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HomeMy WebLinkAbout11/03/1999 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 3, 1999 WEDNESDAY LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7.00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes of July 6, 1999 *8] Approve Bills in the Amount of$809,338.12 9] Communications 10] 7:00 p.m. - Public Hearings: A] Currency Exchange License Renewals-Res. Nos. 5253, 5254, 5255 B] Proposed assessments for improvements to 17th Avenue from Sarazin Street to 1/2 mile east of Sarazin Street, Project No. 1998-5 -Res. No. 5256 7:30 p.m. - Hearings: C] Liquor License Violations 11] Liaison Reports from Councilmembers 12] Recess for an Economic Development Authority Meeting 13] Re-convene TENTATIVE AGENDA November 3, 1999 Page -2- 14] Recommendations from Boards and Commissions: A] Valley Green Business Park rezoning request for property located south of Highway 169, east of CR 83 and north/south of CR 16 -tabled 10/5 - Ord. No. 559 15] General Business A] Parks and Recreation B] Community Development *1. Bach Variance to Front Yard Setback Requirements -Res. No. 5257 *2. Time Extension to Record the Final Plat for Stonebrooke 4th Addition *3. Disposition of Displaced PCs and Monitors *4. Set Hearing to Consider Vacation of a Portion of Lewis Street in P & V 2nd Addition -Res. No. 5262 C] Public Works and Engineering 1. Authorize Feasibility Report for 2000 Reconstruction Project -Res. No . 5258 2. Approve Additional Work for 1999 Sidewalk/Trail Project No. 1999-4 3. Approve Additional Work for 1999 Street Overlay Project No. 1999-6 *4. Purchase of Files for Engineering Drawings D] Police and Fire *1. Juvenile Accountability Incentive Block Grant (JAIBG)Partnership 2. Burning Policies - Ord. No. 562 and Res. No. 5264 E] General Administration 1. Canvassing Ballots of November 2, 1999, Elections -Res. No. 5259 - on table *2. Apportioning Assessments for Orchard Park West PUD 3rd Addition -Res. 5260 *3. Amending City Code Relating to Senior Citizen Deferment of Special Assessments, Ord. No. 561 *4. Association of Metropolitan Municipalities (AMM) Draft Legislative Policies *5. Flexible Benefit Plan Administrator *6. Minnesota ReLeaf Community Forest Health Grant ( Oak Wilt) Agreement 7. Employee Health Insurance 8. Administrative Assistant to City Administrator Position -Res. No. 5263 9. Architectural Fees/Funding for City Facilities 10. Accept Resignation of Accountant III and Authorize Filling Position 11. Amending TIF Budget -Res. No. 5261 16] Other Business 17] Adjourn to Tuesday, November 9, 1999, at . . . TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting November 3, 1999 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Approval of Consent Business-(All items noted by an 4 are anticipated to be routine.After a discussion by the President,there will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A.) Approval of Minutes: au Co O . 1c19.1 4. Financial A.) Approval of Bills 5. Resolution No. 99-3,A Resolution Approving Modification of Tax Increment Financing Plan for Tax Increment Financing Districts Nos. 1, 3, 7, and 9. 6. Other Business: 7. Adjourn to November 16, 1999. • edagenda.doc OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MINNESOTA REGULAR SESSION JULY 6, 1999 Members Present: President Deb Amundson, Jon Brekke, Jane DuBois, Cletus Link and Bob Sweeney Members Absent: None Staff Present: Mark McNeill, City Administrator, R. Michael Leek, Community Development Director and Paul Snook, Economic Development Coordinator Others Present: Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk and Jim Thomson, City Attorney I. Roll Call President Amundson called the meeting to order at 8:13 p.m. Roll was taken as noted above. II. Approval of Agenda Sweeney/Link moved to approve the agenda as presented. Motion carried unanimously. III. Approval of Consent Business Link/DuBois moved to approve the Consent Business as presented. Motion carried unanimously. IV. Approval of Minutes: April 20, 1999 and Mav 4, 1999 Link/DuBois moved to approve the minutes of April 20, 1999 and May 4, 1999. (Motion carried under the Consent Agenda. ) V. Financial E. Approval of Bills Link/DuBois moved to approve bills in the amount of 2,434.44 for the E.D.A. General Fund (Motion carried under the Consent Agenda.) VI. Northco Request for Tax Increment Financing Assistance Paul Snook approached the podium. Mr. Snook reported that Northco Real Estate Services was requesting Tax Increment Financing assistance to fund various development costs of a 112 acre site located east and west of Shenandoah Drive and south of Highway 101. Dennis Zylla approached the podium. Bob Sweeney asked what the City taxes were on the property and Mr. Zylla estimated the total amount was $36,000 with probably about 20% of that amount going to the City. Mr. Sweeney noted that the City could only rebate the City's portion of the taxes and the county would probably not be interested in doing the same. Mr. Zylla stated that he had been involved in the project for approximately three years. He stated that the problems began with the sanitary sewer, however, major deficiencies were also found in the storm water and bedrock on the property. Mr. Zylla stated there was no long- term solution for the sanitary or storm sewer problems. Filling the Official Proceedings of the July 6, 1999 Shakopee Economic Development Authority Page -2- site would involve bringing in excess of 1,000,000 cubic yards of fill at $6-7 per yard. Mr. Zylla noted that the west side of the property involves other property owners and would need City involvement. He stated that a lift station was designed for the sanitary sewer on the east side. Mr. Zylla stated that he was not looking to the City to fund ordinary costs of development, but was looking for aide with the extraordinary costs of developing the property. Mr. Zylla stated that his firm was serving in a brokerage capacity for the landowner and not as a user. He stated that his company had not asked and did not intend to ask the City to put it in a better position than other developers, however, he did want to be in a level playing field with the competition. Mr. Zylla stated the only way to service a sanitary sewer was to have a lift station. Regarding his April 23, 1999 letter, Mr. Zylla stated that some of the requests did not apply to tonight's meeting. He further stated that if the project did not receive assistance, it would not be able to solidify the types of users the City wants. Tom Immen, Northco, approached the podium. He stated that dealing with the parcel had been difficult. Mr. Immen offered a design plan by Sunde Engineering that was conceptual in nature. Mr. Immen stated he expects the property would be most attractive to users rather than investors or multi-tenant buildings. Northco has received interest in the property, however, with no answer on the bedrock issue, Northco cannot answer the interested party's questions. Mr. Immen stated that the total extraordinary cost for the bedrock excavation would be $5,600,000. Jon Brekke stated that there were a limited number of sites. He questioned whether the property was not developable due to the bedrock problem. Tom Immen stated that the developer may have to rezone the property. It was noted that the current zoning was I-1. Dennis Zylla stated that Northco would share all information. He noted the amount to excavate the bedrock was so large that the only way development will happen is assistance to mitigate the extraordinary costs. President Amundson stated that issue would be more palatable if the developer had someone in mind to occupy the property. Jane DuBois stated she understood the developer needed the City's blessing first in order to find a user. Ms. DuBois stated she believed what was proposed is the only way the property will get developed and the City had two options: either help or view as vacant land. Official Proceedings of the July 6, 1999 Shakopee Economic Development Authority Page -3- Cletus Link stated he thought the property was in an excellent location. He questioned whether the project could be done in phases. Mr. Link noted that the property had been owned by the same owners for 15-20 years and to purchase a comparable site would cost more at this time. Jon Brekke stated he thought the matter comes back to the county and if the county did not agree to assist, then the matter was a moot point for the City. Bob Sweeney stated he did not think tax increment financing was an option because the amount requested was probably over the maximum amount allowed. He stated he would be opposed to any city-owned and/or maintained lift station because of the failure rate with lift stations. Jon Brekke stated he would be willing to consider a partial city tax rebate if he saw a plan with a potential user. Cletus Link suggested tabling the matter to see if any solutions could be worked out. Mark McNeill stated that if the project were done in phases, the City would have to do an analysis of what is feasible and manageable and the amount of start-up costs. The City could also look into what possibilities were available regarding an abatement. Dennis Zylla stated he would be willing to work with staff to arrive at a solution. Tom Immen stated there was no intent to develop the property without a user in hand. Jon Brekke noted that it could be a complex project involving a huge amount of staff time. He hoped that Northco engineers would take a lead role in the matter. Chair Amundson agreed with Mr. Brekke and stated the City needed to see something more definitive. Brekke/Link moved to table the matter. Motion carried unanimously. VII. Other Business There was no other business to come before the EDA. VIII.Adjournment. Brekke/Link moved to adjourn to July 20, 1999 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 8:56 p.m. • ctfu 1 s • it -d Re e y , • '� . � . Secretary C� J ogel Freem. , Recording Secretary OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MINNESOTA ADJOURNED REGULAR SESSION July 20, 1999 Members Present: Brekke,DuBois, Sweeney,Link,and President Amundson Members Absent: None Staff Present: Mark McNeill, City Administrator;R.Michael Leek, Community Development Director; Others Present: Bruce Loney,Public Works Director/City Fnfj per;Judith S. Cox, City Clerk;Paul Snook,Economic Development Coordinator;and Jim Thomson,City Attorney L Roll Call: President Amundson called the meeting to order at 7:11 P.M. Roll was taken as noted above. II. Approval of Agenda Sweeney/DuBois moved to approve the agenda as presented. Motion carried unanimously. III. Consent agenda Link/Sweeney moved to approve the consent agenda as presented. Motion carried unanimously. IV. Approval of Minutes None V. Financial A. Approval of Bills Link/Sweeney moved to approve the bills in the amount of$246.98 for the EDA General Fund and$75.00 for Seagate. (Motion carried under the consent Agenda). IV. Other Business: None Official Proceedings of the July 20, 1999 Shakopee Economic Development Authority Page -2- VII. Adjournment Sweeney/DuBois moved to adjourn. Motion carried unanimously The meeting adjourned at 7:12 -e 1 . 0, 6 J,a , s.cox 1• Secretary Carole Hedlund Recording Secretary Ilr .//1 CITY OF SHAKOPEECONSENT Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: October 28, 1999 Introduction Attached is a listing of bills for the EDA for the period 10/15/99 to 10/28/99 . Action Requested Move to approve bills in the amount of $62 . 00 for the EDA General Fund. E.1 II o 0 o 0 0 11 H II 0 0 0 0 0 II • II W II 0 0 0 0 o II 04 II U II II 0 0 0 0 0 II E-1 II 0 0 0 0 0 II H 11 • II W ..0II t0 10 N0 '.0 10 0 A II II CO il W II 11 Z U) UU!] II 0 II II II N III II M c0 II 11 W II cr C=. U H W 4 II Ei C 0 I 1 Cr)I 1 Q I I 0 I H I C0 I W I W I W I 0 1 a I a 1 1 U I z I H 01 1 01 Z I U 0c4 co H I CO a .a Es I a w N IX H 04 U I CO EI C.) E-4 H 0 A I 3 K+ m H (H El I 1.4 O I zA I 10H W I O 17 1 N I I N I 10 O I W 14 I M Z O 1 t O z 1 0 1 I I I 01 I 01 1 (3) I H I I tO W I E. 0 I q I H 1 I * I 1 I H Ln I 01 ol H I H H H * I0 I ZO I 0 * O HPI I (a CD ICa rt. t4 0 PPa44 H C4 0 0 1 El O I H a A w IX I H 0 1:4 Q I 0 I C�+ Cs+ EO H t7 H I * A 1 * Q * H p 00 * Cm. 1 H Ea H CITY OF SHAKOPEE Memorandum TO: Chair and Commissioners Mark McNeill, Executive director FROM: Gregg Voxland, Finance Director SUBJ: Amending TIF Budget DATE: October 28, 1999 Introduction & Background The TIF Budget needs to be amended to expand the title of the Tahpah Park stadium project and to move money for the TIF review from the Chaska Interceptor to administrative costs. Counsel has prepared the attached resolution. Action Offer Resolution No. 99-3, A Resolution Approving Modification of Tax Increment Financing Plan for Tax Increment Financing Districts Nos. 1, 3, 7, and 9, and move its adoption. drgijg Voxland Finance Director (:\finance docs\taxinc\ RESOLUTION NO. 99-3 RESOLUTION MODIFYING TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NOS 1, 3, 7 and 9 BE IT RESOLVED by the Board of Commissioners of the Economic Development Authority for the City of Shakopee, Minnesota("Authority")as follows: Section 1. Recitals. 1.01. The City has previously established its Minnesota River Valley Housing and Redevelopment Project No. 1 (the"Project") pursuant to Minn. Stats. Section 469.001 to 469.047 1.02. Within the Project the City has created Tax Increment Financing Districts Nos. 1, 3, 7 and 9 (the'TIF Districts")pursuant to Sections 469.174 to 469.179 (collectively, the"TIF Act"); and 1.03. The Project and the TIF Districts are now administered by the Economic Development Authority for the City of Shakopee("Authority"). 1.04. The Authority most recently modified the tax increment financing plans ("TIF Plans")for the TIF Districts on December 15, 1998 (the"1998 Modification"). 1.05. Under Section 469.175, subd. 4 of the TIF Act, the Authority is authorized to modify the TIF Plan without the notice and approval procedures required for approval of the initial plan if the modification does not involve: reduction or enlargement of the geographic area of the district, increase in the amount of bonded indebtedness to be incurred, including a determination to capitalize interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured tax capacity to be retained by the Authority, increase in total estimated tax increment expenditures or designation of additional property to be acquired by the Authority. 1.06. The Authority has determined a need to modify the categories of tax increment expenditures stated in the 1998 Modification without increasing the total estimated budget or total bonded indebtedness in the tax increment financing plan ("TIF Plan")for any of the TIF Districts. Section 2. TIF Plan Modified. 2.01 Exhibit A to the 1998 Modification, attached hereto, is modified as follows: a. The project identified under Public Parks as"Tahpah Stadium Restrooms" is modified to read: "Tahpah Park Improvements." b. The amount listed under Public Utilities as"Chaska Interceptor"is reduced by$12,000 (from$1,364,565 to$1,352,565)and the amount listed under Administrative Costs as"HRA/EDA" is increased by$12,000(from$228,720 to$240,720). 2.02. Authority staff are authorized zed and directed to modify Exhibit A in accordance with this resolution and attach a copy to the TIF Plans in the Authority's files for the TIF Districts, and to transmit a copy of the resolution to the Department of Revenue. Approved by the Board of Commissioners of the Economic Development Authority for the City of Shakopee this 3nd day of November, 1999. President ATTEST: Executive Director OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JULY 6, 1999 Mayor Brekke called the meeting to order at 7:00 p.m. with Councilmembers Deb Amundson, Jane DuBois, Cletus Link and Bob Sweeney present. Those absent: None. Also present were Mark McNeill, City Administrator; R. Michael Leek, Community Development Director, Bruce Loney, Public Works Director, Paul Snook, Economic Development Coordinator, Jim Thomson, City Attorney and Judith Cox, City Clerk. The Pledge of Allegiance was recited. Mayor Brekke noted that item 16A1, Joe Schleper Baseball Stadium Improvements, would be discussed around 9:00 p.m. and that item 16A2, Memorial Park Burial Grounds, would be discussed at approximately 8:30 p.m. The following item was added to the agenda: 16E10, Noise Exemption for Eagle Creek Plaza. Amundson/Link moved to approve the agenda as modified. Motion carried unanimously. Mayor Brekke gave the Mayor's Report. He congratulated the City staff and City attorney for the favorable results achieved in the Union Pacific train issue to reduce speeds. Mayor Brekke commended the staff and Mr. Thomson for their work. The following items were added to the Consent Agenda: 16C3. Oak Wilt Grant, 16C4. Award Bid for 1999 Trail/Sidewalk Improvements, 1999-4, and 16E1a. Street/Parking Lot Closures for Derby Days. DuBois/Sweeney moved to approve the Consent Agenda as modified. Motion carried unanimously. There were no interested citizens who wished to address the City Council on non-agenda items. DuBois/Sweeney moved to approve the minutes for the April 20, 1999 / Y Reg. Session and April 29, 1999 Adj. Reg. Session. (Motion carried under the Consent Agenda. ) DuBois/Sweeney moved to approve the bills in the amount of $323,645.45. (Motion carried under the Consent Agenda. ) Mayor jrekke opened the public hearing on the proposed improvements to 11t Avenue from CSAH 17 to Merrifield Street and to the alley south of the senior citizen high-rise located on 1Bt Avenue, Project No. 1999-6, Resolution No. 5179. Official Proceedings of the July 6, 1999 Shakopee City Council Page -2- Bruce coney approached the podium to explain the project. Regarding the 11 Avenue overlay, Mr. Loney stated that assessments would be levied against ISD 720 and the adjoining vacant lot at approximately $6.95 per square foot. Regarding the alley reconstruction, Mr. Loney noted that five properties were involved, one being owned by the state and one being Levy Drive Apartments. Mr. Loney estimated the cost of the assessment to be $5.06 per square foot. Bob Sweeney giiRstioned why only two properties were being assessed for the 11 Avenue overlay to which Mr. Loney replied that the street is used mainly for access to the junior high school and ballfields. Cletus Link questioned what the base underneath the pavement consisted of and Mr. Loney replied it was fairly sandy soil, but he assumed it was built correctly. There were no comments from the audience. Mayor Brekke closed the public hearing. DuBois/Sweeney offered Resolution No. 5179, A Resolution Ordering an Improvement and PreplEation of Plans and Specifications for the 1999 Street Overlay (11 Avenue from County State Aid Highway 17 to Merrifield Street) and Block 6 Alley Reconstruction, Project No. 1999-6 and moved its adoption. Motion carried unanimously. Cletus Link gave a Liaison Report regarding Murphy's Landing. Mr. Link noted that both funding and attendance were down. Mr. Link also reported that he had met with Sigrid Peterson. Mr. Peterson proposed to meet with safety and fire officials regarding corn maze issues. Bob Sweeney gave a Liaison Report regarding public utilities. Mr. Sweeney reported that a temporary substation will meet Seagate's power needs on July 15, 1999 although some fine-tuning is needed. Mr. Sweeney also reported that an agreement with NSP was close regarding the Dean Lake substation and salt concerns. Jane DuBois gave a Liaison Report regarding transportation. She stated she had attended a county meeting regarding the County Road 17 problem and noted that something needed to be in place before school resumed. Mark McNeill stated that Prior Lake, Savage and the City were looking to the county for assistance in the matter. Mr. McNeill stated that temporary traffic control via the Police Department may be needed. Michael Leek approached the podium. Mr. Leek reviewed the project. He noted that the revised final plat provided a marginally smaller setback to accommodate standard size garages. The Planning Commission recommended approval of the plat with the conditions set forth in Resolution No. 5177. Official Proceedings of the July 6, 1999 Shakopee City Council Page -3- Steve Albrecht, project manager, approached the podium. Mr. Albrecht stated that the original street layout was revised to proceed with 22-25 foot frontyard setbacks. In doing so, it was discovered that the depth of the garages would be 18'7". Mr. Albrecht stated that the developer would like a bigger garage and therefore requested a 20'-22 ' frontyard setback. Deb Amundson questioned how many units would be effected and Mr. Albrecht replied approximately 120 of 144 units. Bob Sweeney stated that he had spoken with Jim Allen who had spoken with Cletus Link. Mr. Allen told Mr. Sweeney that Mr. Link thought the outcome of 20 foot setbacks would be desirable. Cletus Link stated that he believed the owners needed a useable garage. Jane DuBois stated that having larger garages would probably make the development better because owners would not have to keep things outside. Sweeney/Link offered Resolution No. 5177, A Resolution Approving the Final Plat of Dublin Square is Addition, and moved its adoption. Sweeney/DuBois moved to amend Resolution No. 5177 to include item IID providing that the minimum frontyard setbacks shall be 20 feet. Motion carried unanimously. Motion carried unanimously on main motion as amended. Mayor Brekke stated that three liquor licensees had received notices of violations. He explained that the violators would be offered a chance to admit or deny the violations. Bob Sweeney stated that if the matter were heard in front of an independent hearing officer, the City Council maintained the right to deviate from the hearing officer's recommendations. Rick Mayer, District Manager, and Chris Fuchs, for Speedway SuperAmerica approached the podium. Mr. Mayer admitted to the violation. He stated that SuperAmerica has a zero tolerance policy regarding selling liquor to minors and the employee was terminated due to the violation. Bob Sweeney questioned what steps SuperAmerica takes to avoid this problem. Mr. Mayer stated that the store policy is to i.d. anyone under the age of 30 for tobacco or alcohol. Mr. Mayer indicated that the particular employee who sold the alcohol did sign a document stating that she understood the policy. Official Proceedings of the July 6, 1999 Shakopee City Council Page -4- Mr. Sweeney stated that he considered alcohol violations to be worse than tobacco violations due to the possible outcomes involved. He stated that the Council was in a position to send a message to the licensees regarding selling liquor to minors. Sweeney/DuBois moved to impose a $500 penalty and five-day suspension of Speedway SuperAmerica's liquor license, at 1155 East First Avenue, beginning July 16, 1999. Mayor Brekke agreed with Bob Sweeney that the seriousness of selling alcohol exceeds the seriousness of selling tobacco. Motion carried unanimously. Dennis King, manager of Twin Cities Stores, d/b/a Oasis Market, approached the podium. Mr. King admitted to the violation. He stated that this was Oasis Market's first alcohol violation and the employee who sold the liquor was no longer with the company. Mr. King stated that a training program is used as well as reminder cards placed on the til. This incident involved selling a six-pack of beer to a 19 year-old. Bob Sweeney noted that Mr. King was recently noted for a tobacco violation and therefore the training program must be deficient. Mr. King stated that the employee who sold the liquor was the same employee who sold the tobacco. Mr. King stated that employees attend a training program in Eagan. Mr. Sweeney suggested that Mr. King needed to test his employees by performing his own sting operation. Sweeney/DuBois moved to impose a $500 penalty and 10-day suspension of Twin Cities Stores, d/b/a Oasis Market's liquor license, at 1147 Canterbury Road, beginning July 16, 1999. Mr. Sweeney noted that Oasis Market's second violation of failure to card was the reason for the 10-day suspension. Motion carried unanimously. Paul Schindler, owner of Crossroads Liquor, approached the podium. Mr. Schindler admitted to the violation. He stated that this was Crossroad Liquor's first violation and the employee who sold the liquor was no longer employed. This incident involved selling a bottle of wine to a 19 year-old who was not asked for identification nor his age. Mr. Schindler indicated that he tells his employees to ask for age and card. He also sits behind new employees to check and make sure they are doing the same. Mr. Schindler indicated that he has a lot of turnover and it is difficult to find good help. He stated that the last thing he wants to do is sell liquor to a minor. Bob Sweeney noted that minors are not even supposed to enter Mr. Schindler's establishment and Mr. Schindler should also have his own sting operation. Mr. Sweeney stated that the situation is different for Mr. Schindler because liquor is his sole business. Mayor Brekke suggested Mr. Schindler keep a log of his efforts to train employees. Jane DuBois indicated that it is not difficult to card people. Official Proceedings of the July 6, 1999 Shakopee City Council Page -5- DuBois/Link moved to impose a $500 fine with no license suspension for Crossroads Liquor of Shakopee, at 1262 Vierling Drive East, due to the business being Mr. Schindler's livelihood and this being the first offense. Bob Sweeney noted that liquor was sold rather than beer. Mr. Sweeney indicated that the Council needed to get the message across that liquor licenses will be in jeopardy if the licensees are not in compliance. Mayor Brekke suggested suspending a suspension of the license on the condition that there were no further violations. Deb Amundson stated that doing so would give Mr. Schindler a window of opportunity to review his policy and make changes. Mr. Sweeney suggested imposing a 10-day suspension, suspended for one year on the condition that no additional violations of any illegal sales to minors occur. Mayor Brekke suggested the fine be increased. Sweeney/Amundson moved to amend the motion to also impose a 10-day suspension of Crossroads Liquor liquor license suspended for one year on the condition that no additional violations of any illegal sales of products to minors occur during that period, including tobacco sales. Motion carried unanimously. Brekke/Sweeney moved to amend the motion to impose a penalty of $1,000 for Crossroads Liquor. Motion carried with Cncl. DuBois and Link dissenting. Main motion as amended carried with Cncl.DuBois and Link dissenting. A recess was taken at 8:13 p.m. to convene the Economic Development Authority meeting. The meeting reconvened at 9:07 p.m. Item 16A1, Joe Schleper Baseball Stadium Improvements, was taken out of the regular order on the agenda. Mark McQuillan approached the podium. Mr. McQuillan stated that Council had directed staff to seek an independent review of the bid for the Joe Schlepper Stadium. Mr. McQuillan contacted Stahl Construction to review the bid to see if it was reasonable. Mr. McQuillan reported that Stahl looked at the design specifications and concluded that the bid was "indeed reasonably priced." Mr. McQuillan also contacted the city of Eagan regarding restrooms it had constructed on ballfields and noted the cost was $178,000 per restroom. Kevin O'Brien approached the podium. Mr. O'Brien stated that he was hurt by what he read in the paper regarding Councilor DuBois and Link questioning the legitimacy of the bid. Mr. O'Brien stated that he had built a reputation. He understood that only one bid was received, however, he did not think its legitimacy should be questioned. Jane DuBois stated that she did not recall using the Official Proceedings of the July 6, 1999 Shakopee City Council Page -6- word "legitimate" but was merely questioning the fact that only one bid was received. Cletus Link stated he did not think the legitimacy of the bid was questioned either. Mr. Link stated he wanted a breakdown of the bid but he had not received one. Bill Schleper approached the podium. Mr. Schleper stated that if the project is drawn out over the next couple of years, it will cause a disruption to the park. He further stated there will also be a higher risk of injury, the cost will be higher and it was unknown whether tax increment financing and park funds would be available. Mr. Schleper stated he was confident in Mr. O'Brien's ability and the numbers. He also stated he was certain that baseball supporters would cover the $48,000 in landscaping. Mayor Brekke stated he supported the action requested. Amundson/Link moved to award the Joe Schleper Baseball Stadium Improvement Project to Greystone Construction for a base bid of $326,313 and bid alternate one of $77,500 and bid alternate two of $73,600 for a total project cost of $477,413. Motion carried unanimously. Link/Amundson moved to allocate $380,000 of TIF funds and $97,413 of Park Reserve Funds for the Joe Schleper Baseball Stadium Improvement Project. Motion carried unanimously. Bob Sweeney stated he hoped that the City received as much support for a new library that was apparent for the stadium. Item 16A2, Memorial Park Burial Mounds, was taken out of the regular order on the agenda. Sweeney/Amundson moved to approve the Shakopee Mdewakanton Sioux (Dakotah) Community's plans to preserve the Indian Burial Mounds in Memorial Park and whereby, the Shakopee Mdewakanton Sioux (Dakotah) Community has agreed to pay all costs associated with the improvements. Jane DuBois questioned whether flowers could be included in the grass mix. James Warren stated that the mix already included flowers. Motion carried unanimously. Sweeney/Amundign moved to rescind the Council's previous action on Stonebrooke 4 PUD. Motion carried unanimously with DuBois and Link dissenting. (On June 15, 1999, Resolution No. 5166, Approving an Amendment to the Stonebrooke Planned Unit Development, failed on a 2-2 vote.) Official Proceedings of the July 6, 1999 Shakopee City Council Page -7- Michael Leek approached the podiumih Mr. Leek stated that the current proposal for Stonebrooke 4 PUD was to make Cambridge Court a 28-foot wide public street (instead of a private street as originally planned) with a 50-foot right-of-way and 15-foot setback for lots along Cambridge Court. Mayor Brekke questioned whether this alternative was similar to the Dublin Square development regarding the street issue. Mr. Leek stated it was not because Stonebrooke was a rural residential, large lot single family development with lots of storage in an area where there was more tree cover and that the Dublin Square project was a more dense townhouse project with lesser setbacks. All lots on Cambridge Court have primary and secondary sewer sites on each lot. Bob Sweeney stated that he was unwilling to consider developments with private streets and would continue to take that position until the Council made a unanimous decision regarding the matter. Gary Laurent, Developer, approached the podium. Mr. Laurent stated that changes were made per the City's direction so that Cambridge Court will be a 28 ' public street. Mr. Laurent noted that the project, which will be in a rural area, will have curb and gutter installed which is unlike other developers. He also stated that the setbacks were close to what was proposed with the private streets noting that the setback was 15 feet and now is about 25 feet. Mr. Laurent stated he believed the proposal was good for both the City and the developer. Cletus Link questioned whether Mr. Laurent had resolved his issues with the Menden family. Mr. Laurent replied that the issues have essentially been resolved. He further stated that the Menden's attorney had contacted him regarding solidifying some chain of title matters and Mr. Laurent was looking into that matter. Mr. Link questioned whether Mr. Laurent would be willing to put in writing the issues resolved and Mr. Laurent replied that he would not because the two matters did not belong together since one was public and one was private. Jane DuBois questioned whether both parties had to agree to an amendment since the initial PUD involved two parties. Michael Leek stated that he did not believe subsequent amendments that only affect one property owner and not another need the non-involved property owner's involvement. Jim Thomson stated that the Menden's attorney stated that the issues raised between the parties were private issues. Cletus Link asked Mayor Brekke whether he abstained from the first vote because of a conflict of interest. Mayor Brekke stated that, at the time, he had a lot reservation in the development and that is why he abstained. Mayor Brekke stated he no longer had any agreement on the development. Bob Sweeney stated he did not want to hear councilor's reasons for abstaining on votes because it Official Proceedings of the July 6, 1999 Shakopee City Council Page -8- was imprudent. Mayor Brekke stated that he owned one piece of property in the City and that was his home. Mr. Link stated what was bothering him was that neither the applicant nor a representative was present at the meeting (when this was discussed on June 15, 1999) . Sweeney/Amundson offered Resolution No. 5166, A Resolution of the City of Shakopee, Minnesota, Approving an Amendment to the Stonebrooke Planned Unit Development (PUD) , and moved its adoption. Jane DuBois questioned why there was a 10-foot sideyard setback. Gary Laurent replied that he was working within the context of the PUD and 10 feet was used so that there could be as much latitude as possible when placing the home on the site and also took environmental concerns into account. Motion carried 3-2 with DuBois and Link dissenting. Amundson/Sweeney moved to remove Resolution No. 5167 from the table. Motion carried unanimously. Jim Thomson stated that item 14 of Resolution No. 5167 which was in the document just put on the table this evening stated that Outlots O and B should be dedicated to the City. Mr. Thomson stated he believed that Outlot 0 was owned by the Mendens and Outlot B was owned by Mr. Laurent. Since Mr. Laurent cannot deed what he does not own, Mr. Thomson advised that item 14 should read that Outlot B be dedicated to the City. Sweeney/Amundson offered Resolution No. 5167, A Resolution of the City of Sh lopee, Minnesota, Approving the Final Plat of Stonebrooke 4 Addition, as amended by staff to state in Item 14 that Outlot B, Stonebrooke 1st Addition, shall be dedicated to the City. Gary Laurent confirmed that he did own Outlot B but did not own Outlot O. Mr. Laurent stated that access needed to be retained. Jane DuBois questioned who would be responsible to pay for the development of the street. Bob Sweeney stated it would be assessed to the adjoining property owners. Cletus Link questioned if Fairhaven Drive was a cul-de-sac or hammerhead and was concerned that the Mendens would be landlocked. Michael Leek stated that Fairhaven Drive was proposed to be a hammerhead design going to the Menden property. Mr. Leek stated the roadway would be dedicated to the property line to keep the Menden property open. Jane DuBois questioned the April 22, 1999 letter from the Planning Commission regarding the availability of ISDS sites. Ms. DuBois stated that it appears the county does not become involved so who from the City would be checking to see if everything was in compliance. Mr. Leek stated that the issue is reviewed and determined by the Building Division before any permits are issued. Bob Sweeney questioned Official Proceedings of the July 6, 1999 Shakopee City Council Page -9- whether the county was required to perform an inspection and Mr. Leek replied that the county was not since there was no comprehensive plan at the current time, however, the matter would be brought up for discussion in the future. Mayor Brekke stated that he thought the City and local businesses need to work in a more positive way and develop mutual trust. Motion carried, as amended, 3-2 with DuBois and Link dissenting. DuBois/Sweeney offered Resolution No. 5180, A Resolution of the City of Shakopee, Minnesota, Approving an Amendment to Planned Unit Development Overlay Zone No. 7 (Theis PUD for Krystal's Addition) , and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Resolution No. 5181, A Resolution of the Ciiy of Shakopee, Minnesota, Approving the Final Plat of Krystal's 2n Addition, and moved its adoption. (Motion carried under the Consent Agenda. ) DuBois/Sweeney offered Resolution No. 5178, A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Dominion Hills 2n Addition, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Ordinance No. 554, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending Ordinance No. 548 Relating to Retail Centers, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Ordinance No. 555, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending the Zoning Map Adopted in City Code Sec 11.03 By Rezoning Land Generally Located North of US 169 and East of CSAH 83 from Heavy Industrial (I-2) to Business Park (BP) , and moved its adoption. (Motion carried under the Consent Agenda.) Item 16E1B, Temporary 3.2 Percent Beer License - Shakopee Jaycees, was taken out of the regular order on the agenda. Mark McNeill stated that the Shakopee Jaycees were looking to change the closing time of the Derby Days beer garden to 11:30 p.m. rather than 11:00 p.m. Mr. McNeill noted that Police Chief Hughes recommended that the closing time remain at 11:00 p.m. Jack McGovern approached the podium. Mr. McGovern stated that an extra half-hour would generate approximately $300-$500 in additional income for the Jaycees. He also noted that the state insurance representative observed the Jaycees at last year's operation and was very impressed. Official Proceedings of the July 6, 1999 Shakopee City Council Page -10- Police Chief Dan Hughes approached the podium. He agreed that there have not been any criminal incidents regarding the beer garden, however, his professional judgment was to close the garden at 11:00 p.m. Chief Hughes stated that the longer the garden was open, the greater the chance for crime increases. Mayor Brekke commended the Jaycees for its efforts of carding people but noted that other issues were of concern. Don Bittner, Chairman of the Shakopee Jaycees, approached the podium. Mr. Bittner stated that the gradual closing down approach would make the crowd easier to control. Bob Sweeney stated the Council needed to err on the side of caution. Sweeney/DuBois moved to approve the application of the Shakopee Jaycees and grant a temporary on-sale 3.2 percent malt liquor license for August 6-7, 1999 and limit beer sales to prior to 11:00 p.m. Motion carried unanimously. Item 16E10, Noise Exemption for Eagle Creek Plaza was taken out of the regular order on the agenda. Mark McNeill reported that Eagle Creek Plaza was requesting a noise exemption for a block party for the businesses in the plaza on July 17, 1999. Mr. McNeill noted that a live band was scheduled to play. Tamara Borders, Manager of the MGM liquor store, approached the podium. Ms. Borders stated that no alcohol sales were to take place. She also noted that the reason for the block party was because the mall was losing businesses and it needed help to keep it alive. Ms. Borders stated that if complaints were received because of the noise, she would be willing to work with law enforcement. DuBois/Link moved to waive Sections (A) & (G) of Section 10.60 of the Shakopee City Code (Noise Elimination and Noise Prevention) from 11:00 a.m. to 3:00 p.m. on Saturday, July 17, 1999, for the parking area of Eagle Creek Plaza, 471 Marschall Road South. Motion carried unanimously. DuBois/Sweeney moved to authorize theappropriate officials to DuBois/ yCity execute the release of the Developer's Agreement for Shakopee Valley Square First Addition. (Motion carried under the Consent Agenda.) Official Proceedings of the July 6, 1999 Shakopee City Council Page -11- DuBois/Sweeney offered Resolution No. 5182, A Resolution Setting the PublicHearing Date to Consider the Vacation of Shawmut Street Between 2nd and 3rd Avenue and Easterly Adjacent Alley, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Resolution No. 5183, A Resolution Setting the Public Hearing Date to Consider the Vacation of Alley Right of Way in Block 73, Old Shakopee Plat, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Ordinance No. 553, Fourth Series, An Ordinance of the City of Shakopee, Minnesota Approving tie Renaming of Carlise Curve to Calisle Curve Within Southbridge 18 Addition, and moved its adoption. (Motion carried under the Consent Agenda. ) Michael Leek reported that the City had originally been awarded $100,000 in regional transit funds for the development of a Park& Ride at Vierling and County Road 17, which is now Crossroads Center. Due to Crossroads Center and other developments such as Seagate, staff proposed that the Park and Ride site be relocated to the property that the City acquired in connection with the Seagate project. The proposed $2,621 construction management fees are not covered under the regional transit funds. The design, engineering and construction management costs may also be more if Metro Transit limits dollars to construction management. Mr. Leek stated that these costs would be covered under the transit budget carryover funds. Link/DuBois moved to authorize the appropriate City officials to retain LSA Design, Inc. for design, engineering and construction management services in connection with the construction of a park and ride facility on property owned by the City at the northwest corner of STH 169 and CSAH 83. Motion carried unanimously. DuBois/Sweeney moved to grant the developer of Bergs Hilltop Addition an additional one year in which to file the Final Plat with the Scott County Recorder's Office. (Motion carried under the Consent Agenda.) Bruce Loney reported due to a petition received from residents who reside in developments near TH 169 and east of CSAH 17, the City was requested to construct noise reduction measures to reduce the noise from TH 169 traffic. Mr. Loney stated that in order to proceed with any project to construct noise mitigation measures, a noise mitigation study should be performed. Mr. Loney stated that a proposal for a noise mitigation study was received from David Braslau Associates. The proposed cost of the study was $4,420.00. Mayor Brekke reported that the cost was reasonable. Official Proceedings of the July 6, 1999 Shakopee City Council Page -12- Bob Sweeney stated that the cost should be funded from the contingency fund rather than the City Council budget. Sweeney/DuBois moved to authorize the appropriate City officials to execute an agreement with David Brallau Associates, Inc. for the noise mitigation study for Hauer's 4 Addition along TH 169 at a cost not to exceed $4,420.00. Motion carried unanimously. Sweeney/Amundson moved to utilize funds from the contingency fund for the cost of the noise mitigation study. Cletus Link questioned whether the cost could be recouped from the property owners. Mark McNeill stated that he did not know the answer at this point. Motion carried unanimously. DuBois/Sweeney moved to terminate Scott Smith's probationary status. