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Home My WebLink About12/06/1994 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 6, 1994 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2 ] Approval of Agenda 3 ] Recess for H.R.A. Meeting 4] Re-convene 5) Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9 ] Approve Minutes of November 1st, 9th, and 15th, 1994 10] Communications: a] Kevin O'Brien, Greystone Construction, regarding request for building permit fee rebate *b] Tom Handrich regarding costs due to street name change 11] PUBLIC HEARINGS: a] 7 : 30 P.M. - proposed installation of a street light at the intersection of Valley Park Dr. and Valley Industrial Blvd. S. - Res. 4130 b] 7 : 30 P.M. - proposed improvements to CR-16 from CR-17 to approximately 1, 000' East of CR-83 , Project 1995-3 , Res. 4131 c] 7 : 30 P.M. - proposed watermain improvements to St. Francis Regional Medical Center, Project 1995-2 , Res. 4132 (bring feasibility report) d] 8 : 00 P.M. - Application for a currency exchange license, The Unbank Company at Canterbury Downs, Res. 4129 e] Continuation of public hearing on the proposed vacation of the remainder of the alley in Block 31, Original Shakopee, Res . 4119 12 ] Recommendations from Boards and Commissions: None TENTATIVE AGENDA - - December 6, 1994 Page -2- 13 ] Reports from Staff a] Community Center - Council Direction *b] 1 Liquor Outlet Inc. Off Sale Intoxicating Liquor License c] 1995 Sanitary Sewer Rates - tabled 11/15 *d] Service Contract for Uniforms *e] Service Contracts *f] Purchase of Unused Holiday Time g] Consultant Contract for St. Francis Trunk Watermain *h] CR-18 Cooperative Agreement - Res. 4127 and 4128 *i] Savage Alternative Urban Areawide Review (AUAR) Cooperative Agreement *j ] Refuse Collection Contract Extension *k] Twin City Water Quality Grant Agreement *1] Murphy's Landing Electrical Work *m] Street Sweeper n] CR-15 Pedestrian Crossing - memo on table *o] Storm Drainage Billing Policy p] Snowplowing On Sidewalks - memo on table q] Fuller Street/CR-77 r] Chaska Interceptor Funding Sources s] River Trunk Sewer *t] Approve Bills in the Amount of $3 , 984 , 898 . 28 of which $3 , 720, 000. 00 is transfers of funds *u] 1995 Workers Compensation Insurance *v] Completion of Probation - Kevin Gulden *w] 1994 Auditor Authorization *x] Fire Service Agreements with Townships *y] Stop Signs at 12th Avenue and Polk Street *z] City Towing Contract 14] Resolutions and Ordinances: *a] Res. No. 4121 - Accepting Improvements for Stonebrooke *b] Res. No. 4124 - Accepting Improvements for Prairie Estates 3rd Addition *c] Res. No. 4125 - Accepting Improvements for Meadows 8th *d] Res. No. 4126 - Accepting Improvements for Meadows 9th *e] Res. No. 4134 - Setting Hearing for Improvements to P & V 1st and P & V 2nd Additions *f] Res. No. 4137 - Accepting Work on 11th Avenue Storm Sewer Laterals, Project 1994-6 *g] Res. No. 4133 - Setting Hearing on Installation of Street Light at CR-83 and Valley Ind. Blvd. *h] Ord. No. 390 - Water Well Construction *i] Ord. No. 391 - Uniform Housing Code *j ] Ord. No. 392 - Uniform Code Relating to Dangerous Bldgs. *k] Ord. No. 393 - Revising Fees for Business Licenses 15] Other Business: 16] Adjourn to Wednesday, December 7 , 1994 at 7 : 00 P.M. Dennis R. Kraft, City Administrator MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: December 2, 1994 1 . Attached is the December calendar of upcoming meetings . 2 . Attached is the December Business Update from City Hall . 3 . Attached is correspondence from the Minnesota Dept . of Revenue regarding the estimated percentage increase in 1995 Minnesota personal income shown on the notice of proposed property taxes for the taxes payable year 1995 . 4 . Attached is correspondence from the Staff Engineer to Mr. Van Zee regarding wetland replacement . 5 . Attached is a memorandum from the Staff Engineer regarding 1st Avenue MWCS Project . 6 . Attached is the Monthly Progress Report from the Engineering Department for November, 1994 . 7 . Attached is correspondence from Claudia Martin to the Mayor regarding a letter she sent to Skip Humphrey asking for help she needs for her daughter. 8 . Attached is the Revenue and Expenditure Reports as of Oct. 31, 1994 . 9 . Attached are the November 16, 1994 minutes of the Community Development Commission. 10 . Attached is a copy of an order before the Municipal Board of the State of Minnesota regarding Jackson Township annexation. 11 . Attached is correspondence from the Staff Engineer to Mr. Spurrier regarding a request for a Road Closed Ahead sign on Vierling Drive. 12 . Attached is the Planning Department Monthly Progress Report for November, 1994 . 13 . Attached are the December 8th agendas for the Planning Commission and Board of Adjustment and Appeals . 14 . Attached is the monthly progress report from the Assistant City Administrator. 15 . Attached is the Building Activity Report for November. 16 . Attached is a memorandum from the Finance Director regarding townhouse water service. 17 . Attached is a memorandum from the Staff Engineer regarding T.H. 101 Southerly Bypass. 18 . Attached is the Police Newsletter for Council review. -0- / J a n 1 4 1994De c 4 1995 Meeting Schedules SUN MON TUE WED THU FRI SAT Dec 4 Dec 5 Dec 6 Dec ? Dec 0 Dec 9 Dec 10 4:30pm Public 7:00pm City 7:00pm Public 7:30pm Planning Utilities Council Hearing Tax Commission Levy Dec 11 Dec 12 Dec 13 Dec 14 Dec 15 Dec 16 Dec 1 ? 7:00pm Cont. 7:30pm Planning Hearing Commission - 7:30pm Joint Comp Plan Meeting with Hearing County & Townships Dec 10 Dec 19 Dec 20 Dec 21 Dec 22 Dec 23 Dec 24 7:00pm City 5:30pm Council Community Development Commission Dec 25 Dec 26 Dec 27 Dec 20 Dec 29 Dec 30 Dec 31 City Hall Closed - Christmas Jan 1 Jan 2 Jan 3 Jan 4 Jan 5 Jan 6 Jan 7 New Years ' 7:00pm City 7:30pm Planning Council Commission City Hall Closed for New Years Jan 0 Jan 9 Jan 10 Jan 11 Jan 12 Jan 13 Jan 14 7:30pm Planning Commission 11/29/1994 BUSINESS UPDATE FROM CITY HALL Volume 8 No. 12 Dear Chamber Member: December 1, 1994 Administration Finance Administration is currently in the process of City Council is holding a public hearing on December negotiating 1995 labor union contracts with the 7th at 7:00 in City Hall to discuss the 1995 budget and following three bargaining units: 1. Teamsters Local property tax levy. In preparing the budget, it was 320-Police Officers, 2. Teamsters Local 320 - Police estimated that there would be 5.7% growth in value Sergeants, and 3. Teamsters Local 320 - Clerical, due to new construction. Actually there was 6.8% Technical and Custodial. In a related matter, growth in market value. Council wanted to increase Administration is attempting to put together the 1995 taxes only to the extent that there was new growth to Pay Plan for Non-Union Employees. Staff expects the absorb the increase. non-union pay plan to be submitted to City Council in late December or early January. Due to several factors in the way taxes are calculated, the proposed taxes on the notices sent out showed Interviews are currently being conducted to fill the residential taxes going up from about 7% to 11% and vacant Public Works Director position. Staff expects commercial taxes from a 9%increase to a 2% decrease. the interview process to be complete during the first The 7%increase in residential market values imposed week in December. A recommendation regarding the by the state resulted in tax capacity (value tax rate is vacant position will then be presented to City Council multiplied by)increases from 9%to 14%. for approval. Because of the unanticipated size of the tax increase on On Tuesday, December 6, 1994 the Shakopee City most parcels, Council may decide to scale back the Council will be considering a three year extension to proposed tax levy for 1995. Actual tax levy and budget the current refuse/recycling contract with Waste adoption will be at the December 20th Council meeting. Management Inc. The current contract expires on January 14, 1995. The initial contract included a The proposed 1995 General fund budget is $5,701,420 three year extension provision to be exercised at the which is 5.6% decrease from the original adopted 1994 option of the City. Staff will be recommending that budget. However,there are two significant changes in the City Council exercise the three year contract the way the city accounts for things. One is removing extension provision as setforth in the contract. refuse/recycling collection activity from the General Fund and the second is charging the General Fund rent for large pieces of equipment instead of buying the 114 equipment out of the General Fund. Possible changes in the city work force in 1995 could include two police officers,part time code enforcement person, planning technician and a community development person. O �► 0 Park and Recreation Planning On Tuesday, November 29, 1994 representatives from BOAA Meeting 11-03-94 Lifetime Fitness made a presentation to City Council Roger Gross 4' Side Yard Variance Denied with respect to the proposed Shakopee Community Shari Heitz Zoning Appeal Upheld Center Project. No action was taken with respect to Staff's Decision the project. Staff expects that the Park and Recreation Advisory Board and City Council will revisit the issue PC Meeting 11-03-94 on several occasions during the month of December. City of Shakopee Zoning Map: Phase II Rec.Approval The Shakopee Park And Recreational Advisory Board MV Health Campus Preliminary PUD Rec.Approval Valleyfair Preliminary PUD Cont'd is currently evaluating several proposed recreation Valleyfair Final PUD Cont'd program fee increases. Most notably, the adult MCA Investments CUP: Retail Sales Approved program participant fee is being proposed to be City of Shakopee Zoning Text: 1-2 Rec. No Action Stan's Foundation Vacation of Alley Rec.Approval increased from its current level of $20.00 to $25.00. Model Stone CUP:Annual Review Approved The Shakopee City Council will be considering the entire City of Shakopee 1995 Fee Schedule at their Other Items Before the Planning Commission December 20,1994 meeting. City of Shakopee Comp. Plan/MUSA Discussion The former Valley Ice Arena warming house is undergoing internal remodeling. The project will separate the Zamboni room from the warming house area. The Shakopee/Prior Lake Hockey Association is covering 50% of the project cost which is estimated at $10,000. Public Works/Engineering The Public Works Department is busy with the snow Police plowing season starting. On November 7th,Shakopee officers,working with the Even though it is late Fall,two new private subdivision Southwest Metro Drug Task Force and assisted by the projects have begun. They are: Meadows West 1st Special Incident Response Team executed a search Addition, located south of the Senior High School and warrant at 514 1st Avenue. Two adult females and 1 Prairie Bend,located west of the K.C.Hall between 4th adult male were arrested and charged with possession ave.and CR 16. with intent to sell drugs. On November 9th,Shakopee officers,working with the Vierling Drive located between CR 15 and Presidential Southwest Metro drug Task Force executed a search Lane has the curb and gutter,sidewalk and bituminous warrant at 509 Dakota Street. One adult female and base installed. The final wear course of bituminous will one adult male were arrested for possession of be placed next Spring. controlled substance with intent to sell and possession of drug paraphernalia. In the past month Shakopee citizens have experienced a rash of thefts from their vehicles. In many cases the Aperpetrator smashes a window and grabs valuables. v Detectives and patrol are actively investigating this rash of crime. �_; Department of Revenue r . _____ 4-- 3 MINNESOTA epa Property Tax Division Mail Station 3340 St. Paul, MN 55146-3340 Phone (612)296-0185 Fax(612)297-2166 TDD Phone.(612)282-2095 November 23, 1994 TO: COUNTY AUDITORS, SCHOOL DISTRICT SUPERINTENDENTS, AND CITY FINANCE OFFICIALS RE: THE ESTIMATED PERCENTAGE INCREASE IN 1995 MINNESOTA PERSONAL INCOME SHOWN ON THE NOTICE OF PROPOSED PROPERTY TAXES FOR THE TAXES PAYABLE YEAR 1995 We realize that you may be getting telephone calls from property owners asking for an explanation of the estimated percentage increase in 1995 Minnesota personal income shown on the notice of proposed property taxes for the taxes payable year 1995. This subject may also come up at your Truth in Taxation hearings this Fall. The following information is provided to help you answer the questions you may be receiving from the property owners within your governmental subdivision. The budgeting reform article in the 1994 Omnibus Tax Bill requires the county auditor to include the estimated percentage increase in Minnesota personal income on the notice of proposed property taxes. The personal income growth rate reported on the Truth in Taxation notices for taxes payable 1995 is 4.5 percent. This is the projected rate of growth in statewide personal income from calendar year 1994 to calendar year 1995. This letter provides additional information about the definition of personal income and the estimation of the 4.5 percent growth rate. Minnesota personal income is a comprehensive measure of current income received by all residents of the state. The personal income concept, developed by the U. S. Department of Commerce, is designed to measure income from all sources, not just income earned by workers. The largest component of income is wages and salaries, approximately 56 percent of the total. Other sources of income include the net income , of farmers and the self-employed, interest income, dividends, rental income, fringe benefits paid to employees, social security and unemployment compensation, and other government transfer payments. over An equal opportunity employer TDD:(612)297-2196 1 The 4.5 percent annual growth rate is the estimated increase in 1995 for total personal income. It is not an estimated growth rate for the income received by a single household or typical taxpayer. Because it is an aggregate measure of all income received by all state residents,total personal income will increase due to the growth in employment and overall economic activity, as well as from increases in earnings by current workers. Therefore,the personal income growth rate cannot be used as a measure of the income growth experienced by a typical household or taxpayer in a specific geographic location. A comparison of the 4.5 percent personal income growth rate to the percentage increase in a homeowner's property taxes can be used by the taxpayer to compare how their taxes are changing relative to the growth in the overall state economy. The projected personal income growth rate for 1995 was estimated by the Department of Finance as part of their March revenue forecast. The estimate is based on the same state econometric model and U. S. economic forecast used to estimate state revenues. I hope this information will help you answer taxpayer questions about the personal income growth rate on the Truth in Taxation statements. If you need further information please call the Tax Research Division at(612) 296-3425 or the Property Tax Division at (612) 296-3155. Sinc ly, i `t MICHAEL P. ANDMACHER, Director Property Tax Division PlaLL SHAKOPEE November 28, 1994 Clarence Van Zee Van Zee Homes, Inc. 9951 Credit River Blvd. Prior Lake, MN 55372 RE: Wetland Replacement Dear Mr. Van Zee: I am in receipt of your November 8, 1994 letter requesting City Council action on your wetland replacement plan. Prior to taking this issue to Council for action, I would like to call another meeting of the Technical Evaluation Panel (TEP) to review the replacement plan and discuss some of the issues that have been raised in the past few months. I believe that by addressing these issues before the Council takes action on the replacement plan will result in a more comprehensive decision that may avoid problems in the future. I had originally intended to bring the replacement plan to the City Council on December 6th, but that would not allow time for the TEP to meet. I am hopeful that the TEP can meet in the next few weeks, and that the replacement plan can go to Council on December 20th, or the first meeting in January depending upon public hearing notice requirements. I believe that due to the length of time since the original public notice, a second notice of the pending City Council action may be appropriate. I will be confirming this with the City Attorney. If you have any questions or comments please contact me at 445-3650. Sincerely, David M. Nummer Staff Engineer DMN/pmp VANZEE COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 • 612-445-3650 FAX 612-445-6718 MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer .P"N SUBJECT: 1st Avenue MWCS Project DATE: November 23, 1994 Bill Johnson, the Project Manager for the Metropolitan Council Office of Wastewater Services (MWCS) Forcemain Project adjacent to T.H. 101/1st Avenue called me today regarding their project schedule. Apparently, the sewer work has been completed, but their contractor cannot get sod cut any more this year. This being the case, the restoration from the Shakopee Ford lot east to Memorial Park will have to wait until spring. Mr. Johnson expressed his regret at this situation and hopes the delay in restoring the project does not pose a problem to the property owners adjacent to 1st Avenue. DMN/pmp MWCS CITY OF SHAKOPEE ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT FOR NOVEMBER, 1994 Respectfully Submitted grOA /4110c David M. Nummer Staff Engineer PROJECT START COMPLETE STATUS COMMENTS Category I- Projects Under Construction 1. Minibypass 5/93 Done 100% 2. Upper Valley Drainage 9/93 7/29/94 99% See Narrative Section 3. 1993 Street Reconsturction 8/93 Done 100% 4. Rahr Service Line 5/94 Done 100% 5. Pierce Street 6/94 7/94 50% See Narrative Section 6. 1994 Sidewalk Program 7/94 9/94 90% See Narrative Section 7. Public Works Parking Lot 7/94 Done 100% 8. Parking Lot(Pelham) 7/94 10/94 95% Punch List Items Remaining 9. Downtown Streetscape II 7/94 10/94 98% See Narrative Section 10. Alley- Block 48 7/94 Done 100% 11. 11th Ave. Storm Laterals 6/94 Done 100% 12. Vierling Drive,Adams St. 7/94 9/94 70% to Presidential Lane 13. Pavement Preservation 8/94 Done 100% 14. Murphy's Landing Lift Stations Category II-Projects in Design 1. Downtown Alleys Redesign 6/93 1/95 75% See Narrative Section 2. Fuller Street 7/94 9/94 0% See Narrative Section 3. Sarazin(Viking Steel Rd.) 7/94 9/94 90% Staff Reviewing Preliminary Plans 4. County Road 16 Utilities 7/94 11/94 30% OSM Doing Design 5. Alley in Block 51 8/94 9/94 0% See Narrative Section 6. St. Francis Sewer Extension 10/94 3/95 0% In-House Design Category III- Projects Under Study 1. C.S.A.H. 18 Connection 11/93 7/94 10% See Narrative Section 2. Maras Street 6/94 10/94 15% See Narrative Section 3. Vierling Drive C.R. Road 79 to C.R.77 10/94 5/95 0% Category IV - Private Subdivision Construction 1. Maple Trails 6/93 9/94 95% Restoration/Shouldering Remaining 2. Dominion Hills 6/93 9/94 35% Portions Have Gravel Base 3. Stonebrooke 2nd Unknown Unknown 0% 4. South Parkview 2nd 6/94 11/94 50% Utilities Complete,Gravel Base 1 PROJECT START COMPLETE STATUS COMMENTS Category IV - Private Subdivision Construction(Cont.) 5. Meadows 9th 10/93 Done 100% 6. Westridge Bay 2nd 10/93 Done 100% 7. Homestead Ridge 5/93 9/94 80% Asphalt Base And Curb Completed 8. Minnesota Valley 8th 9/94 5/95 75% 9. Meadows West 9/94 15% Sanitary Sewer Installed 10. Prairie Bend 9/94 5% Site Grading In Progress Category V - Special Projects 1. Pavement Management System 6/94 9/94 100% On Hold Until Public Works Director RFP's Is Hired Please refer to the attached narrative section for a more detailed discussion on several of the projects. 2 NARRATIVE SECTION Category 1 - Projects Under Construction 2. Upper Valley Drainage Project- Phase II and Shakopee Bypass Drainage Facilities This project is essentially complete except for clean up and miscellaneous items. Work on Jasper Road (vacated) will be performed by this contractor next spring. 5. Pierce Street Public Works crews have removed the existing pavement and are regrading the new alley. A City contractor has installed the new curb & gutter and patched the pavement on 4th Avenue. The alley paving has yet to be done. 6. 1994 Sidewalk Program The work on this project is mostly complete except for some minor punch list items. 9. Downtown Streetscape Streetscape items left to complete include light poles and minor punch list items. Category No. 2 - Projects in Design 2. Fuller Street This project will be a joint City/County project. The County has designed Apgar Street and has asked the City to design the Fuller Street realignment of County Road 77. The Council has directed staff to obtain a proposal from one of the City's design consultants for preparing the plans. A cost participation agreement will be prepared between the City and County to cover all costs. 3 Category 3 - Projects Under Study 1. County Road 18 Connection This feasibility report is on hold due to the recent court decision which has prevented the County from bidding this project in 1994. 2. Maras Street A feasibility report has been ordered on this project. There are still two remaining properties that have not dedicated the street. The feasibility report will also identify future street alignment alternatives in order to determine all additional right-of-way needs. Category 5 - Special Projects 1. Pavement Management System Staff has received four proposals for this project. The consultant selection process has been placed on hold until a Public Works Director is hired. 4 r7 ECEl , X081984 '- 'HAKOpEE November 4, Mayor Gary Laurent 129 S. Holms St . Shakopee, MN 55379 Dear Mayor Laurent : Enclosed please find a copy of a letter I sent to Attorney General Skip Humphrey. I feel in order to help our kids, it ' s up to us as parents and the courts to not tolerate the crimes and obstinate behavior they exhibat. Unfortunately, in my opinion, the court system is a big joke and our kids know this . I am not trying to place my responsibilities as a parent on to the court system, but I feel I 'm doing the best that I can in trying to raise my daughter to be a responsible adult and to be a good mom to her. I love her dearly and all of this is breaking my heart . I needed the support of the courts to enforce the fact that her be- havior will not be tolerated. I know I will lose my daughter to the streets if something drastic isn' t done now. I hope my letter will not get passed down and forgotten. In order for my daughter to "have a life" , it ' s important for us to stop her behavior patterns now. Thank you for your time in reading this and any help or suggestions you may have will certainly be appreciated. Sincerely, / � 51/41,A=4,:c Claudia Martin 731 Fern Lane Terr. Shakopee, MN 55379 496-0208 November 4 , 1994 Mr. Hubert Humphrey III Attorney General 102 State Capitol St . Paul , MN 55155 Dear Mr . Humphrey: I have had it ! ! I 'm at my wit ' s end and no longer know who to turn to . I am desperate and need someone to listen to what I have to say! ! On July 8 , 1993 my 13 year old daughter, Brandy, and one of her friends stole my car along with my bank cash card. During their ordeal they were involved in an accident . I pressed charges not only because the car was stolen, but also I felt they were basically armed with a deadly weapon. I felt my daughter needed to know that I , as well as the courts would not tolerate this behavior. Scott County placed Brandy on a 90 day probation period with a few stipulations such as 1 ) she must attend school (which is a law anyway) for which she did not do and still is not doing. 2) 15 hours of community service , for which she did not complete. 3) abide by all laws (which !I she should do anyway) and curfew, for which she continuously snuck out her bedroom window during the night . I have grounded her, taken privledges away, tried getting her to school--to no avail . During this past year Brandy has developed an attitude where she feels she has all the rights in the world, that she can come and go as she so chooses . She had been truant for which I reported it to her proba- tion officer (Jane Palmer at that time) and Jane ' s response was I had no cause to involve her in this as this was between Brandy' s guidance councelor, Brandy and myself. I had been in contact with her councelor who already had truancy papers drawn up , but when they finally reached Jane ' s desk, she did nothing about them except try t to strike up a deal with Brandy stating that if Brandy promised to attend school , the truancy report would stay in Jane ' s file and not be sent to the County Attorney' s office . Brandy did not attend school nor did Jane do anything about the truancy report . It was my understanding a call had been made regarding this and Jane was not in the office at that time (which was usually the case anyway) . Someone else took the report and started proceedings--not until Brandy had already missed the first six weeks of school . I -2- I have had to report Brandy as a run-away or a missing person • numerous times , she had been caught stealing, she smokes and has had some experiences with marijuana and crystal meth. I was going crazy trying to get Jane to do something--anything--I was looking for help or any kind of backing up for Brandy' s situation, and getting nowhere . At one point I told Jane the system was not working and I was tired of them not following through with consequences regarding violation of her probation. Jane was more concerned about Brandy spending the night at a friend's house (one time when I permitted it) 8` than Brandy not attending school . Another time when Brandy had been picked up, she was placed in a temporary emergency foster home and then on to Harbor Shelter in Burnsville . When Jane found this out she demanded to know who authorized Brandy to be placed there . Brandy told me Jane made a call to her and told Brandy they needed a plan; that if Brandy promised to go to school and abide by all the probation contract rules she would talk with the Judge to get her off easy. I was appalled at this . I could not understand how Jane thought she was helping Brandy by continuously making deals with her to get her off easy? ! She just would not allow Brandy to face up to her own conse- quences . I found this so hard to believe that court services would react this way to this type of situation. This was just the beginning of total frustration dealing with this office . The more I talked with other parents who also were having problems with their own children and were dealing with Scott County, they all were just as frustrated. When Brandy was finally caught stealing, I wrote a letter to the Judge explaining how frustrated I was and asked that Brandy be sent to the St . Croix Valley Detention Center. She told me Brandy had not done anything that bad to warrent this . Brandy was sent to the Anoka County Juvenile Center for a 60 day period. At the end of that time an assessment meeting was held and the staff that had been working with Brandy did not feel Brandy was ready to be released. The Judge then ordered Brandy an additional 90 day stay. In the mean time I requested and was able to have Billie Allor as Brandy ' s probation officer . When Brandy was finally released at the end of August , I felt comfort- able that Brandy had made progress , but still not sure if I could trust her . At the court hearing where the Judge released her from the Anoka County Juvenile Center , she was still placed on a 60 day pro- bation period, which was good as I wasn ' t sure how Brandy would continue to act . Billie made one visit with Brandy a week later and told Brandy if in the next 2 weeks she got a good report on her she would file for a discharge of her probation. Well , Brandy made contact with many of her old negative friends and things have started up all over again. I informed Billie that Brandy was not ready to be released from probation. At that time Billie informed me that Brandy had exhausted everything Scott County could do for her . I was quite surprised when shortly after that conversation, I received court papers discharging Brandy from probation when I had not even been notified of a court hearing, not to mention the fact that I asked Billie not to discharge Brandy because she was not ready. Our last -3- court appearance was August 18th in which the Judge ordered Brandy to be on probation for an additional 60 days , I don ' t understand where Billie got the authority to submit papers for the discharge without informing me first . I thought we should be working together to keep Brandy on the right track. There has been an enormous amount of expense and time spent on getting Brandy to where she was and I felt it was crucial that we stay one step ahead of her to keep her on the right track. Brandy is a bright young lady who has such potential , but at this point she needed us i1 to be ahead of her, which I can- not do alone. I have constantly tried to get help, but they just seem to brush me off; something Scott County has been doing all along, so it seems . Not only does Scott County not have adequate facilities for juveniles , I feel they should update their programs for the needs of the county. Brandy is now back to running, drugging it up at times and not attending school . I felt because Scott County just brushed us off, I think everything that had been done for her has been a big waste of time , energy and money. I don' t understand why they expect to get their paychecks , yet do not do their jobs they have been trained for. I think that if Brandy had been sent to the St . Croix Valley Detention Center in the first place , where they are tough and if the probation had not been dismissed so soon before she was ready, I think we would have had a much better chance of success with Brandy. I do not know who else to turn to , I only know something needs to be done. I do not understand why Court Services do not realize that the juvenile delinquents of today are certain to be the thieves and yes , even the possibility of murders of tomorrow, not to mention the help these kids need just for their own good little lives . I think that if the system was tougher with the juveniles at base one , and not let them off so easily just because it was the first offense, maybe the kids wouldn ' t be so eager to continue their obstinate behavior. I thank you for reading this long letter, and I so hope someone will hear me so I am able to get the help I need for my daughter before it is really too late . Sincerely, Claudia Martin €_ 730 Fern Lane Terr . Shakopee , MN 55379 496-0208 cc Senator Terry Johnston Kare 11 Television State Rep. 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H >C II Ul II W II CO W II +h II II W II II II II II II II II I I 1 H I U I 4 1 a I W 1 x I H 1 U) 0 1 U1 W I alU �� 0 H X H C4 H U 0 1 W W /4 Cil COal O I fil ZO E W 0 U el I >4 41H I UlW E C] H 1 Z 5-1 H E1:14 1U H U Z H Iw a Z H w a co II H 0) Cl. U co w cn w Q n z 0 Cl) n Z u 11 U E. 0 E. w E u 0 W II o H O H oA 1) 0 al U 0 U) al al II 'U , al dUU) a) 0 II w U) V• U) V' Ul 0 Cx. OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION Regular Session Shakopee, Minnesota November 16, 1994 MEMBERS PRESENT: Albinson, Reinke, VanHorn, Scheopester, Unseth, and Phillips MEMBERS ABSENT: Miller, Morke, Dauenhauer, Stafford, and Brandmire STAFF PRESENT: Terrie Thurmer, Assistant City Planner Paul Bilotta, Senior Planner I. ROLL CALL Chrmn. Phillips called the meeting to order at 5:30 p.m. The roll call was taken as noted above. II. APPROVAL OF THE OCTOBER 19, 1994, MEETING MINUTES The minutes of the October 19, 1994, meeting were approved as presented, with Chrmn. Stafford, VanHom, Scheopester, Brandmire, Unseth, and Phillips abstaining from the vote due to their absence from that meeting. III. ECONOMIC DEVELOPMENT UPDATE (VERBAL): A. Community Center. The Senior Planner stated that staff is waiting for the results of the Phase I Analysis. This information will be presented to the City Council at their meeting on November 29, 1994. IV. SHAKOPEE LIBRARY PRESENTATION - MS. JANET WILLIAMS: Ms. Janet Williams provided a presentation regarding the Shakopee Library system. She provided a informational brochure and a bookmark to each of the Commissioners. Ms. Williams stated that each county is required to provide some type of library service. The Scott County Library System was established in 1969, and there are currently seven (7) public libraries within Scott County. The County provides the staff, library materials, and furnishings. By contract, the Cities provide the buildings and their maintenance. The Library Board of Trustees determines the policies of the library system. This is a five (5) member board that is appointed by the Scott County Board of Commissioners. In Official Proceedings of the November 16, 1994 Community Development Commission Page- 2 1986, the library became computerized, and since the end of 1991, the public has been able to access their informational inventory using computer terminals. She added that their computer system can also be accessed by home computers. If they do not have the needed resource, it can be ordered through their computer right from your own home. She stated that in 1978, the Shakopee Library received funding from Rahr Malting Company for the construction of an addition, and were able to triple their size. Currently, they have approximately 6,000 square feet of space, which is sufficient for the population. In 1993, the Shakopee Library was remodeled and is the only library that complies with the Americans with Disabilities Act (ADA) within Scott County. It is 95% funded by local property taxes, and 5% funded by state and regional library funding sources. She added that they are open seven days a week, except during the summer months. She stated that the Cities of Savage and Prior Lake are currently having discussions on the possibility of closing their current library facilities, and combining their resources into one facility to be located at the intersection of CR 42 and TH 13. Comm. VanHorn stated that there are over a dozen libraries within Scott County. He asked if there was any talk about integration. Ms. Williams answered in the negative. She added that the public library system serves mostly pre-school children and adults. Whereas, the school libraries support their own curriculum. She also added that the environments differ. Security is increasing in the schools. However, in many of the public libraries, there are homeless people that use the restroom facilities to clean up, and sometimes spend entire days in the building. She also added that censorship is big with the school libraries, but is not a consideration in the public library system. Comm. Albinson asked when the Shakopee Library will see the need for more space. Ms. Williams stated that they would need a population of over 20,000 in order to look at the need for expansion. Comm. Scheopester asked who the heaviest users of the Shakopee Library were. Ms. Williams stated that the average user is between 18 and 38 years of age, and are generally educated beyond high school. She added that a large portion of their users are older students in their 30's and 40's that have returned to college. She added that business is booming. The use of the Shakopee Library in October of 1994 was up 6% over use in October of 1993, and the use of the public libraries within Scott County increased by 16%. She added that the Scott County Library system is the lowest funded per capita in the metro area. They are trying to change this, but the Scott County Commissioners are the ones that make the decisions. She added that the reason for this is the tremendous amount of growth that the county has been experiencing. Official Proceedings of the November 16, 1994 Community Development Commission Page - 3 The Commissioners thanked Ms. Williams for the presentation, and reminded her that if there was anything that the Community Development Commission could do to help the library system, she should just ask. V. AMENDMENT TO VANPOOL POLICY NO. 24 - LATE SUBMITTALS: The Asst. City Planner provided a brief summary regarding this matter. She stated that at the October 19th meeting, the Community Development Commission discussed the continued difficulties that staff has encountered with the late submittal of VanPool Driver Reporting Sheets. In response to this, the Commission requested that staff prepare a draft Amendment to Shakopee Area Transit Policy No. 24 to add one additional step to be completed by City staff prior to discontinuing a VanPool. She stated that staff is requesting that the Community Development Commission review and discuss the proposed amendment. Comm. Reinke commented that Items A and B within No. 5 and 6 should be reversed so that staff would notify the riders of the situation prior to the discontinuance of the VanPool. The Assistant City Planner stated that Items A and B were not intended to be sequential. However, they could easily be reversed to satisfy any concerns and avoid any possible misunderstandings. Chrmn. Phillips asked what constituted a valid reason for a late submittal of a VanPool Driver Reporting Sheet. The Assistant City Planner responded that there are a variety of acceptable reasons. For instance, computer problems, vehicle problems so that delivery of the report would be delivered late, illness, etc. However, the biggest problem is when there is no contact with staff to inform them that the report will be late. Comm. Scheopester asked for the purpose of the VanPool Driver Reporting Sheets. The Assistant City Planner responded that the information supplied on these sheets is used to complete the Request for Funds to receive reimbursement for the VanPool expenses. This is how the City receives its funding for the program. Comm. Scheopester asked if this is mandated, or if the money from each individual rider could be paid to the City directly. Official Proceedings of the November 16, 1994 Community Development Commission Page- 4 The Assistant City Planner responded that the system works best if the driver collects the fee because he uses this money for gas, parking, washing the vehicle, etc. What is left over is suppose to be provided to the City with the monthly VanPool Driver Reporting Sheet. Comm. Scheopester asked if there was any incentive to submitting the reports in a timely basis, or is it just punishment if they do not. The Assistant City Planner responded that, as an incentive to become a driver, they are exempt from the monthly $52.00 fee. She added that each driver also has the privilege of free personal use of the van for 150 miles per month. Comm. Unseth asked for clarification. He asked if it is true that the City cannot be reimbursed until all of the reports are submitted. The Assistant City Planner answered in the affirmative. Comm. Reinke added that he feels it is hard to find drivers, and if the City starts penalizing them, they just will no longer drive. He suggested that the City offer a 25% fare discount to one of the passengers to do the paperwork and to submit the VanPool Driver Reporting Sheets for the drivers. The Assistant City Planner added that Item No. 2 of Shakopee Area Transit Policy No. 24 states the following: "If VanPool Drivers are having difficulties submitting the monthly VanPool Driver Reporting sheets to the City by their due date, they should negotiate with one of their VanPool Back-up Drivers or riders to complete their monthly reports for them. However, the designated VanPool Driver shall remain accountable for the submittal of their Monthly Reports to the City of Shakopee by their monthly due dates. " She added that Back-up Drivers are already granted a 25% fare discount. Chrmn. Phillips stated that there are really two issues being discussed. He suggested that the Commission approve this amendment, and look at possible incentives next month. Comm. Albinson disagreed and suggested we look at them at the same time. Discussion on how the RTB reviews the farebox recovery ratio for the City took place. The Assistant City Planner reminded the Commission that the RTB combines the farebox recovery for both the VanPool and Dial-A-Ride programs to arrive at the overall farebox recovery. The goal is an overall farebox recovery of 15%. Although the VanPool system Official Proceedings of the November 16, 1994 Community Development Commission Page- 5 is operating at approximately 28% farebox recovery, the Dial-A-Ride system is operating at only about 3%. The average farebox recovery for the Shakopee Transit System is approximately 16%. To provide additional financial incentives for riders to perform the paperwork would jeopardize the current recovery rate. Comm. Reinke stated that he did not think the VanPool program should be subsidizing the Dial-A-Ride system. He stated that additional advertising and promotion of the VanPool program is needed. The Assistant City Planner stated that the City has been advertising the Shakopee Area Transit System in a big way lately. She stated that the following promotional items will be taking place within the month of November: 1. Shakopee City Newsletter: A 2 page article on transit services is scheduled to appear in the November 22, 1994, issue. The City Newsletters are distributed to every household within the City of Shakopee. 2. Val Pak Coupons: A Val Pak Coupon Packet has been or will be distributed to every household within the City of Shakopee. 3. Direct Mail by the Chamber of Commerce: The Shakopee Chamber of Commerce will be mailing out coupons for the City's transit services by direct mail to every household within the City of Shakopee. 4. Free Ride Coupons: The City has recently mailed a coupon for a free ride on the Shakopee Dial-A-Ride system. These coupons were mailed to every household within the City of Shakopee. 5. Brochures: Two new advertising brochures have been developed to market the new 53S Shuttle Service, as well as the Dial-A-Ride and VanPool services. Comm. Scheopester asked if these promotional items will be monitored to see if they have an impact upon ridership. The Assistant City Planner responded that an increase in ridership would be reflected in the VanPool and Dial-A-Ride Monthly Reports. Chrmn. Phillips stated that there are three topics being discussed here, and suggested that the Commission act upon the requested action and discuss the other two topics at a later meeting. Motion: Comm. Albinson/VanHorn offered a motion to approve Amendment No. 1 to Shakopee Area Transit Policy No. 24. Official Proceedings of the November 16, 1994 Community Development Commission Page - 6 Vote: Motion carried, with Comm. Albinson, Reinke, VanHorn, Unseth, and Phillips voting for the motion, and Comm. Scheopester opposed. Chrmn. Phillips requested that staff address how the RTB reviews the farebox recovery ratio for the Shakopee Area Transit system at the next meeting. VI. 1995 WORK PLAN: Chrmn. Phillips introduced the 1995 Work Plan. The Senior Planner stated that the CDC adopts a Work Plan every year. He stated that a copy of the 1994 Work Plan was included in the staff memo. Items that have been completed, or will be revised, were crossed out of the 1994 list; and items suggested by staff have been added to the list. The Senior Planner stated that staff is requesting that the CDC amend, add, and/or delete items on the list. He added that staff will then bring them back for final approval at the December 21, 1994, meeting. Chrmn. Phillips passed the gavel to Vice Chrmn. VanHorn at 6:30 p.m., and excused himself from the meeting. Discussion took place regarding the moratorium on Blocks 3 and 4, Shakopee Plat. Comm. Albinson suggested that Goal No. 2, Item 7, be amended to be assigned to the CDC/EDA, instead of the CDC/HRA, as stated on the list. The Senior Planner added that items 5, 6, 7, and 8 should be moved from Goal No. 3 to Goal No. 1, which discusses transportation issues. Comm. Albinson suggested that Item No. 2 under Goal No. 5 be deleted. He stated that, based upon past experience in this area, this goal would probably never be completed. VII. SUBCOMMITTEE REPORTS: a. Transportation Coalition: Comm. Albinson stated that there is nothing new, except that the bid letting has been postponed until December 16, 1994. b. Scott County Economic Development Coalition: The Senior Planner stated that the Scott County Economic Development Coalition meeting had been cancelled. Official Proceedings of the November 16, 1994 Community Development Commission Page- 7 VIII. INFORMATIONAL ITEMS: a. Business Update from City Hall (October). Comm. Reinke asked for clarification on the Conditional Use Permit recently approved for Jack Brambilla. b. September Building Activity Report. c. Use of City Gas Pumps. The Assistant City Planner stated that staff is unable to support the use of the City gas pumps by the VanPool Drivers. She added that a list of reasons for this has been provided on the table. d. VanPool Driver Correspondence. e. Transit Monthly Reports. The Assistant City Planner stated that staff has been unable to complete these reports in time for the meeting, but that they will be mailed to the CDC members as soon as they have been completed. IX. OTHER BUSINESS a. Next Regular Meeting: December 21, 1994. X. ADJOURNMENT The meeting adjourned at approximately 7:15 p.m. {TERRIE\EN ERGY\CDCMIN UTE.N94} OA-337-1 Shakopee Resolution No. 4012 BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Robert J. Ferderer Chair John W. Carey Vice Chair Dorothy E. Kobs Commissioner IN THE MA'rr1 R OF THE ORDERLY ANNEXATION ) AGREEMENT BETWEEN THE CITY OF SHAKOPEE ) AND THE TOWN OF JACKSON PURSUANT TO ) ORDER MINNESOTA STATUTES 414 ) WHEREAS, a joint resolution for orderly annexation was adopted by the City of Shakopee and the Town of Jackson; and WHEREAS, said joint resolution requests that certain property be annexed to the City of Shakopee pursuant to M.S. 414.0325, Subdivision 1; and WHEREAS, M.S. 414.0325 states that in certain circumstances the Minnesota Municipal Board may review and comment, but shall within 30 day order the annexation of land pursuant to said subdivision; and WHEREAS, on November 10, 1994, the Minnesota Municipal Board has reviewed and accepted the resolution for orderly annexation; IT IS HEREBY ORDERED: That the following described property is hereby annexed to the City of Shakopee, Minnesota, the same as if it had originally been made a part thereof: A. Property in Section 12, Township 115, Range 23, described as follows : The South half of the Southeast quarter "(S''.1/2 SE 1/4) and The Northeast quarter of the Southwest quarter (NE 1/4 SW 1/4) ; and That part of the Northwest quarter of the Southwest quarter (NW 1/4 SW 1/4) described as follows : Beginning at the Northeast corner of the Northwest Quarter of the Southwest • -2- Quarter thence southerly along the-east line.of said Northwest Quarter of Southwest Quarter a distance of 596 . 