HomeMy WebLinkAboutMarch 20, 2018 Shakopee City Council
PW&d01AMarch 20,2018
�. ,..,.� 7:00 PM
� '���� " � City Hall 485 Gorman St.
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past,promising future, and small town atmosphere within a metropolitan setting.
A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B.Positively manage the challenges and opportunities presented by growth,development and change.
C.Maintain the City's strong financial health.
D.Maintain,improve and create strong partnerships with other public and private sector entities.
E.Deliver effective and efficient public services by a staff of well-trained,caring and professional employees.
E Housekeeping item.
Mayor Bill Mars presiding
1. Roll Call
2. Pledge of Allegiance
3. Special Presentation- Carnegie Hero Fund Commission
4. Approval of Agenda
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*5. A.1. *Consolidation of Two Part-Time Positions to One Full-Time
Communications Position
*5. A.2. *City Council Minutes
*5. A.3. *Temporary Liquor License - Minnesota Farm Winery Association
*5. A.4. *Extension of Light Duty
B. Parks and Recreation
*5. B.1. *MaxGalaxy Agreement
C. Planning and Development
*5. C.1. *Preliminary and Final Plat of Valley View Business Park 3rd Addition
D. Public Works and Engineering
Page 1 of 111
*5. D.1. *Preapproved Professional Engineering Consulting Firms
*5. D.2. *Grant Resolutions for 12th Avenue Trail Project and CSAH 16 Trail
Extension Project
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Public Hearings
8.A. PUBLIC HEARING - Vacation of Public Right-of-Way and Drainage & Utility
Easements — DAVIES 2ND ADDITION
9. General Business
A. Administration
9. A.1. Monthly Financial Review- February 2018
A.2. Republic Services Annual Report
10. Reports
10.ACity Bill List
10.B.Liaison and Administration
11. Adjournment to Apri13, 2018 at 7:00 p.m
Page 2 of 111
*5.A.1.
pbllakA
' AK OFT. 7,
Shakopee City Council
March 20, 2018
FROM: Kristin Doran, Communications Coordinator
TO: Mayor and Council Members
Subject:
Approval of a full-time communications specialist by combining part-time communications
specialist and part-time government access specialist.
Policy/Action Requested:
Approve the hiring of a full-time communications specialist at Grade 150 of 2018 Non-
Union Pay Plan.
Recommendation:
Approval of the full-time communications specialist position and direct staff to seek
candidates this spring (Option 1, as outlined below).
If, however, the city does not have a qualified candidate after the hiring process, staff would
then proceed to Option 2.
Discussion:
In December, the City Council approved hiring a part-time communications position to
provide additional assistance to the communications division. After considering the division
and city's biggest needs, we determined that a communications specialist focusing on digital
communications would best benefit the organization.
However, in looking at the city's long-term communications needs, we understand the
continued challenge of Shakopee Government TV. Operating the channel and maintaining its
equipment requires a unique skillset— one no one on staff currently possesses. Its hours also
fluctuate greatly, making it difficult to hire a position totally dedicated to the system.
Currently, the city does have a vacant part-time Government Access Specialist position (20
hours/month). Hiring the position has been extremely challenging and likely not viable in its
current structure. Thus, in looking at other ways to fill our television system needs, we spoke
with several cities about contracting out our channel operations. One nearby city showed
Page 3 of 111
interest but is not at a point to move forward until 2019.
Therefore, to address the continued needs for Shakopee Government TV and the
communications division, we are proposing two options:
Option 1: Full-time communications specialist
This option would combine the part-time communications specialist position with the part-
time government access specialist position. As outlined in the attached job description, the
combined position would spend approximately 50 percent of its time on communications, 25
percent on videos and 25 percent maintaining Shakopee Government TV.
The position will provide much-needed communications assistance, primarily with digital
communications, and fill a long-term need by providing someone who can take ownership of
the Shakopee Government TV system and is familiar with the unique world of broadcasting.
As a full-time employee, the position could also more easily shift between
responsibilities as needed. The biggest challenge, however, is whether the city can find a
candidate with such a diverse skillset of broadcasting and communications experience.
Option 2: Part-time communications specialist and shared television/video specialist
with another city
This option would hire a part-time communications specialist, as previously approved by
council. Then, it would look to potentially partner with a nearby city in 2019 to share a full-
time television specialist position between the two municipalities. This position would be
responsible for operating both cities'broadcasting systems, as well as creating videos for both
organizations.
The option would also provide much-needed communications assistance and fill a long-term
need here in Shakopee. It is also more likely we'd find two separate candidates than one
combined. The challenge, however, is the other city is not inclined to make any changes until
2019, requiring us to maintain status quo mode for at least another year. Also, a shared
broadcasting position between the cities would limit our available hours.
At this time, we recommend seeking candidates for the full-time communications specialist
position (Option 1). However, if we do not have a candidate that meets our needs, staff
would then move ahead with Option 2 and hire a part-time communications specialist yet this
year. Staff would continue conversations with other cities about potentially sharing a
television/video position in 2019.
Budget Impact:
Page 4 of 111
The full-time communications specialist is at Grade 150 of the non-union pay plan. The
salary and benefits for this position through the end of 2018 is $57,000. These funds are
available in the 2018 communications budget due to the two unfilled part-time positions.
ATTACHMENTS:
D Proposed Full-Time Communications Specialist Job Description
Page 5 of 111
City of Shakopee
POSITION DESCRIPTION
TITLE: Communications Specialist
DEPARTMENT: Administration
CLASSIFICATION:
REPORTS TO: Communications Coordinator
STATUS: Full-Time, Non-Exempt
PAY GRADE: 150
LAST REVIEWED:
SUMMARY
Assists the city's efforts to inform, educate and communicate with residents, businesses, employees and
other stakeholders. Coordinates the operation of Shakopee Government TV and maintenance of
associated equipment, ensuring the efficient and reliable capture and playback of programming.
Responsible for content and use of electronic newsletters, video production, social media, digital marketing
tools and more.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Supports the city's overall communications strategy, as identified by the city's communications
coordinator.
• Plans, coordinates and prepares external electronic newsletters, including soliciting content, writing
articles, proofreading, editing and designing graphic layout.
• Develops and implements creative and effective digital marketing strategies to promote the city, its
programs, community services, events and more.
• Works with city departments to create informational videos for distribution via Shakopee Government
TV, the city website, YouTube, social media, council presentations, etc. This includes developing,
directing, editing and creating videos and special presentations, as needed.
• Uses city social media tools such as Facebook, Twitter, Nextdoor, Instagram,YouTube, etc.to achieve
the goals of the city's communications strategy.
• Develops and edits digital content for the city's website, blogs, emails, etc.
• Ensures the efficient and reliable capture and playback of government access programming. Keeps all
necessary equipment in good repair. Assists in the training and support of part-time cable technicians.
• Schedules weekly government access programming and publicizes the channel's offerings.
• Recommends long and short-term equipment replacement and acquisition plans.
• Coordinates the live and on-demand streaming of government access programs. Serves as a liaison
to the school district in its operation of the Educational Access Channel.
• Keeps up to date on cable/telecommunications issues and advises communications coordinator of
such.
• Monitors and analyzes data from surveys, community feedback, social media and website analytics
and advises in areas of improved digital engagement.
• Assists with the production of the city's print publications, brochures, press releases and other
informational documents in collaboration with city departments for internal and external use.
• Performs other related duties as apparent or assigned.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
• Excellent written and oral communication skills.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to communicate complex and technical information to a diverse audience including city residents,
local businesses, elected officials and members of the media.
• In-depth knowledge of and ability to operate equipment used in video broadcast, recording, production
and editing.
• Photography skills, including basic knowledge of lighting and composition and the ability to edit photos
for use in print and electronic forms.
• Ability to use common Microsoft Office programs, such as Word, Excel and PowerPoint; as well as
web-based email and timesheet software.
Page 6 of 111
• Ability to use desktop and web-based publishing software, such as Adobe Creative Suite (InDesign,
Illustrator, Photoshop and Premiere).
• Experience with website content management software.
• Ability to establish and maintain positive, professional working relationships internally with co-workers
and supervisors and externally with representatives of the media and neighboring jurisdictions.
• Ability to work with the public in a friendly, tactful manner.
• Ability to prioritize work load and manage multiple projects or tasks at a time.
• Ability to outside normal business hours occasionally to ensure the reliable operation of Shakopee
Government TV equipment or to carry out programming or public meeting responsibilities.
INTERNAL/EXTERNAL CONTACTS
• Daily contact with Department of Administration and other departmental staff.
• Regular contact with the public.
• Some interaction with Department Heads to provide support and assistance.
QUALIFICATIONS
Minimum Qualifications
Associate degree in communications, public relations,journalism, video production or a related field;
two years of related work experience; experience with Adobe Creative Suite; and a valid driver's
license. Availability to work some evenings.
Desirable Qualifications
Local government knowledge and/or experience. In-depth knowledge of video production, editing or
broadcasting, including software such as Tightrope Cablecast, Swagit, Adobe Premiere and Broadcast
Pix. Fluency in a second language, in addition to English, that has a recognized presence in the
community(Spanish, Russian, Hmong, etc.).
WORKING CONDITIONS
The normal work environment is a modern, climate-controlled office building, with moderate levels of noise
generated by conversations, phones and other office equipment. The employee is occasionally required to
work outside in a variety of seasonal weather conditions to photograph events and may occasionally work
in and around emergency scenes to assist the police and fire departments with communication needs.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, stand and move about the
office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The
employee is required to speak, hear and see to share information, receive instructions and complete tasks
using a computer screen. The employee must occasionally lift and/or move up to 25 pounds.
EQUIPMENT REQUIRED TO PERFORM JOB
• Desktop Computer
• Desktop Phone
• Copy/Scanner/Fax Machine
• Digital Camera
• Video Camera
Page 7 of 111
*5.A.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
March 20, 2018
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from March 6, 2018.
Policy/Action Requested:
Approve the minutes from March 6, 2018.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact:
ATTACHMENTS:
D March 6, 2018
Page 8 of 111
Shakopee City Council Minutes
PW&dO1A March 6,2018
SHAT..,., 7:00 PM
��� �' City Hall 485 Gorman St.
Mayor Bill Mars presiding
1. Roll Call
Present: Mayor William Mars, Councilmember Kathi Mocol, Councilmember Jay Whiting,
Councilmember Matt Lehman, Councilmember Mike Luce
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Public Works and Engineering Director Steve
Lillehaug, Finance Director Darin Nelson, Planning and Development Director Michael
Kerski, City Clerk Lori Hensen
2. Pledge of Allegiance
3. Special Presentation
4. Approval of Agenda
Bill Reynolds stated that 4.C.4. needed to be removed from the agenda.
Councilmember Jay Whiting made a motion to approve amended agenda, seconded by
Councilmember Mike Luce and the motion passed.
5 - 0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Jay Whiting made a motion to approve consent agenda, seconded by
Councilmember Kathi Mocol and the motion passed.
5 - 0
A. Administration
*4. A.1. *Shakopee Brewhall Consumption and Display renewal license
Approve the consumption and display license for Dilemma Brewing Co. dba
Page 9 of 511
Shakopee Brew Hall at 124 First Avenue East. (Motion was carried under consent
agenda.)
*4. A.2. *City Council Minutes
Approve the minutes from February 20, 2018. (Motion was carried under consent
agenda.)
*4. A.3. *2018 City Council Workplan
Approve the 2018 City Council Work Plan and long-term goals for city staff. (Motion
was carried under consent agenda.)
B. Fire
*4. B.1. *Resolution of Appreciation for Retiring Firefighter Bob Riesgraf
Approve Resolution No. 82018-024, a resolution of appreciation to Bob Riesgraf.
(Motion was carried under consent agenda.)
C. Parks and Recreation
D. Planning and Development
*4. D.1. *Request Additional Time to Complete 2040 Comprehensive Plan
Adopt Resolution No. 2018-017, a request to the Metropolitan Council for an
additional six months in which to complete the 2040 Comprehensive Plan. (Motion
was carried under consent agenda.)
*4. D.2. *Final Plat of Windermere East 1st Addition
Approve Resolution No. 82018-020, a resolution approving the Final Plat of
Windermere East 1 st Addition, and move its adoption. (Motion was carried under
consent agenda.)
*4. D.3. *Replacement of Resolution of Approval of Annexation of 12495
Marystown Road
Adopt Resolution No. 2018-026, which replaces Resolution No. 7960. (Motion was
carried under consent agenda.)
*4. DA. *Final Plat of Lloyds Addition
Item was removed from the agenda.
E. Police
*4. E.1. *Approve Body Worn Camera and In-Car Video System Contract
Authorize purchase of system and approve attached agreements. (Motion was carried
under consent agenda.)
