON DANIEL R.W.NELSON MINNEAPOLIS, MINNESOTA ANN E.WAL-THER JAMES I) OI.SON ROBERT J.CHRISTIANSON,JR. TRACY J.VAN STEENBURGH WILL IAM J.MORRIS FRANK J.WALL DAVID.J.ZUBKE 55402-4331 MtettAF.I.H.PINK FRANK VOGL STEVEN R.KRUGER DANIEL A.KAFTAN MARINUS W.VAN PU7TEN,JR. JAMES P.MICHELS AMY.j SN-EDBER° 'JAMES I.BEST DAVID B.MORSE PAUL E.KAMINSKI IITTP://WWW.BESTI:.AW.CONI 19‘.2-1966 JOHN A.BURTON,-JR. JOAN P. BOYLE ROBERT J. FLANAGAN -TAMES C.DIRACLES ROSS C.FORMELL (612) 339-7121 ROBERT L.MELLER,JR. CARTS S.GLOVER MORRIS E.KNOPF MARY E.SIIEAREN FAX (612) 339-5897 JUDITH A.ROGOSHESKE BARBARA M.ROSS SCOTT D.ELLER CATHERINE J.COURTNEY CHARLES C.BEROCIST JEANNICE M.REDING E.-JOSEPH LAFAVE Direct Dial: 341-9720 September 22, 1997 Mr. Jon Albinson BY FACSIMILE - 904-6875 Valley Green Business Park 5240 Valley Industrial Boulevard South Shakopee, MN 55379 RE: West Dean's Lake Dear Jon: You have asked us to research whether Allianz is required, or even allowed, to produce an environmental assessment worksheet ("EAW") or environmental impact statement ("EIS") for land proposed for commercial/industrial development. While an overall concept plan has been developed, no specific building plans are in place at this time. TIMING OF EAW/EIS Generally, the Minnesota Environmental Quality Board ("EQB") suggests that environmental review should be initiated as soon as practicable. This usually depends upon when the proposer is certain enough about the basic features of the project so that a thorough project description can be written down. The EQB advises project proposers to inform the responsible governmental unit ("RGU") of the impending project as soon as the project concept and proposed location are known. This will allow clarification on what information will be needed to initiate environmental review and, in some cases, result in modifications in the project or location that can avoid potential difficulties and streamline the review. Under Minn. Rule 4410.1000, Subpart 4, multiple projects and multiple stages of a single project "that are connected action or phased actions" must be "considered in total when determining the need for EAW, preparing an EAW, and determining the need for an EIS." This Subpart goes on to note: M:\4271-941017\PEK\corr\Al binson.ltr.doc Mr. Albinson September 11, 1997 Page 2 In connected actions and phased actions where it is not possible to adequately address all the project components or stages at the time of the _ initial EAW, a new EAW must be completed before approval and construction of each subsequent project component or stage. Also under Minn. Rule 4410.1000, Subpart 5 it is noted: If after a negative declaration has been issued but before thero osed p P project has received all approvals or been implemented, the RGU determines that a substantial change has been made in the proposed project that may affect the potential for significant adverse environmental effects, a new EAW is required. WHEN AN EAW/EIS IS REQUIRED Shakopee is a "Third Class" city. As a result an EAW is required: 1) when a proposed warehouse or light industrial facility has gross floor space equal to or in excess of 300,000 square feet; or 2) when a proposed industrial and commercial facility has gross floor space equal to or in excess of 200,000 square feet. An EAW can also be initiated at the discretion of a unit of government or requested by a group of at least 25 citizens. An EIS is required: 1) when a proposed warehousing or light industrial facility has gross floor space equal to or in excess of 750,000 square feet; or 2) when a proposed industrial and commercial facility has gross floor space equal to or in excess of 500,000 square feet. Once review has been completed on a project, no further review is necessary on that project unless the circumstances specified at either part 4410.1000, Subd. 5 or 4410.3000 occur in the future. Unless the specified circumstances occur, the project is exempt from further review even if implementation of the project is delayed for many years. CONCLUSION Keeping the above language in mind, we do not believe there is any great advantage of seeking the EAW review prior to firm development plans relative to the final use of the Property unless you can say with some specificity what the overall development will look like (including individual building site). This is because, as noted, if there is a substantial change in the project before it is commenced, an additional EAW will be required. The EQB (John Larson at 296-2603)concurs with this advice although it advises you to seek consultation from the governmental unit which will be acting as the RGU. The EQB explained that the RGU will be M:\4271-941017\PEK\corral lbinson.ltr.doc Mr. Albinson September 11, 1997 Page 3 the body which decides the timing of an EAW or EIS. However, the EQB felt that an RGU will normally not proceed with a study until the project components are well defined. Please let me know how I can be of further assistance. •erely ours, Paul E. Kaminski PEK:kjd cc Richard A. Peterson M:\4271-941017\PEK\corr\Albinson.ltr.doc Apook PRIMERICA J Amemberofcltigroup /o, CI CONSENT] December 3,1999 To:Micheal Leek Board of Adjustments and Appeals eals Board of Planning From: Cory Bullard Micheal,it is with great reluctance that I am turning in my resignation from the Board of Adjustments and Appeals and Planning Commission. I am currently right in the middle of establishing my own home based business. As you can imagine this is taking a lot of my free time away from me. I feel I can not do justice the work and preparation that needs to be done for my position on the Board. And I feel that if I did continue my Board position,I would not be doing my community a favor,with the limited time that I currently have. My apologies to the Board,City Council,and yourself,for only participating for 8 months. I hope this does not put yourself in a scrambling situation to find other board members(ie.,Gary Morke leaving). Thanks,for the opportunity! I think that within the next couple of years,I will be reapplying for a position on the Board,and hopefully you will look favorably to that. Have a wonderful Christmas!! Cory Bullard RECOMMENDED ACTION: Move to accept the resignation from Cory Bullard from the Board of Adjustment and Appeals and the Planning Commission, with regrets. An Independent representative of Primerica Financial Services Representing: Primerica Life Insurance Company Executive Offices: Duluth,Georgia 6. Maintenance of Erosion Control Measures A. The owner or developer shall be responsible for maintaining all erosion control structures in a condition that will ensure continuous functioning of those devices. If, after the installation of the erosion control structure, the City Engineer determines that additional measures are needed, they shall be installed at the expense of the owner. B. Any erosion or sediment that runs off or blows off the site onto adjoining properties, City streets, storm sewers, etc., shall be the responsibility of the owner or developer for clean up and restoration. If the owner fails to properly clean up or restore all areas affected by erosion the City will hire a contractor to complete the work and bill the owner for the expenses associated with the clean-up. 7. Technical Reference The City officially designates the "Protecting Water Quality in Urban Areas" prepared by the Minnesota Pollution Control Agency as the technical reference for this Section. This reference will be used to ensure the proper placement and installation of any proposed erosion control structures. 8. Performance Bond The owner or developer shall submit to the City either a cash bond, an irrevocable letter of credit or other financial security to guarantee the faithful execution of the erosion control plan. This security shall be in the amount of 125% of the costs for construction of all erosion control devices, including the costs of City inspection and administration (as approved by the City Engineer). The City is authorized to draw against this security in the event the erosion control plan is not followed. 9. Unlawful Acts It is unlawful for any person,either by the owner or the occupant of premises,to violate, neglect or refuse to comply with the requirements of this Section. In addition, if the Building Official or the City Engineer determines that adequate erosion control measures are not being followed and there is little cooperation on the part of the owner to do so, a "stop work" order may be issued to the land disturbing activity until such times as adequate measures are implemented. In all cases, the owner may appeal the "stop work" decision to the Council for review. Sect. 3 - Storm Sewer 1. Design Criteria. The design criteria, policies, and objectives shall be those described in the City's "Comprehensive Stormwater Management Plan". No existing ditch, stream, wetland, pond, drain or drainage canal shall be deepened, widened, filled, re-routed or filled without approval from the City Council. 2. Pond Slopes. Pond slopes shall not be steeper than 4 feet horizontal to 1 foot vertical. All ponds shall have a "bench" at the normal water level. This bench shall be a minimum of 10 feet wide and the slope of this bench shall not be steeper than 10 feet horizontal to 1 foot vertical. City of Shakopee Design Criteria Page 6 1ST ft. ), CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Design Criteria for Chapter 12 of the City Code Subdivision Regulations DATE: December 7, 1999 INTRODUCTION: Attached is Resolution No. 5279, a resolution adopting the attached Design Criteria for p g g the Subdivision Ordinance which was recently adopted at the September 21, 1999 City Council meeting. BACKGROUND: The Subdivision Ordinance was recently revised and in this ordinance the section on Design Criteria was proposed to be approved by resolution, instead of ordinance, in order !, to more readily change technical standards as they change in the future. The Design Criteria is in Section 12.60 through Section 12.69. The attached Design Criteria document has nine sections which correlate to the Subdivision Ordinance Sections 12.60 to 12.69 and they are as follows: • Section 1 - Grading • Section 2 - Soil Erosion and Sediment Control • Section 3 - Storm Sewer • Section 4 - Sanitary Sewer • Section 5 - Utilities • Section 6 - Street Lights • Section 7 - Streets and Alleys • Section 8 - Sidewalk and Trails • Section 9 -Lots and Blocks The proposed Design Criteria has been compiled from the previous ordinance and from the previous Design Criteria adopted by the City in regard to the preparation of engineering plans. With this Design Criteria there had been issues that Council may still wish to discuss and they are as follows: Section 1 - Grading The typical topsoil requirements, as recommended in most soil and erosion control manuals, is a minimum of 4 inches of topsoil and that is what is being required in the Design Criteria. Other concerns of topsoil being placed at the time of occupancy of a future homeowner may need to be dealt with in other sections of the City Code such as Chapter 4 - Building Regulations or Chapter 11 - Zoning Code. Section 2 - Soil Erosion and Sediment Control This Design Criteria is essentially the erosion control ordinance that was previously prepared in 1998 when the City had erosion control problems because of the drought year. Section 3 - Storm Sewer The Design Criteria is recommending to be in compliance with the City's Comprehensive Stormwater Management Plan and also to have pond slopes no greater than 4:1 on the vertical and to also require a bench slope for wetland vegetation around the perimeter of the ponds and for safety. Section 4 - Sanitary Sewer The recommended standards for sewage works from the Great Lakes Upper Mississippi River Board of State Sanitary Engineers and this is what is being done currently. Section 5 - Utilities These are criteria that were previously incorporated in the Subdivision Ordinance and there is no change. Section 6 - Street Lights This section incorporates previous ordinance provisions and updates the criteria to utilize the recently adopted Street Lighting Policy by Shakopee Public Utilities Commission and the City of Shakopee. Section 7 - Streets and Alleys The main issue in this criteria is street width and staff has put in that the local street width is 32 feet up to an anticipated traffic of 750 cars or less per day. If there is more than that per day, as determined by the City Engineer, the street width will be 36 feet and both of these local streets will be within a 60 foot right-of-way. The maximum length of cul-de-sacs was increased in the urban service area from 500 to 750 feet. The Design Criteria on streets has also been updated to include the City's adopted Transportation Plan for spacing of public streets and access to arterial and collector streets. Section 8 - Sidewalks and Trails In compilation of previous information on sidewalks and trails, there has been no change from previous ordinances. Section 9 - Lots and Blocks This section was a compilation of previous ordinance provisions in regard to lots and blocks with one addition which is the buffering of residential dwellings adjacent to wetlands and ponds. The moratorium for subdivisions is intended to be lifted on December 1, 1999. The Subdivision RegulationS have been approved and the City should adopt a Design Criteria to go with the recently adopted Subdivision Ordinance. Staff is recommending that this ordinance be adopted. However, Council may wish to make any changes or direct staff to investigate any other items further to possibly incorporate a new resolution into the revised Design Criteria and could then be presented to Council at a later date. ALTERNATIVES: 1. Approve the proposed Design Criteria for the Chapter 12 Subdivision Ordinance as presented. 2. Approve the proposed Design Criteria for Chapter 12 Subdivision Ordinance with revisions. 3. Do not approve the proposed Design Criteria. 4. Table for additional information. RECOMMENDATION: Approve the proposed Design Criteria for the Chapter 12 Subdivision Ordinance as presented. ACTION REQUESTED: Offer Resolution No. 5279, Approve the Design Criteria for Chapter 12 of the City Code Subdivision Regulations and move its adoption. kLOfl!Y/Public Work BL/pmp MEM5279 CityShakopeeof Design Criteria Adopted: December 7, 1999 City of Shakopee Design Criteria Page 1 Table of Contents Design Criteria - Grading, Street and Utility Improvements Sect. 1 Grading Sect. 2 Soil Erosion and Sedimentation Control Sect. 3 Storm Sewer Sect. 4 Sanitary Sewer Sect. 5 Utilities Sect. 6 Street Lights Sect. 7 Streets and Alleys Sect. 8 Sidewalks and Trails Sect. 9 Lots and Blocks Sect. 1 - Grading 1. Slopes/Grades. A. No final graded slopes shall be steeper than 3 feet horizontal to 1 foot vertical(3:1). B. Driveway grades shall be less than 10%,and greater than 1.0%. Driveway grades shall not be greater than 6%within 10' of the street edge. Commercial and Industrial Driveways shall not be greater than 6% for any part of the driveway. C. Lots shall be graded so as to provide drainage away from building locations. 2. Topsoil - Sodding and Seeding. Topsoil moved during the course of construction shall be redistributed in turf establishment areas with a minimum of 4 inches of topsoil. Disturbed boulevard areas shall be seeded or sodded as required by the City Engineer. 3.Drainage. During the grading of the site,the natural drainage system shall be utilized as much as feasible for the storage and flow of runoff. 4. As-built Grading Plan. Upon completion of the grading of subdivisions, an as-built survey of the grading shall be submitted to the City. This plan shall show the existing grades of all lot corners,pads, and ponding areas. The plan shall certify that all ponding areas are within drainage and utility easements. Two benchmarks shall be shown on the as-built grading plan. No building permits shall be issued until this plan has been submitted and approved by the City Engineer. 5. Grading Permit. Grading Permits will be required, as described in Section 11.60, Subd. 6, of the City Code. 6. Tree Preservation Fence. Existing trees which are to be saved, shall be protected with a tree preservation fence. This fence shall be installed at the drip line to protect the trees which are to be saved. No grading, construction materials,or equipment will be allowed beyond this fence. City of Shakopee Design Criteria Page 2 Sect. 2 - Soil Erosion and Sedimentation Control 1. Purpose The purpose of this Section is to promote the public health, safety, property and general welfare of the citizens of the City and to conserve the soil, water and related resources and to control erosion and sedimentation caused by land disturbing activities. 2. Administration The Building Official or the City Engineer(depending on the land disturbing activity) as the Administrator of this Section. Erosion control plans shall be covered under the existing building permit process. A separate fee is not required for erosion control plans. 3. Activities Subject to Erosion Control Measures A. Any land disturbing activity in residential, multi-family, commercial or industrial zones shall be subject to erosion control measures provided that: 1. An area of 10,000 square feet or greater will be disturbed by excavation, grading, filling or other earth moving activities resulting in the loss of protective vegetation; or, 2. Excavation or fill exceeding 500 cubic yards;or, 3. The installation of underground utilities, either public or private,resulting in more than 300 linear feet of trenching or earth disturbance; or, B. Any subdivisions which require plat approval or a certified survey map. C. Agricultural lands used mainly for the production of food, general farming, livestock and poultry enterprises, nurseries, forestry, etc., are not subject to the provisions of this Section. D. Any other land disturbing activity for which the City Engineer determines to have the potential for substantial erosion. 4. Erosion Control Plans A. All land disturbing activities covered by this Section shall be required to have an approved erosion control plan on file with the City prior to any construction starting. B. The erosion control plan shall contain any such information necessary for the Building Official and the City Engineer to determine that adequate erosion control and sedimentation measures are proposed. As a minimum, a topographic map showing existing and proposed contours, location of any natural water courses and drainageways, the extent of the land disturbing activity and any erosion control measures shall be shown on the plans submitted and approved. C. In addition to the plans, a narrative report summarizing the proposed erosion control measures shall be submitted. This report shall include language discussing the timing of the installation, phasing, stabilization of all structures, maintenance and eventual removal of all structures. City of Shakopee Design Criteria Page 3 5. Performance Standards A. General Standards. In general, this Section does not require the use of any particular type of structure to control erosion and sedimentation. The City Engineer or Building Official shall evaluate the proposed measures to determine if they follow current accepted design criteria and engineering standards. 1. The smallest practical area of land shall be exposed at any g iven time during development. 2. When soil is exposed,the exposure shall be for the shortest period of time. Within 30 days of the rough grading,the site shall be seeded and mulched. 3. All development shall conform to the natural limitations presented by the topography and soil as to create the best potential for preventing soil erosion. 4. Erosion control measures shall be coordinated with the different stages of development. Appropriate control measures shall be installed prior to development to control erosion. 5. The natural vegetation and plant covering shall be retained whenever possible. Temporary vegetation, mulching or other cover shall be used to protect critical areas and permanent vegetation shall be installed as soon as practical. B. Standards-Stormwater Runoff Erosion. 1. The natural drainage system shall be used as far as is feasible for storage and flow of runoff. Stormwater drainage shall be discharged to marsh lands, swamps, retention basins or other treatment facilities. Temporary storage area or retention ponds shall be considered to reduce peak flows, erosion damage and construction costs. If the drainage area is over five acres,a sediment basin shall be utilized. 2. Silt fence or hay bales shall be utilized to control erosion and prevent sedimentation from leaving the construction site. These structures shall be properly installed according to current standards. 3. If needed, sod shall be laid in strips at intervals necessary to prevent erosion and at right angles to the direction of drainage. 4. At existing storm sewer inlets, temporary sedimentation traps may be necessary to prevent erosion from entering the storm sewer system, and downstream waterbodies. 5. Adequate provision shall be made to prevent the tracking or dropping of dirt or other materials from the site onto any street by the use of, gravel pads at all entrances. City of Shakopee Design Criteria Page 4 C. Exposed Slopes. The following control measures shall be taken to control erosion during construction: 1. No exposed slope shall be steeper in grade than three(3)feet horizontal to one(1)foot vertical. 2. Exposed slopes steeper in grade than ten (10) feet horizontal to one (1) foot vertical shall be contour plowed to minimize direct runoff of water. 3. At the foot of each exposed slope,a channel and berm shall be constructed to control runoff. The channeled water shall be diverted to a sedimentation basin (debris basin, silt basin or silt trap) before being allowed to enter the natural drainage system. 4. Along the top of each exposed slope, a berm shall be constructed to prevent runoff from flowing over the edge of the slope. Where runoff collecting behind said berm cannot be diverted elsewhere and must be directed down the slope, appropriate measures shall be taken to prevent erosion. Such measures shall consist of either an asphalt paved flow apron and drop chute laid down the slope or a flexible slope drain. At the base of the slope drain or flood apron, a gravel energy dissipater shall be installed to prevent erosion at the discharge end. 5. Exposed slopes shall be protected by whatever means will effectively prevent erosion considering the degree of slope, soils materials, and expected length of exposure. Slope protection shall consist of mulch, sheets of plastic,burlap or jut netting,sod blankets,fast growing grasses or temporary seeding of annual grasses. Mulch consists of hay, straw, wood chips, corn stalks, bark or other protective material. Mulch shall be anchored to slopes with liquid asphalt, stakes, and netting or shall be worked into the soil to provide additional slope stability. 6. Control measures, other than those specifically stated above may be used in place of the above measures if it can be demonstrated that they will effectively protect exposed slopes. D. Dust Control Measures. 1. Temporary mulching or seeding shall be applied to open soil to minimize dust. 2. Barriers such as snow fences, commercial wind fences and similar materials shall be used to control air currents and blowing soil if the City Engineer determines it is necessary. 3. The exposed soil shall be watered to control dust, with frequency of watering repeated as necessary. 4. Permanent vegetation shall be established as quickly as possible. Within 30 days after the rough grading has been completed the entire area shall be seeded and mulched. City of Shakopee Design Criteria Page 5 6. Maintenance of Erosion Control Measures A. The owner or developer shall be responsible for maintaining all erosion control structures in a condition that will ensure continuous functioning of those devices. If, after the installation of the erosion control structure, the City Engineer determines that additional measures are needed, they shall be installed at the expense of the owner. B. Any erosion or sediment that runs off or blows off the site onto adjoining properties, City streets, storm sewers, etc., shall be the responsibility of the owner or developer for clean up and restoration. If the owner fails to properly clean up or restore all areas affected by erosion the City will hire a contractor to complete the work and bill the owner for the expenses associated with the clean-up. 7. Technical Reference The City officially designates the "Minnesota Construction Site Erosion and Sedimentation Control Planning Handbook" prepared by the Minnesota Pollution Control Agency as the technical reference for this Section. This reference will be used to ensure the proper placement and installation of any proposed erosion control structures. 8. Performance Bond The owner or developer shall submit to the City either a cash bond, an irrevocable letter of credit or other financial security to guarantee the faithful execution of the erosion control plan. This security shall be in the amount of 125% of the costs for construction of all erosion control devices, including the costs of City inspection and administration (as approved by the City Engineer). The City is authorized to draw against this security in the event the erosion control plan is not followed. 9. Unlawful Acts It is unlawful for any person,either by the owner or the occupant of premises,to violate, neglect or refuse to comply with the requirements of this Section. In addition, if the Building Official or the City Engineer determines that adequate erosion control measures are not being followed and there is little cooperation on the part of the owner to do so, a"stop work" order may be issued to the land disturbing activity until such times as adequate measures are implemented. In all cases, the owner may appeal the "stop work" decision to the Council for review. Sect. 3 - Storm Sewer 1. Design Criteria. The design criteria, policies, and objectives shall be those described in the City's "Comprehensive Stormwater Management Plan". No existing ditch, stream, wetland, pond, drain or drainage canal shall be deepened, widened, filled, re-routed or filled without approval from the City Council. 2. Pond Slopes. Pond slopes shall not be steeper than 4 feet horizontal to 1 foot vertical. All ponds shall have a "bench" at the normal water level. This bench shall be a minimum of 10 feet wide and the slope of this bench shall not be steeper than 10 feet horizontal to 1 foot vertical. City of Shakopee Design Criteria Page 6 Sect. 4 - Sanitary Sewer 1. General. The minimum diameter for public sanitary sewer mains shall be 8" diameter. sanitary sewer design must account for the study area and all areas outside the study area which would naturally drain through the study area. Natural drainage areas will be established by using the Comprehensive Sewer Plan and Comprehensive Stormwater Management Plan adopted by the City. In no case shall the design velocity be less than 2.2 feet per second nor more than 10.0 feet per second as computed by Mannings formula for flow in open channels (Mannings shall be 0.013 for purposes of design). 2. Design Criteria. Sanitary sewers shall be designed and constructed in accordance with the most current edition of Recommended Standards for Sewage Works; a report of Committee of the Great Lakes-Upper Mississippi River Board of State Sanitary Engineers. Sect. 5 - Utilities 1. Public Water. Where a connection to the City water system is presently available at or reasonably near the boundary of the subdivision, water distribution facilities, including fire hydrants, shall be installed to serve all properties within the subdivision and shall be in accordance with policies of the Shakopee Public Utilities Commission. Public Water systems shall be designed and constructed in accordance with the standards and policies of the Shakopee Public Utility Commission. 2. Other Utilities. Electric service, phone service, and cable television installations to residential structures shall be underground from the main line to the residential structure except where extreme conditions prohibit and a variance from this requirement is authorized by the Planning Commission upon advice of the Utilities Commission. Provisions shall also be made for underground connections of street lights as required from main lines to the street line installation. Where telephone, electric and/or gas service lines are to be placed underground, conduits or cables shall be placed within easements or dedicated public ways, in such a manner so as not to conflict with other underground services, and in locations as approved by the City Engineer. All drainage and other underground utility installations which traverse privately-owned property shall be protected by easements. Sect. 6 - Street Lights Design Criteria. The subdivider shall provide for installation of street lighting and operation for a period of three (3) years as prescribed by the Utilities Manager. Street lighting shall be designed and constructed in accordance with the standards and policies of the Shakopee Public Utility Commission and the City of Shakopee. City of Shakopee Design Criteria Page 7 Sect. 7 - Streets and Alleys 1.General. A. The arrangement of thoroughfares and collector streets shall conform as nearly as possible to the Comprehensive Plan. Except for cul-de-sacs, streets normally shall connect with streets already dedicated in adjoining or adjacent subdivisions, or provide for future connections to adjoining unsubdivided tracts, or shall be a reasonable projection of streets in the nearest subdivided tracts. The arrangement of thoroughfares and collector streets shall be considered in their relation to the reasonable circulation of traffic, to topographic conditions, to runoff of stormwater, to public convenience and safety, and in their appropriate relation to the proposed uses of the area to be served. B. Where the plat to be submitted includes only part of the tract owned or intended for development by the subdivider, a tentative plan of a proposed future street system for the unsubdivided portion shall be prepared and submitted by the subdivider at the same scale as set forth herein. C. When a tract is subdivided into larger than normal building lots or parcels, such lots or parcels shall be so arranged so as to permit the logical location and openings of future streets and appropriate resubdivision, with provision for adequate utility connections for such resubdivision. 2. Street Width and Right-of-Way Width. A. Two-way right-of-way widths and pavement widths(face to face of curb) shall conform to the City's adopted Transportation Plan, with the exception of the local roads. The local road width shall be as follows: Classification Right-of-Way Roadway Local(anticipated traffic of 750,or less,cars per day,as determined by the City Engineer) 60 Feet 32 Feet Local(more than 750 cars per day) 60 Feet 36 Feet B. All one-way right-of-way widths and pavement widths (face to face of curb) shall conform to the following minimum dimensions: Classification Right-of-Way Roadway Local 45 Feet 24 Feet Collector Streets 60 Feet 28 Feet Arterial Streets 60 Feet 28 Feet Alleys Industrial or Commercial 20 Feet 16 Feet Residential(where permitted) 16 Feet 12 Feet (Pavement Width) City of Shakopee Design Criteria Page 8 3. Streets and Alleys. A. Public Streets and alleys shall be designed and constructed in accordance with the Construction Standard Specifications for Public Works. All street and alley construction shall be inspected by the City Engineering Department. B. The full width of the right-of-way of each street and alley dedicated in the plat shall be graded. The width shall comply with the surface provisions of this Chapter and Class V MN/DOT aggregate or other suitable base shall be required as prescribed by the Engineering Department. C. All streets shall be surfaced with a bituminous surface or portland cement concrete. D. Except where justified by special conditions,such as the continuation of an existing alley in the same block, alleys will not be approved in residential districts. Dead end alleys shall be avoided, whenever possible, but if unavoidable, such dead end alleys must provide adequate turnaround facilities at the closed end. E. Concrete curb and gutter may be required as a part of the required street surface improvement and shall thus be designed for installation along both sides of all roadways in accordance with the standards of the City. The City shall inspect all construction. F. Rural roadway sections, that do not include concrete curb and gutter, shall consist of roadside ditches and 5 foot gravel shoulders. 4.Grades. All center line gradients shall be at least 0.5 percent and shall not exceed the following: Classifications Gradient Percent Arterial Streets 5 Collector Streets 5 Local Streets 7 Marginal Access Streets 7 Alleys 8 The grades at intersecting state-aid streets shall not be greater than 0.5% for 50' on either side of the state-aid street, and not greater than 2.0% for an additional 50'. The grades at intersecting arterial streets shall not be greater than 2.0% for 200' on either side of the intersection. On local streets, the grade shall not be greater than 3.0% for 100' on either side of the intersection. The more important street at an intersection, as determined by the City Engineer, shall govern the through grade. 5. Street Jogs. Street jogs (intersections less than 330 feet apart) must be approved by the City Engineer. 6. Local Streets. Local streets shall be so aligned that their use by through traffic will be discouraged. Dead end streets are prohibited, but cul-de-sacs will be permitted where topography or other conditions justify their use. City of Shakopee Design Criteria Page 9 7. Cul-de-sacs. A. Maximum length of cul-de-sac streets shall be 1,000 feet for rural service areas and 750 feet for urban service areas measured along the center line from the intersection of origin to end of right-of-way. Cul-de-sacs shall have a dedicated right-of-way with a minimum radius of 60 feet, and shall be paved with a minimum radius of 45 feet (to face of curb). Lot lines abutting cul-de-sacs shall be radial except in extreme cases where special permission may be granted otherwise. 8. Temporary Cul-de-sacs. In new subdivisions where a future public street will connect to a temporary street stub, a temporary cul-de-sac will be required. The maximum length of temporary cul-de-sac streets shall be 750 feet for both rural service and urban service areas, measured along the center line from the intersection of origin to end of pavement. The minimum paved surface diameter shall be 60 feet, without curb and gutter. A temporary cul-de-sac will not be required for street stubs that serve less than 3 lots. 9. Service Roads. Where a subdivision abuts or contains an existing or planned service road or a railroad right-of-way,the Council may require a street approximately parallel to and on each side of such right-of-way for adequate protection of residential properties and to afford separation of through and local traffic. Such marginal access streets shall be located at a distance from the major thoroughfares of railroad right-of-way suitable for the appropriate use of the intervening land,as for park purposes in residential districts, or for commercial or industrial purposes in appropriate districts. Such distances shall also be determined with due regard for the requirements of approach grades and future grade separations. 10. Half Streets. Half streets shall be prohibited, except where essential to the reasonable development of the subdivision in conformity with the other requirements of these regulations; and except where the Council finds it will be practicable to require the dedication of the other half when the adjoining property is subdivided. Wherever there is a half street adjacent to a tract to be subdivided,the other half of the street shall be platted within such tract. 