20 feet to a point 1954 . 54 feet southerly from the Northeast corner of the Southwest Quarter of the Northwest quarter of Section 12 , said 1954 . 54 feet measured along the east lines of said Southwest quarter of Northwest cuarter and Northwest quarter of the Southwest quarter; thence Westerly parallel with a line drawn at right angles to the east line of said Southwest quarter of the Northwest quarter a distance of 484 . 10 - feet; thence . Northerly parallel with the east line of said Northwest quarter of Southwest quarter a distance of 643 . 27 feet more or less to the north lire of said Northwest quarter of the Southwest quarter; thence easterly along the north line of said Northwest quarter of Southwest quarter a distance of 485 . 95 feet more or less to the point of beginning; and The South half of the Southwest quarter (S 1/2 SW 1/4) . B . Together with property in Section 11, Township 115 , Range 23 , described as follows : The South 10 . 0 feet of the Southeast quarter of the Southeast quarter (SE 1/4 SE 1/4) ; and The Southwest quarter of the Southeast quarter (SW 1/4 SE 1/4) ; and - That part of the Southeast quarter of the Southwest quarter (SE 1/4 SW 1/4) lying. north of the centerline of Trunk Highway 101 Bypass (which is expected to be renumbered to Highway 169 after construction) . IT IS FURTHER ORDERED: That the effective date of this order is November 10, 1994. Dated this 16th day of November, 1994. Minnesota Municipal Board 475 McColl Building St. Paul, Minnesota 55101 Patricia D. Lundy CITY OF sum„, Assistant Director NOV 21 1994 EcEi v [ *// SHAKOPEE November 21, 1994 H.R. Spurrier 1717 W. Presidential Lane Shakopee, MN 55379 Dear Mr. Spurrier: I am writing in regard to your request for placing "Road Closed Ahead" sign on Vierling Drive west of County Road 15. You had expressed a concern with cut through traffic on Presidential Lane as a result of opening Vierling Drive. In reviewing your request, I referred to the City Code to determine who had the authority to respond to your request. The City Code states in Section 7.04, Subd. 2a that the City Administrator has authority to temporarily restrict traffic or parking on public streets in accordance with current policy. The current policy is that when a street is paved it is to be opened to traffic. I have discussed this matter with the City Administrator and we are in agreement as to the policy and the application of the City Code. This being the case, I have recommended to the City Administrator that your request be denied. The basis for this recommendation is that closing the street does not serve the public purpose for which it was constructed (i.e. to move traffic). In addition, since this project was assessed to adjacent properties, not allowing public access to the roadway would likely provide just cause for appealing assessments. This would constitute a large expenditure of public funds to pay for appealed assessments. While I can empathize with the increased traffic in your neighborhood, please understand that restricting travel on a public roadway to the disadvantage of the public and the sole advantage of a single neighborhood is not a situation the City wishes to be in. Hopefully the situation will improve when County Road 15 is completed, and Vierling Drive is extended (this is expected in 1995 or 1996). Sincerely, David M. Nummer Staff Engineer DMN/pmp SPURRIER MinalMararalialla COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 612-443-3650 FAX 612-3-15-6715 Monthly Progress Report Planning Department November 30, 1994 PROJECT START COMPLETE STATUS COMMENTS Administration 1.Planning Secretary Hire 9/25/94 12/05/94 100% To start on 12-5-94 2.Project Management Database 7/15/94 12/15/94 70% In progress Long Range Planning 1.Zoning Map(Phase II) 9/15/94 11/24/94 100% Published,effective 2.Jack.Twp.Comp Plan Amend 3/01/94 10/04/94 100% Met Council approved 3.Jack. Twp.Annex. (north) 3/01/94 11/09/94 100% Effective after election 4.Downtown Riverfront Plan 5/01/95 1/01/95 60% Consultant Preparing Plan 5. Comp. Sanitary Sewer Plan 8/20/95 1/01/94 90% COW Review 6. Comp. Stormwater Plan 7/21/91 1/01/95 90% COW Review 7. Comp.Plan Goals,Policies 4/01/94 11/9/94 100% COW Review 8. Comp.Plan Land Use Plan 7/15/94 12/8/94 60% PC Review/Research Current Planning 1.Building Permits 11/01/94 11/30/94 Ongoing 26 Residential permits 11 Commercial permits 0 Industrial permits 2.Planning Reports 11/01/94 11/30/94 Ongoing 1 Variance 1 Appeal to BOAA 1CUP 1 CUP Reviews 0 Preliminary Plats 0 Final Plats 3 PUDs 1 Rezoning 1 Vacations 1 Minor Subdivisions 1 Comprehensive Plan Reviews 1 Text/Official Map Reviews 3.Enforcement 11/01/94 11/30/94 Ongoing 2 Zoning Code Violations 2 Resolved Violations Management Information Systems (MIS) 1. GIS Stage One 10/01/93 12/31/94 10% Awaiting Digitizing 2.Evaluate Scheduling Software 5/01/94 1/01/94 50% In progress 3.Network Security 5/01/94 10/01/94 5% Waiting on Input 4. Quarterly Staff Work Program 5/20/94 1/01/94 90% In Progress 5.MIS Database Development 7/7/94 12/31/94 15% Beginning 6.Project Mgmt.Database 8/01/94 12/31/94 30% Building Forms 7. Windows Training/Evaluation 8/15/94 1/01/94 25% In Progress 8.Install Windows(City wide) 8/01/94 3/01/95 25% In Progress (WP5I\DOCS\TERRIE\PCREPORT.NOV)11/30/94 Monthly Progress Report Planning Department Continued BOAA Meeting 11 -03-94 Roger Gross 4' Side Yard Variance Denied Shari Heitz Zoning Appeal Upheld Staff's Decision PC Meeting 11-03-94 City of Shakopee Zoning Map: Phase II Rec. Approval MV Health Campus Preliminary PUD Rec. Approval Valleyfair Preliminary PUD Cont'd Valleyfair Final PUD Cont'd MCA Investments CUP: Retail Sales Approved City of Shakopee Zoning Text: 1-2 Mining Hours Rec. No Action Stan's Foundation Vacation of Alley Rec. Approval Model Stone CUP: Annual Review Approved Other Items Before the Planning Commission City of Shakopee Comp. Plan/MUSA Discussion {WP51\DOCS\TERRIE\PCREPORT.NOV)11/30/94 � ►3 TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN December 8, 1994 Chairperson William Mars Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of October 6, 1994, and November 3, 1994, Meeting Minutes 4. Recognition by Board of Adjustments and Appeals of Interested Citizens. 5. 7:35 P.M. Public Hearing: To consider an application for a variance to the frontage requirement on a public right-of-way in order to develop property located on an island on O'Dowd Lake. Applicant: Maged and Cynthia Daoud Action: Resolution No. PC-708 6. Other Business a. b. 7. Adjourn Lindberg S.Ekola Planning Director Note to the B.O.A.A. Members: 1. If you have any questions or need additional information on any of the above items,please call Terrie on the Monday or Tuesday prior to the Meeting. 2. If you are unable to attend the meeting,please call the Planning Department prior the meeting. TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN December 8, 1994 Chairperson Terry Joos Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of the November 3, 1994, Meeting Minutes 4. Recognition by Planning Commission of Interested Citizens. 5. Approval of Consent Agenda - (All items listed with an asterisk(*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda). 6. 7:35 P.M. Public Hearing: To consider an amendment to the Zoning Ordinance map which would rezone the remaining portions of the City not rezoned by the Shakopee City Council on October 20, 1994, and November 15, 1994, to comply with the new zones established in the new Zoning Ordinance text adopted on June 7, 1994. Applicant: City of Shakopee 7. 7:40 P.M. Public Hearing: To consider an application for an amendment to the Preliminary Development Plan for the Prairie Bend Planned Unit Development, lying south of East 4th Avenue and south and west of the K.C. Hall. Applicant: Klingelhutz Development Company 8. 7:45 P.M. Public Hearing: To consider the Preliminary Plat for the Minnesota Valley Health Campus, located east of CR 17, south of the proposed southerly Bypass, and north of Valley View Road. Applicant: St. Francis Regional Medical Center (SFRMC) 9. 7:50 P.M. Public Hearing: To consider an application for a Conditional Use Permit for a chain link fence, four (4) feet in height and one hundred fifty (150) feet in length, to be located upon the property at 9085 13th Avenue East, Savage. Applicant: Glen A. Ladwig Action: Resolution No. PC-705 10. 7:55 P.M. Public Hearing: To consider an application for a Conditional Use Permit to construct a six (6) foot high fence on the elementary playground located upon the property at 305 South Scott Street. Applicant: Shakopee Areas Catholic Schools (St. Mark's) Action: Resolution No. PC-704 11. 8:00 P.M. Public Hearing_ To consider an application for a Conditional Use Permit to allow a towing equipment sales office to be located on the property at 1805 Eagle Creek Boulevard. Applicant: Duwayne Ege, Shakopee Towing Action: Resolution No. PC-707 12. Discussion: Shakopee Comprehensive Plan (1994 Update) Land Use Map 13. Other Business a. 1995 B.O.A.A. and Planning Commission Meeting Schedule b. 14. Adjourn Lindberg S. Ekola Planning Director Note to Planning Members: 1. If you have any questions or need additional information on any of the above items,please call Terrie on the Monday or Tuesday prior to the Meeting. 2. If you are unable to attend the meeting,please call the Planning Department prior the meeting. ILI Monthly Project Report - Submitted by Barry Stock November 30, 1994 Project Start Complete Status Comments 1. Clinic RFP's ? ? 0% Intern Project 2 . AWAIR Program ? ? 0% Intern Project 3 . Perform Employee 11/1 12/15 50% Evaluations 4 . Develop Pay for Perf. Program 4/1 12/1 95% Intern Project 5. Stan House Project 2/15 8/1 100% 6. Downtown Utlility 3/24 ? 5% Easements 7 . City Residents Guide 4/15 7/1 40% 8 . Complete steps to 8/21 10/15 25% create Econ. Dev. Auth. 9. Building Dept. Permit 9/10 11/15 25% Survey 10. Complete Comm. Center 10/10 11/29 100% Analysis - Phase 1 11. Complete 1995 Rec. Fee 10/15 11/21 85% Schedule 12 . Complete Warming House 10/15 12/15 75% Remodeling 13 . Complete Contract Negotiations a. Sergeants 11/9 ? 0% b. Police ? ? 0% c. City Hall ? ? 0% 14 . Complete 1995 Non-union 12/2 1/15 0% Pay Plan 15. Develop Employee Training 12/1 12/31 0% Program CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - NOVEMBER 1994 November 1994 November 1993 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 9 138 12 , 631, 133 10 136 11, 803 , 492 Single Family-Septic 1 22 4 , 273 , 054 1 27 3 , 658, 864 Multiple Dwellings 1 6 1, 829, 904 1 15 2 , 541, 818 (# Units) (YTD Units) (-) (24) - (2) (40) - Dwelling Additions 2 122 580, 197 5 78 520, 563 Other 3 26 2 , 085,715 2 20 221, 411 New Comm. Bldgs 1 9 3 , 555, 352 - 4 8, 978, 395 Comm. Bldg. Addns. - 2 250, 000 - 5 6, 759, 750 New Industrial-Sewered - 3 5, 244, 000 - 2 6, 364, 940 Ind. Sewered Addns. - 5 967, 000 - 2 17 , 549, 300 New Industrial-Septic - 1 175, 000 - - - Ind. Septic Addns. - - - - - - Accessory/Garages 1 43 389, 661 3 41 549, 078 Signs & Fences 5 103 234 , 422 3 85 149, 334 Fireplaces/Wood Stoves 3 17 26, 859 2 9 16, 450 Grading/Foundation 3 20 1, 186, 807 1 11 453 , 860 Moving - 4 - - 1 - Razing - 4 11, 150 1 10 108, 313 Remodeling (Res. ) 4 47 341, 050 7 37 217 , 200 Remodeling (Comm/Ind. ) 4 36 2 , 522,769 5 56 3 , 456, 183 TOTAL 37 608 36, 304, 073 41 539 63 , 348 , 951 No. YTD. No. YTD. Electrical 31 519 43 561 Plumbing & Heating 66 677 68 676 Total dwelling units in City after completion of all construction permitted to date 5, 190 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN NOVEMBER, 1994 10937 Goodwin Builders 1494 Monarch Street House 110,000 L 6 B 3 Homestead Ridge 1st 10938 Tech Builders 1205 East 1st Avenue Remodel 50,000 10939 John Theis 1775 Montecito Drive Fence 300 10940 Greystone Const. 511 So. Marschall Road Motel 2,092,636 10941 Mike Borgstrom 843 So. Dakota Street Garage 11,076 10942 Design Construction 1417 Wood Duck Trail House 119,018 L 3 Block 1, Timber Trails 10943 Virgil Stier 537 Spencer Street Remodel 500 10944 Ben Rachel 1223 Clover Court Remodel 3,616 10945 Novak Fleck 1753 Sage Lane House 83,268 L 11 B 2, Meadows 9th 10946 Lenore Roorda 1499 Roundhouse Circle Fence 1,900 10947 Joe Klug 403 Mint Circle Fence 1,200 10948 Befort Roofing 230 East 1st Avenue Re-roof 2,500 10949 Pump & Meter Service 615 Marschall Road Tank 15,000 10950 Valleyfair One Valleyfair Drive Foundation 8,000 10951 Valleyfair One Valleyfair Drive Foundation 50,000 10952 Laurent Builders 1727 West 13th Avenue House 68,882 L 3 B 1, Minnesota Valley 8th 10953 Laurent Builders 1717 West 13th Avenue House 73,000 L 4 B 1, Minnesota Valley 8th 10954 Hardrives Inc. 1010 West 6th Avenue Grading 208,000 10955 Monnens Custom Bldrs. 529 Market Street Fence 500 10956 Richard Sames 1274 Harrison Street Porch/Deck 4,480 10957 Crosstown Sign 112 West 3rd Avenue Signs 1,400 10958 Novak Fleck 1442 Sage Lane House 88,965 L 5 B 5, Meadows 9th 10959 Laurent Builders 1697 W. 13th Avenue House 75,000 L 6 B 1, Minnesota Valley 8th 10960 Dennis O'Brien 1208 Sapphire Lane Fireplace 1,350 10961 Novak Fleck 1723 Sage Lane House 86,328 L 13 B 2, Meadows 9th 10962 Heat-n-Glo 820 West 5th Avenue Fireplace 2,045 10963 Rick MacAllister 403 East 2nd Avenue Remodel 4,500 10964 Insurance Claims Cont. 1428 East 4th Avenue Air Cond. 4,800 10965 Gary Schmitt 2206 Eagle Creek Blvd. Addition 23,000 10966 Deutsch Construction 1455 Monarch Street House 148,037 L 2 B 2, Homestead Ridge 1st 10967 Novak Fleck 688 Mound Street House 81,778 L 11 B 1, Meadows 9th 10968 One Comm Corp. 2914 East 4th Avenue Antenna 60,000 10969 City of Shakopee Lions Park Warming House Remodel 4,950 10970 Heat-n-Glo 3256 Mulberry Circle Fireplace 1,400 10971 Valleyfair One Valleyfair Drive Water Coaster 250,000 10972 Gregory Miller 663 E. County Road 72 Remodel 5,000 10973 G. F. Juergens 2154-2158-2162-2166 Vierling Dr. E. Townhomes 318,200 L 1-4 B 10, Dalles Townhome Total 4,060,629 4L(.00 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Townhouse Water Service Informational DATE: December 1, 1994 The first permit application for Prairie Bend has been received for an 8 unit townhouse building. SPUC has approved one water meter for the building. Provision of water service is under SPUC control. Sanitary sewer billing is tied to water service. The result of providing one water meter for the entire building versus one water meter per townhouse is that the City will not collect the proposed $8. 00 per account per month flat sewer fee on 7 units. If the Prairie Bend subdivision fully develops, Engineering calculated this to be a difference of $19,200 per year in revenue. If Council is concerned about the issue of separate water meters for townhouses, direction should be give to staff to pursue it by requesting SPUC to change the policy or address it in the next joint SPUC/Council meeting. 7 MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer Dit SUBJECT: T.H. 101 Southerly Bypass DATE: December 1, 1994 NON-AGENDA INFORMATIONAL ITEM: On November 22, staff received a Cooperative Agreement from Mn/DOT for constructing the Southerly Bypass from the Bloomington Ferry Bridge to County Road 17. Mn/DOT has requested that the approval of the agreement be placed on the December 6th Council agenda. Mn/DOT needs to have an executed agreement from the City prior to opening bids on December 16, 1994. The estimated City cost for drainage improvements associated with the Bypass construction is $1,061,765.00. Staff was not aware of the magnitude of the cost sharing prior to receiving the agreement, and these costs have not been included on the Capital Improvement Plan. At this time staff requires additional time to review the documents and the historical files to determine if the proposed cost sharing figure is appropriate. Unfortunately, this may delay the opening of the bids for Mn/DOT, but this delay is unavoidable given the time frame we have to work with. Staff will endeavor to bring this item to the next available City Council meeting for discussion. DMN/pmp BYPASS 1 TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Session December 6, 1994 1 . Roll Call at 7 : 00 P.M. 2 . Approval of the October 18 , 25, November 1, 9, & 15, 1994 meeting minutes . 3 . 1124 E. 2nd Avenue Property Closing 4 . Budget Amendment - Res . No. 94-4 5 . Other Business a) b) 6 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY SPCL. MEETING SHAKOPEE, MINNESOTA OCTOBER 18, 1994 Chairman Lynch called the meeting to order at 7 :03 p.m. with Comm. Beard, Laurent, Sweeney present. Also present : Barry Stock, Asst . City Administrator; Lindberg Ekola, Planning Director; Mark Erickson, Asst. City Attorney; Dave Nummer, Staff Engineer; Judith Cox, City Clerk; and Gregg Voxland, Finance Director. Comm. Beard/Sweeney moved to accept the special call of the H.R.A. Motion carried unanimously. Mr. Stock stated that a purchase offer has been received on the Stans House property in the amount of $73, 500 . 00 . A proposed closing date of December 15, 1994 has been set. Comm. Laurent/Beard moved to authorize the appropriate HRA officials to submit a counter offer at the original listing price of $79, 000, the City will pay two points, special assessments, and prorated share of taxes up to the closing date. Discussion followed. Motion carried unanimously. Mr. Stock stated that the abandoned well on the Stans property has been reviewed by two professional well drillers, both companies as well as the Department of Health. All three indepentently have determined that the well was improperly abandoned. He stated that because the clay pipe is filled with debris it is no longer a typical abandonment which explains the high cost estimates. Comm. Beard/Sweeney moved to direct the City Attorney to investigate the legal options available to the HRA with respect to the previous property owner's liability in terms of well disclosure. Motion carried unanimously. Comm. Beard/Sweeney moved to accept the quotes submitted by Gary' s Well Drilling to abandon the well located at 1124 East Second Ave . at a cost not to exceed $2, 500 . 00 . Discussion followed with respect to the possibility of obtaining additional cost quotations . Comm. Laurent/Sweeney moved to table discussion until the next meeting. Motion carried unanimously. Chrm. Lynch adjourned the meeting to October 25, 1994 . Dennis R. Kraft Executive Director Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA OCTOBER 25, 1994 Chairperson Lynch called the meeting to order at 5: 33 P.M. with Commissioners Beard, Sweeney, and Laurent present. Also present: Dennis R. Kraft, City Administrator/HRA Executive Director; Barry Stock, Assistant City Administrator; Mark Erickson, Assistant City Attorney, Judith S. Cox, City Clerk; Lindberg Ekola, Planning Director; Dave Nummer, Staff Engineer; and Paul Bilotta, Senior Planner. Mr. Stock stated that there was no item on the table as noted on the agenda. He has received three written quotes and one verbal quote to investigate and properly abandon the well for the H.R.A. property located at 1124 East 2nd Avenue. (Relocated Stans house) The written quotes received were as follows: Gary's Well Drilling - $1, 000. 00 minimum and $2 , 500. 00 maximum; Associated Well Drillers - $2810. 00; Alt Well Repair - Time and materials not to exceed $2 , 410. 00. Discussion followed. Sweeney/Laurent moved to accept the low bid from ALT Well Repair & Well Abandonment to properly abandon the well located at 1124 East 2nd Avenue for an amount not to exceed $2,410.00. Motion carried unanimously. Mr. Stock informed the Commissioners that the H.R.A. 's counter offer on the house was accepted. Chairperson Lynch adjourned the meeting at 5: 41 P.M. Dennis R. Kraft H.R.A. Director Judith S. Cox Qi-'€y Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 1, 1994 Chrmn. Lynch called the meeting to order at 7: 05 p.m. with Comm. Beard, Sweeney, Brekke, and Mayor Laurent Present. Also Present: Dennis Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Dave Nummer, City Engineer, and Judith S. Cox, City Clerk. Beard/Sweeney moved to approve the minutes of October 4, 1994 . Motion carried unanimously. Comm. Sweeney suggested that when this meeting is recessed, that it be recessed rather than adjourned, to the next Committee of the Whole Meeting in order to avoid going through the special meeting call. Chrmn. Lynch recessed the H.R.A. Meeting to the next Committee of the Whole Meeting on November 9, 1994, at 6:00 p.m. Dennis R. Kraft Executive Director Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY ADJ.REG. SESSION SHAKOPEE, MINNESOTA NOVEMBER 9 , 1994 Chrmn. Lynch called the meeting to order at 6: 08 p.m. with Commissioners Brekke, Laurent, Beard, and Sweeney present. Also present: Dennis R. Kraft, City Administrator and HRA Executive Director; Karen Marty, City Attorney; Judith S. Cox, City Clerk; Lindberg Ekola, Planning Director; Dave Nummer, Staff Engineer; and Paul Bilotta, Senior Planner. There was no business to come before the H.R.A. Chrmn: Lynch adjourned the meeting to November 15, 1994 at 7 : 00 P.M. The meeting adjourned at 6:09 p.m. Dennis R. Kraft Executive Director / mL (c Of/) : Judith S. Cox C Clerk R cording Secretary OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY ADJ. REG. SESSION SHAKOPEE, MINNESOTA NOVEMBER 15, 1994 Chrmn. Lynch called the meeting to order at 7 : 04 p.m. with Comm. Beard, Sweeney, Brekke, and Mayor Laurent present . Also present : Dennis R. Kraft, City Administrator; Lindberg Ekola, Planning Director; Karen Marty, City Attorney; Dave Nummer, City Engineer, Judith S. Cox, City Clerk; and Tom Steininger, Chief of Police. There being no business to come before the H.R.A. at this time, Sweeney/Beard moved to adjourn to November 22, 1994 at 5 :30 p.m. The meeting adjourned at 7 : 05 p.m. Motion carried unanimously. • Dennis R. Kraft Executive Director Esther TenEyck Recording Secretary *3 MEMO TO: Housing & Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE : 1224 East 2nd Avenue - Property Closing DATE: November 29, 1994 INTRODUCTION: On October 14, 1994 the Shakopee HRA was advised that a purchase offer for the property located at 1224 East 2nd Avenue has been received. On October 18, 1994 the Shakopee HRA reviewed the terms of the offer and authorized the appropriate HRA officials to submit a counter offer. The counter offer was subsequently agreed to by the buyer. It would be appropriate at this time to authorize the appropriate HRA officials to execute closing documents associated with this real estate transaction. BACKGROUND: A closing date of December 15, 1994 has been set for the property located at 1124 East 2nd Avenue. It should be noted that the buyer has successfully secured financing for the purchase. Additionally, it should be noted that while the buyer is not utilizing the Minnesota Home Mortgage Program, they do meet the eligibility criteria as set forth in that program. The final terms of the proposed purchase agreement are as follows : 1 . Buyer agrees to pay the sum of $79, 000 . 00 . 2 . Seller shall pay on date of closing all special assessments levied or pending as of the date of closing. 3 . Seller shall pay pro-rated from date of closing all real estates taxes due and payable in the year of 1994 . 4 . Seller shall pay an amount equivalent to 2 points consistent with the guidelines set out in the Minnesota Home Mortgage Program. 5 . It would be appropriate at this time to authorize the appropriate HRA officials to execute all documents associated with the sale of the property located at 1124 East 2nd Avenue . ALTERNATIVES : 1 . Authorize the appropriate HRA officials to execute all documents associated with the sale of the property located at 1124 East 2nd Avenue. 2 . Do not authorize the appropriate HRA officials to execute the necessary documents associated with the sale of the property located at 1124 East 2nd Avenue. 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Authorized the appropriate HRA officials to execute all documents associated with the sale of the property located at 1124 East 2nd Avenue. BAS/tiv #y MEMO TO: Shakopee Housing & Redevelopment Authority FROM: Barry A. Stock, Assistant City Administrator RE: Budget Amendment - Resolution No. 94-4 DATE: November 29, 1994 INTRODUCTION: Earlier this year the HRA selected to amend the TIF plan and budget . The consultant costs for this project were not included in the 1994 budget . Therefore, an amendment would be in order at this time. Costs associated with the Stans House Project were also not originally included in the 1994 HRA Budget . Now that the project is essentially complete, it would be appropriate to amend the 1994 HRA Budget accordingly. BACKGROUND: Attached is Resolution No. 94-4 amending the 1994 HRA Budget . Staff has compiled the vast majority of the costs associated with this project and included them in the proposed budget amendment . Revenues generated from the sale of the property are also incorporated into the amendment . Note that while the sale price of the home was $79, 000 . 00, the revenue amount indicated in the amendment is $71, 500 . 00 . This number is the estimated amount that this City will receive after all closing costs . The expenditure amount likewise does not include closing costs since they have already been subtracted from the sale price . The professional service costs associated with the 1994 TIF Plan and budget amendments equated to approximately $13, 500 . 00 . It would be appropriate at this time to approve Resolution No. 94-4, Amending the 1994 HRA Budget . ALTERNATIVES : 1 . Offer Resolution No. 94-4, A Resolution Amending Resolution No. 94-3 Adopting the 1994 HRA Budget . 2 . Do not approve the proposed budget amendment at this time . 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Offer Resolution No. 94-4, A Resolution Amending Resolution No. 94-3 Adopting the 1994 HRA Budget . BAS/tiv RESOLUTION NO. 94-4 A RESOLUTION AMENDING RESOLUTION No. 94-3 ADOPTING THE 1994 BUDGET WHEREAS, the Shakopee Housing and Redevelopment Authority has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget, NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELPMENT AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are changed as follows: Fund Division Account Amount General Revenue Sale of Property $71,500 General Management Wages $ 1,650 General Management Professional Sevices $83,500 General Management Utility Service $ 200 General Management Land $15,215 General Management Property Tax/Special Assess. $ 258 Adopted in session of the Shakopee Housing and Redevelopment Authority held this day of , 1994. Chairperson of the Authority ATTEST: Executive Director Approved as to form City Attorney OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 1, 1994 Jon Brekke was sworn into office by Judith Cox filling the vacancy created by the resignation of Kris Dirks. . Mayor Laurent called the meeting to order at 7: 04 p.m. with Cncl. Brekke, Lynch, Beard and Sweeney present. Also present: Barry Stock Assistant City Administrator; Dennis Kraft, City Administrator; Karen Marty, City Attorney; Dave Nummer, Staff Engineer; and Judith S. Cox, City Clerk. Sweeney/Lynch offered Resolution No. 4114, Approving The Appointment Of Jon Brekke To Serve As Commissioner For The Housing And Redevelopment Authority In and For The City Of Shakopee, and move its adoption. Motion carried unanimously. Items added to the agenda: 16a) C.O.W. Meeting 11-9-94 , 16b) City Council Business Cards. Items removed from the .agenda: 14h) 10th Avenue Stop Sign Warrant Study. Lynch/Sweeney moved to approve the agenda as modified. Motion carried unanimously. Mayor Laurent recessed for an H.R.A. Meeting at 7 : 05 p.m. Mayor Laurent re-convened the City Council Meeting at 7 : 08 p.m. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked if anyone in the audience wished to speak on any item not on the agenda. There was no response. Items added to Consent Business: 13a) Huber Park Development, 14d) Murphy's Landing Sub-lease, 14g) The Westside Flow Allocation Study. Beard/Sweeney moved to approve the Consent Business as modified. Motion carried unanimously. Beard/Sweeney moved to approve the minutes of October 4th, 12th, and 18th, 1994 . (Motion carried under consent business) Cncl. Brekke abstaining. Mayor Laurent opened the Public Hearing on the proposed improvements for the Downtown Alleys in Blocks 21, 22 , 23 , 24 , 25, 29 , 30 And 31 Project No. 1993-9. emmmmmm Official Proceedings of the November 1, 1994 Shakopee City Council Page -2- Mr. Nummer approached the podium. He stated that since this project was ordered last April, only one bid was received. However, because the bid was rejected and a year has passed another public hearing is required in order to continue the project. Mr. Nummer gave an update on the project. He stated that the overhead electric will be put underground and transformers will be put in. He stated that the amount of duct work could be reduced by the use of secondary cabinets, resulting in an estimated savings of $113 , 000. off the total project cost. Mr. Nummer stated that with the re-design the City's costs went down while the Shakopee Public Utilities's costs went up. In order to even this out a cost split for the increase in SPUC costs has been worked out between the City and SPUC. • Discussion followed. Mayor Laurent opened the Public Hearing to the audience. Gerald Kucera, 16726 Harlow Avenue, Shakopee, Minnesota, approached the podium and asked who initially decided that the project should be done. Mayor Laurent explained that the unsightliness of the overhead lines in the downtown area has been and is still an issue with the improvements being completed downtown. Mr. Kucera asked for clarification on the electrical costs per lot. Mr. Nummer stated that the electrical assessment of $65, 000 . 00 would be spread out evenly per person, which is standard practice. He stated that each particular service would be different, depending upon the actual amount of wire and conduit involved. Mayor Laurent stated that this would be to someone's advantage if the service panel were closer to their building. Louis VanHout, Shakopee Public Utilities Manager, approached the podium. He stated that 240 volt has been standard for many years, and there has been a gradual change to 120-208 3 phase systems. He stated that the utilities set the standard. Mr. VanHout explained that there are problems with the 240 volt system that the 208 system does not have. He stated that the Utility Commission justified the cost by saying that the system would be better; that by duplicating the system that's in place with new equipment the full benefit of the money would not be reached. John Perry, 124 S. Lewis, Shakopee, Minnesota, approached the podium and questioned the fairness of the electrical assessment amounts all being the same. Official Proceedings of the November 1, 1994 Shakopee City Council Page -3- Mr. Nummer stated that the assessments will be on actual project costs. Each individual building will be assessed for the amount of wire and conduit that is needed to get from the building to the secondary cabinet. Mayor Laurent stated that there could be an issue regarding assessments because of the inequity of the cost of the services, based on where the service panels will be placed and suggested directing staff to look at doing a unit cost. Pete Malamen, HDR Engineering, approached the podium and explained that there will be two sizes of secondary cabinets. Mayor Laurent closed the Public Hearing at 8 : 00 p.m. Discussion followed. Lynch/Beard offered Resolution No. 4111, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for the Downtown Alleys; Blocks 21, 22, 23, 24, 25, 29, 30, and 31, Project No. 1993-9, and moved its adoption. Motion carried with Cncl. Sweeney dissenting. Mayor Laurent opened the Public Hearing for the Proposed Assessments for the 1993 Reconstruction Project, 1993-7. Bret Weiss, P.E. , Acting City Engineer, approached the podium. He stated that the project is completed and the total cost to date is $1, 655, 993 .74 . He stated that all of the project costs were lower than the feasibility report estimate with the exception of 8th Avenue, which was approximately 3% over. He explained the project costs and how the assessments were arrived at pursuant to the City's assessment policy. Discussion followed. Mayor Laurent opened the Public Hearing to the public. Steve Clay, 120 E. 8th Avenue, Shakopee, Minnesota, approached the podium. He wanted to clarify the sidewalk credit amount. Bernard Goehring, 735 E. 4th Avenue, Shakopee, Minnesota, approached the podium. He wanted to confirm that corner lots were assessed at 50%. Mr. Nummer stated that corner lots are assessed 50% on the shorter side of the lot. Mr. Weiss stated that Mr. Goehring's 50% assessment on 4th Avenue was inadvertently missed and that his assessment should go down. AMEMMEM Official Proceedings of the November 1, 1994 Shakopee City Council Page -4- Merle Nelson, 411 E. 2nd Avenue, Shakopee, Minnesota, approached the podium and stated that she was assessed twice. Mayor Laurent explained that the first assessment was for 2nd Avenue. The second assessment is for the Spencer Street. Ms. Nelson asked about the payment of assessments. Mayor Laurent stated that the full amount could be paid at this time without any interest charge, or it could be added onto property taxes; paid twice a year. The total being spread over ten years. Tammy Carlson, 532 S. Spencer, Shakopee, Minnesota, approached the podium and expressed concern about a 7-foot retaining wall without a railing on the top. Mr. Nummer stated that he would follow up on any prior contract regarding the retaining wall. Ms. Carlson expressed concern over shoveling the sidewalk in front of the 7-foot retaining wall and where to put the snow. Mr. Nummer stated that staff is preparing a report to have the public works crews plow all sidewalks adjacent to collector streets, per Council direction. Valentine Pink, 324 E. 8th Avenue, Shakopee, Minnesota, approached the podium and asked whether individual bills would be sent to each lot owner so they know what they have to pay. Ms. Cox stated that the finance department will send out a statement informing each property owner of the final assessment. She stated that if the full amount is paid within 30 days there will be no interest charge. If it is not paid the City will automatically spread payments out over a ten year period. Ms. Cox stated for the record that prior to the City Council meeting she received a letter from John and Cynthia Erickson expressing their objection to the proposed assessments to Spencer Street. Mayor Laurent closed the Public Hearing at 8 : 40 p.m. Beard/Lynch offered Resolution No. 4110, A Resolution Adopting Assessments for the 1993 Reconstruction Project, Project No. 1993- 7 , and moved its adoption. Motion carried unanimously. Beard/Sweeney move to approve the design components as recommended by the CDC and Park Board and direct the consultant to incorporate mommimmw Official Proceedings of the November 1, 1994 Shakopee City Council Page -5- them into a final design plan for Huber Park. (Motion carried under Consent Business. ) Sweeney/Lynch move to authorize the appropriate City officials to amend the existing contract with HDR Engineering to include a not- to-exceed design fee of $89, 552.00 which includes the previous amount that was not to be exceeded. Motion carried unanimously. Mayor Laurent recessed for a break at 8:42 p.m. Mayor Laurent re-convened the City Council Meeting at 8 : 57 p.m. Beard/Sweeney move to approve the application and grant a Pawnbroker's Employee License to Mark Allen Saurer, Shakopee Pawn & Cash Company, 1147 Canterbury Road. (Motion carried under Consent Business. ) Beard/Sweeney move to authorize proper City officials to execute a farm lease with Gene Hauer for 1995 under the same terms as 1994 . (Motion carried under Consent Business. ) Beard/Sweeney move to authorize the appropriate City officials to enter into the revised Recognition and Non-Disturbance Agreement with Murphy's Landing and Paper Warehouse. (Motion carried under Consent Business. ) Beard/Sweeney move to remove the Sanitary Sewer Rates - tabled 10- 18 from the table. Motion carried unanimously. Cncl. Sweeney stated that the outcome should be to get a reasonable judgement as to what the best pattern is and then to hold a public hearing because everybody connected to sewer in Shakopee is affected by the rate. Mr. Kraft stated that this does not require a public hearing. The intent is to inform the public so that they can respond to it. Sweeney/Lynch move to hold an informal public hearing relative to a best estimate of what ought to be charged for sanitary sewer service. Discussion followed. Motion carried unanimously. Beard/Sweeney move to direct staff to advertise a public hearing with the intent to discuss raising the flat rate charge to $8 . 00 a month and the flow rate charge to $1.74 , for sanitary sewer. Discussion followed. Official Proceedings of the November 1, 1994 Shakopee City Council Page -6- Motion carried unanimously. Councilmembers set the Public Hearing on Sanitary Sewer Rates for November 15th. Beard/Sweeney move to Approve Bills in the Amount of $154, 305. 82 . (Motion carried under Consent Business. ) Beard/Sweeney move to accept the proposal and authorize the appropriate City officials to execute a contract with Short-Elliot- Hendrickson, Inc. for performing the Westside Flow Allocation Study for a fee not-to-exceed $7, 000. 00. (Motion carried under Consent Business. ) Beard/Sweeney offered Resolution No. 4118, A Resolution Of The City Of Shakopee, Minnesota, Authorizing The Withdrawal From Membership In The Minnesota Police Recruitment System, and moved its adoption. Motion carried unanimously. Sweeney/Lynch move to direct staff to enter into discussion with the Scott County Personnel Department to provide personnel services for police recruitment. Ms. Marty stated that the Chief of Police would like to speak to the issue when the time comes to actually hire officers. Discussion followed. Motion carried unanimously. Mr. Nummer stated that several alternatives have been prepared in association with the County Road 77/Fuller Street Project. He identified the costs for the different alignments. Discussion followed. Mayor Laurent asked for more information that indicates the need to make Fuller Street a 4-lane road. Mr. Kraft stated that staff needs to formulate a plan for Council to act on. Mayor Laurent stated that this needs to be looked at soon so that the County can do their project next year. No action taken. Beard/Sweeney offered Resolution No. 4109 , A Resolution Establishing Procedures Relating To Compliance With Reimbursement Bond Regulations Under The Internal revenue Code, and moved its adoption. (Motion carried under Consent Business. ) Official Proceedings of the November 1, 1994 Shakopee City Council Page -7- Beard/Sweeney offered Resolution No. 4112, A Resolution Calling a Hearing On The Installation Of A Street Light At The Intersection Of Valley Park Drive And Valley Industrial Boulevard South, Project No. 1995-4, and moved its adoption. (Motion carried under Consent Business. ) Beard/Sweeney offered Resolution No. 4113, A Resolution Calling a Hearing On An Improvement To County State Aid Highway 16, From County Road 17 To Approximately 1,000 Feet East Of County Road 83 , Project No. 1995-3 , and moved its adoption. (Motion carried under Consent Business. ) Beard/Sweeney offered Resolution No. 4117, A Resolution Receiving A Report And Calling A Hearing On The St. Francis Regional Medical Center Watermain Improvements, Project No. 1995-2 , and moved its adoption. (Motion carried under Consent Business. ) Mr. Kraft stated that the volume of work needed to complete the Comprehensive Plan and the Zoning Ordinance necessitates meeting for a longer period of time. He proposed meeting on Wednesday, November 9, from 6: 00 to 10:00 p.m. - Council concurred. Sweeney/Beard move to offer Councilmembers the opportunity to have City business cards at their own expense. Motion carried unanimously. Mayor Laurent adjourned the meeting to Tuesday, November 9, 1994 , at 6: 00 p.m. The meeting adjourned at 10:05 p.m. udith S. C x ity Clerk Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ.REG. SESSION SHAKOPEE, MINNESOTA NOVEMBER 9 , 1994 Mayor Laurent called the meeting to order at 6: 00 p.m. with Councilmembers Brekke, Lynch, Beard, and Sweeney present. Also present: Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Judith S. Cox, City Clerk; Lindberg Ekola, Planning Director; Dave Nummer, Staff Engineer; and Paul Bilotta, Senior Planner. There was no business to come before the City Council. Ms. Marty asked City Council to meet in executive session at the end of the Committee of the Whole meeting for the purpose of discussing litigation matters. Mayor Laurent recessed the meeting at 6: 08 p.m. Mayor Laurent re-convened the meeting at 10: 43 p.m. Mayor Laurent stated that the Council met in executive session to discuss litigation and that no action was taken. Mayor Laurent adjourned the meeting to November 15, 1994 at 7 : 00 p.m. The meeting adjourned at 10:44 p.m. dith S. ox ' ity Clerk Recording Secretary • OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA NOVEMBER 15, 1994 Mayor Laurent called the meeting to order at 7 : 00 p.m. with Councilmembers Lynch, Brekke, Beard and Sweeney present. Also present: Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Dave Nummer, Staff Engineer; Lindberg Ekola, Planning Director; Judith S. Cox, City Clerk; and Thomas Steininger, Chief of Police. Items added to the agenda: 15a) County Road 14 Pedestrian Crossing. Lynch/Beard moved to approve the agenda as modified. Motion carried unanimously. Mayor Laurent recessed the Adj . Reg. Session for an H.R.A. meeting at 7 : 04 p.m. The meeting re-convened at 7 : 05 p.m. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked if anyone present wished to speak on any item not on the agenda. There was no response. Items. added to the Consent Business: 12b) The New Zoning Map, Phase II - Ordinance No. 389 . 