Page 2(b661 11
F. Public Works and Engineering
*4. F.1. *TH169 MnPASS & TH 13 Freeway Conversion Corridors of Commerce
Program Funding
Adopt Resolution 82018-23, supporting projects to be considered for funding through
the State of Minnesota Corridors of Commerce Program. (Motion was carried under
consent agenda.)
*4. F.2. *2018 Street Reconstruction Project
Approve Resolution 82018-022, approving plans and ordering the advertisement for
bids for the 2018 Street Reconstruction Project CIF-18-003. (Motion was carried
under consent agenda.)
*4. F.3. *2017 Sanitary Sewer Manhole Rehabilitation Project
Adopt Resolution 82018-008, accepting work on the 2017 Sanitary Sewer Manhole
Rehabilitation Project and approving final payment to the contractor for Project No.
2017-4. (Motion was carried under consent agenda.)
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Public Hearings
8.A. Tax Increment Financing Distirct for Canterbury
Councilmember Kathi Mocol made a motion to open the public hearing, seconded by
Councilmember Mike Luce and the motion passed.
5 - 0
Councilmember Mike Luce made a motion to close the public hearing, seconded by
Councilmember Kathi Mocol and the motion passed.
5 - 0
Councilmember Matt Lehman made a motion to adjourn for a short recess, seconded
Page 3b66111
by Councilmember Mike Luce and the motion passed.
5 - 0
9. Recess for Economic Development Authority Meeting
10. Reconvene
11. General Business
A. Planning and Development
10. A.1. Resolution 82018-027 Approving Tax Increment Financing Plan For Tax
Increment Financing (Redevelopment) District No. 18 and a Modified
Redevelopment Plan for the Minnesota River Valley Housing and
Redevelopment Project No. I
Councilmember Jay Whiting made a motion to approve Resolution No. R2018-027
approving a Tax Increment Financing (TIF) (Redevelopment) District No. 18 and
modifying the Redevelopment Plan for the Minnesota River Valley Housing and
Redevelopment Project No. 1, seconded by Councilmember Kathi Mocol and the
motion passed.
4 - 1
Nays: Lehman
10. A.2. Resolution No. 82018-011 for Interfund Loan for Advance of Certain Costs
in Connection with Proposed Tax Increment Financing District
Councilmember Kathi Mocol made a motion to approve Resolution No. 82018-011
for Interfund Loan for advance of certain costs in connection with proposed Tax
Increment Financing District, seconded by Councilmember Jay Whiting and the
motion passed.
4 - 1
Nays: Lehman
B. Police
C. Public Works and Engineering
D. Fire
E. Parks and Recreation
F. Administration
12. Workshop
Page 42)66111
13. Reports
13.ACity Bill List
13.B.Liaison and Administration
14. Other Business
15. Closed Session
16. Adjournment
Councilmember Jay Whiting made a motion to adjourn to March 20, 2018 at 7:00
p.m., seconded by Councilmember Matt Lehman and the motion passed.
5 - 0
Page 53)66111
*5.A.3.
pb"IA
' AKCFT. 7,
Shakopee City Council
March 20, 2018
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
Temporary Liquor License for Minnesota Farm Winery Association.
Policy/Action Requested:
Approve the temporary liquor license for Minnesota Farm Winery Association for a wine
tasting event being held on April 28 located at 1100 Canterbury Road in the exhibition hall.
Recommendation:
Approve the above motion.
Discussion:
The Minnesota Farm Winery Association has made application for a temporary on-sale
liquor license for April 28, 2018 at Canterbury Event Center. They are planning a wine
tasting event as a fundraiser for their programs.
Budget Impact:
Page 14 of 111
*5.A.4.
pbllakA
' AKOFT. 7,
Shakopee City Council
March 20, 2018
FROM: Jennifer Gabbard
TO: Mayor and City Council
Subject:
Extension of Light Duty
Policy/Action Requested:
Approval to extend a Police Officer's light duty assignment for up to an additional six
months.
Recommendation:
Approve the extension of light duty.
Discussion:
The city's policy on restricted or "light-duty" work assignments requires City Council
approval for an employee to remain on light duty for more than six months. A Police Officer
was injured on the job in May, 2017. Based on the work restriction reports received from the
doctor, the employee has been on continuous light-duty since August, 2017. At this time,
there is sufficient work of value to the Department for this employee to continue working
full-time while on light duty. If the doctor clears the employee to return to work with no
restrictions prior to six months, then the light duty assignment will be lifted and the employee
will return to patrol. The employees name is considered private data.
Budget Impact:
Page 15 of 111
*5.B.1.
PbIIIA
' AKOFT. 7,
Shakopee City Council
March 20, 2018
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
MaxGalaxy Software agreement with ActiveNetwork
Policy/Action Requested:
Approve and authorize appropriate staff to execute a contract for software licensing with
ActiveNetwork for up to 3 years at an annual cost not to exceed $14,700.
Recommendation:
Approve Policy/Action as requested
Discussion:
Parks and Recreation uses MaxGalaxy software for activity registrations, managing
community center memberships, scheduling facilities and point of sale processing.
MaxGalaxy was acquired by ActiveNetwork and our agreement with them has expired. We
have been working with them under a verbal agreement as we have discussed ongoing
changes that we would like to see made to the system. A draft of the contract is attached to
this agenda item but it is still subject to further staff and legal review.
Budget Impact:
$14,700 annual expense has been budgeted and is similar to prior year's expenses.
ATTACHMENTS:
D ActiveNetwork Agreement
Page 16 of 111
Contract#00097660
PRODUCT AND SERVICES AGREEMENT
CLIENT INFORMATION
ORGANIZATION FULL LEGAL Shakopee Parks&Recreation ADDRESS:
NAME:
CONTACT NAME: TELEPHONE:
EMAIL:
OVERVIEW OF AGREEMENT
This Agreement consists of this cover page,the Schedule,the General Terms,and the following Product Attachments:
MaxGalaxyTM Product Attachment
NOTE: If Client is tax exempt,certificate must be provided alonq with signed contract.
In consideration of the mutual promises and covenants contained in this Agreement,Client and Active hereby agree to be bound by this Agreement.By
signing below,Client acknowledges and confirms that it has read this Agreement.
CLIENT ACTIVE NETWORK,LLC
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Active Network,LLC
717 N Harwood Street,Suite 2500,Dallas,TX 75201
Telephone:(469)291-0300
Version:10/18/17 Page 17 of 111
Contract#00097660
Products and Services General Terms
1. AGREEMENT STRUCTURE AND SCOPE.
1.1. General Terms and Incorporation of Product Terms. This Agreement establishes the general terms and conditions to which the parties have agreed to in
order to facilitate the licensing of Software and the provision of Products. Additional Product-specific terms and conditions are set forth in one or more documents
referenced in the applicable Schedule, each of which is incorporated herein (each, a "Product Attachment"). All references to the "General Terms" mean this
document,exclusive of Product Attachments and Schedules.
1.2. Incorporation of Schedules. The parties may enter into new Schedules from time to time. Each Schedule incorporates the terms of these General Terms and
the applicable Product Attachment.
1.3. Incorporation of EULAs. Client's use of any Third Party Products hereunder may be subject to,and Client will comply with,this Agreement and any applicable
Third Party EULA(s).
1.4. Affiliates. Client's Affiliates may order Products from Active(or one of Active's Affiliates)by entering into a Schedule. In the event that a Client Affiliate enters
into a Schedule with Active(or an Affiliate of Active),reference in this Agreement to"Client"and"Active"will mean the respective entity that accepts(as described in
the Preamble)the applicable Schedule. Each such Schedule will be deemed to be a separate agreement.
2. FINANCIAL TERMS.
2.1. Fees; Payment Terms;Currency. Fees,currency, and payment terms are specified in the applicable Schedule. Unless otherwise specified in the Schedule,
all amounts owed by Client that are not directly collected by Active are due from Client within 30 days from either(a)the end of the remittance cycle during which the
fees accrued(if related to registrations or transaction processing),or(b)the date of the applicable invoice. In the event of any non-payment or delay in paying a fee,
Client agrees to reimburse Active for any fees and expenses incurred in its collection efforts. Payment of fees is under no circumstances subject to or conditioned
upon the delivery of future Products or functionality. Except as otherwise provided in a Schedule,Active may modify the fees once per calendar year upon 30 days'
notice,provided that any such increase will not exceed 10%over the then-current fees.
2.2. Taxes. The prices in this Agreement do not include Taxes. Client is responsible for and agrees to pay any and all Taxes. If Client is tax-exempt,Client will send
Active a copy of its valid tax-exempt certificate(or,as applicable,its reseller's certificate)prior to execution of any Schedule. Client is solely responsible for determining
which,if any,Taxes apply to Client's use of the Products and for collecting,remitting,and reporting the correct amounts of all such Taxes to the applicable governmental
authorities,even if Active provides Client with tools that assist Client in doing so. In the event that a governmental authority requires Active to pay any Taxes attributable
to Client's use of the Products,Client agrees to defend,indemnify,and hold Active harmless from all such Taxes and all costs and expenses related thereto.
3. LIMITED RIGHTS AND OWNERSHIP;INDEMNIFICATION.
3.1. Reservation of Rights. All rights not expressly granted in this Agreement are reserved by Active and its licensors. Client acknowledges that:(a)all Protected
Materials are licensed and not sold;(b)Client acquires only the right to use the Products in accordance with this Agreement,and Active and/or its licensors will retain
sole and exclusive ownership of and all rights,title,and interests in the Products,including the following:(i)all Intellectual Property embodied or associated with the
Products,(ii)all deliverables and work product associated with the Products,and(iii)all copies and derivative works thereof;and(c)the Products,including the source
and object codes,logic,and structure,contain and constitute valuable trade secrets of Active and its licensors.
3.2. Restrictions. Unless otherwise set forth in a EULA, Product Attachment, or Schedule, Client will not itself, or through any Affiliate, employee, consultant,
contractor, agent, or other third party: (a)sell, resell, distribute, host, lease, rent, license, or sublicense, in whole or in part, the Protected Materials; (b) decipher,
decompile, disassemble, reverse assemble, modify, translate, reverse engineer, or otherwise attempt to derive source code, algorithms, tags, specifications,
architecture, structure, or other elements of the Products in whole or in part, for competitive purposes or otherwise; (c) allow access to, provide, divulge, or make
available the Protected Materials to any user other than those who are licensed to have such access;(d)write or develop any derivative works based upon the Products;
(e)modify,adapt,translate,or otherwise make any changes to the Products or any part thereof;(f)use the Protected Materials to provide processing services to third
parties,or otherwise use the same on a service bureau basis;(g)disclose or publish,without Active's prior written consent,(i)performance or capacity statistics,or the
results of any benchmark test performed on the Products,or(ii)the terms(but not the existence)of this Agreement or other valuable trade secrets of Active or its
licensors;(h)without Active's prior written consent, perform or disclose or cause to be performed or disclosed any information related to any security penetration or
similar tests; (i)disclose or otherwise use or copy the Protected Materials except as expressly permitted herein; (j) remove from any Products identification, patent,
copyright, trademark, or other notices or circumvent or disable any security devices'functionality or features; (k)contest or do or aid others in contesting or doing
anything which impairs the validity of any proprietary or Intellectual Property rights,title,or interests of Active in and to any Products;(I)use the Products for other than
authorized and legal purposes,consistent with all applicable laws,regulations,and the rights of others;(m)take any steps to avoid or defeat the purpose of security
measures associated with the Products,such as sharing of login and password information,or attempt to circumvent any use restrictions;or(n)except as expressly
permitted by this Agreement,use the Protected Materials for hosting purposes.
3.3. Enforcement. Client will(a)ensure that all users of Products comply with the terms and conditions of this Agreement;(b)promptly notify Active of any actual or
suspected violation thereof;and(c)cooperate with Active with respect to any investigation and enforcement of this Agreement.
3.4. Intellectual Property Indemnification. Active agrees to defend,settle,and pay damages(including reasonable attorneys'fees)relating to any third party claim,
demand, cause of action, or proceedings (whether threatened, asserted, or filed) ("Claims") against Client to the extent that such Claim is based upon Active's
proprietary Products(excluding Third Party Products)directly infringing a United States patent,registered United States copyright,or registered United States trademark,
provided that the Products are used in compliance with this Agreement.
