HomeMy WebLinkAboutMay 15, 2018 Shakopee City Council
PW&dO1AMay 15,2018
�. ,..,.� 7:00 PM
� '���� " � City Hall 485 Gorman St.
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past,promising future, and small town atmosphere within a metropolitan setting.
A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B.Positively manage the challenges and opportunities presented by growth,development and change.
C.Maintain the City's strong financial health.
D.Maintain,improve and create strong partnerships with other public and private sector entities.
E.Deliver effective and efficient public services by a staff of well-trained,caring and professional employees.
E Housekeeping item.
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *Gambling Premise Permit for the Northstar Search& Rescue
*4. A.2. *City Council Minutes
*4. A.3. *Resignation and Separation Agreement, Director of Parks and Recreation
*4. A.4. *Temporary beer licenses for Shakopee Lions Club Softball Tournament
*4. A.5. *Replacement of Fire Station 1 Windows and Doors
B. Fire
*4. B.1. *Fire Department Policy Updates
C. Planning and Development
*4. C.1. *Final Plat of Prairie Meadows 2nd Addition
*4. C.2. *Set Public Hearing for Vacation of Easements in Stagecoach Business
Center Plat
Page 1 of 177
D. Police
*4. D.1. *Surplus Property
*4. D.2. *Purchase Approval of New AED's
E. Public Works and Engineering
*4. E.1. *No Parking Resolution for Crossings Boulevard
*4. E.2. *2018 Trail Rehabilitation and Overlay Projects
*4. E.3. *2018 Sanitary Sewer Lateral Pipe Rehabilitation Project
*4. EA. *2018 Bituminous Overlay and Community Center Back Parking Lot
Overlay Projects
*4. E.S. *Vierling Drive Phase 2 Project
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
7.A. Public Hearing on Amendment to the original Economic Development Authority
(EDA) Resolution to incorporate HRA properties into the EDA.
8. General Business
A. Administration
8. A.1. Monthly Financial Review- April 2018
8. A.2. Republic Services Request for Rate Increase
8. A.3. Conduct of Councilor Luce
9. Reports
9.A. 2018 Police Annual Report
9.13. City Bill List
9.C. Liaison and Administration
10. Adjournment to June 5, 2018 at 7:00 p.m.
Page 2 of 177
*4.A.1.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Gambling Premise Permit for the Northstar Search & Rescue.
Policy/Action Requested:
Approve Resolution R2018-064, a resolution of the City of Shakopee approving a premises
permit for Northstar Search & Rescue located at Muddy Cow 1244 Canterbury Road .
Recommendation:
Approve the above motion.
Discussion:
The Northstar Search & Rescue is applying for a premises permit for gambling activities at
the Muddy Cow located at 1244 Canterbury Road. The permit will ultimately be issued by
the State Gambling Control Board. When application is made, the board requires that the
local unit of government pass a resolution specifically approving or denying the application.
Budget Impact:
None.
ATTACHMENTS:
D Northstar Search & Rescue letter
D Resolution R2018-064
Page 3 of 177
From: Ross Butterfield
To: William Mars; Lori Hensen; Diane Stefanick
Subject: Northstar Search&Rescue
Date: Monday,May 07,2018 12:40:28 AM
Good morning, Mayor Mars and Clerk Hensen
My name is Ross Butterfield, I am the Deputy Chief with Northstar Search & Rescue. I was asked to
provide the city with a short synopsis of who Northstar Search and Rescue is. Well, we provide nationally
certified K9's and search & rescue personnel to assist law enforcement agencies with locating missing
people across Minnesota and the five-state area. Our non-profit 501c3 charitable organization, was
founded in1989 and is based in Golden Valley, Minnesota. And, our members come from all walks of life,
but primarily are from law enforcement, Fire, EMS and the Military.
Northstar Search and Rescue is highly respected and is one of the most used search and rescue teams
in the five-state area, averaging about a call per week for our services. This past week alone, we
responded to four calls in Minnesota and Wisconsin. Being the only search and rescue team in the five-
state area that is licensed by the state of Minnesota as a Medical Response Unit (license 8636), we are
also capable of assisting in medical emergencies.
One of our newest partnerships is with the Three Rivers Park Police we will train and respond with them
to missing person calls across their 26 parks and park reserves. One of these parks called the Landing is
located in your city. We also could potentially respond to your city in the event of a missing person if
requested by the Shakopee Police, the Sherriffs Office, the BCA or the FBI.
We do not charge for our services, and it means we are a resource that's 100% FREE to use by law
enforcement agencies. Our team is funded by charitable donations and charitable gambling, which is the
reason for our contact today.
We were contacted by one of your local businesses to provide charitable gambling at their bar in
Shakopee. The Bar is the Muddy Cow located at 1244 Canterbury Road near the horse race track.
Northstar SAR would like to come before the city council and introduce ourselves. Also, we are seeking
city approval at the next city council meeting on 5/15/2018 to conduct charitable gambling at this
establishment. We would appreciate it if you could send us any city forms that we would need to fill out.
We already have a state gambling license and this year have donated $7,500 dollars to several Police
Explorer and a crime prevention funds in the area.
The Muddy Cow has signed all of the state contract paperwork with us and our next step is city approval.
Please feel free to check out our website at; www.northstarsar.com
Thank you for your time and attention.
Ross Butterfield & K9 Bosco
Deputy Chief
Northstar Search & Rescue
612-554-6598
r-butterfield01 gmail.com
Page 4 of 177
Diane Stefanick& K9 Shiloh
Chief
Northstar Search & Rescue
763-443-7263
diane.stefanick@gmaii.com
Page 5 of 177
RESOLUTION R2018-064
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
PREMISES PERMIT FOR NORTHSTAR SEARCH & RESCUE
WHEREAS,the 1990 legislature adopted a law which requires municipal approval in order for
Gambling Control Board to issue or renew premises permits; and
WHEREAS,the NORTHSTAR SEARCH & RESCUE is seeking a Premises Permit for the site at The
Muddy Cow, 1244 Canterbury Road, Shakopee, Minnesota.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
That the Premises Permit for the Northstar Search & Rescue at The Muddy Cow, 1244
Canterbury Road, Shakopee, Minnesota, be approved.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 15"
day of May 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 6 of 177
*4.A.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from May 1, 2018.
Policy/Action Requested:
Approve the minutes of May 1, 2018.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact:
ATTACHMENTS:
D May 1, 2018
Page 7 of 177
Shakopee City Council Minutes
pw*dg,A May 1,2018
SHAT..,., 7:00 PM
��� �' City Hall 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor William Mars, Councilmember Kathi Mocol, Councilmember Jay Whiting,
Councilmember Matt Lehman, Councilmember Mike Luce
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Public Works/Engineering Director Steve Lillehaug,
Planning/Development Director Michael Kerski, Finance Director Darin Nelson, City
Clerk Lori Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Jay Whiting made a motion to approve agenda, seconded by
Councilmember Kathi Mocol and the motion passed.
5 - 0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Matt Lehman made a motion to approve consent agenda, seconded by
Councilmember Kathi Mocol and the motion passed.
5 - 0
A. Administration
*4. A.1. *City Council Minutes
Approve the minutes of the April 17 council meeting. (Motion was carried under
consent agenda.)
*4. A.2. *Shakopee Brewhall Request
Page 3 of 477
Approve the suspension of city code 114.11 Consumption and possession of
alcoholic beverages on street, public property, private parking lots to which the public
has access, and other private property for Tuesdays (possible Wednesdays if rained
out on Tuesdays) at Shakopee Brewhall from 5 to 9 p.m. beginning May 22 through
July 24th. (Motion was carried under consent agenda.)
*4. A.3. *Closing of the 2007B Debt Service Fund
Approve Resolution No. R2018-056 closing the 2007B Improvement Bonds (3040)
Debt Service Fund into the 2016A Tax Abatement Debt Service fund. (Motion was
carried under consent agenda.)
*4. A.4. *Tobacco License for Nicollet Tobacco
Approve the application and grant a tobacco license to Nicollet Tobacco at 185 First
Avenue East. (Motion was carried under consent agenda.)
B. Fire
*4. B.1. *Shakopee Fire Department Relief Association Bylaw Amendment
including a Pension Benefit Increase Request
Adopt Resolution R2018-019, approving the amendment of the Shakopee Fire
Department Relief Association bylaws including a pension benefit increase. (Motion
was carried under consent agenda.)
C. Planning and Development
*4. C.1. *Appointment of Individuals to the Parks Rec Trails Open Space Steering
Committee
Appointment of individuals to serve through at least January 2019. (Motion was
carried under consent agenda.)
*4. C.2. *Rezoning and Preliminary and Final Plat of Countryside 2nd Addition
Approve Ordinance No. 02018-008 and Resolution No. R2018-051, approving the
rezoning and preliminary and final plat of Countryside 2nd Addition. (Motion was
carried under consent agenda.)
*4. C.3. *Comprehensive Plan Amendment for Countryside 2nd Addition
Approve Resolution No. R2018-046, a resolution approving the development of
property at 12495 Marystown Road for single-family residential development in the
2030 Comprehensive Plan. (Motion was carried under consent agenda.)
D. Police
*4. D.1. *Surplus Property
Page 2 of 477
Declare six forfeited vehicles as surplus property and authorize their disposal.
(Motion was carried under consent agenda.)
E. Public Works and Engineering
*4. E.1. *Extended Construction Hours
Approve the suspension of City Code Sec. 130.45, Noise Elimination and Noise
Prevention, Subd. CA, Hourly Restrictions on Certain Operations, allowing the
County Road 83 and 4th Avenue project contractors to perform work from 6 a.m. to
10 p.m. on weekdays and 6 a.m. to 9 p.m. on Saturdays through October 5, 2018.
(Motion was carried under consent agenda.)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Planning and Development
10. A.1. Set a Public Hearing for Redevelopment District No. 19
Councilmember Jay Whiting made a motion to Approve Resolution No. R2018-057
calling for a Public Hearing on a Tax Increment Financing Plan for Tax Increment
Financing District No. 19 and a Modification of the Redevelopment Plan for
Minnesota River Valley Housing and Redevelopment District No.1, seconded by
Councilmember Kathi Mocol and the motion passed.
5 - 0
Page 3(b64177
11. Reports
11.A.City Bill List
11.B.Liaison and Administration
12. Adjournment to May 15, 2018 at 7:00 p.m.
Councilmember Kathi Mocol made a motion to adjourn to May 15, 2018 at 7:00
p.m., seconded by Councilmember Mike Luce and the motion passed.
5 - 0
Page 4b64177
*4.A.3.
PbIIIA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Resignation of, and Separation Agreement with Director of Parks and Recreation Jamie
Polley.
Policy/Action Requested:
Accept resignation of Director of Parks and Recreation, Jamie Polley, effective April 20,
2018, approve separation agreement, and authorize appropriate city officials to execute.
Recommendation:
Approve policy/actions as requested.
Discussion:
Jamie Polley has submitted her resignation as Director of Parks and Recreation effective
April 20, 2018 (see attached). The city council is the hiring authority for department heads
and must accept the resignation of department heads.
The attached separation agreement is a standard legal employment separation document.
The major clauses are a release of claims, mutual non-disparagement, and a financial
severance agreement. Ms. Polley has signed the document and the recision period has
passed.
This is a mutual separation agreement. Ms. Polley is resigning in exchange for the included
severance payment. This agreement is being proposed because both parties believe it is in
our mutual interest to end Ms. Polley's employment with the City of Shakopee.
The financial terms are payment to Ms. Polley in the amount of$25,803.84. This payment
is equivalent to just over 10 weeks of severance. Ms. Polley has 10 years of service to the
City. Therefore, this severance payment is equivalent to approximately 1 week for each
year of service.
Page 12 of 177
Approval of this agreement does not require unbudgeted funds. The parks and recreation
director position will not be filled until more than 10 weeks has passed.
Budget Impact:
No budget impact. Funds are budgeted.
ATTACHMENTS:
D Separation Agreement & Resignation
D Addendum #1
Page 13 of 177
SETTLEMENT AGREEMENT
AND
RELEASE OF ALL CLAIMS
THIS SETTLEMENT AGREEMENT AND RELEASE OF ALL CLAIMS (this
"Agreement")is entered into effective April 20,2018, (the "Effective Date")between Jamie Polley
("Employee") and the City of Shakopee ("Employer").
1. Meaning of Terms.
(a) As used in this Agreement, "Employer" shall mean the City of Shakopee, its past,
present, and future entities, subsidiaries, and current or former related entities, and
all of its past,present, and future successors and assigns.
(b) As used in this Agreement, "Employee" shall mean Jamie Polley, her heirs,
executors, administrators, agents, attorneys, assigns, and any one claiming through
any of them.
2. Consideration and Contract Termination.
(a) In consideration of Employee's (1) separation by mutual agreement, (2) years of
service with Employer, (3) release of all claims and potential claims arising out of
and related to her employment with Employer, Employer agrees to pay and
perform, and Employee agrees to accept, the following severance arrangements,
conditioned upon the (a) Employee's compliance with this Agreement, (b)
expiration of any right to consider or right of rescission, (c) delivery of a fully
signed original of this Agreement and Employee's attached resignation letter:
I. Wages in the amount of $14,000 in a lump sum, subject to all usual and
customary payroll taxes and withholdings.
2. Payment in lump sum the amount of $5,561.84 reflecting unused and
accrued leave, subject to all usual and customary payroll taxes and
withholdings.
3. Payment in the amount of $6,000 to Marshall Tanick, Meyer Njus and
Tanick.
(b) Except for the payments set forth above in this Agreement,Employee shall have no
claim for wages,pay,prerequisites, or other compensation from Employer, and the
rights,privileges, and benefits afforded Employee as a result of her employment.
(c) Employer shall provide Employee a positive letter of reference in the form attached
hereto as Exhibit C. Employer will provide the reference letter in response to
potential employer inquiries made to Employer.
Page 14 of 177
(d) Employee shall be solely responsible for the payment of any income, employment,
or other taxes which may be due or payable as a result of the foregoing amounts
and will indemnify and hold harmless Employer from the same.
Employee acknowledges the sufficiency of the above consideration and further acknowledges that
the payments are in full satisfaction of any compensation or other benefits due her as a result of
the early separation of her employment with Employer. The parties acknowledge that the amounts
payable are fair and reasonable in light of all the circumstances. Employee also acknowledges
that,except as provided for in this Agreement, she has no right to any employment-related benefits,
including salary, vacation, banked vacation, retirement or deferred compensation, benefits, and
prerequisites of whatever kind and that the payments made under this Agreement fully satisfy any
amounts due to her, whether under the Contract or otherwise. Employee shall have no claim to
any compensation or rights beyond that which is explicitly provided for in this Agreement.
Employee acknowledges that she forfeits the right to apply for any open employment position with
Employer at any point in the future.
3. Irrevocable Resignation.
Employee hereby voluntarily agrees to separate her employment by mutual agreement and resigns
her employment with Employer effective April 20, 2018 (the "Resignation Date"). Employee
expressly understands and agrees that her separation is irrevocable upon the signing of this
Agreement by both parties. Employer hereby accepts Employee's resignation.
4. Benefit Plans.
Employee's entitlement to any benefits afforded by any Employer benefit plans,including,without
limitation, health, accident, life, and compensation insurance plans and retirement plans, are
governed solely by their applicable plans and policies which are incorporated herein by this
reference.
5. Return of Property and Cooperation.
On or before the Resignation Date,Employee will return to Employer any and all data, documents,
and property of Employer, including, but not limited to, City of Shakopee clothing/gear, files,
records, computer software, computer access codes,desktop computers,laptop computers, cellular
phones,palm pilots or PDAs, company IDs, company credit cards, and company property keys or
passkeys, together will all proprietary, confidential, and other company information of Employer,
and will not retain any copies, duplicates, or excerpts thereof.