11. Surface. All street surfaces shall be designed and constructed in accordance with the standard specifications and shall have a one-year warranty period after being completed and accepted by the City Engineer,before being accepted by the City for maintenance. Curb and gutter or shoulder and bituminous surfacing shall be constructed at the same time. 12. Reserve Strips. Reserve strips controlling access to streets shall be prohibited. 13. Hardship to Owners of Adjoining Property Avoided. The street arrangement shall not be such as to cause hardship to owners of adjoining property in platting their own land and providing convenient access to it. 14. Access to Arterial and Collector Roadways. In the case where a proposed plat is adjacent to an arterial or collector road, the applicant shall not direct vehicle or pedestrian access from individual lots to such roadways. The subdivider will be required to provide access to all lots via public streets. Spacing of these public streets shall meet the requirements of the City's adopted Transportation Plan. City of Shakopee Design Criteria Page 10 15. Platting of Small Tracts. In the platting of small tracts of land fronting arterial roadways where there is no convenient access to existing entrances and where access from such plat would be closer than 1/4 mile from an existing access point, a service road 40 feet wide shall be dedicated across the tract. As the neighboring land is platted and developed, and access becomes possible to the service road,direct access to the thoroughfares shall be prohibited. 16. Deflections/Horizontal Curves . When connecting street lines deflect from each other at any one point by more than 10 degrees,they shall be connected by a curve with a radius of not less than 200 feet. This minimum curve radius does not apply to intersecting street lines (full street intersections)or to street lines connected at "T"intersections. Collector street horizontal centerline curves shall not have a radius of less than 455 feet. 17. Street Vertical Curves The following desired design speeds and minimum vertical curve lengths shall be used for street profiles: Design Minimum Speeds Vertical Curve Length Arterial Street 50 mph 150 feet Collector Street 45 mph 130 feet Local Street 35 mph 100 feet If the algebraic difference between grades within a vertical curve is less than 1.2 percent, the allowable minimum vertical curve length is 50 feet. 18. Angle of Intersections. The angle formed by the intersection of streets shall be 90 degrees. Any variance will require approval by the City Engineer. 19. Size of Intersection. Intersections of more than four corners shall be prohibited. 20. Curb Return Radius. Curb return radius at intersections shall conform to the following table: Curb Return Radius(feet)at Intersections Local(32') Local(36') Collector Arterial Local(32' wide) 20 Local(36' wide) 20 15 Collector 25 20 20 Arterial 30 25 25 25 Industrial 30 25 25 25 21. Crosspans. Double crosspans may be used at the intersection of residential streets only when necessary to prevent flooding of one side of the street. Crosspans are not allowed across collector or arterial streets. Crosspans are not allowed on streets with storm sewer systems or on other streets designated by the City Engineer. City of Shakopee Design Criteria Page 11 22. Street Section Design The street section shall be designed as set forth in the "Road Design Manual" 5-291.523 and 5.291.524, as prepared by the Minnesota Department of Transportation. It shall be accompanied by a complete soils report certified by a Registered Professional Engineer. The following minimum pavement thickness and aggregate thickness shall apply to all streets: Minimum Minimum Bituminous Pavement Aggregate Base Arterial Street 4" 6" Collector Street (Residential) 4" 6" Collector Street (Commercial) 4" 6" Collector Street (Industrial) 4" 6" Local Street 3 1/2" 6" Sect. 8 - Sidewalks and Trails 1.Sidewalks A. The sidewalks shall not be located less than one foot from the property line,nor be adjacent to the curb except as determined in commercial areas. Sidewalks in industrial areas shall be located to conform to the anticipated pedestrian flow of the development. B. Sidewalks shall slope 1/4 inch per foot away from the property line and the profile grades shall conform to street grades. C. Planned unit development shall be subject to the location, widths, and grades set forth herein. D. The subdivider shall install sidewalks on both sides of an officially designated arterial street and on one side of collector streets, and walkways to schools; such collector streets and walkways to be determined by the Planning Commission and approved by the Council. If the street is along a designated trail route, a bituminous trail may be required in place of the sidewalk,as determined by the Planning Commission and approved by the Council. E. In blocks over 900 feet long,pedestrian crosswalks through the blocks, and at least 10 feet wide, may be required by the Council in locations deemed necessary to public health, convenience and necessity. F. Curb returns and intersections where sidewalk is required shall have handicap ramps. G. All sidewalks widths shall be 5 feet, except in commercial areas where the width may be wider, as determined by the City Council. City of Shakopee Design Criteria Page 12 Sect. 9 - Lots and Blocks 1. Easements A. Easements across lots or centered on rear or side lot lines shall be provided for utilities and drainage where necessary and shall be at least 10 feet wide for telephone or power line easements and 20 feet wide for drainage, sewer or water easements. Underground utility installation shall be required. B. Where a subdivision is traversed by a water course, drainageway, channel or stream, there shall be provided a stormwater easement or drainage right-of-way conforming substantially with lines of such watercourse, and such further width or construction, or both, as will be adequate for the purpose. Parallel streets or parkways may be required in connection therewith. C. Drainage and utility easements shall be shown on the final plat, out to the 100-year high water level contour. D. Access easements, for future maintenance, shall be provided for ponding areas within subdivisions. 2. Blocks A. Block length and width or acreage within bounding streets shall be such as to accommodate the size of residential lot required in the area by the Zoning Chapter and to provide for convenient access,circulation control and safety of street traffic. B. Residential block lengths shall not exceed 1,300 feet. Blocks intended for commercial and industrial use must be designed as such, and the block must be of sufficient size to provide for adequate off-street parking, loading and such other facilities as are required to satisfy the requirements of the Zoning Chapter of the City Code. C. A block shall be so designed as to provide two tiers of lots, unless it adjoins a railroad or major thoroughfare where it may have a single tier of lots. 3. Lot Standards A. The lot dimensions shall be such as to comply with the minimum lot areas specified in the Zoning Chapter. B. Side lines of lots shall be substantially at right angles to straight street lines or radial to curved street lines. C. In the subdividing of any land, due regard shall be shown for all natural features, such as tree growth, wetlands, steep slopes, watercourse, historic spots, or similar conditions, and plans adjusted to preserve those which will add attractiveness, safety and stability to the proposed development. City of Shakopee Design Criteria Page 13 D. All remnants of lots below minimum size left over after subdividing of a larger tract must be added to adjacent lots rather than allowed to remain as unusable parcels. E. Double frontage (lots with frontage on two parallel streets) or reverse frontage shall not be permitted except: 1. Where lots back on an arterial or collector street, in which case vehicular and pedestrian access between the lots and arterial streets shall be prohibited. Such double frontage lots shall have an additional depth of at least 20 feet in order to allow space for screen planting along the back lot line. 2. Where topographic or other conditions render subdividing otherwise unreasonable, such double frontage lots shall have an additional depth of at least 20 feet in order to allow space for screen planting along the back lot line. F. All lots must abut their full frontage on a publicly dedicated street. G. Rural service lots shall be designed in such a manner whereby septic tanks, drainfields and homes are located as to allow future subdivision of the land upon the requirement of the City Engineer where future urban service expansion is probable. The City may also require at the time of final subdivision approval that a covenant be recorded which requires the placement of future structures in accordance with approved preliminary plat design. Whenever a parcel of land is subdivided into lots containing one or more acres and there are indications that such lots may eventually be subdivided into smaller plats, the Council may require that such parcel of land be divided so as to allow for the future construction of streets and the extension of adjacent streets. Easements providing for the future opening and extension of such streets may be made a requirement of the plat. H. All lots or parcels shall have direct adequate physical access for emergency vehicles along the frontage of the lot or parcel from a public roadway 4. Buffering Residential Subdivision Adjacent to Intermediate and Principal Arterial Roads A. In all residentially zoned areas determined by the Administrator to have significant noise impact within 125 feet of the roadway right-of-way or areas of noise impact estimated to maintain ambient decibel ratings of 70 DbA or greater, one or a combination of the following design requirements shall apply: 1. Lots adjacent to the roadway right-of-way shall be sized wherein a 125 foot buffer strip be provided as additional setback to lot depth or width standards supplementary to the minimum lot size and setback of the zoning provisions of the applicable district. 2. An earth berm or other acceptable barrier technique shall be constructed to abate noise impact adjacent to roadway right-of-way equal to or below the 70 DbA standard accompanied by the following: City of Shakopee Design Criteria Page 14 a) A plan showing the existing and anticipated noise levels in DbA that are or will be expected on the site and in the immediate vicinity of the site. b) A description of the site plan construction techniques, architectural designs, and other measures expected to be taken to reduce ambient noise levels. Such description shall include sufficient plans and other drawings to enable the City to accurately identify the noise reduction measures expected to be taken. B. Prior to approving a preliminary plan as required by this Chapter, the City shall determine that the noise levels will be successfully reduced to meet the ambient 70 DbA standard. (Ord. 58, May 7, 1981; Ord. 233, December 10, 1987; Ord. 246, June 17, 1988; Ord. 287,January 16, 1990; Ord. 302,January 25, 1991; Ord. 338;August 6, 1992) Buffering Residential Dwellings Adjacent to Wetlands and Stormwater Ponds In all zoned areas where residential dwellings are adjacent to, or are within 100 feet of a wetland or stormwater pond,the following design requirements shall apply: 1. All residential dwellings shall be at least 15 feet horizontal from the 100-year high water level of the wetland or pond. 2. In commercial or industrial zoned areas where a stormwater pond is proposed to be within 100 feet of a residential dwelling, a fence shall be installed along the property line separating the commercial zoned (or industrial zoned) area and the residential property. City of Shakopee Design Criteria Page 15 RESOLUTION NO. 5279 A Resolution Adopting Design Criteria For Chapter 12 Of The City Code, Subdivision Regulations WHEREAS, the Shakopee City Council adopted Ordinance No. 557, an ordinance replacing Chapter 12, Subdivision Regulations on September 21, 1999; and WHEREAS, the new Subdivision Regulations refer to adopted Design Criteria for the installation of public improvements; and WHEREAS, the City Council now desires to revise the City of Shakopee's Design Criteria to reflect current construction and new technologies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: that it hereby approves and adopts the Design Criteria, a copy of which is attached hereto for use with Chapter 12 of the City Code, Subdivision Regulations. BE IT FURTHER RESOLVED: that copies of the Design Criteria shall be kept in the office of the City Engineer and open for reference at all times. Adopted in session of the City Council of the City of Shakopee,Minnesota, held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk /5".. /4, CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: County Road 15 Sidewalk Extension, Project 2000-2 and Parking Lot Construction off of Vierling Drive for ISD #720 Athletic Fields, Project No. 2000-3 DATE: December 7, 1999 INTRODUCTION: Attached is Resolution No. 5287, a resolution ordering an improvement and preparation of plans and specifications for County Road (C.R.) 15 sidewalk extension, from 12th Avenue to Vierling Drive and a parking lot off of Vierling Drive for IDS #720 athletic fields, Project No. 2000-2 and 2000-3 respectively. BACKGROUND: Included in the proposed 2002-4 Capital Improvement Program are two smaller projects which are known as C.R. 15 sidewalk extension, from 12th Avenue to Vierling Drive and parking lot construction off of Vierling Drive for IDS #720 athletic fields. This Capital Improvement Program has been reviewed by City Council in previous budget work sessions and is slated for formal adoption on December 21, 1999. City staff is asking for authorization to proceed with design on these projects as Engineering staff is available and these projects were inquired by Council over the past year. The estimated cost for C.R. 15 sidewalk extension is $25,000.00 and for the parking lot off of Vierling Drive the estimated cost is $30,000.00, including engineering and administration. The City had a joint meeting with the School District on May 10, 1999, in which the parking lot adjacent to athletic fields by Vierling Drive was discussed. The conclusion from that meeting is that the City and School District would work together in building a parking lot to serve the new soccer and softball fields and the cost would be split at a 50/50 ratio. Both of these projects would be funded with Capital Improvement Funds from the City and School District Funds would be provided for the parking lot by Vierling Drive. It is anticipated that there would be no assessments involved with either of these projects, thus the City Council can proceed directly in authorizing plans and specifications to be prepared for these projects in they so desire. Since these are relatively small projects, staff is proposing that the surveying work would be done in-house and this could be completed yet this year and design done over the winter. ALTERNATIVES: 1. Adopt Resolution No. 5287. 2. Deny Resolution No. 5287. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 5287 so that the design of these projects could be done over the winter and bids received early next year for the completion of the projects next summer. ACTION REQUESTED: Offer Resolution No. 5287, A Resolution Ordering an Improvement and Plans and Specifications for County Road 15 Sidewalk Extension, from 12th Avenue to Vierling Drive, Project No. 2000-2 and a Parking Lot off of Vierling Drive for IDS #720 Athletic Fields, Project No. 2000-3 and move its adoption. 4/0 %.g A Bruce Loney Public Works I erector BL/pmp MEM5287 O ' O O d) U M -6 in O 0 tom. r N .O. O O co N GO O 0 w C V V 12 O a O C O a_ C O m a as c - O a c Y N ma m 15 o > 0 > a 0 -c p - c c d) C l0 e i coC — d O 0_ > ._ 'C O II. w y a $ '> 3 JO o ta OdO 1- 15 1cn w ` p0 C0 C p GlY 0 Y .0 0. 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F m F. IU1GImuo gur xr In iri c c c c > > 1111G111C041W4 Iain -4N I— E E c ai E c c 4. LL li u_ LL ens:;:aOos go*4OO� ., w E aa)) Y u- �. m a� d d rn 0 c1161111M: obi!9 �I"'� . _.) CI Z m c 0 m N ._ ` E�11�i111gb7 en,0��O�d m al as c c Q o c ,_ o m g' h 2333 c c e11e::caeei oo aitiee_e ..... �,_ CAC 00 ....." c U) ,FaE al a . a) cncocn m m u424 . , D cJ ' � = o m ol_ E d a) vo � E Z' � ZOO 5._ c miri o a m a Is v 0 -0 c E0.c - c c c c '� c = ~ ai c c E EJ c C0 UJ -J EW ~ LL0UFo- dC9O (nQcncntoInto - .— a) 'o a` Q m RESOLUTION NO. 5287 A Resolution Ordering An Improvement And Preparation Of Plans and Specifications For County Road 15 Sidewalk Extension, From 12th Avenue to Vierling Drive Project No. 2000-2 And Parking Lot Off Of Vierling Drive For ISD #720 Athletic Fields Project No. 2000-3 WHEREAS, the City Council has considered the improvements of County Road 15 sidewalk extension, from 12th Avenue to Vierling Drive and a parking lot off of Vierling Drive for ISD #720 athletic fields at an estimated cost of the improvements of $55,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 1'HIN: CITY OF SHAKOPEE,MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: County Road 15 sidewalk extension, from 12th Avenue to Vierling Drive (Project No. 2000-2) and parking lot off of Vierling Drive for ISD #720 athletic fields (Project No. 2000-3). 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2000-2 and 2000-3 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee A'1"1'EST: City Clerk Shakopee School Board Superintendent: Robert J.Ostlund SliAKopEE Kathy Busch, Chair Director of Administrative Services: Ronald E.Ward Anne Tuttle, Vice Chair Director of Business Services: PUBLIC SCHOOLS Jessica Geis, Clerk Robert N. Martin Lori Gillick,Treasurer Director of Curriculum&Instruction: District Office Todd Anderson, Director Kenneth A. Rood Mary Romansky, Director Director of Special Services: Steve Schneider, Director Lee-Ann Sanborn December 6, 1999 Mr. Bruce Loney Public Works Director City of Shakopee 129 S. Holmes St. Shakopee, Minnesota 55379 Dear Bruce: This letter will confirm our previous conversations concerning a joint project between the City of Shakopee and Shakopee Public Schools to construct a small parking lot on the Vierling St. side of the senior high school. The district is committed to this project and the Board has given its approval as part of the additional projects to be constructed, with bond referendum moneys, during the 2000 construction season. It is our understanding that the lot will be immediately west of the new softball fields and will minimize the impact on usable soccer field space. We look forward to working with you on this project. Please call me if you have any further questions. Sincerely, eff Ronald E. Ward Director of Administrative Services xc: Bob Ostlund Bob Martin Jim Murphy John Anderson file 505 South Holmes • Shakopee, MN 55379 ALL SCHOOLS ACCREDITED BY THE NORTH CENTRAL ASSOCIATION (612)496-5000 • fax: (612)445-8446 AN EQUAL OPPORTUNITY EMPLOYER CITY OF SHAKOPEE Memorandum GOA d TO: Mayor& City Council Mark McNeill, City Administrator FROM: Tom Voll,Engineering Tech. II SUBJECT: McGuire Circle,McGuire Court and Muhlenhardt Road, Project No. 1999-2 DATE: December 7, 1999 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, Project No. 1999-2. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of$165,909.85 and the actual final costs of$169,540.18 for this project. ACTION REQUESTED: Offer Resolution No. 5284, A Resolution Accepting Work on McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, Project No. 1999-2 and move its adoption. � v Tom Voll Engineering Tech. II TV/pmp MEM5284 RESOLUTION NO. 5284 A Resolution Accepting Work On McGuire Circle, McGuire Court And Muhlenhardt Road, From County Road 16 To Horizon Drive Project No. 1999-2 WHEREAS, pursuant to a written contract signed with the City of Shakopee on August 3, 1999, Northwest Asphalt, Inc. has satisfactorily completed the McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive, in accordance with such contract. NOW, 'THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved; and BE IT FUR TIER RESOLVED,that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $2,000.00, taking the contractor's receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CERTIFICATE OF COMPLETION CONTRACT NO. : 1999-2 DATE: December 1, 1999 PROJECT DESCRIPTION : McGuire Circle, McGuire Court and Muhlenhardt Road, from County Road 16 to Horizon Drive CONTRACTOR: Northwest Asphalt, Inc. 1451 Stagecoach Road Shakopee, MN 55379 ORIGINAL CONTRACT AMOUNT $ 165,909.85 QUANTITY CHANGE AMOUNT $ 3,630.33 CHANGE ORDER NO , THRU NO. AMOUNT . , , $ -o- FINAL CONTRACT AMOUNT $ 169,540. 18 LESS PREVIOUS PAYMENTS $ 167,540.18 FINAL PAYMENT $ 2'000.00 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council . I, therefore, recommend above specified final payment be made to the above named Contractor. Professional E 'neer 1st-, y CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Accepting Feasibility Report for Gorman Street Improvements, Project No. 2000-1 DATE: December 7, 1999 INTRODUCTION: Attached is Resolution No. 5286, a resolution receiving a report and calling a hearing on improvements to Gorman Street, from 4th Avenue to County Road 17. BACKGROUND: On March 16, 1999, Resolution No. 5083 was adopted by the City Council ordering the preparation of a feasibility report for the above referenced project. This feasibility report authorization was initiated by the City as a reconstruction project that was included in the 1999 CIP. The proposed improvements are the reconstruction of Gorman Street, from a rural roadway to an urban roadway, with reconstruction of sanitary sewer and storm sewer as necessary and the installation of watermain, sidewalks and street lighting. Gorman Street is currently designated as a State Aid street as this street connects 4th Avenue and County State Aid Highway (CSAH) 17, which are both State Aid routes. Gorman Street will serve as a reliever of traffic in this area, thus it is proposed to build Gorman Street to a 36 foot street width with"no parking or parking on one side only". It is also proposed to reconstruct the existing 12 inch clay pipe, due to its conditions and the fact the surface improvements would be totally replaced. Thus, it is cost effective to replace the sanitary sewer. Storm sewer will be replaced and new storm sewer added as necessary to serve this area. Sidewalks are proposed to be installed, with one side to be a concrete walk and the other side to be a bituminous trail to match the facilities along C.R. 16 at the intersection of CSAH 17. The other major improvement is the installation of lateral and trunk watermain in this area to provide water services to some properties and complete looping of the water system as required by SPUC. With this project, SPUC is requesting a watermain lateral line be extended from the west side of the Public Works/Police building to Gorman Street to fulfill looping requirements of the City's parcel. This line was supposed to have been installed with the construction of the Public Works/Police building in 1975, but was deleted due to cost overruns. SPUC is requesting the watermain along Gorman Street be oversized to a 12" watermain, as per their Trunk Watermain Plan. Included with the estimation of trunk oversizing costs is an assessment along Gorman Street in which the SPUC building is located. The property is in the City's name, however, SPUC purchased a portion of the property for its use. The main issues with this project are as follows: 1. City Cost 2. SPUC Cost 3. Other Property Owner Support On Issue No. 1, the City cost participation for the street assessments, watermain loop around the Public Works building and tax levy cost for the street reconstruction is $318,206.74. The sanitary sewer fund will contribute $95,396.13 and storm drainage utility fund will contribute $46,057.69. The total cost to the City for this project is $459,660.56. These cost amounts were included in the 2000—2004 Capital Improvement Program to be included in the 2000 Budget. On Issue No. 2, the SPUC cost for the project includes $49,779.23 for Gorman Street assessments and $41,662.50 for trunk watermain oversizing. SPUC will be meeting on December 6, 1999 to review the report and decide if they agree to the assessment and trunk watermain oversizing amounts. On Issue No. 3, staff intends to have an informational meeting with the other property owners proposed to be assessed and also to send these property owners a waiver of assessment hearing document. Any waivers received would be presented to the City Council at the proposed January 18, 2000 Council public hearing for this project. SPUC will consider the feasibility report at its December 6, 1999 meeting and a report on this meeting will be presented to Council at its December 7, 1999 meeting. The feasibility report is completed and attached for Council acceptance and to set a public hearing date for this project, since there are assessments involved in the funding of the project. The attached resolution sets a date for the public hearing for this project for January 18, 2000. The approval of Resolution No. 5286 does not order the project nor does it commit the Council to construct any improvements. The intent of this resolution is to accept the feasibility report and set the public hearing date. The public hearing will allow the property owners adjacent to the project area and the general public an opportunity to address the City Council on this project. Staff would make a full presentation at the January 18, 2000 Council public hearing meeting on the feasibility report and will make a general presentation at the December 7, 1999 Council meeting. The City will conduct an informational meeting prior to the January 18, 2000 public hearing and will ask property owners to sign a waiver of assessment hearing to show their support for the project. ALTERNATIVES: 1. Adopt Resolution No. 5286, this action will receive the feasibility report and set the date for the public hearing for January 18, 2000. 2. Deny Resolution No. 5286, this action will halt the project until such time as the City Council reconsiders the resolution. 3. Table Resolution No. 5286, to allow time for staff to prepare additional information as directed by the City Council. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 5286, as this will allow a public hearing and public input to take place on the proposed improvements ACTION REQUESTED: Offer Resolution No. 5286, A Resolution Receiving a Report and Calling a Hearing on an Improvement to Gorman Street, from 4`" Avenue to County Road 17, Project No. 2000-1 and move its adoption. 6Ie ruce Loney Public Works Director BL/pmp MEM5286 RESOLUTION NO. 5286 A Resolution Receiving A Report And Calling A Hearing On An Improvement For Gorman Street, From 4th Avenue To County Road 17 Project No. 2000-1 WHEREAS, pursuant to Resolution No. 5083 of the City Council adopted March 16, 1999, a report has been prepared by the City Engineer, with reference to the improvement of Gorman Street, from 4th Avenue to County Road 17 by installation of sanitary sewer, watermain, storm sewer, street reconstruction, sidewalk, bituminous trail, street lighting and any appurtenant work and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 and this report was received by the Council on December 7, 1999. NOW, THEREFORE, BE IT RESOLVED BY 1'HI CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The Council will consider the improvement of Gorman Street, from 4th Avenue to County Road 17 by installation of sanitary sewer, watermain, storm sewer, street reconstruction, sidewalk, bituminous trail, street lighting and any appurtenant work in acccordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $796,373.90. 2. A public hearing shall be held on such proposed improvements on the 18th day of January, 1999, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 2000-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk t i ' FEASIBILITY REPORT FOR GORMAN STREET RECONSTRUCTION WHICH INCLUDES IMPROVEMENTS TO: GORMAN STREET, 4TH AVENUE TO COUNTY ROAD 17 1 IN SECTION 6, RANGE 22, TOWNSHIP 115 SHAKOPEE SCOTT COUNTY, MINNESOTA 1 1 ' I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. 111 /426at Date /2//77 Registration No. 17590. 1 1 1 ' DECEMBER 1999 1 I I 1 I I I I I I I I I I I I i I I 1 i 1 CONTENTS I FOR GORMAN RECONSTRUCTION, FOM 4TH AVENUE TO COUNTY ROAD 17 SHAKOPEE, MINNESOTA Description Pare No. ' Introduction 1 1 Scope 1 Background 1 iProposed Improvements 2- 3 1 Cost Estimate 3 Special Assessments 4- 5 1 Conclusions 5 1 Funding Sources 6 -7 Appendix 1 i 1 1 i 1 I I • I I INTRODUCTION The City Council of Shakopee, Minnesota ordered the preparation of a feasibility report I for street improvements to Gorman Street, from 4th Avenue to County Road 17 by Resolution No. 5083. I SCOPE This report evaluates the feasibility of reconstructing this street. All existing I infrastructure elements (street, utilities, etc.) were evaluated, improvements recommended, cost estimates of the proposed improvements prepared and funding strategies developed by this report. I BACKGROUND I Gorman Street was originally a part of the County road system. Scott County could not I provide a date for the original construction of the road. It became a City street subsequent to the completion of County Road 17 in about 1974. Sanitary sewer exists in the west and south boulevard areas and was constructed in 1966. Storm sewer exists in I the west boulevard and was constructed in 1974 and 1994. No watermain exists in Gorman Street. The existing pavement is extremely deteriorated to the point where it requires far more than normal maintenance. There are many transverse and longitudinal Icracks, large areas of patching, severe crown problems and drainage problems due to no curb and gutter. This street generates numerous citizen complaints on an annual basis and has been on the 5-Year Capital Improvement Plan for 1996, 1999 and included in the 2000 Capital Improvement Program. The existing zoning of all abutting properties is as shown on the zoning map in the IAppendix. I , I 1 I I 1 I PROPOSED IMPROVEMENTS IA. Roadway The existing pavement on this street is 24 feet wide with no curb. It is proposed I to reconstruct the street to a pavement width of 36 feet with concrete curb and gutter. Gorman Street is currently designated as a State Aid street, thus the street must be built to State Aid Standards if State Aid Funds are utilized. Gorman I Street is considered a local collector, as this street serves as a connector street between 4th Avenue and County State Aid Highway (CSAH) 17. It is proposed to have "no parking or parking on one side only" on this street, thus the 36 foot I wide street will meet State Aid Design Standards and the City's Transportation Plan. IB. Sidewalks There are no existing sidewalks. IThis report recommends new sidewalk and trail to extend the County Road 16 sidewalk and trail to 4th Avenue as per the Planning Department. The trail is I proposed to be on the north and east sides of Gorman Street and concrete sidewalk on the south and west sides of Gorman Street. Per City Policy, a sidewalk is required along commercial property and per the City's Design ICriteria, a sidewalk is required along property where the residential density is more than six (6) dwelling units. IC. Sanitary Sewers The existing sanitary sewer is 12 inch clay, PVC pipe and concrete manholes. IThe existing sanitary sewer pipe was televised in the spring of 1999 by City Public Works staff After reviewing the video, several sections of pipe were Icracked, some pipe sections missing, roots in the joints and several sags. Due to the extent of damage to the existing system and if the street is I reconstructed, it is recommended that all existing 12" clay pipe and existing sanitary manholes be replaced with 12" PVC pipe and precast concrete sanitary manholes. Additional stubs may be needed to serve undeveloped parcels adjacent Ito Gorman Street. Any service connections that are defective would be replaced from the main line I to the property line. All new service lines or replacements would be assessed to the benefiting property. It has been generally the City's Policy to replace the service line unless the service has been replaced recently with current standard Ipipe material. I 2 I I If the street is not reconstructed, there are areas of damaged pipe that would Irequire immediate attention of repairs before the pipe collapses. ID. Watermain The Shakopee Public Utilities Commission (SPUC)'s Comprehensive Water Plan dated April, 1993 proposed a 12 inch trunk watermain on Gorman Street from 4th IAvenue to County Road 16. SPUC has requested installation of this trunk as part of this project. SPUC has indicated they would pay for watermain oversizing I from 8"to a 12"watermain. Also, as part of this project, SPUC has requested that a 8" DIP watermain be I extended from Gorman Street across the City's property, east to west, and be connected to an existing 6" watermain at the northwest corner of the Public Works building. This watermain was to have been extended with the construction I of the Public Works/Police building in 1974, however, it was not constructed due to cost overruns of the building project. SPUC is requiring this to meet their policy on looping all watermain. IE. Storm Sewers I Replacement of existing storm sewer pipe and storm sewer manholes is needed in some areas in order to get the required depth and to provide proper drainage. I New catch basins and additional storm sewer will be needed in order to improve the street drainage and will be connected to the existing storm sewer system on Gorman Street. I I COST ESTIMATE IA detailed cost estimate can be found in the Appendix. The following costs were prepared based upon an Engineer's Estimate and are subject to change, depending on the I final design of the project, bids received and actual work performed. A summary of the estimated costs are as follows: I Street,Trail & Sidewalk $358,661.88 Storm Sewer $102,081.38 Watermain $181,589.38 I Sanitary Sewer $ 62,459.38 City Watermain Loop $ 58,444.38 4th Avenue Watermain $ 33,137.50 GRAND TOTAL $796,373.90 I 3 1 • SPECIAL ASSESSMENTS Street Portion It is proposed to special assess 25% of the street reconstruction costs to those properties abutting the project limits based on front footage. A complete assessment roll and assessment calculations for Gorman street can be found in the Appendix. New concrete curb & gutter will be assessed at 100%, since concrete curb did not exist previously. Sidewalks New sidewalk would be assessed 100% per City Policy. Sidewalk is proposed from CSAH 17 to 4th Avenue. It is the City's policy to install sidewalks in commercially zoned districts. A ' bituminous walk (trail) is proposed along the commercial district to connect with the bituminous trail along County Road 16. Since sidewalk is required along commercial property, this bituminous walk (trail) will be 100% assessed. This ' sidewalk/trail assessment has been estimated at approximately $14.30 per foot. Watermain ' Watermain will be assessed as per SPUC policies. At the time of writing this report, SPUC will pay the oversizing costs of an 8 inch line to 12 inch line with the remainder of costs, 100% assessed to the benefiting properties. The 8 inch watermain loop, from west of the Public Works building to Gorman Street, will be assessed to the City as this is a requirement for the City to fulfill. SPUC also has ' requested the existing 6 inch watermain on 4th Avenue, from Naumkeag Street to Gorman Street, be upgraded to a 12 inch watermain and these costs would be paid from the SPUC Trunk Water Fund. Per SPUC's staff, SPUC will pay the oversizing costs of a 8 inch to a 12 inch ' watermain. The City has the responsibility to assess the 8 inch watermain at its discretion. Looping agreements were required for Century Plaza Square 2nd Addition lots and Gorman Estates Apartments for Gorman Street watermain. No looping agreements were obtained from Lot 1, Block 1, Century Plaza Square 1st Addition and the Hunter Ridge Apartment site and these properties have existing watermain service. Since there is no agreement to waive the assessment, these properties were not included in the assessment frontage for watermain. The City 4 I of Shakopee was included in the assessment frontage so as to treat the City's P g ty parcel as if it was private property and meeting SPUC's requirements. SPUC also will be charging a Trunk Watermain Acreage Charge of$773.00 per g g g g I acre to parcels as determined by SPUC. Sanitary Sewer&Water Service Lines IAny water or sewer service connections that are found to be deficient and replaced will be assessed 100% directly back to the benefited property. New sewer and Iwater services will be assessed 100% directly back to the benefited property. Street Lighting IAll costs for new street lights installed as part of reconstructing a street will be included in the overall project costs for street reconstruction and included in the Iassessment calculations. Storm Sewer IStorm sewer removal and replacement, due to sanitary sewer replacement, will be a Sanitary Sewer Fund expenditure. All other storm sewer improvement costs I have been merged with the street reconstruction costs and assessed at 25%. The non-assessed storm sewer costs are proposed to be paid out of the Storm Drainage Utility Fund. I I CONCLUSIONS IThis street is extremely deteriorated and in need of reconstruction. The pavement is beyond any further preservation and requires higher than normal maintenance costs. IAll segments of the sanitary sewer should be replaced. No watermain exists and should be installed as a part of this project as per SPUC's Comprehensive Water Plan. To allow I for adequate cover over the proposed storm sewer in the street, some existing storm sewer needs to be removed and replaced at a minimum percent grade, while still maintaining required pipe capacities. IProperty owners would be assessed for 25% of the street and limited storm sewer costs, 100% of the new concrete curb & gutter, 100%of the additional lateral watermain, 100% I of the new sidewalks and trails and 100% of replaced or new services for both sanitary and water. This report concludes that the project is feasible, necessary and cost effective and recommends the improvements as stated in this report. I 1 5 1 1 1 FUNDING SOURCES A. Streets ' The Assessment Policy of the City of Shakopee establishes the mechanism to be used for street reconstruction. This policy states that 25% of the reconstruction costs will be assessed to abutting property owners. 