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HomeMy WebLinkAbout02/04/1997 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 4, 1997 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1] Roll Call at 7:00 P.M. 2] Approval of Agenda A] Consent Items - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be a opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 3] Liaison Reports from Councilmembers 4] Mayor's Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS *6] Approval of Minutes: January 7, 1997 *7] Approve Bills in the Amount of$298,018.75 8] Communications A. Planning Commission request to delay considering restructuring of the Economic Development Authority which is set for 2/6 at 5:00 p.m. 9] Public Hearings 10] Recommendations from Boards and Commissions A.. Stone Meadow Planned Unit Development No. 11 located east of Highway 169, north of the bypass, and west of Tahpah Park - Ord. No. 473 - reconsideration B. Rezoning from R-1C to R-2 for property located south of 3rd Ave. and east of Adams Street - Ord. No. 476 C. Rezoning from B-1 to R-2 for property located north of Bluff Ave and east of Naumkeag Street - Ord. No. 477 D. Shenandoah Place Planned Unit Development No. 10 located south of Eastway Ave. extended and west of Shenandoah Dr. extended - Ord. 469 - tabled 1/7/97 TENTATIVE AGENDA February 4, 1997 Page -2- 11] General Business A] Engineering 1. Authorization of Lead Person Positions in Public Works Department - Res. No. 4611 2. Approving Feasibility Study and Setting Public Hearing on Improvements to Vierling Drive from Presidential Lane to CR-69 (old TH-169)Project No. 1997-1, Res. 4609 3. 1994 Sidewalk Replacement, Project No. 1994-3 4. Accepting Work on CR-16 Improvements, Project No. 1994-11 - Res. No. 4612 B] Police and Fire *1. Police Liaison and Educational Services Agreement - DARE Tax C] Park and Recreation 1. Family Net Office Space D] Community Development *1. Initiating Vacation of Lewis St. North of 1st Avenue - Res. No. 4595 2. Amending Res. No. 4362, Vacating Alley in Market Place 2nd - Res. No. 4603 *3. Amending Res. No. 4451, Approving Orchard Park Third - Res. No. 4613 E] General Administration 1. Professional Assistance for Salary Study *2. Reduction of Letter of Credit for Prairie Village 3. Nominations to Boards and Commissions 4. CIP Policy Guidelines and Procedures 12] Other Business 13] Recess for executive session to discuss labor negotiations and matters permitted under attorney-client privilege 14] Re-convene 15] Adjourn to Thursday, February 6, 1997 at 5:00 P.M. TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 4, 1997 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1] Roll Call at 7:00 P.M. 2] Approval of Agenda A] Consent Items - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be a opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 3] Liaison Reports from Councilmembers 4] Mayor's Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS *6] Approval of Minutes: January 7, 1997 *7] Approve Bills in the Amount of$298,018.75 8] Communications A. Planning Commission request to delay considering restructuring of the Economic Development Authority which is set for 2/6 at 5:00 p.m. 9] Public Hearings 10] Recommendations from Boards and Commissions A.. Stone Meadow Planned Unit Development No. 11 located east of Highway 169, north of the bypass, and west of Tahpah Park- Ord. No. 473 - reconsideration B. Rezoning from R-1C to R-2 for property located south of 3rd Ave. and east of Adams Street- Ord. No. 476 C. Rezoning from B-1 to R-2 for property located north of Bluff Ave and east of Naumkeag Street - Ord. No. 477 D. Shenandoah Place Planned Unit Development No. 10 located south of Eastway Ave. extended and west of Shenandoah Dr. extended - Ord. 469 -tabled 1/7/97 TENTATIVE AGENDA February 4, 1997 Page -2- 11] General Business A] Engineering 1. Authorization of Lead Person Positions in Public Works Department - Res. No. 4611 2. Approving Feasibility Study and Setting Public Hearing on Improvements to Vierling Drive from Presidential Lane to CR-69 (old TH-169)Project No. 1997-1, Res. 4609 3. 1994 Sidewalk Replacement, Project No. 1994-3 4. Accepting Work on CR-16 Improvements, Project No. 1994-11 - Res. No. 4612 B] Police and Fire *1. Police Liaison and Educational Services Agreement - DARE Tax C] Park and Recreation 1. Family Net Office Space D] Community Development *1. Initiating Vacation of Lewis St. North of 1st Avenue - Res. No. 4595 2. Amending Res. No. 4362, Vacating Alley in Market Place 2nd - Res. No. 4603 *3. Amending Res. No. 4451, Approving Orchard Park Third - Res. No. 4613 E] General Administration 1. Professional Assistance for Salary Study *2. Reduction of Letter of Credit for Prairie Village 3. Nominations to Boards and Commissions 4. CIP Policy Guidelines and Procedures 12] Other Business 13] Recess for executive session to discuss labor negotiations and matters permitted under attorney-client privilege 14] Re-convene 15] Adjourn to Thursday, February 6, 1997 at 5:00 P.M. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 7, 1997 Mayor Henderson called the meeting to order at 7:01 P.M. with Councilmembers Jane DuBois, Burl Zorn, Robert Sweeney, and Cletus Link present. Also present: Mark McNeill, City Administrator;R. Michael Leek Community Development Director;Bruce Loney, City Engineer/Public Works Director; Gregg Voxland, Finance Director; Judith S. Cox, City Clerk; and Jim Thomson, City Attorney. Mayor Henderson explained that the Councilmembers are being asked to consider a limited consent agenda . He explained that proposed consent items will be marked with an asterisk and at- - the time of approval of the agenda a brief description will be given as well as the opportunity for any discussion. The following items were deleted from the agenda : 11B-1)Part II Minnesota Investment Fund Application on Behalf of ADC and 11B-2) Waiver of Fees for Non-profit and Religious Organizations. Link/Zorn moved to approve the agenda as modified. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Henderson had nothing to report. Mayor Henderson recognized Commissioner Bannerman's presence and asked if there was anyone present in the audience who wished to address the City Council on any item not on the agenda. There was no response. Zorn/Sweeney moved to approve the December 3rd and 9th, 1996 minutes. Motion carried unanimously. DuBois/Link moved to approve bills in the amount of$486,572.25. Motion carried unanimously. Sweeney/Zorn moved to remove discussion of the Planned Unit Development for Shenandoah Place from the table. Motion carried unanimously. Mr. Leek explained that the PUD would include single family and multi-family dwellings and a total site area of 39.9 acres which is zoned Urban Residential (R-1B) He said there is a maximum gross density of 5.2 dwelling units per acre for the project. The townhome portion of the project has a density of 7.39 dwelling units per acre. There are 47 single family residential lots in the northern section, 156 townhome units in the southern section proposed. Mr. Leek explained that these two sections are split by the drainage area. The issue is whether or not to allow portions of the drainageway to be included in area calculated as open space. He recommended a minimum of twenty(20) percent of the land area for open space. Official Proceedings of the January 7, 1997 Shakopee City Council Page -2- A discussion ensued regarding the drainageway and the 20 percent open space requirement. Paul Bilotta, Parsons/Brinkerhoff, approached the podium and explained that the reason for the roadway to the south is to connect the residential portion. The roadway is not connecting to the west because this area remains industrial. He said property related to the connection has not been rezoned to match the Comprehensive Plan but will be done soon. He said there is a net density of 5.68 units per acre compared to Prairie Bend at 5.75 units per acre. The requirements for this area under a PUD are between 5-6.25 units per acre net density. He said acreage to this point has been calculated at 5.39 acres or 13.5 percent of the project area and the drainageway and ponding account for approximately 17 percent of the project area. He said the confusion is due to the range of 5-20 percent requirement for open space, adding that this makes it difficult for staff to make recommendations. He also said that the low income housing language is an area which may need to be changed to affordable housing. He said the most frequently asked question has been what type of parks and recreation improvements correspond to the level of diminuation in the open space requirement. Mr. Bilotta explained that the developer chose not to burden the homeowner association with the liability of adding playground equipment. He said the developer does plan to make improvements and do some landscaping, however it is unknown as to how much the improvements would correspond to diminuation of open space from the 20 percent requirement. Mr. Bilotta discussed impervious areas and said that staff had read the ordinance correctly but questioned the intent of the code, adding that the interpretation can take on an engineering perspective or a planning perspective. He said that impervious surface is not clearly defined. In a discussion regarding parking Mr. Bilotta said there are 593 parking spaces in the garages and the driveways in addition to 30 off street parking spaces. The private driveways will be 28 feet (wider than usual) which has been calculated to include 255 parking spaces. In the multi-family area this will total 878 parking spaces and 312 would be required. A discussion ensued relating to going back to 1988 Council discussions and ordinances that don't apply. Mr. Bilotta explained that the new definition of impervious surface added extra acres and requirements and he wanted to see if this was consistent with the intent and/or the definition. A discussion ensued regarding the 20 percent open space requirement and pervious and impervious surfaces. Esthetics, livability, and quality of space were noted concerns. Mr. Thomson said that open space is defined in the PUD as "A landscaped area or areas available for the common use of the residents or occupants of the buildings within the PUD. Open space does not include any impervious surface area." • Official Proceedings of the January 7, 1997 Shakopee City Council Page -3- Mr. Bilotta said it is difficult for the developer to come back with a proposal (to meet the open space requirements)because there is no absolute percentage requirement and asked for direction . Mr. Leek said the Planning Commission was concerned about the number of units and the manner in which they were placed on the southern section and how the recreation needs would be served for that area. He suggested that the developer look at the market the units will serve and identify the recreation amenities that would serve that market to come up with a proposal. Thomas Bisch, Heritage Development, approached the podium. He explained that the density matches Prairie Bend, an approved subdivision. He said under a contract the land won't close until governmental approval is granted to the developer and that the 1988 document holds because Mr. Scherber holds the land until closing. He said that if Heritage Development backs out of the purchase based on governmental approval not being granted because the drainageway is not counted as open space, Mr. Scherber will have a case against the City of Shakopee. Mr. Bisch said that upon closing he will be assessed $122,000 for the drainageway and that there is a benefit issue to be resolved. He said that the Southerly portion of the property has bedrock 6/10' below the surface and this is the reason multi-family was chosen for this particular piece of property. Mr. Bisch said they have tried to emphasize the need for quality open space but ponding requirements, the bedrock condition, the drainageway, and the trail are all hardships on the project itself. He said these are entry level market homes that look very dense but are not unusual for this type of building. In response to a question as to the type of the buyers for the market, Mr. Bisch said that single professional, single parent and some senior citizens are the typical buyers. He said if the open space requirement remains at 20 percent it would take off 24 units or approximately 2 acres and asked for some direction in coming back with a proposal. It was suggested that Mr. Bisch present the Planning Department with something that Mr. Leek would feel comfortable recommending to the Council in order to reduce the 20 percent requirement. Mr. Leek explained that the 20 percent requirement has come up frequently due to the number of townhouse proposals. He said that while 20 percent seems to be high, this can be achieved without having any apparently usable and accessible open space for the residents. He added that the Planning Commission has been trying to refine further the definition of open space in the PUD. A discussion ensued regarding the flexibility to grant credits, hardships, and addressing PUDs on a case by case basis. Sweeney/Zorn moved to approve the PUD for Shenandoah Place subject to the conditions set by the Planning Commission. Official Proceedings of the January 7, 1997 Shakopee City Council Page -4- Mr. Thomson stated that based upon what is presented tonight, without any deviation from the 20% open space requirement, the applicant may prefer that the PUD be tabled in order that he can come back with another proposal for Council consideration. Mr. Bisch indicated that he would like the matter tabled. Sweeney/Zorn moved to table the Shenandoah Place PUD, at the request of the applicant. Motion carried unanimously. A recess was taken at 8:34 P.M. The meeting re-convened at 8:49 P.M. Sweeney/Zorn offered Ordinance No. 470, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 11, Zoning, To Add Over-Size Accessory Structures As A conditional Use In The Old Shakopee (R-1C)Zone; And To Add Standards For Granting A Conditional Use Permit For Over-Size Accessory Structures In The Old Shakopee(R-1C)Zone, and moved its adoption. A discussion ensued regarding adding an additional requirement that the materials be compatible with neighboring properties. Zorn/Sweeney moved to amend the Ordinance, adding the words "and neighboring properties". Motion carried unanimously. Motion carried unanimously on Ord. No. 470, as amended. DuBois/Zorn offered Resolution No. 4596, A Resolution of the City of Shakopee The Suburban Transit Association (STA)Joint And Cooperative Agreement, and moved its adoption. Motion carried unanimously. Mr. Leek explained that the contract with Terry Krominga for electrical inspections expires December 31, 1996 . He said there are no changes in the new contract and added that as of December 19, 1996 the City spent approximately $38,000 for electrical inspections and said this amount is growing each year. Link/DuBois moved to authorize the appropriate City officials to execute the electrical contract with Terry Krominga for the year 1997. A discussion ensued regarding the amount of money spent for electrical inspections and hiring an inspector for approximately $40,000-$50,000. Mr. McNeill said monitoring the advantage of hiring is a good idea. However, he said taking into consideration the salary, benefits and coverage for holidays and/or vacations does have its advantages with a contracted employee. Motion carried unanimously. Official Proceedings of the January 7, 1997 Shakopee City Council Page -5- Sweeney/Zorn offered Ordinance No. 471, An Ordinance Placing A Moratorium On The Siting Of Sexually Oriented Businesses Within The City Of Shakopee And Directing A Study To Be Conducted, and moved its adoption. Motion carried unanimously. Councilor Sweeney noted that this is a moratorium during which the City Attorney will review other ordinances and prepare an ordinance appropriate for the City of Shakopee. In addition the moratorium will be in effect for one year. Mr. Loney explained that a higher contingency amount to cover additional work done with the 1996 Street Reconstruction Project requires Council approval. He said they are currently at the previously approved 5% contingency amount and in order to complete the project an increase of 8.5% above the original contract is requested (this is an addition of 3.5% above the original 5%). Zorn/Link moved to approve the 8.5% contingency amount for the 1996 Street Reconstruction Project No. 1996-2. Motion carried unanimously. Mr. Loney explained that it is necessary to acquire easements for the Trunk Sewer to serve Prairie Village and French Trace and for a quick take condemnation. He said the attorney working on the condemnation has recommended approval of the resolution accepting the appraisals. Zorn/Sweeney Offered Resolution No. 4599, A Resolution Accepting Appraisal Report Prepared By Peter J. Patchin& Associates, Inc. Of Four Undeveloped Parcels of Land Lying South of The Highway#101 By-pass And East Of County Road 17 SS-H Trunk Sewer Project No.'s 1996-6 And 1996-9, and moved its adoption. A discussion ensued regarding the appraised value of the overall land. In response to a question as to why the easement was reduced, Mr. Loney explained that the reduction of an easement versus paying full value of the land is based on the appraiser's judgment that the taking of the land is not within a building area and is not a full taking of the land. Mr. Loney explained that the easements were located to have the least impact on the parcels, that they follow along zoning differentiations and that the locations were worked on with the input from property owners. Motion carried unanimously. Mr. Loney explained that six property owners have signed and executed agreements for an assessment reduction of$3,000 per system or to a minimum of $6,000 total assessment. He asked for adoption of Resolution No. 4594 and the authorization to execute the assessment reduction agreements. Cncl. DuBois stated she would be abstaining from discussion and voting on this issue. Official Proceedings of the January 7, 1997 Shakopee City Council Page -6- Sweeney/Zorn offered Resolution No. 4594, A Resolution Amending Resolution No. 4567 Adopting Assessments For County Road 16 Sanitary Sewer And Water Services, Between County Road 17 And County 83 Project No. 1994-11, and moved its adoption. Motion carried 4-0 with Cncl. DuBois abstaining. Sweeney/Link moved to authorize the appropriate City officials to execute the assessment reduction agreements that have been signed by property owners on Project No. 1994-11. Motion carried 4-0 with Cncl. DuBois abstaining. Cncl DuBois stated that she would be abstaining from discussion and voting on the request to release existing easement areas within the Samantha Woods subdivision. Sweeney/Zorn moved to authorize the appropriate City staff to execute the necessary documents to release those easement areas that have been recorded by Document Number's 145112, 202525, and 202527, that are no longer needed within the Samantha Woods subdivision. Motion carried 4-0 with Cncl DuBois abstaining. Mr. Loney recommended delaying the street reconstruction for one year due to the Courthouse expansion and the impact of the realignment or changes of the streets. He said there have been a number of overlay projects since 1980. An advantage of doing a street overlay is that six times as many streets can be improved for the same cost(as a street reconstruction). In addition, more streets through a larger area of Shakopee can be improved, extending the pavement life to 15-20 years. The City has budgeted $300,000 tax levy amount for street reconstruction of pavements. The Pavement Preservation account in the street division has $100,000 budgeted in the 1997. In addition, a decision was made to take the maximum state aid maintenance allocation of approximately $100,000 a year and put this money into the CIF Fund for future projects. Mr. Loney recommended looking at a larger street overlay program rather than a total reconstruction. A discussion ensued regarding funding sources and assessing 25% of the overlay to property owners. A recommendation was made to defer discussion to a work session. Zorn/Sweeney moved to direct staff to proceed with a larger street overlay project for 1997. Motion carried unanimously. Sweeney/DuBois moved to defer discussion of funding and special assessments for the street overlay project to a work session. Motion carried unanimously. A recess was taken at 9:45 P.M. The meeting re-convened at 9:53 P.M. Ms. Cox explained that a designation must be made naming the official newspaper to publish legal matters required by law and said that staff has recommended the Shakopee Valley News as the official newspaper. Official Proceedings of the January 7, 1997 Shakopee City Council Page -7- A discussion ensued regarding the charges for legal publications and why there is a difference in the bids received by the County and the amount quoted the City. It was suggested that the designation by tabled until there is further discussion with the Valley News as to why the cost is so high. Zorn/DuBois moved to table designating the official newspaper for 1997. Motion carried unanimously. Sweeney/DuBois moved to continue the current designation of the Shakopee Valley News as the City's official newspaper until such time as action is taken on a designation for 1997. Motion carried unanimously. Sweeney/Link moved to authorize the appropriate City officials to release the letter of credit for public improvements for Milwaukee Manor 2nd Addition, noting that public improvements are now completed. Motion carried unanimously. Mayor Henderson recommended that all Councilmembers continue in their current liaison appointments, including Cncls. Zorn and Link on the EDA. He also recommended that Cncl.Zorn continue as Chair. Zorn/Sweeney moved to accept the recommendations of the Mayor for liaison appointments for 1997. Motion carried unanimously. Shakopee Public Utilities Commission - Cncl.Sweeney Murphy's Landing- Cncl.Link I.S.D. 720 - Cncl.DuBois Scott County Board of Commissioners - Cncls. Sweeney and Zorn Shakopee Convention and Visitors Bureau - Cncl.DuBois Association of Metropolitan Municipalities (and alternate) - Cncl.Zorn(alternate Cncl.DuBois) Suburban Rate Authority (and alternate) - Cncl.Sweeney(alternate Cncl.Link) Acting Mayor to fulfill the duties of Mayor in his absence- Cncl.Sweeney Zorn/DuBois offered Resolution No. 4598, A Resolution Designating Director And Alternate Director To Suburban Rate Authority, and moved its adoption. Motion carried unanimously. Mr. Voxiand stated that the biggest change in the International City/County Managers Association(ICMA) deferred compensation plan of the city is allowing assets to be placed into a trust, shielding it from the general creditors. Sweeney/DuBois offered Resolution No. 4591, A Resolution Amending The International City Managers Association Deferred Compensation Plan, and moved its adoption. Motion carried unanimously. Official Proceedings of the January 7, 1997 Shakopee Valley News Page -8- Zorn/DuBois offered Resolution No. 4592, A Resolution Amending The United States Conference Of Mayors Deferred Compensation Plan, and moved its adoption. Motion carried unanimously. Mr. Voxland explained that the Workers Compensation policy for the city is up for renewal. The renewal quote was received and he has executed the renewal with the same terms as last year, with a $500 deductible on medical coverage. The premium deposit increased due to more employees and a larger wage base. Zorn/Sweeney moved to affirm the renewal of the workers compensation with the League of Cities Insurance Trust for a deposit premium of$88,125 and a $500 medical deductible. Motion carried unanimously. DuBois/Link offered Resolution No. 4600, A Resolution Apportioning Special Assessments Among New Parcels Created As A Result Of The Platting Of Prairie Village 1st Addition, and moved its adoption. Motion carried unanimously. Mr. McNeill explained that Council is being asked to adopt a job description for the Payroll/Benefits Coordinator position, to amend the 1996 Pay Plan for that position, and to make an appointment to that position at 73 points, noting that Ms. Remer's pay would remain frozen with these points, unless the 1997 cost of living adjustment is 1.8% or more. He recommended Ms. Remer be appointed to this position effective December 18th, 1996. Link/Zorn moved to adopt the job description for the Payroll/Benefits Coordinator. (CC Document No. 248) Motion carried unanimously. DuBois/Zorn offered Resolution No. 4602, A Resolution Amending Resolution No. 4368, Which Amends The 1996 Pay Schedule For The Assistant To The City Administrator, Economic Development Coordinator, and Payroll/Benefits Coordinator Positions, and moved its adoption. Motion carried unanimously. Zorn/Link moved to appoint Marilyn Remer to the position of Payroll/Benefits Coordinator, effective December 18, 1996. Motion carried unanimously. Mr. McNeill explained that the pay plan for the previously approved Assistant to the Administrator and the Economic Development Coordinator positions must be amended by resolution and noted that there were included in the previous Resolution No. 4602. No additional action was required. Mr. McNeill said that routine items placed on a consent agenda will allow time for discussing issues that need more time. Mayor Henderson explained that consent items will be reviewed and comments and questions allowed. Official Proceedings of the January 7, 1997 Shakopee City Council Page -9- Zorn/DuBois moved to adopt the meeting procedures, including the provision of a consent agenda, for 1997. (Outlined in City Clerk's Document No. 249) Motion carried unanimously. Mr. McNeill requested the adoption of a policy that would provide recognition plaques for employees who honorably separate from the City, either through retirement or resignation, and who have 20 or more years of service. A plaque value of$45.00 was suggested with funding to come from the department budget of the retiring employee. Zorn/Link moved to authorize the presentation of plaques to employees of the City of Shakopee who have served 20 or more years, and who honorably separate due to resignation or retirement; and, also to board and commission members who have served 20 years. Motion carried unanimously. Sweeney/DuBois offered Resolution No. 4597, A Resolution Of The City Of Shakopee, Minnesota, Designating The Acting City Administrator, and moved its adoption. Motion carried unanimously. Sweeney/Zorn offered Resolution No. 4601, A Resolution of the City of Shakopee, Minnesota, Designating An Acting City Clerk, and moved its adoption. Motion carried unanimously. Mr. McNeil recommended deferring discussion of the 1997 non union employees cost of living adjustment until after the closed session. A recess was taken at 10:15 P.M. to be followed by an executive session for the purpose of discussing labor negotiations and pending litigation. Mayor Henderson re-convened the meeting at 11:24 P.M. and stated that no action was taken during the executive session. Sweeney/Zorn moved to table the 1997 Non-Union Pay Plan. Motion carried unanimously. Zorn/Link moved to adjourn to Tuesday, November 21, 1997 at 7:00 P.M. Motion carried unanimously. The meeting adjourned at 11:25 P.M. 430A- j• dith S. Cox City Clerk Esther TenEyck Recording Secretary 7710 C E" CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator • FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: January 30, 1997 Introduction and Background Attached is a print out showing the division budget status for 1996 based on data entered as of 01/30/97 . Also attached is -a regular council bill list for invoices processed to date for council approval . In the bill list is a check to St . Francis Regional Med. Center in the amount of $71, 767. 06 which is reimbursement of over-sizing costs for storm drainage lines per developers agreement as approved by council pursuant to previous Public Works Director. Also, not on the bill list but to be paid by electronic transfer is routine debt service payments to Norwest Bank in the amount of $2, 032, 287 .50 as provided for in the documents executed when the bonds were issued. Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191-XXX) and Blocks 3&4 (code 9439-xxx) in the amount of $7, 704 . 87. Action Requested Move to approve the bills in the amount of $298, 018 . 75. CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 12/31/96 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 83,090 2,886 69,978 84 12 CITY ADMINISTRATOR 232,160 13,716 199,016 86 13 CITY CLERK 132,040 12,714 121,082 92 15 FINANCE 307,410 28,005 288,581 94 16 LEGAL COUNSEL 260,030 23,965 213,430 82 17 COMMUNITY DEVELOPMENT 472,930 47,794 330,286 70 18 GENERAL GOVERNMENT BUILDINGS 132,510 17,396 134,813 102 31 POLICE 1,608,500 193,867 1,564,203 97 32 FIRE 427,490 43,242 390,046 91 33 INSPECTION-BLDG-PLMBG-HTG 228,930 28,607 229,211 100 41 ENGINEERING 411,460 58,004 365,685 89 42 STREET MAINTENANCE 805,320 136,562 651,194 81 44 SHOP 116,650 16,841 105,934 91 46 PARK MAINTENANCE 304,660 29,109 308,677 101 91 UNALLOCATED 794,899 194,233 466,119 59 TOTAL GENERAL FUND 6,318,079 846,941 5,438,254 86 17 COMMUNITY DEVELOPMENT 463,400 91,729 457,686 99 TOTAL TRANSIT 463,400 91,729 457,686 99 ri - RS 04a H H H H H H H H H H H HHHH H 0 0 0 0 0 X (24W 0W n,X Z 0 Z Cil U H co al O H N ro Tr Tr Tr Tr in 0 H N N N N a0 M c0 N c0 co in U) H 01 p Z 01 N N U) Ln U) N N O I N N N N N N M H N cc0 0 0 0000MMMM 0 a1 H ON U) U) O M m O O O M M a) O 0000 O H al HH H N H CO M 0 H 0 co c0 O H LL H H H H In H N H 0 0000 NH M H HH H H N HH H H M M HH O IQ N N N N ill a' N d' N N N M CO N M M M M m N N M I I I I I i i V'' d' i �i'ci cl. 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M Ul S N M N N M a0 H M H t? t? N a0 H V)• 0) Ul H C)- trr t? t? t/l- N M t? t/} 01 N 0) 01 H co U] F F o U U M h W 80 H H IJ W at H H F F z E F w a w H H w w z 3 E u ,a o H � H Z Z a CO In a 4 yat C Cu HH Hrfl 0 z �� HZ U) F 0 ill 4 O En 0 El zCL1 4 4 4 CI IX 01 r H 0 u.W 0 0 U)0 U F U) 0 U) H w U] to fY a W w X H w Ul Ul 01 0 H 0 0 0 0 0 U 0 H H N M V' Ve H M W Ul V' 0 H H w Ve de w N N N N CO a H it 4t 1t it 4k It It It 3t 3t It it U 0 , G. C*. Cr. Cr. Cr. Cr, w w Cr. G. CU fr. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Members Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Restructuring of EDA DATE: January 31, 1997 INTRODUCTION: At its January 23, 1997, meeting the Planning Commission passed a motion directing that it's desire that the City Council delay considering restructuring of the EDA until there is an opportunity to evaluate the impact of doing so under the City's Comprehensive Plan, specifically the statement found in Volume II, General Management and Implementation, Goal 2, which reads as follows; "Build civic commitment and pride by maximizing opportunities for meaningful citizen involvement in the decision-making process." ACTION REQUESTED: No specific action is requested. •-i =raa c.«,.•.=rt.Gaaa`{Gui O ?..ICMVLiv 11J.til23379310 PAGE 2/5 /Oft MEMORANDUM TO: Mark McNeilI FROM: Jim Thomson DATE: January 31, 1997 RE: Reconsideration of Stone Meadow Planned Unit Development Attached is a copy of my memo to Judy Cox regarding the general procedures for motions for reconsideration. In the memo I conclude that a motion to suspend the rules needs to be made prior to the Stone Meadow matter being reconsidered by the Council at the February 4th!netting �. ___ ..