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to direct staff to apply for a $7,500 grant from the 1999-2001 Minnesota Releaf Community Forest Health Grant Program. (Motion carried under the Consent Agenda.) DuBois/Sweeney offered Resolution No. 5184, A Resolution Accepting Bids on the 1999 Sidewalk and Trail Improvements Project No. 1999- 4, and moved its adoption. (Motion carried under the Consent Agenda. ) DuBois/Sweeney moved to authorize the appropriate City officials to execute an extension agreement with Bolton & Menk, Inc. to provide consultant services for the City of Shakopee. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to authorize a 5% contingency amount for use by the City Engineer in authorizing change order or quantity adjustments on the 1999 Sidewalk/Trail Improvement project. (Motion carried under the Consent Agenda.) Item 16C5 on awarding the bid for the Sarazin Street improvements, 1999-3 was deleted from the agenda. DuBois/Sweeney moved to authorize the hiring of Erron Balfanz as a probationary police officer with the Shakopee Police Department at Step 1 of the 1999 Police Officer Pay Plan subject to the satisfactory completion of a pre-employment medical and psychological examination. (Motion carried under the Consent Agenda. ) DuBois/Sweeney moved to authorize the hiring of David Randall as a probationary police officer with the Shakopee Police Department at Step 1 of the 1999 Police Officer Pay Plan subject to the satisfactory completion of a pre-employment medical and Official Proceedings of the July 6, 1999 Shakopee City Council Page -13- psychological examination. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to approve the following parking and traffic related issues for Derby Days, August 5-8, 1999, subject to any modifications recommended by the Police Department: 1. Closing of parking lot at Second and Lewis - Beginning at 8 a.m. , Thursday through Sunday, 2. Closing of First Avenue between Sommerville and Holmes Street - From 1 p.m. to 9 p.m. Thursday, 3. Closing of Second Avenue Parking Lot between Holmes and Lewis Street - From 4 p.m. to Midnight Friday, 4. Closing of Lewis St. from First to Third Ave. , and First Ave. from Holmes to Sommerville Street from 4 p.m. to Midnight Friday, 5. Closing of parade route to regular traffic from 9:45 a.m. to Noon Saturday, 6. Authorize sidewalk sales by downtown merchants - Thursday through Saturday, 7. Authorize the assistance of Public Works for set up of picnic table, benches, and clean up as needed. (Motion carried under the Consent Agenda. ) DuBois/Sweeney moved to authorize the acceptance of $2,576.00 from the Shakopee Rotary Club and authorize the purchase of an automatic external defibrillator for the Police Department and direct that a budget amendment be prepared. (Motion carried under the Consent Agenda. ) DuBois/Sweeney offered Resolution No. 5176, A Resolution of the City of Shakopee, Minnesota Approving Premises Permits for the Shakopee Rotary Club, and moved its adoption. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to not waive the monetary limits on tort liability established by Minnesota Statutes 466.04. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to declare the following vehicles surplus property to be sold: 1990 Dodge Dynasty, #1B3XC46R9LD863364, 1991 Chevrolet Blazer, #1GNCT18Z7M8196675 and 1974 International Van, #A555DHN10235. (Motion carried under the Consent Agenda. ) DuBois/Sweeney offered Resolution No. 5188, A Resolution Designating Seven Polling Places for All Election Precincts in the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda. ) DuBois/Sweeney offered Resolution No. 5175, A Resolution Amending Resolution 5036 Adopting the 1999 Budget and moved its adoption. (Motion carried under the Consent Agenda.) Official Proceedings of the July 6, 1999 Shakopee City Council Page -14- DuBois/Sweeney moved to approve participation in the Sentence To Serve Program for two years beginning July 1, 1999 and authorize payment for the first year of the agreement and the 1997-1999 billing received this year, totaling $6,714.00. (Motion carried under the Consent Agenda.) Mark McNeill noted that there was no need for an executive meeting. Sweeney/DuBois moved to adjourn the meeting to Tuesday, July 20, 1999, at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 10:21 p.m. Respectfully submitted, v444_, .i th S. Cox y Clerk Janet Vogel Freeman Recording Secretary CITY OF SHAKOPEE robilSENTMmemoran u TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: October 28, 1999 Introduction and Background Attached is a print out showing the division budget status for 1999 based on data entered as of 10/28/99. Also attached is a regular council bill list for invoices processed to date for council approval . Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191) in the amount of $62 . 00 . Also included in the check list but under the control of the S.W. Metro Drug Task Force (code 9825) are checks in the amount of $6, 819 .49 . Action Requested Move to approve the bills in the amount of $809,338 .12 . CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 10/28/99 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 74,080 44,804 88,163 119 12 CITY ADMINISTRATOR 219,200 14,442 156,608 71 13 CITY CLERK 201,220 12,996 147,411 73 15 FINANCE 348,770 25,524 302,022 87 16 LEGAL COUNSEL 269,000 50,958 305,323 114 17 COMMUNITY DEVELOPMENT 737,468 31,309 445,348 60 18 GENERAL GOVERNMENT BUILDINGS 232,230 14,103 148,685 64 31 POLICE 1,930,119 129,668 1,512,470 78 32 FIRE 618,420 46,052 422,529 68 33 INSPECTION-BLDG-PLMBG-HTG 340,962 27,971 273,859 80' 41 ENGINEERING 507,620 34,702 403,222 79 42 STREET MAINTENANCE 827,730 31,502 563,776 68 44 SHOP 145,330 18,156 121,558 84 46 PARK MAINTENANCE 492,090 42,318 372,490 76 91 UNALLOCATED 589,550 670,657 812,603 138 TOTAL GENERAL FUND 7,533,789 1,195,161 6,076,067 81 17 COMMUNITY DEVELOPMENT 676,180 50,214 478,018 71 TOTAL TRANSIT 676,180 50,214 478,018 71 19 EDA 403,170 4,565 137,675 34 TOTAL EDA 403,170 4,565 137,675 34 H . m >r m a pp a a 04 04 xxxx ]C 5C x x x x X AC x]C = Z x U1 Z H H H H 0000 0 0 0 0 0 0 00 0 00 0 0 0 N zg ,r..... 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U W rn rn W x al rn x U 'i '-I U O 0 01 0 H N co U A4 A w A d' A Z U * M* M K • W V to v to v O 0 0 a H a) a1 ro a 10 - N M H O1 01 01 H 1 0 O CO N i. H Ul c0 N O O O UI 0 0 0 0 01 O 0 01 0 N H 01 01 Cr) 0 0 0 N N 0 0 0 dV a0 m a' co H 1.11 0 M a) N 0 0 0 Cl V. 0 UI 01 l0 a0 01 O c0 N Cl N 01 \0 0 0 N N H 0 10 H UI [N H UI Cl 01 N VI- N V? UI 0 N 00 N 1/40 d' UI Cl V} CO H M 01 N Cl N H W Cl W Cl 01 111 N !? Lf VI VT VY co- t/} O W 0 HH1-1 6-1 0 w H HEA w x H A U4 r Zz Ee 44 H ZD W 4 ra W 9 Cl) 00vxi H Z 0) w A >1 w 0 41 0 a Cl) 4W P1 a a X H a z Ca 0 H H X X A H H 4 4 Z H H 3 x W Cl) HXE-1 co H P PWa' pW� 9 3 2 Zco 0 4 A co 4 Cl) m al 4 H W 2 H 3 X C7 w A H W 01 0+ W H H CO Cl) a H CQ CO W U xH N Cl d' UI 00 0 O 01 N 0 0 0 0 H UI 0 U O H H H H (NI N d' d' UI H Cl UI 00 aD N d' 0 H H H H Cl d' d' yr Vr N N N N N 03 a) s-I IIII1IIII111II1I IT l � ft CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill,City Administrator • FROM: Judith S. Cox,City Clerk SUBJECT: 2000 Currency Exchange Licenses DATE: October 27, 1999 INTRODUCTION AND BACKGROUND The City Council is asked to consider applications for renewal of a currency exchange license for: Madison Financial Companies dba/Money Xchange; DRM LLC of Shakopee dba/Excel Pawn; and Game Financial Corporation. You may remember that the City has previously approved licenses for these applicants. The licenses are ultimately issued by the State of Minnesota. Current law requires that the local municipality approve or deny the issuance of a license,after published notice and a public hearing. The applicants have provided the State with the required$10,000 Currency Exchange Surety Bond. The Chief of Police has advised me that he is unaware of any reason for the City of Shakopee to object to the granting of a currency exchange license to these applicants. RECOMMENDED ACTION 1. Offer Resolution No. 5253,A Resolution Approving the Application of Madison Financial Companies dba/Money Xchange for a Currency Exchange License at 1147 Canterbury Road,and move its adoption. 2. Offer Resolution No. 5254,A Resolution Approving the Application of DRM LLC of Shakopee dba/Excel Pawn for a Currency Exchange License at 450 West First Avenue,and move its adoption. 3. Offer Resolution No. 5255,A Resolution Approving the Application of Game Financial Corporation for a Currency Exchange License at 1100 Canterbury Road,and move its adoption. ottik Oi?C JSC/jms is jeanette/licenses/currency.res RESOLUTION NO. 5253 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE APPLICATION OF MADISON FINANCIAL COMPANIES dba/MONEY XCHANGE FOR A CURRENCY EXCHANGE LICENSE AT 1147 CANTERBURY ROAD WHEREAS,in 1992 Minnesota Statute Section 53A.04 was amended to require a City to approve or disapprove a proposed currency exchange license;and WHEREAS,Madison Financial Companies dba/Money Xchange applied for a currency exchange license for a location at 1147 Canterbury Road;and WHEREAS,the City has given published notice of its intention to consider this issue,has solicited testimony from interested persons,and fords that the application should be approved. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: That the City approves the granting of a currency exchange license to Madison Financial Companies dba/Money Xchange at its location at 1147 Canterbury Road. Adopted in Regular Session of the City Council of the City of Shakopee,Minnesota,held this 3rd day of November, 1999. Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 5254 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE APPLICATION OF DRM LLC OF SHAKOPEE dba/EXCEL PAWN FOR A CURRENCY EXCHANGE LICENSE AT 450 WEST FIRST AVENUE • WHEREAS,in 1992 Minnesota Statute Section 53A.04 was amended to require a City to approve or disapprove a proposed currency exchange license;and WHEREAS,DRM LLC of Shakopee dba/Excel Pawn applied for a currency exchange license for a location at 450 West First Avenue; and WHEREAS,the City has given published notice of its intention to consider this issue,has solicited testimony from interested persons,and finds that the application should be approved. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: That the City approves the granting of a currency exchange license to DRM LLC of Shakopee dba/Excel Pawn at its location at 450 West First Avenue. Adopted in Regular Session of the City Council of the City of Shakopee,Minnesota,held this 3rd day of November, 1999. Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 5255 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING THE APPLICATION OF GAME FINANCIAL CORPORATION FOR A CURRENCY EXCHANGE LICENSE AT 1100 CANTERBURY ROAD WHEREAS,in 1992 Minnesota Statute Section 53A.04 was amended to require a City to approve or disapprove a proposed currency exchange license; and WHEREAS,Game Financial Corporation applied for a currency exchange license for a location at 1100 Canterbury Road;and WHEREAS,the City has given published notice of its intention to consider this issue,has solicited testimony from interested persons,and finds that the application should be approved. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,AS FOLLOWS: That the City approves the granting of a currency exchange license to Game Financial Corporation at its location at 1100 Canterbury Road. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota,held this 3rd day of November, 1999. Mayor of the City of Shakopee ATTEST: .City Clerk CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Assessment Hearing for 17th Avenue, from Sarazin Street to 1/2 Mile East, Project No. 1998-5 DATE: November 3, 1999 INTRODUCTION: Attached is Resolution No. 5256, a resolution which adopts the assessments for the above referenced project. BACKGROUND: This project has been essentially completed except for minor punch list items and all project costs identified. The final costs are $902,084.35,which consists of construction costs, right-of-way costs and engineering/administration costs. A breakdown of the project costs is as follows: DESCRIPTION AMOUNT FUNDING SOURCE Assessed Cost $477,171.80 Assessments City Street Oversizing $217,326.00 State Aid Fund/Capital and Trail Cost Improvement Fund Trunk Storm Sewer $207,586.55 Storm Drainage Fund TOTAL PROJECT COSTS $902,084.35 Included in this project were street improvements including lateral storm sewer, concrete sidewalk, bituminous trail, street lighting along with watermain, sanitary sewer and trunk storm sewer to serve property along 17th Avenue. The previous resolution setting the public hearing and declaring the cost to be assessed had the assessment amount at$519,893.42. The mailed notices were sent out based on this amount to be assessed. Staff has discovered an error in the calculations in which the street extra depth costs for the pavement section was not deducted from the assessments. Staff has corrected this error and has revised the assessment calculations. In summary, the assessed amount decreased by$42,721.62 and the city's street oversizing costs increased by that amount. The city's policy has been to send an assessment notice to all property owners after the assessment has been adopted, the property owners will be made aware of their new assessment amount which will be less than previously indicated. The City's costs within this project is for the street oversizing,bituminous trail, street lighting oversizing and trunk storm sewer. The remainder of the project costs were assessed to properties benefiting from the improvements. Staff will make a presentation on the project costs and assessments at the public hearing. ALTERNATIVES: 1. Adopt Resolution No. 5256. 2. Deny Resolution No. 5256. 3. Table Resolution No. 5256. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 5256 , A Resolution Adopting Assessments for 17th Avenue,From Sarazin Street To 1/2 Mile East Of Sarazin Street And For The Extension Of Sanitary Sewer,From Trunk Sewer SS-H Westerly; For The Extension Of Watermain,From French Trace 1st Addition To 17th Avenue And Sarazin Street; And For A Trunk Storm Sewer From 17th Avenue To Mn/DOT Linear Pond Project No. 1998-5 and move its adoption. race Loney Public Works Director BL/pmp MEM5256 RESOLUTION NO. 5256 A Resolution Adopting Assessments For 17th Avenue, From Sarazin Street To 1/2 Mile East Of Sarazin Street And For The Extension Of Sanitary Sewer, From Trunk Sewer SS-H Westerly; For The Extension Of Watermain, From French Trace 1st Addition To 17th Avenue And Sarazin Street; And For A Trunk Storm Sewer From 17th Avenue To Mn/DOT Linear Pond Project No. 1998-5 WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Shakopee met and heard and passed upon all objections to the proposed assessments of: 17th Avenue, from Sarazin Street to 1/2 Mile East of Sarazin Street by the installation of sanitary sewer, watermain, storm sewer, street, concrete sidewalk, bituminous trail, street lighting, turn lanes; and the extension of sanitary sewer, from Trunk Sewer SS-H westerly; for the extension of watermain, from French Trace 1st Addition to 17th Avenue and Sarazin Street; and for a trunk storm sewer, from 17th Avenue to Mn/DOT linear pond and all other appurtenant work NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That such proposed assessment together with any amendments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein and each tract therein included is hereby found to be benefitted by the proposed improvements in the amount of the assessments levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period of ten years, the first installment to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of 5.75 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December'31, 2000 and to each subsequent installment when due shall be added the interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution; the owner may thereafter pay to the County Treasurer theinstallment and interest in process of collection on • the current tax list, and may pay the remaining principal balance of the assessment to the City Treasurer. 4. The Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify annually to the County Auditor on or before November 30th of each year the total amount of installments and interest on assessments on each parcel of land which are to become due in the following year. Adopted in session of the City Council of the City of Shakopee,Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk 17E 17th Avenue East REVISED ASSESSMENT ROLL(10/28/99) I 27-222033-0 LAURENT LAND DEVELOPMENT INC LOT O/L BLK A 1 $ 96,240.95 1100 FULLER ST S STE 200 FRENCH TRACE 1ST ADDN I SHAKOPEE MN 55379 1 27-265001-010ENTEX HOMES LOT UNT BLK 101 $ 683.76 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265002-0 CENTEX HOMES LOT UNT BLK 102 I $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE I MINNETONKA MN 55343 27-265003-0!AARON J GOLLE LOT UNT BLK 103 $ 683.76 12078 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE I 'SHAKOPEE MN 55379 I 1 27-265004-01JAY A RASMUSSON LOT UNT BLK 104 1 $ 683.76 11655 BRITTANY DR ICIC 1066 LONGMEADOW CARRIAGE 1 'SHAKOPEE MN 55379 I I I 27-265005-01 BRIAN K SIMPSON 1 LOT UNT BLK 105 $ 683.76 12018 MOCKINGBIRD AV ICIC 1066 LONGMEADOW CARRIAGE I 'SHAKOPEE MN 55379 I 27-265006-0!HEATHER L LARSON LOT UNT BLK 106 $ 683.76 12022 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 1 27-265007-0'KRISTIN J VALEK LOT UNT BLK 107 I $ 683.76 12026 HUMMINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1 ISHAKOPEE MN 55379 1 27-265008-0'JON A CLEVELAND LOT UNT BLK 108 $ 683.76 2030 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE 'SHAKOPEE MN 55379 I 27-265009-0'BRADLEY J& DENISE L BRAUN LOT UNT BLK 201 j $ 683.76 12046 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE I SHAKOPEE MN 55379 27-265010-0'CENTEX HOMES LOT UNT BLK 202 1 $ 683.76 112400 WHITEWATER DR #120 ICIC 1066 LONGMEADOW CARRIAGE 1 MINNETONKA MN 55343 1 I 27-265011-01 CENTEX HOMES 1 LOT UNT BLK 203 $ 683.76 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 I 27-265012-0TODD PARTINGTON LOT UNT BLK 204 I $ 683.76 2034 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE j SHAKOPEE MN 55379 I 1 1 27-265013-0'VIRGINIA LODRINI LOT UNT BLK 205 $ 683.76 12050 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE I ISHAKOPEE MN 55379 I Page 1 17E I 27-265014-01 BRADLEY N RABEN LOT UNT BLK 206 I $ 683.76 2054 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE ' 55379 585 I 27-265015-0 LINDA AMAIKWU .. LOT UNT BLK 207 $ 683.76 2058 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 j I 27-265016-0 CENTEX HOMES LOT UNT BLK 208 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265017-0 CENTEX HOMES LOT UNT BLK 301 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 I I 27-265018-01 RONNA BRECHTHOLD LOT UNT BLK 302 j $ 683.76 12074 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE !SHAKOPEE MN 55379 27-265019-0 i FARAH ABRAHAM LOT UNT BLK 303 I $ 683.76 12070 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 j 27-265020-01CURTIS M DOELL LOT UNT BLK 304 j $ 683.76 12066 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265021-0'RYAN C MCNEE LOT UNT BLK 305 1 $ 683.76 12082 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE ;SHAKOPEE MN 55379 27-265022-01'1 RONNIE H&JANIS CARTER LOT UNT BLK 306 $ 683.76 12086 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 j 27-265023-01 RYAN &KERRIE K EDGETON LOT UNT BLK 307 $ 683.76 12090 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265024-0 j ROBERT&JESSELINE SOLONYNKA LOT UNT BLK 308 $ 683.76 12094 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE 'SHAKOPEE MN 55379 I 1 27-265025-01 CENTEX HOMES LOT UNT BLK 401 $ 683.76 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 'MINNETONKA MN 55343 1 27-265026-01 CENTEX HOMES LOT UNT BLK 402 $ 683.75 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 1 1 1 27-265027-0'CENTEX HOMES I LOT UNT BLK 403 $ 683.75 ;12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 1 Page 2 17E 27-265028-0 I CENTEX HOMES 1 LOT UNT BLK 404 1 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 MINNETONKA MN 55343 27-265029-0 j CENTEX HOMES LOT UNT BLK 405 $ 683.75 112400 WHITEWATER DR #120 CIC.1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265030-0 CENTEX HOMES LOT UNT BLK 406 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265031-0.CENTEX HOMES LOT UNT BLK 407 $ 683.75 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE IMINNETONKA MN 55343 1 27-265032-01 CENTEX HOMES j LOT UNT BLK 408 j $ 683.75 112400 WHITEWATER DR #120 ICIC 1066 LONGMEADOW CARRIAGE IMINNETONKA MN 55343 I 1 27-265033-0;MATTHEW D& LORI B SMITH ILOT UNT BLK 501 j $ 683.75 11583 HUMMINGBIRD ST ICIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265034-0'CHRISTOPHER& MICHELE PEUKERT LOT UNT BLK 502 $ 683.75 11579 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265035-0!JOHN R&THERESA N WILHOIT LOT UNT BLK 503 $ 683.75 11575 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE I 1SHAKOPEE MN 55379 1 27-265036-0'SCOTT&MICHELLE MCQUILLEN LOT UNT BLK 504 $ 683.75 11571 HUMMINGBIRD ST ICIC 1066 LONGMEADOW CARRIAGE 'SHAKOPEE MN 55379 1 1 27-265037-0 LAURIE ANN OMODT-KING 1LOT UNT BLK 505 $ 683.75 12083 MOCKINGBIRD AV ICIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 I I 27-265038-0 I MARK REINHART LOT UNT BLK 506 1 $ 683.75 12079 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE I I SHAKOPEE MN 55379 27-265039-0;JACOB 0&PAULA K SORETIRE LOT UNT BLK 507 j $ 683.75 12075 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265040-01 KARLENE KNOLL I LOT UNT BLK 508 $ 683.75 112071 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265041-01JACK L DEVINE LOT UNT BLK 601 $ 683.75 11540 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE I 1SHAKOPEE MN 55379 1 1 Page 3 17E 27-265042-OICENTEX HOMES LOT UNT BLK 602 I $ 683.75 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 'MINNETONKA MN 55343 I 27-265043-0 CENTEX HOMES LOT UNT BLK 603 I $ 683.75 12400 WHITEWATER DR #120 . _CIC 1066 LONGMEADOW CARRIAGE 'MINNETONKA MN 55343 1 1 1 27-265044-01 SCOTT FANUM LOT UNT BLK 604 1 $ 683.75 11532 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265045-01 DEAN BRANDY LOT UNT BLK 605 $ 683.75 11516 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 1 I 27-265046-01JANICE HUIE LOT UNT BLK 606 I $ 683.75 1520 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 'SHAKOPEE MN 55379 1 I 27-265047-0!BRIAN D LASSI (LOT UNT BLK 607 1 $ 683.75 11524 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 'SHAKOPEE MN 55379 1 1 27-265048-0'RYAN&NICHOLE FRIDGEN LOT UNT BLK 608 1 $ 683.75 11528 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 'SHAKOPEE MN 55379 I 1 1 27-265049-0CHAD TERRELL LOT UNT BLK 701 I $ 683.75 ;1529 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 ;SHAKOPEE MN 55379 1 I 27-265050-0 CENTEX HOMES LOT UNT BLK 702 1 $ 683.75 112400 WHITEWATER DR # 120 CIC 1066 LONGMEADOW CARRIAGE 1 MINNETONKA MN 55343 1 1 I 27-265051-0,STEVE R GASKIN LOT UNT BLK 703 I $ 683.75 11537 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 1SHAKOPEE MN 55379 1 27-265052-010ENTEX HOMES LOT UNT BLK 704 I $ 683.75 112400 WHJTEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 1MINNETONKA MN 55343 1 1 1 I I 27-265053-OIKYLE J LUNDEEN • ILOT UNT BLK 705 1 $ 683.75 11559 HUMMINGBIRD ST ICIC 1066 LONGMEADOW CARRIAGE 'SHAKOPEE MN 55379 I I 27-265054-01 CENTEX HOMES LOT UNT BLK 706 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 'MINNETONKA MN 55343 1 I 27-265055-01GAIL N RANKL LOT UNT BLK 707 $ 683.75 11551 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 1SHAKOPEE MN 55379 I I 1 Page 4 • 17E 27-265056-0 I ROBERTA RONBECK LOT UNT BLK 708 I $ 683.75 1547 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-276001-0 CENTEX HOMES LOT 1 BLK 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276002-0 I CENTEX HOMES LOT 2 BLK 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN IMINNETONKA MN 55343 1 27-276003-010ENTEX HOMES LOT 3 BLK 1 $ 4,418.11 '12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN IMINNETONKA MN 55343 i I 27-276004-01 CENTEX HOMES LOT 4 BLK 1 I $ 4,418.11 112400 WHITEWATER DR # 120 LONGMEADOW 2ND ADDN !MINNETONKA MN 55343 27-276005-0!CENTEX HOMES LOT 5 BLK 1 $ 4,418.11 112400 WHITEWATER DR # 120 I LONGMEADOW 2ND ADDN 1 MINNETONKA MN 55343 1 27-276006-0'CENTEX HOMES LOT 6 BLK 1 $ 4,418.11 '12400 WHITEWATER DR #120 I LONGMEADOW 2ND ADDN IMINNETONKA MN 55343 I I i 27-276007-0;CENTEX HOMES 1I-OT 7 BLK 1 $ 4,418.11 12400 WHITEWATER DR # 120 I LONGMEADOW 2ND ADDN IMINNETONKA MN 55343 I I I 27-276008-0 CENTEX HOMES LOT 8 BLK 1 $ 4,418.10 112400 WHITEWATER DR # 120 I LONGMEADOW 2ND ADDN 1 MINNETONKA MN 55343 27-276009-01 CENTEX HOMES 1 LOT 9 BLK 1 I $ 4,418.10 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN 'MINNETONKA MN 55343 27-276010-01 CENTEX HOMES LOT 10 BLK 1 1 $ 4,418.10 '12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN 'MINNETONKA MN 55343 I I 27-276011-0 1 CENTEX HOMES LOT 11 BLK 1 I $ 4,418.10 112400 WHITEWATER DR #120 'LONGMEADOW 2ND ADDN 1MINNETONKA MN 55343 27-276012-0'CENTEX HOMES LOT 12 BLK 1 $ 4,418.10 112400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN !MINNETONKA MN 55343 I I 27-276013-0'CENTEX HOMES LOT 13 BLK 1 I $ 4,418.10 112400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN I IMINNETONKA MN 55343 I I Page 5 • 17E 27-276014-01 CENTEX HOMES LOT 14 BLK 1 $ - 112400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN 1 MINNETONKA MN 55343 27-288001-01 KTJ LIMITED PARTNERSHIP LOT 1 BLK 1 $ 2,226.54 15125 CTY RD 101, STE 100 SHAKOPEE VALLEY IMINNETONKA,MN 55345 _MARKETPLACE 27-288001-1 1KTJ LIMITED PARTNERSHIP LOT 1 BLK 1 $ - 15125 CTY RD 101,STE 100 SHAKOPEE VALLEY I MINNETONKA, MN 55345 MARKETPLACE 1 27-288002-01 DAYTON HUDSON CORP LOT 2 BLK 1 $ 2,635.34 133 SOUTH 6TH ST SHAKOPEE VALLEY I IMINNEAPOLIS, MN 55402 MARKETPLACE 1 27-288002-1 1 DAYTON HUDSON CORP LOT 2 BLK 1 $ - 133 SOUTH 6TH ST SHAKOPEE VALLEY IMINNEAPOLIS, MN 55402 MARKETPLACE 1 27-288003-01KTJ LIMITED PARTNERSHIP !LOT 3 BLK 1 $ 357.79 5125 CTY RD 101, STE 100 SHAKOPEE VALLEY 1 MINNETONKA, MN 55345 MARKETPLACE I 1 27-288004-0'KTJ LIMITED PARTNERSHIP 'LOT 4 BLK 1 I $ 438.24 15125 CTY RD 101, STE 100 1SHAKOPEE VALLEY 1MINNETONKA, MN 55345 MARKETPLACE I 27-288005-0IKTJ LIMITED PARTNERSHIP LOT 5 BLK 1 $ 446.75 '5125 CTY RD 101,STE 100 SHAKOPEE VALLEY !MINNETONKA, MN 55345 MARKETPLACE I 27-288006-0 SHARON BERNHAGEN LOT 6 BLK 1 $ 436.28 12173 EASTWAY AVENUE SHAKOPEE VALLEY :SHAKOPEE, MN 55379 MARKETPLACE 27-290001-01 DUBLIN SQUARE, LLC LOT 1, BLK 1 I $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290002-01 DUBLIN SQUARE, LLC LOT 2, BLK 1 I $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE 1 SAVAGE, MN 55378 I 27-290003-0!DUBLIN SQUARE, LLC LOT 3, BLK 1 $ 3,412.73 12433 PRINCETON AVENUE 'DUBLIN SQUARE ISAVAGE, MN 55378 I 27-290004-0'DUBLIN SQUARE, LLC LOT 4, BLK 1 $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE I I SAVAGE,MN 55378 I I 27-290005-0;DUBLIN SQUARE, LLC LOT 1, BLK 2 $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE 1 SAVAGE,MN 55378 1 1 1 1 Page 6 17E I 27-290006-0'DUBLIN SQUARE, LLC LOT 2,BLK 2 $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE !SAVAGE, MN 55378 I . . 27-290007-01 DUBLIN SQUARE, LLC LOT 3,BLK 2 $ 3,412.73 '12433 PRINCETON AVENUE DUBLIN SQUARE 'SAVAGE, MN 55378 I 27-290008-01 DUBLIN SQUARE, LLC LOT 4, BLK 2 $ 3,412.73 '12433 PRINCETON AVENUE DUBLIN SQUARE 'SAVAGE, MN 55378 _ I 27-290009-0'DUBLIN SQUARE, LLC LOT 1,BLK 3 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 1 I 27-290010-0 DUBLIN SQUARE, LLC LOT 2, BLK 3 I $ 3,412.72 112433 PRINCETON AVENUE (DUBLIN SQUARE I SAVAGE, MN 55378 1 27-290011-0 DUBLIN SQUARE, LLC !LOT 3, BLK 3 I $ 3,412.72 112433 PRINCETON AVENUE DUBLIN SQUARE I ISAVAGE, MN 55378 I I 27-290012-01 DUBLIN SQUARE, LLC LOT 4, BLK 3 $ 3,412.72 112433 PRINCETON AVENUE DUBLIN SQUARE I 'SAVAGE, MN 55378 27-290013-0'DUBLIN SQUARE, LLC OUTLOT A $ 16,945.96 112433 PRINCETON AVENUE DUBLIN SQUARE 'SAVAGE, MN 55378 I 1 I 27-290014-0DUBLIN SQUARE, LLC OUTLOT B $ - 112433 PRINCETON AVENUE DUBLIN SQUARE !SAVAGE, MN 55378 1 I 27-290015-0'DUBLIN SQUARE, LLC OUTLOT C $ 83,317.61 _ 112433 PRINCETON AVENUE DUBLIN SQUARE !SAVAGE, MN 55378 I 27-908037-01 EUGENE F HAUER SECT-08 TWP-115 RNG-022 S $ 14,783.59 1523 TIMBER CT E1/4 SW1/4(EX PARCEL 61A SHAKOPEE MN 55379 MN DOT 70-5&70-6) I _ 27-917023-1 1ISD 720 SECT-17 TWP-115 RNG-022 S $ 122,664.40 1505 HOLMES ST S 1/2 NE1/4 NW1/4&S 50'0 ISHAKOPEE MN 55379 F N1/2 NE1/4 NW1/4 I 1 TOTAL $ 477,171.80 Page 7 17E / 0. 17th Avenue East REVISED ASSESSMENT ROLL(11/3/99) 27-294001-0 LAURENT LAND DEVELOPMENT INC LOT 1, BLOCK 1 $ 4,374.56 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294002-0 LAURENT LAND DEVELOPMENT INC LOT 2, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294003-0 LAURENT LAND DEVELOPMENT INC LOT 3, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 _ 27-294004-0 LAURENT LAND DEVELOPMENT INC LOT 4, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294005-0 LAURENT LAND DEVELOPMENT INC LOT 5, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294006-0!LAURENT LAND DEVELOPMENT INC !LOT 6, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 !FRENCH TRACE 2ND ADDN JSHAKOPEE MN 55379 27-294007-0 1 LAURENT LAND DEVELOPMENT INC LOT 7, BLOCK 1 $ 4,374.59 1 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN 1SHAKOPEE MN 55379 27-294008-0'LAURENT LAND DEVELOPMENT INC LOT 8, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 !FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294009-01 LAURENT LAND DEVELOPMENT INC LOT 9, BLOCK 1 $ 4,374.59 1100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 I � 27-294010-01 LAURENT LAND DEVELOPMENT INC LOT 10, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294011-0 LAURENT LAND DEVELOPMENT INC LOT 11, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294012-0 LAURENT LAND DEVELOPMENT INC LOT 12, BLOCK 1 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294013-0 LAURENT LAND DEVELOPMENT INC LOT 1, BLOCK 2 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294014-0 LAURENT LAND DEVELOPMENT INC LOT 2, BLOCK 2 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 Page 1 17E 27-294015-0 LAURENT LAND DEVELOPMENT INC LOT 3, BLOCK 2 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN 1SHAKOPEE MN 55379 27-294016-0 LAURENT LAND DEVELOPMENT INC LOT 4, BLOCK 2 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294017-0 LAURENT LAND DEVELOPMENT INC LOT 5, BLOCK 2 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294018-0 LAURENT LAND DEVELOPMENT INC LOT 1, BLOCK 3 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN 1SHAKOPEE MN 55379 27-294019-01LAURENT LAND DEVELOPMENT INC LOT 2, BLOCK 3 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN 1SHAKOPEE MN 55379 1 27-294020-01 LAURENT LAND DEVELOPMENT INC LOT 3, BLOCK 3 $ 4,374.59 1100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294021-0 LAURENT LAND DEVELOPMENT INC LOT 4, BLOCK 3 1 $ 4,374.59 1100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294022-0 LAURENT LAND DEVELOPMENT INC LOT 5, BLOCK 3 $ 4,374.59 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-265001-010ENTEX HOMES LOT UNT BLK 101 $ 683.76 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE !MINNETONKA MN 55343 27-265002-0 CENTEX HOMES LOT UNT BLK 102 $ 683.76 ,12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265003-0;AARON J GOLLE LOT UNT BLK 103 $ 683.76 12078 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265004-0 JAY A RASMUSSON LOT UNT BLK 104 $ 683.76 1655 BRITTANY DR CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265005-0 BRIAN K SIMPSON LOT UNT BLK 105 $ 683.76 2018 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1 SHAKOPEE MN 55379 27-265006-0 HEATHER L LARSON LOT UNT BLK 106 $ 683.76 12022 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 Page 2 17E 27-265007-01 KRISTIN J VALEK LOT UNT BLK 107 $ 683.76 2026 HUMMINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265008-0 JON A CLEVELAND LOT UNT BLK 108 $ 683.76 2030 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265009-0 BRADLEY J&DENISE L BRAUN LOT UNT BLK 201 $ 683.76 2046 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265010-01 CENTEX HOMES LOT UNT BLK 202 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265011-0!CENTEX HOMES LOT UNT BLK 203 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265012-0 TODD PARTINGTON LOT UNT BLK 204 $ 683.76 2034 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE I SHAKOPEE MN 55379 27-265013-01VIRGINIA LODRINI LOT UNT BLK 205 1 $ 683.76 2050 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE 1 !SHAKOPEE MN 55379 1 27-265014-0 I BRADLEY N RABEN LOT UNT BLK 206 $ 683.76 12054 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE 1 55379 585 1 27-265015-0;LINDA AMAIKWU LOT UNT BLK 207 $ 683.76 2058 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1 SHAKOPEE MN 55379 27-265016-01 CENTEX HOMES LOT UNT BLK 208 $ 683.76 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE I 1 MINNETONKA MN 55343 27-265017-01 CENTEX HOMES LOT UNT BLK 301 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 MINNETONKA MN 55343 27-265018-01RONNA BRECHTHOLD LOT UNT BLK 302 $ 683.76 12074 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE I SHAKOPEE MN 55379 27-265019-01 FARAH ABRAHAM LOT UNT BLK 303 $ 683.76 12070 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 1 I 27-265020-0 I CURTIS M DOELL LOT UNT BLK 304 1 $ 683.76 2066 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE I SHAKOPEE MN 55379 1 Page 3 ow 17E 27-265021-0'RYAN C MCNEE LOT UNT BLK 305 $ 683.76 2082 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265022-0 RONNIE H&JANIS CARTER LOT UNT BLK 306 1 $ 683.76 2086 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265023-0 RYAN&KERRIE K EDGETON LOT UNT BLK 307 $ 683.76 2090 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265024-0,ROBERT&JESSELINE SOLONYNKA LOT UNT BLK 308 $ 683.76 2094 MOCKINGBIRD AVE CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265025-0 CENTEX HOMES LOT UNT BLK 401 $ 683.76 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265026-0 CENTEX HOMES i-LOT UNT BLK 402 $ 683.75 12400 WHITEWATER DR # 120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265027-0 CENTEX HOMES LOT UNT BLK 403 $ 683.75 ;12400 WHITEWATER DR # 120 1 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 1 1 27-265028-01 CENTEX HOMES LOT UNT BLK 404 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265029-0 CENTEX HOMES LOT UNT BLK 405 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265030-0 I CENTEX HOMES LOT UNT BLK 406 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265031-0 CENTEX HOMES LOT UNT BLK 407 $ 683.75 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265032-0 CENTEX HOMES LOT UNT BLK 408 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265033-01 MATTHEW D&LORI B SMITH LOT UNT BLK 501 $ 683.75 11583 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE ISHAKOPEE MN 55379 27-265034-0;CHRISTOPHER&MICHELE PEUKERT LOT UNT BLK 502 $ 683.75 1579 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 1 Page 4 17E 27-265035-0 JOHN R&THERESA N WILHOIT LOT UNT BLK 503 $ 683.75 1575 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265036-0 SCOTT&MICHELLE MCQUILLEN LOT UNT BLK 504 $ 683.75 1571 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE !SHAKOPEE MN 55379 27-265037-0 LAURIE ANN OMODT-KING LOT UNT BLK 505 $ 683.75 2083 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265038-01MARK REINHART LOT UNT BLK 506 $ 683.75 12079 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 27-265039-0[JACOB 0&PAULA K SORETIRE LOT UNT BLK 507 1 $ 683.75 12075 MOCKINGBIRD AV 1CIC 1066 LONGMEADOW CARRIAGE 1 !SHAKOPEE MN 55379 27-265040-01:KARLENE KNOLL LOT UNT BLK 508 1 $ 683.75 12071 MOCKINGBIRD AV CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265041-01JACK L DEVINE LOT UNT BLK 601 $ 683.75 1540 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE !SHAKOPEE MN 55379 27-265042-0 JCENTEX HOMES LOT UNT BLK 602 1 $ 683.75 12400 WHITEWATER DR #120 - CIC 1066 LONGMEADOW CARRIAGE 1MINNETONKA MN 55343 27-265043-0!CENTEX HOMES LOT UNT BLK 603 $ 683.75 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE !MINNETONKA MN 55343 27-265044-0 SCOTT FANUM LOT UNT BLK 604 $ 683.75 11532 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265045-0 I DEAN BRANDY LOT UNT BLK 605 $ 683.75 11516 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE ;SHAKOPEE MN 55379 1 27-265046-01JANICE HUIE LOT UNT BLK 606 $ 683.75 1520 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265047-0 BRIAN D LASSI LOT UNT BLK 607 $ 683.75 1524 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1SHAKOPEE MN 55379 1 27-265048-01 RYAN&NICHOLE FRIDGEN LOT UNT BLK 608 $ 683.75 1528 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 1SHAKOPEE MN 55379 Page 5 17E 27-265049-0 CHAD TERRELL LOT UNT BLK 701 $ 683.75 1529 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265050-0 CENTEX HOMES LOT UNT BLK 702 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265051-0 STEVE R GASKIN LOT UNT BLK 703 1 $ 683.75 1537 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265052-0 CENTEX HOMES LOT UNT BLK 704 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265053-0 KYLE J LUNDEEN LOT UNT BLK 705 $ 683.75 1559 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE 1 SHAKOPEE MN 55379 27-265054-0 CENTEX HOMES LOT UNT BLK 706 $ 683.75 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265055-0!GAIL N RANKL LOT UNT BLK 707 I $ 683.75 1551 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE SHAKOPEE MN 55379 27-265056-0,ROBERTA RONBECK LOT UNT BLK 708 $ 683.75 1547 HUMMINGBIRD ST CIC 1066 LONGMEADOW CARRIAGE j SHAKOPEE MN 55379 27-265129-0 CENTEX HOMES UNIT 1701 1 $ 552.28 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265130-OICENTEX HOMES UNIT 1702 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1,MINNETONKA MN 55343 27-265131-0 CENTEX HOMES UNIT 1703 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265132-0 CENTEX HOMES UNIT 1704 $ 552.26 112400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE 1 MINNETONKA MN 55343 27-265133-0 CENTEX HOMES UNIT 1705 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265134-0 CENTEX HOMES UNIT 1706 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 Page 6 17E 27-265135-0 CENTEX HOMES UNIT 1707 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-265136-0 CENTEX HOMES UNIT 1708 $ 552.26 12400 WHITEWATER DR #120 CIC 1066 LONGMEADOW CARRIAGE MINNETONKA MN 55343 27-276001-0 CENTEX HOMES LOT 1 BLK 1 $ 4,418.11 '12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276002-0 CENTEX HOMES LOT 2 BLK 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276003-0 CENTEX HOMES LOT 3 BLK 1 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276004-0 CENTEX HOMES LOT 4 BLK 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN 1MINNETONKA MN 55343 27-276005-0 CENTEX HOMES LOT 5 BLK 1 $ 4,418.11 112400 WHITEWATER DR # 120 LONGMEADOW 2ND ADDN 'MINNETONKA MN 55343 27-276006-0 CENTEX HOMES LOT 6 BLK 1 $ 4,418.11 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 1 27-276007-0 1 CENTEX HOMES LOT 7 BLK 1 $ 4,418.11 112400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 I 27-276008-0 CENTEX HOMES LOT 8 BLK 1 $ 4,418.10 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276009-01 CENTEX HOMES LOT 9 BLK 1 $ 4,418.10 12400 WHITEWATER DR # 120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 1 27-276010-0 CENTEX HOMES LOT 10 BLK 1 $ 4,418.10 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276011-0 CENTEX HOMES LOT 11 BLK 1 $ 4,418.10 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 27-276012-0 CENTEX HOMES LOT 12 BLK 1 $ 4,418.10 12400 WHITEWATER DR #120 LONGMEADOW 2ND ADDN MINNETONKA MN 55343 Page 7 17E 27-288001-0 KTJ LIMITED PARTNERSHIP LOT 1 BLK 1 $ 2,226.54 5125 CTY RD 101, STE 100 SHAKOPEE VALLEY MINNETONKA, MN 55345 MARKETPLACE 27-288001-1 KTJ LIMITED PARTNERSHIP LOT 1 BLK 1 $ - 5125 CTY RD 101,STE 100 SHAKOPEE VALLEY MINNETONKA, MN 55345 MARKETPLACE 27-288002-0 DAYTON HUDSON CORP LOT 2 BLK 1 $ 2,635.34 33 SOUTH 6TH ST SHAKOPEE VALLEY MINNEAPOLIS, MN 55402 MARKETPLACE 27-288002-1 DAYTON HUDSON CORP LOT 2 BLK 1 $ - 33 SOUTH 6TH ST SHAKOPEE VALLEY MINNEAPOLIS, MN 55402 MARKETPLACE 27-288003-0 1 KTJ LIMITED PARTNERSHIP LOT 3 BLK 1 $ 357.79 5125 CTY RD 101, STE 100 SHAKOPEE VALLEY MINNETONKA, MN 55345 MARKETPLACE 27-288004-0 KTJ LIMITED PARTNERSHIP LOT 4 BLK 1 $ 438.24 5125 CTY RD 101,STE 100 SHAKOPEE VALLEY MINNETONKA, MN 55345 MARKETPLACE 27-288005-0 KTJ LIMITED PARTNERSHIP LOT 5 BLK 1 $ 446.75 15125 CTY RD 101, STE 100 SHAKOPEE VALLEY MINNETONKA, MN 55345 MARKETPLACE 27-288006-0I SHARON BERNHAGEN LOT 6 BLK 1 $ 436.28 2173 EASTWAY AVENUE SHAKOPEE VALLEY SHAKOPEE, MN 55379 MARKETPLACE 27-290001-0 DUBLIN SQUARE, LLC LOT 1, BLK 1 $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE 1SAVAGE, MN 55378 27-290002-0 DUBLIN SQUARE, LLC LOT 2, BLK 1 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290003-0 DUBLIN SQUARE, LLC LOT 3, BLK 1 $ 3,412.73 112433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290004-0'DUBLIN SQUARE, LLC LOT 4,BLK 1 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290005-0 DUBLIN SQUARE, LLC LOT 1, BLK 2 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290006-0 DUBLIN SQUARE, LLC LOT 2, BLK 2 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 Page 8 17E 27-290007-0 DUBLIN SQUARE, LLC LOT 3, BLK 2 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290008-0 DUBLIN SQUARE, LLC LOT 4, BLK 2 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290009-0 DUBLIN SQUARE, LLC LOT 1, BLK 3 $ 3,412.73 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290010-0 DUBLIN SQUARE, LLC LOT 2, BLK 3 $ 3,412.72 12433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-29001 1-0 1 DUBLIN SQUARE, LLC LOT 3, BLK 3 $ 3,412.72 112433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290012-0 DUBLIN SQUARE, LLC LOT 4, BLK 3 $ 3,412.72 12433 PRINCETON AVENUE DUBLIN SQUARE ;SAVAGE, MN 55378 ( I 27-290013-0'DUBLIN SQUARE, LLC 1 OUTLOT A $ 16,945.96 112433 PRINCETON AVENUE DUBLIN SQUARE SAVAGE, MN 55378 27-290014-0 I DUBLIN SQUARE, LLC OUTLOT B $ - 112433 PRINCETON AVENUE DUBLIN SQUARE 'SAVAGE, MN 55378 27-290015-01 DUBLIN SQUARE, LLC OUTLOT C $ 83,317.61 112433 PRINCETON AVENUE DUBLIN SQUARE }SAVAGE, MN 55378 27-908037-01 EUGENE F HAUER SECT-08 TWP-115 RNG-022 S $ 14,783.59 523 TIMBER CT E1/4 SW1/4(EX PARCEL 61A 1 SHAKOPEE MN 55379 MN DOT 70-5&70-6) 27-917023-1 ISD 720 SECT-17 TWP-115 RNG-022 S $ 122,664.40 ,505 HOLMES ST S 1/2 NE1/4 NW1/4&S 50'0 SHAKOPEE MN 55379 F N1/2 NE1/4 NW1/4 TOTAL $ 477,171.80 Page 9 /0. G . MEMORANDUM TO: Mayor and City Council, City of Shakopee,Minnesota FROM: Jim Thomson, City Attorney DATE: October 29, 1999 RE: Liquor License Hearings Notices have been sent to six liquor licensees concerning alleged violations of selling alcoholic products to persons under the age of 21. These notices informed the licensees that the City Council will consider this issue at its November 3, 1999 meeting at 7:30 p.m. Notices were sent to the following licensees: Licensee Date of Violation 1. Canterbury Park Concessions Inc., 1100 Canterbury Road August 13, 1999 2. Magnum Management Corp. dba Valleyfair, One Valleyfair Road August 13, 1999 3. Turtles Bar and Grill, Inc., 132 East 1d Avenue August 20, 1999 4. Tom Thumb Food Markets, 590 South Marschall Road August 20, 1999 5. Sabroso, Inc., 1120 East 1'`Avenue September 17, 1999 6. Crossroads Liquor of Shakopee LLC, 1262 Vierling Drive East August 13, 1999 The maximum penalty that the City Council can impose for violation of its liquor regulations is a penalty of up to $2,000, a suspension of the liquor license for up to 60 days, a revocation of the liquor license, or any combination of these penalties. If the City Council is considering imposing a suspension or revocation, the licensee must be given the opportunity for a hearing by an independent hearing officer. The alleged violations all involve first-time offenses under the City liquor regulations, except for Crossroads Liquor. On July 6, 1999, the Council imposed a $1,000 administrative penalty and a 10-day license suspension of Crossroads Liquor. The license suspension was held in abeyance for one year on condition that they not have any violations pertaining to their liquor license or tobacco license. Tom Thumb has been previously found to have been in violation of the City's tobacco regulations. The purpose of this agenda item is to allow the licensees to appear before the Council and either admit or deny the violation. If they admit the violation, there is no need for a hearing. If, however, a licensee denies the violation, a hearing before an independent hearing officer will need to be scheduled if the City Council is considering suspension or revocation of the license. JJT-170696 SH155-23 My recommendation as to how to proceed is as follows: 1. I can give a brief summary of the background and purpose for the agenda item. 2. The Mayor would then call each case and the licensee will have an opportunity to admit or deny the violation and to give any extenuating circumstances they feel are relevant. If the licensee admits the violation, the City Council can impose the penalty immediately. If the licensee denies the violation, we will need to schedule a hearing before an independent hearing officer, unless the Council is not considering a suspension of the license. • JJT-170696 SH155-23 LIQUOR VIOLATIONS April 9, 1999 violations occurred. July 6, 1999 City Council imposed civil penalties as follows: 1. Speedway/SuperAmerica LLC, 1155 East First Avenue $500 administrative penalty and 5 day suspension 2. Twin Cities Stores, Inc., dba Oasis Market, 1147 Canterbury Road $500 administrative penalty and a 10 day suspension 3. Crossroads Liquor of Shakopee,LLC, 1262 Vierling Drive East $1,000 administrative penalty and a 10 day suspension; suspension will not go into effect if there are no violations pertaining to the liquor license or tobacco license for a period of one year August 13, 1999 violations occurred. 1. Crossroads Liquor of Shakopee LLC, 1262 Vierling Drive East 2. Canterbury Park Concessions Inc., 1100 Canterbury Road 3. Magnum Management Corp. dba Valleyfair, One Valleyfair Drive August 20, 1999 violations occurred. 4. Turtles Bar and Grill, Inc., 132 East 1st Avenue 5. Tom Thumb Food Markets, 590 So. Marschall Road September 17, 1999 violations occurred. 6. Sabroso Inc., 1120 Eat 1st Avenue Hearing set by Council for 11/3/99 i:\clerk\jeanette\licenses/ligviola. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Brian Turtle Information DATE: October 29, 1999 The attached document("Code Alcohol Compliance Checks"),was provided by Brian Turtle. He had been contacted by a Councilmember wanting more information about compliance checks. The document provided is authored by the University of Minnesota Epidemiology Program, and sets forth what it recommends as training procedures for performing age -related alcohol checks. Mr. Turtle will present information relating to the method in which the compliance check was done locally, as well as the comparison of what other cities have in place for penalties for violations. So that you have an opportunity to refer to this information,he requested that you receive this in advance of the meeting. If there are specific items that you would like to look at prior to conducting the hearing,please make that request prior to the City Attorney calling the first cited establishment. /VS' (142A-/-`41-99 Mark McNeill City Administrator MM:tw ::.:•:::::::::: AE:E:i* g::::pii: ::::::::A: ::::::::i::::::.: *i:i:Aii :::::::E ,__,::::•::•:•:•:•:. ,,,.,,,:s•::::::•:::$ 1,1•:•:•:::::::::: :.-:§:!.:.: I-4 * 1-r1 K:i::*::::; 1-1:):§:::•:•::::: ug zi:i:iiiiiii k„2 f::!::::iP ‘1..,E:A:A ,..,.., ,,y::::::::::•:•,• rri em ‘...::::::.•••.*:-..: 0 •::::::i::::::::: 0 41:•iggii.i L . ,_,, ...-••;:•:::-::::::i: ,_i ::::::: ::::. „_,EElii:iii*K ii::Ei:.§§.:: = ii:::i1:::::::::::: cr. •-' :-..::i•-•::•q Fo '-' 0. ,•••••• •••'•'•'•;,;:'• H•t '-'''.:::;:: 0 •:::::: ii::%Pi5)* a, 1::tq::::il:i ,••,'-"E*K: 0 iiiiin [iiiiiigiiii :iii:.ii::* K° 0.-'-. _a :___•-n .-•••:.-,...?..•-,::::,:: 0 0 ,-,1-'•-::.•:.i.:0., , 1 IA"':::::::::::::::: CD :i:i*i:3i:i: ,.... 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'4.:4:%:-•,-.. ••••••.. 1-..1..i.•!..i:i'....:•!',...::: k44 :*::Mi KiX?:i§ 1.::......,!..f........1. 1:...,...,..,..:....,• ...,',................: ii.iii:•:.:ii.,:•::::: K*K:::::: :::::::::444 ••••••••• •••••••••••••• ....... ..:11:•••••!:••:•••••••::::::::• ....... ••---- . 1:••••::•1•••••:":•;:••••::::::::::::•••.••::::•••:::::::••• 1 ii:ii k ) C" * 2 ) i )3' (cn _; c P i:::::. ::::;::1 1.§ , o p ; 89i/ 0 # / ii (_ / _e o Tz*St jt ( CD_K oi a A_-; §:i:i:K !— § CA'( ne) »c-iligiiiiiiiff} c CD ! ® 0 \ 7 :) giiiiii n cn : o o ; o}\ i.:•".•:::.•:::.•:::.•:;•1..: 0 0 § 0 § A § 2/ p/ , N) :� o § o n .\ { §' gl . . . 0 k §. \ / / # /3/4. 6, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima,Planner II SUBJECT: Amendment to the Zoning Map-Rezone Property from Agricultural Preservation(AG)and Light Industrial(I1)to Business Park(BP)and Highway Business(B 1) DATE: November 3, 1999 DISCUSSION The City Council reviewed this request for rezoning at its October 19, 1999,meeting. At this meeting,the Council tabled action on the request and directed that the applicant provide development plans for the site for viewing by the Council. The applicant will provide these sketches at the meeting on November 3. For the Council's information, staff has included with this memo, a copy of the development plans included as part of the recent Metropolitan Urban Service Area(MUSA)amendment application for these properties. Also attached for the Council's information is a copy of the October 19, 1999 memo and Ordinance No. 559 for the Council's consideration. ALTERNATIVES 1. Approve the request to rezone the subject property from Agricultural Preservation(AG) and Light Industrial(11)to Business Park(BP)and Highway Business(B1). 2. Deny the request to rezone the subject property from Agricultural Preservation(AG)and Light Industrial(I1)to Business Park(BP)and Highway Business(B1). 3. Table the matter for additional information from the applicant or staff. ACTION REQUESTED Offer a motion consistent with the Council's preferred alternative. 'e Klima 'lamer II islcommdeAcc\1999kc1103\rezvgcc.doc ORDINANCE NO. 559,FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE,MINNESOTA,AMENDING THE ZONING MAP ADOPTED IN CITY CODE SECTION 11.03 BY REZONING LAND GENERALLY LOCATED NORTH AND SOUTH OF COUNTY ROAD 16,EAST OF COUNTY ROAD 83 AND WEST OF DEAN LAKE FROM AGRICULTURAL PRESERVATION(AG)AND LIGHT INDUSTRIAL(Ii)TO BUSINESS PARK(BP)AND HIGHWAY BUSINESS (B1) WHEREAS,Valley Green Business Park, applicant and property owner, and City of Shakopee, property owner, have requested the rezoning of land from Agricultural Preservation (AG) and Light Industrial(I1)to Business Park(BP)and Highway Business(B 1); and WHEREAS,the subject property is described as attached on Exhibit A; and WHEREAS,notices were duly sent and posted, and a public hearing was held before the Planning Commission on October 7, 1999, at which time all person present were given an opportunity to be heard; and WHEREAS,the Planning Commission voted to recommend approval of the rezoning of the property from Agricultural Preservation(AG) and Light Industrial(Il)to Business Park(BP) and Highway Business(B1). THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS: Section 1 -That the zoning map adopted in City Code Section 11.03 is hereby amended by rezoning land referenced in Exhibit A, from Agricultural Preservation(AG)and Light Industrial(Il)to Business Park(BP) and Highway Business(B1). Section 2-Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee,Minnesota, held this day of , 1999. Jon Brekke,Mayor of the City of Shakopee ATTEST: Judith S. Cox, City Clerk . Published in the Shakopee Valley News on the day of , 1999. 7m • I K 1i lill • 1 1,,:::3 , ..::, Y p ., .. .. . < ,.. • 1 I ( a ZeL) ''' • • 3 c` 1 1 Z `` I I U^ �� 1 1 1-i • \ I I / f.r I I r / f > ? \ I I %• Z 1 LU X I ILL / 1 1 \ k a d; 1 w `N-� --- - .d o 14 w , o \ 1 . 2a •w.rti . ,�- i s. C IL \‘, ' i . 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CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima,Planner II SUBJECT: Amendment to the Zoning Map-Rezone property from Agricultural Preservation(AG)and Light Industrial(11)to Highway Business (B 1)and Business Park(BP) DATE: October 5, 1999 Site Information: Applicant: Valley Green Business Park City of Shakopee Property Owner: Valley Green Business Park City of Shakopee Location: South of Highway 169,north and south of County Road 16, east of County Road 83 Adjacent Zoning: North: Highway 169 Right of Way South: Rural Residential (RR)&Agricultural(AG) East: Dean Lake West: County Road 83 MUSA: The site is within the MUSA boundary. Attachments: Exhibit A: Zoning Area Map Exhibit B: Proposed Zoning Sketch Exhibit C: City Code Section 11.36 Highway Business(B1)Regulations Exhibit D: City Code Section 11.47 Business Park(BP)Regulations Introduction The applicant is requesting that the City amend the Official Zoning Map by rezoning property currently zoned as Agricultural Preservation(AG) and Light Industrial(H)to Highway Business (B1) and Business Park(BP). Please see Exhibit A for the location of the subject site. Exhibit B is a sketch from the current Zoning map identifying which parcels are requested to be rezoned to Highway Business(B1)and Business Park(BP). Considerations 1. The Comprehensive Plan has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses,as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. Exhibits C and D provide a listing of the uses, both permitted and conditional, that are allowed in the Highway Business (B1)and Business Park(BP)zones. 2. On September 1, 1999, the Metropolitan Council granted approval to a Comprehensive Plan amendment allowing the addition of 554 acres of land into the Metropolitan Urban Service Area (MUSA). This amendment also included designating these areas for commercial and business park uses. On September 7, 1999, the Shakopee City Council also granted its approval to this amendment. The proposed rezoning request is in compliance with the approved Comprehensive Plan and recent amendment. Findings The criteria required for the granting of a Zoning Ordinance Amendment are listed below with staff findings. Criteria#1 That the original Zoning Ordinance is in error; Finding#1 The original Zoning Ordinance is not in error. Criteria#2 That significant changes in community goals and policies have taken place; Finding#2 Significant changes in community goals and policies have taken place. With the opening of Highway 169, the City has experienced significant growth and demand for commercial and office sites The rezoning of these properties would provide additional developable property for these types of uses Criteria#3 That significant changes in City-wide or neighborhood development patterns have occurred; or Finding#3 Significant changes in City-wide or neighborhood development patterns have occurred With the construction and opening of Highway 169, this portion of Shakopee has experienced increased visibility and improved access, which has led to significant development for the area. Criteria#4 That the comprehensive plan requires a different provision. Finding#4 The recent amendment to the Comprehensive Plan guides this property for Business Park uses The impacts of Business Park and Commercial uses are similar, therefore the request to rezone to Highway Business (B1) and Business Park(BP) would be in compliance with the Comprehensive Plan. • Alternatives 1. Recommend to the City Council the approval of the request to rezone the subject property from Agricultural Preservation (AG) and Light Industrial (11) to Highway Business (B1) and Business Park(BP). 2 r` 2. Recommend to the City Council the denial of the request to rezone the subject property from Agricultural Preservation (AG) and Light Industrial (Il) and Highway Business (B1) and Business Park(BP). 3. Continue the public hearing and request additional information from the applicant or staff. Staff Recommendation Staff recommends Alternative No. 1, approval of the request to rezone the subject property from Agricultural Preservation(AG) and Light Industrial(Ii)to Highway Business(B1) and Business Park (BP)Zone. Action Requested: Offer a motion to recommend to the City Council the approval of the request to rezone the subject property from Agricultural Preservation(AG) and Light Industrial(Ii)to Highway Business(B1) and Business Park(BP)Zone. aI �i:, ,' ulie Klima Planner II i:\commdev\boaa pc\1999\1007\rzvgcc.doc • 3 __7 . 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'... g 2,„,..›.....41: 1 ...t:.:. • its •e: 0:t'V4--,4.- -,,,e- IN:(416 lit.' - t.t2T,9 •,',.1-*7,-'7...-1-,,,:..,----4. .1:,1-4 7.7.;.1., , 1 111:13j10:1984rZ sokIll illt!S•N.4 4,,,„_,_ ..,,,,,..... .,...• , .4- ...\,......„,..,..., •... .t,.. ,.,. .4... <74 A i';Y.4,`,,.• ..N.,A,,..4,7.•,\,...-..`.e. in Is.,. .--rx4,-—-.,ka,t,...:.•Z:.•4-,'!' ,.,....-0.4 t•*,,,,',./t 614P Tfiiigif ttilEal r Kt t.ig_:.-• 411tiler 'TI---- sq141, ...!..?.......................... _ cs.16 2:1 4/ 404. / S S A S .. A Troposed, 4..„, AG h. . . , • ,„„. g AG Prdi)Cflii Buss . , AG i 10017 lark, axect... 1 _ g R SI --- Li RR _____------ _ \LC' PIKE \.- LAKE 9- EXH I S rf 1 99-\° EXRISIT C §11.36 SEC.11.36. HIGHWAY BUSINESS ZONE(B-1). Subd. 1. Purpose. The purpose of the highway business zone is to provide an area for business uses fronting on or with immediate access to arterial and collector streets. Subd. 2. Permitted Uses. Within the highway business zone, no structure or land shall be used except for one(1)or more of the following uses: A. motels and hotels; B. restaurants,class I; C. retail establishments; D. utility services; E. administrative, executive and professional offices; F. financial institutions; G. medical or dental clinics; H. public buildings; I. dwellings when combined in the same structure with another, permitted use within the Highway Business Zone (B-1) along the County Road 69/State Highway 101/First Avenuecorridor west of County Road 17/Marschall Road and east of Webster Street or a line running northwesterly along the eastern boundary of the Webster Street right-of-way. (Ord.525, December 31, 1998) Subd. 3. Conditional Uses. Within the highway business zone, no structure or land shall be used for the following uses except by conditional use permit: A. taverns; B. churches; C. animal hospitals and veterinary clinics: D. open sales lots or any use having exterior storage of goods for sale; E. gas stations; F. restaurants,class ll; G. private lodges and clubs; H. commercial recreation,major or minor, I. bed and breakfast inns; page revised in 1998 1171 §11.36 J. uses having a drive-up or drive-through window; K. vehicle sales,service,or repair; including general repair, rebuilding or reconditioning of engines or vehicles, including body work,frame work and major painting service, replacement of any part or repair of any part, incidental body and fender work, painting or upholstering; L. car washes; M. hospitals; N. theaters; 0. funeral homes; P. utility service structures; Q. day care facilities; R. adult day care centers as conditional use, subject to the following conditions: The adult day care centers shall: 1. serve thirteen(13)or more persons; 2. provide proof of an adequate water and sewer system if not served by municipal utilities; 3. have outdoor leisure/recreation areas located and designed to minimize visual and noise impacts on adjacent areas; 4. the total indoor space available for use by participants must equal at least forty (40) square feet for each day care participant and each day care staff member present at the center. When a center is located in a multifunctional organization, the center may share a common space with the multifunctional organization if the required space available for use by participants is maintained while the center is operating. In determining the square footage of usable indoor space available,a center must not count: a. hallways. stairways, closets, offices, reStrooms and utility and storage areas; b. more than 25% of the space occupied by the furniture or equipment used by participants or staff;or c. in a multifunctional organization,.any space occupied by persons associated with the multifunctional organization while participants are using common space; 5. provide proof of state, federal and other governmental licensing agency approval;and pegs revised in 1997 1172 §11.36 6. comply with all other state licensing requirements; (Ord.482, May 15, 1997) S. relocated structures; T. structures over thirty-five(35)feet in height; U. developments containing more than one(1)principal structure per lot; V. retail centers;or W. other uses similar to those permitted by the subdivision, upon a determination by the Board of Adjustment and Appeals, may be allowed upon the issuance of a Conditional Use Permit. (Ord.528, October 29, 1998) Subd. 4. Permitted Accessory Uses. Within the highway business zone the following uses shall be permitted accessory uses: A. any incidental repair or processing necessary to conduct a permitted principal use; B. parking and loading spaces; C. temporary construction buildings; D. decorative landscape features; E. communication service apparatus/device(s)as permitted accessory uses, subject to the following conditions: 1. shall be co-located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height (including the extension of any communication service device(s)apparatus); 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s)/apparatus other than danger or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted,shall be complied with; page revised in 1998 1173 • §11.36 8. all obsolete or unused towers and accompanying accessory facilities shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by the City. After the facilities are removed,the site shall be restored to its original or an approved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s)/apparatus; 10. wireless telecommunication towers and antennas will only be considered for City parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved • by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • commercial recreation areas and major playfields used primarily by adults; generated through the lease of a Citypark for wireless all revenue 11. 9 telecommunication towers and antennas should be transferred to the Park Reserve Fund;or(Ord.479, March 13, 1997) F. other accessory uses customarily appurtenant to a permitted use, as determined by the Zoning Administrator. Subd. 5. Design Standards. Within the highway business zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following minimum requirements: A. minimum lot size(new lots): one(1)acre(Ord.485,June 12, 1997) B. Maximum impervious surface percentage: 75% C. Lot specifications: minimum lot width: (new lots): 100 feet (existing lots): 60 feet minimum front yard setback: 30 feet minimum side yard setback: 20 feet minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zones: 75 feet peye revised in 1997 1174 §11.37 D. Maximum height: Thirty-Five (35) feet without a conditional use permit. (Ord. 31, October 25, 1979; Ord. 150, October 4, 1984; Ord. 158, January 31, 1985; Ord. 159, February 28, 1985; Ord. 246, June 17, 1988; Ord. 264, May 26, 1989; Ord. 275, September 22, 1989; Ord. 279, December 1, 1989; Ord. 292, September 7, 1990; Ord. 320, October 31, 1991;Ord. 377,July 7, 1994; Ord. 434, November 30, 1995) SEC.11.37. Reserved. page revised in 1997 1175 EXHIPfl D ORDINANCE NO. 547, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 11,ZONING,BY A BUSINESS PARK (PB) ZONE THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 11, Zoning, is hereby amended by adding the following language: SEC. 11.47. BUSINESS PARK ZONE (BP) Subd. 1. Purnose. The purpose of the Business Park zone is to provide areas for the development of office,business and light industrial uses meeting high standards of design and construction and having close proximity to major transportation corridors and/or other industrial zones. Subd. 2. Permitted Uses. Within the Business Park zone,no structure or land shall be used except for one or more of the following uses: A. offices and office buildings: B. research laboratories conducted entirely within an enclosed building; except those involving a project that fits within one of the Mandatory EIS Categories under Minnesota Rules 4410.4400; C. manufacturing, fabrication, processing, and assembly operations conducted entirely within an enclosed building,except those involving a project that fits within one the Mandatory EIS Categories under Minnesota Rules 4410.4400; D. warehousing and wholesaling operations conducted entirely within an enclosed building,except those involving a project that fits within one of the Mandatory EIS Categories under Minnesota Rules 4410.4400: E. office-warehouse and office-showroom facilities; F. medical or dental clinics; G. agricultural uses,but limited to the growing of field crops: g, utility services;and I. public buildings. Subd.3. Conditional Uses. Within the Business Park zone. no structure or land shall be used for any of the following uses except by conditional use permit: A. health and athletic club facilities; B. commercial vehicle rental facilities; C. industrial or technical training schools; D. restaurants,class I or class II,contained within a principal structure, oriented toward serving employees,and not exceeding 10%of the gross floor area of the building; E. manufacturing,fabrication,processing,and assembly operations;warehousing and wholesaling operations;and research laboratories,that fit within one of the Mandatory EIS Categories under Minnesota Rules 4410.4400; F. retail establishments not exceeding 10%of the gross floor area of the building; G. developments containing more than one principal structure per lot; H. hotels; heliports; J. communication service towers, subject to the following conditions: 1. shall be a monopole structure; 2. the location of the tower shall comply with the minimum setback requirements of the zone in which it is to be located. Towers located closer to a property line than a distance equal to the height of the tower shall be designed and engineered to collapse within the distance between the tower and the property Iine and supporting documentation shall be provided to prove this by a professional engineer; 3. shall not exceed 175 feet in total height(including the extension of any antenna); 4. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 5. shall be protected with corrosive resistant material; 6. signage shall not be allowed on the tower other than danger or warning type signs; 7. must provide proof from a professional engineer that the equipment is not able to be co-located on any existing or approved towers and prove that the planned tower will not interfere with existing communications for public safety purposes; 8. must be built to accommodate antennas being placed at varying heights on the tower; 9. existing vegetation on the site shall be preserved to the maximum extent possible; 10. shall be surrounded by a security fence 6 feet in height with a lockable gate; 11. shall be located and have an exterior finish that minimizes visibility off-site to the greatest extent possible; 12. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted,shall be complied with; 13. equipment and buildings shall be screened from view by suitable landscaping, except where a design of non-vegetative screening better reflects and compliments the architectural character of the surrounding neighborhood; 14. no tower shall be permitted unless the equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or building within one- half(1/2)mile search radius of the proposed tower for any of the following reasons: • the necessary equipment would exceed the structural capacity of the existing or approved tower or building and the existing or approved tower cannot be reinforced,modified,or replaced to accommodate planned or equivalent equipment at a reasonable cost,as certified by a qualified,licensed professional engineer. • the necessary equipment would cause interference as to significantly impact the usability of other existing or planned equipment at the tower, structure or building and the interference cannot be prevented at a reasonable cost, as certified by a qualified, licensed structural engineer. • existing or approved towers and buildings within the 1/2 mile search radius cannot or will not accommodate the planned equipment at a height necessary to function reasonably,as certified by a qualified, licensed professional engineer. • the applicant, after a good faith effort. is unable to lease space on an existing or approved tower or building. 15. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the city. After the facilities are removed, the site shall be restored to its original or an improved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site. 16. The applicant shall submit a plan illustrating anticipated sites for future location for communication towers and/or communication device(s)/apparatus. 17. When towers are to be located in city parks, no towers should be located in designated conservation areas such as forest areas. marsh lands, wildlife preserves, nature center parks, picnic area, near historical structures, scenic open space areas, and areas of intense recreational play for children(playfields, swimming pool, playground equipment). 18. Wireless telecommunication towers and antennas will only be considered for city parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • Commercial recreation areas and major playfields used primarily by adults. 19. All revenue generated through the lease of a city park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund. K. structures over 45 feet in height;and L. other uses similar to those in this subdivision,upon a determination by the Board of Adjustment and Appeals may be allowed upon the issuance of a Conditional Use Permit. Subd.4. Permitted Accessory Uses. A. parking and loading spaces; B. temporary construction buildings; C. decorative landscape features; D. communication tower service apparatus/devices subject to the following conditions: 1. shall be co-located on an existing tower or an existing structure; 2. must not exceed 175 feet in total height(including the extension of any communication service device(s)/apparatus; 3. lights and/or flashing equipment shall not be permitted unless required by state or federal agencies; 4. signage shall not be allowed on the communication service device(s)/apparatus other than danger or warning type signs; 5. must provide proof from a professional engineer that the equipment will not interfere with existing communications for public safety purposes; 6. shall be located and have an exterior finish that minimizes visibility off-site to the maximum extent possible; 7. applicable provisions of the City Code, including the provisions of the State Building Code therein adopted,shall be complied with: 8. all obsolete or unused towers and accompanying accessory facilities shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the city. After the facilities are removed,the site shall be restored to its original or an improved state. The user of the tower and/or accompanying accessory facilities shall be responsible for the removal of facilities and restoration of the site; 9. the applicant shall submit a plan illustrating all anticipated future location sites for communication towers and/or communication devices(s)/apparatus. 10. Wireless telecommunication towers and antennas will only be considered for city parks when the following conditions exist and if those areas are recommended by the Parks and Recreation Advisory Board and approved by the City Council: • City parks of sufficient size and character that are adjacent to an existing commercial or industrial use; • Commercial recreation areas and major playfields used primarily by adults. 11. All revenue generated through the lease of a city park for wireless telecommunication towers and antennas should be transferred to the Park Reserve Fund. E. other accessory uses customarily appurtenant to a permitted or conditional use,as determined by the Zoning Administrator. Subd.5. Desien Standards. A. Minimum lot area: 1 acre B. Maximum impervious surface coverage: 80% C. Lot specifications: 100 feet Minimum lot width: Building setbacks: minimum front yard setback: 50 feet minimum side yard setback: 20 feet minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zone: 100 feet D. Dumpsters, trash handling equipment,and recycling equipment shall be stored within the principal structure,or within an accessory structure constructed of the same materials as the principal structure. E. Lighting fixtures shall be of downcast,cutoff type parking or drive aisle setbacks: minimum front yard setback: 50 feet minimum side yard setback: 20 feet minimum rear yard setback: 10 feet minimum side or rear yard setback from residential zone: 100 feet D. Maximum height: 45 feet without a conditional use permit Subd.6. Construction Materials. In the business park zone only the following materials may be used for the exterior finish of any principal or accessory building: face brick, stone,glass, decorative concrete block,architecturally treated concrete,cast in place or precast concrete,stucco,and materials substantially similar to these as determined by the Board of Adjustment and Appeals. Steel,aluminum,copper,or other high quality,durable metal,and wood may be used,but only as an accent,trim or frame,and not as siding for a substantial portion of any building facade. Section 2 - -Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, t da of , 1999. Mttmesota, held the /g y 947-r? yor of the City of Shakopee ATTE T:. IPA ri, Ci Jerk Pushed in the Shakopee Valley News on the day of , 1999. MEMO FOR THE TABLE 14.A. cfru et- fie CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Valley Green Business Park(Valley Green)Request for Rezoning —Traffic Information MEETING DATE: November 3, 1999 INTRODUCTION: Valley Green has requested rezoning of the subject properties from largely Light Industrial(I-1) and a small amount of Agricultural Preservation(AG)to largely Business Park(BP)and a small amount of Highway Business(B-1). The Comprehensive Plan, as amended this year, guides the property for business park use. At it's last meeting,the Council tabled this matter, and requested that additional information be provided by the applicant about the anticipated use of the properties if it is rezoned. Among the possible issues is traffic and transportation planning. This memo is offered solely for the Council's information, and there is no specific action requested related to this memo. DISCUSSION: The City's draft Transportation Plan map shows the realignment of the intersection of CSAH 16 at CSAH 83 and the extension of 17th Avenue, with this roadway eventually becoming a County road. Whether or not this will take place depends on whether agreement can be reached with the County on the jurisdiction issue. If agreement is not reached, it is likely that 17th Avenue would have to be diverted south of the Shakopee Aggregates site. If that occurs, it is further likely that 17th Avenue would terminate at CSAH 83, and current CSAH 16 would remain in place. As a consultant for the applicant, WSB has prepared the traffic analysis for the proposed realignment of CSAH 16. Most of the analysis is contained in the West Dean Lake Feasibility Study, a copy of which will be available should the Council wish to review it in detail. On its behalf, the Scott County Highway Department has its consultant, SRF, reviewing the analysis. The analysis is set forth in the attached September 25, 1998 letter of Chuck Rickart with WSB. Some of the more salient points in this analysis are: ■ WSB indicates that the trips that would be generated by the proposed Valley Green Corporate Center developments were included in the analysis that WSB had previously done for the City's transportation plan. • Of specific concern during the Metropolitan Council's review of the Comprehensive Plan amendment was the functioning of CSAH 83 north of MEMO FOR THE TABLE 14.A. STH 169. The detailed analysis that accompanies Mr. Rickart's letter addresses this issue. Also attached to this memo is a concept plan that was originally developed when the City was discussing location options with ADC Telecommunications. The drawing shows well the possible trail connection between the proposed Corporate Center and Southbridge, as well as the trail system internal to the Corporate Center. A B.A.Mittelsteadt,P.E. 350 Westwood Lake Office Bret A.Weiss,P.E. Jlf$9 8441 Wayzata Boulevard Peter R.Willenbring,P.E. • Minneapolis, MN 55426 Donald W.Sterna,P.E. Ronald B.Bray,P.E. - 612-541-4800 • &Associates,Inc. FAX 541-1700 Memorandum To: Michael Leek City of Shakopee � ?= `i 4z-a Ili' From: Charles Rickart,P.E. SEP 2 8 1998 WSB&Associates Date: September 25, 1998 9/2.5/99 - Re: MUSA Expansion (West Deans Lake) LTfi=1z Met Council Transportation Comments City of Shakopee WSB Project No. 1063.20 As requested by the Metropolitan Council in their July 23, 1998 letter to Mr. Michael Leek of the City of Shakopee,the following transportation related issues are addressed: 1. Are the trips generated by the proposed developments included in the traffic forecast in the 2020 Transportation Plan? The Deans Lake area and Canterbury Park area were areas of special study in the 2020 Transportation Plan. These areas were included as part of the analysis for 2020. The population and employment projections will be revised to reflect these developments. 2. A detailed traffic analysis was conducted for this area as part of the West Deans Lake Feasibility Report. Attached to this memorandum are the sections of that report which pertain to the traffic analysis. Currently,the City of Shakopee in conjunction with Valley Green Business Park are working with Scott County and Mn/DOT to refine and develop a roadway plan for CSAH 83 and CSAH 16 area. A concept layout has been developed and is circulating through Mn/DOT for their review. A copy of this layout is attached to this memorandum. 