1 B. Curb & Gutter It is proposed to assess new concrete curb & gutter 100% to the benefiting property owners. ' C. New Sidewalks/Trails It is proposed to assess new sidewalk 100%to the benefiting property owners. D. Storm Sewers Storm sewer being removed and replaced due to sanitary sewer replacement will be a Sanitary Sewer Fund expenditure. All other storm sewer costs will be merged with the street reconstruction costs and assessed at 25%. The 75% non- assessed storm sewer costs will be funded by the Storm Drainage Fund. E. Watermain The proposed watermain improvements will be funded by SPUC and special 1 assessments to benefited properties. F. Sanitary Sewer 1 The mainline sanitarysewer improvements would be funded bythe Sanitary p Sewer Enterprise Fund. ' G. Service Connections ' Any new water or sewer connections and those service lines found to be defective and in need of replacing will be assessed directly back to those property owners. H. Street Lighting All costs with any street lighting will be assessed,per City Policy. 6 1 1 ' FUND SOURCE TOTALS SPUC Cost(with Assessments) $ 91,441.74 City Cost (with Assessments) $108,223.61 ' Tax Levy $209,983.13 Sanitary Sewer Fund $ 95,396.13 Storm Sewer Fund $ 46,057.69 ' Other Property Owner Assessment Costs $245,271.60 ' TOTAL PROJECT COST $796,373.90 I I 1 r I 1 1 APPENDIX Description Page No. 1 Cost Funding Summary Al Preliminary Cost Estimate A2 -A7 ' Assessment Calculations A8 - Al 0 Assessment Roll Al 1 Project Location Map Al2 Zoning Map A13 Assessment Properties Map Al4 Existing Conditions Map A15 Proposed Sanitary Sewer and Watermain Map A16 Proposed Street and Storm Sewer Map Al 7 Gorman Traffic Counts Sanitary Television Inspection and Grouting Report Soil Borings 1 I I I GORMAN STREET-FEASIBILITY COST FUNDING SUMMARY 1 I SPUC Cost Participation Assessments: $ 49,779.23 I Oversizing Costs: $ 41,662.50 City Cost Participation IAssessments: $ 49,779.23 City Watermain Loop: $ 58,444.38 ITax Levy: $ 209,983.13 I Sanitary Sewer Enterpise Fund Cost Participation Gorman Street Sanitary Sewer: $ 95,396.13 IGeneral Storm Sewer Utiliity Fund Cost Participation Gorman Street Storm Sewer. $ 46,057.69 I Other Property Owners Cost Participation Assessments: $ 245,271.60 I ISUBTOTAL SPUC COSTS $ 91,441.73 SUBTOTAL CITY COSTS $ 318,206.73 I SUBTOTAL SANITARY SEWER ENTERPRISES FUND COSTS $ 95,396.13 SUBTOTAL GENERAL STORM SEWER UTILITY FUND COSTS $ 46,057.69 SUBTOTAL OTHER PROPERTY OWNERS COSTS $ 245,271.60 TOTAL ALL COSTS $ 796,373.88 I I I I IGORMAN STREET-FEASIBILITY COST FUNDING SUMMARY Al I 111 GORMAN STREET - FEASIBILITY 4TH AVE. TO MARSCHALL ROAD (C.S.A.H. NO. 17) I ITEM UNIT TOTAL INO. DESCRIPTION UNITS QTY. PRICE PRICE STREET-SCHEDULE A I 1 Mobilization LUMP SUM 1 $ 15,000.00 $ 15,000.00 2 Clearing and Grubbing LUMP SUM 1 $ 1,000.00 $ 1,000.00 3 Sawcut Bituminous Surface LIN.FT. 435 $ 3.50 $ 1,522.50 I 4 Remove Concrete Curb&Gutter LIN.FT. 635 3.00 $ 1,905.00 5 Common Excavation(Includes Bit Removal)(P) CU.YD. 6540 $ 6.00 $ 39,240.00 6 Subgrade Excavation(LV) CU.YD. 1850 $ 6.00 $ 11,100.00 I 7 Granular Borrow(LV) CU.YD. 1850 7.00 $ 12,950.00 8 Class 5 Aggregate Base(100%Crushed Limestone,8" SQ.YD. 7410 $ 4.25 $ 31,492.50 Thick) 9 Type 31 Bituminous Base Course Mix,2 1/2"Thick SQ.YD. 6270 $ 4.00 .$ 25,080.00 I 10 Type 41 Bituminous Wear Course Mix,1 1/2"Thick SQ.YD. 6270 $ 3.00 $ 18,810.00 11 Bituminous Material for Tack Coat GALLON 350 $ 2.00 $ 700.00 12 B618 Concrete Curb and Gutter LIN.FT. 3500 $ 6.50 $ 22,750.00 I 13 8'Bituminous Path(Includes 2"Type 41 Bituminous SQ.YD. 1425 $ 9.00 $ 12,825.00 Wear Course&4"Class 5 Aggregate 100%Crushed Limestone) 14 5'Wide Concrete Walk(Includes 4"Concrete&4"Sand SQ.FT. 8660 $ 2.50 $ 21,650.00 Cushion) I 15 Install 1 1/4"PVC Conduit(Conduit to be Supplied by LIN.FT. 100 $ 5.00 $ 500.00 S.P.U.C.) 16 Install Lighting(Supplied by S.P.U.C.) EACH 4 $ 1,500.00 $ 6,000.00 17 Furnish&Install Sign Panel Type C SQ.FT. 65 $ 30.00 $ 1,950.00 I 18 Furnish&Plant Sugar Maple,2 1/2"Cal B&B Tree EACH 17 $ 350.00 $ 5,950.00 19 Furnish&Plant Marschall Ash,2 1/2"Cal B&B Tree EACH 17 $ 350.00 $ 5,950.00 20 Sodding Lawn Type,Includes 4"Topsoil SQ.YD. 3800 $ 3.25 $ 12,350.00 21 4"Solid Line-White Epoxy LIN.FT. 3420 $ 1.50 $ 5,130.00 I22 4"Solid Double Line-Yellow Epoxy LIN.FT. 1710 $ 3.00 $ 5,130.00 23 24"Stop Bar-White Epoxy LIN.FT. 80 $ 10.75 $ 860.00 24 Silt Fence LIN.FT. 500 $ 2.00 $ 1,000.00 ISUBTOTAL SCHEDULE A $ 260,845.00 I 10%CONTINGNECIES $ 26,084.50 SUBTOTAL W/10%CONTINGENCIES $ 286,929.50 25%ADMINISTRATION AND LEGAL FEES $ 71,732.38 ITOTAL SCHEDULE A $ 358,661.88 I I I A2 1 GORMAN STREET-FEASIBILITY I I • GORMAN STREET - FEASIBILITY 4TH AVE. TO MARSCHALL ROAD (C.S.A.H. NO. 17) I ITEM UNIT TOTAL INO. DESCRIPTION UNITS QTY. PRICE PRICE STORM SEWER-SCHEDULE B I1 Connect to Existing Storm Sewer EACH 6 $ 400.00 $ 2,400.00 2 Remove Storm Sewer Pipe(All Sizes&Types) UN.FT. 43 $ 8.00 $ 344.00 I 3 Remove Existing Drainage Structure EACH 8 $ 350.00 $ 2,800.00 4 Salvage Storm Sewer Pipe(All Sizes&Types) UN.FT. 389 $ 13.00 $ 5,057.00 5 Rock Excavation CU.YD. 240 $ 35.00 $ 8,400.00 I 6 Reinstall 12"RCP LIN.FT. 41 8.00 $ 328.00 7 Reinstall 15"RCP LIN.FT. 160 $ 10.00 $ 1,600.00 8 Reinstall 18'RCP LIN.FT. 41 $ 12.00 $ 492.00 I 9 12"RCP Class V UN.FT. 185 $ 20.00 $ 3,700.00 10 15"RCP Class V LIN.FT. 200 $ 22.00 $ 4,400.00 11 18"RCP Class III LIN.FT. 10 $ 26.00 $ 260.00 I 12 21'RCP Class III LIN.FT. 394 $ 30.00 $ 11,820.00 13 30"RCP Class III UN.FT. 33 $ 55.00 $ 1,815.00 14 15"PVC LIN.FT. 10 $ 20.00 $ 200.00 I 15 Adjust Existing Drainage Structure Build EACH 2 $ 200.00 $ 400.00 16 Construct Drainage Structure Design 2'x 3' EACH 6 $ 1,100.00 $ 6,600.00 17 Construct Drainage Structure Design 48-4020 EACH 11 $ 1,500.00 $ 16,500.00 I18 Casting Assembly EACH 19 $ 375.00 $ 7,125.00 SUBTOTAL SCHEDULE B $ 74,241.00 I 10%CONTINGNECIES $ 7,424.10 SUBTOTAL W/10%CONTINGENCIES $ 81,665.10 I 25%ADMINISTRATION AND LEGAL FEES $ 20,416.28 TOTAL.SCHEDULE B $ 102,081.38 I I I I I A3 GORMAN STREET-FEASIBILITY I GORMAN STREET - FEASIBILITY 4TH AVE. TO MARSCHALL ROAD (C.S.A.H. NO. 17) • I ITEM UNIT TOTAL INO. DESCRIPTION UNITS QTY. PRICE PRICE yVATERMAIN-SCHEDULE C I1 Connect to Existing Watermain EACH 3 $ 450.00 $ 1,350.00 2 Salvage Gate Valve and Box EACH 2 $ 450.00 $ 900.00 I 3 Rock Excavation CU.YD. 1465 $ 35.00 $ 51,275.00 4 Salvage and Reinstall Existing Hydrant and Gate Valve EACH 2 $ 750.00 $ 1,500.00 Assembly 5 6"Water Main-Ductile Iron CI 52 LIN.FT. 65 $ 20.00 $ 1,300.00 I 6 8'Water Main-Ductile Iron CI 52 LIN.FT. 95 $ 25.00 $ 2,375.00 7 12"Water Main-Ductile Iron CI 52 LIN.FT. 1670 $ 30.00 $ 50,100.00 8 6"Gate Valve and Box Assembly EACH 6 $ 600.00 $ 3,600.00 I 9 8"Gate Valve and Box Assembly EACH t $ 800.00 $ 800.00 10 12"Gate Valve and Box Assembly EACH 1 $ 1,250.00 $ 1,250.00 11 Watermain Fittings POUNDS 3640 $ 3.50 $ 12,740.00 I 12 Hydrant EACH 3 $ 1,625.00 $ 4,875.00 SUBTOTAL SCHEDULE C $ 132,065.00 I10%CONTINGNECIES $ 13,206.50 SUBTOTAL WI 10%CONTINGENCIES $ 145,271.50 I 25%ADMINISTRATION AND LEGAL FEES $ 36,317.88 TOTAL SCHEDULE C $ 181,589.38 I I I I I II A4 IGORMAN STREET-FEASIBILITY I GORMAN STREET - FEASIBILITY 4TH AVE. TO MARSCHALL ROAD (C.S.A.H. NO. 17) I ITEM UNIT TOTAL INO. DESCRIPTION UNITS QTY. PRICE PRICE SANITARY SEWER-SCHEDULE D I1 Connect to Existing Sanitary Sewer EACH 2 $ 400.00 $ 800.00 2 Remove Existing Sanitary Manhole EACH 7 $ 450.00 $ 3,150.00 I 3 Rock Excavation CU.YD. 215 $ 35.00 $ 7,525.00 4 6'PVC SDR 26 LIN.FT. 160 $ 15.00 $ 2,400.00 5 8'PVC SDR 26 UN.FT. 10 $ 20.00 $ 200.00 I 6 1Y PVC SDR 35 LIN.FT. 1230 $ 25.00 $ 30,750.00 7 12 x 6 Wye EACH 3 $ 200.00 $ 600.00 I SUBTOTAL SCHEDULE D $ 45,425.00 10%CONTINGNECIES $ 4,542.50 SUBTOTAL W/10%CONTINGENCIES $ 49,967.50 25%ADMINISTRATION AND LEGAL FEES $ 12,491.88 TOTAL SCHEDULE D $ 62,459.38 I I I I I I I I I A5 IGORMAN STREET-FEASIBILITY • IGORMAN STREET-FEASIBILITY 4TH AVE.TO MARSCHALL ROAD(C.S.A.H. NO. 17) I (ESTIMATED COSTS FOR CITY WATERMAIN LOOPING) I ITEM UNIT TOTAL NO. DESCRIPTION UNITS QTY. PRICE PRICE I PARKING LOT AND LANDSCAPE RESTORATION 1 Remove Concrete Curb&Gutter LIN.FT. 30 $ 3.00 $ 90.00 2 Sawcut Bituminous Surface LIN.FT. 430 $ 3.50 $ 1,505.00 3 Remove Bituminous Surface SQ.YD. 335 $ 3.50 $ 1,172.50 I 4 Aggregate Base Class 5100°/Crushed Limestone(6" SQ.YD. 335 $ 4.25 $ 1,423.75 Thick) 5 Type 31 Base Course Mix,1 1/2"Thick SQ.YD. 335 $ 4.00 $ 1,340.00 6 Type 41 Wearing Course Mix,1 112"Thick SQ.YD. 335 $ 3.00 $ 1,005.00 7 Bituminous Material For Tack Coat GALLON 35 $ 2.00 $ 70.00 I 8 8618 Concrete Curb and Gutter LIN.FT. 30 $ 6.50 $ 195.00 9 Sodding Lawn Type,Includes 4'Topsoil SQ.YD. 525 $ 3.25 $ 1,706.25 SUBTOTAL RESTORATION $ 8,507.50 IWATERMAIN LOOP 1 Salvage and Reinstall Existing Hydrant and Gate Valve EACH 1 $ 750.00 $ 750.00 Assembly I 2 Rock Excavation CU.YD. 450 $ 35.00 $ 15,750.00 3 Connect to Existing Watermain EACH 1 $ 450.00 $ 450.00 4 8'Water Main-Ductile Iron Cl 52 LIN.FT. 540 $ 25.00 $ 13,500.00 5 8'Gate Valve and Box Assembly EACH 1 $ 800.00 $ 800.00 6 Watermain Fittings POUND 785 $ 3.50 $ 2,747.50 I SUBTOTAL WATERMAIN LOOP $ 33,997.50 ISUBTOTAL CITY RESTORATION AND WATERMAIN LOOP $ 42,505.00 10%CONTINGNECIES $ 4,250.50 I SUBTOTAL W/10%CONTINGENCIES $ 46,755.50 25%ADMINISTRATION AND LEGAL FEES $ 11,688.88 TOTAL CITY RESTORATION AND WATERMAIN LOOP $ 58,444.38 I I 1 I I GORMAN STREET-FEASIBILITY A6 I GORMAN STREET-FEASIBILITY 4TH AVE. TO MARSCHALL ROAD(C.S.A.H. NO. 17) I (ESTIMATED COSTS FOR WATERMAIN REPLACEMENT ON 4TH AVENUE FROM NAUMKEAG STREET TO GORMAN STREET) 111 ITEM UNIT TOTAL NO. DESCRIPTION UNITS QTY. PRICE PRICE I 1 Sawcut Bituminous Surface LIN.FT. 470 $ 3.50 $ 1,645.00 2 Remove Bituminous Surface SQ.YD. 370 $ 3.50 $ 1,295.00 3 Connect to Existing Watermain EACH 1 $ 450.00 $ 450.00 4 Salvage Gate Valve and Box EACH 2 $ 450.00 $ 900.00 I 5 Rock Excavation CU.YD. 100 $ 35.00 $ 3,500.00 6 Aggregate Base Class 5 100%Crushed Limestone(6" SQ.YD. 370 $ 3.20 $ 1.164.00 Thick) 7 Type 31 Base Course Mix 1 1/2-Thick SQ.YD. 370 $ 2.80 $ 1,036.00 8 Type 41 Wearing Course Mix 1 1/2"Thick SQ.YD. 370 $ 3.00 $ 1,110.00 I 9 Bituminous Material For Tack Coat GALLON 20 $ 2.00 $ 40.00 10 8"Water Main-Ductile Iron CI 52 LIN.FT. 10 $ 25.00 $ 250.00 11 12"Water Main-Ductile Iron Cl 52 UN.FT. 260 $ 30.00 $ 7,800.00 12 6'Gate Valve and Box Assembly EACH 1 $ 600.00 $ 600.00 13 8'Gate Valve and Box Assembly EACH 1 $ 800.00 $ 800.00 I 14 12"Gate Valve and Box Assembly EACH 1 $ 1,250.00 $ 1,250.00 15 Watermain Fittings POUND 640 $ 3.50 $ 2,240.00 ISUBTOTAL 4TH STREET WATERMAIN $ 24,100.00 10%CONTINGNECIES $ 2,410.00 SUBTOTAL W/10%CONTINGENCIES $ 26,510.00 I 25%ADMINISTRATION AND LEGAL FEES $ 6,627.50 TOTAL 4TH STREET WATERMAIN $ 33,137.50 I COST ESTIMATES SUMMARY TABLE ITOTAL STREET-SCHEDULE A $ 358,661.88 TOTAL STORM SEWER-SCHEDULE B $ 102,081.38 I TOTAL WATERMAIN-SCHEDULE C $ 181,589.38 TOTAL SANITARY SEWER-SCHEDULE D $ 62,459.38 TOTAL CITY WATERMAIN LOOP $ 58,444.38 TOTAL 4TH STREET WATERMAIN $ 33,137.50 ITOTAL ALL COST ESTIMATES $ 796,373.88 I I 1 I IGORMAN STREET-FEASIBILITY A7 I IGORMAN STREET-FEASIBILITY 4TH AVE.TO MARSCHALL ROAD(C.S.A.H.NO.17) IAMOUNTS TO BE USED FOR ASSESSING PROPERTY OWNERS: I SIDEWALK/BITUMINOUS TRAIL SUBTOTAL SIDEWALK/BITUMINOUS TRAIL $ 34,475.00 10%CONTINGNECIES $ 3,447.50 I SUBTOTAL W/10%CONTINGENCIES $ 37,922.50 25%ADMINISTRATION AND ENGINEERING FEES $ 9,480.63 TOTAL ESTIMATE FOR SIDEWALWBITUMINOUS TRAIL $ 47,403.13 IAMOUNT OF SIDEWALK/BITUMINOUS TRAIL TO BE ASSESSED 100%TOTAL ESTIMATE FOR SIDEWALK/BITUMINOUS TRAIT $ 47,403.13 ICONCRETE CURB AND GUTTER SUBTOTAL CONCRETE CURB AND GUTTER $ 22,750.00 10%CONTINGNECIES $ 2,275.00 I SUBTOTAL W/10%CONTINGENCIES $ 25,025.00 25%ADMINISTRATION AND ENGINEERING FEES $ 6,256.25 TOTAL ESTIMATE FOR CONCRETE CURB AND GUTTER $ 31,281.25 IAMOUNT OF SIDEWALK/BITUMINOUS TRAIL TO BE ASSESSED 100%TOTAL ESTIMATE FOR SIDEWALK/BITUMINOUS TRAIT $ 31,281.25 ISTREET SUBTOTAL STORM SEWER(STREET PORTION) $ 44,662.00 I SUBTOTAL STREET $ 203,620.00 SUBTOTAL STREET PLUS STORM(STREET PORTION) $ 248,282.00 10%CONTINGNECIES $ 24,828.20 I SUBTOTAL W/10%CONTINGENCIES $ 273,110.20 25%ADMINISTRATION AND ENGINEERING FEES $ 68,277.55 TOTAL ESTIMATE FOR STREET $ 341,387.75 1 AMOUNT OF STREET TO BE ASSESSED 25%TOTAL ESTIMATE FOR STREET $ 85,346.94 I STORM SEWER SUBTOTAL STORM SEWER $ 74,241.00 10%CONTINGNECIES $ 7,424.10 I SUBTOTAL W/10%CONTINGENCIES $ 81,665.10 25%ADMINISTRATION AND ENGINEERING FEES $ 20,416.28 TOTAL ESTIMATE FOR STORM SEWER $ 102,081.38 AMOUNT OF STORM SEWER TO BE ASSESSED 0%TOTAL ESTIMATE FOR STORM SEWER $ - I I IGORMAN STREET-FEASIBILITY ASSESSMENT CALCULATIONS A8 I ' GORMANSTREET-FEASIBILITY S 4TH AVE.TO MARSCHALL ROAD(C.S.A.H.NO.17) IAMOUNTS TO BE USED FOR ASSESSING PROPERTY OWNERS: I STORM SEWER FUND SUBTOTAL STORM SEWER FUND $ 33,496.50 10%CONTINGNECIES $ 3,349.65 I SUBTOTAL W/10%CONTINGENCIES $ 36,846.15 25%ADMINISTRATION AND ENGINEERING FEES $ 9,211.54 TOTAL ESTIMATE FOR STORM SEWER FUND $ 46,057.69 IAMOUNT OF STORM SEWER FUND TO BE ASSESSED 0%TOTAL ESTIMATE FOR STORM SEWER FUND $ - IWATERMAIN SERVICE SUBTOTAL WATERMAIN SERVICE $ 5,925.00 10%CONTINGNECIES $ 592.50 I SUBTOTAL W/10%CONTINGENCIES $ 6,517.50 25%ADMINISTRATION AND ENGINEERING FEES $ 1,629.38 TOTAL ESTIMATE FOR WATERMAIN SERVICE $ 8,146.88 IAMOUNT OF WATERMAIN SERVICE TO BE ASSESSED 100%TOTAL ESTIMATE FOR WATERMAIN SERVICE $ 8,146.88 IWATERMAIN WATERMAIN-SCHEDULE D ISUBTOTAL WATERMAIN W/12"DIP $ 126,140.00 SUBTOTAL WATERMAIN W/8"DIP $ 119,940.00 I 10%CONTINGNECIES $ 11,994.00 SUBTOTAL W/10%CONTINGENCIES $ 131,934.00 25%ADMINISTRATION AND ENGINEERING FEES $ 32,983.50 TOTAL ESTIMATE FOR WATERMAIN $ 164,917.50 I AMOUNT OF WATERMAIN-SCHDULE D TO BE ASSESSED 100%TOTAL ESTIMATE FOR WATERMAIN-SCHEDULE D $ 164,917.50 IWATERMAIN-SCHEDULED(SPUC PARTICIPATION) SUBTOTAL WATERMAIN-SCHEDULE D(SPUC PARTICIPATION:SUBTOTAL $ 6,200.00 I WATERMAIN W/12"DIP-SUBTOTAL WATERMAIN W 8"DIP) 10%CONTINGNECIES $ 620.00 SUBTOTAL W/10%CONTINGENCIES $ 6,820.00 25%ADMINISTRATION AND ENGINEERING FEES $ 1,705.00 ITOTAL ESTIMATE FOR WATERMAIN-SCHEDULE D (SPUC PARTICIPATION) $ 8,525.00 AMOUNT OF WATERMAIN-SCHEDULE D(SPUC I PARTICIPATION)TO BE ASSESSED 0%TOTAL ESTIMATE FOR WATERMAIN- $ - SCHEDULE D(SPUC PARTICIPATION) I IGORMAN STREET-FEASIBILITY ASSESSMENT CALCULATIONS A9 I 1 GORMAN STREET-FEASIBILITY 4TH AVE.TO MARSCHALL ROAD(C.S.A.H.NO.17) IAMOUNTS TO BE USED FOR ASSESSING PROPERTY OWNERS:. I CITY WATERMAIN SUBTOTAL CITY WATERMAIN $ 42,505.00 10%CONTINGNECIES $ 4,250.50 I SUBTOTAL W/10%CONTINGENCIES $ 46,755.50 25%ADMINISTRATION AND ENGINEERING FEES $ 11,688.88 TOTAL ESTIMATE FOR CITY WATERMAIN $ 58,444.38 IAMOUNT OF CITY WATERMAIN TO BE ASSESSED 0%TOTAL ESTIMATE FOR CITY WATERMAIN $ - 1 4TH STREET WATERMAIN SUBTOTAL 4TH STREET WATERMAIN $ 24,100.00 10%CONTINGNECIES $ 2,410.00 I SUBTOTAL W/10%CONTINGENCIES $ 26,510.00 25%ADMINISTRATION AND ENGINEERING FEES $ 6,627.50 TOTAL ESTIMATE FOR 4TH STREET WATERMAIN $ 33,137.50 IAMOUNT OF 4TH STREET WATERMAIN TO BE ASSESSED 0%TOTAL ESTIMATE FOR CITY WATERMAIN $ - ISANITARY SERVICE SUBTOTAL SANITARY SERVICE $ 5,625.00 I 10%CONTINGNECIES $ 562.50 SUBTOTAL W/10%CONTINGENCIES $ 6,187.50 25%ADMINISTRATION AND ENGINEERING FEES $ 1,546.88 1 TOTAL ESTIMATE FOR SANITARY SERVICE $ 7,734.38 AMOUNT OF SANITARY SERVICE TO BE ASSESSED I 100%TOTAL ESTIMATE FOR SANITARY SERVICE $ 7,734.38 SANITARY SEWER SUBTOTAL STORM SEWER(SANITARY PORTION) $ 29,579.00 I SUBTOTAL SANITARY SEWER $ 39,800.00 SUBTOTAL STREET PLUS STORM(SANITARY PORTION) $ 69,379.00 10%CONTINGNECIES $ 6,937.90 I SUBTOTAL W/10%CONTINGENCIES $ 76,316.90 25%ADMINISTRATION AND ENGINEERING FEES $ 19,079.23 TOTAL ESTIMATE FOR SANITARY SEWER $ 95,396.13 1 AMOUNT OF SANITARY SEWER TO BE ASSESSED 0%TOTAL ESTIMATE FOR SANITARY SEWER $ - I 1 1 GORMAN STREET-FEASIBILITY ASSESSMENT CALCULATIONS A10 • I 8 « o • c I -1 w ^ ry mry - M � : 01 m 4 I ee 118 m $ R .4 »» « w » w w N N = g a 111 S8 8 8 88 2 ry a - N t a & CO e :8 p 8 8 8 8 0 8 e l:.4 a « $ .a q $ .I « » 2 I .1a '▪:$ 88 8 8 8 8 8 E 2 • g I 4,, 1 '.7.: « « 1 CO i €88 8 v - :& M i 2 » r N I J O a p 2 z " 8 8 8 8 8 _ y N i n_ ry I 3 re Lel 0 N I I 741 J m w w w w « « w Av 1 N N i z_ •.--, m _ g • M 03 vo I ..4 Al S»22 2.1 22 2 2 m S o g:8 8 8 8 8 v w r ry ry m m M rn Q aa Q a - a . . n n n s n n u n 1 n II 11 y a y Es Ea Es sB es E4 Yg� - aa Ya ;5 5 5 g g 5 mfi41 it it 41 i - it E z ; g12= s = 11 2 "ite" H!ifl! i • - rv _oG u E mE E Iii J is` Q ti II 141 1 :i 2 b 6tFYm " 4w ` 8F1" 6 8 ^ aE g mg ` m" ms ; -s $ o � o� a�gS9F a; 2. 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I, .a z ,\ / ,�� '\ P -\ \\ 1�\ 1 t i i I I Traffic Counts for the City of Shakopee I 101.111411 s File Location: Q:\traffic_counter\1999_year\Gorman_Marschall.xls IDate of Traffic Count: 09-09-99 to 09-10-99 Traffic Counter File Number: 9092 Traffic Counter Location: West side of Marschall Road(C.S.A.H. 17) on Gorman Street IRemarks: Counts cover two lanes, one lane in each direction I Hour Count Hour Count Lane Count Taken Ii 1200 240 2 1300 282 3 1400 222 I 4 5 1500 247 1600 311 6 1700 352 7 8 1800 360 g I 1 00 278 Eagle Creek 9 9 2000 186 Boulevard I 10 2100 140 Gorman Street ci (Co. Rd. 16) _ r` 11 2200 79 3998 Total 1 12 2300 87 Vehicle Count I13 2400 58 (24 Hours) 14 100 36 U 15 200 18 I16 300 13 17 400 11 18 500 15 I19 600 51 20 700 150 I 21 800 292 22 900 187 Location Layout 23 1000 190 I24 1100 193 24 hr Total 3998 I I I Traffic Counts for the City of Shakopee Pilliliii I SHAKOPEE File Location: Q:\traffic_counter\1999_year\Gorman_4th.xls 1 Date of Traffic Count: 09-09-99 to 09-10-99 Traffic Counter File Number: 9091 Traffic Counter Location: South side of 4th Street on Gorman Street Remarks: Counts cover two lanes, one lane in each direction I Hour Hour Count Lane Count Count Taken 1 1200 69 2 1300 77 3 1400 80 III 4 1500 80 15 1600 106 6 1700 136 111 7 1800 129 8 1900 73 9 2000 50 10 2100 43 11 2200 31 12 2300 16 4th Avenue I13 2400 18 14 100 6 15 200 6 8 1287 Total t 16 300 7Vehicle Count cip 17 400 3 (24 Hours) 18 500 5 19 600 16 t7 1 I 20 700 35 21 800 90 22 900 73 Location Layout 23 1000 74 I24 1100 64 24 hr Total 1287 I I I I 1l VISU-SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION it AND W230 N4855 Betker Road,Pewaukee,WI 53072 (414)895-2340 GROUTING REPORT 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 SANITARY X STORM DATE 05/05/99 Ii LOCATION DIRECTION DS TO THE W ....I GORMAN ST FROM MH ED 55 SURFACE UNPAVED I j TO MH ED 54 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 392' VIDEOTAPE 10 : 0 : 00 : 00-0 : 10 :00 I_j CONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS II] MANHOLE ED 55 AT GORMAN & MARSHALL 2.0 LONGITUDINAL CRACK - LEFT & RIGHT CROWN TO 5 ' -7 ' 11141 . 0 SAG TO 60 ' MINOR 77 . 0 SAG TO 85 ' MINOR 1 II 130 . 0 SAG TO 150 ' MINOR 162 . 0 SAG TO 168 ' MINOR 180 . 0 SAG TO 230 ' MINOR ,1I 240 . 0 SAG TO 250 ' MINOR 325 . 0 SAG TO 355 ' MINOR II 378 . 0 SAG TO 390 ' MINOR 392 . 0 MANHOLE 54 I] I] Ij I ;; 1111 IjPAGE NO.PROJECT SHAKOPEE 99145 84 Iltj VISU-SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION ki . AND W230 N4855 Betker Road,Pewaukae,WI 53072 (414)695-2340 GROUTING REPORT 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 SANITARY XSTORM DATE 05/05/99 LOCATION GORMAN ST DIRECTION DS TO THE W IFROM MH ED 54 SURFACE UNPAVED li , ` TOMH ED 53 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 328 ' VIDEOTAPE 10:0 : 10 : 00-0 : 20 : 00 I1 CONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS MANHOLE ED 54 II - 1 10 .0 LONGITUDINAL CRACK - CROWN TO 11 . 5 ' 20 . 0 SAG TO 45 ' MINOR 50 . 0 ROOTS IN JOINT 1 ■ ROOTS IN JOINT 1 I : 55 . 0 60 . 0 ROOTS IN JOINT 2 11 65 . 0 ROOTS IN JOINT 5 70 . 0 ROOTS IN JOINT 2 75 . 0 ROOTS IN JOINT 6 80 . 0 ROOTS IN JOINT 5 I 85 . 0 ROOTS IN JOINT 3 90 . 0 ROOTS IN JOINT 2 I 31 115 . 0 SAG TO 120 IS MINOR 315 . 0 CRACKED JOINT _ 328 .0 MANHOLE 53 Ii ill] Li I] PAGE NO. PROJECT SHAKOPEE 99145 85 I VISU-SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION AND W230 N4855 Betker Road,Pewaukee,WI 53072 (414)695-2340I GROUTING REPORT 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 SANITARY X STORM DATE 05/05/99 I LOCATION GORMAN ST DIRECTION DS TO THE NW FROM MH ED 53 SURFACE UNPAVED I TO MH ED 52 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 134' VIDEOTAPE 10 :0 :20 : 00-0: 24:00 CONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS I . MANHOLE 53 48 . 0 SAG TO 74 ' MINOR I78 . 0 CRACKED JOINT - LEFT & RIGHT SIDES 98 . 0 CRACKED JOINT - LEFT SIDE 120 . 0 SAG TO 130 MINOR ' 134 . 0 MANHOLE 52 1 I I I I r PROJECTPAGE NO. 86 SHAKOPEE '99145 VISU—SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION I] W230 N4855 Betker Road,Pewaukee,WI 53072 (414)695-2340 AND 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 GROUTING REPORT 11-1 SANITARY X STORM DATE 05/05/99 LOCATION GORMAN ST DIRECTION DS TO THE NW FROM MH ED 52 SURFACE UNPAVED—PAVED ,] TO MH ED 51 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 161 ' VIDEO TAPE 10 : 0 : 24 : 00-0: 36: 00 I] CONNECTIONS TEST CHEM. FTG • L TOP R PRES. OBSERVATIONS AND COMMENTS GALS ,-j MANHOLE ED 52 lj45 . 0 SAG TO 75 ' 75 . 0 CRACKED JOINT — CROWN TO LEFT SIDE t90 . 0 CRACKED JOINT — CROWN COLLAPSING — PIPE SHATTERED TO 95 ' It 95 . 0 CRACKED JOINT, LONGITUDINAL CRACK TO 97 ' Ii 100 . 0 HOLE AT CROWN — PATCHED 105 . 0\ CRACKED JOINT LEFT SIDE —OPEN TO GROUND Illi110 . 0 PVC REPAIR SECTION TO 115 CRACKED JOINT AT END OF PVC SECTION IT115 . 0 i 120 . 0 LONGITUDINAL CRACK AT JOINT TO 124 IlL 142 . 0 CIRCULAR CRACK, LONGITUDINAL CRACK, SHATTERED PIPE TO 146' ir155 . 0 CRACKED JOINT LEFT SIDE 161 . 0 MANHOLE ED 51 L L • r L IPROJECT PAGE NO. $7 SHAKOPEE 99145 • lit VISU-SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION It W230 N4855 Betker Road.Pewaukee,WI 53072 (414)695-2340 AND 3940 Louisiana Avenue.St.Louis Park,MN 55426 (612)920-9711 GROUTING REPORT it SANITARY g STORM DATE 05/05/99 LOCATION GORMAN ST DIRECTION DS TO THE NW FROM MH ED 51 SURFACE UNPAVED TO MH ED 50 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 297 ' VIDEOTAPE 10:0 : 36 : 00-0 : 47 : 00 ItCONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS lh MANHOLE ED 51 111 38. 0 SA TO 46 48 . 0 ROOTS IN JOINT 1 ALL TO 68 i105 . 0 SAG 144 . 0 ROOTS IN JOINT 1 1[ 149 . 0 ROOTS IN JOINT 1 111 170 . 0 LONGITUDINAL CRACK - RIGHT SIDE TO 174 ,184 . 0 CRACKED JOINT - RIGHT & LEFT SIDES Ii 189 . 0 SAG TO 239 247 . 0 SAG TO 269 269 . 0 PVC REPAIR SECTION TO MANHOLE 11 297 . 0 MANHOLE 50 7 It It It It I It PROJECT PAGE NO. SHAKOPEE 99145 • 88 11 VISU—SEWER CLEAN & SEAL, INC. TELEVISION INSPECTION AND I 1 W230 N4855 Betker Road,Pewaukee,WI 53072 (414)695-2340 GROUTING REPORT 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 SANITARY X STORM DATE 05/05/99 I1LOCATION GORMAN ST DIRECTION DS TO THE NW FROM MH ED 50 SURFACE UNPAVED ITO MH ED 49 PIPE TYPE 12" VCP 5 ' SECTION LENGTH 296 ' VIDEOTAPE 10:0 : 47 : 00-0 : 55 : 00 1 CONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS RiMANHOLE ED 50 I2 . 0 s PVC PIPE TO 39 ' � 39 . 0 VCP TO 44 ' lki 44 . 0 PVC REPAIR 59 . 0 DEFLECTION TO 61 ' MINOR 111 186 . 0 T PVC SERVICE, SERVICE RUNNING 1 . 5 GPM I270 . 0 SAG 296 . 0 MANHOLE 49 II 1 I e Ii I ITi ITi PROJECTilri PAGE NO. 8 9 SHAKOPEE 99145 lk VISU—SEWER AN SA , . TELEVISION INSPECTION W230 N4855 Betker Road.CLEPewaukee,WI 53072& E (414)L695-2340INC 3940 Louisiana Avenue,St.Louis Park,MN 55426 (612)920-9711 AND GROUTING REPORT SANITARY x STORM DATE 05/05/99 ILLOCATION GORMAN ST DIRECTION DS TO THE NW FROM MH ED 49 SURFACE UNPAVED—PAVED I � TO MH PIPE TYPE I ED 42 12" VCP 5 ' SECTION LENGTH 180' VIDEO TAPE 10 : 0 : 55 :00-1 :02: 00 I1 CONNECTIONS TEST CHEM. FTG L TOP R PRES. OBSERVATIONS AND COMMENTS GALS CMANHOLE ED 49 111 3 . 0 CRACKED JOINT — LONGITUDINAL CRACK IN CROWN TO 7 ' 18 .1 0 CRACKED JOINT — LEFT SIDE LONGITUDINAL CRACK TO 12' 58 . 0 CRACKED JOINT — LEFT & RIGHT SIDE 11 117 . 0 PVC REPAIR SECTION It180 . 0 MANHOLE 42 r II 1 L Iii II L Ili r1 Ii PROJECT PAGE NO. SHAKOPEE 99145 . 90 Geotechnical Services ALLIED TEST DRILLING COMPANY VIP I Commercial, Residential 4000 Beau D'Rue Drive,Eagan,MN 55122 (651) 452-6913 Municipal, DHUD I I SUBGRADE EXPLORATION FOR GORMAN STREET IMPROVEMENTS SHAKOPEE, MINNESOTA Allied Project No. 99027 IApril 9th, 1999 I I D INTRO CTION U This report presents the results of subgrade exploration work performed by our firm for reconstruction of Gorman Street from Marschall Road, (County Road 17), to 4th Avenue East in the City of Shakopee, Minnesota. The purpose of our work was to provide information regarding existing conditions and engineering recommendations for subgrade preparation and the design of the pavement sections. Our work was requested and authorized by Mr. Ray Ruuska of the City of Shakopee March 25th, 1999. I A total of four auger borings were put down in the existing roadways to depths ranging from 3.4 to 5.7 feet below the surface of the existing pavement. The results of the drilling work are presented in this report together with our engineering recommendations for subgrade preparation and for the redesign of the pavements. I 1 1 1 SUBGRADE EXPLORATION GORMAN STREET SHAKOPEE, MINNESOTA ALLIED No. 99027 APRIL 9th, 1999 BORING LOCATIONS AND ELEVATIONS The borings locations were selected and marked in the field by city personnel. The surface elevations and stationing of the boring locations were provided to us and are shown on the individual boring logs which are enclosed in the appendix to this report. We understand that the surface elevation of the roadway will be lowered somewhat. The depths shown on the boring logs are with respect to the ground surface at the time of drilling work. HELD EXPLORATION The drilling and sampling operations were performed in accordance with ASTM: D 1452- 1 80, "Standard Practice for Soil Investigation by Auger Borings ". Using this method, samples were collected directly from the auger flights. ' As the samples were obtained in the field, they were visually and manually classified. Representative portions of the samples were then sealed in clean, glass, soil jars and returned to the laboratory for further examination and for verification of the field classification. Logs of the test borings indicating the depth and identification of the various strata, soil classifications and the results of water level checks are included in the appendix to this report. In addition to the USCS classifications, recovered samples, which would comprise the subgrade, were also classified 1 according to AASHTO M145, "Classification of Soils for Highway Construction Purposes". ' SUBSURFACE CONDITIONS At the boring locations, bituminous pavements were present which ranged in thickness ' from 1.5 to 3 inches. Base course layers, consisting of fine and fine to medium grained silty sands with various proportions of gravel, were encountered beneath the pavement layers ranging in thickness from 1.5 to 6 inches. Buried topsoil layers were present at each of the four boring 1 locations beneath the silty sand base course to depths of 2 and 2.5 feet. lean clay and silty sand layers were encountered beneath the buried topsoil layers to depths ranging from 2.9 to 5.3 feet 1 2 SUBGRADE EXPLORATION GORMAN STREET SHAKOPEE, MINNESOTA ALLIED No. 99027 APRIL 9th, 1999 ' below grade. Weathered limestone deposits were present beneath the lean clay and silty sand layers at depths ranging from 2.9 to 5.3 feet. The borings were terminated in the limestone deposits at auger refusal depths which ranged from 3.4 to 5.7 feet. Groundwater was not encountered in the borings as indicated by a lack of standing water in the hollow-stem auger cased and open bore holes upon completion and the condition of the recovered soil samples. Groundwater levels should be expected to change both seasonally and annually with changes in runoff and precipitation patterns in the local area. The complete results of the field exploration including the results of the water level checks are shown on the boring logs which are included in the appendix to this report. The depth of individual layers of soil may vary somewhat due to unsampled intervals and the occurrence of natural transitions between the soil strata. CONCLUSIONS AND RECOMMENDATIONS ' The results of our work indicate that conditions are generally favorable for the construction of the flexible bituminous pavement systems. The subgrade preparation work and the design of the pavement section should take into account the nature of the subgrade conditions. The most important zone for the support of the pavements would be the upper three feet. The fine grained silty sands encountered in borings B-1 and 4 would be classified as AASHTO A-2-4 materials. These soils would be considered excellent to good subgrade materials. An R-value of 70 would 111 be appropriate for a subgrade constructed of these silty sands. ' Lean clay materials were encountered beneath the buried topsoil layers in borings B-1, 2 and 3. These AASHTO A-6 clays would be considered fair to poor, though common, subgrade soils. In our judgement, an R-value of 12 would be appropriate for the design of the pavement section where the lean clay soils are present in the upper three feet of the prepared subgrade. 3 I SUBGRADE EXPLORATION GORMAN STREET SHAKOPEE, MINNESOTA ALLIED No. 99027 APRIL 9th, 1999 ' The estimation of the stabilometer R-values is based onh t e visual classification and experience with similar soils and may be used with confidence in the design of the bituminous pavement sections. We recommend that the prepared subgrade be observed by an experienced soil engineer or technician during construction and that a number of hand auger borings be put down to aid in judging the suitability of the underlying subgrade prior to the placement of additional aggregate base or pavement. Where unsuitable materials or conditions are encountered, additional excavation and controlled refilling may be indicated. 1 The MnDOT Road Design Manual indicates that the minimum granular equivalent, (G.E.), tfor a light traffic, (sigma N-18< 40,000), 7 ton design where the R-12 clays are present in the upper three feet of the subgrade would be 11.5 inches. For a light traffic, (sigma N-18<90,000), 9 ton design, a G.E. of 16 inches would be required. In our opinion, the final design for the roadway should supply at least these minimum recommended granular equivalents where the lean clay materials will be present in the upper three feet of the completed subgrade. One possible ' pavement section would be: 2 inches of plant mixed bituminous surface, (Mn/Dot 2341 or 1361), 2.0 inches of plant mixed bituminous binder or base, (Mn/Dot 2331), and 8 inches of class 5 aggregate base, (Mn/Dot 3138). This section would provide a G.E. of 16.5 inches which would exceed the recommended minimum granular equivalent for a 9 ton design. Since the finished grade will be lowered, it may be more economical to remove the lean clay materials from the upper three feet of the subgrade. This would provide improved subgrade conditions for the support of the roadway section. Where the lean clays are removed, an R-70 ' subgrade could be constructed of the on-site silty sands and/or imported granular materials. For a light traffic, (sigma N-18< 175,000), design using an R-value of 70, a minimum G.E. of 10 1 inches should be provided for a 9 ton design. ' 4 1 SUBGRADE EXPLORATION GORMAN STREET ' SHAKOPEE, MINNESOTA ALLIED No. 99027 APRIL 9th, 1999 In using the R-value method for pavement design, it is essential that the subgrade g ade be constructed of uniform soil across the roadway section and compacted at a moisture content and to a density in accordance with MN/DOT spec. 2105 and be capable of passing test rolling in accordance with MN/DOT 2111. This would require a compaction criteria of 100% of the standard proctor density in the upper three feet of the prepared subgrade. Below the upper three ' feet, 95% of the standard proctor density would be adequate. Conformance with the moisture, density and subgrade preparation requirements of MN/DOT 2105 should provide the necessary stability for proof rolling. Field density tests should be performed at a rate judged sufficient to represent the prepared subgrade as a whole. STANDARD OF CARE The recommendations contained in this report are professional opinions. These opinions were arrived at in accordance with generally accepted engineering practices currently in use at this time and location. Other than this, no warranty is implied or intended. Soil samples obtained from ' the test borings will be retained in our office for a period of thirty days from the date of this report. After that time they will be discarded unless prior written instructions to the contrary are received. IALLIED TEST DRILLING COMPANY KLL hereby certify that this plan, speci- Mike Roach, P.E. fication, or report was prepared by me or Soils Engineer under my c'i,ect supervision and that I am a duly Fe jistered Professional Engineer under the i= ,,s ci the State of Minnesota. t Date 1 Registration No. 21169 1 I 5 1 I ALLIED TEST DRILLING COMPANY PROJECT Gorman Street Improvements NUMBER 99027 IShakopee, Minnesota Sheet 1 of 1 40 SURFACE ELEV LOG OF BORING 20 60 SO w 757.4 B-1 O TEST I x E, z a CONE PENETRATION-TONS/FT 2 RESULTS w w �'� U DESCRIPTION AND CLASSIFICATION PL MC LL AND Q z wa. UOIII a OF MATERIALS p OTHER er r' N" VALUE-BLOWS PER FOOT REMARKS 10 20 Q 30 40 _ 1 VA :,;71) BITUMINOUS PAVEMENT 2 FA .