HomeMy WebLinkAbout12/03/1996 CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Economic Development Position.
DATE: November 26, 1996
Previously, I discussed with you the potential for creating a position that would combine
economic development, computers, and special projects. I was directed to get further
information on what other cities were doing for the provision of computer system maintenance
and repair.
I was notified Monday,November 25th, that Paul Bilotta, who would be a logical candidate for
such a position if it was created, is withdrawing his name from consideration. As such, given the
prospects of filling a position from the market with the desired skills,we will proceed the
original plan of having a separate Economic Development Coordinator,budgeted at about
$42,000.
There will be one exception: The Economic Development position be part of Administration,
rather then Community Development. As such,the position will be designated there. You may
recall that I had originally recommended the position to be part of Community Development.
Later, due to logistics,the Director of Economic Development and Special Projects was to have
been part of Administration. After further review, it appears that the Economic Development
Coordinator position makes sense to be in Administration for a number of reasons.
We will proceed as quickly as possible to fill the position from the existing candidate pool. If it
is found that, due to the delay of a couple of months,the top candidates are no longer available,
we may have to analyze whether we fill with the existing pool, or readvertise. We will try to
avoid the latter option, however.
Given existing workloads, I will also be bringing in to a future Council meeting a request to
advertise for the budgeted Administrative Assistant position.
Still to be resolved are the City's MIS needs. For the time being, we will continue to contract
work,but something permanent will need to be done.
For your information.
Mark McNeill
City Administrator
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CC: EDA
Payroll/Benefits Administrator Action
This is to advise Council that action on the Payroll/Benefits Administrator concept that was
discussed at the workshop meeting of November 18th,will not be ready for action at the
December 3rd meeting.
I advised Marilyn Remer of the delay,which is due to the need for further research, and the press
of other business in an otherwise short business week.
Mark McNeill
City Administrator
MM:tw
TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE CITY COUNCIL DECEMBER 3 , 1996
LOCATION: 129 Holmes Street South
Mayor Jeff Henderson presiding
1] Roll Call at 7 : 00 p.m.
2] Approval of agenda
3] Liaison reports from Councilmembers
4] Mayor' s report
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
*6] Approval of minutes : November 6, 1996
*7] Approve bills in the amount of $197, 863 . 05
8] Communications
9] Public Hearings :
A] Continuation of public hearing on the proposed
assessments for CR-16 utilities between CR-17 and
CR-83 , Project 1994-11, Res . No. 4567
10] Recommendations From Boards and Commissions
*A] Zoning Ordinance text amendment regarding the
definition and setbacks for townhomes - Ord. No. 467
11] General Business
A] Engineering
1] Awarding bids on Valley Park 13th improvements,
1996-8 - Res . No. 4572
2] Scott County Turnbacks - CSAH-16 - Res . No. 4581
*3] Termination of Probationary Status - Joel
Rutherford
TENTATIVE AGENDA
December 3, 1996
Page -2-
11] General Business continued
B] Police/Fire
1] Towing Contract Specifications
C] Park and Recreation
1] Playground Equipment for Meadows Park
D] Community Development Commission
1] 1997 Transit Budget
2] Color copier/printer
3] EDA Compensation
E] General Administration
1] Tax Increment Payment to ISD 720
*2] Off sale liquor license application - MGM
Spirits Express, Inc .
*3] Vehicle Policy - Res . No. 4582 -'
4] 1997 Fee Resolution - Res . No. 4583
5] 1997 Budget
6] Resignation - Cable Communications Advisory Comm.
*7] Boards and commissions expiring terms
8] Council/Department Head team building proposal
9] Date - Shakopee Town Meeting
10] RIM Easement
11] EDA Compensation
12] 1997 Employee Group Insurance
12] Other Business
13] Executive Session to discuss labor negotiation status
(if necessary)
14] Adjourn to Monday, December 9, 1996 at 4 : 00 P.M.
*Anticipated to be routine items.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 6, 1996
Mayor Henderson called the meeting to order at 7:00 P.M. with Councilmembers DuBois, Zorn,
Sweeney, and Link present. Also present: Mark McNeill, City Administrator; Bruce Loney,
Public Works Director/City Engineer, R. Michael Leek, Community Development Director;
Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; Tom Steininger, Chief of Police; and
Jim Thomson, City Attorney.
The following changes were made to the agenda: Item 11C-h) Hiring Maintenance Worker was
added. Item 11D-c) was changed to Association of the Metropolitan Municipalities Policies.
The following items were deleted from the agenda: 11D-e) Long Term Employee Retirement
Benefits, and 11D-i) Suburban Rate Authority Amendment.
Sweeney/DuBois moved to accept the agenda as modified. Motion carried unanimously.
Liaison reports were given by Councilmembers.
Mayor Henderson gave the Mayor's report.
Mayor Henderson asked if there was anyone in the audience who wished to address the City
Council on any item not on the agenda.
Martin Villalobos, 220 Darrick Rd. Chaska, approached the podium representing the Light Of The
World Church. He explained that the church had recently inquired about obtaining a conditional use
permit for the construction of apastoral home within thepremises. The propertyis zoned B-1 and
he was instructed to present their intention to the Council for consideration before paying the
application fee.
Michael Leek explained that a church is a permitted use. However, the question is whether a
residence is permitted on site. He explained that staffs interpretation has been that the residence is
not an integralpart of the church operation and directed Mr. Villalobos to make the application and
g Pe PP
request that the fee be waived as part of that process. Mr. Leek was then directed to find out what
other communities have done regarding this situation.
Mayor Henderson acknowledged that Commissioner Bannerman was present.
Sweeney/Zorn moved to approve the October 1, 1996 Minutes. Motion carried unanimously.
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DuBois/Sweeney moved to approve the bills in the amount of $301,515.87. Motion carried
unanimously.
A brief presentation ensued by representatives of Rahr Malting regarding a permit that has been
applied for to privatize their waste water treatment.
Bob Micheletti thanked the Council for the opportunity to speak about their projects and gave a
slide presentation. He explained that the brewing industry is approximately 85% of their business.
Rahr has expanded four times with the most recent expansion occurring in 1992. They have
undergone a series of cost containment projects which include gas pipeline, workforce
transformation, economies of scale to grow and become a major player in the malting industry,
material handling improvements, built malthouse#5, co-generation/ NSP rate reduction, and truck
barley delivery. Mr. Micheletti explained that in order to survive Rahr's growth is paramount and
their proposed capital investment in the next five years is near$40 million. The most critical of the
proposed projects is the waste water treatment plant. They are also making a commitment to
improve the landscaping and increased buffering from the city.
Mr. Micheletti explained that the malt processing time is 8-10 days and that 95% of the waste water
is from washing barley and releasing the water into holding tanks to be transferred to Blue Lake.
Rahr currently has a rate of 1.1 million gallons per day. Private treatment plants give Rahr a
disadvantage in the industry and current discharge rates and SAC fees don't allow growth or
competitiveness. Rahr introduced a waste water treatment plan in 1992 but decided they could get
by with the current discharge by water conservation projects. Since 1995 the City has altered the
Comprehensive Plan to allow Rahr to begin a process to withdraw from Blue Lake. The proposal to
do so was the model used in writing the policy to withdraw from Blue Lake. Approval was
received and an agreement reached two months ago. On October 11, 1996, the MPCA submitted a
draft permit to other entities in the state that would allow the discharge of treated water into the
river.
Mr. Micheletti said that the important thing is the assurance to the community and their customers
that there will not be an odor. He explained that malt is 4% moisture and has the ability to draw
moisture from the environment. The system will control odors if any, and there is a contingency
plan to contain odors. He added that this is waste without industrial contaminates. This will allow
Rahr to meet higher standards than Blue Lake in discharging water to the river. There is no rush in
building the treatment plant as the concern is to have one that works for them and the community.
Mr. Micheletti said that the SAC charge credits realized will revert back to the City which equates
to about$1.5 million of revenue.
Bob Peplin, HDR Engineering, approached the podium and gave a slide presentation of other
treatment plants located in Minnesota. He explained that this is a common process in the industry
and invited Council members and City staff to tour any of the other facilities.
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A discussion ensued relating to the appearance of the current facility and the landscape buffer plan
and Councilmembers and City staff were invited to tour the Rahr site at any time.
A discussion ensued regarding the tax base. The first project will be for an elevator and then the
waste water treatment plant.
The public hearing for proposed assessments for Vierling Drive public improvements between CR-
15 and Presidential Lane (Project No. 1994-7) was opened.
Cncl. Link announced that he would be abstaining from this discussion and voting.
Bruce Loney reported that staff has prepared an assessment roll and sent notices as required. He
added that since sending out notices it was discovered that the assessments for storm sewer and the
sidewalk adjacent to the benefiting property were omitted and recommended continuing the public
hearing to November 19th. A revised assessment roll has been prepared which reflects the
additional assessments. Mr. Loney reported that a letter of assessment appeal has been submitted
by Cletus and Helen Link and noted that Vierling Drive was originally intended to proceed in an
east-west direction. However, the alignment was changed to the south due to inadequate right-of-
way and street widths. The city was to vacate 13th Avenue and the right-of-way for Vierling Drive
was to be dedicated back to the city. The city still owns property abutting city right-of-way. There
is also a waiver of assessment of appeal from Outlot A and D property owners.
Cletus Link, 1216 Jefferson St., approached the podium and said that after seeing the assessments
he felt they far exceeded the benefits and wished to appeal them.
Sweeney/Zorn moved to continue the public hearing to November 19, 1996. Motion carried with
Cncl. Link abstaining.
The public hearing for proposed assessments for Vierling Drive public improvements between CR-
79 and CR-77 (Project No. 1995-6) was opened.
Bruce Loney reported that the Meadows plat was adjacent to Vierling Drive improvements on both
sides of CR-77 and east of the Upper Valley Drainage Way on one side. He said Novak Fleck,
Developer, had signed a waiver of assessment of appeal and was charged for the sidewalk, storm
sewer and box culvert within their plat. The other assessment rate included the local street
equivalent with storm sewer benefiting both properties and right-of-way acquisition. There was also
a storm water pond enlargement paid for from the storm drainage fund.
Mayor Henderson asked for comments from the audience. There were none.
The public hearing was closed.
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A discussion ensued relating to the proposed or pending assessments to properties that have been
sold and with money held in escrow to pay for the assessments.
Cncl. Sweeney stated he would like a letter from Novak Fleck assuring there are funds escrowed on
lots not owned by Gold Nugget Development.
Sweeney/DuBois moved to table acting on the special assessments until the next meeting. Motion
carried unanimously.
Item 11B-a) was moved ahead on the agenda.
Phillip Smith, Centres Group, approached the podium and gave an update on the extension of the
development agreement with the City. He explained that good progress has been made with
MN/DOT for potential acquisition. A second agreement was contemplated and he asked for
authorization to continue negotiating a new development agreement as the current agreement
expires in December.
Zorn/Link moved to authorize staff to continue negotiating a new development agreement with the
Centres Group. Motion carried unanimously.
A break was taken at 8:22 P.M. The meeting re-convened at 8:33 P.M.
Discussion returned to the original order of the agenda beginning with item 10a) Canterbury Park
2nd Addition.
Michael Leek reported that a revised ordinance has been prepared for Canterbury Park 2nd
Addition PUD. He added that in section 3 the exhibit B a list of uses as part of the PUD was
inadvertently omitted. He also reviewed the criteria for permitted uses of outdoor concerts.
Sweeney/Link offered Ordinance No. 465, an Ordinance of the City of Shakopee, Minnesota,
Amending the Zoning Map Adopted in City Code Se c. 11.03 By Rezoning Land Located South of
Canterbury Park, North of County Road 16 and the Shakopee Bypass From Major Recreation (M-
R) To Planned Unit Development Overlay Zone No. 9, and moved its adoption. Motion carried
unanimously.
Michael Leek explained that Gold Nugget has requested that the Council consider a revision to their
Final Plat of The Meadows South as they have encountered difficulties in obtaining title insurance.
They had originally intended to subdivide the lots along the building wall lines for the units. In its
present form there will be individual lots for the units to the north similar to those to the south and
the rest of property would become common interest property.
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Link/Sweeney offered Resolution No. 4561, A Resolution Of The City Of Shakopee, Minnesota,
Approving The Revised Final Plat For The Meadows South, and moved its adoption. Motion
carried unanimously.
DuBois/Zorn offered Resolution No. CC-771, A Resolution Of The City Of Shakopee, Minnesota,
Reversing The Decision Of The Board Of Adjustment And Appeals Regarding A Variance For
Larry James Anderson, and moved its adoption. Motion carried unanimously.
Item 11D-d) Community Center Waterproofing Repair was moved ahead on the agenda.
Mark McNeill explained there is an unresolved problem relating to water seepage in the northeast
corner of the Community Center. The masonry contractor, Jesco, has proposed the installation of a
"French Drain" that would lead the water away from the building to a storm sewer. The City is
currently holding $32,000 in retainage for this work. The contractor is requesting that the $32,000
(less repair costs of $8,092.50) be released within 30 days in exchange for making the repairs.
Mark McNeill explained that the City would not be absolving the contractor from future claims by
agreeing to this.
Sweeney/Zorn moved to authorize the Mayor to execute the proposal of JESCO Contractors, dated
October 23, 1996, for repairs to the Shakopee Community Center, noting that the City
Administrator has stated that the City is not waiving the right to future claims.
Kevin O'Brien approached the podium and stated that once payment is made to the contractor and a
consent of surety is received there is a period of one year in which to make a claim against a bond.
Mr. O'Brien explained that the "French Drain" is a combination of previous solutions examined.
The contractor admits it is his contractual obligation to fix the problem and he will pay for the
work. Discussion ensued regarding solutions to the problem.
Jim Thomson explained the process to call a bond and that the purpose is to have a financial
guarantee.
Motion carried 4-1 with Cncl. DuBois opposed.
• Discussion returned to the normal order of the agenda beginning with item 11A-a) COPS Universal
Hiring Program Grant.
Chief Steininger reported that Shakopee has been awarded another $75,000 Universal Hiring
Program grant. However, there is no obligation to accept the grant. He requested permission to
accept the grant which would increase personnel to 22. He explained that based on call load
statistics he believes the additional officer is necessary. He identified other factors that lead to his
recommendation to hiring an additional officer. There are funds in the 1996 budget to cover any
expenses the grant does not due to a shortage of officers.
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In response to a question regarding school contributions for on-site police officers, Chief Steininger
explained that the school district has reimbursed the department for the officer's hourly wage.
Discussion ensued regarding servicing schools with only 21 officers A. Chief Steininger explained
that to provide street coverage there are a certain number of shifts to cover and when a shift needs
to be covered due to illness or injury the officer in the school is the first to go.
Discussion ensued regarding the necessity of a full time school police officer. Chief Steininger
explained there is a feeling of safety due to the perception of gang presence. He added that there
have been problems with gangs in the past.
Mayor Henderson requested more statistical information as to where the need is coming from.
Chief Steininger explained that a number of officers are currently out due to surgery and/or are on
light duty, and the department is operating with less clerical staff than was budgeted.
In response to a question as to the status of a COPS Fast Officer after 3 years, Chief Steininger
explained that the Federal Government encourages maintaining the employment in the spirit of the
grant but it is not required. However, with the growth Shakopee has experienced and will likely
continue to experience, as well as the fact that several officers are approaching retirement age, it
would seem reasonable and logical that if Council chooses not to keep the two additional officers it
would follow natural attrition.
Discussion ensued comparing the number of Shakopee officers with FBI standards. It was noted
that Shakopee has consistently been higher in officers than comparable communities due to the
impact of transportation and entertainment in Shakopee.
Chief Steininger explained the department has attempted to increase crime prevention activity.
He added, however, that attention has been focused on filling the schedule rather than on these
other areas and they are trying to maintain an adequate number of officers on the street to respond
to calls at this time. Once the department has a full schedule again the plan is to devote one officer
to community policing by establishing neighborhood groups and more McGruff Houses. He also
addressed the issue of quality of service and explained that calls are prioritized based on man
power. Due to the nature of evening calls two officers are often needed even though there may be
fewer calls.
Discussion ensued regarding community policing issues and the need for additional officers to
accomplish this. It was noted that the Council previously approved the community policing concept
and not authorizing the additional officers would not be consistent.
Mayor Henderson asked if everyone agreed to authorize the COPS Universal Hiring Supplemental
Award in the amount of$75,000, effective May 1, 1996. Councilmembers agreed 4-1, with Cncl.
Zorn opposed.
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Chief Steininger explained the loss of individual officers in the last year and requested authorization
to hire four police officers. He briefly described the testing process from which the top six names
were chosen. There are funds in the 1996 Police Budget to pay for the personnel requested due to
the department operating a position short of budgeted strength for 12 months.
Zorn/Sweeney moved to authorize the hiring of Les TenEyck, Lynn Lipinski, Molly Schrot, and
Lisa Quick by the Shakopee Police Department as police officers at the monthly rate of$2,611.73
subject to satisfactory completion of pre-employment medical, physical and psychological testing
and the customary 12 month probation period.
Cncl. DuBois stated that she would like to see the designation of a juvenile officer with full
staffing.
Motion carried unanimously.
A break was taken at 9:45 P.M. The meeting re-convened at 9:58 P.M.
Chief Steininger discussed the advantages of having a police motorcycle and the fact that the
population density of Shakopee does not support an officer on foot. He said he would like to use
the motorcycle offered (by Faribault Harley-Davidson for $1.00 a month) as a 3rd officer on the
street between 6:00 P.M. and 9:00 P.M. He explained that this officer would be more
approachable by the community than an officer in a car. The cost is minimal at $12.00 a year and
insurance at $250 a year and the estimated cost of equipping the motorcycle is $2,500. He then
compared the economy of operating a motorcycle to that of a vehicle. Additional helmets may need
to be purchased at$ 70.00 each. Boots and gloves would be the responsibility of the officer.
Discussion ensued regarding liability to city for injured officers as well as additional costs.
DuBois/Zorn moved to direct staff to prepare additional information (relating to leasing a police
motorcycle for$1.00 per month). Motion carried unanimously.
Chief Steininger explained that the police union contract allows the City to buy back unused holiday
time. A 40 hour cap has been placed on unused hours and the City will not buy back more than 40
hours of holiday time from any individual. In addition, officers are allowed to carry over 90 days
into the next year.
DuBois/Link moved to authorize the appropriate city officials to buy back unused holiday hours
totaling 400 hours from ten police officers at a cost of $8,695.54, as outlined in his memo dated
11-01-96. (City Clerk Document No. 244)
Discussion ensued regarding the intent of holiday time and the inability to take holiday time this
year.
•
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Motion carried unanimously.
Zorn/DuBois offered Resolution No. 4533, A Resolution Of The City Of Shakopee, Minnesota,
Requesting The Use Of The Old St. Francis Regional Medical Center, A Building Owned by The
St. Francis Regional Medical Center, For Police Training, and moved its adoption. Motion carried
unanimously.
Sweeney/Zorn moved to authorize the purchase of a full size police squad from Superior Ford in
the amount of$221,552 plus dealer delivery in accordance with the Hennepin County Cooperative
contract. Motion carried unanimously.
Councilmembers voted on the two candidates nominated at the previous meeting to fill the vacancy
on the Police Civil Service Commission. The City Clerk announced that Mr. Don Hamilton
received five votes.
Sweeney/Zorn moved to appoint Don Hamilton to the Police Civil Service Commission to fill the
unexpired term of Richard Mulcrone ending February 28, 1999. Motion carried unanimously.
Chief Steininger explained that part of the Joint Powers Agreement for a Public Safety
Communications and Information System called for an agreement to lease six mobile data terminals
(MDT's) for five years at a cost of$647.96 per month. He said the equipment is now installed and
operating satisfactorily and requested approval to pay the bill.
Zorn/DuBois moved to direct the appropriate city officials to enter into an agreement to lease
MDT's from Scott County for five years at a cost of$647.96 per month.
Discussion ensued regarding the benefits of the MDT's. Chief Steininger explained that it enhances
the existing communication system, relieves a lot of radio traffic, and frees the dispatchers to do
other things. In addition, the information is transmitted digitally which allows for more users.
Motion carried unanimously.
Item 11D-a) 1996 Budget Amendments was moved ahead on the agenda.
Gregg Voxland reported there were a number of changes to the 1996 General Fund budget as a
result of prior and current events. He proposed dealing with the reappropriation of fund balance for
prior years commitments on a case by case basis using fund balance where appropriate. One other
option would be to use the existing contingency appropriation to cover those expenditures.
Councilmembers agreed that the following items would come out of the contingency fund: $3,700
for Engineering professional services, $29,600 for the 1996 pavement management program, and
$8,820 for Fire Department supplies.
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Sweeney/Link offered Resolution No. 4552, A Resolution Amending Resolution Number 4354
Adopting The 1996 Budget. Motion carried unanimously.
Gregg Voxland reported on comments from the auditors following the 1995 audit. Two of the items
are internal and have been implemented. A third was to bill SPUC progress billing. The auditors
also recommended developing policy and related procedures regarding conflicts of interest.
Conducting annual educational refresher for awareness of this issue. They also recommended
considering the adoption of a resolution relating to disclosure of all real estate and business interests
which could indicate a potential conflict. He gave no recommendation but asked for Council
comments and direction.
Zorn/Link moved to have an annual refresher training program on ethics. Motion carried
unanimously.
It was noted that each Councilmember has taken the opportunity to remove themselves from issues
which involve a conflict of interest.
Item 11C-d) Wetland Banking Plan for Valley Park 13th Addition, was moved ahead on the
agenda.
Bruce Loney reported that Valley Park 13th Addition has requested that the excess wetland above
the 2 to 1 replacement be banked as allowed by the Water Conservation Act(WCA).
Zorn/Link offered Resolution No. 4560, A Resolution Approving the Wetland Banking Plan for
Valley Green Business Park Limited Partnership, and moved its adoption. Motion carried
unanimously.
Bruce Loney reported that the Dean's Lake outlet channel improvement was included in the 1996
budget in the CIP program as recommended as part of the storm water management plan. He
recommended moving forward as the area adjacent to the Dean's Lake outlet area which will be
included in the MUSA and will be coming forward for development and a determination of the
high water market will be necessary to analyze development.
DuBois/Link offered Resolution No. 4546, A Resolution Ordering the Preparation of a Report on
Dean's Lake Outlet Improvement in the City of Shakopee, and moved its adoption.
Discussion ensued regarding the purpose of the study. Cncl. Sweeney explained that the reason is to
preserve Prior Lake's option of dumping water into the channel to Dean's Lake for Shakopee to
dispose of and recommended investigating cost participation with Prior Lake/Spring Lake
Watershed District. Mr. Loney noted that they have agreed to assist in evaluating the hydrology of
the area and that we will look at cost sharing when ready to make the improvements.
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Motion carried unanimously.
Zorn/DuBois moved to authorize the appropriate City officials to execute an extension agreement
with WSB & Assoc., for engineering services on the Dean's Lake Outlet feasibility report at a cost
not-to-exceed $20,500.00. Motion carried unanimously.
Bruce Loney explained that the Sanitary Sewer Encroachment Agreement with Metropolitan
Council needs to be executed in order for the Kmart Linear pond to be deepened and provide the
regional storm water treatment in the area. Valley Green's contractor is working in this area and
Valley Green has agreed to indemnify the City and to provide insurance from their contractor for
any possible damage to the interceptor. He added that the City will be maintaining this pond in the
future.
Link/Zorn moved to authorize the appropriate City officials to execute the Encroachment
Agreement over the Chaska Interceptor with the Metropolitan Council. Motion carried
unanimously.
The order of business returned to the normal agenda beginning with 11B-b) Participation in
Metropolitan Livable Communities Act.
Sweeney/Zorn offered Resolution No. 4559, A Resolution of the City of Shakopee, Minnesota,
Electing to Continue Participating in the Local Housing Incentives Account Program Under The
Metropolitan Livable Communities Act For Calendar Year 1997, and moved its adoption and
directed staff to notify the Metropolitan Council of the City's intention to participate.
Michael Leek gave a brief explanation of the Local Housing Incentives Program and how it would
benefit the City.
Motion carried unanimously.
Sweeney/Link moved to approve a response to the proposed amendments to the Regional Blueprint
and Policy Plans, and directed staff to submit the response for consideration as a part of the public
hearing record. Motion carried unanimously.
A break was taken at 11:11 P.M. The meeting reconvened at 11:21 P.M. Cncl. Zorn was absent
for the remainder of the meeting.
Bruce Loney reported that the previous Council had directed staff to review the signage and stop
sign warrants for the intersection of 4th Avenue and Apgar Street. He explained that at this
intersection the grade of Apgar Street does steepen and the sight distance on 4th Avenue to Apgar
Street is somewhat limited. There have also been a number of accidents at this intersection over the
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years and due to the restricted view or limited sight distance at one of the legs of the intersection it
was recommended that the yield signs on 4th Avenue be replaced with stop signs. In addition, if the
signage change is approved, it was also recommended to place "Traffic Control Change Ahead"
signs for one week to alert the public.
DuBois/Link moved to direct staff to install stop signs on 4th Avenue to replace the existing yield
signs at the intersection with Apgar Street. Motion carried unanimously.
Bruce Loney reported that Bill Rudnicki has requested installation of a street light on McKenna
Road. The estimated cost is $908.00 and there are sufficient funds in the escrow account for the
McKenna Road improvements to pay for this street light. The cost of the street light would be paid
by the Shakopee Mdewakanton Sioux Community (SMSC), with the future power and minor
maintenance to be provided by SPUC. He also said there was some concern regarding setting a
precedent by installing this light as current SPUC policy does not address street lights on County
Roads.
Discussion ensued regarding future requests for other street lights at country intersections if this
street light is installed.
Discussion ensued regarding the maximum impact as far as the total number of requests might be
received and the operating costs. Mayor Henderson recommended more information regarding
operation costs and possible requests to set a policy for street lights at rural intersections.
Sweeney/Link moved to direct staff to develop a rural intersection street light and supporting costs
policy. Motion carried unanimously.
Bruce Loney reported on a proposed agreement with Scott County for two foot contour maps used
extensively in the planning of development by the City's Community Development and Engineering
Departments. The City budgeted $20,000 in the 1996 budget for this purpose and the County's
share will be$9,300 plus all ground control needed for the mapping at $7,600. He also said a cost
for developers or anyone wishing to purchase this information could be incorporated into the 1997
fee schedule to help recoup costs.
DuBois/Link moved to authorize the appropriate officials to execute the Cooperative Agreement,
between Scott County and the City of Shakopee, for cost sharing of aerial photography and stereo
digitizing.
Bruce Loney added that the work may not be completely done in 1996 and it was not budgeted for
in 1997. It was recommended that this be addressed in a budget workshop.
Motion carried unanimously.
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Bruce Loney reported that the job description for Harry Pass's position was reviewed and compared
with that of other cities. He said the position is that of a working supervisor and will require other
work as necessary and recommended a non-exempt status for this position.
Sweeney/DuBois offered Resolution No. 4553, A Resolution Amending Resolution No. 4368,
Amending The 1996 Pay Schedule For The Public Works Supervisor Position Of The City Of
Shakopee, and moved its adoption. Motion carried unanimously.