13b) Purchase of Plotter. Beard/Sweeney moved to approve the Consent Business as modified. Motion carried unanimously. It was the consensus of Councilmembers to inform the public about the items marked consent business via the television monitor. Lynch/Sweeney moved to approve the minutes of October 25, 1994 . Cncl. Brekke abstaining. Motion carried. Randy Sampson, Canterbury Downs, gave a brief presentation regarding the snowmobile race in February, and requested a conditional use permit. He also thanked the City Council and the people of Scott County for their support on the off-track betting issue. Tom Brock, Canterbury Downs, stated that the International Series of Champions (I.S.O.C. ) race dates are scheduled for February 17- 19 . He discussed concerns about traffic and sound in relation to the event and stated that because the event would take place within Canterbury Downs the noise would not be an issue. He also stated that traffic is not anticipated to be a problem. Official Proceedings of the November 15, 1994 Shakopee City Council Page -2- Beard/Brekke moved to direct staff to provide the owners of Canterbury Downs with the necessary conditional use permit application. Motion carried unanimously. Mr. Kraft stated that a letter had been received from the Scott County Attorney, James Terwedo regarding a county-wide curfew. The letter indicated that on Tuesday, November 29, 1994, that there would be public hearing on the concept of a county-wide curfew. Shakopee Police Chief Steininger stated that he would be available for any questions and that if necessary, he could attend the public hearing on November 29 . Discussion followed. Sweeney/Lynch moved to receive and file the letter from James Terwedo. Motion carried unanimously. Mayor Laurent opened the public hearing on the remaining 160 foot long portion of the 16 foot wide alley located within Block 31, Shakopee, Plat (adjacent to proposed Stans Museum) . Mr. Ekola explained the request for the vacation and identified two issues that needed to be addressed before the alley was vacated: access for the property owner in the middle of the block and maintenance of the access. He said that the Planning Commission approved the vacation if these two issues were resolved. Discussion followed. Mayor Laurent asked if anyone present wished to speak on the proposed vacation. Irwin Monnens, 129 W 3rd Avenue, asked how he would access the alley from the side into his garage. Mr. Ekola stated that with what is proposed there would be no access to the west side of the block. Access would have to come by way of the Eastman property or the Marquette Bank property. Cncl. Sweeney stated his concern about how the alley would be maintained and garbage pick up. Mr. Ekola stated that it was suggested that the Stan's Foundation establish an on-going agreement with the County for maintenance and access issues. Ms. Marty suggested that the matter be tabled at the close of the public hearing so that the access easement and the maintenance documents could be brought back before making a final decision. • Official Proceedings of the November 15, 1994 Shakopee City Council Page -3- Marge Henderson, Stan's Foundation, explain why they had requested the vacation of the alley. She stated that it was made a condition of their building permit. She requested that the vacation not take place until spring because the alley would be useful during construction. She also stated that once the project is completed it will be deeded to the Scott County Historical Society. Discussion followed. Bill Madden, Architect for the Stans museum, stated that there was the assumption when producing the design of the building, that the wall assembly would need a two hour fire wall rating as required by the Building Code if the alley was not vacated. He stated that he was told the alley was in the process of being vacated at that time. Mr. Smith, Scott County Historical Society, stated that he has concerns about refuse and snow removal. Some problems will have to be addressed before he can proceed. Mr. Eastman expressed concerns about access from his parking lot. He was wondering who has been maintaining access. If the bank has been doing so and if they move, who will maintain access. Councilmembers did not wish to vacate the alley until access and maintenance issues were resolved. The applicant will work with staff to incorporate access and maintenance issues for Mr. Monnens into an agreement. Sweeney/Lynch moved to continue the Public Hearing on the proposed vacation of a portion of the alley in Block 31, Original Shakopee to December 6, 1994 , at 7 : 00 p.m. Motion carried unanimously. Mayor Laurent opened the public hearing on the proposed sanitary sewer improvement for the St. Francis Regional Medical Center, Project No. 1995-2 . Mr. Nummer gave a presentation on the project. He stated that the estimated cost is $161, 000. 00. He recommended that assessments to the properties outside of the MUSA area be deferred until such time as the service extends into the area. Discussion followed. Richard Wicka, 1882 Dayton, St. Paul, MN. , representing St. Francis Regional Medical Center, stated that he was in favor of the project but expressed concern about the assessment. He stated that their costs were based on the feasibility report he had received in April. However, the numbers have doubled since that time. He stated his concern about trunk charges and how they might • Official Proceedings of the November 15, 1994 Shakopee City Council Page -4- complicate his budget. Mr. Wicka wanted to know if the charges might be defined. Discussion followed. Bruce Pink, Land Acquisition Manager for Orrin Thompson Homes, stated that he was purchasing the property adjacent to and east of the St. Francis Regional Medical Center. Mr. Pink encouraged the City Council to accept the plans proposed by St. Francis Regional Medical Center and to pass a resolution adopting a P.U.D. He also asked that the Council take another look at the service and recognize that there will be MUSA expansions in the area and design pipe to include that and to take a more comprehensive approach. Dick Koppy, St. Francis Regional Medical Center, suggested possibly holding an assessment hearing before the project is ordered so that they would have a better idea of what the assessments would be for budgeting purposes. He also stated that he wanted to be notified before the bids are awarded to a contractor. Discussion followed. Dave Polachek, with Cal & John Chadwick, wanted to draw the Council's attention to their property on the SW quadrant of CR-17 and the new 101 bypass. He stated that it is unique in its relationship to the MUSA line because part of the property is within the MUSA and part is not. He stated that he was if favor of the assessment. However, the problem is that there is no opportunity to access the property with the MUSA. He stated that he did not recognize the benefit with the current MUSA designation. Bo Spurrier, former City Engineer, 1980, explained that the MUSA line was established in order to open equal quadrants of commercial development and did not respect any property lines. Sharon Bernhagen, property owner, stated that her property was located between the interchange and the hospital and addressed the assessments that are of no benefit to her. Discussion followed. Mayor Laurent closed the public hearing at 9 : 03 p.m. Discussion followed. Lynch/Beard offered Resolution No. 4122 , A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For The St. Francis Regional Medical Center Sanitary Sewer Improvements, Project No. 1995-2 and move its adoption. Motion carried unanimously. • Official Proceedings of the November 15, 1994 Shakopee City Council Page -5- Beard/Lynch offered Resolution No. 4120, A Resolution Approving The Preliminary And Final Development Plans For The Minnesota Valley Health Campus Planned Unit Development, and move its adoption. Mr. Ekola pointed out that there were changes and a revised resolution was placed on the table. Discussion followed. Motion carried unanimously. Beard/Brekke moved to direct staff to send a letter to the Scott County Highway Department stating that the City Council strongly supports the installation of a traffic signal on County Road 17, near the southerly entrance to the proposed health campus. Discussion followed. Sweeney/Brekke moved to amend the motion to include a traffic control signal at Vierling Drive and CR-17 also. Motion carried unanimously. Motion carried unanimously on main motion as amended. Mayor Laurent recessed the meeting for a break at 9 : 17 p.m. The meeting re-convened the meeting at 9 : 25 p.m. Mayor Laurent opened the public hearing on the Sanitary Sewer Rates. Cncl. Sweeney approached the podium and gave a presentation as to why the Council is looking at the need for a substantial increase in sanitary sewer rates, and discussed alternatives to the increase. Discussion followed. Mayor Laurent opened the public hearing to the public. Bo Spurrier addressed concerns about what the flat rate pays for, why it has to be doubled, and what justifies the doubled rate. He also addressed capital spending which occurred in 1993 and what is expected to occur in 1994 . He wanted to know what obligation the City had to create the deficit and what other revenue sources were viewed to fund the capital costs. Mr. Spurrier asked if any of the money from tax increment districts was eligible for funding the million dollar short fall. Discussion followed. • Official Proceedings of the November 15, 1994 Shakopee City Council Page -6- Thomas Rein, 412 Scott, stated that his flow rate has tripled his water usage and wondered how this would effect his sewer bill. Mayor Laurent stated that the sewer bill is based on the amount of water used during the winter season. Paul Kramer, Rahr Malting Company, stated that he wanted to discuss what their flow is in order to ascertain what the City's expectations were from Rahr's flow rates. He stated it appeared as though the flow rates were underestimated and therefore underestimated what the revenue from the flow would be. He also discussed what Rahr's long term plan is for an on site waste water treatment plant and asked for a comprehensive plan amendment to allow for a private waste water treatment plant. Discussion followed. Bob Micheletti, Rahr Malting, stated that the estimate of what they expect to generate next year would be 40% more than what was estimated on the City's chart. Discussion followed. Jon Albinson, 5240 Valley Industrial Blvd. South, asked if the future funds that would be generated by a trunk area-wide charge would be co-mingled, and for cash flow purposes if it would be appropriate not to establish a dedicated funding arrangement within the sewer fund. Discussion followed. Mayor Laurent closed the public hearing at 10: 23 p.m. Lynch/Sweeney moved to table action on increasing Sanitary Sewer Rates to December 6, 1994 and to direct staff to follow up on the new information that was received from Rahr. Motion carried unanimously. Beard/Sweeney offered Ordinance No. 389 , Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending the City Code by Adopting the Zoning Map for Most of the City, and move its adoption. (Motion carried under Consent Business) . Beard/Sweeney move to authorize the City Administrator and Chief of Police to apply for a COPS FAST grant to fund a police officer position. (Motion carried under Consent Business) . Beard/Sweeney move to authorize the purchase of a Hewlett Packard Design Jet 650C, E-size, color postscript model for a cost not-to- exceed $8, 887 .43 . (Motion carried under Consent Business) . • Official Proceedings of the November 15, 1994 Shakopee City Council Page -7- Beard/Sweeney move to appoint Ms. Michelle Baeyen to the position of Planning Secretary at Step II ($22, 457) of the 1994 Wage Schedule of the Clerical/Technical Union Contract with an effective date of December 5, subject to the pre-hire testing procedure. (Motion carried under Consent Business) . Beard/Sweeney move to approve bills in the amount of $806,737 . 17 (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4115, A Resolution Certifying Delinquent Storm Drainage Utility Bills for Collection on the Tax Rolls Payable 1995, and moved its adoption. (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4116, A Resolution Certifying the Cost of Weed Cutting for Collection on the Tax Rolls Payable 1995, and moved its adoption. (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4123 , A Resolution Accepting the Public Improvements for Westridge Lake Estates First Addition, and move its adoption. (Motion carried under Consent Business) . Mr. Nummer addressed the County Road 15 Pedestrian Crossing. He stated that a letter had been received, which in summary stated that the County recommends that the flashing lights be replaced with a diamond shaped pedestrian crossing sign and that the crosswalk be painted at CR-15 and 11th Avenue. The letter stated that flashing lights do not necessarily change driving patterns. Discussion followed. Cncl. Sweeney proposed that Council request a permit from Scott County for some other form of traffic control. Mr. Nummer proposed that he go through some of the different configurations of signs and different levels of traffic protection, and work up some cost estimates and bring them back to Council in order to get an idea of the cost associated with the different systems. It was the consensus of the Councilmembers to have staff bring cost estimates back to Council. Mayor Laurent recessed the meeting at 10: 33 p.m. for an executive session to discuss labor negotiations. Mayor Laurent re-convened the meeting at 11: 25 p.m. No action was taken during the executive session. Official Proceedings of the November 15, 1994 Shakopee City Council Page -8- Mayor Laurent adjourned the meeting to November 22 , 1994 at 5:30 p.m. Meeting adjourned at 11: 25 p.m. (:// L) vda-A. )C J dith S. Cox Z.ty Clerk Esther TenEyck Recording Secretary iOcx . MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Building Permit Fee Rebate Request DATE: November 29, 1994 INTRODUCTION: The City has received a correspondence from Kevin O'Brien, Greystone Construction contesting the estimated building construction cost placed on the Holiday Inn Express project in Shakopee. (See attachment #1) Mr. O'Brien is appealing staff's assignment of value in an effort to obtain a rebate for a portion of the building permit fee. BACKGROUND: Greystone Construction originally submitted a building permit application with a value of $1, 600, 000 . The City's Building Official using the building valuation technique as described in attachment #2, estimated the value of the building at $2, 092, 636 . The process used in determining the building value is the same one that is used for all other building permits in Shakopee. The value of the building determines the cost of the building permit . The request submitted by Mr. O'Brien is similar to a request that was reviewed by Mr. Jack Brambilla for his development project back in September of 1993 . It was the consensus of Council at that time was that serious adverse precedent would be established if we veer from the standard method of determining building value . It is again being recommended that the City Council uphold the position of the City's Building Department on the means of determining the estimated cost or value of structures for building permit purposes . ACTION REQUESTED: Move to maintain the status quo with respect to the method used by the City to determine building value. M 'V Irak !� V�HrT a 1 iJ1W , 4 CONSTRUCTION COMPANY November 28, 1994 Mr. Dennis Kraft City Administrator City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Re: Holiday Inn Express - Shakopee Building Permit Fees Dear Sir: Mr. Murray Williamson, owner of Holiday Inn Express, and I wish to contest the estimated cost placed on the Holiday Inn Express project for a building permit issued 11-3-94. A value of $1 ,600,000 was submitted by Greystone Construction. City staff has changed this value to $2,092,636. As always, City staff has been very cooperative in showing me the calculations used and tables of values adopted by the city to determine a value for permit fees. I understand how city staff arrives at the value. However, the tables used have relatively broad categories based on building type and method of construction . I subscribe to many publications which attempt to provide average construction costs and find most of them too broad to be of any real value. The actual construction cost for this project is almost 25% less than the values obtained from the city's standard tables. Greystone has been awarded a turn-key construction contract to build this project . Our contract includes all construction necessary for a complete project . Our contract does not include furniture and furnishing. The original contract , dated 9-28-94, was for $1 ,643,688. Some cost saving measures have been implemented and a change order was issued 10-6-94 for a deduct of $104,624. Out current contract amount is $1 , 545,964. We anticipate some amenities will be added and the final construction cost will be approximately $1 ,600,000. 11111 1221 East Fourth Avenue, Suite 110 Equal Opportunity Telephone: 612-496-2227 Shakopee Minnesota 55379 Employer/Contractor Fax : 612-445-4191 City of Shakopee November 28, 1994 Page 2 Several documents are available to verify these numbers . A sworn construction statement was submitted to Commonwealth Title Company in the amount of $1 ,643.688. These construction costs are in line with what Holiday Inn Corp. experiences for the construction of a Holiday Inn Express. This project has 69 units. Based on $1 ,600,000 , the cost per unit is $23, 188/unit . This is slightly higher than average according to what Holiday Inn Corp. has told Murray Williamson. I understand the City's need to have standards when assessing value for permit fees. However, when the actual cost of construction varies so much from the standard tables, the actual construction cost is a more accurate indication of value. We believe the permit fee should be changed to reflect the actual construction cost of $1 ,600,000. Thank you for your consideration in this matter. Sincerely, Kevin W. O'Brien cc: Murray Williamson KWO/sb 44,z 4 MEMO TO: Barry Stock Assistant City Administrator FROM: Fulton Schleisman Building Official RE: Building Permit Fee/Valuation DATE: September 30, 1993 In order to provide uniformity in the determination of valuation so there is a consistent base for the assignment of building permit fees, the following process is used for a typical application: 1. The building occupancy classification is determined as set forth in the Uniform Building Code. 2. The building type of construction is determined as cited by the designer and as set forth in the Uniform Building Code. 3 . The floor area is calculated. 4. The dollar value per square foot criteria is then taken from an annual format, "Building Valuation Data", which is provided by the State of Minnesota, Department of Administration. This data is provided by the State to insure the building permit surcharges (that portion of fees remitted to State) , are adequate. The unit costs are intended to include architectural, structural, electrical, plumbing and mechanical work including contractors profit and any permanent equipment. 5. The building valuation is determined by multiplying No. 3 times No. 4. The estimated cost or value provided by the applicant is routinely adjusted using the standard process above. The criteria and worksheets used in this process are available for discussion with the applicant at the time the permit is issued. This process is typical of that used in most area jurisdictions. FS/jms CONSEN /0 November 25 , 1994 Mr . John H. DeLacey City of Shakopee 129 South Holmes Street Shakopee , Mn 55379 Dear Mr . DeLacey, Your letter of November 3 , 1994 informs residents of Vierling Drive that their addresses have been changed to 13th Avenue West . In your letter , you "apologize for any inconvenience this may cause" . What you describe as an "inconvenience" comes down to a matter of dollars and cents for me. I have kept a record of my ex- penses in this matter and am submitting these expenses to you for reimbursement. 250 Business cards $13.31 1 Self inking stamp 17 . 61 690 Replacement invoice labels 25.77 43 Postage stamps 12.47 43 Mailing envelopes .86 $70.02 Enclosed you will find copies of invoices . Mr . DeLacey, this total does not include any charge for phone calls made in place of letters, any charge for time incurred (approximately three hours) or any charge for what would be considered personal correspondence. I am asking the City of Shakopee to reimburse me in the amount of $70.02 for expenses incurred in this matter . Sincerely yours, 41-111,41 Tom Handrich 2062 13th Avenue West Shakopee , Mn 55379 (612) 445-0107 cc Mayor Gary Laurent Shakopee City Council RECOMMENDED ACTION: Direct staff to inform Mr. Handrich that the City does not reimburse costs to property owners due to the change of a street name. . a "< g ' yy C d O ! `, s. i / o § { 1. 4d - .r:. L 0 E 1 P A i Eo ' O . _ g i OI <"i- -a P la v , L.► r N Z ° 1 Y O r m "T1 .4 M 1 Z-r+ 03 0 O 'm Rnm ;1 4 N g:0 co „�,zv Cl) Kt • C ig0 Nom; I O ,.� -"C' $QA• g J m ( +' •`o ^ '^ ,^ a) W 00 R 1o i--. !••.)'0 � . r Fi �� N 00 CO0 iii. is ?i # O` ;›.1 d 'O A z .- U c> a -4 -4 -C > rnOr .rww _� g r-, r to CT U m 111 8 r 0 0 > - 'OG A CC -1NV) 4 $Sq cJ - ; z0 -< me zm • i O NUJ y, T r , h.r r 2 0 1 ao N ) rn -47 N -v m rp sn U l'"' ,_ r1 r g u, z z v y 1) n -I I x . tilt g ' mm ~ O Nm• -4 -1 --4 U -a >x CJ N 0 -1• s D m r a' nl L -c C} •81:CI. r-• ...IC r r‘) -o 8 • g ) 0 U w D i 1 U 17 r C I S • 8 • 8 ? 0 Q • M mUC u °'C) C') < z 0 ~ ►-+ N '-1 rn i., .I: # iti El C C) • • • N -J --J `.Sl -J Ji ?, -'I D a 0 g v f" 4 v, p • C t-•. J m • -J • m v • 0 . y o //(U MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer4— SUBJECT: Street Light at Valley Park Drive and Valley Industrial Boulevard South DATE: November 28, 1994 INTRODUCTION: Attached is Resolution No. 4130, a resolution ordering an improvement by installing a street light at the intersection of Valley Industrial Boulevard South and Valley Park Drive. BACKGROUND: By Resolution No. 4112, the City Council set a public hearing to consider the installation of the street light. The original request for the street light was made by Council Member Dirks last June. Shakopee Public Utilities has provided a cost estimate of$897.00 to install the pole and fixture. The Special Assessment Policy allows for assessing street lights 100%to the benefitting property owners. ALTERNATIVES: 1. Adopt Resolution No. 4130. 2. Deny Resolution No. 4130. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4130, A Resolution Ordering an Improvement By Installation of a Street Light at the Intersection of Valley Industrial Boulevard South and Valley Park Drive, Project No. 1995-4 and move its adoption. DMN/pmp MEM4130 111 ST. LIGHT VALLEY PARK DRIVE AND VALLEY IND. BLVD. SO. COST ESTIMATE 1 10 ' ST. LIGHT ARM @ $106 . 00 106 . 00 1 250 WATT HPS LUMANAIRE @ $109 . 00 109 . 00 1 250 HPS LAMP @ $ 12 . 00 12 .00 1 PHOTO EYE @ $6 . 00 6. 00 1 1 KVA 7200 VOLT TRANS. @ $277 . 00 277 . 00 1 CUT OUT 15KV 100 AMP @ $44. 00 44. 00 1 LIGHTNING ARRESTER 10 KV POLE MOUNT 0 $28. 00 28. 00 6 MAN HOURS @ $35 . 00 210. 00 3 TRUCK HOURS #614 @ $35.00 105 . 00 TOTAL $897.00 ,0.._7- 9I *TA ESTIMATED ASSESSMENT ROLL INTERSECTION OF VALLEY PARK DRIVE AND VALLEY INDUSTRIAL BLVD. Prepared by NOVEMBER 1994 Checked by LEGAL NUMBER TOTAL PID# OWNER DESCRIPTION OF LOTS ASSESSMENT 27-055005-0 Twin City Tile & Marble Co. Lot 1 Blk 4 1.00 $299.00 2218 University Ave. S.E. Valley Park 1st Addition Mpls., MN 55414 Lying S'erly of a Line Drawn W From A Pt on E Line 634.51' N of SE Cor. 27-055008-0 Conklin Co., Inc. Lot 3 Blk 5 1.00 $299.00 551 Valley Park Drive Valley Park 1st Addition Shakopee, MN 55379 27-157002-0 Valley Green Industrial Park Lot 2 Blk 1 1.00 $299.00 5240 Valley Industrial Blvd Valley Park 10th Addition Shakopee, MN 55379 TOTAL 3.00 $897.00 Total Assessment = $897.00 Assessment per Lot = $299.00 RESOLUTION NO. 4130 A Resolution Ordering An Improvement By Installation Of A Street Light At The Intersection Of Valley Park Drive And Valley Industrial Boulevard South Project No. 1995-4 WHEREAS,Resolution No. 4112 of the City Council adopted the 1st day of November, 1994, fixed a date for a Council hearing on the proposed improvement for installation of a street light at the intersection of Valley Park Drive and Valley Industrial Boulevard South; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon the 6th day of December, 1994, at which all persons desiring to be heard were given an opportunity to be heard thereon; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such improvement is hereby ordered as proposed in Council Resolution No. 4112 adopted November, 1994. 2. Bret Weiss, Orr-Schelen-Mayeron & Assoc., Inc. is hereby designated as the engineer for this improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney /1 )0 MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer ..PAN-) SUBJECT: County Road 16 DATE: November 24, 1994 INTRODUCTION: Attached is Resolution No. 4131, a resolution ordering an improvement and preparation of plans and specifications for curb and gutter on County Road 16 from County Road 17 to approximately 1,000 feet east of County Road 83. BACKGROUND: Scott County is proposing to reconstruct County Road 16 in 1995 to a four lane urban highway. According to the Cost Participation Policy with Scott County, the City is responsible for funding 50% of the curb and gutter costs. The City of Shakopee's Special Assessment Policy allows for assessing the City portion of the curb and gutter costs to the adjacent properties. In order to assess this project, a public hearing must be held prior to the County awarding a contract. The estimated project cost is $65,800.00. The assessments were calculated on a front foot basis as shown in the attached assessment roll. ALTERNATIVES: 1. Adopt Resolution No. 4131. 2. Deny Resolution No. 4131. 3. Continue the public hearing for additional information., RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4131, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for County State Aid Highway 16 from County Road 17 to Approximately 1,000 Feet East of County Road 83, Project No. 1995-3 and move its adoption. DMN/pmp MEM4131 COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-047001-0 State of Minn. Dept. of Trans. LOT 1 BLK 1 210 100.00% $658.97 0/0 R J Dinnneen KILLARNEY HILLS Transportation Bldg. St. Paul, Mn. 55155 27-047002-0 City of Shakopee LOT 2 BLK 1 120 100.00% $376.56 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047003-0 City of Shakopee LOT 3 BLK 1 115 100.00% $360.87 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047004-0 City of Shakopee LOT 4 BLK 1 115 100.00% $360.87 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047005-0 City of Shakopee LOT 5 BLK 1 115 100.00% $360.87 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047006-0 City of Shakopee LOT 6 BLK 1 115 100.00% $360.87 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047007-0 City of Shakopee LOT 7 BLK 1 140 100.00% $439.32 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047011-0 City of Shakopee LOT 11 BLK 1 85 100.00% $266.73 129 S. Holmes St. KILLARNEY HILLS Shakopee, Mn. 55379 27-047012-0 Paul J &Geraldine Schmitz LOT 1 BLK 2 280 50.00% $439.32 1401 Tyrone Drive KILLARNEY HILLS (corner lot) Shakopee, Mn. 55379 27-047013-0 Kerry M &Shiela M Grinner LOT 2 BLK 2 200 100.00% $627.59 PO Box 624 KILLARNEY HILLS Cosmos, Mn. 56228 27-078001-0 P & R Mini Storage LOT 1 BLK 1 CLAY'S 1ST 50 100.00% $156.90 1895 Eagle Creek Blvd Shakopee, Mn. 55379 27-085001-0 State of Minn. Dept. of Trans. LOT 1 BLK 1 DCCO 1ST ADDN 200 100.00% $627.59 0/0 R J Dinnneen Transportation Bldg. St. Paul, Mn. 55155 27-119001-0 P & R Mini Storage LOT 1 BLK 1 DELLA'S 1ST 140 100.00% $439.32 1895 Eagle Creek Blvd Shakopee,Mn. 55379 COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-119012-0 Darwin E Gilbertson &Wife OUTLOTA DELLA'S 1ST 110 100.00% $345.18 2078 Eagle Creek Blvd Shakopee, Mn. 55379 27-120004-0 Shakopee Super 8 Partnership LOT 4 BLK 1 CENTURY PLAZA 70 100.00% $219.66 7240 Metro Blvd SQUARE 3RD Edina, Mn. 55439 27-123005-0 Valley Green Industrial Park OUTLOT A CANTERBURY PARK 2ND 1180 100.00% $3,702.80 5240 Valley Industrial Blvd Shakopee, Mn. 55379 27-123006-0 Valley Green Industrial Park OUTLOT B CANTERBURY PARK 2ND 60 100.00% $188.28 5240 Valley Industrial Blvd Shakopee, Mn. 55379 27-123007-0 Valley Green Industrial Park OUTLOT C CANTERBURY PARK 2ND 65 100.00% $203.97 5240 Valley Industrial Blvd Shakopee, Mn. 55379 27-128001-0 Kyle D. Tutsch P/O LOT 1 BLK 1 EAGLE CREEK 69 50.00% $108.26 1601 Roundhouse Circle JUNCTION 1ST LYING NW OF A (corner lot) Shakopee, Mn. 55379 LINE COM MOST N'ERLY COR,SE 68.62'TO POB,SW 143.21', TO SW LINE AND THERE ENDING 27-128001-1 Gary D. Vreeman PO/LOT 1 BLK 1 EAGLE CREEK 49 0.00% $0.00 1603 Roundhouse Circle JUNCTION 1ST COM MOST N'ERLY (double front) Shakopee, Mn. 55379 COR,SE 68.62'TO POB: SW 143.21'TO SW LINE,SE 49.37' NE 140.88' NW 49.43'TO POB 27-128001-2 Jeffrey A. Larson PO/LOT 1 BLK 1 EAGLE CREEK 49 0.00% $0.00 1605 Roundhouse Circle JUNCTION 1ST COM MOST N'ERLY (double front) Shakopee, Mn. 55379 COR,SE 118.05'TO POB SW 140.88'TO SW LINE SE 49.37', NW 138.55' NW 49.43'TO POB 27-128001-3 Richard A. King PO/LOT 1 BLK 1 EAGLE CREEK 51 0.00% $0.00 1607 Roundhouse Circle JUNCTION 1ST COM MOST N'ERLY (double front) Shakopee, Mn. 55379 COR,SE 167.48'TO POB SW 138.55'TO S'ERLY LINE &THERE TERMINATING 27-128002-0 Mark L&Kari S Houser LOT 2 BLK 1 EAGLE CREEK 100 0.00% $0.00 417 Shakopee Ave E JUNCTION 1ST (double front) Shakopee, Mn. 55379 27-131094-0 David A&Kathleen J Kincs OUTLOT A HAUER'S 4TH 115 50.00% $180.43 2860 Eagle Creek Blvd (corner lot) Shakopee, Mn. 55379 COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-163001-0 Thomas J & Penelope L Conway P/O LOT 1 BLK 1 EAGLE CREEK 52 50.00% $81.59 1487 Roundhouse Circle JUNCTION 3RD LYING N'ERLY (corner lot) Shakopee, Mn. 55379 OF A LINE COM AT PT ON E LINE 52.11' S OF MOST E'ERLY COR TO A PT ON W LINE 110.09' S OF THE MOST N'ERLY COR 27-163002-0 Lenore D. Roorda LOT 2 BLK 1 EAGLE CREEK 36 0.00% $0.00 1499 Roundhouse Circle JUNCTION 3RD SE'ERLY 36' (double front) Shakopee, Mn. 55379 27-163002-1 Daniel C & Lora L Ray LOT 2 BLK 1 EAGLE CREEK 36 0.00% $0.00 1495 Roundhouse Circle JUNCTION 3RD EX SE'ERLY 36' (double front) Shakopee, Mn. 55379 27-163003-0 David M & Lisa M Happe LOT 3 BLK 1 EAGLE CREEK 36 0.00% $0.00 1505 Roundhouse Circle JUNCTION 3RD EX NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163003-1 Brian K& B Lynette Bjerke LOT 3 BLK 1 EAGLE CREEK 36 0.00% $0.00 1501 Roundhouse Circle JUNCTION 3RD NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163004-0 Tracey Johnson LOT 4 BLK 1 EAGLE CREEK 36 0.00% $0.00 1509 Roundhouse Circle JUNCTION 3RD NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163004-1 Jason L&Denise M Carlsten LOT 4 BLK 1 EAGLE CREEK 36 0.00% $0.00 1513 Roundhouse Circle JUNCTION 3RD EX NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163005-0 Clay R & Linda D Fuller LOT 5 BLK 1 EAGLE CREEK 36 0.00% $0.00 1521 Roundhouse Circle JUNCTION 3RD EX NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163005-1 Jeffrey R &Karin J Wendorff LOT 5 BLK 1 EAGLE CREEK 36 0.00% $0.00 1517 Roundhouse Circle JUNCTION 3RD NW'ERLY 36' (double front) Shakopee, Mn. 55379 27-163006-0 Kenneth N &Gwenevere J Ross LOT 6 BLK 1 EAGLE CREEK 44 0.00% $0.00 1525 Roundhouse Circle JUNCTION 3RD NW'ERLY 44' (double front) Shakopee, Mn. 55379 27-163006-1 Jeffrey A&Traci J Swanson LOT 6 BLK 1 EAGLE CREEK 44 0.00% $0.00 1529 Roundhouse Circle JUNCTION 3RD NW'ERLY 44' (double front) Shakopee, Mn. 55379 27-163007-0 John C Hainsworth LOT 7 BLK 1 EAGLE CREEK 44 0.00% $0.00 1533 Roundhouse Circle JUNCTION 3RD NW'ERLY 44' (double front) Shakopee, Mn. 55379 27-163007-1 Michael Sylvester Meyer LOT 7 BLK 1 EAGLE CREEK 44 0.00% $0.00 1537 Roundhouse Circle JUNCTION 3RD LYING SE OF (double front) Shakopee, Mn. 55379 NW'ERLY 44' COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-163008-0 Julie A Ament LOT 8 BLK 1 EAGLE CREEK 36 0.00% $0.00 1541 roundhouse Circle JUNCTION 3RD LYING W'ERLY (double front) Shakopee, Mn. 55379 OF A LINE COM AT PT ON S LINE 36' E OF SW COR, N'ERLY TO A PT ON N LINE 36.2'E OF NW COR &THERE TERMINATING 27-163008-1 Richard T&Jodi L Johnson LOT 8 BLK 1 EAGLE CREEK 74 50.00% $116.10 1545 Roundhouse Circle JUNCTION 3RD LYING E'ERLY (corner lot) Shakopee, Mn. 55379 OF A LINE COM AT PT ON S LINE 36' E OF SW COR,N'ERLY TO A PT ON N LINE 36.2'E OF NW COR &THERE TERMINATING 27-163009-0 Kathleen M Prochaska LOT 1 BLK 2 EAGLE CREEK 32 50.00% $50.21 1446 Roundhouse Circle JUNCTION 3RD LYING N OF A (corner lot) Shakopee, Mn. 55379 LINE COM AT PT ON E LINE 32.15' N OF SE COR TO A PT ON W LINE 52.86' N OF SW COR 27-163023-0 Dean J &Janice Walden OUTLOT A EAGLE CREEK 470 100.00% $1,474.84 13741 Johnson Memorial Dr. JUNCTION 3RD ADDN Shakopee, Mn. 55379 27-905005-0 David Yarusso 5 115 22 P/O SW1/4 SW1/4 174 100.00% $546.01 3913 Marschall Road BEG SW COR N TO INT OF CR16 (odd lot) Shakopee, Mn. 55379 SE TO INT S LINE,W TO BEG 27-905007-0 Lester Koehnen 5115 22 W 449 OF S 573.4 511 100.00% $1,603.50 12770 N Shannon Dr. OF SW1/4 SW1/4 LYING Shakopee, Mn. 55379 N'ERLY OF CR16 511522E 120OFW569OF S 573.4 IN SW1/4 SW1/4 27-906023-0 Howard C Schmitt 6-115 22 P/O SE1/4 BEG SE COR 184 100.00% $577.39 1796 Eagle Creek Blvd. N 178.5, NW 183.8,SW 256.6, Shakopee, Mn. 55379 SE TO S LINE, E 139.3 TO BEG 27-906025-0 Zweber Walsh Partnership 6 115 22 P/O SE1/4 BEG INT OF 200 50.00% $313.80 P.O. Box 158 CR16&CR17 SE 331.55,SW (corner lot) Lakeville, MN 55044 112.65, NW 267, NE 269.37,TO BEG EX.54A ROAD 27-906029-0 C. Lindstrand 6 115 22 TRIANGULAR TRACT IN 1243 100.00% $3,900.49 49 Nord Circle E3/4 OF S1/2 OF SE1/4 N OF (odd lot) St. Paul, Mn. 55127 SHAKOPEE&CREDIT RIVER ROAD EX 3.5A COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-906030-0 C. Lindstrand 6 115 22 3.5 A COM NE COR 780 100.00% $2,447.61 49 Nord Circle W 1136.76',TO BEG,S 411.35, (odd lot) St. Paul, Mn. 55127 NW ON HWY 16 850.14,E 744 TO PT OF BEG IN S1/2 SE1/4 27-908006-0 Donald C & Lorraine Parrot 8 115 22 E1/2 NW1/4 N OF 1220 100.00% $3,828.32 305 S 8th St ROAD EX 5A Buckeye, Az. 85326 27-908012-0 Gerhard F& Mary E Schmitt 8 115 22 P/O NE1/4 NW1/4 COM 102 100.00% $320.07 2206 Eagle Creek Blvd 558.8 S OF NW COR,SE 362.45 Shakopee, Mn. 55379 TO POB,SE 102,SW 375.7, NW 102, NE 374.85,TO BEG EX WESTERLY 6.43' 27-908013-0 James H & Phyllis C Hanson 8 115 22 P/0 E1/2 NW1/4 BEG 102 100.00% $320.07 2184 Eagle Creek Blvd 554.64 S OF NW COR OF NE1/4 Shakopee, Mn. 55379 NW1/4,SE 266.88 TO POB,SE 102,SW 370.59, NW 102 NE 369.63 TO BEG 27-908015-0 John M &Sharron Dellwo 8 115 22 P/O NE1/4 NW1/4 COM 102 100.00% $320.07 2304 Eagle Creek Blvd INT CR16&W LINE,SE 853.9 Shakopee, Mn. 55379 TO POB,SE 102,SW 380.1, NW 102, N 379.2 TO BEG 27-908016-0 Clifford D Stafford &Wife 8 115 22 P/O E1/2 NW1/4 COM 102 100.00% $320.07 2328 Eagle Creek Blvd INT CR16&W LINE NE1/4 Shakopee, Mn. 55379 NW1/4,SE 955.9 TO POB,SE 102 SW 380.95, NW 102, NE 380.1 TO BEG 27-908017-0 Dean C &Susan K Struck 8 115 22 P/0 NE1/4 NW1/4 102 100.00% $320.07 2232 Eagle Creek Blvd COM 558.8 OF NW COR,SE 566.45 Shakopee, Mn. 55379 TO POB,SE 102,SW 377.45, NW 102, NE 376.6 TO BEG 27-908018-0 Howard S &Joan Luhmann 8 115 22 P/O NW1/4 COM INT 102 100.00% $320.07 2350 Eagle Creek Blvd CR16&W LINE NE1/4 NW1/4 Shakopee, Mn. 55379 SE 1057.9 TO POB,SE 102, SW 381.8, NW 102, NE 380.95 TO BEG 27-908019-0 Van D &Shirley Sindelar 8 115 22 P/O E 1/2 NW1/4 102 100.00% $320.07 2256 Eagle Creek Blvd COM INT CR16&W LINE NE1/4 Shakopee, Mn. 55379 NW1/4 SE 649.9 TO POB,SE 102 SW 378.3, NW 102,NE 377.45 TO POB COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-908020-0 John M &Sharon DelIwo 8 115 22 102'X 379.2'X 102 100.00% $320.07 2304 Eagle Creek Blvd 102'X 378.3' IN E1/2 Shakopee, Mn. 55379 NW1/4 27-908021-0 David J & Bonnie R Peterson 8 115 22 P/O E1/2 NW1/4 BEG 102 50.00% $160.04 2080 Hauer Trail 1354.4 S OF NE COR, NW 151.9 (corner lot) Shakopee, Mn. 55379 TO POB,SE 101.9 SW 219.9 SW 87.3 NW TO INT W LINE POB, NE TO BEG 27-908024-0 Gerhard F& Mary E Schmitt 8 115 22 P/O NE1/4 NW1/4 102 100.00% $320.07 2206 Eagle Creek Blvd COM 558.8 S OF NW COR SE Shakopee, Mn. 55379 464.45 TO POB,SE 102,SW 27-908025-0 Al's Landscaping &Nursery 8 115 22 P/O NW1/4 BEG INT 254 100.00% $797.04 6038 Pillsbury Ave S E LINE&CR16, N 1048.33,W MPLS, Mn. 55419 221,S 922.72,SE 254.2 TO BEG 27-908026-0 Micheal H &Anne L Giles 8 115 22 P/O NW1/4 NW1/4 385 100.00% $1,208.12 10165 Jamaica Ct NE OF CR16&E OF LINE Lakeville, Mn. 55044 969 E OF W LINE EX E 1 ROD 27-908026-1 Zylstra—United 8 115 22 E 1 ROD OF NW1/4 40 100.00% $125.52 137 E First Ave NW1/4 LYING N OF CR16 Shakopee, Mn. 55379 27-908028-0 David Yarusso 8 115 22 P/O NW1/4 NW1/4 104 100.00% $326.35 3913 Marschall Road BEG NW COR, E TO CL OF CR16 Shakopee, Mn. 55379 SE 36.9,S 230 TO RR, NW TO W LINE, N TO BEG&NE'ERLY 1/2 OF VACATED RR 27-908029-0 William G. Scheurer, Jr. 8 115 22 P/O NW1/4 COM 986 100.00% $3,094.03 2078 Eagle Creek Blvd 373.5 E OF NW COR,SE 36.9 Shakopee, Mn. 55379 TO POB,SW 230,SE TO PT 1148.2 S OF NE COR,N 589.4 NW 1073.05 TO BEG EX.48& N'ERLY 1/2 OF ADJ VACATED RR 27-908030-0 City of Shakopee 8 115 22 P/O TRACT IN W1/2 90 100.00% $282.42 129 S Holmes St NW1/4 COM INT OF N/L OF SEC 8 Shakopee, Mn. 55379 &C/L OF CR16,373.5 E OF NW COR 230, 1148.2,589.4, 1073.05 27-908032-0 Don E & Bonnie L Reed 8 115 22 E 120 OF W 569 160 100.00% $502.07 1833 E 10th Ave LYING NE'ERLY OF CL OF CR16 Shakopee, Mn. 55379 IN NW1/4 NW1/4 27-908033-1 David &Deanna Leivestad 8 115 22 P/O E 117'W 719' 115 100.00% $360.87 PO Box 74 LYING NE OF CR16 St. Peter, Mn. 56082 COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-908034-0 J N Underwood Construction 8 115 22 E 100 OF 969 NE OF 115 100.00% $360.87 737 So Scott CR16 Shakopee, Mn. 55379 27-908035-0 J N Underwood Construction 8 115 22 E 150 OF W 869 90 100.00% $282.42 737 So Scott LYING NE'ERLY OF CL OF Shakopee, Mn. 55379 CR16 IN NW1/4 NW1/4 27-908040-0 Eugene F Hauer 8 115 22 NW1/4 NE1/4&IN 2399 100.00% $7,527.98 2088 Hauer Trail SW1/4 NE1/4 EX.47A EX 7.18A Shakopee, Mn. 55379 HAUER'S 3RD ADDN 27-908041-0 Eugene F&Virginia Hauer 8 115 22 1.6A IN N1/2 NE1/4 370 100.00% $1,161.05 2088 Hauer Trail Shakopee, Mn. 55379 27-908044-0 Donald &Dorothy Ueland 8 115 22 P/O SW1/4 NE1/4 COM 100 100.00% $313.80 2767 Hauer Trail 601.5 N OF SE COR NW 28.4 Shakopee, Mn. 55379 TO POB, NW 100,SW 266.05, SE 152.5, NW 285.2 TO BEG 27-908068-0 Eugene F&Virginia Hauer 8 115 22 P/O W1/2 NE1/4 N OF 300 100.00% $941.39 2088 Hauer Trail CR16&S OF N 977.36 EX 1.6A Shakopee, Mn. 55379 27-908069-0 Eugene F &Virginia Hauer 8 115 22 SE1/4 NE1/4 LYING 425 100.00% $1,333.64 2088 Hauer Trail SOF CR16,EX 5A&NE1/4 Shakopee, Mn. 55379 SE1/4 EX 2.5A EX.4A HAUER'S 3RD ADDN EX 1.8A HAUER'S 4TH ADDN EX 17.61A HWY 27-908069-1 James& Mary Hauer 8 115 22 SE1/4 NE1/4&P/O 175 50.00% $274.57 3088 Eagle Creek Blvd. NE1/4 SE1/4 COM MOST E'ERLY (Corner Lot) Shakopee, Mn. 55379 COR OF HAUER'S 4TH ADDN,S 60-35-30 E 175',S37-21-00 W 268.47', N 60-35-30 E 175', NE 269.33'TO POB 27-908070-0 Catholic Cemetaries of Shakopee 8 115 22 P/O SE1/4 NE1/4& 383 100.00% $1,201.84 535 Lewis Street NE1/4 SE1/4 BEG 2029 S OF NE Shakopee, Mn. 55379 COR OF NW1/4 NE1/4,S 750, E 332,N 561, NW 383 TO BEG EX 25' STRIP 27-908072-0 David A&Kathleen J Kincs 8 115 22 P/O E1/2 NE1/4&P/O 330 100.00% $1,035.53 2860 Eagle Creek Blvd E1/2 SE1/4 COM INT OF W Shakopee, Mn. 55379 LINE OF E1/2 NE1/4&CL OF CR16,S750, E 332,TO POB, N 557.34,SE 337,SW 134.44, CURVE SE 209.83,SW 280.36 SW 280.36 TO POB COUNTY ROAD 16 IMPROVEMENTS CURB AND GUTTER ASSESSMENTS Project Cost $65,800.00 November 1994 Property Front Percent Total PID Number Owner Legal Discription Footage Assessed Assessment 27-909001-0 City of Shakopee 9 115 22 7.05A W1/2 SW1/4 540 100.00% $1,694.50 129 S. Holmes St. EX 63.8A PLATTED AS KILLARNEY Shakopee, Mn. 55379 HILLS EX 2.71A EX 5.3A EX.74A EX.76A 27-909001-1 % R J Dinnneen 300 X 425.04,X 346.39 X 185.6 390 100.00% $1,223.81 Transportation Bldg. BEG 50 S OF E LINE W1/2 OF St. Paul, Mn. 55155 SW1/4 W 300 S 425.04 CURVE 346.39 SW TO CR16 SE TO SECT LINE N TO POB 27-909003-0 Doreen Lusignan 9 115 22 E1/2 SW1/4 LYING 435 100.00% $1,365.02 3650 Eagle Creek Blvd S OF RD&LYING N&W OF A Shakopee, Mn. 55379 LINE COM SW COR N 1062.13 TO POB,SE 225.27, NE 224.13, NE 250 TO CL OF RD&THERE TERMINATING 27-909004-0 Valley Green Industrial Park 9 115 22 36.86A N OF ROAD IN 1435 100.00% $4,502.98 5240 Valley Industrial Blvd E1/2 SW1/4 EX PLAT OF Shakopee, Mn. 55379 CANTERBURY PARK 4TH 27-909005-0 Myron C Webster 9 115 22 17.5A IN E1/2 SW1/4 700 100.00% $2,196.58 3960 Eagle Creek Blvd LYING S OF ROAD EX W 20A Shakopee, Mn. 55379 &EX SCHOOL&ROAD&.5A 27-909006-0 William B &Jeanette Otting 9 115 22 E1/2 SW1/4 COM S1/4 165 50.00% $258.88 11640 E 275th St. COR, N 752.4 TO POB,W 198.83 (corner lot) Lakeville, Mn. 55044 NE 291.6 TO CL OF HWY 16 SW 165.1,S 195.5 TO POB 27-909007-0 Dennis E Furtney 9 115 22 W 20A OF E1/2 220 100.00% $690.35 6701 W 110th St. SW1/4 LYING S OF ROAD Bloomington, Mn. 55438 EX 3.85A Total 20969 $61,466.47 Total project cost= $65,800.00 Cost per front foot= $3.14 Overall assessment rate = 93.410/0 Non assessed cost= $4,333.53 RESOLUTION NO. 4131 A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For P P County State Aid Highway 16 From County Road 17 To Approximately 1,000 Feet East Of County Road 83 Project No. 1995-3 WHEREAS, Resolution No. 4113, adopted on November 1, 1994, fixed a date for Council hearing on the proposed improvement of County State Aid Highway 16 from County Road 17 to approximately 1,000 feet east of County Road 83 by addition of curb and gutter; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 6th day of December, 1994, at which all persons desiring to be heard were given an opportunity to be heard. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Addition of curb and gutter on County State Aid Highway 16, from County Road 17 to approximately 1,000 feet east of County Road 83. 2. Brad Larson, Scott County Highway Engineer is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 1 /c PLEASE BRING THE FEASIBILITY REPORT FROM NOVEMBER 1ST MEETING MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer"' SUBJECT: St. Francis Regional Medical Center Trunk Watermain DATE; December 1, 1994 INTRODUCTION: Attached is Resolution No. 4132, a resolution ordering an improvement and the preparation of plans and specifications for the St. Francis Regional Medical Center trunk watermain. BACKGROUND: On November 1, 1994 the City Council adopted Resolution No. 4117, receiving a report and setting a hearing on the St. Francis trunk watermain for December 6, 1994. The feasibility report was prepared by Shakopee Public Utilities Commission's consultant, Schoell & Madson, Inc. A representative from Schoell & Madson will be present at the December 6th public hearing to give a brief presentation and answer questions. The feasibility report recommends constructing watermain south from Vierling Drive, across the proposed T.H. 101 Bypass to the Wellhead and Booster pump locations near the St. Francis Regional Medical Center. The total project costs are estimated at $269,000.00, of which $94,800.00 is proposed to be assessed. This assessment was calculated on a front footage basis and will be assessed to properties which front onto the watermain. An assessment roll is attached for Council review. This project, if ordered, will be incorporated with the St. Francis Sanitary Sewer Extension Project which was ordered by the City Council on November 15, 1994. ALTERNATIVES: 1. Adopt Resolution No. 4132. 2. Deny Resolution No. 4132. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4132, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for the St. Francis Regional Medical Center Trunk Watermain, Project No. 1995-2 and move its adoption. DMN/pmp MEM4132 • Z N Cl ill ^ 01 w. 1O m O W O• N PI O N N co 0)as 0 J r- n 0. e ww wwwO W DI w w p 1.- to y Q I- F' WC) Ot) nt t0 O N . ill 0. C • 20 03 ger a,of 1- M O co co N co. at g . 0) ami, C' N n O N a M1 ((vA a N `f r- �t m a w 0) y w w w w4 co CO Q < J W • W Q u. . im J Lo _ 0 J Oa b . co O M .4 it) Ir 1 6 ~ 2 W 0 n .r, i u3 )� coo aJ m .�1 a' 17 y r a ``2 N eii to n N 4 0) ILI a p h g g w g o a W w � Q � S • W a a w Z• C7 a 1- gmes73 - O ems- N N en in ON) O R CO 4m'1. `•• U p. O N 1� Cn G h O M1 ,+f co C a+ i0 U " co `m rev a M 0 1z la To a (4. d Z .9.11.. 11 t s01 �Oom .. C C Z J On M1 O WIF ��; tub,. Z OoL in Eel 3 yzrfQ WJrd� .-l1322 Z x � hi d �atiawp wy3a u zC 1,1,... m op Lk Cr W C4 I°'LL Ib2 �p 3bJ2 z cotmg102 �Z <W 01= 00 .0 ° O 0ln d.0 CO b, y t3N N NYim= N N tAm � IL c. iNW Nel<'9N N N NW-11N°� y 6: 460 C Il. N F-N y N N A of N CO tB N '{* Q 0 11 O) O Q'a100 Ve �0� te�y� a.^Z _--.21-O I- O O 17 O11 I- W,-K5k La .-11_,i•-L+ xnf< ' co W•-0F. mw w O °- An. at 2 Z p JM1W`2nJWM1to) co m$W.