From and after the Resignation Date, Employee agrees to make herself reasonably available to
Employer, at no cost, to respond to requests by Employer for information concerning facts or
events relating to Employer or its operations that may be within Employee's knowledge. Employee
recognizes that she may have specialized information and knowledge that is or may be important
to Employer in the event Employer is involved in disputes, claims, or litigation or may have been
involved in incidences or events which relate to disputes, claims, or litigation of which Employee
2
Page 15 of 177
has knowledge or information. Employee agrees to cooperate with Employer in connection with
any such event, and Employer will reimburse any reasonable expenses Employee incurs.
Employee understands that she is to conduct no business on behalf of Employer unless specifically
directed to do so.
6. Release.
(a) Release of Employer by Employee: Employee hereby waives any legal rights and
releases and forever discharges Employer, its officers, employees, agents, board
members, attorneys, and insurers, and all of their predecessors, successors, and
assigns (all collectively referred to herein as the "Released Parties") from any and
all liability, debts, sums of money, demands, claims, suits, actions, charges,
damages,judgments,levies,or executions,whether known or unknown, liquidated,
fixed, contingent, direct or indirect,which have been, could have been, or could be
raised against the Released Parties which relate in any way to the Contract,
Employee's employment by Employer, or termination of that employment, except
to the extent waiver or release is specifically prohibited by law and except for his
right to enforce this Agreement according to its terms. This is a full and final waiver
and release of all such claims which she has or may have against the Released
Parties,including,but not limited to,claims based on alleged breach of employment
contract or any other tort, contract, equitable, or other common law theories, and
including, but not limited to, any claims for additional compensation, back pay, or
benefits of any type (except in accordance with the terms of this Agreement), and
including, but not limited to, any claim for attorney fees or costs, for reinstatement
to active employment or reemployment(except to the extent specifically prohibited
by law), or for compensatory or punitive damages under any applicable statutes or
common law theories.
(b) Without limiting the generality of the foregoing, Employee's release of claims
includes any claims she may have for any of the following:
1. wages,bonuses,penalties, welfare benefits, or separation benefits;
2. defamation of any kind,including, but not limited to, libel, slander and self-
publication defamation,invasion of privacy,negligence, emotional distress,
breach of express, implied, or oral contract; estoppels, fraud, intentional or
negligent misrepresentation, breach of any implied covenants, wrongful
prosecution, assault or battery, negligent hiring, supervision, or retention;
3. improper discharge (based on contract, common law, or statute, including
any federal, state, or local statute or ordinance prohibiting discrimination or
retaliation in employment);
4. violation of any of the following:
• the United States Constitution;
• the Minnesota Constitution;
• the Minnesota Human Rights Act, Minn. Stat. § 363A.01 et seq.;
• any claim arising under Minn. Stat. Chapters 177 and 181;
3
Page 16 of 177
• Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e
et seq.;
• the Age Discrimination in Employment Act, as amended, 29 U.S.C.
§ 621 et seq.;
• Civil Rights Act of 1866, 42 U.S.C. § 1981;
• Civil Rights Act of 1991, 42 U.S.C. § 1981a;
• the Americans with Disabilities Act,as amended,42 U.S.C. § 12101
et seq.;
• the Employment Retirement Income Security Act of 1976,
29 U.S.C. § 1001 et seq.;
• the Family and Medical Leave Act, 29 U.S.C. § 2601 et seq.;
• the National Labor Relations Act, 29 U.S.C. § 151 et seq.;
• the Fair Credit Reporting Act, 15 U.S.C. §§ 1681 et seq.;
• the Worker Adjustment and Retraining Notification Act, 29 U.S.C.
§ 2101 et seq.;
• the Sarbanes-Oxley Act, 15 U.S.C. § 7201 et seq.;
• the Genetic Information Nondiscrimination Act of 2008,Pub.L.No.
110-233, 122 Stat. 881 (codified as amended in scattered sections of
29 U.S.C. and 42 U.S.C.); or
• any other federal, state or local statute prohibiting discrimination in
employment or granting rights to Employee arising out or related to
her employment with Employer,the Contract, or the performance of
services for Employer;
5. any claim for discrimination or harassment based on sex,race, color, creed,
religion, age, national origin, marital status, sexual orientation, disability,
genetic information, status with regard to public assistance, or any other
legally-protected status; and
6. any claim for retaliation under Minn. Stat. Chapter 176 or any other claim
for retaliation.
7. Acknowledgement.
Employee acknowledges that the payments made to the date of this Agreement and payments
identified in this Agreement represent payment of all compensation owing to her by virtue of her
employment.
Employee agrees that, without limiting the remedies of Employer, should Employee commence,
continue, join in, or in any other manner attempt to assert through litigation or proceeding the
release of her claims as set forth in this Agreement (a "Release Challenge"), or in the event of a
breach of this Agreement by Employee or the failure of Employee to perform her obligations under
this Agreement, Employer shall not be required to make any further payments to Employee and
may recover prior payments made to Employee, along with reasonable attorney's fees and cost
incurred by Employer.
4
Page 17 of 177
8. No claims.
This Agreement is intended as a full, final, and complete release of all claims that Employee may
or might have against the Released Parties and as full, final, and complete settlement and release
of any and all claims arising from or connected with the Contract or Employee's employment with
Employer. This Agreement extends to all consequences, effects, and results of any such released
claims.
Nothing in this Agreement shall be construed, however, as prohibiting Employee from filing a
lawsuit to test the validity under the Older Workers Benefit Protection Act of the waiver of his
rights under the federal Age Discrimination in Employment Act. Moreover, nothing in this
Agreement shall be construed as prohibiting Employee from filing a charge with the Equal
Employment Opportunity Commission or the Minnesota Department of Human Rights or
participating fully in investigations by those entities. However, Employee acknowledges that the
release she executes herein waives her right to file a court action or to recover individual remedies
or monetary damages in any EEOC or any state agency filed court action.
Nothing in this Agreement shall be interpreted as prohibiting Employee from filing a charge or
cooperating with or disclosing information to any government entity charged with enforcing Equal
Employment Opportunity Law, such as the EEOC or Minnesota Department of Human Rights.
Employee agrees and understands that, except as may be required by subpoena, court order, or
other force of law, she shall not in any way assist any third party(an individual or entity which is
not a party to this Agreement) in commencing or prosecuting any action or proceeding against the
Released Parties, including, but not limited to, any administrative agency claims, charges, or
complaints or any lawsuit against any Released Party, or their operations,or in any way participate
or cooperate in any such action or proceeding, including any trial, pretrial preparation, pre-
litigation fact-gathering, or administrative agency proceeding connected with any and all matters,
except as may be required by law or under a subpoena or court order. Absent legal compulsion,
this Agreement bars Employee and her representatives from testifying, providing documents or
information, advising, providing a written statement, counseling, or providing any other form of
assistance to any person or entity who wishes to make or who is making any claim against a
Released Party; provided, however, this Paragraph and this Agreement do not prohibit Employee
from bringing claims or commencing any action related to enforcement by Employee of this
Agreement.
9. Compliance with Older Workers Benefit Protection Act of 1990 and Minnesota
Human Rights Act.
This Agreement is subject to the terms of the Older Workers Benefit Protection Act of 1990
("OWBPA") and Minnesota Human Rights Act ("MHRA"). The OWBPA provides that an
individual cannot waive a right or claim under the Federal Age Discrimination in Employment Act
and any corresponding state law (collectively the "ADEA") unless the waiver is knowing and
voluntary. The MHRA provides that no claim may be waived under the MHRA unless the waiver
is also knowing and voluntary pursuant to the terms of the OWBPA and MHRA. Employee
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acknowledges and agrees that he has executed this Agreement voluntarily and with full knowledge
of its consequences. In addition, Employee hereby acknowledges and agrees as follows:
This Agreement has been written in a manner that is calculated to be understood, and is
understood, by Employee:
(a) The release provisions of this Agreement apply to any rights Employee may have
under the ADEA and MHRA.
(b) The release provisions of this Agreement do not apply to any rights or claims
Employee may have under the ADEA that arise after the date she executes this
Agreement.
(c) Employer hereby advises Employee to consult with an attorney prior to executing
this Agreement.
(d) Employer is giving Employee a period of twenty-one (21) days to consider this
Agreement. Any changes made prior to Employee's signing this Agreement,
whether material or immaterial, do not restart the twenty-one (21) day period.
Employee may accept and sign this Agreement before the expiration of the twenty-
one(2 1) day time period,but she is not required to do so by Employer. In the event
this Agreement is not fully signed and returned within the twenty-one (21) day
period, the terms and conditions set forth in this Agreement shall be deemed
automatically rescinded and this Agreement and the offers of Employer hereunder
shall be null and void.
(e) For a period of fourteen (14) days following the signing of this Agreement,
Employee may revoke this Agreement under the ADEA. Employee will provide
written notice of any such revocation to Employer. For a period of fifteen(15)days
following the signing of this Agreement, Employee may revoke her acceptance
under the Minnesota Human Rights Act. This Agreement shall become effective
on the sixteenth(16th)day after Employee signs it,if it has not been revoked during
the revocation period. To be effective, Employee's rescission must be in writing
and delivered to the Assistant City Administrator on behalf of the City of Shakopee,
either by hand or by mail to:
Nathan Burkett, Assistant City Administrator
485 Gorman Street
Shakopee MN 55379
within the rescission period. If mailed, the notice must be sent by certified mail—
return receipt requested during the rescission period.
6
Page 19 of 177
10. Integration.
The parties agree that this Agreement (together with the documents incorporated by reference)
states the entire agreement of the parties and supersedes all prior and contemporaneous
negotiations and agreements, oral or written. Each party expressly acknowledges that the other
party did not, directly or indirectly,make any promises,representations, or warranties whatsoever,
express or implied, other than those contained in this Agreement. The parties further agree that
this Agreement may be amended only by a subsequent writing signed by both of the parties.
11. Severability and Governing Law.
The parties agree that any provision of this Agreement that is held to be illegal, invalid, or
unenforceable under present or future laws shall be fully severable. The parties further agree that
this Agreement shall be construed and enforced as if the illegal,invalid,or unenforceable provision
had never been a part of this Agreement, and the remaining provisions of this Agreement shall
remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable
provision or by its severance from this Agreement. Furthermore, a provision as similar to the
illegal, invalid, or unenforceable provision as is possible and legal, valid, and enforceable shall be
automatically added to this Agreement in lieu of the illegal, invalid, or unenforceable provision.
The parties also agree that Minnesota law shall govern the validity and enforceability of this
Agreement.
12. No Admission.
The parties agree that,by entering in this Agreement,neither party admits, and specifically denies,
any violation of any local, state, or federal law, common or statutory. The parties recognize that
this Agreement has been entered into in order to achieve an orderly separation and nothing
contained herein shall be construed to be an admission of liability or a concession of any kind.
13. Resolution of Disputes.
Any dispute between the parties concerning the interpretation, application, or claimed breach of
this Agreement shall be submitted to binding, confidential arbitration to be conducted in the city
of Shakopee, state of Minnesota. Such arbitration shall be conducted pursuant to the rules of the
American Arbitration Association governing employment disputes (but need not be administered
by AAA)before an arbitrator licensed to practice law in Minnesota and familiar with employment
law disputes. Prior to submitting the matter to arbitration, the parties shall first attempt to resolve
the matter by the claimant's notifying the other party in writing of the claim, by giving the other
party the opportunity to respond in writing to the claim within ten(10)days of receipt of the claim,
and by giving the other party the opportunity to meet and confer. If the matter is not resolved in
this manner, the dispute may then proceed to arbitration at the request of either party. Without
regard to outcome, the parties shall bear equally the arbitrator's fees and expenses, as well as the
administrative costs, if any, of this arbitration. Should any parry institute any court action against
the other with respect to any claim released by this Agreement or pursue any arbitrable dispute by
any method other than arbitration as provided for in this paragraph, the responding party shall be
7
Page 20 of 177
entitled to recovery from the initiating party all damages, costs, expenses, and attorney fees
incurred as a result of this action.
14. Injunctive Relief.
Each party understands that in the event of a breach or threatened breach of this Agreement, the
other will suffer irreparable harm and will, therefore,be entitled to injunctive relief to enforce this
Agreement in addition to any and all other legal or equitable remedies that may be available.
15. Review of Agreement and Voluntary Execution.
Employee acknowledges that this Agreement has been explained to her by her attorneys, that she
has had adequate time to consider whether to sign this Agreement, that she understands the rights
she is releasing and waiving by executing this Agreement, and that she has been given an
opportunity to consult with her attorneys prior to executing this Agreement. Employee agrees and
represents that she has been advised of and fully understands her right to discuss all aspects of this
Agreement with counsel of her choice. Employee's execution of this Agreement establishes that
she has had the opportunity to seek the advice of counsel by the date she signed this document.
Employee agrees she has carefully read and fully understands all the provisions of this Agreement.
Employee further acknowledges that she is executing this Agreement with full, knowing, and
voluntary agreement as to its terms and without coercion, intimidation, or pressure of any kind.
16. Confidential Information and Non-Disclosure.
Employee and Employer shall not disclose to any person or entity and shall hold in confidence all
proprietary, trade secret, or other confidential or non-public information, knowledge, or data
relating to Employer, its business and affairs, its operations, or its personnel, including, without
limitation, financial records and information, attorney-client communications, or other financial,
commercial, business, personnel, or technical information (collectively, "Confidential
Information"). Employee shall not disclose the Confidential Information without the prior written
consent of Employer, except to the extent required by an order of a court having jurisdiction or
under subpoena from an appropriate government agency, in which event Employee shall use best
her efforts to consult with Employer prior to responding to any such order or subpoena.
17. Counterparts.
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same agreement. In making proof
of this Agreement, it shall not be necessary to produce or account for more than one such
counterpart.
EMPLOYEE HAS READ THE FOREGOING AND UNDERSTANDS THE EFFECT OF
THIS AGREEMENT. SHE ACKNOWLEDGES SHE IS RELEASING HER LEGAL
RIGHTS. EMPLOYEE UNDERSTANDS THAT THIS AGREEMENT IS SUBJECT TO
APPROVAL BY THE CITY OF SHAKOPEE AND, UNTIL APPROVED, IS VOIDABLE
BY EITHER PARTY AT ANY TIME PRIOR TO BOARD APPROVAL.
8
Page 21 of 177
Dated this day of April 2018. 4�
6Q�
amie Polley, Employee
Dated this day of 12018.
City of Shakopee
By
On this day of 2018
this agreement was approved by the City of
Shakopee
Minutes are attached.
ATTACHMENTS:
A: Resignation Letter
B: Waiver of 21-Day Review
C: Letter of Reference
9
Page 22 of 177
WAIVER OF 21-DAY REVIEW
I, Jamie Polley, understand that I may take up to twenty-one (21) days from receipt of the
Settlement Agreement and Release of All Claims to review the document and determine whether
to accept it. I hereby knowingly and voluntarily waive the twenty-one (21)-day review provision
of this Agreement. I acknowledge and understand that this Waiver is part of the Settlement
Agreement and Release of All Claims between myself, Jamie Polley, and the City of Shakopee, as
such includes all rights and claims arising prior to or on the effective date of the Settlement
Agreement and Release, including,but not limited to,the Age Discrimination in Employment Act
of 1967,Title VTI of the Civil Rights Act of 1964,and any public policies of the State of Minnesota.
Prior to executing this Waiver and the Settlement Agreement and Release of All Claims, I
acknowledge that I have had an opportunity to consult with an attorney, and I fully understand the
terms of this Waiver and the Agreement. I have not been compelled into signing it by anyone
associated with the City of Shakopee and have entered into the Agreement and Waiver voluntarily
and of my own free will.
Dated this day of ' 2018.
Ea
amie Polley
10
Page 23 of 177
Jamie Polley
April 20, 2018
Nathan Burkett
City of Shakopee
485 Gorman Street
Shakopee MN 55379
RE: Resignation
I hereby confirm that I am departing my job due to separation by mutual agreement. My last date
of employment is April 20, 2018.
amie Polley
11
Page 24 of 177
ADDENDUM #1 TO
SETTLEMENT AGREEMENT AND RELEASE
This Addendum is for the purpose of amending the SETTLEMENT AGREEMENT AND
RELEASE ("Agreement)previously entered into by and between Jamie Polley("Employee") the
CITY OF SHAKOPEE ("Employer").