�.3d Lam. "I move. to suspend the YI1lPC The appropriate motion for a counc E imen _' e _..p. m- regarding the time period ualsg which a motion for reconsideration may be made." If that motion passes, the motion for reconsideration would be in order. .737117212 sH155-23 1-1 £GJJ(=J110 PAGE 3/5 • V' MEMORANDUM TO: Judy Cox FROM: Jim Thomson DATE: January 31, 1997 RE: Motions for Reconsideration We have discussed when motions for reconsideration can be made. I am enclosing the excerpt from the latest edition of Robert's Rules of Order dealing with the time limits for making such motion.o�^� y[oa'b' e i tares that sen inn that last one day, a motion to reconsider can be a tAaVt�Vn. R<V V V��iY Rules SLQLI,J in Jsy ,e rsriv �,•.. , �...:r t�b•ast T79 vf'�Qc:Si'3�i�that ?:�4i made only on the same day on which the vote to b�-:reconsid�_e,. -- e - more than one day,the motion can be made only on the next day that a business meeting of the body is held. A "session" of the city council ends when the meeting is finally adjourned. If the meeting is adjourned to another date and time, then the session of the city- In i -In those situations, a motion to reconsider can be made on the date to which the city council meeting is adjourned. An n might helpful to you. If a meeting of the city council is called to order and (all example be _.. p adjourned on the same day, a motion for reconsideration . E a ,c ,. i;cn atthai.be made at that meeting. If a city council meeting is called to order and business is discussed, r.,,_ct__-°g is adjourned to another day, the motion to reconsider may be made on that day, Applying Robert's Rules to the Stone Meadow Planned Unit Development application results in following: The matter was considered by the cityat '" e n9 the ng: council itsEF.-2,'7-ion That session was adjourned to January 28, 1997, If a motion for reconsideration was going to be made, it should have been made at the January 28, 1997, meeting- ' Meadow matter at its February 1997, meeting Tie council may still reconsider 7i7Y--• '33TC3.s'. 4, �,nri city --- if a _o tion is passed to suspend the rule regarding the timing and aki F = £ reconsideration. (I am also enclosing the excerpt from Robert's Rules that allows a body to adopt a motion to suspend the rules-) I hope that this clarifies, not confuses, this issue. cc: Mr. Mark McNeill JJT117212 SH15S-23 /a CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Reconsideration of Stone Meadow Planned Unit Development DATE: February 4, 1997 DISCUSSION On January 21, 1997, the City Council reviewed a request to rezone property north of the Shakopee Bypass and west of Tahpah Park from Urban Residential (R-1B)to Planned Unit Development (PUD). A motion to approve the request was offered and seconded. However, the motion to approve the request failed with a 3-2 vote (a 4-1 vote was necessary for approval). One of the Councilors that voted against the rezoning has requested that this item be placed on the February 4, 1997, agenda for reconsideration. Please find attached, for your reference, a copy of the memorandum that was distributed as part of the January 21, 1997, City Council agenda packet. ulie Klima Planner I i:\commdev\cc\1997\cc0204\stmdw.doc CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Stone Meadow Planned Unit Development DATE: January 21, 1997 DISCUSSION: Residential Development, Inc. has submitted an application for approval of Stone Meadow Planned Unit Development(PUD). The subject site is located west of Tahpah Park and north of the Shakopee Bypass, and is zoned Urban Residential(R-1B). The PUD proposes the construction of multi-family dwellings. The total site area is 39.244 acres. A copy of the January 9, 1997, memoranda to the Planning Commission has been attached for your reference. At its January 9, 1997,the Planning Commission recommended approval of the PUD to the City Council, subject to the conditions provided in the memoranda. AL 1'hRNATIVES: 1. Approve Stone Meadow Planned Unit Development, subject to conditions. 2. Do not approve Stone Meadow Planned Unit Development' 3. Table action on this item, and request additional information from staff and/or the applicant. PLANNING COMMISSION RECOMMENDATION: The Planning Commission has recommended the approval of Stone Meadow Planned Unit Development(Alternative No. 1). • ACTION REQUESTED: Offer Ordinance No. 473, and move its approval. / 41* i /Julie Klima i:\commdev\c61997\cc0121\pudstmw.doc Planner I ORDINANCE NO. 473 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND COMMONLY KNOWN AS THE PROPERTY WEST OF TAHPAH PARK AND NORTH OF THE SHAKOPEE BYPASS, FROM URBAN RESIDENTIAL (R-1B) TO PLANNED UNIT DEVELOPMENT OVERLAY ZONE NO. 11. WHEREAS, Residential Development, Inc. and the owner of the land described on Exhibit A, commonly known as the property west of Tahpah Park and north of the Shakopee Bypass, has submitted an application requesting rezoning from Urban Residential (R-1B) to Planned Unit Development Overlay Zone No. 11; and WHEREAS, notices were duly sent and posted, and a public hearing held on November 7, 1996, and continued on December 5, 1996, and January 9, 1997, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning request to the City Council. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA HEREBY ORDAINS; Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning land described on Exhibit A, commonly known as the property west of Tahpah Park and north of the Shakopee Bypass, from Urban Residential (R-1B)to Planned Unit Development Overlay Zone No. 11. Section 2 - That all provisions of City Code Chapter 11, Zoning, shall apply to this zone, except as modified below; Section 3 - The following procedural actions must be taken: 1. The perpetual maintenance of all open space/outlot areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 2. The Planned Unit Development shall provide a minimum of twenty (20) percent (7.85 acres) of open space. Open space shall be common areas that can be accessed and utilized by all residents of the development. 3. Townhome construction is allowed on the subject site. These dwelling units shall be constructed with a minimum of two (2) and a maximum of eight (8) units per structure. 4. The maximum density allowed for the project is 6.04 dwelling units per acre, excluding right-of-way. 5. Guest parking areas shall be constructed in accordance with the requirements of the Shakopee City Code. 6. As part of the preliminary plat application submittals, the applicant is required to submit a storm water management plan. The ponding areas shown on the PUD drawings submitted are approved, only if they are sized appropriately to meet these requirements. 7. Prior to the preliminary plat submittals, the alignment for Vierling Drive shall be reviewed with staff to determine if the west end needs to be revised. 8. Storm water trunk charges will be paid by the developer at the time of Final Plat, as required by the adopted policy. 9. The following criteria will be used for the final private street/driveway layout and design: • Private driveway: Defined as a"no outlet" access, with the primary purpose of serving more than two units. If over 150 feet long , then a turn-a-round is required (cul-de-sac, hammerhead, etc.) Minimum width of 28 feet (face'to face of curb) with parking on one side; or 36 feet with parking on both sides. Must be less than 500 feet long. Minimum setback from back of curb is 20 feet. Private driveways will not be turned over to the City in the future. • Private street: Defined as an access for units with more than one access. Minimum width of 28 feet (face to face of curb) with parking on one side; or 36 feet with parking on both sides. Minimum setback from back of curb is 15 feet. Minimum 7 ton design. Private streets will not be turned over to the City in the future. • Private street jogs: Private street jogs (intersections less than 150 feet apart) will not be allowed. 10. As part of the preliminary plat, the applicant must provide an access to the proposed expansion area of Tahpah Park, at Presidential Lane. 11. The developer shall be required to comply with the requirements of the Minnesota Department of Transportation (MNDOT). 12. The Landscape Plan shall be revised to meet the requirements of the Shakopee City Code. 13. A development agreement stating the conditions of approval must be filed with the Scott County Recorder. Section 4 - Effective Date. This ordinance becomes effective from and after the date of its publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. Mayor of the City of Shakopee Attest: City Clerk Prepared by: The City of Shakopee 129 Holmes St. S. Shakopee, MN 55379 Published in the Shakopee Valley News on the day of , 1997. EXHIBIT A The South Half(1/2) of the Southwest Quarter(1/4), Section 11, Township 115, Range 23, except the portion thereof platted as Davies Addition and Davies 2nd Addition, and except that part of the South Half(1/2) of the Southwest Quarter(1/4) of Section 11, Township 115 North, Range 23 West, shown as Parcel 43A on Minnesota Department of Transportation Right-Of-Way Plat Numbered 70-16 as the same is on file and of record in the Office of the County Recorder in and for Scott County, Minnesota; AND The Southwest Quarter(1/4) of the Southeast Quarter(1/4) of Section 11, Township 115 North, Range 23 West, Scott County, Minnesota, Except that part shown as Parcel 49 on Minnesota Department of Transportation Right of Way Plat No. 70-15 as on file and of record in the Office of the County Recorder in and for said County. r �r CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner I SUBJECT: Stone Meadow Planned Unit Development (PUD) DATE: January 9, 1997 SITE INFORMATION Applicant: Residential Development, Inc. Location: West of Tahpah Park, north of the bypass and south of 13th Avenue Current Zoning: Urban Residential(R-1B) Adjacent Zoning: North Urban Residential (R-1B) South Shakopee Bypass Right-of-Way East Urban Residential (R-1B) West Shakopee Bypass Right-of-Way INTRODUCTION Residential Development, Inc. has submitted an application for approval of Stone Meadow Planned Unit Development (PUD). The subject site is located west of Tahpah Park and north of the Shakopee Bypass, and is zoned Urban Residential (R-1B) (Please see Exhibit A). The 1995 Comprehensive Plan guides this area for Medium Density Residential use. The Planning Commission reviewed the concept plan for this proposal at its September 5, 1996, meeting. At its November meeting, the Planning Commission opened the public hearing for this request. The result of the November meeting was a continuation of the public hearing to the December meeting of the Planning Commission and direction to the applicant to reduce the density of the project and increase the amount of open space. At its December meeting, the Planning Commission, at the request of the applicant, continued the public hearing to the January 9, 1997, meeting. The proposed planned unit development has been revised to contain 203 multi-family dwelling units(the original submittal proposed 211 multi-family dwelling units). These units range from structures with two (2)to eight(8)units. The size of the subject site is 39.244 acres for a density of 6.04 dwelling units per acre(Please see Exhibit B). The applicant has submitted a cover letter describing the project and a memo discussing the revisions. These correspondences have been attached as Exhibits C and D. CONSIDERATIONS 1. The purpose of the Planned Unit Development Overlay Zone(PUD) section of the Zoning Ordinance is"to encourage innovation, variety, and creativity in site planning and architectural design; to maximize development compatibility to encourage the planning of large parcels of land as a unit; to provide for greater efficiency in the use of land, streets, and energy; to protect important natural and cultural landscape features; to preserve open space; and to provide quality living, working, shopping, and recreating environments for residents and visitors". 2. The draft 1995 Comprehensive Plan has designated this area for medium density residential development. Medium density, as defined by the Zoning Ordinance, allows for a minimum of 5 and a maximum of 11 dwelling units per acre, excluding right-of- way. 3. The City Code allows Planned Unit Developments a 25% increase in density over the density allowed in the underlying zone. The underlying zone for this project is Urban Residential (R-1B) which allows a maximum density of 5 dwelling units per acre excluding right-of-way. Adding on the 25% density increase would allow a maximum density of 6.25 dwelling units per acre for this development. The applicant is proposing a density of 6.04 dwelling units per acre. 4. Section 11.50, Subd. 4 requires that a PUD designate 20% of the project area as open space. Open space is common area that can be accessed and utilized by all residents within the development. Open space shall not include any impervious surface(such as ponding or drainage areas). The developer has indicated that 20.16% of the gross area or 7.91 acres have been designated as open space. The applicant has submitted a drawing illustrating the areas of the project used to calculate open space. This drawing has been attached as Exhibit E. 5. The applicant has not requested any variances to the Zoning Ordinance for this development. 6. The Building Official has commented that individual sewer and water service are required for individually owned units unless the units are condominiums. He has also commented that utility service and building location codes are reviewed at time of building permit application. 7. Park dedication information for this development will be addressed at the Preliminary Plat review stage. 8. The Engineering Department has reviewed the proposal and has provided comments that have been attached as Exhibit F. Staff has incorporated these comments into the conditions of approval. 9. The applicant has submitted a landscape plan for this development. Upon review of the landscape plan, the proposed number of landscape units meets the requirement of the Shakopee City Code. However, the size of the landscaping units does not meet the minimums outlined in the City Code. Therefore, revisions will need to be made to the landscape plan prior to being considered approved by the Community Development Director. 10. Sidewalk/trail construction shall be required along Vierling Drive, consistent with City policy. 11. The Fire Chief has commented that a review of a detailed water plan will be necessary. 12. Shakopee Public Utilities has commented water can be made available subject to the standard terms and conditions. Electric can be made available subject to the standard terms and conditions for Buildings 1 through 23 (excluding portions of Buildings 7 and 8). SPUC has noted that Buildings 24 through 34 , and portions of Buildings 7 and 8, are within Minnesota Valley Electric Cooperative territory. 13. The Police Department has commented that 26 foot wide access roads, with many curves, are inadequate for maneuvering emerging vehicles. The Fire Code, however, requires a 20 foot unobstructed width for access of emergency vehicles. 14. The Minnesota Department of Transportation(MNDOT) has provided several comments for this development. The developer has been provided with a copy of these comments and staff has incorporated these comments into the conditions of approval. STAFF RECOMMENDATION Staff recommends approval of Stone Meadow Planned Unit Development, subject to the following conditions: 1. Prior to review of the Planned Unit Development by the City Council, the applicant shall either provide proof of ownership of the property or shall obtain the property owners signature for the PUD application. 2. The perpetual maintenance of all open space/outlot areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 3. The Planned Unit Development shall provide a minimum of twenty(20) percent (7.85 acres) of open space. Open space shall be common areas that can be accessed and utilized by all residents of the development. 4. Townhome construction is allowed on the subject site. These dwelling units shall be constructed with a minimum of two (2) and a maximum of eight (8) units per structure. 5. The maximum density allowed for the project is 6.04 dwelling units per acre, excluding right-of-way. 6. Guest parking areas shall be constructed in accordance with the requirements of the Shakopee City Code. � a 7. As part of the preliminary plat application submittals, the applicant is required to submit a storm water management plan. The ponding areas shown on the PUD drawings submitted are approved, only if they are sized appropriately to meet these requirements. 8. Prior to the preliminary plat submittals, the alignment for Vierling Drive shall be reviewed with staff to determine if the west end needs to be revised. 9. Storm water trunk charges will be paid by the developer at the time of Final Plat, as required by the adopted policy. 10. The following criteria will be used for the final private street/driveway layout and design: • Private driveway: Defined as a"no outlet" access, with the primary purpose of serving more than two units. If over 150 feet long , then a turn-a-round is required (cul-de-sac, hammerhead, etc.) Minimum width of 28 feet (face to face of curb) with parking on one side; or 36 feet with parking on both sides. Must be less than 500 feet long. Minimum setback from back of curb is 20 feet. Private driveways will not be turned over to the City in the future. • Private street: Defined as an access for units with more than one access. Minimum width of 28 feet (face to face of curb)with parking on one side; or 36 feet with parking on both sides. Minimum setback from back of curb is 15 feet. Minimum 7 ton design. Private streets will not be turned over to the City in the future. • Private street jogs: Private street jogs (intersections less than 150 feet apart) will not be allowed. 11. As part of the preliminary plat, the applicant must provide an access to the proposed expansion area of Tahpah Park, at Presidential Lane. 12. The developer shall be required to comply with the requirements of the Minnesota Department of Transportation (MNDOT). 13. The Landscape Plan shall be revised to meet the requirements of the Shakopee City Code. 14. A development agreement stating the conditions of approval must be filed with the Scott County Recorder. ALTERNATIVES 1. Recommend to the City Council the approval of Stone Meadow Planned Unit Development, subject to conditions. 2. Recommend to the City Council the approval of Stone Meadow Planned Unit Development, subject to revised conditions. 3. Recommend to the City Council the denial of Stone Meadow Planned Unit Development. 4. Table a decision in order to allow the applicant and/or staff time to provide additional information. ACTION REQUESTED Recommend to the City Council the approval of Stone Meadow Planned Unit Development, subject to conditions, and move its approval. /Julie Klima Planner I i:\conundev\boaa-pc\1997\jan09\pudstmw.doc • "Cf - s.... At% . -00-.-'''',. i000141111P. a.NB-i. EXHIBIT A0 =A. of -00° Viakiii‘lH IN! �s w , 11.111.11 ha cnr►ar -E at ta•. �� �� • e1411 � + .�■ mrd., • ,. • , t. i. ----\. , 4 . Oar,. '. W. '•. .'i - s :, • r,- I3r� .■ -T ®� ® >ti -.;1- ta: `4111 .-¢a•-••• t�` �1 .s 7` T4kiip ka r � .I� �t7 �l ti •' /�', 1111 L,—g•24-..•" 1 a • ■ + ._ • >+ ■■s• • ' 4, 011 • �T a r+J _ - . • 1 • L4 . rtV h. - } -c. '', `- : `..-. n kTh t ;�:Nr. �''� .11-- k • •r Underlying��` G nderlyinq Zones ay . sx - • - ...�'—: �1 AG1 Agriculture RR I Rural Residential iR1A1 Low Density Residential '-: .1T -161 Urban Residential • IRSC1 Old Shakopee Residentia R2 Medium Density Resident R3 Multiple Family Residenti< 81 Highway Business �``'' - • B2 Office Business ' ( 83 I Central Business • • I1 Light Industrial ( 12 1 Heavy Industrial rIXR— I Major Recreation Overlay Zones • • S7-1cncrelcnd ,-----F-- r'codploin Distract ,174^is - Ove 'cy OCr291996 October 24, 1996 EXHIBIT C Ms. Julie Klima City of Shakopee Planning Dept. 129 Holmes Street So. Shakopee, MN 55379-1351 Re: Stone Meadow Planned Unit Development (PUD) Dear Ms. Klima, Attached with this letter are the necessary drawings for the planned unit development application for a project that Residen- tial Development, Inc. (RDI) is proposing to the City of Shakopee. RDI is a local development company with over 20 years of experi- ence of land development within the Twin Cities Metropolitan area. RDI is looking forward to working in the City of Shakopee and de- veloping a long standing relationship. The homes will be built- by one builder, Park Grove Development Corporation. The property where the PUD is proposed is a 39 acre parcel that lies directly north of the new Shakopee bypass at the westward ex- tension of Vierling Drive just west of Tahpah Park and just south of 13th Avenue. Following is some information regarding this proposal: PROJECT OVERVIEW The total project will consist of 211 multifamily residential homes. After subtracting the public right-of-way acreage the density in the project is 6 . 21 units per acre. Of the 211 units, 51 will be slab on grade two, three or four unit townhomes. The remaining units will also be slab on grade townhomes with eight units per building. The PUD approach is necessary because it is the only method by which a building of more than six units can be approved under the current zoning process in Shakopee. RDI had earlier looked at applying for a medium density R-2 zoning, which the property is guided for, along with a conditional use permit for build- ings of up to six units but the builder determined that this was not feasible, especially for the buildings that are adjacent to the Shakopee bypass. • The project is proposed to be built in four phases, as shown on sheet five of the plans. The building setbacks for the project meet the requirements of the R1B district and no variances are requested at this time. HOUSING PROFILE Park Grove Development Corporation (Bright Keys Townhomes) is proposing to build two different residential home designs. The first home plan would consist of 8 unit 2-story buildings with 3 floor plans ranging in square footage from 1422 sq.ft. to 1453 sq.ft. Two and three bedroom homes will be available, all with 2-car garages, priced from the low $90's to $115,000. The typical buyer mix is single professionals, young couples and the empty nester from 40-60 years of age with a median in- come of $35-55,000. The second home plan will be single level townhomes consisting of 2 , 3 or 4 homes per building from 1200-1400 sq.ft. finished with 2-car garages, back door access to patios or a porch. All homes will have 2 bedrooms and will be built on a slab. This type of home lends itself to predominately the empty nester market. The price range will be $115-135,000. The Mayfield Company market research indicated a great demand for these alternative housing styles in the Shakopee area. SITE PROFILE The buyer of a residence in Stone Meadow will own the land on which the unit is built on. All of the other property outside of the buildings is common area to all the residents. Sheet 4A of the drawings shows landscaped areas (that do not contain im- pervious area) for open space available to all of the residents. As is shown on this drawing this open space equates to 20% of the site which is required for a residential PUD. Vierling Drive will have a bike path on one side of the street and a concrete sidewalk on the other. No resident in Stone Meadow will be more than 400 feet from accessing the walk or trail on Vierling. Residential developments of this type are attractive to many buyers because the homeowners association will take care of all snow removal and lawn care. UTILITIES AND STREETS Except for Vierling Drive and Polk Street, which are proposed to be public right-of-way, Stone Meadow will have private roads 28 feet in width and meeting a 7 ton design. The minimum set- back to buildings from the private streets is 20 feet. The maximum length of any street without a turnaround is 150 feet or less. The private streets and building setbacks from those streets meet current City requirements. The ponding areas adjacent to MNDOT right-of-way meet NURP (Na- tionwide Urban Runoff Program) standards and have storage for the 100 year event according to watershed requirements. Be- cause these ponding areas lie adjacent to MNDOT right-of-way, the design of these ponding areas was coordinated with MNDOT. Again, RDI is looking forward to the opportunity to work with the City of Shakopee, and should you have any questions please don't hesitate to call . S' ere y, 1)/ d �2•N Rick Murray, Pre=id-nt Residential Deve .pment, Inc. attachments EC 5 U 1996 INTER-OFFICE MEMORANDUM TO: Julie Klima, Planner I /11 FROM: Joel Rutherford, Assistant City Engineer (/ SUBJECT: Revised Stone Meadow PUD Submission DATE: December 30, 1996 After reviewing the materials submitted by the applicant for the above referenced project, I have the following additional comments: Streets The applicant has revised the private roadway street widths to 30 feet back to back of curb, and has added an access for Tahpah Park. I have discussed the Vierling Drive alignment with the applicant's engineer. During the preliminary plat phase, this alignment may need to be revised to allow for a 35 mph speed design, and it may need to be revised to meet setback requirements for the Vierling Drive extension past Arlington Ridge. • ti • • Water The proposed water will be reviewed by the Shakopee Public Utility Commission. Storm Drainage Ponding areas are shown on the drawings, along with a summary of the pond data. As part of the preliminary plat application, additional information will be required to show how the data was derived. The ponding areas shown may need to be adjusted if the additional information shows the sizing to be inadequate. The applicant has provide a wetland delineation of the site which indicates no wetlands exist on the property being developed. The City's newly adopted Storm Trunk Charge will apply to this site. Miscellaneous Because the subdivision abuts the 169/212 right-of-way,the plat will need to be reviewed by the state. MnDOT may require additional conditions and or permits for the project.The developer is responsible for submitting two copies of the preliminary plat,including the grading,drainage,and storm water management plan,to the following address: Local Government Liaison Supervisor Minnesota Department of Transportation-Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 Recommendation Recommend approval of the PUD, subject to the following conditions: As part of the preliminary plat application submittals, the applicant is required to submit a storm water management plan. The ponding areas shown on the PUD drawings submitted are approved, only if they are sized appropriately to meet these requirements. Prior to the preliminary plat submittals, the alignment for Vierling Drive shall be reviewed with staff to determine if the west end needs to be revised. Storm water trunk charges will be paid by the developer at the time of Final Plat, as required by the adopted policy. EXHIBIT F INTER-OFFICE MEMORANDUM TO: Julie Klima, Planner FROM: Joel Rutherford, Assistant City Engineer SUBJECT: Stone Meadow PUD DATE: October 25, 1996 After reviewing the referenced project, I have the following comments for the planning department and the applicant: Streets The applicant shows a transportation plan combining both public and private streets. The private streets are shown as being 26' back-to-back of curb. The city has not yet adopted standards for private"streets". Based on meetings with the Subdivision Review Committee where the issue of private streets have been discussed, I have suggested a minimum 28' (face-to-face of curb),with parking allowed on only one side of the street. Based on conversations with theShakopee Police Department, a minimum of 32' (face-to- face; parking allowed on only one side)may be more desirable for safety. The drawings show Polk Street to be 36' back-to-back. Applicant should confirm the width of the existing Polk Street section north of this development. The proposed development includes one of the,few remaining segments of Vierling Drive. The proposed plan shows the connection of the existing Vierling Drive on the east side of the development, to a future Vierling Drive on the west side. As we have discussed, the Vierling Drive alignment shown on the drawings, near the west end of the development, made need to be revised because of setbacks to Arlington Ridge. The City's Parks Director has requested a connection be made for the future ballfields which are to be located within the property across the drainage ditch in the southeast corner of the development. It appears the best location for this access would be at the existing intersection of Vierling Drive and Presidential Lane. Sewer The drawings show limited information regarding the sanitary sewer. As indicated earlier, this area of the City will be required to be served with a lift station. Prior to final design of the sanitary sewer system, staff will work with the applicant to better analyze the sanitary sewer system necessary to serve this site. r.1 HEDLUND - EXHIBIT D Planning Engineering Surveying December 24, 1996 �c M E M O To: Julie Klima, Shakopee Planning Dept. From: Randy Hedlund, Hedlund Engineering Re: Revised Stonemeadow PUD Submission Julie, Following are some points that should assist you in evaluating the revised plan set: 1. ) Eight units have been dropped from the previous submittal. The overall net density is now 6.03 U/A. (previously 6.27 U/A) . 2. ) Two club home units have been dropped from the block in the Northeast quadrant of the site (east of Polk Street, north of Vierling) -abutting the existing single family homes. This now puts the density in that block just under 5.0 units/acre (4.99) which is allowable in R1-B zoning. The minimum rear setback to the clubhomes in this block is now 75+ feet. Pre- viously the setback was 45 feet. 3. ) The eight unit courthomes in the Northwest quadrant block (west of Polk St. , north of Vierling) have now been changed to four unit clubhomes and a two unit clubhome. This results in six less units and a new density of 6.73 units/ac. The den- sity of the block of existing townhouses that abuts to the north is 10.09 units/ac. 4 . ) The open space area of the new plan is actually 7.91 acres or 20.16% of the gross site. The text on the new plan reflects the previous submittal and inadvertently was not corrected to reflect the new plan. 5. ) The private roadways have all been revised to a 28 foot face to face of curb width (30 foot back to back of curb) . Previ- ously, the roadways were 24 foot face to face. 6. ) As before, no variances are being requested. c.c. : Rick Murray, Residential Development Inc. 2005 Pin Oak Drive•Eagan, Minnesota 55122•Telephone (612) 405-6600•Fax(612)405-8606 r 4,4 1 • K[ 1.' .1 w x.. The following criteria will be used for the final Private Street/Driveway layout and design: °� ` Private Driveway. Defined as a"no outlet" access, with the primary purpose of serving `` more than two units. If over 150' long then a turn-a-round is required(cul-de-sac, hammerhead, etc.) Minimum width 28' (face to face of curb)with parking on one side; or ' ' 36' with parking on both sides. Must be less than 500' long. Minimum setback from back of curb is 20'. Will not be turned over to the City in the future. Private Street. Defined as an access for units with more than one access. Minimum width 28' (face to face of curb)with parking on one side; or 36' with parking on both sides. Minimum setback from back of curb is 15'. Minimum 7 ton design. Will not be turned over to the City in the future. Private Street Jogs. Private street jogs(intersections less than 150' apart)will not be allowed. 