Bruce Loney reported that interviews were held with candidates for the Maintenance Worker
position and recommended hiring Duane Toenyan to fill the position at Step 1 of the 1996 Pay Plan
subject to satisfactory completion of pre-employment medical and physical testing.
Sweeney/DuBois moved to authorize the appropriate City officials to hire Duane R. Toenyan, as a
Maintenance Worker, and to be hired at Step 1 of the 1996 Pay Plan with an effective date of
November 25, 1996, subject to satisfactory completion of pre-employment medical and physical
testing. Motion carried unanimously.
Mark McNeill recommended the endorsement of the proposed 1997 AMM Legislative Policies as
proposed by their study committees.
Sweeney/DuBois moved to endorse the proposed 1997 AMM Legislative Policies as proposed by
their study committees. Motion carried unanimously.
Judith Cox reported that summary statements from the precincts, affidavits of posting and
publishing and resolutions declaring the results of the election have been placed on the table.
Sweeney/DuBois offered Resolution No. 4555, A Resolution Declaring Results Of Special Bond
Election (declaring the issue approved), and moved its adoption. Motion carried unanimously.
($3,400,000 G.O. Bonds to finance the acquisition, construction, and equipping of a new fire
station.)
DuBois/Sweeney offered Resolution No. 4556, A Resolution Declaring Results of Special Election
(declaring the issue approved), and moved its adoption. Motion carried unanimously. (Allowing
the issuance of five additional "on-sale" intoxicating liquor licenses.)
Sweeney/DuBois moved to receive and file the affidavits showing publication and posting of the
notices of the special election. Motion carried unanimously.
Mark McNeill reported that proposals for the Blocks 3 & 4 Demolition Specifications Contract
were solicited and two were received. TKDA submitted a proposal not to exceed $25,000 and MSA
submitted a proposal not to exceed $57,855. He recommended awarding the contract to TDKA as
they have done similar projects and had the lower proposal.
•
Official Proceedings of the November 6, 1996
Shakopee City Council Page -13-
Link/DuBois moved to accept the proposal of TKDA for demolition plans and specifications for
Blocks 3 &4. Motion carried unanimously.
Mark McNeill stated that dates need to be set to meet in a workshop setting to discuss personnel
and budget issues and interview attorney firms. The meeting was scheduled for November 18th at
4:30 P.M. to discuss personnel and 1997 non-general fund budget items.
Sweeney/DuBois moved to set November 18th at 4:30 P.M. to discuss personnel and non-general
fund budget items. Motion carried unanimously.
DuBois/Sweeney moved to set December 9th from 4:00 P.M. to 6:00 P.M. to review finalists for
legal services. Motion carried unanimously.
Sweeney/DuBois moved to purchase a refurbished Sharp 3062 from D.C.HEY ($12,614.93
including trade in) with service and supplies contracted at .0116 per copy (at 30,000 copies per
month that is $348.00 per month). Total cost over 3 years = $25,142.93, and to notify CDP to
reduce our service contract on the present machine to the 5,000 per month level when the Sharp is
installed; funding should be from the Contingency Fund by budget amendment. Motion carried
unanimously.
Sweeney/DuBois moved to authorize the payment of $75 to the City Administrator as
reimbursement for dues to Shakopee Rotary, for as long as he wishes to belong, as provided in
Section 10 of the Employment Agreement. Motion carried unanimously.
The Executive Session was canceled due to the lateness of the evening.
Sweeney/Link moved to adjourn to November 19, 1996 at 6:00 P.M. Motion carried unanimously.
The meeting adjourned at 11:55 P.M.
.11/ re. 0,2C
•ith S. Cox
ity Clerk
Esther TenEyck
Recording Secretary
CITY OF SHAKOPEE
.Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Bill List
DATE: November 26, 1996
Introduction and Background
Attached is a print out showing the division budget status for
1996 based on data entered as of 11/26/96 .
Also attached is a regular council bill list for invoices
processed to date for council approval .
Included in the check list but under the control of the EDA are
checks for the EDA General Fund (code 0191-XXX) and Blocks 3&4
(code 9439-xxx) in the amount of $20,490 . 18 .
,Action Requested
Move .to approve the bills in the amount of $197, 863 . 05 .
CITY OF SHAKOPEE
EXPENSES BY DEPARTMENT
11/26/96 ,
CURRENT YEAR
ANNUAL, MONTH TO PRRCRNT
DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED
11 MAYOR& COUNCIL 83,090 2,705 66,949 81
12 CITY ADMINISTRATOR 232,160 5,332 180,151 78
13 CITY CLERK 132,040 6,649 101,008 76
15 FINANCE 307,410 10,080 253,184 82
16 LEGAL COUNSEL 260,030 8,200 187,909 72
17 COMMUNITY DEVELOPMENT 472,930 16,851 275,672 58
18 GENERAL GOVERNMENT BUILDINGS 132,510 7,722 116,617 88
31 POLICE 1,608,500 54,524 1,320,269 82
32 FIRE 427,490 44,233 333,267 78
33 INSPECTION-BLDG-PLMBG-HTG 228,930 10,123 192,736 84
41 ENGINEERING 411,460 12,968 310,981 76
42 STREET MAINTENANCE 805,320 58,717 487,459 61
44 SHOP 116,650 7,232 89,335 77
46 PARK MAINTENANCE 304,660 13,158 273,745 90
91 UNALLOCATED 794,699 277 272,731 34
TOTAL GENERAL FUND 6,318,079 258,769 4,462,014 71
17 COMMUNITY DEVELOPMENT 463,400 6,545 362,873 78
TOTAL TRANSIT 463,400 6,545 362,873 78
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CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Continued Assessment Hearing on Adopting Assessments
for C.R. 16 Sanitary Sewer and Water Services, Project No. 1994-11
DATE: December 3, 1996
INTRODUCTION:
Attached is Resolution No. 4567, which adopts the assessments for the County Road
(C.R.) 16 Sanitary Sewer and Water Services Improvements, Project No. 1994-11 as
shown on the attached assessment roll dated November 21, 1996.
BACKGROUND:
At the November 19, 1996 City Council meeting, Council elected to continue the public
hearing for assessments on the C.R. 16 Sanitary Sewer and Water Services Improvement
Project. This continuation was done in order to provide staff time to recalculate the area
changes on various parcels mentioned at the public hearing, and to recalculate the
assessment roll due to these changes.
The revised assessment roll dated November 21, 1996 is attached for Council review and
the revised assessment rates are as follows:
• SEGMENT 1 - Trunk Sanitary Sewer from Upper Valley Drainageway (U.V.D.) to
C.R. 16 and Water Services along C.R. 16.
% Change
Trunk Assessment $991.44/Per Acre +6.61%
Lateral Sewer Assessment $8,124.85 Per Acre +8.19%
Sewer Assessments 100%of the Cost Per Each Service
Line to Each Property
• SEGMENT 2 - Lateral Sewer and Water Service Assessments for V.I.P. Sanitary
Sewer Diversion from Hauer Trail to Chaska Interceptor and Water Services along
C.R. 16.
% of Change
Lateral Sewer Assessment $3,531.92/Per Acre +2.32%
Sanitary Sewer Service and 100%of the Cost Per Each
Water Service Service
• SEGMENT 3 - Elimination of a Lift Station at the Intersection of Secretariat Drive
and C.R. 83 Site with a Gravity Sewer to the Chaska Interceptor.
This is the cost to eliminate the existing lift station and to install a gravity sewer to the
Chaska Interceptor. The lift station was owned and maintained by Valley Green
Industrial Park and was assessed at 100% of the costs to do this work. The assessment
cost is $45,802.40 to do this work.
Council also inquired about other alternatives for funding assistance to possibly reduce
the assessments, such as Tax Increment Financing (T.I.F.) Staff has investigated this
alternative and essentially the T.I.F. funds have been allocated for Blocks 3 and 4
renovations. In order to use T.I.F. funds for this project,a public hearing must be held for
setting up a T.I.F. District and T.I.F. funds would need to be reallocated for this project.
Staff has considered other options available to Council on the proposed assessments and
possible reductions. One option is to consider a reduction of assessments to those parcels
with an existing on site sewage treatment system.
On this project, a total of twenty three parcels have objected to their assessment.
Seventeen of those parcels have on site sewer and water systems. If Council desires to
consider such a reduction, due to a residual value of existing on site systems, staff would
have the following recommendations:
1. The assessment reduction be given to only those parcels with existing on site systems.
2. Reduction amount be limited to $3,000 maximum per system and the total assessment
to the parcel be reduced only to a$6,000.00 minimum.
3. The total assessment reduction is estimated to be $51,000.00 for the sixteen parcels
and would be paid out of the Sanitary Sewer Fund.
4. Reduction in assessments would be provided to only those properties that would sign
an agreement not to appeal their assessment. This agreement would be prepared by
the City Attorney.
Staff would like to note for Council that this procedure is potentially precedent setting,
although this case is somewhat unique because of the degree to which the assessments
exceeded the feasibility report. The City will face a scenario in the future, where
sanitary sewer and watermain improvements are installed in existing on-site sewage and
water system areas. Another difficulty with providing a reduction of the same amount to
every property is that each on site system may vary in condition and in actual residual
value. With this option, staff is assuming that developed properties have a working
system and could be used for at least three years. Staff would like to point out that per
City Ordinance, property owners have up to three years to connect to City sewer and
water from the date that municipal sewer and water systems become available.
The other option for Council is to adopt the revised assessment roll and have the
assessment appeals go to Court for a determination of the assessment benefit. It should
be noted that even if an assessment reduction is authorized by Council, the property
owners may still appeal the assessment unless they agree to withdraw their assessment
appeal.
ALTERNATIVES:
1. Adopt Resolution No. 4567,a resolution adopting assessments as attached.
2. Adopt Resolution No. 4567, a resolution adopting assessments as modified by City
Council.
3. Deny Resolution No. 4567, and direct staff to reschedule a new public hearing.
4. Direct the City Attorney to prepare an agreement between the property owners with
on-site sewage and water systems, for an assessment reduction, with conditions as
outlined in the Council Memorandum.
5. Table for additional information.
6. Continue the public hearing if additional public input is necessary.
RECOMMENDATION:
Staff recommends Alternative No. 1,to adopt Resolution No. 4567, so the assessments
can be certified to Scott County this year. Consideration of an assessment reduction is a
Council policy decision,thus staff has no recommendation on that procedure.
ACTION REQUESTED:
Offer Resolution No. 4567, A Resolution Adopting Assessments for County Road 16
Sanitary Sewer and Water Services, Between County Road 17 and County Road 83,
Project No. 1994-11 and move its adoption.
Bruce Loney
Public Works Director
BL/pmp
ME4567
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: TIF Fund use for CR. 16 Project
DATE: November 20, 1996
Attached is the projection of TIF funds available for
projects. Please note that Council has designated funds for
blocks 3 & 4 . Any money transferred to support CR 16 would
reduce the money available for Blocks 3 & 4 . At this point
there is $100, 000 not yet transferred in 1996 to Block 3& 4
and $100, 000 projected for 1997 . There are no more funds
projected to be available until 1998 .
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CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Continued Assessment Hearing on Adopting
Assessments for Sanitary Sewer and Water Services,
Project No. 1994-11
DATE: December 3, 1996
Staff has investigated further the assessments of sewer and water to existing developed
residential properties and has further information.
1. The City of Savage has recently installed sewer and water to existing subdivisions
with onsite sewage systems and wells, and has recently reached a tentative
agreement with property owners of the sewer and water assessments at
$12,000.00. per lot in the Dan Patch Subdivision.
2. The City of Savage did conduct maintenance inspections on the existing onsite
sewage systems to verify the condition of the system and use this data in the
benefit analysis done to support the assessments.
3. Recent changes in the State Code for onsite sewage treatment systems have now
included provisions for a compliance inspection to determine if a system is in
compliance or failure. These types of inspections will indicate the system's
compliance with today's Codes.
4. The compliance inspections can be done at $200.00 per site and would be a total
cost not-to-exceed$3,500.00 for the 17 sites.
5. The County is working on the time lines for when a failure system needs to be
restored or put back into compliance, depending on its threat to the environment
or eminent public health danger. In this area, this would be classified as highly
susceptible to ground water area. Any system that has been determined to be a
failure would be required to be brought back into compliance within 10 months,
per the County proposal.
Staff will be discussing this additional information at the assessment hearing to help
support the adoption of the assessments as being proposed.
,a2 2
Bruce Loney 6
Public Works Director
BL/pmp
SYSTEM
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Ordinance 467 re. townhouses
DATE: November 25, 1996
Introduction:
At its last meeting,the City Council approved the proposed amendments to Chapter 11,
Zoning, regarding front yard setbacks for townhouses. The attached ordinance memorializes
those changes.
Action Requested:
Offer and pass a motion adopting Ordinance No. 467.
R.Michael Leek
Community Development Director
ORD467.DOC/RML 3
ORDINANCE NO. 467
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER
11, ZONING, TO ADD A DEFINITION OF"TOWNHOUSE," AND TO ADD FRONT
YARD DESIGN STANDARDS FOR TOWNHOUSES.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
Section 1 - That City Code Chapter 11, Zoning, Sec. 11.02. Definitions, is hereby
amended by adding new No. 136, "Townhouse," as set forth below, and renumbering all
subsequent entries.
136. "Townhouse" - A residential structure consisting of two (2) or more
contiguous single-family attached dwelling units, sharing only common walls, each
having separate individual entrance/exits adjacent to at least two different lot lines, and
each having separate garage/storage areas.
Section 2 - That City Code Chapter 11, Sec. 11.32, Medium Density Residential
Zone(R-2), Subd. 2, and Sec. 11.34, Multiple Family Residential Zone (R-3), Subd. 2, are
amended to add the following;
H. Townhouses
Section 3 - That City Code Chapter 11, Zoning, Sec. 11.32, Medium Density
Residential Zone (R-2), Subd. 5.C, Design Standards, and Sec. 11.34, Multiple Family
Residential Zoning District(R-3), Subd. 5.C, Design Standards,are hereby amended to add
the following;
In the case of townhouse developments which contain both public streets and private
streets or driveways, the front yard setback on public streets may be reduced to the
average setback from private streets or driveways, so long as the front yard setback
from any public street in the development is no less than 20 feet.
Section 4 -Effective Date. This ordinance becomes effective from and after its passage
and publication.
ORD467.DOC/RML 1
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held the day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ORD467.DOC/RML 2
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Award of Bid for Valley Park 13th Addition
Project No. 1996-8
DATE: December 3, 1996
INTRODUCTION:
This item is to consider awarding the bid for Project No. 1996-8, Valley Park 13th
Addition Improvements.
BACKGROUND:
On November 15, 1996, bids were opened for the Valley Park 13th Addition
Improvement Project which consists of sanitary sewer, watermain, storm sewer and street
construction for the industrial park that is being developed by Valley Green Business
Park and Shiely Companies. This project was petitioned for by the developers for the
City to construct under a 429 Special Assessment Project. The bids were opened and
tabulated and the bids are as follows and as shown on the attached resolution.
BIDDER AMOUNT
Richard Knutson, Inc. $1,093,063.60
S.M. Hentges & Sons, Inc. $1,099,374.67
Barbarossa& Sons, Inc. $1,107,954.90
Northdale Construction, Inc. $1,118,160.34
Ryan Contracting, Inc. $1,122,072.50
Arcon Construction, Inc. $1,133,914.99
Latour Construction,Inc. $1,145,373.89
Bonine Excavating, Inc. $1,163,624.50
Minger Construction, Inc. $1,169,025.35
Landwehr Construction, Inc. $1,184,144.00
S.J. Louis Construction, Inc. $1,185,500.20
Brown& Cris, Inc. $1,254,624.85
Carl Bolander& Sons, Inc. $1,268,551.08
Duininck Bros., Inc. $1,318,861.00
After tabulating the bids, the low bidder was Richard Knutson, Inc. from Savage, MN.
S.M. Hentges & Sons, Inc. of Jordan, MN was 2nd and Barbarossa & Sons, Inc. of
Osseo, MN being 3rd. In the contract documents in the Invitation for Bids, it states that
the City Council of the City of Shakopee reserves the right to reject any or all bids, to
waive any defects or technicalities in bidding and to determine if the bid is responsive or
non responsive. City Council further reserves the right to make an award to the lowest
and most responsible bidder, as determined by the City Council.
In this particular bid opening, the top two bidders are currently involved in litigation with
the City on previous City contracts for construction projects. Richard Knutson, Inc. is in
litigation on the Fuller Street Improvement Project done in 1995, and S.M. Hentges &
Sons, Inc. is in litigation on the 1993 Street Reconstruction Project, V.I.P. Sewer Line
and Rahr Malting Forcemain Project. In the City of Shakopee's Standard Specifications
for instructions to bidders, the City does have a clause that states a bidder may be
disqualified for failure to carry out previous contacts satisfactorily. The City Attorney
has advised staff that the issues being litigated in the lawsuits, in particular claims for
additional money being made long after the work has been completed, and failure to
adhere to the change order process, can be the basis for declaring a bidder non-
responsible. The City Attorney advises, however, that it would be best to wait until the
pending litigation has been completed before making that decision.
Minnesota case law clearly establishes that the City has the right and the obligation to use
its discretion in determining if a bidder is responsible. If the City declares a bidder
irresponsible,the bidder can challenge the validity of this decision.
It should be pointed out that staff does not disagree with the contractor's right to file a
lawsuit against the City on any of its contracts. The question is whether or not the
contractor has acted responsibly in making financial claims against the City, without
following the procedures in the contract.
The options available to City Council in awarding this contract are as follows:
1. Award the contract to Richard Knutson, Inc.
2. Award the contract to S.M. Hentges, Inc., other bidder.
3. Reject all bids and rebid the project.
If the bid is not awarded to Richard Knutson, Inc. or S.M. Hentges & Sons, Inc., this
decision will more than likely be challenged for a decision by the Courts. As mentioned
previously,the contractor can challenge this decision but the Court shall not award as part
of its judgment any damages or attorney fees to the unsuccessful bidder, except perhaps
the cost of preparing an unsuccessful bid.
Staff believes that rebidding the project will not affect the time of completion for the
project and that lower bids can be received. By rejecting all bids and rebidding, the City
has very little risk,per the City Attorney.
Resolutions awarding the bid and rejecting all bids will be prepared and placed on the
table, as the City Attorney will not have had sufficient time to review.
ALTERNATIVES:
1. Accept the low bid and adopt a resolution awarding the contract to Richard Knutson,
Inc.
2. Reject the low bid and award the bid to another bidder.
3. Reject all bids and rebid.
4. Table for more information.
RECOMMENDATION:
Staff is still reviewing the alternatives and will provide further update at the meeting.
ACTION REQUESTED:
Offer a resolution to award the bid to Richard Knutson, Inc., or offer a resolution to reject
all bids and move its adoption.
A (R-
Bruce Loney
Public Works Director
BL/pmp
DEFER
U P .
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Award of Bid for Valley Park 13th Addition
Project No. 1996-8
DATE: December 3, 1996
INTRODUCTION:
This memorandum is a further update on the consideration of awarding the bid for Project
No. 1996-8,Valley Park 13th Addition Improvements.
BACKGROUND:
At the time of writing of this memo, staff was still discussing the concerns of the low bid
with the contractor and City Attorney. The main concern of the low bid is with the
Common Borrow bid price of$.01/C.Y.
Staff has asked that the contractor verify in writing that the unit bid price for Common
Borrow is indeed $.01/C.Y. Per the specifications, a quantity total of 6,000 cubic yards
was estimated to be used and possibly more as necessary at the discretion of the City.
Staff believes this item will be needed, as the Valley Park 13th Addition site does not
have an excess of earth material. Attached is a letter from Richard Knutson, Inc.
confirming the bid price of Common Borrow at $.01/C.Y. At this time, staff would
support the award to Richard Knutson, Inc. If City Council desires to reject all bids and
rebid, a resolution would be prepared by the City Attorney for the next Council meeting.
Attached is a resolution for accepting bids for Valley Park 13th Addition Improvements,
Project No. 1996-8.
If Council awards the project, staff is also requesting that the City Council authorize a
contingency amount equal to 5% of the contract to cover minor change orders or quantity
adjustments that may occur on this project. Also, staff will need to request from Council
authorization to enter into an extension agreement with WSB & Associates, Inc. for
construction surveying and administration services for this project.
ALTERNATIVES:
1. Accept the low bid and adopt Resolution No. 4572, awarding the contact to Richard
Knutson, Inc.
2. Table for additional information.
RECOMMENDATION:
Staff recommends adoption of Resolution No. 4572, awarding the contract to Richard
Knutson, Inc. and to authorize the appropriate City officials to execute a consultant
contract with WSB and Associates, Inc. to provide consultant construction services with
this project.
ACTION REQUESTED:
1. Offer Resolution No. 4572, A Resolution Accepting bids on Valley Park 13th
Addition Improvements, Project No. 1996-8 and move its adoption.
2. Authorize the appropriate City officials to execute an extension agreement with WSB
& Associates, Inc. to provide consultant construction services for the City of
Shakopee.
3. Authorize a 5% contingency amount for use by the City Engineer in authorizing
change orders or quantity adjustments on this project.
Bruce Loney
Public Works Director
BL/pmp
MEM4572
SENT BY:Xerox Telecopier 7020 ; 5-=7-70 ; 11:52 ; 6126906346-+ 4456716;# 2
01.1.11111M1141
• 4 I RICHARD KNUTSON, INC.
al IN 11111. t •
12585 RHODE ISLAND AVE. SO. • SAVAGE, MN 55378. 812/890.8811
12-248 FAX 612/890-8348
B 'Loney P.E.
M Works Dkector
City • Shakopee
129 ° • , Street South
Shakopee,MN.55379-1351
RE Pack 131b Addition,Project No. 1996-8
Dem Loney:
In , • to your letter dated Dec. 2, 1996 referencing the above mentioned
•' and after reviewing its subject matter,wo conihm that the bid item of
qumatOt is accurate and correct.
Pious contact me with any questions that you may have.
Than ,You.
S
r. ffav%
EQUAL OPPORTUNITY EMPLOY ER I CONTRACTOR
•
RESOLUTION NO. 4572
A Resolution Accepting Bids On
The Valley Park 13th Addition
Project No. 1996-8
WHEREAS, pursuant to an advertisement for bids for the Valley Park 13th Addition,
Project No. 1996-8, bids were received, opened and tabulated according to law, and the following
bids were received complying with the advertisement:
Richard Knutson,Inc. $1,093,063.60
S.M. Hentges & Sons,Inc. $1,099,374.67
Barbarossa& Sons.. Inc. $1,107,954.90
Northdale Construction,Inc. $1,118,160.34
Ryan Contracting,Inc. $1,122,072.50
Arcon Construction, Inc. $1,133,914.99
Latour Construction, Inc. $1,145,373.89
Bonine Excavating,Inc. $1,163,624.50
Minger Construction, Inc. $1,169,025.35
Landwehr Construction, Inc. $1,184,144.00
S.J. Louis Construction, Inc. $1,185,500.20
Brown& Cris, Inc. $1,254,624.85
Carl Bolander& Sons, Inc. $1,268,551.08
Duininck Bros.,Inc. $1,318,861.00
AND WHEREAS, it appears that Richard Knutson, Inc., 12585 Rhode Island Avenue S.,
Savage,MN 55378 is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Richard Knutson, Inc. in the name of the City of Shakopee for the Valley Park 13th
Addition according to the plans and specifications therefore approved by the City Council and on
file in the office of the City Clerk.
2. The CityClerk is herebyauthorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
E. A.
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Scott County Highway Turnback- C.R. 16
DATE: December 3, 1996
INTRODUCTION:
Attached to this memo is Resolution No. 4581, which allows the City to approve and
accept a removal of County State Aid Highway designation of County Road (C.R.) 16,
from the easterly extent of State Trunk Highway 300 to County State Aid Highway
(CSAH) 17.
BACKGROUND:
On August 6, 1996 City Council did review a list of County turnbacks in the City of
Shakopee. At this meeting the Council approved a motion to direct staff to accept the
transfer jurisdiction and compensation from Scott County for improving and maintaining
the roadways, including CSAH 16, from T.H. 300 to CSAH 17. The resolution that is
attached is needed to be approved by the City in order for the County to turn back a
County State Aid Highway to the City.
ALTERNATIVES:
1. Adopt Resolution No. 4581.
2. Deny Resolution No. 4581.
3. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1, to adopt Resolution No. 4581, in order to allow the
County to turn back C.R. 16, from T.H. 300 to CSAH 17.
ACTION REQUESTED:
Offer Resolution No. 4581, A Resolution Revoking County State Aid Highway
Designation For County State Aid Highway 16, From Trunk Highway 300 to County
State Aid Highway 17 and move its adoption.
NKSt- '
Bruce Loney
Public Works Director
BL/pmp
MEM4581
RESOLUTION NO. 4581
A Resolution Revoking County State Aid Designation
For County State Aid Highway 16,
From Trunk Highway 300 to County State Aid 17
WHEREAS,the County of Scott is proposing to revoke a portion of County State
Aid Highway designation from County State Aid Highway (CSAH) 16, which lies in
Section 6, Township 115, Range 22, and Section 1, Township 115, Range 23, described
as follows:
Beginning at the most easterly extent of State Trunk Highway 300; thence east
along Sixth Avenue to its intersection with Fuller Street; thence north along Fuller
Street to its intersection with Fourth Avenue; thence east along Fourth Avenue to
the westerly right of way line of County State Aid Highway 17 and there
terminating.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE: that the City Council approves and accepts such removal
of the County State Aid Highway designation upon the Scott County Board of
Commissioners revoking County State Aid designation from CSAH 16.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
11. f - z .
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Termination of Probationary Status
Joel Rutherford
DATE: December 3, 1996
BACKGROUND:
Joel Rutherford started working for the City on June 3, 1996 at Step 6, of the Non-Union
1996 Pay Plan as the Assistant City Engineer. His six month probationary period has
been completed and Mr. Rutherford's performance has been excellent. It is
recommended that his probationary status be terminated.
ALTERNATIVES:
1. Move to terminate Joel Rutherford's probationary status.
2. Extend his probationary status another six months.
3. Terminate his employment with the City.
RECOMMENDATION:
Terminate Joel Rutherford's probationary status.
ACTION REQUESTED:
Move to terminate Joel Rutherford's probationary status.
Bruce Loney
Public Works Director
BL/pmp
RUTHERFORD
ll- Q . l,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Towing Contract Discussion
DATE: November 26, 1996
INTRODUCTION:
At its meeting of December 3rd, the City Council will be asked to provide an opportunity for a
potential bidder on the towing contract to discuss the specifications.
BACKGROUND:
At a break during the City Council meeting of November 19th, Will Peterson,representing
Peterson Towing of Shakopee approached some Councilmembers questioning the specifications
which had been put together by Citystaff regarding the towing contract currently set for bid
consideration. Bids were to have been opened November 27th.
it is my understanding that there is a question concerning insurance requirements, storage, and
equipment.