3. An additional analysis was conducted relating to the Secretariat Drive area. The intersection was studied in detail. It was recommended that this intersection be closed to a right in/right out. The area layout reflects this recommendation. The study and analysis are included for your information. If you have any additional questions or comments on the transportation issues related to the MUSA Expansion area,please let me know. sm F:\WPWIN\1063.20\092598-ml Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER A B.A.Mittelsteadt,P.E. 350 Westwood Lake Office Bret A.Weiss,P.E WSS 8441 Wayzata Boulevard Peter na Willenbring,P.E. Minneapolis, MN 55426 Donald W.Sterna,P.E. B.Bray,P.E. 612-541-4800 &Associates,Inc. FAX 541-1700 • Memorandum To: Jon Albinson, Valley Green Business Park From: Charles Rickart, Traffic Operations Enginee Bret Weiss, Vice President Date: June 8, 1998 Re: Secretariat Drive Access Analysis WSB Project No. 1097.30 At the request of Scott County, an analysis has been completed to document the traffic operation of Secretariat Drive in relationship to 12t Avenue (Canterbury Drive)at CASH 83 north of TH 169 in - Shakopee,MN. The following sections of this memorandum document the analysis findings. EXISTING CONDITIONS Street and Roadway Characteristics: CSAH 83 is a north-south "B" minor arterial extending from CSAH 101 south through the City of Shakopee and then past the Mystic Lake Casino. This roadway,in the area of Secretariat Drive and 12th Avenue is a four-lane facility with left-turn lanes for both Secretariat Drive and 12th Avenue and right- - turn lanes southbound to 12th Avenue and Secretariat Drive, no north bound right-turn lanes are provided. A 45 Mile Per Hour(MPH) speed limit is posted in this area. 'a 12th Avenue is an east-west city street extending from CSAH 83 to the east. As part of the Canterbury Park 5th Addition plat, 12`h Avenue will be extended to the west(Old Canterbury Park entrance)past the Vierling Drive extension. Currently this roadway has two lanes of approach from the west and one lane of approach from the east. This road is approximately 780 feet north of the T.H. 169 north ramp intersection. A 30 MPH speed limit is posted on this roadway. Secretariat Drive is an east-west city street extending from CSAH 83 to the west, approximately 400 feet north of the T.H. 169 north ramp intersection. This roadway provides access to the commercial areas located west of CSAH 83 and north of TH 169. Currently, this street is a cul-de-sac,however, as part of the Canterbury Park 5th Addition and the development of the Seagate property,a connection will be made between Secretariat Drive and 12th Avenue west of CSAH 83. This street will then provide access between the two roadways. - • • • Infrastructure Engineers Planners F:\WPWIN\1097.30W60898.memo EQUAL OPPORTUNITY EMPLOYER • June 8, 1998 Page 2 • Existing Traffic Volumes: Traffic volume data was obtained from the City of Shakopee and Scott County and were supplemented by an A.M. and P.M. peak hour traffic count, which was conducted by WSB & Associates at the intersections of CSAH 83 at Secretariat Drive and CSAH 83 at 121 Avenue on Wednesday,May 20, 1998 between 7:00 A.M. and 9:00 A.M. and 4:00 P.M to 6:00 P.M. The traffic volume count sheets are included as an attachment in this memorandum. The traffic volumes on Secretariat Drive are higher than typical due to construction traffic currently using this street for the work at Canterbury Park 5th Addition. It is estimated that these volumes are approximately 50%higher than typical. ALTERNATIVES: With the extension of 121 Avenue west to Vierling Drive and the development of the Canterbury Park 5th Addition,operational concerns were identified with respect to the location of two intersection(12t Avenue and Secretariat Drive) so closely spaced together. As a result of this concern, three street configuration alternatives were analyzed for the traffic operation analysis. Each is discussed below: - Alternative 1 - Existing Geometries: This alternative maintains the existing roadway geometries including all movements into and out of Secretariat Drive and 12th Avenue from the east and west from CSAH 83. Alternative 2 -Right-in,Right-out at Secretariat Drive-This alternative would close the median opening on CSAH 83 at Secretariat Drive, thereby providing only right-in, right-out access to Secretariat Drive. 12th Avenue would have full-movement access from both the east and west. Alternative 3 -Close Secretariat Drive-This alternative would close Secretariat Drive completely, providing no direct access to CSAH 83. All traffic would be required to use 12th Avenue via the new street connection. TRAFFIC ANALYSIS: A capacity and level of service analysis was conducted using the 1994 Highway Capacity Manual, updated March 30, 1998 for the three alternatives discussed above. The analysis included evaluating both 12th Avenue at CSAH 83 and Secretariat Drive at CSAH 83 as unsignalized intersections as well as evaluating 12th Avenue with a future traffic signal system. Two analysis years were evaluated, existing 1998 and projected 2018. The level of service(LOS) of an intersection is a measurement of the average stop delay of a vehicle and is designated with a letter A through F, with A representing the smallest delay. The delay is a function of a drivers frustration discomfort, fuel consumption, lost time, etc. F:\WPW WU097.30\060898.memc • June 8, 1998 . Page 3 In order to evaluate the worst case scenario's,with respect to traffic volumes,the following assumptions were made: • 1. The existing(1998) traffic volumes include all traffic and the temporary construction traffic from the Canterbury Park 5th Addition Development. - 2. The projected(2018)traffic volumes assumed that 87%of the traffic from the Seagate Development would use CSAH 83 and 13%would use CSAH 16. 3. The projected (2018) traffic volumes assumed 100% of the Seagate Development in addition to a general growth of 4.4%per year over a 20 year period. Each alternative analysis is discussed below. The results of the capacity and Level of Service analysis is included in the appendix and shown in table 1. 1. Alternative 1 -Existing Geometries The analysis of the existing (1998) traffic conditions, assuming no geometric changes to the roadway,would be a Level of Service(LOS)A at both intersections with the existing 1998 traffic volumes, and a LOS F with the projected 2018 traffic volumes: 2. Alternative 2-Right-in, Right-out at Secretariat Drive Assuming a right-in,right-out intersection at Secretariat Drive, the LOS in 1998 would be LOS A at both 12th Avenue and Secretariat Drive during the A.M. and P.M. peak hour. The 2018 projected traffic volumes indicate that, an unsignalized 12th Avenue intersection would be operating at a LOS F. The intersection of Secretariat Drive would be operating at a LOS A in 2018, both in the A.M. and P.M. peak hour. By signalizing 12th Avenue the intersection LOS _ would be improved to a LOS C in the A.M. peak and a LOS B in the P.M.peak. 3. Alternative 3- Closing Secretariat Drive -• .4 Similar to alternatives 1 and 2 the existing (1998) LOS at 12th Avenue would remain at A as an unsignalized intersection. With the projected 2018 traffic volumes,the intersection would be a LOS F as unsignalized. With a future traffic signal at 12th Avenue, the LOS would increase to LOS D in the A.M.peak hour and LOS C in the P.M.peak hour. `. The location of Secretariat Drive, 12t Avenue and the T.H. 169 north ramp intersections are a concern with respect to traffic operations (turning movements) on CSAH 83. Currently, Secretariat Drive is approximately 400 feet north of the T.H. 169 north ramp intersection and 12°i Avenue is approximately 780 feet north of the T.H. 169 north ramp intersection. By maintaining a full movement intersection at Secretariat Drive (AIternative 1), all traffic coming from westbound T.H. 169 traveling north on CSAH 83 wanting to turn onto Secretariat Drive would require to weave,access two lanes in a 400 foot distance to make a left-hand turn movement. By closing this intersection to a right-in/right-out (Alternative 2) that distance required for the weaving movement would be 780 feet. Southbound on CSAH 83,traffic turning from 12th Avenue or Secretariat Drive would weave across two lanes of traffic to the south T.H. 169 ramp intersection to access T.H. 169 eastbound. F:\WPW(N\1097.30\060898.me mo June 8, 1998 Page 4 CONCLUSIONS /RECOMMENDATIONS • The purpose of this traffic analysis was to address the intersection operations of CSAH 83 at 12th Avenue and Secretariat Drive. The analysis yielded the following conclusioris: 1. The existing intersections(Alternative 1)of CSAH 83 at 12th Avenue and Secretariat Drive with the existing geometrics and traffic volumes are operating at satisfactory Levels of Service. 2. The existing intersections(Alternative 1)would be operating at a LOS F in the future(2018)at both intersections: 3. By providing a right-in, right-out at Secretariat Drive (Alternative 2), the intersection of 12th Avenue would maintain a LOS A with existing(1998)traffic volumes. 4. By providing a right-in, right-out at Secretariat Drive (Alternative 2), the intersection of 12th Avenue,would be operating at a LOS F as an unsignalized intersection and LOS C with a traffic signal,with future 2018 traffic projections. 5. By closing Secretariat Drive completely(Alternative 3)the intersection of 12th Avenue would be operating at a LOS A with the existing(1998)traffic volumes. 6. By closing Secretariat Drive completely(Alternative 3)the intersection of 12th Avenue would be operating at a LOS F as an unsignalized intersection and LOS D with a traffic signal,with future 2018 traffic projections. 7: The traffic operations(turning movements)of vehicles on CSAH 83 would be improved with the right-in/right-out(Alternative 2)configuration. The required weaving distances would be almost doubled. -• ' Based on the information found in this study and the conclusions discussed above,it is recommended that the intersection of Secretariat Drive be reduced to a right-in, right-out condition and that the intersection of 12th Avenue be monitored to determine when a traffic signal system is justified for installation. • lv/sm FAWP W IN'1097.30\060898.memo • COUNTY STATE AID HIGHWAY 83 AT 12TH AVENUE & COUNTY STATE AID HIGHWAY 83 AT SECRETARIAT DRIVE SHAKOPEE, MINNESOTA SCOTT COUNTY - I AM I PM ALTERNATIVE I INTERSECTION I DELAY I LOS I DELAY I LOS -T1 =NO BUILD 398 EXISTINGCSAH 83 at 12th AVE 1.3 A 4.1 A F * F )18 EXISTING 398 EXISTING GEOMETRICS CSAH 83 at SECRETARIAT DRIVE 0.5 A 0.4 A )18 EXISTING GEOMETRICS 23.1 F 2.0 A LT 2 -RIGHT IN RIGHT OUT 398 CSAH 83 at 12th AVE 1.6 A 4.4 A • F F. -018 � 24.4 C 10.9 B 018 SIGNAL 998 CSAH 83 at SECRETARIAT DRIVE 0.1 A 0.2 A 318 0.1 A 0.9 A LT 3 -SEC. DR. CLOSED 4.6 A 998 CSAH 83 at 12th AVE 1.7 A F * F ' * 018 25.9 D 11.4 B 318 SIGNAL -Delay in excess of 120 seconds. • r 6/18/98 Hcs CSAR 83 • X 8 ' r-Cti COV .0 4 1 0 So 12th Avenue es s iii 4 1st?, m m e M e i - e . . oc •,... . . . ddi, _ Secretariat Drive ;. Ø :: 00,11 1st ® 4 Legend ® Lane Configuration •-Approximately 50%Construction Traffic - Date.May 21,1998 County State Aid Highway 83 at 1998 Existing Lane Configuration 12th Avenue 1998 AM Peak Hour Volumes City of Shakopee,Minnesota Figure 1 .FIE. CSAH 83 • 8 i-Oti d Ak j__.,-,1 �e 0 50 12th Avenue e20 �0. Iste, �.I.- 1,1 SI t - • . o... N N • - 4 - Secretariat Drive -• 36 )i t as co I • 0 r • Legend ® Lane Configuration Date:May 21,1998 County State Aid Highway 83 at 1998 Right/1n Right Old at Sec. Dr. 12th Avenue 1998 AM Peak Hour Volumes City of Shakopee,Minnesota Figure 2 *FILES CSAH 83 X • • • F O F N IOW 4: 1 50 12th Avenue e2O,o Ifs1( 171 co Uf r- -- 41)— • . N _ :rive CLOSED t -• O� I O� N Legend Lane Configuration Date:May 21,1998 County State Aid Highway 83 at 1998 Secretariat Drive CLOSED 12th Avenue 1998 AM Peak Hour Volumes City of Shakopee,Minnesota figure 3 •f0.E• CSAH 83 X a . Of�N N ,) P 44 ` i� E-.Ice 166 ® ' 12th Avenue 74 - Y 4r 5 Nr N e t = e . .... ... 4 Secretariat Drive 1st • ® 8 32'1, N sr i sr N N • r Legend lbLane Configuration Date:May 21,1998 County State Aid Highway 83 • • at 1998 Existing Lane Configuration 12th Avenue 1998 PM Peak Hour Volumes \--___ City of Shakopee,Minnesota Figure 4 CSAH 83 X . • 8 N41 44 4 0 `� E.��166 Ir. 12th Avenue ® .0111 2 1 --* Ir,4' 45 IN ,o0� r,N 1 ID , , e . . . N r . di, Secretariat Drive © 32 oN t N . F N ® r • Legend ® Lane Configuration . . Date:May 2i,1998 County State Aid Highway 83 at 1998 Right In/Right Out at Sec. Dr. 12th Avenue 1998 PM Peak Hour Volumes City of Shakopee,Minnesota Figure 5 •rLE• CSAR 83 X . • O"N N N P 44 4 166 lir 12th Avenue \ 11 .CA)* 77co w rtri • _ ;. .; ye CLOSED y 1 N N N 0 t Legend Lane Configuration Date:May 21,1998 County State Aid Highway 83 • at 1998 Secretariat Drive CLOSED 12th Avenue 1998 PM Peak Hour Volumes City of Shakopee, Minnesota Figure 6 •Ft£. CSAR 83 4 . . • _ . . 8 • 0' IN lol N h." ,,e-f1- C.1:LA 43 0 t0 w- 120 12th Avenue ® t 10 2 .c* 1St O1.Dti r fD N o • . . m r r. IA • ail Secretariat Drive • b Ø :: 20011 �� WIti N N r ® t Legend ® Lane Configuration Dale:May 21,1998 County State Aid Highway 83 • at No Right In Right Out at Sec. Dr. 12th Avenue 2018 AM Peak Hour Volumes City of Shakopee,Minnesota Figure 7 CSAH 83 . X 8 Qt Nn ern.- .-v L. 43 �te 10 0 120 12th Avenue 0 48 .0•111 2 ... .). Ist?r . • r-- to ea e4 n eov 6 t • • e0... .7.... N _ A Secretariat Drive Aatik 4 t sir ® r• Legend ® Lane Configuration Date:May 21,1998 County State Aid Highway 83 • at Right In Right Out at Sec. Dr. 12th Avenue 2018 AM Peak Hour Volumes City of Shakopee, Minnesota Figure 8 •FILE• . ei . -‘ CSAR 83 X • a • r N rn P-In V.- 43 €010 ir 120 12th Avenue - @ : ' 2 .. ...4o. VNt 1,,, 6 411 ILOOWN MCO r e t .. • e . . m v / . - :. : , e CLOSED . r- ® s Legend ® Lane Configuration Date:May 21,1993 County State Md Highway 83 • at 2018 Secretariat Dive CLOSED 12th Avenue 2018 AM Peak Hour Volumes City of Shakopee,Minnesota Figure 9 CSAH 83 N O O �D^ 106 398 10 12th Avenue 119 1�( - s . 205 .� in co 0 1D OM r^ t - • ID O• INf.• Secretariat Drive ;. 4 Ø2; (0 O P N m • Legend Lane Configuration Date:May 21.1998 County State Aid Highway 83 • at No Right In Right Out at Sec. Dr. 12th Avenue 2018 PM Peak Hour Volumes City of Shakopee, Minnesota Figure 10 OLEO CSAR 83 X • • • NN No O •O J irkA 10G Sk. 1ek.. 398 12th Avenue ® � O5 5 2 �205 in . -a o+ N ti • • Secretariat Drive - • e 220 � m Legend ' ® Lane Configuration Date:May 21,1998 County State Aid Highway 83 • at Right In Right Out at Sec. Dr. 12th Avenue 2018 PM Peak Hour Volumes City of Shakopee,Minnesota Figure 11 •FLEs e -:-• CSAH 83 X 8 m(so- a. a.0 0 to d %k E� ,o�. ,os r 398 12th Avenue e138 Ter 425 .174 -0 M .-r.- e , - 0 • . Q 1 :. •: : e CLOSED t . -• i ,,,Ln o 0 4 Legend ® Lane Configuration Date:May 21,1998 County State Aid Highway 83 at 2018 Secretariat Drive CLOSED 12th Avenue 2018 PM Peak Hour Volumes - City of Shakopee,Minnesota Figure 12 OW I1 • I • I1 -------------- ` 9 . p 1 8 ' I�,v- f , \ 1 "t 11: ::,A , , 1 J 1 Obi ��9; 3 11.; • ; ;. 0 1 • Gass ,y\c'' `, f 1 1 �V �V • ' O�' Cs'9 �yeti I ,,I) = , j i ‘Q ..)- ,s 21- , ! •! *,611.,•,. ...- 4r 1 _ COUNT(ROAD 83 - \I"..11ttt!.1 -" • I 1Cn. m J !it 1 1 I �.---- -rii , cn I , I 1 , "1 1I it 1 "'% , ! 1 , pit {I ppm' r ' / il. I• , , i filso ik \ ,11' 'I II m !, x = ( , .....4,j i. i .'! 1 'l l 1! 1 ' -i' 7 ! \, 1 `, I i 1 'ill i i i • � 1;i; \ r----- 1 i �. o @9; l I i ! r j iP RK RIA Eli Y-."v g jlI i ;i } ; i I F !; ,,T +`,01'}•1S �4 \ •' 1 1 1 I .I,..' 7i 1, 11Ir I IT Ili, - II,' 11 ,...',.:;,r.-...,,,,r,/c..2/1.• "........%, r... `i I�.! ',,, i 3 ,i,,„4.,...•.:,,,, .„....:‘:,.0,•:.„11,..;•.:::,.•,„-..„.„.d,tr :4 a. .'14 .^4v. . .1 Imo„ . . ' I.r I•I {' S I S 1.f` .k -} b>il1 I 1'W • 1``• t I _ r 1 ' E S '/±f Q ' ry Illi 3 I I''II I ]';i � . F G I i''�O X11 , Ic. 1 e / ei CITY OF SHAKOPEE CONSEll Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek SUBJECT: Resolution approving the appeal of Paul and Ann Bach MEETING DATE: November 3, 1999 INTRODUCTION: At its October 5, 1999 meeting,the City Council voted unanimously to approve the appeal of Paul and Ann Bach of the Board of Adjustments and Appeal's denial of their request for a front yard variance. Staff was also directed to draft a resolution consistent with the Council's decision. Attached for Council review and approval is Resolution No. 5257. ALTERNATIVES: 1. The City Council may approve Resolution No. 5257 with conditions as proposed. 2. The City Council may approve Resolution No. 5257 with modified conditions. 3. The Council may deny Resolution No. 5257. 4. The Council may table action on Resolution No. 5257 for additional information. ACTION REQUESTED: Offer and approve Resolution No. 5257. Zd/—e_ _ R. Michael Leek Community Development Director i:\commdev\cc\1999\cc1103\bachres.doc RESOLUTION NO.5257 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, UPHOLDING AN APPEAL BY PAUL AND ANN BACK OF A DETERMINATION OF THE BOARD OF ADJUSTMENTS AND APPEALS,AND GRANTING A 4 FOOT VARIANCE TO ALLOW A FRONT YARD SETBACK OF 26 FEET INSTEAD OF THE REQUIRED 30 FEET TO ALLOW THE CONSTRUCTION OF AN ADDITION MEASURING 4 FEET BY 8 FEET 8 INCHES. WHEREAS,Paul and Ann Bach, applicants and owners filed an application dated August 27, 1999 for a 4 foot variance from the provisions of Chapter 11,Land Use Regulation(Zoning), of the Shakopee City Code, Section 11.28, Subd. 5,to allow a 26 foot front yard setback instead of the required 30 feet to allow the construction of a proposed addition measuring 4 feet by 8 feet 8 inches; and WHEREAS,the subject parcel is presently zoned Urban Residential( i-B , and WHEREAS,the property upon which the request is being made is legally described as Lot 3,Block 2, The Meadows 5th Addition, City of Shakopee, Scott County,Minnesota; WHEREAS,notice was provided and on September 23, 1999,the Board of Adjustment and Appeals conducted a public hearing regarding this application, at which it heard from the Community Development Director and invited members of the public to comment;and WHEREAS,the Board of Adjustments and Appeals denied the applicants' request for variance; and WHEREAS, on September 27, 1999 the City received the applicant's appeal of the decision of the Board of Adjustments and Appeals; and WHEREAS, on October 5, 1999 the City Council reviewed the applicants' appeal. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA AS FOLLOWS: That the City Council adopts the following findings of fact: 1. Because of the size of the subject property and the existing residential structure,the subject property cannot be put to reasonable residential use under the setback restrictions of the R1- B zone. 2. The plight of the landowners is due to circumstances unique to the property, i.e.the size of the property and the existing residential structure. 3. The circumstances are the result of the manner in which the property was originally platted, and were not created by landowners. 4. The problems extend beyond economic considerations of the landowners. BE IT FURTHER RESOLVED, That the application for a four(4)foot variance to allow a front yard setback of twenty-six(26)feet instead of the required thirty(30)feet to allow the construction of a four(4)foot by eight(8)foot— eight(8)inch addition as shown on the attached Exhibit A is hereby GRANTED. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1999. Mayor of the City of Shakopee Attest: , City Clerk Prepared by: City of Shakopee 129 S.Holmes St. Shakopee,MN 55379 aX411gn--; . A ( t ' A venut. _ _ — • $l.cbt . — — — — — I 1 I Slee iO a „ on I 30 1 Rz03 ° 30` 1-L- 47 3S' (D'i. S-6y) DZ1 y$�� � 5 Ica'pY1 tV w ` a c 1-1,,c,1 I r c, II 2o:ua I G I 0 I I ti tkoass" I I GA2i4C�F t FU.i. QUI MENT 1 Ilk Ott_ F V fig ` ` � � I ` r 8 0- 1 I f 1 1 II ' • ii ' " L 1 ``53 5 185 /1/45. 6 . 2 . CITY OF SHAKOPEE Memorandum CONSENTi N TO: Mayor and City Council • Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Request for Time Extension to Record the Final Plat for Stonebrooke 4th Addition DATE: November 3, 1999 INTRODUCTION&BACKGROUND The City has received a request from Laurent Builders,Inc. (Please see Exhibit B)to extend the 180 day time period for filing of a Final Plat after approval of the plat by the City Council. The applicant is requesting a one year extension to allow additional time for recording of the Final Plat. If approved, this extension would require that the plat be recorded by January 2,2001,if a further extension is not granted. On July 6, 1999,the City Council approved the Final Plat for Stonebrooke 4th Addition. City Code Section 12.03, Subd. 4.F states, `If the plat is not filed within 180 days after approval by the Council, the Council may rescind its approval and shall notify the Scott County Recorder/Register of Titles". The City Code does not list criteria for determining whether the time period for recording of a plat should or should not be extended. In the past, the City has made the determination on the basis of changes that have occurred relating to the plat which may necessitate the City reviewing the plat again. There are no changes being made to the Final Plat itself. ALTERNATIVES 1. Offer and pass a motion extending the 180 day time period for recording the Final Plat for Stonebrooke 4th Addition by one year. 2. Offer and pass a motion extending the 180 day time period for recording the Final Plat for Stonebrooke 4th Addition by a different period of time. 3. Offer and pass a motion denying the request to extend the 180 day time period for the developer to file the Final Plat for Stonebrooke 4th Addition, and require the developer to resubmit the plat for approval by the City. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion granting the developer of Stonebrooke 4th Addition an additional one year in which to file the Final Plat with the Scott County Recorder's Office, and move its approval. i:\connndevcd1999\oc1103 tbr4.doc Cx . \N.. ..... . , CO.RD. NO. 79 TOWNLINE AVE. v j o 0 Z D — #.047:-., 11110 — E 1111► mi-, *--- t) < -< — ED fr It Lyti Vir . -0 illi xil d4& 0 _ _ _/ PN ril -41111ritgai if° • qf 81 7) H 73 IP \ :19 g 10 Imill:'� Dz • V D i "prop i:: D HER Ili at- r.Q 0 At _ M,-)„,,7 um .. . .. iii r i 4 irv----- — _ cra".4 n,-.74,4 ow _ I III • • y �� 8 _ III - 0. lirr:41,-ii ,,,, .yll 'illigill < 111 gjjC iF-IQ / • ..0.4 71 � HENSTEIN CT. o • w© 2 V IN ms:.. 3 d3 _ w ' " + 111,•AE P O E w » a a o 2 , �. CIR LE m . . Al c7 .. . " e o k ey MAPLE TR. 0 0 I, -S, 1 R.) 7. N F.i3 w- e?, ,), ,-- @; x c, -- --- -- - c -0 K. ( 'a S (1) K zr nO2 KKOCrm L C ? p o -, p o a ^to Caaa5 ° (o rn,o J a N D O < s n. S p p n _ 0 .p V O .c •1 l0 N f C N 7 Cj C _ C — p (u 3 S (. 17 • 17 7 7 N fD 7 a m 9- 7 m Z I O 0 C (n m m 3' O D N fA Ul• 3 J I'7 7 C p (o w N. 7 1'2. 3 7 a iv ni 7 (n N Tl N p a l N D m m E a r N aa- 0- .. -C p• 5• Pi < 73O D t) The Laurent Building Corporate Office 100 South Fuller Shakopee, MN 55379 Street, Suite 200 LAURENT (612) 445-6745 B U I L D E R S,AI N C. Fax: (612)445-9727 October 11, 1999 t7i11OCT T 3 19yy By Julie Klima City of Shakopee 129 S. Holmes St. Shakopee, MN 55379 Dear Ms. Klima: We hereby request a one year extension of time to record the final plat of Stonebrooke Fourth Addition. Please let us know the City's position on granting this extension as soon as you can. Thanks for your assistance. Sincerely, LAURENT BUILDERS, INC. Gary L. Laurent President BUILDERS • DEVELOPERS B.L.#0001742 ° A '_.ifi -a .�3y r' n+ 'ii� � p+lir sa..ti.a.:, �^ 1-�'�""Y�p•i �.•.,ra ' ';'''.**1'1'': , :�k "�:1'� ?�`` +, l''''' .�.}F � �ti i. ,au. � .�, k, b :1 a. 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G7 Ift..;f7 �� 141) .72.71 0' - 's.'' ,": fi �v ';'al • 6oY6C lw,eG.05 �,o�us,,1 �• ,t�� \• 1. oitk• (71 lA(//�. .. x-W 1, t oltr -'• ,.,r� I, I G) to t ♦/ 1 vi N d JI`,;i•►'"1 , ;I� - � ew. �t 1 CD ,� 1 I� r 1• , , ,� ,, "`) r '..::‘,':34t::: l 1 y 7 pa .� t CJ1 s t z, 1V m o r 3il.,xt'LlS u ,.: • E f o �11 D3 0 1 I L _ 1. I I ' — , ; 436.90 ..J L 773.62 to <po •,,I L 167 01 u '1 M O Z • .............. S1'01'28"E 939.83 --- .. CD �� f. it X r' S H S'E`T" 3$ (7f7 ,• _ ‘..,,,. , ., , ,.,, _. f{ • ° CONSENT CITY OF SHAKOPEE /S, 60 5, Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek SUBJECT: Disposition of Replaced PCs and Monitor MEETING DATE: November 3, 1999 INTRODUCTION: The MIS Coordinator and LOGIS staff are in the process of completing installation of new PCs, monitors,and servers to make the City's networks Y2k compliant. Approximately 24 new PCs are being installed; 6 of these are for"power users"(i.e.those that are or will be using CAD, GIS or PIMS). Because many of those users machines are newer and Y2K compliant,they will be used to upgrade workstations for other users. The balance of the replaced PCs are largely"486s". About 3- 4 monitors will be retained for use in connection with the servers, and to have back-ups. Council is asked to declare the PCs and monitors that are not be re-used surplus property, and authorize staff to donate or dispose of them as appropriate. If Council wishes, staff would provide a complete list of the equipment to be donated or disposed as a part of a weekly update ACTION REQUESTED: Offer and approve a motion declaring computers and monitors being replaced as part of the City's Year 2000 effort surplus property, and authorize the appropriate City officials to dispose of the same by donation, sale, or otherwise as appropriate. R. Michael Leek Community Development Director 43 % CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jared Andrews,Planner I SUBJECT: Initiating the Vacation of a portion of Lewis Street Right-of-Way DATE: November 3, 1999 Introduction The attached Resolution No. 5262 sets a public hearing date to consider the vacation of Lewis Street north of Mound Street in the P&V 2nd Addition. This portion of Right-of-Way has not been improved and dead ends to the development to the north. Discussion The City received a petition for the vacation of the right of way from Paul and JoAnn Monnens. Staff . is in the understanding that they wish to add onto an existing garage and need the Right-of-Way to be vacated in order to meet the side yard setbacks, rather than street side yard setbacks. The attached resolution sets a public hearing for December 7, 1999. On that date, comments from staff members and utilities, as well as a recommendation from the Planning Commission,will be presented to the City Council for consideration. Action Requested Offer Resolution No. 5262, A Resolution Setting the Public Hearing Date to Consider the Vacation of a portion of Lewis Street, and move its adoption. Jared Andrews Planner I i:\coin deocc\1999\cc1 to3\vacmonnn.doc RESOLUTION NO.5262 A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE VACATION OF A PORTION OF LEWIS STREET RIGHT-OF-WAY IN THE P&V 2ND ADDITION WHEREAS, it has been made to appear to the Shakopee City Council that the portion of Lewis Street north of Mound Street in the P& V 2nd Addition, City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest;and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. WHEREAS,two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse,the bulletin board at the U.S.Post Office,the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,that a hearing be held in the Council Chambers on the 7th day of December, 1999, at 7:00 P.M. or thereafter, on the matter of vacating the portion of Lewis Street which is north of Mound Street and all in the P&V 2nd Addition, City of Shakopee, County of Scott, State of Minnesota. Adopted in session of the City Council of the City of Shakopee,Minnesota, held the day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 * s 1 4 _ H . _41141 MiaowMeal Intink ( - "aim : mom. ound . orielltd um a . ." norm SHAKOPEE Proposed Vacation of Easement G. / • CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Ordering Feasibility Report -2000 Street Reconstruction Project DATE: November 3, 1999 INTRODUCTION: Attached is Resolution No. 5258, which orders a feasibility report to be prepared for the following streets: • 3rd Avenue, from C.R. 69 to Shumway Street • Shumway Street, from 3rd Avenue to 2nd Avenue • Harrison Street, from 6th Avenue to 3rd Avenue BACKGROUND: The City Council of Shakopee has reviewed the proposed 2000-2004 Capital Improvement Program, which included a street reconstruction project for 2000. Attached is the proposed 2000 Street Reconstruction Capital Improvement Project worksheet showing the initial street reconstruction area. This project area included the improvement to 3rd Avenue and Shumway Street. After further review of the project area, staff has concluded that Harrison Street, from 6th Avenue to 3rd Avenue should be included in the feasibility report. Reasons for inclusion is due to the condition of Harrison Street and this street segment is the only other street that needs reconstruction at this time in this area. Also if sanitary sewer and watermain were to be extended to commercial property not currently served by city utilities, Harrison Street right of way is one alignment alternative for staff to study. Attached is a map showing the entire study area of street reconstruction on 3rd Avenue, Shumway Street and Harrison Street. By including Harrison Street, staff will investigate on whether to upgrade all or a portion of Harrison Street and possibly consider whether to vacate a portion of Harrison Street south of Riverview Park. Harrison Street, from Riverview Park to 3rd Avenue does provide access to commercial and residential properties and more than likely cannot be vacated. Harrison Street also abuts many of the same properties that are adjacent to 3rd Avenue which is proposed to be improved. In the feasibility report, staff will investigate the widening of 3rd Avenue to an urban roadway with concrete curb and gutter, constructing 3rd Avenue to 9 ton design for a truck route and consider installing sanitary sewer and water service to properties that do not have City utilities. In order to reconstruct these streets during the summer months of the 2000 construction season, the feasibility report needs to be authorized at this time. The public improvement project schedule for this project is projected as follows: Public Improvement Process Date Authorize Feasibility Report November 3, 1999 Approval of Feasibility Report December 21, 1999 Public Hearing January 18, 2000 Approve Plans and Specifications April 18, 2000 Award Bid May 16, 2000 or June 6, 2000 Street Reconstruction May 30, 2000 or June 19, 2000 The project would hopefully be completed by October 15, 2000. If Council authorizes a feasibility report be prepared for a street reconstruction at this time, staff would also request authorization to have the preliminary design surveying work performed to assist in determining costs for the feasibility report. Performing the surveying work in the fall months, versus the winter months, is more cost effective and the data more accurate. If the project is not approved later on, the survey data can be saved for when a street reconstruction project is approved. A surveying cost from WSB &Associates, Inc. has been received and is attached to this memo. Staff is also requesting authorization to solicit quotes on soil investigation work to assist in the feasibility report and preliminary design. Soil information is needed to estimate the street reconstruction and utility replacement costs particularly in this project area where the bedrock is located very close to the surface. ALTERNATIVES: 1. Adopt Resolution No. 5258. 2. Deny Resolution No. 5258. 3. Table Resolution No. 5258 for a specific reason. 4. Move to authorize the appropriate City officials to execute a consultant contract with WSB & Associates, Inc. for surveying services for the proposed 2000 Street Reconstruction Project in an amount not-to-exceed$11,900.00. 5. Do not authorize the surveying services from WSB & Associates on these proposed projects. 6. Move to authorize staff to solicit quotes for soil investigation work for the proposed 2000 Street Reconstruction project. 7. Do not authorize staff to solicit quotes for soil investigation work. RECOMMENDATION: Staff recommends Alternative No. 1, No. 4 and No. 6 so that the proposed street reconstruction project for 2000 can be initiated. ACTION REQUESTED: 1. Offer Resolution No. 5258, A Resolution Ordering a Feasibility Report for the 2000 Reconstruction Project and move its adoption. 2. Move to authorize the appropriate City officials to execute a consultant contract with WSB & Associates, Inc. for surveying services for the proposed 2000 Street Reconstruction Project in an amount not-to-exceed$11,900.00. 3. Move to authorize staff to solicit quotes for soil investigation work for the proposed 2000 Street Reconstruction Project. :ruce Loney Public Works Director BL/pmp MEM5258 i RESOLUTION NO. 5258 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2000 Reconstruction Project WHEREAS, it is proposed to improve 3rd Avenue, from County Road 69 to Shumway Street; Shumway Street, from 3rd Avenue to 2nd Avenue; and Harrison Street, from 6th Avenue to 3rd Avenue by installation of sanitary sewer,watermain, storm sewer, concrete curb & gutter, street reconstruction, street lighting and all appurtenant work and to assess the benefitted property for all or a portion of the cost of the improvement,pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement,and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk E8 W D 'v -1 V, 11, 0, 0, 0) > WOO -0 -1 (� 0 � Rt — nrm We`D' 4, t o o o O �xx zr c„ = xa • H a MCD m P' a 11" N @ �. O .Z) rrrr• I^ N N In fnfA0 cn -o ID 3 T-o aN 3 er. 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O xii CD nO CD = y2 c m Do 2 0. a ch 3Cp/ WI CD C OO O j Co.) N O M < * 3 d 2- 64 07 0 .. I I O O N 7 :t 5 N O Ca. (D N N '' O O ‘3, a o I I 0 0 U s 1 /v\lVt00 \f � ,� , SII liATInC30 7011035 ed0d'd E-1 iii MIA-\-;5_), !___Iww rza— V 5 0 Is ,: 3Vow ZO Zp w W `° F1\ e d-Q .is S,} edH .is_, §), p ni zu z oho lSg3 EO D 0 W o p S Aa H Fti is .s‘q -,L; P ;„ ---\ <P 0 i 0 6 U 0 a � Tra-i. i.....> r7-7--_Li -i H ok. � � 1 \, . . ii -1•--m_ -------..-- P4 i E24 I W � � ww H '\ ,, \ T 44 cno � � Uz / / •`k 3 � O O- O� I P ph ��� v \ Oma - b i 0 \\\ \\\ . \ 1 1 `n / _ o `n / I) \ Q,, FILE NAME:Q:\CIP ITEMS\DWG\HARRISON AND 3RD STREET CIP.DWG OCT-28-1999 15:59 USE & ASSOCIATES INC. 6125411700 P.02/83 350 Westwood Lake Office B A.Mine'mtt P.E.Bret A.Weiss.P.E. WSAg 8441 Wayzata Boulevard Peru R.Willen&ing,P.E. Minneapolis, MN 55426 Donald W.Sarna,P.E. gnaws.Bray.P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 October 28, 1999 Mr. Bruce Loney, P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Estimate of Cost to Provide Preliminary Surveying Services 2000 Downtown Reconstruction WSB Proposal No. 074.99 Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2(Major Projects),this extension agreement is written to provide you with a cost "not to exceed" for preliminary surveying services for the above-referenced project. The following process will be followed: ■ Survey based on county coordinates for horizontal control. • Survey bench loop for verification of bench mark elevations. • Surveying will include cross-sections and topo to the front of buildings. • All storm sewer and sanitary sewer inverts will be surveyed for as-built conditions. • All intersections proposed to be serviced with storm sewer will be surveyed for as- built conditions. • Centerline profile elevations will be shot every 50 feet. • The centerline-centerline location will be established at all crossing streets. • The surface elevation and location of all castings and gate valves. • A point plot hard copy and electronic file will be provided. ■ Electronic base map will be prepared from the survey data. We are proposing to complete this work on a cost"not to exceed"basis of$11,900. A iwPWWPROPOS41.107I.991102001 41.rpt Minneapolis • St . Cloud Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER OCT-28-1999 15:59 WSB & ASSOCIATES INC. 6125411700 P.03iO3 Mr. Bruce Loney,P.E. City of Shakopee, MN October 28, 1999 Page 2 We are available to complete this work as soon as it is authorized and look forward to the opportunity to serve you. We will develop a schedule for completing the surveying upon authorization to proceed. The City of Shakopee agrees to reimburse WSB for these services in accordance with Section N of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB &Associates,Inc. Bret A. Weiss, P.E. Vice President City Administrator City Clerk Mayor Date nm Pp%wP►rlMPROPOSI Lt071991102899.bLw d TOTAL P.03 /5 . c . 2 . CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: 1999 Sidewalk/Trail Project No. 1999-4 Approval of Additional Work DATE: November 3, 1999 INTRODUCTION: The Council awarded the contract to K.A. Witt, Inc. on July 6, 1999. The Council authorized the City Engineer a 5% contingency amount, above the original contract amount, to cover quantity overruns and change order work. With this project, extra costs have been incurred above the amount authorized by City Council. The extra costs are associated with quantity overruns that were not included in the original contract. For instance, the "sod" along the bituminous trail increased to match into adjacent homeowner's yards, along with increases in storm sewer items. Staff needed to have the contractor perform the work in order to complete the project to City's standards. The original contract amount for this project is $117,057.50 and with a 5% contingency, the authrozied amount for payment by Council is $122,910.38. The work done under this contract will amount to $125,251.52, which is 7% above the original contact amount. This amounts to 7.0% of the original contract. Staff is requesting Council authorization for a 7.0% increase in the original contract amount in order to complete the project. The project is being funded with CIF and Storm Drainage Funds. ALTERNATIVES: 1. Move to approve a 7.0% contingency amount for the 1999 Sidewalk/Trail Improvement Project. 2. Do not increase the contingency amount. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, as the work was necessary and this is needed in order to complete the work this spring. ACTION REQUESTED: Move to approve an 7.0% contingency amount for the 1999 Sidewalk/Trail Improvement Project No. 1999-4. ':ruce Loney Public Works ector BL/pmp CO CITY OF SHAKOPEE Memorandum C NT TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: 1999 Street Overlay/Block 6 Alley Reconstruction, Project No. 1999-6 Approval of Additional Work DATE: November 3, 1999 INTRODUCTION: The Council awarded the contract to Wm. Mueller & Sons, Inc. on August 17, 1998 in an amount of $42,575.25. The Council authorized the City Engineer a 5% contingency amount, above the original contract amount, to cover quantity overruns and change order work. With this project, additional quantities of work were needed to properly complete both the overlay and all the restoration. The extra costs are associated with quantity overruns that were not included in the original contract. For instance, the bituminous overlay required additional removals than previously estimated and the alley reconstruction had quantity overruns for the alley paving and restoration items. At this time, staff is requesting Council authorization to increase the contract amount to $47,782.18 which is 12.23% above the original amount. Staff would like to point out that on small projects such as this one, a 10% contingency for quantity adjustments is acceptable. ALTERNATIVES: 1. Move to approve a 12.23% contingency amount for the 1999 Street Overlay and Block 6 Alley Reconstruction, Project No. 1999-6. 2. Do not increase the contingency amount. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, as the work was necessary and this is needed in order to complete the work this spring. ACTION REQUESTED: Move to approve an 12.23% contingency amount for the 1999 Sidewalk/Trail Improvement Project No. 1999-6. ruce Loney Public Works Director BL/pmp CO2 / —. c• y, CITY OF SHAKOPEE r a ' Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Authorize Purchase of Vertical and Horizontal Files for Engineering Drawings DATE: November 3, 1999 INTRODUCTION: Attached to this memo are quotes for the purchase of vertical and horizontal tub files for the storage of engineering record drawings in the Engineering Department. This Council memo is to request Council authorization for the purchase of additional vertical and horizontal tub files to store the drawings from new development and City projects. BACKGROUND: The Engineering Department currently has horizontal and vertical tub files units that are necessary to store the record drawings of public improvements associated with private developments and City improvement projects. The current files that the Engineering Department has are currently full and additional units are needed to properly store the drawings for efficient operation for usage by all City departments. In the Engineering Division Budget under operating supplies, approximately $10,000.00 is still available for supplies of this nature. According to the Finance Director,purchases over $2,000.00 that have not been specifically identified as a line item in the budget, needs to have Council authorization prior to purchase. Staff has determined that the cost of two horizontal file units and one vertical unit will be approximately $5,000.00 and sufficient funds are available for these items. Staff did obtain quotes from suppliers of these items and these quotes are as follows: Northstar Repro Products $4,638.33 Copy Equipment,Inc. $4,925.00 It is recommended that the Engineering Department be authorized to purchase the vertical and horizontal files units from Northstar Repro Products at a cost not-to-exceed $4,638.33 with payment to be expended from the Engineering Division operating supplies account. Staff feels that it is necessary to obtain these units at this time so that the record drawings from the numerous projects that have occurred from the past few and the next years to come can be properly managed. ALTERNATIVES: 1. Authorize the purchase of vertical and horizontal file units from Northstar Repro Products at a cost not-to-exceed$4,638.33. 