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'\\` efL7aa �;1 r J •• jam_ /X; a \ ` '• 1 ala. `— --_` r II .N., •••. ,,•• 1, 1,1 Aar ( IffiltiltiN-A14: : \ *le L `, ,-, ettrilii;il'P L I I IoA CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Stone Meadow PUD Impact on the Vierling Drive Improvement Project DATE: February 4, 1997 On February 4, 1997 City Council agenda, the Council will consider the Vierling Drive Improvement Project feasibility report, from County Road 69 to Presidential Lane. The Vierling Drive alignment, in this area, is such that future Vierling Drive must pass through the middle of the Stone Meadow Planned Unit Development (PUD) property. In the feasibility report presented to City Council, no right-of-way costs or grading costs were included for Vierling Drive through the Stone Meadow PUD. If the Stone Meadow PUD is not approved, and Council desires to construct Vierling Drive through this property, the following additional costs must be taken into account: 1. Right-of-way acquisition costs for roadway and utility purposes is $120,000.00. 2. Grading costs for Vierling Drive in this area is $85,000.00. These additional costs to construct Vierling Drive would be assessed to all property owners involved with this improvement project. In addition, there would be a potential of the property owner claiming severance damages for Vierling Drive property acquisition. Also, as part of the Stone Meadow PUD, approval and subsequent plat approval, it would require the developer to sign a waiver of assessment appeal for the Vierling Drive improvements. If the City proceeds to go ahead without a development in this area, the property owner would also have the right to appeal their assessment for any Vierling Drive assessments. Included in the feasibility report for Vierling Drive improvements, is an estimated assessment for the properties that would be assessed for this project. The Stone Meadow property is estimated to have an assessment of $531,000.00 for the Vierling Drive improvement, through their property. This information is being provided to Council, for further reconsideration of the PUD approval of Stone Meadow in this area, and as it relates to the Vierling Drive Improvement Project. nice Loney Public Works Director lb8 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Amendment to the Zoning Map -Rezone property from Old Shakopee Residential (R-1C)to Medium Density Residential (R2) DATE: February 4, 1997 INTRODUCTION Mendota Homes is requesting that the City amend the Official Zoning Map to rezone one(1) lot from Old Shakopee Residential(R-1C)to Medium Density Residential(R2). The subject site is south of 3rd Avenue and east of Adams Street. A copy of the January 23, 1997, Planning Commission staff report is attached for reference. DISCUSSION The 1995 Comprehensive Plan designates the subject site for medium density development. Thus,the requested rezoning is consistent with the Comprehensive Plan. The subject property is located within the Metropolitan Urban Services Area(MUSA)boundary. ALTERNATIVES 1. Amend the Zoning Map to rezone the subject property from Old Shakopee Residential (R-1C)to Medium Density Residential(R2). 2. Do not amend the Zoning Map. 3. Table the decision and request additional information from the applicant or staff. PLANNING COMNIISSION RECOMMENDATION The Planning Commission recommends Alternative No. 1. ACTION REQUESTED Offer Ordinance No. 476, and move its approval. Julie Klima Planner I is\commdev\cc\199'7\cc0204\rezr 1 cr2.doc 1 ORDINANCE NO. 476, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND LOCATED SOUTH OF 3RD AVENUE AND EAST OF ADAMS STREET FROM OLD SHAKOPEE RESIDENTIAL (R-1C)ZONE TO MEDIUM DENSITY RESIDENTIAL (R2)ZONE. WHEREAS, the owners of the land described as: Lot 2, Block 1, Wiggins 1st Addition, City of Shakopee, Scott County, Minnesota, submitted an application requesting rezoning from Old Shakopee Residential (R-1C)to Medium Density Residential (R2); and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on January 23, 1997, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning of the property to Medium Density Residential (R2) to the City Council. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning land described as: Lot 2, Block 1, Wiggins 1st Addition, City of Shakopee, Scott County, Minnesota from Old Shakopee Residential (R-1C)to Medium Density Residential (R2). Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. Mayor of the City of Shakopee Attest: , City Clerk Published in the Shakopee Valley News on the day of , 1996. Prepared by: City of Shakopee 129 S. Holmes St. Shakopee, MN 55379 2 5. CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner I SUBJECT: Amendment to the Zoning Map-Rezone property from Old Shakopee Residential(R- 1C)to Medium Density Residential(R2) DATE: January 23, 1997 Site Information Applicant: Mendota Homes, Inc. Site Location: South of 3rd Avenue West and east of Adams Street(Lot 2, Block 1, Wiggins 1st Addition) Current Zoning: Old Shakopee Residential(R-1C) Adjacent Zoning: North: I2 Heavy Industrial South: R-1C Old Shakopee Residential East: R-1C Old Shakopee Residential West: R-1C Old Shakopee Residential Comp. Plan: 1995: Medium Density Residential Area: Approximately .28 acres MUSA: The site is within the MUSA boundary INTRODUCTION The applicant is requesting that the City amend the Official Zoning Map to rezone a lot currently zoned as Old Shakopee Residential (R-1C)to Medium Density Residential (R2). The legal description for the subject site is Lot 2, Block 1, Wiggins 1st Addition. Exhibits are attached as follows: Exhibit A, Zoning Map; Exhibit B, City Code Section 11.30, Old Shakopee Residential (R-1C) regulations; and Exhibit C, City Code Section 11.32, Medium Density Residential(R2) regulations. CONSIDERATIONS 1. The Comprehensive Plan has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. Exhibits B and C provide a list of the uses, both permitted and conditional, that are allowed in the Old Shakopee Residential (R-1C)and Medium Density Residential(R2)Zones. 2. The Land Use Chapter of the 1995 Comprehensive Plan designated this area as "Medium Density Residential". The rezoning of the site to "Medium Density Residential", as requested by the applicant, will be in conformance with the 1995 Comprehensive Plan. 3. The purpose of the Medium Density Residential (R2) Zone is to provide an area which will allow 2.5 to 8 residential dwellings per acre and also provide a transitional zone between single family residential areas and other land uses. FINDINGS The criteria required for the granting of a Zoning Ordinance Amendment are listed below with staff findings. Criteria#1 That the original Zoning Ordinance is in error; Finding #1 The original Zoning Ordinance is not in error. Criteria#2 That significant changes in community goals and policies have taken place; Finding #2 Significant changes in community goals and policies have not taken place. Criteria#3 That significant changes in City-wide or neighborhood development patterns have occurred; or Finding #3 Significant changes in City-wide or neighborhood development patterns have not occurred. Criteria#4 That the comprehensive plan requires a different provision. Finding #4 The Comprehensive Plan has identified this area for medium density residential use. Therefore, this request is in compliance with the land use plan in the 1995 Comprehensive Plan. ALTERNATIVES 1. Recommend to the City Council the approval of the request to rezone the subject property to Medium Density Residential(R2)from Old Shakopee Residential(R-1C). 2. Recommend to the City Council the denial of the request to rezone property to Medium Density Residential(R2)from Old Shakopee Residential(R-1C). 3. Continue the public hearing and request additional information from the applicant or staff. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion to recommend to the City Council the approval of the request to rezone the subject property to Medium Density Residential (R2). 4 i/�, ,/i Julie Klima Planner I i:\commdev\boaa-pc\1997\j an23\rezr 1 cr2.doc • EXHIBIT A - AG ; yl fT • . ;.. `riQ QQQQQ :10- Q-1 - . lids® ddd1 grit it t® . 7' �d : ;� d1g141'� want 11j . 11-d% d11 .. C1 .. r�" ` g���n►:.dt t „it,:11111 1�1 1t'ei d111dlis1115_, ltd®d d1Ed 11{1..-..... !t�$t�,1,i� d[dd�__ �d®ZD add , tom. -� 1�1 ddddd, J • d11�dEdd®�.-dd ,tet.fi • y12 li ,7 ,• _ G .., QQQQQQ�j®�, lQQQ lig d ��QQQ �BS� •-•� = - d11nd 11�dd '1114 d-ri `1 -a �avEavnv R� a��QQ QQQ�O — r �Q- x _ t °`'; 8�t9 t = 111Ea '11. • p•` ►11Z® dllla du :� F .:I , . R : 111' , _ t• 11114 .6�� ..11'�� • ,� . , { � . 5s .� •y- d�d1� .-. : :SIVS:it - d1�d°� Uri ji�d�1d • : . ` -I al—ill 11114 d®- . L�� rpt _ ,-': ���_.� �n � - .� ^ �� �'•� • LEGEND .::/•:.' ®0```\ be{a11 ®It f .�� Wim"` <' _' 'n.e r i y i n o Zones Ttr®®.`• ®�® ramiii mI® .1, -G•alin. vf71E)1 .'te•t -;� '. �,C( CU�tUre rd;. �'" \� Eli= 1EIt i® 4 �• .1141-1' - _ r 1 fl"5'°_ ®_ tom® �0 as 00 �I. =R Rurcl P.esidentici _o. Den Residential 5ry. C� d� � awl! .D '. • . .... ,.-'�.� Density tial �d ®IIIII� 1�.9'I�Ig N -_ ar ( ®.• ' Urban Residential • o - IM ME ®®� ®® • (., 'C I Old Shakopee Residentioi T S -�mvuin a CfLlF .' ' " o ng ®lpa ®� ® ®',�� :, • 'i urrnr II .a alp ,+.®ate 1M'. ®® f a • ediUm Density Resident; acRa� an = '' SIN NNE lea:MMINE ��.� ti n'm s' sr. Af _I -- iai O ".lCOET 'Ple e:~ Ily Residentic i�El + - ,f,i-, r:m �..: tam o' �_ i =p ` rTi , ,`� O in . um EE !:[0Num .. , . -- I , 5^.vcy Br slness J { -� �� ' _? , O Ice Business 4t ,....,,„i ..� i�� in I ( � '.f � _ �.��E. nog Imp .j �I �J »;a:,cwk -- `.'-i"cl � sI^eSS KU_ a ' 0• ,i. En Nemo as '7 i 1' Cel d s:( al f 1 1 r 4i ? # r I t I 't,ar�'ro':'�r^-v¢rCx -- r'I - - 1 7 C_(' '"�'l i v l f C r i ` , i § 11.30 SEC. 11.30. OLD SHAKOPEE RESIDENTIAL ZONE (R-1C). EXHIBIT B Subd. 1. Purpose. The purpose of the Old Shakopee residential zone is to provide an area for the continuation of existing residential development and development of existing lots in the older residential areas where public sanitary sewer and water are available. The combination of small lots is encouraged. Subd. 2. Permitted Uses. Within the Old Shakopee residential zone, no structure or land shall be used-except for one or more of the following uses: A. single family detached dwellings; B. single family attached dwellings, up to a maximum of two dwellings; C. two family dwellings; • D. public recreation; E. utility services; F. public buildings; G. day care facilities serving 12 or fewer persons; H. group family day care facilities serving 14 or fewer children; or I• residential facilities serving six (6) or fewer persons. Subd. 3. Conditional Uses. Within the Old Shakopee residential zone, no structure or land shal be used for the following uses except by conditional use permit: l A. churches and other places of worship; B. home occupations; C. cemeteries; D. hospitals and clinics; E. public or private schools having a course of instruction approved by the Minnesota • Board of Education for students enrolled in K through grade 12, or any portion thereof; F. bed and breakfast inns; G. funeral homes; H. utility service structures; I. day care facilities serving 13 through 16 persons; • page revised,n 1996 1130 J. residential facilities servicing from 7 through 16 persons; 11.30 K. relocated structures; L structures over 2-1/2 stories or 35 feet in height; M. developments containing more than one principal structure per lot; or .• N. other uses similar to those permitted by this subdivision, as determined by the Board of Adjustment and Appeals. • Subd. 4. Permitted Accessory Uses. Within the Old Shakopee residential zone, the following uses shall be permitted-accessory uses: A. garages; • B. fences; C. recreation equipment; D. gardening and other horticultural uses not involving retail sales; E. swimming pools; F. tennis courts; • G. solar equipment; or H. other accessory uses, as determined by the Zoning Administrator. Subd. 5. Design Standards Within the Old Shakopee residential zone, no land shall be used, and no structure shall be constructed or used, except in -conformance with the following requirements: A. Maximum density: 7.5 dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 50% C. Lot specifications: Minimum lot width (single-family detached): 50 feet; (two-family dwelling): 70 feet Minimum lot depth: 100 feet Minimum front yard setback: 30 feet, except that the minimum setback shall be equal to the average setback of other principal structures on the block when the applicant proves that there are more than two other existing principal structures on the block, and those structures have an average setback of less than 30 feet. Gave revwo r 1996 1131 4' § 11.30 If there are fewer than three other existing principal structures on the block, the setback is 30 feet. Minimum street side yard setback: 10 feet, except that the minimum setback shall be equal to the average street side yard setback of other principal structures on the block when the applicant proves that the other existing principal structures have an average setback of less than 10 feet. Minimum interior side yard setback: 5 feet; or one side at 3 feet and the other side at 7 feet. Minimum rear yard setbacic 30 feet Minimum rear yard setback for accessory structures: 5 feet D. Maximum height: No structure shall exceed thirty-five (35) feet in height without a conditional use permit. Subd. 6. Additional Requirements. A. All dwellings shall have a depth of at least 20 feet for at least 50 percent of their width. All dwellings shall have a width of at least 20 feet for at least 50 percent of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota State Building Code. (Ord. 31, October 25, 1979; Ord. 60, May 14, 1981; Ord. 159, February 28, 1985; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.31. Reserved. (The next page is 1151.) page revised m 1996 'I 1132 • § 11.32 SEC. 11.32. MEDIUM DENSITY RESIDENTIAL ZONE (R-2). EXHIBIT C Subd. 1. Purpose. The purpose of the medium density residential zone is to provide an area which will allow 2.5 to 8 residential dwellings per acre and also provide a transitional zone between single family residential areas and other land uses. Subd.2. Permitted Uses. Within the medium density residential zone, no structure or land shall be used except for one or more of the following uses: A. residentiarstructures containing two to four dwelling units; • B. existing single family dwellings; C. public recreation; • • D. utility services; • E. public buildings; F. day care facilities serving 12 or fewer persons; or G. residential facilities serving six (6) or fewer persons. Subd. 3. Conditional Uses. Within the medium density residential zone, no structure or land shall be used for the following uses except by conditional use permit: A. multiple-family dwellings containing up to 6 units; B. home occupations; C. hospitals and clinics; D. cemeteries; E. churches and other places of worship; F. public or private schools having a course of instruction approved by the Minnesota Board of Education for students enrolled in K through grade 12, or any portion thereof; G. nursing homes; H. bed and breakfast inns; I. utility service structures; J. day care facilities serving from 13 through 16 persons; K. residential facilities serving from 7 through 16 persons; L. relocated structures; p.Qe revised in 1996 1151 s ms § 11.32 M. structures over 2-1/2 stories or 35 feet in height; N. developments containing more than one principal structure per lot; or 0. other uses similar to those permitted by this subdivision, as-determined by the Board of Adjustment and Appeals. Subd. 4. Permitted Accessory Uses. Within the medium density residential zone, the following uses shall be permitted accessory uses: A. open off-street parking spaces not to exceed three spaces per dwelling unit; B. garages; . C. fences; • D. gardening and other horticultural uses not involving retail sales; E. swimming pools; F. tennis courts; G. receive only satellite dish antennas and other antennas; H. solar equipment; or i• other accessory uses, as determined by the Zoning Administrator. - i Subd. 5. Design Standards. Within the medium density residential zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following requirements: A. Density: a minimum of five and a maximum of 11 dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 60% C. Lot specifications: Minimum lot width (single-family detached): 60 feet; (two-family dwelling): 70 feet; (multiple-family dwelling): 100 feet Minimum lot depth: 100 feet Minimum front yard setback: 35 feet Minimum side yard setback: 10 feet Minimum rear yard setback: 30 feet peps revised in 1996 1152 • § 11.33 ® D. Maximum height: No structure shall exceed thirty-five (35) feet in height without a conditional use permit. Subd. 6. Additional Requirements. A. Ali dwellings shall have a depth of at least 20 feet for at least 50 percent of their width. All dwellings shall have a width of at least 20 feet for at least 50 percent of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota • State Building Code. (Ord. 31, October 25, 1979; Ord. 60, May 14, 1981; Ord. 159, February 28, 1985; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.33. Reserved. • • page revised in 1496 • 1153 1DC CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Amendment to the Zoning Map -Rezone property from Highway Business (B1)to Medium Density Residential (R2) DATE: February 4, 1997 INTRODUCTION Mendota Homes is requesting that the City amend the Official Zoning Map to rezone four(4) lots from Highway Business(B-1)to Medium Density Residential(R2). These lots are located east of Naumkeag Street and north of Bluff Avenue. A copy of the January 23, 1997,Planning Commission staff report is attached for reference. DISCUSSION The 1995 Comprehensive Plan designates the subject site for medium density development. Thus,the requested rezoning is consistent with the Comprehensive Plan. The subject property is located within the Metropolitan Urban Services Area(MUSA)boundary. ALTERNATIVES 1. Amend the Zoning Map to rezone the subject property from Highway Business (B-1) to Medium Density Residential(R2). 2. Do not amend the Zoning Map. 3. Table the decision and request additional information from the applicant or staff PLANNING COMMISSION RECOMMENDATION The Planning Commission recommends Alternative No. 1. ACTION REQUESTED Offer Ordinance No. 477, and move its approval. Julie Klima Planner I i:\commdev\c61997\cc0204\rezblr2.doc 1 ORDINANCE NO. 477, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND LOCATED NORTH OF BLUFF AVENUE AND EAST OF NAUMKEAG STREET FROM HIGHWAY BUSINESS (B1)ZONE TO MEDIUM DENSITY RESIDENTIAL (R2)ZONE. WHEREAS, the owners of the land described as: Lots 1 through 4, Block 32, East Shakopee, City of Shakopee, Scott County,Minnesota, submitted an application requesting rezoning from Highway Business (B-1) to Medium Density Residential (R2); and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on January 23, 1997, at which time all persons present were given an opportunity to be heard; and WHEREAS the Planning Commission voted to recommend approval of the rezoning of the property to Medium Density Residential (R2)to the City Council. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning land described as: Lots 1 through 4, Block 32, East Shakopee, City of Shakopee, Scott County, Minnesota, from Highway Business (B-1) to Medium Density Residential (R2). Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. Mayor of the City of Shakopee Attest: , City Clerk Published in the Shakopee Valley News on the day of , 1996. Prepared by: City of Shakopee 129 S. Holmes St. Shakopee, MN 55379 2 �✓ • CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner I SUBJECT: Amendment to the Zoning Map-Rezone property from Highway Business(B 1)to Medium Density Residential(R2) DATE: January 23, 1997 Site Information Applicant: Mendota Homes, Inc. Site Location: East of Naumkeag Street and north of Bluff Avenue Current Zoning: Highway Business(B1) Adjacent Zoning: North: Minnesota River South: B1 Highway Business East: R2 Medium Density Residential West: B1 Highway Business Comp. Plan: 1995: Medium Density Residential Area: Approximately.47 acres MUSA: The site is within the MUSA boundary INTRODUCTION The applicant is requesting that the City amend the Official Zoning Map to rezone four (4) lots currently zoned as Highway Business(B1)to Medium Density Residential (R2). The legal description for these lots is Lots 1 through 4,Block 32, East Shakopee. Exhibits are attached as follows: Exhibit A, Zoning Map; Exhibit B, City Code Section 11.36, Highway Business Zone (B1) regulations; and Exhibit C, City Code Section 11.32, Medium Density Residential (R2) regulations. CONSIDERATIONS 1. The Comprehensive Plan has set basic policies to guide the development of the City. The purpose of designating different areas for residential, commercial, and industrial land uses is to promote the location of compatible land uses, as well as to prevent incompatible land uses from being located in close proximity to one another. The Zoning Ordinance is one of the legal means by which the City implements the Comprehensive Plan. Exhibits B and C provide a list of the uses, both permitted and conditional, that are allowed in the Highway Business(B1) and Medium Density Residential(R2)Zones. 2. The Land Use Chapter of the 1995 Comprehensive Plan designated this area as "Medium Density Residential". The rezoning of the site to "Medium Density Residential", as requested by the applicant,will be in conformance with the 1995 Comprehensive Plan. 3. The purpose of the Medium Density Residential (R2) Zone is to provide an area which will allow 2.5 to 8 residential dwellings per acre and also provide a transitional zone between single family residential areas and other land uses. FINDINGS The criteria required for the granting of a Zoning Ordinance Amendment are listed below with staff findings. Criteria#1 That the original Zoning Ordinance is in error; Finding #1 The original Zoning Ordinance is not in error. Criteria#2 That significant changes in community goals and policies have taken place; Finding #2 Significant changes in community goals and policies have not taken place. Criteria#3 That significant changes in City-wide or neighborhood development patterns have occurred; or Finding #3 Significant changes in City-wide or neighborhood development patterns have not occurred. Criteria#4 That the comprehensive plan requires a different provision. Finding #4 The Comprehensive Plan has identified this area for medium density residential use. Therefore, this request is in compliance with the land use plan in the 1995 Comprehensive Plan. AL 1'ERNATIVES 1. Recommend to the City Council the approval of the request to rezone the subject property to Medium Density Residential(R2) from Highway Business(B 1). 2. Recommend to the City Council the denial of the request to rezone property to Medium Density Residential(R2)from Highway Business(B 1). 3. Continue the public hearing and request additional information from the applicant or staff. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion to recommend to the City Council the approval of the request to rezone the subject property to Medium Density Residential (R2). / A ulie I a Planner I i:\commdev\boaa-pc\1997\jan23\rezmdr2.doc . . :. . j• / \ \ _% ,� �` f\ ,---- EXHIBIT A % l �H ,. Z____ -� I N U 1 1 R2 zt ----7 . Or j1111 . • 4114111 1. . . . SUBJECTS_ITE> 11::._ . -- la ? }.ER Ottele, _e l 1 Ali11119e SI1 St '..At., 01111111 SI !bra `�� �,, all" 61210 ■ 11111.111111.1111.6. --'5''_, r�� Q a1a19 110 111....L1000 . ( �z � r� adr = ��roa 9►_I1� salsa = -,. , arra ark® aaa1°v� , - t i'i. 'ea,la" ! 1 rr•- : 1111 1 ,: tr r0 _ or=fit �rrr° -sen um .. ea�aa 1a. `�®�o ® . ►�,1��� s ® `�51cDsi 1I I, 1 ►ra f- movie ie 11a` ion It s t H ar is , , ,����',t`1'� orrra ;gyri auras--j _ = LEGEND Asroz , MW%%U a�1 ��135 v , �`Ia11 Underyinq Zones Via 0 y car` % ew." .�;�gt� 7 t _ p,ericuiture 5 till �...way>s.. � i Ur_ at�1° •�� _ rims 1 111.WI i s t o B RR ; Rural Residential ' - . �`. 111.4 � o/, u 1 R. 1.Ai pow Density Res:dentiel 11.,,,171:111:11:7740,11.1 1rt1ioi30 [ ( 1 ®m: 400 s u��n� ;�� � �R� t;rban Residential ar ®� -, R1C, Old Shakopee Residential —2. . .� oaa ; ,nqwilit�,tun vii. 263 sac®1.1e 'N sou®o ( R2 ( h!edium Density Residential ® ••� mum= ® R3 Multiple Family Residential ,ateLiufru OW '" OCA011ik"ii GNI t _ mu ■Olin 316 111511111111ff ,,,0 ` , I B1 j Highway Business , '1 = �_ rs_� i II PPM �_� ll lig- rO I B2 Ofice Business 1e lb r� n ® _ ( B3 , Central Business so ga .111111 Mill Hilo ��--111111 span s - �y,ws `I& Ii mawMINN l�L� 0` l 11 i Light Industrial rir --1-:: ::,1 •m� �;w� rr';r:.rr secs/w�swt ssrws..ssswr .( ,: , • • ; ! 12 ( Heavy Industrial i-�_o oosn ssn�w/ Y �� L I U E ' I 1� �4R I or Recreation '11 I/. a -IIII' — 1 Ili v �� a� .. e e tt Zones •L_ s■ ■■ t, ,oy -6-'-- elm •art - - t z E}tHTMT H 1 As9O'T —r ,h ----7-6 u a� INA 0( 2 BOOL 1 o aax _ii `1� _1� �( IT ' I� 1� x •- S;` c Blond a { : J' --r i:- --'_plain D s. c: __ } 1 § 11.36 SEC. 11.36. HIGHWAY BUSINESS ZONE (B-1). EXHIBIT B Subd. 1. Purpose. The purpose of the highway business zone is to provide an area for business uses fronting on or with immediate access to arterial and collector streets. Subd. 2. Permitted Uses. Within the highway business zone, no structure or land shall be used except for one or more of the following uses: A. motels and hotels; B. restaurants, class I; C. retail establishments; D. utility services; E. administrative, executive and professional offices; F. financial institutions; G. medical or dental clinics; or H. public buildings. Subd. 3. Conditional Uses. Within the highway business zone, no structure or land shall be used for the following uses except by conditional use permit: A. taverns; B. churches; C. animal hospitals and veterinary clinics; D. open sales lots or any use having exterior storage of goods for sale; E. gas stations; • F. restaurants, class II; G. private lodges and clubs; H. commercial recreation, major or minor, I• bed and breakfast inns; J. uses having a drive-up or drive-through window; K. vehicle sales, service, or repair, including general repair, rebuilding or reconditioning of engines or vehicles, including body work, frame work and major painting service, wW rwvued n 1945 1171 § 11 .36 replacement of any part or repair of any part, incidental body and fender work, painting or upholstering; L. car washes; M. hospitals; N. theaters; 0. funeral homes; P. utility service structures; Q. day care facilities; R. relocated structures; S. structures over 35 feet in height; T. developments containing more than one principal structure per lot; or U. other uses similar to those permitted in this subdivision, as determined by the Board of Adjustment and Appeals. Subd. 4. Permitted Accessory Uses. Within the highway business zone the following uses shall be permitted accessory uses: A. any incidental repair or processing necessary to conduct a permitted principal use; B. parking and loading spaces; C. temporary construction buildings; D. decorative landscape features; or E. other accessory uses customarily appurtenant to a permitted use, as determined by the Zoning Administrator. Subd. 5. Design Standards. Within the highway business zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following minimum requirements: A. Density: minimum lot area: (new lots): one acre (existing lots): 8,000 square feet maximum floor area ratio: .50 B. Maximum impervious surface percentage: 75% Vaca rsnsea,n 1995 1172 § 11 .37 C. Lot specifications: minimum lot width: (new lots): 100 feet (existing lots): 60 feet minimum front yard setback: 30 feet minimum side yard setback: 20 feet minimum rear yard setback: 30 feet minimum side or rear yard setback from residential zones: 75 feet D. Maximum height: 35 feet without a conditional use permit. (Ord. 31, October 25, 1979; Ord. 150, October 4, 1984; Ord. 158, January 31, 1985; Ord. 159, February 28, 1985; Ord. 246, June 17, 1988; Ord. 264, May 26, 1989; Ord. 275, September 22, 1989; Ord. 279, December 1, 1989; Ord. 292, September 7, 1990; Ord. 320, October 31, 1991; Ord. 377, July 7, 1994) SEC. 11.37. Reserved. veQer.vt,ed in 1995 1173 • § 11.32 • SEC. 11.32. MEDIUM DENSITY RESIDENTIAL ZONE (R-2). EXHIBIT C Subd. 1. Purpose. The purpose of the medium density residential zone is to provide an area which will allow 2.5 to 8 residential dwellings per acre and also provide a transitional zone between single family residential areas and other land uses. Subd.2. Permitted Uses. Within the medium density residential zone, no structure or land shall be used except for one or more of the following uses: • A. residential structures containing two to four dwelling units; B. existing single family dwellings; C. public recreation; • D. utility services; E. public buildings; F. day care facilities serving 12 or fewer persons; or G. residential facilities serving six (6) or fewer persons. Subd. 3. Conditional Uses. Within the medium density residential zone, no structure or land shall be used for the following uses except by conditional use permit A. multiple-family dwellings containing up to 6 units; B. home occupations; C. hospitals and clinics; D. cemeteries; E. churches and other places of worship; F. public or private schools having a course of instruction approved by the Minnesota Board of Education for students enrolled in K through grade 12, or any portion thereof; G. nursing homes; H. bed and breakfast inns; I• utility service structures; J. day care facilities serving from 13 through 16 persons; K. residential facilities serving from 7 through 16 persons; L. relocated structures; page revised in 1996 1151 5 § 11.32 M. structures over 2-1/2 stones or 35 feet in height; N. developments containing more than one principal structure per lot; or 0. other uses similar to those permitted by this subdivision, as determined by the Board of Adjustment and Appeals. Subd. 4. Permitted Access° Uses. Within the medium density residential zone, the following uses shall be permitted accessory uses: A. open off-street parking spaces not to exceed three spaces per dwelling unit; B. garages; C. fences; D. gardening and other horticultural uses not involving retail sales; E. swimming pools; F. tennis courts; G. receive only satellite dish antennas and other antennas; H. solar equipment; or l other accessory uses, as determined by the Zoning Administrator. Subd. S. Design Standards Within the medium density residential zone, no land shall be used, and no structure shall be constructed or used, except in conformance with the following requirements: A. Density: a minimum of five and a maximum of 11 dwellings per acre. Streets shall be excluded in calculating acreage. B. Maximum impervious surface percentage: 60% C. Lot specifications: Minimum lot width (single-family detached): 60 feet; (two-family dwelling): 70 feet; (multiple-family dwelling): 100 feet Minimum lot depth: 100 feet Minimum front yard setback: 35 feet Minimum side yard setback: 10 feet Minimum rear yard setback: 30 feet Pepe revised in 1996 =+' 1152 D. Maximum height: No structure shall exceed thirty-five (35) feet in height without a conditional use permit. Subd. 6. Additional Requirements. A. All dwellings shall have a depth of at least 20 feet for at least 50 percent of their width. All dwellings shall have a width of at least 20 feet for at least 50 percent of their depth. B. All dwellings shall have a permanent foundation in conformance with the Minnesota• State Building Code. (Ord. 31, October 25, 1979; Ord. 60, May 14, 1981; Ord. 159, February 28, 1985; Ord. 264, May 26, 1989; Ord. 377, July 7, 1994; Ord. 435, November 30, 1995) SEC. 11.33. Reserved. • • • Pepe revised in 1496 1153 3M: L: u: CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Shenandoah Place Planned Unit Development (PUD) DATE: February 4, 1997 INTRODUCTION At its January 7, 1997, meeting, the City Council directed the developer of the aforementioned project to revisit the proposed development plan. The staff report that was provided to City Council at its January 7, 1997, meeting, has been attached for your reference. DISCUSSION On January 30, 1997, the applicant submitted a revised development plan which has been attached as Exhibit A. Revisions to this drawing include: 1. The addition of the twin home area on the eastern portion of the site; 2. An increase in open space from 13.5% of the project area to 17.7% of the project area; 3. A decrease in overall density from 5.087 dwelling units per acre to 5.063 dwelling units per acre. ALTERNATIVES 1. Approve Shenandoah Place Planned Unit Development, subject to the original conditions contained within Ordinance No. 469. 