^^r- . BASE COURSE: 1.5" SILTY SAND, mostly fine ^^�- grained with a little GRAVEL,brown, moist, (BASE - _COURSE/SM) ^9'— ' BURIED TOPSOIL:ORGANIC CLAY with a little fine I 3 FA ^^' grained SILTY SAND to about 2 feet,black moist, 2'5 4 FA A � (BURIED TOPSOIL/OL) •^ " LEAN CLAY,dark brown,moist, CL 5 FA , • 1 ( ) / SILTY SAND, fine grained with a little GRAVEL,light FA "^ •\brown, moist, (SM) ii la 4.0':WEATHERED LIMESTONE: SILTY SAND, (fine grained with a little angular limestone GRAVEL, 5.0— Dight brown,moist, (WEATHERED LIMESTONE/SM) I End of Test Boring at 4.3 Feet STATION 13+50 I 7.5— _ I 10.0— I I _ I , ' \ 111brown, _ I 17.5= 20.0 I WATER LEVEL CHECKS TIME METHOD ASTM D:1452-80 DATE SAMPLED TO CASING CAVE-IN WATER 6" Flight Auger • 4-1-99 9:45 None 4.3 None I _ STARTED COMPLETED 4/1/99 4/1/99 - DRILLER RIG DS 1CME-55 DRAWN BY INiio r v{�gAPPROVED �7 , I ALLIED TEST DRILLING COMPANY PROJECT Gorman Street Improvements NUMBER 99027 Shakopee, Minnesota Sheet 1 of 1 I SURFACE ELEV LOG OF BORING 20 40 60 80 w 756.8 B-2 o , TEST x E- z a O CONE PENETRATION-TONS/FT` RESULTS I t L4 to u DESCRIPTION AND CLASSIFICATION PL MC LL AND Q z a v a OF MATERIALS X p OTHER uQ, < a N" VALUE-BLOWS PER FOOTI REMARKS 10 20 E3 30 40 2 FA2^^,1111111.5" BITUMINOUS PAVEMENT /1 I I 1 FA BASE COURSE:3.5"SILTY SAND, fine to medium grained with a little GRAVEL,brown, moist,(BASE ^ ♦ 4, COURSE/SM) BURIED TOPSOIL: 25" ORGANIC CLAY with a little I SAND and GRAVEL,black,moist, (BURIED 2.5 3 FA `^�P/\TOPSOIL/OL) J LEAN CLAY with a little SAND,brown,moist, (CL) 4 FA '-" at 3.9':WEATHERED LIMESTONE:SILTY SAND, �I fine grained with a little angular limestone GRAVEL, ight brown,moist, (WEATHERED LIMESTONE/SM) 5.0— End of Test Boring at 4.1 Feet I = STATION 10+00 7.5= 10.0— IH I 12.5 1 I - 15.0— I i I 17.5- I 20.0 WATER LEVEL CHECKSI METHOD ASTM D:1452-80 DATE TIME SAMPLED TO CASING CAVE-IN WATER 6" Flight Auger • 4-1-99 10:06 None 4.1 None STARTED COMPLETED 4/1/99 4/1/99 I DRILLER RIG DS CME-55 -- DRAWN BY MR APPROVED M I ALLIED TEST DRILLING COMPANY PROJECT Gorman Street Improvements NUMBER 99027 I Shakopee, Minnesota Sheet 1 of 1 SURFACE ELEV LOG OF BORING 2040 601 80 w755.0 B-3 0 TEST x z �>- O CONE PENETRATION-TONS/FT 2 RESULTS I L1 w F" W v DESCRIPTION AND CLASSIFICATION tw .a w > PL MC LL AND A a a a OF MATERIALS X ❑ p OTHER w REMARKS rn � a � N" VALUE-BLOWS PER FOOT I 10 20 E3 30 40 f �3" BITUMINOUS PAVEMENT — — I - I FA V^^^' BASE COURSE: 6"SILTY SAND,fine grained with a - 2 FA _'little GRAVEL,brown, moist,(BASE COURSE/SM) ' BURIED TOPSOIL: 1.2' ORGANIC CLAY,black, '^^)— ' moist, (BURIED TOPSOIL/OL) 3 FA `^:i7'LEAN CLAY,mottled brown and gray, moist, (CL) I 2.5— ^^/ — - 4 FA : ( at 2.9': WEATHERED LIMESTONE: SILTY SAND, - "fine grained, light brown, moist, (WEATHERED I I LIMESTONE/SM) End of Test Boring at 3.4 Feet 5.0- ' - STATION 6+50 I 7.5— I 10.0— '1 I 125 - I 15.0— I 17.5= I 20.0---- 1 I WATER LEVEL CHECKS METHOD ASTM D:1452-80 DATE TIME ISAMPLED TO CASING CAVE-IN WATER 6" Flight Auger 4-1-99 10:25 1 None 3.4 None STARTED DRILLER COMPLETED RIG 4/1/99 4/1/99 DS CME-55 DRAWN BY MR APPROVED `./',p I ALLIED '1'EST DRILLING COMPANY PROJECT Gorman Street Improvements NUMBER 99027 Shakopee, Minnesota Sheet 1 of 1 I SURFACE ELEV LOG OF BORING 20 40 6080 w 752.3 B-4 o , TEST I Ci ° a O CONE PENETRATION-TONS/FT— RESULTS w DESCRIPTION AND CLASSIFICATION E uw, a w > U PL MC LL AND Q - a OF MATERIALS �< ❑ p OTHER ,(1), REMARKS cn I � u' � N" VALUE-BLOWS PER FOOT 10 20 E3 30 40 1 -FA ^R,X?mil\2.5" BITUMINOUS PAVEMENT I 2 FA _ BASE COURSE: 1.5"SILTY SAND,fine grained with ..77 a trace of GRAVEL,brown,moist, (BASE 42,27 COURSE/SM) 3 FA ,^^'_ • at 4":BURIED TOPSOIL: 14"ORGANIC CLAY, 4 FA ,^ ' black to very dark brown, moist,(BURIED I I 2.5— ^^' (TOPSOIL/OL) - ^ SILTY SAND,fine grained with a little subangular ^^' limestone GRAVEL,brown, moist,(SM) ^ _ ^ � 5.0+ 5 FA IA',' at 5.3': WEATHERED LIMESTONE: SILTY SAND, I - (fine grained with angular limestone GRAVEL,light brown, moist, (WEATHERED LIMESTONE/SM) End of Test Boring at 5.7 Feet STATION 3+00 I 7.5— _ 10.0 I I 12.5— I 15.0— I _ 17.5— '1 7.5= I 20.0— ' WATER LEVEL CHECKS METHOD ASTM D:1452-80 DATE TIME SAMPLED TO CASING CAVE-IN WATER 6" Flight Auger 4-1-99 10:50 None 5.5 None I STARTED DRILLER1/99 COMPLETED RIG 4/ 4/1/99 DS CME-55 I DRAWN B� APPROVED E. 4 i 1 ALLIED TEST DRILLING COMPANY GENERAL NOTES SAMPLING SYMBOLS ' SS - 2" OD SPLIT - BARREL SAMPLE FA - FLIGHT AUGER SAMPLE IHA - HAND AUGER SAMPLE ST - 3" SHELBY TUBE SAMPLE T T CONSISTANCY OF COHESIVE SOILS RELATIVE DENSITY OF GRANULAR SOILS N_2_- BLOWS/FT CONSTSTANCY N - BLOWS/FT RELATIVE DENSITY 2 VERY SOFT 0 - 3 VERY LOOSE ' 2 - 4 SOFT 4 4 - 9 LOOSE 8 MEDIUM 10 - 29 MEDIUM 8 - 15 STIFF 30 - 49 DENSE ' 15 - 30 VERY STIFF 50 - 80 VERY DENSE 30 HARD > 80 EXTREMELY DENSE CONSISTAN CY OF COHESIVE SOILS IUNCONFINED COMPR. STRPNGTH, Qi1 TSF CONSISTANCY <0.25 VERY SOFT I 0.25 - 0.49 SOFT 0.50 - 0.99 MEDIUM I 1.00 - 1.99 STIFF 2.00 - 3.99 VERY STIFF 4.00 - 8.00 HARD ' >8.00 VERY HARD DESCRIPTIVE TERMINOLOGY - f OHFSIOISLFSS COMPONENTS ICOMPONENT SIZE RANGE TERM % BY WEIGHT BOULDERS OVER 8" TRACE 1 - 5 COBBLES 8" - 3" WITH A LITTLE 5 - 15 I GRAVEL 3" - #4 SIEVE WITH 15 - 30 SAND #4 - #200 SIEVE SANDY/GRAVELLY >30 - I ALL11✓D 1LJ1 UKILL!NCi COMPANY SOIL CLASSIFICATIONS SYSTEMS I Unified Soil Classification ASTM: D 2488 - 84 I Group Major Divisions Symbol Typical Group Names ICOARSE- GRAVELS Clean Gravels GW Well graded gravels, Well graded gravel with sand-. GRAINED SOILS <5% passing More than 50% No. 200 sieve GP Poorly-graded gravel, Poorly graded gravel with sand. I More than 50% of coarse retained on the fraction retained Gravel w/ fines GM Silty gravel, Silty gravel with sand. No. 200 sieve. on No. 4 sieve. >12% passing No. 200 sieve GC Clayey gravel, Clayey gravel with sand. I SANDS Clean Sands SW Well graded sand,Well graded sand with gravel.** <5% passing 50% or more of No. 200 sieve SP Poorly graded sand, Poorly graded sand with gravel. ** I coarse fraction passes No. 4 Sands with fines SM Silty sand, Silty sand with gravel. ** sieve. >12 % passing No. 200 sieve SC Clayey sand, Clayey sand with gravel. ** IFINE-GRAINED SILTS AND CLAYS ML Silt, Silt with sand', Sandy silt". SOILS Liquid Limit less than 50. CL Lean clay, Lean clay with sand, Sandy lean clays". I Cohesive soils OL Organic silt. Organic clay. 50% or more SILTS AND CLAYS MH Elastic silt, Elastic silt with sand', Sandy elastic silt". passes the No. ' 200 sieve. Liquid Limit more than 50 CH Fat clay, Fat clay with sand#. OH Organic clay, Organic silt. HIGHLY ORGANIC SOILS I PT Peat. Boundary classifications are designated by dual group symbols. For example(SP-SM), Poorly graded sand with silt. *- More than 15% sand, **-More than 15% gravel. ' #- 15% to 30% retained on No 200 Sieve, ##- More than 30% retained on No 200 sieve I AASHTO Soil CIassification System I Granular Materials Silt-Clay Materials (35% or less_passing No. 200 sieve) ( >35 passing No 200) A-1 A 3 A 2 A-4 A-5 A-6 A-7 A-8 A-1-a A-1-b A-2-4 A-2-5 A-2-6 A-2-7 Sieve Analysis: Passing No. 10 50 max INo. 40 30 max 50 max 51 min No. 200 15 max 25 max 10 max 35max 35max 35max 35max 36min 36min 36min 36min Characteristics of IFraction Passing No 40: liquid limit 40max 41min 40max 41min 40max 41min 40max 41min plastic limit 6 max NP 10max 10max llmin 11min 10max 10max llmin 11min Usual Types of stone fragments fine peat, highly ISignificant Constituents gravel and sand sand silty or clayey gravel and sand silty soils , clayey soils organic soils General Subgrade Rating excellent to goodpoor I fair to unsatisfactory Js & 1 . SHAKOPEE POLICE DEPARTMENT Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: ,Dan Hughes, Chief of Police . ', SUBJECT: Purchase of Unused Holiday Time DATE: November 24, 1999 INTRODUCTION: In accordance with the terms of the existing union contracts, the officers listed below have requested that the City buy back unused holiday time in the amounts indicated. BACKGROUND: The police officer and sergeants union contracts contain the following provision: "The Employer may, at his\her option, buy back from any employee so requesting in writing by November 1st of each calendar year any holiday time off earned but not used by the employee by December 31st of any calendar year." The City has, in the past, not bought back more than 40 hours of holiday time from any individual. This 1999 holiday buy back request is similar to ones that have been approved by Council in previous years. The following officers have submitted requests for the City to buy back unused holiday time: Name No of Unused Holiday No.of Holiday hours Hours accrued to end of officer has requested the year City buy back ARRAS,Jason 38 38 BALFANZ,Erron 40 30 CARLSON,Ron C. 88 40 CROCKER,Tom C. 58.66 28.66 DELLWO, Chris L. 38 38 FLYNN,John M. 52.50 40 FORBERG,Bob 41.5 40 GULDEN,Kevin 30 30 HORNER, Cody 40 40 JOHNSON, Clay 80 40 LIPINSKI,Lynn 44 40 ROBSON,Craig 40 40 SCHERER,Ronald R. 78* 78* SCHROT,Molly 50 40 TATE,Jeff 68 40 TUCCI, Greg 48 40 TOTAL: 642.66 hours *Due to his status as being on extended leave of absence as approved by the City Administrator, we are recommending that Officer Scherer's request for 38 hours in excess of the usual 40 hour buy back be granted. RECOMMENDATION: Staff recommends that the City buy the unused holiday time as requested. ACTION REQUESTED: Authorize the appropriate City officials to buy back the unused holiday hours from the individuals listed. i an Hughes, Chief of Police -2 of 2- Purchase of Unused Holiday Time 11-09-99 [bbh-cc1999] 15. ,3, 2 . a.> CITY OF SHAKOPEE CNISP7,a4 Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police Date: December 3, 1999 Subject: Successful Completion of Probation Introduction The Police Department is taking this opportunity to notify the City Council that the services of Erin Lundy have been satisfactory and recommend she be retained in the position of Community Service Officer as authorized by Section VIII, paragraph H-4 of the Personnel Handbook. Background The City Council authorized the appointment of Erin Lundy to the position of probationary community service officer effective May 19, 1999. Officer Lundy has performed the responsibilities of the position in a satisfactory manner over the past 6 months. Action Requested If Council concurs, they should, by motion acknowledge the satisfactory completion of probation and authorize the retention of Erin Lundy as a Community Service Officer effect' -- vember 19, 1999. lb Hughes Chief of Police 15 . & 2 . b . CITY OF SHAKOPEE 1r7 Memorandum . v u To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police Date: December 3, 1999 Subject: Successful Completion of Probation Introduction The Police Department is taking this opportunity to notify the City Council that the services of Jason Arras have been satisfactory and recommend he be retained in the position of Police Officer as authorized by Section VIII,paragraph H-4 of the Personnel Handbook. Background The City Council authorized the appointment of Jason Arras to the position of probationary police officer effective December 10, 1998. Officer Arras has performed the responsibilities of the position in a satisfactory manner over the past 12 months. Action Requested If Council concurs, they should, by motion acknowledge the satisfactory completion of probation authorize the retention of Jason Arras as a Police Officer effective Decem r 10, 1999. D.n Hughes Chief of Police AC; 6. c . CITY OF SHAKOPEE Memorandum '. `'°; 'a ' TI TO: Honorable Mayor and City Council ' Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police D1 1 SUBJECT: Extension of Probation DATE: December 3, 1999 INTRODUCTION: The Police Department is seeking authorization to extend the probation of Officer Clay Johnson for an additional six months. BACKGROUND: Officer Johnson's probation was scheduled to end December 10, 1999. I am recommending the extension of probation for six months. RECOMMENDATION: The Police Department recommends Officer Clay Johnson's probation be extended six months. ACTION REQUESTED: If Council concurs, they should, by motion, extend the probation of Officer Clay Johnson to June 10, 2000. Dan Hughes Chief of Police CITY OF SHAKOPEE Memorandum b w To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police M791— Date: November 12, 1999 Subject: Towing Contract Amendment Introduction The Police Department, in collaboration with Shakopee Towing Inc., is requesting the Council to approve an amendment to the contract for services with Shakopee Towing Inc.. Background The Council authorized the appropriate City staff to enter into a two year contractual agreement with Shakopee Towing Inc. for towing, impounding and storage of vehicles in December of 1998. The current towing contract expires on December 31, 2000. The Police Department and towing contractor have identified an inequity in the existing contract language. Paragraph 5, second sentence states "The contractor will provide five (5) secured storage spaces for forfeited motor vehicles at no cost to the City." The contract does not specifically address forfeited vehicles over the number five. Therefore the standard daily storage applies to any vehicles over the first five. The number of forfeited vehicles resulting from the proactive work of our patrol officers often exceeds five (5) forfeited vehicles being stored for an extended period of time. Forfeiture proceedings often take months to bring to closure which can lead to expenses related to towing and impoundment exceeding the value of the vehicle at auction. For example, in August of 1999, we were holding 10 vehicles for possible forfeiture with a financial obligation of$1543.50 under the terms of the existing contract. The dollar amount was increasing at a rate of$52.50 per day. The existing contract language could create a situation where the City would owe more than any or all of the vehicles could possibly bring at public auction. The towing contractor and Police Department staff have discussed the issue and both parties have agreed the following amendment would serve both parties equally well. Add the following language to paragraph 12 D Storage Charges of the existing contractual agreement. 12 D. Storage Charges 2. Forfeited Vehicles: Two (2) dollars a day to a maximum of$750.00 for each forfeited motor vehicle over the allotted five (5) free storage spaces referenced in paragraph 5 of this agreement. Recommendation Staff recommends the language amendment to the existing towing contract with Shakopee Towing Inc.. Action Requested If Council concurs, they should, by motion authorize the appropriate City staff to amend the existing towing contract with Shakopee Towing Inc. by adding subdivision 2 to 12 D. Storage Charges which states Forfeited Vehicles: Two (2) dollars a day to a maximum of $750.00 for each forfeited motor vehicle over the allotted five (5) free storage spaces referen in paragraph 5 of this agreement. �. u: es Police Chief CITY OF SHAKOPEEi �Q Memorandum R eV t SS �o` • Lovrec to gg. 6 Sy-wt.o v s. To: Honorable Mayor, City Council Mark McNeill, City Administrator 2152-6- 13C 1(34 K From: Dan Hughes, Chief of Police f ��f 1� 'r AA-42- Date: Date: December 7, 1999 Subject: Authorization to Hire a Police Officer Introduction The Police Department is requesting Council approval to fill a vacant police officer position. Background The Police Department will have one vacant police officer position in the first quarter of 2000. The vacancy will be created by the retirement of a senior police officer who is ill. The Police Department has operated short staffed since the officer's diagnosis and would like to use the overlap to train the retiring officer's replacement. The Shakopee Police Civil Service Commission has conducted the appropriate testing and certified an eligible register for the position of police officer. (attached) The top three names on the eligible register are: Bridget Baldwin Robert Ryan Chad Turner Budget Impact Funds exist in the 1999 and 2000 Police Department Budgets for the position. Recommendation Staff recommends Council authorize the hiring of Bridget Baldwin as a probationary police officer subject to the satisfactory completion of pre-employment medical and psychological examinations. Action Requested If Council concurs, they should,by motion, authorize the hiring of Bridget Baldwin as a probationary police officer at Step 1 of the Tier Two Pay Schedule, $2,868.65 per month subject to the satisfactory completion of pre-employment medical and psychological examinations. i. Dan Hughes Chief of Police t CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Shakopee Police Civil Service Commission Date: November 4, 1999 Subject: Eligible Register The Shakopee Police Civil Service Commission conducted the appropriate testing and established the following eligible register for the position of police officer in accordance with the provisions of M.S.A. 419. 1. Bridget Baldwin 2. Robert Ryan 3. Angela Trutnau 4. Chad Turner R: pectfully submitted, j. - tan VonBokern, Chair Shakopee Police Civil Service Commission CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Police Date: November 10, 1999 Subject: Authorization to Hire a Police Officer Introduction The Police Department is requesting Council approval to fill a vacant police officer position. Background The Police Department will have one vacant police officer position in the first quarter of 2000. The vacancy will be created by the retirement of a senior police officer who is ill. The Police Department has operated short staffed since the officer's diagnosis and would like to use the overlap to train the retiring officer's replacement. The Shakopee Police Civil Service Commission has conducted the appropriate testing and certified an eligible register for the position of police officer. (attached) The top three names on the eligible register are: Bridget Baldwin Robert Ryan Chad Turner Budget Impact Funds exist in the 1999 and 2000 Police Department Budgets for the position. Recommendation Staff recommends Council authorize the hiring of Bridget Baldwin as a probationary police officer subject to the satisfactory completion of pre-employment medical and psychological examinations. Action Requested If Council concurs, they should, by motion, authorize the hiring of Bridget Baldwin as a probationary police officer at Step 1 of the Tier Two Pay Schedule, $2,826.26 per month subject to the satisfactory completion of pre-employment medical and psychological examinations. •.nHughes Chief of Police CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Shakopee Police Civil Service Commission Date: November 4, 1999 Subject: Eligible Register The Shakopee Police Civil Service Commission conducted the appropriate testing and established the following eligible register for the position of police officer in accordance with the provisions of M.S.A. 419. 1. Bridget Baldwin 2. Robert Ryan 3. Angela Trutnau 4. Chad Turner R: pectfully submitted, W.( tan VonBokern, Chair Shakopee Police Civil Service Commission /5: 6, CITY OF SHAKOPEEOCT Memorandum To: Honorable Mayor and City Council Members City Administrator From: Marvin Athmann,Fire Chief `P/714- Date: 11/26/99 Re: Fire Fighter Mark Sullivan resignation BACKGROUND: Mark Sullivan has been a Fire Fighter for the City of Shakopee since November of 1997.Due to a change in employment,he will be moving from the area.He has submitted his resignation from the Shakopee Fire Dept. ACTION REQUESTED: Accept Mark Sullivan's resignation from the Shakopee Fire Dept. 1 13-764. CITY OF SHAKOPEE Memorandum To: Honorable Mayor and City Council Members City Administrator From: Marvin Athmann,Fire Chief fi2 71/ Date: 11/26/99 Re: Fire Department Officers for 2000 At their November monthly meeting the Shakopee Fire Dept. elected the following officers to one year terms staring on January 1,2000. Fire Chief Marvin Athmann Ass't. Chief(1st) Terry Stang Ass't. Chief(2nd) Randy Weckman 1st Captain Edward Schwaesdall 2nd Captain David Judd 3rd Captain Dennis Pauly 4th Captain Alan Gies Fire Department Engineer Robert Latzke 2nd Engineer Robert Gieseke 3rd Engineer Lino Baden 4th Engineer Mark Myers Action requested: Ratify the election of the election of the above officers of the Shakopee Fire Dept.for the year 2000. 1 /S. C . 1, CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Community Youth Center Repairs Date: November 30, 1999 INTRODUCTION Council is being asked to fund repairs to the basement of the Community Youth Center (CYC) in Lions Park. BACKGROUND Soon after the Community Youth Center opened in 1989, water problems began to surface in the basement. Water has been seeping through the concrete block and floor for years. The mold grew rapidly on all of the sheet-rocked walls in the basement. All of the sheet-rock has been removed and warnings have been posted about the mold problem. Staff suspects the block walls may have mold and must be removed. The cost to have a private abatement company wash the walls is about $4,000. Staff will check with the Sentence-to-Serve Program to see if this is something they can do. Last summer, the Public Works Department elevated the landscape around the building so water would drain away from the facility. So far, this seems to be working. As a precautionary measure, Councilor Clete Link believes drain tile should also be installed. Should the ground become saturated during a wet spring, the water will work its way back to the foundation. Staff agrees with Mr. Link's analysis. The cost to install drain tile is estimated at $5,100.00. See Exhibit A. In addition to the drain tile, new heating and cooling systems and air exchangers are needed. The existing heating and cooling systems are undersized for the building. When the facility was built, the intent was to only use the upstairs for meetings and the basement would be used for storage. However, meeting space is in high demand so the basement is also used for meetings. The Golden Gloves Boxing Program uses the basement of the CYC for its practices. To bring the building up to present day air quality standards, air exchangers should be installed. The estimated cost for new heating and cooling and air exchangers is $15,800.00. This does not include electrical ($2,000). See Exhibit B. The mechanical room and two rest rooms in the basement need to be sheet-rocked again($2,500). Total Project Costs Drain Tile $ 5,100. Heating and Cooling $ 15,800 Electrical $ 3,000 Re-construct Mechanical and Rest rooms $ 3,500 Estimated cost $ 27,400 Abatement of mold: $4,000. FUNDING SOURCES Building Maintenance Fund Park Maintenance These repairs were not included in the 1999 or 2000 Budgets. A budget amendment will be needed for the Year 2000 Budget and that can be done after the first of the year. ALTERNATIVES 1. Approve funding for the necessary repairs and direct the Finance Director to prepare a budget amendment for either the building maintenance fund or park maintenance fund for year 2000. 2. Do nothing. 3. Table for addition information from staff. RECOMMENDATION Have the Finance Director prepare a budget amendment of$27,400 for the park maintenance fund for FY2000 to include new heating and cooling systems, air exchangers and re-construction of the mechanical room and rest rooms in the Community Youth Center. ACTION REQUESTED Move to direct staff to prepare a budget amendment of$27,400 to the park maintenance fund for FY2000 to include new heating and cooling systems, air exchangers and re- construction of the mechanical room and rest rooms in the Community Youth Center. Mark J. cQuilan Parks and Recreation Director STANDARD WATER CONTROL SYSTEMS, INC. 5337 Lakeland Avenue North • Crystal, Minnesota 55429 MINNEAPOLIS ST.PAUL BURNSVILLE ST.CLOUD DULUTH ROCHESTER OUT: EXHIBIT A (612)537-4849 (651)776-6581 (612)894-4107 (320)252-0766 (218)727-1495 (507)285-6549 (800)9' Waterproofing System To Be Installed For ��//]]�� Job Location Date I/l�// lq`11_ Name Cr? o'. .r- CD —/1/f-�<<_.4Clr�ullcit; Name Ctr`-1 o cSt�1.c; cf 1'Ct1i Cnle Owner aM/or Party Resporwble tor Payment Address ),: -.."9-5 Fu affir c:Dre i Address /i vnU S rA ci'C-D "Ii-zy-rvi,i% le, City , .i4AI(oP Zip 55-37? City Sj-(AKGr _ Zip Home Phone ( ) Home Phone ( ) Work Phone ( 61? ) 4/Y5 - l3Z17/1 f Work Phone ( ) Standard Water Control Systems, Inc. will furnish all labor and materials for work as specified in accordance with drawing below. Installation guaranteed to be as specified and completed in a workmanlike manner. SPECIFICATIONS-DIAGRAM OF AREA TO BE SERVICED CUSTOMER NO. U3 77 1 3 Foundation Description ELEycIZ-s // 1st Course Block Exposure 5" Finishing Material Description /tet S i-1?E„e1'-ce Obstructions ,fc t Lam/ 411w___ X ",i s To a installed and/or performed: Rigid PVC drainage pipe,at descending grade to basin f 4G ft. E iWashed rock drainage/filter median to envelope draintile/basin. '' ft�pa� L "7/8"drainage holes drilled in all main and joining cavities. <� 410 d xtruded PVC cove plate and drainage system on footing 1Qt ft. I� Poly sheeting moisture barrier between draintile system and new cement. LE Ef emove,replace and finish cement where required. [] Removal of all concrete and other debris from job site. [High quality structural sump basin with bolted down cover. 5S > emium grade,totally automatic submersible pump with check valve. SPchedule 40-11/2"PVC discharge system with diffuse cap ft. ❑Floor may bevel. Ei Walls may need trimming. FRONT ri LL !to I CI i r I t/J i Q t`tX. �/srn% 6- • PAYMENT TERMS LI S,Jm r 845.1N The Owner Agrees to pay Contractor a sum as follows a-CA.) --1/4-611 3' -ATS 4)i so s .. 0,,, a OUrS'ire � S (AS StW- "—'- A. Price $ Li 70 0 Remarks: Owner is responsible for installation of smoke B. Otherro L /1:4.--cc. (�.Ar.- $ L{ D 0" detector and electrical outlets if required. Standard Water Control Systems, Inc. recommends C. Principal Balance $ 51 0 0 / installing system on all exterior walls. D. Down Payment/ `CA. $ 5 / c ' V,z FK 5/h.%/Puny l Di sail E. Unpaid Balance $ 5 9 (0 o iszA no,-) ❑ Cash upon completion f (Cc-w -� ,�❑ To Be Financed -_A)cSn� /� "n IL' PtL-7 it t �.`,ri E? ) ❑ Visa — Mastercard — American Express — Discover Card Note: All financing, 90 days, or credit card charges must be approved 7 days or more prior to installation date. O L o b O o D --q ° - = a)-O a) Q LIJ a L c _> C > c0 C 5 CO c V co .` QS c ° a cC -•-• c4 ° — E - c4 o ca 0 . O CC co 3 cC 03 � .. ._cts r o >>= � N asa�i '65 (V me -°° cn �v�io_coa. � > °macco ° E o � '� — `� � cci ° O. ca) .as � *I a) CL i) ma)i c '- c� c � ccri a`> — c — = c � 3 � a� o ca> ao •— moo min � a� �— o -o c� � o .° a) o. o �s > ° L o 0 ..— 0 o w � � asal p w v, o ] � � � as Ec3 !n o - � cn._ O 'Er„ u) m o - o � : 0 O 0 � ° o m co� a °o m ro `� cC c a < = c co I- L� a as .� co m cE rocn � as Q > > c ° — ai - 3 ° Za.asoc ~ c mn �� o �, E cn � .� i� co os ° ° ° 'cac �; a o „Necn Qcow0 Ncas Qc_ 2 ° 3c -CI -0 W cF- CC . 1-- wa4..cn .c -600w - a) cc ,-, a m >, maio magas Z > -ow0o � o = o � � E � 0 � .� �, U) a) JL- aci � ' r -- 6 ,— a3 mc > C� asc`oCcas .c Ci— a) Q � 2 � o 3 a 2 a-p L 2 c = c a) -- p d. •— .0 .` " c O ° O .- c > c �- . as F- ) m — n >(I) - > c as -- Z_ o as c cC °- >,.- ,-. cn W c� as d 3 — as fA cn co a> U as E c2 N � cn c v > as c -n W j To: Mark McQuillan Shakopee Community RecreatiorFrom: Paul Sullwold 612-445-9401 11/19/99 11 EXHIBIT B Minnesota Plumbing & Heating, ESTIMATE 1420 3rd Ave W Shakopee, MN 55379 DATE ESTIMATE NO. 612-445-4444 Fax 612-445-9401 11/18/1999 352 NAME/ADDRESS CITY OF SHAKOPEE 129 S HOLMES ST SHAKOPEE, MN 55379 P.O. NO_ TERMS PROJECT PHONE Due on receipt LIONS PARK YOU... DESCRIPTION TOTAL ATTN_ MARK MCQUILLAN PROJECT_ LIONS PARK YOUTH COMMUNITY CENTER -HEATING&COOLING SYSTEM UPGRADE -ADDITION OF MECHANICAL VENTILATION -REMOVE LOWER LEVEL UNIT HEATER(CITY TO RETAIN) -REMOVE EXISTING 1ST FOOR COUNTERFLOW FURNACE - DISCONNECT 3-TON AIR CONDITIONER(REUSE FOR LOWER LEVEL SYSTEM) -REROUTE MAIN FLOOR DUCT TO NEW LOWER LEVEL MECHANICAL ROOM -RESIZE SUPPLY AIR FOR 5-TON AIR CONDITIONER AIRFLOW FURNISH& INSTALL: 1 -90%EFF LENNOX FURNACE W/5-TON AIR CONDITIONER BLOWER DRIVE FOR MAIN LEVEL 1 -90% EFF LENNOX FURNACE W/3-TON DRIVE FOR LOWER LEVEL 1 -VENMAR HEAT RECOVERY AIR CHANGER 1000 CFM FOR MAIN LEVEL 1 -VENMAR HEAT RECOVERY AIR CHANGER 600 CFM FOR LOWER LEVEL 1 -3-TON"A"COIL 1 -5-TON CONDENSING UNIT, "A"COIL, LINE SET&PAD LOT NECESSARY DUCT, HOODS, CONTROLS FOR AIR CHANGER LOT NECESSARY DUCT, DROP-IN REGISTERS&HARDWARE FOR LOWER LEVEL HVAC TOTAL CHARGE FOR JOB 15,800.00 NOTES: -SUBMITTAL SHEETS ON EQUIPMENT AVAILABLE ON REQUEST -ELECTRICAL WIRING BY OTHERS -ALL WOOD FRAMING BY OTHERS 1.5% / MONTH CHARGE IS ADDED TO BALANCES 30 DAYS PAST DUE. $15 WILL BE CHARGED ON RETURNED CHECKS. COMMUNITY YOUTH CENTER 1I f a I ' LANDSCAPED AREA AROUND CYC BASEMENT OF CYC BUILDING III! 1 ic • • PICTURE OF BASEMENT FURNACE&MECH RM CITY OF SHAKOPEE 15, D. I . Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews, Planner I SUBJECT: Informational Addendum for Item D l. Amcon—Precision Auto Appeal MEETING DATE: December 7, 1999 INTRODUCTION: This addendum to Item D l has been placed on the table in order provide additional information as to why the conditional use permit was denied at the Board of Adjustment and Appeals. Although minutes of the meeting have not yet been completed, the following information has been provided according to staff notes of the meeting. The general findings of the Board were that the application did not meet criteria#1 and #4 (4-2 Vote). Finding#1 The use would be injurious to the use and enjoyment of other property in the immediate vicinity and would substantially diminish and impair property values within the immediate vicinity; Finding#4 The use is not consistent with the purposes of the zone in which the applicant intends to locate the proposed use; Most of the concerns raised were regarding the general use of a body shop not fitting into the surrounding area. Problems with noise, outdoor staging area of cars, and open service doors during the summer months were also concerns raised. CITY OF SHAKOPEE /57 0' /, Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews, Planner I SUBJECT: Amcon Construction Appeal of Board of Adjustments and Appeals Denial of Request for a Conditional Use Permit MEETING DATE: December 7, 1999 ATTACHMENTS: Attachment A: 11/4/99 BOAA Staff Memorandum INTRODUCTION: Michael Monn of Amcon Construction Company made application for a conditional use permit for vehicle repair for an auto body shop(Precision Collision)to be located in Crossroads Center,just south of the Cub Foods building. The public hearing on the request was held at the November 4, 1999 meeting of the Board of Adjustments and Appeals(the Board). The Board denied the request on a vote of 4-2. Amcon has appealed the determination of the Board. A copy of the original staff report as well as the appeal statement is attached for the Council's information. ALTERNATIVES: 1. Uphold the determination of the Board, and direct staff to prepare a resolution denying the requested conditional use permit for the consent agenda. 2. Uphold the appeal, and direct staff to prepare a resolution approving the request for the consent agenda with conditions as presented by staff. 3. Uphold the appeal, and direct staff to prepare a resolution approving the request for the consent agenda with conditions as modified by City Council. 4. Table the appeal for additional information. ACTION REQUESTED: Offer a motion directing staff to draft a resolution consistent with the Council's determination. • • ATTACHMENT A CITY OF SHAKOPEE Memorandum TO: Board of Adjustments and Appeals FROM: Jared D. Andrews, Planner I SUBJECT: Conditional Use Permit for vehicle repair CURRENT REVIEW PERIOD: October 7, 1999 -December 6, 1999 MEETING DATE: November 4, 1999 Site Information: Applicant: Michael Monn, Amcon Construction Company for Precision Collision Site Location: Crossroads Retail Center,just south of the Cub Foods site Current Zoning: Highway Business(B-1)Zone Adjacent Zoning: North: Highway Business(B-1)Zone South: Agriculture(AG)Zone (169 Bypass) East: Agriculture(AG)Zone (169 Bypass) West: Medium Density Residential(R-2)Zone Comp.Plan: Commercial Attachments: Exhibit A,Zoning Map Exhibit B, Site Plan Introduction: Mr. Michael Monn of Amcon Construction has applied for a conditional use permit for vehicle repair facility just south of Cub Foods in the Crossroads Retail Center. The proposed facility would be 26,400 square feet and would do collision auto body work. All work is proposed to be done inside including the estimating. There is a secured vehicle staging area proposed to the south of the building. Considerations: The proposed site plan meets ordinance setback requirements for this type of facility. City Code requires that a 100 foot landscape buffer be placed between this type of facility and the adjacent residential zone. The facility as proposed would be approximately 200 feet from the adjacent R-2 Zone to the west. There is an existing berm which is on the west and south west sides of the facility. Landscaping is proposed around the perimeter of the property and is clustered on the west side of the facility. • • The proposed parking meets the requirements of the zoning ordinance. Staff has added a condition requiring fully enclosed trash enclosure which includes a top, consistent with the retail center CUP requirement. The primary access to the site is proposed to line up with an existing drive aisle. As an update to the trash enclosure enforcement of the retail center, staff has been out to the retail center and has noticed that the roofs are now installed covering the trash enclosures. However, no new enclosures have been built to accommodate the problem of too many dumpsters which are outside and not enclosed. Staff has contacted Oppidan to get an update on the status of this issue. It was the understanding of staff that the issue would be resolved by consolidation and the building of additional enclosures. Proposed Findings: Staff proposes the following findings: Criteria#1 The use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted,nor substantially diminish and impair property values within the immediate vicinity; Finding#1 Staff has received no evidence that the proposed conditional use will be injurious to the use and the enjoyment of other property in the immediate vicinity for the purposes which are already permitted, nor would it substantially diminish or impair property values in the area. Criteria#2 The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding vacant property for uses allowed in the area; Finding#2 Staff has received no evidence that the use would impede the orderly development and improvement of the surrounding property for uses predominant in the area. Criteria#3 Adequate utilities,access roads,drainage, and other necessary facilities have been or will be provided; Finding#3 Adequate utilities, access roads, drainage and parking have been or will be provided to serve the site. Criteria#4 The use is consistent with the purposes of the zone in which the applicant intends to locate the proposed use; and Finding#4 Staff finds the use of the property is consistent with the purposes of the B-1 Zone in which the project is located with the attached conditions. Criteria#5 The use is not in conflict with the Comprehensive Plan. Finding#5 The use is not in conflict with the Comprehensive Plan. The Comprehensive Plan designates the area for commercial use. • • Alternatives: I. The Board may approve the conditional use permit as recommended by Staff II. The Board may approve the conditional use permit with revised conditions. III. The Board may deny the request with revised findings. IV. The Board may table the request for additional information. Recommendation: Staff recommends Alternative I., approving the conditional use with conditions as follows: 1. Landscaping must be installed according to plan received October 7, 1999. 