-W Z''-) Z Z 1- Cm s LLI r)2 6p o i i 1 i Y. m m O m e Z CO 0 w co'))vi m E ., m H N(fia+ III W N z C9 C? wU' ,3O C7 ,a< n � n m N N toi F" In mW W{t�I-mWI-o) ofayy Z W N2 wto,niLUyM MxceZwtn� Zw Z►- N m N N es V W J47� W'n Wb J)CI�O �w,nZO y u� Q Q °p,C_ y mJ�mJbI aU) U�mJMn0CU�Oy t7 � YY � .i QU M00D47 :I J iced W Z J LU S Z 41 z a ) II w J " 00 0� 00 J 0 c c v o � E- Ow two as as w m a5 m z � � � �'' m � W Q Z d �'R� W?Q vwi W N W �< W U U' F to W uj U U' I =W y W W ', !- F li Q US < (� 2 Cn WWOZZO2WO2W jWzE00.awzal,I-W U>Q W Q �► �ZW�aK �-12ma0 z��a'ODZ�tnOa z = ° N • W W .p N O'W=Ose usw<WCOnOYs�WNYl6to pOwtooirepIwoo U.�n g0 W m coO W Q CC O p W 0 w:1 w:2 D O ,_OJ W..- I=or OJ.�N 1'N 1 0 0 W N 01 d wNtn2.wf .00.utn W Nyfn.-ma.U)ln—mo—w w r, m Z N 0 W a p W c cc9 p O O O OOO Get to — W Weq L• 7 s a' ` � + O ~ • Wm ' FlOOtO o O �O IO n 0 16 �6 n Om Ct. i > o o o aN • LL W OlC) m' o+ m m m ) I.- ; W > O nn r- r r-- g r4 1-: 0 E ON N N N N N N N r RESOLUTION NO. 4132 A Resolution Ordering An Improvement And The Preparation Of Plans And Specifications For The St. Francis Regional Medical Center Trunk Watermain Project No. 1995-2 WHEREAS, Resolution No. 4117, adopted on November 1, 1994, fixed a date for Council hearing on the proposed improvement by installation of watermain to the St. Francis Regional Medical Center; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 6th day of December, 1994, at which all persons desiring to be heard were given an opportunity to be heard. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Installation of trunk watermain from Vierling Drive south to the proposed St. Francis Regional Medical Center site. 2. Bret Weiss, Orr-Schelen-Mayeron & Assoc., Inc. is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney DEG - 6 - 94 TUE 1 3 : 53 - P _ 0 2 C » SCHOELL & MADSON, INC. ENGINEERS•SURVEYORS•PLANNERS SOIL TESTING•ENVIRONMENTAL SERVICES 10580 WAYZATA BOULEVARD •SUITE I •MINNE'TONKA. MNI55305-'15125 (6123 648.7601 • PAX (612) 646-8066 December 6, 1994 Mr. Dave Nummer, Staff Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1351 Subject: CSAH 17/St. Francis Medical Center Trunk Watermain Dear Mr. Nummer: Enclosed is the revised proposed assessment roll for the subject project. The revision consists of adding the area within the power line easement on the south of the Bypass right of way to both the frontage for lateral assessment and to the trunk water charge assessment area. This change was requested by the Shakopee Public Utilities Commission at their December 5, 1994 meeting, The frontage for the lateral assessment increased from 3100 feet to 3480 feet. The estimated lateral watermain assessment is reduced from $30.58 per foot to: $94.800 = $27.24 per foot 3480 ft. We will present the feasibility study and assessment roll at the December 6, 1994 public hearing. Please contact me with any questions. Very truly yours, SCHOELL & MADSON, INC. Kenneth Adolf KEAlcj enc. cc: Lou Van Hout Shakopee Public Utilities Commission AFFIRMATIVE ACTION• EQUAL OPPORTUNITY EMPLOYER DEC - 6 - '94 TUE 13 : 54 R . 01 —4.-.. -- - Q W 1�+ g r g 8 s p. 0 F • i ^, OW of se g V* VP N N VP N N 0 N $ 8i/ $ $ $�, o 8 $ 4 [ 81 a a 4 i ri u. J J r w J u. 1JL .4 I. U. ..1 In 11. , 1 ' wI- a J $ I a1. & s a g a » "g N 3 I W �1fr fr 2 s te $ $ $ a $ $ ' $ ppN f V w w O N r 0 1+, A ri 4. k vV S V 2 - 3 1 w I $2 u.: Z `i ; 1 *o e z r• w Z IP Z E35 Z� S * g Cwz C _ a that Wl- Ni .T *Vt*zz- ti t° F-ta- w Z� wl W� a1100 1 0 0 wapp ' bo � ► pb.Sva ,oAF; � o q cc Ova! r, . .fA - . $ {a Z r Z ail4. g 414040t4; n anc1,, aa. a ds*pr: Tx $ R s c .a. Ur w gw 10w '4302tia:Z w r-'^WO TW 1 O 21 G 7 F�si yy�[ T Z ...I Piii 11 1--. r••A 1►.0 p� co 41w� +- __._,-z,--1 �ZZ ~ � M �a a 1a X 11 a ligi it 111 IA W �� l wiagVin ni rblitoll Fav itwg W gO g 1 i1 2 iii o o $ F x E f F aD W m h -- C w 0z r 6�it 4w d WW WZ�Z tWzVzp F W W 9F ,—t1. •' iiiii �a a Z ddWdq°c� bG da dD III a 45 W SS� a $ ti O 2 .-. i �a awa oImoG� .7m o �m iii z ac v s iiiii m21,1 , ."' tp *�W 4ilI0 cociz4 K _ ti l I cl MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S . Cox, City Clerk RE : 1995 Currency Exchange License - The Unbank Company DATE: September 27, 1994 INTRODUCTION & BACKGROUND: The City has received an application for renewal of a currency exchange license from The Unbank Company (Gay Dachis) . You may remember that the City has previously approved licenses for this applicant . The license is ultimately issued by the State of Minnesota. Current law requires that the local municipality approve or deny the issuance of a license, after published notice and a public hearing. The applicant has provided the State with the required $10, 000 . 00 Currency Exchange Surety Bond. The Chief of Police has advised me that he is unaware of any reason for the City of Shakopee to object to the granting of a currency exchange license to this applicant . RECOMMENDED ACTION: Offer Resolution No. 4129, A Resolution Approving the Application of The Unbank Company for a Currency Exchange License at Canterbury Downs Racetrack, and move its adoption. - :,....oria^—;;; w•'=-,iT.-°.r,:° ,4,."'a7t�'3.x+•s ...�es �§:8''eh gym §ckx��.•e.. .a'*a>.;: FF�a� ""t'i..f ' !".' �, •'"'a _ - ....._;v.-..w: ee :-.ax^,;ks:-•arty y . .>,ow z,sorra nor+,.nxw.ienc•mrraa,rr+ew, ».czMrercwwr.:; _r.,at .. !� _ :^f!; a. s• s..-e .a.,rash ,, r..r�:-... RESOLUTION NO. 4129 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE APPLICATION OF THE UNBANK COMPANY FOR A CURRENCY EXCHANGE LICENSE AT CANTERBURY DOWNS RACETRACK WHEREAS, in 1992 Minnesota Statute Section 53A. 04 was amended to require a City to approve or disapprove of a proposed currency exchange license; and WHEREAS, The Unbank Company has applied for a currency exchange license for a location at Canterbury Downs Racetrack; and WHEREAS, the City has given published notice of its intention to consider this issue, has solicited testimony from interested persons, and finds that the application should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the City approves the granting of a currency exchange license to The Unbank Company for its location at Canterbury Downs Racetrack. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 6th day of December, 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney it JL Memo To: Dennis Kraft, City Administrator From: Terrie A. Thurmer, Assistant City Planner Preparation Date: December 1, 1994 Meeting Date: December 6, 1994 Regarding: Petition for Vacation of Remaining Alley in Block 31, Shakopee Plat Introduction: The City has received a petition from Marjorie R. Henderson, representing The Stans Foundation to vacate the remainder of the alley located within Block 31, Shakopee Plat. Background: At the November 3, 1994, meeting, the Planning Commission reviewed this request and recommended that the City Council vacate the remaining portion of this alley only if the City receives assurance that the Scott County Historical Society will provide all necessary maintenance for the alley up to the Monnen's north property line. If this assurance cannot be provided, the Planning Commission recommends against the vacation of the alley. If the City Council chooses to vacate the alley, the Planning Commission recommended that approval be subject to the following conditions: 1. The City shall reserve the public drainage and utility easements for the entire area contained within the existing 16'wide by 160' long alley. 2. The petitioners shall record an access easement with the Scott County Recorder's Office that provides the necessary access to the private garage located on Lot 2, Block 31 (the Monnen's property) without undue hardship. This access easement shall be approved by the City Attorney prior to its recording. 3. Prior to the approval of the vacation by the City Council, a method for assuring that the ongoing maintenance of the access easement up to the Monnen's north property line must be provided to the City by the Stans Foundation or Scott County. 4. No work shall be performed within the vacated alley by the petitioner until the Downtown Alley Improvement Project is performed within this area, and the undergrounding of the utilities has been completed. The City Council opened the public hearing regarding this request at their November 15, 1994, meeting, and continued the hearing to the December 6, 1994, meeting, to allow the applicants to define a method of solving the access and maintenance issues, and to provide the appropriate documents to City staff for review. Discussion: On December 1, 1994, City staff met with Marjorie Henderson and representatives of the Historical Society to discuss these issues. Since the applicants do not intend to make any improvements to the alley until next spring or summer, it was mutually agreed that the public hearing be continued to the April 4, 1995, City Council meeting. Action Requested: Offer a motion to continue the public hearing regarding the request to vacate the remaining Alley Located within Block 31, Shakopee Plat, and move its adoption. (C ITYCOUM V ACAL MUS.DEC) l5ai MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Community Center - Council Direction DATE: December 1, 1994 INTRODUCTION: Mayor Laurent has requested staff to investigate alternatives which would reduce the components within the earlier proposed Community Center project . Since the amount of staff time needed to complete this task is beyond the established 20 minute rule policy, staff felt that the item should be considered by Council before proceeding. BACKGROUND: On November 29, 1994 Lifetime Fitness representatives shared with City Council the findings of their report . City Council subsequently selected to take no official action following the report submittal . The proposed Shakopee Community Center project includes three primary components : Ice Area, Aquatics Area and Fitness/Gymnasium. It is apparent from the Lifetime Fitness analysis that all three components cannot be constructed at the same time without identifying alternative funding sources . Additionally, a $400, 000 . 00 per year net operating loss is not acceptable. There are several possible alternatives that City Council may wish to pursue in an effort to meet the community needs that still exist . Even with the addition of the Dakotah Fitness facility the community and Recreation Department have programming needs that remain and will continue to grow. It is not practical to conduct recreation programming activities for Shakopee residents from either the Chaska Community Center or the Dakotah Fitness facility. Staff would like to suggest that the appropriate City officials be directed to evaluate construction cost estimates and operating performa for the facility components shown in Attachment #1 . The City of Rosemount has a facility that basically includes all of the identified components . Staff intends to tour the Rosemount facility on December 5th. Operating costs for the Rosemount facility could be used as a guide in determining a three year financial operating performa. The City of Crystal also has a facility that includes many of the components identified with the exception of an ice arena. Staff toured the Crystal facility approximately 5 months ago and did obtain a copy of the 1994 and 1995 budget for the facility. Staff also believes that an opportunity may exist for some type of cost share arrangement to be developed between the City and the School District . Additionally, staff believes that the opportunity still exists to entertain a operating contract with the Shakopee Hockey Association for the ice arena portion of the facility. Staff believes that there may be other operating cost reduction concepts and revenue generation possibilities that could be pursued in an effort to make this project a success . Obviously, the components identified by staff could be amended as deemed appropriate by City Council . Staff is seeking direction with respect to the appropriate course of action to pursue . ALTERNATIVES : 1 . Authorize the appropriate City officials to prepare construction cost estimates and projected operating costs data for the design components shown in Attachment #1 . 2 . Amend the design components as identified in Attachment #1 and direct staff to proceed in obtaining construction cost estimates and operating cost data. 3 . Cease to continue discussion of a potential Community Center facility in Shakopee. STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Authorize the appropriate City officials to prepare construction cost estimates and projected operating costs data for the design components shown in Attachment #1 . BAS/tiv Attachment #1 Major Facility Components Ice Arena Meeting Rooms Gymnasium/Running Track Raquetball Courts Banquet Hall Offices Cable Studio CONSENT MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application for Off Sale Liquor License - 1 Liquor Outlet, Inc. DATE: December 1, 1994 INTRODUCTION: The City has received an application for an off sale intoxicating liquor license at 1369 East First Avenue. BACKGROUND: The City has received an application for an off sale intoxicating liquor license from 1 Liquor Outlet, Inc. for the building located immediately West of the Rock Spring Restaurant. You may remember that this area was occupied by a pawn shop within the immediate past. The police department has conducted the customary background investigation on the owner Melvin Henry. That investigation produced no information that would cause the application to be denied. The site is properly zoned for this type of use. The City Code requires inspections of the premises and issuance of a certificate of occupancy (C.O. ) for a new liquor license. Mr. Henry has not completed his remodeling so a certificate of occupancy has not yet been issued. Approval of the license should be conditioned upon the issuance of a C.O. The required proof of insurance and all other components of the application are in order. The Shakopee City Code does not limit the number of off sale intoxicating liquor licenses the Council may issue. ALTERNATIVES: 1] Approve license conditioned upon issuance of a C.O. 2 ] Deny license 3] Table for additional information or until issuance of a C.O. RECOMMENDED ACTION: Move to approve the application and grant an off sale intoxicating liquor license to 1 Liquor Outlet, Inc. , 1369 East 1st Avenue conditioned upon receipt of a Certificate of Occupancy. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1995 Sanitary Sewer Rates DATE: December 1, 1994 Introduction Action on setting the 1995 sanitary sewer rates was tabled following the hearing on increasing the rates. Background Action on setting the 1995 sanitary sewer rates was tabled following the hearing on increasing the rates. Staff was to meet with representatives from Rahr Malting. The meeting has not transpired as of this date. If the meeting takes place before the Council meeting of 12/6, staff will endeavor to have the information on the table. Otherwise the following action is requested. Action Requested Move to remove the issue of the 1995 sanitary sewer rates from the table. Move to table the issue of the 1995 sanitary sewer rates to December 20, 1994 . CONSENT l `I / TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Service Contract For Uniforms DATE: November 16, 1994 Introduction Council authorization for the execution of a contract for the provision of public works uniforms is requested. Background The labor contract with the public works unions calls for the provision of uniforms to employees. The City has been using Unitog for many years with satisfactory results. Price increases have been reasonable. The cost is $107 per week. It is time to renew the contract for service. It is a three year contract. Council authorization for the appropriate city officials to execute a contact for the provision of uniforms on a recurring basis is requested. Alternatives 1. Authorize city officials to execute a contract for three years. 2. Direct staff to obtain other quotations. 3 . Give continuing authorization for city officials to execute a contract for the provision of public works uniforms as long as pricing is reasonable. Recommendation Alternative number 3 . Action Requested Move to provide continuing authorization to proper city officials to execute a contract with Unitog for the provision of uniforms for public works employees as long as pricing is reasonable. CONSENT 1 .rte MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY� COUNCIL FROM: Karen Marty, City AttornetJ DATE: November 8, 1994 RE: Service Contracts BACKGROUND: The City has numerous small service contracts which require regular or annual renewal . Many of them may never have been to the City Council, as the department head did not even recognize that a contract was involved. For example, when uniforms are picked up from the Public Works building, cleaned, and returned, the order is placed on a "Rental Service Agreement" form. Most likely the change from a simple oral agreement to a written bill to this more formal agreement has occurred gradually through the years, and the significance of the change was overlooked. ISSUE: The issue has arisen: how does the City Council want to handle these? A couple of years ago we amended City Code Sec. 2 . 05, Subd. 5, to allow the City Administrator to make small purchases on behalf of the City. That paragraph provides as follows : "Subd. 5 . Duties . The City Administrator . . . shall be empowered and required to: H. Purchase or enter into contracts for previously budgeted items when the amount thereof does not exceed $5, 000 . 00 . For items in excess of $5, 000 . 00 the City Administrator shall receive estimates, quotations, sealed bids, purchases and contracts, and present them to the Council for official action. " Staff has interpreted the authority of the City Administrator conservatively. This paragraph allows purchase of "items" , but not services. Therefore, small service agreements have been brought to the City Council . Since many of these agreements are for small amounts, and since the service "agreement" is frequently used as a substitute for a bill, various department heads have asked whether it would be possible to obtain City Council authorization for the City Administrator to sign for these . The limitations could be like those for "items" , requiring that the contract be for budgeted services where the annual amount does not exceed $5, 000 . 00 . ALTERNATIVES: 1 . Direct the City Attorney to amend City Code Sec . 2 . 05, Subd. 5, to allow the City Administrator to enter into contracts for previously budgeted services when the annual amount of the contract does not exceed $5, 000 . 00 . 2 . Direct all department heads to submit all service agreements to the City Council for approval and authorization to sign. 3 . Table for more information. RECOMMENDATION: Direct the City Attorney to amend City Code Sec . 2 . 05, Subd. 5, to allow the City Administrator to enter into contracts for previously budgeted services when the annual amount of the contract does not exceed $5, 000 . 00 . [8MEMO2] -2- COSE1\IT TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Purchase of Unused Holiday Time DATE: 12 01 94 INTRODUCTION: In accordance with the terms of existing union contracts, the officers listed below have requested that the city buy back unused holiday time in the amounts indicated. BACKGROUND: The police union contracts both contain the following provision: "The employer may, at his option, buy back from any employee so requesting by November 1st of each calendar year any holiday time off earned but not used by the employee by December 31st of any calendar year. " The City will not buy back more than 40 hours of Holiday time from any individual. Officers are allowed to carry up to 40 hours of unused holiday time 90 days into the next calendar year. Nine officers have asked the City to buy back a total of 334.5 unused holiday hours as indicated below at a cost of $6,378. 10. Carlson 40 hr $802.83 Koch 40 789.50 Erlandsen 38 817.96 Patrick 30.5 520. 07 Flynn 20 401.41 Scherer 38 802 .83 Gulden 40 568. 38 Tucci 40 789.90 Kaley 40 885.22 Funds exist within the budget pay for this expenditure. ALTERNATIVES: 1. Buy back unused holiday hours as requested. 2. Buy back unused holiday hours but fewer than requested. 3. Do not buy back unused holiday hours. RECOMMENDATION: Alternative #1. ACTION REQUESTED: Authorize the appropriate City Officials to buy back unused holiday hours from the individuals listed above up to the amount indicated. MEMO TO: Dennis R. Kraft, City Administrator /3 FROM: David M. Nummer, Staff Engineer P1ov 1 SUBJECT: Consultant Contract for St. Francis Trunk Watermain DATE: December 1, 1994 INTRODUCTION: Attached is a quote from Schoell & Madson to provide professional engineering design services for the St. Francis trunk watermain. BACKGROUND: According to Shakopee Public Utilities Commission (SPUC), Resolution No. 262, Coordination System of Public Improvement Projects, SPUC is to select an engineer to design watermain projects under a 429 Process, and the City is asked to concur with the selection. SPUC is recommending that Schoell & Madson be utilized to provide the plans and specifications for this project. Since the City is actually administering the contract for the watermain improvements, City Council support of this recommendation is being sought by staff. The attached proposal is for a not-to-exceed amount of $9,130.00. Both City staff and the Utilities Manager have reviewed the proposal and find it be reasonable for the Scope of Services specified. This project is proposed to combined with the St. Francis Sanitary Sewer Extension Project and bid as one project. City staff will perform all bidding and contract administration, and SPUC will be responsible for construction inspection of the watermain portion of the project. The combination of these two projects is supported by both City staff and the Utilities Manager. ALTERNATIVES: 1. Authorize the appropriate City officials to execute a consultant contract with Schoell & Madson, Inc. for design fees not-to-exceed $9,130.00. 2. Reject this proposal and request that SPUC recommend another engineer. 3. Table for further information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Authorize the appropriate City officials to execute a consultant contract with Schoell & Madson, Inc. for design fees not-to-exceed $9,130.00. DMN/pmp CONSULTANT DEC — 1 - 94 THU 1 4 : 3 3 - P _ 0 2 I Ammommmilma Ammilimmommimumm — SCHOELL & MADSON, INC. ENGINEERS•SURVEYORS•PLANNERS SOIL TESTING•ENVIRONMENTAL SERVICES 1 i MEM WAYZATA BOULEVARD•SUITE 1 •MINNETONKA, MN AA306.152A Cele)640-7001 • FAX (812) 540.9025 November 29, 1994 Revised November 30, 1994 City of Shakopee d o Mr. Dave Nummer, Staff Engineer 129 Holmes Street South Shakopee, MN 55379 Subject CSAH 17/St. Francis Medical Center Trunk Watermain Gentlemen: As requested, we are providing this proposal for design services on the CSAH 17/St. Francis Medical Center Trunk Watermain project. Based on our discussion with Dave Nummer, we understand the scope of services to consist of the following: 1. Field survey of watermain alignment, elevations and topography $2,250 2. Preparation of plans and specifications, cost estimate, and permit applications 5,300 3. Preparation of easement legal descriptions 350 4. Printing, plan review fees and miscellaneous expenses 400 Total Estimated Fee $8,300 The above fee estimate is based on our estimated hours for tasks and on our standard hourly charge rates. These rates are based on a multiplier 1.98 times salary expense. Salary expense is defined as salary plus fringe benefits. The range of hourly charge rates in the various labor categories is: AFFIRMATIVE ACTION•EQUAL OPPORTUNITY EMPLOYER Dec - 1 - 914 T H U 14 : Z4 _ P _ 0 S SCHOELL & NMADSON„ INC. City of Shakopee 2 November 29, 1994 1994 Hourly Charge Rate Principal Engineer or Surveyor $78 - $84 Senior Engineer $45 - $57 Junior Engineer $36 - $45 Registered Land Surveyor $49 - $78 Two-Person Survey Crew $55 - $80 Senior Technician $38 - $47 Junior Technician $23 - $38 Clerical $21 - $34 Our agreement with Shakopee Public Utilities Commission consists of payment for services on an hourly basis as described above. We understand the City of Shakopee prefers a not-to-exceed maximum fee, and we propose this to be our estimate plus 10%, or a total of $9130. We understand that the watermain plans and specifications would be combined with the plans for sanitary sewer to the Medical Center site and bid as one project. We have not included bidding or construction phase services in the above fee estimate. We appreciate the opportunity to present this proposal. Please contact me with any questions. Very truly yours, SCHOELL & MADSON, INC. * 4 V, ae$ Kenneth Adolf KEA/cj cc: Lou Van Mout, Shakopee Public Utilities Commission MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer pi+vJ SUBJECT: County Road 18 Cooperative Agreement DATE: November 29, 1994 INTRODUCTION: Attached is the Cooperative Agreement between the City of Shakopee and Scott County regarding the construction of County Road 18. Also attached are Resolution No. 4127 approving plans and specifications for County Road 18 and Resolution No. 4128 restricting parking on County Road 18. BACKGROUND: Earlier this year the County Road 18 Project was held up by a court injunction and law suit regarding traffic noise that may be generated or the roadway when it is completed. In recent conversations with Scott County Highway staff, the County is hopeful that the law suit will be resolved in time for 1995 construction, and has requested that the City enter into the Cooperative Agreement and adopt the resolutions necessary for the project to move ahead. Due to the pending law suit and court injunction, funding for the County Road 18 cost share was moved from 1995 to 1996 in the Capital Improvement Program(CIP)which was recently adopted by the City Council. The County has indicated that they will modify their stand and language in the Cooperative Agreement to allow the City to pay for this during the 1996 fiscal year. The City's share of the County Road 18 construction costs is estimated at $291,800.00. The amount budgeted in the CIP for this project is $250,000.00. The City Attorney has reviewed the Cooperative Agreement and both resolutions, and has approved then as to form and content. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the Cooperative Agreement with Scott County for the County Road 18 Project. 2. Do not execute the Cooperative Agreement. 3. Adopt Resolution No. 4127 approving plans and specifications for County Road 18. LZ I WIRIN dutd/Nma •uoi3dopu ski anout puu ZO-8I-16 dD `ssudAg aadovtis a.m3nd s3iuti'I '3iD aadoNutis Aiaatunos ati� uaam1ag 81 Aum112!H pid a}ups ,C£uno3 uo 2ui)izud 2upop sag'Mt 'oN uouniosa)i Jam '£ •uot3dopu sit snout puu ZO-8I-J6 dD `ssudAg aadovgs °.mind 041 o3 s3tturi c3!D aado}iutis APati3nos ati3 uaam1ag 81 Noll ,C3uno3pCum42!H pry azuls Aluno3 anoadm' suuid Alunop coos 2utnoaddy `LZiti •oN uot3nios0Ji a03J0 'Z •loafozd 81 puog ii3uno3 ati3 .IoJ Aluno3 noon guim 3uawoonV ant}uaadooD ati3 a3noaxa o3 siuto1JJo Alii a}utadoaddu ati1 aztaotilnd •I :Qa.LSaf1Om NOI.L3V 'S puu £ `1 s,•oM ant3uu.za3id spuatutuooa.z 3Ju1S :MOI LVGNI IsIL\JODall '8 Til 'oN uot3niosa'i /WO •9 •81 puo> A�unoD uo 2uwud 2ui3ota3sal 8211 •oM uot3niosa21 ldopy •S 'LZIti 'oN uotIniosa)i iCuoia RESOLUTION NO. 412 7 A RESOLUTION APPROVING SCOTT COUNTY PLANS TO IMPROVE COUNTY STATE AID HIGHWAY/COUNTY ROAD 18 BETWEEN THE SOUTHERLY SHAKOPEE CITY LIMITS TO THE FUTURE SHAKOPEE BYPASS CP 91-18-02 WHEREAS, plans for Project No. CP 91-18-02 showing proposed alignment, profiles, grades and cross-sections for the construction, reconstruction or improvement of County State Aid Highway/County Road No. 18 within the limits of the City as a County Project have been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED, that said plan be in all things approved. Adopted in session of the City Council of the City of _ Shakopee, Minnesota, held this day of , 19 . Mayor, City of Shakopee ATTEST: • City Clerk City Attorney CERTIFICATION STATE OF MINNESOTA COUNTY OF SCOTT CITY OF SHAKOPEE I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Shakopee at a meeting thereof held in the City of Shakopee, Minnesota, on the day of , 19 , as discussed by the records of said City in my possession. City Clerk K-WP6O\CONSTRVAISC\RE SAPPR )121dONS 3iJ10S I W1il1SNOO\09dM•)1 ){J910 A1!O • •uo!ssassod Aw p!es }o spJooaJ an i(q passnos!p se '-6I, Jo Aep ay1 uo 'elosauu!IAi 'eado){egS Jo 40 e1411-1! play joeiayl 6u!laaw a 1e eado){egS Jo I!ouno0 ayl Ad paldope pue of paluasaid uo!lnlosaj e jo i(doo loaJJoo pue anjl e s! uo!lnlosa2{ 6u!o6aJoJ aql leyl A(1!poo cgaiay I 33d0NVHS dO A1I0 11008 dO AlNfOO V±OS3NNIW JO 31V1S NOII.VOI111?133 iceuiolly 40 )pan 40 :1S311y °adojels Jo Al!0 'JoAeIN • 6 10 Aep s!ql play 'elosauu!IN 'eado){egS jo 40 el-11 10 I!ouno0 40 ayl }o uo!ssas u! paldopy •ssedA8 eado){egS aJnlnl ayl of sl!wl '1!O eadoNeg8 i(IJaylnos ay} wall 81- 210/HVSO10 saps yloq uo salo!yan Jolow Jo 6up{Jed ay11!q!yoid iieys aado){egS to A1!O ay11ey1 :V10S3NNIW `33dONVHS dO A110 3H1 dO lI3NfOO A110 3H1 A8 O3A 10S321 11 38 `321033213H1 `MON .suo!lnlosai 6upped u!epao apnpu! aJolaJayl lsnw loafojd 1eaJ1s i(1uno0 e se uo!lonJlsuoo pasodoJd aq1 Jo tenoJdde laawls ayl Jo sapls yloq uo 6u!)ped JoJ gTp!nn alenbape sPoel luawanoJdw! all aou!s 'SV3213HM pue :ssedi(8 aadoNegS aJn1nJ ayl of sl!w!q 40 eadoNegS AIJaylnos ayl woJJ 81, (210) peon Aluno0/(HvS0) J(enny6!H p!y 9151S Aluno0 Jo luawanOJdw! ay1 pauueld sey 11038 Jo Aluno0 ay1 'SV3213HM Z0-81•-1.6 dO SSVdA8 33dONVHS 32JfliflJ 3H1 01 S11WI1 A113 33dONVHS AT213H1f1OS 3H1 N33M138 81, °VO21 A1Nf1O0/AVMHOIH 01V 31V1S AiNfOO NO ONIN21Vd ONI101U1S321 NOl1fl10S321 V 8Z l b .ON NOI1fl1OS32J Agreement No. 18-9403 • County Project 91-18-02 CSAH/CR 18 City of Shakopee County of Scott CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, Made and entered into this day of , 19_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Shakopee, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, The County and the City have been negotiating to bring about the improvements of County State Aid Highway/County Road 18 from the southerly Shakopee City Limits to the Shakopee Bypass (Engineer's Stations 26+45.08 to 137+08.23)as shown on the County Engineer's plans for County Project 91-18-02, which improvements contemplate and include grading, aggregate base, plant mixed bituminous pavement, concrete curb and gutter, storm sewer, sidewalk, landscaping and other related improvements; and WHEREAS, The above described project lies within the corporate limits of the City, and WHEREAS, The County Engineer has heretofore prepared an engineer's estimate of quantities and unit prices of material and labor for the above described project and an estimate of the total cost for contract work in the sum of Two Million Nine Hundred Seventy Thousand Four Hundred Eighty-seven dollars and Ten cents ($2,970.487.10). The sum of Two Hundred Ninety-one Thousand Seven Hundred Ninety-seven dollars and Fifty-seven cents ($291,797.57) has been determined to be the City of Shakopee's cost participation for this project. •Lidea6eaed s!q} }o suolsinoad eq o} 6ulpa000e pafoad p!es }o Iwo eq} 6uiuoipodde aoj }soo uoi}Ona}suoo pea}uoo Ieun !e}o} eq} 6ul}ndwo3 w wano6 Keys aaau!6u3 eq} Aq paanseaw se sa!}quenb leu!} eq} pue aappiq InIssaoons ay} Li}inn }Oea;uoo eq} u! Lilo} }es saoud pun eq}}eg} pue pafoid pies uo )IJOnn }bea}uo3 aq}aoJ }soO uo!}Ona}suoO aqi Jo a}ew!}sa ue s! }uawaaa6e s!Li} JO I• abed uo o} paaaaeaa a}ew!}s3 s,aaaul6u3 eq} }eq} peei6e aay}an} sl }I •o}aaaq pegoe}}e „y„ pglgx3 p!es ul kewwnS }soa jo uo!s!nla ay} ul Lipo; }as se pauo!podde aq !legs }soo uo!}ona}suoo }Oea}Uo0 leu!} le}o} eq pue pafoad pies aoJ){aonn}Oea}uo3 aLi}Jo }so3 uol}Ona}suoO ay} w aaeys sp JOJ A}unoa aLi} asangwlaa Ileys APO al-11 III •>ponn eq}jo uolslnaadns eq} Jot Apllglsuodsaa aay}o ou aneq !legs }ng `tiessaoeu }ua}xa eq} o} }sanbaa alaq} }e gels sly pue aaeu!6u3 i}unoa ay} qpm a}eaad000 !legs Jeau!6u3 Apo a'i •LipmaiaLi pa}eldwa}uoo )IJOM }oea}uoo eq} uo!}Ona}suoo eq} padsul pue }Oea}uoo eq} Ja}s!u!wpe !legs }ua6e sp JO k}unoa eql •}oaaaq }Jed e spew aouaiejaa s!Li} Aq aae suo!}eowoads pue sueid pies Lio!gm `s}ua6e sp ao /}unoa ay} Aq paaedaad suo!}eoijpads pue sueld eq} sapnpu! pue wao} u! s! }Oea}uoO ayl •sa!}unoo JOJ pap!noad aseo Lions Li! Mel o} 6ulpa000e 'aapplq Lions Jo p!q ay} u! pagpads saoud pun ay} }e aapplq lnJsseoons aLi} Lipm }Oea}uoo a ow! as}ua pue }uawasgaanpe pies o} }uensand spq uado pue 9n!a09a `ZO-9 6-1.6 dO •oN }Oafoad p!esaaoJe eq}Jo uo!}Ona}suoO pue >ppm eq} ao} slap Jo; as!}aanpe Hon s}ua6e sp JO A}unoa eql :a332AJv A83213H SI II 'alOd32i3H1 MON •6 •PgnS 'L :Z91, •009 S.w Jo suo!s!noad ay}aepun o}away seiped eq}Aq no papJeo aq )ponn pies}en} pa}eldwa}uoo s! }I `SVal3HM pue :joaaaq ped e spew eouaaa}aa sly}Aq pue o}aJeLi pegoe}}e s! („y„pq!Lix3 pa)Iaew) a}ew!}sa pies}o i(doo y £076-8T 'oN :uawaaaby Agreement No. 18-9403 IV In addition to payment of the City's proportionate share of the contract construction cost, the County and the City further agree to participate in the Preliminary Engineering, which includes all costs of planning, design and preparation of plans and specifications, in an amount of eight percent (8%) of the cost of construction. The County and City further agree to participate in the construction engineering, which includes the complete staking, inspection and supervision of the construction, in an amount of five percent (5%) of the final contract amount. Participation of engineering costs by the City shall be the same percentage as the total construction participation. • The cost of the items in which the County shall participate shall be based on the unit prices in the contract and the final construction quantities as determined by the Project Engineer in charge. The County and the City shall participate in the cost of the storm sewer construction as per recommendation of the Hydraulics Engineer of the Minnesota Department of Transportation and the Scott County Highway Department's "Policies for Cost Participation with Municipalities." V The City shall, based on the contract price, deposit with the Scott County Treasurer ninety percent (90%) of the estimated City's share of the construction and engineering costs as partial payment within thirty (30) days after award of contract and execution of this Agreement, whichever is later. The remaining amount of the City's share of construction and engineering costs of this project shall be paid • to the County upon completion of the project and submittal to the City of the County's final, itemized, statement of the project costs. In the event the partial payment exceeds the City's share of these final costs, such overpayment shall be returned to the City by the County. VI The County Engineer shall prepare monthly progress reports as provided in the specifications. A copy of these reports shall be furnished to the City upon request. 3 T7 'Apo ay} Aq )IJOM }uaweoeldaJ Jo J!edaJ 'uol}eJo}seJ 'aoueua}u!ew pagiJosap aJoJaquiaJaq aq}jo aouewojJaduou Jo aouewjopad }ua6116au 'aouewiojJad ay} Jo uoseai Aq Jo }o }no 6u!s!Je icipaBelle 'Jo }no 6u!sue Japeimp Jo pulp{ Aue Jo uoi}oe asneo Jo uoi}oe 'puewap `wielo Aue JoJ Apo eq} o} Jeuuew cue ui one!! Jo algisuodseJ • aq !legs 'i(}ioedeo jeioglo Jo lenpin!pu! J!eq} w Jay}!a `seai(oldwa Jo s}ua6e 'sJaoigo sp 'A}uno3 ay} Jay}iaN • IX •uoi}eoi4ipow pies 6ul}}IwJad sJauo!ss!wwoO Jo pJeo9 A}uno3 ay} woJ. uognlosaJ e 6uiuie}qo }si }nog}Inn epees aq !legs suogopiseJ 6upped anoge ey}jo uol}eoglpow oN }oafoJd sly} Japun pa}oni}suoo g I, peo 1 A}uno3//(eMg6!H p!`d awls A}unoo }o uoi}Jod leg} uo 6upped 1904S-uo JO uoi}IgiyoJd ay}Joj }uawaoiol.ua ay} apinoJd !legs 'asuadxa s}i }e 'Apo ay} pue su6is AJessaoau eq; eoeld !legs `asuadxa s}i }e 'V}unoo eq} '}oafoJd sly}Jo uoi}aldwoo uodn X • }oafoJd siq}Jo quill • uogonJ}suoo ay} my}Inn aJe ley} su61s paunno /(}iO lie aoeIdaJ pue eA0WeJ 'asuadxa UMo s}I }e `!lays Apo au XI *sawn punoJ6Japun 6u4size Aue Jo J!edaJ pue aoueua}view eq} Jo} pa/mile aq !legs s}no GOIAJOS :)IJonn MaU se paJapisuoo aq pinoM Lio!LiM sal}i!i}n punoJ6Japun }o uoi}elle}sui • Aue JOJ }oafoJd s!Li} u! papnlou! AeMg6!H A}unoo eq} Jo 6uioepns AeMpeoJ ey} ui s}no aowas Aue Joj }oafoJd ay}JO uogeldwoo Ja}}e sJeai( (5) ani}Jo pouad e Jo; spwJad Aue anssi o} }ou }q6u ay} sa/Uasal A}unoo ayl liln •pa}dope Jellealeg Jo eoJoJ LI! MOU }oy Lions 6ul}uaweldw! a}osauu!W ay} pue `papuewe se 'el, Ja}deLi3 sa}n}e}s a}oseuu!W Aq pawano6 aq !legs }oeJ}uoo s!Li} o} }uensind Apo Jo A}unoo ay}Jo sagingoe ey} Aq asodind • Aue Joj. pa}euiwass!p Jo pau!e}view 'paniaoaj 'pa}eaJo `papa!!oo a}ep !iv •o}aJaLi /}Jed pea }o sange}uasaidei eq /(q uoi}euiwexe o} pefgns aq !legs }oafoJd sig} o} }oadsai Li}iM A}unoo eq} pue Apo ay} Aq }da)! spJooaJ• lig !IA 80T76-8T 'oN Tuawaaaby Agreement No. 18-9403 or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. XII It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. XIII It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. XIV It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that may or might arise 5 9 •ulaJaq y}JoJ las AIlnJ g6nogl se luewaaJ6e sly}Jo }ped e peJaplsuoo aq Ilegs A4unoo }loos jo luewalels Aollod uogoe and BWJU a ay} pue uogeulw!Joslp pue s}y6ib Iln!O o} 6uglegal aoueulpao leool aggeogidde Aue Jo pue 65•1.86 •sm Jo suolslnoJd aqi AX •'l!3 ay}Jo A}lllglsuodseJ Jo uoge6lggo ay} eq /(BM ou U! Heys pue i(}unoo ay} Jo i(llilglsuodsaJ egos ayl aq Heys ulaJaq pa iapuei aq o} pepinoJd seouues Jo ){John ayl Jo Aue ul pa6e6ua os agggm seeAoldwe Alunoo ples Jo }Jed ay} uo uolssgwo Jo pe Aue jo aouanbasuoo a se segied pJlyl Aue Aq spew swlelo Ile pue Aue pue pa6e6ua os al►ynn saaAoldwe ,}unoo Ales jo jgegaq.uo elosauuw jo awls ay}Jo }oy uogesuedwoo luawAoldwaun eq} Jo goy uollesuedwo3 sdavoM ay} Japun esue 1g6lw JO Aew legl swlelo Ile pue Aue }eyl pue `Allo eq} jo sioloei}uoo }uepuadapul Jo slua6e 'saaAoldwe paaaplsuoo aq lou Heys Aluno3 ay}/(q pewJoj ed eq of ulaJaq Jo} papinOJd Jo paJinbaJ sao!AJas JO >lJonn /cue Jo aouewJo}Jad eql ul is unoo ay}Aq pa6e6ua suosJed Jew Ile pue i(}unoo ay}Jo seeAoldwe ire pue Auy •Alunoo ayl jo AllilglsuodsaJ Jo uoge6llgo ay} aq Aenn ou ul 'legs Allo ayl Jo AllllglsuodseJ egos ey} aq (legs ulaJaq palepueJ aq o} papinoJd Sao!/Jas Jo NJonn ay}jo Aue ul pa6e6ua os egggm saai(oldwa Alla ples Jo ped ay} uo uolsslwo Jo pe Aue to aouanbasuoo e se segied pJly} Aue Aq apew swlep Ile pue Aue pue pa6e6ua os agggm saaAoldwe kj ples }o }legaq uo eloseuu!W Jo ems eqljo py uogesuedwo3 }uawi(oldwaun eql Jo goy uogesuedwo0 s,Jo poM ayl Japun E036-81 •oN ivauiaaaby* Agreement No. 18-9403 • County Project No. 91-18-02 CSAH/CR 18 City of Shakopee Scott County IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF SHAKOPEE By Mayor (SEAL) Date And City Administrator • Date And City Clerk Date COUNTY OF SCOTT ATTEST: By By County Administrator Chairman of Its County Board Date Date Upon proper execution, this agreement will be legally valid and binding. By County Attorney RECOMMENDED FOR APPROVAL: Date By County Engineer • Date APPROVED AS TO EXECUTION: By County Attorney Date K-W P601AGRMT\C OOP1911802 10/11/94 7 • z oNNN NNro Al NN N Al 0 O NNNAl N 0 N 0 N N N 0 N N Nc 0) N NNNOOOOIVOOOOpOOO •AN )� NNN +NQ0NPPWONNm N nXi AmN0) in in U N N in O � O � in O OONNin in 0 0) N N O A O O O N (Jr N N Uo 01 O A O 0) W W W N WON J D --I D A N N + CO W CO CO N N -+ 0) • (n A 0un n cn m n m o r ro uO to D R 0 -T ni I m r-v m m mmDDDmwDDDDDDCZCCmmr- """) ii MO nW037333330g200330 ,=N T D '0 D D D 0 AAnm D D D D D D ! -1000 -I O 0 m Z z O Nm 0 Z Z C Ct03 mC D D D O Z co O 0 TDm u o 'o v v v 'o DDxCn r mmmnDnDmmmmmmmD m n A D Z -K m ,T, vvvv -0D { mx AZ m m 71 13 -o mmOOm 0nmoZ ; 0 r r r v 'U D D D D D D V x Z 0 0 0 D x D 70 0D m m m m D D 0 0 0 0 0 0 C y -+ Z Z O n o m O m < < m << 6 p D D D D D D Z z Z Z Z Z Z D 3x1 C 0 0 0) )c- m m D _1 c0 oZ r C -0 o + { n n i 3'; fr1 n1 en:1C O c o n m O m m m m m m x t i 1 r r O °' m ni m m m A mD 5 0 z m o A • G) O G) m C cn 0) cn cn cn co m z —m < D X K rn m m 0 C 0 �° m O MIS X t v X -Ki y m m m 8 8 D y C D D D D D 0 •D -- m D C 5 N n 5 --- 000 , 066, 6666 D v m A 0 K G) m o r co co N cn En o Cii cn cn cn S (n < = B 0 < N c i.. • v, D O 0D 0 O O 0 v I- r r r L." r r r m r m m m m m m g K 'D 0 0 r O O m 0 O r C C C C z Z z z > z > > > > n n D D c c C 0 0 0 Z C G O C C Z ',9 U - D U Z 2 02 2 x0 20 2 x c c 0 0 -< Z Z Z -I 00 -<0 00 0 0 -1 c co c = c 'l IV _ n p!p 8 Cr) Ell p (p� ppN N N p_p pN N O co CO D C T V N Cal A +) O (0) O 0 O O O 0 O O O O O V iO O N N N N A N N O § § O m -{ lJ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 0 8 8 8 8 8 8 8 8 8 0 8 8 8 8 8 0 8 CD N O • - O—)O 8• N A N N - -' _ 0to' ( D0 D 0) O OCDmA O NWNV 8" �r88oom 01 DN O• 0O :;-9 OA O O O 8 8 O Ill 1 N 8 8 8 888g8 13 Oo OD v O N N O Z C O • -1 ^ 0 0 0 l J 1111111111 o • b) mco O D• 1 m V co N 0• p 8 —I N .(81)1 Z -'1Co 88- 061 o e 0 C K m u N g8U u m .0-'' Ni N CO a° 58888 : $ °P). ?if) 0 0 DJ Z d 8 _8 Oo to N ur N N -• 0 N + O (n 8 N W W A + in in + 0) O f0 D O v m D cmn m A N -. 