HomeMy WebLinkAbout02/28/1995 TENTATIVE AGENDA
SHAKOPEE, MINNESOTA
COMMITTEE OF THE WHOLE FEBRUARY 28 , 1995
LOCATION: City Hall, 129 Holmes Street South
Mayor Gary Laurent presiding
1] Roll Call at 5: 30 p.m.
2] Approve the Minutes of February 21, 1995
3 ] Review of Draft 1995 Comprehensive Development Plan
4] T. I. F. Trust Status
5] Community/Civic Center Components
6] Other business:
7] Adjourn
Barry Stock
Acting City Administrator
TENTATIVE AGENDA
ADJ.REG. SESSION SHAKOPEE, MINNESOTA FEBRUARY 28, 1995
Mayor Gary Laurent presiding
1] Roll Call after COW meeting
2] Community/Civic Center Components
3 ] Select upcoming COW meeting dates
4] Other business:
5] Adjourn
Barry Stock
Acting City Administrator
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL.
COMMITTEE OF THE WHOLE SHAKOPEE, MINNESOTA FEBRUARY 21, 1995
Mayor Laurent called the meeting to order at 5 : 34 p.m. with
Councilmembers Brekke, Beard, Sweeney, and Lynch present . Also
present : Dennis R. Kraft, City Administrator; Barry Stock,
Assistant City Administrator; Karen Marty, City Attorney; Judith
Cox, City Clerk; and Gregg Voxland, Finance Director.
Lynch/Sweeney moved to approve the minutes of January 24, and
February 3 , 1995 . Motion carried unanimously.
Mr. Stock explained that a couple of weeks ago City Council
authorized the hiring of Greystone Construction to perform the
design and construction management services for the proposed
recreation facility. Mr. Kevin O'Brien from Greystone
Construction has met with staff to discuss the project components
and issues that needed to be addressed. A topographical survey
has been delivered to the City of Shakopee for the site . He
identified the issues that Mr. O'Brien would be speaking to and
stated that Jeff and Paul would be following up on the cost and
design of the facility.
Mr. Kevin O'Brien, Greystone Construction, reviewed the
construction time schedule for the proposed recreation facility.
He explained that the schedule was based on a November 1st
completion date for ice skating. He identified two critical
items involved in the construction schedule: (1) procuring pre-
cast concrete, which requires a lead time of 15 weeks and (2)
ordering the structural steel, which requires a 13 week lead
time.
Mr. O'Brien provided City Council with a time schedule which
identified the different components for the facility and the time
frame under which construction would take place. He explained
that the project would be bid in three phases . First phase would
be for the pre-cast concrete with a bid date of March 13th, the
second phase for the structural steel with a bid date of April
3rd, and the third phase for the remainder of the project with a
bid date of May 4th.
Mr. O'Brien explained that he is recommending that a design
committee be selected tonight who would be intrusted to be able
to make decisions after getting input from the community.
Discussion ensued on what would be the responsibilities of the
design committee and it's makeup.
Sweeney\Brekke moved that Mr. Kraft and Mayor Laurent be
designated for the design committee . Motion carried unanimously.
Mr. Paul Dahlberg, Arena Consulting and Construction and Mr. Jeff
Hansel, Greystone Construction, reviewed the estimated cost for
the facility and the design.
Mr. Jeff Hansel explained that they will be sticking closely to
the original design for the ice facility. He explained that
there would be four locker rooms but they would be -
interchangeable. He stated- that this would be a turn-key
operation for a $2 million structure. He then identified
facility components as follows : ice arena - $2 million; commons
area for 6, 000 s_q. ft . - $500, 000; optional gymnasium for one
full basketball court and- two small courts including locker rooms
— $900, 000; site development - $30, 000 per ball field; parking
lot, roads, and landscaping - approximately $200, 000 . He stated
that he does not have an approximate cost estimate for the
grading- and utilities at this time.
There was a discussion among Councilmembers as to whether or not
it would be desirable to include the gymnasium at this time for
the additional cost of $900, 000 .
Mr. Dahlberg explained what preliminary work has been done.
Utilizing a sketch of the site area he identified where the
different components of the recreational facility would be
located as well as parking and future potential expansions.
Mr. O'Brien explained that within the next couple of weeks he
needs to know exactly what components City Council desires to be
included in the recreation facility. At that time he will be
able to submit costs to the design committee in itemized form.