Version:10/18/17 Pad@M19 P11 General Terms
Contract#00097660
4. DISCLAIMERS AND LIMITATION OF LIABILITY.
4.1 EXCEPT AS OTHERWISE SET FORTH HEREIN AND TO THE EXTENT PERMITTED BY APPLICABLE LAW,THE PARTIES ACKNOWLEDGE AND AGREE
THAT THE PRODUCTS ARE PROVIDED ON AN"AS IS"AND"AS AVAILABLE"BASIS. THE WARRANTIES,IF ANY,SET FORTH HEREIN AND IN THE PRODUCT
ATTACHMENTS ARE LIMITED TO THEIR EXPRESS TERMS AND ARE IN LIEU OF,AND ACTIVE, ITS LICENSORS,AND SUPPLIERS EXPRESSLY DISCLAIM
TO THE MAXIMUM EXTENT PERMITTED BY LAW,ALL OTHER WARRANTIES,EXPRESS OR IMPLIED,ORAL OR WRITTEN,INCLUDING ANY(a)WARRANTY
THAT THE PRODUCTS ARE ERROR-FREE OR"BUG"-FREE,ACCURATE,SECURE,OR RELIABLE; (b) WARRANTY THAT THE PRODUCTS WILL OPERATE
WITHOUT INTERRUPTION;(c)WARRANTY THAT ALL ERRORS WILL BE CORRECTED OR THAT THE PRODUCTS WILL COMPLY WITH ANY LAW,RULE,OR
REGULATION;(d) IMPLIED WARRANTIES OF MERCHANTABILITY,FITNESS FOR A PARTICULAR PURPOSE,TITLE, OR NON-INFRINGEMENT;(e) IMPLIED
WARRANTIES ARISING FROM STATUTE, COURSE OF DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE; AND (f) WARRANTY THAT THE
PRODUCTS WILL MEET CLIENT'S REQUIREMENTS. ACTIVE WILL NOT BE LIABLE FOR INDIRECT DAMAGES OR LOSSES(IN CONTRACT,STATUTE,TORT,
OR OTHERWISE), INCLUDING DAMAGES FOR LOST PROFITS, LOST SAVINGS, COST OF REPLACEMENT SERVICES, LOST DATA, LOSS OF USE OF
INFORMATION OR SERVICES,OR ANY INCIDENTAL,CONSEQUENTIAL, EXEMPLARY,PUNITIVE,OR SPECIAL DAMAGES,WHETHER OR NOT ACTIVE HAS
PREVIOUSLY BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. HOWEVER, SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATION ONLY APPLIES WHERE ALLOWED. TO THE
EXTENT PERMITTED BY APPLICABLE LAW, ACTIVE'S TOTAL AGGREGATE LIABILITY FOR ALL MATTERS ARISING FROM OR RELATED TO THIS
AGREEMENT IS LIMITED TO (I)THE AMOUNT OF FEES ACTUALLY PAID BY CLIENT AS CONSIDERATION FOR THE SPECIFIC PRODUCT UNDER THE
APPLICABLE SCHEDULE GIVING RISE TO SUCH CLAIMS DURING THE 12 MONTH PERIOD PRECEDING THE DATE ON WHICH THE FIRST CAUSE OF
ACTION AROSE, OR (II) IF NO SUCH PAYMENTS HAVE BEEN MADE OR SUCH AMOUNTS CANNOT BE CALCULATED, 10,000 U.S. DOLLARS (OR THE
EQUIVALENT THERETO AS DETERMINED BY THE APPLICABLE COUNTRY'S CURRENCY), AS APPLICABLE. NOTWITHSTANDING THE ABOVE, IF YOU
RESIDE OUTSIDE OF THE U.S.,THIS DOES NOT AFFECT ACTIVE'S LIABILITY FOR DEATH OR PERSONAL INJURY ARISING FROM ITS NEGLIGENCE,NOR
FOR FRAUDULENT MISREPRESENTATION, MISREPRESENTATION AS TO A FUNDAMENTAL MATTER, OR ANY OTHER LIABILITY WHICH CANNOT BE
EXCLUDED OR LIMITED UNDER APPLICABLE LAW.
4.2 Intentionally left blank.
4.3 Intentionally left blank.
4.4 FOR THE PURPOSES OF THIS SECTION 4 AND ANY INDEMNIFICATION PROTECTING ACTIVE UNDER THIS AGREEMENT, REFERENCE TO ACTIVE
WILL ALSO INCLUDE ITS SUPPLIERS AND LICENSORS.
5. TERM AND TERMINATION.
5.1. Term. The term of this Agreement will be set forth in the applicable Product Attachment.
5.2. Termination. Either party may terminate this Agreement,including any or all Product Attachments and Schedules executed hereunder,immediately upon written
notice:(a)in the event that the other party commits a non-remediable material breach of this Agreement and/or the applicable Product Attachment or Schedule,or if
the other party fails to cure any remediable material breach or provide a written plan of cure acceptable to the non-breaching party within 30 days of being notified in
writing of such breach, except for breach of Section 2 of these General Terms which will have a 10 day cure period; (b) in the event of institution of bankruptcy,
receivership,insolvency,reorganization,or other similar proceedings by or against either party under any section or chapter of the United States Bankruptcy Code,as
amended,or under any similar laws or statutes of the United States or any state thereof, if such proceedings have not been dismissed or discharged within 30 days
after they are instituted;or the insolvency or making of an assignment for the benefit of creditors or the admittance by either party of any involuntary debts as they
mature or the institution of any reorganization arrangement or other readjustment of debt plan of either party not involving the United States Bankruptcy Code;or(c)if
the other party fails to comply with any state,or federal law or regulation while performing its obligations under this Agreement. Where a party has the right to terminate
this Agreement, such party may at its discretion either terminate the entire Agreement or the applicable Product Attachment or Schedule;provided however,that
termination of a Product Attachment will automatically terminate all Schedules entered into pursuant to such Product Attachment.Product Attachments and Schedules
that are not terminated will continue in full force and effect under the terms of these General Terms. Following termination of this Agreement or a Product Attachment
(for whatever reason),if requested by Active,Client will certify that it has returned or destroyed all copies of the applicable Protected Materials and acknowledges that its
rights to use the same are relinquished. Upon termination of this agreement for any reason whatsoever, Client may request the contents of the
database. The database will be backed up to an AES 256-bit encrypted USB hard disk in SQL format with a physical encryption key. The
external hard disk will be shipped to the Client separately from the encryption access key necessary to decrypt the hard disk contents".
Upon written request, Active would delete the client's database and remove their security records. Termination for any reason will not excuse
Client's obligation to pay in full any and all amounts due,nor will termination by Active result in a refund of fees paid.
6. GENERAL PROVISIONS.
6.1. U.S.Government Restricted Rights. The Products are provided with restricted rights. Use,duplication, or disclosure by the U.S. Government is subject to
restrictions as set forth in subparagraph(c)of The Rights in Technical Data and Computer Software clause at DFARS 252.227-7013,or subparagraphs(b)(1)and(2)
of the Commercial Computer Software-Restricted Rights at 48 CFR 52.227-19, as applicable. The Manufacturer is Active Network, LLC or one of its Affiliates or
subsidiaries.
6.2. Suspension. Active will be entitled to suspend any or all Services or deactivate Client's account,including suspending its performance and obligation to remit
payments hereunder,upon 10 days'written notice to Client in the event Active reasonably believes that Client is in breach of this Agreement,
unless Client cures said breach within that 10 days..
6.3. Force Majeure. Neither party will incur any liability to the other party on account of any loss,claim,damage,or liability to the extent resulting from any delay or
failure to perform all or any part of this Agreement,if and to the extent such delay or failure is caused, in whole or in part, by events,occurrences,or causes beyond
the reasonable control and without any negligence on the part of the party seeking protection under this subsection, including internet service provider or third party
payment delays or failures, acts of God,strikes, lockouts, riots,acts of war,terrorism,earthquake,fire, or explosions. Dates by which performance obligations are
scheduled to be met will be extended for a time equal to the time lost due to the delay so caused.
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6.4. Assignment. Active may assign this Agreement and any or all of its rights and obligations herein without Client's approval. Except as provided in an applicable
Product Attachment,Client may not assign or transfer this Agreement without the prior written consent of Active.
6.5. Export;Anti-Bribery. The Products may include encryption software or other encryption technologies that may be controlled for import,transfer,export,or other
purposes under Export Laws. Client may not export, re-export,transfer,or re-transfer or assist or facilitate in any manner the export,re-export,transfer,or re-transfer
of or provide access to any portion of the Products in violation of Export Laws,as determined by the laws under which Client operates,including:(a)to any country on
Canada's Area Control List;(b)to any country subject to U.N.Security Council embargo or action;(c)contrary to Canada's Export Control List Item 5505;(d)to countries
subject to U.S.economic sanctions and embargoes;and (e)to persons or entities prohibited from receiving U.S.exports or U.S.-origin items,including,to any person
or entity appearing on the Office of Foreign Assets Control's Specially Designated Nationals and Blocked Persons List;the Bureau of Industry and Security's Denied
Persons List, Entity List,or Unverified List;or the Department of State Debarred List. Client hereby represents and covenants that:(i)Client is eligible to access the
Products under Export laws and all other applicable laws; and (ii)Client will import, export, re-export, transfer, or re-transfer the Products to, or use or access the
Products in,any country or territory only in accordance with Export Laws and all other applicable laws. Furthermore,Client hereby represents and covenants that,in
connection with its respective activities conducted under this Agreement, it will comply with the U.S. Foreign Corrupt Practices Act of 1977, as amended, the U.K.
Bribery Act of 2010,as amended,and the Convention on Combating Bribery of Foreign Public Officials and has not and will not make or receive,directly or indirectly,
any payments or gifts,or offers or promises of payments or gifts or things of value in exchange for anything that may arise out of this Agreement in a manner that would
violate these laws and rules or any other applicable anti-corruption or anti-bribery laws or regulations.
6.6. Notices. Any notices required to be given under this Agreement will be in writing sent to the address on file with Active for Client or,in the case of Active,to the
address set forth in Section 7 of these General Terms to the attention of Legal Department. Notices will be deemed received the next day if sent via overnight mail or
courier with confirmation of receipt,or 3 days after deposited in the mail sent certified or registered.
6.7. Relationship. This Agreement is not intended to create a partnership,franchise,joint venture,agency,or a fiduciary or employment relationship. Neither party
may bind the other party or act in a manner which expresses or implies a relationship other than that of independent contractor.
6.8. Severability. If any part or provision of this Agreement is held to be unenforceable,illegal,or invalid by a court of competent jurisdiction for any reason whatsoever,
(a)the validity, legality,and enforceability of the remaining provisions of this Agreement(including all portions of any provisions containing any such unenforceable
provision that are not themselves unenforceable)will not in any way be affected or impaired thereby,and(b)to the fullest extent possible,the unenforceable,illegal,or
invalid provision will be deemed modified and replaced by a provision that approximates the intent and economic effect of the unenforceable,illegal,or invalid provision
and this Agreement will be deemed amended accordingly.
6.9. Survival. The following provisions will survive any termination,cancellation,or expiration of this Agreement:Sections 1,2,3_2,4,5_2,6,7,and 8 of these General
Terms,and such other provisions that should reasonably survive termination,cancellation,or expiration hereof.
6.10.Amendments;No Waiver. No amendment or waiver of any provision of this Agreement will be effective unless it is in writing and signed by the party against
which it is sought to be enforced.
6.11.Entire Agreement. This Agreement constitutes the parties'entire agreement relating to its subject matter. It cancels and supersedes all prior or contemporaneous
oral or written communications, agreements, requests for proposals, proposals, conditions, representations, and warranties, or other communication between the
parties relating to its subject matter as well as any prior contractual agreements between the parties. No modification to this Agreement will be binding unless it is in
writing and includes a signature by an authorized representative of each party. All pre-printed terms of any Client purchase order,business processing document, or
on-line terms will have no effect. There have been no material representations or statements by any person or party to this Agreement as an inducement for a party
hereto to accept this Agreement other than what is expressly set forth in writing herein.
6.12.No Third Party Beneficiaries. This Agreement is for the benefit of the parties and their successors and permitted assigns,and does not confer any rights or
benefits on any third party, including any employee of a party, any client of a party, or any employee of a client of a party. Notwithstanding the above, the parties
acknowledge that all rights and benefits afforded to Active under this Agreement will apply equally to its licensors and suppliers, and the owner of the Third Party
Products with respect to the Third Party Products,and such third parties are intended third party beneficiaries of this Agreement,with respect to the Third Party Products
as applicable.
6.13 Governing Law and Venue. Except as set forth below,this Agreement will be governed by the laws of the State of Minnesota,without giving effect to the conflict
of law provisions thereof.
6.14 Order of Precedence. To the extent any terms and conditions of these General Terms conflict with the terms and conditions of any Product Attachment,the
provisions of the Product Attachment will control. To the extent any provision of these General Terms or any Product Attachment conflict with the provisions of a Third
Party EULA,the Third Party EULA will control. In the event of a conflict between a Schedule and these General Terms or the applicable Product Attachment, the
General Terms or the applicable Product Attachment(as applicable)will control,provided,however,that such standard variable terms such as price,quantity,license
scope,payment terms,shipping instructions,and the like will be specified on each Schedule.