RECITALS:
A. Jamie Polley previously entered into a Settlement Agreement and Release regarding the
payment and disbursement of severance arrangements, including payouts of wages,unused
accrued leave and payment to Jamie's Attorney, Marshall Tanick. Since the Settlement
Agreement was executed by Jamie Polley on April 18,2018 the payout amounts of Jamie's
unused accrued leave have been finalized and we wanted to update the amounts of the
agreement.
AGREEMENT
In consideration of the mutual promises, covenants, releases and agreements contained herein,
Jamie Polley and the City of Shakopee agree as follows:
1. Disbursements.
a. Payment in lump sum the amount of$5,803.84 reflecting unused and accrued leave,
subject to all usual and customary payroll taxes and withholdings.
2. Original Agreement. Except as specified in this Addendum#1, the provisions of the
Settlement Agreement and Release previously entered into by the parties, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties to this Addendum 41 have executed this Agreement as of
the indicated date.
Dated: U I
mie Polley, Employee
Dated this day of , 2018
CITY OF SHAKOPEE
By:
Page 25 of 177
*4.A.4.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Temporary beer licenses for Shakopee Lions Club Softball Tournament
Policy/Action Requested:
Approve the applications and grant temporary on-sale 3.2 percent malt liquor licenses to the
Shakopee Lions Club for their softball tournament held at Tahpah Park on June 2 through
June 4, 2017.
Recommendation:
Approve the above motion.
Discussion:
The Shakopee Lions Club has made application for two temporary on-sale 3.2 percent malt
liquor licenses for a softball tournament at Tahpah Park on June 1 through June 3, 2017.
The Lions Club is requesting authorization to sell beer on Friday, June 1 from 4:00 p.m. to
10:00 p.m., Saturday, June 2 from 8:00 a.m. to 10:00 p.m. and Sunday, June 3 from 10:00
a.m. to 8:00 p.m. at the main beer garden located at the main concession building at Fields
2, 3 and 4.
The area will also be fenced and have proper signage. They are also requesting to sell beer
on Saturday, June 2 from 11:00 a.m. to 7:00 p.m. at the beer garden located between Fields
6 and 7. This area will also be fenced and have proper signage.
The 10:00 p.m. hour is consistent with previous licenses issued to the Lions Club at Tahpah
Park. The applicant is working with the police to have two officers on site on Saturday, June
2 from 11:00 a.m. until 7:00 p.m.
Budget Impact:
ATTACHMENTS:
Page 26 of 177
o Maps
Page 27 of 177
r
rl �
w, NMI alf
Main
Friday, June 1 4pm-10pm; Saturday,June 2 8am-10pm; Sunday,June 3 10am-8pm
Located at main concession building at Fields 2, 3, and 4. Fenced area with signage.
Page 28 of 177
illilll °'mJJ �
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utter Beer Garden
Saturday,lune 2 from 11am to 7pm.
Located at Fields 6 and 7. Fenced area with signage.
Page 29 of 177
*4.A.5.
pb"IA
' AK OFT. 7,
Shakopee City Council
May 15, 2018
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Award Contract for Replacement of Fire Station 1 Windows and Doors
Policy/Action Requested:
Award contracts to replace fire station 1 doors and windows, exterior water sealant,
drywall, painting and millwork in a total amount not to exceed $160,106.
Recommendation:
Approve policy/action requested.
Discussion:
On April 3, 2018 the council authorized advertising for bids for windows for Fire Station 1.
The initial estimate was $161,000 and up to $200,000 with alternates.
On May 8, 2018 bids were opened. The city is able to accept alternate 1, which includes
replacing all of the entry doors to the building, for just over $160,000.
Staff is recommending to accept alternate 1 so that all windows and doors match, have been
upgraded at the same time and are weather tight.
Budget Impact:
$100,000 was budgeted for this project in the Capital Improvement Plan. There are
sufficient funds in the Building Internal Service fund to approve this project at the proposed
amount.
ATTACHMENTS:
D RJM Recommendation
D Bid Detail
D Project Plans
Page 30 of 177
1
May 9, 2018
Nathan Burkett
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
RE: Shakopee Fire Station No. 1 —Window Replacement
Recommendations for Award of Contract
Dear Mr. Burkett;
On May 8, 2018 bids were received at the City of Shakopee for the Shakopee Fire Station
No. Window Replacement project. A total of number three (13) bids were received for
five (5) categories. Attached is a bid summary for the categories.
After reviewing the bids with The City of Shakopee the recommendation to accept
Alternate 1, aluminum entrance replacement was given.
RJM has completed its review of the bids and in addition to the bid review, we have also
conducted a scope review with the apparent low bidder for the bid category. Based on
the results of these reviews we recommend to the City Council that they award the
contracts as follows:
CATEGORY AWARD AMOUNT
8A—Aluminum Window $78,500.00
Brin Contract Glazing
2300 North 2nd Street
Minneapolis, MN 55411
1A—Final Clean $1,452.00
Peterson Cleaning Company
70 Pine St
Lino Lakes, MN 55014
9A—Drywall $24,000.00
Quality Drywall
4990 N Highway 169
New Hope, MN 55428
9B—Painting $16,915.00
Julius B Nelson
962 Central Avenue NE
Minneapolis, MN 55413
12A—Window Sills $7,963.00
Siewert Cabinet
2640 Minnehaha Ave
Minneapolis, MN 55406
Alternate#1 Aluminum Door Replacement Accepted
Alternate #2 Window Treatment Accepted
The bid values listed above include the acceptance of Alternate No. 1.
If you should have any questions, please contact by phone at 612-328-7018.
Sincerely,
Tara Blotske
Project Manager, RJM Construction
CC:
Brian Recker—President
Brad Barickman—Vice President, Community
Page 32 of 177
I U"iii11
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C 0 111 °III"114 U C T 1110 IN
BID DATE: May 8, 2018
PROJECT: Shakopee Fire Station Window Replacement
ARCHITECT: 292 Design Group
DRAWING DATE: April 20, 2018
Previous Final
DESCRIPTION Sub Contractors Estimate Estimate
Construction Costs
8A Aluminum Windows Brin Contract Glazing $82,665 $78,500
1A Final Clean Peterson Cleaning $1500 $1,452
9A Drywall Quality Drywall $13,206 $24,000
9B Painting Julius B Nelson $17,145 $16,915
12A Window Sills Siewert Cabinet $11,642 $7,963
Alternate Window Treatments American Drapery $0 $0
General Conditions RJM Construction $10,176 $10,176
General Liability Insurance RJM Construction $1,306 $1,306
Builders Risk Insurance By City $352 $0
Building Permit By 8A $3,123 $0
Bond 0 $0 $0
Subtotal Construction Costs $141,115 $140,312
Contingency $0 $0
Architect Design Fee $10,000 $10,000
Inspec(Quality Control Review) $4,220 $4,220
Contractors Fee $5,574 $5,574
Total Project Estimate $160,909 $160,106
Page 33 of 177
Difference
($4,165)
($48)
$10,794
($230)
($3,679)
$0
$0
$0
($352)
($3,123)
$0
($803)
$0
$0
$0
$0
($803)
Page 34 of 177
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PbIIIA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Rick Coleman, Fire Chief
TO: Mayor and City Council
Subject:
Approval of Updated Fire Department Policies
Policy/Action Requested:
Adopt Resolution No. R2018-063, approving the updates to the Fire Department Policies.
Recommendation:
Approval
Discussion:
Council adopted Resolution No. 6903 on May 5, 2009, a resolution which updated policies
2-4 for the Fire Department. Those policies were in place because they covered subject
matter that was unique to the Fire Department and not covered in the employee handbook.
With the recent adoption of the City Employee Handbook, all employees including paid-on-
call Firefighters are now covered under the City Employee Handbook. With that, staff
needed to make changes to existing fire department policies.
Summary of updates:
1.) Policy No. 1 Hiring Process for Paid-on-Call Firefighters is covered under the new
City Employee Handbook and no longer needed.
2.) Policy No. 4 Part-Time Officers is covered under the new City Employee Handbook
and no longer needed.
3.) Attendance Policy changes:
Removed the policy number and only using the name and added
"for Paid-On-Call Firefighters" as this policy only applies to paid-on-call
and not full-time firefighters.
Removed "training" from the attendance percentage requirement.
Page 40 of 177
With the recent change to a full-time Assistant Fire Chief, training will be
completed to the level needed to maintain the firefighters certifications
and/or licenses. The attendance percentage requirement will apply to fire
calls only.
Added a 30-day absence will lead to voluntary resignation. The
City Employee Handbook is 3-days, which is not practicable for paid-on-
call firefighters.
Removed the word "automatically" for excused absences.
Firefighters are not automatically excused, they must make notification to
a Fire Administration Officer. A Fire Administration Officer is a fire
officer who can excuse them and has access rights in the system to grant
them credit.
Updated the minimum attendance requirement from the following
"three" quarters to the following "four" quarters. The original intention
was that the firefighter would not be able to miss a quarter for the next
calendar year and three quarters doesn't meet that intention.
Removed the 75% attendance requirement for fire officer
attendance at officer meetings. This is difficult to track so it was removed.
The Assistant Fire Chief will be monitoring fire officer attendance and
will deal with those issues as deemed appropriate.
4.) Chain of Command Policy Changes:
Removed the policy number and only using the policy name.
Removed "Training and Engineering" from the Deputy Chief titles
and removed "Station" from the Captain title to align with the job
descriptions.
Removed the section on reporting structure. The reporting structure
is the same as the ranking.
5.) Initial Probationary Period Policy Changes:
Removed the policy number and only using the name and added
"for Paid-On-Call Firefighters" as this policy only applies to paid-on-call
and not full-time Firefighters.
Changed City Council to City Administrator for discharge during a
probationary period to align with the City Employee Handbook.
Wording and grammar changes were made to the first year of
probation requirements.
Page 41 of 177
Changed first responder to EMT and made that a 2nd year of
probation requirement to align with the job description.
Added "training hours" to paid time and removed "however,
firefighters shall not be paid for time spent attending and travelling to and
from training required to complete probationary obligations" to align with
other City departments for pay for required training for your job.
6.) Uniforms Policy Changes:
Removed the policy number and only using the policy name.
Wording and grammar changes to uniform terminology.
Budget Impact:
There is no impact to the budget.
ATTACHMENTS:
D Resolution No. R2018-063
D Old Policy No. 1 - Hiring Process
D Old Policy No. 4 - Part-Time Officers
D Attendance Policy
D Chain of Command Policy
D Uniforms Policy
D Initial Probationary Period Policy
Page 42 of 177
RESOLUTION NO. R2018-063
A RESOLUTION AMENDING RESOLUTION NO. 6903, AMENDING
DEPARTMENTAL POLICIES
WHEREAS, Section 2.32 of the City Code establishes a Fire Department and states that the
department "with the approval of the Council, shall establish, and from time to time revise, written
rules and regulations of the Department," and
WHEREAS, there is currently a need to update and clarify such rules and regulations in regards
to hiring, probationary periods, attendance, officer selection, chain of command, and uniforms.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, that the attached updated policies of the Shakopee Fire
Department are hereby adopted and made effective immediately for:
Initial Probationary Period
Attendance
Chain of Command
Uniforms
BE IT FURTHER RESOLVED, that all existing or previous policies in conflict with those
adopted herein are hereby repealed.
Adopted in session of the City of Shakopee, Minnesota, held this
day of May, 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 43 of 177
Commented[JS1]:Policy is superseded by the new employee
r handbook and no longer needed.
Iffly 11"Al AMA 1
At any tiMe that-the total number of fiefighters falls below the staffing level authofized-by-the
City Couneil,the Chieflas the authority to begin the hiring pfoeess.-
Notle that appilations for the position of fiFefighteF are being aeeepted shall be plaee44n4he
employment seetion of the Shakopee Valley News and posted on V loyment seetion of-the
City's website.Additional advertising nay be used at the diseretion of the Chief and/or-the
Assistant City A7.rnusrrator
.
All postings of openings for the position of fifefigh1ef shall iftelude an appheation deadline.The
appheation deadline shall be iia sonlef than ten business days after the posting date.
Appilations shall only be aeeepted when a position is posted and shall Hot be held
fetained%hen there is He aetive posting for-the position of fifefightef.
ApplieafAs shall be required to eomplete a City appheation Arm.Appheation Afffis Must be
WHO&to Human Resotifees at City Hall.They shall--ffot be aeeepted at any fife station.
for the position,us speeified in the-�
Muni qual-iflatioms shall be invited-to-partlipate in the f6flowHig
testing pfoeess.The results of eaeh eoMponeat shall be-weighted as indlated in parenthesis.
!.Oral lntep,4ew. U
,o)interviews shall be eondueted by a panel ftppeiffted
by tt-.e Rave Chief,
�crr�rrrsd crricr.
2. ryrrccc rc,zc�cscrr b.( .r%`
0
1-1
Following the eompletioR of the testing pfoeess outlined
r above,
shall rRe-awarded rtcrgccliff; apFiccrts
The Assistant City AdministrateFshall extend a wfittefl,enidifierhal offer efeniployireut-fo
of%rs of eMployment W more eafididates than there afe openings available,but May eleet to
extend naiditional offefs to Awn candidates than based on the
Adopted by City Council,Resolution No.6674,Oct.16,2007.
Amended by City Council,Resolution No.6948,February 3,2010.
Page 44 of 177
Ronwin
b) a�pre-emproymcrr orogr - trorr
sefeenings shalf-be-+,�Ieted by the Gity�approved provider and paid faf
he,the City o f Chal.opee
�vs-rsrrcrsc�cc.
The Chief will reeorranead to the City Gotmeil the hiring of those-
Adopted by City Council,Resolution No.6674,Oct.16,2007.
Amended by City Council,Resolution No.6948,February 3,2010.
Page 45 of 177
VAT 4- A ' __' l®/ TFC
The-Fire Department shall have the following part time pe-4fiepsi
A r�;rrn„r Ct.;of
-Deputy Chiefs
capiffins
Lieutenants
ts
cs
SGBA Coordinators
The number of AreAgluers ho4diRg each poWon shall be established in the annual operatmg
f the Department-.
Part time positions, shall receive an annnal salary,to be paid in twelve monthly ifteremerits,
The salary level for each position:shall be set annually by the City Council and is ift addition to
the hourly pay fe-eeked Of attendance at Are eaNs,drills and Depaftruent business sual
calendar years,and can be extended by the fiFe chief v6thout going through the hiring process.
4n the ease w-hefe anofa part We sekT4ed-efflployeehiFed positions employee fesig"sofis
rep,lacemen to 44 out the remainder of the unempked term.In cases where an egiesparb4m
position becomes vacant with less than si*months remaining OR the term,the Chief shall have
!he authority to appoint a qualified individual to F411 the position for the remainder-of the term
without f6flowing-Ae formal selection 50 g preeess.
......................................
postingstation and announced at a foguha�bus inessstaff meeting oft-he Department.The appleaUeo
deadline shall be no seenef Wn ten haskess days following the
of the notice.
individuals Firefighters interested in applying Aw a part We poshhu,Shall be requkfe-�d4
submit a letter of application stating-their name,position applying for and quahHeWons--to--Mok
W peAgon.The job desehpNon of each positim”,hall be made available to any fifefightef upon
4ntei-view panels shall may be formed by the fife chief to conduct oral interviews of the
applicants meeting the minimurn qualifications for each position.
Page 46 of 177
The fall Department shall take a e..A f from eaeb station to serve on the mteF�vie--
panels. in order to to ser: e an the interview paneI,--"fefigbtef must have-five years
r�,iee,*ith the Department and must net be seeking-a part time positierr,.
The interview pariel for Assistant Chief shall eunsist of the C—Ifie", Assistant City Administrator
two firefighters eted b)the full Department.
The interview panel for Deputy CON ski!eonsist of the
Assistant
and the two
Chief,
f re figWor seleete,l by the fill Department.
Chief,
The interview panel fer Captains,Lieutenants,Engineers,and SGBA Coordinators shall eonsist
of the Assris,tant Chl' 11kepuly Chiefs and the t-we-fifefightef-seleeted by the full Department.