So that the questions may have an opportunity to be discussed prior to opening the bids,the
request of a couple Councilors was that the bid opening be delayed, and that Mr. Peterson be
given an opportunity to be heard on the issue. As such, notification was provided to potential.
bidders that the November 27th date was being extended through December 10th.
The Police Chief and I are to meet with Mr. Peterson on November 27th; any issues that are
unresolved will be presented at the December 3rd meeting.
ACTION REQUIRED:
After hearing Mr. Peterson's concerns, Council will need to give directions as to what, if any,
actions it wishes to take regarding this issue.
(IiLiQN\AWAltj'
Mark McNeill
City Administrator
MM:tw
BIDS FOR TOWING CONTRACT
CITY OF SHAKOPEE
NOTICE IS HEREBY GIVEN:
The bid date set for November 27, 1996 has been rescheduled to December 10,
1996.
New bid documents may be created and if so will be available no sooner than
December 4th. Please call 445-3650 to learn whether or not there are new bid documents
to be used when submitting a bid on December 10, 1996.
Judith S. Cox
City Clerk
CORRECTED
INVITATION FOR PROPOSALS
NOTICE IS HEREBY GIVEN:
The City of Shakopee is advertising for proposals for a two (2) year contract
to provide towing, impounding, and storage of motor vehicles. The vendor,
equipment and storage facility must be located within the City of Shakopee:
Proposal specifications are available at City Hall, 129 Holmes Street South,
Shakopee, Minnesota, 55379 or the Shakopee Police Department, 476
Gorman Street, Shakopee, Minnesota, 55379. Proposals will be opened on
December 10, 1996 at 10:00 a.m. at the Shakopee City Hall. The City of
Shakopee reserves the right to reject any or all proposals, to waive
irregularities and to award the contract in the best interest of the City.
Judith S. Cox
City Clerk
C a
AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 1996, by and between the City of Shakopee, and
, hereinafter referred to as the "Contractor. "
WITNESSETH:
WHEREAS, the City of Shakopee desires to enter into a contract
for the towing, impounding, and storage of motor vehicles; and
WHEREAS, the Contractor is the operator of a towing and
storing facility located in the City of Shakopee and is desirous
and willing to enter into such a contract with the City.
NOW THEREFORE, the parties heretofore, in consideration of the
covenants hereinafter set forth, agree as follows:
1. The Contractor hereby agrees to tow, impound, and store all
motor vehicles which are ordered removed under the direction of
the Police Chief of the City of Shakopee or persons authorized
by him.
2. The Contractor shall have satisfactory equipment and personnel
to provide immediate service on all vehicles ordered impounded
by authorized City Officials at all times, twenty-four (24) hours
a day, seven (7) days a week, holidays included.
3 . The contractor shall own or have available to the City of
Shakopee, Minnesota, the following equipment:
A. A minimum of two (2) tow trucks having a gross vehicle
weight of eight thousand (8,000) pounds or more, equipped
with a crane and winch, and further equipped to control
the movement of the towed vehicle; and
B. Equipment capable of uprighting and towing a loaded semi
tractor-trailer combination; and
1
C. Equipment sufficient to move a completely demolished vehicle
on dollies or low-bed trailer.
The Contractor agrees to maintain said equipment in good
condition and repair. The City reserves the right to inspect
the Contractor's equipment from time to time for the purpose of
determining whether the equipment is in good condition and repair
and in conformance with the terms and conditions of this
Agreement.
4. All storage and parking lot facilities and equipment of the
Contractor must be located within the City limits of Shakopee,
Minnesota. The storage and parking lot facilities of the
Contractor shall meet all applicable state and building code
standards and municipal licenses and zoning requirements,
including those relating to screening and landscaping.
5. The Contractor shall control and operate facilities capable of
storing a minimum of four (4) vehicles inside and facilities
capable of storing a minimum of twenty (20) vehicles outside.
It is further agreed that vehicles need be stored inside only
when so directed by an authorized City Official.
6. The Contractor assumes full responsibility for the conduct of
its employees and guarantees that its employees will respond
promptly to calls, use safe and adequate equipment, be clean in
appearance, use decent language, and treat the public courteously
at all times.
7. The Contractor shall be solely responsible for the loss of damage
to any motor vehicle, including its equipment and contents, from
the time the vehicle is turned over to the Contractor or its
2
agent by an authorized City Official until such time as the
vehicle is released to the registered or actual owner or agent
thereof.
8. The Contractor agrees to maintain proper records of all
vehicles received. These records shall be approved by the
Police Chief of the City and are available at all times for
inspection by authorized City Officials. The records shall
include a copy of the police impounding report. The
Contractor must submit to the Police Chief of the City of
Shakopee monthly reports of vehicles stored and released. The
contents of these reports shall be determined by the Police
Chief of the City.
9. All vehicles towed or impounded for the Police Department of the
City are to be released by the Contractor only upon the showing
of a release form issued by the Police Department of the City.
Either the Contractor or its employee must be present at the
Contractor's parking facility or on call at least between the
hours of 8:30 a.m. and 5:30 p.m. , Monday through Friday, and on
Saturday from 9:00 a.m. to 1:00 p.m. , and Sunday from 10:00 a.m.
to noon, for the purpose of releasing vehicles to authorized
claimants.
10. It is agreed that motor vehicles will not be driven during the
towing procedure. Where a motor vehicle is without tires or
has flat tires, the Contractor agrees to tow the vehicle without
damaging the wheels further and further agrees not to tow a
vehicle on its rims, on wheels without tire, or on flat tires.
3
11. When the Contractor arrives at the scene of a tow where a motor
vehicle accident has occurred, the Contractor assumes
responsibility for removing any vehicular parts or other debris
resulting from the accident.
12. The Contractor shall be entitled to a charge for its towing,
storage, and debris removal services pursuant to those fees
specified in the following schedule. The fees shall apply only
when the car is towed to the Contractor's storage area at the
direction of the City of Shakopee. Towing requested by vehicle
owners shall be subject to fees agreed upon between the
Contractor and the owner including charges for towing vehicles
outside the City of Shakopee.
A. 1. Towing Charges:
Type I, all tows which involve a vehicle which is
on or immediately adjacent to a public street or alley
and which can be secured for towing with the usual type
of winching.
Type II, all tows which involved a vehicle which is not
on or immediately adjacent to a public street or alley
or which requires an unusual amount of winching to
secure it for towing by one tow truck or the use of a
dolly to tow the vehicle.
Type III, all tows which involve a vehicle that
requires, and for which a specific request has been
made, two or more tow trucks. minimum.
NOTE: The designation as to the type of tow performed
will be by the duly authorized agent of the City. Any
disagreement with this designation shall be made in
writing to the City Administrator within 24 hours.
2. Administrative Fee.
A minimum administrative fee will be added
to all tows.
4
• B. Towing of Large Vehicles.
Towing of vehicles of more than five (5) ton factory
rated capacity. minimum.
C. Reclaimed Vehicles at Scene.
If an operator of the Contractor is called to tow a vehicle
and after arriving at the scene of the tow, the owner
appears to claim said vehicle, the vehicle may be turned
over to the owner provided the police authorize the release
of the vehicle and the towing operator is paid a service fee
in the amount of one-half (1/2) of the Type I towing charge.
D. Storage Charges.
1. Twenty-four (24) hours or fraction thereof
A. Inside storage
B. Outside storage
E. Clean Up Charges.
1. Removing vehicular parts and routine sweeping
and clean-up
2. Removing debris other than vehicular parts,
and more extensive clean-up hour.
F. Unlocking Vehicles:
G. Vehicle Release.
The release of vehicles will be conducted during posted
normal working hours. A release requested after normal
working hours will be charged an additional service call
fee of
13 . The City shall not be responsible to the Contractor for the
payment of any charge for towing, storage, clean-up, and/or
unlocking vehicles.
14. Should the Contractor fail to appear at the designated point to
tow within twenty (20) minutes after a call, the City reserves
the right to call another tow service to perform the work. If
the Contractor is called for a tow and is unable to respond, it
must immediately so inform the City Official or department
requesting the tow, and the City hereby reserves the right to
5
another tow service to perform the work. In any case, only the
towing service which performs the work will be paid.
15. This Agreement will not be executed nor shall the Contractor
commence work under this Agreement until the Contractor has
established that it has obtained the insurance coverage set forth
and effect with respect to all operations os the Contractor. The
Contractor agrees to furnish to the City a copy of its policy Or
policies which shall be in force on the date of the execution of
the Agreement and shall continue for a period equal to the
duration of the Agreement. The following coverage is required:
A. Public Liability Insurance including general liability,
automobile liability as follows:
1. Bodily Injury Liability in the amount of at least
$600,000 for injury or death of any one person in
one occurrence.
2. Bodily Injury Liability in the amount of at least
$600, 000 for injuries or death arising out of any
one occurrence.
3. Property Damacte Liability in the amount of at least
$50,000 without aggregate limit for any one occurrence.
Such property damage insurance shall include coverage
for property in the care, custody, and control of the
Insured.
4. Garage Keepers' Legal Liability policy in the amount
of at least $30,000.
Each of these policies shall carry an endorsement which reads:
It is understood and agreed that the insurance provided
under the undermentioned policy and endorsement
attached thereto, is hereby extended to apply to the
liability imposed by law on the City of Shakopee for
bodily injury and for damage to property, which
liability is assumed by the Insured under the towing
Agreement between the City of Shakopee and the Insured.
B. Worker's Compensation Insurance covering all employees of
the Contractor working in the job in accordance with the
Minnesota Worker's Compensation Law.
6
C. Cancellation Notice the policy shall provide for 10 days
notice to the City before any changes or cancellation of
each policy becomes effective.
16. The Contractor shall defend, indemnify, and hold harmless the
City, its employees and agents, from any and all claims, causes
of action, lawsuits, damages, losses and expenses on account of
bodily injury, sickness, disease, death, or property damage as
a result, directly or indirectly, of the operations of the
Contractor in connection with the work performed under this
Agreement. In the event the Contractor shall fail to assume
full responsibility for the defense of any claim after proper
notice, the City shall have the right to defend such action dnd
to charge all costs thereof to the Contractor.
17. The Contractor shall operate its parking facility in compliance
with the terms of this Agreement and all applicable laws,
ordinances, rules, and regulations which are now in effect or
which may hereafter be adopted.
18. It is mutually understood and agreed that no alteration of the
terms of this Agreement shall be valid unless made in writing
and signed by the parties hereto.
19. In the event of a breach by Contractor of any terms or condition
of this Agreement, the City shall have, in addition to any other
legal recourse, the right to terminate this a Agreement
forthwith.
20. This Agreement shall be for a period from January 1, 1996 to
December 31, , provided that either party may terminate
the same without cause by giving ninety (90) days' written notice
to the other.
7
21. A copy of this Agreement and a schedule of the fees authorized
shall be posted in a conspicuous place in the Contractor's
garage.
8
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed by their appropriate officers and their seals affixed as
of the day any year first above written.
CITY OF SHAKOPEE:
Its Mayor
Its Clerk
Its Administrator
CONTRACTOR:
By
Its
Approved as to form:
Karen Marty, City Attorney (12/28/94)
9
liethutjed -(29
L) IPS
I tc((u,
AND
A: :: .
;; CØ;
1o�
ROTATION CALL LIST .
RULES AND PROCEDURES
A MODEL
1/
TABLE OF CONTENTS
I . PURPOSE 1
II . POLICY 1
III . CALL LISTS; APPLICATIONS 1
• IV. INSURANCE 3
V. EQUIPMENT 4
VI . TOW TRUCK CLASSIFICATIONS 5
VII . STORAGE FACILITIES 8
VIII . INSPECTION 9
IX. SERVICES AND PROCEDURES 9
X. GENERAL PROCEDURES 14
XI . RATES AND CHARGES 15
XII . "GRANDFATHER" PROVISIONS 16
XIII . DENIAL, SUSPENSION REVOCATION PROCEDURES . . 17
4 ROTATION CALL LIST: RULES AND PROCEDURES
2 A MODEL
3 I . PURPOSE
4
To establish policy, procedures, and rules
5 concerning emergency towing service call allocation
6 II . POLICY
7 Emergency towing service requires special knowledge,
8 skills, equipment and experience, and it in the public
9 interest that the Department establish these mini4num
10 standards for towing firms performing emergency work at
11 the request of the Department. It is the policy of the
12 Department to utilize only those towing services whose
13 equipment, procedures and services conform to the
14 following rules and procedures .
15 III . CALL LISTS; APPLICATION
16 (a) The Department shall maintain a separate Call List
for each tow truck class (A, B, C, and D) in each
18 zone, as shall be established by the Department .
19 ( 1) Class "B" tow trucks may be listed on both "A"
20 and "B" class list.
21 (2 ) Class "D" vehicles can be substituted for a
22 Class "A" tow truck provided that surcharges
23 or extra fees for special use vehicles shall
24 not be allowed when a Class "D vehicle is
2
1 utilized in instances where a Class "A" would
2 ordinarily be adequate .
3 (b) Original applications
4 ( 1) Towing service proprietors wishing to have
5 their vehicles - included on any of the Call
6 Lists shall ::,ubmit a request to the
7 Commissioner. Forms for such request shall be
8 prepared, and made available, by the
9 Commissioner.
10 (2) Any towing service wishing to be included on
11 any Call List shall be located, and have been
12 in continuous business , in the requested zone
" 13 for at least two (2) years prior to the request
14 for admission.
15 (3) Any towing service utilized by the Department
,16 shall be properly licensed as required by
17 state and local law(s) , and shall be insured
18 as provided for in Section IV, and a
19 certificate of insurance filed, before being
20 placed on the Call List.
21 (4 ) Towing service owners with any felony
22 convictions within ten ( 10) years prior to
23 application shall not qualify for admission to
24 the Call List.
25 (5) All towing and storage facilities shall be
26 inspected by the Department pursuant to Section
27 VIII before being placed on the Call List .
3
by
1 IV. INSURANCE
2 (a) The towing operator shall maintain the following
3 policies of insurance:
4 ( 1) Workers compensation insurance as required by
5 statute. .
6 (2 ) Garage liability insurance in an amount not
7 less than $1,000,000 Combined Single Limit
8 (CSL) , including Garagekeepers Legal Liability
9 covering perils of fire and explosion, theft
10 of an entire vehicle, riot and civil commotion,
11 vandalism and malicious mischief in an amount
12 not less than $60,000 .
13 ( 3) Automobile liability in an amount not less than
14 $1,000,000 Combined Single Limits .
15 (b) Towing service operators shall have insurance agents
16 submit a certificate of coverage to the Department .
17 (c) Annual renewal .
18 ( 1) Certificates of insurance must be submitted to
19 the Department prior to the renewal date .
20 ( 2) Insurance carriers shall notify the Department
21 immediately if a policy is cancelled.
22 ( 3)
The insurance carrier shall make written
23 notification to the Department of any changes
24
in insurance coverage at least ten ( 10) days
25 prior to the change .
• 4
1 V. EQUIPMENT
•
2 (a) Towing services shall have at least two (2) units
3 capable of highly efficient performance at the scene
4 of an accident for each Call List class which they
5 apply for admission to.
6 (b) Emergency Equipment.
7 ( 1) At least one ( 1) functional, rotor-beam type
. 8 light, of the color(s) required by state law,
9 shall be mounted on the top of the tow truck.
10 All emergency flashers and directional lights
11 showing to the front must be amber in color.
12 (2) Sirens on tow trucks or service trucks are
13 prohibited.
14 (c) The following additional equipment is required:
15 ( 1) At least one (1) heavy-duty push broom;
16 (2) Flood lights mounted at a height sufficient to
17 illuminate the scene at night;
18 (3) One ( 1) shovel;
19 (4) One ( 1) axe;
20 (5) One ( 1) pinchbar, prybar, or crowbar;
21 ( 6 ) One ( 1) set of bolt cutters;
22 (7 ) Minimum of one ( 1 ) 20 lb. Class ABC Underwriter
23 Laboratory approved fire extinguisher.
24 (d) The appearance of tow trucks shall be reasonably
25 good with equipment painted.
26 (e) All tow trucks shall display the firm' s name,
27 address , and phone =number, and such other
5
1 information that may be required by state law. Such
• 2 information shall be of contrasting color to the
3 truck color and shall be painted on or otherwise
4 permanently affixed to both sides of the tow truck.
5. - All lettering shall comply with-,,state law and shall
6 be at least three (3) inches high. Magnetic signs
7 will not be permitted.
8 (f) Towing services shall be responsible for carrying
9 the equipment necessary for removal of glass and
10 other debris from highways following each accident.
11 The tow truck operator is responsible for utilising
•
12 the equipment for such removals .
13 VI . TOW TRUCK CLASSIFICATIONS
14 (a) CLASS A - For towing passenger cars, pick-up trucks ,
15
small trailers , etc .
16 ( 1) The tow truck chassis shall have a minimum
17 manufacturer' s capacity of 10, 000 lbs . GVWR;
18 (2 ) Boom capacity of not less than 8 ,000 pounds
19 and individual power winch pulling capacity of
20 not less than 8 , 000 pounds ;
21 ( 3) One-hundred ( 100) feet or more of 3/8 inch or
22 larger cable on each hum;
23 (4 ) Belt-type cradle tow plate or sling to pick up
24 vehicles ; cradle of tow plate to be equipped
25 with safety chain;
-26 (5 ) Dual rear wheels ;
6
1 (6 ) Dollies .
2 (b) Class B - For towing medium size trucks , trailers ,
3 etc .
4 ( 1) The tow truck chassis shall have a minimum
.5 manufacturer' s capacity of 18, 000 GVWR.
6 (2) Boom capacity of no less than 16 , 000 pounds
7 and individual power winch pulling capacity of
8 no less than 16,000 pounds .
9 (3) Two-hundred (200) feet or more of 1/2 inch or
10 larger cable on each drum.
11 (4) Cradle tow plate or tow sling to pick up
12 vehicle; cradle of tow plate to be equipped
13 with safety chain.
14 (c) CLASS C - For towing large trucks , road tractors and
15 trailers .
16 ( 1) The tow truck chassis shall have a minimum
17 manufacturer's capacity of not less than 30 , 000
18 GVWR.
19 (2) Boom capacity of no less. than 50, 000 pounds
20 and individual power winch pulling capacity of
F=
21 no less than 50 , 000 pounds .
22 (3) Two hundred (200) feet or more of 5/8 inch or
23 larger cable on each drum.
24 (4 ) Airbrakes so constructed as to lock wheels
25 automatically upon failure .
7
1 (d) CLASS D - Vehicle transporter designed to tow or
. 2 carry passenger cars, pick-up trucks , small
3 trailers, etc. , "damage-free" . This classification
4 includes "Wheel Lift" and "Car Carrier" or
"Rollback" type vehicle transporters .
6 ( 1) Wheel Lift: tow trucks possessing equipment
7 capable of lifting the vehicle by the wheels
8 only, with no part of the towing apparatus
9 contacting the vehicle body.
10 (A) Wheel lift tow trucks shall meet all Class
11 "A" requirements, excluding the belt-type
12 cradle tow plate or tow sling.
13 (B)Wheel lifts must be used in accordance with
14 the manufacturer's recommended practices .
15 (2) Car Carrier vehicle transporters:
16 (A) The truck chassis shall have minimum
17 manufacturer's capacity of 14 ,500 lbs . GVWR;
18 (B) Two (2) lift cylinders, minimum two and
19 one-half (2 1/2 ) inch bore;
20 (C) Individual power winch pulling capacity of
21 not less than 8 , 000 pounds ;
22 (D) Fifty (50) feet or more of 5/16 inch or
23 larger cable on winch drum;
24 (E) Four (4 ) safety chains for securing vehicle
25 to carrier bed;
26 (F) Carrier bed shall be a minimum of sixteen
27 ( 16 ) feet in length and a minimum of eighty-
8
1 four ( 84 ) inches in width inside side rails .
2 (G) Cab protector, constructed of steel or
3 aluminum, that extends a minimum of ten ( 10).
4 inches above the height of the bed.
5 VII . STORAGE FACILITIES
6 (a) Towing services must be equipped to provide proper,
7 safe, and secure storage for all vehicles towed and -
O
8 stored by Department request.
9 (b) The towing service shall provide reasonable care for
10 the storage, safekeeping, and prevention , of
11 vandalism of all vehicles and contents towed for
12 the Department.
13 (c) The storage facility must be:
14 ( 1) Located in close proximity to the towing
15 service.
16 (2) Secured by an 6 ' chainlink fence or natural
17 barrier sufficient to deter trespassing or
18 vandalism.
19 ( 3) Staffed, or available for access , between the
20 hours of 8 a.m. and 8 p.m. , Monday through
21 Friday, excluding legal holidays .
22 (4 ) Of sufficient size to accommodate all vehicles
23 towed by the towing service for the Department.
24 (d) Indoor storage space must be available to
25 accommodate and preserve at least two (2 ) vehicles
26 towed for evidentiary purposes . Indoor space which
9
1
is also utilized as service station, garage, or body
2 shop repair bays does not qualify as "indoor
3 storage" for purposes of this rule .
4 (e) The Department shall be notified of all vehicles
5 which are towed at the request of the Department
6 that are held over thirty (30) days .
7 VIII . INSPECTION
8 • (a) The Commissioner, or his designated representative,
9 shall inspect all tow trucks and storage facilities
10 annually prior to expiration of insurance
11 certificates. This inspection shall include the
12
checking of equipment, insurance, storage
13 facilities , and other requirements of these rules
14 and procedures .
15 (b) The Commissioner may also inspect towing services
16 any time circumstances warrant an inspection.
17 IX. SERVICES AND PROCEDURES
18 (a) Tow trucks shall be available for response twenty-
19 four (24) hours a day. FJ
20 ( 1) They must respond within thirty ( 30) minutes ,
21 or, at the discretion of the requesting
22 officer, the next scheduled tow truck will be
23 called and the first one will lose his turn.
24 (2 ) The responding tow truck(s ) must be one
25 displaying the firm' s name as called for by
10
1 the dispatcher. Towing services cannot refer
2 a call to another towing company or substitute
3 another company's tow truck to avoid a turn on
4 the Call List.
5 (b) Only one ( 1) towing service shall be called to any
6 one ( 1) vehicle 'accident. If additional equipment
7 or recovery vehicles are needed to adequately
8 complete a tow (i.e. tractor-trailer rollover or
9 difficult auto recovery) , discretion of the
10 responding towing service should be used in deciding
11 what and whose additional equipment will , be
12 required. The severity of the situation and the
13 estimated response time of the chosen additional
14 equipment will be weighed by the officer at the
15 scene, who may override the decision of the towing
16 operator by calling a different company for
17 additional equipment, should conditions merit .
18 (c) When multiple cars are involved and multiple tow
19 trucks are required:
20 ( 1) If a towing service has two (2) tow trucks in
21 the appropriate class , two ( 2 ) tow trucks will r===-
22 be requested from the same towing firm,
23 provided both tow trucks can respond
24 simultaneously. No towing firm shall be called
25 for more than two ( 2 ) vehicles per class from
26 any one accident or occurrence .
27 ( 2 ) If more than two (2 ) tow trucks in any class
11
1 are required, the next towing firm will be
2 called for up to two (2 ) additional tow trucks .
3 ( 3) If vehicles in need of towing will require tow
4 trucks from different Call Lists , the next
5
available towing firm on each Call List will
6 be called. For example, in an accident
7 involving an automobile and a tractor-trailer,
8 the next Class A and the next Class C tow
9 trucks will be called.
10 (4) The first tow truck arriving at the scene will
11 tow the vehicle in its classification causing
12 the greatest traffic hazard which will be
13 determined by the member of the Department at
14 the scene.
15 (5) If a "personal request" tow truck arrives
16 first, the tow truck will be asked to remove
17 vehicles causing traffic hazard from roadway,
18 then pick up the requested tow.
19 (d) When a towing company receives a call for one class
20 of tow truck, it will not affect the towing
F =_
21 service' s status on any of the other class lists .
22 (e) Towing services shall accept "collect calls" from
23 the dispatcher or lose their turn on rotation.
24 ( f ) Towing service operators shall not perform repair
25 work on towed vehicles without the owner ' s written
26 request.
27 ( g) Hold orders placed by the Department, on vehicles
12
1 stored for any reason shall be honored by the towing
2 firm, provided that no hold order shall exceed
3 fifteen ( 15) days unless such hold order is
4 supported by an appropriate warrant or court order.
5 (h) When no hold order is placed, or when a. hold order
6 expires, the vehicle shall be released to the owner
7 upon proof of ownership and when the necessary
8 financial transactions between the vehicle owner
9 and/or Department and the towing service are
10 completed.
11 (i) Towing service operators shall transport a vehicle
12 to any location requested by the owner/operator
13 - after financial obligations have been finalized.
14 ( j ) All tow trucks are prohibited from chasing or
15 • running wrecks without a bona fide call from
16 dispatcher or request from the owner. In addition
17 to other penalties or sanctions provided by law, a
18 towing firm violating this rule on two (2 ) or more
19 occasions in a six (6 ) month period shall be removed
from all Call Lists under the procedures of Section
21 XIII .
22 (k) In the event that a call is received directly from
23 a vehicle owner, or their representative , to respond
24 to an accident scene, no tow truck shall remove the
25 vehicle from the scene of the accident without
26 notification to, and approval by, a law enforcement
27 agency.
13
.
1 ( 1) Soliciting for towing work at the scene of an
2
accident is prohibited by the owner, operator, or
3 representative of any towing service.
4 (m) When and how the emergency flashing lights are to
5 be used is left to the prudent discretion of the
6 towing operator or the policy 'of the towing
7 service.
8 (n) Towing operators who fail or refuse to answer a
9 call, or who fail to respond within thirty ( 30)
10
minutes as required in Section IX (a) ( 1) , will lose
11 the call . If two (2) calls are missed or refused
12 within any six (6) month period, an investigation
13 _ will be made by the Commissioner and suspension or
14 removal pursuant to Section XIII will be considered.
15 (0) Towing companies may provide no more than one ( 1)
16 alternate telephone number. "Call-waiting" and
17
"Call-forwarding" are recommended; pagers and
18 beepers do not satisfy the requirements of this
19 rule .
20 (p) A chronological record of vehicles towed pursuant
_
21 to the Department rotation list shall be maintained
22 and opened to the Commissioner or a designated
23, representative for inspection upon request and
24 reasonable notice .
25 (q) The vehicle owner/operator shall be responsible for
26 payment of all towing and related service charges ,
27 except storage charges accruing while the vehicle
14
1 is under a "hold" order, in which event such charges
2 shall be paid by the Department . Payment shall be
3 rendered prior to delivery or release of the vehicle
4 by the towing company.
5 X. GENERAL RULES
6 (a) Owners will not be permitted to operate towing
7 services under more than one company name out of the
8 same location.
9 (b) Towing owners shall not be permitted more than one
10 ( 1) towing service on a Call List in any zone, ,and
11 duplicity of ownership interest shall be grounds for
12 _ removal of all but one company from the Call List .
13 This rule does not prohibit towing services from
14 sharing common storage facilities .
15 (c) All towing service operators shall comply with the
16 traffic laws of the State of
17 . (d) Towing services shall abide by all rules and
18 procedures of the Department.