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W J FQ- n. a. W a. W W a. a. a. a. ¢ 4a ¢ ¢ ¢ W W W z O U W x X < 0 ro a O a a a a a a o a a a p ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ Z Z Z Z Z Z Z O O O O O O W LL W W 0 0 0 "a U Z W 001 u) i1) is is 4, •,_ 4 % b 60000000 ¢Za ¢ZQ ¢ZQ 0 0 0 ¢ q¢ a 1- w w w O - O n N N N M o1 0 0 00 0 0 0 ¢ ¢ CL i•7 0 6 §- 1-• m5 co co co m 2 0 Q Q F M p p Q U W CO0N U1 N N U V 10 N N N )0 N N 110 N N N 100 10 N 100 N N 100 00 U0) 0 U0) N to 1(O1 N N CC QN QN lu� (^q9; �f^qpp? (f^qpp? �1�Qpp! (f�Qpp! pNpp 1(�ppp� ��.1. {fp/ 6 in co ui CC 0 co Z N __ `- `• `• `� coN Al �1 N f0V N N N N N 0p N N N N N N N N Q a.M 0 • e CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM; David M. Nummer, Staff Engineer ,N SUBJECT: Savage AUAR Agreement DATE: December 6, 1994 BACKGROUND: Attached is a revised agreement covering a study to identify alternative water sources for the City of Savage. The revision entails removing Shakopee Public Utilities Commission (SPUC) from the City of Shakopee agreement and requesting Savage to enter into an agreement directly with SPUC and a separate agreement with the City of Shakopee. At their meeting last night, SPUC authorized the execution of the agreement with Savage. ACTION REQUESTED: The action requested remains unchanged from that in the original memo. DMN/pmp COOPERATIVE AGREEMENT This agreement is entered into between the City of Savage and the City of Shakopee. WHEREAS, the City of Savage Alternative Urban Areawide Review and Fen Management Plan documents set forth the criteria for development of 2600 acres within the City of Savage, while protecting the natural resources of the Savage Fen, Eagle Creek and Boiling Springs; and WHEREAS, these documents indicate that the City of Savage can no longer utilize the Prairie Du chien/Jordan aquifer as its main source of water supply; and WHEREAS, the City of Savage will be exploring alternatives for a permanent water supply source, not limited to but including deeper aquifers, the Minnesota River or existing permanent dewatering operations in the area, such as the Sheily gravel pit (Shakopee) or the Kraemer gravel pit (Burnsville); and WHEREAS, the expansion of the City of Savage's groundwater model and analysis of water supply alternatives may benefit other communities or organizations, and WHEREAS, the Cities of Savage, Burnsville, Prior Lake and Shakopee, along with Shakopee Public Utilities and the Shiely Corporation, agree to cooperate in these efforts as outlined in the Barr Engineering Scope of Services (Amendment A to Attachment 1) and participate in the funding of these studies accordingly. WHEREAS, there are no direct costs for the City of Shakopee for this study, but the City of Savage recognizes that the City of Shakopee will be expending funds to analyze their entire water system for their future, ultimate water demands in order to assist in the final results of this Alternative Water Supply study. THEREFORE, the City of Shakopee agrees to participate in the analysis and discussion of the Alternative Water Study by serving on the task force. The City of Savage will administer and expand Barr Engineering's current contract to include the proposed scope of services shown in Amendment A to Attachment 1 (which is the original contract). City of Savage Representatives: Name Name Name Title Title Title Date Date Date City of Shakopee Representatives: Name Name Name Title Title Title Date Date Date E\AUAR\COOPEJIAGT CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer 7"1"--1 SUBJECT: Review to the Savage AUAR Cooperative Agreement DATE: December 2, 1994 INTRODUCTION: Attached is a revised Cooperative Agreement that was received today. The revised agreement only has signature areas on Savage and Shakopee City officials. Savage has decided to go to separate agreements with each City, rather than the Joint Agreement that was originally included in the Council packet. The City Attorney has reviewed the revised agreement, as well as the agreements for the other Cities and Shiely Company. ACTION REQUESTED: The action requested is the same as on the original memo. DMN/pmp REVISED 12/01/94 11:02 CITY CF SAVAGE 94456718 N0.442 902 COOPERATIVE AGREEMENT This agreement is entered into between the City of Savage and the City of Shakopee. The City of Shakopee is hereby defined to include both the City of Shakopee and Shakopee Public Utilities Commission. WHEREAS, the City of Savage Alternative Urban Areawide Review and Fen Management Plan documents set forth the criteria for development of 2600 acres within the City of Savage, while protecting the natural resources of the Savage Fen, Eagle Creek and Boiling Springs; and WHEREAS, these documents indicate that the City of Savage can no longer utilize the Prairie Du chientJordan aquifer as its main source of water supply; and WHEREAS, the City of Savage will be exploring alternatives for a permanent water supply source, not limited to but including deeper aquifers, the Minnesota River or existing permanent dewatering operations in the area, such as the Shelly gravel pit(Shakopee) or the Kraemer gravel pit(Burnsville); and WHEREAS, the expansion of the City of Savage's groundwater model and analysis of water supply alternatives may benefit other communities or organizations, and WHEREAS, the Cities of Savage, Burnsville, Prior Lake and Shakopee, along with the Shiely Corporation, agree to cooperate in these efforts as outlined in the Barr Engineering Scope of Services(Amendment A to Attachment 1) and participate in the finding of these studies accordingly. WHEREAS, there are no direct costs for the City of Shakopee for this study, but the City of Savage recognizes that the City of Shakopee will be expending funds to analyze their entire water system for their future, ultimate water demands in order to assist in the final results of this Alternative Water Supply study. THEREFORE, the City of Shakopee agrees to participate in the analysis and discussion of the Alternative Water Study by serving on the task force. The City of Savage will administer and expand Barr Engineering's current contract to include the proposed scope of services shown in Amendment A to Attachment I (which is the original contract). City of Savage Representatives: Name Name Name Title Title Title • Date Date Date City of Shakopee Representatives: Name Name Name Title Title Title Date Date Date eAtmalcoornAm 1 CONSENT / 34: MEMO TO: Dennis R. Kraft, City Administrator / FROM: David M. Nummer, Staff Engineer.,,D, f ' SUBJECT: Savage AUAR Cooperative Agreement DATE: November 23, 1994 INTRODUCTION: Attached is a cooperative agreement between the City of Shakopee and the City of Savage which covers expanding Savage's groundwater study to explore alternative water supply sources. BACKGROUND: As a result of their Alternative Urban Areawide Review (AUAR), the City of Savage cannot obtain additional water apportionment permits for municipal water service due to adverse affects on the Savage fen. To alleviate this situation, Savage is seeking alternative water supply sources. The sources being investigated are the Minnesota River, deeper aquifers, and dewatering effluent from the Kramer Quarry in Burnsville and the Shiely quarry in Shakopee. The attached agreement includes the cities of Savage, Burnsville, Prior Lake, and Shakopee as well as the Shiely Corporation. The intent of the agreement is to expand the existing groundwater study to determine the impact of Savage utilizing the alternative water sources on the bordering communities. The agreement specifies the costs to each participant. There is no cost to the City of Shakopee for this study since Shakopee already has an ample water supply. The costs to the other municipalities reflects analysis to determine if wells in those cities will adversely affect the Savage fen. The City Attorney has reviewed the agreement and has approved the document as to form and content. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the Cooperative Agreement to perform groundwater analysis within the Shakopee City Limits. 2. Respectfully inform the City of Savage that the City of Shakopee does not wish to participate in the study. 3. Table for additional information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. The study will be performed at no cost to the City of Shakopee and will most likely provide very useful information relating to the Savage water supply issue. ACTION REQUESTED: Authorize the appropriate City officials to execute the Cooperative Agreement to perform groundwater analysis within the Shakopee City Limits. DMN/pmp WATER •...Y.Y..4 'N/ IJ • - Time " . Home of - _ 1554 0Y5 -� ? :-'-,�y P ttcch d YYIY YII }YY.YEi� r \I IVO November 17, 1994 s 1 994 ,' Dave Nummer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 RE: Savage Alternative Water Source Study Cooperative Agreement Dear Dave: Enclosed please find a Cooperative Agreement as prepared by our City Attorney covering the proposed expansion of Barr Engineering's study to look at alternative water supply ,sources. < Please obtain the necessary approval of this Agreement, and if acceptable,.I will send the signature page around to all parties for execution. Thank yau. Sincerely, Dave E. Hutton, P.E. Director of Public Works/City Engineer DEHlmc Enclosure e\aiopas►.n� City of Savage •6000 McColl Drive. •(County Road 16) •Savage, Minnesota 55378 Telephone:612,890-1045 •Fax; 612890.3815 t? COOPERATIVE AGREEMENT This agreement is entered into between the Cities of Savage, Burnsville, Prior Lake and Shakopee along with the Shiely Corporation. WHEREAS, the City of Savage Alternative Urban Areawide Review and Fen Management Plan documents set forth the criteria for development of 2600 acres within the City of Savage, • while protecting the natural resources of the Savage Fen, Eagle Creek and Boiling Springs; and WHEREAS, these documents indicate that the City of Savage can no longer utilize the Prairie Du chien/Jordan aquifer as its main source of work supply; and WHEREAS, the City of Savage will be exploring alternatives for a permanent water supply source, not limited to but including deeper aquifers, the Minnesota River or existing permanent dewatering operations in the area, such as the Sheily gravel pit (Shakopee) or the Kraemer gravel pit (Burnsville); and WHEREAS, the expansion of the City of Savage's groundwater model and analysis of water supply alternatives may benefit other communities or organizations, THEREFORE, the following parties agree to cooperate in these efforts as outlined in the Barr Engineering Scope of Services (Attachment A) and participate in the funding as follows: 1. The City of Burnsville agrees to pay for the assessment of future wells in Burnsville at an estimated cost of$11,570.00. In addition, Burnsville agrees to pay for 2/3 of the evaluation of the Kraemer quarry, at an estimated cost of $2530.00 for a total cost to Burnsville of$14,100.00. 2. The City of Prior Lake agrees to pay for the costs associated with assessing the groundwater conditions in Prior Lake at an estimated cost of$13,150.00. 3. The Shiely Corporation agrees to pay %2 of the costs to evaluate their site or a total cost of$18,000.00. The City of Savage agrees to pay the remainder of those costs. The City of Savage will administer and expand Barr Engineering's current contract to include the proposed scope of services shown in Attachment A. The cities of Burnsville and Prior Lake and the Shiely Corporation agree to reimburse the City of Savage the amounts as listed above. There are no direct costs for the City of Shakopee for this study. But the City of Savage recognizes that the City of Shakopee will be expending funds to analyze their entire water system for their future, ultimate water demands in order to assist in the fmal results of this Alternative Water Supply study. . City of Savage Representatives: Name Name Name Title Title Title Date Date Date City of Burnsville Representatives: Name Name Name Title Title Title Date Date Date City of Prior Lake Representatives: Name Name Name Title Title Title Date Date Date City of Shakopee Representatives: Name Name Name Title Title Title Date Date Date Shiely Corporation Representatives: Name Name Name Title Title Title Date Date Date E AUAR\COOPERAGT Barr Engineering Company 8300 Norman Center Drive Minneapolis,MN 55437-1026 Phone: (612)832-2600 Fax: (612)832-2601 November 11, 1994 Mr. David E. Hutton Director of Public Works/City Engineer City of Savage 6000 McColl Drive Savage, MN 55378 RE: Expanded Scope of Services for Groundwater Modeling Dear Mr. Hutton: Enclosed is Amendment A to Attachment 1 which Barr Engineering Company proposes be attached to Barr's Contract with the City dated April 14, 1994. The amendment is a revised scope of services for additional groundwater modeling and alternative water source evaluation, and is based on Barr's memo written to you earlier. The amendment is broken down into four separate parts: Part A is for the City of Savage and Shiely quarry; Part B for the City of Burnsville and Kraemer quarry; Part C for the City of Prior Lake; and Part D for meetings. Also included in the amendment are a project schedule and costs for each Part. I trust this amendment will be appropriate for you to: (1) bring to your Council for approval, and (2) submit to the Cities of Burnsville and Prior Lake. The amendment includes all revisions to the scope of services affecting all of the cities on the task force. Please note that we are offering our services on a lump sum basis for each part except Part D (meetings)which is on a time and expenses basis with an estimated cost based on the scope. Part D does not have a not-to-exceed amount. Please review the enclosed amendment and if you have any questions on any items, please do not hesitate to contact me at 832-2774. Sincerely, Brian K LeMon BKL/ymh Enclosure REc1UR V ED c: Bruce Loney, City of Prior Lake Craig Ebling, City of Burnsville NOV 1 4 1994 Robert Bieraugel, Shiely Company John Morley, Edward Kraemer P:\SS\0003094\19337_1 • AMENDMENT A TO ATTACHMENT 1 Modifying the scope of services to be furnished under the Agreement dated April 14, 1994 between: Barr Engineering Company("Barr") City of Savage ("Client") 8300 Norman Center Drive, Suite 300 6000 McColl Drive Minneapolis, MN 55437-1026 Savage, MN 55378 Attn: David Hutton I. ADDITIONAL SCOPE OF SERVICES The following additional services are required to perform groundwater modeling and alternative water source evaluation for the City of Savage. The work will assist the Cities of Savage, Burnsville, Prior Lake, and Shakopee; as well as Shiely Company, and Kraemer & Sons, Inc. to evaluate impacts of alternative water sources on specifically identified environmentally sensitive areas and municipal plans for public water supplies. added scope as been developed without the benefit of all of the available data The proposed P P for the Cities'well fields and quarries, and may be subject to some change. Such changes will be accomplished by additional amendments which will amend the Contract scope, fees and schedule as needed. Barr will coordinate with the Cities, companies, the Minnesota Department of Natural Resources and the Cities' other consultants as needed in the completion of this project. Part A- City of SavagelShiely Quarry Tasks Barr will make modifications to the Savage Fen MLEAM groundwater model near the Shiely quarry, to eliminate minor instabilities and improve model accuracy. This will be done: (1) to provide a more accurate assessment of the potential piezometric impacts of an increase of dewatering rates at the Shiely quarry on the Savage Fen Wetland Complex, Eagle Creek, existing and proposed City of Shakopee wells, Deans Lake, and surrounding wetlands; and (2) to facilitate a review of alternative water sources for the City. P:\SS\0003094\19337_1\YMH 1 Task 1 • Data Gathering and Review of Existing Information Barr will review the existing model and data and gather the following data needed to complete the remainder of this part of the project: • City of Shakopee will be asked to provide the location and withdrawal rate of their existing City wells as well as the proposed location and withdrawal rates of their future wells. • City of Savage will be asked to confirm its ultimate and interim annual water needs. • Additional geologic information will be gathered from available sources for the Shiely quarry area. • Shiely Company will be asked to provide a history of quarry pumping rates,including annual withdrawal, measured drawdown, water quality information, and observation well information. • Past studies relevant to alternative water sources available to the City. • In addition to gathering the data listed above, Barr will coordinate with the Department of Natural Resources so that studies being done on the Shiely quarry area will not conflict with or duplicate work currently being proposed by the DNR. This specific task does not have a,deliverable. Task 2 -Alternative Water Source Review and Treatment Requirements Barr will review identified alternative water sources available to the City of Savage and determine what will be required of the City to meet Safe Drinking Water Act requirements if the Shiely quarry dewatering water is used as a potable water source. Barr will meet with the Minnesota Department of Health on two separate occasions. It is anticipated that these meetings will identify additional services beyond this project's scope for performing a bench or pilot plant study of Shiely quarry dewatering water. P:\SS\0003094\1933?1\YMH 2 The deliverable for this task will be a report outlining alternative water sources available to the City and defining the scope of a bench or pilot plant study to determine the type of treatment required to use the Shiely quarry as a potable water source. Task 3 - Dewatering Effects (Meyer Model) Barr will use the Meyer water balance model to estimate the effect of increased dewatering at the Shiely quarry on area wetlands and Deans Lake. Results of previous studies done on this topic will be incorporated into this task. Barr will gather data to support the Meyer modeling efforts, including obtaining past Deans Lake work, regional and local weather data, and wetland delineations for the area. This work will be coordinated with the groundwater modeling effort to produce a surface water balance for the Deans Lake and Shiely quarry area which will estimate impacts to local surface water resources due to the dewatering at Shiely quarry. Water quality issues will not be studied under this scope. This task will also include one meeting with the Minnesota Department of Natural Resources in order to coordinate work and avoid duplicate effort. The deliverable for this task will be a report to summarize findings. Task 4 - Modify Groundwater Model Barr will improve model accuracy in the Shiely quarry area by using data gathered in earlier tasks to eliminate instabilities in the Savage Fen MLEAM groundwater model in the Shiely quarry area. Barr will relocate nodes that do not coincide and sweep all other nodes so that they coincide in all layers and in neighboring analytical elements. Barr will also refine elements near the Shiely quarry and the leaky elements beneath Deans Lake as well as the elements near the Shakopee wells. Finally, Barr will incorporate additional geologic data needed to detail the area. The deliverable for this task will be a memo, to be included as part of the report, demonstrating that the model is calibrated to known conditions in the Shiely quarry area. P:\SS\0003094\19337_1\YMH 3 Task 5 - Modeling Scenarios Barr will calibrate the model to current conditions and use the model to evaluate the impact of an increased pumping rate at the Shiely quarryon piezometric heads at the Savage Fen A P g Wetland Complex, Eagle Creek and Shakopee wells, using no more than four modeling scenarios. The model will be used to specifically locate wells that will most efficiently dewater the quarry while also providing raw water to the City of Savage and other interested communities. The deliverable for this task will be a report summarizing the findings, including proposed well locations around the Shiely quarry. Part B - City of Burnsville/Kraemer Quarry Tasks Barr will modify the existing regional groundwater model, specifically tailoring it to the City of Burnsville and Kraemer quarry area. The model will be used to predict where,within the City of Burnsville, wells pumping at a specified rate can be operated without negatively impacting piezometric heads in the Savage Fen Wetland Complex or Eagle Creek. Task 1 - Data Gathering and Review of Existing Information Barr will review the existing model and data and gather the following data needed to complete the remainder of this part of the project: • City of Burnsville will be asked to provide the location and withdrawal rate of their existing City wells as well as the proposed location and proposed withdrawal rates of future wells. • City of Burnsville will be asked to provide its ultimate and interim water needs. • Additional geologic information will be gathered from available sources for the g � Kraemer quarry area. • Kraemer quarry will be asked to provide a pumping history, including pumping rates, annual withdrawal, measured drawdown,water quality information, and observation well information. P:\SS\0003094\19337 1\YMH 4 • Barr will coordinate with the Department of Natural Resources, so that work being done will not conflict with or duplicate work done by the DNR. This specific task does not have a deliverable. Task 2 - Treatment Requirement Barr will determine what level of treatment will be required of the City of Burnsville to meet Safe Drinking Water Act requirements if they use Kraemer quarry dewatering water as a potable water source. Barr will meet with the Minnesota Department of Health on two separate occasions to discuss this issue. It is anticipated that these meetings will identify additional services, beyond the scope of this project for performing a bench or pilot plant study of Kraemer quarry water. The deliverable for this task will be a report defining the scope of a bench or pilot plant study to determine the type of treatment required for using Kraemer quarry as a potable water source. Task 3 - Dewatering Effects Barr will make a preliminary determination of the effect of dewatering at the Kraemer quarry area on area wetlands should Kraemer quarry water be used to supplement Burnsville's supply. Results of previous studies done on this area will be incorporated into this task. Barr will review current wetland delineation work for the area. This work will be coordinated with the groundwater modeling effort to produce a report on potential impacts to surface waters due to increased dewatering at the quarry. This task does not include Meyer modeling or water quality issues. The deliverable for this task will be a report to summarize findings. Task 4 - Modified Groundwater Model Barr will improve model accuracy in the Kraemer quarry and western Burnsville area using data gathered in earlier tasks to eliminate instabilities in the Savage Fen MLAEM groundwater model in the Kraemer quarry area. Barr will relocate nodes that do not coincide and sweep all other nodes so that they coincide in all layers and in neighboring P:\SS\0003094\19337_1\YMH 5 analytical elements. Barr will also refine elements near the Kraemer quarry and elements near the Burnsville wells. Finally, Barr will incorporate any additional geologic data needed to detail the area. The deliverable for this task will be a memo to be included as a part of the report, demonstrating that the model is calibrated to known conditions in the Kraemer quarry and western Burnsville area. Task 5 -Modeling Scenarios Barr will calibrate the revised model to current conditions and use the model to evaluate the impact of new Burnsville wells on piezometric heads at the Savage Fen Wetland Complex and Eagle Creek, using no more than four modeling scenarios. In addition to this, one modeling scenario reviewing horizontal expansion at the Kraemer quarry will be reviewed and analyzed for the same impacts. The deliverable for this task will be a report summarizing the findings including a map delineating where future wells can be operated in Burnsville without negatively impacting the natural resources listed above, and one map showing the drawdown impacts of horizontal expansion at the quarry. Part C - City of Prior Lake Tasks Barr will modify the existing regional groundwater model, specifically tailoring it to the City of Prior Lake. The model will be used to predict where wells pumping at a specified rate can be operated within the City of Prior Lake without negatively impacting piezometric heads at the Savage Fen Wetland Complex or Eagle Creek. Task 1 - Data Gathering and Review of Existing Information Barr will review the existing model and data and gather the following data needed to complete the remainder of this part of the project: • City of Prior Lake will be asked to provide the location and withdrawal rate of their existing City wells as well as the proposed location and withdrawal rates of their future wells. P:\SS\0003094\19337_1\YMH 6 • City of Prior Lake will be asked to provide its ultimate and interim water needs. • Additional geologic information will be gathered from available sources. This specific task does not have a deliverable. Task 2 - Modify Groundwater Model Using data gathered in Task 1, Barr will improve the accuracy of the Savage Fen MLAEM groundwater model in the Prior Lake area by adding elements and nodes as needed so that existing nodes coincide in all layers and in neighboring analytical elements. Barr will also make minor refinements to elements near Prior Lake wells and the leaky elements below Prior Lake if needed. Finally, Barr may incorporate a small amount of additional geologic data needed to detail the area. The deliverable for this task will be a memo, to be included as a part of the report, demonstrating that the model is calibrated to known conditions in Prior Lake. Task 3 -Model Scenarios Barr will calibrate the model to current conditions and use the model to evaluate the impact of new Prior Lake wells on piezometric heads at the Savage Fen Wetland Complex and Eagle Creek, using no more than four modeling scenarios. The deliverable for this task will be a report summarizing the findings,including a map delineating where future wells can be placed without negatively impacting the natural resources listed above. Part D - Project Meetings Seven two-hour long project task force meetings will be attended by two Barr personnel. Because this project is unique, additional meetings may be required to properly complete the work. If more than seven meetings are required they will be billed on a time and expenses basis. The deliverable for this part of the project will be seven memos of meeting minutes. P:\SS\0003094\19337_1\YmH 7 II. SCHEDULE The following schedule assumes that Barr will receive required information from Cities and quarries within two weeks of date of request. Barr's budget is closely tied to this schedule. If, for any reasons other than those directly caused by Barr, the work on this project continues after March 1, 1995, Barr will be entitled to additional compensation beyond that called out in this attachment. The additional compensation will be billed to the Client on a time and expenses basis. P:\SS\0003094\19337_1\YMH 8 V } V * X * X, * X /��[[ 2 * * is X VC7 * * * * is it Z 2 * * * * m J W a * * * * * 0 T IC itit * O * >. iC 4U I X CC cc a c") * * * LLI n z * * * Q 141- N IC * * X * * * 0 W * * * W W *ca * X * f4 * * * C[ I= W * * * * * CDW N * * * * * o * * * * * E * D W * * * X (I) m CC W LU o N I— Z r - W ` N N / C c E Q cc Z = o oaoZ m aY CC. . _Em U, U' _ Ea, :it: Y o E o c a ocJ co C'Q C' m ..s F- ° Qc � c C Yd W W>OW m N .> oO � a) Omi a) O d 3 c c CC F- 3 -a LU N N 5 U >+m n d > U n Y > N I a 0cr0gm• > ¢ = m - Jac a; as _c ~ Q? N N N p C C !A N N O al L ?C3 O d U > as .4- .c co S as V lc • co 0 m '�7 ` d NC) = zccv co 0) = E CN a. o = C I-- c W O v N '.-. L W O N i O vo 4.C.) () ›. m m a0m w m a) coo co w , Ga) mC7m LW UIm " j — c ✓ jn a) c" ka. 0C3 U = a • . apt - at • � C �Oa :3 a � -0 O e 6 a) 313Ts o C.) :° -a -C o as = m 0 0 C. tri ... m o o cO O O. G CC 'co ¢ o22 a) toao22 a) = o22 � t R a: ate. ,= cvrivrui � arc\iri � ui °C a. T- a III. COSTS Barr will perform the work listed in the Scope of Services according to the schedule called out in Section II for the following costs. Changes in scope or schedule will require a change in the following costs: Part A City of Savage/Shiely Quarry Tasks $36,000 Barr Engineering Company will perform the tasks for Part A of this project for the lump sum of$36,000. Cost will be payable on a monthly basis as stated in Section 3 of the Agreement with any balance due upon submittal of the final deliverable. Part B City of Burnsville/Kraemer $20,000 Barr Engineering Company will perform the tasks for Part B of this project for the lump sum of$20,000. Costs will be payable on a monthly basis as stated in Section 3 of the Agreement with any balance due upon submittal of the final deliverable. Part C City of Prior Lake $14,000 Barr Engineering Company will perform the tasks for Part C of this project for the lump sum of$14,000. Cost will be payable on a monthly basis as stated in Section 3 of the Agreement with any balance due upon submittal of the final deliverable. Part D Meetings $3,800 Costs will be billed to the Client on a time and expenses basis with an estimated total cost of$3,800, assuming seven (7) meetings. In the event more than 7 meetings are required, Barr will bill for those meetings on a time and expenses basis in accordance with fee schedules in use at that time. Accepted this day of , 1994 CITY OF SAVAGE BARR ENGINEERING COMPANY By: By: /0T19),1//,11A-1- Its: Its: )i G e Pre 4I(k1f P:\SS\0003094\19337 1\YMH 10 C � � / � MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE : Refuse Collection contract Extension DATE: December 1, 1994 INTRODUCTION: The refuse collection contract by and between the City of Shakopee and Waste Management, Inc. expires on January 14, 1995 . Attached is a correspondence from Mike Berkopec, General Manager, Waste Management, Inc . requesting that the City exercise the three year contract extension provision as set forth in the contract . BACKGROUND: In December of 1991 the Shakopee City Council authorized the appropriate City officials to enter into a three year refuse/recycling contract with Waste Management, Inc . The initial term of the contract was for the period between January 15, 1992 through January 14, 1995 . It should be noted that the contract also included a provision which allowed for an additional three year contract renewal period at the option of the City. Upon reviewing the performance of Waste Management, Inc. over the past three year period, I would recommend that the three year contract renewal provision be exercised by the City at this time. I believe that the service that we are receiving from Waste Management, Inc . is exemplary. I also believe that the rate structure in place is a very competitive with that being charged by private haulers in Scott County. In fact, since the City does have a closed refuse system the refuse collection rates are typically lower than what is being applied by private haulers in the Scott County area. The City of Shakopee continues to be a leader in terms of refuse and recycling collection in Scott County. I am very pleased with the positive working relationship that we have developed over the years with Waste Management, Inc. in terms of adapting our program to comply with County and State mandates . I am also very pleased with the timeliness with which Waste Management, Inc . responds to refuse collection problems . ALTERNATIVES : 1 . Authorize the appropriate City officials to execute a three year contract extension for refuse/recycling collection services by and between the City of Shakopee and Waste Management, Inc . 2 . Direct the appropriate City officials to prepare and solicit bids for refuse/recycling services for the City of Shakopee. 3 . Table action pending further information from staff . STAFF RECOMMENDATION: Staff recommends Alternative #1 . ACTION REQUESTED: Authorize the appropriate City officials to execute a three year contract extension for refuse/recycling collection services by and between the City of Shakopee and Waste Management, Inc . BAS/tiv Wase Management-Savage 12448tPennsylvania Avenueue South Savage, Minnesota 55378 A Waste Management Company 612/890-1100• FAX: 612/890-5143 November 28, 1994 Barry Stock Assistant City Administrator City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Dear Barry: As you are aware, the initial term of our refuse and recyding collection agreement with your City will be ending in January, 1995. The purpose of my letter is to formally request continuation of our agreement for a three year term as per the current contract. Based on the feedback I have received from you, your staff, and the residents of Shakopee, I believe my company has consistently met and often exceeded the letter and spirit of our agreement. It is our goal, day in and day out, to provide your homeowners with the best possible service at an affordable price. Changing government regulations can have a significant impact on the cost and types of service we provide to the City of Shakopee. This requires that both parties in any environmental services agreement recognize the importance of a strong relationship to manage these changes. During the past three years, we have been able to successfully negotiate two contract amendments that changed rates based on disposal costs. The most recent agreement included a rate decrease and a refund based on lower disposal costs experienced by Waste Management. Our history in your City has clearly shown that Shakopee is the recycling leader in Scott County. In our continuing effort to be your recycling partner, Waste Management will assume the full cost and responsibility of distributing the replacement recycling containers that you will be purchasing through a Scott County grant. Finally, I respectfully request renewal of our contract at the same rates and terms as per the current contract. This is a fixed price contract, with the exception of disposal cost changes, for the next three years. Please call me if you have any questions. I look forward to a mutually beneficial relationship well into the future. Sincerely, WA.TE MANAGEMENT OF MINNESOTA INC. Mike Berkopec Division President Savage Division a division of Waste Management of Minnesota, Inc. �`'� CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM; David M. Nummer, Staff Engineerf)Vt SUBJECT: Twin City Water Quality Grant Agreement DATE: November 23, 1994 INTRODUCTION: Attached is an agreement between the Metropolitan Council and the City of Shakopee which addresses the City's Twin City Water Quality Grant. The Metropolitan Council has requested that the agreement be executed by the City as soon as possible. BACKGROUND: Last September, the City was notified that the application for a Water Quality Grant to construct a settling basin in the Mill Pond area was approved. The grant accounts for $100,000.00 of the $135,000.00 project cost. At the direction of the City Council, staff has pursued obtaining the grant. The attached agreement is the last step necessary in securing the grant funds. The City Attorney has reviewed the agreement and provided comments (see attached). ALTERNATIVES: 1. Authorize the proper City officials to execute the agreement with the Metropolitan Council which addresses the Water Quality Grant. 2. Do not execute the grant and direct staff to respectfully reject the grant funds. 3. Table for further information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Authorize the proper City officials to execute the agreement with the Metropolitan Council which addresses the Water Quality Grant. DMN/pmp GRANT t ' • T Contract No. SG-94- TWIN CITIES WATER QUALITY INITIATIVE TECHNICAL PROJECT GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF SHAKOPEE THIS AGREEMENT is entered into this day of , 1994, by THE METROPOLITAN COUNCIL, (the "Council"), and THE CITY OF SHAKOPEE, (the "Grantee"). WHEREAS, on November 18, 1993, the Council approved a memorandum of understanding ("MOU") between the Council, the former Metropolitan Waste Control Commission, and the Minnesota Pollution Control Agency ("MPCA"); and WHEREAS, the MOU requires that the Council establish an administrative process and eligibility criteria for projects that may be funded under a financial assistance program established in the MOU; and WHEREAS, pursuant to this requirement in the MOU, the Council has approved the Twin Cities Water Quality Initiative ("TCQI") Grant Program to provide financial assistance to reduce, control, and prevent nonpoint sources of pollution to metropolitan area rivers and streams, with a focus on the Mississippi, Saint Croix, and Minnesota Rivers; and WHEREAS, the TCQI Grant Program provides for TCQI Technical Project Grants by which grantees use TCQI grant funds to implement and evaluate technical improvement projects designed to address nonpoint source pollution problems or control measures; and WHEREAS, the Grantee is eligible to receive a TCQI Technical Project Grant and has submitted an application for a TCQI Technical Project Grant; and WHEREAS, the Council has reviewed the application and desires to assist the Grantee by the award of a TCQI Technical Project Grant. NOW, THEREFORE, the Council and the Grantee agree as follows: I. GRANTEE PERFORMANCE OF GRANT PROJECT 1.01 Grant Project Activities. The Grantee agrees to perform and complete the grant project as described in the Grantee's application for grant assistance, incorporated in this agreement by reference, and in accordance with the terms and conditions of this agreement. Specifically, the Grantee agrees to perform the work program activities described in Exhibit A, which is attached to and incorporated in this agreement. After the Work Plan described in paragraph 5.01 has been approved by the Council, the Grantee agrees to conduct the work program activities in compliance with the approved Work Plan. u 1.02 Material Representations. The Grantee agrees that all representations contained in its application for grant assistance are material representations of fact upon which the Council relied in awarding this grant and are incorporated in this agreement by reference. II. AUTHORIZED USE OF GRANT PROCEEDS AND MATCHING FUNDS 2.01 Authorized Uses. The Grantee is authorized to use the grant funds only in payment of the line item costs, with no greater than a ten percent (10%) variance from the budgeted line item cost, as specified in Exhibit A, which is attached to and incorporated in this agreement. No other use of grant funds is permitted. Grant and matching funds may be used only for costs directly associated with grant project activities. Grant and matching funds may be used to prepare the Work Plan required by paragraph 5.01 of this grant agreement. 2.02 Unauthorized Uses of Grant Proceeds. Grant funds cannot be used to purchase land, buildings, or other interests in real property, or to pay overhead or indirect costs, legal fees, or permit, license, or other authorization fees, unless specifically approved in advance by the Council's authorized agent. 2.03 Reversion of Unexpended Funds. All funds granted by the Council under this agreement that have not been expended for grant activities taking place during the Project Activity Period shall revert to the Council. 2.04 Project Equipment and Supplies. Grant and matching funds may be used to purchase or lease equipment, machinery, supplies, or other personal property directly necessary to conduct the grant project. The Grantee will comply with the personal property management requirements described in paragraph 7.10 of this agreement. III. GRANT AMOUNT AND DISTRIBUTION 3.01 Total Grant Amount. The Council shall pay to the Grantee a total grant amount of $100,000. In no event will the Council's obligation under this agreement exceed the total grant amount, nor will the Council's obligation exceed seventy-five percent (75%) of total grant project expenditures. The Council shall bear no responsibility for cost overruns which may be incurred by the Grantee in performance of the grant project. 3.02 Grantee's Match. The Grantee has an obligation under this grant agreement to share in the costs of the project by providing at least a twenty-five percent (25%) cash or in-kind match. Accordingly, the Grantee agrees to provide $35,000 cash match during the Project Activity Period, in accordance with the Council's Guidelines and Application Materials, dated March, 1994, and incorporated in this agreement by reference. The Grantee agrees that there will be no reduction in the monetary amount of match unless there is at the same time a proportionate reduction in the Total Grant Amount. 3.03 Distribution of Grant Funds. Grant funds will be distributed by the Council according to the following schedule: a. Within ten (10) working days of Council execution of this agreement, the Council will distribute to the Grantee twenty-five percent (25%) of the Total Grant Amount. -2- b. Upon written approval of the Work Plan required by paragraph 5.01, the Council will distribute to the Grantee an amount not to exceed thirty-five percent (35%) of the Total Grant Amount. c. Upon Council approval of the Summary and Comparison Report required by paragraph 5.02, the Council will distribute to the Grantee an amount not to exceed thirty percent (30%) of the Total Grant Amount. d. Upon approval of the Final Report required by paragraph 5.03, the Council will distribute to the Grantee the final payment of the remainder of the Total Grant Amount. No payment will be made which would cause the Total Grant Amount to exceed seventy-five (75%) of projected total project costs. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Grantee noncompliance with this agreement. IV. ACCOUNTING AND RECORD REQUIREMENTS 4.01 Documentation of Project Costs and Income. All costs charged to the grant project, whether paid with grant proceeds or charged as the Grantee's match, must be supported by proper documentation, including properly executed payrolls, time records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of the charges. 4.02 Accounts and Records. The Grantee agrees to establish and maintain accurate, detailed, and complete separate accounts and records relating to the receipt and expenditure of all grant funds and the Grantee's Match required by this agreement, including all project documents, financial records, supporting documentation, and the property records required by paragraph 7.10. These project accounts and records shall be retained intact by the Grantee for at least three (3) years following the end of the Grant Period set forth in article VI, paragraph 6.02, below. These requirements shall survive closeout of the grant agreement. 4.03 Audit. The above accounts and records of the Grantee shall be audited in the same manner as all other accounts and records of the Grantee are audited, and may be audited, copied, or inspected on the Grantee's premises or otherwise by individuals or organizations designated and authorized by the Council staff at any time following reasonable notification during the Grant Period and for a period of three (3) years following. These requirements shall survive closeout of the grant agreement. V. REPORTING AND MONITORING REQUIREMENTS 5.01 Work Plan. The Grantee shall prepare and submit a detailed work plan for Council approval within forty-five (45) days of execution of this grant agreement. The Work Plan shall be in the format specified by the Council and shall contain the level and types of information required by the Council. The Work Plan shall include the specific geographic area and water resources affected by the grant project, the tasks to be undertaken together with schedules and costs, the sources and amount of the match to the grant, a detailed budget, and the individuals responsible for the tasks. The Grantee agrees to submit a monitoring plan, a quality control plan, and other information requested as a condition of approval of the Work Plan. -3- 5.02 Summary and Comparison Report. Upon expenditure of fifty percent (50%) of the projected total eligible project costs, the Grantee must submit to the Council for review and approval a detaileded summaryof project expenditures and completedleted work activities, including a comparison of actual activities and expenditures against planned activities and projected expenditures. 5.03 Final Report. Upon completion of the project and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit a final report for Council review and approval, describing the activities and expenditures for the project and containing a final accounting of grant and matching expenditures. The final report must include a list of project personal property as required by paragraph 7.10. 5.04 Content of Reports. The Grantee agrees to report completely and to provide the Council with any additional or follow-up information as may be requested by Council staff. 5.05 Copies. The Grantee agrees to provide copies of the reports specified in paragraphs 5.01, 5.02, and 5.03 to organizations and individuals upon request during the Grant Period. 5.06 Other Monitoring Activities. To assist the Council in monitoring compliance with the grant agreement, the Grantee agrees to attend Grantee meetings as requested by Council staff and to permit site visits by Council staff, during business hours, upon reasonable notice. The Grantee agrees to submit to the Council a copy of any promotional information regarding the grant project disseminated by the Grantee during the Grant Period. 5.07 Changed Conditions. The Grantee agrees to notify the Council immediately of any change in conditions, local law, or any other event that may affect the Grantee's ability to perform the grant project in accordance with the terms of this agreement. VI. TIMING REQUIREMENTS 6.01 Project Activity Period. The Grantee agrees to complete the work program activities described in Exhibit A by no later than December 31, 1996 (the "Project Activity Period" end date). The Council will not reimburse the Grantee for any project activities taking place before this grant was awarded by the Council or after the end of the Project Activity Period. 6.02 Grant Period. The Grant Period shall extend from the date of final execution of this agreement to a date three (3) months following the end of the Project Activity Period, to permit closeout of the grant agreement. VII. GENERAL CONDITIONS 7.01 Amendments. The terms of this agreement may be changed by mutual agreement of the parties. Such changes shall be effective only upon the execution of written amendments signed by authorized representatives of the Council and the Grantee. • 7.02 Noncompliance by Grantee. If the Council finds that there has been a failure to comply with the provisions of this agreement, the Council may terminate the agreement at any time following seven (7) days' written notice to the Grantee and upon failure of the Grantee to cure the default within the seven-day period. If the Council finds that the Grantee's noncompliance is willful and unreasonable, the Council may terminate or rescind this agreement -4- O and require the Grantee to repay the grant funds in full or in a portion determined by the Council. Nothing herein shall be construed so as to limit the Council's legal remedies to recover grant funds. 7.03 Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the Grantee has made an unauthorized or undocumented use of grant proceeds, and upon a demand for repayment issued by the Council, the Grantee agrees to promptly repay such amounts to the Council. 7.04 Indemnification. The Grantee assumes liability for, and agrees to indemnify, protect and hold harmless the Council from any liabilities, obligations, losses, damages, claims, injuries, penalties, costs and expenses, including reasonable attorney's fees, arising out of the performance of the grant project. 7.05 Public Data. The Grantee agrees that the results of the grant project, the reports submitted, and any new information or technology that is developed with the assistance of this grant is in the public domain and may not be copyrighted or patented. 