The reeommendations of the interview panels shall be forwarded to the Fire Chief for-approval.
The Fife Chief will make reeommendations to the City Couneil for final appointment to eaeh
Adopted by City GoLmeil,Reselutie"e.6903,May 5,2009.1 Commented[ISI]:Policy is superseded by the new employee
handbook and no longer needed
Page 47 of 177
SHAKOPEE FIRE DEPARTMENT
D"If
A %"FAAFICAV NO-.3--. ATTENDANCE POLICY for PAID-ON-
CALL FIREFIGHTERS� Commented[JS1]:Not using policy number,just name.
All fiFefig4Aers7mus4-All firefighters must maintain an4mal attendance record of no less than 35
�)ercent of fire calls JuAgafter.1 Commented[JS2]:With the start of daytime training it
rce
Firefighters who are absent for thirty(30)days or more without reporting toaFire would be difficult to track and count training toward overall
Administration Officer,will be considered to have volumarily resivned not inizood staLnding. percentage therefore only fire calls will count toward
percentage and training will be tracked to make sure they
attend one(1)dFill per ealendar month and may not have an unexeused absenee for-two are meeting their requirement for the certifications/license
eonseeti6ve business staff.meetings,unless pFiof ex-euse-j5--'J - --—i't-- they have.
Attendanee a4t staffineetrags shall be established by a roll Commented[JS3]:POC firefighters now follow the
==b,
updated employee handbook.That handbook states 3 days
which is not appropriate for POC firefighters.
T--etai attendanee shall be dete.—n-kied by the eall repoft,and foil eall of all paid effiefgeney--(�'
ulaf drills.
All firefi2bters must complete the amount of training that is required to maintain their require
certifications and/or licenses.
The quarters shall be defined as follows:
s'
1 Quarter:January,February and March
"d
2 Quarter:April,May and June
rd
3 Quarter:July,August and September
th
4 Quarter:October,November and December
Any firefighter not able to attend a4"4trrajnjnZ,meeting or emergency call due to attendance at
another fire service related activity or medical leave related to service shall be automatkv4
excusedand given credit for being in attendance provided they make notification to a Fire Commented[JS4]:They are not automatically excused,
Administration Officer.In the case of individuals arriving late for a��trainiinof a f�rieetin Y they must notify a Fire Admin Officer which at this time is
4h&-14e-C7m&J-' a Fire Administration Officer shall helve the aAthOTrt t0 deterrrirne WhetheY cTeCht the Admin Captain,Fire Marshal,Fire Chief,and Assistant
for attendance is awarded. Fire Chief.
Any firefighter not meeting the minimum attendance requirements for a quarter will be given
their first written warning and placed on attendance notice.If that firefighter fails to meet the
minimum attendance requirement in any of the following thfeetfoufLquarters,he or she will be Commented[JS5]:The originally intention was a missed
given their second written warning and put on suspension for two weeks.Following the second quarter in the next year would be grounds for further
written warning if said firefighter fails to meet the minimum attendance requirements in any of discipline,changing three to four clarifies that.
the following three-four quarters,he or she will be subject to disciplinary action up to discharge.
Page 48 of 177
Firefighters Ion suspension or ranted a leave of absence shall not be subject to these attendance Commented[JSe]:Added"on suspension"to make it
requirements during the period of leave. clear that a firefighter isn't penalized further for percentage
while on suspension
Attendance Requirements for Officers
As a result of the leadership role they play in the department and the need for on-site leadership
at emergency scenes,there is a higher attendance requirement for officers of the Department.
All officers must meet a 42 percent annual fire call lattendance requirement in order to maintain Commented[JS7]:Clarifies that the attendance
their Officer position. requirement is for fire calls only.
Commented[JS8]:This is difficult to track so was
removed.
Adopted by City Council,Resolution No.cont May c 2009
Page 49 of 177
SHAKOPEE FIRE DEPARTMENT
>rE A i T ti.
CHAIN OF COMMAND POLICJ Commented[]Sl]:Not using policy number,justname
Introduction:This policy outlines the Chain of Command within the Shakopee Fire Department
Purpose:This requirement is to ensure that all fire personnel understand the Chain of Command
and how it applies within the Fire Department
Policy:The Chain of Command shall be used by all fire personnel for all Fire Department
business
1. The chain of conmland in order from highest ranking to lowest ranking:
a) Fire Chief
b) Assistant Fire Chief
e) Deputy Fire Chief/ fainiag,E Fire Marshal Commented[]S2]:Deputy Chief title changes to aligm with jab
d) Srtatietn-Captain descriptions
e) Lieutenant
f) Firefighter
z�rcc^pm=ciir�5ir^uccur�
bl, Assist rA Ffe(`h'e f.-,....,its to the Firx,ChL --f
e)---FireRA...-,.L.,,1.- ,..-4s 4,.the ti:.-e f`7,:aC
d' Depory Chie reports to the Assistftnr��
el, Station Captain reports to the Deput�Flire-Orief
f r; „Ie ant reports to riga Caa .-.!"apta;„
g' F,-.refightefrepoi4stoL,.euteii-.
Commented[JS3]:The chain of command follows the ranking.
There is no need for this section.
3, ,The use of the Chain of Connnand requires all personnel of the Fire Department to work
within his/her assigned sphere of authority and responsibility.The Chain of Command is
the vehicle used for all orders,grievances,requests,or any other issues and its proper use
by all personnel of the Fire Department is both necessary and mandatory.
a) The Fire Department organization gives every officer a rank,and arranges these
ranks in a hierarchical order designed to clearly explain who reports to who.
b) All personnel of the Fire Department have a supervisor ofhjgher rank.All ranks,
except Firefighter,have subordinates whom officers of a higher rank are responsible
for. For example,a Captain is responsible for Lieutenants and Firefighters.
c) Each rank on the Shakopee Fire Department carries with it specific responsibilities.
The higher the rank,the more responsibility that is afforded to that employee.
d) All Firefighters will be assigned to an officer for administrative purposes.
e) If a firefighter has a probletn/issue or need other than on the scene of an emergency,
the firefighter will address this to his/her assigned officer first.The firefighter's
assigned officer will take such action as is necessary to resolve the problem/issue or
need.
f) if the assigned officer cannot or does not have the authority to resolve the
problem/issue or need he/she are required to report it up the Chain of Command.
Adopted by City Council,Resolution No.7701,March 15,2016
Page 50 of 177
g) Assigned officer assignments do not necessarily apply on the scene of an emergency.
In these cases,the fire ground SOG shall be followed(National Incident Management
System).
h) All personnel of the Shakopee Fire Department shall work within the Chain of
Command for ALL non-emergency situations.
i) All orders given by higher ranking personnel to lower ranking personnel shall be
followed unless they violate legal standards.
Adopted by City Council,Resolution No.7701,March 15,2016
Page 51 of 177
SHAKOPEE FIRE DEPARTMENT
7I. ; UNIFORMS POLICY
Commented[JS1]:Not using policy number,just name.
Commented[JS2]:Not needed wording.
It is in the best interest of the City to have employees of the Fire Department whose job
duties result in significant field work and public contact wearing City-approved uniforms
while on duty. A uniformed workforce makes employees more visible and identifiable to
the public and presents a more professional image. It also contributes to workplace
safety and unit cohesion.
1. Full-Time Employees
At the time this policy was written full-time employees subject to this uniform policy
include full-time firefighters,the Fire Chief and the Fire Inspector/Marshal.Future
growth of the department may result in the creation of additional hill-time positions
that would be subject to this policy as well.Full-time staff serving in an
administrative support role are not subject to this uniform policy.
A.Initial Uniform Issue at the time of Hire
The City shall purchase and issue the following items at the time of hire:
4 pairs of pants
2 short-sleeve collared shirts with patches
2 long-sleeve collared shirts with patches
15&FD-class B uniform T-shirts
11-beather bBelt
1 Wall/s"Spring j3acket
I W44e f ren+high visibility reflective winter coat
1 wWinter stocking cap
1 ull over ob shit Commented[JS3]:Punctuation and grammar changes.
Items shall be in the style and brand determined by the Fire Chief and purchased from a
vendor of the City's choice. Items issued to new hires shall be in new or in like-new
condition,as determined by the Fire Chief.
Adopted by City Council,Resolution No.7347,August 20,2013
Page 52 of 177
All items issued at hire remain the property of the City of Shakopee for one-year.
Employees that do not successfully complete the probationary period shall be required to
return all City issued clothing in a clean and orderly condition.
B.Dress Uniform
A Class A department dress uniform,consisting of a cap,jacket,shirt,tie,belt,trousers,
shoes and gloves,shall beurchased and issued by the City upon successful completion
em
of the to eesene-yeff probationary period. The dress uniform remains the property Commented[JS4]:Remove one yew so if length of probation
of the City and must be returned in a clean and orderly condition at the end of changes,don't need to update policy.
employment,with the exception that those leaving employment after 20 years of service
or more may retain the dress uniform as their personal property. Components of the dress
uniform shall be in new or like-new condition,as determined by the Fire Chief,at the
time of issuance. Dress uniforms shall be worn only upon the direction of the Chief.
C.Annual Uniform Allowance
An annual uniform allowance shall be paid to employees as lump-sum,taxable income,
on the second paycheck in January of each year. The dollar amount of the uniform
allowance shall be equal to that paid to members of the police patrol union for the
previous calendar year. New hires shall not receive a lump-sum uniform allowance for
the calendar year in which they are hired.
The purpose of the allowance is to support the purchase of job appropriate footwear,
regular replacement items and supplemental items,such as additional shirts or pants.
After the initial issuance of uniforms at the time of hire,employees shall be responsible
for replacing uniform components that are faded,worn,or no longer fit,using this
uniform allowance or other personal funds. Uniform components that,in the Fire Chiefs
determination,have been damaged beyond repair in the line of duty shall be replaced on a
like-for-like basis,at the City's cost.-If and when employment ceases,all uniform items
purchased with the uniform allowance remain the property of the employee.
D.Use of Uniforms
The standard issue uniforms shall be worn at all times while on duty and only while on-
duty, unless otherwise directed by the Chief.Footwear shall be black,non-skid boots,
such as Danner Uniform Boots or other similar brands. Uniforms shall be clean,pressed
and well-fitting when reporting for duty.
Identifiable uniform components shall not be worn en route to or from work if personal
stops,such as shopping or errands,are to be made;nor shall they be lent,given or sold to
any other individual for any reason. Identifiable uniform components are those bearing
the name,logo,badge or any other distinguishing markings of the Shakopee Fire
Department.
While on-duty,employees may not wear any items other than the approved uniform
components,unless such items are worn underneath the approved uniform components
and remain non-visible to the�ubli , Wblic orf are necessary to conform to the Commented[JS5]:grammar
employee's religious beliefs.
Adopted by City Council,Resolution No.7347,August 20,2013
Page 53 of 177
Il.Paid-on-Call Firefighters
A.Initial Uniform Issue at the time of Hire
At the time of hire,the City shall issue 1-pair of pants, 1-collared shirt with patches, 1_
class B uniform vS-FD T-shirt,and 1 leather belt to each firefighter. A boot allowance of
$100,to be paid on a reimbursement basis, shall also be granted.
Items shall be in the style and brand determined by the Fir Chief and purchased from a
vendor of the City's choice.Items issued to new hires shall be in new or in like-new
condition,as determined by the Fire Chief.
All items issued at hire remain the property of the City of Shakopee for two years.
Employees that do not successfully complete the probationary period shall be required to
return all City issued clothing in a clean and orderly condition.
B.Dress Uniform
A Class A department dress uniform,consisting of a cap,jacket,shirt,tie,belt,trousers,
shoes and gloves,shall be purchased and issued by the City upon successful completion
of the required probationary period. The dress uniform remains the property of the City
and must be returned in a clean and orderly condition at the end of employment,with the
exception that those leaving employment after 20 years of service or more may retain the
dress uniform as their personal property. Components of the dress uniform shall be in
new or like-new condition,as determined by the Fire Chief,at the time of issuance.
Dress uniforms shall be worn only upon the direction of the Chief. Employees who are
both full-time and paid-on-call employees shall receive just one dress uniform.
C.Annual Uniform Allowance
Employees shall receive an annual uniform allowance of$100 to be paid on a
reimbursement basis.The allowance may be utilized to purchase items of the employee's
choice from the list of approved uniform. components identified in Section A above or
for approved footwear. New hires shall not receive a lump-sum uniform allowance for
the calendar year in which they are hired. Individuals who are both full-time and paid-on-
call firefighters shall receive only the uniform allowance established for full-time
employees.
The purpose of the allowance is to support the purchase of job appropriate footwear,
regular replacement items and supplemental items,such as additional shirts or pants.
After the initial issuance of uniforms at the time of hire,employees shall be responsible
for replacing uniform components that are faded,worn,or no longer fit,using this
uniform allowance or other personal funds. Uniform components that,in the Fire Chiefs
determination,have been damaged beyond repair in the line of duty shall be replaced on a
like-for-like basis,at the City's cost. If and when employment ceases,all uniform items
purchased with the uniform allowance remain the property of the employee.
D.Use of Uniforms
The standard issue uniform shall be worn at all times while performing scheduled work
on behalf of the Fire Department.Unless otherwise directed by the Chief,collared shirts
Adopted by City Council,Resolution No.7347,August 20,2013
Page 54 of 177
shall be worn when performing public education or filling a daytime shift and t-shirts
shall be worn for drill and/or work duty.
Identifiable uniform components purchased with City funds shall not be worn off duty;
nor shall they be lent,given or sold to any other individual for any reason. Identifiable
uniform components are those bearing the name,logo,badge or any other distinguishing
markings of the Shakopee Fire Department.
Adopted by City Council,Resolution No.7347,August 20,2013
Page 55 of 177
SHAKOPEE FIREDEPARTMENT
Try XT"U. r.'; INITIAL PROBATIONARY PERIOD
POLICY for ®ON-CALL FIREFIGHTERS � Commented[]S1]:Not using policy number,just name.
All newly hired firefighters shall serve a two-year probationary period.Upon the
recommendation of the Fire Chief,the City Administrator may extend the probationary period
for an additional six(6)months.
Upon the recommendation of the Fire Chief,the LCity Administratomay discharge Commented psi]:changed City council to City Administrator
an employee at any time during the probationary period,with or without just cause.An employee l to align with the City Employee Handbook.
so discharged shall be notified in writing and shall not have the right to appeal,subject to the
rights of veterans.
During the first year of the probationary period,a firefighter must:
a.)Successfully complete the courses and obtain the Minnesota State Firefighter
Certification for Firefighter I,Firefighter Il,and Hazardous Materials Operations. Commented[ISa]:wording,grammar,and ease of reading
changes only
b.)Successfully complete the sections of the Fire Department Mentor Manual which
includes demonstratin2 an understanding of Fire Department procedures,standard
operating guidelines,policies,tools,and ec]ulpment. Commented[)S4]:Added mentor manual which is new as of a
lcouple years ago.
b.11 Sueeessfally eorriplere First Responder trai`--A-I-+-,-a First Responder State \ Formatted:Indent:Left: 0.75', No bullets or numbering
Card.(EMT GeFtification shall be
I as a substitute for First Responder
e11Obtrcf LRaZ FEIEH s Awareness and Operations Ge c°rfreation
d.1,Sueeessfully eemplete equipment cheek off forms for emer,
guidelines ricres
The second year of the probationary period shall be used to evaluate the firefighter's
performance as a firefighter and a firefighter must:
a.) Successfully complete the remaining advanced sections of the Mentor Manual.
b.l �Successfully co=lete the EMT course and obtain NREMT Certification as an
EMT, Commented pS5]:Changed first responde=and t to year 2 of throbationary pd.Ty
complete per the job description.
Page 56 of 177
Individuals who can demonstrate successful completion of the above listed training prior to
being hired by the City of Shakopee and possess valid certifications in these areas,shall not be
required to repeat this training but still must complete the two-year probationary period.