2. Do not authorize the purchase of the file units at this time. 3. Table this item for a specific reason. RECOMMENDATION: Staff recommends Alternative No. 1, in order for staff to properly store record drawings of public improvements. ACTION REQUESTED: Make a motion to authorize staff to purchase the vertical and horizontal file units from Northstar Repro Products at a cost not-to-exceed$4,638.33. B40 nsl ruce Loney Public Works Director BL/pmp FILES Northstar Repro Products Proposal Oct. 28, 1999 TO: City of Shakopee Attn: Bruce Looney 129 South Holmes Street Shakopee, Mn. 55379 ITEM NO. QTY DESCRIPTION UNIT UNIT PRICE 1 2 Hamilton 24"X 36" Steel 5 drawer flat #MA1J115D ea. $575.94 file complete with Dust covers. 1 Hamilton Flush Base for MA1J115D #MA1J117 ea, $82.36 1 Hamilton Flat Cap for MA1J115D. #MA1J1 ea. $82.36 Freight : $113.50 6,5% Tax : $35,58 TOTAL : $1,515.68 2 1 Ulrich fully insulated and fire resistant Planfile,#UL3624 ea. $2,810.00 Freight : $130.00 6.5%Tax : $182.65 TOTAL : $3,122.65 TERMS / F.O.B. i ESTIMATED SHIPPING DATE / SALES REPRESENTATIVE Net 30 Days Origin 10- 12 Days ARO John R. Jenner AUTHORIZED SIGNATURE DATE 10/28/99 THU 08:49 FAX 612 785 7060 Borgendale -p-'-' Bruce Looney tin 002 COPY EQUIPMENT, INC. 1000 WEST 79TH STREET MINNEAPOLIS,MN 55420 612/884-3581 800/451-9411 FAX 612/884-4356 October 28, 1999 QUOTES City of Shakopee City Hall Shakopee, MN 55379 Attn: Bruce Looney Phone: 445-3650 Fax: 445-6718 Dear Bruce: Thank you for the opportunity to quote as follows on behalf of Copy Equipment: Hamilton Flat Files (2) Steel Flat Files 5-Drawer Model# 1J15D $595.00 ea. $1,190.00 43 5/16"X 15 3/8"X 321/x" (1) Cap for flat files Model#111 $ 80.00 (1) Closed Base Model# 1J117 $ 80.00 $1,350.00 Freight 114.00 Sales Tax @ 6.5% 87.75 Total $1,551.75 Ulrich Tub File (1)Model# 3624 for prints 36"X 24" $3,050.00 Freight 125.00 Sales Tax @ 6.5% 198.25 Total $3,373.25 Grand Total $4,925.00 Color Tropic Sand/Beige Thanks for allowing CEI to serve you. If you have any questions please let me know. Gary Borgendale Delivery: 10-14 days Terms: Net 15 Quotes Effective for 30 days 1 SHAKOPEE POLICE DEPARTMENT Memorandum CONSENTI TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police—le] SUBJECT: Juvenile Accountability Incentive Block Grant (JAIBG)Partnership DATE: October 29, 1999 INTRODUCTION: The Police Department is seeking authorization to enter into a partnership with Scott County in a collaborative effort to address multi jurisdictional issues. BACKGROUND: On October 21, 1999, the City of Shakopee was advised of the opportunity to receive a grant of six thousand one hundred and twenty-nine dollars ($6,129.00)under the Federal Juvenile Accountability Incentive Block Grant(JAIBG),with a local match of six hundred eighty-one dollars ($681.00). The City collaborated on a successful partnership with Scott County and other cities within the county last year under a similar grant to establish a wide area high-speed network between the cities and the county to allow law enforcement, corrections and court agencies within Scott County to share programs and information. Again, this year, representatives from Scott County, Shakopee, Prior Lake,New Prague, Savage, Jordan, and Belle Plaine have discussed the possibilities of collaboration and agreed to the formation of another partnership,pending the approval of their respective governing bodies. The partnership will allow for a pooling of resources ($36,618.00) Federal award, ($4,069.00) local matching funds to be spent for computer technology and software, which will allow us to identify and prosecute youth offenders through fingerprint technology. The State system, unless it was a serious, violent crime does not have the ability to analyze and identify individual fingerprints of juveniles. This new technology would allow an enhanced investigation capability for Scott County for those crimes that we believe are predominately committed by youth. BUDGET IMPACT The JAIBG does require a cash match of$681.00 from City. These funds will be available in the 1999/2000 Police Depaitment budget. ACTION REQUESTED If Council concurs, the should, by motion authorize the appropriate City staff to enter into a collaborative partnership agreement with Scott County and the Minnesota Department of Economic Security, Office of Youth Development for a Juvenile Accountability Incentive Block Grant (JAIBG). Is. o . � . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Burning Policies DATE: October 25, 1999 INTRODUCTION: The Council is asked to adopt a policy governing recreational fires, and one for open burning for land clearing purposes. BACKGROUND: Current City ordinance (Section 10.29)prohibits all open burning by adopting the MPCA regulations by reference. However,that conflicts with the existing practice of allowing for land clearing by permit, and small recreational fires. Fire Chief Mary Athmann has presented two actions for consideration by the City Council: 1. Recreational Fires -There are currently no defined criteria to what constitutes recreational fires. The attached proposed policy sets limits in terms of size and type of material which may be burned, and also fire precaution standards. No permits would be needed. 2. Open Burning Ordinance-This is for areas greater than one acre in size. Restrictions against open burning would continue in urbanized Shakopee. However,there are times when open burning is necessary in the rural areas. The burning would come from areas which are being developed,where trees are being cleared,pushed into a pile, and then burned. The size of the burn pile can create problems. In the past, in rural areas smoke from smoldering fires created problems for adjacent property owners when the burn pile was too large to be burned completely in a short period of time. The Fire Department is proposing to have the City enact changes to allow for defined recreational fires, and to allow for open burning, for debris from areas greater than one acre in size. This would place some significant limitations on burning that would have the potential to create smoke from a smoldering fire. Deposits would be required as a financial guaranty. Louisville and Jackson Township are being notified of the adoption of these ordinances, and will be encouraged to enact the same restrictions. Note that of the 103 burning permits issued by the SFD in 1998, 38 were to township residents. RECOMMENDATION: We recommend that the changes for open burning and for recreational fires be adopted. ACTION REQUIRED: If the Council concurs, it should, by motion, adopt the following actions: AN ORDINANCE RELATING TO OPEN FIRES AND RECREATIONAL BURNING AND AMENDING SECTION 10.29, SUBDIVISIONS 3 AND 4 OF THE CITY CODE AND A RESOLUTION ESTABLISHING CRITERIA FOR RECREATIONAL FIRES WITHIN THE CITY OF SHAKOPEE Mark McNeill City Administrator MM:tw ORDINANCE NO. 562,FOURTH SERIES AN ORDINANCE RELATING TO OPEN BURNING AND RECREATIONAL FIRES AND AMENDING SECTION 10.29 OF THE CITY CODE THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,ORDAINS: Section 1 —Section 10.29 of the Shakopee City Code is amended to read: SEC. 10.29. . OPEN BURNING. Subd. 1. Burning. It is unlawful for any person to burn or permit burning of any grass, weeds, leaves, rubbish or other substance upon premises owned or occupied by that person, except as otherwise provided by this Code. Subd. 2. State Regulations. "-: ': . _. , - ' =_ • • - ' = . - •:., _ _ __ _ _ . _ . •_ _. , . • __ _ , Minnesota Statutes Sections 88.16- 88.171 are hereby adopted by reference as though set forth verbatim herein. Three (3) copies of paid Regulations shall be marked CITY OF SHAKOPEE OFFICIAL COPY and kept on file in fe#efence. Subd. 3. Exceptions. The following open burning shall be excepted from the regulation of this Section,provided that with respect to Subparagraphs B, C and D below, an appropriate permit shall first be obtained. A. Open fires used solely for the preparation of food. B. Fires set for the instruction and training of public and industrial fire fighting personnel. C. Fires set for the elimination of fire hazards which cannot be abated by any other practical means. D. The burning of trees,brush, grass or other vegetable matter in the clearing of land, right-of-way maintenance operations and agricultural crop burning on parcels of land greater than 1 acre in size E. Recreational fires, provided that all of the following criteria are met. For purposes of this paragraph, the term "recreational fires" means the burning of materials other than rubbish for pleasure, religious, ceremonial, cooking, or similar purposes where the fuel being burned is not contained in an incinerator, outdoor fireplace, barbecue grill or barbecue pit and where the total fuel areas is three fee or JJT-168944 SH155-23 1 less in diameter and three feet or less in height. 1. Recreation fires must not be conducted within 25 feet or a structure or combustible materials unless contained in an approved barbecue pit constructed of concrete or other approve noncombustible material. Any condition that could cause a fire to spread to within 25 feet of a structure must be eliminated prior to ignition. 2. Buckets, shovels, garden hoses or a fire extinguisher with a minimum 4-A rating must be readily available for use at recreational fires. 3. Recreational fires must be constantly attended by a person knowledgeable in the use of fire extinguishing equipment. An attendant must supervise a recreational fire until such fire has been extinguished. 4. Any officer of the Shakopee Fire Department, Minnesota DNR, Shakopee Police Department or Scott County Sheriff Department is authorized to required that recreational fires be immediately discontinued if such fires are determined to constitute a hazardous or nuisance condition. 5. Recreational fires are not allowed when total burning ban is in effect. 6. Maximum wind speed including gusts must not exceed 15 MPH and the prevailing winds must be away from occupied structures. Subd. 4. Permit Required. Burning pursuant to Subparagraphs B, C and D of Subdivision 3 hereof shall be permitted upon the issuance of a special permit by the City Administrator or his duly authorized agent,under the following conditions: A. The permittee, or his authorized representative, will be present at any fire so allowed. B. Such burning will be done only when weather conditions are such that resultant smoke will be carried away from the neighboring residences or other affected property owners or public roadways. C. That such permit be subject to revocation at any time if the City determines that there is a practical, available alternative method for disposal of the material to be burned or that such burning will constitute a fire hazard, or a health hazard, or that a traffic hazard would result. D. Such burning must be done in accordance with the criteria established by Resolution of the City Council. IIT-168944 SH155-23 2 Section 2 -Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota,held the day of ,1999. Mayor of the City of Shakopee ATTEST: City Clerk JJT-168944 SH155-23 3 RESOLUTION NO. 5264 A RESOLUTION ESTABLISHING CRITERIA FOR RECREATIONAL FIRES WITHIN THE CITY OF SHAKOPEE WHEREAS,recreation fires are used by residents of the City of Shakopee for pleasure,religious, ceremonial, cooking, and similar purposes; and WHEREAS, in the interest of public safety it is prudent to adopt standards governing recreational fires so as to enhance public well being, and eliminate potential nuisances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the following policy shall be adopted governing the use of recreational fires in the City of Shakopee, Minnesota; General Requirements 1. A recreational fire is the burning of materials other than rubbish for pleasure, religious, ceremonial, cooking or similar purposes where the fuel being burned is not contained in an incinerator, outdoor fireplace, barbecue grill or barbecue pit and with a total fuel area of 3 feet or less in diameter and 3 feet or less in height. 2. Rubbish is waste material including,but not limited to, garbage, waste paper, leaves, grass,debris from construction or demolition,hazardous materials, oils, rubbers,plastics, chemically treated materials and other materials which produce excessive or noxious smoke. Specific Requirements 1. Recreational fires shall not be conducted within 25 feet or a structure or combustible materials unless contained in an approved barbecue pit constructed of concrete or other approve noncombustible material. Conditions which could cause a fire to spread to within 25 feet of a structure shall be eliminated prior to ignition. 2. Buckets, shovels, garden hoses or a fire extinguisher with a minimum 4-A rating shall be readily available for use at recreational fires. 3. Recreational fires shall be constantly attended by a person knowledgeable in the use of fire extinguishing equipment. An attendant shall supervise a recreational fire until such fire has been extinguished. 4. Any officer of the Shakopee Fire Department, Minnesota DNR, Shakopee Police Department or Scott County Sheriff Department is authorized to required that recreational fires be immediately discontinued if such fires are determined to constitute a hazardous or nuisance condition. 5. Recreational fires will not be allowed if a total burning ban is in effect. 6. Maximum wind speed including gusts must not exceed 15 MPH. 7. The prevailing winds must be away from occupied structures. Adopted in session of the City Council of the City of Shakopee,Minnesota, held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk / E / RESOLUTION NO. 5259 A RESOLUTION CANVASSING RETURNS FOR THE MUNICIPAL ELECTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that it is hereby found and determined and declared that the regular municipal election held in and for said City on November 2, 1999,was in all respects duly and legally held and the returns thereof have been duly canvassed,and the votes cast at said election were as follows: For the Question: • Should the City of Shakopee,Minnesota be authorized to issue and sell its general obligation bonds in an amount not to exceed$5,500,000 to finance an expansion to the Community Center? Yes 1,608 No 1,719 Under Votes 43 Over Votes 0 For Mayor,two year term: Jon P. Brekke 2,853 Write Ins 146 Under Votes 371 Over Votes 0 • For Council-at-Large,two four year terms: Cletus J. Link 1,981 Gary C.Morke 2,104 Clifford D. Stafford 1,394 Write Ins 65 Under Votes 1,190 Over Votes 6 Resolution No. 5259 Page Two NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,that the question to authorize issuance and sale of general obligation bonds in an amount not to exceed$5,500,000 to finance an expansion to the Community Center did not receive the majority of votes and that Jon P.Brekke is duly elected Mayor,for a two year term, commencing January 2000 and Cletus J.Link and Gary C.Morke are duly elected to the City Council,each for a four year term,commencing January,2000. Adopted in Regular Session of the City Council of the City of Shakopee,Minnesota,held this 3rd day of November, 1999. Mayor of the City of Shakopee ATTEST: City Clerk Long Format Report-Jurisdiction Wide GENERAL ELECTION 11/02/99 All Total Groups 11/2/99 I0:53:09PM Page: 2 of 3 SCOTT Race Candidate Votes Percent SHAKOPEE COUNCILMEMBER GARY C.MORKE 2,104 31.22% CLIFFORD D.STAFFORD 1,394 20.68% CLETUS J.LINK 1,981 29.39% Write Ins 65 0.96% Total 5,544 Under Votes 1,190 17.66% Over Votes 6 0.09% Total Votes Cast 6,740 SHAKOPEE CITY QUESTION 1 YES 1,608 47.72% NO 1,719 51.01 % Total 3,327 Under Votes 43 1.28% Over Votes 0 0.00% Total Votes Cast 3,370 SHAKOPEE MAYOR JON P.BREKKE 2,853 84.66% Write Ins 146 4.33 % Total 2,999 Under Votes 371 11.01 % Over Votes 0 0.00% Total Votes Cast 3,370 y c N N o o 0 0 0 0 o o Co, CO co 02 V an a, A eD y m a a a a a a a a o 0 0 0 0 0 0 0 n, m -o '0 z y m m m m m m m 7 v 7 7 v o co V C7'1 A ett ►� O O .. `S J Cl) 133 n lTJ N o r 0 � z z to 14 N � NJ \ �7 �C �-' O W% W O 00 ..-• O 4, J W �D ti7 A tit N J C - �+ O n W 0 GC '+ O tit J t+J VO — 5 —y O o N� t CD CD 0 GJ 0 e° 0 p. 0 Cl) 0 y 4 11, C w N 0 0 0 0 o b N o m CO v COcn . y T. a T. T. a a a 0 0 0 0 0 0 0 mr- m m -0 w -0 -02 m M m m m m m m y Y C m m m m m m m Co .J co A W N fD CS C .. (10 Z v Croy 10 CD o 2 rn � n r r 0 elc" a, z ot c O O A \g0 A N �O W ^n p b cn d I V M 'T1 0 0 K W N w N O 114'''t" H 1 A 0 1.J. J OA w w A7 C n CD O CZ r w N A N w N A 0 A 0 N J 10 LA 01 1 Load - - 0. A'+ c _ A 00 A N O\ -1 01 J O J J 10 -1 00 A i.+ 00 m 0 0 UI A 00 w A7 0 0 H n. 0y g 0 0 0 0 0 0 0 m N cocot CO co V Q] 01 A en co CO CO CO CO CO Cl) CO D = = = a a a 23. 0 0 0 0 0 0 0 0 -o -0 -v -0 -0 -0 Z - m• m m m m m m 7 7 v 7 -3 - O CD v C.11 4c. W N — � J � •roy- Z" � b cDrkl 2 n rO -4 tom. C � y - o. r A J A 00 C1 Z VO O -.] 0 O 0 A N 00 O M .0 CD2. Ima0 omi 00 C. N A r _N �-•� N .0 y GOC O W Chi O O O O W 171 C, a e,C 32 0 w -3 W U1 W —1 A A W A J O O Un. 1 O 0 A 0043. 00 -.3 0 00 0 0 0 y O H R MEMORANDUM , ' TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments for Orchard Park West P.U.D. 3rd Addition DATE: October 28, 1999 INTRODUCTION: City Council is asked to consider adopting the attached Resolution No. 5260 which apportions existing special assessments against newly created lots located within the plat of Orchard Park West P.U.D. 3rd Addition. BACKGROUND: Prior to the platting of Orchard Park West P.U.D. 3rd Addition, there were existing special assessments against it for the 1992-9 V. I .P. Interceptor Extension and the 1995-8 Fuller Street Project . Now that the parcels have been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 5260 apportions the existing special assessments against the newly created lots within the plat. The developer has agreed to the apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: Offer Resolution No. 5260, A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of Orchard Park West P.U.D. 3rd Addition, and move its adoption. ,46 Ci lerk is\clerk\Jeanette\app-spec\memo RESOLUTION NO. 5260 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF ORCHARD PARK WEST P.U.D. 3rd ADDITION WHEREAS, on June 6, 1995, Resolution No. 4223 adopted by the City Council levied assessments against properties benefited by the V. I.P. Interceptor Extension from CR-79 to the west corporate limits, Project No. 1992-9; and WHEREAS, October 21, 1997, Resolution No. 4775 adopted by the City Council levied assessments against properties benefited by the Fuller Street improvements from 10th Avenue to Vierling Drive, Project No. 1995-8; and WHEREAS, on July 7, 1998, Resolution 4934 adopted by the City Council apportioned the the installments remaining unpaid against the parcels created because of the platting of Orchard Park P.U.D. 1st Addition; and WHEREAS, on January 19, 1998, Resolution No. 5059 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of Orchard Park P.U.D. 2nd Addition; and WHEREAS, Outlot B, Orchard Park West P.U.D. 1st Addition and Outlot A Orchard Park West P.U.D. 2nd Addition have been subdivided into the plat of Orchard Park West P.U.D. 3rd Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against Outlot B, Orchard Park P.U.D. 1st Addition and Outlot A Orchard Park West P.U.D. 2nd Addition because of the platting of Orchard Park'West P.U.D. 3rd Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1999 payable remaining balance of assessments to parcels 27-242067-0 and 27-266040-0 for the 1992-9 V. I .P. Interceptor Extension and the 1995-8 Fuller Street Project are hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution Numbers 4223, 4775, 4934, and 5059 shall continue in effect . Resolution No. 5260 Page Two Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of November, 1999 . Mayor of the City of Shakopee City Clerk is\clerk\jeanette\app-spec\app-opw3 J .Exhibit A Reapportionment: Proj.92-9 Proj.95-8 Orchard Park West PUD 3rd Addition Levied Amount Levied Amount Date: November 3,1999 s/a 27078D s/a 27098A 1 Parent Parcel=27-242067-0(O/L B-OPW 1st) $ 11,010.80 $ 11,836.69 Parent Parcel=27-266040-0(O/L A-OPW 2nd) $ 5,126.37 $ 5,510.25 Total $ 16,137.17 $ 17,346.94 Area(Ac) Blocks 1,2&3,and R/W(26 Lots) 7.79 34% $ 5,486.00 $ 5,897.84 OutlotA 10.78 47% $ 7,585.11 $ 8,153.18 Outlot B 4.52 19% $ 3,066.06 $ 3,295.92 27-293001-0 Laurent Land Development,Inc. Lot 1,Blk 1 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293002-0 Laurent Land Development,Inc. Lot 2,Blk 1 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293003-0 Laurent Land Development,Inc. Lot 3,Blk 1 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293004-0 Laurent Land Development,Inc. Lot 4,Blk 1 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293005-0 Laurent Land Development,Inc. Lot 5,Blk 1 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293006-0 Laurent Land Development,Inc. Lot 1,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293007-0 Laurent Land Development,Inc. Lot 2,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293008-0 Laurent Land Development,Inc. Lot 3,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293009-0 Laurent Land Development,Inc. Lot 4,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293010-0 Laurent Land Development, Inc. Lot 5,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293011-0 Laurent Land Development,Inc. Lot 6,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293012-0 Laurent Land Development,Inc. Lot 7,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293013-0 Laurent Land Development,Inc. Lot 8,Blk 2 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition Page 1 27-293014-0 Laurent Land Development, Inc. Lot 1,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293015-0 Laurent Land Development, Inc. Lot 2,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293016-0 Laurent Land Development, Inc. Lot 3,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293017-0 Laurent Land Development, Inc. Lot 4,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293018-0 Laurent Land Development, Inc. Lot 5,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293019-0 Laurent Land Development, Inc. Lot 6,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293020-0 Laurent Land Development, Inc. Lot 7,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293021-0 Laurent Land Development,Inc. Lot 8,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293022-0 Laurent Land Development,Inc. Lot 9,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293023-0 Laurent Land Development,Inc. Lot 10,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293024-0 Laurent Land Development,Inc. Lot 11,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293025-0 Laurent Land Development,Inc. Lot 12,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293026-0 Laurent Land Development,Inc. Lot 13,Blk 3 $ 211.00 $ 226.84 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition , 27-293027-0 Laurent Land Development,Inc. Outlot A $ 7,585.11 $ 8,153.18 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition 27-293028-0 Laurent Land Development,Inc. Outlot B $ 3,066.06 $ 3,295.92 128 South Fuller Street Orchard Park West Shakopee,Minnesota 55379 PUD 3rd Addition TOTAL $ 16,137.17 $ 17,346.94 Page 2 15, 15 5 , • CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Senior Citizen Deferment of Special Assessments DATE: October 25, 1999 INTRODUCTION: City Council is asked to consider adopting the attached Ordinance amending the City Code relating to the deferment of special assessments for senior citizens. BACKGROUND: Minnesota State Statutes 435.193 provide for senior citizens or retired and disabled persons to have their special assessments deferred based on certain qualifications. In addition, City Council may determine a hardship on the basis of exceptional and unusual circumstances not covered by these qualifications where Council determines in a nondiscriminatory manner that a deferment would not give the applicant an unreasonable preference or advantage over other applicants. Section 2.82 of the City Code, attached, sets forth the qualifications and criteria for senior citizens who wish to have special assessments against their property deferred. It was last amended in 1989. Council may wish to consider updating it with regards to the assessor's market value of the applicant's homestead property. According to Bob Schmitt, Deputy County Assessor, the average market value of homes in Shakopee for pay 2000 is $121,400. The current City Code sets the market value of the homestead at $75,000. The attached table shows what criteria neighboring communities have adopted in considering applications for the deferment of special assessments. Please note that they do not put a limit on the assessor's market value of the homestead in order to qualify for the deferment. ALTERNATIVES: 1. Leave the market value of the homestead at $75,000 2. Increase the market value of the homestead to $121,500 3. Increase the market value of the homestead to $150,000 4. Eliminate a cap on the market value of the homestead Senior Citizen Deferment of Special Assessments October 25, 1999 Page -2- RECOMMENDATION: Determine if it is desirable to retain a limit on the assessor's market value of the homestead to qualify for the deferment of special assessments and if so determine the amount. RECOMMENDED ACTION: 1. If alternative #4: Offer Ordinance No. 561, Fourth Series, An Ordinance Amending Section 2.82, Subdivision 1 of the City Code Relating to the Deferment of Special Assessments, and move its adoption. 2. If alternative 2 or 3, amend Ordinance No. 561 and then adopt it. is\clerk\judy\srcitdef 44A0-J4 Ju�T�th S. Cox, C ty Clerk ORDINANCE NO. 561,FOURTH SERIES AN ORDINANCE AMENDING SECTION 2.82, SUBDIVISION 1 OF THE CITY CODE RELATING TO THE DEFERMENT OF SPECIAL ASSESSMENTS THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,ORDAINS: Section 1 — Chapter 2, Section 2.82, Subd. 1 of the City Code of the City of Shakopee is amended to read: Subd. 1. Qualifications. The Council may defer the payment of any special assessment on homestead property owned by a person who is sixty-five (65) years of age or older, or who is retired by virtue of permanent and total disability, and the City Clerk is hereby authorized to record the deferment of special assessments where the following conditions are met; but nothing herein contained shall be construed to prohibit the determination of such a hardship on the basis of exceptional and unusual circumstances not covered by these standards and guidelines where the determination is made by the Council in a nondiscriminatory manner that a deferment should be granted when such deferment does not give the applicant an unreasonable preference or advantage over other applicants: A. Any applicant must be sixty-five (65) years of age, or older, or retired by virtue of permanent and total disability, and must own a legal or equitable interest in the property applied for which must be the homestead of the applicant. B. The applicant and any other owner of said property who resides therein with the applicant shall not have an annual gross income in excess of the Section 8, low income limits in effect at the time of the application. (As established by the Department of Housing and Urban Development.) Income specified in the application should be the income of the year preceding the year in which the application is made, or the average income of the three years prior to the year in which the application is made. C. The applicant and any other owner of said property who resides therein with the applicant shall not have gross assets (excluding the homestead property) in excess of$48,000.00. $7-570007007 E. The limitations on an applicant's assets, and property market value may be adjusted on an annual basis upon recommendation of the City Administrator and motion of the Council. 1 F. Unless otherwise provided under the resolution adopting said assessments, all such deferred assessments shall bear interest at the rate of 8%per annum. G. This procedure shall not apply to any assessment of$100.00 or less. Section 2 -Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of ,1999. Mayor of the City of Shakopee ATTEST: City Clerk 2 Senior Citizen Deferment of Special Assessments City Code Requirements SAVAGE PRIOR LAKE SHAKOPEE CHASKA 1. Assessor's Market Value for homestead property Not addressed Not addressed $75,000 Not Addressed 2. Gross assets of household $3,000 Not addressed $48,000 $48,000 excluding homestead and excluding one vehicle 3. Gross household monthly Less than amount As set forth by Section 8 $19,000 income of applicant to qualify for food family size for low income stamp assistance the City of Prior limits Lake in Exhibit 4. Other circumstances Same as Same as Council may Same as may be used to Shakopee Shakopee determine Shakopee determine hardship hardship on bases of other exceptional or unusual circumstances h:\judy\sr-defer r • i :k'a ' Pe — DJI#ekitso 14SSeSs,44 _I/T.3 /NCO,,, 4,M,75 SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY • SECTION 8 AND PUBLIC HOUSING _INCOME LIMITS—Effective December 10, 1998 HOUSEHOLD SIZE VERY LOW INCOME LOW INCOME f. 50% of area median income 1 80% of area median incom- ; 1 Person $ 22,250 1 w $33,450 2 Persons 25,450 I 38,2.'t 3 Persons 28,600 W,000 ler 4 Persons 31,800 47,800 5 Persons 34,350 I AL,600 6 Persons 36,900 fillrAMILI ' 7 Persons 39,450 59,250 , 8 Persons 42,000 • • 63,1000 FAIR MARKET RENTS—Effective November 1, 1999 COMMUNITY 0—BR 1- BR I 2-BR 3-BR 4-BR i Belle Plaine $ 416 $ 535 ' $ 684 $ 925 $ 1,048 Elko/New Market Jordan New Prague Rural Township Areas i ' Prior Lake $ 463 * $ 595 * $ 761* $ 925 $ 1,048 Savage $ 457 $ 5$8 $ 752 ` $ 925 1 $ 1,048 , I Shakopee $ 457 $ 588 , $ 752 $ 925 $ 1,048 *Area exception Renu approved by HUD effective January IS, 1998 MANUFACTURED HOME SPACE- Effective OCTOBER 1 1998 Single Wide(Lot Rent Only) . . . . . . $268.00 ANNUAL AD3USTMENT FACTORS- Effective OCTOBER 1, 1998 HIGHEST COST UTILITY: Included . . . . 1.024 Excluded . . . . 1.027 Manufactured Home Spaces use Highest Cost Utility Excluded < MFtP BASIC GRANT Monthly Yearly : L Child 437 5,244 2 Children 532 6,384 3 Children 621 7,452 4 Children 697 8,364 5 Children 773 9,276 cf:S3\E'MP.-INC.S8 10/25/99 MON 12:46 FAX 6124474245 CITY OF PRIOR LAKE 2005 ATTACHMENT A CITY OF PRIOR LAKE,MINNESOTA DEFERRED ASSESSMENT ORDINANCE INCOME LIMITS 1991 1992 1993 1994 1995 Family Size Incomencc�me imam Income Income 1 Person $20,009 $20,461 $21,239 $21,785 $22,532 2 Persons 22,795 23,311 24,197 24,819 25,670 3 Persons 25,666 26,246 27,243 27,943 28,901 4 Persons 28,538 29,183 30,292 31,071 32,137 5 Persons 30,802 31,498 32,695 33,535 34,685 6 Persons 33,062 33,809 35,094 35,996 37,231 7 Persons 35,411 36,211 37,587 38,553 39,875 8 Persons 37,675 38,526 39,990 41,018 42,425 1996 1997 1998 1999 2000 family Size Incomes Income Income Income 1 Person $23,046 $23,816 $24,269 2 Persons 26,255 27,132 27,648 3 Persons 29,560 30,547 31,127 4 Persons 32,870 33,968 34,613 5 Persons 35,476 36,661 37,358 6 Persons 38,080 39,352 40,100 7 Persons 40,784 42,146 42,947 8 Persons 43,392 44,841 45,693 Income limits will be adjusted annually by the following Minneapolis-St. Paul Consumer Price Index and corresponding per cent increase: Year insitgx % Adj, 1985 107.0 - 1986 108.4 1.31% 1987 111.6 2.95% 1988 117.2 5.02% 1989 122.0 4.10% 1990 128.5 5.32% 1990 (6 mos. - 125.5) 1991 131.4 2.26% 1991 (6 mos. - 129.4) ... 3.1% 1992 136.4 3.80% 1992 (6 mos. - 133.6) ... 3.2% 1993 139.9 2.57% 1993 (6 mos. - 138.5) ... 3.7% 1994 144.7 3.43% 1994 (6 mos. - 142.5) ... 2.9% 1995 148.0 2.28% 1995 (6 mos. - 146.0) ... 2.5% 1996 153.0 3.34% 1996(6 mos. - 150.8) ... 3.3% 1997 155.9 1.90% 1997 (6 mos. - 154.9) ... 2.7% H:\ASSESS\DEFERI.DOC 4 c i ry o C 5«6-/c0 ,�e § 2.80 Subd. 6. Term of Franchise. No exclusive or perpetual franchise shall ever be granted. No franchise for a term exceeding twenty (20) years shall be effective until approved by a majority of the electors voting thereon. Subd. 7. Exception. Nothing in this Section shall.pertain to the Shakopee Public Utilities Commission. (Ord..1, April 1, 1978) SEC. 2.81. PARTIAL PREPAYMENT OF SPECIAL ASSESSMENTS PERMITTED. Subd. 1. When made. Partial prepayments of special assessments for local improvements may be made after the adoption of the assessment and prior to the first certification thereof to the County Auditor. Subd. 2. Amount. There may be only one partial prepayment and it must be in an amount not less than $100.00. (Ord. 82, December 24, 1981) SEC. 2.82. DEFERMENT OF SPECIAL ASSESSMENTS. Subd. 1. Qualifications. The Council may defer the payment of any special assessment on homestead property owned by a person who is 65 years of age or older, or who is retired by virtue of permanent and total disability, and the City Clerk is hereby authorized to record the deferment of special assessments where the following conditions are met; but nothing herein contained shall be construed to prohibit the determination of such a hardship on the basis of exceptional and unusual circumstances not covered by these standards and guidelines where the determination is made by the Council in a nondiscriminatory manner that a deferment should be granted when such deferment does not give the applicant an unreasonable preference or advantage over other applicants: A. Any applicant must be 65 years of age, or older, or retired by virtue of permanent and total disability, and must own a legal or equitable interest in the property applied for which must be the homestead of the applicant. B. The applicant and any other owner of said property who resides therein with the applicant shall not have an annual gross income in excess of the Section 8, low income limits in effect at the time of the application. (As established by the Department of Housing and Urban Development.) Income specified in the application should be the income of the year preceding the year in which the application is made, or the average income of the three years prior to the year in which the application is made. C. The applicant and any other owner of said property who resides therein with the applicant shall not have gross assets (excluding the homestead property) in excess of $48,000.00. D. The Assessor's Market Value of the applicant's homestead parcel shall not exceed $75,000.00. E. The limitations on an applicant's assets, and property market value may be adjusted on an annual basis upon recommendation of the City Administrator and motion of the Council. pegs revised in 1996 108 § 2.83 F. Unless otherwise provided under the resolution adopting said assessments, all such deferred assessments shall bear interest at the rate of 8 percent per annum. G. This procedure shall not apply to any assessment of $100.00 or less. Subd. 2. Length. The deferment shall be granted for as long a period of time as the hardship exists and the conditions as aforementioned have been met. However, it shall be the duty of the applicant to notify the City Clerk of any change in status that would affect eligibility for deferment. Subd. 3. Interest. The entire amount of deferred special assessments shall be due within sixty days after loss of eligibility by the applicant. If the special assessment is not paid within sixty days, the City Clerk shall add thereto interest at 8% per annum from date assessments were adopted through December 31 of the following year and the total amount of principal and interest shall be certified to the County Auditor for collection with taxes the following year. Should the applicant plead and prove, to the satisfaction of the Council, that full repayment of the deferred special assessment would cause the applicant particular undue financial hardship, the Council may order that the applicant pay within sixty days a sum equal to the number of installments of deferred special assessments outstanding and unpaid to date(including principal and interest) with the balance thereafter paid according to the terms and conditions of the original special assessment. Subd. 4. When Due. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due upon the occurrence of any one of the following: A. The death of the owner when there is no spouse who is eligible for deferment. B. The sale, transfer or subdivision of all or any part of the property. C. Loss of homestead status on the property. D. Determination by the Council for any reason that there would be no hardship to require immediate or partial payment. (Ord. 121,August 4, 1983; Ord. 268, July 21, 1989; Ord. 337, July 23, 1992) SEC. 2.83. CAPITAL IMPROVEMENT FUND ESTABLISHED. Subd. 1. Established. A Public Works Reserve Fund to be known as the Capital Improvement Fund is hereby established pursuant to the authority granted by Minn. Stat. Sec. 471.57 with authority to levy taxes annually within the existing limits for the support of such fund and into which fund may be paid any other revenues or monies not required by statute to be paid into some other fund or used for purposes other than those provided for by this Section for the use of the Capital Improvement Fund. Subd. 2. Purpose of Fund. This Capital Improvement Fund shall be used only to finance local capital improvements of a type for which the City is authorized to issue bonds and including, but not limited to, sanitary and drainage sewers, watermains and appurtenances, buildings, streets, street lighting and street signaling. Whenever the Capital Improvement Fund balance falls below $75,000.00 the City Treasurer must immediately advise the Council and the Council page revised in 1996 109 /5: E, X*, CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: AMM Draft Legislative Policies DATE: October 28, 1999 INTRODUCTION: The Council is asked to endorse legislative policies from the Association of Metropolitan Municipalities, and further establish the City's top five priorities. BACKGROUND: The AMM is an Association of some 90 metropolitan area cities, which, among other things,provides city imput to the Legislature on issues which are important to cities and their residents. The Annual Policy Adoption will be held on November 17th. Prior to that time, it asks that the each member city endorse the legislative policies which it has identified as issues for the Legislature. The four standing study committees have also recommended a total of 17 of the Legislative proposals for prioritization. I would suggest to the Council that the following might be Shakopee's priorities: 1. I-F Development Access Fees (Revenue) 2. I-K Class Rate (Revenue) 3. I-A Levy Limits (Revenue) 4. I-L Limited Market Value (Revenue) 5. II-A Mandates & Local Authority(General Legislation) Note that our recommended top priority, I-F Development Access Fees is of interest to developing cities,but will probably not garner enough support to have its priority raised. Similar policies in which Shakopee would be interested would be I-I Personal Property Tax Exemption: Electric Utilities(Revenue), and II-C County Plat Approval Authority (General Legislation),but would also be of limited interest within the AMM. RECOMMENDATION: I recommend that the City Council endorse the AMM Legislative Proposals, and list the top five priorities as recommended above. ACTION REQUIRED: If the Council concurs, it should,by motion,take the following action: 1. Endorse the AMM's Legislative Policies for the 2000 Legislative Session. 2. Adopt the City's official top five priorities as listed above. 