2. Approve Shenandoah Place Planned Unit Development, subject to revised conditions and direct staff to prepare the appropriate ordinance. 3. Direct the applicant to review the revised development plan with the Planning Commission and request a recommendation from the Planning Commission. 4. Do not approve Shenandoah Place Planned Unit Development. ACTION REQUESTED Provide direction as to the preferred alternative. / ; i 6 /Julie Klima Planner I i:\commdev\boaa-pc11997Veb06\pudshpl.doc i o re tz o a'V Q a ° 4 ° en fa F MA 1 I/1 1 4 ! IL d) 4 ( Vo J "' _ d) d et " et 141 U i 1- E "5 ; LI w 4 4 1 +L " r icis1 .4 idH 2 a_ u:9 ,T,? w e 6 = 2 1 tu w l V 4tQ1i QIPiii . +moi � i z gz w a 0 0 a_ / / --- . --- 1- its134fP / - , ,a_ -t 4 / irsZts' di% 10' ,ur �"^I rat tall.”2 / +` !immure iimi kg::: mar .I a ti1E1 I"rr 111::.i. .i L..j ir...sr:6 I:::I;I:I:::, f: 1i&TJJjf ,* v EN an or . au of 40 ----i n %#* i / rim g ,, - L_J .„..._/ 1 %Ma ItTiiirms tfy",...:_ 0_f_ i 1-- 00 a warm.its 0 -- -Az., ,„da Win n ci 154. Zwars gm IS " — . : (.. 0 p _ ., o�in li-4 1 6,1_: / / II11iiIiiLJ s , .. i - _ , I_ _ 11. - 1 _ , I it_ 0 / / 2law � 00. 00, , g m to ,, VIIII1414:111 11•711*" 2 " Or- \ i shanty _, = ..olt• 1171-1 0 ',.. \ OP. \ , ,. A . 1141171111A 1 alliiii01111 VI% 10 Li gsf]' r-i * 'OR \ werivegt 0 .. 0 „ ti- a " ❑ SII � �. (700-N-Li-u.iwil} I i ❑ ErMaio 1 PINEWOOD ESTATES rit II 0---; DLO-AC II DLOOC Q _ 13 _ CLOCK 8 DLO=14 i EXHIBIT A _ 1 2 3 4 1 2 3 4 1 2 3 4 I 4 I 2 3 4 1 2 3 4 EAS AY AI VE I- 7 I I 7 I . 1 ili I32 I 30 29 28 ,1 2I b 15 I 4 I 3 12 I I I \ 26 \ 1 1 ❑0 eviAl 8 57, pg 0\1=1__Z___H \ 12 II9 lb Ary4 - O ❑ �� 1006. 0 100 Z0Q 300 FEET Or--(\OV_18 /0 l � .�� IIISZ GRAPHIC SCALE .O �� 41 ❑22 I 15 I0/ ,,4� ---., / l�C(�luvl�u 4.,�o - a \ ', \ \ JAN 3 0 1997 ✓ \ L. /■' 11.1111■ \ . DENSITY" �j��� �j�`7 '�`i�`� GROSS• 506 DIJJACRE (202 D JJ39.5 ACRES) Min`_ �1��� _d-. "IINCI / r HOUSING TYPE wainJ a SINGLE FAMILY - 2b,D.WACRE lir I. �'t� rale! '�r� - _ / qC��� " TWIN HOME - 320 D.WACRE IOW �M`,� �a`� ����*11 r`,!11 i 4`ti MULTI FAMILY - 6.90 DLJACRE -fie a � *lRjr'I 1141 '6 cnew11.,,,p„,1 . OPEN SPACE .. til 011i11'� ��+ `irGROSS, n.1% •T.0(s ACRES -�V'�" - ��� raLOCATION Val": :a� dm li �ni�■ SOUTH 4A9 ACRES I i� �ei no.- ► Irip iesI •a a � �ii�i� PARKING SPACES,MULTI FAMILY PORTION '�r� • 1�• 11 4�C ���lgar OFF-STREET, 24 SPACES I 1419,150-K* O51-6TREET,86 SPACES GIs UUT -- IN DRIVEWAY, 148 SPACES 0FER WIT) CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Shenandoah Place Planned Unit Development DATE: January 7, 1997 Discussion: Heritage Development has submitted an application for approval of Shenandoah Place Planned Unit Development (PUD). The subject site is located south of Eastway Avenue extended and west of Shenandoah Drive, and is zoned Urban Residential (R-1B). The PUD would contain single family and multi-family dwellings. The total site area is 39.9 acres. A copy of the December 5th memoranda to the Planning Commission has been attached for your reference. At its December 5, 1996, the Planning Commission recommended approval of the PUD to the City Council, subject to the conditions provided in the memoranda. Alternatives: 1. Approve Shenandoah Place Planned Unit Development, subject to conditions. 2. Do not approve Shenandoah Place Planned Unit Development. 3. Table action on this item, and request additional information from staff and/or the applicant. Planning Commission Recommendation: The Planning Commission has recommended the approval of Shenandoah Place Planned Unit Development(Alternative No. 1). Action Requested: Offer Ordinance No. 469, and move its approval. Julie Klima i:\commdev1c61997\cc0107\pudshpl.doc Planner I PUDSHPL.DOC/I 1 ORDINANCE NO. 469 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 11.03 BY REZONING LAND COMMONLY KNOWN AS THE PROPERTY SOUTH OF EASTWAY AVENUE EXTENDED AND WEST OF SHENANDOAH DRIVE, FROM URBAN RESIDENTIAL (R-1B) TO PLANNED UNIT DEVELOPMENT OVERLAY ZONE NO. 10. WHEREAS, the owner of the land described on Exhibit A, commonly known as the property south of Eastway Avenue extended and west of Shenandoah Drive, has submitted an application requesting rezoning from Urban Residential (R-1B) to Planned Unit Development Overlay Zone No. 10; and WHEREAS, notices were duly sent and posted, and a public hearing held on September 5, 1996, and continued on September 19, 1996, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission voted to recommend approval of the rezoning request to the City Council. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA HEREBY ORDAINS; Section 1 - That the zoning map adopted in City Code Sec. 11.03 is hereby amended by rezoning land described on Exhibit A, commonly known as the property south of Eastway Avenue extended and west of Shenandoah Drive, from Urban Residential (R- 1B) to Planned Unit Development Overlay Zone No. 10. Section 2 - That all provisions of City Code Chapter 11, Zoning, shall apply to this zone, except as modified below; Section 3 - The following procedural actions must be taken: 1. The perpetual maintenance of all open space/outlot areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 2. Building permits shall not be issued for areas abutting Eastway Avenue until such time as Eastway Avenue has been constructed. 3. The Planned Unit Development shall provide a minimum of twenty (20) percent of the land area for open space. Open space shall be common areas that can be accessed and utilized by all residents of the development. 4. The following uses are allowed in the following areas per the Planned Unit Development Plan: PUDSHPLDOC/I 2 • Single family residential use is allowed on the portion of the site that is north of the drainage way. This area is limited to a maximum gross density of 2.5 dwelling units per acre. • Townhome use is allowed on the portion of the site that is south of the drainage way. This area is limited to a maximum gross density of 7.39 dwelling units per acre. 5. As a part of the preliminary plat application submittals, the applicant is required to submit a stormwater management plan meeting the requirements for discharge flows, ponding, and water quality. The ponding areas shown on the PUD drawings submitted are approved, only if they are sized appropriately to meet these requirements. 6. The following criteria will be used for the final Private Street/Driveway layout and design: • Private driveway. Defined as a"no outlet" access, with the primary purpose of serving more than two units. If over 150 feet long then a turn-around is required (cul-de-sac, hammerhead, etc.) Minimum width of 28 feet with parking on one side or 32 feet in width with parking on both sides. Must be less than 500 feet long. Minimum setback from back of curb is 20 feet. Will not be turned over to the City in the future. • Private Street Jogs. Private street jogs (intersections less than 150 feet) are not allowed. 7. A wetland delineation will be required for this site. If there are not wetland impacts, the applicant will be required to submit an application for an exemption. If wetland impacts are required, the PUD approval is contingent on receiving wetland replacement approval, per the Wetland Conservation Act requirements. 8. The applicant shall revise the landscape plan to meet the requirements of the City Code. For this development, the City Code would require a minimum of 203 trees and 202 shrubs as landscaping units. These landscaping units shall meet the minimum sizes required in Section 11.60, Subd. 8.0 of the City Code. 9. The off-street parking areas shall meet the requirements of Section 11.61 of the City Code. 10. A development agreement stating the conditions of approval of the PUD must be filed with the Scott County Recorder. The Mayor and City Clerk are hereby authorized and directed to execute the Development Agreement for the Planned Unit Development. Section 4 - Effective Date. This ordinance becomes effective from and after the date of its publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1996. PUDSHPL.DOC/I 3 Mayor of the City of Shakopee Attest: City Clerk Prepared by: The City of Shakopee 129 Holmes St. S. Shakopee, MN 55379 Published in the Shakopee Valley News on the day of , 1996. PUDSHPL.DOC/I 4 EXHIBIT A The Southeast Quarter of the Southwest Quarter of Section 5, Township 115, Range 22, according to the recorded plat thereof on file and of record in the Office of the County Recorder in and for Scott County, Minnesota. PUDSHPL.DOC/I 5 CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: Julie Klima, Planner I SUBJECT: Shenandoah Place Planned Unit Development (PUD) DATE: December 5, 1996 SITE INFORMATION Applicant: Heritage Development Location: South of Eastway Avenue extended and west of Shenandoah Drive Current Zoning: Urban Residential(R-1B) Adjacent Zoning: North Urban Residential (R-1B) South Light Industrial (I-1) East Major Recreation (MR) West Urban Residential (R-1B) Light Industrial (I-1) INTRODUCTION Heritage Development has submitted an application for approval of Shenandoah Place Planned Unit Development (PUD). The subject site is located south of Eastway Avenue extended and west of Shenandoah Drive, and is zoned Urban Residential (R-1B) (Please see Exhibit A). BACKGROUND The Planning Commission reviewed the concept plan for this proposal at its July 11, 1996, meeting. The public hearing for this request was opened at the September 5, 1996, meeting and continued to the September 19, 1996. meeting. At the September 19 meeting, public testimony was taken and the public hearing was closed. However, a decision was tabled to the October 3 meeting. At the October 3 meeting, the applicant requested that a decision be tabled to the November 7 meeting. At the November 7 meeting, discussion occurred regarding the open space provided on the site. The applicant then requested that a decision be tabled to the December 5 meeting, in order to allow time to research/revise the open space issue. CONSIDERATIONS 1. The proposed planned unit development would contain a mixture of single family residences and townhomes on approximately 39.9 acres, for a gross density of 5.087 dwelling units per acre. 2. The purpose of the Planned Unit Development Overlay Zone (PUD) section of the Zoning Ordinance is "to encourage innovation, variety, and creativity in site planning and architectural design; to maximize development compatibility to encourage the planning of large parcels of land as a unit; to provide for greater efficiency in the use of land, streets, and energy; to protect important natural and cultural landscape features; to preserve open space; and to provide quality living, working, shopping, and recreating environments for residents and visitors". 3. The draft 1995 Comprehensive Plan has designated this area for single family residential development. 4. The subject site is 39.9 acres in size. The developer is proposing the following uses within the proposed development: a) 47 single family residential lots b) 156 townhome units c) Open space area. 5. A PUD is required to provide 20% of the land area as open space. Open space is common area that can be accessed and utilized by all residents within the development. Open space shall not include any impervious surface (such as ponding or drainage areas). At the November meeting of the Planning Commission, the applicant requested that credit be given to the open space requirement. Based on discussion with the Planning Commission, the applicant has revisited the open space issue and has submitted a revised proposal. Please find attached as Exhibit B written correspondence, as well as a drawing submitted by the applicant. Following the November Planning Commission meeting, the applicant met with staff. At this meeting, the applicant requested information regarding the area of the drainageway, such as side slope area and the typical impervious area. The Assistant City Engineer provided that information to the applicant, as evidenced in Exhibit B. The drawing that has been attached as part of Exhibit B illustrates the area of the drainageway that the applicant is proposing should be included in the open space calculations. As noted in the letter from the applicant, the additional area from the drainageway adds another 2.07 acres of open space to the project. This brings the total open space acreage to 7.45 acres. However, the City Code requires that 20% of the project area be provided as open space. Given the total acreage of the site, staff calculates a 20% open space requirement as a minimum of 7.98 acres. Which calculates as a difference of 0.53 acres of open space. The issue facing the Planning Commission is whether or not to allow portions of the drainageway (which had to be purchased as easement by the city) to be included in area calculated as open space. Should the Planning Commission decide to accept less than 20% (7.98 acres) open space, Condition No. 3 must be revised accordingly. 6. The applicant has not requested any variances to the Zoning Ordinance for this development. 7. The Building Official has commented that sewer, water, and building requirements may vary depending upon the townhome or condominium classification. 8. Pending assessments exist for this site. 9. Park dedication information for this development will be addressed at the Preliminary Plat review stage. 10. The Engineering Department has reviewed the proposal and has provided comments. For your reference, these comments can be found in the September 5, 1996, staff memo. Staff has incorporated these comments into the conditions of approval. Because some of the necessary revisions may require revisions to the plat, the specific design attached may need to be amended slightly. 11. The applicant has submitted a landscape plan for this development. Upon further review of the landscape plan, the applicant must revise it in order to meet the requirements of the City Code. A condition regarding this issue has been added to the conditions of approval. STAFF RECOMMENDATION Staff recommends approval of Shenandoah Place Planned Unit Development, subject to the following conditions: 1. The perpetual maintenance of all open space/outlot areas shall be provided for by a Homeowners Association, in a form approved by the City Attorney. 2. Building permits shall not be issued for areas abutting Eastway Avenue until such time as Eastway Avenue has been constructed. 3. The Planned Unit Development shall provide a minimum of twenty (20) percent of the land area for open space. Open space shall be common areas that can be accessed and utilized by all residents of the development. 4. The following uses are allowed in the following areas per the Planned Unit Development Plan: • Single family residential use is allowed on the portion of the site that is north of the drainage way. This area is limited to a maximum gross density of 2.5 dwelling units per acre. • Townhome use is allowed on the portion of the site that is south of the drainage way. This area is limited to a maximum gross density of 7.39 dwelling units per acre. 5. As a part of the preliminary plat application submittals, the applicant is required to submit a stormwater management plan meeting the requirements for discharge flows, ponding, and water quality. The ponding areas shown on the PUD drawings submitted are approved, only if they are sized appropriately to meet these requirements. 6. The following criteria will be used for the final Private Street/Driveway layout and design: • Private driveway. Defined as a"no outlet" access, with the primary purpose of serving more than two units. If over 150 feet long then a turn-around is required (cul-de-sac, hammerhead, etc.) Minimum width of 28 feet with parking on one side or 32 feet in width with parking on both sides. Must be less than 500 feet long. Minimum setback from back of curb is 20 feet. Will not be turned over to the City in the future. • Private Street Jogs. Private street jogs (intersections less than 150 feet) are not allowed. 7. A wetland delineation will be required for this site. If there are not wetland impacts, the applicant will be required to submit an application for an exemption. If wetland impacts are required, the PUD approval is contingent on receiving wetland replacement approval, per the Wetland Conservation Act requirements. 8. The applicant shall revise the landscape plan to meet the requirements of the City Code. For this development, the City Code would require a minimum of 203 trees and 202 shrubs as landscaping units. These landscaping units shall meet the minimum sizes required in Section 11.60, Subd. 8.0 of the City Code. 9. The off-street parking areas shall meet the requirements of Section 11.61 of the City Code. ALTERNATIVES 1. Recommend to the City Council the approval of Shenandoah Place Planned Unit Development, subject to conditions. 2. Recommend to the City Council the approval of Shenandoah Place Planned Unit Development, subject to revised conditions. 3. Recommend to the City Council the denial of Shenandoah Place Planned Unit Development. 4. Table a decision in order to allow the applicant and/or staff time to provide additional information. • ACTION REQUESTED Recommend to the City Council the approval of Shenandoah Place Planned Unit Development, subject to conditions, and move its approval. 4igh:14)171 Julie Klima Planner I i:\commdev\boaa- • •: - c. J • 2 \.. • A v EXHIBIT A • ` - ' - ;. ,.,tsat"F j111"1111111111.11 - �� TlNT� �,p VAY a 1TTT puG►�0 • • �2 AVE. lor 4 in 4 : ..- , .. '. ---, .. -,-- -"'IQ-1 ' -,: litil I 11 5 I . A.G ‘ -:‘ 4ir • .I.IP 46,•4 •4pririgwor, - _,-. . 4 . .. . �- • #,41F, . y. Pireirpo i Alk...,,,,,* 0 :444116 r„,...a. C ....,&:.':>,,,,;- A.*" •-v--.„. ri/r4P4011'1V4010#04kA ... ' *x 3 / 074,„\maj0:44py \ : ,,, 4...As, / • . ,,, .....- liprs. —... 4 ' / "::_-..Y./.„\\*....,'''' 4 ov 447 _ F. \.4).,.. ,,,...,, .... ;„., fir,A6,-VALO A& A o.- .4);,,,--, „0_,\__...A ihi. ! ® t�► - 4,4 t.4.##A,i _ v. 41144P410 4 t :,../.,.,\\.-..›), ...-...„,.4"..,,,,,s; pro$1104007,41100+#1011* - : ,I I• ' ...„ :„.4.,,,.4.,...,...-41 ,• ,i 0 ®coo at ill► �® 41�►2:1,47,4,074J-7414A1 , ,- , . : : , , h ..t. woo Its ,wip. :Ail �O 4*N ris vim rem.s .OW MI �s n� V.A. ‘00 � DAT ss OWMI NM NW 111:1 Pi D �� , '\ V� ,n• sirs �,. .� # 40 '' �,I, ss .._. ..O '9.. 0W. ,l *44 �.��is rc Ms! aur s' �� , 10/20/' Irak!_3i 3M?! tCQ [11���. •' it;;.., ; 1312 nos.--7,14,06, �W ,, r..., , �Ire� y:�4R� : �► � � ' `.�, 11/15/ - am r .1.•� 4111.11. , , 4. EXHIBIT B 11111 HERITAGES ' ! DEVELOPMENT N 2 ; 1996 November 20, 1996 Mayor and Planning Commission Members City of Shakopee 129 Holmes Street Shakopee, MN 55379 Mayor and Planning Commission Members: On Friday,November 15, 1996, Heritage Development Inc.of Minnesota and the City's Planning and Engineering Staff met to discuss the Shenandoah Place proposal previously submitted as a Planned Unit Development for your comment. Based on comments from the Planning Commission and Staff it is clear that Heritage Development has done an extremely poor job of explaining the open space issues of the project and more specifically in regard to the drainage ditch. Enclosed is an Inter-office memorandum we received from your staff after the November 15th meeting and an exhibit showing the additional open space areas. Using the acreage determined by your engineer along with the previous open space calculations I have included the following table: Total Total Open Space Acreage Percentage Open Space: 5.38 13.5 (outside of drainage ditch& ponding) Open Space: 6.29 15.8 (plus area within drainage easement but outside of side slopes) Open Space: 7.45 20.9 (plus area within drainage easement but outside of side slopes) and(side-slopes not impervious) Additional, we will include additional site amenities such as benches along trails,increased landscaping within the drainage easement or recreational/picnic equipment within the larger open space areas to the project as directed by the Planning Commission. The overall density of this project remains 5.087 dwelling units per acre. Heritage Development will also work with staff to accommodate the additional right-of-way needed for Shenandoah Ave.. Thomas D.Bisch Heritage Development of Minnesota 450 East County Road D•Little Canada,MN 55117*Phone:(612)481-0017•Fax:(612)481-1518•Toll Free:(800)644-0017 20720 Watertown Road,Suite 102•Brookfield,WI 53186*Phone:(414) 796-8129•Fax:(414) 796-8149 INTER-OFFICE MEMORANDUM TO: Julie Klima, Planner I FROM: Joel Rutherford, Assistant City Engineer((—' SUBJECT: Shenandoah Place PUD - Drainage Ditch Flow/Slope Treatment DATE: November 18, 1996 As requested from the applicant, I have reviewed the drainage ditch flow through their proposed Shenandoah Place, and the"impervious" area it impacts. And as requested by the applicant, I have checked with Bruce on the alternatives for turf establishment along the side-slopes of the ditch. The drainage easement through this area consists primarily of a 100' wide strip, which the City purchased as part of the upper valley drainage ditch system. The ditch consists of a 25' to 30' ditch bottom with 4:1 (approximately) slopes. These slopes extend approximately 25 feet of each side of the ditch. The designed capacity of the ditch is meant for storm events which will occur perhaps only once in one-hundred years. There will be some years where the ditch may flow continuously, and in some dry years the ditch may flow only occasionally. It is reasonable to assume that when the ditch is flowing at a steady rate, for an extended time, the flow will have very little depth. Based on this assumption, the impervious area would extend only as wide as the ditch bottom. Therefore, the impervious area would be approximately 30' by 1800'(length of ditch), or 1.24 acres. The side slopes consist of approximately 50' by 1800', or 2.07 acres. The area outside the actual drainage area and outside the side-slopes, but still within the easement, is about 0.91 acre. In regards to the side-slopes, and the alternatives for turf establishment, the developer will be limited to certain types of vegetation. Based on the recommendation from the City's consultant, the city should maintain the side-slopes by mowing to maximize the hydraulic capacity of the channel. Therefore, the side slopes will be regularly mowed, and the vegetation cover chosen for the side-slopes shall allow for this maintenance. TOTPL P.02 INTER-OFFICE MEMORANDUM TO: Julie Klima, Planner I FROM: Joel Rutherford, Assistant City Engineer SUBJECT: Shenandoah Drive DATE: November 26, 1996 The Planning Commission has requested information regarding future alternatives for Shenandoah Drive in the vicinity of the racetrack. I have attached a drawing which shows one of these alternatives. The alternative attached is a general sketch, showing the relationship to the existing streets and the Shenandoah Place PUD. As noted on the drawing, this alternative would require a dedication of right-of-way for the future extension of Shenandoah Drive. This drawing also shows a possible connection of the proposed street within the Shenandoah Place development, to County Road 16. The spacing shown on the drawing between this connection and Hauer Trail (southeast of intersection)is slightly less than 1/4 mile. The minimum spacing allowed between connections to the County Road is generally 1/4 mile. Based on current and anticipated uses for the property adjacent to this roadway, it appears this connection could be moved northwest enough to achieve the 1/4 mile spacing, if required. This alternative, and most others, will require coordination with the owners of the race track. Discussions with them will be required to determine the most desirable transportation plan for this part of the city. A city-wide transportation plan is currently being developed, which will analyze the future traffic patterns of the existing and future road system of the city. This plan can be used to better understand the current and future transportation needs for the track, the commercial properties, and the surrounding residential neighborhoods. sti 9 N ti NN 4TH 1 ! AVE. ( mM D M X) (-) n fl (/) m -- PINEW❑OD DR. d zU TIMOTHY CT, � \ w I TWAY AVE. C//P7/ ir// 'i.', 3 SHENANDOAH ,siCio `N\ \ RIGHT-OF-WAY (OUTSIDE CURVE - 500' RADIUS) 11 PLACE '''''--.., :,, \\, , UPPER VALLEY DRAINAGE DITCH / / i \ '''';':;6:''' CANTERBURY Gril Fq A' - i DOWNSco co �e c�FF� ss ss ,=i e./ , pi. OL \ d n IljC� C , ' DAVIS F 4 , 16N..........." MRS Fi RI A SER ,' c'\, .. s2-, -/114,4, TRAI4 - SECRETARIAT DR. 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BACKGROUND: During the 1997 City Budget discussions, staff presented a reorganization structure for the Public Works Department which included two lead persons positions being created under the newly created Public Works Supervisor position. The Public Works Supervisor position has recently been filled by Michael Hullander, and the next step to complete the reorganization in the Public Works Department would be to create lead person positions and authorize the filling of those positions. Included with the staff memo are the following documents for Council review: • Reorganization chart for the Public Works Department as submitted in the 1997 Budget discussion meeting. • Street lead person job description • Park lead person job description • Revised pay plan resolution to include lead person positions. The lead person positions will assist the Public Works Supervisor in the organizing, planning and supervising of activities in the Public Works Department. These positions will provide first line direction and on the job training to others who are working on the crews. The creation of lead person positions will provide for more direct supervision of maintenance activities, and for better communication and coordination between the supervisor and maintenance workers. Included with this memo is a resolution amending the 1996 Pay Plan for the new positions. It is staff's intent to petition the Public Works union to have these positions removed from the union. By this action, these positions would be considered a non-union position, however, these employees would have the right to organize in their own bargaining unit if they so choose. Staff believes these positions can be filled with existing personnel in the Public Works Department and is proposing to utilize City staff to fill these positions. ALTERNATIVES: 1. Approve the job descriptions for the street lead person and the park lead person positions. 2. Do not approve the job descriptions for the street lead person and the park lead person positions. 3. Authorize staff to fill the street lead person and park lead positions from the internal candidates in the Public Works Department. 4. Do not authorize staff to fill these positions at this time. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 3, to create the street lead person and the park lead person in the Public Works Department, and to authorize staff to proceed with the filling of these positions from internal candidates in the Public Works Department. Also these positions were budgeted in the 1997 Budget. ACTION REQUESTED: 1. Move to approve the job descriptions for the street lead person and park lead person positions. 2. Move to authorize City staff to fill the street lead person and park lead person positions from internal candidates in the Public Works Department. 3. Offer Resolution No. 4611, A Resolution Amending Resolution No. 4368, Which Amends the 1996 Pay Schedule for the Street Lead Person and Park Lead Person Positions and move its adoption. • t '' _ • Bruce Loney I. Public Works Department BL/pmp LEADS CITY OF SHAKOPEE JOB DESCRIPTION JOB TITLE: STREET LEADPERSON EXEMPT: NO JOB CODE: SALARY LEVEL: DIVISION: Public Works SHIFT: DEPARTMENT: Public Works LOCATION: EMPLOYEE: REPORT TO: Public Works Supervisor& DATE: Public Works Director PREPARED BY: Bruce Loney APPROVED BY: SUMMARY: This is a skilled position which involves the assisting of the Public Works supervisor in the planning, organizing and supervision of all maintenance and construction activities as required by the street, sanitary sewer and storm drainage systems, acting in a secondary lead role in the parks and public ground systems function. Position acts as a lead worker at the job sites, supervising work of other municipal crews performing semi-skilled or manual tasks. In addition, this position shall act as the Public Works Supervisor in the absence of the Public Works Supervisor as it relates to streets and sewer systems. Also, performs other duties as assigned in the Public Works Department. Position reports to the Public Works Supervisor who will make assignments and inspect work. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Provides first line direction and on the job training to others while working as a member of the crews. • Plans and directs the daily work of others under the supervision of the Public Works Supervisor. • Performs general maintenance and repair work on equipment. • Performs the duties of Public Works Supervisor in the absence of the Public Works Supervisor as it relates to streets and sewers. • Assists in the duties of the Park Leadperson when necessary as determined by the Public Works Supervisor. • Advises the Public Works Supervisor of department needs and assists in planning work assignments and supervises projects as needed. • Assist in training of maintenance personnel in the street and sewer systems. • Assists and oversees performance of work crews in variety of manual and semi- skilled tasks related to the installations, construction, care and maintenance of public works projects, facilitates in related areas. Areas of responsibilities and oversight may include but not be limited to: manual labor operation and maintenance equipment, snow plowing, street maintenance, sewer maintenance, park maintenance and repair. • Assists in preparation and maintenance of necessary records and/or data. • Perform snow plowing functions for the City, including but not limited to: operating snow plow equipment, sanding and salting, operating snow plow wings; performing minor maintenance to equipment. • Work cooperatively with other departments and the public to complete assigned tasks. • Adhere to all safety rules and regulations. Perform necessary operations to ensure the safe operation of equipment. • Informs supervisor of important developments and work in progress, obtains assignments and submits material requisitions for approval. • Performs all maintenance operations tasks when assigned. SUPERVISORY RESPONSIBILITIES: Supervises assigned work crews on a daily basis. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Education plus a minimum of 5 years of equipment operation, including at least 3 years of work experience in related field. Preference given for experience as a leadperson or crew chief. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before citizens or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment. • Ability to plan, organize, supervise, and coordinate the work of work crew engaged in a wide variety of complex maintenance construction and repair activities. • Ability to make decisions recognizing established precedence and practices and to use resourcefulness and tact in meeting new problems. • Ability to establish and maintain effective working relationships with other employees, subordinates, and the general public contacted in the course of the work. • Ability to understand, follow, and work from a wide variety of maps, plans, blueprints, and other orders. • Ability to maintain records, prepare reports and perform various complex administrative duties pertaining to the area of responsibility and in accordance with federal and state laws and city policies. • Ability to communicate effectively with co-workers. • Ability to deal with citizens in a professional manner in all situations. • Knowledge of operational aspect of public works maintenance department/division. • Ability to deal effectively and tactfully with the public, responding to and resolving complaints. • Demonstrating ability to lead a work crew, work cooperatively with co-workers, work independently without direct on-site supervision, make on-site decisions related to task assignments and operate all equipment. • Thorough knowledge of all maintenance equipment necessary to efficiently operate the Public Works Department and the ability to operate such equipment. CERTIFICATES, LICENSE, REGISTRATIONS: Employee must possess valid Minnesota Commercial Drivers License with endorsements OTHER SKILLS AND ABILITIES: Extensive knowledge of the materials, methods, techniques, tools, and equipment used in repairing, maintaining and constructing Public Works facilities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. r CITY OF SHAKOPEE JOB DESCRIPTION JOB TITLE: PARK LEADPERSON EXEMPT: NO JOB CODE: SALARY LEVEL: DIVISION: Public Works SHIFT: DEPARTMENT: Public Works LOCATION: EMPLOYEE: REPORT TO: Public Works Supervisor& DATE: Public Works Director PREPARED BY: Bruce Loney APPROVED BY: SUMMARY: This is a skilled position which involves the assisting of the Public Works supervisor in the planning, organizing and supervision of all maintenance and construction activities as required by the parks and public ground systems, acting in a secondary role in the street, sanitary sewer and storm drainage systems function. Position acts as a lead worker at the job sites, supervising work of other municipal crews performing semi-skilled or manual tasks. In addition, this position shall act as the Public Works Supervisor in the absence of the Public Works Supervisor as it relates to Parks and Public Ground systems. Also, performs other duties as assigned in the Public Works Department. Position reports to the Public Works Supervisor who will make assignments and inspect work. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Provides first line direction and on the job training to others while working as a member of the crews. • Plans and directs the daily work of others under the supervision of the Public Works Supervisor. • Performs general maintenance and repair work on equipment. • Performs the duties of Public Works Supervisor in the absence of the Public Works Supervisor as it relates to parks and public grounds. • Assists in the duties of the Street Leadperson when necessary as determined by the Public Works Supervisor. • Advises the Public Works Supervisor of department needs and assists in planning work assignments and supervises projects as needed. • Assist in training of maintenance personnel in the parks and public ground systems. • Assists and oversees performance of work crews in variety of manual and semi- skilled tasks related to the installations, construction, care and maintenance of public works projects, facilitates in related areas. Areas of responsibilities and oversight may include but not be limited to: manual labor operation and maintenance equipment, snow plowing, street maintenance, sewer maintenance, park maintenance and repair. • Assists in preparation and maintenance of necessary records and/or data. • Perform snow plowing functions for the City, including but not limited to: operating snow plow equipment, sanding and salting, operating snow plow wings; performing minor maintenance to equipment. • Work cooperatively with other departments and the public to complete assigned tasks. • Adhere to all safety rules and regulations. Perform necessary operations to ensure the safe operation of equipment. • Informs supervisor of important developments and work in progress, obtains assignments and submits material requisitions for approval. • Performs all maintenance operations tasks when assigned. SUPERVISORY RESPONSIBILITIES: Supervises assigned work crews on a daily basis. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Education plus a minimum of 5 years of equipment operation, including at least 3 years of work experience in related field. Preference given for experience as a leadperson or crew chief. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before citizens or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment. • Ability to plan, organize, supervise, and coordinate the work of work crew engaged in a wide variety of complex maintenance construction and repair activities. • Ability to make decisions recognizing established precedence and practices and to use resourcefulness and tact in meeting new problems. • Ability to establish and maintain effective working relationships with other employees, subordinates, and the general public contacted in the course of the work. • Ability to understand, follow, and work from a wide variety of maps, plans, blueprints, and other orders. • Ability to maintain records, prepare reports and perform various complex administrative duties pertaining to the area of responsibility and in accordance with federal and state laws and city policies. • Ability to communicate effectively with co-workers. • Ability to deal with citizens in a professional manner in all situations. • Knowledge of operational aspect of public works maintenance department/division. • Ability to deal effectively and tactfully with the public, responding to and resolving complaints. • Demonstrating ability to lead a work crew, work cooperatively with co-workers, work independently without direct on-site supervision, make on-site decisions related to task assignments and operate all equipment. • Thorough knowledge of all maintenance equipment necessary to efficiently operate the Public Works Department and the ability to operate such equipment. CERTIFICATES, LICENSE, REGISTRATIONS: Employee must possess valid Minnesota Commercial Drivers License with endorsements OTHER SKILLS AND ABILITIES: Extensive knowledge of the materials, methods, techniques, tools, and equipment p used in q repairing, maintaining and constructing Public Works facilities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. PROPOSED 1997 PUBLIC WORKS /EGFcEERI\ G DFPARTMET STRUCTURE PUBLIC WORKS DIRECTOR/CITY ENGINEER PUBLIC WORKS/ENGINEERING SECRETARY PUBLIC WORKS ASSISTANT SUPERVISOR/FOREMAN CITY ENGINEER STREET PARK MECHANICS PROJECT LEADPERSON LEADPERSON COORDINATOR MAINTENANCE TECHNICIANS WORKERS SEASONAL ENGINEERING EMPLOYEES INTERNS SENTENCE TO SERVE COMMUNITY SERVICE a\owc\awaac IIftL CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Vierling Drive Feasibility Report, Project No. 1997-1 DATE: February 4, 1997 INTRODUCTION: Attached is Resolution No. 4609, a resolution receiving a report and calling a hearing on an improvement for Vierling Drive, from County Road (C.R. ) 69 to Presidential Lane; Taylor Street, from Vierling Drive to the north plat line of the Arlington Ridge 1st Addition; and Polk Street, from Vierling Drive to 13th Avenue. BACKGROUND: On July 2, 1996, Resolution No. 4463, which ordered the feasibility report preparation for the above referenced streets was adopted by the City Council of Shakopee. These streets are new construction to serve the developing properties in the southwest part of urban Shakopee. The project was included in the 1996 Capital Improvement Program. The feasibility report determines the preliminary cost to construct a State Aid collector street on Vierling Drive, from C.R. 69 to Presidential Lane and also completing Polk Street and Taylor Street connections from Vierling Drive to the north terminus of those streets. The various improvements that were considered in the feasibility report are as follows: • Street improvements including concrete curb& gutter • Bituminous paving • Sidewalk and/or bituminous trail improvements • Storm sewer • Storm water ponding • Sanitary sewer • Watermain The costs were determined for this improvement project as shown in the feasibility report with a total project cost estimate to be $1,165,400.28 for Vierling Drive improvements and $129,932.22 for Taylor Street and Polk Street improvements. A preliminary assessment roll has also been determined and is attached to the feasibility report. For this project, there are three property owners that would be affected by these improvements and they are as follows: • Stone Meadow property • Arlington Ridge property • The property currently owned by the City of Shakopee and/or Mn/DOT on excess right-of-way for the Shakopee Bypass The assessments for the various improvements were based upon the City's Assessment Policy, City Code and the recently adopted Storm Water Trunk Policy. The following comments on the various improvement types for the assessments are as follows: • Collector streets - the City's policy is to assess the local street equivalent to the adjacent benefiting properties. • Sidewalks - City Code in the Subdivision Chapter requires the developers to pay for sidewalk on one side of the collector. The sidewalk on one side of Vierling Drive is assessed throughout the project. • Lateral storm sewer and lateral stormwater ponding needed to serve developing properties - These are the responsibility of the developer pert the recently adopted Storm Water Trunk Policy, with the oversizing of storm sewer and ponding facilities to be paid for out of the Trunk Stormwater Fund. In this case, the lateral storm sewer and ponding improvements are included in the assessments to the benefiting properties. • Sanitary sewer and watermain - 100% assessed per City and Shakopee Public Utilities Commission's policies. The attached resolution sets the date for the public hearing on this project for March 4, 1997. The approval of Resolution No. 4609 does not order the project nor does it commit the Council to construct any improvements. The intent of this resolution is to accept the feasibility report and set the public hearing date. The public hearing will allow the property owners adjacent to the project area and the general public to address the City Council on the project. Staff will make a brief presentation at the February, 1997 Council meeting to provide an overview of the project and the feasibility report. Staff will make a full presentation at the March 4, 1997 Council meeting on the feasibility report at the public hearing. Staff would like to request of City Council, authorization for preliminary design surveying of the project in order to expedite the design of the project, if Council orders after the March 4, 1997 hearing. Staff has obtained the surveys from the Centres Group and Stone Meadows developers and needs additional surveying for the "as-builts" condition of connecting streets. By authorizing the surveying work, the project design can proceed and the design completed earlier for a possible spring-summer construction. In addition, staff would like to request authorization to solicit quotes to perform soil investigation work needed for State Aid design. By ordering the surveying and soil investigation work now, the project design schedule can be expedited if the project is ordered. This information would be needed eventually for this project and would not be an unnecessary expenditure. ALTERNATIVES: 1. Adopt Resolution No. 4609. This resolution will receive the feasibility report and set the date for the public hearing for March 4, 1997. 2. Deny Resolution No. 4609. This action will halt the project until such time as City Council reconsiders the resolution. 3. Table Resolution No. 4609, to allow time for staff to prepare additional information as directed by City Council. 4. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide surveying services on this project for the City of Shakopee. 5. Move to authorize staff to solicit quotes for soil investigation work on the proposed 1997-1 Project. 6. Do not authorize the surveying services at this time. 7. Do not authorize staff to solicit quotes for soil investigation work. RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 4609, as this would allow for a public hearing and public input on the proposed improvements to decide whether or not this project should move forward to the 1997 construction season. Also, staff recommends Alternative No.'s 4 & 5, to obtain the surveying and soil investigation work in order to complete the project this year if ordered after the March 4, 1997 public hearing. ACTION REQUESTED: 1. Offer Resolution No. 4609, A Resolution Receiving a Report and Calling a Hearing on and Improvement to Vierling Drive, from County Road 69 to Presidential Lane; Taylor Street, from Vierling Drive to the North Plat Line of Arlington Ridge 1st Addition; and Polk Street, from Vierling Drive to 13th Avenue, Project No. 1997-1 and move its adoption. 2. Move to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for surveying services on the proposed 1997-1 Project. 3. Move to authorize staff to solicit quotes for soil investigation work for the proposed 1997-1 Project. , d1 ce Loney Public Works Director BL/pmp MEM4609 RESOLUTION NO. 4609 A Resolution Receiving A Report And Calling A Hearing On An Improvement To Vierling Drive, From County Road 69 To Presidential Lane; Taylor Street, From Vierling Drive To The North Plat Line Of Arlington Ridge First Addition; And Polk Street, From Vierling DriveTo 13th Avenue Project No. 1997-1 WHEREAS, pursuant to Resolution No. 4463 of the City Council adopted July 2, 1996, a report has been prepared by the City Engineer, with reference to the improvements of Vierling Drive, from County Road 69 to Presidential Lane; Taylor Street, from Vierling Drive to the north plat line of Arlington Ridge First Addition; and Polk Street, from Vierling Drive to 13th Avenue by street construction, bituminous paving, curb & gutter, sidewalk and/or bituminous trail, storm sewer, storm water ponding, sanitary sewer, watermain and all other appurtenant work and this report was received by the Council on February 4, 1997. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The Council will consider the improvement of Vierling Drive, from County Road 69 to Presidential Lane; Taylor Street, from Vierling Drive to the north plat line of Arlington Ridge First Addition; and Polk Street, from Vierling Drive to 13th Avenue by street construction, bituminous paving, curb & gutter, sidewalk and/or bituminous trail, storm sewer, storm water ponding, sanitary sewer, watermain and all other appurtenant work in accordance with the report and the assessment of abutting and benefited property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$1,295,332.50. 2. A public hearing shall be held on such proposed improvements on the 4th day of March, 1997, at 7:00 P.M. or thereafter, in the Council Chambers of City Hall, at 129 S. Holmes Street, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1997-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk U U CONTENTS 1111 VIERLING DRIVE, FROM PRESIDENTIAL LANE TO COUNTY ROAD 69; TAYLOR STREET, FROM VIERLING DRIVE TO THE NORTH PLAT LINE OF ARLINGTON RIDGE FIRST ADDITION; POLK STREET, FROM VIERLING DRIVE TO 13TH AVENUE SHAKOPEE SCOTT COUNTY, MINNESOTA r Description Page No. Introduction 1 Scope 1 Background 1 Vierling Drive Proposed Improvements p P 2-3 Vierling Drive Cost Estimate 4- 5 Vierling Drive Fund& Special Assessments 6- 8 Taylor&Polk Street Improvements 8 -9 Taylor&Polk Street Cost Estimate 9- 10 11111 Taylor&Polk Street Funding& Special Assessment 11 - 12 Conclusion 12 U Appendix ,(;61 / /,;tbm U U PIli PliII _, _ - --,TrEP .• i 1' .. ,--- ____;_d_-•\s ,:-.7-3----\, -,2,--1,' ._ -7-11,1117- : 7.,. ._.-_:::;,-/__:LI, i...,Li-, - , 1 I\ Pr-- -ill r ! , Id T .,. ...w. , ,_ ,- , .. -7'-4.•1 ,..,.._,--,1_,4,E, # 1H :. _. . pip! . v .•, .• i---. .E LC:: ,.___M-1-2,----\ Hill ' • , -__, ' .--; :- , --4;;t ;-1-----41,,--1 1' • ,-----. 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Li•111 LL.,: .y.,7 g LI:,z,i,.:;.: ,J.,,,I. 1 TE 1 1 i i 1 , , ,--t! : ''''''. :"---V-1,\ . . l , . ' Il 1 .1 I I _ ‘-\,-, '\ •'\' ; i u "---,:-.' 1,1 "MT—T. FirrLi P-7,-7/,'Y____J-11c:: i—i ,0',' ., ‘• •,__, / '- -2 „)\, Emu iii ! i , , , I , 1 ,-1 ,,,,,--,-,x,,,:r.L_L_. \ I-- I—".. 0 . . • . Li... ,2,, s, - c: '.....\ ljij_ ill [i 1 1 I-I t-! i 1 1 • 4--- -H .1^s' •: N c\-c', "4,-,:,,,, • 1 , , '\.-:,7---t--1 ' 2 ,-,,:. \ \/ ,_ ",,,, \s.,•, INNIIIIII , , r, , : , -,., - , _J 1 - - \:-.:- , .,, * • ing , , 1 , , , , i 1, . , , , , gpft.„ ' : . pit LL, „..:: \s\ ,,•,, c , . ,, INI H i ! 1 l ' , '_1_, Hill • r H > f---- \ ,., . N - \ Hillii , : ..4 ,,--, imilmil . , ii,_ N , -- --I 1— ,, 1 NINO . ' ' r: g,q ___., i 1, 1 . // 1(....) c.- '` 7-`, 1 1 1 1 i 1! MI Offii FalaiL- P. POI Ch --/- \ - \‘ • '.. o - ,----.., g ,, ----) 0 ---) ,, -, , -) ci, , i ; , -a. .., f &o, / _.,,. 4. '0 n 3._ )11%ithiL Milt __I A N , _..... 691, OD MI ,\ Nil -'1"41MONONNININIONIMPEWINPRION.wim'''''''—'" n ► ) 3 CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: John DeLacey, Engineering Tech. III SUBJECT: 1994 Sidewalk Replacement Project No. 1994-3 DATE: February 4, 1997 INTRODUCTION: Staff is requesting Council authorization for an additional payment of $8,357.10 to the contractor on the above referenced project. BACKGROUND: The above referenced project had been finaled out in August of 1996. Since then the contractor, Weststar Curb & Concrete, Inc. has informed the City that he was under paid on this project by $8,357.10. Staff has researched this project and discovered that this project had been inadvertently semi-finaled by a previous employee. Per City contract, a semi-final means that both the City and the contractor have agreed upon the pay items. This project was taken over by another employee and finaled out, with the understanding that the project had been completed and semi-finaled. Staff has contacted the previous City employee and he has verified that the contractor is indeed due the extra monies he is requesting. Council should be aware that this is a non-assessed project and payment for this would come out of the Capital Improvement Fund. ALTERNATIVES: 1. Authorize payment to Weststar Curb& Concrete, Inc. in the amount of$8,537.10. 2. Do Nothing. RECOMMENDATION: Staff recommends Alternative No. 1 for the following reason: Although the contractor did sign a semi-final payment, this was done so by an error on the City's part. The work has been performed and staff feels the contractor should be compensated. ACTION REQUESTED: Authorize the payment of $8,357.10 to Weststar Curb & Concrete, Inc. for the 1994 Sidewalk Replacement Program, Project No. 1994-3, utilizing the Capital Improvement Fund. .47z.7r ,/ John H. DeLacey Engineering Tech. III JHD/pmp PAY llf y CITY OF SHAKOPEE Memorandum TO: Mayor&City Council Mark McNeill, City Administrator FROM: Mike Huber,Engineering Tech. II SUBJECT: C.R. 16 Improvements,Between C.R. 17&C.R. 83 Project No. 1994-11 DATE: February 4, 1997 INTRODUCTION: Council action is required for a resolution accepting work on County Road(C.R.) 16,between C.R. 17 &C.R. 83,Project No. 1994-11. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of$1,079,143.80 and the actual final costs of$1,045,167.53 for the project. ACTION REQUESTED: Offer Resolution No. 4612, A Resolution Accepting Work on the County Road 16 Sanitary Sewer and Water Services, Between County Road 17 and County Road 83, Project No. 1994-11 and move its adoption. AL &— Mike Huber Engineering Tech. II MH/pmp MEM4612 RESOLUTION NO. 4612 A Resolution Accepting Work On The County Road 16 Sanitary Sewer And Water Services, Between County Road 17 And County Road 83 Project No. 1994-11 WHEREAS, pursuant to a written contract signed with the City of Shakopee on June 27, 1995, Barbarossa & Sons, Inc. has satisfactorily completed the County Road 16 Project, between County Road 17 and County Road 83,Project No. 1994-11, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,.1997. Mayor of the City of Shakopee ATTEST: City Clerk CERTIFICATE OF COMPLETION CONTRACT NO. : 1994- 11 DATE: January 29 , 1997 PROJECT DESCRIPTION : County Road 16 , Between County Road 17 and County Road 83 CONTRACTOR: Barbarossa & Sons , Inc . P . O. Box 367 Osseo , MN 55369 f ORIGINAL CONTRACT AMOUNT $ 1 , 079 , 143 . 80 QUANTITY CHANGE AMOUNT $ (47 , 999 . 33 ) CHANGE ORDER NO, 1 THRU NO . 2 AMOUNT . . , $ 14 , 023 . 06 FINAL CONTRACT AMOUNT $ 1 , 045 , 167 . 53 LESS PREVIOUS PAYMENTS $ 1 045 167 . 53 FINAL PAYMENT $ -0 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council , I, therefore, recommend above specified final payment be made to the above named Contractor, l jell Professional Engi er C NS t /N1 T"." n CITY OF SHAKOPEE Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Police Liaison and Educational Services Agreement DATE: January 29, 1997 INTRODUCTION: The Police Department is requesting Council to authorize a Police Liaison and Educational Services Agreement(D.A.R.E. Contract)between Independent School District and the City of Shakopee. BACKGROUND: Minnesota Statute 124.912, subdivision 6 authorizes the School District to levy a$1.00 Crime Related Costs tax or D.A.R.E. tax. The proceeds of this levy must be used to pay the cost for salaries, benefits and transportation of police officers providing liaison services in middle and secondary schools and to pay the cost of a drug abuse prevention program (D.A.R.E.)in the elementary schools. The law also requires the school district to attempt to contract with the local police department to provide these services. If the local police department does not choose to provide these services, the school district may contract with someone else. The police department has routinely provided community schools with services such as bicycle safety, Halloween safety, Junior Police, personal safety,D.A.R.E. and talks on selected subjects for at least the last seven years. About three years ago, to deal with a perception of youth gang activity at the high school, a uniformed officer was assigned to spend ten hours a week in each secondary school when permitted by other department scheduling requirements. The result was good for the schools, good for the police department and good for the community. The School District has reimbursed the City for the actual time spent on site in the amount of the officer's hourly wage. The Superintendent of Schools and I believe that to comply with the Minnesota Statute 124.912, a contract between the School District and the City should be in place. After reviewing D.A.R.E. contracts used by other jurisdictions in the area, the attached document was prepared. It has been kept as short and simple as possible. For example, the contract calls for an amount to be paid for services rendered during the 1996-1997 school year without requiring a lot of records keeping in terms of time spent in certain locations or spent accomplishing certain tasks. The School Board approved this document at their meeting on January 27, 1997. City Attorney has reviewed this document and does not have a problem with it. ALTERNATIVES: 1. Approve the Police Liaison and Educational Services Agreement. 2. Do not approve the agreement. RECOMMENDATION: Alternative#1. BUDGET IMPACT: The Police Department will be reimbursed in the amount of$15,777 for services rendered to Independent School District No. 720 during the 1996-1997 school year. ACTION REQUESTED: Authorize the appropriate city officials to execute the attached Police Liaison and Educational Services Agreement between Independent School District No. 720 and the City of Shakopee. Police Liaison and Educational Services Agreement Independent School District 720 and the City of Shakopee This Agreement is made and entered into the day and year set forth below, by and between Independent School District No. 720 (Hereinafter "School District") and the City of Shakopee (hereinafter"City"). The parties enter into this Agreement pursuant to Minnesota Statute 124.912, subd. 6. For purposes of this agreement, the School District's participating elementary schools are Pearson, Sweeney and Central. For purposes of this agreement, the School District's participating secondary schools are the Shakopee Junior High and the Shakopee Senior High. The parties hereto agree as follows: 1. The City agrees to provide a state certified police officer, certified as a D.A.R.E. instructor, to instruct the D.A.R.E. (Drug Abuse Resistance Education) program in the School District's elementary schools. 2. The City agrees to provide a state certified police officer in each of the School District's elementary schools for the purposes of educational programming (i.e.: Officer Friendly, Halloween safety, bicycle safety). 3. The City agrees to provide a state certified police officer in the School District's secondary schools for educational programming (i.e.: personal safety training, D.A.R.E. follow-up, G.R.E.A.T., guest lectures). 4. The City agrees to provide a state certified police officer in each of the School District's secondary schools for an average of 10 hours per week when school is in session for the purpose of police liaison activities designed to develop a cooperative approach between the City, School District, students, parents, and other community resources to address needs of students and the community. These police liaison services shall include, but not be limited to, prevention of delinquency, protection of life and property, and law enforcement. The City also agrees to have an officer available to the Districts' elementary schools on an "on call" basis. 5. The parties agree that the police officers assigned to provide educational and police liaison services in the schools are employees of the City and its Police Department. The officers shall operate under the administration and supervision of the police department, but will work i n cooperation with school administrators to achieve mutually agreed goals for the police department, schools and students. 6. The School District shall pay the City the amount of$15,777 for the services included in this Agreement. The payment shall be made upon receipt of an invoice from the City. 7. This Agreement is effective for the 1996-97 school year. This Agreement dated this day of 1997. Board Chair, Kathy Busch Mayor, Jeff Henderson Superintendent, Robert Ostlund CityAdministrator,Ad istrator, Mark McNeill Police Chief, Tom Steininger City Clerk, Judith S. Cox //• c, I CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Family Net Office Space Date: January 20, 1997 INTRODUCTION On November 28, 1996,the city received noticed(see attachment A) from Scott Family Net that they were not going to renew their lease with the City of Shakopee for office space at the Shakopee Community Center. Scott Family Net officials did not feel they were getting the use they had anticipated and therefore, vacated the space on January 15, 1997. The Parks and Recreation Department would like to convert the existing Family Net office space into two separate offices. One office will be occupied by the Director of Parks and Recreation and the other office will be occupied by the Recreation Assistant. BACKGROUND The existing Family Net office space consist of a single private office and a reception area. (See Attachment B.) In order to create the two offices,the reception area will be closed off and a wall constructed to fill the void (See Attachment C). Each office will be entered from the south wall. An entrance to the main office area will be added to the north side of the counter. Greystone Construction Company graciously provided staff a an budget, based on staff's plans, for remodeling this area. The cost to convert the Family Net office space into office space for the Parks and Recreation Department will about $12,600. (See Attachment D.)Additional office furniture will also be needed,which will cost about$2500. The reconstruction of the Center's office area is not budgeted. Therefore,the City Council will need to approve the project and allocate the funds for it. Funding may come from any of the following: Capital Improvement Fund, General Fund or Recreation Enterprise Fund. A budget amendment will be required if the General Fund is used. If Council chooses to use the Recreation Enterprise Fund or the Capital Improvement Fund for this project, a budget amendment is not necessary. ALTERNATIVES 1. Remodel the Family Net Office space in the Community Center and allocate up to $15,100 from the Recreation Enterprise Fund for this project 2. Remodel the Family Net Office space in the Community Center and allocate up to $15,100 from the Capital Improvement Fund for this project. 3. Remodel the Family Net Office space in the Community Center and direct staff to do a budget amendment of the General Fund allocating up to $15,100 for this project and bring it back for Council's approval. 4. Table for additional information from staff. 5. Find another tenant to lease the office space to. 6. No nothing. STAFF RECOMMENDATION Alternatives #1 or #2 . ACTION REQUESTED Move to direct staff to obtain quotes from qualified contractors to remodel the Family Net Offices in the Shakopee Community Center and to allocate up to $15,100 from the Fund for this project. r � � c -,. r _ - _ J r r �� ,. Scott County Human Services:• MinnW Uti esota Ricer lley(.Special OUO J s Educational Cooperative • Carver-Sett Edo ucat naVCooperative � vv_ r• CAP Agency • Scott Cou yronections .` - 7 • v , • Scott County H using and Redebelopntent AuthQrity" rY= , Net T J , _, r • Shakopee_ S hoofs • Prior Lake7Savage Sc ' , 4 �_ �y eJ • JordoruSchools • Belle Maine Schools • New-Prap`ue*vols r _ „ _•Burnsville1TTTT n/ gehools r'- ( _. j - ''' 496- 1200 - ' -- -1' ' ' ' --- i NQ�embe 26,r1996 �` ' -� 1 ' '?