A brief discussion followed regarding the tax increment financing
funds and the proposed legislation that would restrict the use of
the funds.
There was a consensus of Councilmembers to meet in adjourned
regular session on February 28th to discuss the proposed
facility further.
Mayor Laurent adjourned the Committee of the Whole meeting at
7: 05 p.m.
Judith S. Cox, City Clerk
Recording Secretary
Memo To: Dennis R. Kraft, City Administrator
From:
RE:
Lindberg S. Ekola, Planning Director
Draft 1995 Shakopee Comprehensive Plan
Date: February 24, 1995
INTRODUCTION:
At the February 23,1995, meeting, the Planning Commission reviewed the draft 1995 Shakopee *3
Comprehensive Plan. The Planning Commission voted to continue the public hearing to its March
9, 1995 meeting.
BACKGROUND:
At the February 23 Planning Commission meeting, four parties of property owners of the area
south of the Bypass and west of CR 17 including representatives from Jackson Township,
expressed concerns on the proposed staging concepts. They requested a two week continuance
of the public hearing in order to provide adequate time to review the draft plan document.
The consultant for this group of property owners has been provided a copy of the draft 1995
Comprehensive Plan as well as the Comprehensive Sewer Plan (SEH). Engineering and Planning
Staff will meet with this group to review the proposed staging concept as well as the
methodologies used in developing it.
Although the February 28 Committee of the Whole was scheduled in advance of the anticipated
closing of the Planning Commission public hearing, the February 28 meeting will give City
Council members an opportunity to begin an initial review of the draft Comprehensive Plan in its
final format. It is anticipated that this meeting will focus on familiarizing the Committee of the
Whole with the document, not on getting into the policy issues that have not yet been resolved at
the Planning Commission. There will be an opportunity for public interaction with the Committee
of the Whole or the City Council at a future meeting after the Planning Commission has made its
recommendation.
DISCUSSION:
Attached is a copy of the draft 1995 Shakopee Comprehensive Plan. Full-sized plans included in
the draft document will be provided at the February 28 meeting for reference purposes.
Throughout the review process for the Comprehensive Plan, a series of large or full-size plans
have been presented to the Planning Commission as well as the Committee of the Whole
regarding Land Use, Sanitary Sewers, Stormwater and Transportation. These plans have been
reviewed in great detail by both groups.
The February 28 Committee of the Whole meeting can provide an opportunity for Council
members to provide input to and ask questions of the Staff on the draft document. Another
opportunity following the Planning Commission recommendation, either in the Committee of the
Whole format or at a regular City Council meeting will occur.
ACTION REQUESTED:
Review the text and discuss the draft 1995 Shakopee Comprehensive Plan and provide comments
on the draft document.
(g:bfce\wpwin\wpdocs\shelly\cc\Draft95.cow)
Memo To: Shakopee City Council
From: Lindberg S. Ekola, Planning Director
RE: Long Range Planning Background Information and
Met Council Review Procedures
Date: February 28, 1995
NON AGENDA INFORMATION ITEM:
Shakopee Long Range Planning History
Exhibit A lists the major planning efforts undertaken by the City of Shakopee over the past
40 years. Clearly, the City has established a strong reputation for planning its future.
Exhibit B illustrates the most recent long range planning efforts. The 1990
Comprehensive Plan prepared by BRW was completed in June of 1991, and submitted
to the Metropolitan Council.
After the submittal of the 1990 Comprehensive Plan, a four part approach was developed
by the City to further analyze specific topic issues. These in depth studies or plans were
pursued to better answer questions facing the growing city's needs or address issues with
agencies such as the Metropolitan Council the Department of Natural Resources or the
Pollution Control Agency.
The 1995 Shakopee Comprehensive Plan is a beneficiary of the more detailed planning
studies prepared since 1990. Staff has worked to incorporate knowledge from these
planning studies directly into the 1995 Comprehensive Plan.
It is anticipated that in the next several years additional planning studies should be
considered or will be required to address other topics. For example, the Metropolitan
Council will be requiring that each municipality prepare a water plan. Shakopee Public
Utilities Commission (SPUC) will take the lead on this planning effort. Information from
the 1995 Comprehensive Plan will be provided for this water study. Additional planning
studies should be developed for a more detailed analysis of the City's park and recreation
needs.