7.06 Equal Employment Opportunity; Affirmative Action. The Grantee agrees to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Grantee agrees not to discriminate against any employee, applicant for employment, or participant in this project because of race, color, creed, religion, sex, sexual orientation, marital status, status with regard to public assistance, membership or activity in a local civil rights commission, disability, age, or national origin, and further agrees to take affirmative action so that applicants and employees are treated equally with respect to all aspects of employment and compensation. The Grantee further agrees to take affirmative action to include the participation of targeted group businesses (TGB's) in the performance of work program activities, whenever possible. The Grantee agrees to contact the Council to obtain a list of certified TGB's and to make a good faith effort to include participation by TGB's in any contract to be let using grant funds. 7.07 Acknowledgment. The Grantee shall appropriately acknowledge the grant assistance made by the Council in any promotional materials, reports, and publications relating to the grant project. 7.08 Compliance with Law. The Grantee agrees to conduct the grant project in compliance with all applicable provisions of Federal, state, and local laws. 7.09 Permits and Approvals. The Grantee is responsible for obtaining all local and state permits, licenses, and authorizations necessary for the grant project. 7.10 Personal Property Management. Title to all personal property acquired with grant or matching funds shall remain with the Grantee during the Grant Period. Accordingly, the Grantee shall take reasonable measures to protect and defend its title interest and shall keep the personal property free and clear of any liens, encumbrances, or other claims. The Grantee must maintain property records that include, at a minimum, a description of the property, a serial or other identification number, the acquisition date and cost, and the location, use, and condition of the property. In the final report required by paragraph 5.03, the Grantee shall include a list of all personal property acquired with grant and matching funds which was not expended in -5- 41.>.42 performance of the grant project. At the end of the Grant Period, the Grantee agrees to transfer title to all personal property acquired in whole or in part with grant funds to the Council, at the Council's option, at no charge. The Council reserves the right to direct appropriate disposition of all personal property, acquired in whole or in part with grant funds, which has not been expended in performance of the grant project. During the Grant Period, the Grantee bears the risk of loss of, damage to, or destruction of any personal property acquired with grant or matching funds. No such loss, damage, or destruction shall relieve the Grantee of its obligations under this agreement. The Grantee agrees to maintain personal property acquired with grant or matching funds in good operating order. If, during the Project Activity Period, any project personal property is not used in performing the project, whether by planned withdrawal, misuse, or casualty loss, the Grantee shall immediately notify the Council's authorized agent. Unless otherwise approved by the Council's authorized agent, the Grantee shall remit to the Council a proportional amount of the fair market value of the item(s), if any, determined on the basis of the proportion of Council grant funds used to acquire the item(s). 7.11 Effect of Project Closeout. The Grantee agrees that project closeout does not invalidate continuing obligations imposed on the Grantee by this agreement. Project closeout does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on the day and year first above written. 1. GRANTEE:CITY OF SHAKOPEE By Name: Its 3. METROPOLITAN COUNCIL 2. Approved as to form By Lynn M. Belgea James J. Solem, Regional Administrator Assistant Counsel tcgi5400 -6- • Exhibit A INTRODUCTION: Please find outlined below, a detailed work plan that outlines the anticipated steps to constnict the Mill Pond Treatment Basin improvements. These improvements are anticipated to be funded in part through the Metropolitan Council's Water Quality Initiative Grant Program. The work effort is broken clown into four major sections. They include: • I. Project Management II. Design Services III. Construction Services IV. Water Quality Monitoring Additional details on each of these work efforts is provided below: Personnel Hours Ratc/ilr Total Responsible t. PROJECT MANAGEMiNT in order to successfully coordinate the design effort with both the City of Shakopee and the Metropolitan Council,specific time has been allocated to assure such communication is an integral part of the project. The specific project management activities am described below: A. PREPARE WORK PLAN A draft work plan will be prepared for review and subsequent approval by Met OSM-Peter R.Willenbring 4 $ 89.00 $356.00 Council and the City of Shakopee. This work plan will include all anticipated OSM-Todd E.hornier 6 $ 50.00 $300.00 project tasks necessary to successfully complete the project. It is anticipated this work plan will be finalized by October 1994. R. MEETING ATTENDANCE In order to coordinate activities with Met Council,the City of Shakopee,and OSM-Peter R.Willenbring 24 $ 89.00 $2.136.00 other affected parties,it is anticipated that time will be spent in preparation for an attendance at up to six meetings.These meetings will take place throughout the project process. C. PREPARE PROGRESS REPORTS OSM-Peter R. Willenbring 16 $ $9.00 $1.424.00 Quarterly progress reports arc anticipated to be prepared which will outline (:)SM-Todd E.llubmer 16 $ 50.00 $800.00 generally the work completed to date with specific attention paid to the work completed in the last quarter,and detailing the work anticipated in the next quarter. Descriptions of any problems encountered and the status of the project as it relates to budget will also he provided. D. t'RiPARE FiNAL REPORT Upon completion of the prject.a final report will he prepared and submittal to the City of Shakopee and Met Council summarizing the project activities OSM-Peter K. «'illenhting 40 S 39.00 $1,560.00 that occurred,and the anticipated benefits associated with the project. The OSM-Todd E.I luhmer 24 5 50.00 $1200.00 submittal of this final repoil will be the last task associated with the Task Total ¶0,776II) completion of this work plan. It is anticipated this final report would Ix' prepared and submitted inn itcccmber, 1996. • 11. DESIGN SERVICES Outlined below please find a breakdown of the various tasks associated with completing the design for this project. A. PRELIMINARY SURVEY A preliminary survey of the Mill fond Area will he completed as part of this OSM-3-Man Survey Crew 24 $ 120.00 52.880.0(1 task to allow for the future design of improvements to the treatment basin. OSM-Laurie McRostie 8 $ 90.00 $720.00 The preliminary survey will gather field information on typical type cross OSM-Kim Midthun 8 $ 40.00 $320.00 section and profiles that are present in three locations in the Mill Pond area, delineate the edge of the Mill fond area,and estimate water depths throughout the treatment basin.This survey will also include completing a wetland delineation in the areas adjacent to the Mill Pond that could be potentially impacted by the proposed project. It is anticipated this survey will be completed by November 1994. B. COMPLETE i iYDROLOGIC ANALYSIS The hydrologic analysis of the area tributary to the treatment basin will be OSM-Todd E.Ilubmer 24 $ 50.00 $1.200.00 completed for the purposes of determining anticipated run-off rates and OSM-Floyd Howard 16 $ 50.00 $800.00 volumes that could be directed to the basin. A TR-20 based hydrologic model will be set up for this purpose and I,5. 10 and 100 year return frequency event will be analyzed to estimate anticipate inflow rates. C. COMPLETE HYDRAULIC DESIGN . Based on the anticipated inflow rates determined in the above task,the OSM-Peter K.Willenbring 10 $ 89.00 $890.00 hydraulic characteristics of the treatment basin improvements will be defined. OSM-Todd E.Hubmer 20 $ 50.00 $1,000.00 The capacity of various control structures and conveyance systems through OSM-Floyd(toward 20 $ 50.00 S1,000.00 and over the dikes,will be determined as part of this effott. D. PREDICT TREA'iMENT BASIN REMOVAL EFFICIENCY A P8 water quality model will be set up for the system to estimate removal efficiencies for the basin. Specifically,removal efficiencies for total suspended OSM-Peter R.Willenbring 8 $ 89.00 $712.00 solids and total phosphorus will be predicted using this model. OSM-Todd E.Hubmer 24 $ 50.00 $1,200.00 E. PREPARE FiNAL PLANS AND SPECIFICATIONS For this task, final plans detailing the improvement measures to he constructed within the Mill Pond Basin will be completed. Specifications will be OSM-Peter R.Willenbring 20 $ 89.00 $1.780.00 prepared in such a manner that a public hid process OSM-Floyd Howard 32 $ 50.00 $1,600.00 can be utilized to implement this project. It is anticipated the final plans and OSM-Ted Witkowski 60 $ 40.00 $2,400.00 specifications will be prepared by April 1995. F. SECURE NECESSARY i'ERMfl:S As part of this task,permit applications will be submitted for this project to OSM-Peter R.Willenbring 24 $ 89.00 $2,136.00 the Lower Minnesota River Watershed District,the DNR,and the Army Corp of USM-Todd E.Ilubmer 48 $ 50.00 $2,400.00 Engineers.Follow-up associated with these permits will also be completed. It Task Total $21,038.00 is anticipated permits front these three agencies will be secured by June of 1995. ill.CONSTRUCTION SERVICES Outlined below please find a breakdown of the tasks associated with formal construction of the Mill Pond basin. These tasks typically revolve around soliciting bids,preparing contract documents,securing and awarding the contract,and providing follow-up inspection for the project. A. A[)VERTiSEMENT FOR BiDS CITY-David Nummer 4 $ 60.00 $240.00 Advertisement for bids will he prepared and sent out in June of 1995. CiTY-Ray Ruska 4 $ 60.00 $240.011 B. PERFORM CONTRACT ADMINISTRATION DU I B:S This effort involves issuing notice of award,securing proper documents, OSM-Peter R.Willenhring 32 $ 89.00 $2,848.00 Performance Bond,Payment Bond.etc..issuing Notice to Proceed,and Construction Cost Esimate $95,584.00 handling partial pay estimates and final pay estimates for the project. C. PERFORM PERIODIC INSPECTION 24 60 51,440.00 CiTY-Ray Ruska As part of this task,periodic inspection of the work completed by the Task Total $100,352.00 contractor will be provided. it is anticipated staff from the City of Shakopee will perform a significant portion of this activity. iV. WATER QUALITY MONITORING PROGRAM in order to specifically determine the actual performance of the system that is constructed,a water quality monitoring program for the Mill l'ond basin will be implemented. The tasks associated with this implementation are outlined below: A. WATER SAMPLING OSM-Ted Witkowski 32 $ 40.00 $1,280.00 Collect water samples from the inlet and outlet of the Mill Pond basin,and the Minnesota River on four occasions. it is anticipated that sampling will take place in March,May,July,and September of 1996. B. SAMPLE ANALYSIS BRAUN-Dean Almquist $ 1,020.00 Analyze samples collected for total suspended solids,total phosphorus,and soluble reactive phosphorus. We anticipate this analysis will be completed in October 1996. C. INTERPRET WATER QUALITY DATA OSM-Peter R.Willenbring 4 $ 89.00 $356.00 Complete analysis of pond performance based on sample analysis results, OSM-Todd E.i lubmer 16 $ 50.00 $800.00 and calibration of water quality model. It is anticipated this analysis will be completed in December 1996. D. PREPARE MAINTENANCE PLAN OSM-Peter R.Willenhring 2 5 1+9.00 $178.00 A maintenance plan for the Mill Pond Treatment Basin will he included as part OSM-Todd E.Ilubmer 4 S 50.00 52(10.00 of the final report. It is anticipated this maintenance plan will be completed in Task Total $3,834.00 December 1996. Estimated Total Cost of Project $135,000.00 MEMORANDUM TO: Dave Nummer, Civil Engineer FROM: Karen Marty, City Attorney DATE: November 18, 1994 RE: Met Council Contract I have reviewed the Twin Cities Water Quality Initiative Technical Project Grant Agreement Between the Metropolitan Council and the City of Shakopee. It imposes some unusual obligations on the City, such as providing an apparently unlimited number of reports or copies of reports to anyone who requests them. Issues like that are for you to determine if you are comfortable. A couple of the paragraphs do raise legal concerns. Paragraph 7. 02 provides that if Met Council, apparently in its sole discretion, determines that "there has been a failure to comply with the provisions of this agreement, " then they can terminate the agreement . If they determine, by whatever means, that our noncompliance is "willful and unreasonable, " then they can require that we repay the grant funds . This paragraph gives us no protection, and requires us to trust them to be fair and reasonable. A second troubling paragraph is 7 . 10 . Under this paragraph we agree to take full responsibility for all "personal property" (essentially, anything other than land) during the contract, and replace it if it is lost or destroyed during the contract period. At the end of the contract period, we have to turn all of this property over to Met Council . Since we are paying at least 25% of the contract amount, I am concerned that we get 100% of the responsibility for the material for awhile, then have to turn 100% of the property over to Met Council . Are you comfortable with this? Are we getting our money' s worth? Other than these items, the contract is acceptable for signature. Signed Karen Mar y, City Attorney KEM:bjm C [15MEMO] CONSENT / 5 -Q MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer SUBJECT: Murphy's Landing Electrical Work DATE: December 1, 1994 INTRODUCTION: Attached are cost estimates for repairing the electrical system at Murphy's Landing. Staff is seeking authorization to have the work completed. BACKGROUND: One of the conditions in the lease agreement with Murphy's Landing is that the City will bring the existing electrical equipment up to code. The attached estimates from Shakopee Public Utilities Commission (SPUC) and Reis Electric outline the costs to update the electrical system. Originally, the electrical work at Murphy's Landing was to be performed by the electrical contractor for the Downtown Alleys Project, and billed as a change order to that project. Last spring the bids for the Downtown Alleys Project were rejected, and the work at Murphy's Landing remained undone. Since last spring, staff has been working with electrical contractors and electricians to obtain price quotes to perform the work., The transformer repair work is proposed to be done by SPUC crews for an estimated cost of $1,199.32. The remainder of the interior electrical work is proposed to be completed by Reis Electric of Shakopee at a cost of$4,325.00. Staff has contacted three other local electricians to perform the work (Greenw000d Electric, Redfield Electric and Lucas Electric) but no quotes could be obtained from these companies. Due to the fact that the Downtown Alleys Project is not scheduled to be bid and awarded until early spring, staff is recommending that the work at Murphy's Landing be completed at this time rather than waiting for the Downtown Alleys Project. Staff is proposing to fund this work from the Capital Improvement Fund. ALTERNATIVES: 1. Authorize electrical work by SPUC for an estimated cost of$1,199.32. 2. Authorize electrical work by Reis Electric for an estimated cost of$4,325.00. 3. Reject the price quotes and direct staff to obtain other quotes. 4. Direct staff to include the electrical work for Murphy's Landing in the Downtown Alleys Project. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 2. ACTION REQUESTED: 1. Authorize electrical work at Murphy's Landing by Shakopee Public Utilities Commission for an estimated cost of$1,199.32. 2. Authorize electrical work at Murphy's Landing by Reis Electric for an estimated cost of $4,325.00. 3. Authorize a contingency in the amount of $500.00 for use in processing extra payment requests for electrical work at Murphy's Landing. DMN/pmp LANDING RIES ELECTRIC 1065 SO. MINNESOTA SHAKOPEE, MN. 55379 445-3477 08-24-94 CITY OF SHAKOPEE 120 SO. HOLMES ST. SHAKOPEE, MN 55379 MURPHY'S LANDING BID TO INSTALL A 3" PVC CONDUIT AROUND BUILDING CONTAINING ELECTRICAL SWITCH GEAR AND TRANSFORMERS. A 3" PVC CONDUIT 30" DEEP RUN FROM THE EAST SIDE OF BUILDING AROUND THE SOUTH SIDE TO THE WEST SIDE OF THE BUILDING WHERE THE NEW TRANSFORMER PAD IS TO BE INSTALLED. THIS CONDUIT IS FOR POWER CO. USE. A 3" PVC CONDUIT, A 2 1/2" PVC CONDUIT AND A 1 1/4" PVC CONDUIT ARE TO BE RUN FROM TRANSFORMER PAD TO THE ELECTRICAL SWITCH GEAR ON THE INSIDE OF THE WEST WALL, WITH WIRES INSTALLED FOR LOADS BEING SERVED. BID INCLUDES MATERIALS , LABOR, TRENCHING AND ELECTRICAL PERMIT. TOTAL $4325.00 TRANSFORMER PAD BY OTHERS . Floe- tu' WalerPn)`;uirlrlies Corporaliorr eh. 15801 W. , NS55 Hon Prairieie, MP155?4W1894 Wateirro lr.lel1hnnr:612 0137-9666 WAt 6 2003752 812 Fax: I aY�612 937-8065 PROJECT A tuyaivS i � 1. JR(n/""5� 'heyDALE , //J./79 c lA©�.03 is /7 /9 1/5 ' 30o ' Vo /SA'V URD (Ynbfc I r✓ 3;2 y / Grec .4J Rok 5 w2 S " /fa /V5 Compress;0/Jf,"6 41, 56 9 3— A /IFN Arc. 35 "1/4,.- sO lRuc.kl lips C/2 ys 0/,1r y0 ("I t • 6;z1 /o 7/1#,#• `710 oyom" 11 /97 , 3 2- CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer Pmtj SUBJECT: Street Sweeper DATE: November 30, 1994 INTRODUCTION: Attached are specifications for purchasing a street sweeper. This piece of equipment is included in the Draft 1995 Budget. Staff is seeking permission to advertise for bids. BACKGROUND: During the 1995 Budget discussions, a new street sweeper was budgeted to replace the existing sweeper. The existing sweeper maintenance costs are excessive, and the sweeper is not very reliable. The specifications for the new sweeper were prepared by Public Works staff and are attached for Council review. Although the 1995 Budget has not yet been approved, staff would like to proceed with advertising for bids for the sweeper, in the hope that the sweeper could be delivered in time for spring sweeping. Typical delivery time for this type of equipment is 90 days. ALTERNATIVES: 1. Move to approve the specifications and order the advertisement for bids for the street sweeper. 2. Do nothing. RECOMMENDATION: Staff recommends Alternative No. 1. Staff hopes to open bids on January 10, 1995, by which time the budget should be approved. If the final draft of the budget does not include the sweeper, the bids could all be rejected. ACTION REQUESTED: Move to approve the specifications and order the advertisement for bids for the street sweeper. DMN/pmp SWEEPER CITY OF SHAKOPEE NOTICE OF ADVERTISEMENT FOR BIDS FOR ONE (1) NEW 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMPING HOPPER BIDS CLOSE JANUARY 10, 1995 AT 10 : 00 A.M. NOTICE IS HEREBY GIVEN: The City of Shakopee will receive bids at the office of the City Clerk until 10 : 00 A.M. , January 10, 1995, at which time they will be publicly opened in the Council Chambers of the City Hall, 129 South Holmes Street, Shakopee, Minnesota 55379, by the City Clerk and Public Works Director or their designees and will then be tabulated and will be considered by the Council for: ONE (1) NEW 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMPING HOPPER according to the specifications on file in the office of the City Clerk, 129 South Holmes Street, Shakopee, Minnesota 55379 or the office of the Public Works, 500 Gorman Street . Each bid must be accompanied by cash, certified check, or bid and performance bond acceptable to the City in an amount equal to at least five (50) percent of the total amount of the bid, payable without condition to the City of Shakopee . The security shall be subject to forfeiture in the event the equipment is not furnished by the date specified, if the bidder is designated by the City Council as the lowest responsible bidder meeting all specifications a purchase order will be executed by the Public Works Director. The City of Shakopee reserves the right to reject any and all bids and to waive any informalities or irregularities herein as they deem to be in the best interest of the City. By order of the City Council : JUDITH S . COX CITY CLERK INSTRUCTION TO BIDDERS 1 . GENERAL A. INTENT OF CONTRACT It is the intent of these specification to describe a new Street Sweeper. It is the intent of the City not to be restrictive to any one manufacturer, however, the unit desired must meet the enclosed standardS and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. All units bid shall be current production model machines furnished as specified and ready to operate . All parts required for a complete unit necessary for safe operation shall be furnished. It shall be equipped with the equipment and published literature for the unit . The complete unit as furnished shall meet all current federal highway safety standards and all current OSHA requirements . Catalog information showing the make, model and complete specifications of the unit the bidder proposes to furnish shall accompany the bid. If the bidder' s proposal is not in strict accordance with these specifications, the bidder must so indicate and describe any deviations in his proposal . Manufacturer' s Liability: No bids will be accepted by the city except such as are submitted by regularly recognized manufacturer' s or an authorized franchised distributor, and unless the bidder can show that the model bid upon is a standard model, and that this brand of equipment has been sold by the bidder for a period of not less than two (2) years . The city reserves the right to demand such proof of the bidder, or to waive time limit, if to its best interest . Bidder shall supply the City with names and address to at least 5 cities or construction companies, preferably in the 7 county metro area, who have the type of machine that is being bid so the City can inspect a similar unit and possibly drive it before bid opening day. B. WARRANTY The successful bidder shall guarantee the unit and appurtenances for a period of at least 1 (one) year from the date of delivery. Any manufacturers warranties which exceed the 1 year period shall also apply. All warranties proposed by these specification and proposal shall apply where applicable. The supplier shall guarantee the machine against defective materials and/or workmanship. Any material found defective within the guarantee period shall be replaced at the manufacturer' s expense including labor. 1 . C. SERVICE The bidder shall state in his proposal the location of the nearest stock of repair parts or servicemen who may be called if required. REPAIR PARTS AVAILABILITY STATEMENT: SERVICE FACILITIES AVAILABILITY STATEMENT: D. DELIVERY The successful bidder shall deliver the complete unit ready for operation to the Public Works Dept . , 500 Gorman St . , Shakopee, Minnesota. Bidder shall state delivery date or delivery under this contract must be made within ninety (90) days following contract award. E . PAYMENT Payment will be made within 30 days following the inspection and approval by the Public Works Department for the equipment received. The trade-in machine will be available at the time of delivery of the new machine, with 24 hours notice. F. NON-DISCRIMINATION The bidder shall be in compliance with all applicable federal and state statutes regarding non-discrimination and equal employment opportunity. Failure to comply with such statutes and/or affirmative action program may lead to the non-award of the contract or once a contract has been let, the cancellation of such contract . G. IN SERVICE TRAINING A trained factory representative shall provide the City with training and instruction in the operation and maintenance of the unit at no cost to the City. H. MANUALS The successful bidder shall furnish the City with: 2 operator' s manuals 1 lubrication chart 1 parts manual 1 complete service and repair manual 2 . J. AWARDS Award of contract by the City of Shakopee will be based upon but not necessarily limited to the factors of (1) Price; (2) Parts and service; (3) Analysis and comparison of specifications details; (4) Delivery date; and (5) Past experience with similar or related equipment . It is the intent of the City of Shakopee to award the bid to the lowest responsible bidder meeting the specifications, provided that the bid has been submitted in accordance with the bid requirements . The City reserves the right to waive any informality or irregularity in any bid received; and to award the bid which is in the best interest of the City. The City Council reserves the right to reject any or all bids . Bids will be opened at 10 : 00 a.m. on January 10, 1995 at which time they will be reviewed, tabulated, and then considered by the Council for award at the following scheduled Council meeting date. K. TRADE-IN The City will trade-in one used 1983 Elgin 3 Wheel S Model Sweeper, serial number 555405, having approximately 22 , 000 miles and 4, 700 hours on the machine. This machine is considered to be in good shape and was maintained well . Machine and records can be inspected at the Shakopee Public Works Building, 500 Gorman St . , Shakopee, MN 55379 . The person to contact is Gene Jeurissen at 496-3179 . L. BIDS Proposals or bids must be written and conform to the form hereto attached and directed to the City of Shakopee, Minnesota. All bids must be sealed and marked "BID ON 3 WHEEL STREET SWEEPER" and must be accompanied by a certified check, cash or bid and performance bond payable to the City of Shakopee, for not less than five (50) percent of the total bid price. In case the successful bidder fails to furnish the equipment by the time frame desired by the City, the security (certified check, cash or bond) shall be forfeited to the City as liquidated damages . The bidder shall not stipulate in his proposal any conditions not contained in the contract conditions prescribed by the City. The City reserves the right to hold all bids for ninety (90) days . 3 . CITY OF SHAKOPEE SPECIFICATIONS AND BID FORM FOR ONE (1) NEW 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER WITH TRADE-IN The sweeper to be furnished under this proposal shall be a self- propelled, three wheel street sweeper and shall be manufacturer' s latest model and design. Any addition, deletion or variation from the following specifications must be stated. These specifications shall be construed as minimum. Should the manufacturer' s current published data or specifications exceed these, they shall be considered minimum and shall be furnished. Specifications also require that the bidder furnish descriptive literature, complete specifications, and all other necessary data on the equipment he proposes to furnish. Mechanically driven broom, single diesel engine, hydrostatic transmission. This sweeper shall be equipped with a single gutter broom with complete controls and lights for the right side operator' s position. COMPLIANCE MINIMUM REQUIREMENTS YES NO CHASSIS : 3-wheel configuration with spring suspended strut type, dual rear wheel steering and stub axle front drive or equal . Drive wheels protected when dumping into trucks or containers by heavy duty bumpers with rubber pads and have full fenders, skid plate protection and jack pads or equal . Chassis is unitized type, welded and fabricated of heavy steel plate, with tow hooks front and rear on each side . ENGINE : 4 cylinder turbocharger diesel engine of not less than 110 HP at 2500 RPM and 270 foot pounds with a minimum displacement of 239 cubic inches . Engine mounted on rubber mountings to absorb vibration and reduce noise. 4 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE Engine equipped with a: YES NO * Governor * Muffler-lowest sound type possible for quiet operation * Electric starter * Starting Aid-low temperature assist such as glow plugs if needed for easy starting. * Full Flow Oil Filter-spin on type * Fuel Filter-spin on type * Water Separator-can be combined with fuel filter. * Radiator * Dual safety element dry-type * Air cleaner with restriction indicator * Engine and radiator filled with anti-freeze/water mixture to -40 degrees * Water Filter-if possible TRANSMISSION: Sweeper shall be equipped with hydrostatic transmission, with back to back variable displacement pump and fixed displacement motor. Sweeper speed forward and reverse shall be controlled by single foot pedal with automatic return to neutral . Hydrostatic transmission shall power heavy duty truck type two-speed differential allowing two vehicle speed ranges of 0-8 MPH and 0-20 MPH. Broom speeds independent of vehicle speed and direction. Transmission hydraulic reservoir to be separate and completely independent of sweeper system hydraulics, with sight gauge . Transmission inline full flow oil filter. 5 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO AXLES : Axles shall be stub type with a minimum capacity of 10, 000 pounds each. Rear axle shall be strut with a minimum capacity of 5, 600 pounds . TIRES AND WHEELS : First line quality, front and rear, mounted on disc type wheels not less than 10 : 00XR20F (12 P.R. ) rear and dual 8 : 25XR15 (12 P.R. ) Steel ; belted radial front . BRAKES : Service brakes shall be full power, fully enclosed double dust shield protected, internal expanding type . Brake lining area shall be a minimum of 256 square inches . Hydrostatic transmission shall provide dynamic hydrostatic braking as an assist . An operational holding brake (Mico accumulock type) shall be provided. Parking brake shall be a positive mechanical type. STEERING: Rear steer, fully hydraulic power assist with manual override turning in case of engine cut out . Safely maneuverable at all sweeping speeds with a minimum turning radius of not more than 15 feet . FUEL SYSTEM: Fuel tank capacity shall not be less than 35 gallons and shall be located outside of operator' s compartment . CAB: Dome light . 6 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO Fully enclosed, all-steel cab with doors opening from rear with automotive type door latch and handles . Rubber sealer strips around doors are to be provided. Door windows shall be see-thru with slide down bubble windows . Rear windows to be sliding type for ventilation. Visibility from right operator' s position shall be all-around with no less than 4, 000 square inches total glass area. Seats to be Bostrum Trail Boss seat (or equal) with seat belt . Rear view mirrors to include one inside cab and two outside west coast with convex inserts . All controls shall be centralized and within easy reach of the operator. Interior shall be pressurized by a fresh air ventilator/heater/pressurizer with dome light and defroster. A refrigerated 30, 000 BTU capacity mechanical fresh air conditioner shall be included. Sound suppressing materials shall be provided to reduce cab interior operating sound level to OSHA approved 85 db (A) , or lower. Interior shall be insulated all around cab. Windshield shall be tinted. Dual sun visors . Windshield washers and two windshield wipers . AM/FM radio. INSTRUMENTS : Full vision illuminated instrument panel shall include : * Key locking ignition 7 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO * Tachometer * Speedometer * Odometer * Hour meter * Broom miles odometer * Fuel gauge * Hydrostatic oil temperature gauge * Water temperature gauge Engine oil pressure gauge Volt meter gauge Horn button - with dual horns Broom position indicators for main broom and side brooms shall be in cab. ELECTRICAL AND LIGHTING: Electrical system to be supplied be a maintenance free battery, 150 ampere hour and 105 amp alternator. Lighting system will include : Sealed multiple beam headlights, stop and tail lights . Side broom light . Directional signals with hazard switch. Lighted gauges and/or illuminated instrument panel . Electric backup alarm and back up light to go on with alarm. Illuminated rear license plate holder, side marker lights, full reflector set . 2 Whelen Super Strobe Model 360 lights or equal with limb guard to be mounted on top of cab. Slow moving vehicle sign. 8 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO MAIN DRIVE: Sweeper to be driven through heavy duty two-speed truck type differential with fully enclosed drive chains and sprockets to both wheels equipped with idler sprocket for chain adjustment . AUXILIARY DRIVE : Variable speed power take-off with multiple disc oil clutch to drive main broom, side broom and water pump with automatically actuated brake on clutch output shaft protected by spring loaded slip clutch. SINGLE SIDE BROOM: Verticle digger type, mechanically driven for maximum digging power. Single right hand mounted in back of drive wheel . Electrical side broom position indicator. Must be raised, lowered and adjusted for wire wear hydraulically and hydraulically positioned for sweeping by the operator with single controls located in the cab capable of being operated from right side. Must be designed so that side broom will self-adjust to initial position. Must have variable speeds, six way (in/out, up/down, forward, rearward) flexibility. Segments must be filled with tempered wire. Diameter shall be 36 inches and shall protrude minimum of 13 inches outside of front tire. MAIN BROOM: Main broom to be mechanically driven and not less than 68 inches long and 35 inches in diameter. 9 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO Must be hydraulically raised and lowered by the operator with controls located in the operator' s compartment . Hydraulic main broom to include positive down pressure, adjustable by the operator from the cab on the go, to include cab mounted broom position indicator. Main broom to be prefab disposable type filled with polypropylene fiber. Milwaukee dustless broom assembly. Sweeping path with one side broom to be a minimum of 8 feet wide . CONVEYOR: Must be capable of loading hopper to 1000 of rated capacity, reversible in direction without reversing main broom. High tensile strength, flexible, impact resistant conveyor belt with molded, full width cleats . Hydraulically driven with relief valve. HOPPER: Front end forward dumping hydraulically elevated and pivoted for direct discharge at variable heights from ground level to 9 feet 6 inches and with a maximum clearance height to 16 feet . Shall have a lifting capacity of 9000 pounds (net load) and a volume capacity of 3 cubic yards . Dump cycle to be approximately 60 seconds . WATER SYSTEM: Water capacity of not less than 220 gallons . Spray nozzles located in front of side broom and main broom. On-off and variable flow controls located in cab. 10 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO Pump shall be gear type with pressure relief . Water tanks shall be linear polyethylene with lifetime warranty. Water filter. A water level indicator shall be visible from cab. Water system shall include a flasher type conveyor/ hopper washdown with a lower roller washout system The fill hose is to be 2 1/2 inches in diameter and 16 feet 8 inches long complete with designated hydrant coupling. The hydrant coupling shall be SIZE: 2 1/2 inches, TYPE : American Standard Coupling PAINT: All visible and exposed surfaces including axles, frame, running gear and gas tank except trim, chrome, glass and rubber. Shall be shot blasted, prime coated and sprayed with air dry enamel . Color - Chrome white . LUBRICATION SYSTEM: An automatic lubrication system shall be installed which will deliver a precisely controlled volume of lubricant for each bearing' s requirement - Robert Shaw/Interlube type XGS or equal . GENERALS REQUIREMENTS: SERVICE MANUAL The successful bidder shall furnish the City with 2 operator' s manuals 1 lubrication chart 1 parts manual 1 complete service and repair manual 11 . 3 WHEEL MECHANICALLY DRIVEN BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER COMPLIANCE YES NO WARRANTY The successful bidder shall guarantee the unit and appurtenances for a period of at least 1 year from the ate of delivery. Any manufacturers warranties which exceed the 1 year period shall also apply. All warranties proposed by these specification and proposal shall apply where applicable. The supplier shall guarantee the machine against defective materials and/or workmanship. Any materials found defective within the guarantee period shall be replaced at the manufacturer' s expense including labor. BIDDERS LIST: Bidder shall supply the City with names and address to at least 5 cities or construction companies, preferably in the 7 county metro area, who have the type of machine that is being bid so the City can inspect a similar unit and possible drive it before bid opening day. DELIVERY: The successful bidder shall deliver the complete unit ready for operation to the Public Works Department, 500 Gorman st . , Shakopee, MN. Bidder shall state delivery date or delivery under this contract must be within ninety (90) days following contract award. 12 . CITY OF SHAKOPEE BID PROPOSAL FORM 1 . MAKE & MODEL OF EQUIPMENT BEING BID: COST $ 2 . LESS TRADE-IN TOTAL TRADE VALUE $ (-) 3 . PURCHASER PAYS ONLY THIS AMOUNT $ This total will determine the best total bid available to the City for a contract . 4 . OPTIONAL EXTENDED SERVICE PLAN $ DELIVERY DATE DAYS AFTER AWARD Respectfully submitted, Printed Name of Bidder: Signature of Bidder: Address of Bidder: Telephone Number: State whether bidder is : Individual : Firm: Partnership: By: Names of Partners : Titles : Address : Corporation: Telephone Number: State in which incorporated: Bid and performance security in the amount of 50 of the Base Bid accompanies this proposal, the same being subject to forfeiture in the event the equipment is not furnished by the date specified, if the undersigned is designated by the City Council as the lowest responsible bidder and a purchase order is executed by the Public Works Director. 15 rr . MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer PPIrj SUBJECT: County Road 15 Pedestrian Crossing DATE: December 6, 1994 INTRODUCTION: Attached is a price quote from Killmer Electric for installing a pedestrian crossing system on County Road 15. BACKGROUND: At their November 15, 1994 meeting, the City Council directed staff to prepare options for installing a pedestrian crossing with a warning flasher of some type. The most popular type of pedestrian crossings are a pole mounted sign with a flashing light on the top (see attached illustration). Staff believes this type of system will give an equivalent level of protection as the old flashers provided. At the time of writing this memo, staff has only received one quote for installing the system. From conversations with other electrical suppliers the price quotes by Killmer Electric seems reasonable. A Representative from the Shakopee School District and the Principal of Sweeney Elementry have indicated support for installing the flashing signals. The School District is also open to participating in the costs for installing the crossing. Scott County has indicated that installation of a pedestrian crossing on County Road 15 would require a permit. Staff believes there should be no problem obtaining the permit from the County. The Finance Director has identified the Capital Improvement Fund as the appropriate funding source for this type of improvement. ALTERNATIVES: 1. Accept the quote from Killmer Electric to install a pedestrian crossing for an estimated cost of $4,848.00. 2. Direct staff to obtain additional quotes. 3. Table for further information from staff. Recommendation: Staff recommends Alternative No. 1. ACTION REQUESTED: 1. Accept the quote from Killmer Electric to install a pedestrian crossing for an estimated cost of $4,848.00. 2. Authorize a contingency in the amount of 15% of the quote for use in authorizing change orders for this project. DMN/pmp CR15 12,-02,94 17131 a 612 424 1258 01 9 Industrial 9702-85th Avenue North Commercial1!) Maple Grove,Minnesota 55369 Underground � � Telephone:425-2525 Overhead Fax:424-1258 Computer Room Wiring December 2, 1994 City of Shakopee 129th South Holmes St . Shakopee, MN 55379 peen-' 1+Y ► ' _ ' V, / 4. Re: Warning Flashers, Killmer Electric Co. , Inc. proposes to furnish an install 2 -- 10' poles with 1 - 8" Amber head each. 1 pole each side of roadway facing traffic. Includes meter socket , and load center, flasher controller and time clock. Total -- $4,848.00 If time clock is not needed deduct $350.00. See attached copy - similar with 1 head. Sincerely, 1411 C41"CIL'' Gordy Johnson de°pi Huey ef._-: y� s +iv An Equal Opportunity Employer 12/02/94 17:32 2 612 424 1258 02 1 Vertical Warning Flashers • 1 f School Zones I{ I i Intersections sI' LIMIT I MA 20 1. _ Fire Stations ,'.' 1.: M r i i „1, \=1 t_. I Truck Entrances t Emergency Entrances/Exits 3 t fil 4ii Assemblies available with or without signs, Assemblies feature: All aluminum hardware (painting optional) 8” or 12" (Polycarbonate or aluminum) yellow beacons Optional illuminated speed limit face Standard or custom sign legends available 1 Assemblies do not include (order separately): 1 Flasher cabinet Anchor Bolt Template Banding material 1 SCHOOL 2 SCHOOL 3 SCHOOL . SPEED SPEED SPEED UAW LIMIT LIMIT • I . 20 20 20 ....._,.. . ....... WHEN WHEN 10 FLASHING FLASHING WHEN FLASHING 62 © Traffic Parts,Inc. i1 CONSENT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Storm Drainage Billing Policy DATE: December 2, 1994 Introduction Attached for Council review is a billing policy for storm drainage billing as part of the conversion to having the billing done by SPUC. Background Finance staff has been working hard on the conversion from the LOGIS billing to the SPUC billing for storm drainage. The bulk of the accounts are ready for conversion. There remain a few issues of how to handle certain types of accounts and for Engineering to convert/consolidate certain accounts. Finance, Engineering, Building and Administration met to discuss some of the special situations involved and the attached billing policy is a result of the consensus of that meeting. Council attention is directed to the treatment of 'apartments (no. 9) and commercial tenants (no. 14) . It is proposed that the City bill individual apartments instead of house accounts for apartment buildings. For multiple tennant commercial accounts where there is no house or water meter account, we would be asking SPUC to set up a new separate account to bill storm drainage to the owner. As the schedule stands, staff will forward information to SPUC to start loading data for the conversion on 12/5/94. Alternatives Direct staff to modify provisions with which Council does not agree. Action Requested Move to approve the storm drainage billing policy dated 12/2/94. 3i City of Shakopee Storm Drainage Billing Policy Conversion to SPUC December 2, 1994 1. Billing to utility account holder instead of owner except where there is a commercial account with no water service (see no. 14) . 2. Quarterly billing. 3. City Engineering Department determines billing factor. 4. City Engineering Department can grant credits to large account for detention ponds, etc. 5. No proration - new user gets bill, outgoing user does not. 6. Delinquent bills may be removed from SPUC accounts and certified to taxes once a year. 7. Residential account is a billing multiplier of .33, separate account for a detached building does not get billed. 8. Twin Home, Townhouse get billed same as a single family house. 9. Apartments one story, bill each unit as townhouse at .33 two story and up, bill each unit at factor of .17 apartment within a house, bill at factor of .17 apartment above a business - bill at factor of .17 10. Parking lots for a business are combined with business account. 11. Vacant lots without hard cover are not billed. 12. Separate accounts for one business (or main account) such as security light or separate water meter for sprinkling are not billed. 13. Commercial account - full billing to main or house account. 