19 (e) These rules and procedures should not be construed
20 in any way to conflict with any provision of state
21 law. Should there be a conflict, state law will
22 prevail .
15
_,. v.,. ... .....__.,_.. .._._..,... .. _ . .. _... .. ... .. ._-_... .. ....
1 XI .. RATES AND CHARGES
4
(a) It is not the policy of the Department to regulate,
3 supervise or arbitrate the fees and charges for
4
towing and storage services provided by towing firms
5 listed on the Department Call Lists .
6
(b) Disputes regarding service fees , or allegations of
7
overcharging by vehicle owners, are hereby _deemed
8 to be civil disputes between the towing
firm and the
9
-- vehicle owner, and upon any complaint being made to
10 the Department the complainant will be referred to
11 a competent court of civil jurisdiction.
12 (c) The Department will, however, maintain a log of
13 -
complaints lodged against towing firms which
14 participate in the Call Lists . A towing firm is
15 subject to be suspended or removed from a Call List,
16 pursuant to the procedures set forth in Section XIII
17
of these Rules and Procedures , if either of the
18 following circumstances occur:
19 ( 1) Excessive complaints If a tow operator is the
20 subject of four (4 ) or more bonafide complaints
F11-1--
21
concerning fees and charges in any six ( )
22 month period. Such suspension or removal shall
23
� ` be made without consideration or adjudication
24 of the reasonableness of the charges, but shall
25 be due to excessive complaints which reflect
26 poorly upon the integrity of the Department .
27 (2) Court-ad 'udicated overchar• in• If it is
16
•
•
1 determined by a court ruling or order following •
2 a trial on the merits , that a towing firm has
3 charged excessive towing and/or storage fees
4 on calls derived from the Department Call List
5 on two (2) or more occasions in any six ( 6 )
6 month period.
7 XII . •"GRANDFATHER" PROVISIONS
8 (a) Those towing services participating in the Call List
9 prior to July 1, 19XX are exempted from the
10 requirements and specifications in Section V through
11 VIII, inclusive, for a period of two (2 ) years .
12 (b) Effective July 1, 19XX, any new towing company
13 applying for placement on the Call List, or any
14 service removed from the list for a period of more
15 than thirty (30) days and requesting reinstatement,
16 will be subject to all requirements set forth in
17 these rules and procedures .
18 (c) Effective January 1, 19X2 , ALL towing companies on
19 the Call List shall be subject to the requirements
20 set forth in these Rules and Procedures . Towing
21 services not complying with these requirements shall
22 be removed or refused placement on the Call List .
23 XIII . DENIAL, SUSPENSION, REVOCATION PROCEDURES
24 (a) The Department may deny, suspend, and/or remove from
25 the Rotation Call List, as the case may,,.be, any
17
1 operator who fails to qualify therefore as provided
2 in the foregoing rules and procedures .
3 (b) The Department may deny, suspend, and/or remove from
4 the Rotation Call List, as the case may be, any
5 operator who has committed a violation of these
6 rules and procedures .
7 (c) In the event that the Department has determined that
8 a towing firm should be denied, suspended, and/or
9 that an operator should be denied or removed from
10 the Rotation Call List for any reason, the following
11 procedures shall apply in accordance with ,the
12 Administrative Procedures Act (APA) :
13 ( 1) The Department shall send by certified mail,
14 return receipt requested, a Notice of
15 Department Action containing all information
16 required by the APA to the concerned applicant
17 or towing operator at his last known address
18 as reflected by the records of the Department.
19 (2 ) The notice shall provide that the Department
20 action shall become effective ten ( 10) days
21 after receipt thereof by the applicant=or
22 towing operator, unless the operator timely
23 files a written request for a hearing with the
24 Department . Such request shall be timely when
25 filed prior to the effective date of the
26 Department Action.
27 ( 3 ) If a timely hearing is requested such hearing
18
1 shall be scheduled not less than seven ( 7 ) day:: .
2 nor more than fifteen ( 15 ) days from the date
3 the Department receives the request.
4 (4 ) The Department hearing officer shall be
5 designated by the Commissioner and each party`
6 shall be afforded an opportunity to be heard
7 and to present evidence, and to be represented
8 by legal counsel .
9 (5) The hearing officer shall render a decision
10 thereon based upon the law and the evidence
11 presented and each party shall be promptly
12 notified either personally, or by mail .
13 ( 6) Unless the hearing officer timely receives a
14 written request for a rehearing, reopening or
15 reconsideration of the decision as provided by -
16 the Administrative Procedures Act, such hearing
17 officer shall, after ten ( 10) days from the
18 entry of the decision, enter an appropriate
19 final order thereon and each party shall be
20 notified by personal service or by mail .
21 (7 ) If an operator fails to appear at tcheduled
22 hearing without good cause , the hearing officer
23 shall record the nonappearance and enter: a
24 final order reflecting the effective date
25 prescribed above in Paragraph 2 in lieu of the
26 decision and final order as prescribed in
27 Paragraphs 5 and 6 . Each party shall be
19
1 promptly notified thereof either personally or
2 by mail .
3 (8 ) I.f the Department representative fails to
4 appear without good cause the hearing officer
5 shall record the nonappearance and enter a
6 final order of dismissal of the Department
7 Actions; such order of dismissal shall be
8 without prejudice if the basis for the action
9 constitutes noncompliance or a continuing
10 violation of these rules and procedures . Each
11 party shall be promptly notified thereof either
12 personally or by mail .
13 (9 ) Where a timely written request for a rehearing,
14 reopening or reconsideration of the case is
15 received, the Department Action shall be stayed
16 until a final order has been entered, except
17 as provided in Paragraph 10 below.
18 ( 10) Notwithstanding Paragraphs 2 through 9 above,
19 Department Action shall become effective
20 immediately where:
21 (i) An original application for placement on
22 a Call List is denied for failure to qualify
23 under these rules and procedures .
24 (ii) The Department finds that the health,
25 safety, or welfare of the public imperatively
26 requires such action and finding to that effect
27 is incorporated in its order, pursuant to the
20
1 Administrative Procedures Act .
2 ( 11 ) Where the Department has determined that a
3 minor disqualification and/or violation exists
4 which may be readily rectified by the applicant
5 or operator, the Department may informally
6 notify such party by mail or telephone of such
7 minor disqualification of violation, with a
8 request for compliance within a specified
9 period of time. If such party fails to rectify
10 the minor disqualification or violation, the
11 Department may proceed according to other
12 provisions of these rules and procedures .
21
ii• Cl
City of Shakopee
Memorandum
Memo to: Mayor and City Council
Mark McNeill, City Administrator
From: Mark J. McQuillan, Director of Parks and Recreation
Re: Playground Equipment for Meadows Park
Date: November 29, 1996
INTRODUCTION
Staff has proposed in the 1997 Parks Capital Improvement Program Budget that$25,000
be allocated for improvements to the park in the Meadows 9th Addition. The park is
located on Sage Lane about 300 meters south of Vierling Drive (see map on Attachment
A). About $19,000 will be allocated for the purchase and installation of new playground
equipment. The remaining funds will be used for a hardcourt surface area for basketball
and a path to the playground equipment.
BACKGROUND
This is a 1997 project, but staff would like to order the equipment now and not pay for it
until 1997. By ordering the equipment in 1996, we are garuanteed 1996 prices and it will
be delivered and installed in April of next year.
Request for Proposals were sent to two playground equipment suppliers with certain
minimum design requirements established by the Parks and Recreation Director. Each
proposal was to include costs of equipment plus sale tax, shipping and installation. The
equipment shall also have a ten year minimum warranty and meet or exceed all current
safety standards established by the Consumer Product Safety Commission's Handbook
for Public Playground Safety and/or the ASTMF1487-93 Standard Consumer Safety
Performance Specification for Playground Equipment for Public Use. Companies
supplying the equipment must carry $1 million of Product Liability Insurance.Not
included in the RFP are: site preparation(grading), materials for the protective surface
and the border.
The two suppliers were asked to submit a base unit proposal not to exceed $15,000. The
suppliers are Flanagan Sales (Little Tikes Commercial Playground Equipment)and Bob
Klein and Associates (Miracle Recreation Equipment Company). The Selection
Committee, which consisted of residents from the Meadows 9th Addition neighborhood,
decided which base unit they wanted in the park. The swing-set,two riders and three
benches were not included in the proposal, but they will be purchased from the company
chosen to supply the base unit. The additional equipment will cost$3,218.84 bring the
total purchase to $18,218.84.
After careful review,the Selection Committee chose Bob Klein and Associates which
represents Miracle Recreation Equipment Com an .
pp Y
ALTERNATIVES
1. Purchase playground equipment from Flanagan Sales (Little Tikes Commercial
Playground Equipment).
2. Purchase playground equipment from Bob Klein and Associates(Miracle Recreation
Equipment Company).
3. Table for further information from staff.
4. Do nothing.
PARKS AND RECREATION ADVISORY BOARD'S RECOMMENDATION
Alternative # 2
ACTION REQUESTED
Move to authorize the appropriate City officials to utilize Park Reserve Funds for the
purchase of playground equipment from Bob Klein and Associates not to exceed
$18,218.84 payable upon completion of the installation.
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Transit Budget
DATE: November 26, 1996
Introduction:
Accompanying this memorandum is the revised 1997 transit budget. Included in this
budget is a one-time payment of carryover funds from the Metropolitan Council in the
amount $205,000. With and eye toward the 1998 budget, and in order to deal with the
increased costs of providing transit service, staff will shortly be bringing suggested
changes in service levels and/or fares to the City Council for consideration.
Action Requested:
Direction to staff as to the proposed transit budget or any revisions which should be made
prior to final adoption.
R. Michael Leek
Community Development Director
TRANSIT.DOC/RML 1
TRANSIT FUND
1997 BUDGET
ACTIVITY:
The transit system began operation in September of 1984. Subsidy is
provided under contract with RTB. Service is comprised of van pools for
trips outside of Shakopee and a dial-a-ride service for internal trips.
Express route bus service to Eden Prairie Center and Downtown Minneapolis
is also provided twice daily during peak A.M. and P.M. travel times.
Private carriers provide the service and are under contract with the City.
City Staff monitors the contract.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Share of City Staff.
Utilities:
Contracts with transit providers.
CITY OF SHAKOPEE, MINNESOTA
1997 BUDGET
TRANSIT FUND BUDGET SUMMARY
1994 1995 1996 1997
Actual Actual Proposed Proposed
Revenue
Property Taxes $ 293,309
State Aid 288,831 308,124 395,000 83,263
State Grants 257,000
Fares 58,489 63,322 68,400 , 68,400
Transfer in General Fund - -
Total Revenue 347,320 371,446 463,400 701,972
Expenditures
Personal Services 4,925 6,562 8,250 6,720
Supplies& Services 342,445 364,884 455,150 490,050
Capital - -
Total Expenditures 347,370 371,446 463,400 496,770
Excess(Deficiency) Of Revenues
over Expenditures&Transfers $ (50) $ - $ - $ 205,202
Fund Balance $ 2,653 $ 2,653 $ 2,653 $ 207,855
Note: The $257,000 in 1997 revenues as State Aid is a 1 time carryover of funds from
Met Council for$205,000 and Private Vehicle Capital payments from the RTB for
$52,000.
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/97
PROGRAM PROGRAM PROGRAM
142 143 144
DIAL-A-RIDE VAN POOL CIRCULATOR TOTAL
TRANSIT
4101 WAGES FT REG 2,000 2,000 2,000 6,000
4121 PERA 90 90 90 270
4122 FICA 150 150 150 450
Total PERSONNEL SERVICES $2,240 $2,240 $2,240 $6,720
4210 OPERATING SUPPLIES 500 500 500 1,500
4222 MOTOR FUELS & LUBRICANTS 0 20,000 0 20,000
4310 PROFESSIONAL SERVICES 36,000 1,000 1,000 38,000
4330 TRAVEL/SUBSISTENCE 100 0 0 100
4340 ADVERTISING 1,000 1,000 1,000 3,000
4350 PRINTING/PUBLISHING 500 500 500 1,500
4360 INSURANCE 100 100 100 300
4380 UTILITY SERVICE 319,000 70,000 35,000 424,000
4410 RENTALS 500 500 500 1,500
4433 DUES 50 50 50 150
Total SUPPLIES & SERVICES $357,750 $93,650 $38,650 $490,050
TOTAL TRANSIT $359,990 $95,890 $40,890 $496,770
CITY OF SHAKOPEE
1997 BUDGET
Division Budget
Object 12/31/94 12/31/95 12/31/96 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 10/31/96 REQUEST BUDGET
= __---_
114 -TRANSIT
DIVISION 17 - COMMUNITY DEVELOPMENT
4101 WAGES FT REG 4,394 5,854 6,000 1,325 6,000 6,000
4121 PERA 197 262 270 59 270 270
4122 FICA 334 445 450 101 450 450
4131 HEALTH & LIFE 0 0 780 0 0 0
4151 WORKERS COMPENSATION 0 0 750 0 0 0
PERSONNEL SERVICES 4,925 6,562 8,250 1,485 6,720 6,720
4210 OPERATING SUPPLIES 0 0 1,500 0 1,500 1,500
4222 MOTOR FUELS & LUBRICANTS 19,301 15,917 0 10,064 1,000 20,000
4310 PROFESSIONAL SERVICES 2,948 3,385 32,000 23,621 37,000 38,000
4320 POSTAGE 1,151 0 2,100 0 2,100 0
4321 TELEPHONE 0 1 150 0 150 0
4330 TRAVEL/SUBSISTENCE 122 50 210 97 210 100
4340 ADVERTISING 7,961 3,794 15,000 2,907 15,000 3,000
4350 PRINTING/PUBLISHING 2,109 1,287 5,000 349 6,000 1,500
4360 INSURANCE 300 300 300 300 300 300
4380 UTILITY SERVICE 307,354 339,051 382,000 316,004 410,000 424,000
4390 CONFERENCE/SCHOOL/TRAINING 0 0 240 0 240 0
4410 RENTALS 1,200 1,000 1,500 1,500 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 0 0 15,000 0 0 0
4433 DUES 0 100 150 0 150 150
SUPPLIES & SERVICES 342,446 364,884 455,150 354,843 475,150 490,050
TOTAL COMMUNITY DEVELOPMENT DIVISION 347,371 371,446 463,400 356,328 481,870 496,770
_alfa_= a=====_ _______ _= === ___________
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Purchase of Hewlett-Packard Copyjet Color Printer/Copier
DATE: November 25, 1996
Introduction:
With the recent passage of the City's 1995 Comprehensive Plan, staff sought estimates for
the cost of making 150 copies with color graphics. Parkside Printing provided an estimate
of$5,976.00. Kinko's estimate for the entire job for$4,913.11. The School District can
do black/white only for $766.80 (price for color copies only at Kinko's is $3,465) for a
total of$4231.80.
In light of the high cost of printing, staff has looked at the option of purchasing a color
printer/copier, which could be used be city staff in general for the creation and copying of
color charts, drawings and other graphics. The cost of the Hewlett-Packard Copyjet
through OPM is $2375.00 plus tax. The cost of color copies using the Copyjet is 17 cents
per copies, as compared with $2.49 per color copy at Kinkos. The source of funds for the
copier/printer would be the Community Development printing budget.
Alternatives:
• 1. Approve the request to purchase a Hewlett-Packard Copyjet color printer/copier.
2. Deny the request to purchase a Hewlett-Packard Copyjet color printer/copier.
3. Table the request for additional information.
Staff Recommendation:
Staff recommends Alternative 1.
Action Requested:
A motion to approve purchase of a Hewlett-Packard Copyjet c or printer/copier.ite
i�LGl�
.f
R. Michael Leek
Community Development Director
COPIER.DOC/RML
N./3/3
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: EDA Compensation
DATE: November 26, 1996
Introduction:
At the Council's last meeting, it was apprised of the statutory requirement on
compensation for EDAs. Subsequently, staff contacted several communities believed to
have EDAs to learn what compensation was provided their EDAs. Five communities
responded. The information gathered is consistent with City Attorney Thomson's
impressions that many communities do not compensate their EDA boards. One of the
cities contacted proved to have an HRA, rather than an EDA, but commented that the
compensation consisted of a"can of pop."
Two cities, Brooklyn Center and Burnsville, have city councils which also function as the
EDA board. Neither of those cities pay additional compensation for EDA responsibilities.
Crystal and Richfield have separate boards which are volunteer and uncompensated.
Presently, the Board of Adjustments and Appeals/Planning Commission for the City
receives $50.00/meeting in compensation up to a maximum of$100.00/month. With the
BOAA/PC going to 2 meetings a month as of January 1997, that could result in total
compensation(assuming all commissioners attending 2 meetings a month) of$8400.00.
Alternatives:
1. Approve compensation in an amount determined by the City Council to be
appropriate, and in compliance with state statute.
2. Approve compensation in an amount equal to that provided to the Board of
Adjustments and Appeals/Planning Commission.
3. Table the matter for further information or other reasons.
Recommendation:
Staff recommends Alternative No. 1.
EDA.DOC/RML 1
Action Requested:
A motion directing staff to implement its decision regarding EDA compensation.
r
R. Michael Leek
Community Development Director
EDA.DOC/RML 2
1r
II E 1,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Tax Increment Payment to ISD 720
DATE: November 26, 1996
Introduction
The agreement between the City and ISD 720 on the remittance
of tax increment generated by a school referendum has a
clause that the City Attorney deems to be without legal
basis .
Packground
Several years ago, the City and ISD 720 entered into an
agreement to remit tax increment generated as a result of a
school referendum levy to ISD 720 . This was to provide full
funding and pass along all taxes approved by the voters to
the intended purpose . Over the ensuing years, the
legislation has changed and new TIF districts have been
created.
The City Attorney has analyzed the agreement and determined
that for the newer TIF districts (#7 - MEBCO and #9 FMG)
there is no authority in law to remit any portion of the
increment to ISD 720 . The 1996 semi-annual amount is $3 , 127
for district 7 and $36, 863 for district #9 . The first half
tax settlement amounts were sent to ISD 720 in June as part
of a total payment of $113 ,403 .
The school districts attorney has reviewed the situation and
concurs with the city attorney.
Another facet of this issue is whether other recipients will
make a claim on the city for increment that went to ISD 720
but should have been paid to them under the development
agreement . That agreement is a "pay as you go" tax
increment through 1997 .
Alternatives
1 . Negotiate new agreement with ISD 720 .
2 . Continue to remit increment as previously done .
3 . Stop remitting increment due to districts #7 and 9 .
Recommendation
Recommendation is to comply with the statutes as per the
City Attorney and stop remitting tax increment to ISD 720
from TIF districts #7 and 9 .
Action
Move to not remit any tax increment to ISD 720 generated by
TIF Districts #7 and #9 .
Gregg Voxland
FinaAce Director
•
KENNEDY & GRAVEN
CHARTERED
Attorneys at Law JAMES J.TNOMSON
470 Pillsbury Center,Minneapolis,Minnesota 55402 LARRY M.WERTHEDN
ROBERT A.Alcor (612)337.9300 BONNIE L WILKINS
BRUCE M.BATTERSON Joe Y.YANG
RONALD H.BATTY Facsimile(612)337.9310 —
STEPHEN J.BuBUL DAviD L.GRAVEN(1924.1991)
JOHN B.DEAN
DANIEL J.GREWSWEIG
DAVID J.KENNEDY OF COUNSEL
CHARLES L.LZFEVERE WRITER'S DIRECT DIALROBERT C.CARLSON
JOHN M.LZFEVRE,JL ROBERT L.DAVIDSON
ROBERT J.LINDALL WELLINGTON H.LAW
ROBERT C.LONG FLOYD B.OISON
JAMES M.STROMMEN CURTIS A.PEARSON
Column A THOMSON T.JAY SALMEN
October 9, 1996
Greg Voxland
Finance Director
City of Shakopee
129 Holmes St S.
Shakopee, MN 55379-1376
RE: Tax Increment Agreement with ISD No. 720
Dear Greg:
You asked us to review and comment on the Joint Powers Agreement between the City of
Shakopee and the Independent School Board No. 720 dated November 17, 1988 (the
"Agreement"). The Agreement provides for certain payments by the City to the School District
of tax increment attributable to school levy referenda.
The portion of the Agreement that remains relevant today is Section IILB.6., which provides:
For the 1995/payable 1996 levy and for the levy for each year thereafter, the City
agrees to pay to the School District all amounts of increment from any existing
or thereafter created tax increment financing districts that are attributable to any
increase in the mill rate as a result of any referendum levy authority approved by
the voters of the School District.
As I understand the facts, the City has created 9 tax increment financing districts ("TIF
Districts"). TIF District Nos. 2 through 6 were created prior to May 1, 1988; TIF Districts Nos.
7 through 9 have been created after that date.
There is an existing referendum levy in the amount of 18.9%, which commenced in 1992 and
expires in 1997, and is spread on tax capacity. However, the school district will likely seek an
additional referendum levy upon expiration of the current levy.
SJB110753
Sx15S-13
Greg Voxland
October 9, 1996
Page 2
To analyze the Agreement, it may help if I briefly describe how tax increment is calculated and
how legislative changes have affected that process. Under the tax increment statute (Minnesota
Statutes, Sections 469.174 to 469.179) tax increment is calculated by adding the local tax rate
(formerly "mill rate") for each taxing jurisdiction in each tax year, and applying that aggregate
rate to the captured value in a TIF District. If a school levy is in place at the time the district
is created, that levy amount is part of the total tax rate and will result in tax increment to the
authority.
Until 1988, any tax rate increase after the TIF District was created would generate increased tax
increment payable to the authority. So, if a school levy was approved after a TIF District was
in place, the levy dollars were captured as tax increment and remitted to the authority.
In 1988, the legislature introduced the concept of an "original local tax rate" (see Section
469.177, subd. la.). For TIF Districts created on or after May 1, 1988, the tax rate in effect at
the time the TIF District is created is the "frozen rate" for the life of the district. (Actually, it
is a frozen cap--if the actual rate declines, so does the original rate.) If a school referendum levy
is approved after the TIF District is filed, such increased rate is not captured as tax increment;
the taxes attributable to that rate increase go to the school district. However, any school levy
already in place at the time the TIF District is created is included in the original local tax rate.
Also in the 1988 session, the legislature authorized cities to make payments to school districts
from TIF Districts created before May 1, 1988,is circumstances where a school levy referendum
was approved after the TIF District was certified (see Section 469.177, subd. 10). This
provision allowed cities to accomplish the same effect for old districts that the "original local tax
rate" creates for new ones.
Payment to school districts under Section 469.177, Subd. 10 is mandatory if, at the time the
referendum is approved, there are no bonds outstanding that were issued before May 1, 1988.
If such bonds were outstanding, the city nity.pay over levy-related increment from pre-May 1,
1988 districts if both the city council and school board approve.
The Agreement at issue here states that the City has agreed to pay tax increment from the 1992-
97 school levy (and any future levies), from both old districts and those created since May 1,
1988. As you can see, the analysis is different for the two time periods.
Pre-May 1, 1988 Districts (TIF Districts Nos. 1-6)
The first question is whether payments from these districts are required under the statute. The
payment would be mandatory if, at the time the 1992 levy was approved, there were no bonds
outstanding that were issued before May 1, 1988. It appears from the terms of the Agreement
that bonds secured by increment from TIF Districts No. 1 through 6 were outstanding as of May •
S7B110753
SN155-13
Greg Voxland
October 9, 1996
Page 3
1, 1988. Therefore, levy-related payments at the time the Agreement was entered into were in
fact optional.
If the pre-May 1, 1988 bonds remained outstanding when the 1992 levy was approved, the
payments in years 1992 through 1997 would also be optional. If the bonds had been refunded
as of the levy approval (so that no bonds then outstanding had actually been issued before May
1, 1988) the 1992-97 payments would be mandatory.
However, regardless of whether the payments from these TIF Districts were required under the
statute, the City voluntarily agreed to make them as authorized under Section 469.177, Subd. 10.
While the City could request renegotiation of this portion of the Agreement, it is consistent with
the statute and is likely enforceable by the school district.
Post-May 1, 1988 Districts
For these districts, the question is whetheram,payments of tax increment to the school district
are in fact authorized under the statute. The tax rate for each TIF district created on or after May
1, 1988 was frozen at the time it was created. Consider a TIF District created before the 1992
levy went into effect. The amount of any existing levy was included in the "frozen rate" and is
treated as tax increment. To the extent that the 1992 levy resulted in an increase in the total tax
rate over the "frozen rate," such increase was excluded from the tax increment calculation. The
tax dollars from that rate increase already go directly to the school district, so any additional
payment would be double-counting.
Now consider a TIF District created after the 1992 levy was approved. The amount of the levy
was included in the frozen rate, just as the amount of any existing levy was included in the
frozen rate for a district created before 1992 as described above. In both cases, the pre-existing
levy amount is treated as tax increment. However, I am aware of no statutory provision that
allows the City to pay the school district tax increment created by a levy that was already in
place when the TI District was created, unless the payment is for a TW-eligible cosy(such as
a recreational facility or community center). A city may agree to retain only a portion of the
captured tax capacity under Section 469.177, subd. 2, but in that case the non-captured tax
capacity goes to all taxing jurisdictions. The payments under the Agreement go only to the
school district. The practical effect is that tax increment is diverted to pay the operations of
another governmental entity, which is prohibited under the tax increment statute.
A logical question is why the school levy should be treated differently when it is is approved
before versus after a TIF District is created. One explanation lies in the differing expectations
of the school district and the authority in each circumstance. If a school levy is in place, a
subsequent TIF District generates additional levy revenues that the school district could not
reasonably have anticipated--indeed, they are revenues that would not exist "but for" the tax
SJB110753
SH1S5-13
Greg Voxland
October 9, 1996
Page 4
increment district. Therefore, it seems fair to allow the authority to collect the increment
generated from the pre-existing levy.
On the other hand, when a new or increased levy is approved after a district already exists, the
levy generates additional revenues that the authority could not reasonably have anticipated. The
tax increment financing plan is based on the tax rates in place at the outset, and the additional
increment from a subsequent school levy would create something of a"windfall" to the authority.
Consequently, it seems fair to allow the school district to collect the levy dollars in this
circumstance.
The 1988 legislation struck this balance of expectations between the two jurisdictions, but did
not go further and provide for payments of all school levy-related tax increment directly to a
school district.
Future Districts
The analysis for all TIF Districts created through the end of 1997 is the same as above: levies
in place when the district is created are part of the tax increment; levy increases approved
subsequently will go to the school district by operation of law.
The situation will most likely change if voters approve a subsequent school levy for taxes
payable in 1998 or thereafter. That levy will be spread on market value rather than tax capacity.
Because the market value tax rate is not compatible with the tax rate used for tax increment
purposes, the market value levy will not generate tax increment at all. (The statute is not clear
on this point, but I understand that in counties where market value levies are currently in place,
the levy goes directly to the school district whether or not the value is captured in a TIF District).
Barring legislative changes, future school levies will likely go directly to the schools and the
underlying rationale for the Agreement will be eliminated. Arguably, there will be no tax
increment attributable to a market-value school levy, and thus no payment to the school district
will be required.