6.15 Interpretation. Any reference to a statutory provision includes a reference to any modification or re-enactment of it from time to time. The headings and pronouns
contained herein are for convenience and ease of reference only and will not affect the construction or interpretation of this Agreement. The word"including"in this
Agreement means"including,without limitation." All references to days means calendar days. This Agreement will not be construed in favor of or against a party
based on the author of the document.
6.16 Counterparts. These General Terms and each Product Attachment,Schedule,and any exhibits thereto may be executed in one or more counterparts,each of
which will constitute an enforceable original of this Agreement,and the parties agree that electronic or digital signatures,as well as pdf scanned copies of signatures,
will be as effective and binding as original signatures.
6.17 Remedies Cumulative;Injunctive Relief. All rights and remedies provided in this Agreement are cumulative and not exclusive of any other rights or remedies
that may be available to the parties,whether provided by law,equity,statute,in any other agreement between the parties or otherwise. Furthermore,in the event of a
breach or threatened breach of the intellectual property obligations in this Agreement,Active,in addition to any and all other rights(at law or in equity)which may be
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available,will have the right of injunctive relief and other appropriate equitable remedies to restrain any such breach or threatened breach,without the requirement of
posting a bond.
6.18 Data Practices. Active may have access to data collected or maintained by Client to the extent necessary to perform its obligations herein. Active agrees to
maintain all data obtained from Client in the same manner Client is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.
Active will not release or disclose the contents of data classified as"not public"to any person except at the written direction of Client. Upon termination of this Agreement,
Active agrees to return data to Client as requested by Client.
6.19 Non-Waiver. By entering into this Agreement,Client does not waive its entitlement to any immunities under statute or common law.
7. DEFINITIONS.
"Active"means Active Network, LLC,with a principal place of business at 717 N. Harwood St.,Suite 2500, Dallas,TX,75201,together with its Affiliates,or, if your
principal place of business is in Canada,Active Network Ltd.,with a principal place of business at 2925 Virtual Way,Unit 310,Vancouver BC V5M 4X5.
"Affiliates"of a designated corporation,company,partnership,or other entity means all entities which control,are controlled by,or are under common control with the
named entity,whether directly or through one or more intermediaries. For purposes of this definition"controlled"and"control"mean ownership of more than 50%of
the voting capital stock or other interest having voting rights with respect to the election of the board of directors or similar governing authority.
"Agreement"means these General Terms,together with all Product Attachments and Schedules accepted by the parties(as described in the Preamble).
"Client"means the individual who accepts this Agreement(as described in the Preamble)and any business entity on behalf of which such individual accepts this
Agreement.
"Desktop Software"means each Active-developed and/or Active-owned software product in machine readable object code (not source code) that is installed on
desktop(s)or server(s)controlled by Client,the Documentation for such product,and any Updates and Upgrades thereto.
"Documentation"means the user instructions, release notes, manuals,or on-line help files in the form generally made available by Active, regarding the use of the
applicable Software or Services,as updated by Active from time to time.
"Effective Date"means the date that Client accepts this Agreement(as described in the Preamble).
"Export Laws"means export control laws and regulations of the countries and/or territories in which Active operates or in which the Products are used,accessed,or
from which the Products are provided.
"Hardware"means computer hardware,equipment,and/or utilities supplied by Active pursuant to a Schedule.
"Intellectual Property"means any and all intellectual property and proprietary rights(in whole or in part)recognized in any country or jurisdiction in the world,now or
hereafter existing, and whether or not perfected, filed, or recorded, including inventions, technology, patent rights (including patent applications, divisions, and
disclosures), copyrights and all works of authorship (whether or not copyrightable), moral rights, trade secrets, trademarks and other indicators of source (and the
goodwill associated therewith), service marks, trade dress, logos, methodologies, procedures, processes, know-how, tools, utilities, techniques, protocols, various
concepts,ideas, methods, models,templates,software,source code, algorithms,tools,utilities,the generalized features of the structure,sequence and organization
of software, user interfaces and screen designs, layouts, general purpose consulting and software tools, utilities and routines,and logic,coherence and methods of
operation of systems,training methodology and materials,which Active has created,acquired,or otherwise has rights in,and may,in connection with the Products or
the performance of Services hereunder,create,employ,provide,modify,create,acquire,or otherwise obtain rights in,and in each case includes any derivative works,
alterations,and other modifications using,incorporating,based on,or derived from the foregoing.
"Maintenance Services"means the provision of Updates and Upgrades related to the Software all as more particularly set out in the applicable Product Attachment
and/or Schedule.
"Preamble"means the first paragraph of these General Terms.
"Products"means, collectively, SaaS, Desktop Software, Services, Hardware, and all other services, products, or materials provided by Active to Client under the
terms of this Agreement.
"Professional Services"means the implementation,site planning,configuration,integration,and deployment of the Software or SaaS,training,project management,
and other consulting services.
"Protected Materials"means Products,except for Hardware.
"SaaS"means(a)the software as a service which is hosted by Active or its hosting providers and which is accessed by Client and its users via the internet;(b)Active's
web sites; and (c) associated services, as more fully described in the applicable Product Attachment. SaaS functionality is subject to change from time to time at
Active's sole discretion.
"Services"means,collectively,(a)Professional Services;(b)Maintenance Services;(c)Support Services;and(d)any other services set forth in a Schedule.
"Schedule"means the document,schedule,quote,pricing form,web page,order form,or similar document and the terms and conditions contained therein"accepted"
(as described in the Preamble)by the parties that describes order-specific information,such as a description of Products ordered,features,options,license details,and
fees.
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"Software"means the SaaS and the Desktop Software,collectively.
"Support Services"means the provision of technical assistance for Software or Hardware as further described in an applicable Product Attachment and/or Schedule.
"Taxes"means any and all applicable taxes,including sales,use,excise,withholding,assessments,stamp,transfer,value-added,duties,tariffs,export charges,import
charges,and other taxes or assessments(however designated)imposed by any foreign,federal,provincial, state,or local governmental authority upon or applicable
to Products arising out of this Agreement,other than those based on Active's net income.
"Third Party EULA"means the end user license agreement, if any,that accompanies the Third Party Products,which governs the use of or access by Client to the
applicable Third Party Products.
"Third Party Products"means those hardware, firmware and/or software products, including updates and enhancements thereto, if any, owned by third parties,
together with all user manuals and other documents accompanying the delivery of the Third Party Products.
"Updates"means bug fixes,patches,error corrections,minor releases,or modifications or revisions that enhance existing performance of the Software that are provided
as part of Maintenance Services.Updates exclude Upgrades.
"Upgrades"means a new Software release that contains major functionality enhancements or improvements;and which is designated by an incremental increase in
the release number to the left of the decimal point(by way of example only,release 5.0 designates an Upgrade from release 4.x).Upgrades exclude new products,
modules or functionality for which Active generally charges a separate fee.
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MaxGalaxyTM Product Attachment
This document is a "Product Attachment"as defined in the General Terms entered into by Client and Active and is subject to and incorporates by reference the
provisions of the General Terms.This Product Attachment is effective as of the date it is "accepted"(in accordance with the Preamble to the General Terms).Any
capitalized terms not defined herein have the meaning ascribed to them in the General Terms.
1. SERVICES. Active will provide Services related to events, camps, licenses, classes, tickets, contests, permits, facility/equipment use, transactions, sales,
memberships,reservations,donations,and/or activities(together,"Events"),including without limitation access to its SaaS.Client agrees to cooperate with Active and
to provide Active with certain information relating to Client's organization as necessary for Active to provide the Services and SaaS. SaaS provided hereunder are
deemed delivered when access is made available to Client.
2. LICENSE TO INTELLECTUAL PROPERTY/PROMOTION.
2.1. Active hereby grants to Client a limited,non-exclusive,non-transferable,non-sublicensable license during the term of this Product Attachment(a)to access and
use the SaaS and/or Services solely for its intended use and in accordance with the Schedule,the Agreement,and applicable laws and regulations,and(b)to display,
reproduce, distribute, and transmit in digital form Active's name and logo solely for the purposes set forth in this Section 2. Client hereby grants to Active a limited
license to use information provided by Client relating to Client's organization and Events,which may include content regarding the Events,Client's organization's name,
trademarks,service marks,and logo,in connection with the promotion of Client's organization or Events and the Services that Active provides.
2.2. Client will make reasonable efforts to promote and encourage the use and availability of the SaaS in connection with the promotion of Events. During the term of
this Product Attachment,Active will be the sole and exclusive provider of registration software and other services similar to the Software and Services provided to Client
hereunder for all of Client's Events for which registration begins during the term of this Product Attachment.Client expressly understands and agrees that the exclusivity
set forth in this Section 2.2.is consideration in exchange for the pricing and other benefits being provided to Client hereunder.
2.3. Active may present commerce offers to users who register for,sign up,or otherwise use the SaaS in connection with the Events("End Users").Any such End
Users may opt in to receive information,items,or promotions/deals from Active or third parties,in which case,Active or such third party will be responsible for fulfillment
and providing customer service for any such offers.Client will not present any competing offers to End Users.
2.4. Client will:(a)not use the SaaS to transmit,publish,or distribute any material or information:(i)for which Client does not have all necessary rights and licenses,
including any material or information that infringes,violates,or misappropriates the intellectual property rights of any third party; (ii)that contains a computer virus or
other code,files,or programs designed to disrupt or interfere with the functioning of the SaaS;(iii)that is inaccurate or misleading; (iv)that is or that may reasonably
be perceived as being harmful, threatening, offensive, obscene, or otherwise objectionable; or(v) that includes the private information of another without express
permission,including but not limited to contact information,social security numbers,credit card numbers or other information which a reasonable person would consider
private in nature;(b)not attempt to gain access to any systems or networks that connect to the Services and SaaS except for the express purpose of using the SaaS
for their intended use;(c)not engage in any activity that interferes with or disrupts the SaaS;(d)not use the SaaS in violation of the CAN-SPAM Act,Canadian Anti-
Spam Legislation,or any other applicable laws pertaining to unsolicited email,SMS,text messaging or other electronic communications.
3. INFORMATION COLLECTION.
3.1. Client is responsible for the security of its login information and for the use or misuse of such information.Client will immediately disable a user's access who is
using the SaaS on its behalf or notify Active in writing if any such user is no longer authorized or is using such information without Client's consent.Active may rely,
without independent verification,on such notice,and Client, inclusive of Client's parent,subsidiaries,and affiliated entities,as applicable,and each of their respective
officers,directors, managers, shareholders,owners, agents, employees, contractors,and representatives covenant not to sue and agree to defend, indemnify, and
hold harmless Active from any claims arising from Active providing,denying,suspending,or modifying access to or use of the SaaS and Services of any individual as
directed by Client or by someone who Active reasonably,under the circumstances,believes is authorized to act on behalf of Client.In the event of any dispute between
two or more parties as to account ownership,Client agrees that Active will be the sole arbiter of such dispute in its sole discretion and that Active's decision(which may
include termination or suspension of any account subject to dispute)will be final and binding on all parties.
3.2. Active collects certain information from End Users(collectively,"Participant Information").Client may login to Active's data management system to access the
Participant Information.Client agrees not to use the Software or Services to collect or elicit(a)any special categories of data(as defined in the European Union Data
Protection Directive, as may be amended from time to time), including, but not limited to, data revealing racial or ethnic origin, political opinions, religious or other
beliefs,trade-union membership,as well as personal data concerning health or sexual life or criminal convictions other than as expressly directed by Active,and in
such event, only in pre-defined fields within the Software that are intended for that purpose;or(b)credit card information other than in pre-defined fields within the
Software that are intended for that purpose. Both parties agree to use the Participant Information in compliance with (a)all applicable laws, rules and regulations,
including,without limitation,the Minnesota Government Data Practices Act, codified in Minn.Stat. Ch. 13 if applicable, and those governing privacy and personal
information(e.g.,by including an appropriate CAN-SPAM Act and Canadian Anti-Spam Legislation opt out mechanism in email communications)and the use of credit
card data(e.g.,using credit card information only for purposes authorized by the cardholder);(b)applicable credit card network rules and Payment Card Industry Data
Security Standards;and(c)Active's privacy policy,as published on its website or otherwise provided by Active from time to time.