-- /, 1 <I._ - _ ,, �� A �-d �� ,b � - '- '' _ z � MarkalAcNeill,City Adm _ ;_ „ , ..k -4' i S'hakppee'Cityi-iall _ r � e� 1ouos� __4- Shakope4Minnesota;55379 , , , , ._ _ �� v_� v � , i ` cDeat mark:i \- s: _ ,. _ \ -.. `� - - -- _ In rViewmg the leas between - �, (r , ,- FamilyjNetand thecity for the space-ir`�-th'erCarnmunity Center, - -it appears that or 12-month tenancy is up on January- 15, 1997. -We will'-have the room ; vacated by that-date. -r - el� < -T -- �_�. _ °�� c Locating a--Far ily/Net resource loom in-the;Community Center was probably premature, both -, 'for. Family Net and the Community Cenm Center. In spite of the fact that this arrangeent did not ., ( workout fora variety of'reasons, Family Net is still very interested.in working cooperatively with the city to'improve access to services for Shakopee families in the fgture. c j� 4 �A • J '> ��� , r When Family Net representatives are scheduled to meet with yourcouncil, we will be asking them to designate someone to the.Shakopee Family let CeadershipCouncil that-will-function -=A\ as a liaison between JFamiiy Net and the city. Perhaps this wi!t-be-a more-viable opportunity to figure.out how better to support families in Shakopee in the-future., Thanks very much for all of , the cooperation given us by your,staff:' t �r_ Sincerely, _ Eileen Moran -Representing Scott Family Net - crs - - . "A Whole New Way of Connecting Our Community” , } ,�.y . .1. ;''! 5•. �.4, ' ., ! S;,.?'.1 -1.'ir,';'''.;•'-'-N l• 'i�, �� :'.+��al�-iF ..' i. / 1 UI 11111 a Agactair ki NI1 I I . I • i . % r► - �� W , jiliL el • 1 tb 4111111111\\ , V _t .A it 444 1\ ` 2 i 113 S- ti 3 t • v` " 2 - vs 4 LL y lit . d) AM Oa. c O - g 2 oe, QC 1C 0 a-► • 1 a 1 1f c Nor t • . 4. i I 4 CAk . `� It/ • • • Ni C4 ,`''.•.• i : r.i ;}f rt. fit`, :5•k-,.ii 1,,, . W / II Ill ie Emil IP I 2 . 111 1U :111; rekEAC14111111r I ca I ,,dtk 4xi I r::.,. ..j re....... CY I g 3 - ellialk. _ _ 41.44S\ r-si a- i ....,:rE - _Sid ill ; 1.__. i.:(1, 1 B ,,� 2 0 II I /46 . � ei C ei1 r �_ * d 3 x �y 0 Yo C _ o iL. ei. .4 o ..., . s ..- 1 . .,. 40 A4� ':� 1 4cd. e i8 1 v.... z � � , �- o SC O C MIMIJ 1.13 �" J't.. 'v k•-t• 4.. �,s CS t t)\ 0 0 1.: ,__, C/ oG M`6 0 If kill-fry!' a 1 uri r, January 29, 1997 CONSTRUCTION COMPANY Mr. Mark McQuillen Shakopee Recreation Director City of Shakopee 129 South Holmes Shakopee,MN 55379 Re: Budget for Community Center Office Remodel Dear Mark: We have reviewed your sketch and prepared a budget for remodeling as shown. This is not a proposal to perform the work. This is a budget to help in the planning stages of the work. Work included: 1. Cut four(4)new door openings(Ron, Sherry,Mark and general office) 2. Install four(4)new hollow metal frames,wood doors and door hardware to match existing 3. Modify reception cabinet and counter top 4. Modify coiling door and coiling door pocket at reception desk 5. Remove one(1)door and patch wall 6. Construct new walls(steel studs and gypsum board)13'-0"full height and 6'-0"half height 7. Patch ceiling tile at new walls 8. Patch carpet at doors and cabinet end 9. Paint walls and hollow metal frames 10. Stain doors 11. Relocate two(2)lights,add two(2)receptacles and three(3)light switches 12. Move two(2)HVAC diffusers Our suggested budget for this work is$12,600.00. The biggest variable is dependent on how much work will be required to modify the reception desk and coiling door. Please call me with any questions. Sincerely, ____Ielee.24- Kevin W. O'Brien President 1221 East Fourth Avenue, Suite 110 Equal Opportunity Telephone: 612-496-2227 Shakopee Minnesota 55379 Employer/Contractor Fax : 612-445-4191 CoK3 « T /101 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Initiating the Vacation of Right-of-Way for Lewis Street North of 1st Avenue East DATE: January 28, 1997 INTRODUCTION: On January 22, 1997,the Shakopee EDA passed a motion requesting that the City Council commence the process for considering the vacation of the Lewis Street right-of-way between Blocks 3 and 4. The attached Resolution No. 4595 sets a public hearing date to consider the vacation of right-of-way. The right-of-way proposed for vacation is Lewis Street between 1st Avenue East and the"mini-bypass." DISCUSSION: The City has received a petition for the vacation of right-of-way from Scott County. The attached resolution sets a public hearing for March 4, 1997. On that date, comments from staff members and utilities, as well as a recommendation from the Planning Commission,will be presented to the City Council for their consideration. ACTION REQUESTED: Offer Resolution No. 4595, A Resolution Setting the Public Hearing Date to Consider the Vacation Of Right-of-Way, and move its adoption. X,7 R. Michael Leek iAcommdev\c619924vacpbsco.aoc Community Development Director RESOLUTION NO. 4595 A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE VACATION OF RIGHT-OF-WAY WHEREAS,it has been made to appear to the Shakopee City Council that the right-of-way of Lewis Street between 1st Avenue and County Road 69, City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest; and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given. WHEREAS,two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 4th day of March, 1997, at 7:00 P.M. or thereafter, on the matter of vacating the right-of-way known as Lewis Street between 1st Avenue and County Road, City of Shakopee, County of Scott, State of Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 S. Holmes Street Shakopee,MN 55379 1 ) D2 . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Resolution No. 4603; A Resolution Revising Resolution No. 4362 DATE: February 4, 1997 DISCUSSION On December 5, 1995, the City Council approved Resolution No. 4362. This resolution approved the vacation of a portion an alley located within the proposed Market Place 2nd Addition. The vacation was approved contingent upon the recording of Market Place 2nd Addition. The final plat of Market Place 2nd Addition has not yet been recorded, therefore, the vacation, also, has not yet been recorded. Recently, while researching the files, staff discovered an apparent error in Resolution No. 4362. The Engineering Department, in its review of the vacation request, recommended approval of the vacation but also noted that a drainage and utility easement should be retained over the vacated property. Resolution No. 4362, while vacating the property legally described in the resolution, does not retain a drainage and utility easement over the property to be vacated. A copy of Resolution No. 4362 is attached as Exhibit A. Staff has prepared Resolution No. 4603. This resolution has been drafted to amend Resolution No. 4362 by adding the provision to retain a drainage and utility easement over the vacated property. If Resolution No. 4603 is approved by the City Council, a revised Resolution No. 4362, which includes the provision for a drainage and utility easement over the vacated property, will be prepared and recorded. ALTERNATIVES 1. Approve Resolution No. 4603. 2. Do not approve Resolution No. 4603. 3. Table a decision and request additional information. STAFF RECOMMENDATION Staff recommends the approval of Resolution No. 4603 (Alternative No. 1). ACTION REQUESTED Offer a motion to approve Resolution No. 4603, and move its adoption. � u e '41' a i:\commdev\cc\1997\cc0204\res4603.doc Planner I RESOLUTION NO. 4603 A RESOLUTION OF THE CITY OF SHAKOPEE REVISING RESOLUTION NO. 4362 A RESOLUTION OF THE CITY OF SHAKOPEE VACATING A PORTION OF AN ALLEY WHEREAS, Resolution No. 4362 was approved by the City Council on December 5, 1995, which vacated all that land North of the following described line: Starting at the Northeast corner of Market Place 2nd Addition, and proceeding South 10 feet along the East property line to the point of beginning;then proceeding in a straight line 312 feet to a point on the West line of Market Place 1st Addition, which point is 6.11 feet South of the North property line, and there terminating, City of Shakopee, County of Scott, State of Minnesota; and WHEREAS, Resolution No. 4362 has been found to error due to the fact that it does not include the retaining of a drainage and utility easement over the vacated property legally described in Resolution No. 4362; and WHEREAS, it has been made to appear to the Shakopee City Council that the aforementioned alley serves no public use or interest; and WHEREAS,the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 5th day of December, 1995; and WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: That Resolution No. 4362 shall be revised to include the following: 4. A drainage and utility easement shall be retained over the aforementioned property; Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk DRAFTED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 i EXHIBIT A RESOLUTION NO.4362 4; A RESOLUTION OF HE CITY OF SHAKOPEE VACATING A PORTION OF AN ALLEY WHEREAS,all that land North of the following described line: Starting at the Northeast corner of Market Place 2nd Addition, and proceeding South 10 feet along the East property line to the point of beginning;then proceeding in a straight line 312 feet to a point on the West line of Market Place 1st Addition, which point is 6.11 feet South of the North property line, and there terminating, City of Shakopee, County of Scott, State of Minnesota; and WHEREAS, it has been made to appear to the Shakopee City Council that the aforementioned alley serves no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 5th day of December, 1995; and WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; 2. All that land North of the following described line: Starting at the Northeast corner of Market Place 2nd Addition, and proceeding South 10 feet along the East property line to the point of beginning;then proceeding in a straight line 312 feet to a point on the West line of Market Place 1st Addition, which point is 6.11 feet South of the North property line, and there terminating, City of Shakopee, County of Scott, State of Minnesota, serves no further public need; 3. All that land North of the following described line: Starting at the Northeast corner of Market Place 2nd Addition, and proceeding South 10 feet along the East property line to the point of beginning;then proceeding in a straight line 312 feet 1111 to a point on the West line of Market Place 1st Addition, which point is 6.11 feet South of the North property line, and there terminating, City of Shakopee, County of Scott, State of Minnesota, is hereby vacated, contingent upon the recording of Market Place 2nd Addition; and 4. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in Aplukt,v session of the City Council of the City of Shakopee,Minnesota, held the S- day of 0.0,0,07i,, 1995. 1/ lik,t• #ce-v-74 Mayor of of Shakopee AT LEST: ,riA Ci lerk APPROVED AS TO FORM: ./^ Ci Attorney D ' g N , 4 ci dci a70c o N } • r:4 1 42 1 F. 1 c4 I -a- i , Iii°' " z • a II' a IIIc — 1 2,2,\-11�cz 1:-..72,18;-/;A: _ii1UYv,u! o co 0 I" II II ") la 09 1 ? I I I if 12 n Ie 1 . . I! c-4 -I L. ..+1_»:.i J I 'S ' I al I N r------1 C I y i I t I 't v) n 1 .I I _ CJ I I I - `C i I _ — 1 in n 1 G� 1- �t) I: I i2 a 1 _ a I ''" A 1 1.`,a s 1 I 1 � I L .,arn-.w men 13.y.J OZ L 1 J' c; es : ' / 7 ‘=1 1 Er -.. Z ,, co ill _ 1 1 a 1 F I 0. 1 / 4.8 A 1 10,134.1 O1 i1 �1_ i r �� ('� I CL I I cif rJ � 6•14I b I ISI 1 .!1 �sBR 5 gIii_ (,-) G� 1 I K .4` ce. I _ =,..�,. _r J i 1, 3 —a� k5 N 1 1 l= a s ''-C I d . I 111 7 /`t s f_ � � _J L ..u,..»a.. J r c------� rf I r_- �L r I 0 F- 1 .- N 1 1 N x.-: r.' L ,C 1 L_ (:) wA s °, , I a.J�it L. :'v — y` "emir ' < .. _,i ' ai�e•.is�ni--a_-- --'�1 ',R` .C.27 :72:::',--1 r • I spa [•- 1 I i sr. I I I 1.4 1 1 f- 11i I <• , I I ,-) I 1 <C I � i (;) 0 R S Nr'L-- 1 / 03 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner I SUBJECT: Revising Resolution No. 4451 - A Resolution Approving the Final Plat of Orchard Park 3rd Addition DATE: February 4, 1997 INTRODUCTION On June 18, 1996, the City Council approved Resolution No. 4451, which approved the Final Plat of Orchard Park 3rd Addition(please see Exhibit A). One of the conditions of approval in Resolution No. 4451 was that as part of the developers agreement, the developer must pay $10,894.31 for VIP connection fees. Recently, as staff was reviewing this information, it became evident that the amount of VIP connection fees was in error for this development. The actual amount due payable with the Final Plat of Orchard Park 3rd Addition is $6,253.17 (the difference of$4,641.14 was paid with the Final Plat of Orchard Park 2nd Addition). Therefore, staff has prepared Resolution No. 4613, A Resolution Amending Resolution No. 4451. The information contained in Resolution No. 4613 is identical to that provided in Resolution No. 4451, with the exception that the VIP connection fee has been revised to read $6,253.17. ALTERNATIVES 1. Approve Resolution No. 4613. 2. Do not approve Resolution No. 4613. 3. Table action on this item in order to receive additional information. STAFF RECOMMENDATION Staff recommends the approval of Resolution No. 4613 (Alternative No. 1). ACTION REQUESTED Offer a motion to approve Resolution No. 4613, and move its adoptilan. at Julie Klima Planner I is\commdev\boaa-pc\1997\feb06\4613op3.doc RESOLUTION NO.4613 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,AMENDING RESOLUTION NO.4451,A RESOLUTION APPROVING THE FINAL PLAT FOR ORCHARD PARK 3RD ADDITION WHEREAS,Resolution No. 4451, A Resolution Approvingthe Final Plat of Orchard W S, Park 3rd Addition was approved by the City Council on June 18, 1996;and WHEREAS,Resolution No. 4451, has been found to be in error; and WHEREAS, the VIP connection fees for Orchard Park 3rd Addition should be $6,253.17; and WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat for Orchard Park 3rd Addition on June 6, 1996, and has recommended its approval;and WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA,as follows: That the Final Plat for Orchard Park 3rd Addition, described as: Outlot A, Orchard Park 2nd Addition, City of Shakopee, County of Scott, State of Minnesota is hereby approved subject to the following conditions: I. The following procedural actions must be completed prior to the recording of the Final Plat: A. Approval of title by the City Attorney. B. Execution of a Developers Agreement for construction of required public improvements: 1. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 2. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 3. Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. 4. Installation of sanitary sewer and storm sewer systems, and construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Shakopee. 5. Local streets within the plat shall be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. 6. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of$260 per sign pole(2 x$260 = $520.00). 7. The applicant shall enter into an agreement regarding Park Dedication payments of$556.40 per residential lot. The park dedication fees shall be deferred on a lot by lot basis and are to be paid prior to the release of each principal structure building permit. 8. The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive the right to appeal the reapportionment. 9. VIP connection fees of$6,253.17 must be paid prior to the recording of the Final Plat. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 . , El 'lb RESOLUTION NO. 4451 EXHIBIT A A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,'APPROVING THE FINAL PLAT FOR ORCHARD PARK 3RD ADDITION � " en. Ste: . WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat for Orchard Park 3rd Addition on June 6, 1996, and has recommended its approval; ' and iv 4WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent 0 and posted and all persons appearing at the hearing have been given an opportunity to be ' heard thereon. t. xh NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY A OF SHAKOPEE, MINNESOTA, as follows: Iti 3 That the Final Plat for Orchard Park 3rd Addition, described as: '..,, Outlot A, Orchard Park 2nd Addition, City of Shakopee, County of Scott, State of Minnesota t�, ;y is hereby approved subject to the following conditions: { 1. The following procedural actions must be completed prior to the recording t='. of the Final Plat: a) Approval of title by the City Attorney. b) Execution of a Developers Agreement for construction of required public -s improvements: i) Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. ii) Electrical system to be installed in accordance with the ' requirements of the Shakopee Public Utilities Commission. - iii) Water system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. iv) Installation of sanitary sewer and storm sewer systems, and t.fa construction of streets in accordance with the requirements of the Design Criteria and Standard specifications of the City of Y Shakopee. ,w. s --z.-,;,, f rt•p't s �t'%T +k ca*r y{' .` v arta+ .., flrk 4'-4-1 -4.1 .1.:-4!!`-ii"., .-4il ••) ?s,.,},a '$,` ::n .. 147-4;t *> �? % �kis t ti �'y ai. _'r' s'aYzS�^.:*. -kt e 1;14.G 1 ; .3 , �}`*�-a +R..� -4!!``- 'd _ r . :.S, !.. z �r,2 n• #z. ?S'.`i : 27..r •fir a 4' .... .,; xV ''':1-..';,t-.`.4 &V.4',"'. Rf ave t� :''' r.a; n h.� ."`:i?. t1 x-. a' la. �3 .y+al r F f~. -k %"; ..�+ � x r S,L z � cit`t �'4 may j,.s ri #� ,t,4 +=s �i ,� ° � �:. '�,� ,,Kr.-. � �g�i t .��'�i. s .�S+ 'S `a`'dot,41.14;;3'.!.. r t • y " } -IV e 1•'.' - tc3 $ } sti yrs o �: rr�� j, t t {t'''—. 4i5 �' :v`r.a�t`=.F.. ..+. ,.' f 4 .'t.T ,l'-7n;i ,7`t ':a..1 h _"15.4f7.;::`-= ':G �. +3'.h i . .iT' ,—'.4.- tkf10.., • v) Local streets within the plat shall be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. vi) Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $260 per sign pole (2 x $260 = $520.00). vii) The applicant shall enter into an agreement regarding Park Dedication payments of$556.40 per residential lot. The park dedication fees shall be deferred on a lot by lot basis and are to be paid prior to the release of each principal structure building permit. viii) The City Engineer will reapportion the existing special assessments against the lots and the developer shall waive the right to appeal the reapportionment. ix) VIP connection fees of$10,894.31 must be paid prior to the recording of the Final Plat. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Adopted in ' • session of the City Council of the City of Shakopee, Minnesota, held the /e/ day of . 11111 1996. AF. yeof • e City of Shakopee ATTEST: City rk APPROV D AS TO FO-M: rr City Attorney 7\71-;`:P `f- c} NN tc' era q.,,2�Fg' �: # s ji ♦ ty 'c .-.- . 1 V11411‘ 3 y., • Vi 0 r, 1 • i I 8°6 • A-•,,3 1 :14.1 I 0 m , S ! 1 s _ 5 5 5 2 - A ) ° Ii I V 2i1 II i y al E4 C11411 s I,,, I 9 Al ..v 1 < --1 -qw • i .. 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IL , E. 1 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Pay Plan Update DATE: January 31, 1997 INTRODUCTION: At its meeting of February 4th, City Council will be asked to approve the hire of a professional compensation specialist to assist the City in updating its pay plan. BACKGROUND: The existing pay plan has been modified several times over the past years. It has attempted to factor in a number of things, such as exempt vs. non-exempt,union vs. non-union, and tested vs. benchmark job points. It has grown to the point where there appear to be some inequities; one union has requested that some of the issues be looked at. Inequities, if for nothing else and the lack of understanding by the users, it should be looked at. My recommendation is that an outside party review this, so as to provide for the greatest degree of fairness and objectivity. Two organizations were contacted: 1. D.C.A. Stanton Group - Their proposal emphasizes a review of job evaluations. The evaluation forms would be completed by employees, and reviewed by the company and incorporated into a valid statistical analysis which would lead to the development of a pay plan. They also would provide for optional wage and salary surveys, and a method to keep the system updated, and in compliance with pay equity intent. Depending upon the services requested,the consulting fees would not exceed $7,000, or $9,000 depending upon market data analysis. They anticipate this will take 2 months to complete. 2. Fox Lawson and Associates - They assume that the existing job descriptions are valid (however, they would be available to assist in modifying any that were in need, on a per hour basis). They would then analyze the existing pay plans, and identify alternatives which would provide for a more understandable plan. They would determine the cost of any implementation required in terms of pay adjustments, and then test for pay equity. Their billing would be on an hourly basis, with an estimate of between$6,000 and $8,000 currently. BUDGET IMPACT: The Council allocated $20,000 for pay plan studies and salary adjustments resulting from these, for F.Y. 1997. RECOMMENDATION: One of the proposals was not received until January 30th; I would like an opportunity to review this with department heads before making a recommendation. That will be forthcoming at the February 4th meeting. ACTION REQUIRED: After hearing a recommendation,the Council may be asked to hire one of the two firms to assist it in updating and revising the City's Pay Plan. Mark McNeill City Administrator MM:tw Limi FOX LAWSON & ASSOCIATES LLC 3101 Old Hwy. 8, Suite 04 Roseville, MN 55113-1069 COMPENSATION AND HUMAN RESOURCES SPECIALISTS Phone 612 ■ 635 ■ 0976 Fax 612 • 635 • 0980 January 16, 1997 Mr. Mark H. McNeill City Administrator The City of Shakopee 129 Holmes Street South Shakopee, Minnesota 55379 Pay Equity Assistance Dear Mark: Thank you for meeting with me the other day to discuss your pay equity issues. The City has obviously had an interesting history of changes. You now know from Marilyn's latest pay equity run that the City will be out of compliance. While there is not much that you can do at this point with the salaries of last year, I think that I can help you get back into compliance in future years. You have provided me with the data I need to do some preliminary analysis, and with that I have outlined the following plan: Step One: Conduct Analysis of Data With the job values that have been provided,I will try several scenarios to identify various options for the City to consider. I will be mindful of the history and the fact that most of these employees are member of unions which places some additional constraints on the situation. Step Two: Determine Cost for Implementation Using the options developed,I will determine the cost of implementing the option. This will be by person so that we can see how it will affect each employee. I will also develop a total cost of implementation. Step Three: Test for Pay Equity Finally, I will test each model for compliance with pay equity. If one of the models does not comply, we will make the necessary adjustments to bring the plan into compliance. If necessary to maintain compliance, we will recommend how the wage scales should be structured to keep you in compliance in the future. Page 2 Mr. Mark H. McNeill January 16, 1997 Fees and Timing We bill our clients on the basis of the time and expenses required to complete the workplan. In this case, since the solution may require a number of interations and rials,we have believe that a range of estimated fees is in order. It is our best estimate that our fees will be in the range of$6,000 to $8,000. In the event it is lower that this amount, we will bill you for the lower amount. In the unlikely event that our fees may exceed the $8,000 we will let you know in advance and offer various options to completing the work within the fee quoted above. We will not exceed the $8,000 without your express prior approval. We can begin immediately, following your signature below. We look forward to assisting you on this assignment. I am sure that you will be pleased with our assistance. Sincerely, y.< James C. Fox For the City of Shakopee Date 7 PROPOSAL TO; CONDUCT JOB EVALUATIONS AND OPTIONAL MARKET SURVEY AT . SHAKOPEE, MINNESOTA JANUARY, 1997. DCA Stanton Group . n t a inc. • w , `Y .iii•�:���r�•: .: `�is��r�;:��f'::.`�{��'rrr{ <�i��i�;r;•`ii{"r,{r;r� ` _rr�r::i�:?��(rrr{{{�'r,�r'r,'r,�trr�r �� :%: �% '�i' r`:':�:� ' Page SECTION 1 Background / Scope / Expectations 1 SECTION 2 Approach and Results 2 SECTION 3 Qualifications 4 SECTION 4 Assignment Staffing / Timing Requirements 5 SECTION 5 Professional Arrangements 7 SECTION 6 DCA Stanton Position Description Questionnaire DCA,,,,c, Stanton Group • Thank you for requesting the Stanton Group's proposal to conduct professional services for the City of Shakopee. We understand the City is in compliance with Pay Equity and is required to file with the Department of Employee Relations (DOER) in 1997. The City has made periodic changes to its pay plan since its last Pay Equity report. The City has a bargaining agreement with Minnesota Teamsters Public and Law Enforcement Employees Union-Local#320. By conducting the proposed project, the Stanton Group's goal is to insure a uniform approach to compensation administration at the City. The project will include the following: • A thorough job evaluation of each position at the City of Shakopee and verification that the City's current job descriptions agree with the job evaluations. • A valid statistical analysis leading to development of a plan to meet State Pay Equity Compensation Standards as administered by DOER into the future. • An optional wage/labor survey and analysis to examine the City's relationship to relevant markets. • A provision for services involving conducting job evaluations and/or reviewing job descriptions and determination of points and salary for positions developed or changed after the initial project. DCA,,,,,c, Stanton Group 1 A) The consultant team will collect Position Description Questionnaires (PDQ's) to complete a thorough job analysis review of all positions included in the study. Thereafter, the consultant team will evaluate all positions using our DCA Stanton Position Evaluation System, which includes eleven separate evaluation decisions to be made for each position in relation to: SKILLS I KNOWLEDGE Identifies the formal preparation (body or bodies of knowledge) and relevant job experience required to qualify for the position being evaluated. ACCOUNTABILITY Identifies the level of authority delegated to the position being evaluated; scope and extent of authority exercised; and type of decision-making required in the position being evaluated. MENTAL EFFORT Identifies the complexities of the position being evaluated and the demands of the position for intellectual faculties, application of knowledge and original thinking. INTERPERSONAL SKILLS Identifies the nature and context of interpersonal communications and the regular and representative impact of such communication on procedures, practices, protocols and policies of the organization. WORKING CONDITIONS Identifies the potential and probability of exposure to injury, health hazards, or unpleasant elements which are part of the regular work environment and the typical degree of physical effort which is a regular part of the work being performed. The result of Step A is an internal classification hierarchy of all positions for the City which accurately and completely arranges those positions based on core competencies and the position evaluation factors outlined above. B) The consultant team will insure job descriptions' accuracy using job analysis and job evaluation information. The result of Step B is a set of accurate, valid position descriptions the City may easily update in the future. DCA,,,,c, Stanton Group 2 C) (Optional) The consultant team will work with the City to identify the best benchmark organizations from which to collect, verify and apply reliable market survey data. The consultant team will gather market survey data and will, in addition, collect any additional survey data available from our proprietary or purchased-survey databases. The result of Step C is a reliable survey database which the City can immediately apply and also replicate in the future; the City can refer to this database to verify external equity in the future. D) The consultant will test the results of the program audit with the Department of Employee Relations (DOER) software to help ensure internal integrity of the program. The consultant will make recommendations to promote compliance with Pay Equity in the future. The result of Step D is compliance with the Minnesota Local Government Pay Equity Act. E) The consultant will be available to review job descriptions and determine points and salary for new positions. The City will have the option of using the consultant to perform these activities or may elect to have its own qualified personnel conduct reviews. The result of Step E is the independence for the City to conduct reviews or permit the consultant to do so if an outside opinion is desired. DCA,,,,c, Stanton Group 3 DCA, Inc. has been in the business of providing consulting and administrative services to a wide variety of public and private sector clients since 1953. Our office is located in Golden Valley, Minnesota and our corporate headquarters is located in Minnetonka, Minnesota. The DCA Stanton Group provides comprehensive compensation consulting and survey services to many clients in the public and private sectors. We are the largest provider of compensation and benefit surveys in the Upper Midwest. We conduct approximately 25 major annual proprietary surveys on a local, regional and national basis. We selectively purchase another 25 or so reputable surveys to supplement and complement our proprietary database. DCA Stanton has a well-established reputation for designing, conducting and publishing custom surveys for clients with positions which are difficult to benchmark from existing survey sources. Since the very beginning of Minnesota's Pay Equity Law in 1984/1985, we have been actively consulting with public sector clients to help them achieve and maintain compliance with the State mandate. A reference list of our public sector clients with whom we have worked in the last couple years on one or more aspects of pay equity include: Client Contact and Telephone Number City of Bloomington Mr. Kent Michaelson, Director of Human Resources (612) 887-9610 City of Norwood/Young America Ms. Roberta Colotti, City Administrator (612) 467-1805 City of Minneapolis Mr. Frank Reiter, Director of Labor Relations (612) 673-2096 Anoka County Mr. Ron Weide, Director of Human Resources (612) 323-5545 Dakota County Mr. Will Volk, Director of Employee Relations (612) 438-4435 Hennepin County Mr. Jerry Booth, Sr. Personnel Representative (612) 348-7719 Hennepin Parks Mr. David Werts, Personnel Manager (612) 559-6733 Scott County Ms. Rhonda Melcher, Director of Human Resources (612) 445-7750 University of Minnesota Mr. John Erickson, Director of Employee Relations (612) 624-5721 Washington County HRA Ms. Linda Sperry, Administrative Assistant (612) 458-6550 DCA,,,,�. Stanton Group 4 • ::>:>::;:::::: ::::: >:: »::::' ....AS I N . Mr. George B. Gmach will serve as the DCA Stanton project leader for this assignment. Dr. Saado Abboud, a Stanton staff expert in quantitative analysis, linear modeling and compliance testing for Pay Equity, will provide technical support for this project and Todd Olness, a Stanton staff consultant will assist. GEORGE B. GMACH George B. Gmach is Manager of the DCA Stanton Group. He is responsible for marketing, design, development and administration of compensation and benefit surveys. In addition, he manages a variety of compensation consulting projects. George works with organizations of all sizes across the nation and in multiple industries, including manufacturing, health care, government, non-profit, travel, wholesale/retail, banking and insurance. Following service as a medic in Vietnam, George earned a Bachelor of Arts degree from the University of Minnesota and has continued his education with graduate work in law and international business administration. His work background includes manufacturing, employee involvement, training and development, research and management. He joined Stanton in 1986 after working eleven years with Federal Cartridge/Hoffman Engineering in Anoka, Minnesota. George is active in professional and civic organizations. He has served on the board of the Twin Cities Personnel Association and has served two years as a planning commissioner and 12 years as a councilor in the City of Corcoran in Hennepin County, Minnesota. TODD P. OLNESS Todd P. Olness is a Stanton Group Compensation Research Consultant. He graduated Phi Beta Kappa in 1990 with a Bachelor's degree in Political Science from the University of Minnesota. He has earned his Master's degree in Industrial Relations also from the University of Minnesota in 1992. Prior to joining the DCA Stanton Group, Todd served as a human resources manager in the Twin Cities focusing on compensation, employee relations, and training and development. He worked as an intern with the City of St. Louis Park during his Master's studies and served as a congressional intern in Washington during 1989. Todd was certified in conflict resolution/mediation by the State of Minnesota in 1994 and is active in the community. SAADO Y. ABBOUD Dr. Saado Abboud finished his graduate degree at the University of Minnesota in the area of Quantitative Analysis and data processing. After graduation in 1988 he became a visiting professor overseas. While overseas he taught several courses in the area of statistical analysis experimental design. Since joining DCA, Inc. in 1990, Dr. Abboud has been involved in the design, programming, and statistical analysis of compensation surveys. Among his special interests are regression analysis and DCA,,,,c, Stanton Group 5 linear modeling of compensation data and the application of these methods in salary administration, pay equity analysis and the design of executive compensation plans. We anticipate that this project will require about 2 months. The start date is optional. Our quote is good for any time during 1997. If the market analysis is included, we suggest that a June or later completion date would be best, since new data will be available then. DCA,,,,e. Stanton Group 6 • Based on the scope, process and expected results outlined in this proposal, our consulting fees will be as follows: Results Cost Job Evaluation - Classification $4,000 Survey Data and Report (optional) - $2,000 Compliance Testing - Refinement- Implementation $3,000 In total, our consulting fees are not to exceed $7,000 or$9,000 if market data analysis is included. Payment is flexible -- we are willing to bill incrementally as results are obtained or wait until completion and send one bill. Finally, we would propose that ongoing job evaluation for new or modified positions, including placement of such positions in the appropriate grade level, would be done by us for $225 per position. This means each position's content and scope would be verified, each position would be evaluated, applicable survey data (if any) would be checked and a placement recommendation made (at the end of our project the City will have the ability to do its own evaluation updates if it so desires). Thank you for requesting our proposal for this important project. Please call with any questions on our proposal. George B. Gmach Consultant and Survey Manager DCA Stanton Group (612) 542-6104 Direct Telephone (612) 542-6120 Group Fax Number DCA,,,,c. Stanton Group 7 • City of Shakopee • DCA STANTON POSITION DESCRIPTION QUESTIONNAIRE POSITION TITLE NAME DATE PREPARED: DEPARTMENT: SUPERVISOR'S NAME: LOCATION: SUPERVISOR'S POSITION TITLE: EMPLOYEE'S SIGNATURE: APPROVED BY(SUPERVISOR): 1 PURPOSE OF POSITION Briefly state the primary purpose of your position. 