1V„ Mark McNeill City Administrator MM:tw CITY: 2000 AMM COMMITTEE POLICY PRIORITIES Please review the following list of priorities submitted by the AMM's four standing committees and indicate the top five priority policies you think the AMM should spend much of its time and resources on during the 2000 Legislative Session. (Please only submit one form on behalf of your city.) (1 =highest priority; 5=lowest priority) I-A Levy Limits(Revenue) I-B/C LGA/I IACA(Revenue) I-J Revenue Diversification(Revenue) I-K Class Rate Tax System(Revenue) I-L Limited Market Value(Revenue) II-A Mandates&Local Authority(General Legislation) III-B State Housing Policy(Housing&Econ.Dev.) III-E Family&Elderly Housing(Housing&Econ.Dev.) III-G Tax Increment Finance(Housing&Econ.Dev.) III-K Business Subsidy(Housing&Econ.Dev.) IV-E Growth Management Strategy(Metropolitan Agencies) IV-J Restructuring of Metropolitan Agencies(Metropolitan Agencies) IV-L Parks&Open Space: Operation&Maintenance Capital Funding(Metropolitan Agencies) W-M Surface&Groundwater Management(Metropolitan Agencies) V-A Transportation Funding(Transportation) V-B Regional Transit System(Transportation) V-G Motion Imaging Recording System(M.I.R.S.): Traffic Law Compliance(Transportation) Other: Association of Metropolitan Municipalities (AMM) 145 University Avenue W., St. Paul,MN55103 ♦Fax: (651-281-1299) ♦Phone: (651-215-4000) Association of Metropolitan Municipalities DATE: October 19, 1999 T O: AMM City Managers/Administrators FROM: AMM Staff RE: Draft 2000 AMM Policies& Policy Priorities List Please distribute the enclosed draft of the AMM's 2000 Legislative Policies to your mayor and council. The full membership will have the opportunity to debate and adopt the policies at the Policy Adoption Meeting scheduled for Wednesday,November 17, 1999 at the League of Minnesota Cities(LMC)building from 5-7 p.m.More details regarding the Policy Adoption Meeting will be mailed to you soon. Also,we would appreciate your help in determining the AMM's policy priorities this session. Please ask your city council to review the Policy Priorities List on the back of this memo and indicate the city's official top five priorities--please only submit one form on behalf of your city.You may bring this list to the Policy Adoption Meeting or fax(651-281-1299)the city's response to the AMM office. Thank you for your assistance! C/p65/poldoc/bulletin/polbull00.p65 • 145 University Avenue West Saint Paul,Minnesota 55103-2044 Telephone:(651)215-4000 Fax:(651)281-1299 E-mail:amm@amm145.org V /3,, cam, ss CITY OF SHAKOPEE p Memorandum ., N 3 EN TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Flexible Benefit Plan Administrator DATE: October 28, 1999 INTRODUCTION: The Council is asked to approve an agreement with DCA, Inc., of Plymouth, Minnesota to administer the City of Shakopee Flexible Benefits Plan. BACKGROUND: On October 6th,the City Council authorized DCA, Inc. to be the administrator of the City's flexible benefit plan for Shakopee employees, effective January 1, 2000. The flexible benefits program relates to the cafeteria plan for employee benefits for the City. DCA, Inc. has reviewed the City's flexible benefits plan which was originally effective January 1, 1991. DCA has provided some revisions. This has been reviewed by the City Attorney; if the Council wishes to see this 20 page document,please notify me and a copy will be provided. DCA, Inc. has also provided an administrative agreement,which it asks to be approved by the City. In that, it spells out general provisions,the services to be provided, and costs. A copy is attached. BUDGET IMPACT: Funding for Flexible Benefits costs are provided by the savings in PERA and FICA taxes otherwise paid by the City. The total cost of the DCA, Inc.program is less than their predecessor, Freedom Services. RECOMMENDATION: I recommend that the Council authorize execution of the Administrative Services Agreement with DCA,Inc., of Plymouth, Minnesota. ACTION REQUIRED: If the Council concurs, it should,by motion, adopt the following resolution: RESOLUTION NO. 5246 A RESOLUTION AMENDING RESOLUTION NO. 3315, WHICH ADOPTED A CAFETERIA PLAN FOR THE CITY OF SHAKOPEE Mark McNeill City Administrator MM:tw RESOLUTION NO. 5246 A RESOLUTION AMENDING RESOLUTION NO.3315,WHICH ADOPTED A CAFETERIA PLAN FOR THE CITY OF SHAKOPEE WHEREAS, on November 20, 1990,the City Council of the City of Shakopee, Minnesota,adopted Resolution No. 3315 adopting a Cafeteria Plan within the context of Section 125 of the Internal Revenue Code for the benefit of the City's eligible employees; and WHEREAS, on October 6, 1999, Council did authorize DCA to administer the City of Shakopee Flexible Benefits Plan, effective January 1,2000. Certain conditions and circumstances have changed to make it desirous to amend the Plan Document.. NOW,THEREFORE,BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota,that the City of Shakopee Flexible Benefits Plan, be and the same is amended and restated to be administered by DCA, Inc.. effective January 1, 2000. BE IT FURTHER RESOLVED,that the appropriate city officials are hereby authorized to make such contributions from the funds of the City as are necessary to carry out the provisions of said plan at any time. Adopted in session of the City Council of the City of Shakopee,Minnesota, held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk FLEXIBLE SPENDING ACCOUNT ADMINISTRATIVE SERVICES AGREEMENT To: DCA, Inc. 3405 Annapolis Lane North, Suite 100 Plymouth, Minnesota 55447 We, the Employer or Plan Sponsor named below, acknowledge having reviewed this Agreement, including the Schedule of Services and Fees and agree to its terms and conditions. It is understood that DCA, Inc. ("DCA") will be providing the Services as outlined in the Schedule, and will be charging the fees indicated for those services. We agree to pay these fees as billed to us by DCA, within 30 days of the billing date. City of Shakopee Employer of Plan Sponsor Officer's Name and Title (Please print or type) 129 Holmes Street South, Shakopee Minnesota 55379 Mailing Address (Area Code) Telephone Number Signature Date Accepted by DCA, Inc. f-6r—43• Pentioto.-41---- October 4, 1999 Signature Date GENERAL PROVISIONS This agreement is between DCA and the Plan Sponsor. It becomes effective when accepted in writing by DCA at its office in Plymouth, Minnesota. When accepted, one copy will be retained by DCA and a duplicate will be given to the Plan Sponsor. This Agreement may be terminated by either party with at least 60 days written notice to the other party. Upon termination of this Agreement, any accrued or unpaid fees are immediately due and payable, and any further services requested of DCA by the Plan Sponsor shall be subject to payment of such fees as DCA shall determine. The services provided by DCA under this Agreement are ministerial only in nature and are provided to assist the Plan Sponsor in performing its obligations under the plan. All legal and tax questions concerning the plan are the responsibility of the Plan Sponsor. No service provided by the terms of this Agreement will be construed as legal or tax advice or interpretation. The Plan Sponsor must rely on the opinions of legal or tax advisors. The Plan Sponsor is responsible for furnishing DCA with such data and records as are required for DCA to provide the agreed upon services. The information must be furnished in a timely manner and in a format agreed to by DCA. DCA assumes no responsibility for any error or omission of data received from the Plan Sponsor or any other service provider. DCA retains the right to amend the Schedule of Services and Fees from time to time. The amended schedule will become effective with the first plan year commencing after the effective date of the amended schedule. Fees for service will be based on the schedule in effect for the plan year for which services are performed. DCA may decline to provide services or may discontinue providing services to a plan if, in its judgment, the plan requirements are or become incompatible with DCA's requirements or fee structure. City of Shakopee Flexible Spending Account Program DCA, Inc. Services and Fee Schedule This fee schedule incorporates a one-time set-up fee, fees for assisting with employee communications, and comprehensive administration fees. SERVICES 1) Plan Installation and Set-Up: a. Consulting to Design Plan b. Specimen Plan Document, if necessary(for review by legal counsel) c. Specimen Summary Plan Description, if necessary(for review by legal counsel) d. Set Up Plan Records and Reimbursement Procedures in System e. Reimbursement Schedule (customized to plan sponsor's payroll ending dates) 2) Employee Communication: a) An Employee Communication Package for Each Eligible Employee: - Each package consists of: • Summary Plan Description • Enrollment and Reimbursement Request Instructions • Health Care Worksheet/Budget Form • Dependent Care Worksheet • Enrollment Form • Sample Reimbursement Request Form b) Group Employee Orientation/Communication Meetings 3) Comprehensive FSA Administration: a) Medical and Dependent Care Account Processing - Review/Audit/Process Requests for Reimbursement - Generate Management Reports on Bi-Weekly or Semi-Monthly Basis to Coincide With Payroll. - Reports Can Be Customized - different employee groups or locations tracked separately, for example. - Coordinate Banking Arrangements and Universal Checking Account Deposits, Reconcile Client Accounts. t - Issue Participants Checks For Reimbursement and/or Make Automatic Direct Deposits according to reimbursement schedule. - Mail Checks and Explanatory Stubs to Participants' Homes. - Service Participant Questions - participants will have direct telephone access to the flexible benefits administrator assigned to the client. - Administer Run-Out Processing Period Each Plan Year. - Distribute Remaining Balance Letters -typically 60 days prior to end of each plan year. - Distribute Forfeiture Report After Run-Out Processing Period. b) COBRA Continuation of FSA Benefits Following Termination of Employment Applicable (and required by regulations)to Health Care Flex Account only. 4) FSA Reporting and Annual FSA Services, Included in Monthly Administration Fee: a) Annual 5500 Series Government Forms Completion. b) Sections 125/129 Discrimination Testing(once per year). FSA ADMINISTRATION FEES 1) Plan Installation and Set-Up $1,000 (includes 1 meeting)* 2) Employee Communication a) Employee Communication Package with $3.00 each Summary Plan Description: b) Employee Communication Package $2.00 each without Summary Plan Description: b) Additional Employee Meetings $150 per meeting* ➢ $25.00 discount if meetings are scheduled consecutively on the same day and with no more than'/2 hour break in between meetings. > Additionally, a$25.00 discount if there is a minimum of 50% staff attendance at the meetings or ➢ $50.00 discount if the meetings are mandatory. In the event of a late cancellation of a meeting due to lack of participation or for any such reason,the meetings fees agreed upon by DCA and you,the client,will be billed. A late cancellation is considered when the DCA presenter is enroute. 3) FSA Annual Renewal Fee(Includes re-enrollment, a)$450 If automated enrollment and 5500 reporting,discrimination testing,remaining payroll reporting. balance letters and forfeiture reports) b)$450 plus$2.50 per participant for manual enrollment and payroll reporting. 4) Monthly Participant Fee: Number of Participants*** Monthly Fee 1—25 $8.00** 26—50 $5.00 51-100, $4.00 **Minimum Monthly Fee $100.00 There will be a 10% increase in monthly fees for weekly processing. *Plus reasonable travel expenses outside the Minneapolis/St.Paul metropolitan area. ***Participant is a person enrolled in Health Care and/or Dependent Day Care Accounts. The DCA fees described above are valid for plan years beginning in 1999. Is E. l3, CITY OF SHAKOPEE Ar.. 747 Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Pre-Tax Benefits Administrator Change DATE: September 24, 1999 INTRODUCTION: The Council is asked to authorize the firm of DCA to administer the Shakopee City employees pre-tax benefits program. BACKGROUND: In 1997,the City hired Freedom Services to administer the City employee pre-tax benefit program. This is the program that allows certain IRS-eligible expenses (daycare, prescriptions, and unreimbursed dental and medical costs)to be paid with pre-tax employee payments. Freedom Services has been sent claims by the City, who then processes those, and sends reimbursement checks to the City to be distributed to the employees. In reviewing a new proposal by DCA(the company that does the annual"Stanton"survey for the Metropolitan Municipalities), it appears that there is a benefit to changing the City's administration to their program. 1. It would significantly reduce the amount of staff time to administer this, in that claims would be mailed directly to DCA by claimants, and reimbursement checks would be mailed directly to the participating employees. 2. Annual enrollment will be done by telephone automated enrollment,rather than requiring employees to take time during work to meet personally with an enrollment representative. 3. DCA has greater phone access for employees with questions. 4. Lower annual enrollment fees, and lower monthly administration fee. 5. The current provider, Freedom Services,holds all contributed funds, and draws from them;DCA lets the City hold the funds,then invoices the City for reimbursements. The interest continues to accrue in the City's account. RECOMMENDATION: I recommend that the City employ DCA as its employee pre-tax benefit provider. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize the appropriate City staff to enter into an agreement with DCA that is approved by the City Attorney to provide a flexible spending administration effective January 1, 2000. Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum , '^, VV ,� 6. TO: Mayor and City Council FROM: Mark McNeill, City Administrator CONSENT SUBJECT: Minnesota ReLeaf Community Forest Health Grant y-....., ` DATE: October 28, 1999 INTRODUCTION: The Council is asked to authorize execution of an agreement with the Minnesota Department of Natural Resources for a grant to combat Oak Wilt. BACKGROUND: On July 6th,the City Council authorized staff to submit an application for a grant which would fund Oak Wilt treatment. In September,the City was notified that it had been approved in the amount of$10,290. The grant will run from September 10, 1999, through June 30, 2001. A notice of this availability appeared in the October issue of the Shakopee Hometown Messenger. BUDGET IMPACT: The grant is on a reimbursement basis. We can receive partial payment up to 75%of the grant if necessary. Part of the monies would be available in the Public Works budget for 2000; reimbursement may not be requested and received until 2001. Matching monies are required; see attached memo. RECOMMENDATION: I recommend that the City Council authorize execution of the grant as attached. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize the Mayor and City Clerk to execute the 1999-2001 Minnesota ReLeaf Community Forest Health Grant. Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administratorc�,� SUBJECT: Oak Wilt Grant DATE: July 2, 1999 INTRODUCTION: The Council is asked to authorize staff to submit an application to the Minnesota Releaf Community Forest Grant Program,to assist in an oak wilt treatment program. BACKGROUND: Several weeks ago, staff was approached by Kunde Company Inc. regarding any interest the City might have in establishing an oak wilt program. Kunde does oak wilt control programs for several metropolitan cities,and has noticed pockets of oak wilt in Shakopee, primarily in areas of east Shakopee,and along the U.S. 169 Bypass. They have provided us with information regarding a grant program from the Minnesota Releaf Community Forest Health Grant Program. That program allows for cities to apply for up to $7500 in grant monies to do a survey, and up to $20,000 to establish a community oak wilt control program. Kunde Company has offered to do an aerial fly over of the City, and would provide a GIS compatible printout showing the problem areas. The grant would provide funding of up to 50%of the'cost of oak wilt control. In exchange for the inventory to be provided by.Kunde at no cost,the City would contract with Kunde to do the control work. In order to qualify for volume rates,we recommend that while tree owners could also contract with anyone else,they would not be eligible for the 50%match. Ordinance 10.70 Subd. 7 that does require the owner of an infected shade tree to abate the problem. Obviously,a successful grant would reduce by 50%the cost of that. It is recommended that grant applications be made as soon as possible following the July 1, 1999 availability of funds; first,to insure that funds are available and second,to allow for the root grafting to be done at its optimum time(mid to late summer). Staff is proposing that the 50%non-grant cost of abating the oak wilt(done primarily through the cutting and grafting of tree roots with a vibratory plow)be borne by the tree owner. If any oak wilt problems are found on City owned property, (for example Memorial Park or Murphy's Landing),the City would have to pick up the cost of that. It should be noted in other cities that the treatment of the unfunded 50%share varies- some cities pick up the total non-grant cost through the General Levy, and some split the cost with the private property owner, so that the tree owner and the City each contribute 25%of the cost. Staff's recommendation is that the tree owner pay for the unfunded share. BUDGET IMPACT: The City should initially apply for a$7,500 grant to establish the Oak Wilt Control Program. While smaller than the$20,000 maximum, it will also allow staff to address the most pressing areas, once the survey information is received. Funding of the matching$7,500 would be through the Public Works tree replacement line item. There is$14,000 remaining in that budget for 1999. Property owners would be billed, and the fund reimbursed. RECOMMENDATION: • We recommend that the City Council authorize staff to submit a grant application for an Oak Wilt Control Program in the amount of$7500. ACTION REQUIRED: If the Council concurs, it should,by motion,direct staff to apply for a$7500 grant from the 1999-2001 Minnesota Releaf Community Forest Health Grant Program. V Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mayor and City Council -Activity Report FROM: Mark McNeill, City Administrator SUBJECT: Oak Wilt Program DATE: May 27, 1999 INTRODUCTION: On May 26th, Bruce Loney,Pinky Hullander,and I met with representatives of Kunde Co., a professional forestry consultant. This is in response to an earlier letter from them (attached). For the past 20 years,Kunde has been employed by other cities in the Metro area(such as Savage, Burnsville, Edina,North Oaks,and Oakdale)to assist cities in dealing with oak wilt and Dutch elm problems. They approached Shakopee because,when doing survelliance flights over Savage,they noted several infestations of oak wilt in the eastern portion of Shakopee. In driving through the community,they have noted other areas which appear to be at risk-old growth oak stands along the U.S. 169 Bypass, and in the O'Dowd Lake Park area. Kunde notes that it will be especially important to be considering treatment this year, as the May 30th storm of last year created many wounds in the trees which will make them susceptible to the spores that cause oak wilt. The spread of oak wilt is borne either by spores, which may travel as far as 700 feet from the area of infection, or by infected tree roots touching healthy ones. Treatment is usually done by severing the roots of trees that are infected,with a vibratory plow. The attached letter explains a program which will be available for the next two years which will allow for 50%Federal funding of any oak wilt surveying and treatment program. Kunde indicates that in other cities,the payment for the balance comes from a variety of sources - some cities fund it entirely themselves,others refer notices of problem areas to individual homeowners for their own treatment requirements, and some split the cost of treatment between the City and property owner. (Shakopee doe's have a section in the City Code which requires treatment or abatements of oak wilt problems within 30 days of notice, by the property owner. That has not been recently enforced, however.) What Kunde is proposing to do is to do an aerial photo survey of the community, which would then be provided to the City on a G.I.S. -compatible format. From that, areas of oak wilt which need to be treated will be identified. They are willing to do this survey at no cost, providing that the City would then allow them to do the treatment program. Because this is a professional service,there is no requirement for competitive bidding. Kunde will also provide the City with the forms to apply for the Forest Health Grant. They suggest that initially,the City might apply for a modest portion of the available $300,000 (perhaps $6,000 - $8,000, which could be used the first year to treat any infestation on public property). Subsequent grant requests may be made,which might in the future be used to totally or partially off-set the cost of treating infestations on private property. Grant applications may be submitted at any time, but monies are not released until after July 1st. That coincides with the time the aerial photography is optimum, as any infestations of oak wilt will be visibly evident by mid-summer. If you have questions or concerns about this,please contact me. Mark McNeill City Administrator MM:tw ;09148 pM KUNDE CO. INC. o1L -�o-.<.. . —- • ' n SES e RE ' LEAF 1999-2001 MINNESOTA RELEAF COMMUNITY FOREST HEALTH GRANT PROGRAM APPLICATION PACKET CONTENTS Application Guidelines & Forms • Application Guidelines (blue) ► Community Forest Health Project Selection Guidelines (ivory) ► Forest Health Application Form ► Forest Health Needs Determination Form (ivory) - to be completed by DNR Area Forester ► Timeline for Projects (pink) Publications to Assist in Preparing Applications • MN DNR "Directory of Community Forestry Program Leaders" (tan) ► MN DNR "Directory of Communtiy Forest Health Unit-Regional Specialists" (gray) ► "Examples of Projects that can be Funded" (yellow) • Completed Sample Applications: • Forest Tent Catepillar Project • Community Oak Wilt Control Project • County-wide Oak Wilt Control Project ► "Oak Wilt in Minnesota" - MN Extention Service • "How to Collect Field Samples and Identify the Oak Wilt Fungus" - US Forest Service Attention applicants: The local DNR Forestry Area Office must sign-off on a Needs Determination before a project is considered You are encouraged to contact your DNR Forestry Area office early in your project planning process. FOR MORE INFORMATION: Please contact your Area or Regional DNR Forestry office. For the location of your closest DNR Forestry office, call the DNR Information Center at 1-888-MINNDNR (646-6367). Additional copies of the Grant Application may be obtained by calling (651)772-7925, the regional offices, or visit the DNR website at www.dnr.state.mn.us/forestry/releaf.html. I`4 `S.0?, 1999-2001 MINNESOTA ReLEAF . t'• �'' �' Community Forest Inventory, Tree Planting & Forest Health Programs APPLICATION GUIDELINES PURPOSE The Minnesota Department of Natural Resources-Division of Forestry(DNR)now has matching funds available for local communities and non-profit organizations through Minnesota ReLeaf. The Minnesota Legislature(including LCMR-the Legislative Commission on Minnesota Resources)has approved S852,000 for local projects to inventory community forests, plant trees and address community forest health problems. All projects funded must be completed by June 10,2001. • The Community Forest Inventory Program is to provide matching funds to assess the extend and condition of your trees as the first step toward integrating management of natural resources into public infrastructure,zoning and comprehensive planning processes. ■ The Community Tree Planting Program is to provide matching funds to plant predominantly native trees on public or private property within Minnesota communities. • The Community Forest Health Program is to provide matching funds to increase or maintain the health of the forest ecosystem within Minnesota communities and develop related public education programs. GRANT AMOUNT The maximum grant per project is$7,500 for Community Forest Inventory OR Community Tree Planting projects,$20,000 for Community Oak Wilt Control projects,and$10,000 for all other Community Forest Health projects. An applicant may receive more than one grant. NON-STATE MATCH Applicants must contribute at least 50%of the total project cost either in cash or in-kind contributions. ELIGIBLE APPLICANTS Applications will be accepted from local units of government(municipality,township,county,school district,Soil and Water Conservation District,tribal council,or other legal entity of local government)and non-profit organizations (with 501(c)(3) applyworking with their city or another status). Contmunit •organizations without 501(c)(3)status arc encouraged to by b } L non-profit who has 501(c)(3)status as their fiscal agent. PROJECT LOCATIONS Generally,these grants arc intended for urban and community forestry(U&CF)projects within communities of place(cities, towns,neighborhoods,subdivisions,and places of human habitation)rather than rural forests. Work funded through these grants may be done on public or private land as long as it serves a public purpose. PROJECT SELECTION & NOTIFICATION All projects to be funded will have an on-site field check(Needs Determination)by DNR Forestry during preparation or review of the application. Early contact with your DNR Area Forester is strongly encouraged. Funding will be awarded to the highest rated proposals within each DNR Region(see enclosed Project Selection Guidelines). Decisions on projects to be funded within each Region will be made by a Regional St6cring Committee comprised of non-DNR representatives and chaired by the DNR Regional U&CF Program Leader. Some applicants may be asked to make changes to their project in order to receive funding. Applicants will be notified if their project has been approved to receive funding. GRANT AGREEMENTS, & PAYMENT A grant agreement must be signed by the applicant and required state offices before any work on the project may begin. Generally,payment will be made on a reimbursement,basis(i.e. after the project is completed). However,the applicant may submit an invoice to receive a partial payment of up to 75%of their allocated funding as necessary for approved costs. In no cases can a project extend beyond June 2001. The final project report form should be submitted as soon as the project is completed,but no later than June 10,2001.Upon receiving a final project report form,a Compliance Check will be conducted by DNR and final payment will be authorized. • . LICATION FORM ,e the attached application fonn(s)to apply for a grant. For projects whose implementation is dependent on cooperation with organizations or individuals other than the applicant,letters of support should be attached. No other attachments will be considered during review and selection of proposals. The application must be signed by the local government official (maver, manager.board chairperson. etc.)or organization official (president, CEO,etc.) authorized to enter into such agreements. Upon request, this application form can be provided electronically via c-mail.Applications forms & information arc also available on the DNR Website at wrtiw.dnr.state.mn.us/forestry/relcaf.html, Please contact your Area or Regional DNR Forestry office if you need assistance in completing the application form. APPLICATION PROCEDURES (also refer to Projects Timeline tables for details) An original and five copies of the completed application form must be received at the DNR Forestry office for the Region (listed and shown below) in which the project will be done. Inventory or Planting.Grant applications must be rccej ed by the attropriate Regional DNR office by 4:30pm on Monday, November 1`1999, Forest Health Grant applications may be submitted any time. Forest Health grants will be awarded on four dates:July 15, 1999;November 1, 1999; June 1,2000;and November 1, 2000. FAX's will NOT be accepted. For proper processing,please write on the outside of the grant application envelop: Minnesota ReLcaf Grant Application. REGIONAL DNR FORESTRY OFFICES WITH U&CF PROGRAM LEADERS Region I (Northwcs1) Jeff Edmonds DNR Forestry 6603 Bemidji Ave. No. Bemidji,MN 56601 MI (218)755-2894 an Region 2 Mor hcns) 1 111 Mike Albersilliliplifr DNR Forestry iir ' 1201 East Hwy 2 I- (21R) - Grand Rapids,MN 55741 327-41151 Region 3 (Central) 4411 11404, , Jana Albers DNR Forestry 1201 East Hwy 2 It` '4 Grand Rapids,MN 55744 (218)327-4234 1 meik �� Region 4/S (Southwest/Southeast 1• � Ed Hayes 1111111.1.111� DNR Forestry 2300 Silver Creek Rd NE Rochester,MN 55906 FOR MORE INFORMATION (507)285-7431 Please contact your Area or Regional DNR Forestry office. Rection 6(Metro) Additional copies of the Grant Application may be obtained by Don Mueller calling (651)772-7925, or the Regional offices listed here or on the - DNR Forestry DNR Website at www.dnr,state.mn.us/forestry/releaf.html. 1200 Warner Road St.Paul,MN 55106 (651)772-6148 . 2 99 09 :50 PM KUNDE CO. INC. 612 4840114 P. 05 y to toC • V) V) O oO - 0 O ` 4� 'rt.,0 • VI O M M O . .0. O N .- MI 69 69 69 69 69 64 i4 1 C 4A .c O o p, g O to O o 0' oS 00 0 tr 1 til 0 Te;N N u wmosi 3 :� 0 0 0 0 � .s c° al 0VI �o 0 0 A va O O EA fA N N vi p QQ.5 g N N C• Q\ • 69 69 64 669- a: o s __ � � Q a 0 0 0 y o ..0 .- N N \ .• \ U 8 N N N . = 00 o cd co O O Ocrs, O 00 C4 00 G O tn til Zd9 = .u. 44 69 69 44 69 bq 3 r5ten cp -t6. v 'co c.. o. N O M N N 0 •a"- a M . .r ..r ; v �, 0 8 G a 2i 0 CO O 0 O A ‘.0 O o r^ o L° E" VI N M N N X60 u b 69 64 64 69 64 669 E" , I VJ w o/ • CC O / z N NN "613 °*tU N NN w F0 - ,a v 6 d � A 0 8 ' F O co O O O O 71.3 /. g i L 2 E ' '' co O a O O O 0 — c, >-. n c (-s O Vi tri t/1 tri to to C7 0 La p V0 69 69 64 69 69 69 o G Ou N 2 c ...a u B R. Q i e-41 r D '-'.I c3c co E '41' o z ■ ■ • P. 09 GOAL#3: Control of oak wilt Project Components • Develop an approved multi-year(preferably at least 5 years) oak wilt disease plan to include: A. Shade tree professional (on staff or contracted) to coordinate and run the program. The professional must have a MN Department of Agriculture Tree Inspector's certificate. B. Budget for program. C. Itemized estimate of oak wilt expenditures. D. Designation of oak wilt control zone where control efforts will focus the first year—expand control zone to cover the entire community within the life of the plan, or as approved. E. Plan for notification of neighboring communities to control oak wilt along common borders. F. Plan for community to work with and educate developers to prevent injury to oaks during construction. Since construction activity is often the cause of new oak wilt sites, communities should be encouraged to work closely with developers and builders to prevent these new disease sites. Development and Building Recommendations 1. As a condition of plan approval, all development within the community are required to have a disease inspection by the community tree inspector and an approved work plan for oak wilt control and prevention formulated and followed. 2. Prior to new construction, all building sites within the community are required to have a disease inspection and oak wilt control work plan approved by community tree inspector as a condition of the building permit (preliminary plan). 3. Work with community to prevent injury to oaks during all phases of construction. • Conduct an annual survey and detection to Include: A. Inspection of control area at least once per year(between June 15th and September I5d') to identify and mark newly wilting oaks. B. Evaluate spore producing potential oaks wilting in previous year, and identify and treat infectious red oaks by April 15th. C. Removal and treatment of potential spore producing trees within the control area by April 15'. • Adopt control ordinances in compliance with State Statues Chapter 18.023 and Rule 1505. MnRL Forest Health Selection Guidelines 5 • Control- Although other possible control methods are being examined, presently there are two basics approved control measures for oak wilt disease. A. Suppression of Infection Centers Through Root Graft Disruption. The purpose of this practice is to enhance the environment by protecting oak trees adjacent to an existing infection pocket and thereby conserving energy, preserving aesthetic and property values, habitat, tax base, and product values. Practice Specifications 1. Root graft barriers must be completed using a vibratory plow with a blade that penetrates the ground to a working depth of no less than 54". The tractor or machine with the vibratory plow must be powerful enough to pull the blade through most soils in a consistent and thorough manner. 2. Treatment must be essentially continuous around the perimeter of the pocket. Gaps are permissible where transmitting oak root grafts are not likely to exist. 3. All guidelines pertaining to the preservation of Threatened and Endangered Species or Historical/Cultural resources will be strictly followed. Approved for cost sharia I. Location and marking currently wilting trees within the boundaries of a communities' control zone or area(Inspection). 2. Location of infection center perimeter. 3. Location of root graft barriers including evaluation of Threatened and Endangered Species. 4. Installation of root graft barriers. 5. Post-treatment monitoring of treatment efficacy. NOT approved for cost sharing 1. Areas where no further spread is expected such as where natural barriers occur. 2. Survey work to generally locate infection centers (aerial survey and/or photography). 3. Contacts with landowners to inform and educate about oak wilt or suppression. 4. Any chemical use. Use of a trenchint.�machine Where use of a vibratory plow is not possible, root graft disruption can be completed with the use of a trencher when all of the following criteria have been met: 1. Root graft barriers with a trencher must be to a depth no less than 48" and no more than 6" wide. 2. The developed nature of the site and trees preclude the use of the vibratory plow due to reasons of its size and maneuverability or where there is a concern for possible damage to building foundations due to the ground shaking by the vibratory plow. 3. The area to be treated is an "Urban Vegetation Complex" and does not contain any Threatened or Endangered species or valuable native habitat. 4. The landowner has been informed of MnRL Forest I Icalth ScIe tion Guidclincs 6 � r. 11 • a. Lower efficacy of the 48" trench, b. Ground disruption associated with trenching, and c. Agrees to be responsible for refilling the trench. 5. The landowner must sign a statement concerning these issues which will be retained by the Cooperating Community. B. Treatment of Potential Spore Producing Trees (PSPTs). Theu ose of this practice is to enhance the environment by protecting oak trees adjacent to an existing infection pocket and thereby conserving energy, preserving aesthetic and property values, habitat, tax base, and product values. ac i e eci ica ion 1. Trees must be cut low to the ground (4" stump) or covered with soil. 2. Treatment must be essentially continuous within the infection pocket. 3. Treatment will be undertaken in a manner that will prevent wounding and possible reinfection of residual trees. This will normally confine treatment to the period of July 1 through April 1 of the following year. 4. All guidelines pertaining to the preservation of Threatened and Endangered Species or Historical/Cultural Resources will be strictly followed. 5. This practice can only be engaged where practice of root graft disruption has been recently completed, still appears to be effective, and/or is not currently recommended because it would no longer be effective in the oak wilt site. 6. This practice must be completed by April 1 of the year following death of the trees. This must include the spore prevention treatment of PSPTs. 7. This practice cannot be applied within 1/4 mile of an eagle nest. At)oroverl for cost chag 1. Locating and marking Potential Spore Producing Trees (PSPTs) 2. Felling of PSPTs 3. Treatment of PSPTs to include: a. Loading and hauling to an approved Diseased Tree Disposal Site (including tipping fees) b. On site treatment to prevent sporulation e.g., debarking, covering with black plastic of 4 mil thickness, etc. 4. Monitoring of treatment efficacy. N r d for c sh -n 1. Treatment of trees dead more than one year. 2. Contacts with landowners to inform and educate about oak wilt or suppression. 3. Any chemical use. • Evaluate treated infection centers annually and document results of any treatm that have occurred within the current biennium. eats • Report treatment efforts and results to MN DNR. MnR.Forest Health Selection Guidelines 7 y�P4,0F MIN/yFz.q Minnesota Department of Natural Resources m W Division of Forestry fl O ' ' cooc, 500 Lafayette Road 44 St. Paul,Minnesota 55155-40_ October , 19S" Mike Hullander City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RE: 1999-2001 Minnesota ReLeaf Community Forest Health Grant Dear Mr. Hullander: As you may be aware, your application for a Minnesota ReLeaf Community Forest Health Grant has been approved for the amount of$10,290.00. The effective date of the agreement will be September 10, 1999 and run through the appropriation end date of June 30, 2001. You will note that your final report in due to your area forester on June 10, 2001. With the exception of the project start date, your application was approved as submitted and becomes a part of the grant agreement as does the other documentation received as part of the application packet. . Enclosed are three copies of the pending grant agreement between the Minnesota Department of Natural Resources, Division of Forestry, and the City of Shakopee. Please have all three copies signed by the person delegated the authority to sign a legal and binding agreement on behalf of the city. You will also need to forward to me a copy of the articles, by laws, resolutions, minutes or ordinances that delegate this authority. All three copies should then be returned directly to me at the address above. Upon execution of said agreement, I will forward to you an original. You should note that this program is generally set up on a reimbursement basis. That is, you will receive the money for your MnReLeaf grant after you have completed the project. It is possible to receive a partial payment for approved costs(not to exceed 75% of the grant), this can be addressed once you receive your fully signed copy of the grant agreement. If you have any questions or concerns regarding the execution of this agreement, please contact me at 651- 297-3506. Program and technical questions should be directed to your DNR area forester. Sincerely, J- Terrie Lynn Clark Contract Consultant enc. cc: Alan Olson Don Mueller DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929 An Equal Opportunity Employer Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10%Post-Consumer Waste t,and amendments and supplements thereto,is between the State of Minnesota,acting through its Department of Natural Resources,Division of Forestry IIIafter"STATE")and City of Shakopee,an independent contractor,not an employee of the State of Minnesota(hereinafter"GRANTEE"). REAS,the STATE,pursuant to Minn.Stat.