14. Multiple tenant commercial building - billing to house or water meter account. If no house account create one and bill to owner. / 3 1\IEMO TO: Dennis R. Kraft, City Administrator FROM; David M. Nummer, Staff Engineer SUBJECT: Snow Removal on Sidewalks DATE: November 30, 1994 INTRODUCTION: On November 1, 1994 the City Council directed staff to prepare a report on removing snow from sidewalks adjacent to collector or arterial streets. The following report identifies existing sidewalks along collector streets, calculates the time and expense to plow the existing sidewalks and comments on the impact of development on sidewalk plowing. EXISTING SIDEWALK Attachment No. 1 shows the collector streets in the urban area of Shakopee, and the lineal footage of sidewalk on each street. This also shows an estimated time to plow the sidewalks in manhours. The time estimates are based on current sidewalk plowing on 10th Avenue taking two operators a total of two hours to plow. 14,400 lineal feet divided by four manhours = 3,600 lineal feet/manhour. The equipment available for plowing sidewalks is a five foot wide snow blower on the bobcat, a six foot wide snow blower on a tractor and a snow brush on a small tractor. If a City Wide Snow Plowing Policy were implemented, the snow blower would most likely be dedicated to the downtown area, and a combination of the snow blower on the bobcoat and brush would be used for sidewalks. The procedure would be for the snow blower to clear the snow to 1/2 inch above the sidewalk, which would be followed by the brush which would clean the sidewalk surface. The priority for plowing sidewalks would be after the streets, parking lots and alleys had been substantially completed. The City Attorney has commented that the City plowing sidewalks (as opposed to the property owners removing the snow) does not expose the City to additional liability for slip and fall type accidents. There is however the possibility of increased liability for sod or landscaping damage adjacent to the sidewalks. IMPACTS OF DEVELOPMENT As the City continues to grow, the amount of sidewalk adjacent to collector streets will increase. A policy of plowing these sidewalks, implemented at this time has the potential to increase dramatically in the future. Expected development in 1995 includes County Road 16, Sarazin Street and extending Vierling Drive. These three projects would potentially add 25,200 linear feet of sidewalk. This equates to seven additional manhours to plow. In addition to future developments, the current policy on sidewalks includes sidewalks on both sides of collector/arterial roadways. There are several streets in the City which have sidewalk on only one side (i.e. Vierling Drive, 10th Avenue). Full implementation of this policy would increase the demand for sidewalk plowing. ALTERNATIVES AND COSTS The following costs are based on 21.5 man hours (see attachment 2), to blow/brush the sidewalks with the existing equipment, and an average cost of$34.00 per man hour (including salary, 0 & 1VI costs, etc....). The assumptions used are that the bobcat with the V-plow will take 50% of the man hours because it only requires one operator, and plows at about the same speed as the snow blower. The Bombardier is based on 25% of the man hours because it takes only one operator and can plow at twice the speed of the other equipment. Alternative No. 1: Use the Bobcat/Blower and Snow Brush Initial Expenditure - $0 Cost to Plow $731/snow fall Alternative No. 2: Use Bobcat with V-Plow Initial Expenditure - $3095 (see attached quote) Cost to Plow $365/snow fall Alternative No. 3: Bombardier with V-Plow Initial Expenditure - $30,000 to $40,000 Cost to Plow $183/snow fall RECOMMENDATIONS: 1. At this time, staff recommends the purchase of a V-plow for the Bobcat for use on plowing sidewalks. This method requires 1/2 the manpower of the existing equipment, and will likely do a better job. 2. If the City is going to establish a policy of plowing sidewalks, a better piece of equipment should be looked at. Staff has arranged for a Bombardier to be used on a demonstration basis during the next snowfall and based on the performance will provide a recommendation to Council if this type of equipment should be included in the budget for coming seasons. ACTION REQUESTED: 1. Direct staff to begin removing snow from sidewalks adjacent to collector streets. 2. Authorize the purchase of a V-plow for the Bobcat for the price of $3095.00. 3. Direct staff to investigate the Bombardier and evaluate it's efficiency. DMN/pnip PLOWING SIDEWALK SNOWPLOWING ESTIMATED HOURS STREET LINEAL FOOTAGE TO PLOW 10TH AVENUE 14,400 4.00 VIERLING DRIVE 13,200 3.67 MARSCHALL ROAD 12,200 3.39 1ST AVENUE 12,800 3.56 SPENCER STREET 6,600 1.83 4TH AVENUE 11,800 3.28 FULLER STREET 3,600 1.00 SCOTT STREET 1,400 0.39 SOMMERVILLE STREET 2,000 0.56 TOTAL= 78000 21.28 SNOWPLOW RATE= 3,600 L.F./MAN HOUR ITEC 01 '94 16:23 ST. JOSEPH EOUIPMENTAA P.1/1 SEVERE SERVICE SKID STEER - SPECIALTY ATTACHMENTS r 1 "V"SNOW Fast and efficient snow removal on sidewalks end paths. Unloads snow equally right and left.Designed for high speed plowing. • -- -Ott M ?/u=, wi'l'd (Aii ilk 4If r s pr, tee/ of j 30rfS.w Foe Our & IfLAel 1.-)r)e s itppfsx. 3 wee I ' y Ot lit cw-e ct u Gtr-'es i2rif5, f e4.5e A // `77f 403 Yece ar- yam. '5 sof, ST. JOSEPH'S EQUIPMENT, INC. 6340 State Hwy. 101 Shakopee,MN 55379 Office: (612)445-5400 • WATS:(800)795-9274 • FAX: (612)445-0365 JOE SHAUGHNESSY Residence 4, Equipment Manager (612)374-8912 . .. 4., .'7.3:4:3:3.3.4.,,,;,„.....„*„;:!...1,.......3344..7.•-•74. ._. - --_-_. . - ,. ''- t• '-•-• - --.-:',---' -. - - • - ___...: ,`,„ '. , .....-:.''''......,- -..--i•-•••-• ---.*c - • ---.7'.sl. '-'" -' . ' - • •• .. . AS'..4•.'4....•. -a•'• .e...44,''....4"1•&,. :*1.7,t.r .t •ro.-4-4 -,..--' :,,,-,....4.4.:•,... ...?......ii,Por.,1- rA-- . ,,v - * '''''- .'. - - - - - -. ,--L• - .7'2''.. 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JI•s. 69\ I ICrIfICNll1C ct,\.k. rt �, ® A TYLER HARRISON Hil:AN'IDNiceuRemysT. i ST. „ ,,,N... Py ��F,pST9�'7----- rR ,fJACKSON ST. klik '1�( I T NI - �4' D i _'��)_- ■ C.S.A.H. NO. 15 h S I WE��m e� imilillmm t�Y(� ® e 2 2 L_ ST. MARK RD.m1_�„4m m e� $\ f a CLAY \\j\1:�� 31 1 - I PIE• E ST. m mon a�t�� rli '� 11 II. SHUMVAY J lY �'f 1�� ' 1 ' 2\ r I■ 1..^, C.S.A.H. Na 15131-3-1�,,,��1 ', 111 • � ��mrci � � A A. \\\ ; im MIS tilii,•mi O I.O. Ha i . !w It ui❑ i e, (m�e11t� -----U 1 s sr. ” NEN.( �m f 1111 L1� ,1' elm at \tCS .a.H. Na �. 743 Iii n I�rot 4 MONARCH s:::, ma,.j�\I�. A m11 /a© illi s�. 1i to lite'IPIV SAGE 4..4 • PRAIRIE MINIPIIIIII4 ',,,1',r ��l.1101 IVI !2• SAd LAN1 '__ST. ,��:..:. iiiii �fIi .411 0 PIONEER L 'C\ ' ' limp NARSCHALL RD. II \ i)L, 1� ', Na • _ SHAWNEE ' 7 NARSCHALL R� �� 4 � �• • TRAIL SAH, Z.J .. \---:�1 • RAMEY ST. RAMSEY ST. \ SWIFT ST./ 9,g• f� KILLER ST. /6 . • . !- C illaRUBY LN. VROAD CO ME IFLD. .4 ZL ' r ' ! i \ H / \ STI .4) I/ _, \ , „./ ) // / \ ‘1 t 311_ . : I A) - >t • JASPER i i i -7-9 is 2,„ MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer pelt`) SUBJECT: Fuller Street/County Road 77 DATE: December 1, 1994 INTRODUCTION: Staff has prepared a recommendation on the Fuller Street/County Road (C.R.) 77 project and is seeking Council concurrence before presenting the proposal to Scott County. BACKGROUND: At the November 1st City Council meeting, the Council directed staff to prepare a recommendation for proceeding with this project. The following sections summarize the position of the County and the City to date, including discussion on relevant points. The County's Position • The County has had pressure to pave the existing C.R. 77 (Apgar Street) and will do so in the spring unless an agreement to do otherwise is reached with the City. If this happens, the City will be required to fund a portion of the project. • The County is willing to pave the existing C.R. 77 (Apgar Street) and turn it over to the City if the City constructs the new Fuller Street alignment and turns that roadway over to the County (from Apgar Street to 1st Avenue). The County has limited funding for these two projects ($277,000.00) and will require the City to fund the remaining costs. Under this scenario, the City portion of the project is in excess of what the City cost would be under the existing Cost Participation Agreement. • The County is open to the idea of vacating the existing C.R. 77 through the Novak-Fleck parcel if the City will construct Fuller Street and turn the roadway over to the County. The County would contribute their allotted funds ($277,000.00) to the Fuller Street Project, with the City paying the remainder. With this alternative, the City portion of the costs still in excess of the costs as calculated under the existing Cost Participation Agreement, although the costs are considerably less than if both Apgar and Fuller Streets are constructed. • If the County is to take over Fuller Street, the new portion of the roadway is to be constructed to a four-lane, urban section to accommodate traffic. 1 The City's Position • The City Council seemed in favor of vacating the existing C.R. 77 through the Novak-Fleck property. It was generally felt that when Fuller Street was constructed, that the existing C.R. 77 would not be needed. This also allows the County to transfer more funding to the Fuller Street Project. • City Council questioned if there was a need for Fuller Street to be four lanes. The general feeling from the Council was that Fuller Street should be constructed as a two-lane roadway. • The City is opposed to any reconstruction of Fuller Street north of the Community Center site which would widen the roadway or make it a four lane roadway. • The City felt it should not have to fund more of the project than the Standard Cost Participation Agreement allows. Several of the these positions warrant further discussion. Two-Lane Versus Four-Lane To date, the County has not provided a rationale as to why a four-lane roadway would be needed. The most logical assumption would be that the traffic that would be generated by a Community Center, combined with development south of the Bypass would warrant a four-lane roadway. The Municipal State Aid Rules require average daily traffic (ADT) volumes in excess of 7,000 vehicles for a four-lane roadway. The most recent traffic counts by the County (in 1993) have an ADT of 780 vehicles on C.R. 77 south of 10th Avenue. While the County is not required to follow the State Aid Rules on this project (since they are not proposing to use State funds), the State Aid Standards give a good indication of the traffic volumes a four-lane roadway should carry. In the Draft Scott County Comprehensive Plan, both Jackson and Louisville Townships have indicated that they do not have an interest in annexing in the foreseeable future. Assuming that the Metropolitan Council stays with their policy of residential densities of four in forty acres in unsewered areas, the development potential for the properties adjacent to C.R. 77 is extremely limited, and not likely to generate large traffic volumes. Due to the relatively low traffic volumes on C.R. 77, and the limited potential for development along the C.R. 77 corridor, staff would recommend that the City Council endorse a recommendation that Fuller Street should be a two- lane, urban roadway. If concerns about traffic generated by the Community Center exist, a center turn lane could be added adjacent to the Community Center site. 2 Vacating Existing County Road 77 Both the City and County, (as well as the developer) seem in favor of this idea. If Council supports the concept of vacating the existing C.R. 77, staff would recommend that action be taken in the form of a motion or resolution to Scott County in support of vacating the right-of-way before plans to pave the existing C.R. 77 are finalized and acted upon. City Cost Participation In the Draft Cost Participation Agreement which was proposed by Scott County last summer, the County's portion of reconstructing the existing C.R. 77 (a two-lane roadway) was $104,264.05. While this reconstruction is less complicated than the Fuller Street extension, and not as long, staff believes that the County could probably fund their portion of a two-lane Fuller Street extension, as determined by the existing Cost Participation Agreement, with their available level of funding. This being the case, staff would recommend that the City Council take the position that the City will participate in the Fuller Street extension based on the existing Cost Participation Agreement with the County. Furthermore, the City should be willing to transfer Fuller Street to the County's jurisdiction in exchange for the remaining Apgar Street that has a County road designation. By making Fuller Street a County road, the condition exists where the City would expect to be dealt with under the County Cost Participation Agreement. Staff would recommend that a condition be placed on the Fuller Street transfer to County control that any widening or addition of lanes by striping must be approved by the City Council. This will help to protect the interests of the Council and the citizens they represent. RECOMMENDATIONS: 1. Staff recommends that the City Council should endorse the concept of Fuller Street being constructed as a two-lane urban roadway with a center turn lane as necessary, and direct staff to present this position to the County in the form of a formal proposal. 2. Staff further recommends that the City Council endorse vacating the existing C.R. 77 through the Novak-Fleck parcel and direct staff to convey this idea to Scott County in the proposal. 3. Staff recommends that the City Council pursue participating in the costs to construct Fuller Street in accordance with the existing Cost Participation Agreement, through a proposal to Scott County. 4. Staff recommends that the Council should turn Fuller Street over to Scott County provided that the City has approval authority in regard to widening or adding lanes to Fuller Street. 3 ACTION REQUESTED: Direct staff to prepare a formal proposal to Scott County conveying the recommendations as outlined above. DMN/pmp FULLER • 4 l J ) MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer SUBJECT: Chaska Interceptor Funding Sources DATE: December 2, 1994 INTRODUCTION: At their last meeting, the City Council directed staff to analyze a variety of funding sources and prepare a recommendation for funding the Chaska Interceptor. BACKGROUND: At the Council meeting, several funding sources were identified including Tax Increment Financing (TIF), area charges to the Chaska Interceptor area, tax increases, sewer rate increases and assessment for reconstruction of sanitary sewers. These various funding sources were reviewed by staff to formulate a recommendation. In reviewing the possible funding options, staff was able to draw the following conclusions: Area Charges for the Chaska Interceptor Area This option seems equitable from the standpoint that those who benefit from the facility pay for it. The disadvantages to this option are that the exact drainage area is difficult to define which could lead to disputes as to whether a property should or should not be charged the area fee. In addition, in order to meet the payment schedule for the Chaska Interceptor, development for the next 20 years would have to be limited to the area served by the Chaska Interceptor. Staff had considered funding only a portion of the Chaska Interceptor with this funding source (20 - 40%), but due to the problems allocated with the area charge, this funding source was not utilized in the staff recommendation. Tax Increase Tax increases were felt to be unfair since some property owners who cannot connect to City sewer(due to MUSA restrictions) would be funding the Chaska Interceptor. This funding source was not utilized in the staff recommendation. 1 i Tax Increment Financing The use of TIF dollars to raise the fund balance in the Sanitary Sewer Fund, (from which the Chaska Interceptor would be funded) is appealing from an equity view point. The TIF money is "owned" by every citizen of Shakopee, both the current residents and those moving into the City. The future residents benefit from TIF in the Sanitary Sewer Fund because it will help to bring sewer service to developing areas. The existing residents also benefit from TIF in the Sewer Fund through projects like the VIP Diversion and the River District Trunk Sewer reconstruction. By putting the TIF money into the fund, the money is diffused to all the projects that are funded by the Sanitary Sewer Fund rather than all the money going to a single project. This helps to provide equality across the citizens of Shakopee. For this reason, the use of the TIF was included in the staff recommendation. Sewer Rate Increases This option was not chosen due to possible inequity between residential and commercial/industrial properties. The rate increases proposed by City Council have been held constant in the staff recommendation. Assessing Sewer Reconstructions This option seemed to make sense to staff because we have an existing policy of assessing street reconstruction 25%. Staff is proposing assessment of 25%of the reconstruction costs for sanitary sewers. Recommended Funding Combination Staff is recommending using a combination of TIF Funds and assessments to increase the balance in the Sanitary Sewer Fund. The Sanitary Sewer Fund would then be the funding source for the Chaska Interceptor. The attached spreadsheet shows the impact of TIF and assessments on the Sanitary Sewer Fund. The inflow of$1,000,000 in TIF in 1996 provides an adequate cash balance to prepay the first Chaska Interceptor principal payment. This reduces the interest payments by $50,000 per year over the life of the loan. The net effect of the TIF and assessments on the Sanitary Sewer Fund is a positive cash balance after the second principal payment on the Chaska Interceptor, including accumulated depreciation and operating capital. 2 ALTERNATIVES: 1. Direct staff to transfer $1,000,000 in TIF to the Sanitary Sewer Fund. 2. Direct staff to amend the Special Assessment Policy to allow for assessing sanitary sewer reconstruction 25%. 3. Direct staff to use some other combination of funding sources for the Chaska Interceptor. RECOMMENDATION: Staff recommends Alternatives No.'s 1 and 2. ACTION REQUESTED: 1. Direct staff to transfer $1,000,000 in TIF to the Sanitary Sewer Fund. 2. Direct staff to amend the Special Assessment Policy to allow for assessing sanitary sewer reconstruction 25%. DMN/pmp CHASKA 3 CO O > CO C) m > m7D000 —I w m e w 04 CD m C m 0)) w m 0 _ C) CA N) 71/4' m CD = C CCD CO0) CCD a ,may, N 0 CD N (N�p c° > j CSD m n ' N y ; s a p3 n - X ti CD CD CCD X c " m • m 0 -a a C) n CD wCD Cr �' c MCD ° -0a CD m co (j CD 1 c v r O O CSD O f3.1_ 1 j (n CD O p CD C) z L� -n 1 1 '1 J. J. v'1 O aAONN N CC o `te O co N N C1 V W O CD CJI 01 CO CO 03 N O N co J 00 O O N O 003 O U01 V O V Pa O O O 0 0 O 0 0 O O O CD 1 1 J. 1 A▪ 01 1 N3 CO N3 ka 1 0) 01 U1 V CO V N 030 1 0 . O COO cocQ . . A 0 CO 01 03 1 01 0) O C) cri CD N O O V OD -co N O N (D O (D DO N O O V N 01 U1 0 1 N O N 4 N. O O CO O CO O O O CR) O 00) CD Ge O Q 1 1 1 1 1 N) 1 0 CO▪ Cn N . N N + O O 1 CO O V Q0 '"F N CD CD CO V 1 C) V O Ca (n O V OD a, "'S Q CO 0 CD CO . . 00 U1 O V 03 O co -L a) 0 Q O O U7 V V V b O W CO O In 00 Q N3 O O CONOODD O O O O O 0 O O O rt 11 1 1 1 �\ J. 1 �► /!7 co Cn Ca) O . . .-. N CD 1 1 CO CO CC O U1 U1 V V 03 1 U1 O O 01 V C) 03 V co aj € Q) 0 0 CD 03 (D 1 O O O O 1 0 CO O in D O U1 .O O O O W CD Q V O O N N 0 O O O O 0 0 O O N O O CO CO O O O O O O O O O CDCn be n J. 1 J. 1 N) 1 -` . 01 .01 O .. N) 1 N O CO Cfl N CO 01 00 V V C) V 01 0 N C) C) co C C/) . 4. 0 0 CD 03 03 O V 0 0 0) CD 4 O O in .p 1 bib b In 1 V O O N N O O O O O O O O 0 N O O CO CO O O O O 0 O O O be J. N 1 1 N) N W 001 coO1 A 0)) O) 0)) 01 A U1 CO CO) CD N 0 CD C) 03 V CJIO 0 N 01 N N COCD In O O 4J (n OD O O O V (n (O O) V O O N N 0 O O 0 0 0 O O N O O 00 03 0 0 0 0 0 0 O O 69 1 N N 1 N N N ffl _ cri 1 1 1 1 0 W 01 O (CDD 1 v G) 01 Cn CONCO N C) Q N 0 CD 1 C) (n N 0 0 0 N V 01 0 In O O U1 GJ N In CD O O V O V N O O N N O O O O O O O O CO O O CO 00 O O O O O 0 O O be to 1 N N) 1 1 N) N N N Cn W U1 V N .-. hp 1 1 -^3O O Cn - V CD 1 O U1 Cn O - P C) V O 00 O CD V -+ A N O O O CO 1 V . 1 O O 1 In .P in O O O In in O N O O N N O O O O O O O O O CO O O CO CO 0 O O O O O 0 O 0 1 . 3 RESOLUTION NO. 4138 A Resolution Ordering The Preparation Of A Report On An Improvement For The River District Trunk Sewer WHEREAS, it is proposed to improve the River District Trunk Sewer by reconstruction and/or rehabilitation and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 1 35 MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer P/41-1 SUBJECT: River District Trunk Sewer DATE: December 1, 1994 INTRODUCTION: Attached is correspondence from the City's sewer consultant, Short-Elliott-Hendrickson (SEH) regarding timing for reconstructing the River District Trunk Sewer. BACKGROUND: During the past year, the River District Trunk Sewer has received a lot of attention. The flooding of the Minnesota River in 1993 showed that the River District trunk line was susceptible to large amounts of Infiltration and Inflow (I/I) as flood waters seeped into manhole covers and failed pipe joints. This potential for I/I was the focus of the Update of the 1982 Infiltration and Inflow Study. The I/I Study analyzes several alternatives for reducing I/I in the River District Trunk. These alternatives included reconstruction, slip lining, chemical sealing and the do nothing option (i.e. treating the river inflow as sewage). From a standpoint of reducing the I/I, a combination of reconstruction and slip lining would be desirable,however,the cost analysis showed that allowing the I/I to continue and paying for treatment of the additional sewage was more cost effective than repairing the line. The treatment option is only cost effective in non-flood years. During the flood of 1993, the additional costs to the City for treating I/I are estimated at $116,000.00 for a three month period. During this time, the inflow of river water into the sewer system was so great that the Metropolitan Waste Control Commission was forced to pump raw sewage into the river because their lift station and force main (that the River District Trunk drains to) was overloaded. The City has applied for FEMA assistance for treating the excess I/I during the 1993 flood that occurred. Due to the potential for excessive I/I in the River District Trunk, the option to not rebuild the sewer and continue to pay to treat I/I was not acceptable to the Metropolitan Council, whose facility the River District Trunk discharges into. This being the case, the City will be required to repair the sewer trunk line and reduce the potential for I/I. During the preparation of the Capital Improvement Program(CIP),the reconstruction of the River District Trunk was planned for 1997. Concurrent with the preparation of the CIP, the Comprehensive Sanitary Sewer Plan was prepared which recommended reconstructing the River • 1 District Trunk Sewer in two phases, one in 1995 and one in 1997. The Comprehensive Sanitary Sewer Plan is the document which is reviewed by the Metropolitan Council. The attached correspondence from SEH portrays Met Council's position on the reconstruction of River District Trunk Sewer. Met council is concerned that another flood will cause them to have to bypass the lift station and pump directly into the Minnesota River if the lift station becomes overloaded. In addition, Met Waste will be rebuilding lift station L-16 in 1996, and would like the City to have the I/I problems with the River District Trunk corrected by the time the new lift station is in service. The letter from SEH states that the City stands to save $24,000.00 a year in not having to treat I/I by reconstructing the River District Trunk Sewer. By reconstructing the line in 1995,the City would save almost $50,000.00 in treatment costs. The original reason behind delaying the reconstruction of the River District Trunk was that treating the I/I was less expensive than rebuilding the line. This conclusion was reached prior to the flood in 1993. Now that the cost impact for treatment of excess I/I during flood periods is known ($116,000.00), staff believes it may be prudent to reconstruct the River District Trunk in 1995. The correspondence from SEH also discusses the possibility of using Public Facilities Authority (PFA) funds for the project. The PFA money currently has an interest rate of 5.25% over a 20 year loan cycle. The Finance Director has reviewed the PEA funding option and has indicated the interest rate is about 1 1/2% less than a 10 year bond, however the term is twice as long. In addition, there are administrative costs associated with the PFA program (such as providing reports and having a certified operator designated for the trunk sewer) that would offset the cost savings. The Finance Director has indicated that either a ten year G.O. Bond, or using cash from the Sanitary Sewer Fund or the Capital Improvement Fund would be better than the PFA money, with a preference for the cash option. The cash option should not have a negative impact on the Sanitary Sewer Fund because the project was already budgeted from the Sanitary Sewer Fund in 1997. ALTERNATIVES: 1. Direct staff to move the reconstruction of the River District Trunk Sewer to the 1995 construction season in the CIP. 2. Designate the Sanitary Sewer Fund and the Capital Improvement Fund as funding sources for the River District Sewer. 2 3. Direct staff to utilize G.O. Bonds for funding the River District Sewer. 4. Direct staff to pursue the PFA funding for the River District Sewer. 5. Do Nothing. RECOMMENDATION: Staff recommends Alternatives No.'s 1 and 2. ACTION REQUESTED: 1. Direct staff to move the reconstruction of the River District Trunk Sewer to the 1995 construction season in the Capital Improvement Plan. 2. Designate the Sanitary Sewer Fund and the Capital Improvement Fund as funding sources for the River District Sewer. DMN/pmp RIVER 3 Arr501 5909 BAKER ROAD,SUITE 590,MINNETONKA,MN 55345 612 931-9501 FAX 612 931-1188 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION October 21, 1994 RE: Shakopee, Minnesota Revised October 28, 1994 Comprehensive Sanitary Sewer Plan Improvemint Implementation Schedule SEH •..VieltAK02056.00 °ps� oar ' 3 o Dave Nummer, Staff Engineer e A '� j, 09o, City of Shakopee 129 Holmes Street Southke Shakopee MN 55379-1376 Dear Dave: The Shakopee City Council had an opportunity to review the final version of the Comprehensive Sanitary Sewer Plan on September 20, 1994. At that meeting, some concerns were expressed related to specificity of dates of annexation, MUSA line expansion, and the schedule for rehabilitating the River District Trunk Sewer. Lindberg Ekola has been following up with Metropolitan Council staff on the extent of specific annexation and MUSA expansion information which must be included in the Comprehensive Sanitary Sewer Plan. My understanding is that the determination has been made that this specific information must be included for at least the time period 2010. I understand Lindberg will be continuing discussion with the City Council on this point. The purpose of rehabilitating the River District Trunk Sewer is to reduce inflow as occurred during the floods of 1993 so that Metro can rebuild their lift station L-16 (currently scheduled for 1996) to the design flow rate of 3700 gpm. The River District Trunk Sewer is scheduled to be rehabilitated in two phases in 1995 and 1997 as shown on the Comprehensive Sanitary Sewer Plan.The City's CIP shows it being rehabilitated all in 1997. I have made several contacts on the City's behalf with the MPCA and Metropolitan Council/Wastewater Services to determine if the schedule for rehabilitating the River District Trunk Sewer could be delayed until later in this decade. The MPCA will be allowing Metro to determine the schedule for rehabilitating the River District Trunk Sewer. This is because Metro has overall responsibility for the metro sewer system and its permit compliance. It is technically not MPCA's concern as long as Metro's lift station L-16 is not overloaded. As you are aware, this lift station was overloaded by about 1000 gallons per minute during the peak floods of 1993. Discussions with the Metropolitan Council/Wastewater Services staff revealed a significant concern on their part about reconstructing lift station L-16 without first eliminating the possibility of excessive inflow as occurred during the flooding of 1993. They do not want to risk incurring the wrath of the MPCA and the general public should a significant flood occur again before the City completes rehabilitation of the River District Trunk Sewer. Past floods of the magnitude experienced in 1993 have occurred at intervals of 4 to 17 years based on floods recorded between 1952 and 1993. At a meeting I had with them on Tuesday, October 18, they confirmed that staff's position would be that the schedule for the River District Trunk Sewer rehabilitation as shown in the Comprehensive Sanitary Sewer Plan (1995 and 1997) would be the most lenient schedule they would recommend the Metropolitan Council approve. SHORT ELLIOTT HENDRICKSON INC. ST.PAUL,MN ST CLOUD,MN CHIPPEWA FALLS, WI MADISON,WI Dave Nummer October 28, 1994 Page 2 They would in fact prefer that the entire River District Trunk Sewer be rehabilitated in 1995 so that lift station L-16 will not be subject to overloading nor bypass of flows to the river. We discussed possible ways to minimize the impact on L-16 should such a major flood occur before rehabilitation of River District Trunk Sewer. When Rahr's pumped discharge system is in place, Rahr will be able to pump a lot of their flow to the south.They will not be able to discharge all of their flows to the south. Some benefit might be achieved. However, any benefit is speculative in light of the fact that a flood such as occurred in 1993 is several feet higher that the tops of most of the manholes of the River District Trunk Sewer. If the sewer line is not full of domestic sewage,it is likely that the in-flow through the manholes and larger leaks will simply increase. The flow to L-16 may be purely a function of river level versus pipe capacity with that much pressure on it. The same argument might be made for rehabilitating the portion of the River District Trunk Sewer east of the Old Trunk Highway 169 bridge as is scheduled in 1995. If that portion of the sewer is made tight, the portion west of the Old Trunk Highway 169 bridge might still bring in enough flow to equal the flows which occurred in 1993. There is no way to specifically measure or predict how this system will function without simulating a flood at each manhole. This could be done by building a pipe tower over each manhole and subjecting it to the hydraulic pressure imposed by the 1993 flood. This would be a costly study. The cost of such a study would probably be better spent on financing costs of a rehabilitation project. We also discussed the possibility of just rehabilitating the manholes as an interim measure prior to fully rehabilitating the trunk sewer. This also is a physical possibility, but the rehabilitated manholes would be lost during later rehabilitation of the portion of the trunk sewer east of the Old Trunk Highway 169 bridge. In summary, it is my opinion that the Metropolitan Council will not approve an improvement schedule for the rehabilitation of the River District Trunk Sewer with dates later than shown in the final draft of the Comprehensive Sanitary Sewer Plan. We have investigated the possibility of using Public Facilities Authority loan money as administered by the Department of Trade and Economic Development to finance this project. This money is used for treatment plant and collection system projects. The advantage of this program is that funds can probably be borrowed at below- market rates, with no bond costs and no repayment for approximately a year and one-half after construction of the project. The downside is that, like most state and federal loan programs, there are additional engineering and administrative costs associated with reformatting information for the loan application and processing the paperwork. We have not yet estimated the effort that we or City staff would need to expend to get in the loan program. If there is an indication that the City would like to pursue this route, we would be happy to review the data that is required, determine what effort would be needed to put existing data into the format the MPCA would need, and work with you to decide which tasks can be performed by City staff and which tasks you would like assistance on from SEH. If you would want to pursue this funding program, the following steps would be necessary: 1. Immediately send a letter to the MPCA requesting that the project be added to the Project Priority List. 2. Proceed with reformatting of existing information into a Facility Plan for technical review by the MPCA. 3. Receive approval or supply more information to obtain approval of Facility Plan. 4. Upon approval of the Facility Plan, request that the MPCA include this project as an amendment to the Intended Use Program for 1995. Dave Nummer October 28, 1994 Page 3 Money is made available by construction season,with payments made quarterly. Upon completion of construction, an Operations and Maintenance Manual would be needed,along with evidence that the City had a certified system operator. The funding request should include the entire rehabilitation project. In fact, it would be advisable from an administrative standpoint to construct the entire rehabilitation project in 1995 rather than in two steps as identified in the Comprehensive Sanitary Sewer Plan. The City would then experience the annual treatment cost savings of approximately $24,000 (as identified in the updated Infiltration and Inflow Study on the River District Trunk Sewer) at an earlier date. I would be happy to meet with you and other staff members to further discuss the financial impacts of the River District Trunk Sewer rehabilitation and its funding either before or after the Council of the Whole meeting Tuesday night. Please let me know if there is some other way we can assist you. Sincerely, aniel R. Boxrud, P.E. ymb c: Bruce Henningsgard, MPCA • Minnesota Pollution Control Agency November 1, 1994 • To All Interested Parties: RE: 1995 Intended Use Plan Schedule Change The attached notice was mailed to you on October 17, 1994,concerning the 1995 Intended Use Plan(IUP). Since then,there has been changes to the Minnesota Pollution Control Agency's regular public meeting schedule. THE MEETING HAS BEEN MOVED FROM TUESDAY,NOVEMBER 22, 1994, TO Wednesday, November 30, 1994 The time and place will remain the same as on the first notice. Interested persons are still invited to comment on the proposed IUP prior to adoption. Written comments may be submitted any time up to November 23, 1994. if you have any questions regarding this matter,please call me at(612)296-7208. Sincerely, Mary Jane Schultz Program Support Unit Water Quality Division MJS jmg 520 Lafayette Rd. N.;St. Paul, MN 55155-4194; (612)296-6300(voice); (612)282-5332(TTY) Regional Offices: Duluth•Brainerd•Detroit Lakes•Marshall•Rochester Equal Opportunity Employer•Printed on recycled paper containing at least 10%fibers from paper recycled by consumers. 13i CONSENT Attached is a print out showing the division budget status for 1994 based on data entered as of 11/30/94. The HRA Fund is experiencing costs that will exceed the budget as it currently stands. Costs are related to the Stans House project, TIF studies and land registration. The Assistant City Administrator will be preparing a budget amendment for these items. The General Government Building Division appears to be going over budget. • Included in the bill list is payment to Scherer Bros Lumber for storm sewer oversizing in the amount of $44,619.75 pursuant to the developers agreement. This is coming out of the storm drainage fund. Payment is not listed in the 1994 budget. • • CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 11/30/94 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED a====s==s ass= =====sa=ss- = __=====sass== ==ass==s=a=ss=s== ===aa==a ===a= =====ss===== 11 MAYOR & COUNCIL 67,420 2,682 43,878 65 12 CITY ADMINISTRATOR 194,060 21,973 165,999 86 13 CITY CLERK 116,690 11,252 100,282 86 15 FINANCE 278,660 18,859 241,284 87 16 LEGAL COUNSEL 185,970 13,037 139,049 75 17 PLANNING 408,130 24,860 334,854 82 18 GENERAL GOVERNMENT BUILDINGS 115,790 6,844 102,846 89 31 POLICE 1,389,520 90,030 1,185,909 85 32 FIRE 865,310 13,422 808,262 93 33 INSPECTION-BLDG-PLMBG-HTG 187,120 12,349 152,479 81 41 ENGINEERING 355,480 14,000 260,679 73 42 STREET MAINTENANCE 586,820 82,252 414,162 71 44 SHOP 185,050 9,517 171,141 92 46 PARK MAINTENANCE 307,270 16,280 272,174 89 61 POOL150,300 822. 143,211 95 64 RECREATION 209,380 11,569 173,606 83 91 UNALLOCATED 73,610 1,400 24,290 33 TOTAL GENERAL FUND 5,676,580 351,148 4,734,105 83 ____ ___ 17 PLANNING 360,860 31,278 289,577 80 TOTAL TRANSIT 360,860 31,278 289,577 80 ___ ___ 12 CITY ADMINISTRATOR 64,870 1,713 136,088 210 F TOTAL HRA 64,870 1,713 136,088 210 _ _______ ___ ___ 00 N/A 785,700 0 747,302 95 TOTAL CAPITAL EQUIP REVOLVING FUND 785,700 0 747,302 95 _- ___ / 1-7 w Cd a4 R. aaaaaaa a as a aaaaa a C E E E H H H H H H H H H H H H H H H H H H .-a 0 Z do g e 40 R. 0 P4 W H .O N co WI %DN C'.) 0% 0 e') .0 W. ir. 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N O M M N In 1-1 %0 1-4 0 0 .t in N N Co N Cl> .t H .•4 N CO .t .-1 0> CO• Cl> V} I's Os 0% V? O% M M H V? C/3- .-4 ?.-1 d w c Z CO A CO CO w a X CO 174 C9 a Z w H a CO 0 0 CO Z Z z 1 i 44 41 P4 ' H H 0 X 04 CD H % A g 14 114 >4 g CO 3 E a N) . 00 Oa H Z F `X CO 0 Cl) O CO Z ao 0o M H .t H O a CO . CO co 44 CCadH W Cl)C) CO Cl) 0 H x .-1 .-1 .-4 0 A .-1 Cl) Cl) 04 CO H 0 O .--1 .t in 0 .-1 o H in N 0 0 0 0 0 0 CO 0 .-4 .-1 .--1 - N N N M .--1 M .t .t til 0% A 0 eq .-•1 M M M .t .t .t N N I� CO CO 0% U H i$ 4$ 4$ i$ # i$ i$ i$ # 4$ 4t i$ 4$ 4$ It 0 A 00000000000 A 0 A O Z Z Z Z Z Z Z Z Z Z Z Z Z -Z Z O O O O O O O O O O O O O O O O U tL 44 ti+ tL Li' 44 t=4 ts4 tz+ t=. ts. LLi ti. tL 44 e- /3 CON6Li\i' l TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1995 Workers Compensation Insurance - Addendum DATE: December 5, 1994 This is an addendum to agenda item 13U for the 12/6/94 Council meeting. We have been notified by the League of Minnesota Cities Insurance Trust that there were some incorrect calculations in the original quotation. A new quotation will be generated in two to three weeks. Due to the pooled self insurance nature of the program, the city's long participation and the overall excellence of the program, it is requested that the action requested on the original agenda item 13U memo be revised to be; Move to accept the quotation from the League of Minnesota Cities Insurance Trust for workers compensation coverage for 1995 with medical cost deductible of $500. CO1'1SET I, TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1995 Workers Compensation Insurance DATE: November 23, 1994 Introduction The current workers compensation insurance coverage for the City of Shakopee expires December 31, 1994. Background The current workers compensation insurance coverage for the City of Shakopee expires December 31, 1994. Coverage is provided by the League of Minnesota Cities Insurance Trust (LMCIT) which is a self insurance pool comprised of the majority of the cities in the state. A renewal quotation from LMCIT for 1995 shows a deposit premium in the amount of $98,681. The deposit premium for 1994 was $114,566. Of the decrease, the majority is due to a more favorable ( .93 to .84) experience modification factor. Most worker categories also had a decrease in rates. LMCIT is offering a deductible on medical costs for next year in exchange for premium savings. Options range from $250 to $10,000 deductible. Based on 1993 experience to date, we could have saved about $400 at the $250 deductible level, $2,000 at the $500 level, $2,000 at the $1,000 level and $5,600 at the $10,000 level. The 1995 budget as it stands now does not include provisions for work comp deductibles. Alternatives 1. Accept quotation from LMCIT with premium of $98,681. A. With $250 deductible with premium of $96,506 B. With $500 deductible with premium of $94,331 C. With $1,000 deductible with premium of $93,244 D. With $10,000 deductible with premium of $80,194 2. Seek other quotations. Recommendation Alternative number 1.B. Action Move to accept the quotation from the League of Minnesota Cities Insurance Trust for workers compensation coverage for 1995 with a deposit premium of $94,331 and medical cost deductible of $500. . CONSET TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Completion of Probation DATE: November 28, 1994 INTRODUCTION Officer Kevin Gulden was hired on 11-22-93. BACKGROUND New police officers must complete one year of probationary employment. Officer Gulden has successfully completed his field training program. During subsequent months he has adapted to police work and has met the standards our department requires of probationary officers. ALTERNATIVES: 1. Terminate Officer Gulden's probationary status. 2. Take no action. RECOMMENDATION: Terminate Officer Gulden's probationary status. CONSENTi /5 0 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1994 Auditor Authorization DATE: November 15, 1994 Introduction Council authorization to execute a contract for 1994 audit services is requested. Background Council solicited proposals for audit services for the audit of 1992 financial records. The RFP sent out stated that the intent was hire an audit firm for a minimum three year period. This will be the third year for the firm of Deloitte and Touche and they are proposing a fee for 1994 of $15,950. The fee for last year was $15,320. Alternatives 1. Accept the proposal of Deloitte & Touche. 2. Negotiate a new amount and or services with Deloitte. 3. Solicit new proposals. Recommendation Alternative number 1. Staff was very satisfied with the performance of Deloitte and Touche and believes that Council was also. Action Requested Move to accept the proposal of Deloitte and Touche for the provision of audit services for the 1994 fiscal year in the amount of $15,950 and authorize the appropriate city official to execute a contract for the 1994 audit services. SON l� x TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Fire Service Agreements DATE: December 1, 1994 Introduction and Background Fire service agreements with the two townships have been amended in accordance with recent joint meetings. Changes included termination notification, allowances for the charging of rent for new equipment versus purchase of existing equipment and cost sharing for a second station. The two townships have signed the agreements and returned them to the City Clerk. Action Requested Move to authorize the proper city officials to execute the revised fire service agreements with Jackson and Louisville Townships. FIRE SERVICE AGREEMENT pAis agreement, made and entered into this CA day of WeLFrei) , 1994 , by and between the City of Shakopee, a municipal corporation in Scott County, Minnesota, with offices located at 129 S. Holmes St . , Shakopee, MN 55379, hereinafter referred to as the "City" , and the Township of Louisville, a governmental subdivision in Scott County, lying adjacent to the t City of Shakopee, with offices at 956 West 150th Street, Shakopee, MN 55379, hereinafter referred to as the "Township" . WHEREAS, the Township deems it advisable to have available for the benefit of its residents, services of the Fire Department of the City, and WHEREAS, pursuant to law, the electors of the Township have provided a fund for such services, and WHEREAS, the City has authorized its Mayor, City Administrator, and City Clerk to enter into a contract with the Township for the purpose of furnishing such fire services . NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE CITY OF SHAKOPEE AND THE TOWNSHIP OF LOUISVILLE AS FOLLOWS: 1. That the Fire Department of the City will answer any and all fire calls for any area within the Township. Unless otherwise engaged or prevented by reasons or causes beyond control of the City and its Fire Department, the Fire Department will respond to such calls with suitable fire- fighting apparatus manned by at least three members of the Shakopee Fire Department who will render assistance in the saving and preservation of life and property within the Township during the life of this contract . 2 . In consideration of these services, the Township will pay a stand-by fee to the City for such services each year during the life of this contract . The stand-by fee shall be the Township' s proportionate share of the costs of operating the City' s Fire Department for that calendar year. Such costs will include the costs included in the City' s General Fund Budget including officer salaries and the cost of operation and maintenance of a second fire station (but not the cost of acquiring the land or constructing the fire station) , less any firefighter salaries to be paid for actual fire calls, less any expenses for motor fuels and lubricants and less the ambulance subsidy. The stand-by fee will be determined on the basis of each participating governmental unit' s assessed valuation, including mobile homes, before the fiscal disparities contribution and before tax increment adjustments . The stand-by fee for each unit shall be that unit' s percentage share times the total costs as described above. The stand-by fee for each year will be ad '7usted' to reflect actual costs of operation for the prior year. 3 . The. Township also will pay to the City a call-out fee . Each call is a minimum of one hour and the length of the call increases in one hour increments. The hourly billing rate for 1994 shall be $196 . 