11 SCOPE OF POSITION Where it applies to your position please provide answers to the questions below. If the question does not pertain to your position, indicate"Not Applicable". If you don't know the answer to a question, please write"don't know". 1. If individuals other than your supervisor(as specified above)provide you with work assignments, please list their position titles and types of work assigned: 2. Your responsibility for supervising or directing the activities of others: a. Number of People: b. Their Position Titles: c. Nature of your responsibility: Do you (Check the appropriate boxes) YES NO 1. Assign Work? 0 0 2. Check Work? 0 0 3. Train or Instruct Others? 0 0 4. Make Hiring Decisions? 0 0 5. Give Formal Performance Reviews? 0 0 3. List assets, facilities, equipment or funds for which you have some form of responsibility: 4. Identify any responsibility for customer satisfaction (internal or external): 5. Other information relating to the scope of your position: III PRIMARY FUNCTIONS,DUTIES AND PERFORMANCE MEASURES In the spaces below, please list the PRIMARY functions and activities which comprise your position. These are broad and/or important segments of your work. Note the percentage of time you devote to each function. Next, list the principal duties and activities within each function. Finally, indicate the ways in which end-results are measured. Use another sheet of paper if necessary. %OF PRIMARY FUNCTIONS ACTIVITIES UNDERTAKEN TO HOW RESULTS ARE MEASURED TIME What is done? Why is it done ACHIEVE THE FUNCTIONS OR IDENTIFIED 100% Total WORKING:CONTACTS Tho purporking relationships Please identify the positron titles or people to:whom you.proviide information or:have some othertype of contact on an on-going basis i cludrng those outside.of your organi anon MOST FREQUENT CONTACTS NATURE OR PURPOSE V ACCOUNTABILITY AND:DECISION MAKING Please give several examples of typical decisions you make or at ions you take m your posrt�gn on ar egular bass is Note whore you make the decisions yourself orwhere you have guidance from.,:your supervisor,from others, or from:. procedures themselves ; Finall} list other depaitment(s}a#fected by these decisions DECISIONS-FREEDOM GUIDANCE AND OTHER DEPARTMENT(S) OF ACTION PERMITTED SUPERVISION IMPOSED AFFECTED VI ` MENTAL EFFORT Please describe the major challenges or most difficult types of problems you are expected to resolve in the course of your work. Give examples. VII. KNOWLEDGE AND EXPERIENCE What would you suggest as the minimum knowledge(education and/or training)and experience necessary to perform the work of your position? 1. Formal education or skills required to qualify for your position. (Specify whether a diploma/degree is required from a technical school or college, the type of program and length of time necessary for completion, or provide a full list of required skills, knowledge and abilities). 2. Other special training, if any, required to qualify for your position. (Specify the type of training, where training is likely to be obtained and the length of time necessary for completion). 3. Experience required to qualify for your position. (List specific types of experience required and the typical amount of time required to obtain such experience). VIII. WORKING CONDITIONS OR WORK ENVIRONMENT CONCERNS Check the conditions you encounter on a regular basis as you perform your work and indicate the percentage of your working time you encounter each. ❑ Inside(sheltered) % 0 Noise % 0 Travel required % ❑ Outside work % ❑ Fumes, odors % ❑ Temperature extremes % 0 Hazards % ❑ Other(note below) cyo Explain the details of each condition: IX. EQUIPMENT List equipment and/or tools you use in the performance of your work. Indicate frequency of use. . . ti AL. I.. REt'......EI TS Describe any unusual physical aspects of work required in this position such as constant standing or walking, uncommon hearing or sight demands or awkward posture. Frequency Frequency Lifting Summary: 1 2 3 1 2 3 ❑ Normal(office work) 0 0 0 ❑Heavy(to 50 lbs.) 0 0 0 ❑ Light(to 10 lbs.) 0 0 0 ['Very Heavy(over 50 lbs.) ❑ ❑ ❑ ❑ Medium(to 30 lbs.) 0 0 ❑ ❑Other(Comment) 0 0 0 *Describe frequency of this type of physical activity. 1 -Infrequent 2-Frequent 3-Continuous Comments: XIUIENTAL WORD REQUIREMENTS Describe any unusual mental aspects of the work required in this position such as particular attentiveness, repetition or work completion deadlines. )CII. OTHER INFORMATION Describe anything else about your job that you believe to be of significance. GUIDE TO COMPLETION OF THE DCA,INC.STANTON GROUP POSITION DESCRIPTION QUESTIONNAIRE The Position Description Questionnaire will aid you in describing your present position in terms of duties, responsibilities and other requirements which will provide a basis for objective position evaluation. Complete the Questionnaire as carefully and thoroughly as possible. Describe your position as it is now. Any questions which arise should be discussed with your supervisor. Return the completed Questionnaire to your supervisor for review. ................. SECTION I-PURPOSE OF POSITION This section should contain a brief statement (no more than two sentences) indicating the reason for the existence of your position. This should be the major end result your position exists to achieve—the why, not the how. For example: "To provide secretarial and clerical support to the Director of General Accounting." "To operate the DP mainframe and peripheral equipment in the main office." SECTION II -SCOPE OF POSITION 1 This is intended to serve as an indicator of the scope of your position reflected by the positions for which you provide direct support and the type of support you provide. For example: "Provide secretarial support for Controller and Budget Manager" 2 This provides some measure of the scope of your task in supervising the work of others. List the number and position titles of employees you provide direction to, lead or supervise. Also check the specific boxes to indicate your specific responsibilities in this area. 3 This is intended to serve as an indicator of the scope of your position as it relates to assets, facilities, equipment or funds for which you have some form of responsibility. For example: "Responsible for monthly bank account balancing" "Responsible for opening the office and daily mail delivery" 4 This is an opportunity to express any influence your position has on inside or outside customers of your organization. • 5 This is available so you may indicate more scope data of your position in terms of measures specific to your position such as unit measures or dollars. For example: "Checks issued - 4,000 per month" "Department Payroll Supervised - $80,000 per year" .......................... . .. SECTION III -PRIMARY FUNCTIONS, DUTIES AND PERFORMANCE MEASURES In this section you should list the major segments—or functions—of your position. Think through all the things you do. Organize the various duties and activities into major groupings that serve important purposes or that take major portions of your time. These groupings are the primary functions. There are normally no more than five or six, but do not omit any important activity. Next, list the duties and activities which comprise each primary function. Finally, show the way in which your performance of each function is measured. For example: DEPARTMENTAL SECRETARY PRIMARY FUNCTIONS ACTIVITIES UNDERTAKEN HOW RESULTS ARE MEASURED TIME WHAT? WHY? TO ACHIEVE THE FUNCTIONS OR IDENTIFIED 35% Prepare typed communications for Type from dictated material,tape or notes Documents are typed accurately and are department to transmit information to completed in a timely manner. Finished others Determine format work is neat with appropriate formatting. Meet deadlines DIRECTOR PRIMARY FUNCTIONS ACTIVITIES UNDERTAKEN HOW RESULTS ARE MEASURED TIME WHAT? WHY? TO ACHIEVE THE FUNCTIONS OR IDENTIFIED 50% Monitor and direct staff activity to Prepare staff schedules Schedules are timely and complete. achieve the goals of the department Employees are aware of department Establish staff performance goals expectations. Employee performance improves. Evaluate employee performance SECTION IV-WORKING CONTACTS This section asks you to list frequent or major contacts. For example: MOST FREQUENT CONTACTS NATURE OR PURPOSE Outside contacts: To secure materials which meet department specifications at Vendors favorable costs Internal contacts: Employees responsible for Quality Assurance To resolve quality problems associated with finished goods inventory ..S.EC7.171ONV:. :41CCQUNTABILITYAND-DECMIONi.MAKING This section is intended to give a sense of your position's freedom to take action as reflected by the supervision you receive and the procedures under which you act. Indicate other department(s)affected. Examples follow: DECISIONS-FREEDOM OF GUIDANCE AND OTHER ACTION SUPERVISION DEPARTMENT(S) PERMITTED IMPOSED AFFECTED Clarify and record expenditures by account Must adhere to established accounting procedures All departments that are recognized code and established codes cost centers Determine building maintenance schedule Must schedule appropriately with regard to Varies-could be anyone schedule operating schedules of facility; budget using physical facilities constraints and administrative priorities and directives SECTION VI-MENTAL(EFFORT In this section, please indicate the major challenges of your position. For example: "Arranging my work schedule so as to accomplish everything required of me on my shift." "Effectively responding to student complaints, either in person or by directing them to the appropriate resource." "Determining appropriate data processing applications needed to provide required information to end users." SECTION VII-KNOWLEDGE AND:EXPERIENCE Summarize the formal education and experience required to perform in your position. For example: "Two year technical degree in Secretarial Science, plus three to six months on-the-job experience." SECTION VIII-WORKING CONDITIONS OR WORK ENVIRONMENT CONCERNS Please identify what, if any, unpleasant working conditions you encounter in your position, such as excess heat, noise, etc. Indicate the percentage of your working time each condition is encountered. Also, clarify the details of each condition experienced. For example: "0 Temperature extremes: 50% Exposure to high temperatures in kitchen" SECTION IX-EQUIPMENT List equipment and/or tools used in your position and the frequency of their use. For example: "Word-processor - continuously" "Electric drill - frequently" "Dump truck - 30%of time" SECTION X-PHYSICAL WORK REQUIREMENTS Describe any unusual phy€tical work aspects of your job such as "must climb a ladder several times a day". Specify lifting requirements and frequencies. SECTION XI-MENTAL WORK REQUIREMENTS Note the elements that apply in your position. For example: "Must frequently deal with complaining customers." SECTION XII-OTHER INFORMATION This section provides you the opportunity to comment on any significant aspects of your position not described elsewhere in the questionnaire. Examples would include special assignments, committees and membership in outside organizations required by your position, geographic areas covered, guidance provided to other departments, or anything else you believe may be significant. C o AI 5 C!' T /16 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Reduction of Letter of Credit for Prairie Village DATE: January 28, 1996 INTRODUCTION The developer of the Prairie Village subdivision has requested that a portion of his letter of credit be reduced. BACKGROUND The developer of the Prairie Village subdivision has provided the city with a letter of credit in the amount of $347,782.00 to guarantee the completion of the public improvements. The developer has installed the public utilities and constructed the streets, except for wear course, and is requesting that the letter of credit be reduced to reflect the work completed. The developer's agreement states that, "Upon completion or partial completion of Plan A Improvements, the City may release all or a portion of the cash, letter of credit or performance bond deposited under Paragraph V (B) , retaining 125% of the City Engineer's estimate of the cost, including City inspection and administration, to complete the improvements, provided however, that the developer submit a maintenance bond guaranteeing said improvements for a period of one year after final acceptance by the City. " The water system, sanitary sewer and storm sewer systems as well as the street construction, except for wear course and restoration items, have been accepted by the City Engineer. The developer has ordered the required maintenance bond. RECOMMENDATION Pursuant to the terms within the developer's agreement, staff recommends that the City Council authorize the reduction of the letter of credit for public improvements for Prairie Village 1st Addition, upon receipt of the one year maintenance bond for the improvements completed. (If City Council would like to delegate to staff the authority to reduce letters of credit as opposed to each request coming before Council, please direct staff to prepare the appropriate resolution for Council consideration. ) Reduction of Letter of Credit for Prairie Village January 28, 1997 Page -2- ACTION RECOMMENDED Authorize the reduction of the letter of credit to $64,700.00 for Prairie Village 1st Addition, upon receipt of the one year maintenance bond for the utilities and street construction completed thus far. Judi 4.1. Cox, Ci Clerk h: \judy\prvilloc MEMORANDUM I/ E TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Nominations to Boards and omissions DATE: January 30, 1997 INTRODUCTION AND BACKGROUND: Terms on various boards and commissions will be expiring on February 28, 1997. According to Council policy, it is appropriate to make nominations to boards and commissions at the February 4th city council meeting. Appointments will then be made at the city council meeting on February 18th. (There will be a ballot where there is more than one applicant for a particular opening. ) When there is more than one applicant for a particular opening, the Interview Committee will be interviewing the applicants prior to the February 18th city council meeting. It has been past practice to nominate all applicants to the boards and commissions for which they have applied. After conducting the interviews, the Interview Committee will make recommendations for appointments. The number of openings and names of applicants to date are as follows: 1] Planning Commission (1) Board of Adjustment and Appeals (1) Dave Nummer 2] Park and Recreation Advisory Board (2) John Collins 3) Shakopee Public Utilities (1) John Engler 4] Police Civil Service Commission (1) Stan Von Bokern* Kimberly Weckman 5] Cable Communications Advisory Commission (3) Bryan Freeman Lisa Hill Nominations to Boards and Commissions January 30, 1997 Page -2- 6] Shakopee Community Access Corporation Board of Directors (4) Bryan Freeman Lisa Hill 7] Building Code Board of Adjustments and Appeals (2) Housing Advisory & Appeals Board (2) 9] Board of Review (1 + 2 Councilmembers) Brian D. Call Eldon Reinke* Should I receive additional applications prior to the City Council meeting on February 4th, I will place them on the Council table. In order to get the word out that the City Council is seeking applicants for boards and commissions, the following actions were taken: 1. Ads in the local newspaper 2. Notice on the cable television government channel 3. Notices on bulletin boards: City, county, SPUC, library, and Marquette Bank 4. Letter to chair of local organizations 5. Letter to incumbents eligible for reappointment RECOMMENDED ACTION: Move to make nominations to Boards and Commissions as follows: to Planning Commission and Board of Adjustment and Appeals: Dave Nummer; to Park and Recreation Advisory Board: John Collins; to Shakopee Public Utility Commission: John Engler; to Police Civil Service Commission: Stan Von Bokern and Kimberly Weckman; to Cable Communications Advisory Commission: Bryan Freeman and Lisa Hill; to Shakopee Community Access Corporation Board of Directors: Bryan Freeman and Lisa Hill; to Building Code Board of Adjustments and Appeals and Housing Advisory & Appeals Board: ; to Board of Review: Brian D. Call and Eldon Reinke. Determine two councilmembers to be on the Interview Committee. * Indicates incumbents hjudy\B&CNOM97 4 Name : DA(///j M 4/4/19M64 Address : /23 5 mioS/�9kd�C Phone : (H) 4/46-3'37 (B) How long have you been a Shakopee Resident? 3 e yiAs Occupation: Cff//L ��/�,�eC - C/7'( Of- Pi y'MOt,7-11 Does your work require you to travel? (Check one) A great deal Periodically Very Little A None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) 562(/&O /a5 �/, e- E,t.i‘fi JL-E'.P/�1e. L9e 07: SX4ec6 /141/dOve. M 727`6- e 9/1/44/1/41e, (.4"'I- 2 yG 4e5. CLIO ekrn�'y' 1;nJ�u; CI 6C e F S/v ni & OiN*t1 C f ✓✓ee4evnewt «t- Board or Commission in which you are interested? PeNVN1N G C6•d►N1rSflr��/ Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: /Jv7E:j 67/62) //•.J 5"/490//v/ ' W fie--1P zr Etr e AVO J SA E c - . .. ' 4 /. -/ R 7"ffc" C/7-c>. ©(``-5-/-74-45,0e . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . in accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes NoX If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1 . V PACU &L. 07`71,9 /d Al ST_ / ` Ace 5 6:5-9/3 3 73.--eo 2 - TGgg y J?yd s G9,ce/g6r= 'i.e sh4-enpp 94/5- 3 . Pc q L PC-77C-12,5,W J 7) 1157v1e- LA) 5,, kao� - yvS-eKs8< I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature /0.27 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RECEIVED JAN 281997 CITY OF SHAKOPEE Name: Toli,,j W, C. r, LL1ws Address: 10Qi r 4 Phone: (H) Gra_ yy 03(, (B) How long have you been a Shakopee Resident? 3 �.PlgrS Occupation: �I t E1 d� Does your work require you to travel? (Check one) A great deal Periodically Very Little yc None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Cn � ✓ Pen c af 5 yrs . �''Ac� ecg fi , CcI�Q�\ d' AN-1 trh. i 1w cIk(?c r-e-e Board or Commission in which you are interested? 'Pk i. Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: �t4ve 14 N 1NvtEresl' 1 I On 1Zc. racvAMS t� >. % raw of K1'P CNA,' F ( titIS 14 vsttl F}r t% © 1 totivCer n3 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes If yes, please provide the details on a separate sheet of paper. r Please list three references (Name, Address, Phone) : 1 . Si-ex,e.„r i s Asi s d .2134 s a.-,die crass,.5 /Lis-6 '7 3 Co 2 . ikrry Armik)SG () 71/ g 1411. 4,4s c'i 4ys- !vs 3 . ']"QSi M 17 L k'e,i 2SY E /gnu iviN Si 1416,- /WV I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. W CANA , ott. Signa ure 13 i' Date 4 RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Name : JOHN ENGLER Address : 2147 PARK RIDGE DRIVE Phone : (H) 445-3021 (B) 445-1320 How long have you been a Shakopee Resident? 22 YEARS Occupation: QUALITY ASSURANCE MANAGER - RUBBER INDUSTRIES Does your work require you to travel? (Check one) A great deal Periodically x Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) SEE ATTACHED Board or Commission in which you are interested? SHAKOPEE PUBLIC UTILITIES COMMISSION Please state briefly why you are interested in—serving on this Board/Commission for which you are submitting an application : I AM INTERESTED IN BEING A PART OF THE PUBLIC UTILITIES COMMISSION BECAUSE I WANT TO SEE IT NOT ONLY CONTINUE IT'S FINE WORK OF THE PAST BUT TO HELP IT GROW INTO THE FUTURE. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No x If yes, please provide the details on a separate sheet of paper . • Please list three references (Name, Address, Phone) : • 1 • BARRY KIRCHMEIER 918 MINNESOTA STREET 496-1508 2 . BOB JACKELIN 2135 PARK RIDGE DRIVE 496-1410 3 • ARTHUR HATCH, CEO, RUBBER INDUSTRIES 445-1320 I hereby certify that the facts within the foregoing application are' true and correct to the best of my knowledge. Sig a ure a � /c 9 ' Date ( ` RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 (�,�, '/a)/9'7 SPECIAL INTERESTS AND TRAINING JOHN ENGLER The following is an outline of my education, work experience and my experience as a volunteer in Scott county and Shakopee. Each of these show a varied background in management,planning and leadership, which will be useful in participating as a member of the Public Utilities Board of Directors. EDUCATION Masters of Business Administration- 1994-University of St. Thomas Emphasis on Integrative Leadership which included courses in: strategic planning, budgeting, directing, communications and human resources. Bachelors Degree-Microbiology- 1973 - Mankato University WORK HISTORY I have been a Quality Assurance Manager for over 20 years in a variety of companies including: Scimed Life Systems,Daig Corporation, Omnetics Connector, Birchwood Laboratories, and currently I am employed at Rubber Industries, which is located in Shakopee. VOLUNTEER EXPERIENCE President of Shakopee Jaycees 1979/1980 Jaycees Board of Directors 1978 - 1985 Scott County Pheasants Forever-Board of Directors and/or Banquet Chairperson 1988-present Minnesota Valley Girls Fastpitch Director- 2 years Shakopee Girls Softball Vice President - 2 years Coached softball and baseball- 5 years Minnesota Valley Ducks Unlimited banquet committee -2 years APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualification for serving on these advisory Boards and Commissions? You must be a resident .of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows : Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Economic Development Authortity 2nd & 4th Wednesdays at 6:00 p.m. Cable Communications Commission Quarterly, or as needed Community Access Corporation Board on Monday at 7 :30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 :00 p.m. Police Civil Service Commission As Needed Board of Review 7:00 p.m. 2 to 3 Tuesdays ��,, in May Name 6 AA14. �' ,� \ems 3 t�ERJ Address :Q33 ao_ac©'+ a-R Lq-- Phone : (H) 6/2 " `Iz-4-S� -.�(oS<d (B) toff "e9Q- /106 How long have you been a Shakopee Resident? -46 ye,44S Occupation: 7'-m.4,0,2, i/5",44.4-.:•1; •�Zi 1�iN Z�, Does your work require you to travel? (Check one) A great deal Periodically ✓ Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) / Aec mc... r 6A,c,itekzuxiz i,,J')usrray /,UCGcP/,IJC tRuokk 11.401.6�0A O) hAA4, 6-L r APP49)(1074)-Z- % 7Coe,lurry 1,&74-44 , SttAiECw DN T— 'AtAiroPeZE- PcLcc4` 6;0+1_ 4ez:5 Commcsre-1.,4 Board or Commission in which you are interested? 3./ '€ na(,cc Ga•va, .S'sk;/Ec v 007A4.-4.4.10,1 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: � r .i F1 . r7 l-s to y O ilj C . a UM- E 7-4/,71.5 L- -t)r:.r To 7w-r a y (9 fir 1.40 �,s c;re,zc Conflict of interest is defined as the participation in any activity, recommended action, or decision - from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No 1/ . If yes, please provide the details on a separate sheet of paper. Please- list three references (Name, Address, Phone) : 1 - �1-oliA) (T a 130 W. !a '`� aHA/c p J))4. 44S-- /44Z 2 . 3 1.4442-S 3.34. Ro 19 - 1,70 3. rii.I/,;i' KAaNiA.) /444 C;o. !t D. / c - j2. z- I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. P Signa7tu e ao Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Name:Kimberly Ann Weckman Address:1075 Naumkeag Street, Shakopee, MN Phone: (II)445-8363 (B) 361-1266 How long have you been a Shakopee Resident? 31 years Occupation: Investigation Assistant/Part-time deputy for Carver County Sheriffs Department. Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) My current job in would enhance the knowledge of other board members who might not have knowledge in the law enforcement field. Through my current position I have received training in several areas of law enforcement. I am also attending school to receive my A.A. degree in law enforcement. Board or Commission in which you are interested? Police Civil Service Commission Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I am very interested in the Police Civil Service Commission because the city of Shakopee is making such a strong effort to involve its community members to participate in making decisions that would directly effect them. I also believe strongly in the concept of community oriented policing and feel that if I can contribute in many ways to this concept that I would be giving back to my community by serving on this board of commission. Conflict of interest is defined as the participation in anyactivity, recommended eco Pmmn individual . Y, e ded actio or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No X . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. Tom Gibbs, 600 E. 4th Street, Chaska, MN, phone 361-1244 2. Chris Dobratz, 600 E. 4th Street, Chaska, MN,phone 361-1206 3. Robert Hyde, 600 E. 4th Street, Chaska, MN, phone 361-1199 I hearby certify that the facts within the foregoing application are true and correct to the best of my knowledge. lY (�JC� v1, a-/L)Signa re D/- 7 - ?7 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee a tVED 129 Holmes Street South Shakopee, MN 55379 JAN 2 8 1997 CITY OF SHAKOPEE � I Name: �� 0� Free 77-c, L` ,�. Address : � t' /1'1 /� ri ,/7 k urt'e 537 Phone : (H) Q 77 (B) q2/ -5(39 How long have you been a Shakopee Resident? Sir,�� ce- / ,72- Occupation: �l(71-3-v ' E'` - 's�� `?C(7 (Di77,00y'7 Does your work require you to travel? (Check one) A great deal Periodically Very Little // None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Board or Commission in which you are interested? l'a✓h 4/010? CPMr,/5,"/Qonto p)cL esS CDR () 06,1 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: : . x.e7' de5 i fY/oma • Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No k . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : yes ��5 1 . '.v4. 2 J. � sz? vS� S>q 2 . fe-Ao �p2)-7 /I>/ 3 . ` ` )��� lav W?, 5j5 I hereby certify that the facts within the fore oin a 9�3) - S'�a'% (w g g pplication ) are true and correct to the best of my knowledge. Signature 97 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 APPLICATION; FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 Holmes Street South -Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are , the qualification for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetinrrG per month; aq fol 1.owc - Planning Commission/Board of 1st Thursday after 1st Adjustment and Appeals Tuesday at 7:30 p.m. Economic Development Authortity : 2nd & 4th Wednesdays at 6:00 Cable Communications Commission Quarter y, or as needed Community Access Corporation Board = _ _ _ _ _ - • . , - Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed and Appeals Shakopee Public Utilities Commission 1st Monday at 4 :30 p.m. Park & Recreation Advisory Board 4th Monday at 7 :00 p.m. Police Civil Service Commission As Needed Board of Review 7 :00 p.m. 2 to 3 Tuesdays in May Name: LS 0. _�. gat Address : /0- 6 S. Lew,s SiMc-f- Phone: (H) yY6•"'76166 (B) �67- 7�7�b How long have you been a Shakopee Resident? a l/j10 S/ ye4rs Occupation: /. jt( SeCre 4a7 Does your work require you:to travel? _:(.Check: one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) see A.ff a.c res d Board or Commission in which you are interested? C4 bit �an,*um jC4frons Cam / hrnvni i� ,4cceSS (dr/orgtiar� /300frc( +. Eco/wv� y / Please state briefly op in 4 €vf/wi(fy l y why you are interested in serving on this Board/Commission for which you are submitting an application: /_ Gent / /`G,j f& 1<r`etn Co If 2 a _ a an o f-Ae - v� a Aferestc,4 t n be cI)mmiy l fl Ire/✓e4 ti t/ COm//Leh.iry in w i( oL /,ve` V el cc( 0 Cal Ad/he Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes - No X If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) :See c.4tc�c/kc( res fro 1 . 