§88.82,the Minnesota releaf program is established in the department of natural resources to encourage,promote,and nd the planting,maintenance,and improvement of trees in this state;and WHEREAS,the Commissioner of Natural Resources has been appropriated funds,as recommended by the Legislative Commission on Minnesota Resources from the trust fund and the future resources fund,1999 Minnesota Laws,Chapter 249,Section 16,for matching grants to local communities to protect native oak forests from oak wilt and to provide technical assistance and cost sharing with communities for tree planting and community forestry assessments;and WHEREAS,the Commissioner of Natural Resources,has been appropriated funds, 1999 Minnesota Laws, Chapter 249,Section 5,for grants to local community forest ecosystem health programs,including insect and disease suppression programs,community-based forest health education programs and other arboricultural treatments;and WHEREAS,GRANTEE's has submitted a Community Forest Health Program Application Form for funding its 1999-2001 Minnesota ReLeaf Forest Health Project (hereinafter referred to as the Project Proposal)has been approved by the STATE;and WHEREAS,GRANTEE represents that it is duly qualified and willing to perform the services set forth herein. NOW,THEREFORE,it is agreed: I. GRANTEE'S DUTIES: A. GRANTEE SHALL: Complete the work as outlined by(1)the GRANTEE's Project Proposal,which is attached hereto and incorporated herein,and (2) the Minnesota ReLeaf Application Guidelines as distributed in the 1999-2001 Minnesota ReLeaf Community Tree Planting,Forest Health,and Tree Inventory Grant Programs Application Packets,which is incorporated by reference herein. Any changes in the proposed project work must be submitted in writing and approved by STATE prior to the work proceeding. B. GRANTEE SHALL: Be responsible for the planning,supervision,and satisfactory completion of work specified in the GRANTEE's approved Project Proposal and for payment of all monies for work undertaken in accordance with the project. C. GRANTEE SHALL:Provide the following reports: 1. Final Project Report upon completion of the project,but no later than June 10,2001 on a form provided by the STATE. It shall contain appropriate certification that all completed work conforms with the specifications contained in the GRANTEE's Project Proposal or as amended in writing. D. GRANTEE SHALL: Keep an up-to-date work status record for work undertaken to complete the project. E. GRANTEE SHALL: Maintain complete,accurate,and separate financial records for all work undertaken,which adequately identify the source and application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations,obligations, unobligated balances,assets,liabilities,outlays or expenditures,and income.The records must provide verification of any in-kind contributions counting toward satisfying a match and show how the value of any third party contribution was derived. A written narrative explanation shall describe all variations from estimated cost. F. GRANTEE SHALL: Use all grant funds disbursed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material must be certified stock obtained from a nursery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American National Standards Institute standards for nursery stock. In the event that GRANTEE's machinery is used on the project,its allowable cost shall be the actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds. II. CONSIDERATION AND TERMS OF PAYMENT: A. CONSIDERATION: Consideration for all services performed by GRANTEE pursuant to this grant shall be paid by the STATE as follows: 1. COMPENSATION: Compensation in an amount not to exceed$ 10.290.00 ,based on the budget as outlined in attached Project Proposal. 2. MATCHING REQUIREMENTS: GRANTEE certifies that thie following matching requirement will be met by GRANTEE: GRANTEE has agreed to provide a local cash or in-kind contribution of at least 50%of the Project Proposal. 3. REIMBURSEMENT: Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant;provided,that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current"Commissioner's Plan"promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel from the STATE. 4.. REMAINING FUNDS: Those funds not expended,obligated,or encumbered toward the Project Proposal by June 10,2001 shall be returned to the STATE for return to the appropriate fund as provided by law. THE TOTAL OBLIGATION OF THE STATE FOR ALL COMPENSATION AND REIMBURSEMENTS TO GRANTEE SHALL NOT EXCEED: ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number) 2 Ten thousand two hundred ninety dollars($ 10,290.00 ). TERMS OF PAYMENT • 1. INVOICE: Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance • of such services by the STATE's Authorized Representative pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: The applicant may request,and if approved,obtain a cash advance for up to 75%of their allocated funding as necessary for approved costs. Upon receiving a final project report,a compliance check will be conducted by the DNR before final payment will be authorized. Final payment will not be made until all funded activities are complete. All work must be completed by June 10,2001 . II. ENTIRE AGREEMENT: This document including the GRANTEE's approved Project Proposal and 1999-2001 Grant Application Package constitute the entire Grant between the parties. This Grant,except as stated herein,may not be amended except in writing by mutual agreement of the parties. IV. INSPECTIONS: STATE shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. GRANTEE shall assist and facilitate inspections of field sites and ongoing operations by STATE V. CONDITIONS OF PAYMENT: All services provided by the GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE,as determined at the sole discretion of its Authorized Representative,and in accord with all applicable federal,state and local laws,ordinances,rules and regulations. The GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory or performed in violation of federal,state or local law,ordinance, rule or regulation. VI. TERMS OF CONTRACT: This grant shall be effective on September 10 , 19 99 ,or upon the date that the final required signature is obtained by the STATE,pursuant to Minn.Stat.§16C.05,Subd.2,whichever occurs later,and shall remain in effect until June 30 20 01 .or until all obligations set forth in this grant have been satisfactorily fulfilled,whichever occurs first. The GRANTEE understands that NO work should begin under this grant until ALL required signatures have been obtained or GRANTEE is notified to begin work by the STATE's Authorized Representative. VII. CANCELLATION: This grant may be canceled by the STATE or GRANTEE at any time,with or without cause,upon thirty(30)days'written notice to the other party. In the event of such a cancellation,GRANTEE shall be entitled to payment,determined on a pro rata basis,for work or services satisfactorily performed. Also,in the event of such a cancellation,the STATE shall be entitled to repayment,determined on a rata basis,of any funds initially advanced by the STATE to the GRANTEE. The STATE may cancel this grant immediately if the STATE finds that there has been a failure to comply with the provisions of this grant that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled,the STATE may take action to protect the interests of the State of Minnesota,including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. VIII. AUTHORIZED REPRESENTATIVE: The STATE's Authorized Representative for the purposes of administration of this grant is Alan Olson . Such representative shall have final authority for acceptance of GRANTEE'S services and if such services are accepted as satisfactory,shall so certify on each invoice submitted pursuant to clause II,paragraph B. The GRANTEE'S Authorized Representative for purposes of administration of this grant shall be Mike Hullander, City Administrator . The GRANTEE'S Authorized Representative shall have full authority to represent GRANTEE in its fulfillment of the terms,conditions and requirements of this grant. IX. ASSIGNMENT: GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the STATE. X. AMENDMENTS:Any amendments to this grant shall be in writing and shall be executed by the same parties who executed the original grant or their successors in office. XI. LIABILITY: GRANTEE shall indemnify,save,and hold the STATE,its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the STATE,arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATES failure to fulfill its obligations pursuant to this grant. (a) For Grantees which are units of government subject to Minnesota Statutes Chapter 466. • Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be responsible for the acts and omissions of the other party and the results thereof. STATE's liability shall be governed by the provisions of the Minnesota Tort Claims Act,Minnesota Statutes Section 3.736(1996),and other applicable law. GRANTEE'S liability shall be governed by the provisions of the Municipal Tort Claims Act,Minnesota Statutes Chapter 466(1996)and other applicable law. This clause shall not be construed to bar any legal remedies either party may have for any other party's failure to fulfill its obligations pursuant to this Grant. XII. ACCOUNTING AND AUDITS: The books,records,documents,and accounting procedures and practices of the GRANTEE relevant to this grant shall be subject to examination by the contracting department and the Legislative Auditor. The GRANTEE shall maintain books,records,documents,and other evidence pertaining to the costs and expenses of implementing this agreement to the extent and in such detail that will accurately reflect the total cost of the Project Proposal and all net costs,direct and indirect,of labor,materials,equipment,supplies, services,and other costs and expenses. The GRANTEE shall use generally accepted accounting principles. All records shall be retained for five(5)years after the issuance of the final certificate of acceptance by the STATE. • ADMIN. 105lgrc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number) 3 . The STATE,its representative,or the legislative auditor shall have the right to examine books,records,documents,and other evidence and accounting procedures practices,sufficient to reflect properly all direct and indirect costs. The GRANTEE shall make available at all reasonable times and before and during the and ''tees for such examination and audit. period of records retention proper facilities XIII. DATA PRACTICES ACT: The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance with this grant and as it applies to all data created,gathered,generated or acquired in accordance with this grant. XIV. PUBLICITY:Any publicity given to the program,publications,or services provided resulting from this grant,including,but not limited to,notices,informational pamphlets,press releases,research,reports,signs,and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others,or any subgrantees shall identify the STATE as the sponsoring agency. Funds provided by LCMR: Any statement,press release,bid,solicitation,or other document issued describing the Project shall provide information on the amount of State funds supporting the total cost of this project and will contain the following language: Funding for this project approved by the Minnesota Legislature,1999 Minnesota Laws,as recommended by the Legislative Commission on Minnesota Resources from the future resources funds for the Minnesota ReLeaf Program. When practical,any site developed or improved by this project shall display a sign,in a form approved by the STATE,stating that the site has received funding from the Minnesota Legislature. XV. WORKERS'COMPENSATION: GRANTEE shall provide acceptable evidence of compliance with the workers'compensation insurance coverage requirement of Minn.Stat.§ 176.181,Subd.2. XVI. ANTITRUST: GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. PROMPT PAYMENT TO SUBCONTRACTORS: Prime contractors are required to pay subcontractors pursuant to Minn.Stat.§ 16A.1245. XVIII. JURISDICTION AND VENUE: This grant and executed amendments thereto,shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant,or breach thereof,shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota. IN WITNESS WHEREOF,the parties have caused this grant to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the 2. STATE AGENCY: grant on behalf of the GRANTEE as required by applicable articles,by- Grant approval and certification that STATE funds have been encumbered as required by laws,resolutions,or ordinances and that a copy of such articles,by-laws, Minn.Stat.§§ 16A.15 and 16C.05. resolutions,or ordinances have been forwarded to the STATE. By: By(authorized signature): Title: Mayor Title: Division Director Date: November 3, 1999 Date: By: Title: City Administrator Date: November 3, 1999 By: Title: City Clerk Date: November 3, 1999 Distribution: Agency-Original(fully executed)contract GRANTEE State Authorized Representative ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number) 4 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Employee Health Insurance DATE: October 29, 1999 INTRODUCTION: The Council is asked to make decisions regarding City employee health insurance for next year. BACKGROUND: At its last meeting,the Council was given information regarding health insurance rates, which will be increased by 31.1%, assuming no other changes are made. Among other things, Council directed staff to analyze what the impact of limiting the "cash back" dollars to single coverage employees would be if it was reduced from the current$207 per month,to $100. That practice was first established 15 years ago,when the City was attempting to set up its Health Maintenance Plan. The City's proposed Health Maintenance plan conflicted with existing federal law, so the City simply reimbursed the $45/mo to employees as taxable cash. That practice continued over the years with the City's annual insurance contribution increase compounding the initial $45,until it has reach the $207/mo. for 1999. Due to the compounding impact, it resulted in an equal contribution several years ago. From a few employees taking advantage of this at that time, over the past 15 years, more than 40 of the 80 full time employees now opt for single coverage. The cash contribution to health insurance for all employees has been decided by Councils on a year to year basis. However, as described in the letter from Blue Cross Blue Shield of Minnesota dated October 21st,that practice appears to be a contributor to the existing problem. Nearly $100,000 annually that could otherwise be going into the City's insurance pool,thus keeping rates down for all employees, is being paid out to single coverage employees. However, single coverage employees may also be generating high rates of usage of the plan. As the rates for Shakopee are mostly dependent upon Shakopee coverage,that has caused the premiums to go up significantly. In 1998, Shakopee paid in$100,000 less in premiums then it received in coverage, it is under funding its insurance pool. By placing a cap on the amount of these"flexible dollars",more money can be used for what should be intended for health insurance dollars -to provide health insurance. This then reduces the amount of the out-of-pocket increase for employees who have no choice but to take family coverage. HMO OPTION: By State law, governmental units may not reduce the benefits in health insurance without negotiating with collective bargaining units. According to the City Attorney,this means that deductibles and percentages of coverage, would have to be negotiated by collective bargaining if a reduction is made. For that reason,the City will need continue to offer the existing Blue Cross Plan, unless there is a consensus of the three bargaining units that they are willing to look at different benefits. However, long term,more employees going to a point of service option(commonly called an HMO option), may start to reduce some of the increases in premiums that have been seen. The HMO -type plan works by placing negotiated limits on the amount of reimbursement that health care providers can receive,thus reducing the amount of expense to the insurer. In addition, there is potentially a benefit to the user employee, as deductibles are eliminated, and replaced with a single$15 per visit co-pay. However, rather than having virtually unlimited choice in health care providers,the employee would need to choose from clinics in an approved network; while other non-network providers maybe used,this results in deductible payment and co-pay from the employee. Long term,there is a benefit to offering the HMO option as a choice. However, as this is a first year that a quote for that has been requested,the premium is based on the past rate of usage. It is $55 per month higher then the existing plan for families, and$19 per month for single coverage. DISCUSSION: In order to stay within the Council's budgeted increase($20 per employee per month), the following should be considered by the Council: 1. Place a$100 cap for 2000 on the flexible money that is returned to single coverage employees,to be used either for purchase of flex benefits such as dental, pre-tax medical expense, dependent care, or as after tax income. This $100 cap results in savings of approximately$38,000. 2. With the savings, apply$30,000 to reducing the cost of family coverage and two party coverage. 3. In order to provide an incentive for employees to try the HMO coverage,use the balance of savings to equalize the fees for the HMO coverage, so as not to exceed the current plan. If money remains from that, due to an insufficient number of people opting for the HMO plan,that could be distributed amongst the non single coverage; if greater numbers opt for the HMO plan than could otherwise be covered in the savings, the Council would have to fund that with non budgeted dollars. In addition,the City needs to start to emphasize wellness as a first step in reducing usage, and subsequently future premiums. A suggestion was that the City should be encouraging employees to maintain a healthy lifestyle. One way to do this would be to authorize employees free usage of the Shakopee Community Center for exercise purposes. (The public purpose is that it should result in reduced sick leave usage, and, over time, a reduction in the increase in health insurance premiums paid through tax dollars.) I recommend that the Council authorize that, effective immediately. EMPLOYEES INPUT: Meetings were held with City employees on Friday, October 29th. Many questions were asked. The gist of the concerns were as follows: 1. By placing a$100 cap, single coverage employees are losing take home cash, which is something that has been provided for 15 years. 2. Single coverage employees should be capped at the 1999 contribution rate, and that,through building permit fees or other City revenues,the City should make up the difference. Needless to say, most of the single coverage employees are very unhappy with the concept of capping at$100. RECOMMENDATION: I recommend the following: 1. Place a$100 cap for 2000 on the flexible money that is returned to single coverage employees. 2. Apply$30,000 to reducing the cost of dependent coverage and two party coverage. 3. Equalize the HMO ("Triple Gold")plan to be the same employee out of pocket payments as the current plan for 2000. 4. Direct that the personnel policy be amended so that employees must have a least single coverage through the City(over the years,three have been allowed to "opt out". 5. Authorize single memberships at no cost for use of the Shakopee Community Center for all City employees. ACTION REQUIRED: If the Council concurs, it should, by motion, approve the actions recommended above. Mark McNeill City Administrator MM:tw • CITY OF SHAKOPEE Memorandum TO: Shakopee City Employees FROM: Mark McNeill, City Administrator SUBJECT: Health Insurance Information DATE: October 27, 1999 Attached is information which will be discussed at the informational meetings to be held Friday, October 29th, at 9:30 and 11:00 AM. The meetings will be held in the City Council Chambers. At the meetings,we will review some of the information presented at the earlier insurance meeting, for those who are not able to be present, as to why the City has received notice of a 31.1%increase for 2000 rates. We will also review options for alternate plans,and some of the proposals which need to be considered by the City Council in order to keep health insurance available and relatively affordable to all. We are aware that there are lesser cost options that are available to other employers, but please keep in mind that the City of Shakopee is somewhat limited by our size- in order to offer the Blue Cross Option which has been popular with many employees in the past, we must retain at least 75%of enrollees in the Blue Cross Option. If there is an overwhelming desire to change(which may mean different deductibles and out of pocket expenses), other options may be pursued,but Blue Cross couldn't continue as an option. The top sheet(attached)which shows the current plan, Option 1,and Option 2 (Triple Gold). The Triple Gold Option(Option 2)does have a defined group of care providers. Several copies of the Primary Care Network participants will be available at the meetings Friday. You may also contact the Payroll Benefits Coordinator, or look at the copy which will be at the front desk of City Hall to see whether your current clinic is a participant. Note that the monthly rates for which the City is charged for Triple Gold(Option 2) are higher than the City's current plan. (This is based on the current rate of usage; it is anticipated that their renewal rates may be reduced as participation in that plan might increase.) So that employees interested in the Triple Gold Plan are not discouraged by the initial higher monthly rate,the City Council has tentatively agreed to equalize the out of pocket deductions for this plan, so that per-employee contribution would be the same as the current plan,at least for the year 2000. The attached ballot should be returned to the City, either at the meeting, or by noon Tuesday,November 2nd to your Department Head. If you are unable to attend the Friday meeting, and have questions,please be certain to contact Marilyn Remer, myself, or your department head. We will try to answer that, so that you may indicate your preference on the ballot in an informed manner. Mark McNeill City Administrator MM:tw "Please return this to Payroll/Benefits Coordinator or your department head by Noon Tuesday,November 2nd." City Of Shakopee 1-1-2000 Renewal Blue Cross Blue Shield has reviewed the claims utilization for your group and has determined that an increase of 31.1% is needed. Benefits Current Plan Option 1 Option 2 TRIPLE GOLD ATTACHED Rates in 1999 2000 Increase Increase Increaser*** Actual Single $174.96 $228.37 $54.41 $221.85 $46.89 $247.86 $72.90 cost of Emp. + 1 $414.18 $542.99 - $128.80 $525.18 $111.00 $586.75 $172.57 increase is Family $533.52 $699.44 $165.92 $676.50 $142.98 $755.81 $222.29 ^ame as Deductible none $100 single $200 $0 single single urrent $300 family $600 family $0 family Out of Pocket Max. $500 Single $1000 single $500 single $1000 family $2000 family $1000 family Lifetime max 2 million 2 million Unlimited Office visit/illness 80%coverage after 80%coverage after $15.00 copay then the deductible the deductible 100%coverage. Preventive care over One per person per $300 at 100%no One per person per age 6 100% year at 100% coverage after This year at 100% dollar amount/per person Wellness benefit to 100% 100% 100% age 6 and cancer screening, Prescription drugs $8.00 formulary $10.00 formulary $10.00 formulary $12.00 non-formulary $15.00 non- $15.00 non- formulary formulary Inpatient Hospital Deductible then 80% Dodubtible then 100% coverage 80%coverage Emergency Room Deductible then 80% Deductible then $40 copay then coverage 80%coverage 100% Please mark an option that would work for you and your family Employee Signature *** City Council has tentatively agreed to equalize the out-of- pocket deductions ae : an incentive for the Triple Gold Plan this year. • CITY OF SHAKOPEE TRIPLE GOLD WITH COPAY THIS IS ONLY A SUMMARY AND IS SUBJECT TO THE TERMS OF THE CONTRACT Covered Services PRIMARY NETWORK EXTENDED NETWORK NONPARTICIPATING PROVIDERS Annual Deductibles None $200 for eachrson;$600 Pe $200 for each person,$600 family family maximum. Applies to maximum. Applies to the Extended the Extended Network and Network and nonparticipating providers nonparticipating providers combined. combined. Annual Out-of-pocket Medical-$500 for each $2500 for each person;$5000 Maximum person, $1000 family family maximum each year. maximum each year. These are combined totals for (Includes:deductible,copay, the Extended Network and and coinsurance charges.) nonparticipating providers. (Includes:deductible,copay, and coinsurance charges.) Benefit Payment Levels The highest level of benefits A reduced level of benefits will You pay the deductible and 25%of the will be paid in the Primary be paid in the Extended allowed amount up to the out-of-pocket Network. Services must be Provider Network. You pay the maximum per calendar year for most provided or authorized by deductible and 20%of allowed services. Then payment is 100%; you your primary care clinic. amount up to an out-of-pocket are responsible for the difference Most payments are based on maximum per calendar year. between the billed charges and the allowed amount. Then payment is 100%. Most allowed amount. Mosta p yments are payments are based on allowed based on allowed amount. amount. Preventive Care 100% 80% 75% Office Visits 100%after a$15.00 copay P Y 804'0 75% Other Physician Services 100% 80% 754'0. Chiropractic Care 100%after a$15.00 copay 804'0 for office visits;80%for 75%(15 service limit) other authorized services. Home Health Care 80% 80% 75% Inpatient Hospital 1009'0 80% 75% Subject to a reduction of an additional 25%of allowed amount if the admission is not preauthorized. Outpatient Hospital 100% , 80% 75% Diagnostic Laboratory And 100% 80% X-ray 75% Occupational,Physical,And 100%after a$15.00 copay 80% Speech Therapy for office visits; 80%for 75% other authorized services. • CI064 Customized Benefit Description 10/05/99 Alternate Benefit System 1.5 Blue Cross and Blue Shield of Minnesota Page: 1 THIS IS ONLY A SUMMARY AND IS SUBJECT TO THE TERMS OF THE CONTRACT Emergency Care 100% after a$40 copay charge(copay waived if admitted within 24 hours). Ambulance 80% Mental Health And Chemical Inpatient-100% -803'0 - No coverage,except in the case of a Dependency Care Outpatient* 100% -80% life-threatening emergency. Professional-100% after a -80% $15.00 copay, 100%for other authorized services. Dependent Child Age Limit To age 19,full time student to age 25;through the calendar month of the birthday. Prescription Drugs (Gold Net Plan 3) 34 Day Limit 100%after a$10.00 copay for drugs included on the formulary list. 100% 100%after a$10.00 copay after a$15.00 copay for drugs not on for drugs included on the the list You pay the bill and file your formulary list. 100%after a own claim. $15.00 copay for drugs not on the list. Medical Supplies 80% 80% 75% Lifetime Maximum Per Person Unlimited $2 Million. This is a combined total for the Extended Network and nonparticipating providers. *Prior authorization is recommended after ten hours for Outpatient Mental Health and after two hours for Outpatient Chemical Dependency. We feature a large network of health care providers. Each provider is an independent contractor and is not our agent. If there is a discrepancy between this Summary and the Contract,the Contract is considered correct. • • CI064 Customized Benefit Description 10/05/99 Alternate Benefit System 1.5 • Blue Cross and Blue Shield of Minnesota Page: 2 2000 1 I l I I PROJECTED 2000 HEALTH CONTRIBUTION/DEDUCTION FOR CURRENT PLAN AND OPTION 2 TRIPLE GOLD HMO* EFF 1-1-00 SINGLE 2-PARTY FAMILY BLUE CROSS CURRENT PLAN $ 229.37 $ 542.99 $ 699.44 CITY CONTRIBUTION FOR FULLTIME $ 329.37 $ 473.60 $ 473.60 EMPLOYEE MONTHLY CONTRIBUTION $ - $ 69.39 $ 225.84 APPLY TO FLEX SPENDING $ 100.00 DEDUCTION PER PAYROLL $ 34.70 $ 112.92 1999 DEDUCTION PER PAYROLL $ 16.01 $ 75.68 *City Council has tentatively agreed to equalize benefits for employees selecting the Triple Gold Option. Single flex and out-of-pocket deductions would be the same as for the currrent plan schedule this year. , • • H&LRATES.XLS Page 1 BlueCross BlueShield BluePlus of Minnesota October 21. 1999 0 City of Shakopee 129 South Holmes Street Shakopee MN 55379 Re: 2000 Health Renewal • Gr: CI064 Dear Marilyn, In response to your question about how the City can better manage its employee health care P.O.Box 64560 costs,I believe you can make a change that will greatly benefit the City's plan.You are currently providing an incentive to your employees who opt for single coverage rather than a family plan. St.Paul.MN Years ago.many school districts and other accounts offered the same"pay-back",thinking it was better to cover fewer employees because the claims would be less expensive. The decision-makers 55164.0560 assumed that there was an inequity in providing more benefit dollars to the families than to the 651.662.8000 singles.One costs less than four or .five,right?As time went on and the populations changed from an average age of 25 to an average of 40+.So now,instead of having routine physicals and an 1.800.382.2000 occasional x-ray,the group was beginning to experience more expensive health care for heart disease,cancer,orthopedic surgery,etc. Consequently,the costs for singles and families were www.bluecrossmn.com much more equal. If you assume that health insurance.as a benefit,is supposed to provide for all employees,the purpose of the premium dollars is to level out the expenses to a rate affordable to the City.If almost half of the employees arc opting for single coverage and are receiving the premium dollars, the City is underfunding the health plan by a significant amount.In addition,the City is mistakenly assuming that one is still less expensive to insure than a family.In short,everybody loses,the City doesn't fund the plan,but its costs are as high as funding the plan would be,the employees incur rate increases that reduce their take home pay as well as their ability to negotiate for higher salary. One School district of about 500 employees had about 113 of its employees taking the pay in lieu of coverage.The rates for the remainder of the group soared because so much premium was going home instead of going toward the support of the plan. Year after year.they experienced rate increases in excess of 30%.They decided to discontinue the payback,returning their insurance dollars to the original intended purpose,their health plan.They are now funded properly and their rates are far more stable. Other districts made the difficult decision to discontinue the incentive payments. Some did it because they could no longer secure any health coverage because the carriers did not want to participate.Some realized that the rate spirals were making it necessary to reduce benefits every year because there was not enough budget to cover the plan costs.That was unfair to everyone. In summary,many decisions that once made sense do not apply any longer. The costs of prescriptions,the costs of technology are a heavy burden for any plan.In order to have the best 4460- coverage at the most affordable cost:virtually all of the subdivisions we cover are re-directing their dollars to support the plan that was intended to coverall employees'health care needs.We would strongly suggest that you consider making a move in this direction so as to preserve your plan as well as your opportunity to seek competitive quotes in the future. I hope this will be helpful to your dicussions. iy, „or Stef is irney Senior •ccount Executive • Ise Blue Cross and Blue Shield of Minnesota and Blue Plus are independent licensees of the Blue Cross and Blue Shield Association 157 E, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Administrative Assistant to the City Administrator Position DATE: October 28, 1999 INTRODUCTION: The Council is asked to adopt a job description for an Administrative Assistant in City Administrator's office, set a salary range, and authorize the advertisement for same. BACKGROUND: Prior to my arrival in 1996,the City had a full time Assistant City Administrator position, who was an experienced individual and acted in place of the City Administrator during his absence. However, after his departure,the job duties were taken over by other staff members. For example, a large percentage of the Assistant's time had been spent doing economic development activities; the City has subsequently added a full time position to do that work. However, many of the other duties including solid waste issues,transit, cable television, and general administrative support, have been done by others. The activity level has increased sufficiently that it is time to fill that position, so that an adequate job can be done in those other areas. However,the position does not need to be filled with someone with the skill level which had existed. For that reason, I am recommending an entry level position, so that someone with training in public administration, but lacking extensive experience would be eligible. SALARY: The position is budgeted at$34,700 in the 2000 budget. This would translate to pay grade F, $33,838 as a starting step 1 wage. If a higher skill level, for example,more computer experience is desired, it is likely that the pay range will have to be increased accordingly. However, if too much emphasis is placed on computer skills, it is less likely that we will be able to find an individual who is also willing to do general assistant type duties. RECOMMENDATION: I recommend that the attached job description be approved, a pay range established, and an advertisement be made through Scott County Personnel. ACTION REQUIRED: If the Council concurs, it should approve the following actions: 1. Adopt the job description for the Administrative Assistant position, dated 10/28/99. 2. Direct Scott County Personnel to advertise for the Administrative Assistant position. 3. Adopt the following resolution: A RESOLUTION AMENDING THE 1999 PAY PLAN, ESTABLISHING AN ADMINISTRATIVE ASSISTANT POSITION,IN PAY RANGE F. Mark McNeill City Administrator MM:tw RESOLUTION NO. 5263 A RESOLUTION AMENDING RESOLUTION NO. 5034,WHICH ADOPTED THE 1999 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on December 1, 1998,the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5034, approving the 1999 Pay Schedule for the Officers and Non-union Employees of the City of Shakopee; and WHEREAS,on November 3, 1999 the City Council of the City of Shakopee, Minnesota, authorized the recruitment process for an Administrative Assistant position, it is therefore necessary to amend the 1999 Pay Plan by adding the classification of Adminstrative Assistant in Grade F. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the attached schedule of the 1999 Pay Plan for Officers and Non-union Employees is hereby amended to include the classification of Adminstrative Assistant in Grade F. Adopted in session of the City of Shakopee,Minnesota,held this day of , 1999. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 1999 Pay Plan EFFECTIVE 1/1/99 Step Step Step Step Step Step Step Market Title Grade 1 2 3 4 5 6 7 8 Adjust City Administrator Q $67,057 $69,452 $71,847 $74,241 $76,636 $79,031 $81,426 $83,820 Unused P $62,988 $65,238 $67,487 $69,736 $71,986 $74,235 $76,485 $78,734 Police Chief O $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647 PWDir/Eng. O $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647 Corn.Dev.Dir. N $55,328 $57,304 $59,280 $61,256 $63,232 $65,208 $67,183 $69,159 Finance Director N $55,328 $57,304 $59,280 $61,256 $63,232 $65,208 $67,183 $69,159 _ Unused M $51,737 $53,585 $55,432 $57,280 $59,128 $60,975 $62,823 $64,671 City Engineer L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751 Deputy Chief L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751 $ 62,428 Park&Rec.Dir. L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751 $ 50,963 Asst City Eng K $45,466 $47,089 $48,713 $50,337 $51,960 $53,584 $55,208 $56,831 EDA Coordinator J $42,690 $44,214 $45,739 $47,263 $48,788 $50,312 $51,837 $53,361 Building Official I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 PW Supervisor I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Project Coordinator I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Accountant III I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Planner II I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Facility Mgr I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 City Clerk I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890 Bldg Inspector H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Fire Code Inspector H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Eng Tech IV H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Recreation Super II H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838 Payroll Benefits Coord G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Planner I G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Eng Tech III G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786 Administrative Assistant F $32,852 $34,025 $35,198 $36,371 $37,544 $38,718 $39,891 $41,064 Executive Secretary E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Recreation SupervisorI E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Eng Tech II E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341 Planning Tech D $28,806 $29,834 $30,863 $31,892 $32,921 $33,949 $34,978 $36,007 Secretary D $28,806 $29,834 $30,863 $31,892 $32,921 $33,949 $34,978 $36,007 Accounting Clerk C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Police Records Tech C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Clerk Typist II C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673 Office Service Wkr B $25,263 $26,166 $27,068 $27,970 $28,872 $29,774 $30,677 $31,579 Community Sery Officer A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Customer Sery Rep A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 FacilityMaintWkr A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Bldg Maintenance Wkr A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484 Receptionist AA $21,826 $22,606 $23,385 $24,165 $24,944 $25,723 $26,503 $27,282 Amended 10/29/99 Job Description Job Title: Administrative Assistant Job Code: Employee Name: Division: Administration Department: Administration Location: Shift: Reports To: City Administrator FLSA Status: Nonexempt Prepared By: Mark McNeill Prepared Date: 10/28/96 Approved By: Approved Date: User-Defined 1: Salary Level: SUMMARY This is an entry level management position to assist the City Administrator in the overall administration of municipal functions. Under general supervision of the City Administrator, performs general administrative tasks such as coordination of solid waste collection,transit,and cable television. Assists with provision of MIS services,and coordinates public information functions. Responsibilities also include special studies and reports, coordination of special programs and projects as assigned by the City Administrator. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Conduct special research programs,grants, legislation and special projects,prepare special reports for the City Administrator and/or City Council. Assists the City Administrator in the development of administrative procedures and systems. Works with the department heads as assigned to develop efficient and effective systems. Represents the City as liaison to local,regional, and state units of government on matters affecting jurisdiction,as directed by the City Administrator. Responsible for administration of the cable television franchise and community access channels, and serve as liaison to cable boards and commissions. Responsible for coordination of public transit with the community, and serve a staff liaison to Transit Commission. Assists in the coordination of MIS maintenance and computer system component acquisition. Administers the city's solid waste and recycling collection programs;responsible for researching Page 1 and recommending issues relating to solid waste. Responsible for interdepartmental response to citizen requests for services. Assists in the coordination of multi-department activities to ensure the departments'effective working relationship in carrying out programs and/or projects between various departments. Keeps abreast of new developments in the field of Public Administration and makes observations and suggestions which will improve the administrative policies and procedures for the City. Assist in negotiations with collective bargaining units on behalf of the City. Monitors legislation that will affect the City and its various departments. Coordinates publications of articles and special newsletters,as directed. Assists in the formulation of the administration budget. Provides liaison with outside contractors or consultants involved in the accomplishment of special projects. Performs such other duties as are consistent with the task of the position and as may be assigned by the City Administrator. (The examples given above are intended only as illustrations of various types of work performed and are not necessarily all inclusive. This position description is subject to change as the needs of the employer and requirements of the position change. SUPERVISORY RESPONSIBILITIES None,unless otherwise assigned. QUALIFICATIONS To perform this job successfully,an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Minimum Qualifications: Bachelor's degree in Public Administration,Political Science, Personnel Administration,Business Administration or closely related field required.Desired Qualifications: Master's Degree in Public Administration.Relevant experience in municipal government,typically at an internship level. LANGUAGE SKILLS Good written and oral communication skills.Ability and skill in planning,analysis, and administration.Ability to develop and maintain effective work relationships with City staff, public,and other government agencies and organizations.Ability to research,and prepare Page 2 detailed reports.Knowledge of M.S. Word,Excel,and other software applications. Desire working knowledge of networked computer systems(NT and Exchange Server), including acquisition and use of micro computers,associated equipment, software,and related training within the jurisdiction. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference,and fundamentals of plane and solid geometry and trigonometry.Ability to apply concepts such as fractions,percentages,ratios,and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data,establish facts,and draw valid conclusions.Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES,LICENSES,REGISTRATIONS Valid drivers license required,may need to use personal vehicle on business. OTHER SKILLS AND ABILITIES High level of public contact requiring tact,courtesy and good judgement. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel objects,tools,or controls; and talk and hear. The employee frequently is required to stand and reach with hands and arms.The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision,color vision,peripheral vision,depth perception,and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Page 3 /57 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Architectural Fees/Funding DATE: October 29, 1999 INTRODUCTION: The Council is asked to establish a scope of study, and authorize a source of funding, for architectural services for City facilities. BACKGROUND: At the last Council meeting,the Council authorized the use of JEA Architects of Hopkins to assist the City in analyzing current City facilities, and establish what can be used as a future building plan. The facilities to be studied are the Library, Police Station,Public Works, and City Hall. Also to be investigated was the Shakopee Public Utilities Building, anticipating that the structure will be vacated at some time in the near future, due to the growth of SPUC. Staff was directed to bring back a cost estimate for doing this work, and discuss sources of funding. Since the last Council meeting, staff has met with Architect Jack Anderson of JEA, and reviewed what is needed to establish a building plan. Discussion focused on what would be needed to establish a 10 and 20 year function for each building. However, some construction will obviously be needed well in advance of that. I asked Mr. Anderson to provide a breakdown of a"Scope of Services"to analyze each building, so that, if the cost is beyond what the City Council is prepared to accept,that selections could be made to reduce the cost. It also appears,that as the Library has been directed as having the most potential for being the first to be constructed,that more firm cost estimates,utilizing consulting structural engineers, HVAC, and electrical analysis would make sense. Included in this will be an analysis of the existing site, in terms of ability to expand. If direction is given to investigate other sites in the community for development potential,that could also be done as an optional service, at the appropriate hourly rate. Regarding Police and Public Works, a space needs analysis would also be done. Recommendation would also be made as to the ability to expand on site, or whether one function should vacate and go to a different location,possibly the Shakopee Public Utilities Building upon its becoming available. In addition,the City Hall would be analyzed for capacity to grow as the City grows, and additional staff is needed. A recommendation could be made to determine what population of Shakopee might be served with the existing building, and potentially how much of an addition(logically, expanding into the parking lot to the east), could be accommodated). City Hall would be the lowest priority in this study. Due to the desire to discuss the future of downtown with the new Council in January,the Library would be the first project to be started. BUDGET IMPACT: As shown,the "base"study amount is $27,750. Depending upon the degree of accuracy needed at this time, additional consulting work or study could increase that amount; if the Council is uncomfortable with the amount, aspects of the study could also be eliminated. Regarding funding, as none of these projects are a certainty, Finance Director Voxland recommends that the funds be charged to line items for professional services in the affected departments(Public Works, Police, and Government Buildings),with reimbursement to come from a budget amendment, from the General Fund. He does note that the increase in revenues from development fees (building permits and engineering fees),will allow the General Fund to be able to absorb this cost. RECOMMENDATION: I recommend that the Council direct staff to proceed with the base level, and give further direction as to whether any issues it wishes to "add"or"delete"from this study. ACTION REQUIRED: If the Council concurs, it should,by motion, adopt the scope of services for the City facilities space needs study as recommended, and direct that funding come from budget amendments, utilizing General Fund revenues. Mark McNeill City Administrator JE A ARCHITECTS ARCHITECTURE ■ LANDSCAPE DESIGN ■ SPACE PLANNING October 29, 1999 Mark H. McNeill City Administrator Members of City Staff Members of City Council Shakopee City Hall 129 Holmes Street South Shakopee, MN 55379 Re: Scope of Services for Shakopee City Facilities Study Dear Mark, Staff and Council: On behalf of JEA Architects, I appreciate the opportunity to submit a Scope of Services for the Shakopee City Facilities Study. We have tailored our Scope of Services pursuant to our kickoff meeting and site visitations. The enclosed information should give you a good feel for what we anticipate for the scope of work and includes our preliminary fee proposal for each building. We hope that our proposal is favorably received and look forward to hearing from you soon. Thank you! Sincerely,Aft* Jack Edward An6-rson,AIA, CID President /kda enclosure JACK EDWARD ANDERSON ARCHITECTS, INC. 33 TENTH AVE. SO.,SUITE 250 HOPKINS, MN 55343 (612)935-5164 FAX(612)935-2102 JE ARCHITECTS HIGHLIGHTED SCOPE OF SERVICES - SHAKOPEE CITY FACILITY STUDY The project team will work carefully with the City Staff to establish specific project requirements, of which key items are highlighted below. I. SPACE ANALYSIS STUDY A. CITY HALL • Space needs study for Administration, Engineering, Finance, Community Development and Miscellaneous Areas (i.e. Council Chambers) • Existing building Architectural review and code verification • Kick-Off meeting, meetings with staff and presentation • Summary Report • Square footage estimate of future possible addition to City Hall B. LIBRARY • Architectural and Engineering site/building review • Code verification • Report of existing building • Meeting with staff • Space analysis study • Building site analysis for possible building expansion • Summary report • Square footage cost estimate with comparison of existing similar facilities C. PUBLIC WORKS • Architectural and Engineering site/building review • Code verification • Architectural and Engineering report of existing building • Meeting with staff • Space analysis study • Summary report • Square footage cost estimate of possible future addition D. POLICE • Architectural and Engineering site/building review • Code verification • Architectural and Engineering report of existing space • Meeting with staff • Security Consultant review of needs • Space analysis study • Summary report • Square footage cost estimate of possible future facility JE A ARCHITECTS E. SHAKOPEE PUBLIC UTILITIES COMMISSION BUILDING • Architectural and Engineering review of existing site/building • Code verification • Summary report II. OPTIONAL ADDITIONAL ITEMS A. LIBRARY Optional site location • Review optional site location for Library • Provide site-massing drawing B. SHAKOPEE PUBLIC UTILITIES COMMISSION BUILDING Dimensioned Floor Plan • Site measurements of existing building and layout • Provide computer(CAD)drawing of existing floor plan C. PUBLIC UTILITIES/POLICE BUILDING CAD Floor Plan Drawing • Create a computer(CAD)drawing of the existing floor plan • Site measurements of second floor Police area D. PUBLIC UTILITIES/POLICE BUILDING Site Expansion Study • Review existing site for building expansion • Provide site-massing drawing showing possible expansion JE A ARCHITECTS PRELIMINARY FEE PROPOSAL SHAKOPEE - CITY FACILITIES STUDY JEA Project No. 1061A October 29, 1999 I. Space Analysis Study A. City Hall Architectural $ 6,600.00 Engineering 200.00 Total $ 6,800.00 B. Library Architectural $ 5,400.00 Engineering 900.00 Total $ 6,300.00 C. Public Works Architectural $ 4,800.00 Engineering 800.00 Total $ 5,600.00 D. Police Architectural $ 3,725.00 Engineering 500.00 Security Consultant 675.00 Total $ 4,900.00 E. Shakopee Public Utilities Commission Bldg. Architectural $ 2,950.00 Engineering 1,200.00 Total $ 4,150.00 TOTAL (Space Analysis Study) $ 27,750.00 JEA ARCHITECTS II. Optional Additional Items A. Library Optional Site Location Architectural $ 2,600.00 Engineering 300.00 Total $ 2,900.00 B. Shakopee Public Utilities Commission Building Dimensioned floor plan Architectural $ 2,800.00 Total $ 2,800.00 C. Public Utilities/Police Building CAD Floor Plan Drawing Architectural $ 3,700.00 Total $ 3,700.00 D. Public Utilities/Police Building Site Expansion Study Architectural $ 2,500.00 Total $ 2,500.00 III. Additional Notes A. Additional costs include additional service reimbursables (mileage,prints, photocopies, etc.) B. Additional Services would be provided on an hourly basis,at the rates attached. C. Testing of existing materials (such as hazardous, structural or existing roof materials), if required, will be provided by the City. D. Site surveys will be provided by the City. E. JEA Architects will enter into the AIA agreement with the City appropriate for the project. F. Hourly Rates schedule is attached. UE AARCHITECTS HOURLY RATES AND REIMBURSABLES ARCHITECTURAL Principal/Project Manager $100 Project Architect $85 Senipr Technician $65 Technician $45 Clerical $35 SECURITY PLANNING CONSULTANT Principal $135 STRUCTURAL ENGINEER Project Manager $100 Project Engineer $85 Designer $65 Drafter $45 MECHANICAL/ELECTRICAL ENGINEER Project Manager $95 Project Engineer $80 Designer $65 Drafter $55 Reimbursables required will be billed as follows: a. Reproduction ($1.00 per 24 x 36 sheet and $0.25 per 8 1/2 x 11 copy) b. Messenger/delivery(1.12 x cost) c. Travel ($0.35 per mile) d. Faxes($1.00 each) e. Long distance telephone calls(1.12 x cost) f. Photography(1.12 x cost) g. Art materials(presentation boards etc.) (1.12 x cost) 1�. , /D, CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Authorization for Hiring DATE: October 27, 1999 Introduction Mr. Greg Sticha, Accountant III has submitted his resignation and accepted the position of Assistant Finance Director at Minnetonka. See Attached. Authorization is requested to hire a replacement . Background A second professional level position in Finance was authorized about six years ago. The first person in that position was hired as an Accountant I with the anticipation that the position and grade level would increase over time. The first person was reclassed as an Accountant II a couple of years later. When that employee left, Mr. Sticha was hired as an Accountant III about 18 months ago. The issue currently is to decide whether to fill the position as an Accountant III or Assistant Finance Director. Assistant Finance Director Pro: More tasks have been shifted from the Finance Director to the Accountant III position. Some were totally shifted, some were shared with the Finance Director. Mr. Sticha was being trained and "mentored" to be able to assume a position of Finance Director. The position has become more of an "assistant" type position. The supply of good candidates is extremely limited. The main competition for hiring is Assistant positions in other cities with the corresponding difference in pay from an accountant position. Con: The Accountant III does some lower level tasks that could be done by clerical staff but due to work loads on other staff, have been assigned to the accountant . Some city councils will not have "assistant" positions on their staff . Most assistant positions have some supervisory duties, Shakopee does not at this time. I have read over some job descriptions from other cities for P the assistant and accountant position. If supervisory duties are excluded, the descriptions are virtually the same. According to the benchmark Time Spent Profile (survey ranking for comparable worth) , the difference shows up as more time spent on routine duties for the accountant . Job description attached. The ro osedpaygrade for an Assistant with supervisory P P P duties would be grade K ($45,466 - 56, 831) which is two grades above an Accountant III ( I = $39, 913 - 49, 890) . It is one grade below a bench mark assistant due to no supervision. Grade J = $42, 690 - 53 , 361 . There are funds in the 2000 budget for a possible reclassification of the Accountant III position. Mr. Sticha has agreed, and Minnetonka consents, to continue to work for Shakopee for a limited duration on a part time basis while the position is vacant . The pay rate would be the current rate of pay with no benefits . Note: Some funds were included in the 1999 and proposed 2000 budget for part time/temporary staffing. Finance has been holding off on adding staff and could have probably have made it through 2000 with the existing staff/budget . The departure of Mr. Sticha changes the situation because of the time needed to train a new person. Also, the conversion to new software is expected to be completed in 2000 and is estimated to take out of existing staff, one FTE for three months . This is addition to any temporary staffing hired for the conversion. The possible future addition of staff would be proposed as an Accountant I or lower level . Alternatives 1 . Replace Accountant III . 2 . Hire an Assistant Finance Director. Recommendation Alternative 2 . This position has progressed with the higher level duties to warrant a reclassification. This is also based on looking toward the future of the city/department and addition of some lower level staffing in the near future to assume some of the lower level tasks now done by the Accountant . Info: of the 23 cities in Stanton group 5, 13 have Assistant Finance Directors and 2 have Accountant IIIs . The rest have the second highest position in the department below an Accountant III . I .E. Chanhassen with one Accountant II and two Accountant I ' s and no clerical . Action 1 . Move to accept the resignation of Gregg Sticha. 2 . Move to authorize the retention of Mr. Sticha for part time temporary status at his current rate of pay with no benefits . 3 . Move to initiate the hiring process for an Assistant Finance Director with a wage range of grade J ($42, 690 to $53, 361) . Move to direct staff to prepare a resolution amending the Pay Plan OR Move to initiate the hiring process for an Accountant III . G 1 � rg ox and Finance Director C:\gregg\memo\job.doc To: Gregg Voxland, Mark Mcneill, City Council From: Greg Sticha Date: October 22, 1999 Subject: Resignation On Wednesday October 20, 1999 I accepted the position of Assistant Finance Director with the City of Minnetonka. Therefore I will no longer be able to continue my employment with the City of Shakopee as the Accountant III. My last day with the City will be November 5, 1999 as I will start with the City of Minnetonka on November 8, 1999. I have enjoyed my time with the City very much and it has been a pleasure working with Gregg Voxland and the rest of the Finance department as well as the department heads at City Hall. I believe the position offered by the City of Minnetonka is the best choice for my career and family. Once again I would like to thank you for the opportunity for working for the City of Shakopee. Sincerely, Gre Sticha Job Description Job Title: Assistant Finance Director Job Code: Employee Name: Division: Finance Department: Finance Location: Shift: Reports To: Finance Director FLSA Status: Exempt Prepared By: Prepared Date: 10/29/99 Approved By: Approved Date: User-Defined 1: Salary Level: J SUMMARY Applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Finance Director. Assist/Compile Monthly and Comprehensive Annual Financial Report. Performs monthly accounting, including bank reconciliation,van pool activity,grant reporting, ledger reconciliations and various other activity. Performs financial accounting including complex reconciliations. Prepare various reports and analysis. Performs cash management/investing activities. Compose material.Use software to process information. Perform routine communications with public.Responds to questions on sewer billings. Monitor and report jurisdiction budgets and expenditures. Develop and provide accounting guidelines and information for budget preparation.Prepare annual budget and amendments. Provide payroll functions back-up. Prepare Capital Improvement Plan. Define and administer proposals,agreements,contracts. Select vendors,prepare and monitor Page 1 proposals,contracts and agreements. Utilize Computer Applications: Utilizes software such as complex spread sheets,word,power point,and LOGICS applications.Define,develop new applications using report generators,etc. Maintain financial and fixed asset systems. Represent City at various meetings Assist other department staff as needed. Miscellaneous duties including data entry,copying etc. Performs other duties as assigned or apparent. QUALIFICATIONS To perform this job successfully,an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree(B.A.)in Accounting from four-year college or university; and three years related experience and/or training in governmental finance;or equivalent combination of education and experience. CPA desirable.Municipal experience in a city of 10,000 population or above desirable. LOGIS experience desirable. LANGUAGE SKILLS Ability to read,analyze,and interpret common technical journals,financial reports,and legal documents.Ability to respond to common inquiries or complaints from regulatory agencies, or members of the public community. Ability to effectively present information to other municipal staff,public groups,and/or City Council. MATHEMATICAL SKILLS Ability to add, subtract,multiply,and divide in all units of measure,using whole numbers, common fractions,and decimals. Ability to compute rate,ratio,and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to define problems,collect data,establish facts,and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES,LICENSES,REGISTRATIONS Valid drivers license required,may need to use personal vehicle on business. OTHER SKILLS AND ABILITIES Experience with automated general ledger systems.Proficient in the use of Excel,and Word 6.0. Speed and accuracy on a 10 key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that Page 2 must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit, stand,bend and use hands to finger,handle,or feel objects,tools,or controls. The employee frequently is required to reach with hands and arms and talk and hear.The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and distance vision,color vision,peripheral vision,depth perception,and the ability to adjust focus. Employee will occassionally travel to metro/non-metro locations and may need to provide own transportation. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate. Page 3 /S. 0. 1i CITY OF SHAKOPEE Memorandum C COA1SENT TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Amending TIF Budget DATE: October 28, 1999 Introduction & Background The TIF Budget needs to be amended to expand the title of the Tahpah Park stadium project and to move money for the TIF review from the Chaska Interceptor to administrative costs. Counsel has prepared the attached resolution. Action Offer Resolution No. 5261, A Resolution Approving Modification of Tax Increment Financing Plan for Tax Increment Financing Districts Nos. 1, 3, 7, and 9, and move its adoption. dregg Voxland Finance Director I:\finance\docs\taxinc\ RESOLUTION NO. 5261 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NOs. 1, 3, 7, and 9 BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota("City")as follows: Section 1. Recitals. 1.01. The City has previously established its Minnesota River Valley Housing and Redevelopment Project No. 1 (the"Project") pursuant to Minn. Stats. Section 469.001 to 469.047 1.02.Within the Project the City has created Tax Increment Financing Districts Nos. 1, 3, 7 and 9 (the'TIF Districts") pursuant to Sections 469.174 to 469.179(collectively, the"TIF Act"); and 1.03. The Project and the TIF Districts are now administered by the Economic Development Authority for the City of Shakopee("Authority"). 1.04. The Authority most recently modified the tax increment financing plans("TIF Plans")for the TIF Districts on December 15, 1998(the"1998 Modification"). 1.05. Under Section 469.175, subd. 4 of the TIF Act, the Authority is authorized to modify the TIF Plan without the notice and approval procedures required for approval of the initial plan if the modification does not involve: reduction or enlargement of the geographic area of the district, increase in the amount of bonded indebtedness to be incurred, including a determination to capitalize interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured tax capacity to be retained by the Authority, increase in total estimated tax increment expenditures or designation of additional property to be acquired by the Authority. 1.06. The Authority has determined a need to modify the categories of tax increment expenditures without increasing the total estimated budget or total bonded indebtedness in the TIF Plan, as described in the Authority's Resolution No. 99-3. Section 2. Modification Approved. 2.01. The Council hereby approves the modification of the TIF Plan in the form described in the Authority's Resolution No. 99-3. Approved by the City Council of the City of Shakopee this 3nd day of November, 1999. Mayor ATTEST: City Clerk I E . I� TO: Mark McNeill, Shakopee City Administrator FROM: Lou Van Mout, Utilities Manager k- RE: Franchise Tax/City Contribution - SPUC Resolution in Anticipation of Changes in City's Franchise Ordinance DATE: 11/3/99 Enclosed is the resolution SPUC adopted Monday evening in anticipation of changes to the City's franchise ordinance. BACKGROUND: To support financial projections for the pending Revenue Bond sale, SPUC needed to establish the basis for revenue projections and electric rates; an important part of that was an estimate of the SPUC contribution to the City General Fund. SPUC directed a resolution be drawn up to change the basis of the City Contribution in conjunction with the anticipated changes in the City's Franchise Ordinance. The concept was: to cap the contribution from the Electric Fund of SPUC to the General Fund of the City at $727,102, pending City Council adoption of a franchise fee or franchise tax. $727,102 was the projection by the rate consultant of the 1999 City Contribution from the SPUC Electric Fund. The Contribution from the Water Fund is not affected. Under a new franchise ordinance, the total collected by the City General Fund (from all utilities serving in the city) would be expected to increase. SPUC also directed staff to develop a proposal to be taken to City Council on franchise tax (or fee) to replace the present contribution formula and to apply to all utilities in the City. While this would potentially include gas and other utility services, a starting point for considering the matter could be the recommendations from the recent electric rate study. A copy of the relevant section of that Rate Study is enclosed for reference. SPUC would like to work with the City on establishing the options on franchise fees. I SHAKOPEE PUBLIC UTILITIES COMMISSION ELECTRIC COST OF SERVICE AND RATE DESIGN STUDY II I U q U Prepared by 1111 a U U I I I I October 6, 1999 I I • October 6, 1999 Franchise Ordinance and Fee Section 3. Franchise Ordinance and Fee 111 • We recommend that Shakopee work with the City of Shakopee to enact an Electric Utility Franchise Ordinance and establish an Electric Utility Franchise Fee of approximately$0.0033 per kWh. Franchise Fee Provides Establishing an Electric Utility Franchise Fee will provide numerous Numerous Benefits to benefits to Shakopee. Shakopee For one, it will ensure that the Shakopee owned utility will not be disadvantaged by making payments to the City of Shakopee in a competitive environment. Secondly,by basing the Franchise Fee on a per kWh basis versus a formula using operating revenue,the transfer to the Cityof Shakopee will be limited to growth in sales rather than growth in revenue. This will limit,but not eliminate,the increase in the amount paid to the City of Shakopee as rates are increased,thereby reducing the increase required from customers. Furthermore,the Franchise Fee will ensure that the City of Shakopee can maintain the benefits of owning its own Electric Utility in the event of industry deregulation. And finally,the Franchise Fee will provide a fee structure that is simple to administer,unlike the current process which would require a utility that serves customers in other cities and other states to determine it's cost of power for only its customers in Shakopee. Franchise Fee Should be This fee would apply to all entities providing electric service in the City Applied to All Entities of Shakopee. Establishing this fee and applying it to all electric Providing Electric providers will ensure that the Shakopee owned utility will not be Service in the City of disadvantaged by making payments to the City in a competitive Shakopee environment. This fee will also ensure that the City can maintain the benefits of owning its own electric utility in the event of industry deregulation. Initial Franchise Fee is For purposes of calculating an initial Franchise Fee of$0.0033 per Set at$0.0033 per kWh kWh,we relied upon projected Payment to the City of Shakopee of to Replace Payment to $727,102 for 1999 divided by projected 1999 sales of approximately City of Shakopee 223,985,000 kWh. 3 • j Resolution # . 553 Designating Contribution by the Electric Fund • of the Shakopee Public Utilities Commission to the City of Shakopee WHEREAS, the Shakopee Public Utilities Commission contributes to the City of Shakopee General Fund, AND WHEREAS, in accord with electric industry trends, a change in the method of determining' the contribution from the Electric Fund of the Shakopee Publjc .Utilities to the City General Fund has been recommended, ' AND WHEREAS, the City of Shakopee has considered the adoption of a franchise fee or tax, AND WHEREAS, significant investment for system improvements are needed to meet the growth of the :city, . , 1 AND WHEREAS, establishing thesbasis for the contribution to the City General Fund from the - Electric Fund is an important part of establishinggood financial projections; AND WHEREAS, a revised basis •of SPUC's Contribution to the City can achieve an equitable balance 4in �Contribution to the City General Fund with rates that ate fair to ' customers and the ability to provide competitive electric service. k • • NOW THEREFORE BE IT RESOLVED, that ;the contribution from the Electric Fund of the Shakopee Public Utilities Commission to the City General Fund, for the year .2000 and,subsequent years, is hereby capped at $727 ,102, pending City Council adopting a franchise fee or franchise tax. ! . ,t. BE IT FURTHER RESOLVED, that ;'energy Lfof streetlighting, and • costs of maintenance and operation of .streetlights will continue to be donated to the City of Shakotiee 'as'idider past practices. BE IT FURTHER RESOLVED, that -all thifigs necessary to carry out the terms and purpose of the resolution. are hereby authorized • and performed. Passed in regular session of the Shakopee Public Utilities Commission this 1st day of November, 1999. • President 1T hpm S Commiss TEST: . 1. - \-).) . , . Q Barbara Menden: mission Secretary 15E . � 3 MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments • for French Trace 2nd Addition DATE: November 3, 1999 INTRODUCTION: City Council is asked to consider adopting the attached Resolution No. 5265 which apportions existing special assessments against newly created lots located within the plat of French Trace 2nd Addition. BACKGROUND: Prior to the platting of French Trace 2nd Addition, there were existing special assessments against it for the construction of 17th Avenue from CSAR 17 to Sarazin Street and Sarazin Street from St. Francis Avenue to 17th Avenue, Project No. 1996-1. Now that the parcel has been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 5265 apportions the existing special assessments against the newly created lots within the plat. The developer has agreed to the apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: Offer Resolution No. 5265, A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of French Trace 2nd Addition, and move its adoption. OA : .. . d ( Ci lerk is\clerk\jeanette\app-spec\memo RESOLUTION NO. 5265 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF FRENCH TRACE 2ND ADDITION WHEREAS, on October 15, 1996, Resolution No. 4541 adopted by the City Council levied assessments against properties benefited by construction of 17th Avenue from CSAH 17 to Sarazin Street and Sarazin Street from St. Francis Avenue to 17th Avenue, Project No. 1996-1; and WHEREAS, on May 6, 1997, Resolution No. 4656 adopted by the City Council apportioned the installments remaining unpaid against the parcels created because of the platting of French Trace 1st Addition; and WHEREAS, Outlot A, French Trace 1st Addition has been subdivided into the plat of French Trace 2nd Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against Outlot A, French Trace 1st Addition to the newly created parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1999 payable remaining balance of assessments to parcel 27-222033-0 for the 1996-1 Public Improvement Project and is hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof . BE IT FURTHER RESOLVED, that all other parts of Resolution No. 4541 and No. 4656 shall continue in effect. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of November, 1999 . Mayor City Clerk is\clerk\jeanette\app-spec\appfrenc.2 Exhibit A Levied Amount s/a 27102A Project 96-1 Parent Parcel=27-222033-0(Outlot A, French Trace 1st Addition) $ 15,416.83 (remaining balance) 27-294001-0 LAURENT LAND DEVELOPMENT INC LOT 1,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294002-0 LAURENT LAND DEVELOPMENT INC LOT 2,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294003-0 LAURENT LAND DEVELOPMENT INC LOT 3,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294004-0 LAURENT LAND DEVELOPMENT INC LOT 4,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294005-0 LAURENT LAND DEVELOPMENT INC LOT 5,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294006-0 LAURENT LAND DEVELOPMENT INC LOT 6,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294007-0 LAURENT LAND DEVELOPMENT INC LOT 7,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294008-0 LAURENT LAND DEVELOPMENT INC LOT 8, BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294009-0 LAURENT LAND DEVELOPMENT INC LOT 9,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294010-0 LAURENT LAND DEVELOPMENT INC LOT 10,BLOCK 1 $ 700.76 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294011-0 LAURENT LAND DEVELOPMENT INC LOT 11,BLOCK 1 $ 700.76 100 FULLER STS STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 Page 1 27-294012-0 LAURENT LAND DEVELOPMENT INC LOT 12,BLOCK 1 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294013-0 LAURENT LAND DEVELOPMENT INC LOT 1,BLOCK 2 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294014-0 LAURENT LAND DEVELOPMENT INC LOT 2,BLOCK 2 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294015-0 LAURENT LAND DEVELOPMENT INC LOT 3,BLOCK 2 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294016-0 LAURENT LAND DEVELOPMENT INC LOT 4,BLOCK 2 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294017-0 LAURENT LAND DEVELOPMENT INC LOT 5,BLOCK 2 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294018-0 LAURENT LAND DEVELOPMENT INC LOT 1,BLOCK 3 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294019-0 LAURENT LAND DEVELOPMENT INC LOT 2,BLOCK 3 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294020-0 LAURENT LAND DEVELOPMENT INC LOT 3,BLOCK 3 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 27-294021-0 LAURENT LAND DEVELOPMENT INC LOT 4, BLOCK 3 $ 700.77 100 FULLER ST S STE 200 SHAKOPEE MN 55379 27-294022-0 LAURENT LAND DEVELOPMENT INC LOT 5,BLOCK 3 $ 700.77 100 FULLER ST S STE 200 FRENCH TRACE 2ND ADDN SHAKOPEE MN 55379 Total $ 15,416.83 Page 2 15 ,E ,114 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: MnDOT Parcel/EverGreen Heights Development DATE: November 3, 1999 INTRODUCTION: The Council is asked to authorize an acquisition from MnDOT, and subsequent reconveyance, of a .09 acre tract of land(Parcel 63A),to the developer of the EverGreen Heights development. BACKGROUND: There is a triangular-shaped piece of MnDOT right-of-way, totaling some 3900 square feet in size,that remains from the U.S. 169 by-pass acquisition. The ROW-fence has left this section of land on the side adjacent to EverGreen Heights, which is the townhouse development east of the Fire Station. Developer Greg McClenahon has asked to acquire that; on November 2nd,the DOT sent the attached information, stating that it was willing to convey to the City(for subsequent reconveyance to a third party), for the amount of$2,343. McClenahon is the logical recipient of this, as it will otherwise be landlocked property, and of no value. Mr. McClenahon would like to acquire this as soon as possible, as grading is underway on the rest of the site. He has provided the City with a check for the full amount less $8.25 deed tax,to demonstrate his good faith intent to acquire. RECOMMENDATION: I recommend that the City acquire the parcel from MnDOT for the amount stated by MnDOT, and, in turn, authorize reconveyance to the developer of EverGreen Heights, for that same amount. ACTION REQUIRED: If the Council concurs, it should, by motion, authorize acquisition of MnDOT Parcel 63A, and subsequent reconveyance to EverGreen Heights development, for the amount of $2,343. 1)1411kALUO Mark McNeill City Administrator MM:tw Do ti, Minnesota Department of Transportation Fy ae. Transportation Building OF TPP 395 John Ireland Boulevard St. Paul, Minnesota 55155-1899 October 27, 1999 Mr. Mark McNeill City Administrator City Hall: 129 Holmes Street Shakopee, MN 55379 In reply refer to: 7300 C.S. 7005 (101=187) 901 Scott County Parcel 63A Reconveyance Dear Mr. McNeill: I am pleased to inform you that all approvals have been obtained for the conveyance of the above referenced parcel. The value of said 0.09 acre tract is $2,343.00. If this is acceptable, please submit payment of $2,334.75 ($2,343.00 minus $8.25 Deed Tax) in the form of a cashier's check, certified check or money order made payable to "Commissioner of Transportation - Trunk Highway Fund." You will be responsible for payment of the deed tax at the time of recording of the Quitclaim Deed. Upon receipt of payment the State will issue a Quitclaim Deed using the enclosed legal description to the City of Shakopee. The conveyance will be subject to the rights of existing utilities, if any, as provided in Minnesota Statutes §161.45 Subdivision 3. Also, any pending assessments will become the responsibility of the City. Please submit payment and any questions you may have regarding this transaction to Neal Bartelt, Transportation Building, 395 John Ireland Boulevard, Mailstop 632, St. Paul, MN, 55155 (phone 651-296-8647). Sincerely, Merritt ie, Director Office of Land Management Enclosures: Legal Description (1) Map (1) An equal opportunity employer Nu y51 MII[�P t6�g • / �, a�INI1�G SEEEL RII r �`.° • /4t Ur INMENNIFIEIRG ME /41, .�*FpeE j IBP° C .' 'E Y . '4 AAPIII. i 1 .,,.•,,, RIN SMtHNItIE M�� �t moo �N NIf1L � °s� A't\y3� GEST / <f� Si A yyo ¢ T ME•l°IN.E (r, >1000 u F CT /. . a+oo 0 Moxa)a/Do l �'pLoch ., A AS \9 exp. CANIECSUNY ACC O 1 1 - � � ,n J C .\ ' SMO/ 1 11''' MC t o V , ���- /•/ Sa X1131 1 w (T m .ytd .j"L 4 .. t & A w vs') ${CANEHBUfl l ltml _XI Aod r. �. /MtIt P �"til _ / - \'� � SHRKOPEE ISO .r. � 1'17 renN n �UHNS' m 1' ,1 a / \ SALEY PARK RE'� +'Ir�, �, 1 \ i 1 \ 1D4 4., V5 o s 1 . \ m t33 , {I m I— . u ` m I I -• ` 1 1 - I D V) 1 1 \D \ I 0 935. —1--8 5.'.JO 1 "C) \ rn ' 1 kll n In c CO R 1 / 6 A � aT I w I. Ssxs No > 1 g r►, •3 S, j i ' D N po / / P m L m � m / � c flite 1Vl \ \ \ ,'7,' 1 ,,; ,-.... m yam, . —.�._� ' \ N 1 1 •�, ^' A - , oz .13 o I nO \\Lty�f',;s tl'F�•CAIFp '"0 d. ` '�.\ ti• / z U Mc �J NFil_A tL %1 f /I ,J ir r• N ,�NOZ 4., 8 — Ow aD`� 4.44 At //� Z }� ,y,i r ._. .\ BLOCK 4 o\ \ ��'�n Or '\,,, , \-- A v44 Aadd A,f0 �` "I A ` �3 c.�7 _ el 0 ,,)>E) \\\) s I . jb.li:' 0 i, * Fey]. 4 �l1:"‘ ';'-1-' ;‘: ..‘ ;. i ,'i -, \ 1 'CIF::::"---- I �+• ADD. "i 4‘ X tri o+ BL 'CK I a zm �7 i— i 4, _____ _ ________---:-.--- ;:-,-,4.-. j oN ao 3Noa>i i'� P ,t ..t. / \---.L-— b Woo cri i� s� \._j N dilgt 1:::* to v M , October 12, 1999 7005063A DESCRIPTION FOR RECONVEYANCE Parcel 63A C.S. 7005 (169=187) 901 All of Tract A described below: Tract A. That part of the Northeast Quarter of the Southeast Quarter of Section 8, Township 115 North, Range 22 West, Scott County, Minnesota, shown as Parcel 63A on Minnesota Department of Transportation Right of Way Plat Numbered 70-7 as the same is on file and of record in the office of the County Recorder in and for said county, described as follows: Beginning at Right of Way Boundary Corner B8 as shown on said Plat No. 70-7; thence northerly on an azimuth of 350 degrees 34 minutes 40 seconds along the boundary of said plat for 80.00 feet to Right of Way Boundary Corner B7; thence on an azimuth of 260 degrees 34 minutes 40 seconds along the boundary of said plat for 98.39 feet; thence on an azimuth of 119 degrees 41 minutes 31 seconds for 126.81 feet to the point of beginning; containing 0.09 acre, more or less; Subject to the following restriction: No access shall be permitted to Trunk Highway No. 169 from the lands herein conveyed. .. iii n- «� .. 5 rtt IA N apt / s- mf I $ :-...A li, ;4 .W C..rr .,.a 0 . s / \ \ ,,,,,,,. ,\___________—\N". \---- \‘‘ t S/ ,l 4 ' 1 _ __ .. ..... , , ____ 4 ,„.47" ,,, )1 /=.." 1 ,.., ... / „ , )L. o !� 1� �_� 1 1 SHAKOPEE ISO R ›. `\ \ rel ITs L �Kr rt ?!...,+r' �1 1 2 1 \ \ • _ i A \ A O 1 : � 1 1 s U\ \: e' 1 1 1 Lb - I V) 1 1i I 1 }I 0 -N35.C.. 1 —1—B,5.0,JO T4 I m m ',� la r toLls i' 1 CO i F:0 s t m 1 0 Q°T. .S e _ ik `:: i f , ��-- i tea- . 71likO M i r1'\ ., yN 1+wi •n l i i 8' o `11 ' .� �. s2 1a N F � �` � o' ac ::! :P°}� E - _ A) �rr.c.rED rrJc .d' l _r t1 88 . ,/ .r{{/// .`. a L` ,ti, �i 0,. i ..r '+ u. * YJIBL OCK 4 n x N e\ ' an Ili avwyydd Noar ,/\ 4 ''S1- 1r . ./-1 A •-,' Fr-- ___ III rj Y,J ` ai Z :>>h �,',\ _ \ 0 �y — I 7° �' ADD, ‘ ,` °y t. 1, BL SCK 1 ro E. 1 I / i (Ki �+ 110 3N05A l - F Z • i7 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Worksession DATE: November 2, 1999 INTRODUCTION: The Council is asked to set the start time for a worksession for November 9th. BACKGROUND: Council previously set Tuesday,November 9th as a date to discuss moratorium-related ordinances, and also the comprehensive plan. The Planning Commission has also been invited to attend this meeting. In addition to those items,there will be five to ten minutes needed for a presentation by Finance Director Gregg Voxland,to talk about budget revenue changes. A starting time was not established. As the Planning Commission has been invited, it is my understanding that they would prefer a time later than 5:00 PM, as several of them have difficulty making it to the meeting by 5:00 PM start. The Council can choose either 6:00 PM, or 7:00 PM. Please be aware that I am scheduled to be one of the presenters at the"Career Exploration Fair",which is sponsored by the schools, and Chamber of Commerce. That is to run from 4:00 PM until 7:00 PM; regardless of which start time is chosen, I will be late. ACTION REQUIRED: , The Council should establish a start time for the workshop meeting to be held Tuesday, November 9th. Mark McNeill City Administrator MM:tw