Metropolitan Council Procedures and Submitals
Exhibit C is a flow chart illustrating the Metropolitan Council's Comprehensive Plan
review process. The 1995 Shakopee Comprehensive Plan represents a major amendment.
State law established the 90-day maximum review period for major amendments.
Exhibit D is a list of the three planning documents to be submitted to the Metropolitan
Council by the City of Shakopee in the next month. The three plan amendments are
independent but also related. Staff has been building dialogue with various Metropolitan
Council staff members over the past several months to facilitate the plan review processes
for these amendments.
EXHIBIT A
Long Range Planning Inventory
City of Shakopee, Minnesota
February 21 1995
1960 COMP PLAN
1967 Valley Industrial Park Analysis
1970 COMP PLAN
1972 Comprehensive Sewer Plan
1974 Sewer Capacity Report
1975 West Side Sanitary Sewer Report
1975 West Side Stormwater Report
1980 COMP PLAN (City Staff, Suburban Eng.)
1982 Infiltration Inflow Analysis (Bonestroo)
1984 Downtown Plan (Westwood)
1986 Racetrack District Study(Hoisington)
1990 COMP PLAN (BRW)
1991 Electrical System Study(Beck)
1992 Citywide Sidewalk Trail Plan (City Staff)
1992 Comprehensive Water Plan (Schoell Madsen)
1992 Comprehensive Sewer Plan (SEH)
1993 Comprehensive Stormwater Plan (OSM)
1993 Chaska Interceptor Agreement -Land Supply/Demand Analysis (City Staff)
1993 East Shakopee Area Transportation Study- City wide Growth Analysis
(City Staff)
1994 Trunk Sewer Policy Development (City Staff)
1995 COMP PLAN
(complan.pd)
EXHIBIT C
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EXHIBIT D
Met Council Submittals
City of Shakopee, Minnesota
February 28, 1995
Rahr Comp Plan amendment
*Amendment to the 1980 Comprehensive Plan- City Council approved
*Tier 1 document
*Submittal items:
1. Cover letter
2. Policies
3. City Council Memos/Resolution
4. Facility Plan (per March 11, 1992 Met Council letter)
*Issues:
1. No reduction in capacity or to Blue Lake Treatment Plant or allocation to
Minnesota River
2. Financial assurance private plant will not be a MCOW liability
*Time frame: Submit March 1, 1995. NPDES permit application to be submitted by
Rahr.
Comprehensive Sewer Plan (SEH)
*Recommended task from 1990 Comprehensive Plan
*Tier II document
*Submittal items:
1. Cover letter
2. City Council Memo/Resolution
3. SEH Comp Sewer Plan (revised 1/24/95)
4. River Trunk Feasibility Report
*Issues
1. L-16 design - 3700 gpm vs. 3200 gpm?
2. Reduction in River Trunk I/I -Methods, Cost
3. Staging too generalized
4. On site septic systems- Inspection , maintenance of existing septic systems
*Time frame: Submit first three submittal items March 1. Submit the River Trunk
Feasibility Study after it is completed.
1995 Comprehensive Plan
*Major amendment to replace the 1980 Comp Plan
*Tier I document
*Submittal items:
1. Cover letter
2. 5 copies of the 1995 Comp Plan
1
3. Attachment -Responses to Appendices A- G
Comprehensive Plan Amendment Package
4. Attachment -Responses to the Chaska Interceptor Agreement
*Issues
1. Projections
2. Land Supply
3. Land Demand
4. Amount of requested MUSA
5. Staging Concepts
6. Regional transportation system inspects
7. Scott County Highway Department opposition to the East Dean Lake area
MUSA expansion proposal due to differences on land values for future CR 21.
8. Burnsville School District extending into the eastern Shakopee area which
includes a portion of the property owned by Shakopee Crossings.
*Time frame: Submit after City Council approval
(g:\office\wpwin\wpdocs\shel ly\mcsub.com)
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TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: TIF Trust Status
DATE: February 22 , 1995
Introduction
Council has requested an update on the status of the TIF Trust
Fund.
Background
The City has been tracking and projecting the balance in the TIF
Trust Fund in relation to income, debt service needs and projected
projects for many years. Attached are schedules showing the
projections in the same format as previously used.
Attachment A shows using $4, 500, 000 for an athletic facility
and letting bond payments run as scheduled. TIF districts are
kept open as long as possible.