Summary
To recap the above discussion:
• The Agreement probably obligates the City to continue making payments attributable to
the 1992 school levy from TIF Districts Nos. 1 through 6. If that levy is replaced by a
new one when it expires at the end of 1997, the new levy will probably not produce tax
increment (because of the market value levy system), and no payment to the school
district will be required.
S7B110753
SH155-13
Greg Voxland
October 9, 1996
Page 5
• In my view, any payments to the school district under the Agreement from TIF Districts
created since May 1, 1988 are not authorized by the statute; in fact, they are arguably
prohibited. That portion of the Agreement is most likely unenforceable.
• The City may want to consider discussions with the school district regarding modification
of the Agreement. If so, the provision requiring payments from post-May 1, 1988 TIF
Districts should be eliminated. In that regard, Section V of the Agreement states that if
any provision is found unlawful, the parties "shall attempt to agree upon an amendment
to replace the unlawful part or jointly seek such actions from the Legislature, including
special legislation, as may be necessary to make the terms of this Agreement fully
enforceable." If the City wishes to re-open the Agreement with the school district, we
can discuss further the extent to which such language obligates the City in any way; for
now, I simply bring it to your attention.
I apologize for the long answer to your short question, but I think you can appreciate the
complexity of the issues raised by the Agreement. If you have follow-up questions or need more
information, please contact me or Jim Thomson.
Very truly yours,
54,
:TAAL
Stephen . Bubul
SJB:gak
cc: Mark McNeil
Jim Thomson
S7B110753
SH155-13
•
JOINT POWERS AGREEMENT
This Joint Powers Agreement is made pursuant to Minnesota
Statutes, Section 471.59 by and between the School Board of
Independent School District No. 720 (Shakopee) , Minnesota and the
City Council of the City of Shakopee, Minnesota.
In consideration of the mutual covenants and provisions con-
tained in this Agreement, the parties agree as follows:
I. BACKGROUND
A. Prior to January 1, 1988, the City of Shakopee (the
"City") approved the establishment by the Housing and
Redevelopment Authority in and for the City of Shakopee,
Minnesota (the "HRA" ) of the following tax increment financing
districts within Minnesota River Valley Housing and Redevelopment
Project No. 1:
Tax Increment Financing District No. 1 (K-Mart) ;
Tax Increment Financing District No. 2 (Elderly High-Rise) ;
Tax Increment Financing District No. 3 (Downtown) ;
Tax Increment Financing District No. 4 (Racetrack) ; and
Tax Increment Financing District No. 6 (Shakopee Valley Motel) .
As used in this Agreement, the term "City" shall mean the City
and/or the HRA as the context may require.
C. Prior to January 1, 1988, the City issued various issues
of general obligation tax increment bonds and two issues of non-
general obligation tax increment revenue bonds and pledged the
increment from the tax increment districts to the payment of the
principal and interest thereon.
•
D. In May, 1982, the voters of Independent School
District No. 720 (the "School District" ) approved a referendum
levy in the amount of 11.5 mills times the most recent taxable
valuation of the School District for a three-year period, i.e. ,
the 1982/payable 1983 levy for the 1983/84 school year, the
1983/payable 1984 levy for the 1984/85 school year, and the
1984/payable 1985 levy for the 1985/86 school year. This levy
authority expired by its terms after the 1984/payable 1985 levy.
In October, 1985, the voters of the School District approved
a referendum levy in the amount of 5.5 mills times the most
recent taxable valuation of the School District for a three year
period, i.e. , the 1985/payable 1986 levy for the 1986/87 school
year, the 1986/payable 1987 levy for the 1987/88 school year, and
the 1987/payable 1988 levy for the 1988/89 school year. This
levy authority expired by its terms after the 1987/payable 1988
levy.
D. On March 8, 1988, the voters of the School District
approved a referendum levy pursuant to Minnesota Statutes,
Section 124A.03, Subdivision 2 in the amount of 19.79 mills times
the most recent taxable valuation of the School District. Of
this authorization, 9.0 mills was a continuing levy authority,
with authorization granted until revoked or reduced as provided
by law; and, 10.79 mills was authorized for a 3 year period,
i .e. , the 1988/payable 1989 levy for the 1989/90 school year, the
1989/payable 1990 levy for the 1990/91 school year, and the
1990/payable 1991 levy for the 1991/92 school year. The 10.79
mill levy authority will expire by its terms after the
1990/payable 1991 levy.
-2-
E. As a part of the 1988 Omnibus Tax Bill (Laws 1988 ,
Chapter 719 , Article 12, Section 24 ) , the 1988 Legislature
amended the tax increment law to provide under certain cir-
cumstances for distributions by cities and other tax increment
authorities to school districts of tax increment generated as a
result of school district referendum levies. Under the provi-
sions of Minnesota Statutes, Section 469.177, Subdivision 10, if
a city has requested certification of tax increment financing
districts and projects before May 1, 1988, and if those tax
increment districts or projects are located within a school
district in which the voters have approved new millage or an
increase in millage after the tax increment financing districts
were certified, and if the referendum increasing the mill rate
was approved after the most recent issue for bonds to which
increment from the districts is pledged, then, upon approval by a
majority vote of the governing body of the city and the school
district, the city must pay to the school district an amount of
increment equal to the increment that is attributable to the
increase in the mill rate as a result of the referendum. The
amounts of these increments paid by a city to a school district
may be expended and must be treated by the school district in the
same manner as provided for the revenues derived from the
referendum levy approved by the voters.
-3-
II. PURPOSE
The purpose of this Joint Powers Agreement is to provide the
terms upon which the City shall make distributions to the School
District of amounts of increment attributable to the increase in.
the mill rate as a result of the School District's March 8, 1988
referendum and as a result of any subsequent referendum levies
which may be approved by voters of the School District. In
arriving at this Agreement for a TIF Capture Phase-Out, it is the
intention of the parties to address three mutual goals:
1. To reduce ultimately School District and City tax bur-
dens and to provide the potential for property tax relief for the
residents and taxpayers of the City and the School District;
2. To protect the City's debt service obligations in regard
to existing tax increment bond issues; and
3. To protect the School District's programs and to reduce
School District operating debt as much as possible in the 1988/89
school year and thereafter.
III. DISTRIBUTION OF INCREMENT
A. The parties have been fully advised and understand the
laws relating to the distribution of tax increments, generated as
a result of School District referendum levies, by the City to
the School District.
B. The parties agree to distribution of increment as
follows:
-4-
•
1. For the 1988/payable 1989 levy for the 1989/90
school year and for the levy for each year thereafter, the City
agrees to pay to the School District all amounts of increment
from Tax Increment Financing District Nos. 1, 2, 3, 4 and 6, or
from any tax increment financing districts which are created or
increased in size after May 1, 1988, that are attributable to any
increase in the mill rate as a result of the 9.0 mill continuing
levy authority approved by the voters of the School District on
March 8, 1988.
2. For the 1988/payable 1989 levy for the 1989/90
school year, the City agrees' to pay to the School District all
amounts of increment from Tax Increment Financing District Nos.
1, 2, 3, 4 and 6, or from any tax increment financing districts
which are created or increased in size after May 1, 1988, that
are attributable to any increase in the mill rate for that year
as a result of the 10.79 mill levy authority approved by the
voters of the School District on March 8, 1988.
3. For the 1989/payable 1990 levy for the 1990/91
school year and for the 1990/payable 1991 levy for the 1991/92
school year, the City shall each year retain an amount of incre-
ment from Tax Increment Financing District Nos. 1, 2, 3 , 4 and 6
that is attributable to the increase inthe mill rate for that
year as a result of a levy of up to 5.5 mills (but not to exceed
the actual millage levied) of the 10.79 mill levy authority
approved by the voters of the School District on March 8 , 1988.
For the 1989/payable 1990 levy for the 1990/91 school year and
for the 1990/payable 1991 levy for the 1991/92 school year, the
-5-
•
City shall each year pay to the School District all amounts of
increment from Tax Increment Financing District Nos. 1, 2, 3, 4
and 6 that are attributable to any increase in the mill rate for
that year as a result of a levy by the School District greater
than 5.5 mills of the 10.79 mill levy authority approved by the
voters of the School District on March 8, 1988. The City shall
also pay all amounts of increment from any tax increment
financing districts which are created or increased in size after
May 1, 1988 that are attributable to any increase in the mill
rate for that year as a result of the 10.79 mill levy authority
approved by the voters of the School District on March 8, 1988.
As specified above, for the 1989/payable 1990 levy and for the
1990/payable 1991 levies, the School District will receive a por-
tion of the increment attributable to the increase in the mill
rate as a result of the 10.79 mill levy authority. The School
District is urged and the School Board agrees to use its best
efforts to provide $100,000 of property tax relief in each of
those years. Prior to its certification of School District
levies in 1989 and 1990, the School Board shall report in writing
to the City Council on its efforts to provide property tax relief
in conformance with this provision of this Agreement.
-6-
4 . The City understands that the 10.79 mill levy
authority of the School District expires after the 1990/payable
1991 levy. It further understands that, in order to meet its
continuing operating requirements, the School District may be
required to submit a request for an additional referendum levy
authorization to the voters in 1991 or thereafter. The City is
urged to reassess its need for increment that is attributable to
the increase in the mill rate as a result of the School
District' s referendum levy. In that the City will be able to
make a judgment as to the need for these increments after the
receipt of its second half property tax payments in 1990, the
City Council shall report in writing to the School Board prior to
December 31 of 1990 as to whether it will need that portion of
the increment from the property located within Tax Increment
Financing District No. 4 that is attributable to School District
referendum levies in order to pay principal and interest on its
tax increment bonds issued prior to May 1, 1988. The parties
understand that the School District will utilize this information
in part to determine the approximate size of any levy authoriza-
tion request which may to be submitted to the "voters in 1991 or
thereafter. The City Council shall make a similar report to the
School Board prior to December 31 of 1991 and 1992 as to its need
for tax increments attributable to the referendum levy and as to
whether any portion of such increments generated from the
property located within Tax Increment Financing District No. 4
will be payable to the School District in 1992 and 1993 which
then could be utilized by the School District for tax relief or
other appropriate purposes.
-7-
5. If the School District submits a request for addi •
-
tional levy authorization to the voters in 1991, 1992 or 1993 and
if such authority is granted by the voters at an election held
for the purpose, the parties further agree to the distribution of
increment as provided hereafter.
For the 1991/payable 1992 levy for the 1992/93 school year,
for the 1992/payable 1993 levy for the 1993/94 school year and
for the 1993/payable 1994 levy for the 1994/95 school year, the
City is authorized each year to retain an amount of increment
generated from the property located within Tax Increment
Financing District No. 4 that is attributable to the increase in
the mill rate for that year as a result of the levy of 5.5 mills
upon that property (but not to exceed the actual millage levied)
of the referendum mill levy authority approved by the voters of
the School District and applicable to its 1991/payable 1992,
1992/payable 1993, or 1993/payable 1994 levies.
For the 1991/payable 1992 levy for the 1992/93 school year,
for the 1992/payable 1993 levy for the 1993/94 school year and
for the 1993/payable 1994 levy for the 1994/95 school year, the
City shall each year pay to the School District any amount
generated by the levy of up to 5.5 mills upon the property
located within Tax Increment Financing District No. 4 that it
determines it does not need, any remaining amount from Tax
Increment Financing District No. 4 that is the result of a levy
in excess of 5.5 mills, and all amounts of increment from incre-
ment Financing District Nos. 1, 2, 3 and 6 , or from any tax
increment financing districts which are created or increased in
-8-
•
size after May 1, 1988, that are attributable to any increase in
the mill rate for that year as a result of referendum levy
authority approved by the voters of the School District.
6 . For the 1995/payable 1996 levy and for the levy for.
each year thereafter, the City agrees to pay to the School
District all amounts of increment from any existing or thereafter
created tax increment financing districts that are attributable
to any increase in the mill rate as a result of any referendum
levy authority approved by the voters of the School District.
C. Nothing within the provisions of this Agreement shall be
construed to prevent the City from terminating any existing tax
increment financing district according to its terms or otherwise
in the manner provided by law.
D. It is the understanding of the parties that, pursuant
to the provisions of the 1988 Omnibus 'Tax Bill, mill rates may be
converted to tax capacity rates. As such conversion takes place,
this Agreement shall be deemed to be amended to carry out the
same intent and to reach the same results as specified by the
parties herein.
-9-
E. The City agrees that it shall pay to the School District
on an ongoing basis the agreed upon increment as soon as
possible, but not more than 15 days after its receipt by
City. Whenever a distribution of increment is made, it shall be,.
made directly by the City to the School District and shall - not be
returned to the County Auditor for further transmission. The
City shall maintain its books, accounts, and records in such a
manner that the correctness of all payments of increment made to
the School District pursuant to this Agreement may be verified.
The certified public accountants engaged by the City to audit its
books and records shall verify the payments made by the City to
the School District in the preceding calendar year pursuant to
this Agreement and shall provide a written opinion to the City
and School District as to their correctness.
IV. DEFAULT
A. Any disputes relating to this Agreement or items in this
Agreement requiring clarification will be jointly investigated by
the Superintendent of Schools of the School District and the City
Administrator of the City, or their designees, and they will
present their findings and recommendations to their respective
governing bodies.
-10-
B. It shall be a default under this Agreement if either
party shall fail to make a payment required on or before the date
that the payment is due, or if either party should fail to
observe or perform any other obligation, agreement, or covenant ,
on its part- for a period of thirty ( 30) days after receipt of
written notice from the other party specifying the default and
requesting that it be remedied. All notices required to be given
under this Agreement shall be in writing and be addressed to the
Chair of the School Board or the Mayor of the City at the
appropriate administrative office. If an event of default has
happened or is existing, the other party may take whatever action
at law or in equity that may appear necessary or appropriate to
collect the amounts then due and thereafter to become due, or to
enforce performance and observation of any obligation, agreement
or covenant of the other party under this Agreement. No remedy
conferred upon or reserved to the non-defaulting party is
intended to be exclusive of any other available remedy or reme-
dies, but each and every such remedy shall be cumulative and
shall be an addition to every other remedy given under this
Agreement or now or hereafter existing in law or in equity. No
delay or omission to exercise any right or power accruing under
any default shall impair any such right or power or be construed
to be a waiver thereof, but any such right and power may be exer-
t'
cised from time to time and as often as may be deemed expedient.
In the event any agreement contained in this Agreement shall be
breached by either party and thereafter waived by the other
party, such waiver shall be limited to the particular breach so
-11-
waived and shall not be deemed to waive any other breach
hereunder. In the event either party should default under any of
the provisions of this Agreement, and the other party should
employ attorneys or incur other expenses for the collection of
N
payments required hereunder, or the enforcement of performance or
observance of any obligation, agreement or covenant on the part
of the other party, each party agrees that it will on demand
therefore pay to the other party the reasonable fees of such
attorneys and such other expenses so incurred by the other party.
V.. DURATION; AMENDMENT; SAVINGS CLAUSE
This Agreement shall be perpetual in duration. It may only
be amended or terminated by a written agreement signed by the
appropriate officers of the City and the School District after
approval by resolution of the City Council and the School Board.
It is not the intention of this Agreement to provide terms
that may at the time of their application be unlawful. Should
any provisions of this Agreement be found unlawful, the other
provisions of the Agreement shall remain in full force and effect
if by doing so the purposes of this Agreement, taken as a whole,
can be accomplished. Should any provision of this Agreement be
found unlawful, the parties shall attempt to agree upon an amend-
ment to replace the unlawful part or jointly to seek such action
from the Legislature, including special legislation, as may be
necessary to make the terms of this Agreement fully enforceable.
-12-
VI. ENTIRE AGREEMENT; CHOICE OF LAW
It is understood and agreed that the entire agreement
of the parties is contained herein and that this Agreement
supercedes all oral agreements and negotiations between the par
ties relating to the subject matter hereof. The laws of the
State of Minnesota shall govern as to the interpretation, vali-
dity and effect of this Agreement.
IN WITNESS WHEREOF, the parties by their respective officers
have executed this Agreement on the dates indicated.
INDEPENDENT SCHOOL DISTRICT CITY OF SHAROPEE, MINNESOTA
NO. 720 (SHAKOPEE) , MINNESOTA
By anti ,444.01. BY del pee-Luv
C it Mayor
7$46, 44 By IL
erk Cler 1
By S. By I
Sup intendent AcT, City Administrato
Date: November 14, 1988 Date: _ jn�ji.�, ryt) l'i
fri_gaZE
Approved at the meeting of the Approved at the meeting of the
School Board thereof, held on City Council thereof, held on
'tJv
the 14th day of November, 1988. the /.S' 3ay of November, 1988.
-13-
•
RESOLUTION NO. 2902
RESOLUTION APPROVING JOINT POWERS AGREEMENT
Y
WHEREAS, a proposed Joint Powers Agreement has been
negotiated and drafted regarding the distribution of certain
increment revenues attributable to increases in the mill rate as
a result of school district referendum levies; and
WHEREAS, a copy of the proposed draft is attached and
incorporated by reference;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Shakopee, as follows:
1. The attached Joint Powers Agreement is hereby approved;
and
2. The Mayor, Clerk, and City Administrator are hereby
authorized to execute the attached Joint Powers
Agreement.
Adopted in 2 -, n1A session of the City Council of the
City of Shakopee thl 174.'' day of i'ne A1; J , 1988.
Mayor of the City of Shakopee
ATTEST:
{ f ,/
iv"
City Clerk
Approved as to form this /S.
day C'�
D00'' , 1988.
City A � nev ,a,
11E �
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Off Sale Liquor License Application
MGM Spirits Express, Inc.
DATE: November 25, 1996
INTRODUCTION AND BACKGROUND:
The City has received an application from MGM Spirits Express,
Inc. dba/ MGM Liquor Warehouse for an off sale intoxicating liquor
license at 471 Marschall Road. The applicant is acquiring the
business from the current licensee, Spirits of Shakopee, Inc. dba/
MGM Liquor Warehouse at the same address. The change in ownership
will take affect on January 1, 1997.
Because the business is being sold by one corporation to
another corporation a new license is required by the new owner.
The application and insurance requirements are in order.
The police department has conducted the customary background
investigation on the proper parties. I have been advised by the
Chief of Police that the investigation disclosed nothing to
preclude issuing the license as requested.
RECOMMENDED ACTION:
Approve the application and grant an off sale intoxicating
liquor license to MGM Spirits Express, Inc. dba MGM Liquor
Warehouse, 471 Marschall Road, effective January 1, 1997, upon
surrender of the existing license.
Ji
J di h S. Cox, C. y Clerk
h:\judy\licenses\MGMSPIRI
//, 5 ,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Vehicle Policy
DATE: November 25, 1996
Introduction
Attached is the proposed Vehicle Acquisition, Use &
Replacement Policy which is forwarded for Council adoption.
Background
Council discussed the proposed vehicle policy at the
November 18th worksession. Attached is the policy in final
form for adoption. For the most part, the policy just
documents current city practice. One item that is new is
the requirement of an evaluation by the city mechanic of any
vehicle proposed for replacement.
Action
Offer Resolution 4582 a Resolution adopting a vehicle
acquisistion, use & replacement policy, and move its
adoption.
Gregg Voxland
Finance Director
RESOLUTION 4582
A RESOLUTION ADOPTING A VEHICLE ACQUISISTION, USE&
REPLACEMENT POLICY
WHEREAS, the city council desires to formalize a policy for the acquisition, use
and replacement of vehicles.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the Vehicle Policy is
hereby adopted.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1996.
Mayor of the City of Shakopee
ATTEST:
City Clerk
City of Shakopee
VEHICLE ACQUISITION, USE & REPLACEMENT POLICY
•
I. PURPOSE& NEED FOR POLICY
This policy will provide uniform criteria for all City departments and operations in the acquisition, use and
replacement of vehicles. The City of Shakopee is dedicated to managing its resources in a fiscally responsible
manner. Therefore, a specific need should be demonstrated before a new vehicle is added to the City's fleet, and
every existing vehicle should be utilized to its greatest economic extent prior to replacement. The personal use of
City vehicles will be defined to ensure proper accounting and maximum efficiency of public purpose. The
acquisition of additional vehicles to the City's overall fleet and their replacement should be only as necessary to
allow the City to provide the services and perform the duties and responsibilities that are expected by the public
within budgetary constraints.
H. VEHICLE ACQUISITION POLICY
The many varied aspects of public service provided by the City of Shakopee requires the use of different types of
vehicles. These include:
Type A) vehicles used primarily to transport employees to/from locations of work activity (i.e.
administrative and inspection vehicles);
Type B) vehicles necessary to assist City employees in performing their duties (i.e. squad car, survey
vehicle, utility repair truck etc.);
Type C)vehicles used to actually perform a physical function (fire truck, road grader, dump truck, etc.).
The type of vehicle purchased shall be that which is determined to be most appropriate and cost effective for that
vehicle's function. However, all administrative/personnel transportation type vehicles shall be of the compact(i.e.
Ford Contour, Chevrolet Corsica) or intermediate (i.e. Ford Taurus, Buick Century) class. If a multi-passenger
vehicle (MPV) is deemed necessary to maximize personnel transportation capabilities, it shall be of the minivan
class for 5-7 seat belts and extended cargo van category for 8-10 seat belts.
A. Staff Transportation Vehicles
A vehicle shall be acquired by the City of Shakopee and assigned for staff transportation only if one or more of
the following occur.
1. If the City has deemed it appropriate to identify the driver and/or passengers as City employees on the
way to/from remote work locations or while performing their official duties.
2. a. If a specific job description results in an employee accumulating a minimum of 10,000
reimbursable miles per year on their personal vehicle traveling to/from alternate work locations,
or
b. If an operational division has a cumulative staff mileage reimbursement of 12,000 miles per year
or more.
1
3. If the City Administrator has determined that a vehicle should be provided as part of a position's
responsibility and meets the requirements of State Law.
4. A pooled vehicle shall be available at City Hall for multi-departmental use.
B. Job Assistance Vehicles
1. In certain circumstances, City provided and equipped vehicles are necessary to allow employees to
perform their job functions. In those circumstances, the City shall provide the specific required type
of vehicle and equip it with the necessary tools, equipment and devices necessary to allow a City
employee to perform their duties in an efficient and safe manner. These vehicles may be assigned
to specific employees or be made available through a pool concept within a division or department
on an operational basis determined to be most efficient by the department head(s).
C. Job Performance Vehicles
1. If a certain specialty type of vehicle is deemed necessary by the department to perform a specific
work task, it shall be justified in writing by the department head and approved by the City
Administrator subject to budgetary constraints. The method of acquisition (purchase, lease, rental)
shall be determined by the Finance Director.
2. Specialty pieces of equipment shall be shared interdepartmentally to the greatest extent possible
subject to seasonal/usage availability in order to avoid redundant acquisitions.
III. VEHICLE REPLACEMENT POLICY
A. Minimum Replacement Standards
City acquired vehicles should not be programmed or budgeted for replacement until they have met the
guideline replacement standards for the particular vehicle category (see attached). Similarly, vehicles should
not be replaced just because they have met the guideline replacement standards. Any deviations for early
replacement must be justified in writing by the Department Head and approved by the City Administrator.
B. Replacement Evaluation Process
Any City ( including Fire Department but excluding SPUC) vehicle which has been proposed for replacement
shall have a standard Vehicle Evaluation Form completed with a written recommendation by the City
Mechanic, Public Works Supervisor and Department Head delineating the justification for its replacement. A
sample Vehicle Evaluation Form is attached hereto.
C. Disposition of Used Vehicles
Before a vehicle is removed from the City's Fleet, the City Mechanic shall review all City current vehicles of
similar type and determine if it would be economically beneficial to switch with another existing vehicle before
disposal. All vehicles to be disposed of will be coordinated by the City Mechanic and Finance Director to
determine the most economical method and time. Vehicles may be retained for continued use by the City for a
period not to exceed 9 months from the date the new vehicle is placed into service. Vehicles removed from
service in the Police and Fire Departments and those vehicles that regularly operate out of the city limits, shall
be evaluated for reliability to see if they should be retained for local use and thereby minimize the acquisition of
new vehicles. An example of this is a car removed from squad duty that is serviceable for non-emergency use
and assigned to a building inspector. Assignment/reassignment of vehicles shall be determined by the City
Administrator.
2
IV. PERSONAL USE OF CITY VEHICLES
City vehicles are not available for take home use by City employees except for the following situations:
A. Assigned Take-Home Vehicles
City employees, whose position responsibilities require them to respond directly to a work related situation
from their residence outside of normal work hours, will be allowed to use a City vehicle (Type A or B) to
commute to/from their place of residence under the following conditions:
1. The employee must live in the City of Shakopee
2. The vehicle is not available for other than minimal personal use while performing their job duties
and/or commuting to/from their place of residence.
•
3. The Chief of Police may use an unmarked car.
4. Two officers of the Fire Department may use a light duty vehicle for commuting use including their
regular place of employment if it is within 15 miles of the City of Shakopee.
5. Job performance specialty type vehicles (Type C) shall not be made available for personal use or
commuting.
6. For scheduled leaves of absence by the designated employee exceeding 1 workday, the City vehicle
shall be made available for pool use and remain at the employee's normal place of work.
B. Occasional Take-Home Vehicles
City employees may occasionally use a City vehicle (Type A or B) to travel to/from the employee's residence
under the following conditions.
1. Police officers on duty may take cars home in the city at the discretion of the Police Chief.
2. If the City employee has scheduled City business away from their normal work station and the
number of miles traveled, or time needed to conduct the business, will be minimized if the employee
uses a City vehicle to commute to/from the employee's residence before/after traveling to the place
of business.
3. The vehicle is not available for other than minimal personal use beyond commuting to/from the place
of residence.
V. CITY USE OF PERSONAL VEHICLES
A. Mileage Reimbursement
1. All employees of the City will be paid mileage for use of their personal vehicles and reimbursed for
all related legal parking costs while conducting official City business. The mileage rate will be the
maximum reimbursement rate allowed by the IRS for non-taxable income. However, employees are
encouraged to use available City vehicles whenever possible while conducting official City business.
2. Normal personal commuting mileage from home to work or work to home is not reimbursable. If an
employee uses a personal vehicle to travel to a work responsibility on the way to or from work,
3
normal personal commuting mileage shall be deducted from the total trip mileage used to calculate
the reimbursement.
3. Employees must have liability insurance coverage on their vehicle and may be required to furnish
proof of insurance to the city.
B. Monthly Allowance
The City Administrator and the Public Works Director may receive a monthly allowance as set by the City
Council. A monthly car allowance is subject to the following conditions:
1. The monthly allowance covers all business miles driven within the seven-county metropolitan area.
Any travel outside this region in a personal vehicle will be reimbursed according to Section V.A.
2. City vehicles may be used:
a. In an emergency work situation when the personal vehicle is not available,
b. For work related off road driving when the personal vehicle would be subjected to conditions
above normal wear and tear on a vehicle,
c. In severe adverse weather conditions,
d. Where the department head must travel by vehicle outside the seven-county metropolitan area
3. The employee has the option to decline the mileage allowance and claim reimbursement under V.A.
above.