All required trainings and trainin6 hours shall be paid for by the City of Shakopee. eweve
tn,. „lato,+r..l.nt;., obligations.tion Commented[JS6]:Thisalignsthefiredepartmentwithall
other City departments for paid training that is required for your
job.
Successful completion of the above listed training-/-certifications are a minimum requirement for
the first year of the probationary period and do not guarantee that a firefighter will be found to
have successfully completed their probationary period.
Adopted by City Council,Resolution Ne.6993,May S 2-9
Page 57 of 177
*4.C.1.
pb"IA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Mark Noble, Senior Planner
TO: Mayor and Council Members
Subject:
Final Plat of Prairie Meadows 2nd Addition
Policy/Action Requested:
Approve Resolution No. R2018-065, a resolution approving the Final Plat of Prairie
Meadows 2nd Addition.
Recommendation:
Staff recommends that the City Council approve Resolution No. R2018-065, as the plat is
consistent with the approved Preliminary Plat.
Discussion:
Donnay Homes, Inc. has made application for Final Plat approval of Prairie Meadows 2nd
Addition, a plat proposing 24 single family lots and three (3) outlots designated for
stormwater ponding purposes. The subject property is generally located north of Wood
Duck Trail, west of Marschall Road and south of Meadow Lane in the Urban Residential
(R-1B) Zone.
The project would consist of a new road extending east off Jennifer Lane, with future plans
for the road to be extending to the north and connecting with Meadow Lane in Prairie
Meadows 1 st Addition if/when additional development occurs in this area. This property,
along with several others located south of Valley Creek Crossing 2nd Addition and north of
Timber Trails, was included in a recent extension of Jennifer Lane that now connects these
two (2) subdivisions, along with extended services along this new corridor.
Planning staff did receive comments from several review agencies (City Engineering, SPUC
and the Parks & Recreation Department), and have incorporated their comments into the
draft conditions.
Budget Impact:
N/A
Page 58 of 177
ATTACHMENTS:
D Resolution No. R2018-065
D Final Plat
D Site Aerial
D Street & Storm Plans
D Grading Plan
D Landscape Plan
D Tree Preservation Plan
D Engineering Memo
D Parks Memo
D SPUC Memo
Page 59 of 177
RESOLUTION NO. R2018 - 065
A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE FINAL PLAT
OF PRAIRIE MEADOWS 2ND ADDITION.
WHEREAS,Prairie Meadow, LLC, applicant and property owner,has made
application for Final Plat of Prairie Meadows 2nd Addition; and
WHEREAS, the property upon which the request is being made is legally described
as:
Exhibit A; and
WHEREAS,the Planning Commission reviewed the Preliminary Plat on February 8,
2018.
WHEREAS, the City Council reviewed and approved the Preliminary Plat on
February 20, 2018.
WHEREAS,the City Council reviewed the Final Plat on May 15, 2018.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota that the Final Plat of Prairie Meadows 2"Addition is hereby approved
subject to the following conditions:
I) The following procedural actions must be completed prior to the recording of a Final
Plat:
A. Approval of title by the City Attorney.
B. Provide electronic files (AutoCAD and Portable Document Format) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
C. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid. For 2018, those fees are as follows: 24 lots x $5,340/lot=
$128,160.
D. Execution of a Developer's Agreement, which needs to include provisions for a
letter of credit or cash security equal to 125 percent of the estimated total cost of the
improvements,plus 100 percent of the estimated costs of city inspection and
administration.
E. The applicant must pay all applicable fees/charges listed below, as required by the
most current City of Shakopee Fee Schedule:
1. Storm Water Management Plan Review Fees.
Page 60 of 177
2. Trunk Sanitary Sewer Charge.
3. Trunk Storm Water.
4. Sign Installation Fee.
5. Bituminous Sealcoat Fee.
6. Street and Utility Fee.
7. Watermain Fee.
8. Stormwater Management Plan Review Fees.
9. Wetland Conservation Act Fees.
F. Payment of the Lateral Connection Charge for the Jennifer Lane Sanitary Sewer
Extension Project (per Ordinance Number 913) needs to be made, as required by the
most current City of Shakopee Fee Schedule.
G. An easement is required on property to the North if the water main is on the property
line or if it is up to the edge of the plat. The easement must be a minimum of 10 feet
on all sides of the watermain, including a hydrant.
11. Following approval and recording of the final plat, the following conditions shall
apply:
A. The developer shall contact SPU directly for specific requirements related to
municipal water service, underground electric service, and street lighting installation
for this project. The developer will be responsible for complying with their standard
terms and conditions, installing a lateral water main distribution system in
accordance with utility policy,paying the associated inspections costs, granting any
necessary easements, paying the Trunk Water Charge, paying the Water Connection
Charge, entering into an Underground Distribution Agreement and paying all
associated fees.
B. A 12 inch watermain will be required to be extended from Jennifer Lane East to far
east property line and extended south to southeast property corner of plat.
C. The applicant to provide a trail connection with a minimum width of 10 feet from
Fairhaven Drive to the trail along CR 17.
D. The applicant is required to install sidewalk on the west side of Jennifer Lane
through the development.
E. The applicant is required to install sidewalk on one side of all residential streets.
F. The applicant shall install park, open space, and trail boundary signage and posts as
determined to be needed by the city. The city shall provide the signage and posts.
G. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
H. Trees shall not be installed in any drainage and utility easements unless specifically
approved by the City.
III.The following conditions need to be addressed/completed prior to approval of a
grading permit, a street and utility plan, and/or a building permit:
A. The applicant will grade the entire site, as proposed on the approved plans, in one
phase within one (1) year from the date of approval of the grading permit
application. Grading is defined as bringing the site to the proposed finished grade
with materials deemed acceptable by the City of Shakopee engineering department,
providing topsoil per City requirements and applying seed, mulch and/or sod per
City requirements and providing an as-built record grading plan per Section 2.5 of
the City of Shakopee Design Criteria.
B. Lots 1, 2 and 3 of Block 1 shall not receive a building permit until the driveway
providing access to 1399 Wood Duck Trail has been removed.
C. All plans must receive final approval prior to construction.
Page 61 of 177
D. The applicant must submit engineering plans for all retaining walls greater than four
(4) feet in height. The design of all retaining walls must be approved by the City
Engineer. A building permit application will also be required prior to construction of
the walls.
E. The applicant will submit a private utility plan showing a joint trench for private
utilities. A utility coordination meeting must be held prior to construction of small
utilities.
F. The applicant must enter into a Construction Management Agreement with the City
of Shakopee prior to any construction activities. A template can be obtained from the
Public Works Department.
G. Record plans need to be provided per the City of Shakopee Design Criteria, Section
2.5 and Section 11.2 (A-L). The record plans need to be submitted to the
engineering department.
H. No landscaping will be allowed in front yard drainage and utility easements, unless a
detailed plan is submitted clearly showing how all lots will be served by private
utilities. Prior to submittal, all applicable private utility companies will need to
review and approve this plan.
I. Sewer, water service, fire protection and access shall be reviewed for code
compliance at the time of building permit application(s).
J. Specific performance/design standard details will be reviewed for compliance with
the City Code Section 151.034 & Section 151.105 at the time of any building permit
application(s).
K. Submit a private utility plan showing a joint trench for private utilities. A utility
coordination meeting must be held prior to construction of small utilities.
L. Fieldstone riprap and geotextile fabric will be placed at each flared end section. The
riprap and fabric must be installed to the bottom of the stormwater basin.
M. Proposed retaining walls must be either fieldstone or wet-cast block.
N. Provide the city with a copy of all applicable permits/approvals, including but not
limited to the following:
1. Minnesota Department of Health
2. Minnesota Pollution Control Agency(NPDES)
3. Shakopee Public Utilities
4. Any other required
Adopted in session of the City Council of the City of Shakopee,Minnesota,
held on the day of ,2018.
Mayor of the City of Shakopee
ATTEST:
Lori Hensen,City Clerk
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
Page 62 of 177
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December 15,2017 Page 64 of 177
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City of Shakopee
Memorandum
TO: Mark Noble, Senior Planner
FROM: Micah Heckman, Project Engineer
SUBJECT: Prairie Meadows 2nd Addition Final Plat— Public Works Review Comments
CASE: 18002
DATE: May 10, 2018
The staff review indicates a request to review a Final Plat application for the Prairie Meadows 2nd
Addition, a single-family subdivision. Prairie Meadows 2nd Addition is located east of Jennifer
Lane and west of County Road 17.
The public works department offers the following comments at this time to the applicant and to
the planning department:
The following items need to be addressed/completed prior to release of the Final Plat for
recording:
1. Execution of a Developer's Agreement, which needs to include provisions for a letter of
credit or cash security equal to 125 percent of the estimated total cost of the
improvements, plus 100 percent of the estimated costs of city inspection and
administration.
2. Pay all applicable fees/charges listed below, as required by the most current City of
Shakopee Fee Schedule:
• Street and Utility Fee • Sign Installation Fee
• Watermain Fee • Bituminous Seal Coat Fee
• Trunk Sanitary Sewer Charge • Stormwater Management Plan
• Jennifer Lane Sanitary Sewer Review Fees
Lateral Connection Charge • Wetland Conservation Act Fees
• Trunk Storm Water Charge
3. Provide electronic files (AutoCAD and Portable Document Format— PDF) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
Page 69 of 177
The following items need to be addressed/completed prior to approval of a grading permit, a
street and utility plan and/or a building permit:
1. All plans must receive final approval prior to construction.
2. Lots 1, 2 and 3 of Block 1 shall not receive a building permit until the driveway providing
access to 1399 Wood Duck Trail has been removed.
3. Grade the entire site, as proposed on the approved plans, in one phase within one year
from the date of approval of the grading permit application. Grading is defined as bringing
the site to the proposed finished grade with materials deemed acceptable by the City of
Shakopee engineering department, providing topsoil per City requirements and applying
seed, mulch and/or sod per City requirements and providing an as-built record grading
plan per Section 2.5 of the City of Shakopee Design Criteria.
4. Provide the city with a copy of all applicable permits/approvals, including but not limited
to the following:
• Minnesota Department of Health • Shakopee Public Utilities
• Minnesota Pollution Control . Any other required
Agency (NPDES)
5. Fieldstone riprap and geotextile fabric will be placed at each flared end section.The riprap
and fabric must be installed to the bottom of the stormwater basin.
6. Submit certified engineering plans for all retaining walls greater than four (4) feet in
height. A building permit application will also be required prior to construction of the
walls.
7. Proposed retaining walls must be either fieldstone or wet-cast block.
8. Submit a private utility plan showing a joint trench for private utilities. A utility
coordination meeting must be held prior to construction of small utilities.
9. The contractor/developer must submit a Construction Management Plan to the city prior
to any construction activities. A template can be obtained from the Public Works
Department.
10. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
Recommendation
The public works department recommends approval of the Final Plat subject to the conditions
above being addressed/completed by the applicant.
z
Page 70 of 177
CITY OF SHAKOPEE
MEMORANDUM
To: Mark Noble, Project Manager
From: Eric Weiss, Senior Planner/Parks
Date: February 1, 2018
Subject: Preliminary and Final Plat for Prairie Meadows 2nd Addition -
Donnay Homes.
INTRODUCTION
Based on a review of the application materials provided, staff has the following
comments:
1. Cash in lieu of land is recommended to satisfy the Park Dedication Requirement.
The developer will be utilizing the cash requirement to develop the park land
dedicated within Prairie Meadows 111 addition.
2. Park dedication fees in the amount required by the City Code and adopted City fee
schedule shall be paid prior to the recording of the final plat.
3. Preliminary park dedication calculations (to be confirmed at time of final plat) are as
follows: 24 lots x $5,340/lot = $128,160.
4. The applicant shall provide a trail connection with a minimum width of 10 feet from
Fairhaven Drive to the trail along CR 17.
5. The applicant is required to install sidewalk on the west side of Jennifer Lane through
the development.
6. The applicant is required to install sidewalk on one side of all residential streets.
7. The applicant shall install park, open space, and trail boundary signage and posts as
determined to be needed by the city. The city shall provide the signage and posts.
8. All trails and sidewalks be constructed to meet ADA requirements or guidelines.
Page 71 of 177
Pidw
SHAKOPEE PUBLIC UTILITIES
"Lighting the Way — Yesterday, Today and Beyond"
MEMORANDUM
TO: Shakopee Community Development Department
FROM: Joseph D. Adams, Planning and Engineering Director
SUBJECT: STAFF REVIEW RECORD COMMENTS for:
Final Plat-Prairie Meadows 2°d Addition
CASE NO: 18002
DATE: 5/9/2018
COMMENTS:
Municipal water service is available subject to our standard terms and conditions. These include,but are not
limited to: installing a lateral water main distribution system in accordance with utility policy,paying the
associated inspections costs, granting any necessary easements,paying the Trunk Water Charge, and paying the
Water Connection Charge.
Underground electric service is available subject to our standard terms and conditions. These include,but are not
limited to: entering into an Underground Distribution Agreement, granting any necessary easements, and paying
the associated fees.
Street Lighting installation is available subject to our standard terms and conditions. These are contained in the
current City of Shakopee Street Lighting Policy. Applicant must pay the associated fees.
Applicant should contact Shakopee Public Utilities directly for specific requirements relating to their project.
Note:
A 12 inch watermain will be required to be extended from Jennifer Lane East to far east property line and
extended south to southeast property corner of plat.
An additional 5 feet of easement for a total of 25 feet of easement between Lots 2 &3,Block 1 for
accessibility to watermain down lot line is required by SPU.
Trees should not be installed in any drainage and utility easements.
Easement is required on property to North if watermain is on property or if up to edge of plat. Easement
must be a minimum of 10 feet on all sides of watermain including hydrant.
iu iii Biu i»���
Post Office Box 470 e 255 Sarazin. Street e Shakopee, Minnesota 55379-0470
(952) 445-1.988 e Fax (952) 445-7767 e www.spucweb.com
Reliable Public
Power Provider
Page 72 of 177
*4.C.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Kyle Sobota, Senior Planner
TO: Mayor and City Council
Subject:
Resolution to Set Public Hearing for the Vacation of Drainage and Utility Easements in
the Stagecoach Business Center Plat.
Policy/Action Requested:
Approve Resolution No. R2018-067, a resolution setting the public hearing for a
proposed vacation of drainage and utility easements in the Stagecoach Business Center plat.
Recommendation:
Approve the resolution as presented.
Discussion:
John Mesenbrink has applied to vacate all of the drainage and utility easements in the
Stagecoach Business Center plat. Mr. Mesenbrink has also applied for a new plat to
combine two lots in this plat to allow for construction of a roughly 50,000 square-foot
building for Universal Stone, Inc. The applicant intends to dedicate the necessary drainage
and utility easements in the new plat.
Budget Impact:
N/A
ATTACHMENTS:
D Location Map
D Easement Vacation Exhibits
D Resolution No. R2018-067
Page 73 of 177
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RESOLUTION NO.R2018-067
A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE
VACATION OF PUBLIC DRAINAGE & UTILITY EASEMENTS
WHEREAS,it has been made to appear to the Shakopee City Council that public
drainage &utility easements located in the Stagecoach Business Center are no longer of
public use or interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken
and two weeks published and posted notice thereof must be given.
WHEREAS,two weeks published notice will be given in the SHAKOPEE
VALLEY NEWS and posted notice will be given by posting such notice on the bulletin
board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post
Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the
Shakopee City Hall.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE,MINNESOTA,that a hearing be held in the Council
Chambers on the 19th day of June, 2018, at 7:00 P.M. or thereafter, on the matter of vacating
public drainage &utility easements in the Stagecoach Business Center plat.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held the day of 12018.
Mayor of the City of Shakopee
ATTEST:
Lori Hensen, City Clerk
Page 77 of 177
*4.D.1.
pbIlIA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Elizabeth Carlson, Evidence Techician
TO: Mayor and City Council
Subject:
*Authorize Disposal of Surplus Property - Bikes/Miscellaneous
Policy/Action Requested:
The Shakopee Police Department is seeking Council approval to declare the listed property
as surplus and authorize its disposal.