3.3. Client will retain sole ownership of Participant Information. Active shall have the right to use Participant Information collected by Active in connection with the
performance of the Services. Notwithstanding the foregoing,Active's use of the Participant Information shall further include the right to: (a) communicate with End
Users that have consented to receive information from Active via an opt-in process or have initiated a request for information from Active as part of the End User's use
of Active's services;(b) use the information in an aggregated form for purposes of analysis of its products and services;(c)distribute the information for use by Active's
contracted third parties and vendors that provide additional products and services that are required to be delivered under this Agreement or as are requested by you or
the End Users;and(d)use,display,distribute or transmit any particular Participant Information where the End User has consented to such use and owns the particular
Participant Information.
4. FEES.
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4.1. If the Schedule indicates that Client is paying on a subscription basis,Client will be invoiced for the first year of subscription fees upon the date of the first live
operational use of the SaaS for the Event(s)("Go-Live Date"),with subsequent annual subscription fees being invoiced upon each anniversary of the Go-Live Date.
Notwithstanding Section 2.1 of the General Terms,Active may modify the fees once per calendar year upon 30 days'notice,provided that any such increase will not
exceed 10%over the then-current fees.In the event of termination as authorized in this Product Attachment or the General Terms,Client shall only be responsible for
the pro-rated fees owed to Active up through the actual date of termination.
4.2. If the Client is paying on a transactional basis,Client will pay the fees as more fully described in the applicable Schedule,and, unless otherwise set forth in the
applicable Schedule,Active will charge registration fees to individuals who register for the Events or purchase goods or services online,and will process and collect
such fees as a merchant of record according to the card networks.On a bi-weekly basis,unless otherwise set forth in the applicable Schedule,Active will pay Client
sums due to Client based on the total fees collected,net of Active's service fees as set forth in the applicable Schedule and any other deductions provided herein.The
applicable currency will be set forth in the Schedule.
4.3. Active may suspend its performance hereunder,including remitting payments,or terminate the Agreement or this Product Attachment in the event it reasonably
believes that Client's use of the Services or SaaS is not in compliance with applicable law or the Agreement,is fraudulent,or is otherwise suspect,or if there is a dispute
as to the legal authority of a Client-associated party to perform hereunder. If Active reasonably believes that a transaction may be fraudulent or otherwise contrary to
law,Active may issue an invoice or offset an equivalent amount from Client's account or any payment Active owes to Client and return the value to the End User(as set
forth below)and if sufficient funds are not available,Client must reimburse Active within 30 days.Active will notify Client of the reason for such offset provided that it is
lawful to do so.
4.4. If(a)there are any overdue amounts owed by Client;or(b)there are returned charges or items,including those resulting from any error or complaint related to
an Event,Active has the right to charge fees owed to Active by Client by issuing an invoice,or by offsetting the deficiency from any account balance Client maintains
with Active or any payment Active owes Client.
4.5. All fees described in the applicable Schedule are inconsideration of the SaaS and Services that Active provides.Active and Client acknowledge that certain credit
card network rules and laws prohibit imposing a surcharge that is based on the type of payment method used (e.g., having a different fee for the use of a credit card
vs.debit card),and therefore,each agrees not to impose such a surcharge on any end user.
4.6. If Client is paying on a transactional basis,it is Client's responsibility to notify End Users of Client's refund policy.Client must ensure that Client's refund policies
are consistent with the Agreement.Client agrees that all fees for a given Event are earned by Client only following either the conclusion or delivery of the applicable
Event(as applicable)and all amounts ultimately due to Client will be net of all service fees, reversals, refunds,disputed charges,chargebacks and other deductions
whether due to customer complaints,allegations of fraud,discrepancies related to the applicable Event or otherwise.No payments will be made to Client with respect
to any Event that is cancelled. If payments have already been made by Active to Client for a cancelled Event or if Active reasonably determines that it is prudent or
otherwise necessary to pay a refund to or honor a chargeback request from an End User, Active may issue an invoice or offset an equivalent amount from Client's
account or payment owed by Active to Client and return the value to the End User,and if sufficient funds are not available, Client must reimburse Active on demand.
Active will notify Client of the reason for such offset provided that it is lawful to do so.
4.7. When Active is acting as the merchant of record and Client elects to include an additional fee in the End Users'cart that is identified as a"sales tax"or similar
designation,then,no more frequently than once per calendar year during the term of the Agreement,Active may,upon at least 5 business days'prior written notice,(i)
require Client to send to Active Client's books and records related to its sales tax payments,and/or(ii)visit Client's premises during Client's normal business hours
to review Client's sales tax payments.
5. INDEMNIFICATION.Client will defend, indemnify, and hold Active harmless from and against any third party claim, demand, cause of action or proceedings
(whether threatened, asserted,or filed) ("Claims")against Active to the extent that such Claim is based upon (i) injury or death to a person or damage to property
resulting from the participation in an Event operated by Client in connection with the Services and/or SaaS; (ii) Client's provision to Active of materials, products,or
services as part of Client's obligations hereunder that infringe the intellectual property rights of any third party provided that such materials,products,or services are
used by Active in accordance with the Agreement;(iii)use or unauthorized disclosure of Participant Information by Client or other third parties to whom access is given
to Participant Information as provided hereunder;(iv)Client's use of the Services and/or SaaS in violation of Section 2.4 of this Product Attachment;(v)any claims for
refunds,reversals or chargeback requests from End Users.
6. TERM AND TERMINATION.
6.1. The initial term of this Product Attachment will be for 3 years from the Effective Date with automatic renewals for 3 year terms thereafter(each,a"Renewal Term"),
unless either party gives written notice to the other party to terminate this Product Attachment no less than 12 months prior to the expiration of the then-current term.
Unless otherwise set forth in the applicable Schedule, to the extent that Client enters into a Schedule for additional Services and/or SaaS that are related to or
interoperable with Services or SaaS set forth in a previously entered into Schedule,the term of such subsequent Schedule will be concurrent and coterminous with the
term of the previously entered into Schedule.
6.2. If Client has entered into a sub-merchant agreement for payment processing services,and such agreement is terminated by the applicable acquiring bank,Active
may terminate this Product Attachment and the effected Schedule.
7. ASSIGNMENT.
7.1. Client may not resell, assign, or transfer any of its rights or obligations hereunder except as expressly provided herein, and any attempt to resell, assign, or
transfer such rights or obligations without Active's prior written approval will be null and void.
7.2. Client will cause each Schedule hereunder to be assigned to(a)the purchaser of all or substantially all of Client's assets or equity securities or(b)to any successor
by way of merger,consolidation,or other corporate reorganization of Client((a)and(b)together,a"Change of Control").
7.3. Client will provide written notice to Active of any proposed or completed Change of Control as soon as permissible and in any event within 5 days of the public
announcement or close of the transaction,whichever occurs first. Within the 30 day period following such notice,Active will have the right to immediately terminate
Version:07/05/17 Pad@747a911 MaxGalaxyTM Product Attachment
Contract#00097660
each applicable Schedule if Active determines, in its reasonable good faith discretion that the purchaser or assignee is a competitor of Active or a party with whom
Active does not want to do business. Client agrees to require that the purchaser or assignee(as outlined in this Section 7.)agree,in writing,to be bound by the terms
and conditions of the Agreement and each applicable Schedule.
8. MISCELLANEOUS.
8.1. Sections 5,6,and 8 of this Product Attachment and any fees owed by Client will survive any termination or expiration of the Agreement.
8.2. The "Liquidated Damage Amount"equals the "Projected Contract Value" (to the extent such amount is specified in the applicable Schedule(s)), minus the
amount of revenue already paid to Active net of all refunds, credit card chargebacks, and all other deducted amounts. Client agrees that (a) it will pay Liquidated
Damages to Active if(i)Client breaches its exclusivity obligations under Section 2.2 of this Product Attachment;(ii)Active terminates a Schedule and/or the Agreement
in accordance with Section 5.2 of the General Terms; (iii)Client fails to cause an assignment as specified in Section 7 of this Product Attachment;and/or(iv)Active
terminates a Schedule and/or the Agreement pursuant to Section 7.3 of this Product Attachment; (b)all Liquidated Damage Amounts set forth in the Agreement will
automatically reset during each Renewal Term; (c)Active may offset any Liquidated Damages Amount set forth in the Agreement from any account balance Client
maintains with Active or any payment Active owes Client; (d) because of the difficulty in making a precise determination of actual damages incurred by Active,the
Liquidated Damage Amount will be assessed,not as a penalty,but as a reasonable approximation of costs incurred by Active and Active's loss of revenue;and(e)that
in any suit or other action or proceeding involving the assessment or recovery of liquidated damages,the reasonableness of the Liquidated Damage Amount will be
presumed and the liquidated damages assessed will be in addition to every other remedy now or hereinafter enforceable at law, in equity, by statute, or under the
Agreement.
Version:07/05/17 Paf'@ 61f 911 MaxGalaxyTM Product Attachment
Schedule
Company Address '717 North Hannrood Drive, Suite 2500 Created Date 1/3/2018
Dallas, TX 7.5201 Quote Number 00007660
DS Currency USD
Prepared By James Taylor Contact Name Jamie Polley
Email fames.taylor2@activenetAnork.corn Phone 0522330514
Email jpolley@ci.shakopee.mn.us
Bill To Name Shakopee Parks&Recreation Ship To Contact Jamie Polley
Bill To Contact Jamie Palley Ship To Address Community Center 125.5 Fuller St
Bill To Address C/O City of Shakopee/Accounts Payable 485 Shakopee, MN 55370 United States
Gorman ST
Shakopee, MN 55379 United States
IIIIII�II�I�IIIIIIIIIIIIII I IIII l�i IIII III II IIIIIIII IIII lllltl I t III I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIS I II III III
MaxGalaxy-Functionality: Activity Registration (11 to 20 users) SaaS 1 2,350.00 2,350.00
MaxGalaxy-Functionality: Customer Interface (11 to 20 users) SaaS 1 3,250.00 3,250.00
MaxGalaxy-Functionality: Facility Scheduling (11 to 20 users) SaaS 1 2,350.00 2,350.00
MaxGalaxy-Functionality: League Scheduling (11 to 20 users) SaaS 1 2,050.00 2,050.00
MaxGalaxy-Functionality: Membership Management (11 to 20 users) SaaS 1 2,350.00 2,350.00
MaxGalaxy -Functionality: Point of Sale/Inventory Management (11 to 20 users) SaaS 1 2,350.00 2,350.00
USD 14,700.00/yir
Total Price
Saas Total 14,700.00/yr'
Page 26 of 111
All fees described herein are in consideration of the Software and,services that Active provides. Fictive and Client acknowledge
that certain credit card network rules and laws prohibit imposing a surcharge that is based on the type of payment method used
(e.g., having a different fee for the use of a credit card vs. debit card), and therefore, each agree not to impose such a
surcharge on any End User.
The payment options we offer may include MasterCard, Visa,American Express and Discover.
IIf your order includes hardware, please note that all hardware orders have a 30-day return policy, and it is recommended that
you inspect your purchases upon delivery.
*Sales tax and shipping not included in total price. Sales tax and shipping, where applicable„ will be added to your invoice.
Quote Acceptance Information
Signature:.._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._.
Printed Dame:
Title:
Date:
PO#(if applicable):.....................................................................................................................................................
Page 27 of 111
*5.C.1.
pb"IA
' AKOFT. 7,
Shakopee City Council
March 20, 2018
FROM: Kyle Sobota, Senior Planner
TO: Mayor and Council Members
Subject:
Preliminary and Final Plat of Valley View Business Park 3rd Addition
Policy/Action Requested:
Approve Resolution No. R2018-031, approving the preliminary and final plat of Valley View
Business Park 3rd Addition
Recommendation:
Approve resolution as presented.
Discussion:
Site Information:
Current Site Address: 2700 4th Avenue East
Owner: Scannell Properties #166, LLC
PID: 27-444002-0
Acreage: 18.1 acres
Zoning: Light Industry, I-1
Comp. Plan: Industrial
Proposed Lots: 2 (Lot 1: 10.2 acres, Lot 2: 7.9 acres)
Tom McCary, representing Scannell Properties has applied for the preliminary and final plat
of Valley View Business Park 3rd Addition. The site is located southeast of the intersection
of Shenandoah Drive and 4th Avenue East. The original preliminary plat of the 40-
acre development was approved by the City Council on July 16, 2013. The first two
additions created lots for CommScope and Elander Mechanical. This proposed plat is for the
remaining 18.1 acres.
The request involves a revised preliminary plat instead of a final plat because the lot
configuration differs from the original preliminary plat. At this time there are no known users
Page 28 of 111
for either lot.
Access Discussion:
As proposed, both lots have access to 4th Avenue and Shenandoah Drive via existing shared
driveways. The applicant is proposing two accesses to Lot 1 from Barenscheer Boulevard,
which is currently a private street owned by Canterbury Park. The western access to
Barenscheer Blvd provides access to Lot 2.