C. Other Costs
Employees are responsible for all costs related to personal vehicle ownership and operation. The City is
responsible for all costs related to installation and maintenance of City equipment in the vehicles which is
necessary in order for the employee to perform the position's functions. The City is also responsible for all costs
related to the removal of such equipment and to the restoration of the vehicle caused by such removal.
VI. VEHICLE IDENTIFICATION
A. Color/City Logo
All City vehicles shall be licensed and marked as appropriate for their specific use as follows:
1. All Administrative transportation vehicles (Type A) shall be of compact or intermediate size, and have
the City's name prominently displayed on the side door panels. The City's official logo will be applied
when it is beneficial to have it displayed to the public as determined by the Department Head.
2. All specialty type vehicles (Type B or C) shall have the City name prominently displayed on the door
panel or other highly visible location.
3. Marked police squad/patrol vehicles shall be white and shall display the City name and vehicle
number, and it shall contain lettering identifying it as a police/law enforcement/emergency vehicle.
The color of unmarked police vehicles will be at the discretion of the Police Chief as necessary to
minimize their detection as a law enforcement vehicle.
4
4. Fire Department vehicles shall be red with the City's name and vehicle number and shall contain
lettering identifying it as a fire response emergency vehicle prominently displayed on the side door
panels.
5. All other vehicles purchased new shall be manufacturers standard medium blue in color or if blue is
not available as a standard color, white shall be used unless there is no color choice available.
Vehicles shall not be repainted solely to change the color.
VII. RESPONSIBILITY
Departments with assigned vehicles are responsible for the maintenance and cleaning of such vehicles.
Vehicles may be professionally cleaned once per year. The cost of cleaning a vehicle before it is disposed of
or turned over to another department is the responsibility of the department that had prior use of the vehicle
The City Administrator is responsible for the enforcement of this policy. City employees may not deviate from
the policy unless they have written approval from the City Administrator.
Revised 11/25/96
n:\budget\departm\veh icle3
5
Vehicle Categories
Guideline Replacement
Standards
• Age or Miles/Hours
Administrative 10 100,000
Sedan 10 100,000
Station Wagon 10 100,000
Compact Pickup 10 100,000
Vans 10 100,000
Squad car-squad duty 4 80,000
Specialty
Light Duty
Suburban 10 100,000
Pickup 1/2-3/4 ton 10 100,000
Utility 10 100,000
Medium Duty
Utility Truck 10 100,000
4x4 pickup 10 100,000
truck- 1 to 1.5 ton 10 100,000
Skid steer loader 10 4,000
Fire grass rig 15 N/A
Mowers -riding 10
Tractor. 15
Heavy duty
Dump trucks 12 80,000
Front end loader 15 6,000
Road grader 15 6,000
Alley grader 15 6,000
Backhoe 20 6,000
Sweeper 10 5,000
Jetter 20 8,000
Tanker/flusher 20 8,000
Sewer Vac 20 N/A
Pumper 20 N/A
Aerial truck 20 N/A
6
VEHICLE EVALUATION FORM
Public Works Department-Equipment Maintenance Section
Unit# Serial# Department
Year Make Model
Vehicle Description
Special Eqpt/Attachments
Primary Use
Current Mileage Hour
s
Last Year Miles Hour
s
Avg.Annual Miles Hour
s
Purchase Price (includes special equipment)
Estimated Replacement Cost (includes special equipment)
Estimated Average Life years/hours/miles
ANALYSIS OF UNIT
YEAR
Annual Operating Costs
Cumulative Operating Costs
Annual CPM or CPH
Life-To-Date CPM or CPH
Average CPM or CPH for
vehicle class
% Downtime-Annually
% Downtime-Cumulative
%Downtime by Class
Body, mechanics and/or chassis condition comments:
Prepared by Reviewed by
7
CITY OF SHAKOPEE \\ , E '
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: 1997 Fee Schedule
DATE: November 26, 1996
INTRODUCTION&BACKGROUND:
Each year in December, the City Council adopts a fee resolution for the ensuing year. The
fee resolution includes the fees for all licenses and permits issued within the City of
Shakopee. Each year, at this time, department heads are asked to re-examine their fees
and make appropriate recommendations for adjustments to the City Council.
Both the Community Development Department and the Police Department are
recommending no adjustments to the City's 1996 Fee Schedule for 1997. The City Clerk
is recommending one change in fees only. It is recommended at the charge for a partial
release of the developer's agreement be increased from$11.00 to $15.00. This fee is
identical to the change being proposed by the Finance Director for assessment searches.
The Public Works Department,Park&Recreation Department and Finance Department
are recommending adjustments to their fees. Please see attached memos from the
respective departments.
ALTERNATIVES:
1. Adopt fee resolution as proposed.
2. Make adjustments to fee resolution.
3. Table for additional information.
RECOMMENDED ACTION:
Offer Resolution No. 4583,A Resolution Setting Fees for City Licenses, Permits, Services
and Documents, and move its adoption.
JSC/tiv- tami\Judy\4583
RESOLUTION NO. 4583
A RESOLUTION SETTING FEES FOR CITY LICENSES,
PERMITS, SERVICES AND DOCUMENTS
BE IT RESOLVED, by the City Council of the City of Shakopee,
Minnesota, that the Fee Schedule dated January 1, 1997, attached
hereto and made a part hereof is hereby approved and adopted in
its entirety.
BE IT FURTHER RESOLVED, that the Fee Schedule attached shall
become effective on January 1, 1997, unless indicated otherwise
therein, and Resolution No. 4365 and all other resolutions
inconsistent herewith shall be repealed effective January 1,
1997 .
Adopted in Regular Session of the City Council of the City
of Shakopee, Minnesota, held this 3rd day of December
, 1996 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
CITY OF SHAKOPEE
Memorandum
TO: Judy Cox
FROM: Gregg Voxland, Finance Director
SUBJ: Fee Resolution
DATE: November 19, 1996
The following changes are submitted for the fee resolution
for 1997 .
Sanitary Sewer charges - change monthly service charge from
$8 . 00 to $7 . 50 . Change unmetered/new accounts from $16 . 10
to $15 . 60 per month. This is pursuant to Council discussion
on 11/18/96 . - Pyle II,
Storm Drainange charges - change City-wide fee from $18 . 18
per REF* acres to $20 . 00 per REF* acres/Qtr. This is
pursuant to Council discussion on 11/18/96 . - ictq'r
Assessment Searches - change from $11 . 00 to $15 . 00 . This
fee has not changed for many years and private companies are
charging $20 to $25 for a search. This would be consistent
with the fee for release of developers agreements . - Pile I I•
New fee - for for copies of complete assessment rolls $10 . 00
for up to 10 pages . Eleven pages and over are $2 . 00 per
page . This would be consistent with police and fire report
copies. -• P r9QPl I.
Note : Has Bruce addressed increasing the trunk fee for
sanitary and storm for construction cost index increases?
CITY OF SHAKOPEE
Memorandum
TO: Judy Cox, City Clerk
FROM: Bruce Loney,Public Works Director
SUBJECT: 1997 Fee Schedule
DATE: November 18, 1996
The Engineering and Public Works fees for the year 1997 should be adjusted as per the
following paragraphs:
ENGINEERING FEES
NOTE: If no change is mentioned,the fee will be the same as in the 1996 Fee Schedule.
Department Fees for Improvement Projects
A. Private Developments-Change the wording as follows:
The estimated construction costs for projects shall include, but not limited to the
following: utility construction including sanitary sewer, storm sewer and
watermain; street construction including site grading, erosion control, sidewalks,
boulevard trees and other appurtenances. — ()In e. ►�,
NOTE: Several developers have inquired on how the City can charge engineering
fees on watermain when SPUC inspects the watermain. The answer is that the
City Engineering staff has coordination with SPUC staff on projects, and the City
is responsible for the trench backfill in order to build a street. This is how the fee
was developed and approved by the Council previously.
Also developers have issued a concern on a 7 1/2% fee on the site grading as
compared to other Cities. The purpose for the 7 1/2% fee charged on the
estimated costs of developments is to generate revenue for the City in order to
process a private development. The fee is listed under Engineering as revenue to
offset costs incurred by the City's Engineering, Community Development,
Administration and Legal Departments. If Council desires to reduce the
percentage charged to site grading, then staff would recommend an adjustment in
the fee percentage charged to the other construction costs listed for inclusion. At
this time, staff is recommending no change in the lump sum fee of 7 1/2% for
private developments.
B. City Projects-No Change
C. Miscellaneous Engineering Work-No Change
D. City of Shakopee's Standard Specifications $25.00/per copy
Grading Permits - as per the recent adopted policy change by Council on
which is 7.5%of the estimated cost to perform the grading.
Storm Water Drainage Utility - No change but is an item for discussion at the
November 18, 1996 Council Workshop.
Trunk Storm Water Charges
These charges are new and were adopted by Council on September 17, 1996.
1996 charge of$.07 per developable square foot. The term"net developable acre"means
the total acreage of a development within the City limits minus portion of the
development used for public right-of-way, lakes, wetland areas, storm water ponds and
parks.
Trunk Storm Water Storage and Treatment Charges:
For any development that utilizes regional ponding systems, the storm water storage and
treatment charge is as follows:
$.04 per square foot for a development having three or less lots per acre;
$.07 per square foot for a development having more than three lots per acre; and
$.13 per square foot for a commercial, industrial, or institutional development.
NOTE: Council added a clause to the resolution for Engineering to review the charges
annually for adjustment. Since the charge has been in effect for only 3 months, staff
would recommend no increase in the fee at this time.
Permit to Work in Public Right-of-Way Fees same as last year:
Permit to work in public right-of-way- first inspection $35.00
other multiple inspections - hourly rates
Topographic Maps
Hard Copy Map&Electronic File $12.00/Acre Plus$40.00/Hour Rate
for Computer File Processing
Computer/Plotter Generated Maps
$60.00/Hour With a Minimum 15 Minute Charge
PUBLIC WORKS
Equipment Rental - These rates should be increased by a$1.00 per hour due to increased
costs for equipment purchasing,maintenance, and operator's salaries and benefits.
Sign replacement/installation-Increase rate to $110/sign
Street sign installation in new subdivisions (per each sign pole) - Increase rate to $270.00
per each sign pole.
Trunk Sanitary Sewer Charge
1996 charge of$1,319.74 per development acre.
1997 charge of$1,360.00 per development acre.
If you have any questions on this memo,please feel free to contact me in my office.
0
ruce Loney
Public Works Director
CITY OF SHAKOPEE
Memorandum
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark J. McQuillan, Director of Parks and recreation
Re: 1997 Activity Fees
Date: October 18, 1996
INTRODUCTION
Attached to this memo is the recommended 1997 Parks and Recreation Fee Schedule
which was approved by the Parks and Recreation Advisory Board on September 23,
1997.
BACKGROUND
Historically, fees and charges are used to supplement other financial resources available
to the parks and recreation department. Other resources include General Fund
appropriations, gifts and donations, park dedication and grants.
The authority to establish fees on an annual basis rest in the hands of the City Council.
Staff develops a Recreation Fee Schudule for programs, facilities and events and submits
it to the Parks and Recreation Advisory Board for their review. After reviewing the fee
schule,the Advisory Board recommend it to the City Council for its approval.
Attach to this memo is a complete listing of fees for parks and recreation programs and
facilities. Specific changes are highlighted below.
Recommended Fee Changes
The following activities and programs are being recommended for change:
• The Adviosry Board/staff recommend increasing the Recreation Activity Fee for
seasonal youth programs by $2 from $13 to $15. No increases are to adult Recreation
Activity Fee. In 1992,the Recreation Actvity Fee for adults was increased from $15
to $20 and, again, in 1995 from$20 to $22. Therefore,Advisory Board/staff advises
against raising the Recreation Actvity Fee for adults next year.
• The Swimming lesson fee has remained at$20 since 1992. The cost to provide
instruction has gone up by 11% since then. Staff recommends increasing the fee from
$20 to $25.
• Picnic shelter rental fees for resident businesses be increased from $45 to $50, non-
resident businesses from$55 to $75 and horseshoe kits from $4 to $5.
• Increase ice rental rates for non-prime time from $55 to $65 per hour and prime time
from $110 to $120 per hour effective July 1. 1997. The July 1 date will allow school
districts and youth hockey associations time to prepare adjust their budgets for the
increase.
• Raise the daily admission for the Community Center for youths from$1 to $2 and
adults from $2 to $3 effective September 1. 1997. Staff and the Advisory Board
recommend no fee change for annual memberships at the Community Center.
• The Advisory Board/staff recommend eliminating the hourly rental rate for the
Community Youth Center building and revert back to using the daily rental rate
again. The current hourly rate is $25 per hour. The Advisory Board/staff recommend
charging $75 for entire the day. Groups that rent the youth building use it for
reunions, baby showers and small receptions which are usually 4 to 5 hours long. The
hourly rate rate discourages some groups or individuals from wanting to rent the
facility.
• The Advisory Board/staff recommend using a"graduating"rental fee schedule for the
Community Center's gym,meeting rooms and gymnastics room. The current rate is
$25 per hour. The recommendation is to charge$25 first hour, $20 for hours 2-5 and
$10 for hours 6-10. This would not include the ice arena.
• The demand for meeting room space at the Community Center by non-profit
organizations has been, at times, overwhelming. The Advisory Board/staff
recommend assessing a$15 per meeting charge for groups who wish to use these
facilities more than 6 times in a given year. In other words, groups will be charged
$15 per meeting after the sixth meeting.
ALTERNATIVES
1. Adopt the 1997 Parks and Recreation Fee Schedule as presented.
2. Adopt the 1997 Parks and Recreation Fee Schedule with the changes made by the
City Council.
3. Table action for additional information from staff.
RECOMMENDATION
Alternative# 1
ACTION REQUESTED
Move to adopt the 1997 Parks and Recreation Fee Schedule a pre nted.
r1
Mark J. McQuillan
Director of Parks and Recreation
A-mc RIM€NT
PROPOSED 1997 PARKS AND RECREATION FEE SCHEDULE
METHODOLOGY FOR SETTING FEES
The Parks and Recreation Department uses a variety of methods and strategies for
determining fees. For instance, participants of seasonal sports programs are charged a
Recreation Activity Fee. Each participant is assessed a flat fee which is paid directly to
the City to cover administrative costs. The Merit Services approach classifies activities
into three categories: Low (fees covers only 50% of direct costs), Medium (breakeven or
100% of direct costs) and Partial Overhead Pricing (recovers all direct costs and a
portion of administrative costs:110-150% of indiredt costs). In some cases, staff uses
the Market Place approach (what others are charging).
RECREATION ACTIVITY FEE
The Recreation Activity Fee is intended to recover a portion of the administrative cost
associated with providing recreation services. The fee is assessed mainly to seasonal
activities such as youth and adult sports programs. The current fee for a seasonal youth
sports program is $13 and $22 for adult sports programs. PROPOSED CHANGE: $15
Youth
Youth Activities
Football, Basketball, Ski Club, Baseball, Softball, Wrestling, Baseball and Softball.
Adult Activities
Adult teams have the option to pay the "Base Rate" (i.e $330 softball) or the individual
activity fee which is $22 per player. The non-resident fee is also assessed to those
teams with players from other comunities.
Team Base Rate
Adult Softball $330
Adult Basketball $180
Adult Volleyball $180
Church League Softball.. $ 20
Adult Baseball $300
Legion Baseball $300
Over 35 Baseball $300
NON-RESIDENT FEE
The non-resident fee: Youth $11, Adult $21. The non-resident fee for Jackson
Township residents is $21 for those 16 years of age or older. The township subsidizes
the non-resident fee for partcipants 15 and under. The non-resident fee Louisville
Township residents is $11 for youth and adults. The township subsidizes $10 (per
activity) of the non-resident fee for its residents. Prior Lake residents who live in the
Shakopee School District are charged a $5 non-resident fee.
MERIT FEES
Another method for determining fees is using the Merit Services approach. This involves
the classification of activities into three categories: Low Fee, Medium Fee and Partial
Overhead Pricing.
Low Fee -A fee is set to recover 50% of the direct costs of an activity. i.e. playground,
special events, open skating arts & crafts.
Medium Fee -the objective is to recover 100% of the direct costs of an activity. The idea
is to recover the costs of instructors and supplies. i.e. swimming lessons.
Partial Overhead Pricing- is a method most commonly used in our programs. This is a
method which establishes a price which covers all direct costs and a
portion of the administrative costs or fixed costs. i.e. aerobic exercise
classes, gymnastics, t-ball, KIDS, trips and tours etc.
Low Fee Medium Fee Partial Overhead Pricing
Playground events($1) Cheerleading($15-19) Golf LessonsAduitnouth($28/20)
Special Events($2-3) Volleyballl($20) Day Camp($35)
Shakopee Showcase Jr. Team Tennis($27) T-Ball/Nearball($25)
Track& Field Meets($1) Dog/Puppy Obedience($35) KIDS/Tot-Time\(\$20/13)
Teen Broomball($2) Trips(admission+transportation) Archery($21)
100/500 Mile Club($10) Gymnastics($4.50per hour)
Tennis Lessons Adult/Youth($25)
Fall Softball($250)
Co-Rec Volleyball($60)
Aerobics($2)
Youth Camps($5)
3 on 3 Basketball League($25)
PICNIC FACILITIES
Shelter Rental: Residents $25
Shelter Rental: Resident Businesses $45 PROPOSED CHANGE: $50
Shelter Rental: Non-residents $45
Shelter Rental: Non-resident Businesses $55 PROPOSED CHANGE: $75
KITS
Volleyball $5
Horeshoes $4 PROPOSED CHANGE: $5
MUNICIPAL SWIMMING POOL FEES
Gate Fees (includes pool and waterslide for the day)
Adults & Children (2 and over) $3.00
Seniors (60+) & Children under 2 FREE
Season Tickets
Family Pass: Resident./Jackson Township $50.00
Family Pass: Township (Dist. 720) $61.00
Family Pass: Non resident $72.00
Individual Pass: Resident/Jackson Township $33.00
Individual Pass: Township (Dist. 720) $44.00
Individual Pass: Non resident $ 54.00
Swimming Lessons
Swimming Lessons Resident/Jackson Township. $20.00 PROPOSED CHANGE: $25
Swimming Lessons Township (Dist. 720) $ 31.00 PROPOSED CHANGE: $36
Swimming Lessons Non resident $30.00 PROPOSED CHANGE: $40
COMMUNITY YOUTH CENTER BUILDING RENTAL FEE
Current Fee is $25 per hour. PROPOSED CHANGE: $75 per day.
SHAKOPEE COMMUNITY CENTER
Memberships:
Membership does not include admission to paid events or recreation
sponsored programs. This includes aerobics, skating lessons,
gymnastics, High School games, or any Tournaments.
Membership Card:
Adult 19 & over $ 70
Youth 6-18 or Seniors 60+ $ 50
Family $110
Punch Card: (20 admissions)
Adult 19 & over 35
Youth 6-18 or Seniors 60+ $ 17
Daily Admission EFFECTIVE SEPT. 1, 1997
Adult 19 & Over $ 2 PROPOSED CHANGE:$3
Youth 6-18 or Seniors 60+ $ 1 PROPOSED CHANGE:$2
Children 5 and under FREE
WALKING TRACK FREE (users must be 14 or accompanied by an
adult )
COMMUNITY CENTER RENTAL FEES SCHEDULE
Meeting rooms(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Gymnastics/Aerobics Studio(graduating scale))$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Multi-Meeting Room(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Gymnasium(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Ice Arena Non-Prime time$55-$110 per hour Prime time
PROPOSED CHANGE: Effective July 1.1997:Non prime time$65-S120 per hour Prime time.
Photo copying $.20 per page
EQUIPMENT RENTALS(Daily Rates)
VCR/Monitor $5
Coffee Maker $5
Wrestling Mats $50
Golf Cage $3.75 per 15 minutes.
Locker rental $35 per year
Adopted: Dec . 3 , 1996 Res . No.
FEE SCHEDULE
Shakopee, Minnesota
January 1, 1997
Fees are listed by department and are to be updated annually.
CITY CLERK/Misc. Business Licenses
FEES
Commercial/Industrial/Mortgage Revenue Bond Fees
1 . Application fee for Commercial/Industrial/ 1/10th of 1% of
Mortgage Revenue Bonds amount issued with a
$2, 600 min\$6, 300 max.
2 . Legal expenses as billed in addition to above
3 . Application fee for refinancing Commercial/ 1/20th of 1% of
Industrial/Mortgage Revenue Bonds amount issued with a
$1, 300 min\$3 , 150 max.
4 . Legal expenses for refinancing as billed in addition to above
Tax Increment Financing Fees (Authorized by Res. 3221)
Application fee for Tax Increment Financing $5, 200 . 00
Movies and Theaters (Authorized by City Code 6 .42)
1 . Annual fee for showing 16 mm films $ 26 . 00
2 . Annual fee for showing 35 mm films (or larger) $105 . 00
3 . Annual fee for conducting theatrical play(s) $ 26 . 00
Currency Exchange License Review
State Law requires the City to review an application
to the State for a currency exchange license. $30 . 00
Gambling/Bingo/Raffles
Licensed through State Gambling Board, no City fees .
1
Minnesota Home Finance Agency Rental
Rehab Grant Application Fees (Authorized by Res . #3181)
1-4 Units $150 . 00
5-8 Units 185 . 00 - 290 . 00
9-16 Units 325 . 00 - 570 . 00
17-24 Units 605 . 00 - 850 . 00
25 or more 885 . 00 plus $35
for each unit in
excess of 25
License for the Sale of Beer. Liquor. Wine, Set-up
License, Liquor License, Club License and Temporary
Beer License (Authorized by City Code 5 . 06)
1 . Annual fee for On Sale Beer License $312 . 00
2 . Annual fee for Off Sale Beer License $100 . 00
3 . Temporary Beer License $ 15 . 00
4 . Annual fee for Set Up License $125 . 00
5 . Annual fee for On Sale Wine License 1/2 of On Sale Liquor
or $2 , 000 whichever
is less
6 . Annual fee for On Sale Club License $300 . 00
7 . Annual fee for Sunday Liquor License $200 . 00
8 . Annual fee for Off Sale Liquor License $150 . 00
9 . Application and Investigation fee for Off
Sale Liquor License, On Sale Liquor License,
or Wine License
a) If investigation within Minn. $330 . 00
b) If investigation outside Minn. City expenses up to $10, 000
with $1, 100 deposit
10 . Annual fee for On Sale Liquor License :
Customer Used Floor Area
Under 1, 000 $3 , 705 . 00
1, 000 - 1, 999 $4, 390 . 00
2, 000 - 2, 999 $5, 080 . 00
3 , 000 - 3 , 999 $5, 765 . 00
4, 000 - 4, 999 $6, 445 . 00
5, 000 - 5, 999 $7, 140 . 00
6, 000 - 6, 999 $7, 820 . 00
7, 000 - 7, 999 $8, 510 . 00
8, 000 - 8, 999 $9, 195 . 00
9, 000 - 9, 999 $9, 875 . 00
Over 10, 000 $10, 570 . 00
2
Other Business Regulations and Licenses
(City Code - Chapter 6 - all applicants require a
$5 . 00 application fee)
Peddlers (Authorized by City Code 6 .21)
1 . Weekly License Fee $30 . 00
2 . Annual License Fee $160 . 00
3 . Six Month License Fee $105 . 00
Taxicabs and Drivers (Authorized by City Code 6 .22)
1 . Annual fee $260 . 00
2 . Annual taxicab driver' s license fee $ 30 . 00
3 . Annual fee for each vehicle $ 15 . 50
Tabacco (Authorized by City Code 6 .23)
1 . Annual fee for Tobacco License $100 . 00
Show, Non-Transient Theme Parks, Amusement Parks, etc .
(Authorized by City Code 6 . 24)
1 . Annual license fee equaling the number of rides
x $45 . 00 $50 . 00/ride
2 . Show without rides $80 . 00
3 . Non-Transient Theme Parks As per agreement
Outdoor Performance Center
(Authorized by City Code 6 .42B)
1 . Annual license fee $520 . 00
Massage Center (Authorized by City Code 6 .40)
1 . Annual License Fee $315 . 00
2 . Initial license requires one time investigation
fee $345 . 00
3 . Investigation fee for each new employee $ 55 . 00
Masseur and Masseuse License Fee
(Authorized by City Code 6 .41)
1 . Annual registration fee $105 . 00
2 . Investigation fee $ 55 . 00
3
Pawnshops, Precious Metal Dealers, and Secondhand Dealers
(authorized by City Code 6 . 28)
1 . Annual License Fee $315 . 00
2 . Initial license requires one time investigation
fee $345 . 00
3 . Investigation fee for each new employee $ 55 . 00
Tattooing License (authorized by City Code 6 . 51)
1 . Annual License Fee $315 . 00
2 . Initial license requires one time investigation
fee $345 . 00
3 . Investigation fee for each new employee $ 55 . 00
Rental of Pat Thielen Rodeo Arena
(Authorized by Resolution No. 1910)
Rental of arena for a period not to exceed seven
consecutive days :
a. Non-profit organizations within corporate
limits of City of Shakopee $ . 00
b. Other non-profit organizations $208 . 00 or
150 of gross ticket sales
whichever is greater
c . Profit making organizations $208 . 00 or
15% of gross ticket sales
whichever is greater
Service Charge for Returned Checks
Hereby set as follows :
1 . Service charge for each check returned $ 15 . 00
4
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
City of Shakopee electrical inspection fees shall be paid
according to the schedule contained in the current State Board of
Electricity - State of Minnesota - "Laws and Rules Regulating
Licensing of Electricians and Inspection of Electricl
Installations" .
With the following exception:
1 . There will be no maximum fee on a single family dwelling.
The fee for single family dwellings shall be calculated by
service size and number of circuits according to the State Fee
Schedule subpart 3 and subpart 4 .
Plumbing Permits (Authorized by City Code 4 . 05)
1 . Alterations and Repairs - Minimum Fee $16 . 00
+ $ . 50 State Surcharge Tax
2 . New Construction
Residential - Minimum Fee $36 . 00
+ $ . 50 State Surcharge Tax
Commercial - Minimum Fee $60 . 00
+ $ . 50 State Surcharge Tax
3 . Residential Plumbing Permit Fees
All fixtures listed below will be figured at $6 . 00/each
Water Closet Water Softener +$ . 50 State
Lavatory (Basin) Bathtub Surcharge Tax
Floor Drain Laundry Tub
Sink Shower Stall
Disposal Dishwasher
Water Heater (Gas or Electric) Clothes Washer-Standpipe
Permit fees for rough-ins for future bathrooms will
be $5 . 00 per fixture . + $ . 50 State Surcharge Tax
4 . Residential - Replacements Only
Water Heater - Gas $16 . 00
+$ . 50 State
Surcharge Fee
Water Softeners - New or replacement in other than
homes under construction (installer must be licensed
by the State Board of Health $16 . 00
+ $ . 50 State
Surcharge Fee
5
5 . Commercial Plumbing Permit Fees
Water Closet, Lavatory (Basin) , Urinal,
Individual Shower $ 7 . 00
Shower - Gang Type - Per Head 5 . 20
Drinking Fountain 7 . 00
Dental Unit 13 . 00
Sink - Service or Mop 7 . 00
Flat rim, bar, counter, laboratory 9 . 50
Pot or Skullery 9 . 50
Clothes Washer - First five units or less 19 . 00
Each additional unit 4 . 00
Floor Drain - 2 inch 7 . 00
3 and 4 inch 8 . 50
Catch Basin 9 . 50
Sewage Ejector 13 . 00
Sumps and Receiving Tanks 13 . 00
Water Softeners 19 . 00
Water Heater - Gas - Replacement Only 25 . 00
Commercial plumbing permits to be figured by the above fixture
schedule but at the same time the permit is to be issued, the
permitee will certify the contract price and the fee will be based on
the above method or 1 .270 of the contract price, whichever is
greater.