2. A sign permit must be obtained for any and all signs. 3. This Conditional Use Permit is for vehicle body repair. If a sales lot or engine service shop is proposed in the future, an amendment must be obtained for that use. 4. Shall not store any unlicensed and inoperative vehicles on site except in the screened storage area as depicted on the site plans. 5. Shall not have a public address system which is audible from any residential property. 6. Shall maintain a landscaped buffer 100 feet wide from any residential zone as depicted on the site plans. 7. Trash enclosure structures must be fully enclosed, including a top. Action Requested: Offer a motion to approve Resolution#PC99-130 as presented. Jared D. Andrews Planner I • • RESOLUTION NO. PC99-130 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, GRANTING A CONDITIONAL USE PERMIT FOR A VEHICLE BODY REPAIR LOCATED IN IRE HIGHWAY BUSINESS (B-1)ZONE WHEREAS,Michael Monn, Amcon Construction, applicant, and KTJ Limited Partnership 18, owner, have filed an application dated received October 7, 1999,for a Conditional Use Permit under the provisions of Chapter 11,Land Use Regulation(Zoning), of the Shakopee City Code, Section 11.36, Subd. 3, for a vehicle body repair facility;and WHEREAS,this parcel is presently zoned Highway Business(B-1)Zone; and WHEREAS,the property upon which the request is being made is legally described as; Lot 1, Block 1, Crossroads Center Third Addition WHEREAS,notice was provided and on November 4, 1999,the Board of Adjustment and Appeals conducted a public hearing regarding this application, at which it heard from the Community Development Director and invited members of the public to comment. NOW 'THEREFORE,BE IT RESOLVED BY THE BOARD OF ADJUSTMENT AND APPEALS OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: The Board of Adjustment and Appeals adopts the following findings of fact: Finding#1 The Board has not received or heard any evidence that the proposed use would be injurious to the uses and the enjoyment of other property in the immediate vicinity, nor would it substantially diminish or impair property values in the area. Finding#2 The conditional use will not impede the normal and orderly development and improvement of property in the area. Finding#3 Adequate utilities, access roads and drainage are provided at the site. Finding#4 The use of the subject property is consistent with the purposes of the Highway Business (B-1)Zone. Finding#5 The use is not in conflict with the Comprehensive Plan. The 1995 Comprehensive Plan designates this area for commercial uses. • RESOLUTION NO.PC 99-130 Page 2 of 2 BE IT FURTHER RESOLVED: That the application for Conditional Use Permit No. PC-99-130 is hereby GRANTED, subject to the following conditions: 1. Landscaping must be installed according to plan received October 7, 1999. 2. A sign permit must be obtained for any and all signs. 3. This Conditional Use Permit is for vehicle body repair. If a sales lot or engine service shop is proposed in the future, an amendment must be obtained for that use. 4. Shall not store any unlicensed and inoperative vehicles on site except in the screened storage area as depicted on the site plans. 5. Shall not have a public address system which is audible from any residential property. 6. Shall maintain a landscaped buffer 100 feet wide from any residential zone as depicted on the site plans. 7. Trash enclosure structures must be fully enclosed, including a top. Adopted by the Board of Adjustment and Appeals of the City of Shakopee, Minnesota this 4th day of November, 1999. Chair of the Board of Adjustment and Appeals ATTEST: Community Development Director • I CERTIFICATION OF RESOLUTION NO.PC99-130 I, Judith S. Cox, City Clerk for the City of Shakopee, do hereby certify that the attached is a true and correct copy of Resolution No. PC99-130, presented to and adopted by the Board of Adjustment and Appeals of the City of Shakopee at a duly authorized meeting thereof held on the 4th day of November, 1999, as shown by minutes of the meeting in my possession. Dated this day of , 19 Judith S. Cox, City Clerk SEAL EXHIBIT A =---N =— , Di - _mile.., __ •� I . * N ► . II „„,r r:.r. ..I. .111 - . .. . '.._ imam ft. ? B war "$1.1 w►� �rj-= t- R 1 B - 1110,Rona 4•►�•igatv e iji . %%Rim iimmgralarign 1 t 1.I.. •liiitowNilitillill"..111101111mig R3 , ��i O. 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N4 7pp O'n ♦O^ 88 8 1115 at p 36p M . Ca r8�0a 8p_ MJ I., CO p 4. Y p d } O IS -a1 t •M y� O g 8 °p 6T if 3 I II II 8�O T R<u: M M Y 11 O_ 1 iglu PRME1013+1>I314+131:1•13)OPOSED DEVELOPMENT shi 1013+1>I314+131013+1>I314+131:1•13)®� , i ffi \ i 13 � g,j 1111M1M111 1 N $ Q /`jil a PRECISION AUTO COLLISIONic1� i .ill; SHAKOPE1.1N1 c i 6 ;• E. i# ..ii- r. .I.... -1. . . . . 11t. . . I_ t; 17,1 i 'h "iii311l � PF aP,__ ,.-, ,E:';°,,T-;: 111.1 , pi 14 I"10 II If't il i Ill 4/i t i .fr..i . i1 1 l 111 lila1ig>i 1 Itt i� tlti 1.i t 3V. go. Em 1 4 iii jif j al 1 IliffIP' 3 1g 1 a el I tt A 0414i .0 Wil*t. 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Michael Leek, Community Development Director SUBJECT: Request for Waiver of Subdivision Criteria MEETING DATE: December 7, 1999 Introduction: Because of time constraints at its November 16, 1999 meeting the City Council deferred action on a request for waiver of the criteria for minor subdivisions. A copy of the previous report setting forth the requested action is attached for the Council's consideration. R. Michael Leek Community Development Director i:\commdev\cc\1999\cc 1207\wa Iver.doc CITY OF SHAKOPEE /61 i. v Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared D. Andrews,Planner I SUBJECT: Waiver of Subdivision Criteria DATE: November 16, 1999 DISCUSSION The City has received a request from Pheasant Run of Shakopee L.L.P. for waiver of subdivision criteria. Attached for your information is a copy of the correspondence and property drawing received relative to this request. Section 12.21 MINOR SUBDIVISIONS., Subd. 2. states that minor subdivisions are • prohibited when: A. Where the subdivision includes a change in existing streets, alleys,water,sanitary or storm sewer, or other public improvements. B. Where additional right-of-way needs to be dedicated, and the right-of-way has not been previously been deeded to the City. C. Where easements need to be changed for the subdivision, and the appropriate changes have not been made through vacation and/or deeding of easements to the City. D. Where new streets, utilities, or other public improvements will be needed other then to directly serve the lots created and to provide a direct connection to an existing and approved system. E. Where the proposed minor subdivision involves any unpiatted property. F. Where the proposed minor subdivision involves unusual elements, policy decisions, that the Planner determines require detailed review. This proposal requires a waiver in order to go through the Minor Subdivision process since it will involve a dedication of street/easement and since the property is not platted. The result would be the connection of French Trace Avenue with Quail Drive and the creation of one single family lot. ALTERNATIVES 1. Approve the request to waive subdivision criteria. 2. Do not approve the request to waive subdivision criteria. 3. Table the matter and request additional information from staff and/or the applicant. ACTION REQUESTED Offer a motion consistent with the preferred approach, and move its approval. Jared D. Andrews Planner I i:\commdev\cc\1999\cc 1116\waiver.doc ,-----Apiri 7. , q ".„,,,,,,,.. -- 01"# ice_ October 29, 1999 City of Shakopee Mayor City Council 129 Holmes Street Shakopee, Minnesota 55379 Re: Request for Waiver of Minor Subdivision Honorable /Ma orCityCouncil, Mayor/ We would like to request a Waiver of Minor Subdivision (Chapter 12, Section 12.08) allowing a parcel to split off without meeting the requirements of minor subdivision. I have enclosed a copy of the Legal Description and Survey along with a copy of the Warranty Deed from ISD #720. The right of ways will be maintained 50/50 by the School Dist. And Pheasant Run. If you have any further questions,please contact me direct at (612) 894-2440. Sincerely, A0,-e M Margie Hilla 2, Pheasant Run of Shakopee L.L.P. 2500 West County Road 42 • Suite 11 • Burnsville,MN 55337 • (612)894-2440 • Fax(612)890-9281 http://www.PheasantRunHomes.com ‘1..i ••• It :i 1100111 net,'71, „.10411 Oil Iiridtiktii ' ** LOCATION MAP r. :ii111111 dill& tvoitois 1111114. .., 11/ iiiii,...‘4,:iiii sola to 111114/41/. ....ihar kNyzmip: snail esri!!!!Basyst; iliev it: Illik gib tig L.* sm. i,II ' ..-.. -71PALI 41:,.' 111111, ur maw -o-w:.a. 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'. 1 ! se*• • ii I 1 / V A tef.VIL0\' wool R°A re:mow oxiwnworsornsmairrarnr,r,z ii 1111-- NMIpli ,.„. . ._..: :. 44/vo .., 1.7,,,:iiiilL9N 11r, RR . 1111i 411111 low - . ,(4''' - • -— L.AD1D11 h SKETCH AND DESCRIPTION FOR PHEASANT RUN OF SHAKOPEE, L.L.P. PROPOSED PROPERTY DESCRIPTION: That part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 115, Range 22, Scott County, Minnesota, described as follows: Beginning at the southwest corner of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 05 minutes 49 seconds West, assumed bearing along the west line of said Northeast Quarter of the Northwest Quarter 190.05 feet; thence North 89 degrees 57 minutes 59 seconds East, 13.20 feet; thence southeasterly 282.54 feet along a tangential curve, concave to the southwest, having a radius of 180.00 feet and a central angle of 89 degrees 56 minutes 12 seconds; thence South 0 degrees 05 minutes 49 seconds East, tangent to said curve, 10.28 feet to the south line of said Northeast Quarter of the Northwest Quarter; thence South 89 degrees 58 minutes 35 seconds West, along said south line 193.00 feet to the poi.c'c. of begi,,ning. PROPOSED EASEMENT DESCRIPTION: A 60.00 foot wide permanent easement for public right of way purposes over, under and across that part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 115, Range 22, Scott County, Minnesota, the northerly, northeasterly and easterly line of said easement is described as follows: Commencing at the southwest corner of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 05 minutes 49 seconds West, assumed bearing along the west line of said Northeast Quarter of the Northwest Quarter 190.05 feet to the point of beginning of the line to be described; thence North 89 degrees 57 minutes 59 seconds East 13.20 feet; thence southeasterly 282.54 feet, along a tangential curve, concave to the southwest, having a radius of 180.00 feet and a central angle of 89 degrees 56 minutes 12 seconds; thence South 0 degrees 05 minutes 49 seconds East, tangent to said curve 10.28 feet to the south line of said Northeast Quarter of the Northwest Quarter and said. line there terminating. The side line of said easement shall be prolonged or shortened to terminate onthe west and south lines of said. Northeast Quarter of the Northwest Quarter. Gross area = 29,748 square feet. or 0.6829 acres. Area of right of way = 15,532 square feet or 0.3565 acres. Net area == 14,216 square feet or 0.3 64 ave ee. i Orientation of this bearing system is based on the west line of the NE 1/4 of the NW 1/4 of Section 17 to have an assumed bearing of N0'05'49"W I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed land Surveyor under the laws of the State of Minnesota. Signed this 14th day of December, 1998. For. James R Hill, Inc. By: rZAA'c'ey " ' Yeti Randy M. Morton, Minnesota LS. No. 21401 I D oCO CJIDCA James R. Hill, Inc. Z -., o �� i PLANNERS / ENGINEERS / SURVEYORS o mCri rn-11 2500 W. Co. Rd. 42, Suite 120, Burnsville, MN 55337 N Phone G12-890-604-4 Fox: 612-890-6244 yY EXHIBIT B SKETCH AND DESCRIPTION FOR PHEASENT RUN OF SHAKOPEE, LLP. 0 (i 4- tiJWEST UNE OF THE NE 1/4 OF THE NW 1/4 `/ I /.. OF SECTION 17, T. 115, R. 22. -7 / LII0 �� _ ,� r a,-5. ..eb`IP 9E , v' F- 0 I ,//�89 / \`4, - - FRENCH ' i 1 � - ' TRACE 0 I ,P 4N9 AVENUE ; F ,.�'5`' RUP°Sep �%Q��sem. 3 I t •a 4- 01Ind 1‘) ‹c10 6:i Go ci �h 411 ��o O D ``�/ /, e� voi z 1 \i ,,10 2 ////4 — '' / // 1, i ^-- 133.00 -- i�-- 60.00 _ // 193.00 1 Z. S89°58'35'W 1 `� C� I \ SW CORNER OF THE NE 1/4 OF 0-- F_ THE NW 1/4 OF SECTION 17. Q C� I .1 �I It_A^AAIT I < �' RUN TAI LSI <r I I-1 l.f\vfll'4 I m 1�lJ 1 V l ' ! mn TI FIRST I !'1UU1 I IViV CC Q_ C 4 60 "This is not a Boundary Survey" Gross area = 29,748 square feet or 0.3829 acres. Area of right of way = 15,532 square feet or 0.3585 acres. Net area = 14,216 square feet or 0.3264 acres. Orientation of this bearing system is based on the west line of the NE 1/4 of the NW 1/4 of Section 17 to have an assumed bearing of NO'05'49"W. Scale: 1 inch = 50 feet Page 2 of 2 James R. Hill, Inc. IY _�.-.�.........-..�..�.. ..-... - r 15. 0, 3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Fire Inspector Appointment DATE: December 2, 1999 INTRODUCTION: At its meeting of December 7th,the City Council is asked to appoint Thomas Pitschneider to the position of Fire Inspector in the Community Development Department. BACKGROUND: The 1999 budget provided for the hiring of the first full time individual to be devoted to fire issues for the City. The position of Fire Inspector will be responsible for issuance of burning permits, review of new construction plans, public education, and an inspection program for multi-family residential and commercial-industrial properties. The position will be an employee of the Building Inspection Division of the Community Development Department. Staff utilized the Scott County Human Resources Department for the recruitment process which provided a certification list of 11 candidates. Five candidates were interviewed on December 2, 1999 by the City Administrator, Community Development Director and the Fire Chief from South St. Paul. (The latter individual was recommended by the State Fire Marshall's office as someone who with significant experience with fire inspector positions). After reviewing the results of the interviews, applications and reference checks, it is the panel's recommendation to hire Thomas Pitschneider. Tom has been a member of Shakopee Fire Department for 15 years, recently received certification as a Fire Inspector I and has been very active locally in Shakopee's fire prevention education programs. Mr. Pitschneider has been offered and accepted the position at Step 1 of Grade H ($18.0149/hr.) effective December 20, 1999, contingent upon successful completion of a pre-employment physical and background check. BUDGET IMPACT: The position is budgeted for 1999, and again in 2000. It is at the same pay grade as a Building Inspector, with the 1999 starting salary at Step 1 ($18.0149/hr.). RECOMMENDATION: I recommend the hire of Thomas Pitschneider as Fire Inspector, at Step 1, Grade H ($18.0149/hr), effective December 20, 1999, contingent upon successful completion of a background investigation and pre-employment physical. ACTION REQUIRED: If the Council concurs, it should approve a motion hiring Thomas Pitschneider as Fire Inspector, subject o the conditions listed above. ALLW- Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum /S 0 , TO: Mayor and City Council Mark McNeill, City Administrator FROM: R Michael Leek, Community Development Director SUBJECT: Authorization to Execute an Extension Agreement with Bolton and Menk for completion of any EAW for`Valley Green Corporate Center' MEETING DATE: December 7, 1999 Introduction: At its November 16, 1999 meeting the City Council directed the preparation of an EAW in response to the citizen petition referred by the Environmental Quality Board(EQB). The approximate cost of completing the EAW is expected to be between$7,000 and$9,000. As a result staff is requesting that Council authorize execution of an extension agreement with one of its consulting engineering firms(Bolton and Menk)for completion of the EAW. Should the EAW process result in the conclusion that additional environmental review is required,this estimate would not cover that additional review. Staff has discussed the execution of a reimbursement agreement for the costs of the EAW process with Jon Albinson,Project Director for Valley Green Business Park. He has indicated willingness to execute such an agreement. For Council's information, staff has been attempting to contact EQB staff to discuss whether that agency may act as the RGU for this EAW, or provide oversight of the EAW process. At the time this memo was written,these attempts had not been successful. Alternatives: 1. Authorize the appropriate city officials to execute an extension agreement with Bolton and Menk for the completion of an EAW in connection with`Valley Green Business Park.' 2. Do not authorize the execution of an extension agreement with Bolton and Menk for the completion of an EAW in connection with `Valley Green Business Park.' 3. Table the matter for additional information. Staff Recommendation: Staff recommends alternative no. 1. CONSENT Action Requested: Offer and pass a motion authorizing the appropriate city officials to execute an extension agreement with Bolton and Menk for the completion of an EAW in connection with`Valley Green Business Park.' R. Michael Leek Community Development Director i:\commdev\cc\1999\cc1207\EAWagree.doc CONSENT CITY OF SHAKOPEE /6 ' 0, Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Shakopee Valley Marketplace Environmental Assessment Worksheet (EAW) MEETING DATE: December 7, 1999 Introduction: State statute and Minnesota Environmental Quality Board (EQB) rules mandate the exceed 200,000 square feet. Once the EAW is prepared the City (as RGU) must publish notice in the"EQB Monitor" and to distribute the EAW for review. Shakopee Valley Marketplace is the plat that was approved earlier this year for the property at the northeast corner of CSAR 17 and 17th Avenue. The project is a retail center, including a Target store. Since the plat and retail center CUP were approved the project the project developer, Oppidan, has indicated to staff that the project has grown well beyond 200,000 square feet. For that reason, the EAW has been prepared. Action Requested: Offer and pass a motion to authorize publication of notice in the"EQB Monitor" and distribution of the draft EAW for review and comment. Council is not asked to approve the EAW at this time, as it, along with review comments and responses, will be brought back after expiration of the review period. X7 - > . R. Michael Leek Community Development Director EAWSVM.rtflML 1 For the Go) Shakopee Valley Marketplace 40.1 Prepared : p Y Ahm CO CitySHikKOPEE 4111111111111111 ofShakopee p c o Michael Leek 129 Holmes Street Shakopee, MN 55379 elm EQB Publication Date: December 13, 1999 EAW Comment Deadline: January 12, 2000 WSB Project No. 1014.70 1 ENVIRONMENTAL ASSESSMENT WORKSHEET I Note to preparers:This form is available at www.mnplan.state.mn.us. EAW Guidelines will be available in Spring 1999 at the I web site.The Environmental Assessment Worksheet provides information about a project that may have the potential for significant environmental effects.The EAW is prepared by the Responsible Governmental Unit or its agents to determine whether an Environmental Impact Statement should be prepared.The project proposer must supply any reasonably accessible data for—but should not complete—the final worksheet.If a complete answer does not fit in the space allotted,attach additional sheets as I necessary.The complete question as well as the answer must be included if the EAW is prepared electronically. Note to reviewers:Comments must be submitted to the RGU during the 30-day comment period following notice of the EAW in the EQB Monitor.Comments should address the accuracy and completeness of information,potential impacts that warrant further 1 investigation and the need for an EIS. Project title Shakopee Valley Marketplace I1. 2. Proposer Oppidan,Inc. 3. RGU City of Shakopee Contact Person Paul Tucci Contact Person Michael Leek ITitle Vice President Title Community Development Director Address 5125 County Road 101 Address 129 Holmes Street ICity,State,Zip Minnetonka,MN 55345 City, State,Zip Shakopee,MN 55379 I Phone (612)294-0353 Phone (612)445-3650 Fax Fax IE-mail E-mail 4. Reason for EAW preparation(check one) IEIS scoping Mandatory EAW X Citizen petition RGU discretion Proposer volunteered If EAW is mandatory give EQB rule category subpart number 4410.4300 Subp. 14 and subpart name Commercial, IIndustrial,and Institutional Facilities 5. Project location County Scott City/Township Shakopee I NE NE 18 115N 22W SE '/4 SE '/a Section 7 Township 115N Range 22W I Attach each of the following to the EAW: • County map showing the general location of the project; • U.S.Geological Survey 7.5 minute, 1:24,000 scale map indicating project boundaries(photocopy acceptable); I .I Site plan showing all significant project and natural features. 6. Description a.Provide a project summary of 50 words or less to be published in the EQB Monitor. IThe Shakopee Valley Marketplace commercial development is proposed to be located east of CSAH 17,south of TH 169, and north of 17`s Avenue. This project proposes 282,700 square feet of commercial space and a parking area to I accommodate approximately 1,553 vehicles on a 33.6-acre site. A retail expansion area of approximately 14,000 square feet is also anticipated to be constructed. 1 F:\WPWIN\1014,70\shakmktEAW.wpd b. Give a complete description of the proposed project and related new construction.Attach additional sheets as necessary. Emphasize construction,operation methods and features that will cause physical manipulation of the environment or will produce wastes.Include modifications to existing equipment or industrial processes and significant demolition,removal or remodeling of existing structures.Indicate the timing and duration of construction activities. The project proposes the construction of a 282,700 square foot commercial development on a 33.6-acre property containing approximately 24 acres of commercial business and associated parking space to accommodate approximately 1,553 vehicles and 9 acres of landscaping. ' It is anticipated that the proposed development on the property will occur over a period of 3 years. The first phase of the project will include the construction of 126,200 SF of floor space in addition to its associated parking space in the northeast corner of the parcel. The project is located east of CSAH 17, south of TH 169,and north of 17t Avenue. Access to the ' parcel is proposed to be from 17`"Avenue and the proposed Sarazin Street. Construction will involve grading the 33.6-acre property for the construction of the commercial sites,the associated parking ' area,and landscaped areas. Development of the property will include the use of typical construction equipment for earthmoving,utility installation,and street construction. Construction equipment utilized for site development will generate a limited amount of air pollution during the construction period. Other proposed construction involves connecting the proposed businesses to utilities and to the City sewer and water systems. ' c. Explain the project purpose;if the project will be carried out by a governmental unit,explain the need for the project and identify its beneficiaries. ' The purpose of this project is to create commercial businesses in an area experiencing development pressure. The project will be carried out by the developer. ' d.Are future stages of this development including development on any outlots planned or likely to happen? •Yes 0 No If yes,briefly describe future stages,relationship to present project,timeline and plans for environmental review. The retail business in the northwest corner of the site is anticipated to expand 14,000 square feet.This future expansion is within the scope of this EAW. ' e.Is this project a subsequent stage of an earlier project? 0 Yes •No If yes,briefly describe the past development,timeline and any past environmental review. ' 7. Project magnitude data Total Project acreage 33.6 acres ' Number of residential units:unattached N/A attached N/A maximum units per building N/A Commercial,industrial,or institutional building area(gross floor space);total square feet 282,700 SF Indicate areas of specific uses(in square feet): Office 0 Manufacturing 0 ' Retail 282,700 SF Other industrial 0 Warehouse 0 Institutional 0 ' Light industrial 0 Agricultural 0 Other commercial(specify) 0 ' Building height 1 to 2 stories If over 2 stories,compare to heights of nearby buildings N/A F:\WPW11,11014.70\shakmktEAW.wpd I I8. Permits and approvals required.List all known local, state and federal permits,approvals and fmancial assistance pP ss>stance for the project.Include modifications of any existing permits,governmental review of plans and all direct and indirect forms of public I fmancial assistance including bond guarantees,Tax Increment Financing and infrastructure. Unit of government Type of application Status I State DNR Waters Dewatering Permit To be obtained MPCA Sanitary Sewer Permit To be obtained IMPCA Indirect Source Permit To be obtained MDH Water Extension Permit Obtained IMnDOT Right of Way/Drainage Permit Obtained MPCA NPDES General Storm Water Permit Obtained I City/Local City Phase I Building Permit Obtained tCity Phase II Building Permit To be obtained City Preliminary and Final Plat Approval Obtained I Scott County Right of Way Permit Obtained City Public Utilities Commission Approval Obtained I City Grading Permit Obtained I9. Land use.Describe current and recent past land use and development on the site and on adjacent lands.Discuss project compatibility with adjacent and nearby land uses. Indicate whether any potential conflicts involve environmental matters.Identify any potential environmental hazards due to past site uses,such as soil contamination or abandoned storage tanks,or proximity to nearby hazardous liquid or gas pipelines. IHistorically,this site was predominantly utilized as crop land and open field. There are no known environmental hazards within the project area. TH 169 is located to the north of this site. Surrounding and proposed surrounding land uses include a hospital, commercial businesses,and multi-family residential areas. No land use conflicts are anticipated. This site complies with the current City of Shakopee Land Use Plan and Zoning Ordinance. 10. Cover types.Estimate the acreage of the site with each of the following cover types before and after development: I Before After Before After ITypes 1-8 wetlands 0 0 Lawn/landscaping 0.4 9.0 Wooded/forest 2.0 0 Impervious surfaces 0.1 24.0 I Brush/Grassland 3.0 0 Other(describe) 0 0 Crop land 27.5 0 I TOTAL 33.0 33.0 If Before and After totals are not equal,explain why: I IF:\WPWIN\1014.70\shakmktEAW.wpd 11. Fish,wildlife and ecologically sensitive resources a.Identify fish and wildlife resources and habitats on or near the site and describe how they would be affected by the project. ' Describe any measures to be taken to minimize or avoid impacts. This site has historically been utilized as crop land;there are no wetlands located on or directly adjacent to the parcel. This ' site is not part of a major wildlife corridor because of its close proximity to major roadways and existing development. b.Are any state-listed(endangered,threatened or special concern)species,rare plant communities or other sensitive ecological resources such as native prairie habitat,colonial waterbird nesting colonies or regionally rare plant communities on or near the ' site? DYes ONo If yes,describe the resource and how it would be affected by the project.Indicate if a site survey of the resources has been conducted and describe the results.If the DNR Natural Heritage and Nongame Research program has been contacted give the ' correspondence reference number: To be obtained .Describe measures to minimize or avoid adverse impacts. The Minnesota Natural Heritage Database was contacted on October 15, 1999. This information is not yet available from the Database. The information will be incorporated into the Comment/Response Document through the EAW process. 12. Physical impacts on water resources.Will the project involve the physical or hydrologic alteration— Ydredging,filling, stream diversion,outfall structure,diking,and impoundment—of any surface waters such as a lake,pond,wetland,stream or drainage ' ditch? DYes IIINo If yes,identify water resource affected and give the DNR Protected Waters Inventory number(s)if the water resources affected are on the PWI: .Describe alternatives considered and proposed mitigation measures to minimize impacts. 13. Water use.Will the project involve installation or abandonment of any water wells, connection to or changes in any public water supply or appropriation of any ground or surface water(including dewatering)? NYes ❑No ' If yes,as applicable,give location and purpose of any new wells;public supply affected,changes to be made,and water quantities to be used;the source,duration,quantity and purpose of any appropriations;and unique well numbers and DNR appropriation permit numbers,if known.Identify any existing and new wells on the site map.If there are no wells known on site, explain methodology used to determine. ' The City has extended the trunk watermain system to accommodate this development. It is anticipated that the proposed commercial development will use approximately 5.0 mgy of water upon full development. There are no existing wells on ' site. Temporary dewatering may be required in order to connect the site to local utilities. If so,a permit will be obtained from the DNR by the contractor prior to the initiation of this work. 14. Water-related land use management district. Does any part of the project involve a shoreland zoning district,a delineated Il 00-year flood plain,or a state or federally designated wild or scenic river land use district? DYes ■No If yes,identify the district and discuss project compatibility with district land use restrictions. ' 15. Water surface use.Will the project change the number or type of watercraft on any water body? DYes RNo If yes,indicate the current and projected watercraft usage and discuss any potential overcrowding or conflicts with other uses. 16. Erosion and sedimentation.Give the acreage to be graded or excavated and the cubic yards of soil to be moved: acres 35.1 ;cubic yards 144,000 .Describe any steep slopes or highly erodible soils and identify them on the site map. Describe any erosion and sedimentation control measures to be used during and after project construction. ' Soils identified in the Scott County Soil Survey as having moderately steep slopes and or highly erodible soils include: •Dakota sandy loam,0-2 percent slope •Dakota sandy loam,2-6 percent slope •Hubbard loamy fine sand,2-6 percent slope •Terrace escarpments • Waukegan silt loam,2-6 percent slope ' Erosion control Best Management Practices such as silt fencing and bale checks will be installed and maintained during construction. After construction,open space areas will be seeded and landscaped. F:\WFW IM 1014.70\shakmktEAW.wpd 1 ' The figure in Appendix C shows the areas of erodible soils and moderately steep slopes. ' 17. Water quality:surface water runoff a. Compare the quantity and quality of site runoff before and after the project.Describe permanent controls to manage or treat runoff.Describe any stormwater pollution prevention plans. Storm water runoff from the proposed development will be directed both overland and in storm sewers to an off-site storm water treatment and retention pond. This pond,referred to as MnDOT Pond Number 5,is located to the north of the proposed development and south of Highway 169. The quantity of storm water generated by the site is anticipated to ' increase with the development This treatment basin was designed to provide rate control and treatment of the storm water generated from this proposed commercial site. Furthermore,this treatment basin was recently expanded and will provide greater capacity to reduce discharge rates and improve water quality treatment. Water from the site ultimately reaches the ' Minnesota River via the Shakopee Upper Valley Drainageway. To help prevent sedimentation in downstream waters,erosion control measures will be implemented during and after construction. During construction,silt fencing and bale checks will be installed and maintained. After construction,open areas will be seeded and landscaped. b. Identify routes and receiving water bodies for runoff from the site;include major downstream water bodies as well as the ' immediate receiving waters.Estimate impact runoff on the quality of receiving waters. Storm water runoff will be received by a series of storm water basins before it is discharged to the Minnesota River. Since ' the water from this proposed development will be pretreated and discharge rates will be held to pre-development rates,this proposed project is not anticipated to negatively affect down stream water bodies. The proposed storm water impacts have been anticipated by the City,and the project is in conformance with the City's Comprehensive Storm Water Management ' Plan. 18. Water quality:wastewaters a.Describe sources,composition and quantities of all sanitary,municipal and industrial wastewater produced or treated at the site. The site will generate 5.0 mgy of normal domestic sewage,which will be treated at the Metropolitan Council Environmental Services Blue Lake Treatment Plant. b.Describe waste treatment methods or pollution prevention efforts and give estimates of composition after treatment.Identify ' receiving waters,including major downstream water bodies,and estimate the discharge impact on the quality of receiving waters. If the project involves on-site sewage systems,discuss the suitability of site conditions for such systems. N/A c. If wastes will be discharged into a publicly owned treatment facility,identify the facility,describe any pretreatment provisions and discuss the facility's ability to handle the volume and composition of wastes,identifying any improvements necessary. ' The sewage will be treated at the Blue Lake Treatment Plant. The site is included in the Metropolitan Urban Service Area (MUSA). The City's Comprehensive Plan has made provisions for treatment of wastewater from new commercial development at this facility. ' d.If the project requires disposal of liquid animal manure,describe disposal technique and location q and discuss capacity to handle the volume and composition of manure.Identify any improvements necessary.Describe any required setbacks for land disposal systems. N/A F:\WPWIN\1014.70\shakmkffiAW.wpd I I19. Geologic hazards and soil conditions a.Approximate depth(in feet)to ground water: 30 feet minimum 50-70 feet average to bedrock: 50 feet minimum 150 feet average Information obtained from the Geotechnical Evalutation Report and Scott County Geologic Atlas. Describe any of the following geologic site hazards to ground water and also identify them on the site map: sinkholes,shallow Ilimestone formations or karst conditions.Describe measures to avoid or minimize environmental problems due to any of these hazards. According to the Geotechnical Evaluation Report for the site,there are no known geologic site hazards located within the Iproject area. b. Describe the soils on the site,giving NRCS(SCS)classifications,if known.Discuss soil granularity and potential for I groundwater contamination from wastes or chemicals spread or spilled onto the soils.Discuss any mitigation measures to