Attachment B shows using $4,500, 000 for an athletic facility,
$2, 500, 000 for Blocks 3 & 4, and calling bonds for payment
early. The small TIF districts are closed as soon as
possible. The small shortfall shown can be covered by left
over funds from the upper valley project and/or 1995 interest
earnings. Funds remaining at the end would need to be
returned to the County Auditor.
Attachment C shows using $4, 500, 000 for an athletic facility,
$2,500, 000 for Blocks 3 & 4, and calling bonds for payment
early. TIF district number 1 is closed sooner and the smaller
districts are then needed to stay open longer than in
attachment B.
Council will recall that these are estimates based on the pay
1993/94 level of taxation of the parcels in the TIF districts
noted. The critical issue now is the pending legislation that
could impose a cut off date for having projects "committed or under
contract" by a specific date in order to be eligible for the use of
TIF from the trust fund.
Depending on the final legislation and Council actions in the very
near future, the following projects could be eligible for
consideration by Council for TIF funding.
1. Chaska Interceptor.
This project is under contract with the MWCC and is
identified in the TIF plan for funding at the four
million dollar level.
2. Athletic Facility.
This project is not under contract but may qualify as a
commitment under previous Council actions. The final
wording of the legislation will determine. The project
is in the TIF plan as a "community center" at the
$3,500,000 dollar level.
3. Block 3 & 4 .
This project in not under contract or commitment but has
had some discussion and is placed under a moratorium. It
is identified in the TIF plan.
4 . Park projects.
These projects are not under contract or commitment.
There are park improvements identified in the TIF plan.
Note: South Bypass Ponding.
This project is under contract with MDOT (contracts
signed in recent years) but is not in the latest TIF
plan.
Action Recommended
Discuss and make recommendation to Council on the priorities of
utilizing TIF and timing for contracting projects.
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MEMORANDUM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Karen Marty, City Attorne w
DATE: February 24, 1995
RE: St . Francis Regional Medical Center
BACKGROUND:
In reviewing the resolution for St . Francis one last time, I
realized that the name of the Planned Unit Development had been
used as the name of the plat . Actually, St . Francis has changed
the name of the plat. The resolution refers to the plat as the
plat for Minnesota Valley Health Campus and the plat for the
Minnesota Valley Health Campus Planned Unit Development.
However, the plat itself is now named the plat of St. Francis
Medical Campus. The attached resolution corrects this name.
ALTERNATIVES:
1. Adopt Resolution No. 4184, to correct the name of the
plat.
2 . Do not adopt Resolution No. 4183 .
RECOMMENDED ACTION:
Move to adopt Resolution No. 4184, a corrected resolution of
the City of Shakopee, Minnesota, approving the preliminary and
final plat for St. Francis Medical Campus.
[2 3 MEM02]
Attachment
RESOLUTION NO. 4184
A CORRECTED RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING THE PRELIMINARY AND FINAL PLAT
FOR ST. FRANCIS MEDICAL CAMPUS
WHEREAS, on February 7, 1995, the City Council adopted
Resolution No. 4162, approving the preliminary and final plat for
the land included in the Minnesota Valley Health Campus Planned
Unit Development; and
WHEREAS, on February 21, 1995, the City Council adopted
Resolution No. 4183, revising and clarifying various details of
the development; and
WHEREAS, although the Planned Unit Development was entitled
the Minnesota Valley Health Campus Planned Unit Development, the
plat has a different name; and
WHEREAS, the name of the plat is the St. Francis Medical
Campus.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, as follows :
That the Preliminary and Final Plats for St. Francis Medical
Campus, covering the land in the Minnesota Valley Health Campus
Planned Unit Development and described as follows :
The Southeast Quarter (SE 1/4) of the Northeast Quarter (NE
1/4) ; The North 21. 15 feet of the Northeast Quarter (NE 1/4)
of the Southeast Quarter (SE 1/4) and the South Half (S 1/2)
of the Northeast Quarter (NE 1/4) of the Northeast Quarter
(NE 1/4) , Section 18, Township 115, Range 22, Scott County,
Minnesota;
is hereby approved, subject to the following conditions :
1. The following procedural actions must be taken:
A. Approval of the title opinion by the City Attorney.
B. Execution of a Developer' s Agreement for construction
of required improvements :
1) Water system to be installed in accordance with
the requirements of Shakopee Public Utilities
Commission. A separate agreement shall be entered
into in which the Developer shall agree to pay its
share of the cost of the water lines to be
constructed in County Road 17 and the east street
(Sarazin Street) .