6 . Sewer and Water Connection
Sewer Connection $ 20 . 00
+$ . 50 State
Surcharge Fee
Water Connection $20 . 00
+$ . 50 State
Surcharge Fee
Combination Sewer & Water Connection $30 . 00
+$ . 50 State
Surcharge Fee
6
Building Permit Fees (Authorized by City Code 4 . 05)
Building Value Fees
$1 . 00 to 500 . 00 $21 . 00
501 . 00 to 2, 000 . 00 $21 . 00 for the first 500 . 00 plus
2 . 75 for each additional 100 . 00
or fraction thereof, including 2, 000 . 00
2, 001 . 00 to 25, 000 . 00 $62 .25 for the first 2, 000 . 00 plus
12 . 50 for each additional 1, 000 . 00
or fraction thereof, to and
including 25, 000 . 00
25, 001 . 00 to 50, 000 . 00 $349 . 75 for the first 25, 000 . 00 plus
9 . 00 for each additional 1, 000 . 00 or
fraction thereof, to and including
50, 000 . 00
50, 001 . 00 to 100, 000 . 00 $574 . 75 for the first 50, 000 . 00 plus
$6 .25 for each additional 1, 000 . 00 or
fraction thereof, to and including
100, 000 . 00
100, 001 . 00 to 500, 000 . 00 $887 .25 for the first 100, 000 . 00 plus
5 . 00 for each additional 1, 000 . 00 or
fraction thereof, to and including
500, 000 . 00
500, 001 . 00 to 1, 000, 000 . 00 $2, 887 .25 for the first 500, 000 . 00 plus
4 . 25 for each additional 1, 000 . 00 or
fraction thereof, to and including
1, 000, 000 . 00
1, 000, 001 . 00 and up $5, 012 .25 for the first 1, 000, 000 . 00
plus 2 . 75 for each additional 1, 000 . 00
or fraction thereof
7
Other Inspections
Inspections outside of normal business hours
(minimum charge - two hours) $42 . 00/hr.
Reinspection fees assessed under provisions of
Section 108 . 8 of the Uniform Building Code $42 . 00/hr.
Inspections for which no fee is specifically
indicated (minimum charge - one-half hour) $42 . 00/hr.
Additional plan review required by changes,
additions or revisions to approved plans
(minimum charge - one-half hour) $42 . 00/hr.
Plan Review Fee : 65% of building permit fee under provisions of
Section 107 of the Unform Building Code .
State Surcharge : Building Permits (These fees forwarded to the State
Treasurer)
Less than $1, 000 $ . 50
$1, 000, 000 or less . 0005 x valuation
$1, 000, 000 to $2 , 000, 000 $ 500 + . 0004 x (Value - $1, 000, 000)
$2 , 000, 000 to $3 , 000, 000 $ 900 + . 0003 x (Value - $2 , 000, 000)
$3 , 000, 000 to $4, 000, 000 $1200 + . 0002 x (Value - $3 , 000, 000)
$4 , 000, 000 to $5, 000, 000 $1400 + . 0001 x (Value - $4 , 000, 000)
Greater than $5, 000, 000 $1500 + . 00005 x (Value - $5, 000, 000)
State Surcharge : Plumbing, Heating and Electrical Permits
Permit fee less than $1, 000 $ . 50
Permit fee more than $1, 000 Fee x . 0005
Certificate of Occupancy (Authorized by Res . No. 2604)
Commercial/Industrial - . 005 times the value of the project,
or $500 . 00, whichever is greater
Residential - . 005 times the value of the project
with a $500 . 00 maximum
8
90% of the fee shall be refunded when a final certificate of
occupancy is issued.
Fast Tracking Issuance of Building Permits (Authorized by Res . #2604)
Fast tracking building permit process - City expenses up to 100%
of building permit fee
with a 30% deposit
Moving Permit $50 . 00
Fire Protection Equipment hereby set as follows :
Sprinkler Systems shall be computed at $15 . 00 for the first 10 heads
and $4 . 50 for each additional 10 heads or part thereof, and $25 . 00
per hour fee for plan check plus State Surcharge .
Repair and miscellaneous work shall be computed at 1 . 27% of the
contract price plus State Surcharge .
Individual On Site Sewer Permits hereby set as follows :
Residential : $50 . 00
Commercial : 1 . 27% of
Contract Amount
Heating, Air Conditioning, Refrigeration, and Ventilation Permits
hereby set as follows :
Minimum Fee $16 . 00
+ $ . 50 State Surcharge
Single Family Residence $40 . 00
+ $ . 50 State Surcharge
Central Air Conditioning (at the time $ 6 . 00
of new construction) + $ . 50 State Surcharge
Commercial fee shall be computed at 1 .27% of the contract plus
State Surcharge .
Tank & Piping Permits hereby set as follows :
Underground fuel storage tanks and piping permit fee to be 1 . 27%
of contract plus State Surcharge.
9
Lawn Sprinkler Systems - Residential $30 . 00
Lawn Sprinkler Systems - Commercial (This fee includes
water connection from building piping to yard side
of siphon breaker) $30 . 00
Gas Piping Permits hereby set as follows :
Minimum Fee $16 . 00
+ $ . 50 State Surcharge
Residential - Each fixture or applicance $ 5 . 00
+ $ . 50 State Surcharge
Alterations and Repairs - Minimum Fee
Commercial fee shall be computed at 1 . 27% of the contract plus State
Surcharge .
Where the gas piping is divided between two contractors such as
the Heating Contractor installing the gas line to
the furnace
and the Plumbing Contractor doing the balance of the gas piping,
each contractor shall take out a permit .
Appeal Fees
Appeal to Building Code Board of Adjustment & Appeals $90 . 00
Appeal to Housing Advisory and Appeals Board $90 . 00
Appeal to City Council $90 . 00
Sanitary Sewer Service Availability Charge (SAC) Units for Various
Residential, Commercial, Public, and Institutional Facilities will be
applied as specified in the Metropolitan Council SAC Procedure
Manual, latest edition.
Metro SAC Charge (these funds are forwarded to the
Metropolitan Council) $950 $ 900/Unit
City SAC Charge per Resolution No. 4165 S 400/Unit
TOTAL $1250/Unit
Water Availability Charge (WAC) (These fees forwarded to SPUC)
Fees are set by Shakopee Public Utilities resolution.
10
ADMINISTRATION/FINANCE - hereby set as follows:
Office Charges hereby set as follows :
1 . Assessment Searches 515 . 00 $11 . 00
2 . Partial Release of Developers Agreement $15 . 00 $11 . 00
3 . Copy fee
General Public $ . 20
Other governmental/non-profit public service $ . 07
4 . Complete Assessment Rolls 510 . 00 up to 10 pgs .
11 or more 52 . 00/each
Sewer Service Charges (Authorized by City Code 3 . 02)
1 . Monthly service charge 57 . 50 $ 8 . 00
2 . For every 1, 000 gallons or part thereof of metered
flow or water usage $1 . 62
3 . Charge for unmetered residential water accounts
or new accounts 515 . 60 $1G . 10/month
POLICE/FIRE
Report Copies hereby set as follows :
1 . Up to 10 pages $10 . 00
2 . 11 and over pages $ 2 . 00/ea.
3 . Taped Statements (audio) $15 . 00
4 . Taped Statements (video) $35 . 00
5 . State Accident Reports $ 5 . 00
6 . Drivers License Printout $ 5 . 00
7 . Computer Researched Reports $35 . 00 1st hour
(does not include duplication costs) $20 . 00 for every
hour thereafter
8 . Police Reports from City Attorney $10 . 00
9 . Permit to carry handgun in public-background check $10 . 00
Towing and Impounding of Vehicles hereby set as follows :
Towing and impounding is done by a private contractor having
appropriate impounding facilities. Fees are set by contractor.
11
Dog Licenses, Impounding Fees, etc . (Authorized by City Code 10 . 21)
1 . Dog Licenses (good for the life of the dog) $10 . 00
2 . Duplicate license $ 2 . 00
3 . First impoundment $20 . 00
4 . Second impoundment $50 . 00
5 . Third and successive impoundment within a 12-month
period $100 . 00
6 . Amount charged per day when confined to the Pound $10 . 00
7 . In the case of an unlicensed dog or a dog for whom proof
of a current rabies vaccination cannot be shown, there
shall be an additional penalty of $10 . 00 . (Owner is
responsible to furnish proof of license and/or rabies
vaccination) .
8 . Large animal impoundment $35 . 00
9 . Large animal board per day $15 . 00
Large animals are defined as animals other
than household pets ie; horses, cows, sheep.
PUBLIC WORKS
Equipment Rental hereby set as follows :
(Minimum Rental Time 1 Hour. All drivable
equipment rates include operator)
Caterpiller Grader (private) 592 . 50 $91 . 50/hour
(State snow removal) 579 . 00 $78 . 00/hour
Front end loader (Fiat-Allis) private S95 . 00 $94 . 00/hour
(State snow removal 2-1/2 yd. w/Q blower) 579 . 00$78 . 00/hour
Front end loader (Case) private 595 . 00$94 . 00/hour
(State snow removal 2-1/2 yd. w/e blower) S82 . 50 $81 . 50/hour
Elgin street sweeper $86 . 00 $85 . 00/hour
Elgin sweeper (State contract-twice/yr) 562 . 00 $61 . 00/hour
Roscue Side Broom 547 . 00 $46 . 00/hour
12
2-1/2 ton dump truck (single) 558 . 00 $57 . 00/hour
2-1/2 ton dump truck w/plow 575 . 00 $74 . 00/hour
5 ton dump truck (tandem) 575 . 00 $74 . 00/hour
3/4 ton pickups (w/plow add 10 . 00) 547 . 00 $4G . 00/hour
5 ton tandem truck 2 w/plow 581 . 00 $80 . 00/hour
Water tanker/flusher 552 . 00 $51 . 00/hour
Trash compactor 540 . 50 $39 . 50/hour
Mower tractor (turf type) Contract Rates
Weed Mowing (rough) Contract Rates
Asphalt roller (1-1/2 ton) 524 . 00 $23 . 00/hour
Pull paver 530 . 00 $29 . 00/hour
Steamer (w/tender) 575 . 00 $74 . 00/hour
Bobcat 558 . 00 $57 . 00/hour
Raygo alley grader $41 . 50 $40 . 50/hour
Wood Chipper 547 . 00 $46 . 00/hour
Post hole digger (tractor mounted) 547 . 00 $4G . 00/hour
(w/o tractor) 524 . 00 $23 . 00/hour
Power auger (hand held) 519 . 00 $18 . 00/hour
Sign replacement/installation 5110 . 00 $105 . 00/sign
(w/o post less $10 . 00)
Street sign installation in new subdivisions
(per each sign pole) 5270 . 00 $2G0 . 00
Sewer rodder 553 . 00 $52 . 00/hour
Video sewers (w/cassette add $20 . 00/each) 5106 . 00$105 . 00/hour
Sewer jet cleaning 5106 . 00$105 . 00/hour
13
Vacuum Inductor $79 . 00 $78 . 00/hour
Barricades w/flashers $10 . 00/barricade/day
Barricades w/o flashers $8 . 00/barricade/day
Cones $2 . 00/cone/day
Butuminous Street Repair $2 . 50/sq. ft .
Asphalt or Cold Mix $35 . 00/ton
Refuse/Recycling Collection Rates (Authorized by City Code 3 . 02)
1 . Urban Residence
30 gallon $13 . 05
60 gallon $13 . 91
Extra Service Coupon $ 2 . 50
Extra 60 gallon container $13 . 66
2 . Rural Residence
30 gallon $16 . 03
60 gallon $18 . 72
90 gallon $20 . 33
Extra Service Coupon $ 2 . 50
* All rates include City billing, admin. and sales tax.
3 . Refuse/Recycling Collection License $105 . 00 yr
PLANNING - hereby set as follows:
I . INFORMATION/DOCUMENT FEES
A. Long Range Planning Documents
1 . Comprehensive Plan $50 . 00
2 . 1995-1999 Capital Improvement Program $20 . 00
14
B. City Codes
1 . Chapter 11 Zoning Ordinance $25 . 00
2 . Chapter 12 Subdivision Regulations $10 . 00
3 . City Code $50 . 00
C. Agenda/Minutes (Annual)
1 . City Council Agenda $15 . 00
2 . Planning Commission Agenda $15 . 00
3 . City Council Minutes $35 . 00
4 . Planning Commission Minutes $35 . 00
D. Maps
1 . City Map (small) $ 1 . 00
2 . City Map (large) $ 3 . 00
3 . Zoning (22"x34") $ 3 . 00
4 . Any Printed Maps (blueprint) 50/sq. ft .
E. Services
1 . Zoning Verification Letter $25 . 00
F. Recording Fees
1 . Document recording fees with County $1 . 00/page
$15 . 00/min +
$ 4 . 50 Surcharge
G. Sign Permit Fees (Authorized by City Code 4 . 30)
Permanent $30 +
$ . 50/sq. ft
Temporary $25 . 00
II . LAND DIVISION ADMINISTRATION FEES
A. Major Subdivisions
1 . Preliminary Plat
$330 + $6/lot
or $200 + $4/acre,
whichever is greater
2 . Preliminary & Final Plat Concurrently Preliminary fee
plus final fee
15
3 . Final Plat $150 . 00
4 . Title Review Fee $100 . 00
B. Minor Subdivisions
1 . Lot Division/Lot Reassembly $100 . 00
2 . Registered Land Surveys $100 . 00
C. Vacations
1 . Vacations of Public Easements $100 . 00
2 . Vacations of Rights-of-Way $200 . 00
D. Park Dedication Fees
Refer to Section 12 . 07, Subd. 5 of the Shakopee City Code
E. Wetlands
1 . Certificate of Exemption review process . $ 75 . 00
III . LAND USE ADMINISTRATION FEES
A. Application for Appeal of City Administration Decision
1 . Appeal to Board of Adjustment and Appeals $100 . 00
2 . Appeal to City Council $100 . 00
B. Application for Variances
1 . Single Family Residential $ 85 . 00
2 . All others $150 . 00
3 . Appeal to City Council $ 85 . 00
C. Application for Conditional Use Permit
1 . Home Occupations $100 . 00
2 . Home Occupation Renewals and Amendments $100 . 00
3 . All Other Conditional Use Permits $200 . 00
4 . All Other Renewals and Amendments $200 . 00
5 . Appeal to City Council $100 . 00
6 . Mineral Extraction & Land Rehabilitation Permit $200 . 00
+ $2 , 500 cash deposit *
+all administrative costs **
+ all consultant fees ***
16
D. Application for Planned Unit Development
1 . Planned Unit Development $700 . 00
+$35 . 00/acre
+ $1, 000 cash deposit *
+all administrative costs **
+ all consultant fees ***
2 . Amendment to Planned Unit Development $300 . 00
+ $1, 000 cash deposit *
+all administrative costs **
+ all consultant fees ***
C. Application for Environmental Review
1 . Discretionary Environmental Assessment Worksheet No fee
2 . Required Environmental Assessment Worksheet $1, 000 . 00
3 . Required Environmental Impact Statement $4, 000 . 00
D. Zoning Ordinance Amendments
1 . Map Amendments
Less than 2 . 5 acres $250 . 00
Greater than 2 . 5 acres $500 . 00
2 . Text Amendments $500 . 00
E. Additional Notices - Applies to all types of applications
1 . Rezoning Applications :
Per Published Notice, in excess one published
notices for each of two hearings $ 25 . 00
Per Mailed Notice, in excess of 100 notices
for each of two hearings $ 1 . 50
2 . All Other Applications
Per Published Notice, in excess one published
notice for one hearing $ 25 . 00
Per Mailed Notice, in excess of 100 notices
for one hearing $ 1 . 50
17
NOTES FOR THE PLANNING DEPARTMENT FEE SCHEDULE
* Cash Deposits - Actions requiring cash deposits must be paid at
the time of the application submittal . Cash deposits are held by
the City to ensure adequate payment . A bill for the appropriate
costs will be sent to the applicant and if not paid will be
obtained from the cash deposit . The City Administrator has the
right to amend the cash deposit requirements . Deposits will be
place in escrow.
** Administrative Costs - Actions requiring payment for
administrative costs may be billed to the applicant .
Administrative costs may include but are not limited to the
following: staff time, publishing costs, copying, printing and
mailing.
Department Fees
Planning Director $55 . 00/Hour
Planner I $35 . 00/Hour
Planning Secretary $25 . 00/Hour
Planning Technician $30 . 00/Hour
*** Consultant Fees - Consultants may be required by the City to
review development proposals including but not limited to traffic
and water management issues. Consultant fees will be based upon
a prior written proposal and agreement . Fees will be placed in
escrow.
ENGINEERING - hereby set as follows:
Engineering Fees
Department fees for Improvement Projects
A. Private Developments
The estimated construction costs for projects shall include,
but are not limited to the following:utility construction
including sanitary sewer, storm sewer and watermain; street
construction including site grading and erosion control,
sidewalks, boulevard trees and other appurtenances .
18
A lump sum of 7 1/2% of the estimated construction costs for
the project using the following breakdown:
Administrative fee - 1%
Plan Review fee - 2%
Inspection fee - 4 1/2%
Total - 7 1/2%
Any direct costs incurred, such as material testing, are not
included and will be billed back directly to the developer.
SPUC inspection services are not included in this fee .
B. City Projects
The actual hourly rates of the employees will be used plus a
multiplier of 2 . 9 for benefits, overhead, etc .
A 1% project administration fee will be charged to all
projects.
Other costs incurred will be added in using the actual costs
(i .e. consultants fees, testing laboratories, etc. )
C. Miscellaneous Engineering Work
same as the City projects .
D. City of Shakopee' s Standard Specifications %25 . 00/per copy
Grading Permits - Grading permit fees shall equal 7 . 5% of the
estimated cost to perform the grading.
Wetland Conservation Act Administration
1 . Certificate of Exemption $75 . 00
2 . Replacement Plan $75 . 00 plus hourly
Storm Water Drainage Utility
City-wide Fee 520 . 00 $18 . 18 per REF* acre/Qtr.
*Residential equivalent factor
Administrative Fee for Delinquent Accounts Certification $10 . 00
Flood Plain Verification $10 . 00
19
Trunk Storm Water Charges
Charge of 8 . 07 per developable square foot . The term "net
developable acre" means the total acreage of a development within the
city limits minus portion of the development used for public right-
of-way, lakes, wetland areas, storm water ponds and parks .
Trunk Storm Water Storage and Treatment Charges :
For any development that utilizes regional ponding systems, the storm
water storage and treatment charge is as follows :
S . 04 per sq. foot for a development having 3 or less lots per acre;
5 . 07 per sq. foot for a development haivng more than 3 lots per acre;
S . 13 per sq. foot for a commercial , industrial, or institutional dev.
Trunk Sanitary Sewer Charge
1996 Trunk Sanitary Sewer Charge - $1, 319 . 74 per development acre.
1997 Trunk Sanitary Sewer Charge - $1, 360 per development acre.
Permit to Work in Public Right-of-Way fees set as follows :
Permit to work in public right-of-way - first inspection $35 . 00
other multiple inspections - hourly rates
When work in public right-of-way requires the submittal of plans
and specifications, review of the plans shall be charged in
accordance with the hourly fees approved for the Engineering Dept .
Lot Corner Field Search (w/metal detector only) $25 . 00
(non-refundable, no guarantees)
This is not a legal survey or any verification that lot corners found
are in the correct location, but simply an attempt to locate any
existing lot corners that are in the ground.
Topographic Maps
Hard Copy Map & Electronic File 512 . 00/Acre Plus 540 . 00/Hour Rate
for Computer File Processing
Computer/Plotter Generated Maps
X60 . 00/Hour with a Minimum 15 Minute Charge
20
PARKS AND RECREATION - hereby set as follows:
METHODOLOGY FOR SETTING FEES
The Parks and Recreation Department uses a variety of methods and strategies for determining fees.
For instance, participants of seasonal sports programs are charged a Recreation Activity Fee. Each
participant is assessed a flat fee which is paid directly to the City to cover administrative costs. The
Merit Services approach classifies activities into three categories: Low (fees covers only 50% of direct
costs), Medium (breakeven or 100% of direct costs) and Partial Overhead Pricing (recovers all direct
costs and a portion of administrative costs:110-150% of indiredt costs). In some cases, staff uses the
Market Place approach (what others are charging).
RECREATION ACTIVITY FEE
The Recreation Activity Fee is intended to recover a portion of the administrative cost associated with
providing recreation services. The fee is assessed mainly to seasonal activities such as youth and
adult sports programs. The current fee for a seasonal youth sports program is $15 $43 and $22 for
adult sports programs.
Youth Activities
Football, Basketball, Ski Club, Baseball, Softball, Wrestling, Baseball and Softball.
Adult Activities
Adult teams have the option to pay the "Base Rate" (i.e $330 softball) or the individual activity fee
which is $22 per player. The non-resident fee is also assessed to those teams with players from other
comunities.
Team Base Rate
Adult Softball $330
Adult Basketball $180
Adult Volleyball $180
Church League Softball.. $ 20
Adult Baseball $300
Legion Baseball $300
Over 35 Baseball $300
NON-RESIDENT FEE
The non-resident fee: Youth $11, Adult $21. The non-resident fee for Jackson Township residents is
$21 for those 16 years of age or older. The township subsidizes the non-resident fee for partcipants
15 and under. The non-resident fee Louisville Township residents is $11 for youth and adults. The
township subsidizes $10 (per activity) of the non-resident fee for its residents. Prior Lake residents
who live in the Shakopee School District are charged a $5 non-resident fee.
MERIT FEES
Another method for determining fees is using the Merit Services approach. This involves the
classification of activities into three categories: Low Fee, Medium Fee and Partial Overhead Pricing.
Low Fee -A fee is set to recover 50% of the direct costs of an activity. i.e. playground, special events,
open skating arts & crafts.
Medium Fee -the objective is to recover 100% of the direct costs of an activity. The idea is to recover
the costs of instructors and supplies. i.e. swimming lessons.
21
Partial Overhead Pricing- is a method most commonly used in our programs. This is a method which
establishes a price which covers all direct costs and a portion of the administrative
costs or fixed costs. i.e. aerobic exercise classes, gymnastics, t-ball, KIDS, trips and
tours etc.
Low Fee Medium Fee Partial Overhead Pricing
Playground events($1) Cheerleading($15-19) Golf LessonsAduitnrouth($28/20)
Special Events($2-3) Volleyballl($20) Day Camp($35)
Shakopee Showcase Jr. Team Tennis($27) T-Ball/Nearball($25)
Track& Field Meets($1) Dog/Puppy Obedience($35) KIDS/Tot-Time\(\$20/13)
Teen Broomball($2) Trips(admission+transportation) Archery($21)
100/500 Mile Club($10) Gymnastics($4.50per hour)
Tennis Lessons Aduitnrouth($25)
Fall Softball($250)
Co-Rec Volleyball($60)
Aerobics($2)
Youth Camps($5)
3 on 3 Basketball League($25)
PICNIC FACILITIES
Shelter Rental: Residents $25
Shelter Rental: Resident Businesses $45$50
Shelter Rental: Non-residents $45
Shelter Rental: Non-resident Businesses $55$75.
KITS
Volleyball $5
Horeshoes $4 S5
MUNICIPAL SWIMMING POOL FEES
Gate Fees (includes pool and waterslide for the day)
Adults & Children (2 and over) $3.00
Seniors (60+) & Children under 2 FREE
Season Tickets
Family Pass: Resident./Jackson Township $50.00
Family Pass: Township (Dist. 720) $61.00
Family Pass: Non resident $72.00
Individual Pass: Resident/Jackson Township $33.00
Individual Pass: Township (Dist. 720) $44.00
Individual Pass: Non resident $ 54.00
Swimming Lessons
Swimming Lessons Resident/Jackson Township. $ 25.00
Swimming Lessons Township (Dist. 720) $ 36.00
Swimming Lessons Non resident $46.00
SHAKOPEE COMMUNITY CENTER
Memberships:
Membership does not include admission to paid events or recreation sponsored
programs. This includes aerobics, skating lessons, gymnastics, High School games, or
any Tournaments.
22
Membership Card:
Adult 19 & over $ 70
Youth 6-18 or Seniors 60+ $ 50
Family $110
Punch Card: (20 admissions)
Adult 19 & over $ 35
Youth 6-18 or Seniors 60+ $ 17
Daily Admission Effective Sept. 1. 1997
Adult 19 & Over $ 2 $3.00
Youth 6-18 or Seniors 60+ $ 1 $2.00
Children 5 and under FREE
WALKING TRACK FREE (users must be 14 or accompanied by an adult )
COMMUNITY CENTER RENTAL FEES SCHEDULE
Meeting rooms(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Gymnastics/Aerobics Studio(graduating scale))$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Multi-Meeting Room(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Gymnasium(graduating scale)$25 first hour,$20 for hours 2-5 and$10 for hours 5-10
Ice Arena $55-$120 per hour
Photo copying $.20 per page
EQUIPMENT RENTALS(Daily Rates)
VCR/Monitor $5
Coffee Maker $5
Wrestling Mats $50
Golf Cage $3.75 per 15 minutes.
Locker rental $35 per year
OUTDOOR ATHLETIC FIELD RENTAL FEE SCHEDULE
These rates are applied to events held on City property and school property maintained by the City.
Ball field(one day): $20 per field
Ball field(two days): $30 per field
Ball field(three days): $40 per field
Concession stand: $50 per day,plus a$50 cleaning/damage deposit
Ball fields w/lights: $25 per night,per field
OTHER - hereby set as follows :
1 . Application fee for variance from or amendment to
the cable franchise ordinance 25 . 00
PLUS
Costs of consultants hired to assist the City in
considering variance applications will be billed
to applicant based on actual cost to the City.
Notification will be sent to applicant that
consultants will be utilized when that determina-
tion has been made.
23
mow
1l. S'
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: 1997 Budget
DATE: November 26, 1996
Pursuant to previous Council actions and discussions with
Councilor Sweeney, the following changes are being made in
the 1997 budget . The public hearing on the tax levy and
budget is December 4th. Actual adoption of the resolution
is set for December 17th.
Changes from what was previously presented to council;
Move balance of secretary funding from Legal to Clerk
division.
Move $17, 000 from Admin to Engineering. Admin bought copier
in 1996 so it is not needed in 1997 budget . Engineering' s
transportation plan costs will not be completed in 1996 as
budgeted and therefore will partially hit the 97 budget .