prevent such contamination. The soils present on-site are as follows: I • Waukegan silt loam • Dakota loam and sandy loam • Terrace escarpments I • • Hubbard loamy fine sand Estherville loam and sandy loam I Information from the Scott County Soil Survey indicates that the soil texture for on-site soils is described as loam,silt loam, sandy loam,loamy fine sand,sandy,or gravelly. These soils have excessive permeability. However,no hazardous chemicals are anticipated to be stored on-site. Therefore,the potential for groundwater contamination is low. I20. Solid wastes,hazardous wastes,storage tanks a.Describe types,amounts and compositions of solid or hazardous wastes,including solid animal manure,sludge and ash, produced during construction and operation.Identify method and location of disposal.For projects generating municipal solid I waste,indicate if there is a source separation plan;describe how the project will be modified for recycling.If hazardous waste is generated,indicate if there is a hazardous waste minimization plan and routine hazardous waste reduction assessments. INo hazardous wastes will be generated by this project. b.Identify any toxic or hazardous materials to be used or present at the site and identify measures to be used to prevent them I from contaminating groundwater.If the use of toxic or hazardous materials will lead to a regulated waste,discharge or emission, discuss any alternatives considered to minimize or eliminate the waste,discharge or emission. No toxic or hazardous materials will be present within the project site. I c.Indicate the number,location, size and use of any above or below ground tanks to store petroleum products or other materials, except water.Describe any emergency response containment plans. INo storage tanks will be present within the project site. I 21. Traffic.Parking spaces added 1,553 .Existing spaces(if project involves expansion) N/AEstimated total average daily traffic generated 10,472 .Estimated maximum peak hour traffic generated(if known)and time of occurrence 1,041 p.m. .Provide an estimate of the impact on traffic congestion on affected roads and describe any traffic improvements necessary.If the project is within the Twin Cities metropolitan area,discuss its impact on the regional transportation system. IThe Shakopee Valley Marketplace development includes:a 126,200 sq ft Target,23,500 sq ft office supply store, 86,000 sq. ft clothing store,40,000 sq ft specialty retail shops,and a 7,000 sq ft quality restaurant. The proposed right-of-way IF:\WPWIM1014.70\shakmktEAW.wpd I 1 Iimprovements are designed to accommodate projected traffic from this development and future developments on this site p site and surrounding sites. Figure C-1 in Appendix C shows the location of the proposed development. IIt is estimated that the proposed Shakopee Valley Marketplace development will generate the following traffic: I Traffic Generation Shakopee Valley Marketplace Development PM Peak Hour I Type of Area Trips Dwelling Unit (square feet) ADT In Out ITarget 126,200 4,604 193 209 Office Supply 23,500 812 22 29 IShopping Center 86,000 3,137 131 142 (clothing store) ISpecialty Retail 4,320 149 4 5 Specialty Retail 10,000 346 9 13 ISpecialty Retail 13,680 473 13 17 Specialty Retail 12,000 415 11 15 IRestaurant 7,000 535 30 19 1 Total 282,700 10,471 413 449 IThe estimated traffic generation is based on information found in the 6th Edition of The Institute of Transportation Engineers Trip Generation Manual. It was assumed that 15%of the traffic generated by the multi-use Shakopee Valley Marketplace Idevelopment would be internal multi-use trips combining trips of more than one use at a time. Existing 1999 AM and PM peak hour volumes for major roadways surrounding the proposed developments are shown in Figure C-2 in Appendix C. The traffic volume data was obtained from the City of Shakopee, Scott County,and the IMinnesota Department of Transportation(Mn/DOT),along with traffic counts conducted by WSB&Associates,Inc. The impact of the Shakopee Valley Marketplace traffic on adjacent roadways was examined as part of a Traffic Impact Study I for the CSAH 17(Marschall Road)area prepared by WSB&Associates,Inc.,for the City of Shakopee,dated May 4, 1999. When the Traffic Impact Study was conducted,some assumptions were made as to how the Shakopee Valley Marketplace would be developed. Based on these assumptions,the traffic generated by the development of the site was estimated based on a preliminary site plan. The development of the Shakopee Valley Marketplace has since been refined. Traffic was I regenerated based on the new site plan and compared to the traffic generated based on the old site plan. The estimated traffic generated based on the new site plan is 7%higher than that generated based on the old site plan. This is considered to be an insignificant increase in traffic. Therefore,the results of the traffic analysis performed using the old traffic volumes as part Iof the Traffic Impact Study are considered to still be valid and will be summarized here. The Traffic Impact Study looked at how traffic would impact adjacent roadways,including CSAH 17,Vierling Drive, 17th Avenue, Sarazin Street,and St.Francis Avenue. A significant amount of proposed future development, including the 1 proposed Shakopee Valley Marketplace,was assumed as part of the study. I IF:1WPWIN\1014.701shakmktEAW.wpd 1 Two analysis years were examined as part of the Traffic Impact Study. The year 2005 was chosen as the first year in which all potential developments could be completed. 2019 was selected as a 20-year forecast for traffic conditions in the study area. The PM peak hour was selected as the worst case traffic condition on the adjacent streets. This hour was selected following a review of the existing traffic volumes and anticipation of primarily retail uses in the corridor,which have a higher PM peak hour characteristic. The background(non-development)traffic was assumed to increase at the Scott County standard projection rate of 3.25% per year on CSAH 17(Marschall Road)and 2%per year on 17th Avenue for the years 2005 and 2019 without proposed developments. These volumes would be the comparable traffic should this area develop with less intense uses than assumed ' in this study. Figures C-3 and C-4 illustrate the projected 2005 and 2019 PM peak hour traffic without the proposed developments. With the proposed developments,it was then assumed that the through traffic would increase by approximately 1%per year, from 2005 to 2019,to account for traffic with origins and destinations outside the study area. This 1%per year growth was added to the adjacent roadways for the 2019 analysis. The 2005 analysis assumed all development traffic would be assigned to the roadway;therefore,no additional background traffic was used. ' The direction of approach/departure to the proposed developments within the study area during the PM peak hour was assumed to be consistent with the existing traffic patterns during the PM peak hour. Figure C-5 shows the PM peak hour ' direction of approach/departure. It was assumed that by the year 2005,the 17`h Avenue connection to CSAH 83 would be completed,and the distribution was adjusted to reflect those anticipated changes. Figure C-6 illustrates the PM peak hour development site traffic on the roadway system. ' The total 2005 and 2019 PM peak hour traffic volumes were determined by adding the development site traffic to the existing 1999 traffic,together with the 1%growth from 2005 to 2019,as discussed previously. Figures C-7 and C-8 show the total 2005 and 2019 projected traffic volumes with the proposed developments. ' A level of service(LOS)analysis was performed using procedures outlined in the Transportation Research Board(TRB) 1995 Highway Capacity Manual. The LOS for the intersections of County State Aid Road(CSAH) 17 at 17th Avenue, 17t ' Avenue at Sarazin Street,and 17"`Avenue at the site entrance were determined. The results of the LOS analysis are located in Table C-1 in Appendix C,with descriptions for the different levels of service given in Table C-2. Existing capacity of Level of Service analysis indicates that all intersections are operating at a LOS C or better during the PM peak hour. All movements can be accommodated with existing geometrics and traffic controls. The year 2005 Capacity and Level of Service analysis indicates that CSAH 17 from the TH 169 south ramp through 17th ' Avenue will require improvements as a result of the traffic growth in the area without any proposed development traffic. The improvements would include the addition of two through lanes in each direction with left-turn lanes on CSAH 17 to 17th Avenue. In addition, it is assumed that CSAH 17 at 17t Avenue would require signalization by 2005 with this growth. With these improvements made,the intersection Level of Service will improve from a LOS F to a LOS C. All intersections on 17`11 ' Avenue would be operating at LOS C or better with the existing lane configurations. Assuming all the proposed developments in the study area occurring,the intersection of CSAH 17 at 17t Avenue would ' operate at a LOS F with the existing lane configuration in 2005. In order to accommodate the growth in this area,roadway improvements would be necessary. These improvements would include two through lanes in each direction,dual left-turn lanes for northbound and southbound CSAH 17,right-turn lanes for northbound and southbound CSAH 17,and a right-turn lane for westbound 17th Avenue to northbound CSAH 17. ' The intersection of 17t Avenue at Sarazin Street was also analyzed and would operate at a LOS F with the existing lane configuration and stop sign control in 2005. This intersection would require the addition of a left-turn lane for eastbound ' 1r Avenue and a left-turn lane for northbound and southbound Sarazin Street. With these improved geometrics and assuming a traffic signal system at this intersection,the intersection would operate at a LOS C in 2005 with the proposed development traffic. The intersection of 17`h Avenue at the site entrance would operate at a LOS B with the proposed ' development in 2005 assuming a 3/4 intersection(i.e.,no left turn out of site). The intersection of 17th Avenue at Sarazin Street will operate at an LOS A. ' F:\WPWIN\1014.70\ihakmktEAW.wpd 1 ' The 2019 analysis with the development traffic and 1%general through traffic growth indicates that the intersection of CSAH 17 and 17th Avenue,similar to the year 2005 analysis,would be operating at LOS F with existing geometrics. Assuming the same improvements as outlined in the 2005 analysis,this intersection would then operate at a LOS D. The intersections on 17th Avenue at Sarazin Street and the site entrance to Target would operate at a LOS C in 2019,assuming the same intersection geometric improvements as discussed in the 2005 analysis. ' Based on the traffic analysis that includes the traffic from these numerous developments,the following improvements are recommended: ' • Widen CSAH 17 from the TH 169 south ramp intersection to just south of St.Francis Avenue to four lanes(two lanes in each direction)with raised concrete median. ' • Construct dual left turn lanes and right turn lanes for northbound and southbound CSAH 17 at 17th Avenue,and a right turn lane for westbound to northbound 17th Avenue. • Signalize the intersection of CSAH 17 at 17th Avenue. • Extend the raised median and construct left turn lanes on 17th Avenue at Sarazin Street. • Signalize the intersection of Sarazin Street at 17th Avenue. The proposed right-of-way improvements referenced above are approved by the City of Shakopee and designed to accommodate current and projected traffic volume growth from this development and future developments on this site and surrounding sites. 22. Vehicle-related air emissions.Estimate the effect of the project's traffic generation on air quality,including carbon monoxide ' levels.Discuss the effect of traffic improvements or other mitigation measures on air quality impacts.Note:If the project involves 500 or more parking spaces,consult EAW Guidelines about whether a detailed air quality analysis is needed. ' The proposed development includes more than 1,000 new parking spaces but less than 2,000 spaces. Therefore,an Indirect Source Permit(ISP)assessment was conducted. The busiest roadway within 1/4 mile of the proposed development is CSAH 17 with an ADT of 9,600 vehicles per day. The volume on this roadway exceeds 8,333 vehicles per day;therefore,an ISP is required and will be submitted to the MPCA for review and approval. ' It is anticipated that the results of the detailed air quality analysis associated with the ISP will also show that the emissions associated with this project and the surrounding area will be within the MPCA emission guidelines. The proposer will comply with any requirements from the ISP. 23. Stationary source air emissions.Describe the type,sources,quantities and compositions of any emissions from stationary ' sources of air emissions such as boilers,exhaust stacks or fugitive dust sources.Include any hazardous air pollutants(consult EAW Guidelines for a listing)and any greenhouse gases(such as carbon dioxide,methane,nitrous oxide)and ozone-depleting chemicals(chloro-fluorocarbons,hydrofluorocarbons,perfluorocarbons or sulfur hexafluoride).Also describe any proposed pollution prevention techniques and proposed air pollution control devices.Describe the impacts on air quality: ' This project will not involve stationary sources of air emissions. ' 24. Odors,noise and dust.Will the project generate odors,noise or dust during construction or during operation? •Yes ❑No If yes,describe sources,characteristics,duration,quantities or intensity and any proposed measures to mitigate adverse impacts. Also identify locations of nearby sensitive receptors and estimate impacts on them.Discuss potential impacts on human health or quality of life.(Note:fugitive dust generated by operations may be discussed at item 23 instead of here.) Dust During construction,particulate emissions will temporarily increase due to the generation of fugitive dust. The following dust control measures will be undertaken as necessary: 1 F\WFWIN\1014.70\shalanktEAW w d P I 1 1. Minimize the period and extent of an area being exposed or re-graded at any one time 2. Spraying construction areas and haul roads with water,especially during periods of high wind or high levels of construction activity. 1 3. Minimize the use of vehicles on unpaved surfaces. 4. Covering or spraying material piles and buck loads. 1 Odors The construction and fmal development of this project are not anticipated to involved any processes or materials that would generate odors. 1 Noise The proposed development includes more than 1,000 new parking spaces but less than 2,000 spaces. Therefore,an Indirect Source Permit(ISP)assessment was conducted. The busiest roadway within 1/4 mile of the proposed development is 1 CSAH 17 with an ADT of 9,600 vehicles per day. The volume on this roadway exceeds 8,333 vehicles per day;therefore,an ISP is required and will be submitted to the MPCA for review and approval. 1 The noise analysis that will be completed as part of the ISP will include reviewing impacts to both daytime and nighttime standards. The proposer will comply with any requirements from the ISP. I25. Nearby resources.Are any of the following resources on or in proximity to the site? Archaeological,historical or architectural resources? 0 Yes •No Prime or unique farmlands or land within an agricultural preserve? 0 Yes ■No Designated parks,recreation areas or trails? 0 Yes ■No 1 Scenic views and vistas? 0 Yes ■No Other unique resources? 0 Yes ■No If yes,describe the resource and identify any project-related impacts on the resource.Describe any measures to minimize or 1 avoid adverse impacts. Although the Minnesota Historical Society(MHS)has identified a historic property near the project site,the property is not Iwithin or directly adjacent to the project site. The letter from the MHS is attached in Appendix B. 26. Visual impacts.Will the project create adverse visual impacts during construction or operation?Such as glare from intense lights,lights visible in wilderness areas and large visible plumes from cooling towers or exhaust stacks? 0 Yes ■No 1 If yes,explain. 27. Compatibility with plans and land use regulations.Is the project subject to an adopted local comprehensive plan,land use 1 plan or regulation,or other applicable land use,water,or resource management plan of a local,regional,state or federal agency? •Yes 0 No. If yes,describe the plan,discuss its compatibility with the project and explain how any conflicts will be resolved. If no,explain. 1 The project is compatible with the Comprehensive Storm Water Management Plan in that the storm water is treated to enhance overall water quality, and rate controls are implemented. Water quality modeling for this site was designed for a fully-developed commercial site. This proposed development is also compatible with all zoning as provided in the City 1 Comprehensive Plan. This site is zoned and guided for commercial use. 28. Impact on infrastructure and public services.Will new or expanded utilities,roads,other infrastructure or public services be 1 required to serve the project? ■Yes 0 No. If yes, describe the new or additional infrastructure or services needed.(Note: any infrastructure that is a connected action with respect to the project must be assessed in the EAW;see EAW Guidelines for details.) 1 Storm sewer,water main,sanitary sewer,and electrical,gas,and telephone utilities will need to be constructed to connect this site to trunk services which have been designed to adequately serve the proposed development. Sarazin Street is also proposed to be constructed to the east of the project area. 1 1 F:\WPWW\1014.70\shakmktEAW.wpd I I29. Cumulative impacts.Minnesota Rule part 4410.1700,subpart 7,item B requires that the RGU consider the"cumulative potential effects of related or anticipated future projects"when determining the need for an environmental impact statement. I Identify any past,present or reasonably foreseeable future projects that may interact with the project described in this EAW in such a way as to cause cumulative impacts.Describe the nature of the cumulative impacts and summarize any other available information relevant to determining whether there is potential for significant environmental effects due to cumulative impacts(or Idiscuss each cumulative impact under appropriate item(s)elsewhere on this form). The area to the east of the proposed development is zoned for multi-family residential use. This area is currently under construction; an EAW was not completed for this development. The combination of the two projects is not anticipated to I create additional environmental impacts. 30. Other potential environmental impacts.If the project may cause any adverse environmental impacts not addressed by items 1 to 28,identify and discuss them here,along with any proposed mitigation. No other potential environmental impacts were identified. I31. Summary of issues.Do not complete this section if the EAW is being done for EIS scoping;instead, address relevant issues in the draft Scoping Decision document, which must accompany the EAW. List any impacts and issues identified above that may require further investigation before the project is begun.Discuss any alternatives or mitigative measures that have been or may be Iconsidered for these impacts and issues,including those that have been or may be ordered as permit conditions. The environmental impacts recognized in this EAW for the Shakopee Valley Marketplace commercial development are as I follows: 1. Storm Water Quality and Quantity Impacts. Impacts to water quality and quantity will be mitigated through pretreatment and rate control in MnDOT Pond Number 5 prior to discharge into downstream water bodies. Impacts associated with storm water were previously anticipated,and mitigation has Ipreviously been constructed in this regional pond. There will be no adverse environmental impacts. 2. Increased Water Use and Waste Water Discharge. This development is anticipated to increase the water I use and waste water discharge for the area. The public water supply system and wastewater treatment facility has been designed to accommodate this demand. There will be no adverse environmental impacts. I 3. Traffic Impacts. Based on the traffic analysis that includes the traffic from these numerous developments, the following improvements are recommended: • Widen CSAH 17 from the TH 169 south ramp intersection to just south of St.Francis Avenue to Ifour lanes(two lanes in each direction)with raised concrete median. • Construct dual left turn lanes and right turn lanes for northbound and southbound CSAH 17 at 17th IAvenue,and a right turn lane for westbound to northbound 17th Avenue. • Signalize the intersection of CSAH 17 at 17th Avenue. I • Extend the raised median and construct left turn lanes on 17th Avenue at Sarazin Street. Completion of the recommended improvements will ensure no adverse environmental impacts. I I IF:\WPW@!\I014.70\shakmktEAW.wpd I RCU CERTIFICATION.The Environmental Quality Board will only accept SIGNED Environmental Assessment Worksheets for public notice in the EQB Monitor. I hereby certify that: • The information contained in this document is accurate and complete to the best of my knowledge. • The EAW describes the complete project;there are no other projects,stages or component other than those described in this document,which are related to the project as connected actions or phased actions,as defined at Minnesota Rules,parts 4410.0200,subparts 9b and 60,respectively. • Copies of this EAW are being sent to the entire EQB distribution list. Signature��9111 Date t2./O7�1999 Title �� Av,ae,v4000.4i6/4.420::eadz.... Environmental Assessment Worksheet was prepared by the staff of the Environmental Quality Board at Minnesota Planning.Par I additional information,worksheets or for EAW Guidelines,contact Environmental Quality Board,658 Cedar St.,St.Paul,MN 55155, 651-296-8253, or www.mnplan.state.nun.us 1 • 1 1 1 1 U 1 1 1 1 1 1 Appendix A ' County Map, USGS Map, and Site Plan 1 f 1 1 1 1 1 I z LI a 'c' r > y of "OCC V V( f IT i a a x b \1ek pA'R/06,4_. ' o a z i MINNESOTA t<O, o z . O C.R CT. V34'` w (:1:1 DAMS �in R, /6 • WatILIMINNESI A GOLDENROD J`r'w •' OAS mfoi a . •1 ` z w LANE J .ITA o:. HgUf pc o�- ARKSPUR CT NEER N V f R TR4/7 U La v u w CT. SUNLOWE^ w 11111M - AFP > w LANf i CT. a Z OP. i J CCT. .4/N w z ;DRIVEF J C a a Q } `ES DR. Z J _'A. Q" o • LPN PONDVIEW J ,� w ♦P� O ii1ONY z ,�' V F PRIMR�'.E CI•. ✓� E (RUBY w v bOX R. �,. xpNO NT u a w .-1 m -± z : �c' p�E MINT CIR. �, a -+ z= aU '' c�` _ L ��• a ✓i v IR. as u w ��G. "C‘''�5�� O I VIERLING DRIVE P SAGE x L 117 .1-7:,, F Qcz, C T. -It h ITELAccT. , Si SAND ST �,_ Y JDNIP R PROJECT LOCATION I MOUND c . ST. 1 -I 17TH AVE. .� o Q N 1 LnU CC TT N CC z a a — WA I m a 2~O �P 1 ST.FRANCIS AVE. ! ElTh 1 ! I I i i j HILL WOOD I 1 DR. I .`O� OR/IT i 0 II HAMPTON CARRIAGE 04. I CORTLAND C CIR. i CIR. VALLEY VIEW ROAD I CORD. NO. 78 10 I P•i„ O 'WON I KiIIIiVE __ci ♦ J z I i a N U o •I u P.'1'. w g a u I I. Vco ' is �' LEANT WpO' LANE ce !-- Lu I. 11 a IWSB Prgect No.1014.70 Date:November 1,1999 A 350 Westwood Lake Office 8441 Wayzata Boulevard I WSB /�/��+ Minneapolis,MN 55426 j 812-54,1800 Associates,Inc. FAX 541-1700 Shakopee Valley Marketplace County Location Map \INFRASTRUCTURE - ENGINEERS - PLANNERS Shakopee, Minnesota Figure 1 I f � A' 4 = RMS i F . 1 * . `x• i . °'SHAK 4.'E � � J 'R � ,, l' f 49�g, ��- M 3 - 757 1 ttr ♦ FFF -- "t fl _ /I 1 �s �jL - _'_ j1� 3 s • _ Project Location �f , soor 'c • r 1 It � i _ / 825 _________ ._. -=f�,. - =..„----,,,,,-91 \-`,P`--c_ `_a' J __-____A~_ t� r. J aa- .7 L dr �iO ..• — — — f-'--:----3-\—:',-----z,--� I moi\ ` O I _ 85 I iso 842 I .,..-._-,,.-,7,i4..-I-_ #` -- 18 'I 117 —— — 4 S, ♦' i s`_ .§t ` -, 6446 49 09 ' /� 57 57 r. n -; ' iti't:'-`4 I �pf� I �' S+ ,-..,,,,,,,A �� 1'� 850}—� • 9/O gym* t.' —_ ((`J� 4 �1 ,.. 'a' o N!'_=�r�`1.._ -. ,....,..,#0.0 ,,,'fir to r-'r _ _.A i• V - .I 1 �� _ �t�--,, 11* l 4- ) j 1 J' � r I )1 s I —49 ,R �Oai i�� n l i;! `. Ulf Cour$ _I J, �,^ ij \, t 64 J� 1:;,,,y,,,,,,4\'4 i.1‘,... _ .� � '_ �' C SET _- � h \ - `' WSB Project No.1014.70 Date:November 1,1999 IA350 Westwood Lake Moe8441 Wayzata Boulevard H/SB Minneapolis,MN 55426 Shakopee Valley 612-541.4800 tp U.S.G.S. 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I f-I I �1 INII i 1 1 I I I I I I�1 1 1[El 1 I .-z---- w z R j \I 14. 1\ \\ aooa _B�aooa Ke n n r s ° 56�� — � ..aL Ef If I i I f f Hf f ff I I Q 0 > 1 f If-H- Til 11 \\ .r Wad. �f Hff f J o w 1 \° p V3W Wad. 3Lnln.1 • j I w n C7 ( i m :. _ -__...,.. .ill 01.1_14�fNHffIHIf IfflfNflfffff rye I \\\ T Pi _ ______11 ________ )11 —— _ f —,.-------77.7,21------""'--_�1. _. _r _A er1.w,3.,.wa,.on.,ej i i r y as - -----' - - _ --- `... 11 152 5 11 11 `_.`___— I ---_ PW; 3 n a FE 1 1 1 Appendix B Letters from the DNR Natural Heritage Database and Minnesota Historical Society 1 1 1 i 1 1 1 1 1 1 1 ' The letter from the DNR will be inserted here once it is available. 1 1 1 1 1 i 1 1 1 -L-N23 ''. t&_ veatiom 14:i.:41"4PalQiuxItaArlrec ?*llnNlINI ES(YEA IIISTi?(ll(;Al, SO(:IETV' ' STATE HISTORIC PRESERVATION OFFICE RECO'vED ' October 26, 1999 OCT 2 719 99 ASS°(fir Ms. Louann Terveer WSB S WSB &Associates Inc. ' 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis MN 55426 ' RE: Resource Inquiry: Proposed Development Shakopee, Scott County SHPO Number: 2000-0216 Dear Ms. Terveer: As requested by your letter of October 15th, a list of inventoried historic properties is enclosed. This list includes sites within the location(s): ' Township 115 North, Range 22 West, Sections 7 and 18 ' No archaeological sites are inventoried at this location. Additional historic properties and archaeological sites may be present, put not yet included in the ' SHPO inventory. Submittal of your project to our office for review, including photographs of any affected buildings/structures built before 1950, will insure that potential historic sites and the probability of archaeological sites are evaluated. ' Please also note that this comment letter does not address the requirements of Section 106 of the National Historic Preservation Act of 1966 and 36CFR800, Procedures of the Advisory Council on ' Historic Preservation for the protection of historic properties. If this project is considered for federal assistance, or requires a federal permit or license, it should be submitted to our office with reference to the assisting federal agency. ' If any further information is needed, please feel free to contact our office at (651)296-5462. Sincerely, Sarah Jordan Beimers Review&Compliance Associate Enclosure(s) 111 s 1, kl',1.1,7 i1;1. UII( I,1.A 1111) \\I!SIS1I VI' l`,1til,,i1IIN'Nh;4(1T-t 53102 19116; 1'T;LI I'll(1N1�::6'3I 0t, I_'i w u0 a E ti 2 q U o a e v) > U C v] 1 ~ W O 1 0 Lr... w U a R i 1— oa 0 a 0,A '" a. Cv oW v1 t. L esI: to to 00 b D N O N I t144 O H N 1 ,--i 4. Ii 1 U w a I 45 N O o EI K N 0 ; I a a ° U N W F 1 1 1 I ' Appendix C Air Quality, Noise, and Traffic Analysis 1 1 I .11 SHA11K OPI EL _ _1L±'_%11--n-1'LI, _ AVE. _—\ J' CR \ UV a rnII II I r• HThii F i 2 C,1L1tow' AVE.105 /^gyFk I1] 11Lih ffi Y N N 4 a o '. DAVIS a o 5. pR'Pio e<yf La. JS . CIL 1)e 4. a C u :--s,..31-E- 1. ¢ CT. U '�P/ \NG > o <4 �o ,`�lE � 1. .c"' DR E HP fR,S T o Y 3 VE .O R i Z i� Q LARKSPUR a 2. LA. � a r • gF. di, Cq, �.' 2L ING . u -_ Cr, w MURPHY AVE. y o v II �- in w C'/4 ONYk ycv P apR a a�a • �_ S J x(GRANITE ,• /�Q JADE V� ��,w�. --may-_ ',.,',,j DALA�' w/� ) DR. CIR. ----s,„,,,,„� \, i MINT °i,� L.A. w�� R• a p• p w C PNOt-Ri LCQIR.C<�AP�F�'PP`A0`�P• C' G _ ¢ ��VIERC,Ieyx rV.��q :.--. .- ING OR�V[. cnAl --- I 3 C " F i.. Ji LING a a ..10 ._ z • 0 12 CC 0 1ST 1 1.-4 r CO ‘JA .-________________— fy �. IND\ �_. •-- Si_ , Lu 12 Z f 833 c14 119 re �j rr t0 ,'z �,Il �r'� I o Q I. MINNESOTA CT. 17th Avenue I 0CHELLE 2. SUNFLOWER CIR. i'^ V LIIcV. II% C,--) 3. PIONEER CT. zI/ FRE H 442,CURVE r 4. TUMBLEWEED CIR. 11 P p -3-',,,,, 6. AUSTIN CT. 3.� <'l WAY 0•! • 6.MILWAUKEE C T. K-�/ SI.FRANCIS EPS 1• 7. MILWAUKEE RD. eb I% AVE. '-z— Project Location xcrr CC I _ 7 N Shakopee Valley Marketplace _1 COUNTY( ith HILL WOOD OR. .W. 1, /09 TON 1�, MMM' `^'V AI L EY o I 11—��5 1_ CARRIAGE CT. " 9�-o CORTLLAND Y ,cP ./ 2 CT. C7 P i` VIEW RD. 109 2 22nd - _ _ _ • ,z_ AVE. y -� -- - - -_- -_ -- - - - PROMISE pVE, AV �-1,-,--:_i O� OOT\N, .o i -- FACE AVE. w PS�PU a u I- N 2` a �, r oQ v P4,. C'/ W o_T 3 F WOOD ' DUCK TR. 3 w>. m 1 Zil, I w u ' 79 ,..1 HER ON TR. w Z a a • S7pNf BQOp KE DR. ¢ i o I 5l i �\ x 1_OND 04,0, \./tel \\ C T' ,7 ! �� .vA = --- -- � /7-- '. 29th AVF- i] EA W Project No. 1014.70 Date:November 1999 Shakopee Valley Marketplace Project Location Map Shakopee, Scott County, Minnesota Figure C-1 t:A1014.70\cod\figcl.icn I I X I I 169 I1SCO tT C0 TV ONO ._ CO coN NOn NS I Ail' 4 34 (62) a (t ) 1111 , 7 (14) 1 (1 ) 17th Avenue r 2 (61 I� ' 20 (17)., 14 (91 �� 0 (0)-0. �t� 58 (36) ^ o,,,� en T _Q_ I 0 .. N d as 0 C/p uvi e I2Francis Ave. ct c I03 U I 1999 AM Peak(ADT) = XX I1999 PM Peak(ADT) =(XX) EA`T, Prgect No. 1014.70 Date:November 1999 Shakopee ValleyMarketplace 1999 Traffic Volumes P tP i Shakopee, Scott County, Minnesota Figure C-2 ,:\1014 70\coo\(ig-..2.agn I I U ,i I I 169 I SCOTT 17 ,CaWN I I N 111 CO - I v-QQ dn4,ki, .-.1 ..20 �21 17th Avenue r6 or I 20'-'► 1� 59 l lir 4 Thi 0,,,,, r 2Q 1 = cs cd O vl I °' .� St. Francis Ave. 3 as c 1 r 74 U I I I 1 =T, Project No. 1014.70 Dae November 1999 I Shakopee Valley Marketplace Projected 2005 PM p Peak (ADT) w/o Development 1 Shakopee, Scott County, Minnesota Figure C-3 . \1014.7C\cad\iig-c3.agn 1 X _ 169 17 COWTY to co.-%a ♦.... 268 if"'"" 75 17th Avenue or " IC. '° ' 72 1/� 52 �� R 2g�► 1/ 59 !p m— CA cC O CID -0 St. Francis Ave. 1 1 EAW Project No. 1014.70 Date:November 1999 ' Shakopee ValleyMarketplace Projected 2019 PM' PPeak (ACT) w/o Development Shakopee, Scott County, Minnesota Figure C-4 r:'1014_70\COO\fig-c4 dgn I 1 1 H .4....... 1,ex) 4 7% Vierling Drive I127. •••••i (77.) ..1.116+ ml LEGEND c: I ( XX%) - OUTBOUNDco U XX — INBOUND V, a) I XX — WITH 17th AVE. OPEN TO CSAH 83 l`oh.1 IY' F�2sx r I 169 I �z Q...... /scs IT I 17 COUNTY ♦.... (17.) 4 4% 19% 1% —* (4%) 120% -s 17th Ave I I4PT St. Francis Ave P1N il 1Ncil I x EAW , Project Na. 1014.70 Data:November 1999 Shakopee Valley ey Marketplace PM Trip Distribution Shakopee, Scott County, Minnesota Figure C-5 r h\1014.,'0\cca\fiq-c5.dgn I X I 169 • I SCOTT 17 COUNTY ICID W C!1 1 .,Nm w000 14Z t m R .N ift 45 ��r� �— 137 .Ja 44 L �— 382 17th Avenue ` .41 ....111.595I 1r c 28 2amoll 6-, �t/ 68572.. 141:�+ Vtfi ill 1,1 tom 65•••41 ,c, N_ IccS • O a' St. Francis Ave. ctio I .0 U I I I I EAW Project No. 1014.70 Date:November 1999 I Shakopee Valley MarketplacePM Peak p Site Traffic Volumes Shakopee, Scott County, Minnesota 1 Figure C-6 c \1014.70\coo`tig-co.agn X I I 469 ` J SCOTT 17 COUNTY C/. �.7 -1-a' .G I kc)m in P^ 1DOm M m ti I ! R D45 b. �1 143 "` 44 396 17th Avenue 4 X664 29 I 3133 ter 128 IS t� 80 682 444 MI 0)D](1 100'+ 4.001- 1l1PN a T i11 LD 1 4 C G 0 I ,I' ..0 St. Francis Ave. 3 0 0 1 c U 1 1 1 EA=T' Project No. 1014.70 Dam:November 1999 I Shakopee ValleyMarketplaceProjected 2005 PM p Peak (ADT) with Site Traffic ' Shakopee, Scott County, Minnesota Figure C-7 �/ :.\;011.70\caa\tia-cl.dun - .�' I I X I 1 I 169 1 soon- 1 7 oorr17 COUNTY 1 0 = Ci 7.1 a. cd 1 al CA u;10,,, VJ I Ma,r- R .L,00a, csi L 4— 643 a. ` 44 398 17th Avenue dr .4-666or 29 17th Avc. 1 313 0,111 26.311 7.0.4111 180 tir 682.. 1110. 445• ••+ ttf vi^M 101 to 0t-- cil WI 1 O I CA 3 MISt. Francis Ave. as c 740u;1 I I 1 EAWProject No. 1014.70 Date:November 1999 IShako ee Valle Projected 2019 PM p y Marketplace Peak (ADT) with Site Traffic 1 Shakopee, Scott County, Minnesota Figure C-8 ;:',',014.70\cco\lic-c8.aan I I _ � z 3 A. I I c, O w a x w :� o el W C. I W A l' F Z I IA 30 P. I a a U. I U C ,...1 AI 11 N I = W O g a-No a " z Q! z I ..-1a N W I A i I E I O 1 I ' 11 •S a0 a U Z ¢ z I = w o NI , a-7 1 , c.riST rZ. 6- Q Z Z d 1 Z I r., W c .h I U 111 C4 ,,, I -0 a ,o a n n rn v W y C. a a C O 1 v Iallrr nn�� N V CO y G ...i GA Cr, ›.a L * 1 1 CS CI z L c c pas 44 Q t, P. eLs e U 1) r n:n (,� '‹ L L ,- I 1 L eQCZ set cil �' c C� N P-1 JI y w 117 v t3 1 '„. 44 r' . = = N t U Z Q Z v Q. v a ^0 ul I Table C-2 Level of Service Descriptions LEVEL OF SERVICE DESCRIPTION A FREE FLOW: speed controlled by driver's desires, speed limits, or physical roadway conditions. B STABLE FLOW: operating speeds beginning to be restricted, little or no restriction on maneuverability from other vehicles. C STABLE FLOW: speeds and maneuverability more restricted. D APPROACHING UNSTABLE FLOW: tolerable speeds can be maintained but temporary restrictions to flow cause ' substantial drops in speed, little freedom to maneuver, comfort and convenience are low. E UNSTABLE FLOW: volumes near capacity, speed typically in ' neighborhood of 30 MPH, stoppages of momentary duration, ability to maneuver severely limited. 1 F FORCED FLOW: low-operating speeds, volume below capacity, queues formed. 1 1 1 1 I 1 I i 1 I Appendix D Diagram showing steep slopes and erodible soils I 1 1 1 1 �TT COUNTY, MINNESOTA R2:, VI ' - r d�.t• (inset Sheer 11 -, a > ... r 10000,1 1 ,.ir M j 1._ - -� °PA CdA _�� V ,• ,3 CCA Ls a +r cdx 1 ' a I .-- • w�-� Xs cbA - A fidA l' 3 lig` •yam ,. . ;' l 7t .i y't, ► zNOEL HtlA 1_,....,,,,_ 7bBl r: • n. a' ^i, ro" .,,,-...,,„.',,711%.4,,- t - VALLEY � 4• d*' i ° '� EMETER Y V r, t r C,gQ ;f c .'DbA I s i,. \ .. • < �&.- CdA\ ,,. " :,..z... DbB. �`,r • �� 4 r ' �r+ r r i a - ',,,,3;•. ..• ` DCA .i l,,2 �� ,. � � 'w* `7_E -4 tv bB a =� �11111:61.1.1140''''' ,, -;=. �. t . 4 ..a of Hca. ,1 H,c @ HeA ,dA ?r `d� 1 . p .. „„ riFr µIi' I ;�' 5 `� _ ' ,►. x. 7 fif DbA • r ;_' li r+eF\ DbP y .-? t . .A, il✓Y�. ` rI .,,BA. ., \ `` x \\sr: '.�'s _ II Et as 7 - : . aaA t ��rr _ __ Y''.'•'-i'''100 . E b B I;"' -"--r r•..� �AS r ?l PEL.IM I_ __ i• :. .t. 4iitar ,=,..,,P,___41---4 LSaA ,fr> , z,, + . _•ilx. ('1 � { �, cb ` t l L Db6 a yi�tf�T3 �tIa��t•'� ` _ '��"s -.�,.. �s INA F r �i� •`` Dtc We SLA�� A'UAL-- Ch Allthi? t ?: A a ,,,.a1A W r , r:�Ka w idtgk EE :. o !,..,--',74,,,,'4a6. r �.a+,fie. �'� *-' 4 , S' + .. I` 3", • .. ... d : � I !1.--- r .. '- wr,4 4,d.Al °` L Z k I' rr rI trB�� LLi \ u p' i� e. ,,.;•'' OLP ..:^ �' H: 1 ;,•b. t • X18 ,, t 1{, He_° \ . lLam^ it �.a•a WaA \ 1\\\ i Ir //1 �rfaE_ rlii/ (..4,,,aT : fix l �g"`F•,w' i��[/ l NI o,/f 444142 111()HaP2: :200 ri i Or:V, . , C h Hs xb �/�/� fit! �/Ha6 �3, k ,,,,,, .,,, 31 -_,,_ 2 .7. f , f ice" r ': �c9�' G' 61- Alp, �:'n ...II., + L�(.Z 1• 'vf . `_tlh�Y .i. C EcD _ _r �Da .•s '•� ,LcE2 A ,•s\} Lall' (Sheet 7) Mde 1-- 5000 Feel Scale 1:20000 i CONSENT CITY OF SHAKOPEE /3 0 6� Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Park and Ride Expenses MEETING DATE: December 7, 1999 Introduction: In 1998 the Metropolitan Council awarded the City$110,000.00 for development of a park and ride facility, that is to be located on the former MNDOT land adjacent to Seagate Technology. The City has entered a letter of agreement with LSA Design for the design and engineering work for the park and ride site. After submitting some of the expenses incurred, staff was informed by Metropolitan Council staff that it did not have an executed copy of the grant agreement in its files. Council is asked to re-approve execution of the agreement so that signed copies can be provided to the Metropolitan Council for their files. A copy of the agreement(Contract No. SG-98-PF-99)is attached for the Council's information. Some of the expenses related to construction/installation of the park and ride facilities will exceed $5000.00. While these expenses will be reimbursed through the grant agreement, the Finance Director, Gregg Voxland, has advised seeking Council's guidance regarding whether formal bids should be taken or"quotes" should be obtained for the work. Action Requested: Council is asked to take the following actions: 1. Authorize the appropriate City Officials to execute Contract No. SG-98-PF-99, an agreement between the Metropolitan Council and City of Shakopee for transit capital financial assistance for development of a park and ride facility at STH 169 and CSAH 83. 