Proposed concepts for Canterbury Commons contemplate Barenscheer Blvd as a public
roadway. If Barenscheer Blvd is not public at the time of recording of the plat, the applicant
must secure an ingress / egress easement with Canterbury Park. The applicant has met with
Canterbury Park and Canterbury Park is willing to agree to this requirement.
Site Design Discussion:
The proposed design involves a shared truck court for Lots 1 and 2, which is common in
Industrial Developments. Park 2000 on 12th Avenue East utilizes a shared truck court. Staff
is requiring a maintenance and ingress / egress easement for this area.
Due to grades on the site, retaining walls will be utilized in a couple areas. The east side of
the site includes a wall that reaches approximately 13' in height. Safety fencing will be
required on top of the wall.
Lot 1 has a proposed "proof of parking" area west of the proposed parking. Staff is
recommending that this parking area be connected to the shared driveway to the north to
allow vehicle access to Shenandoah Drive or Barenscheer Blvd.
Stormwater / Utilities Discussion:
Stormwater run off from this site will be handled by the pond on Lot 1, which was
constructed with the first addition. The engineering department recommends that the
Stormwater Management Plan be reviewed and approved prior to development.
Shakopee Public Utilities has reviewed this project and recommends approval of the
development subject to complying with SPUC design / installation policies and payment of
fees.
Natural Resources Discussion:
This site was originally part of a tree farm. At the time of the original preliminary plat a tree
replacement calculation of 585 replacement shrubs and trees was based on agreement
between the developer and Natural Resources Staff since it was not a natural woodland. The
Page 29 of 111
proposed landscape plan involves 696 trees. This plan complies with the replacement
agreement and also the anticipated development of the two buildings. The developer is
proposing a large amount of Evergreen plantings along Barenscheer Blvd and around the
pond adjacent to 4th Avenue. Staff recommends approval of the proposed landscape plan.
Plantings are not permitted in easements containing utilities, or within 6' of pavement, and
soil compaction must not exceed City Code requirements.
Parks and Recreation:
The proposed development does not include dedicated park land, staff recommends a cash
contribution to the Park Reserve Fund according the current fee schedule when the plat is
recorded.
Budget Impact:
N/A
ATTACHMENTS:
D Location Map
D Development Plans
D Final Plat Drawing
D Engineering Memo
D SPUC Memo
D Resolution No. R2018-031
Page 30 of 111
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City of Shakopee
Memorandum
TO: Kyle Sobota, Senior Planner
FROM: Micah Heckman, Graduate Engineer
SUBJECT: Preliminary & Final Plat—Valley View Business Park 3rd Addition
Public Works/Engineering Department Review
PID#: 27-444002-0
CASE#: SH090177
DATE: February 26, 2018
The staff review indicates a request to review a Preliminary Plat and Final Plat application for the
Valley View Business Park Yd Addition. Valley View Business Park Yd Addition is located south of
4th Avenue, north of Barenscheer Boulevard and east of Shenandoah Drive.
The Public Works/Engineering department offers the following comments at this time to the
applicant and to the planning department:
Conditions
The following items need to be addressed/completed prior to release of the Final Plat for
recording:
1. The applicant must submit a detailed lot area drawing showing the total plat area, the
total area encompassing high water levels of wetlands/storm water basins and the total
area of lots.
2. The applicant must obtain, at a minimum, conditional approval of the Storm Water
Management Plan for the proposed development.
3. Easements must be shown on the Final Plat as approved by the City Engineer. They
include, but are not be limited to, the following:
• Provide drainage and utility easement encompassing the 100-year HWL for the storm
pond.
• An eleven (11) foot drainage and utility easement is shown along the west side of the
ingress and egress easement area. This should be changed to ten (10) feet.
G\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\9AA42D41-9920-4EEB-B43F-C6A6AB67DBE4\Shakopee.1833.1.Engineering_Memo.docx
1
Page 45 of 111
• Provide all other easements required per City of Shakopee Design Criteria.
4. Provide electronic files (AutoCAD and Portable Document Format— PDF) of the Final Plat
to be recorded with datum on the Scott County coordinate system.
The following items need to be addressed/completed prior to approval of a grading permit, a
street and utility plan and/or a building permit:
1. Payment of the Trunk Storm Water Charge must be made, as required by the most current
City of Shakopee Fee Schedule.
2. The applicant must obtain final approval of a Storm Water Management Plan for the
proposed development.
3. The applicant must obtain a NPDES construction site permit prior to any land disturbing
activities. A copy of the coverage card and letter must be provided to the city.
4. The applicant must grade the entire site, as proposed on the approved plans, in one phase
within one year from the date of approval of the grading permit application. Grading is
defined as bringing the site to the proposed finished grade with materials deemed
acceptable by the City of Shakopee engineering department, providing topsoil per City
requirements and applying seed, mulch and/or sod per City requirements and providing
an as-built record grading plan per Section 2.5 of the City of Shakopee Design Criteria.
5. As noted on the plans, Barenscheer Boulevard is currently a private road. The applicant
shall provide the city a copy of a cross-access easement for the proposed driveways onto
Barenscheer Boulevard.
6. The Ingress and Egress easement in the northeast portion of the property is not wide
enough to accommodate the proposed driveway design and required setbacks. Any
proposed access driveways must meet the minimum setback requirements.
7. The applicant must provide the city a copy of the easement to perform grading on the
adjacent property to the east. The city does not authorize any grading on adjacent
property until an easement has been submitted.
8. The applicant must enter into a Utility Facilities Easement Agreement with the City of
Shakopee. A copy of the agreement can be obtained from the Public Works Department.
9. The applicant must enter into a Construction Management Agreement with the City of
Shakopee. A copy of the agreement can be obtained from the Public Works Department.
Q\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\9AA42D41-9920-4EEB-B43F-C6A6AB67DBE4\Shakopee.1833.1.Engineering_Memo.docx
2
Page 46 of 111
10. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5
and Section 11.2 (A-L). The record plans need to be submitted to the engineering
department.
11. Approval of the Preliminary and Final Plat requests does not constitute approval of the
submitted plans.
Recommendation
Public Works/Engineering staff recommends approval of the Preliminary and Final Plat subject to
the conditions above being addressed/completed by the applicant.
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Page 47 of 111
d-4 Iff"bk
NHAKOPEE YUBLIC UTILITIES
the Way — Yesterday, Today and Beyond"
MEMORANDUM
TO: Shakopee Community Development Department ..........
FROM: Joseph D. Adams, Planning and Engineering Director �'I�
S L)BJ ECT: S]"'AFFREVIEW RECORD COMMENTS for:
Valley View Business Park 3'"`r Addition Pi-efirnivary& Final Plat
CASE NO: SH-090177
DATE: 2/20/2018
COMMEN'rs:
Municipal water service is available subject to our standard terms and conditions. These include, but are not
limited to: installing a lateral water main distribution system in accordance with utility policy, paying the
associated inspections costs, granting any necessary easements, paying the Trunk Water Charge, and paying the
Water Connection Charge,
Underground electric service is available subject to our standard terms and conditions. These include, but are not
limited to: entering into all Underground Distribution Agreement, granting any necessary easements, and paying
the associated fiees,
Street Lighting installation is available subject to Our standard terms and conditions, 'rhese are contained in the
current City of Shakopee Street Lighting Policy, Applicant must pay the associated fees.
Applicant should contact Shakopee Public Utilities directly for specific requirements relating to their project.
Post Office Box 470 255 Sara in Street o Shakopee, Minnesota 55379-0470
(952) 445-1988 e Fax (952) 445-7767 e www.sj)Ljcweb.coni
Reliable Pubhc
Power Provider
Page 48 of 111
RESOLUTION NO. R2018-031
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING THE PRELIMINARY AND FINAL PLAT OF VALLEY VIEW
BUSINESS PARK 3RD ADDITION
WHEREAS, Tom McCaig, applicant and Scanell Properties #166 LLC, has made
application for a Preliminary&Final Plat, and
WHEREAS, the property which the request is being made is legally described as:
Outlot A, Valley View Business Park 1 st Addition, Scott Coun(v, Minnesota; and
WHEREAS, the Planning Commission of the City of Shakopee did review this
application on March 8, 2018, and
WHEREAS, all required public notices regarding the public hearing for the application
were duly sent and posted and all persons appearing at the hearing have been given an opportunity
to be heard thereon; and
WHEREAS,the City Council of the City of Shakopee did review the Preliminary&Final
Plat on March 20, 2018 and adopted the following findings:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA, AS FOLLOWS:
That the Preliminary&Final Plat of Valley View Business Park 3rd Addition is hereby approved,
subject to the following conditions:
I. Conditions to be met prior to recording of Final Plat:
1. Park dedication fees are due based on the current city feed schedule at the time of
recording of the final plat. The current fee for 2018 is $9,500 /acre.
2. A cash escrow must be provided in an amount based on an approved contractor's bid
for a segment of sidewalk to connect the building on Lot 1 to a future sidewalk/trail
along Barenscheer Blvd.
3. If Barenscheer Blvd is to be a public street(decision is scheduled for March 6), Lot 1
should be re-configured to remove the street frontage on 4th Avenue.
Page 49 of 111
4. A maintenance agreement /ingress, egress easement will be required for the truck
court area that crosses lot lines.
5. The applicant must submit a detailed lot area drawing showing the total plat area, the
total area encompassing high water levels of wetlands/storm water basins and the total
area of lots.
6. The applicant must obtain, at a minimum, conditional approval of the Storm Water
Management Plan for the proposed development.
7. Provide electronic files (AutoCAD and Portable Document Format— PDF) of the Final
Plat to be recorded with datum on the Scott County coordinate system.
S. Since this is a revised preliminary plat and Scott County requires the plat name to be
changed, the name must be changed to an appropriate name.
9. Easements must be shown on the final plat as approved by the City Engineer. They
include, but are not limited to, the following:
• Provide drainage and utility easement encompassing the l 00-year HWL for the storm
pond.
• An eleven (1 1) foot drainage and utility easement is shown along the west side of the
ingress and egress easement area. This should be changed to ten (10) feet.
• Provide all other easements required per City of Shakopee Design Criteria.
II. Conditions to be met prior to approval of a grading permit, utility plan, or building
permit:
1. Maximum impervious surface on each lot is 75%
2. Landscaping on the site shall be at least the amount of the quantities and match the
species diversity proposed on the table on the approved landscape plan.
3. Plantings must comply with notes on plan regarding no plantings in easements
containing utilities and also a 6' setback from pavement for trees/ shrubs
4. Planting areas shall meet City requirements for maximum compaction of 80%
standard proctor, or 200 PSI.
5. Landscape islands and all planting areas shall meet City soil volume requirements for
trees set forth in City Code.
6. Spacing/ staggering of evergreens along Barenscheer Blvd shall be increased to the
maximum possible for this quantity.
7. Payment of the Trunk Storm Water Charge must be made, as required by the most
current City of Shakopee Fee Schedule
8. The applicant must obtain final approval of a Storm Water Management Plan for the
proposed development.
9. The applicant must obtain a NPDES construction site permit prior to any land
disturbing activities. A copy of the coverage card and letter must be provided to the
city.
10. The applicant must grade the entire site, as proposed on the approved plans, in one
phase within one year from the date of approval of the grading permit
application. Grading is defined as bringing the site to the proposed finished grade
with materials deemed acceptable by the City of Shakopee engineering department,
providing topsoil per City requirements and applying seed, mulch and/or sod per City
requirements and providing an as-built record grading plan per Section 2.5 of the City
of Shakopee Design Criteria.
Page 50 of 111
11. As noted on the plans, Barenscheer Boulevard is currently a private road. The
applicant shall provide the city a copy of a cross-access easement for the proposed
driveways onto Barenscheer Boulevard.
12. The Ingress and Egress easement in the northeast portion of the property is not wide
enough to accommodate the proposed driveway design and required setbacks. Any
proposed access driveways must meet the minimum setback requirements.
13. The applicant must provide the city a copy of the easement to perform grading on the
adjacent property to the east. The city does not authorize any grading on adjacent
property until an easement has been submitted.
14. The applicant must comply with Shakopee Public Utilities policies and pay all
necessary fees.
15. The applicant must enter into a Utility Facilities Easement Agreement with the City
of Shakopee. A copy of the agreement can be obtained from the Public Works
Department.
16. The applicant must enter into a Construction Management Agreement with the City of
Shakopee. A copy of the agreement can be obtained from the Public Works
Department.
17. Approval of the Preliminary and Final Plat requests does not constitute approval of
the submitted plans.
18. Fencing must be placed on top of retaining walls in accordance with the building
code.
III. Following Recording of the Plat and Issuance of a Grading/Building permit, the
following conditions apply:
1. If a sidewalk/trail easement is necessary for a future trail / sidewalk along Barenscheer
Blvd, a current or future property owner shall dedicate the necessary easement at no
cost to the City.