Reduce tax levy $20, 000 in order to eliminate a tax increase
on a house valued at $72 , 000 EMV for pay 1996 taxes . Budget
difference would come out of fund balance (General Fund)
generated by higher than anticipated 1996 building permit
revenues .
If Council agrees with these changes, no action is needed on
this memo.
d4j) Vox and
Fina ce Director
n:\budget\memo1126
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill., City Administrator
SUBJECT: Resignation- Cable Communications Advisory Commission
DATE: November 27, 1996
INTRODUCTION:
The Council is asked to accept the resignation of Bill Anderson from the Shakopee Cable
Communications Advisory Commission.
BACKGROUND:
The attached letter from Bill Anderson serves as notice of his resignation from the Commission.
He currently serves as Chair, and has been on the Commission for nearly 14 years. His
experience will be missed.
I spoke with Bill, and asked him to consider staying on through the February meeting, as the
current filling of commission vacancies anticipates advertising in January, appointments in
February, with new members to take office in March. He is agreeable to staying on through
March 1st.
RECOMMENDATION:
We recommend that Bill Anderson's request for resignation be accepted, effective March 1,
1997.
ACTION REQUIRED:
If the Council concurs, it should,by motion, accept the resignation from Bill Anderson, with
regret, from the Shakopee Cable Communications A.dvisory Commmission., to be effective March
1, 1997.
rAAA.IALIA-
Mark McNeill
City Administrator
MM:tw
November 25, 1996
Mr. Mark McNeill
City Administrator
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
Dear Mr. McNeil:
I am notifying you that I am resigning my position on the Shakopee Cable
Communications Advisory Commission, and the Shakopee Community Access
Corporation Board of Directors. In order to make for an orderly transition to fill
my vacancy, I will serve on these boards until January 31, 1997.
I have served continuously on the Commission since February of 1983, on the
Energy and Transportation Commission in 1982-83, and was a member of the
Shakopee Volunteer Fire Department from 1970 through 1981. My volunteer
service for Shakopee goes back 26 years, and it is now time to move on.
I am proud of the video production facilities that our Commission put in place in
City Hall, and now in the Shakopee Recreation Facility. New volunteers on the
Commission can bring new ideas and vitality to community television
programming. I am proud to have served the City for so long.
Sincerely,
Bill Anderson
Chairman, Shakopee Cable Communications Advisory Commission
cc: Don McNeil, Chair, Community Access Corporation
CITY OF SHAKOPEE
Memorandum
MEMO TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Boards and Commissions Expiring Terms
DATE: November 27, 1996
INTRODUCTION:
According to City Council policy, it is appropriate that
Council consider at this time the reappointment of individuals
whose terms on boards and commissions are expiring.
BACKGROUND:
According to the policy, ninety days prior to the expiration
of terms each year, the Council shall be advised of the upcoming
vacancies and the attendance record of the individuals whose terms
are expiring, should those individuals be eligible for
reappointment. At that time the Council shall consider the
reappointment of those individuals. Should the Council determine
that the individuals merit reappointment, they will be contacted to
determine if they wish to seek reappointment. Council shall also
announce the upcoming vacancies and that applications will be
accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy,
there has been confusion on the exact date that applications will
no longer be considered. Sometimes there have been insufficient
applications received and Council has made nominations as late as
the same evening of appointment. In 1990, Council set the final
date to receive applications as the date that nominations are made.
Unless Council directs otherwise, applications will be accepted
until the first meeting in February. The advertisement will
encourage applications to be submitted by January 29th so that
Council can receive copies with their agenda packet for the
February 4th meeting. (If insufficient applications are received,
applications will continue to be accepted until qualified
individuals are appointed. )
Eligible Appointees: Attached is a list of the individuals
whose terms are expiring and who are eligible for reappointment.
(Those individuals who have not served more than three terms will
be invited to apply for re-appointment, per the guidelines for
appointments. )
Boards and Commissions
Page -2-
Summary: Staff will follow up on advertising, posting, and
mailing notices on accepting applications for filling the expiring
terms on city boards and commissions. A letter will be sent to
each member whose term is expiring February 28, 1996 inviting them
to consider reappointment, unless Council advises otherwise,
(excluding those individuals who have served three terms, per the
guidelines for appointments. )
RECOMMENDED ACTION:
1. Announce the upcoming vacancies and that applications
will be accepted from all interested citizens of Shakopee.
2. Would Councilmembers provide staff with the names of
individuals they wish to be invited to apply for an opening,
please? We would be happy to send a letter to anyone whom a
Councilmember feels may be a good candidate. Or, in the
alternative, talk to them and encourage them to think about the
openings and call city hall for an application.
Ju h S. Co , Cit; Clerk
BD&COMM.96
CITY OF SHAKOPEE BOARDS AND COMMISSIONS
TERMS EXPIRING FEBRUARY 28, 1997
Planning Commission:
Gayl Madigan
Park And Recreation Advisory Board:
Paulette Rislund
Ann Seifert
Board of Review:
Eldon Reinke
Building Code Board of Adjustments and Appeals:
Housing Advisory & Appeals Board:
Gene Juergens
Shakopee Public Utilities Commission:
Currently vacant
Police Civil Service Commission:
Stan Von Bokern
Cable Communications Advisory Commission:
Larry Moonen
Plus unexpired term ending 1999
Shakopee Community Access Corporation Board of Directors:
Larry Moonen
Robert Ziegler
Plus unexpired term ending 1999
Economic Development Authority
No terms expire in 1997
CITY OF SHAKOPEE 1). E'
Memorandum
TO: Mayor and City Council.
FROM: Mark McNeill, City Administrator
SUBJECT: City Council/Department Head Team Building Session
DATE: November 26, 1996
INTRODUCTION:
Council is asked to consider a proposal which would establish a team building session between
the City Council and department heads.
BACKGROUND:
Mayor Henderson and I have discussed the need for a session in which the City Council and
department heads might do some team building. Depending upon time available,there may also
be discussion of goals that the City might set for the upcoming year; however, the need to be able
to work together and no better what each individual seeks is of primary importance, at least at an
initial session.
OPTIONS:
A session such as this may be self directed. However,to maximize the effectiveness,my
experience is that it is helpful to have a neutral, outside party in to facilitate this type of meeting.
I've been in contact with two people who I know do team building for public sector participants.
I have received a written proposal back from one.
The first attached is from Peter Cotton. I've used Mr. Cotton once before. He proposes a one
day session initially, with later follow-up. He could also do some work in half day increments,
or in longer sessions,but we feel the best effectiveness would be seen with a minimum one day
investment of time.
The other option is from Brimeyer and Associates. You may recall Mr. Brimeyer as the
individual who did background checks on the City Administrator candidates. As shown, he
suggests a 1 1/2 day session, in which personality behavior profiles would be filled out in
advance by the participants.
BUDGET IMPACT:
The cost will vary by participant. Doing this internally would have no outside costs, other than
that of staffing, and, if desired, food brought in for participants.
Mr. Cotton's rates as shown in his proposal range from $350 per half day, to $650 for a whole
day. The proposal from Brimeyer and Associates will vary from $2,000, to $3,000, depending
upon the duration of work done.
A suggestion would be that we do this at a location outside of City Hall so as to minimize
distractions. One possibility might be the meeting room in the Community Center.
The other concern would be the date to do this. It could be done on a Saturday,but, if the City
Council would be available, a day during the week, perhaps in.January,would also be possible.
I am aware that one department head will be on vacation from January 24 thru February 10,
1997.
RECOMMENDATION:
I recommend that Council establish a team building meeting, utilizing an outside facilitator.
Further, a date should be set. A date following the Shakopee Town:Meeting would be
recommended, so as to follow-up on directives that might be made as a result of that meeting.
ACTION REQUIRED:
If the Council concurs, it should, by motion, direct staff to set up a team building meeting for the
City Council and department heads,utilizing whatever facilitator or facilitation process with.
which they feel comfortable. It should also establish a date in which to do that.
Mark McNeill
City Administrator
MM:tw
1
PC PC
Peter Cotton
Process Consultant
Management Training • Goal Setting
Organization Development•Team Building
Nov.22. 1996
Mr. Mark McNiel,
City Administrator
129 Holmes St.
Shakopee MN 55379
-Dear Mr. McNiel:
During our last phone conversation we talked about a goal setting/team building program
for the City Council and.top staff people in the city of Shakopee. The proposal I am
submitting is similar to the design that I have used for other City Council workshops,with
some modifications. Following is a five or six step process for a proposed goal
setting/team building workshop for the City of Shakopee :
1. Team Building; employs an instrument that I have used with other groups. This
instrument allows the participants to.see the advantages of working together and the part
each plays in joint decision making.
2. Long Range Planning; a session where everyone forms an image of what they think the .
City will be like in the year 2020, including population, age of the population, etc. This
mental image is shared and discussed by the group.
3. Goal Creation; a brain storming session where every one brings to the attention of the
group projects or issues they believe will be helpful in guiding the City towards the image
of the City they see in 2020. These goals are written on easel paper so every one gets a
chance to review them.
4. Goal Setting; in this session the-participants set priorities for the goals they have
created. Alternative ways of establishing these priorities are considered.
5. Road Blocks, in this portion of the session the Council and staff will look for and
discuss any possible road blocks or difficulties they may encounter in achieving the goals
they have selected. We will then discuss possible courses of action to overcome these
roadblocks.
6. Roles, If time permits we should look at the roles that each segment of the City
Administration plays in carrying out the City Council's goals. We can look at the role of
the Mayor, the council, both as individuals and as a body, the City Administrator, and the
staff.
2095 Dotte Drive, #308 • White Bear Lake, Minnesota 55110 • (612) 426-4060
♦j
PC PC
Peter Cotton
Process Consultant
Management Training • Goal Setting
Organization Development•Team Building
My role is to facilitate the group process, in other words I keep the group moving towards
its goal of establishing goals for the City.
I also suggest that in six months we have a follow up session to review the progress that
has been made. At that time we can look at the difficulties encountered and any further
steps to be taken and adjustments to be made to accomplish the Council's goals.
My fee for facilitating this sessions would be$650 a day,or$350 a half day, plus
expenses.
It is my recommendation that we tackle the goal setting/team building workshop in one
day and the.follow up session in a half day.
•
Feel free to contact me if you have and questions or concerns about this proposal.
Sincerely,
,f_ezZ
Peter Cotton
•
2095 Dotte Drive, #308 • White Bear Lake, Minnesota 55110 • (612) 426-4060
r4
P PC
Peter Cotton
Process Consultant
• Management Training • Goal Setting
Organization Development•Team Building
Previous Clients and References
League of Minnesota Cities
Mr. James Miller, Executive Director
3490 Lexington Avenue No.
St. Paul, Mn. 55126
Ph 612 490 5600
Stillwater Mn.
•
Mr. Nile Kriesel, City Coordinator •
216 N. 4th St.
Stillwater Mn. 55082
Ph 612 439 6121
Edina Mn.
Mr. Kenneth Rosland, City Manager
. 4801 W. 50th St.
Edina Mn. 55424
Ph 612 927 8861
Burnsville Mn.
Mr. Greg Konat, City Mnanager
100 Civic Center Parkway
Burnsville, Mn. 55337
Ph 612 895 4465
Dulth Mn.
Mr. Karl Nollenberger, City Administrator
411 W. 1st. St
Dulth Mn. 55802
Ph 218 723 3342
Rosemont, Mn.
Mr. Thomas Burt, City Administrator
- 2875 145th St. W.
Rosemont Mn. 55068
Ph 612 423 4411
Hoffman Estates, I1.
Mr. Peter Burchard, Village Manager
1200 N. Gannon Dr.
Hoffman Estates, I1 . 60196
Ph 708 882 9100
2095 Dotte Drive, #308 • White Bear Lake, Minnesota 55110 • (612) 426-4060
P P
C Peter Cotton
Process Consultant
Management Training • Goal Setting
Organization Development•Team Building
Mr. Cotton has had his own consulting firm since 1987,
specializing in the areas of Organization Development, Goal
Setting, Team Building, and Management Training for Municipal
Governments . He has conducted workshops and management
training seminars for Cities and Counties in several mid-
western states.
Peter Cotton brings over twenty years of experience in the
areas of city management and decision-making to his
consulting business . He has ten years experience in the City-
Management profession including being the City Manager of
both an out state and suburban community (Iowa Falls, IA &
Hopkins,MN) . He also served one four-year term as a
Councilman at Large in a large suburban community (Minnetonka
. MN) . This mix of being able to experience how a city
functions from these two different sides of the table gives
him a unique perspective on how a City operates. In
addition, he worked in sales and marketing in the private
sector for ten years.
Peter Cotton has a Master's Degree in Public Administration
from Kansas University, a Bachelor's Degree in Business
Administration from Mankato State University, a Certificate
in Training and Development from the University of Minnesota,
and a Certificate in Gestalt Therapy from the Gestalt
Institute of the Twin Cities . In addition he has taken
courses in organization development, team building and
training from the NTL Institute in Washington D. C. and the
Gestalt Institute of Cleveland.
Mr. Cotton has been active in civic affairs over the years.
He currently is an active member of The American Society of
Training and Development, co-chairman of it's Management and
Supervisory Special Interest Group, and a member of the local
chapter of the Organization Development Network. He has been
a member of Rotary International, International City
Management Assoc. , and Toastmasters serving as the
Educational Vice President in 1989 and the President in 1990.
He likes to read, sail, and play bridge in his non-working
'hours . He also enjoys watching football and hockey.
2095 Dotte Drive, #308 •White Bear Lake, Minnesota 55110 • (612) 426-4060
NOV-26-96 TUE 13 :30 27463937 9450102 P. 02
a
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Proposal for Consulting Services Hopkins,MN 55343
City of Shakopee, Minnesota
The objective is to assist the City Council, City Administrator and Staff in a session to:
1. Conduct a team-building exercise for the Council and Administrator.
2. Facilitate a discussion on being an effective Council Member.
3. Assist the Council, Administrator and Staff to:
* Identify a clear set of goals for the City.
* Establish priorities for the goals and direction of the City.
* Develop support for these goals among Council and staff.
* Develop communication and team work among Council and staff.
* Develop a model for implementation of the goals established by the City Council.
Conduct team building session with the City Council and City Administrator
PHASE I
Ask the Council and Administrator to complete a personality and behavioral survey. (The
Performax Personality Profile will be used.) The consultant will complete individual results on
each participant and provide a summary of the group's responses that will be shared at a later
team-building session.
Conduct a team-building session with the City Council and City Administrator designed to
assess individual differences among participants. Develop a system that promotes more
effective decision making, enhances the understanding of individual differences among
participants, and promotes an atmosphere that allows for individual differences to be taken
under consideration.
(612)945-0246 • fax(612)945.0102
NOV-26-96 TUE 13 : 11 27463937 9450102 P. 03
s
-2-
PHASE II
Utilizing the Carver Governance model, discuss the flaws of governance and prescriptions that
do not work. Demonstrate how governing boards can utilize policy development as a
leadership tool, answering the important question, "What good, for whom, at what cost?"
PHASE HI
Conduct a planning session with City Council, City Administrator and Staff. This session will:
* Identify stakeholders
* Assess the current strengths and weaknesses of the organization
* Identify opportunities and threats of the organization
* List and clarify goals
* Identify strategic issues
PHASE IV
After establishing priorities of the strategic issues, develop a model plan for implementation and
a framework for accomplishing the completion of these issues.
NOV-26-96 TUE 13 : 11 27463937 9450102 P. 04
N
City of Shakopee
Proposed Schedule
Pre-Session
Council and Administrator complete Personality Behavior Profiles
Friday - Council and Administrator
2:00 Expectations
2:30 Team building
5:30 Dinner break
6:15 Team building
7:30 Governance
9:00 Adjourn
Saturday - Council, Administrator and Staff
7:30 Continental Breakfast
8:00 Governance discussion
10:00 Break
10:30 Strategic planning
- Identify Stakeholders
- SWOT analysis
12:00 Lunch Break
12:30 Develop issues
- Establish priorities
- Identify strategic issues
2:30 Break
3:00 Develop framework for action planning
5:00 Adjourn
F,9,
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Date - Shakopee Town Meeting
DATE: November 26, 1996
INTRODUCTION:
The Council is asked to consider dates in January which to schedule a Town Meeting for the
presentation of issues, and a discussion of questions with Shakopee residents.
BACKGROUND:
Early this year,the City Council expressed a desire to schedule a Town Meeting periodically in
which Shakopee residents would be invited to gather, listen to presentations by staff and the
Council, but,more importantly,provide an opportunity for the City Council to hear what is on
the mind of the residents.
After discussions with the Mayor, we are suggesting that a time be established in January for this
to take place. Logically, it would be scheduled during an evening, or on a Saturday, so as to
maximize the potential numbers who would attend. If held in the City Council Chambers, it
would allow for the event to be cable casted.
RECOMMENDATION:
We have no recommended date,but would suggest mid-to late January, so that a"State of the
City"presentation by the Mayor might be able to use complete 1996 events. Other potential
items of discussion might be Blocks 3 &4 Plans, growth issues, and updates on the Courthouse
Square.
Calendars showing January and February are attached.
ACTION REQUIRED:
Council should, by motion, establish a date for a"Town Meeting", if desired, with potential dates
and times.
f)AJ*IA'LP:AA
Mark McNeill
City Administrator
MM:tw
January 1997
Upcoming Meetings
Sunday Monday TuesdayWednesday Thursday Friday Saturday
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Ilecem•er se e ovary ` City Hall Closed
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Council Commission
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•
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City Hall Closed 7:00 PM City 6:00 PM EDA
Council
26 27 28 29 30 31
7:00 PM Park and
Recreation-
Community
Center
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February 1997
Upcoming Meetings
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
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II. F.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: RIM Easement
DATE: November 26, 1996
Introduction
Council has previously authorized participation in the
conservation programs that would pay the city for an
easement to take drop land in Memorial Park out of
production. The US government is requesting a binding
commitment at this point .
Background
Council previously authorized application for participation
in the easement programs to receive payment for taking park
land out of agricultural production in Memorial Park. The
Natural Resources Conservation Service of the US Dept . of
Agriculture has sent the attached form. It is requesting a
binding commitment from the city to grant an easement on 21
acres in exchange for the payment of $31, 550 . 07 .
Gene Hauer has been renting the land and has been notified
that it will not be available for farming in 1997 .
The balance of the farm land would be covered by an easement
with the Scott Soil and Water Conservation District .
Recommendation
Proceed with the easement .
Action
Move to authorize the proper city officials to execute the
"option to purchase" with the Natural Resources Conservation
Service for 21 acres in Memorial Park and to take all
actions necessary and related to complete the easement .
Gregg Voxland
Finance Director
U.S. DEPARTMENT OF AGRICULTURE DUPLICATE
rr O�'��� NRCS-LTP-20A
NATURAL RESOURCES CONSERVATION SERVICE NI L /1 /�� 5-95
�1 OMB No. 0578-0013
OPTION AGREEMENT TO PURCHASE
WETLANDS RESERVE PROGRAM
OPTION AGREEMENT TO PURCHASE NO. 66-6322-6-107
This Option Agreement is between the United Stales Department: of Agricullure, Natural
Resources Conservation Service (hereafter "NRCS") , and the following named Landowner(s) ,
their heirs, successors and assigns (hereafter "Landowner") :
Name: City of Shakopee Address: 129 Holmes Street So
Gregg Voxland-Finance Director Shakopee, MN 55379-1351
In consideration of One Dollar (1.00) , receipt of which the Landowner acknowledges,
the NRCS and the Landowner agree that:
1. To further the Wetlands Reserve Program (WRP) , if the NRCS exercises this option to
purchase, the Landowner agrees to convey a WRP easement to the United States of America.
The WRP easement is attached as EXHIBIT A and encumbers the land generally described or
depicted on EXHIBIT B, (hereafter the "Property") . Except for normal farming, pasturing,
and grazing, the Landowner agrees not to do, or allow others to do, any act by which the
value or title to the Property may be diminished or encumbered.
2. Subject to the terms of this Agreement, the NRCS will pay the Landowner for 21 acres
more or less at a rate of $1502.39 per acre. This amounts to Thirty One Thousand Five
Hundred Fifty and 17/100 Dollars, ($31,550.19) for conveyance of the easement. The
Landowner agrees to accept this amount as the full and final compensation for the easement.
3. NRCS will arrange for closing of the easement conveyance which may involve use of a
title company or other closing agent. The NRCS will secure at its expense title evidence
sufficient to meet Federal Standards.
4. At closing, the Landowner agrees to execute an easement deed in the form described in
EXHIBIT A, along with any other document which is necessary for the United States to acquire
a satisfactory title to the Property. The Landowner shall pay at closing any conveyance
taxes and taxes owing against the Property.
5. With prior notice to the Landowner, the NRCS may hereafter enter upon the Property for
planning and acquisition purposes prior to closing. At its cost, the NRCS may survey and
monument the Property and any associated access route.
6. All terms and conditions of this Agreement are expressly stated herein, and there are
no other related representations or promises. No Member of or Delegate to Congress, or
Resident Commissioner shall be admitted to any share or part of this Agreement or benefit
from it.
7. This Agreement is effective for six (6) months from the date of execution below.
During that period the NRCS has the option to acquire the easement for the stated purchase
price.
8. Except for reasons beyond the control of the Landowner, if the Landowner fails to
convey the easement, the Landowner will be in default and shall pay the United States the
amount of costs incurred by NRCS for survey and all other actions taken after the date, and
in furtherance, of this Option Agreement.
Executed this day of , 199 . N�c�50 1�9
FV �
LANDOWNERS: '��,
NRCS TITLE 0�
This instrument was drafted by the Office of General Counsel, V.S. Department of Agriculture, Washington, D.C. 20250-1400.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: EDA Compensation
DATE: November 26, 1996
Introduction:
At the Council's last meeting, it was apprised of the statutory requirement on
compensation for EDAs. Subsequently, staff contacted several communities believed to
have EDAs to learn what compensation was provided their EDAs. Five communities
responded. The information gathered is consistent with City Attorney Thomson's
impressions that man communities do not compensate their EDA boards. One of the
p
Y
cities contacted proved to have an HRA, rather than an EDA, but commented that the
compensation consisted of a"can of pop."
Two cities, Brooklyn Center and Burnsville, have city councils which also function as the
EDA board. Neither of those cities pay additional compensation for EDA responsibilities.
Crystal and Richfield have separate boards which are volunteer and uncompensated.
Presently, the Board of Adjustments and Appeals/Planning Commission for the City
receives $50.00/meeting in compensation up to a maximum of$100.00/month. With the
BOAA/PC going to 2 meetings a month as of January 1997, that could result in total
compensation (assuming all commissioners attending 2 meetings a month) of$8400.00.
Alternatives:
1. Approve compensation in an amount determined by the City Council to be
appropriate, and in compliance with state statute.
2. Approve compensation in an amount equal to that provided to the Board of
Adjustments and Appeals/Planning Commission.
3. Table the matter for further information or other reasons.
Recommendation:
Staff recommends Alternative No. 1.
EDA.DOC/RML 1
Action Requested:
A motion directing staff to implement its decision regarding EDA compensation.
0
R. Michael Leek
Community Development Director
EDA.DOC/RML 2
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: 1997 Employee Group Insurance
DATE: November 25, 1996
Introduction
The city has received the renewal rates for employee group
insurance coverages .
Background
Life Insurance
The renewal rate for employee group life and AD&D instance
is unchanged. The monthly premium for the city is currently
$521 . 00 .
Long Term Disability
The renewal rate for employee group long term disability
(LTD) is increased 9 . 5% . The city had an increase of 8 . 8%
last spring. The new rate is $0 . 01 less than the rate of 4
years ago before switching to the current carrier, Fortis .
The monthly premium for the city currently is $998 . 66 but
will change with the renewal rate and as settlements for
1997 wages are reached with employee groups .
Health Insurance
For 1996, the rates were virtually unchanged from 1995 . For
1997, there is a 27% increase in the rates . The monthly
premium for the city currently is $17, 143 . 58 . Annual
increases in the teen' s percentage wise appears to be the
norm for medical costs.
The rates for employee health insurance are as shown below;
Premium Single 2 - Party Family
1989 81.74 190.83 246.55
1990 89.82 212.12 272.86
1991 89.70 212.17 273.13
1992 103.16 244.00 314.10
1993 123.60 292.37 376.35
1994 111.24 263.13 338.72
1995 127.93 302.60 389.53
1996 128.05 302.92 389.92
1997 162.00 384.00 494.00
Eight Yr. Ann. Avg. 12% 13% 13%
Two Yr. Ann. Avg. 13% 13% 13%
One Yr. Change 27% 27% 27%
The city offers only one choice to employees for health
coverage. That is a fee for service plan (Blue Cross/Blue
Shield Aware) that has a $100/300 (single/family) annual
deductible with an 80/20% copay to a maximum of $500/1, 000
out of pocket cost . The employees as a group have not been
interested in changing to an HMO plan. Any significant
splitting of the group between an HMO plan and the fee for
service plan will result in the fee for service plan being
canceled by the carrier. Blue Cross is the dominate carrier
in the market and will likely be the lowest cost responder
to new proposals for coverage .
The plan carried by the city has not changed in 30 plus
years and has become a somewhat outdated plan in today' s
market place. A majority of each of the five employee groups
would need to agree to any changes to the coverages in the
plan because of statutory restrictions.
The city contributes a flat amount to the cost of the group
coverages. It is applied first to the life and LTD
coverages and the balance to the medical or paid to the
employee if the total cost is less than the city
contribution. For 1995 and 1996, all covered employees have
received the same dollar benefit either by paid premiums or
the difference in their paycheck. See the following chart :
City Contrib. Emp.cost Emp. PayCk Emp. PayCk
Fam. Coy. 2 Party Single
1995 326.66 84.87 2.06 176.73
1996 346.66 65.78 22.14 196.01
Quotes for alternatives coverages were requested from Blue
Cross and are being reviewed for presentation to employees .
Council has included funding in the 1997 budget for getting
new proposals for group insurance. The intent was to start
the proposal process in August for the January 1998 renewal .
I do not believe anything would preclude the city from
starting the process now except that the deductible and
copay for medical coverage is figured on an annual calendar
year basis and a short year may impose some work on the
employees to document costs if the carrier is changed to
avoid double deductible/copay.
Alternatives
1 . Accept proposed increase in rates .
2 . Seek proposals for insurance . This will take about 3
months to complete.
Recommendation
Table health insurance pending input from employees on the
variation of the plan to be provided by Blue Cross.
Accept the renewal rate for Fortis .
Action
Move to accept the renewal rate for employee long term
disability insurance from Fortis for 1997 .
Move to table the renewal of the employee medical insurance .
G"reg Voxland
Finance Director
CITY OF SHAKOPEE /3,
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Closed Meeting
DATE: November 27, 1996
On the December 3rd City Council agenda, there is an agenda item which will allow the City
Council to go in to closed session for the purpose of discussing labor negotiations status.
Earlier that day, I will have met with both the Public Works, and Police Unions.
If there is any issue to discuss with the City Council, it would be appropriate to do at that time in.
a closed session.
Mark McNeill
City Administrator
MM:tw