2. Authorize city staff and LSA Design to seek quotes for site work for the proposed park and ride, and proceed with development of the park and ride facility at a cost not to exceed the $110,000.00 approved by the Contract No. SG-98-PF-99. - R. Michael Leek Community Development Director parkride.rtl7ML 1 • Contract No. SG-98-PF-99 (1998 Award) AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND CITY OF SHAKOPEE FOR TRANSIT CAPITAL FINANCIAL ASSISTANCE THIS AGREEMENT is entered into by THE METROPOLITAN COUNCIL, ("the Council"), and CITY OF SHAKOPEE,("the Grantee"). WHEREAS,the Council is authorized by Minnesota Statutes§473.39 to issue bonds to provide funds to implement the Council's transit capital improvement program ("the Transit CIP"); and WHEREAS,the Transit CIP provides for funding of capital projects such as vehicle acquisition or refurbishment,public transit and support facilities, computer/communication equipment acquisition, transit equipment acquisition, and demonstration projects to assist in providing safe and convenient access to transit services; and WHEREAS, the Council is authorized by Minnesota Statutes§473.375 to provide financial assistance to operators of public transit in the metropolitan area; and WHEREAS,the Grantee is an eligible recipient for transit capital financial assistance and has applied to the Council for a transit capital grant; and WHEREAS,the proposed project is consistent with the Council's Transit CIP,and the Council desires to assist the Grantee by the award of a transit capital grant. NOW,THEREFORE,the Council and the Grantee agree as follows: I. DEFINITIONS 1.01 "Project"means the entire work effort funded in whole or in part by Council grant funds, described in Exhibit A. 1.02 "Council bond proceeds"means funds received by the Council from the intended issuance of Metropolitan Council general obligation bonds to accomplish the Council's Transit CIP. H. GRANT AMOUNT, GRANT PERIOD,AND PAYMENT OF PROCEEDS 2.01 Grant Amount. The Council agrees to make available to the Grantee during the grant period a total grant amount of$110,000.00 for the purpose of performing the Project set forth in Exhibit A,which is attached to and incorporated in this agreement. In no event will the Council's obligation under this agreement exceed the total grant amount. The Council shall bear no responsibility for any cost overruns which may be incurred by the Grantee in the performance of the Project. -1- 2.02 Grant Period. The grant period shall commence upon the execution of this agreement and remain in force and effect until December 31, 2000. After that date, all grant funds which have not been expended shall revert to and become part of the Council's Transit Capital Fund and may be reallocated or expended by the Council for other transit capital projects. 2.03 Reimbursement Payments of Grant Proceeds. Except as provided in paragraph 2.04, all payments to the Grantee shall be made on a Reimbursement basis following submission by the Grantee to the Council of satisfactory documentation of grant-eligible expenditures. All documentation of expenditures shall be submitted in a form acceptable to the Council. The Council shall reimburse all grant eligible expenditures not in excess of the total grant amount within thirty(30) days of the receipt of satisfactory documentation from the Grantee. The documentation shall be subject to review and acceptance or rejection by the Council's Regional Administrator. Documentation shall be deemed to be accepted if it is not rejected in writing within ten (10)working days of receipt. 2.04 Joint Payment of Large Expenditures. In the event of an anticipated grant-eligible expenditure in a liquidated amount in excess of$50,000,the Grantee may request a check from the Council for payment of grant proceeds made out jointly to the Grantee and to the contractor or vendor to whom the grant eligible payment is owed. The Council shall issue such a check within thirty(30) days of receipt of satisfactory documentation from the Grantee of a grant-eligible expenditure in excess of $50,000. All documentation shall be submitted in a form acceptable to the Council. The documentation shall be subject to review and acceptance or rejection by the Council's Regional Administrator. Documentation shall be deemed to be accepted if it is not rejected in writing within ten (10) working days of receipt. The Grantee's endorsement on the check will be deemed to be a certification by the Grantee that the full amount of the check is for payment to the joint payee on the check and that no portion of the proceeds of the check will be paid to or retained by the Grantee. 2.05 Reimbursement Request/Progress Reports. To obtain reimbursement under this agreement,the Grantee shall submit a Reimbursement Request/Progress Report on forms provided by the Council. Reimbursement Request/Progress Reports may be submitted once per month, but must be submitted at least semi-annually by December 1 and June 1 of each calendar year of the grant period. The Grantee shall describe the activities undertaken in connection with the grant and shall provide sufficient documentation of grant-eligible expenditures and such other information as the Council's staff reasonably requests. 2.06 Council Fund Requirement. Notwithstanding anything to the contrary in this agreement, the payment of grant proceeds shall be made by the Council within the time frames specified in this article only if the Council has adequate transit bond funds on hand at the time that payment is due. The Grantee acknowledges that, at the time of execution of this grant agreement,the Council may not have issued the Council bonds,the proceeds of which will be used to fund the Council portion of this agreement. III. AUTHORIZED USE OF GRANT PROCEEDS 3.01 Project Costs. The costs of performing the Project as detailed in Exhibit A after July 9, 1998,and before expiration of the grant period are eligible for payment or reimbursement out of grant proceeds. 3.02 Professional Services Costs. The costs of legal, engineering, architectural,construction site management, design services, soils testing, preparing bidding or proposal specifications,or project -2- management services directlynecessaryto perform the Project are eligible for payment or reimbursement out of grant proceeds. Such services must be performed by outside firms or individuals. Direct staff costs incurred by the Grantee for these types of services are not grant-eligible costs. The amount of grant proceeds which may be used for these professional services costs must not exceed seven percent(7%)of the total grant amount. 3.03 Administration Costs of Grant. The Grantee agrees to maximize the use of its own personnel and internal services in taking the steps necessary to perform the Project and minimize the administrative costs associated with the performance of the Project. Grant proceeds may not be used to fund any grant administrative costs. 3.04 Regional Use. The Grantee agrees to perform,operate, and maintain the Project capital assets in a manner consistent with the Council's Transit CIP,and further agrees that it will not adopt any rules or restrictions hindering regional use of the Project capital assets or sell or remove the Project capital assets from regional use without the express written consent of the Council, either during the grant period or for a period of twenty(20)years following. IV. ACCOUNTS,RECORDS,AND AUDIT REQUIREMENTS 4.01 Separate Account; Records. The Grantee agrees to establish and maintain a separate account for the Project and to maintain accurate and complete records and accounts relating to the receipt and expenditure of any and all grant funds. Such accounts and records shall be kept and maintained for a period of at least three (3)years following the expiration of the grant period. All costs charged to the Project must be supported by proper documentation, including properly executed payrolls, time records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of the charges. 4.02 Audit. The above accounts and records of the Grantee are subject to audit by the Council and may be inspected on the Grantee's premises or otherwise by individuals designated or authorized by the Council at any time following reasonable notification during the grant period and for a period of three(3)years thereafter. V. GENERAL CONDITIONS 5.01 Consultation. The Grantee agrees specifically to review and solicit recommendations and advice from the Council's staff at the earliest possible time if and when the Grantee expects that the following will or may occur: a. The costs for any portion of the Project will be higher than the Grantee's projected costs for that portion of the Project; or b. The total cost of the Project will exceed the total grant amount. If the Grantee, for any reason, determines that the Project or any portion of it should not be undertaken, or that there should be a change in the scope or costs of the Project or any portion of it, the Grantee shall submit to the Council's Regional Administrator a statement describing the situation and giving the reasons for the Grantee's determination. The Grantee may,simultaneously with the submission of the statement or within a reasonable time thereafter, recommend for Council approval alternative projects, activities, uses, expenditures,or allocations of grant funds. -3- 5.02 Compliance With Law. The Grantee agrees to comply with the provisions of all applicable state and federal laws, including those laws pertaining to the use of bond proceeds. This grant is financed with bonds issued in accordance with Federal arbitrage restrictions. The Grantee will not use the grant funds in any way which would cause the bonds to be classified as"Arbitrage Bonds" under the Internal Revenue Code. The Grantee will not take any action that would adversely affect the exemption from federal income taxation of the bonds or omit to take any action necessary to maintain such tax exempt status. Further, the Grantee agrees that it is the Grantee's obligation and responsibility, and not the Council's, to comply with all other laws, regulations, and rules relating to activities undertaken in performing the Project. 5.03 Liability. Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The Council's liability shall be governed by the Minnesota Municipal Tort Claims Act, Minnesota Statutes chapter 466, and other applicable law. 5.04 Amendments. The terms_of this agreement may be changed by mutual agreement of the parties. Changes shall be effective only upon execution of written amendment(s) signed by authorized representatives of the Council and the Grantee. 5.05 Title to Equipment and Vehicles. Title to any equipment or vehicles purchased with grant funds must remain in the Grantee's name for the time period indicated in paragraph 3.04. Accordingly,the Grantee shall take reasonable measures to protect and defend its title interest and shall keep the equipment and vehicles free and clear of any liens,encumbrances, or other claims. 5.06 Operations and Maintenance. The Grantee agrees to be responsible to operate and maintain the Project in good working order for the time period indicated in paragraph 3.04 and to be responsible for any costs of operation and maintenance of the Project. 5.07 Risk of Loss. The Grantee bears the risk of loss of,damage to, or destruction of any equipment and vehicles purchased with grant funds and any buildings or other improvements to land accomplished in whole or in part with grant funds. At a minimum,the Grantee shall secure appropriate insurance or establish a fund for appropriate self-insurance to cover full replacement value and to protect the Council's investment of regional funds for the time period indicated in paragraph 3.04. 5.08 Equal Opportunity; Affirmative Action. The Grantee agrees to comply with all applicable laws,rules, and regulations relating to nondiscrimination and affirmative action in public purchase, involvement, and use. In particular,the Grantee agrees not to discriminate against any employee or applicant for employment because of race, color,creed,religion, sex, sexual orientation, national origin,marital status, disability, status with regard to public assistance, membership or activity in a local civil rights commission,or age, and to take affirmative action to insure that applicants and employees are treated equally with respect to all aspects of employment,rates of pay and other forms of compensation, and selection for training. In addition,the Grantee agrees to include affirmative action and equal employment provisions in any written contract entered into after the date of execution of this agreement which involves the provision of work or services which will be paid for in whole or in part out of the grant proceeds. 5.09 Permits,Bonds,and Approvals. The Grantee is responsible for obtaining all applicable local and state licenses, permits, bonds,and authorizations necessary for performing the Project. -4- 5.10 Acknowledgments. The Grantee shall appropriately acknowledge the financial assistance provided by the Council in any promotional materials, press releases, reports, and publications relating to the Project. 5.11 Construction. This agreement is intended to assist in implementing the Council's Transit CIP and Transportation Policy Plan/Development Guide Chapter and shall be interpreted consistently with them. 5.12 Effect of Project Close-out. The Grantee agrees that Project close-out does not invalidate continuing obligations imposed on the Grantee by this agreement. Project close-out does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. IN WITNESS WHEREOF,the parties have caused this agreement to be executed by their duly authorized representatives. METROPOLITAN COUNCIL Approved as to form: By: James J. Solem, Regional Administrator Lynn M. Belgea Associate General Counsel Date: CITY OF SHAKOPEE By: Its: By: Its: -5- EXHIBIT A • DESCRIPTION OF PROJECT The funds granted under this agreement shall be used to accomplish the following project by the Grantee: Construct a Park& Ride lot on the northwest corner of the intersection of(Scott)County Road 17 and T.H. 169(Shakopee Bypass) in Shakopee, including construction, paving, striping, lighting,heated shelter, car heaters,telephone, bike lockers, and landscaping. A-1 lsb . l, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: MnDOT Parcel 75 Assessment Discussion DATE: December 2, 1999 INTRODUCTION: The Council is asked to make a decision after hearing presentations regarding the assessments of Southbridge Parkway through the 50 acre MnDOT parcel (parcel 27- 911004-0). This was deferred from discussion at the November 16th meeting, due to the lateness of the hour. BACKGROUND: Previously,the City Council has heard discussions on the 50.24 acre MnDOT Parcel 75 in the Southbridge development. After one variation where the entire parcel would be donated by MnDOT to the City for park purposes, MnDOT later changed it so that it would donate one half of the parcel to the Cityat no cost, as longas it was used for park or roadway purpose. If any portion of the"free"parcel changed to a different use,those acres would either revert to the ownership of MnDOT, or the City would need to buy them at the then appraised value. The remaining one half of the parcel would now be purchased at$14,431 per acre, and could be used for any purpose. Regardless of the purchase price,there is an assessment balance of about$400,000 which remains. Contrary to information contained in a November 9th memo on this subject, Steve Soltau, representing the Southbridge development, feels that the southerly 9.52 acres of the MnDOT property,which contain right-of-way for Southbridge Parkway and an undevelopable area south of the street right-of-way, should be considered part of the 25 acre portion which is being donated by MnDOT for"public purpose". As such, some portion of the resulting reduction in Southbridge Parkway assessments (9.52 acres x $14,431 =$137,383,plus related assessment costs, bringing the total to $147,216.52) should be reduced against the remaining non-MnDOT parcel portion of the Southbridge development. Public Works Director Bruce Loney previously recommended, and Council adopted,the assessments for the Southbridge Parkway improvements through the MnDOT Parcel 75 property. The City has already assessed a total of$147,216.52 equally against the total 550 acres in the Southbridge Development, including the MnDOT parcel. In other words, the assessments would go against 100%of the properties assessed including Southbridge P.U.D., MnDOT parcel and Shakopee Crossings commercial property. Changing the assessment amount as a result of the change in the MnDOT property sales price was discussed at the October 5th City Council meeting. No settlement was reached at that time. The Council directed that Councilors Link and DuBois, and City staff meet with the Southbridge developers to try to negotiate a resolution. On October 12th, Councilor Link,Bruce Loney, and I met with Steve Soltau(Councilor DuBois was unable to attend that day). What was proposed from the City was that the right-of-way acquisition cost be reduced to 65% of the original amount due to MnDOT, donating 25 acres to the City as public purpose land. That was not acceptable to Mr. Soltau, so that offer was withdrawn. Both Councilor Link and Mr. Soltau feel that this should be decided by the City Council. For the City, Councilor Link will recommend that the Public Works Director's previous position be followed,where 100% of the right- of-way acquisition cost would still be the amount as previously assessed. Mr. Soltau will speak for the developers. The other item that will need to be discussed, and directed by the Council,will be the legal description of the"free"property. A decision will need to be made as to what portion of the 50.24 acres will be the free portion—to be used for park and roadway purposes, and what part is to be purchased by the City, so that there would be no restriction on future use. To maintain the maximum flexibility, the City could purchase the entire 50.24 acres at the appraised value; even the full MnDOT price is less then one third of what the market value is for land in the area. The Park Board is still on record as wanting the entire 50.24 acres to be designated for park. There is no requirement to connect the road from the east through to Southbridge Parkway;that could be cul-de-sac at the easterly property line. However,the cost of the connecting road would be borne entirely by the City if it is thru park property. The Engineering Division has provided two possible scenarios for the Council to consider: 1. An option if the Council chooses to go with Mr. Soltau's interpretation, and the 9.52 acres is included as public use (including the 3.34 acres of road right-of- way). 2. The alternative including a scenario which provides for more developable (saleable)property. The decision here is whether the Council wishes to maximize park property, or development property. In either case, staff is recommending a 2.98 acre fire station site on the westerly side of the property—3 acres is what was requested by the Fire Chief. When considering the 150' power line easement,there is actually only about 1.5 acres which is available for construction of a satellite fire station. (A parking lot can be constructed under the power line easement). The preferred site for the Fire Department is in the eastern parcel of land created by the connecting street to the northeast. BUDGET IMPACT: The purchase price of half of the 50.24 acres is $362,507. There is currently a special assessment balance, including the pay 1999 installment,of$400,606.45, or a total of $763,113.45. Part of this to come from the General Fund Balance($167,516.40), $331,597.05 from General Fund future installments,the balance from the $264,000 proceeds of the sale to I.S.D. 720 for the school site elsewhere in Southbridge. If the sale closes this month,the amount needed at time of sale from the General Fund will be $167,516.40. These numbers for December. RECOMMENDATION: Council will need to hear the presentations, and make a decision on the assessments. It should also give direction on the preferred layout of the park/fire station/development property. ACTION REQUIRED: By motion,the Council should give direction on the amount of assessments to be levied against the MnDOT Parcel 75, and remainder of Southbridge development. It should further give direction on the layout of the park/fire station/developable property alternatives. Mark McNeill City Administrator MM:tw I \ Option B I i/ 1 H %ii 1 / / i r / , fv \ � I � s I ; I i / 1. J 00co y r.. d __ -_._,_ -/ i 7. I .+ 0 N W g 2 1`999: l L,, iV q W / ., � , jj ems+ iril \ / i� ti / 0:,:Al IN)C.'‘ a U r0 N 7/:////,/,( 7 , //,/ , 0 I; 1 i , : , i , i, : 11 , ; !, , :_ - Ar --- 'Fr__-A __________ ___ _ 1 1 1 , 1 iR I I n r.I I MNDOT PARCEL PURCHASE �„ NSAVIS 0 , 0+wlIoroadw or. aur louifieCR GIVEN TO CITY OF SHAKOPEE SHAKOPEEa.car a� t /KA AAA,tts ALTERNATIVE ONE ,Oti,^NN.NtPto MDBfYPIWB91IOBe Cote Feg.No. ' W 1843 c,rrao er SAL WE, 1 a r I N / v iv Iv\// / / I Option A I1 „ / I / , , _ /. i 1/, , w CP .4 O: iV :I 4 / t y W 6: ,, nt w 4 w j Co w o W / co O co., 0,' \ 4 > • / / CO U. ..______._ ,,, :.C'' C fim:.., / /f / I w 0 ilk A 1 i s , , in , 1 1 i I r i , g / / it F I I J r 1 I MNDOT PARCEL PURCHASE A� ^� Sd lan;trurrOf , ^r '" °� ^° °NW SHAKOPEE GIVEN TO CITY OF SHAKOPEE �aE9M, �„w, ,�,. .,.,..-a m».�.nm� ,® ALTERNATIVE TWO Dare oat^�pw8Ho118/] CNC..,t s„ w is-:.2, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Parcel 37 Acquisition DATE: December 2, 1999 INTRODUCTION: The Council is asked to authorize purchase of MnDOT Parcel 37 (the Gopher State Truck Stop parcel, 06-911012-0), once an official offer to purchase is received from MnDOT. BACKGROUND: Parcel 37—Parcel 37 is the 2.84 acre Gopher State Truck Stop parcel that was omitted from discussion at the October 5th meeting,when the Council authorized purchase of the adjacent Parcel 43, south and west of the current K-Mart store. Because at that time soil cleanup had not been completed,MnDOT could not offer the Truck Stop parcel for sale. However,the soils correction has since been completed, and MnDOT is preparing a formal offer to sell to the City. Given the sales price of the adjacent Parcel 43,MnDOT has advised that the selling price will be approximately $95,100. There are no assessments against that portion of the property. Note that the Gopher State property is currently in Jackson Township. Previously,the City has handled minor annexations in Jackson Township, by submitting a petition to the State Planning Agency. It is something that should be discussed when the City Council meets with the Township Board,tentatively scheduled for January 25th. However, resolution of this issue does not need to be made at this time; it should be resolved, however,before a preliminary plat would be approved. The Community Development Director notes that depending on the use of the parcel, there maybe a minor plan amendment needed to add it to the land use plan and to MUSA. Council authorization to purchase the Parcel 37 is requested. Parcel 43 Status—In October, Council directed that the purchase for Parcel 43 be made. That was based upon the status at that time that a developer was very interested in the property. We understand,however,that that interest has cooled somewhat. Knowing that and because MnDOT will not allow the City to jointly advertise the availability of the Parcel 37 property until the transfer has taken place, staff has not yet proceeded with the Parcel 43 property from MnDOT. (Interest from another developer for this to be multi-family). Even with the lessened desire of the developer who contacted us, it should still be a desirable property. Paul Snook has drafted an RFP,which is being reviewed by the City Attorney. Assuming favorable action on Parcel 37,the RFP will be available for review at the December 21St meeting. BUDGET IMPACT: The total cost of the two properties are as follows: DOT Price $882,696.34 Deed Tax - 2,600.40 $880,095.94 Special Assessments Balance $ 73,700.06 Spec. Assess. Pay 99 (10/99) 15,337.88 $969,133.88 Credits for Road Construction - 115,000.00 $854,133.88 The special assessment balance can be deferred from the purchase by letting the assessment run over the life of the project. Total cost per acre, including assessments, is around$37,300. RECOMMENDATION: Upon receipt of the official offer to purchase from MnDOT,I recommend that Parcel 37 be acquired. ACTION REQUIRED: If the Council concurs, it should,by motion,direct that a purchase of MnDOT Parcel 37 be made for$95,100.24,plus the applicable deed taxes and other ancillary transfer expenses,be made. Mark McNeill City Administrator MM:tw /', 1 ( 4 . . ! ,r c d r d + - NrrN• O' NN � 03 r- •rNO� a ��r r • 04 hlubit ,At \></ 1LL MALL I �a �� rr"� � r p a, I'd. cc \ FIRST ADDITION/ • • 101", 414 . - *i . . ,:tr:s.ll ,‘*. .i.. r ' 4 :,/' -,• . -.....\ ,,4....-4)14„,.... -. / .Z„stag/ .i,:- / l • .... .. . .,�� .• / • //; 1 , i I /././0 / 1 • � I S ` II , o . 110 s is 1 1 u c a ilk •-- f 1! /////1/tI . • .,,, / / //:/ 1 II,,t,_ N /O , - /, / X / 0.,/..• /'///' • ‘ i 4-- -, ,.. o / ... . ,. /////: ....,, 6:4.O, 0)2.. • \ . / //// / , 6 9 ...,, / fc,4- F.. • •• \. . . . / ,, ...C,1. • ° , 01`,..?-4 '9,,c,l, —‹; „,, --.- \ ....\\. __, io I / • ..5( \ // •lb . ° :::\.,:s\/ :it .. ( : 1107:1 z <4\7:\kb::\:\\‘\\:\\ \\ / ' is \ .Qy\' 4 // .p ys \\i, .41\ 6. , //c„,\CY *i_< s''''AC 4 > �:^ \ \:.; /' ' * \CO*vf •-<%-,t .' • , „).-- ,_ m/c0)7- \ - tin :. \,,,, Al% ‘ cp4- 6: \'., 49`-'1 4 go,i;2, . \,,sk,lir,,z ,,,,,%.,,,,,..\,e, 'ie. L NB ;O 714 -57.28 * :t 4.Vj* o \o r�� d 'a .•t' TP 2 ' p ' i 17.-Ne,\11 714 •56.53= /�� --,, � _' �•A, Is t •rrg i:4. •�: 4.q ::r.7 fi, O/. /SE3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJECT: 1999 Budget Amendment Resolution No. 5282 Revised DATE: December 7, 1999 Introduction and Background: Several additional things have occurred during 1999 that warrant a change in the 1999 budget. The changes are: 1) Additional funding for the 1999 street overlay project approved by Council 2) Additional funding for the 1999 sidewalk project approved by Council 3) Additional funding for downtown street light concrete pole replacement. 4) Increase Legal Dept. budget for railroad issue and prosecutions. 5) Transfer to debt service funds. 6) Funding for cash manager fee—offset by revenue. 7) Funding for Murphy's Landing approved by Council. 8) Funding for downtown signs approved by Council. 9) Architect fee in 1999 for building study. 10) Funding for the purchase of MDOT parcel#43 and 37. 11) Funding for the purchase of MDOT parcel#75. 12) Rotary donation for automatic external defibrillator. 13) Transfer to Building Fund per Council discussion. 14) Transfer to Block Grant per Council in January 1999. Item Division Account# Amount 1. Street overlay Street 0427-4242 $ 15,000 2. Sidewalk Recon Street 0427-4242 10,000 3. Concrete St. lite poles Street 0427-4380 4,000 4. Legal costs Legal 0161-4310 58,000 5. Transfer to Debt Service Unallocated 0911-4721 352,830 6. Cash Manager fee Finance 0151-4310 15,000 Revenue for above 9001-3621 15,000 7. Murphy's Landing Mayor 0111-4430 30,000 8. Downtown signage Street 0423-4210 6,000 9. Architect fees Gov't Bldg 0181-4310 10,000 10. MDOT Parcel#43&37 Unalloc 0911-4510 780,700 11. MDOT Parcel#75 (25A) Unalloc 0911-4510 431,700 12. Defibrillator Police 0311-4550 2,580 Revenue -Contributions 9001-3623 2,580 13. Transfer to Building Fund Unallocated 0911-4722 1,500,000 14. Transfer to block Grant 0311-4720 1,211 Recommendation: Adopt the budget amending resolution as prepared. Action: Offer Resolution No. 5282 a resolution amending Resolution No. 5036 adopting the 1999 Budget and move its adoption. V 99 Voxland Finance Director n:'budget199bud2 L RESOLUTION No. 5282 A RESOLUTION AMENDING RESOLUTION No. 5036 ADOPTING THE 1999 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 1999 General Fund budget is amended and increased as follows: Expenditures Division Amount Unallocated $3,065,230 Street 35,000 Legal 58,000 Finance 15,000 Mayor 30,000 Government Buildings 10,000 Police 3,791 Revenue General Fund: Contributions 2,580 Interest 15,000 Building Permits 790,000 Plumbing Permits 65,000 Mechanical Permits 48,000 Electrical Permits 66,000 Plan Check Fee 420,000 Police Services 81,000 Engineering Fee 146,000 Engineering Grade Fee 78,000 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 7th day of December, 1999. Mayor of the City of Shakopee ATTEST: City Clerk /67 5, 3. CITY OF SHAKOPEE s Memorandum _\ ` TO: Mayor and City Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJECT: 1999 Budget Amendment Resolution No. 5282 DATE: November 22, 1999 Introduction and Background: Several additional things have occurred during 1999 that warrant a change in the 1999 budget. The changes are: 1) Additional funding for the 1999 street overlay project approved by Council 2) Additional funding for the 1999 sidewalk project approved by Council 3) Additional funding for downtown street light concrete pole replacement. 4) Increase Legal Dept. budget for railroad issue and prosecutions 5) Transfer to debt service funds 6) Funding for cash manager fee—offset by revenue 7) Funding for Murphy's Landing approved by Council 8) Funding for downtown signs approved by Council 9) Architect fee in 1999 for building study 10) Funding for the purchase of MDOT parcel#43 11) Funding for the purchase of MDOT parcel#75 12) Rotary donation for automatic external defibrillator Item Division Account# Amount 1. Street overlay Street 0427-4242 $ 15,000 2. Sidewalk Recon Street 0427-4242 10,000 3. Concrete St. lite poles Street 0427-4380 4,000 4. Legal costs Legal 0161-4310 58,000 5. Transfer to Debt Service Unallocated 0911-4721 352,830 6. Cash Manager fee Finance 0151-4310 15,000 Revenue for above 9001-3621 15,000 7. Murphy's Landing Mayor 0111-4430 30,000 8. Downtown signage Street 0423-4210 6,000 9. Architect fees Gov't Bldg 0181-4310 10,000 10. MDOT Parcel#43 Unalloc 0911-4510 686,000 11. MDOT Parcel#75 (25A) Unalloc 0911-4510 370,000 12. Defibrillator Police 0311-4550 2,580 Contributions 9001-3623 2,580 Recommendation: Adopt the budget amending resolution as prepared. Action: Offer Resolution No. 5282 a resolution amending Resolution No. 5036 adopting the 1999 Budget and move its adoption. Gregg Voxland Finance Director n:thudget\99bud2 • RESOLUTION No. 5282 A RESOLUTION AMENDING RESOLUTION No. 5036 ADOPTING THE 1999 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the 1999 General Fund budget is amended and increased as follows: Expenditures Division Amount Unallocated $ 1,408,830 Street 35,000 Legal 58,000 Finance 15,000 Mayor 30,000 Government Buildings 10,000 Police 2,580 Revenue Gen Fund -contributions 2,580 Interest 15,000 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 7th day of December, 1999. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE Coi J Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerl SUBJECT: Premises Permit Renewal—Shako Valley Amateur Hockey Association DATE: December 2, 1999 INTRODUCTION AND BACKGROUND: The Shako Valley Amateur Hockey Association is making application to renew their premises permit for their gambling activities at The Brew Station, 1128 Vierling Drive East and Main Event, 911 East First Avenue. The City Code requires that organizations with a premises permits provide the City with a copy of their monthly report to the State Gambling Control Board. Due to an oversight,the Shakopee Hockey Association has not provided us with these copies for the last seven months. They have assured us that they will provide us with back copies within one week and will begin providing copies on a monthly basis. RECOMMENDED ACTION: Offer Resolution No. 5281,A Resolution of the City of Shakopee,Minnesota,Approving Premises Permit for Shako Valley Amateur Hockey Association, and move its adoption. JSC/jms I:j eanette/premises-hockey RESOLUTION NO. 5281 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING PREMISES PERMIT FOR SHAKO VALLEY AMATEUR HOCKEY ASSOCIATION WHEREAS,the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits;and WHEREAS, Shako Valley Amateur Hockey Association is seeking renewal of their premises permit through February 28,2002, at The Brew Station, 1128 Vierling Drive East and at Main Event,911 East First Avenue, Shakopee,Minnesota. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: That the premises permit for the Shako Valley Amateur Hockey Association at The Brew Station, 1128 Vierling Drive East and at Main Event, 911 East First Avenue, Shakopee,Minnesota, is hereby approved. Adopted in Regular Session of the City Council of the City of Shakopee,Minnesota,held this 7th day of December, 1999. Mayor of the City of Shakopee ATTEST: City Clerk 1S L, CITY OF SHAKOPEE MemorandumCT ,, N 3 TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Certifying Delinquent Utility Bills DATE: November 30, 1999 Introduction & Background The City routinely certifies past due storm drainage utility bills for collection with the property taxes. Resolution No. 5283 certifies two bills for delinquent storm drainage fees, including a $10 . 00 certification fee, for collection on the 2000 taxes . The property owners have been notified of this process. Action Offer Resolution No. 5283, A Resolution Certifying Delinquent Storm Drainage Utility Bills For Collection On The Tax Rolls Payable 2000, and move its adoption. Gregg Voxland Finance Director c:\gregg\memo\cert97 • RESOLUTION NO. 5283 A RESOLUTION CERTIFYING DELINQUENT STORM DRAINAGE UTILITY BILLS FOR COLLECTION ON THE TAX ROLLS PAYABLE 2000 WHEREAS, the Shakopee City Council did create a storm drainage utility pursuant to Ordinance Number 176; and WHEREAS, the storm drainage utility is supported by user fees collected by utility bills; and WHEREAS, some utility bills are delinquent. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the costs of delinquent storm drainage utility bills for the following listed parcels are hereby certified to the Scott County Auditor for collection with the 2000 property taxes. 27-001290-0 $ 38.14 27-914001-2 $1,076.00 Adopted in session of the City Council of the City of the Shakopee, Minnesota, held this 7th day of December, 1999. Mayor of the City of Shakopee ATTEST: City Clerk /67 . CITY OF SHAKOPEE Memorandum " fit TO: Mayor and City Council McNeill, City Mark Administrator SUBJECT: Market Adjustment—Park and Rec Director DATE: December 2, 1999 INTRODUCTION: The Council is asked to make a market adjustment for the salary of the Park and Rec Director position. BACKGROUND: In order to keep employees salaries between the Council-directed goal of between 95% and 105%of the Stanton Group Six average maximum(based on cities of between 10,000 and 25,000 population), in the past market adjustments have been done separate from cost of living adjustments. In 1998,many employees were affected. The market adjustments should be effective November 1st, so as to be separate from cost of living adjustments. After making the 1999 market adjustments, it appears that only the pay grade for the Park and Recreation Director needs to be amended at this time -in this case,the maximum salary paid by the City under the current plan is more than 5%below the Group Six average maximum. As this is the second year the Park and Recreation Director classification requires a market adjustment, it is recommended to move the classification to the next grade,which then meets the 5%adjustment necessary. This permanent solution will increase the pay grade from L to M. To be consistent with previous comparable worth adjustments,the incumbent Park and Recreation Director's salary would go from Step 3 of Grade L ($52,073)to Step 2 of Grade M,the next closer(and higher) step. This would result in a salary of$53,585 effective 11/1/99,which will be his new anniversary date. This had been presented for Council consideration at the November 16th meeting with the 2000 Pay Plan,but this position was deleted by City Council so that Mr. McQuillan's question could be addressed. His question has since been answered. A second motion will be needed to add the position back into the Year 2000 Pay Plan. RECOMMENDATION: I recommend that the adjustment be made. Two resolutions will need to be adopted. ACTION REQUIRED: If the Council concurs, it should: 1. Offer Resolution No. 5288,Amending Resolution No. 5034 Adopting the 1999 pay Schedule for the Officers and Non-Union Employees of the City of Shakopee, and move its adoption. 