2 . 3 . I hereby certify that the facts within the foregoing application are true and correct :.to the :best of my knowledge iFK.A.A0.-- OSJAA - - - ignature I(//;/ ‘ Date RETURN APPLICATION AND PLEDGE TO: r1PY'1e: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Lisa D. Hill 105%South Lewis Street Shakopee, MN 55379 (612)445-7260 OBJECTIVE To be placed in a challenin ability. g 9 position in which my education and skills will be utilized to the best of my EMPLOYMENT Legal Legal Secretary. FISHER September 3, 1996 to present SMITH.Responsible for the production of correspondence and drafting legal documents. RICHFIELD, MN Executive Assistant REGENCY PLAZA HOTEL June 24, 1996 to July 30, 1996 Responsible for the creation of an employee database and creator and editor of MINNEAPOLIS, MN the"Regency Register"(the hotel's first ever;monthly newsletter). Assistant Manager SUPER AMERICA December 27,1995 to June 22,1996 Responsible for excellent customer service shift reports, control of cash flow, SI IAKOPEE,MN employee scheduling, product ordering, management of employees, and employee training Legal Secretary OLKON&OLKON, P.A. January 27,1995 to December 1995 MINNEAPOU Responsible for the:creation of a client database, production of correspondence; s,MN drafting of legal documents, and answering phones. EDUCATION Bachelor of Arts METROPOLITAN STATE UNIVERSITY June 1994 to March 1996 Major: Women's Studies Sr. PAUL, MN Completion of 90 Credits September 1989 to August 1993 NORMANDALE COMMUNITY COLLEGE Major Liberal Arts. BLOOMINGTON, MN Activities: Student-at-Large, Normandale Community College Student Senate-Liaison between students, student government, faculty and administrators Completion of 12 Credits September 1990 to September 1991 MINNEAPOLIS COMMUNITY COLLEGE Major: Liberal Arts. MINNEAPOLIS,MN Completion of 8 Credits UNIVERSITY OF MINNESOTA A June 1993 to August 1993 Major.- Women's Studies. MINNEAPOLIS,MN SKILLS • Creative and innovative thinker • Proactive worker • problem solving skills • excellent written and oral communication skills • work well in teams or as individual Name: Brian D. Call Address • 850 Prairie Street Phone: (H) (612) 445-8711 (B) (612) 496-3645 How long have you been a Shakopee p e Resident . 14 Years Occupation: Real, Estate Appraiser Does your work require you to travel? (Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Certified Residential Real Estate Appraiser and also have the designation of Certified Minnesota Assessor. Board or Commission in which you are interested? Board of Review Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: My desire is to become more involved in the community and I feel _that my experienceandbackground would enable me to contribute. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No X If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1 . Kevin O ' Brien 1024 Fuller St, Shakopee, Mn. 445-1365 2 . Kate Nelson 1028 Minnesota St, Shakopee, Mn. 496-2280 3 . Jane DuBois1305 - 6th Ave. W. , Shakopee, Mn. 445-7155 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge . ' e?, 1/O. ef./ Signature January 27, 1997 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 aECE VPD JAN 2 8 1997 CITY OF SHAKOPEE APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,P lease complete this abbreviated application form for reappointment. Name: Q/l� Address: 75-6 _ 7,./(//- Phone: (H) �5 B %� . Z/J Board or Commission you wish to continue serving on /504kj () -41 /2(W Other Board or Commission you wish to be considered for Signature N�� /f% D to RETURN APPLICATION TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 445-3650 DATE RECEIVED: i/2 9 7 SHAKOPEE E January 2, 1997 Shakopee ee Chamber of Commerce Shakopee Jaycees Shakopee Lions Club Shakopee Rotary Shakopee Girl Scouts Shakopee Boy Scouts The Shakopee City Council is currently accepting applications from residents of the City who are interested in serving on a volunteer board or commission. There are one or more openings on each board or commission, due to terms expiring the first of March. This letter is being sent to you as the President or Chairperson of one of the civic organisations mentioned above. Would you kindly share the enclosed notice with your membership. The City Council desires input and recommendations from residents in the community on a variety of subjects. Boards and commissions play an important role in this capacity. Please ask your fellow citizens to encourage those individuals who they think would make a good member on a particular board or commission to submit an application. I am enclosing a couple of applications for you to share with anyone interested in serving on a board or commission. Additional copies can be obtained at City Hall or by calling 445-3650. Thank you for your assistance. Sincerely, 4Ak J. ith S. Cox City Clerk Enclosures COMMUNITY PRIDE SINCE 1857 129 Holmes Street South- Shakopee,Minnesota 55379-1351 - 612-145-3650 FAX 612-445-6718 Jan. 9;'1997 Shakopee Valley News` Page 9 N 3 14.1 15 ., and buy classical record- Heard. -e They get their PE N IIN GS . rG C il up by lugs they might . Mrd otherwise:" petition encourages stu- VO BOARDS g , . "range range of musical com- mis and styas away to AINID C G 'SS I G S knowledge of classical Seam andcoach receives The Shakopee City Council is now inviting residents to consider serving on a volunteer compact asks of music board or commission. Dueto expiring terms,there will be openings on the following ahmudy_guide complete atiotb;.from,test tips to " boards and commissions beginning March 1, 1997: five separate rounds of Planning Commission, Board of Adjustment and q eals (1 opening) The;�rst- and second Pp, P 9) - makes from each region will, decisions and„recommendations to the City Council relating to land use including the le state finals on Jan.31 . enforcement of the City's ongoing.and subdivision ordinances. 2ollege's Foss Chapel.in was among the high Park and Recreation Advisory Board (2 openings•) -makes recommendations to the CityCouncil :ipating in the compel;_ ounrelating to recreation programs, activities and fees. egan in 1988,Mast said. in the competition and • Building Code Board of Adjustments and Appeals,Housing Advisory&Appeals Board reatthingtodo,"he said ' (2 openings) - make decisions on requests for deviations from state codes where ds about music in a real and instills a better un = permitted, f the variety available in • c.les not all Mozart and Shakopee Public Utilities (1 opening) -oversees the operation of the publicly owned will answer questions water and electric utilities. ach team member is re- :ertain tracks on the CD Police Civil Service Commission Oenin(1 :ain parts of the written opening) -administers the civil service personnel policies of the Shakopee Police Department, screens applicants and makes recom- xcept for senior Tim mendations to the.City Council concerning the appointment of police officers. ier seven students say their CDs at least 30 on an individual basis ' Cable Communications (.3 openings) -monitors the operation of the cable company ether as teams two or _ in relationship to the franchise agreement. V :eek.Hahn,who works 's Health Care,says he CD almost constantly Community Access Corporation (4 openings) oversees the operation of the public and government access channels. •to be fun,"said Spur Board of Review(1 opening) -reviews the estimated market value placed on property by the assessor when questioned by the property owner during the annual'Board of • Review meetings that are held in May. Interested residents are encouraged to complete an application and return it to city hall • by January 28, 1997. Nominations will be made by the City Council on February 4th salad, pears, garlic and appointments will be made on February 18th. nese, tomato soup, Applications may be obtained at city hall, 129.Holmes Street South during regular is, fresh vegetables, business hours or by calling 445-3650. - :nus•are subject to ntary'lunch is$1.45;' 'n $1.60; milk is 25 3f milk served daily .. Menu Menu items may _liability. • :nes h re-elected School Board �; new members welcomed S' N 1 -�6 Brands publication of legal notices. ER - The board also voted to retain the services of the law firm Knutson, Shakopee Sr. High the new year off by tak- Flynn; Deans and Olsen, and retain a few housekeeping the services of Dr. Jan Adams from Parent/Student Conferences Shakopee School Board the Aspen Medical Clinic and Dr.Don .ht welcomed new board Abrams from Park Nicol let Medical lri Gillick and Anne Tut- Center as the district's 1997 physi- iingmemberJessicaGeis. clans. Thursday, Jan. 23 & Monday, Jan. 27 usch was re-elected chair The board also approved a motion IBoard andRobyn Wolfe that gives business manager Bob from 4 - 8 p.m. ;d vice chair.Jessica Geis Martin the authority to make some clerk, and Todd Ander- investments without prior approval of r. the hoard. The investments would Conferences will be held in the gym with st order of business, the occur when tax payments are re- teachers seated in alphabetical order. The -mpensation for its mem- ceived,creating a cash surplus at cer- 3pened the discussion by tain times of the year.Delay in invest- format limits conferences to 5-7 minutes. he last time board mem- ments would cost the district interest Longer appointments may be scheduled isation was raised was in payments.Martin was also given the son moved to retain the authority to pay bills prior to board with the teacher. )f$2,500 annually for all approval when the district can take Sii? "21;N) 'ers, with an additional advantage of a discount. ; u for the chair.The mo- The board postponed making new = Packets containing student , nanimously. committee assignments. Busch re- ;,��'' schedules/teachers and e Bank of Shakopee will quested that the board consider hold- Y information will be available be the school district's ing a special meeting to determine ' depository,and the Sha- how they wish committees to function for the parents to pick up at News will continue as and-to define what they want commit- 1 the gym doors official newspaper for tees to achieve. - - • ol Board briefs OPENINGS ON CITY VOLUNTEER !gular Monday night $4,212.The board also approved two BOARDS AND COMMISSIONS le Shakopee School non-certified contracts — one for Barb Norring, a program-support The Shakopee City Council is now inviting resi- ted the resignation of aide, at$8.73 an hour and Karen dents to consider serving on a volunteer board or program-support p id, a ro ram-su ort Guenin sman,a food service worker, ,n Elementary,effective at$6.57 per hour. commission. Due to expiring terms, there will be s Berge,an instructor of •Approved co-curricular assign- openings on the following boards and commissions td behaviorally disor- ments for Tim Girdner and Tom Hell -al Elementary,effective mers as seventh- and eighth-grade beginning March 1, 1997: :rine Walden, a clerical wrestling coaches at a salary of$450 II,effective Jan.24;and each. Planning Commission/Board of Adjustment and sigh school band direc- Ills Granted a maternity disability/ Appeals, Park and Recreation Advisory Board, Build-. at the end of the 1996- child care leave for Patricia Kudrle, ir.Mast was on hand to an instructor at Pearson Elementary, ing Code Board of Adjustments and Appeals/Hous- that he had been accept- beginning approximately April 3. ing Advisory &Appeals Board, Shakopee Public :tor of musical arts pro- ■Presented certificates of appre- Utilities, Police Civil Service Commission, Cable lniversity of Iowa and ciation to Bert and Bonnie Notennann i two-year assistantship. of Lioas Tap,Gus Khwice of Danger Communications Commission, Community Access ed a long-term contract field's Restaurant, the Shakopee Corporation and Board of Review. indberg as a teacher of Mdewakanton Dakota Community, ly and behaviorally dis- and the Shakopee Rotary Club, for • Interested residents are encouraged to complete iry of$16,219;the em- their donation of$8,000 each to pay ioyce Mohlin as a 0.7 for the electronic message board in- an application and return it to city hall by January 28, -term substitute in spe- stalled at the high school.Certificates 1997. Nominations will be made by the City Council for approximately 106 were also presented to McKay Data on February 4th and appointments will be made on try of$9,705; and the Systems for making the sign available 1 Df Bruce Clausen as a at cost, and to John DuBois for his February 18th. her of emotionally and work soliciting donations. iisordered at a salary of Applications may be obtained at city hall, 129 Holmes Street South, during regular business hours or by calling 445-3650. Scott M.Prideaux,33,Chaska,made a phone call to a friend at about arnator tor the co-op. •:.mac, a ba l ips;, e 6:30 p.m.on Jan.6.He's been missing since then. The money will be used to hire a probably people'MI - Chaska Police Chief Greg Schol said that Prideaux was last heard from coordinator and to buy equipment and festiveness of such p when he called a friend in Hopkins to confirm that he was heading to her materials. deterrents. home. Prideaux, a cook at Mulligan's Bar& Grille, Plymouth, was not The emphasis will be to get mem Nevertheless, Pt reported missing until Jan. 8. He is described as white,5-feet-8,and 168 hers of the community—profession- confident that the ark al artists, musicians, residents and success. pounds with blue eyes and brown hair. Anyone with information is asked to call Chaska police at 448-4200. business people in Carver and Scott "I know it feels 1 counties—to work with the teen-ag- ing with kids in the al "But to know it dot Theft charge is linked to gambling pretty wonderful." A former employee of Machine Products Inc.,Chaska,accused of steal- S• U . N , ing between $20,000 and $25,000 from the company, allegedly told po- lice she used the money for gambling at Mystic Lake Casino in Prior Lake. Nancy Jean Everson,53,Burnsville,was a bookkeeper for the compa- ' – 2 ny and was responsible for printing payroll checks, signing checks andeeftis- other••bookkeeping duties:.She is accused of four felony counts of theft. rm ply Her first.Court.appearance is scheduled for Feb.7. usiness p. By Lee Ann Schutz Jeff Wallis,businc City seeks volunteers CORRESPONDENT oche and leasing age other good news is tl If all the loose grounds can,be buildings in the buss filtered through, it appears that an now he full and it's w for boards' commissions jmissions announcement will come shortly owned by Prior Lake that a roaster of specialty coffees Earlier this year, will move its operations to Prior gency announced it w The Shakopee City Council is — Two openings. Administers the Lake. a facility in Belle PI seeking residents who are willing to civil service personnel policies of the Gourmet Regency Coffee, lo- ing to Joanne Foust, serve on volunteer boards and corn- Police Department,screens applicants cated in New Prague,has been ne- community develops missions. Due to expiring terms and and makes recommendations to the gotiating -on a lease to occupy the company planum resignations,there will be openings on City Council regarding the hiring of - 18,000-square-feet in Prior Lake's 30,000-square-foot f the following panels starting March police officers. business park located on County city.Plans changed dG • I: Gable Communications - Road 21. the company experier Planning Commission,Board of Three openings.Monitors the opera- Bob Paschke, owner.of the ed through the Small Adjustment and Appeals — One tion of the cable company in relation company, is a Prior Lake resident ministration loan pr( opening.Makes decisions and recom- to its franchise agreement with the and is very optimistic that the deal factor Was Gourmet 1 mendations to the City Council relat- city. will come together. The company ability to come to an a1 ed to land use,including enforcement Community Access Corpora- will not only generate jobs for the the landowners on of the city's zoning and subdivision tion—Four openings. Oversees the community,he said,but the city will ments. ordinances. operation of the public-and govern- receive a lot of name recognition. Paschke eventual Park and Recreation Advisory ment-access channels. "Every bag of Gourmet Regency move to the Prior Lr Board—Two openings.Makes rec- Board of Review— One open- Coffee will say roasted in Prior Park. ommendations to the City Council ing. Reviews the estimated market Lake,as will our commercials." Gourmet Regenc relating to recreation programs,activ- value placed on property by the coun- Paschke said plans are to begin been operating in Ne ities and fees. ty assessor when itis disputed bytheproduction in the new facility P in about 10 years.The fi BuildingCode Board of Adjust- property owner duringannualmid-Februaryop- ments and Appeals,HousingAdvi- , Board and have it fully distributes specialty c pP v► of Review meetings, which are held erating around March I. approximately 600 g sory&Appeals Board—Two open- in May. The-company, which Pascke and restaurants in a I ings.Makes decisions on requests for Those interested can complete an bought three years ago,employs 19. deviations from state codes where application and return it to permitted. byy Jan.28.Nominationsl bey Hall will be made - Shakopee Public Utilities-One by the City Council on Feb.4,and ap- opening.Oversees the operation of the pointments will be made on Feb. 18. publicly owned water and electric util- Applications are available at City sties. Hall 129Watershed D Holmes St.S. District or by calling let seeks Police Civil Service Commission 445-3650. citizen volunteer adviser( The Lower Minnesota River Wa- sites. Carnival vendor for '97 tershedntsito District isn seeking area resi-zeCitizen adviserdicre dents interested in serving as citizen and provide advice re advisers to the district's Board of tions of the district's • Managers. agers, and they can h Scott County Fair hiredThe Watershed District is respon- educate the public ab sible for improving water quality of meowners and burins. Alotta Amusements of Detroit will Alotta provide the midwas car- the Minnesota River and its flood avoid pollutingtheriv- - be on the midway at the Scott County nival last year,however thisyear sev- Mississippiain from CarverRto its FortmoSnellingn t the is trict'sto provide shed it Fair July 24-27. River at watershed mar eral rides will be added. State Park. The district's concerns which is undergoing e) Fair Board members signed a con- During the convention, the Scott include pollutants such as phosphates A draft of the plan's tract with the concession at the annu- County group attended various meet- in storm water, soil erosion runoff, June I. al meeting of the Minnesota Federa- ings and workshop sessions from protection of wetlands and other en- More information lion of County Fairs held at the Radis- which they garnered latest informa- ve More iLa ry ram son Hotel South and Plaza Tower in tion regarding the operation of coun- ing,bank protectiony oiand areas,edgsflpoils miby calling Larry Sams Minneapolis Jan..17-19. ty fairs and collected ideas for im- ing,bank dredge spoils ministrator/engineer, Board members attending the con- proving the County Fair and making 1/. E. 1 . • Name : OVt -f7 74g,"1/Sav\ Address : /--N, � /07T1 141^1Q.., Phone : (H) / 9'b ^ ,2s13D (B) 11eS _ 7 How long have you been a Shakopee Resident? / 1 Occupation: gi".57-,ty 5 Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) —" ,,,_ k//L4vcJ prg Board or Commission in which you are interested? '14-C�"''� Sea^ 1 0 I GC. Gr v c� t `" Pleas-e state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: -z—es_ I., i K "17OV\C- <rt ✓vLrreej( I -t • y CZcr Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone) : 1 . I/ / 2 . ,i-t J '' 0 S- 3 . -3 . /51(..-6-. 1/0-ft.64/1.IC- 4?co I hereby certify that the facts within the foregoing application are .nd correct to th- .- t of my knowledge. Signature / - 3o - 97 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RECEIVED JAN 3 1 1997 CITY OF SHAKOPEE //. E. 3 . Name: P,c�v� � ' ' Address : ,a G( Phone: (H) ci t7 How long have you been a Shakopee Resident? / 0 ;44) Occupation: F-r L `-•" Does your work require you to travel? (Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) _L h a t\/2 I Inc%, c - S_ co.4. J- -I-1-4 J-I-1 ( (1� wY rflltn i / Y_ Board or Commission in which you are interested? \1 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: e c..1`ADA y s \ozes 1 (� Q.a„�'r s.r,� I G�l�-�.\ c- ,� may._. I' Y /' e-1/4-c-" rl , Y r S m►n Ate{ G r,2�'-rC-`^� i _4.-'• �,lJ� �1 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect . In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes If yes, please provide the details on a separate sheet o-f paper. cl e y C / Please list three references (Name, Address, Phone) : 1 . g �r� 2 we `fie c `\ I 5 ti v. r���„ti�,) N ct 2 . clA (�- S � � 4 `t ° - y C,o 9 3 . fe--4-)SSe // Lcw511/i r / 7-0S- J.p4'ir / Lot s - / I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Se___e„._ .40 Signature Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RECEIVED JAN 3 1 1997 CITY OF SHAKOPEE ke, o I t n u)rTN ✓}1YJ1l /o/ S E J, MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Nominations to Boards and Commissions DATE: January 30, 1997 INTRODUCTION AND BACKGROUND: Terms on various boards and commissions will be expiring on February 28, 1997. According to Council policy, it is appropriate to make nominations to boards and commissions at the February 4th city council meeting. Appointments will then be made at the city council meeting on February 18th. (There will be a ballot where there is more than one applicant for a particular opening. ) When there is more than one applicant for a particular opening, the Interview Committee will be interviewing the applicants prior to the February 18th city council meeting. It has been past practice to nominate all applicants to the boards and commissions for which they have applied. After conducting the interviews, the Interview Committee will make recommendations for appointments. The number of openings and names of applicants to date are as follows: 1] Planning Commission (1) Board of Adjustment and Appeals (1) Dave Nummer Sean Laughlin 2] Park and Recreation Advisory Board (2) John Collins David Thompson (his 2nd choice) 3] Shakopee Public Utilities (1) John Engler David Thompson (his 3rd choice) 4] Police Civil Service Commission (1) Stan Von Bokern* Kimberly Weckman David Thompson (his 1st choice) 5] Cable Communications Advisory Commission (3) Bryan Freeman Lisa Hill Nominations to Boards and Commissions January 30, 1997 Page -2- 6] Shakopee Community Access Corporation Board of Directors (4) Bryan Freeman Lisa Hill 7] Building Code Board of Adjustments and Appeals (2) Housing Advisory & Appeals Board (2) 9] Board of Review (1 + 2 Councilmembers) Brian D. Call Eldon Reinke* Should I receive additional applications prior to the City Council meeting on February 4th, I will place them on the Council table. In order to get the word out that the City Council is seeking applicants for boards and commissions, the following actions were taken: 1. Ads in the local newspaper 2. Notice on the cable television government channel 3. Notices on bulletin boards: City, county, SPUC, library, and Marquette Bank 4. Letter to chair of local organizations 5. Letter to incumbents eligible for reappointment RECOMMENDED ACTION: Move to make nominations to Boards and Commissions as follows: to Planning Commission and Board of Adjustment and Appeals: Dave Nummer Sean Laughlin; to Park and Recreation Advisory Board: John Collins and David Thompson; to Shakopee Public Utility Commission: John Engler and David Thompson; to Police Civil Service Commission: Stan Von Bokern and Kimberly Weckman and David Thompson; to Cable Communications Advisory Commission: Bryan Freeman and Lisa Hill; to Shakopee Community Access Corporation Board of Directors: Bryan Freeman and Lisa Hill; to Building Code Board of Adjustments and Appeals and Housing Advisory & Appeals Board: ; to Board of Review: Brian D. Call and Eldon Reinke. Determine two councilmembers to be on the Interview Committee. * Indicates incumbents h judy\B&CNOM97 ll. F. L� CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill. City Administrator SUBJECT: Five Year Capital Improvements Plan DATE: January 31, 1997. COMMENT: INTRODUCTION: The Council is asked to adopt some proposed capital improvement policies guidelines, and further provide input on preparation of the upcoming Five Year Capital Improvements Plan. BACKGROUND: The five years Capital Improvements Plan (CIP) is a planning document as much as a financial budget. The intent is for preparations to begin at a staff level now, with adoption by the City Council in June. Attached as attachment 1 is a portion of what has been done in the past. It is financially correct, but, in my view, not as "user friendly" as it might be. I would like to expand a description of each item,which will necessitate a separate "project sheet"for each project(due to the number of projects, this will generate a separate document). An example of what I have used in the past is attached as attachment 2. Each department head would prepare one of these for each project, with a description and justification. Justification would include such things as relationship to comprehensive plans, whether it addresses a health or safety need, and other descriptions that help to make the case for each project. After totaling the dollar values of their requests,the total would be balanced with the available funding for each particular type of project. Staff would then make recommendations regarding priorities, at least for the first year of the five year plan;that would then be incorporated into the operating budget for F.Y. 98. C.I.P. POLICY GUIDELINES: So that staff has an understanding of what Council's overall goals are, a proposed set of"CIP Policy Guidelines"is attached. Council is asked to review those, and provide comments, additions, or deletions, as it sees fit. With this,the department heads/project managers will make their preparation. Some specific items: 1. Citizen Participation - Public hearings on the proposed CIPs apparently have not been. held in the past prior to adoption. It is up to the City Council as to whether it wishes to take the step of providing for a public input. Note that this would hold this at the end of the project; I am aware of some CIP processes which hold public hearings at the beginning so as to take public input early enough to incorporate other Citizen desires. That may be a bit unwieldy this year, but it something the Council might wish to consider in the future. 2. Comprehensive Plan - Previously,the City Council has waited for comments to come from the Planning Commission after it reviewed the document. The Council may wish to consider having a joint meeting with the Planning Commission to review this material at one time (in May), rather than two separate meetings. RECOMMENDATION: I recommend that the City Council adopt the Policy Guidelines, with any modifications that they may make. I would also be interested in any comments that they have on the format change. Note that the addition of separate project sheets will necessitate a large investment of staff time; it will be especially intense the first year; in the future,projects may only need updating. ACTION REQUIRED: The Council should give directions on CIP preparation, and adopt Policy Guidelines if they concur. 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W m 10.E i a) 0 m 01•0 0 0 v,•-1 4.1 a�1' a Cr) 11 m 11 • 0-.t 0 Es a) E'IN 4-4 0tbma ti3C O.0+1 J -P t .1J _ = p C _ - Id OI a...as.m.x310 n--�f-- 4.3 • - E a) 1.1 nr,4 , -'• aa.xoa°xiaxr�x '= Lima) m E a) �r`1 = x Sig 11 1.1 m c iJ i U142 t 1a /0 11 C 3+1 m W E1ac-ci a')i � E .a o+° a) al frHv+Cc.0 C 1do 1.)w .400 Ey m0UE+ o %.•4 ;" 1�xaonoxl� co v un4' C 11 C m `� F n 13 I a.• : 10 ri .\: -snv� a w xx0.�o 41 .� 1 r. G F 13 CO2x.x1v.Z r v 13 .n f• • lei • ' X v ,^: i7Fa . cs 1.1 11 7 >1 a� 00:x0103 04 CO Lq .01,1.0 -. , C.[.P. POLICY GUIDELINES Citizen Participation Public Hearings -A public hearing shall be held to provide for citizen input into the City's annual Capital Improvement Plan. 2. Consistency with Comprehensive Plan In conjunction with the City Council,the City Planning and Zoning Commission shall review the Capital improvements Program and proposed public projects for compliance with plans of the City and to recommend approval or disapproval of the proposed public projects and terms of such compliance. 3. Integration of Capital Resources In order to coordinate wide use of all capital resources available to the City,planning for the use of federal or state block or categorical construction grants should be integrated into the development of the overall Capital Improvements Program. In order to minimize the property tax burden,the City will make every effort to obtain federal, state, and private funding to complete existing projects and to finance proposed projects. 4. Operation and Maintenance Priorities Expenditures should be concentrated on renovating and maintaining existing facilities to preserve prior community investment and,where possible,to reduce maintenance and operating costs. Projects which have a probability of substantially increased future construction costs beyond the standard rate of inflation or which reduce the City's potential liability should also be given high priority. 5. User Charges Capital projects should be financed through user fees where possible so that all who utilize the facility will also pay for them. If used, enterprise rates should be reviewed annually to assure revenue bond coverage as well as operating costs. 6. Economic Development Capital Improvement Projects may be used to encourage economic development with an emphasis on building of the tax base, and job creation. 7. New Facilities Facilities whose construction would result in new or substantially increased operating costs will be considered only when their necessity has been demonstrated, and when operating cost estimates and plans for providing these operating costs have been developed. 8. Infill vs. New Development Projects shall be used to provide infill and replacement wherever possible, as compared to construction of projects in new locations. 9. Developer Driven/Unforeseen Projects Because of the rate of growth of Shakopee. it is recognized that unforeseen projects to facilitate new development will occur. When that happens, it may necessitate a repriorization of projects, and impact available funding on occasion. In such an event, the City Council shall then need to reexamine projects which have been previously approved with that source of funding, and potentially defer or seek new sources of funding. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Closed Session - Pending Litigation, Labor Negotiation Status DATE: January 30, 1997 Following the public portion of the February 4th City Council meeting,the Council will be requested to go into closed session for the purpose of discussing pending litigation, and labor negotiation status. tisAcL Mark McNeill City Administrator MM:tw