2. The proof of parking area on Lot 1 must connect to the private driveway to Shenandoah
Drive, if and when the parking area is needed.
3. If/when proof of parking area is needed, sidewalks /pedestrian ramps are required to
cross the landscape island and currently proposed drive aisle.
Adopted in session of the City Council of the City of Shakopee,Minnesota,held
on the day of ,2018.
Mayor of the City of Shakopee
ATTEST:
Lori Hensen,City Clerk
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
Page 51 of 111
*5.D.1.
pb"IA
L AKOFTJ,: ,
Shakopee City Council
March 20, 2018
FROM: Steve Lillehaug, Public Works Director/City Engineer
TO: Mayor & Council Members
Subject:
Preapproved Professional Engineering Consulting Firms
Policy/Action Requested:
Accepting a list of preapproved professional engineering consulting firms for 2018, 2019 and
2020.
Recommendation:
Approve Consultant Pool.
Discussion:
Consulting services for architectural, engineering, scientific or other professional services are
typically obtained on an individual project basis as needed by obtaining bids from several
consultants. In an effort to streamline the process and to assist municipal staff in obtaining
consulting services in areas where special expertise is required or when workload is such that
it cannot be accommodated in a timely fashion by in-house staff, a preapproved consulting
pool selection process and list are being provided for consideration. This consultant pool
would exist for a three-year period and would be drawn upon on a project basis to enter into
professional services agreements for the needed services.
Staff solicited Statements of Qualifications (SOQs) from qualifying firms and in reviewing
the qualifications, the philosophy is to establish a pool of firms whose combined and
overlapping areas of expertise and abilities will allow staff to draw upon their services in the
most cost-effective manner possible without becoming overly dependent on any one firm.
While some firms are obviously specialists in a specific field of practice, it is staffs goal to
attempt to retain firms whose secondary areas of expertise can serve as backup in the event
that a primary firm has a conflict of interest, or is unable to undertake a project for whatever
reason.
The City received SOQs from 21 firms. For the 2018 through 2020 period, the firms listed in
Page 52 of 111
the attached resolution are being recommended for approval for the areas of expertise
listed for this three-year period. These firms were selected after a thorough review of all
SOQs. All firms have the technical expertise and capacity to assist in delivering the City's
projects. Overall, staff feels that this combination of consulting firms represents sufficient
expertise to accommodate the recurring engineering, architectural, planning and design needs
of the City in an efficient and cost-effective manner.
Budget Impact:
There are no budget issues to consider. Individual professional service agreements would be
negotiated on a project by project basis to develop a scope, using the fee schedules that were
provided by each firm and approved as part of this process. It is planned that each firm will
update its fee schedule annually for consideration and approval by the City.
ATTACHMENTS:
D Resolution R2018-028
Page 53 of 111
RESOLUTION 82018-028
A Resolution Accepting a List of Preapproved Professional Engineering
Consulting Firms for 2018, 2019 and 2020
WHEREAS, City staff solicited Statements of Qualifications (SOQs) from qualifying firms
to establish a pool of firms whose combined and overlapping areas of expertise and abilities would
allow staff to draw upon their services to accommodate the recurring engineering and technical needs
of the City in an efficient and cost-effective manner; and
WHEREAS, 21 firms submitted SOQs and fee schedules for inclusion in the 2018-2020
consultant pool; and
WHEREAS, firms will be selected in the specific field or practice as outlined below on a
project by project basis and whose expertise will serve and fit the City's needs most suitably; and
WHEREAS, the City is now prepared to proceed with the following firms after a thorough
review of all SOQs:
A. Municipal Engineering
1. Bolton and Menk, Inc.
2. Hansen Thorp Pellincn Olson, Inc. (HTPO)
3. Short Elliott Hendrickson Inc. (SEH)
4. SRF Consulting Group, Inc.
S. WSB &Associates, Inc.
B. Transportation Engineering
1. Bolton and Menk, Inc.
2. Short Elliott Hendrickson Inc. (SEH)
3. SRF Consulting Group, Inc.
4. WSB &Associates, Inc.
5. Spack Consulting
6. Stonebrook Engineering
C. Surface Water,Parks and Natural Resources
1. Advanced Engineering and Environmental Services (AE2S)
2. Barr Engineering Co
3. Confluence
4. Damon Farber Landscape Architects
5. MKSK
6. SRF Consulting Group, Inc.
7. WSB &Associates, Inc.
D. Geotechnical Services
1. American Engineering Testing, Inc.
2. ITCO Allied Engineering Co
3. Northern Technologies, LLC
4. Terracon
S. WSB &Associates, Inc
Page 54 of 111
E. Municipal Utilities
1. Advanced Engineering and Environmental Services (AE2S)
2. Barr Engineering Co
3. Bolton and Menk, Inc.
4. Short Elliott Hendrickson Inc. (SEH)
5. SRF Consulting Group,Inc
6. TKDA
7. WSB &Associates, Inc.
F. Land Surveying
1. Bolton and Menk, Inc.
2. Hansen Thorp Pellinen Olson Inc. (HTPO)
3. Short Elliott Hendrickson Inc. (SEH)
4. SRF Consulting Group, Inc
S. Stonebrook Engineering
6. Trosen Land Surveying
7. WSB &Associates, Inc.
G. Structural
I. Short Elliott Hendrickson Inc. (SEH)
2. SRF Consulting Group, Inc
3. TKDA
4. WSB &Associates, Inc.
H. Architectural Services
1. Confluence
2. Damon Farber Landscape Architects
3. MKSK
4. Short Elliott Hendrickson Inc. (SEH)
S. TKDA
6. WSB &Associates, Inc.
I. Communications/Telemetry/SCADA
1. Advanced Engineering and Environmental Services (AE2S)
2. In Control, Inc.
3. Short Elliott Hendrickson Inc. (SEH)
4. TKDA
J. Geographical Information System (GIS)
1. Bolton and Menk, Inc.
2. SRF Consulting Group,Inc
3. WSB &Associates, Inc.
K. Electrical/Mechanical Engineering
1. Barr Engineering Co
2. In Control, Inc.
3. Short Elliott Hendrickson Inc. (SEH)
4. TKDA
Page 55 of 111
L. Relocation/BenefztAnalysis/Land Rights/EasementAcquisition
1. Evergreen Land Services Co
2. Henning Professional Services, Inc.
3. SRF Consulting Group, Inc
4. WSB &Associates, Inc.
M. Environmental Engineering
1. American Engineering Testing, Inc
2. Barr Engineering Co
3. Terracon Consultants, Inc.
4. WSB &Associates, Inc.
WHEREAS,professional services agreements will be executed and approved with firms on
a project by projects basis.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the aforementioned and listed consulting firms have been
preapproved for professional services in the respective specialty categories, establishing the 2018-
2020 Consulting Pool for the City of Shakopee.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 2018.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 56 of 111
*5.D.2.
pbllakA
HAKOFTJ,'7,
Shakopee City Council
March 20, 2018
FROM: Steve Lillehaug, Public Works Director/City Engineer
TO: Mayor & Council Members
Subject:
Resolutions authorizing grant requests for 12th Avenue Trail Project CIF20-003 and CSAH
16 Trail Extension Project CIF19-005.
Policy/Action Requested:
Approve resolutions authorizing the city to submit local trail connection grant applications for
the CSAH 16 Trail Connection and for the 12th Avenue Trail Connection projects.
Recommendation:
Approve Resolutions R2018-029 and R2018-030.
Discussion:
The State of Minnesota has a program to provide grants to local units of government to
promote relatively short trail connections between where people live and desirable locations.
Applications for this "Local Trail Connections Program" that is administered by the
Minnesota Department of Transportation are due by March 31, 2018. Projects must begin
promptly after award (scheduled July 2018) and must be complete no later than June 30,
2020.
The City of Shakopee has two potential trail projects that could benefit from and be
competitive in this grant program. The 12th Avenue trail and County State Aid Highway
(CSAH) 16 trail projects are currently prescribed in the city's Capital Improvement Plan
(CIP). The 12th Avenue project was recently advanced by the City Council from 2020 to
2018-19 with a revised budget of$896,000 (see attached CIP summary sheet). The CSAH
16 trail project is planned to be constructed in 2019 with a budget of$160,000 (see attached
CIP summary sheet). With council's approval, grant applications will be submitted for each
of these projects.
Budget Impact:
Any awarded grant amount would reduce the overall amount of city funding for each project,
respectively. The CSAH 16 trail project grant request amount is $120,000 and the 12th
Page 57 of 111
Avenue trail amount is $150,000. The grant limits funding amounts to 75% of the project
amount, up to a maximum of$150,000.
ATTACHMENTS:
D Resolution R2018-029
D Resolution R2018-030
D CIP summary sheet - CH 16 Trail
D CIP summary sheet - 12th Avenue Trail
Page 58 of 111
RESOLUTION R2018-029
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY
TO SUBMIT A LOCAL TRAIL CONNECTION GRANT APPLICATION FOR THE CSAH 16
TRAIL CONNECTION
WHEREAS, the City of Shakopee, Minnesota supports the grant application made to the
Minnesota Department of Natural Resources for the Local Trail Connections Program. The
application is to construct 0.35 miles of paved trail for the CSAH 16 Trail Connection. The trail
system is located between Spring Lake Drive and CSAH 18, and
WHEREAS,the City of Shakopee recognizes that it has secured$40,000 in non-state cash matching
funds for this project.
NOW, THEREFORE, BE IT RESOLVED, if the City of Shakopee is awarded a grant by the
Minnesota Department of Natural Resources, the City of Shakopee agrees to accept the grant award
and may enter into an agreement with the State of Minnesota for the above referenced project. The
City of Shakopee will comply with all applicable laws, environmental requirements and regulations
as stated in the grant agreement, and
BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained
in the Local Trail Connections Grant Manual and certifies it will report any actual, potential,
perceived, or organizational conflicts of interest upon discovery to the state related to the application
or grant award.
BE IT FURTHER RESOLVED, the City Council of the City of Shakopee names the fiscal agent
for the City of Shakopee for this project as:
Darin Nelson
Finance Director
City of Shakopee
485 Gorman St.
Shakopee,MN 55379
BE IT FURTHER RESOLVED, the City of Shakopee hereby assures the CSAH 16 Trail will be
maintained for a period of no less than 20 years.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE THIS 20TH
DAY OF MARCH 2018.
WILLIAM MARS, MAYOR
ATTEST:
LORI HENSEN, CITY CLERK
Revised 11/2017
Page 59 of 111
RESOLUTION R2018-030
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY
TO SUBMIT A LOCAL TRAIL CONNECTION GRANT APPLICATION FOR THE 12"
AVENUE TRAIL CONNECTION
WHEREAS, the City of Shakopee, Minnesota supports the grant application made to the
Minnesota Department of Natural Resources for the Local Trail Connections Program. The
application is to construct 1.35 miles of paved trail for the 12th Avenue Trail Connection. The
trail system is located between CSAH 83 and Gateway Drive, and
WHEREAS,the City of Shakopee recognizes that it has secured$746,000 in non-state cash matching
funds for this project.
NOW, THEREFORE, BE IT RESOLVED, if the City of Shakopee is awarded a grant by the
Minnesota Department of Natural Resources, the City of Shakopee agrees to accept the grant award
and may enter into an agreement with the State of Minnesota for the above referenced project. The
City of Shakopee will comply with all applicable laws, environmental requirements and regulations
as stated in the grant agreement, and
BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained
in the Local Trail Connections Grant Manual and certifies it will report any actual, potential,
perceived, or organizational conflicts of interest upon discovery to the state related to the application
or grant award.
BE IT FURTHER RESOLVED, the City Council of the City of Shakopee names the fiscal agent
for the City of Shakopee for this project as:
Darin Nelson
Finance Director
City of Shakopee
485 Gorman St.
Shakopee,MN 55379
BE IT FURTHER RESOLVED, the City of Shakopee hereby assures the 12"'Avenue Trail will be
maintained for a period of no less than 20 years.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE THIS 20TH
DAY OF MARCH 2018.
WILLIAM MARS, MAYOR
ATTEST:
LORI HENSEN, CITY CLERK
Page 60 of 111
Capital Improvement Plan 2018 thr u 2022
City of Shakopee, Minnesota Department Capital Improvements Fund
Contact Public Works Director
Project# CIF-19-005 Type Improvement
Useful Life
Project Name CSAH 16 Trail Extension
Category Trails
Accounting Code Priority 2 Important-Provide Efficeinc
Fund Capital improvement Fund
Description Total Project Cost: $160,000
Construct missing trail segments along CSAH 16 between CSAH 18 and CSAR 21.Aquire trailway easement for the missing segment between
Spring Lake Drive and Portage Lane.