Recommendation:
Staff recommends that council declare listed property as surplus and authorize its disposal.
Discussion:
The Shakopee Police Department is requesting that the attached property list be declared
surplus. The property has been in possession of the police department for several months
and ownership cannot be determined. A list of the property was published in the Shakopee
Valley News as required by City Code. Customarily, unclaimed property is sold through a
public auction and bikes are auctioned at the City's Wheelies event.Property that the police
department deems inappropriate for public auction is destroyed.
Budget Impact:
There is no impact on the police department budget.
ATTACHMENTS:
D Surplus Property
Page 78 of 177
Declaration of Property - June 5, 2018
Case# Items Brand Model Color
17029298 Purse Nine West N/A N/A
17030092 Tennis shoes Jordan Men's White
17030889 Inflatable tubes Jumbo Sumo Match Boppers N/A
18000633 Walkie-Talkie Motorola HCLN4013C N/A
18000715 Box of Watch bands Apple Apple watch bands N/A
18001311 Ice Auger Strike Master N/A Black
18005614 Suitcase Coleman Hard sided Green
15013184 Wedding bands Men's N/A N/A
15013184 Costume Necklaces Women's N/A N/A
15013184 Watch Men's Folio N/A White
15013184 Misc. Earrings N/A Clear crystal N/A
15013184 Misc. bracelets N/A N/A Silver/gold
15017060 Coins N/A N/A N/A
15017060 Misc. watches I Men's Timex/Quartz Green
14011018 Woman's pear shaped diamond ring N/A Gold
15005636 Garmin bag Garmin N/A Black
Ball hitch Rigid 17/8 Silver
2 Calculators Texas Instr. Ti-84 Blk/silver
Woman's sunglasses Carrera N/A Black
Walkie-talkies Motorola T4900 Orange/blk
Jewelry Misc. costume N/A Gold/silver
Wallet w/keychain Coach N/A Silver/blk
Ipod Sony 2GB Silver
Headphones N/A Earbuds Black/red
Gun scope Daisy 4x25 Black
Ipod Apple 8GB Silver
Radar detector Bel-Tronics BEL855 Black
Digital Tachometer DT-2234C Blue Case Black
Playerno Phillips 2GB Black
Monitor Nix X15B Black
3 cameras Sony Cyber-Shot Silver
2 cameras Nikon Coolpix Silver& Pink
2 GPS's Nextar N/A Silver
GPS Garmin Legends Cx Blue
13015864 Backpack N/A N/A Red/Blk
13015921 Watch Polo Men's Black
15001390 3 Air pumps Air Force Pro 60 N/A
4 Ballasts 1 Galaxy 2 Phanto N/A N/A
Humidity controller Sentiel N/A N/A
Industrial Fan Vortex N/A N/A
15007313 113ackpack I Swiss Gear N/A 1131ack
17018037 ITool chest I Huskey N/A IBlack
Palm sander Imilwaukee 13 amp lRed
Page 79 of 177
13003276 Computer parts N/A N/A N/A
14004636 Laptop HP 15-go19WM Black
12 pairs of black shoes SFC N/A Black
4 pairs of new shoes Variety N/A N/A
Clothing Misc. N/A N/A
18000819 Wallet New Day N/A Orange
Hat Mossimo Beanie White
Star Wars action figures N/A N/A N/A
Tablet Fire 7 16GB Blue
Christmas tree 7 foot Douglas Fir Green
15007871 Purse Michael Kors N/A Red
Declaration of Bikes
Case# Brand Model Color Ser#
17020030 Hard Rock Specialized Red N/A
17020305 Schwinn Riverside Black 55368KM
17020673 Roadmaster N/A Purple NFSD156K8967
17022474 Schwinn Badger Silver S3400TGE
17022669 Cruiser ES Elite Red N/A
17024140 Murray Backtrack Blue 810MC08169
17024227 Razor N/A Silver/blue GS42007
17025033 Schwinn Ranger Red GA247MO
17025871 Rand N/A Black N/A
17026722 Quasar Raptor N/A CS02030485
17026954 BTWIN Rocker Rider Black 350360279
17027507 Schwinn Ranger White S3401TGH
17028005 Murray Wild Style Purple N/A
17028645 Magna Rip Claw Red 852352
17029039 Kent Chaos Green JT150619373
17029666 Freestyle 1800 Yellow G0912105704
18002075 Magna Electroshock Blue 8787654757
18002702 Schwinn Clear Creek Purple SNBAN09MOOE
18003740 1 Next IShocker IRed JDM05K18270E
Page 80 of 177
Page 81 of 177
i52
Page 82 of 177
*4.D.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Jeff Tate, Police Chief
TO: Mayor and City Council
Subject:
Purchase Approval for AED's
Policy/Action Requested:
Council is asked to approve the purchase of new Automated External Defibrillators
(AED's).
Recommendation:
Staff recommends purchase of new AED's.
Discussion:
Many of our current AED's, including those in City Hall and the Community Center, have
been recalled by the manufacturer. Due to the fact many are over 10 years old, the
manufacturer is only willing to give us a credit of$75.00 per unit. We cannot purchase a
suitable Phillips replacement as the FDA has issued a stop order on them.
We have identified a suitable replacement, the Lifepak 1000. Cost per unit is $2,180.00 off
the state bid. The vendor is willing to give us a $300.00 credit per Phillips unit that we trade
in. With the discount, each new AED will cost approximately $1,800.00.
This is a proven life saving tool used frequently by our department. The need to purchase
new AED's and get them into our squads and other city buildings is urgent. We intend to
purchase the AED's using asset forfeiture funds. It is our intent to replace additional AED's
not affected by this recall using grant funding in the future.
Budget Impact:
Total cost for AED replacement is $30,600.00. Funds are available in our asset forfeiture
account to pay for this purchase and will not impact the budget.
Page 83 of 177
*4.E.1.
pbllakA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Steve Lillehaug, City Engineer/Public Works Director
TO: Mayor and Council Members
Subject:
"No Parking" zone along Municipal State Aid Street 133 (Crossings Boulevard).
Policy/Action Requested:
Approve Resolution R2018-058, prohibiting parking on both sides of Municipal State Aid
Street 133 (Crossings Boulevard) from Pike Lake Road to County State Aid Highway 18.
Recommendation:
Approve Resolution R2018-058.
Discussion:
As part of the Ridge Creek 2nd Addition development, Crossings Boulevard is being
completed, extending the roadway from just west of Fox Run, westerly to Pike Lake Road.
The completion of this segment will complete this roadway, making it a continuous roadway
from County Road 18 to Pike Lake Road.
This segment of Crossings Boulevard is designated as Municipal State Aid Street No. 133.
In accordance with Municipal State Aid Rules, parking must be restricted on both sides of
the roadway due to the certain lane and shoulder widths and minimum parking lane
requirements. The existing section of Crossings Boulevard is already signed with "no
parking" restrictions on both sides of the roadway; signing the new segment of roadway will
maintain consistency (see attached exhibit).
The no parking resolution is a Municipal State Aid requirement to properly document that
the roadway has not been designed to accommodate parking and that parking restrictions
must be signed by the city, accordingly.
Budget Impact:
None.
ATTACHMENTS:
Page 84 of 177
D Resolution R2018-058
D No Parking Exhibit
Page 85 of 177
RESOLUTION 82018-058
A Resolution Prohibiting Parking on Both Sides of
Municipal State Aid Route 133 (Crossings Boulevard)
from Pike Lake Road to County State Aid Highway 18
WHEREAS, the City of Shakopee has planned the roadway extension project to construct
Crossings Boulevard(Municipal State Aid Street No. 133) from Pike Lake Road to just west of Fox
Run, completing the roadway to County State Aid Highway 18, in the City of Shakopee, Minnesota;
and
WHEREAS, plans have been prepared for State Aid Project No. 166-133-001 that include
all required roadway plan design elements for the extension of Municipal State Aid Street (MSAS)
133 within the city limits of Shakopee and will be presented to Municipal State Aid for approval; and
WHEREAS, the existing and planned extension of MSAS 133 does not provide adequate
width for parking on both sides of the street,and approval of the proposed construction as a Municipal
State Aid Street project must therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA THAT:
1. The City of Shakopee will prohibit the parking of motor vehicles at all times on both sides
of Municipal State Aid Route 133 (Crossings Boulevard) from Pike Lake Road to County State Aid
Highway 18.
Adopted in regular session of the City Council of the City of Shakopee,Minnesota,
held this 15"'day of May, 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 86 of 177
ENGPW/ENG/Administration/City CounciV201 A/Crossing,sBoulevard No Parking/R2o I A-05ft_NO PARKING_CROSSINGS
Page 87 of 177
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' AK OFT. 7,
Shakopee City Council
May 15, 2018
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
2018 Trail Rehabilitation and 2018 Trail Overlay Projects.
Policy/Action Requested:
Approve Resolution R2018-062, approving plans and ordering the advertisement for bids
for the 2018 Trail Rehabilitation CIF-18-001 and 2018 Trail Overlay Project PA-18-01.
Recommendation:
Approve Resolution R2018-062.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2018 Trail Rehabilitation Project
CIP-18-001 and 2018 Trail Overlay Project PA-18-01 (see attached CIP summary
sheets). These projects consist of overlaying and reconstructing the bituminous trail surface
and constructing ADA compliant pedestrian curb ramps and miscellaneous restoration. The
rehabilitation project is located adjacent to Vierling Drive from Adams Street to Marschall
Road. The overlay project is located adjacent to the upper valley drainage ditch from
Goldenrod Lane to Marschall Road (see attached Plan Title Sheet). These projects are a
continuation of the city's pavement preservation program to maintain existing infrastructure.
It should be noted that a revision to the project scope proposed in the CIP is being
recommended that includes the following:
• Rehabilitation of the Vierling Drive trail from Spencer Street to Marschall Road was
added to the project. The 2015 CIP and 2016 CIP each identified trail rehabilitation
projects. These projects were postponed to maximize life of existing trail infrastructure,
which also allowed for the reconstruction of a larger portion of the Vierling Drive trail
system at one time.
Plans have been prepared as directed and public bids are ready to be solicited to construct
Page 89 of 177
the improvements. Upon approval, the advertising and bidding will commence with a
scheduled bid opening of approximately June 7, 2018. Bids would then be considered at the
June 19, 2018 City Council meeting. Construction of the improvements will be performed
between June and September of 2018.
Budget Impact:
The CIP identifies a budget of$100,000 for the 2018 Trail Rehabilitation Project and will
be funded by the Capital Improvement Fund. The CIP also identifies a budget of$60,000
for the 2018 Trail Overlay project. Funding for this portion of the project will be the Park
Asset Internal Service Fund.
The 2015 CIP and 2016 CIP each identified a budget of$80,000 for trail rehabilitation
projects. These projects were postponed to maximize life of existing trail infrastructure.
Funding has been carried over within the Capital Improvement Fund for use on trail
projects.
ATTACHMENTS:
D Resolution R2018-062
D CIP Sheet CIF-18-001
D CIP Sheet PA-18-01
D Plan Title Sheet
Page 90 of 177
RESOLUTION 82018-062
A Resolution Approving Plans and Specifications
and Ordering Advertisement for Bids
for the 2018 Trail Rehabilitation Project CIF-18-001
and for the 2018 Trail Overlay Project PA-18-01
WHEREAS, the City Engineer has prepared plans and specifications for improvements for
the 2018 Trail Rehabilitation and 2018 Trail Overlay Projects, which include the reconstruction of
bituminous trail,paving a bituminous overlay, and appurtenance work; and has presented such plans
and specifications to the Council for approval.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA,THAT:
1. Such plans and specifications, a copy of which is on file and on record in the Office
of the City Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The Advertisement for Bids shall be published as required by
law.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held this day of , 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR201S-PROJECT/2018 Trail Rehab CIF-18-001\PROJECTMGMTLETTERS MEMOS/RESR2018-062APPROV&PLANS-ORDERBIDS
Page 91 of 177
Capital Improvement Plan 2018 thr u 2022
City of Shakopee, Minnesota Department Capital Improvements Fund
Contact Public Works Director
Project# CIF-18-001 Type Improvement
Useful Life
Project Name Trail Rehabilitation
Category Recreation
Accounting Code Priority 1 Critical for Safety/Preservat
Fund Capital improvement Fund
Description Total Project Cost: $420,000
Rehabilitation of existing trails in the city along street or county roads.
Justification
The age and condition of trail segments require rehabilitation.
Expenditures 2018 2019 2020 2021 2022 Total
Construction/Maintenance 90,000 75,000 75,000 75,000 75,000 390,000
Engineering/Administration 10,000 5,000 5,000 5,000 5,000 30,000
Total 100,000 80,000 80,000 80,000 80,000 420,000
Funding Sources 2018 2019 2020 2021 2022 Total
Capital Improvement Fund 100,000 80,000 80,000 80,000 80,000 420,000
Total 100,000 80,000 80,000 80,000 80,000 420,000
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PROJECT LOCATION
25
Page 92 of 177
Capital Improvement Plan 2018 thru 2022
City of Shakopee, Minnesota Department Park Asset Internal Serv.Fun
Contact Public Works Superintendent
Project# PA_18_01 Type Maintenance
Useful Life 25
Project Name 'Trail Overlay
Category Trails
Accounting Code Priority 2 Important-Provide Efficeinc
Fund Park Asset IS Fund
Description Total Project Cost: $320,000
Trail overlay
Justification
Ongoing maintenance of recreation trails and part of an overall pavement management program.
Expenditures 2018 2019 2020 2021 2022 Total
Improvements 60,000 65,000 65,000 65,000 65,000 320,000
Total 60,000 65,000 65,000 65,000 65,000 320,000
Funding Sources 2018 2019 2020 2021 2022 Total
Park Asset Internal Service 60,000 65,000 65,000 65,000 65,000 320,000
Fund
Total 60,000 65,000 65,000 65,000 65,000 320,000
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Page 93 of 177
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' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
2018 Sanitary Sewer Lateral Pipe Rehabilitation Project.
Policy/Action Requested:
Approve Resolution R2018-061, approving plans and ordering the advertisement for bids
for the 2018 Sanitary Sewer Lateral Pipe Rehabilitation Project SEWER-18-003.
Recommendation:
Approve Resolution R2018-061.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2018 Sanitary Sewer Lateral Pipe
Rehabilitation Project SEWER-18-003, consisting of cured-in-place lateral lining of
sanitary sewer services under various streets throughout the city (see attached CIP
summary sheet). The city has successfully completed similar lateral lining projects in 2015
and 2016. This is a continuation of the lateral lining program to maintain existing sanitary
sewer infrastructure, prevent potential damage to city streets, and avoid expensive repairs
for residents when sanitary sewer service failures occur.
It should be noted that revisions to the project scope proposed in the CIP are being
recommended to take advantage of the technology, construction type and bulk bid pricing of
this type of project. The recommended additions listed below will extend service life of the
sewer mains and lower the risk of failure where the City and County have made recent
improvements to the street surface:
• Cured-in-place lining of 95 feet of sanitary sewer main at the intersection of Shakopee
Avenue and Marschall Road. Marschall Road received a bituminous overlay in 2016,
the sanitary sewer is an existing vitrified clay pipe line that crosses the county road,
and the sewer is deep in this area.
• Cured-in place lining of 2 short spot repairs of the sanitary sewer main on 5th
Page 95 of 177
Avenue. These spot repairs are within the 2018 Bituminous Overlay project area. The
issues include a hole in a segment of pipe and root intrusion at a service location;
both issues were identified through the city's annual televising inspection program.
Plans have been prepared as directed and public bids are ready to be solicited to construct
the improvements. Upon approval, the advertising and bidding will commence with a
scheduled bid opening of approximately June 7, 2018. Bids would then be considered at the
June 19, 2018 City Council meeting. Construction of the improvements will be performed
between July and November of 2018.
Budget Impact:
The CIP identifies a budget of$750,000 for the 2018 Sanitary Sewer Lateral Pipe
Rehabilitation Project and will be funded by the Sanitary Sewer Fund.