2) Local streets shall be constructed in accordance
with the requirements of the design criteriaand -
standard specifications of the City of Shakopee.
The developer agrees to reimburse the City for the
construction costs in accordance with the Special
Assessment Policy.
3) Installation of storm sewer systems in accordance
with the requirements of the Design Criteria and
Standard specifications of the City of Shakopee.
The developer agrees to construct all stormwater
improvements on their property in accordance with
the approved Stormwater Management Plan for the
plat . The City agrees to reimburse the developer
for stormwater improvements in the south and west
streets (St . Frances Avenue and County Road 17) ,
except that the developer shall pay for all
oversizing costs associated with the stormwater
facilities as determined by the City Engineer.
•
4) Street lighting shall be installed in accordance
with the requirements of the Shakopee Public
Utilities Commission.
5) Electrical system shall be installed in accordance
with the requirements of the Shakopee Public
Utilities Commission.
6) Street signs will be constructed and installed by
the City of Shakopee at cost to the developer of
$250 . 00 each per sign pole. (4 Q $250 = $1, 000)
7) Cash payment in lieu of park dedication shall be
required. The park dedication payments may be
deferred to the time of the issuance of the
building permit for the principal structure for
each lot. The park dedication fee for Outlot A is
hereby set at $16, 053 .20, but shall be deferred
until Outlot A is replatted. At that time the
park dedication shall be due with simple interest
at 8%.
2 . The following must be completed prior to (or at the same
time as) the recording of the Final Plat with the Scott
County Recorder' s Office:
A. All private utility easements shall be shown on a
recorded easement . This easement document must be
approved by the City Attorney.
B. The developer shall record a 20 foot wide public water
easement between Lots 6 and 7 Block 1 along the 10 foot
2
drainage and utility easement located along the east
property line. -
3 . The following must be completed prior to the approval of
Building Permits or Certificates of Occupancy for the lots
in the subdivision plat :
A. No building permits shall be issued to Outlot A until
it is replatted.
B. The applicant shall submit verification that the
Minnesota Pollution Control Agency has approved the
NPDES Stormwater Permit for the proposed subdivision
prior to the release of the grading permit .
C. Final construction plans and the Stormwater Management
Plan shall be approved by the City Engineer prior to
the release of the grading permit.
D. Utility easements as required by the Shakopee Public
Utilities Commission shall be recorded prior to the
issuance of the Certificate of Occupancy for the
hospital (Lot 1, Block 1) , with the exception of the
easement between Lots 6 and 7, which shall be recorded
prior to or at the time of the recording of the final
plat.
E. The trunk sanitary sewer charge ($53, 950 . 94) for the
site (per Resolution No. 4157) shall be paid prior to
the issuance of the Certificate of Occupancy for the
hospital (Lot 1, Block 1) .
4 . The following actions must take place:
A. The developer shall be responsible for grading of the
plat as shown in the drainage plan.
B. Each lot shall have its own water service and sanitary
sewer service or common services may be provided in
compliance with the Plumbing Code. If these services
are common, a private easement and maintenance
agreement shall be recorded, and must be approved by
the City Attorney.
C. The developer shall provide adequate sanitary sewer
storage facilities on-site until the City sanitary -
sewer system becomes available to the site . The
developer shall connect to the City sanitary sewer
system when it becomes available.
D. The storm sewer system to be constructed in the north
(17th Avenue) and east (Sarazin Street) streets shall
3
f
be paid by the City of Shakopee. The developer shall
pay for all oversizing costs associated with the
stormwater facilities in these streets as determined by
the City Engineer.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are
hereby authorized and directed to execute said Developer' s
Agreement for the St. Francis Medical Campus plat Minnc3ota
Vallcy Health Campu3 3ubdivi3ion.
(Note : The underlined provisions are added to Resolution No.
4183; the otrickcn language has been deleted. )
Passed in session of the City Council
of the City of Shakopee, Minnesota, held this day of
, 1995 .
Mayor of the City of Shakopee
Attest : City Clerk
Approved as to form: (-,-/-API • l✓( City Attorney
[2 3 MEM02]
4