00 per hour and is designed to recover the variable cost of fuel and hourly wages. The hourly rate is subject to future adjustment by the City. The Township also shall pay a $10 . 00 service fee for each fire call . 4 . The Township will pay the total fee in two equal installments . The total fee for each year will be determined in February by the City' s Treasurer and notice of the total fee will be mailed to the Township along with a copy of the City' s Fire Department Budget . The first payment shall be due 30 days after invoice or on July 1 of each year, whichever is later. The second payment also shall be due 30 days after invoice, or on December 1 of each year, whichever is later. If payment is not made by such date, this contract shall automatically be null and void on the following day. 5 . It is mutually understood that at times weather and road conditions can and will interfere with the rendering of fire services, and the Fire Department also could be previously engaged, and in which event failure to furnish the service described herein shall not be taken to be a breach of this agreement, nor shall the City be liable on account of such failure to provide fire service. 6 . The duty to provide service is to the public generally and not to specific groups or individuals. 7 . Firefighting tactics are within sole discretion of the Fire Chief and Firefighters. 8 . The Township for itself and its inhabitants will defend, indemnify, and hold the City harmless from any and all claims, actions or causes of action that might or could arise by virtue of the terms of this agreement and any failure, omission or malfunction hereunder. 9 . This contract shall continue in force and effect until terminated by either party upon advance written notice. The City shall give five years' notice prior to terminating this contract; the Township shall give one year' s notice prior to terminating this contract . 10 . This contract shall be reviewed on an annual basis by both parties and may be amended in writing by mutual consent . 2 FIRE SERVICE AGREEMENT Th' s agreement, made and entered into this ,�O.J day of , 1994, by and between the City of Shakopee, a municipal corporation in Scott County, Minnesota, with offices 55379, hereinafter at 129 S. Holmes St . , Shakopee, located MN Township of Jackson, a referred to as the "City" , and the To p governmental subdivision in Scott Count , lyi)44g adja, ent to the City of Shakopee, with offices at _�//G?�;ry2)r , herei fter referred to as the "Township" . WHEREAS, the Township deems it advisable to have available for the benefit of its residents, services of the Fire Department of the City, and WHEREAS, pursuant to law, the electors of the Township have provided a fund for such services, and WHEREAS, the City has authorized its Mayor, City Administrator, and City Clerk to enter into a contract with the Township for the purpose of furnishing such fire services . NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE CITY OF SHAKOPEE AND THE TOWNSHIP OF JACKSON AS FOLLOWS : 1. That the Fire Department of the City will answer any and all fire calls for any area within the Township. Unless otherwise engaged or prevented by reasons or causes beyond control of the City and its Fire Department, the Fire Department will respond to such calls with suitable fire- fighting apparatus manned by at least three members of the Shakopee Fire Department who will render assistance in the saving and preservation of life and property within the Township during the life of this contract . 2 . In consideration of these services, the Township will pay a stand-by fee to the City for such services each year during the life of this contract . The stand-by fee shall be the Township' s proportionate share of the costs of operating the City' s Fire Department for that calendar year. Such costs will include the costs included in the City' s General Fund Budget including officer salaries and the cost of operation and maintenance of a second fire station (but not the cost of acquiring the land or constructing the fire station) , less any firefighter salaries to be paid for actual fire calls, less any expenses for motor fuels and lubricants and less the ambulance subsidy. The stand-by fee will be determined on the basis of each participating governmental unit' s assessed valuation, including mobile homes, before the fiscal disparities contribution and before tax increment adjustments . The stand-by fee for each unit shall be that unit' s percentage share times the total costs as described above. The stand-by fee for each year will be adjusted to reflect actual costs of operation for the prior year. 3 . The Township also will pay to the City a call-out fee which shall be determined by multiplying the Fire Department hourly billing rate times the average number of fire call hours of service provided to the Township over the previous three years. Each call is a minimum of one hour and the length of the call increases in one hour increments. The hourly billing rate for 1994 shall be $196 . 00 per hour and is designed to recover the variable cost of fuel and hourly wages. The hourly rate is subject to future adjustment by the City. 4 . The Township will pay the total fee in two equal installments. The total fee for each year will be determined in February by the City' s Treasurer and notice of the total fee will be mailed to the Township along with a copy of the City' s Fire Department Budget . The first payment shall be due 30 days after invoice or on July 1 of each year, whichever is later. The second payment also shall be due 30 days after invoice, or on December 1 of each year, whichever is later. If payment is not made by such date, this contract shall automatically be null and void on the following day. 5 . It is mutually understood that at times weather and road conditions can and will interfere with the rendering of fire services, and the Fire Department also could be previously engaged, and in which event failure to furnish the service described herein shall not be taken to be a breach of this agreement, nor shall the City be liable on account of such failure to provide fire service. 6 . The duty to provide service is to the public generally and not to specific groups or individuals. 7 . Firefighting tactics are within sole discretion of the Fire Chief and Firefighters . 8 . The Township for itself and its inhabitants will defend, indemnify, and hold the City harmless from any and all claims, actions or causes of action that might or could arise by virtue of the terms of this agreement and any failure, omission or malfunction hereunder. 9 . This contract shall continue in force and effect until terminated by either party upon advance written notice. The City shall give five years' notice prior to terminating this contract; the Township shall give one year' s notice prior to terminating this contract. 10 . This contract shall be reviewed on an annual basis by both parties and may be amended 4n writing by mutual consent . COI\ISEP'fl MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer Prh,j SUBJECT: Stop Signs at 12th Avenue and Polk Street DATE: December 2, 1994 INTRODUCTION: The Police Chief has received several requests for stop signs at the intersection of Polk Street and 12th Avenue, and has forwarded a request to staff to perform a warrant study in this area. ACTION REQUESTED: Direct staff to perform a stop sign warrant study at the intersection of 12th Avenue and Polk Street. DMN/pmp STOP CONSENT Sz TO: Mayor Laurent Council Members FROM: Tom Steininger, Chief of Police SUBJECT: City Towing Contract DATE: December 2, 1994 INTRODUCTION: The police department requires the services of a towing company. BACKGROUND: Historically, the City has entered into agreements with private towing companies. The current agreement with Shakopee Towing Company expires on 12-31-94. The Finance Director has indicated that there is no requirement to seek bids for this service. In the past when the City advertised for bids, Shakopee Towing was the only bidder. Shakopee Towing has consistently provided the City with an excellent level of service during the length of the existing agreement. ALTERNATIVES: None. RECOMMENDATION: Contract with Shakopee Towing to tow and store vehicles for a two year period commencing January 1, 1995. ACTION REOUESTED: Authorize the proper city officials to enter into an agreement with Shakopee Towing to tow and store vehicles for a two year period commencing January 1, 1995. MEMORANDUMCONSENT- i /v 10 01 TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerl � SUBJECT: Accepting Plan "A" Public Improvements for Various Subdivisions DATE: December 18, 1994 INTRODUCTION: The attached resolutions accept the public improvements for a number of subdivisions. BACKGROUND: When a developer chooses to construct his own public improvements, he selects Plan "A" in the developers agreement. Under the Plan "A" the developer must provide some financial guarantee to insure the completion of the improvements he has agreed to make. One of the financial guarantees available to developers is the "Escrow and Payment Agreement" . This agreement is signed by the developer, the City, and a financial institution. The financial institution holds the money and is authorized from time to time, by the City Engineer, to make payments to the contractor thereby reducing the amount in the escrow. Theoretically there should be approximately 20% of the original amount placed in escrow remaining when the work is complete. The agreement requires acceptance of the work by the City Council by resolution before the escrow can be reduced to zero. The public improvements for the following subdivisions have been completed and have been accepted by the engineering department: Meadows 8th Addition, Meadows 9th Addition, Prairie Estates 3rd Addition, and Stonebrooke First Addition. In each case, the City has received a one year maintenance bond or the work has been completed for over one year. It is appropriate for City Council to formally accept the public improvements for these subdivisions at this time. ALTERNATIVES: 1] Accept the public improvements by resolution 2] Do not accept the public improvements 3] Table for additional information RECOMMENDED ACTION: 1. Offer Resolution No. 4121, A Resolution Accepting the Public Improvements for Stonebrooke First Addition, and move its adoption. 2 . Offer Resolution No. 4124, A Resolution Accepting the Public Improvements for Prairie Estates 3rd Addition, and move its adoption. 3 . Offer Resolution No. 4125, A Resolution Accepting the Public Improvements for The Meadows 8th Addition, and move its adoption. 4 . Offer Resolution No. 4126, A Resolution Accepting the Public Improvements for The Meadows 9th Addition, and move its adoption. P&EACCEP.MEM RESOLUTION NO. 4121 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR STONEBROOKE FIRST ADDITION WHEREAS, on May 16, 1989, City Council adopted Resolution No. 3057, approving the final plat of Stonebrooke First Addition; and, WHEREAS, on May 16, 1989, the Developer of Stonebrooke First Addition and the City of Shakopee entered into a Developer's Agreement insuring the developer's construction of required public improvements; and WHEREAS, on August 1, 1989, the Developer of Stonebrooke First Addition, the City of Shakopee, and Beta Mortgage Corporation entered into an Escrow and Payment Agreement which provided for funds for the construction of the required public improvements; and WHEREAS, the Escrow and Payment Agreement requires that the City accept the completed improvements by resolution; and WHEREAS, the public improvements have been constructed by the Developer and inspected and approved by the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the public improvements for Stonebrooke First Addition are hereby accepted. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form , City Attorney RESOLUTION NO. 4124 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR PRAIRIE ESTATES 3RD ADDITION WHEREAS, on April 6, 1993 , City Council adopted Resolution No. 3772 , approving the final plat of Prairie Estates 3rd Addition; and, WHEREAS, on April 30, 1993, the Developer of Prairie Estates 3rd Addition and the City of Shakopee entered into a Developer's Agreement insuring the developer's construction of required public improvements; and WHEREAS, on April 30, 1993, the Developer of Prairie Estates 3rd Addition, the City of Shakopee, and Security Bank & Trust Co. entered into an Escrow and Payment Agreement which provided for funds for the construction of the required public improvements; and WHEREAS, the Escrow and Payment Agreement requires that the City accept the completed improvements by resolution; and WHEREAS, the public improvements have been constructed by the Developer and inspected and approved by the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the public improvements for Prairie Estates 3rd Addition are hereby accepted. 2 . That the City Clerk is hereby authorized to release the said Escrow and Payment Agreement on file with the Scott County Recorder. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form , City Attorney .: :aTe. +k1N' itiitlr�"also'AIL+k.d'liR�b a RESOLUTION NO. 4125 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR THE MEADOWS 8TH ADDITION WHEREAS, on July 21, 1992, City Council adopted Resolution No. 3625, approving the final plat of The Meadows 8th Addition; and, WHEREAS, on November 19, 1992, the Developer of The Meadows 8th Addition and the City of Shakopee entered into a Developer' s Agreement insuring the developer' s construction of required public improvements; and WHEREAS, on November 19, 1992, the Developer of The Meadows 8th Addition, the City of Shakopee, and Prior Lake State Bank entered into an Escrow and Payment Agreement which provided for funds for the construction of the required public improvements; and WHEREAS, the Escrow and Payment Agreement requires that the City accept the completed improvements by resolution; and WHEREAS, the public improvements have been constructed by the Developer and inspected and approved by the City Engineer. { NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That the public improvements for The Meadows 8th Addition are hereby accepted. 2 . That the City Clerk is hereby authorized to release the said Escrow and Payment Agreement on file with the Scott County Recorder. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form , City Attorney se,Rta- R4 d -�_S{ �. 2r6-6,'- y°;FraaSc.. -L6A6 vi,Ht....-.4,tr�2. §t ,Pa i t e'.r RESOLUTION NO. 4126 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS FOR THE MEADOWS 9TH ADDITION WHEREAS, on August 17, 1993, City Council adopted Resolution No. 3843 , approving the final plat of The Meadows 9th Addition; and, 1WHEREAS, on November 30, 1993, the Developer of The Meadows 9th Addition and the City of Shakopee entered into a Developer's Agreement insuring the developer's construction of required public improvements; and WHEREAS, on December 9, 1993 , the Developer of The Meadows 9th Addition, the City of Shakopee, and Prior Lake State Bank entered into an Escrow and Payment Agreement which provided for funds for the construction of the required public improvements; and WHEREAS, the Escrow and Payment Agreement requires that the City accept the completed improvements by resolution; and WHEREAS, the public improvements have been constructed by the Developer and inspected and approved by the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the public improvements for The Meadows 9th Addition are hereby accepted. 2 . That the City Clerk is hereby authorized to release the said Escrow and Payment Agreement on file with the Scott County Recorder. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1994 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form , City Attorney COi\:r0ENT J,/Q,) MEMO TO; Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer P,flr-1 SUBJECT: P&V Reconstruction DATE: November 30, 1994 INTRODUCTION: Attached is Resolution No. 4134, a resolution receiving a report and calling a hearing on the reconstruction of P&V Addition and P&V 2nd Addition. BACKGROUND: In January, 1994, a feasibility report was presented to the City Council for use in the annexation negotiations with Jackson Township. The result of the annexation is that the portion of Jackson Township north of the proposed T.H. 101 Bypass (including both P&V Additions) was annexed into the City of Shakopee. The annexation became effective November 10, 1994. During the annexation negotiations, 30 of the 34 property owners in the P&V Additions signed waivers of appeal to assessments for street, sewer and water improvements. The waivers contain language setting an upper limit to the per lot assessments of $8,000.00. The feasibility report estimated the per lot assessments to be $11,576.67. Due to the fact that not all the property owners have signed the waiver, a public hearing must be held prior to ordering the project. The annexation agreement commits the City to providing sanitary sewer and water service to these properties within three years. This project is scheduled for construction during the 1995 construction season in the current Capital Improvement Plan. ALTERNATIVES: 1. Adopt Resolution No. 4134. 2. Deny Resolution No. 4134. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4134, A Resolution Receiving a Report and calling a Hearing on the Reconstruction of P&V Addition and P&V 2nd Addition, Project No. 1995-5 and move its adoption. RESOLUTION NO. 4134 A Resolution Receiving A Report And Calling A Hearing On The Reconstruction Of The P&V Addition And P&V 2nd Addition Project No. 1995-5 WHEREAS, a report has been prepared by the City Engineer, with reference to the improvement of P&V Addition and P&V 2nd Addition by installation of sanitary sewer, watermain, storm sewer and complete street reconstruction and this report was received by the Council on December 6, 1994. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of installation of sanitary sewer, watermain, storm sewer and complete reconstruction to P&V Addition and P&V 2nd Addition in acccordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$488,646.82. 2. A public hearing shall be held on such proposed improvements on the 3rd day of January, 1995, at 7:30 P.M. or thereafter, in the Council Chambers of City Hall, at 129 South Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1995-5 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 1 111 FEASIBILITY REPORT FOR P & V ADDITIONS SCOTT COUNTY, MINNESOTA II hereby certifythat this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date /8/7 Registration No. 19133. JANUARY 1994 1 1 ' TABLEOF CONTENTS CO S 1 1 DESCRIPTION PAGE NO. ' Introduction 1 Scope 1 ' Background 1 Proposed Improvements 2 - 3 Cost Estimate 3 ' Special Assessments 3 - 4 Summary and Conclusions 5 1 I I i INTRODUCTION 1 1 The City Council of Shakopee ordered the preparation of a feasibility report for providing sanitary sewer and City water services to the P&V and P&V Second Additions in Jackson Township. The P&V Subdivisions are considering annexation in order to receive these services. 1 SCOPE i This report evaluates the feasibility of providing sanitary sewer and City water to the P&V ' Additions. In addition, the present condition of roadways and drainage facilities were evaluated, improvements recommended, and cost estimates provided. This report also addresses funding options and contains a proposed assessment roll. The purpose of this report is to provide Jackson Township residents with the estimated costs to provide various City infrastructure elements to this subdivision. 1 BACKGROUND 1 The P&V Addition was platted and constructed in 1962. The P&V 2nd Addition was platted and constructed in 1965. As these plats predate the creation of the Scott County Planning Department,there is little or no documentation pertaining to the existing streets and infrastructure. The information pertaining to the existing conditions was determined by field inspection. This subdivision is approximately 20 acres. Currently, the residents in P&V utilize septic tanks, drain fields and wells to provide for disposal 1 of sewage and for providing drinking water. As a result of the relatively small lot sizes (approximately 1/3 acre), the drain fields are overlapping the well sites, which could cause the water supply to become contaminated. This is the main problem with the current system. The existing roadways are paved 24 feet wide and designed for 5 ton capacity. Shakopee City 1 Standards require a minimum width of 36 feet and a design capacity of 7 tons. The existing right-of-way is 66 feet wide. 1 The existing stormwater drainage facilities consist of overland drainage and a 12 inch culvert running from the cul-de-sac on Sand Street to the property to the north (owned by Gold Nugget Development). This system does not conform to current design standards and will not be 1 compatible with future development to the north. The existing culvert is located on private property with no drainage easements. 1 1 i i i PROPOSED IMPROVEMENTS 1 A. Sanitary Sewer 1 A new sanitary sewer system is recommended for this development (See map in Appendix). Sewer service can be provided either from the north via the VIP Sewer Extension Project which is currently under construction or from the adjacent development on the east side of County Road 1 79. The new sewer system will consist of 8 inch PVC sewer main and 4 inch extra heavy cast iron pipe for services. As part of installing the new sewer system, the existing septic tanks will need to be removed/abandoned. The service lines will be installed to the property line. 1 Connection to interior plumbing will be the responsibility of the homeowner and is not included in this report. B. Watermain 1 Water service can be provided to the P&V Additions by extending the existing watermain along 1 County Road 79. The watermain will be 8 inch ductile iron, and the services will be 1 inch copper. Service lines will be installed to the property line. Connection to interior plumbing will be the responsibility of the property owner. C. Street Construction 1 The installation of the sewer and water services will require removing most or all of the existing roadway and it will have to be reconstructed. It is recommended that the roadway be constructed to current City of Shakopee Standards for urban areas. The requirements call for a 7 ton design 1 capacity , 36 foot wide pavement (minimum) and concrete curb and gutter. A visual inspection of the area shows that widening the roadway will have a minimal impact on existing trees and landscaping adjacent to the road. D. Storm Sewer ' The topography in the area naturally drains towards Lewis Street. Storm sewer is proposed to run along Lewis Street and discharge into a storm sewer system to be constructed to the north 1 2 i ' as a part of that development. A storm sewer lead is also proposed to run into the cul-de-sac on Sand Street. This is to accommodate the runoff that currently flows through the culvert to ' the north. This culvert would be abandoned in conjunction with the storm sewer construction. The curb and gutter costs will be included in the storm sewer costs. COST ESTIMATE A detailed cost estimate may be found in the Appendix. A summary of the estimated costs is as follows. These costs include a 10% contingency and 25% for engineering and administration. Sanitary Sewer $ 91,575.00 ' Watermain $147,028.75 Street Construction $154,789.94 Storm Sewer/Curb and Gutter $ 95,253.13 TOTAL PROJECT COSTS $488,646.82 SPECIAL ASSESSMENTS ' In accord with the City of Shakopee Special Assessment Policy, the new utilities would be 100% assessed to the benefitting property owners. This would include sanitary sewer and watermain construction. Sanitary sewer and watermain are typically assessed on a per lot basis. ' The storm sewer would normally be funded 50% by the Stormwater Drainage Fund and 50% assessed. As this subdivision is currently outside the City limits and is not billed for the stormwater utility, it is recommended that the storm sewer construction be assessed 100% to the benefitting property owners. This assessment would be equitably computed using a per lot ' assessment. The Special Assessment Policy calls for assessing street reconstruction at a rate of 25%. This ' would normally include the roadway, curb and gutter and any existing sidewalks. Since there is no existing curb and gutter, it is recommended that the costs for the curb and gutter be included in the storm sewer assessment and assessed 100%. Being that the lots are all similar ' in size, a per lot assessment is recommended for the street construction costs. There are a total of 34 assessable lots in the P&V Additions. 1 3 1 1 1 In addition to the direct assessments for improvements within this subdivision, there are also assessments and fees for the trunk sewer and water facilities. Currently, there is a pending assessment for the VIP Trunk Sewer Project on lands within Jackson ' Township. For the P&V Additions, the apportionment of the VIP trunk sewer access is estimated at $350.09 per lot. Shakopee Public Utilities also has a trunk water charge for all new watermain installations in subdivisions. The current trunk water charge is $612.00 per acre of developable land excluding public right-of-ways. For the P&V Addition the trunk water charge would be approximately $269.10 per lot. The assessment costs are summarized as follows: Sanitary Sewer within Subdivision $ 91,575.00/34 = $2,693.38 per lot 1 VIP Trunk Sewer Charge $ 350.09 per lot Watermain $147,028.75/34 = $4,324.38 per lot Trunk Water Charge $ 269.10 per lot Storm Sewer $ 95,253.13/34 = $2,801.56 per lot Street Construction $154,789.93 x 25% = $38,697.48/34 = $1,138.16 per lot ' TOTAL ASSESSMENT = $11,576.67 PER LOT 1 1 4 1 1 ' SUMMARY AND CONCLUSIONS The purpose of this report is to provide the residents of the P&V Addition with the estimated costs to provide City infrastructure elements such as street, sewer, water and storm sewer. The ' total estimated cost to provide these services is approximately $12,000.00 per lot. In order to utilize these services, the properties must annex into the City of Shakopee. Once the land has been annexed,the residents may petition the City Council for public improvements. The City Council will then order a feasibility report to consider the improvements, conduct a public hearing on the estimated improvements and order the project constructed. The estimate costs presented in this report are reasonable and of the same type of magnitude that new lots within Shakopee pay for the same public improvements. To ensure that adequate infrastructure will be provided to the P&V Addition, this report recommends that one of the annexation conditions could require that all residents in this ' subdivision sign a petition and waive their rights to a public hearing prior to the City making any improvements. 1 1 1 1 5 1 ' APPENDIX 1 PAGE NO. Project Location Map 1 Sanitary Sewer Map 2 Sanitary Sewer Cost Estimate 3 1 Water System Map 4 1 Water System Cost Estimate 5 Storm Sewer Map 6 Storm Sewer Cost Estimate 7 Street Construction Cost Estimate 8 VIP Trunk Sewer Assessment Map 9 i 1 1 1 1 1 1 r I i ,. —— '� 111 �1111� �1111� I 1 I ^_ -, -5 -12_ 3L_ (-) 6 ,- 6_ 6_ 7 _ — 5 — , -- -- 6 ori Mrs ad 1113161rT-1 MM,-X--1 i s u_...i. y • 1 10 H — m a u a ==111111.21 =NI 111113=1 � .H it !HE I"Ic c AVE i s . , -.--- , Dm 6 L , . „ - V..... 3 z © M ---- 4 , �� L— 1!L_ 9 sHNc.pEE u , 12 1 Q.--2---"--5-----2—'' s n-- Al. SENIOR HIGH 2 1- w 1 L �1 u c SCHOOL ,', s z & 1 111023/1111 zxi , s , m i a 11 iiivTKERY rmn„u,,,l RIFIP11111111111/: — e��, 1' MAS AV=. 2 --4r O 1 L7 L,i 6 Aiiiiii2 a , erual rrl . , HEVNES AVE. 1 . ` Iiii taw dam U a s m 3 r 2 II. 11111 Dit 13111 i :.... 1.!MP �� UPPER VALLEY < 0 - , (`'l DRAINAGE WAY y �� % o � 51 N19 1 Z y es 1 tffirer r N Ao WTL I Or AO 590"94/ 4.44 figraAn/ � 40Parart► 0, Alfa .4747.474.4 ; tla r 02.-"Awrozireir I „CilariKOPV I PROJECT I� LOCATION I 1 1 t r BLitt PRPOSED 9 111 S \ NIT4RY S 13 EXISTING V.I . P. 1 1 23 -� SANITARY SEWER • 1M UPPER VALLEY 2 1r- DRAINAGE WAY • SANITAA''�� SEWER °' BY OT RS o z z o CORPORATE Q LIMITS A I! JACKSON TOWNSHIP 1 5 2 1 1 1 2 1 M❑ ND 2 ST, 1 • II 2 4 Illeramo ' 4© Sa D 4„, vv 10 25 1 a 3 PROJECT 3 W LOCATION I PRELIMINARY COST ESTIMATE P &V ADDITION 1 IITEM CONTRACT UNIT NO. ITEM UNIT QUANTITY PRICE TOTALS I SANITARY SEWER 1 4" SVC Pipe L.F. 1050 $14.00 $14,700.00 2 8" PVC L.F. 2670 $15.00 $40,050.00 1 3 8 X 4 Wyes EA. 34 $25.00 $850.00 I4 Std. Manholes EA. 10 $1,100.00 $11,000.00 IEstimated Sanitary Sewer e Cost $66,600.00 I Plus 10% Contingency $6,660.00 Subtotal $73,260.00 Plus 25% Engr./Admin. $18,315.00 ITOTAL EST. SANITARY SEWER COSTS $91,575.00 I I I I I 1 3 I f . -... .- . -- I I mkt1 PROPISED 9 I WATERM4,, 0 \ 1 1 13 I 1 , Mai LEER! ES UPPER VALLEY 2 �1 DRAINAGE WAY �� I FUTURE PROPOSED i c„ _ TRUNK WATERMAIN ! '� (c:i I \uz 3 z 1 = ii__ _ __ _ CQRPaRATE LIMITS JACKSON TpwrNSH�IP I _ 5 2 _ - 1 21 1 2 11 1 -_._� MO ND _ ST, 1 ... . ... . — , — , s , .r. , .. , ..... , ..... , ,. . es 4 III 1 1 2L----1-7---T--------- 1 2 1 3 SAND ST, 6 ma , � , ` ill '' ': Ili 10 ._______________________ 125143 ' 'PROJECT 3 'LOCATION J I4 r I I PRELIMINARY COST ESTIMATE • P &V ADDITION I IITEM CONTRACT UNIT NO. ITEM UNIT QUANTITY PRICE TOTALS WATERMAIN 1 6" DIP L.F. 120 $16.00 $1,920.00 2 8" DIP L.F. 3150 $19.00 $59,850.00 I3 Standard Hydrant EA. 11 $1,300.00 $14,300.00 4 6" Gate Valve & Box EA. 11 $350.00 $3,850.00 I5 8" Gate Valve & Box EA. 9 $500.00 $4,500.00 6 1" Corporations EA. 35 $40.00 $1,400.00 7 Curb Stop& Box EA. 35 $100.00 $3,500.00 I 8 1" SVC Pipe L.F. 1100 $11.00 $12,100.00 I9 Fittings LBS. 2755 $2.00 $5,510.00 IEstimated Watermain Cost $106,930.00 Plus 10% Contingency $10,693.00 Subtotal $117,623.00 IPlus 25% Engr./Admin. $29,405.75 TOTAL EST. WATERMAIN COSTS $147,028.75 I I I5 I I I I ilik 4 1 PRSPSSED .... ,_____ 1 1 S II R M S W E R 1 = 1 „I. 1in 1 1 NMI ES 1 ®RQ UPPER VALLEY 271 3 DRAINAGE WAY i U 1Y 1 p Z Z m Q - _ .�_CRRPpRAIT IIMITS (n JACKSpN 7pWNSHIP _ 5 2 1 21 1 2 11 MO ND ST, 1 24 1 2 1 mi1111 1 ' 3 SAND ..',T, 6 10 ,(4 1 25 1 4 3 1 1 PROJECT 3 W ' LOCATION I6 I 1 PRELIMINARY COST ESTIMATE P &V ADDITION I IITEM CONTRACT UNIT NO. ITEM UNIT QUANTITY PRICE TOTALS I STORM 1 SEWER 12" RCP Catch Basin Leads L.F. 194 $16.00 $3,104.00 Ii 2 15" RCP L.F. 272 $18.00 $4,896.00 II3 18" RCP L.F. 228 $25.00 $5,700.00 4 24" RCP L.F. 305 $28.00 $8,540.00 I 5 27" RCP L.F. 160 $34.00 $5,440.00 I 6 Catch Basin EA. 5 $700.00 $3,500.00 7 CB/Manhole EA. 5 $900.00 $4,500.00 I8 48" Manhole EA. 2 $1,100.00 $2,200.00 I9 Curb &Gutter L.F. 5980 $5.25 $31,395.00 Estimated Storm Sewer Cost $69,275.00 Plus 10% Contingency $6,927.50 I Subtotal $76,202.50 Plus 25% Engr./Admin. $19,050.63 ITOTAL EST. STORM SEWER COSTS $95,253.13 I I I 7 I f I PRELIMINARY COST ESTIMATE P &V ADDITION I IITEM CONTRACT UNIT NO. ITEM UNIT QUANTITY PRICE TOTALS ISTREET I1 Bituminous Removal S.Y. 6240 $1.30 $8,112.00 1 2 Common Excavation C.Y. 4210 $3.75 $15,787.50 3 Class 5 TONS 3980 $6.25 $24,875.00 I 4 2331 Base TONS 925 $25.00 $23,125.00 I 5 2341 Wear TONS 925 $26.00 $24,050.00 I 6 Sod S.Y. 6650 $2.50 $16,625.00 IEstimated Roadway Cost $112,574.50 Plus 10% Contingency $11,257.45 Subtotal $123,831.95 IPlus 25% Engr./Admin. $30,957.99 I TOTAL EST. 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Z Q / + + ►•••••••••i t + t + + O sr Bee ►........•f ) ..•.•...•, i❖ •i❖❖• ••• ❖ Z i ••ii . • • t i ' fl: l';:), 1 ov.::-.:::::::::4,:x.x.:+4:::4 . ++4.++++4. < cx *t, :K:ii i f.,•,••iiiiig ++++ + + ; d o� ••,•••••• . ANNNNNNNNM . ......... .. .... .. . + •... f■eine� I-I I I I LI 1 1 1 1 I 1 i�`•"`•lt- .*: . IIIiif i1i11e o:•'.•❖.•..:..' .00❖.❖x.00000000000• _ ►.s�... ..❖•-.❖•••••❖•t -.❖.❖.❖.❖.❖.❖.❖.❖.❖.� •• 11 - ©i11611!1ile pC.- .❖.❖.❖.❖.❖.❖.❖.❖.❖3 1111 t rime' D� .... ►❖.❖�❖.•.❖.❖.❖.❖.❖.❖.• \ 411 Cliff : coNsENT MEMO TO: Dennis R. Kraft, City Administrator 1y v FROM: Mike Huber, Engineering Tech. II SUBJECT: 11th Avenue Storm Sewer Laterals, Project No. 1994-6 DATE: November 30, 1994 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on the 1 lth Avenue Storm Sewer Laterals, Project No. 1994-6. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. ACTION REQUESTED: Offer Resolution No. 4137, A Resolution Accepting Work on the 11th Avenue Storm Sewer Laterals, Project No. 1994-6 and move its adoption. MH/pmp MEM4137 RESOLUTION NO. 4137 A Resolution Accepting Work On The 11th Avenue Storm Sewer Laterals Project No. 1994-6 WHEREAS,pursuant to a written contract signed with the City of Shakopee on May 17, 1994, Kusske Construction Co., Inc. has satisfactorily completed the 11th Avenue Storm Sewer Laterals Project, in accordance with such contract. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of$8,821.39, taking the contractor's receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer PtY'rj SUBJECT: Street Light at County Road 83 and Valley Industrial Boulevard South DATE: November 28, 1994 INTRODUCTION: Attached is Resolution No. 4133, a resolution calling a hearing on the installation of a street light at the intersection of County Road 83 and Valley Industrial Boulevard South, Project No. 1995-4. BACKGROUND: This street light was originally requested by Council Member Dirks, along with the street light at Valley Industrial Boulevard South and Valley Park Drive. The cost estimate from Shakopee Public Utilities for installing this light is attached. Staff estimates the total cost of the project, including administrative costs at $1,100.00. The current Special Assessment Policy allows for assessing street lights 100% to the benefitting properties. ALTERNATIVES: 1. Adopt Resolution No. 4133. 2. Deny Resolution No. 4133. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4133, A Resolution Calling a Hearing on the Installation of a Street Light at the Intersection of County Road 83 and Valley Industrial Boulevard South, Project No. 1995-4 and move its adoption. DMN/pmp MEM4133 ST. LIGHT CO. RD. 83 & VALLEY IND. BLVD. SO. COST ESTIMATE 1 10 ' ST. LIGHT ARM @ $106 . 00 106 . 00 1 250 WATT HPS LUMANAIRE @ $109 . 00 109 . 00 1 250 HPS LAMP @ $ 12 . 00 12 .00 1 PHOTO EYE @ $6 . 00 6 . 00 1 1 KVA 7200 VOLT TRANS . @ $277 . 00 277 . 00 1 CUT OUT 15KV 100 AMP @ $44 . 00 44 . 00 '1 LIGHTNING ARRESTER 10 KV POLE MOUNT @ $28. 00 28.00 6 MAN HOURS @ $35 . 00 210.00 3 TRUCK HOURS #614 @ $35.00 105. 00 TOTAL $897.00 • 'c-, 7- 9'I iYri RESOLUTION NO. 4133 A Resolution Calling A Hearing On The Installation Of A Street Light At The Intersection Of County Road 83 And Valley Industrial Boulevard South Project No. 1995-4 WHEREAS, a cost estimate has been prepared by the Shakopee Public Utilities Commission outlining the City's cost for installing the street light; and WHEREAS,the City Council of Shakopee desires to assess this project. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the installation of a street light at the intersection of County Road 83 and Valley Industrial Boulevard South and assess the abutting and benefitted property for all of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$1,100.00. 2. A public hearing shall be held on such proposed improvements on the 3rd day of January, 1995, at 7:30 P.M. or thereafter, in the Council Chambers of City Hall, at 129 S. Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1995-4 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CONSENT EXPLANATION TO ORDINANCE 390 ORIGINATING DEPARTMENT: Law Department PURPOSE: Repeal the ordinance on water well construction. REMARKS: Since 1990 the State of Minnesota has regulated the construction and licensing relating to water wells, and the sale of property containing wells. M.S.A. 1032 .235-103I . 311. Currently Section 4 .25 adopts by reference the Scott County Ordinance pertaining to well construction and permits. Since the state law supersedes the Scott County ordinance, the Shakopee code is also obsolete. ACTION REQUESTED: Offer Ordinance No. 390, an ordinance repealing Section 4 .25 pertaining to water well construction, and move its adoption. Submitted by: City Attorney ORDINANCE NO. 390, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 4, CONSTRUCTION LICENSING, PERMITS AND REGULATIONS, BY REPEALING SEC. 4 .25, WATER WELL CONSTRUCTION. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - City Code Chapter 4, Construction Licensing, Permits and Regulations, is hereby amended by repealing Section 4 .25, Water Well Construction. Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1994 . [Ord.water well/2] [9-13-94] CONSENT /14/di EXPLANATION TO ORDINANCE 391 ORIGINATING DEPARTMENT: Law Department PURPOSE: Amend the Shakopee ordinance to incorporate the current edition of the Uniform Housing Code. REMARKS: The current City code incorporates the 1988 Uniform Housing Code. The purpose of this ordinance is to incorporate the most recent housing code adopted by the international conference of building officials. The most recent uniform code is the 1991 edition. ACTION REQUESTED: Offer Ordinance No. 391, an ordinance amending Section 4 .40, and move its adoption. Submitted by: City Attorney ORDINANCE NO. 391, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 4, CONSTRUCTION LICENSING, PERMITS AND REGULATIONS, BY REPEALING SEC. 4 .40, HOUSING CODE, AND ADOPTING ONE NEW SECTION, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 4, Construction Licensing, Permits and Regulations, is hereby amended by repealing Sec. 4 .40, Housing Code, and adopting one new section in lieu thereof, which shall read as follows : "SEC. 4 .40 . HOUSING CODE. The Uniform Housing Code, 1988 1991 edition, published by the international conference of building officials, is hereby adopted by reference as though set forth verbatim herein. One copy of said code shall be kept on file in the office of the City Clerk and open to inspection and use by the public. " Note: The rcdlincd language is deleted; the underlined language is inserted. Section 2 - General Provisions . City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 4 . 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1994 . [ORD] CONSENT / Ya_ EXPLANATION TO ORDINANCE 392 ORIGINATING DEPARTMENT: Law Department PURPOSE: Amend the Shakopee ordinances to incorporate the current uniform code pertaining to dangerous buildings, standardize language relating to inspection by the public. REMARKS : The current City code incorporates the 1976 Uniform Code for Abatement of Dangerous Buildings. The purpose of this ordinance is to incorporate the most recent uniform code pertaining to dangerous buildings . The most recent uniform code is the 1991 edition. Section 4 .27 is also amended to standardize the language relating to public access to the code. Note that the housing code ordinance has similar language. ACTION REQUESTED: Offer Ordinance No. 392, an ordinance amending Section 4 . 27, and move its adoption. Submitted by: City Attorney ORDINANCE NO. 392, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 4, CONSTRUCTION LICENSING, PERMITS AND REGULATIONS, BY REPEALING SEC. 4 . 27, DANGEROUS BUILDINGS, AND ADOPTING ONE NEW SECTION, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 4, Construction Licensing, Permits and Regulations, is hereby amended by repealing Sec. 4 . 27, Dangerous Buildings, and adopting one new section in lieu thereof, which shall read as follows: "SEC. 4 .27 . DANGEROUS BUILDINGS. The 197G 1991 Uniform Code for Abatement of Dangerous Buildings is hereby adopted by reference as though set forth verbatim herein. One copy of said code 4s shall be kept on file in the office of the City Clerk and open to inspection and use by the public . " Note: The rcdlincd language is deleted; the underlined language is inserted. Section 2 - General Provisions . City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 4 . 99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1994 . [ORD] CUNE1T l y K EXPLANATION TO ORDINANCE 393 ORIGINATING DEPARTMENT: Law Department PURPOSE: To allow the City Council to set business license application fees in the annual Fee Schedule, rather than by ordinance. REMARKS: City Code Sec. 6 . 02 requires that each business license application be accompanied by an application fee of $5 . 00 . This fee is out of date. The attached ordinance will revise this to allow the City Council to change the fee in its fee schedule resolution, which is revised annually. ACTION REQUESTED: Offer Ordinance No. 393, an ordinance amending City Code Chapter 6, Other Business Regulation and Licensing, Sec. 6 . 02, Applications, by repealing Subd. 2, Fee, and adopting one new subdivision in lieu thereof, and move its adoption. Submitted by: 441, t! . �, City Att.rney [2ORD] ORDINANCE NO. 393 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 6, OTHER BUSINESS REGULATION AND LICENSING, SEC. 6 . 02, APPLICATIONS, BY REPEALING SUBD. 2, FEE, AND ADOPTING ONE NEW SUBDIVISION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 6, Other Business Regulation and Licensing, Sec. 6 . 02, Applications, is hereby amended by repealing Subd. 2, Fee, and adopting one new subdivision in lieu thereof, which shall read as follows : "SEC. 6 .02 . APPLICATIONS. Subd. 2 . Fee. All initial applications shall be accompanied by a payment of a oinglc $5 . 00 fee as prescribed by the most recent fee resolution to cover the cost of investigation as herein provided. " Note : The rcdlincd language is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 6 . 99, Violation a Misdemeanor or Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: ,L /J City Attorney Published in the Shakopee Valley NTws on the day of , 1994 . [2ORD] S /3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Canceling Debt Service Levies For 1994/95 DATE: December 6, 1994 Introduction Resolution No. 4119 cancels debt service levies and transfers funds from the General Fund in lieu of the levies. Background Attached is Resolution No. 4119 canceling service levies for payable in 1995 and making an irrevocable transfer from the General Fund to various debt service funds in 1994 in lieu of the 1994/95 debt service levy. This is the same course of action Council took last year. The actual tax levy for the transferred amount would be made as a General Fund tax levy for pay 1995 to replace the funds transferred out of the general fund in 1994. The General Fund budget would show a surplus in 1995 to the extent that the "debt service levy" would be greater that the actual General Fund 1995 Budget deficit. Alternatives 1. Adopt Resolution No. 4119. 2. Levy taxes as debt service levy for 1994/95 as opposed to general fund levy. Recommendation Alternative number 1. Action Offer Resolution No. 4119 A Resolution Canceling Debt Service Levies For 1994/95, and move its adoption. RESOLUTION NO. 4119 A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR 1994/95 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are canceled: 1986B Improvement Bonds $ 32,092 1988A Improvement Bonds 17,332 1990A Improvement Bonds 137,729 1991A Improvement Bonds 39,086 1992A Improvement Bonds 33,747 BE IT FURTHER RESOLVED, that the following irrevocable transfers are made from the General Fund to the respective debt service funds in 1993: 1986B Improvement Bonds $ 32,092 1990A Improvement Bonds 137,729 1991A Improvement Bonds 39,086 1992A Improvement Bonds 33,747 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1994. Mayor of the City of Shakopee ATTEST: Approved as to form City Clerk City Attorney TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Fuel Tank Release Follow Up Investigation DATE: December 1, 1994 This is a update from the last time received information on the follow up investigation on the fuel tank release. Council action last time was; Move to authorize staff to proceed with the low quotation for consultant services for remedial investigation of petroleum releases after receiving a combined project quotation from Braun Intertec and to authorize the appropriate city officials to execute contracts for the same. The cost figures at that time were about 6 to 8 thousand dollars. Based on further contact with MPCA, the wells to be installed will not be immediately closed but cased and left open for period of time for monitoring. As a result, the cost has changed. Staff has proceeded under the previous Council action with the quotation from Applied Engineering in the estimated amount of $10,548 plus allowances for additional drilling and monitoring costs that may be incurred. L