ATTACHMENTS:
D Resolution R2018-061
D CIP Sheet Sewer-18-003
D Plan Title Sheet
Page 96 of 177
RESOLUTION 82018-061
A Resolution Approving Plans and Specifications
And Ordering Advertisement for Bids
For The 2018 Sanitary Sewer Lateral Pipe
Rehabilitation Project SEWER-18-003
WHEREAS, the City Engineer has prepared plans and specifications for improvements for
the 2018 Sanitary Sewer Lateral Pipe Rehabilitation Project that includes construction of cured-in-
place lining and appurtenance work, and has presented such plans and specifications to the Council
for approval.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA,THAT:
1. Such plans and specifications, a copy of which is on file and of record in the Office
of the City Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The Advertisement for Bids shall be published as required by
law.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held this day of , 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2018-PROJECT/2018SEWERLINING\PROJECTMGMTLETTERS MEMOS/RESR2018-061\APPROVE-PLANS-ORDER-BIDS
Page 97 of 177
Capital Improvement Plan 2018 thru 2022
City of Shakopee, Minnesota Department Sanitary Sewer Fund
Contact Public Works Director
Project# Sewer-18-003 Type Maintenance
Useful Life
Project Name Service Replacement
Category Sanitary Sewer
Accounting Code Priority 1 Critical for Safety/Preservat
Fund Sanitary Sewer Fund
Description Total Project Cost: $2,250,000
Replace or line services located on mains that have been lined.
Justification
To date,there are 750 services connected to sewer mains that have been lined. Many of the sewer service pipes are over 40 years old.
Expenditures 2018 2019 2020 2021 2022 Total
Construction/Maintenance 625,000 625,000 625,000 1,875,000
Engineering/Administration 125,000 125,000 125,000 375,000
Total 750,000 750,000 750,000 2,250,000
Funding Sources 2018 2019 2020 2021 2022 Total
Sanitary Sewer Fund 750,000 750,000 750,000 2,250,000
Total 750,000 750,000 750,000 2,250,000
r
PROJECT LOCATION
177
Page 98 of 177
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pbllakA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Ryan Halverson, Assistant City Engineer
TO: Mayor and Council Members
Subject:
Award a contract for the 2018 Bituminous Overlay and Community Center Back Parking
Lot Overlay Projects.
Policy/Action Requested:
Adopt Resolution R2018-059, awarding a contract in the amount of$1,274,644.83 to Wm.
Mueller & Sons, Inc., for the 2018 Bituminous Overlay Project CIF-18-002 and
Community Center Back Parking Lot Overlay Project PA-18-013.
Recommendation:
Approve Resolution R2018-059.
Discussion:
The city's Capital Improvement Plan (CIP) contains the 2018 Bituminous Overlay Project
CIF-18-002 and Community Center Back Parking Lot Project PA-18-013. On April 17,
2018, the City Council adopted Resolution R2018-053 approving the plans and
specifications, and authorizing bidding of the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting
Law, bids were solicited and opened on May 3, 2018. Six (6) bids were received and Wm.
Mueller & Sons, Inc., from Hamburg, Minnesota, is the low bidder in the amount of
$1,274,644.83 (see the attached resolution for the bid tabulation summary). The CIP
construction cost estimate for the combined projects was $1,265,000. Wm. Mueller & Sons,
Inc., has the capacity and experience for the project and is deemed a responsible bidder.
They are prepared to begin work in June with an anticipated completion in August 2018.
Budget Impact:
The CIP identifies a budget of$1,310,000 for the 2018 Bituminous Overlay Project and
will be funded by the Capital Improvement Fund with additional minor funding identified
out of the Sanitary Sewer Fund, Surface Water Fund, and Shakopee Public Utilities for
miscellaneous repairs to those utilities as needed. The CIP also identifies a budget of
Page 100 of 177
$55,000 for the Community Center Back Park Lot Project out of the Park Asset Internal
Service Fund. The total CIP budget was $1,365,000.
The total estimated project cost based on the low bid plus five percent (5%) contingency
and eight percent (8%) estimated engineering/administration/legal make up a revised total
project budget of$1,440,000.00, which is 5.5 percent ($75,000) over the combined CIP
budgets. The contingency amount covers any unexpected change orders, quantity
adjustments and other miscellaneous expenses encountered as part of the project. The
Capital Improvement Fund and the Park Asset Internal Service Fund have enough cash
balance to absorb the identified over-budget amount.
ATTACHMENTS:
D Resolution R2018-059
Page 101 of 177
RESOLUTION R2018-059
A Resolution Accepting Bids for
for the 2018 Bituminous Overlay CIF-18-002
and Community Center Back Parking Lot PA-18-013
WHEREAS,pursuant to an advertisement for bids for the 2018 Bituminous Overlay
CIF-18-002 and Community Center Back Parking Lot PA-18-013, bids were received, opened on
May 3, 2018, and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Amount
WM. MUELLER& SONS, INC. $1,274,644.83
NORTHWEST ASPHALT, INC. $1,295,280.98
PARK CONSTRUCTION CO $1,366,864.12
BITUMINOUS ROADWAYS, INC. $1,423,534.45
OMG MIDWEST INC DBA CHARD $1,495,639.44
VALLEY PAVING, INC. $1,513,811.15
WHEREAS, Wm. Mueller & Sons, Inc., 831 Park Avenue, Hamburg, MN 55339, is the
lowest responsible bidder for the 2018 Bituminous Overlay and Community Center Back Parking Lot
Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA,THAT:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Wm.Mueller&Sons,Inc.,in the name of the City of Shakopee for the 2018 Bituminous
Overlay and Community Center Back Parking Lot Overlay Projects according to the plans and
specifications therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of 12018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2018-PROJECTS/201&ONTRLAY/PROJECT MGMTTETTERS AND MEMOS\RES R2019-059-AWARD-CONTRACT
Page 102 of 177
*4.E.5.
pbllakA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Steve Lillehaug, City Engineer/Public Works Director
TO: Mayor and Council Members
Subject:
Vierling Drive Phase 2 Project CIF-18-007
Policy/Action Requested:
Adopt Resolution R2018-060, awarding a contract in the amount of$1,759,901.32 to
Eureka Construction, Inc., for the Vierling Drive Phase 2 Project CIF18-007.
Recommendation:
Approve Resolution R2018-060.
Discussion:
The city's Capital Improvement Plan (CIP) contains the Vierling Drive Phase 2 Project
CIF-18-007. On April 17, 2018, the City Council adopted Resolution R2018-055 approving
the plans and authorizing bidding for Phase 2 of the project that includes the installation of
the storm sewer, roadway, streetscaping, street lighting, and a roundabout to serve access to
the adjacent parcels that are currently available for development.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting
Law, bids were solicited and opened on May 8, 2018. A total of five (5) bids were received
and Eureka Construction, Inc., from Lakeville, Minnesota, is the low bidder in the amount
of$1,759,901.32 (see attached resolution and bid summary). The construction cost estimate
for the project was $1,805,033.00. Eureka Construction, Inc., has the capacity and
experience for the project and is deemed a responsible bidder. They are prepared to begin
work immediately with an anticipated substantial completion in September 2018.
Budget Impact:
The CIP identified a project budget of$1,500,000 which was subsequently increased as part
of the ordering of the plans and bidding procedures to a total revised estimated project cost
of$2,498,000.
The updated total estimated project cost is as follows:
Page 103 of 177
Phase 1 construction cost $ 322,000.00
Phase 2 construction cost $1,759,901.32
Phase 2 contingency (5%) $ 90,000.00
Phase 1 & 2 W SB Fees $ 186,000.00
Phase 1 & 2 Eng/Admin/Legal 8 1003000.00
Total Estimated $2,457,901.32
The recommended total project budget of$2,457,901.32, is 1.65 percent ($40,098.68) under
the revised budget amount. The contingency amount covers any unexpected change orders,
quantity adjustments and other miscellaneous expenses encountered as part of the project.
Project funding includes the Capital Improvement Fund, Shakopee Public Utilities, Tree
Fund and the EDA. The EDA funding is expected to be from the net EDA proceeds from
the sales of the adjacent EDA parcels.
ATTACHMENTS:
D Resolution R2018-060
Page 104 of 177
RESOLUTION R2018-060
A Resolution Accepting Bids for the
Vierling Drive Phase 2 Project CIF-18-007
WHEREAS, pursuant to an advertisement for bids for the Vierling Drive Phase 2 Project
CIF-18-007, bids were received, opened on May 8, 2018, and tabulated according to law, and the
following bids were received complying with the advertisement:
Bidder Amount
EUREKA CONSTRUCTION, INC. $1,759,901.32
S.M. HENTGES & SONS, INC. $1,864,834.83
C.S. MCCROSSAN $1,886,697.36
MIDWEST CIVIL CONSTRUCTORS $2,029,646.40
MAX STEININGER, INC. $2,171,647.34
WHEREAS, Eureka Construction, Inc., 20141 Icenic Trail, Lakeville, MN 55044 is the
lowest responsible bidder for the Vierling Drive Roadway and Storm Sewer Improvements Project in
the amount of$1,759,901.32.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA THAT:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Eureka Construction, Inc., in the name of the City of Shakopee for the Vierling Drive
Phase 2 Project according to the plans and specifications therefore approved by the City Council and
on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota,held this
15th day of May 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 105 of 177
7.A.
PbIIIA
Shakopee City Council
May 15, 2018
FROM: Michael Kerski, Director of Planning and Development
TO: Mayor and Council Members
Subject:
Public Hearing on Amendment to the original Economic Development Authority
(EDA) Resolution to incorporate HRA properties into the EDA.
Policy/Action Requested:
Hold a public hearing and then vote on Resolution No. R2018-066 amending Resolution
No. 4206, as amended, regarding the creation of an Economic Development Authority.
Recommendation:
Hold the public hearing and approve Resolution No. R2018-066 amending Resolution No.
4206, as amended, regarding the creation of an Economic Development Authority.
Discussion:
Through the Redevelopment process, it was found that property was still in the name of the
former Shakopee Housing and Redevelopment Authority (HRA) and that the property was
not transferred to the EDA as part of the EDA's creations.
Pursuant to Section 469.092, subdivision 2 of the EDA Act, the City Council may modify
the Enabling Resolution at any time and pursuant to Section 469.095, subdivision 2(d) of
the EDA Act, the Enabling Resolution may provide that the members of the City Council
shall serve as the commissioners of the EDA, which is the case for Shakopee.
The City Council is holding a duly noticed public hearing to modify the Enabling Resolution
in accordance with Section 469.095 of the EDA Act, at which all interested persons are
given an opportunity to be heard.
The changes that will be to the original enabling Resolution that created the EDA would be:
1.) The legal name of the EDA is hereby amended to be the "Economic Development
Authority for the City of Shakopee, Minnesota." Such amendment conforms with the
Page 106 of 177
Bylaws of the EDA.
2.) The text of paragraph 3 under the heading of"Enabling Resolution" of the Enabling
Resolution is hereby repealed and shall be replaced with the following:
The City Council of the City of Shakopee shall serve as the board of commissioners of
the EDA. The term of EDA commissioners will coincide with their term of office as
members of the City Council. A vacancy is created in the membership of the commission
when a City Councilmember ends Council membership.
3.) The following provision shall be added as paragraph 4 under the heading "Transfer of
Authority of the Shakopee Housing and Redevelopment Authority, effective April 14,
1995" of the Enabling Resolution and shall be effective upon adoption of this resolution:
All real property owned by the Shakopee Housing and Redevelopment Authority shall
be conveyed to the EDA. For the sole purpose of conveying any and all property owned
by the Shakopee Housing and Redevelopment Authority to the Economic Development
Authority for the City of Shakopee, the President and the Executive Director of the
EDA shall have the authority to execute any and all conveyance documents on beha f of
the Shakopee Housing and Redevelopment Authority, in the capacity of Chair and
Executive Director, respectively.
These changes will allow the transfer of current HRA property to the EDA and the
appropriate deeds are attached.
Budget Impact:
ATTACHMENTS:
D Resolution
D Deed
D Deed
Page 107 of 177
CITY OF SHAKOPEE
RESOLUTION NO 82018-066
RESOLUTION AMENDING RESOLUTION NO. 4206, AS AMENDED, REGARDING
THE CREATION OF AN ECONOMIC DEVELOPMENT AUTHORITY
WHEREAS,the City Council(the"City Council") of the City of Shakopee,Minnesota(the"City")
created the Economic Development Authority of the City of Shakopee, Minnesota (the "EDA") by
Resolution No. 4206, adopted by the City Council on April 4, 1995, as amended by Resolution No. 4381,
adopted by the City Council on February 6, 1996 (collectively, the "Enabling Resolution"), pursuant to
Minnesota Statutes, Sections 469.090 through 469.1082,as amended(the "EDA Act"); and
WHEREAS, the Board of Commissioners adopted Resolution No. 95-2 on May 2, 1995, approving
the Bylaws of the EDA(the`Bylaws"); and
WHEREAS, the EDA was created to coordinate and administer all economic development and
redevelopment activities of the City and has the powers given to an economic development authority under
the EDA Act, including the powers of a housing redevelopment authority under Minnesota Statutes,
Sections 469.001 through 469.047, as amended; and
WHEREAS, the Enabling Resolution transferred all activities, programs, projects, operations, and
authority of the Shakopee Housing and Redevelopment Authority to the EDA; and
WHEREAS, pursuant to Section 469.092, subdivision 2 of the EDA Act, the City Council may
modify the Enabling Resolution at any time; and
WHEREAS, pursuant to Section 469.095, subdivision 2(d) of the EDA Act, the Enabling
Resolution may provide that the members of the City Council shall serve as the commissioners of the EDA;
and
WHEREAS,the City Council has determined to further modify the Enabling Resolution, and on the
date hereof, the City Council conducted a duly noticed public hearing regarding the modification of the
Enabling Resolution, in accordance with Section 469.095 of the EDA Act, at which all interested persons
were given an opportunity to be heard;
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Shakopee,that:
1. The legal name of the EDA is hereby amended to be the "Economic Development
Authority for the City of Shakopee,Minnesota." Such amendment conforms with the Bylaws of the EDA.
2. The text of paragraph 3 under the heading of "Enabling Resolution" of the Enabling
Resolution is hereby repealed and shall be replaced with the following:
The City Council of the City of Shakopee shall serve as the board of commissioners of the EDA.
The term of EDA commissioners will coincide with their term of office as members of the City
Council. A vacancy is created in the membership of the commission when a City Councilmember
ends Council membership.
521957v1 SH235-1
Page 108 of 177
3. The following provision shall be added as paragraph 4 under the heading "Transfer of
Authority of the Shakopee Housing and Redevelopment Authority, effective April 14, 1995" of the
Enabling Resolution and shall be effective upon adoption of this resolution:
All real property owned by the Shakopee Housing and Redevelopment Authority shall be conveyed
to the EDA. For the sole purpose of conveying any and all property owned by the Shakopee
Housing and Redevelopment Authority to the Economic Development Authority for the City of
Shakopee, the President and the Executive Director of the EDA shall have the authority to execute
any and all conveyance documents on behalf of the Shakopee Housing and Redevelopment
Authority,in the capacity of Chair and Executive Director,respectively.
4. The Enabling Resolution remains in full force and effect and is not modified except as
provided herein.
5. This resolution is effective upon approval by the City Council.
Approved by the City Council of the City of Shakopee this 15"'day of May,2018.
Mayor
ATTEST:
City Clerk
2
521957v1 SH235-1
Page 109 of 177
Quit Claim Deed
Deed Tax Due: $1.65
Consideration for this transfer is less than $500.00.
ECRV: NA
Date:
FOR VALUABLE CONSIDERATION, The Housing and Redevelopment Authority in and for the
City of Shakopee, a public body corporate and politic under the laws of the State of Minnesota,
Grantor, hereby conveys and quitclaims to Economic Development Authority for the City of
Shakopee, a public body corporate and politic under the laws of Minnesota, Grantee, real property
in Scott County, Minnesota, described as follows:
Lots 8, 9 and 10, Block 7, in the City of Shakopee, according to the plat of SHAKOPEE CITY on
file and of record in the Office of the Register of Deeds in and for said county and state.