2. Offer Resolution No. 5289,Amending Resolution No. 5278 Adopting the 2000 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee, and move its adoption. Mark McNeill City Administrator MM:tw CC: Mark McQuillan Marilyn Remer RESOLUTION NO. 5288 A RESOLUTION AMENDING RESOLUTION NO. 5034,WHICH ADOPTED THE 1999 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on December 1, 1998,the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5034, approving the 1999 Pay Schedule for the Officers and Non-union Employees of the City of Shakopee; and WHEREAS,certain market conditions have occurred that necessitate a grade adjustment foi the Park and Recreation Director classification to maintain the Council directed 95%-105%salary goal,therefore it is necessary to amend the 1999 Pay Schedule by adding the classification of Park& Recreation Director in Grade M effective November 1, 1999. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the attached schedule of the 1999 Pay Plan for Officers and Non-union Employees is hereby amended to include the classification of Park&Recreation Director in Grade M. Adopted in session of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 1999 Pay Plan 1999 Step Step Step Step Step Step Step Step Market Title Grade 1 2 3 4 5 6 7 8 Adjust City Administrator Q $67,057 $69,452 $71,847 $74,241 $76,636 $79,031 $81,426 $83,820 Unused P $62,988 $65,237 $67,487 $69,736 $71,986 $74,235 $76,485 $78,734 Police Chief 0 $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647 PW Dir/Eng. 0 $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647 Com.Dev.Dir. N $55,328 $57,304 $59,280 $61,256 $63,231 $65,207 $67,183 $69,159 Finance Director N $55,328 $57,304 $59,280 $61,256 $63,231 $65,207 $67,183 $69,159 Park&Rec Dir M $51,737 $53,585 $55,432 $57,280 $59,128 $60,975 $62,823 $64,671 City Engineer L $48,601 $50,337 $52,073 $53,808 $55,544 $57,280 $59,015 $ 60,751 Deputy Chief - L $48,601 $50,337 $52,073 $53,808 $55,544 $57,280 $59,015 $ 60,751 $ 62,428 Assistant City Eng. K $45,466 $47,089 $48,713 $50,337 $51,960 $53,584 $55,208 $56,831 EDA Coordinator J $42,689 $44,214 $45,738 $47,263 $48,787 $50,312 $51,836 $53,361 Assistant Finance Dir J $42,689 $44,214 $45,738 $47,263 $48,787 $50,312 $51,836 $53,361 Building Official I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 PW Supervisor I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Project Coordinator I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Accountant III I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Planner II I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Facility Manager I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 City Clerk I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Building Inspector H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Fire Inspector H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Tech IV H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Recreation Supervisor II H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Payroll/Benefits G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Planner I G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Eng Tech III G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Administrative Assistant F $32,852 $34,025 $35,198 $36,371 $37,544 $38,718 $39,891 $41,064 Executive Secretary E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Rec.Supervisor I E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Tech ll E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Planning Tech D $28,806 $29,835 $30,863 $31,892 $32,921 $33,950 $34,978 $36,007 Secretary D $28,806 $29,835 $30,863 $31,892 $32,921 $33,950 $34,978 $36,007 Accounting Clerk C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Police Records Tech C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Clerk Typist II C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Office Service Wkr B $25,264 $26,166 $27,068 $27,970 $28,872 $29,775 $30,677 $31,579 Community Sery Officer A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Customer Sery Rep A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Facility Maint Wkr A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Bldg Maintenance Wkr A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Receptionist AA $21,826 $22,605 $23,385 $24,164 $24,944 $25,723 $26,503 $27,282 Amended 12/7/99 99paypin.xls RESOLUTION NO. 5289 A RESOLUTION AMENDING RESOLUTION NO. 5278,WHICH ADOPTED THE 2000 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on November 16, 1999,the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5278, approving the 2000 Pay Schedule for the Officers and Non-union Employees of the City of Shakopee; and WHEREAS,certain market conditions have occurred that necessitate a grade adjustment for the Park and Recreation Director classification to maintain the Council directed 95%-105% salary goal,therefore it is necessary to amend the 2000 Pay Schedule by adding the classification of Park&Recreation Director in Grade M. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the attached schedule of the 2000 Pay Plan for Officers and Non-union Employees is hereby amended to include the classification of Park and Recreation Director in Grade M. Adopted in session of the City of Shakopee,Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 2000 Pay Plan EFFECTIWE 1/1/0Q Step Step Step Step Step Step Step Market Title Grade 1 2 3 4 5 6 7 8 Adjust City Administrator Q $69,069 $71,535 $74,002 $76,468 $78,935 $81,401 $83,868 $86,335 Unused P $64,878 $67,195 $69,511 $71,828 $74,145 $76,462 $78,779_ $81,096 Police Chief O $60,686 $62,853 $65,020 $67,188 $69,355 $71,522 $73,689 $75,856 PWDir/Eng. O $60,686 $62,853 $65,020 $67,188 $69,355 $71,522 $73,689 $75,856 Com.Dev.Dir. N $56,988 $59,023 $61,058 $63,093 $65,128 $67,163 $69,199 $71,234 Finance Director N $56,988 $59,023 $61,058 $63,093 $65,128 $67,163 $69,199 $71,234 Park&Rec.Dir. M $53,290 $55,193 $57,096 $58,999 $60,902 $62,805 $64,708 $66,611 City Engineer L $50,059 $51,847 $53,635 $55,423 $57,210 $58,998 $60,786 $62,574 Deputy Chief L $50,059 $51,847 $53,635 $55,423 $57,210 $58,998 $60,786 $62,574 $ 64,301 Assistant City Eng K $46,829 $48,502 $50,174 $51,846 $53,519 $55,191 $56,864 $58,536 Assistant Finance Director J $43,970 $45,540 $47,111 $48,681 $50,251 $51,821 $53,392 $54,962 EDA Coordinator J $43,970 $45,540 $47,111 $48,681 $50,251 $51,821 $53,392 $54,962 Building Official I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 PW Supervisor I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 Project Coordinator I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 Accountant III I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 Planner Il I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 Facility Mgr I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 City Clerk I $41,110 $42,578 $44,046 $45,514 $46,982 $48,450 $49,919 $51,387 Bldg Inspector H $38,595 $39,973 $41,352 $42,730 $44,108 $45,487 $46,865 $48,243 Fire Inspector H $38,595 $39,973 $41,352 $42,730 $44,108 $45,487 $46,865 $48,243 Eng Tech IV H $38,595 $39,973 $41,352 $42,730 $44,108 $45,487 $46,865 $48,243 Recreation Supervisor II H $38,595 $39,973 $41,352 $42,730 $44,108 $45,487 $46,865 $48,243 Payroll Benefits Coord G $36,080 $37,369 $38,657 $39,946 $41,234 $42,523 $43,811 $45,100 PlannerI G $36,080 $37,369 $38,657 $39,946 $41,234 $42,523 $43,811 $45,100 Eng Tech III G $36,080 $37,369 $38,657 $39,946 $41,234 $42,523 $43,811 $45,100 Administrative Assistant F $33,837 $35,046 $36,254 $37,462 $38,671 $39,879 $41,088 $42,296 Executive Secretary E $31,593 $32,722 $33,850 $34,978 $36,106 $37,235 $38,363 $39,491 Recreation Supervisor I E $31,593 $32,722 $33,850 $34,978 $36,106 $37,235 $38,363 $39,491 Eng Tech l E $31,593 $32,722 $33,850 $34,978 $36,106 $37,235 $38,363 $39,491 Planning Tech D $29,670 $30,730 $31,789 $32,849 $33,908 $34,968 $36,028 $37,087 Secretary D $29,670 $30,730 $31,789 $32,849 $33,908 $34,968 $36,028 $37,087 Accounting Clerk C $27,747 $28,738 $29,729 $30,720 $31,710 $32,701 $33,692 $34,683 Police Records Tech C $27,747 $28,738 $29,729 $30,720 $31,710 $32,701 $33,692 $34,683 Clerk Typist II C $27,747 $28,738 $29,729 $30,720 $31,710 $32,701 $33,692 $34,683 Office Service Wkr B $26,021 $26,951 $27,880 $28,809 $29,739 $30,668 $31,597 $32,526 Community Sery Officer A $24,295 $25,163 $26,030 $26,898 $27,766 $28,633 $29,501 $30,369 Customer Sery Rep A $24,295 $25,163 $26,030 $26,898 $27,766 $28,633 $29,501 $30,369 Facility Maint Wkr A $24,295 $25,163 $26,030 $26,898 $27,766 $28,633 $29,501 $30,369 Bldg Maintenance Wkr A $24,295 $25,163 $26,030 $26,898 $27,766 $28,633 $29,501 $30,369 Receptionist AA $22,481 $23,283 $24,086 $24,889 $25,692 $26,495 $27,298 $28,100 12/3/99 cC T CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Judith S . Cox, City Clerk SUBJECT: 2000 Cigarette Licenses DATE : December 1, 1999 INTRODUCTION and BACKGROUND: City Council is asked to consider the renewal of cigarette licenses for 2000 . A list of the current licensees is attached. At this time, one 1999 licensee has advised that they are not renewing their license for 2000 . Prior to the issuance of any license, the County Treasurer will be contacted to make sure there are no delinquent property taxes . Upon completion of a license application, applicants do certify that they are in compliance with the City Code relating to vending machines and self-service merchandising. RECOMMENDED ACTION: Authorize the City Clerk to issue cigarette licenses for 2000 . (No need to list all licensees . ) City Clerk (i:\CIGMEM] CIGARETTE LICENSES - 1999 99-1 Stonebrooke of Shakopee,Inc. 2693 County Road 79 99-2 Berens Market 123 West Second Avenue 99-3 Speedway SuperAmerica 1298 Vierling Drive East 99-4 Cy's Amoco 312 West 1st Avenue 99-5 Tom Thumb Food Markets #250 590 S Marschall Road 99-6 Total Mart 234 West 1st Avenue 99-7 Holiday Stationstores, Inc. , #83 444 East First Avenue 99-8 K-Mart 1200 Shakopee Town Square 99-9 Raceway Park One Checkered Flag Blvd. 99-10 Cub Foods 1198 Vierling Drive East 99-11 Hennen's Texaco 807 East 1st Avenue 99-12 Koehnen's Standard 804 East 1st Avenue 99-13 MoneyXchange 1147 Canterbury Road v-- 99-14 The Shoe Repair 132 Holmes Street S 99-15 Speedway SuperAmerica 1155 E First Avenue 99-16 The Main Event 911 East 1st Avenue 99-17 Tobacco Warehouse 205B First Avenue East 99-18 Babe's Place 124 Holmes Street S 99-19 Crossroads Liquor 1262 Vierling Drive East 99-20 VFW 4046 1201 East 3rd Avenue 99-21 Turtle's Bar& Grill, Inc. 132 East 1st Avenue 99-22 Tobacco Shop 1148 Vierling Drive East 99-23 Valley Liquor Inc. 1102 Shakopee Town Square 99-24 AFFC, Inc. d/b/a Arnies Friendly Folks 122 East 1st Avenue 99-25 Spirits of Shakopee, Inc./MGM Liquor Warehouse 471 Marschall Road 99-26 Budget Liquor 6268 Highway 101 99-27 Riverside Liquors, Inc. 507 East 1st Avenue 99-28 Canterbury Concessions, Inc./Canterbury Park 1100 Canterbury Road 99-29 Bretbecca, Inc., d/b/a Pullman Club 124 West 1st Avenue 99-30 Oasis Market 615 Marschall Road 99-31 Oasis Market 1147 Canterbury Road 99-32 Speedway SuperAmerica 1195 Canterbury Road i\clerk\jeanette\licenses\address.cig # 414i RENEWING iN aopa. /6747. F, City of Shakopee _ Memorandum r �� i TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S . Cox, City Clerk SUBJECT: Pawnshop Licenses DATE: November 30, 1999 INTRODUCTION AND BACKGROUND: On April 19, 1994, the City Council adopted an ordinance requiring the licensing of pawnbrokers, precious metal dealers, secondhand dealers, pawnshops, and their employees . The City received applications from two pawnshops and their employees and licenses were issued. It is appropriate at this time that the licenses be renewed for 2000 . Both DRM LLC of Shakopee, dba Excel Pawn and Madison Financial Companies, dba Moneyxchange have applied for renewal of their licenses . I have checked with the Chief of Police and he has advised that he is unaware of any reason that the licenses should not be renewed. ALTERNATIVES: 1 . Approve renewal of licenses . 2 . Deny renewal of licenses . 3 . Table applications for additional information. RECOMMENDATION: Staff recommends Alternative #1 . RECOMMENDED ACTION: 1 . Approve the application and grant a Pawnshop License to DRM LLC of Shakopee, dba Excel Pawn, 450 West First Avenue . 2 . Approve the application and grant a Pawnbroker and Precious Metal Dealer' s license to Mark Andrew Pearson, DRM LLC of Shakopee, dba Excel Pawn, 450 West 1st Avenue . 3 . Approve employee licenses for the following employees of DRM LLC of Shakopee, dba Excel Pawn: Sam Rockne, Tracy Hirzel, and Dawn McGrorty. 4 . Approve the application and grant a Pawnshop License to Madison Financial Companies, dba Moneyxchange, 1147 Canterbury Road. 5 . Approve the application and grant a Pawnbroker, Precious Metal Dealer and Secondhand Dealer' s license to Frank John Marzario, Madison Financial Companies, dba Moneyxchange, 1147 Canterbury Road. 6 . Approve employee licenses for the following employees of Madison Financial Companies, dba Moneyxchange : Sherri Marzario, Jessica Leff, Kraig Ellingson, Dustan Drummer, and Scott Giving. City erk [i:\PAWNSHOP.MEM] City of Shakopee Memorandum 7-NT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Tattoo License Renewals DATE: December 3, 1999 INTRODUCTION: Ms. Linda(Kurian)Malone, Body Art, 205 South Lewis Street has applied for renewal of her Tattoo License. It is appropriate that action be taken on her application at this time. BACKGROUND: Ms. Linda Malone was issued a Tattoo License beginning in 1994 for her business known as Body Art located at 205 South Lewis Street. Since 1994, Ms. Malone has hired additional employees to also practice tattooing at her establishment. Background investigations were conducted by the Police Department and licenses were issued to those applicants. Scot Neverdahl,Mike Malone, and Polly Sills wish to renew their licenses also. It is appropriate that these licenses also be renewed at this time. The applications and required certificate of insurance are in order. I have checked with the Chief of Police and he has advised me that he is unaware of any reason that the license should not be renewed. Prior to the issuance of the initial license to Ms. Malone, a sanitarian from the City of Minneapolis conducted an inspection of the subject premises to determine that it met the requirements of the City Code. It is appropriate that an inspection of the premises be made each year, preferable at the time of license renewal. Mr. Moustapha Omar, a Sanitarian from the City of Bloomington, conducted an inspection on December 1, 1999. Mr. Omar has advised me that Ms. Malone is knowledgeable about requirements of controlling infectious diseases and is in compliance with the requirements of the City Code of the City of Shakopee. ALTERNATIVES: 1. Approve applications for renewal of licenses. 2. Deny applications for renewal of licenses. 3. Table applications for additional information. RECOMMENDATION: Staff recommends Alternative#1, approve the renewal of licenses with condition. RECOMMENDED ACTION: 1. Approve the application and grant a Tattoo License to Linda Malone, Body Art, 205 South Lewis Street. 2. Approve the issuance of a Tattoo License to Scot Neverdahl, Mike Malone, and Polly Sills at Body Art, 205 South Lewis Street. City e k [i\TATTOO.MEM] AS: ID City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Massage Center License Renewal DATE: December 2, 1999 INTRODUCTION: The City has received two applications for renewal of a massage center license. BACKGROUND: Ms. Dawn Krause has applied for renewal of her massage center license. Massage is a service that Ms. Krause offers in addition to her other services at Klip and Kurl, 238 South Lewis Street. Ms. Amy Snyder has also applied for renewal of her massage center license for her new center, Knead It Or Knot at 287 South Marschall Road, which she recently opened. I have checked with the Chief of Police, and he has advised that he is unaware of any reason that the licenses should not be renewed. The applications for a massage center license and required certificates of insurance are in order. RECOMMENDATION: Approve the applications and grant licenses for 2000. RECOMMENDED ACTION: Approve the application and grant a massage center license to Dawn Krause,Klip and Kurl, 238 South Lewis Street, and Amy Snyder, Knead It Or Knot, 287 South Marschall Road. Cit' otAiL -rk 7 [I:\MASSAGE.MEM] • /5-: E J/. CITY OF SHAKOPEE Memorandum COAISCh1 ., TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application for Tobacco License Fatmah Al-Btoush dba Btoush Tobacco DATE: December 2, 1999 INTRODUCTION: City Council is asked to consider an application for a tobacco license at Btoush Tobacco, 1148 Vierling Drive East. BACKGROUND: Application has been made by Ms. Fatmah Al-Btoush to sell tobacco at retail at Btoush Tobacco, 1148 Vierling Drive, at the Crossroads Center. Ms. Al-Btoush is purchasing the Tobacco Shop from Ms. Amy Wazwaz. For training purposes, Ms. Al-Btoush has advised that they plan on using the training materials provided by the City from Minnesota ASSIST, Minnesota Department of Health and the American Cancer Society. The Police Department is expected to complete the customary background investigation by Tuesday. Assuming that nothing is learned that would prevent the issuance of the tobacco license, it would be in order for City Council to approve the application and grant a license at this time. An updated memo will be provided and placed. on the table Tuesday. RECOMMENDED ACTION: Move to approve the application and grant a tobacco license to Fatmah Al-Btoush, dba Btoush Tobacco, 1148 Vierling Drive East, effective December 8, 1999 through December 31, 2000, upon the surrender of the license of Amy's Inc. dba Tobacco Shop. 4, 0,2( is\clerk\jeanette\licenses\btoush ev S 15. E.�s CITY OF SHAKOPEE Memorandum J t�q f °-�I V ,ENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application for Tobacco License Fatmah Al-Btoush dba Btoush Tobacco DATE: December 7, 1999 INTRODUCTION: City Council is asked to consider an application for a tobacco license at Btoush Tobacco, 1148 Vierling Drive East . BACKGROUND: Application has been made by Ms. Fatmah Al-Btoush to sell tobacco at retail at Btoush Tobacco, 1148 Vierling Drive, at the Crossroads Center. Ms. Al-Btoush is purchasing the Tobacco Shop from Ms. Amy Wazwaz. For training purposes, Ms. Al-Btoush has advised that they plan on using the training materials provided by the City from Minnesota ASSIST, Minnesota Department of Health and the American Cancer Society. The Police Department has conducted the customary background check and has learned of nothing that would prevent the issuance of a tobacco license. RECOMMENDED ACTION: Move to approve the application and grant a tobacco license to Fatmah Al-Btoush, dba Btoush Tobacco, 1148 Vierling Drive East, effective December 8, 1999 through December 31, 2000, upon the surrender of the license of Amy' s Inc. dba Tobacco Shop. is\clerk\jeanette\licenses\btoush MEMORANDUM /57. 5' ` � ' TO: Mayor and City CouncilC ' Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments For Southbridge Cove 2nd Addition DATE: December 1, 1999 INTRODUCTION: City Council is asked to consider adopting the attached Resolution No. 5285 which apportions existing special assessments against newly created lots located within the plat of Southbridge Cove 2nd Addition. BACKGROUND: Prior to the platting of Southbridge Cove 2nd Addition, there were existing special assessments against it for the construction of Southbridge Parkway Collector Street, Project No. 1997-4 and 1994-4A. Now that the parcel has been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 5285 apportions the existing special assessments against the newly created lots within the plat. The developer has agreed to the apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: Offer Resolution No. 5285, A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of Southbridge Cove 2nd Addition, and move its adoption. Ci lerk 7 is\clerk\jeanette\app-spec\memo RESOLUTION NO. 5285 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF SOUTHBRIDGE COVE 2nd ADDITION WHEREAS, on November 17, 1998, Resolution No. 5016 adopted by the City Council levied assessments against properties benefited by the Southbridge Parkway Collector Street, Project No. 1997-4 and 1994-4A; and WHEREAS, on July 20, 1999, Resolution No. 5187 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Southbridge Cove; and WHEREAS, a parcel benefited by the said improvement and known as parcel number 27-277046-0 has been subdivided into the plat of Southbridge Cove 2nd Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against this parcel because of the platting of Southbridge Cove 2nd Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1999 payable remaining balance of assessments (to parcel 27-277046-0 for the 1997-4 and 1997-4A Southbridge Parkway Collector Street) are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof . BE IT FURTHER RESOLVED, that all other parts of Resolution No. 5016 and No. 5187 shall continue in effect . Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of December, 1999 . Mayor City Clerk is\clerk\jeanette\app-spec\app-sbcove2 Exhibit A Pending Amount s/a 27110 Re-apportionment-Southbridge 2nd Addition Proj.97-4 (East Dean Lake) Parent Parcel=27-277046-0(Outlot A,Southbridge Cove) $ 314,167.74 27-296001-0 Arcon Development Lot 1,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina,Minnesota 55439 2nd Addition 27-296002-0 Arcon Development Lot 2,BIk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296003-0 Arcon Development Lot 3,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina,Minnesota 55439 2nd Addition 27-296004-0 Arcon Development Lot 4,BIk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296005-0 Arcon Development Lot 5, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296006-0 Arcon Development Lot 6,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296007-0 Arcon Development Lot 7,Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296008-0 Arcon Development Lot 8, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296009-0 Arcon Development Lot 9,Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296010-0 Arcon Development Lot 10,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina,Minnesota 55439 2nd Addition 27-296011-0 Arcon Development Lot 11, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina,Minnesota 55439 2nd Addition 27-296012-0 Arcon Development Lot 12, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina,Minnesota 55439 2nd Addition Page 1 27-296013-0 Arcon Development Lot 13,Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296014-0 Arcon Development Lot 14, Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296015-0 Arcon Development Lot 15, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296016-0 Arcon Development Lot 16,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296017-0 Arcon Development Lot 17,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296018-0 Arcon Development Lot 18,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove • Edina, Minnesota 55439 2nd Addition 27-296019-0 Arcon Development Lot 19, Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296020-0 Arcon Development Lot 20,Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296021-0 Arcon Development Lot 21, Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296022-0 Arcon Development Lot 22,Blk 1 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296023-0 Arcon Development Lot 23, Blk 1 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296024-0 Arcon Development Lot 1,Blk 2 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296025-0 Arcon Development Lot 1, Blk 3 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296026-0 Arcon Development Lot 2,Blk 3 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296027-0 Arcon Development Lot 3,Blk 3 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition Page 2 27-296028-0 Arcon Development Lot 4,Blk 3 $ 5,416.69 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296029-0 Arcon Development Lot 5,Blk 3 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296030-0 Arcon Development Lot 6, Blk 3 $ 5,416.69 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296031-0 Arcon Development Lot 7,Blk 3 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296032-0 Arcon Development Lot 8,Blk 3 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296033-0 Arcon Development Lot 9,Blk 3 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296034-0 Arcon Development Lot 1,BIk4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296035-0 Arcon Development Lot 2,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296036-0 Arcon Development Lot 3,Blk 4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296037-0 Arcon Development Lot 4, Blk 4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296038-0 Arcon Development Lot 5,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296039-0 Arcon Development Lot 6, Blk 4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296040-0 Arcon Development Lot 7,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296041-0 Arcon Development Lot 8,Blk 4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296042-0 Arcon Development Lot 9, Blk 4 $ 5,416.68 7625 Metro blvd., Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition Page 3 27-296043-0 Arcon Development Lot 10, Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296044-0 Arcon Development Lot 11, Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296045-0 Arcon Development Lot 12,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296046-0 Arcon Development Lot 13, Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296047-0 Arcon Development Lot 14, Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296048-0 Arcon Development Lot 15,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296049-0 Arcon Development Lot 16,Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296050-0 Arcon Development Lot 17, Blk 4 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296051-0 Arcon Development Lot 1,Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296052-0 Arcon Development Lot 2,Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296053-0 Arcon Development Lot 3, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296054-0 Arcon Development Lot 4, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296055-0 Arcon Development Lot 5, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296056-0 Arcon Development Lot 6, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition 27-296057-0 Arcon Development Lot 7, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition Page 4 27-296058-0 Arcon Development Lot 8, Blk 5 $ 5,416.68 7625 Metro blvd.,Suite 350 Southbridge Cove Edina, Minnesota 55439 2nd Addition $ 314,167.74 Page 5 /s. E. I3 _ CITY OF SHAKOPEE Memorandum MEMO TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk RE: Boards and Commissions Expiring Terms DATE: December 1, 1999 INTRODUCTION: According to City Council policy, it is appropriate that Council consider at this time the reappointment of individuals whose terms on boards and commissions are expiring and announce the upcoming vacancies. BACKGROUND: According to the policy, ninety days prior to the expiration of terms each year, the Council shall be advised of the upcoming vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. At that time the Council shall consider the reappointment of those individuals. Should the Council determine that the individuals merit reappointment, they will be contacted to determine if they wish to seek reappointment. Council shall also announce the upcoming vacancies and that applications will be accepted from all interested citizens of Shakopee. Application Deadline: Since adoption of the current policy, there has been confusion on the exact date that applications will no longer be considered. Sometimes there have been insufficient applications received and Council has made nominations as late as the same evening of appointment. In 1990, Council set the final date to receive applications as the date that nominations are made. Unless Council directs otherwise, applications will be accepted until the first meeting in February. The advertisement will encourage applications to be submitted by January 26 so that Council can receive copies with their agenda packet for the February 1g meeting. (If insufficient applications are received, applications will continue to be accepted until qualified individuals are appointed). Eligible Appointees: Attached is a list of the individuals whose terms are expiring and who are eligible for reappointment. (Those individuals who have not served more than three terms will be invited to apply for reappointment, per the guidelines for appointments). Summary: After the holidays, staff will follow up on advertising, posting, and mailing notices on accepting applications for filling the expiring terms on City boards and commissions. A letter will be sent to each member whose term is expiring February 28, 2000 inviting them to consider reappointment, unless Council advises otherwise, (excluding those individuals who have served three terms, per the guidelines for appointments). Boards and Commissions Expiring Terms Page Two RECOMMENDED ACTION: 1. Direct staff to advise those individuals whose terms are expiring on boards and commissions that they are eligible for reappointment. 2. Announce that the City will be advertising and accepting applications from Shakopee citizens for boards and commissions beginning in January. Applications may be obtained at the City offices during regular hours or if requested they can be mailed. 3. Select two Councilmembers to meet with the City Administrator to interview candidates. 7,-) C 12C JSCrms ijions FEBRUARY 29, 2000 EXPIRING TERMS ON BOARDS AND COMMISSIONS CITY OF SHAKOPEE,MINNESOTA All members with expiring terms are in compliance with the attendance requirements. All members with expiring terms, who are serving on a board or commission that meets monthly, are eligible for reappointment as none have served three complete terms. Community Access Corporation Board of Directors Bryan Freeman's vacant position Robert Ziegler Vacancy through 2-28-02 Cable Communications Advisory Commission Bryan Freeman's vacant position Planning Commission/Board of Adjustment and Appeals Mary Romansky Michael Willard Park and Recreation Advisory Board John Collins Dave Vosejpka Shakopee Public Utilities David Thomson Police Civil Service Commission Stan Von Bokern Building Code Board of Adjustments and Appeals Housing Advisory and Appeals Board Gene Juergens Plus two vacant positions Board of Review Eldon Reinke Brian Call , X CITY OF SHAKOPEE Memorandum 4 TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Hiring of Receptionist DATE: December 2, 1999 INTRODUCTION: The City Council is asked to consider the hiring of Patricia Latzke to fill the Receptionist position. BACKGROUND: A vacancy was created with the transfer of Tami Vidmar from Customer Service Representative to Secretary in the Community Development Department effective October 20, 1999. Following the transfer, City Council approved the reclassification of the Customer Service Representative to Receptionist. Staff utilized the Scott County Human Resources Department for the selection process which provided a certification list of nine candidates. Staff interviewed four candidates from this list. The interview panel consisted of the City Clerk, Finance Director, and Payroll/Benefits Coordinator. After reviewing the results of the interviews, applications and reference checks, the recommendation is to hire Patricia Latzke. Ms. Latzke has over 15 years experience in the areas of responsibilities of this position including a brief tenure with the City of Jordan. COMPENSATION: Ms. Latzke has been offered and accepted the position at Step 1 of Grade AA ($10.4933/hr. ) . Because of Ms. Latzke's experience, it is recommended that she be moved to Step 2 upon successful completion of the probationary period, and Step 3 after one year of employment. RECOMMENDATION: The interview panel recommends the hiring of Patricia Latzke for the position of Receptionist effective December 16, 1999, contingent upon successful completion of a pre-employment physical and background check, and with compensation as outlined above. Hiring of Receptionist December 2, 1999 Page -2- RECOMMENDED ACTION: Authorize the hiring of Patricia Latzke as Receptionist at $10,4933/hr. , Step 1, Grade AA of the 1999 Pay Plan, effective December 16, 1999, contingent upon successful pre-employment physical and background check. Upon successful completion of the 6-month probationary period, Ms. Latzke would be moved to Step 2. Six months later, Ms. Latzke would be moved to Step 3. L„.4 J Ci Clerk I5, E. 15. COrvai\DT CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Joint Meeting—Jackson Town Board DATE: November 30, 1999 INTRODUCTION: The Council is asked to approve a date in which to meet with the Jackson Town Board to discuss annexation issues. BACKGROUND: Recently, staff met with Jackson Town Board Chair Norbert Theis, and provided him with an update on annexation issues and the comprehensive plan. It was decided that the next step would be a meeting between the Town Board and the City Council, so that both groups could discuss, and hopefully reach an agreement on a final document. We have tentatively set Tuesday, February 8th, as a late afternoon or evening meeting. Because at least two of the Commissioners work until 4:30, 5:00 pm meetings are difficult. We would suggest beginning at 6:00 pm. RECOMMENDATION: I recommend that a joint meeting between the City Council and Jackson Town Board be set for Tuesday, February 8th,beginning at 6:00 pm. Depending on the amount of discussion,there may be other items for the agenda that the Council may wish to discuss that evening, following the conclusion of business with the Town Board. ACTION REQUIRED: If the Council concurs, it should,by motion, set a joint meeting with the Jackson Town Board for 6:00 pm Tuesday, February 8th. OI W 2-6t Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum J TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Lion' s Club Donation DATE: November 29, 1999 Introduction & Background The Lion' s Club has issued a check for $1, 000 . 00 to the City of Shakopee. This is money from gambling. The intention of the donation was help fund the acquisition of a K9 dog. Council controls the use of donated gambling proceeds and in the past has always directed the funds to be used where the donator requested. Action Move to authorize the acceptance of $1, 000 . 00 from the Lion' s Club and to reserve the money for acquisition of a K9 dog. 10\ ) Gregg Voxland Finance Director C:\gregg\memo\lions