Outlot B, MACEY SECOND ADDITION, according to the plat on file and of record in the Office
of the Registrar of Titles, Scott County, Minnesota.
Check here if part or all of the land is Registered(Torrens) 0
together with all hereditaments and appurtenances.
❑ The Seller certifies that the Seller does The Housing and Redevelopment Authority in
not know of any wells on the described and for the City of Shakopee
real property.
❑ A well disclosure certificate accompanies
this document or has been electronically By
filed. (If electronically filed, insert
WDC number: Matt Lehman
❑ I am familiar with the property described Its Chair
in this instrument and 1 certify that the
status and number of wells on the By
described real property have not William H. Reynolds
changed since the last previously filed Its Executive Director
well disclosure certificate.
5226450 CBR SH235-1
Page 110 of 177
STATE OF MINNESOTA }
SS.:
COUNTY OF SCOTT
The foregoing was acknowledged before me this day of , 2018, by Matt
Lehman and William H. Reynolds, the Chair and Executive Director, respectively, of The Housing
and Redevelopment Authority in and for the City of Shakopee, a public body corporate and politic
under the laws of the State of Minnesota, on behalf of the public body, Grantor.
NOTARY STAMP SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT
This instrument was drafted by: Tax Statements should be sent to:
Kennedy& Graven, Chartered City of Shakopee
470 U.S. Bank Plaza 485 Gorman Street
200 South Sixth Street Shakopee, MN 55379
Minneapolis, MN 55402
(612) 337-9300
5226450 CBR SH235-1
Page 111 of 177
Quit Claim Deed
Deed Tax Due: $1.65
Consideration for this transfer is less than $500.00.
ECRV: NA
Date:
FOR VALUABLE CONSIDERATION, The Housing and Redevelopment Authority in and for the
City of Shakopee, a public body corporate and politic under the laws of the State of Minnesota,
Grantor, hereby conveys and quitclaims to Economic Development Authority for the City of
Shakopee, a public body corporate and politic under the laws of Minnesota, Grantee, real property
in Scott County, Minnesota, described as follows:
Lot 5, Block 29, lying north of the former Right/of/way of the Chicago,
Milwaukee, St. Paul & Pacific Railroad Company, formerly the Chicago,
Milwaukee and St. Paul Railway Co. and formerly the Hastings & Dakota
Railway Company, which said right/of/way is more particularly described as: All
that part of Lots 1 through 5 inclusive, and Lots 8 through 10 inclusive, Block 29,
City of Shakopee, County of Scott, State of Minnesota as follows:
Commencing at the southeast corner of said Block 29; thence North 0'05'15"
East along the East line of said Block 29 a distance of 9.74 feet to the point of
beginning of the land to be described; thence Northwesterly 326.14 feet along a
non-tangential curve concave to the South having a central angle of 6°02'34", a
radius of 3092.36 feet and a chord bearing of North 66°44'44" West to the
Westerly line of said Block 29; said curve herein after called line "A"; thence
North 0°02'38" East along said Westerly line of Block 29 a distance of 70.22 feet
to its intersection with a line lying 66.00 feet northerly of and running parallel
with said line "A", said parallel line hereinafter called Line "B"; thence
southeasterly along said Line `B" a distance of 258.87 feet to its intersection with
the West line of Lot 5, Block 29; thence South 0°04'06" West along said West
line of Lot 5 a distance of 8.79 feet to its intersection with Line "C", said line "C"
being 58.00 feet northerly of and parallel with said Line "A"; thence southeasterly
along said line "C" a distance of 66.12 feet to its intersection with said East line
of Block 29; thence South 0'05'15" W, along said East line of Block 26, a
distance of 64.49 feet to the point of beginning.
5226460 CBR SH235-1
Page 112 of 177
All of the above described land is according to the plat of Shakapee City on file
and of record in the office of the Scott County Recorder.
Check here if part or all of the land is Registered(Torrens) O
together with all hereditaments and appurtenances.
❑ The Seller certifies that the Seller does The Housing and Redevelopment Authority in
not know of any wells on the described and for the City of Shakopee
real property.
❑ A well disclosure certificate accompanies
this document or has been electronically By
filed. (If electronically filed, insert
WDC number: Matt Lehman
❑ 1 am familiar with the property described Its Chair
in this instrument and I certify that the
status and number of wells on the By
described real property have not William H. Reynolds
changed since the last previously filed Its Executive Director
well disclosure certificate.
5226460 CBR SH235-1
Page 113 of 177
STATE OF MINNESOTA }
SS.:
COUNTY OF SCOTT
The foregoing was acknowledged before me this day of , 2018, by Matt
Lehman and William H. Reynolds, the Chair and Executive Director, respectively, of The Housing
and Redevelopment Authority in and for the City of Shakopee, a public body corporate and politic
under the laws of the State of Minnesota, on behalf of the public body, Grantor.
NOTARY STAMP SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT
This instrument was drafted by: Tax Statements should be sent to:
Kennedy& Graven, Chartered City of Shakopee
470 U.S. Bank Plaza 485 Gorman Street
200 South Sixth Street Shakopee, MN 55379
Minneapolis, MN 55402
(612) 337-9300
5226460 CBR SH235-1
Page 114 of 177
8.A.1.
pb"IA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Monthly Financial Review - April 2018
Policy/Action Requested:
Discussion on the March 2018 General Fund revenues and expenditures along with the
Community Center/Sand Venture and Ice Arena year-over-year operations comparison.
Recommendation:
N/A- Informational Purposes Only
Discussion:
General Fund - April 2018 Review (See Attachment)
Revenue Variances (+/- 10% of 33% Target)
• One-third of the way through the year and General Fund revenues continue trending in
the right direction. If we ignore Taxes and Special Assessments, which are only
received twice a year in June and December, other revenues are at 37 percent of
budget.
• Intergovernmental revenues are below the target range at this point of the year, but are
only slightly less than the actual receipts at this same time last year. The difference
between this year and last year is due to a shift in state-aid from street maintenance to
street construction aid. Maintenance aid is accounted for in the General Fund and
construction aid is accounted for in the Capital Improvement Fund. Staff did account
for this shift when preparing the 2018 budget.
• Miscellaneous revenue is higher than both the target budget and the actuals from April
2017. This increase in revenue is attributed to an increase in interest revenue.
Expenditure Variances (+/- 10% of 33% Target)
• The Mayor and Council division incurs a number of one-time costs at the front of the
budget cycle and is anticipated to fall back within the variance parameters as the year
Page 115 of 177
progresses.
• Finance Department expenditures are below the target range at this point in the year.
The contract for assessing services with Scott County is expected to paid in May. That
payment will be approximately $270,000.
• Natural Resources expenditures will start to ramp up as the summer season approaches
and tree maintenance and preservation activities begin.
Community Center/Sand Venture& Ice Arena Year-over-Year Comparison - March
2018 (See Attachment)
2018 Ice Arena revenues are slightly higher at this point in the year compared to this same
time last year. This is largely due in part to the recognition of advertising revenue. In early
2017 a payment was made to the Shakopee Youth Hockey Association for their agreed upon
share of advertising revenue. This check should have been classified as a 2016 payable as
the coinciding revenue was recorded in 2016. Since it was not recorded in 2016, this
2017 expenditure reduces the net advertising revenue for the year. In effect our 2016
revenues were overstated
slightly and our 2017 revenues are understated by the same amount. At the end of the
day, this oversight washes itself out over the two years, 2016 and 2017.
Ice arena total expenditures are nearly identical to this same time last year and are tracking
with the 2018 budget.
Community Center/Sand Venture revenues are trending at about 40% of the 2018 budget,
which is in line with the budget target.
Community Center/Sand Venture expenditures are higher than this time last year due to the
facility not being fully functional until mid-summer. Through April 2018 the community
center/sand venture expenditures account for approximately 26 percent of the budget.
Individual line item expenditures will continue to be monitored as the year progresses.
As we move into the summer season revenues and expenditures will increase as Sand
Venture begins operations.
Deferred membership revenue as of March 31, 2018 is $251,303 compared to $176,678 a
year ago. This is direct result of strong annual membership sales throughout 2017 and into
2018.
Budget Impact:
No Budget Impact
Page 116 of 177
ATTACHMENTS:
D April 2018 Monthly Financial Report
D April 2018 Community Center & Ice Arena Year-to-Year Comparison
Page 117 of 177
CITY OF SHAKOPEE
Monthly Financial Report
YTD April YTD Budget April YTD
2018 2018 2018 Balance Percent 2017
Budget Actual Actual Remaining Used Actual
01000-GENERAL FUND
REVENUES:
*- TAXES (17,100,000) 0 0 (17,100,000) 0% 40 (72,849)
*- SPECIAL ASSESSMENTS (7,000) 0 17,824 (24,824) (255)% 17,195
*-LICENSES AND PERMITS (1,845,000) (172,187) (674,514) (1,170,486) 37% ;,�� (555,295)
*- INTERGOVERNMENTAL (1,486,100) (500) (246,235) (1,239,866) 17% (297,880)
*- CHARGES FOR SERVICES (5,709,800) (450,999) (2,359,247) (3,350,553) 41% ;,�� (1,793,465)
*-FINES AND FORFEITS (1,500) (100) (400) (1,100) 27% (866)
*-MISCELLANEOUS (196,500) (19,080) (143,057) (53,443) 73% + (92,110)
TOTAL REVENUES (26,345,900) (642,866) (3,405,628) (22,940,272) 13% (2,795,271)
EXPENDITURES:
11 -MAYOR&COUNCIL 169,300 11,516 82,689 86,611 49% 80,139
12-ADMINISTRATION 1,835,300 196,033 588,413 1,246,887 32% ;,�� 519,926
13 - CITY CLERK 405,400 36,054 113,475 291,925 28% 102,808
15 -FINANCE 1,265,700 89,108 215,228 1,050,472 17% m 251,981
17- COMMUNITY DEVELOPMENT 848,400 91,395 249,052 599,348 29% 184,209
18-FACILITIES 574,400 65,196 207,131 367,269 36% ;,�� 104,824
31 -POLICE DEPARTMENT 8,624,300 861,124 2,640,984 5,983,316 31% 2,522,057
32-FIRE 2,420,200 223,925 685,672 1,734,528 28% ;,�� 618,996
33 - INSPECTION-BLDG-PLMBG-HTG 810,600 94,140 296,247 514,353 37% 270,654
41 -ENGINEERING 817,600 94,001 264,977 552,623 32% ;> 202,224
42- STREET MAINTENANCE 2,143,200 150,770 616,050 1,527,150 29% 523,373
44-FLEET 464,200 50,467 137,475 326,725 30% ;,�� 145,073
46-PARK MAINTENANCE 2,060,300 165,777 534,011 1,526,289 26% 485,314
66-NATURAL RESOURCES 126,200 2,928 5,141 121,059 4% m 77,378
67-RECREATION 3,814,500 323,138 1,010,037 2,804,463 26% 803,565
91 - UNALLOCATED 216,300 584 2,384 213,916 1% + 1,890
TOTAL EXPENDITURES 26,595,900 2,456,155 7,648,965 18,946,935 29% 6,894,410
OTHER FINANCING
*- TRANSFERS IN (250,000) 0 0 (250,000) 0% 0
*- TRANSFERS OUT 0 0 0 0 0% 0
OTHER FINANCING TOTAL (250,000) 0 0 (250,000) 0% 0
FUND TOTAL 0 1,813,289 4,243,338 (4,243,338) 4,099,139
Key
+ Varies more than 10%than budget positively
+ Varies more than 10%than budget negatively
Within 10%of budget
Page 118 of 177
COMMUNITY CENTER BUDGET TO ACTUAL
Business Budget Apr YTD Apr YTD Apr YTD Apr YTD
Unit 2018 Actual Actual Actual Actual Year
2017 2018 Year Variance Variance%
0673- ICE ARENA
REVENUES (757,500.00) (254,531.28) (271,921.55) (17,390.27) 6.83
WAGES AND BENEFITS 272,800.00 92,884.97 106,383.05 13,498.08 14.53
OPERATING EXPENDITURES 499,500.00 124,909.64 111,706.40 (13,203.24) (10.57)
0673-ICE ARENA 14,800.00 (36,736.67) (53,832.10) (17,095.43) 46.54
0674&0678- COMMUNITY CENTER/SAND VENTURE
REVENUES (987,300.00) (94,439.94) (392,574.50) (298,134.56) 315.69
WAGES AND BENEFITS 1,257,000.00 227,225.96 313,873.03 86,647.07 38.13
OPERATING EXPENDITURES 854,150.00 146,962.93 229,696.99 82,734.06 56.30
0674&0678- COMMUNITY CENTER/SAND VENTURE 1,123,850.00 279,748.95 150,995.52 (128,753.43) (46.02)
*-DEFERRED REVENUE-MEMBERSHIPS (176,678.00) (251,303.00) (74,625.00) 42.24
DEFERRED REVENUE-CC MEMBERSHIPS (176,678.00) (251,303.00) (74,625.00) 42.24
5/3/2018 1:54:24 PM Page 119 of 177 Page 1 of 1
8.A.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
May 15, 2018
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Republic Services Request for Rate Increase
Policy/Action Requested:
Approve/Deny Republic Services request for rate increase of$0.15/month for standard
collection, $0.11/month every other week 30 gallon service and $0.08/month for recycling
collection effective for services rendered after June 1, 2018.
Recommendation:
Discussion:
Republic Services has the right to request an annual increase in their collection rates if their
actual costs change. Republic is requesting increases in accordance with the attached.
Administration has reviewed and agrees with their calculation of CPI data.
The increase Republic is requesting amounts to either $0.23/month or $0.19/month
($0.69/per bill or $0.57/per bill).
Budget Impact:
No budget impact
ATTACHMENTS:
D Republic Request
Page 120 of 177
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8.A.3.
pb"IA
Shakopee City Council
May 15, 2018
FROM: William H. Reynolds
TO: Mayor and Members of Council
Subject:
Conduct of Councilor Luce
Policy/Action Requested:
Review and determine any further steps
Recommendation:
None.
Discussion•
This will be a factual review of the actions of Councilor Luce since June of 2015 and be an
item to inform Council of continued issues with his behavior.
Budget Impact:
None.
Page 122 of 177
9.A.
pb"IA
' AKOFT. 7,
Shakopee City Council
May 15, 2018
FROM: Jeff Tate, Police Chief
TO: Mayor and City Council
Subject:
2018 Police Annual Report
Policy/Action Requested:
Council is asked to hear the 2018 Annual Report from the police department.
Recommendation:
Discussion:
Budget Impact:
ATTACHMENTS:
0 2018 Police Annual Report
Page 123 of 177
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L AKOFTJ,: ,
Shakopee City Council
May 15, 2018
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2018 activity. The following transactions are
notable for this reporting cycle:
• ProLogic ITS LLC requested payment for the body worn cameras, in-car video
system, Cloud storage and extended warranties, $177,936.77. The BWC grant is for
$60,000.00 to help offset the cost.
• Schichtel's Nursery Inc request payment for trees purchased for the Spring Tree
Planting Event, Clean-up Day Tree Sales and citywide tree replacement program.
$24,305.00. Trees were also purchased for these events from Knecht's Nurseries &
Landscaping, $2,160.00 and Wilson Nursery Inc, $4,843.00.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2018 budget
ATTACHMENTS:
D Monthly Financial Report
Page 141 of 177
D Council Check Summary
D Council Check Register
D Bill List Transfers
Page 142 of 177
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Funds transferred electronically May 2, 2018 to May 15, 2018
PAYROLL $ 329,565.37
FIT/FICA $ 93,308.64
STATE INCOME TAX $ 21,175.51
PERA $ 92,768.94
HEALTH CARE SAVINGS $ 14,725.90
HEALTH SAVINGS ACCT $ 10,712.22
NATIONWIDE DEF COMP $ 13,694.65
ICMA DEFERRED COMP $ 1,707.44
MSRS $ 3,964.92
FSA $ 531.33
MN WAGE LEVY $ 144.23
Total $ 582,299.15
Page 177 of 177