Justification
To complete trail system along CSAH 16 from CSAH 83 to CSAH 18.
Expenditures 2018 2019 2020 2021 2022 Total
Land Acquisition&ROW 40,000 40,000
Construction/Maintenance 100,000 100,000
Engineering/Administration 20,000 20,000
Total 160,000 160,000
Funding Sources 2018 2019 2020 2021 2022 Total
Capital Improvement Fund 120,000 120,000
Cost Sharing,County 40,000 40,000
Total 160,000 160,000
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Page 61 of 111
Capital Improvement Plan 2018 thr-u 2022
City of Shakopee, Minnesota Department Capital Improvements Fund
Contact Public Works Director
Project# CIF-20-003 Type Improvement
Useful Life
Project Name 12th Avenue Trail
Category Trails
Accounting Code ddddddd ffiPriority 2 Important-Provide Eceinc
Fund Capital improvement Fund
Description Total Project Cost: $240,000
Construct a bituminous trail from CSAR 83 to Gateway Drive.
Justification
Provide a trail connection from CSAH 83 to Gateway Drive which would complete a trail route to Quarry Lake Park.
Expenditures 2018 2019 2020 2021 2022 Total
Land Acquisition&ROW $50,000
Construction/Maintenance $706,000
Engineering/Administration $140,000
Total $896,000
Funding Sources 2018 2019 2020 2021 2022 Total
Capital Improvement Fund $896,000 2444g4 }„ggg
Total $896,000
��is� budget 2/20/1
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PROJECT LOCATION
36
Page 62 of 111
8.A.
pb"IA
' AKOFT. 7,
Shakopee City Council
March 20, 2018
FROM: Mark Noble,Senior Planner
TO: Mayor and Council Members
Subject:
PUBLIC HEARING - Vacation of Public Right-of-Way and Drainage & Utility Easements
— DAVIE S 2ND ADDITION
Policy/Action Requested:
Adopt Resolution No. R2018-027, a resolution approving a vacation of public right of way
and drainage & utility easements for property located north of U.S. Highway 169, south of
Vierling Drive, and west of Eisenhower Street.
Recommendation:
Planning Commission Recommendation
On March 8, 2018, the Planning Commission by a 7-0 vote recommended approval of the
vacation of public right of way and drainage & utility easements for property located north of
U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
Discussion:
The Council shall conduct a public hearing and consider approving a vacation of public right
of way and drainage & utility easements for property located north of U.S. Highway 169,
south of Vierling Drive, and west of Eisenhower Street.
The City owns property located within the proposed West Shakopee Gateway First Addition,
located north of U.S. Highway 169, south of Vierling Drive, and west of Eisenhower Street.
There exist public rights of way (Mound Street and Kennedy Street in DAVIES 2ND
ADDITION) and drainage & utility easements adjacent to those streets that we would like to
vacate. Should this vacation be approved, the plat would be updated to reflect this change,
prior to recording. The plan is for this area to be open space; the vacation of this property
would essentially clear up outstanding plat issues —there are no plans for the City to utilize
this right of way/easements for road or easement purposes.
City departments, Scott County and other outside agencies were given the opportunity to
Page 63 of 111
review and provide comments regarding this application. Planning staff did not receive any
comments from the reviewing agencies.
Budget Impact:
N/A
ATTACHMENTS:
D Resolution No. R2018-027
D Site Aerial
D Vacation Exhibit
D West Shakopee Gateway 1st Addition Exhibit
Page 64 of 111
RESOLUTION NO.R2018-027
A RESOLUTION APPROVING A VACATION OF PUBLIC RIGHT OF WAY AND
DRAINAGE & UTILITY EASEMENTS WITHIN DAVIES 2ND ADDITION
WHEREAS,the City of Shakopee, applicant and property owner,have made
application proposing the vacation of public right of way and drainage &utility easements
for property located north of U.S. Highway 169, south of Vierling Drive, and west of
Eisenhower Street; and
WHEREAS, it has been made to appear to the Shakopee City Council that the
alleys and rights-of-way are no longer of public use or interest; and
WHEREAS, the proposed right-of-way and alleys to be vacated are described as:
Mound Street and Kennedy Street and all drainage &utility easements originally dedicated
on DAVIES 2ND ADDITION, according to the recorded plat thereof, Scott County,
Minnesota; and
WHEREAS, the Shakopee Planning Commission considered the request at its
meeting of March 8, 2018, and unanimously recommended approval to the City Council;
and
WHEREAS, a public hearing to consider the action to vacate the public alleys and
rights-of-way was held in the Council Chambers of the City Hall in the City of Shakopee
at 7:00 P.M. on March 20, 2018; and
WHEREAS,ten days published notice was provided by publication of the notice
in the SHAKOPEE VALLEY NEWS and posted notice was provided by posting such
notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin
board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the
bulletin board in the Shakopee City Hall.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA, THAT:
1. It finds and determines that the vacation of the alleys and rights-of-way described
as: Mound Street and Kennedy Street and all drainage & utility easements originally
dedicated on DAVIES 2ND ADDITION is in the public interest.
Page 65 of 111
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held the day of , 201 S.
Mayor of the City of Shakopee
ATTEST:
Lori Hensen, City Clerk
Page 66 of 111
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' AKOFT. 7,
Shakopee City Council
March 20, 2018
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
Monthly Financial Review - February 2018
Policy/Action Requested:
Discussion on the February 2018 General Fund revenues and expenditures along with the
Community Center/Sand Venture and Ice Arena year-over-year operations comparison.
Recommendation:
N/A- Informational Purposes Only
Discussion:
February 2018 Review (See Attachment)
Revenue Variances (+/- 10% of 16% Target)
• This early in the year, one or two large receipts or the timing of when revenue is
received can tend to skew variances. The first half property tax settlement will not occur
until June which accounts for the variance in the taxes and special
assessments. Miscellaneous revenue is the only other revenue with a significant
variance. 2018 interest revenue journal entries will be posted to miscellaneous revenue
once the 2017 books are officially closed, which will eliminate this variance. We hold
off allocating 2018 interest until the 2017 ending cash balances are finalized since
interest is allocated based off of each funds' cash balance.
Expenditure Variances (+/- 10% of 16% Target)
• The significant departmental variances are the same as mentioned last month.
• The Mayor and Council division incurs a number of one-time costs at the front of the
budget cycle and is anticipated to fall back within the variance parameters as the year
progresses.
• The Facilities division is exceeding the target range, but it should be noted that an
operational change took place on January 1. Rather than each building such as city hall,
Page 70 of 111
public works, fire stations and the police department having a separate facilities budget
for operational maintenance and repair, the facilities division is now responsible for
these activities. This change will allow the facilities maintenance supervisor more
flexibility in directing where needed maintenance or repair dollars are needed. We are
planning to bring a budget amendment forward at the next council meeting that
will reallocate funds from these other divisions to the Facilities division. This budget
amendment will be budget neutral.
Community Center/Sand Venture & Ice Arena Year-over-Year Comparison (See
Attachment)
January 2018
Similar to the analysis of the City's General fund, reviewing revenue and expenditures early
in the year can be easily distorted depending upon what type of transactions did or did not
occur. You will notice the revenue for ice arena is
about $72,000 less than this same time last year. This is due to the second half of the high
school ice rental of$62,500 not being billed until the first week of March this year compared
to February last year.
Ice arena expenditures are similar to this same time last year and are tracking with the 2018
budget.
Community Center/Sand Venture revenues are trending at about 18% of the 2018 budget,
which is right in-line with our target at this point in the year. 2017 revenues for the
community center/sand venture revenues are negative as of February 2017. This is due to the
change in accounting principal that was implemented last year which now recognizes annual
memberships as they are earned compared to when they are purchased.
Community center expenditures are higher than this time last year due to the facility not
being fully functional until mid-summer. However, through February 2018 community
center/sand venture expenditures account for about 11% percent of the budget. Individual
line item expenditures will continue to be monitored as the year progresses.
Deferred membership revenue as of February 28, 2018 is just above $250,000 compared to
$129,275 a year ago. This is direct result of strong annual membership sales throughout 2017.
Budget Impact:
No Budget Impact
Page 71 of 111
ATTACHMENTS:
D February 2018 Monthly Financial Report
D February 2018 Community Center & Ice Arena Year-to-Year Comparison
Page 72 of 111
CITY OF SHAKOPEE
Monthly Financial Report
YTD February YTD Budget YTD
2018 2018 2018 Balance Percent 2017
Budget Actual Actual Remaining Used Actual
01000-GENERAL FUND
REVENUES:
*- TAXES (17,100,000) 0 0 (17,100,000) 0% 40 (24,909)
*- SPECIAL ASSESSMENTS (7,000) 0 17,824 (24,824) (255)% qo 17,195
*-LICENSES AND PERMITS (1,845,000) (127,693) (292,416) (1,552,584) 16% .` (139,699)
*- INTERGOVERNMENTAL (1,486,100) (29,944) (243,735) (1,242,366) 16%,`"=, (296,880)
*- CHARGES FOR SERVICES (5,709,800) (716,062) (1,206,261) (4,503,539) 21% (898,906)
*-FINES AND FORFEITS (1,500) (200) (200) (1,300) 13% = (600)
*-MISCELLANEOUS (196,500) (694) (2,256) (194,244) 1% 40 (90,943)
TOTAL REVENUES (26,345,900) (874,593) (1,727,043) (24,618,857) 7% = (1,434,743)
EXPENDITURES:
11 -MAYOR&COUNCIL 169,300 27,596 61,928 107,372 37% qo 57,489
12-ADMINISTRATION 1,835,300 133,304 318,469 1,516,831 17% 221,998
13 - CITY CLERK 405,400 24,217 63,028 342,372 16%-,-
38,106
15 -FINANCE 1,265,700 38,115 93,451 1,172,249 7% 92,739
17- COMMUNITY DEVELOPMENT 848,400 42,402 133,160 715,240 16%-,-
70,139
18-FACILITIES 398,800 32,362 114,519 284,281 29% qo 48,034
31 -POLICE DEPARTMENT 8,694,400 594,504 1,466,441 7,227,959 17% =,, 1,102,385
32-FIRE 2,467,200 170,979 372,755 2,094,445 15% 264,168
33 - INSPECTION-BLDG-PLMBG-HTG 810,600 63,178 164,211 646,389 20%-'11, 118,875
41 -ENGINEERING 817,600 40,504 103,508 714,092 13% 77,546
42- STREET MAINTENANCE 2,201,700 138,214 398,377 1,803,323 18% 249,969
44-FLEET 464,200 26,329 71,831 392,369 15% 55,619
46-PARK MAINTENANCE 2,060,300 114,898 285,629 1,774,671 14%-,-
211,784
66-NATURAL RESOURCES 126,200 635 1,235 124,965 1% 30,493
67-RECREATION 3,814,500 188,246 536,956 3,277,544 14% =,, 338,446
91 - UNALLOCATED 216,300 659 1,691 214,609 1% + 1,532
TOTAL EXPENDITURES 26,595,900 1,636,142 4,187,188 22,408,713 16°/a = 2,979,319
OTHER FINANCING
*- TRANSFERS IN (250,000) 0 0 (250,000) 0% 0
*- TRANSFERS OUT 0 0 0 0 0% 0
OTHER FINANCING TOTAL (250,000) 0 0 (250,000) 0% 0
FUND TOTAL 0 761,549 2,460,145 (2,460,145) 1,544,571
Key
+ Varies more than 10%than budget positively
Varies more than 10%than budget negatively
Within 10%of budget
Page 73 of 111
COMMUNITY CENTER BUDGET TO ACTUAL
Business Budget Feb YTD YTD, YTD Year YTD Year/o
Unit 2018 Actual Actual Variance Variance
2017 2018 Actual Actual
0673- ICE ARENA 0.00
REVENUES (757,500.00) (161,867.33) (89,824.96) (72,042.37) (44.51)
WAGES AND BENEFITS 272,800.00 41,545.26 46,819.61 (5,274.35) 12.70
OPERATING EXPENDITURES 499,500.00 43,751.94 34,995.75 8,756.19 (20.01)
0673-ICE ARENA 14,800.00 (76,570.13) (8,009.60) (68,560.53) (89.54)
0674&0678- COMMUNITY CENTER/SAND VENTURE 0.00
REVENUES (987,300.00) 6,031.03 (177,258.30) 183,289.33 (3,039.10)
WAGES AND BENEFITS 1,257,000.00 96,437.82 132,949.35 (36,511.53) 37.86
OPERATING EXPENDITURES 854,150.00 62,947.25 92,785.35 (29,838.10) 47.40
0674&0678- COMMUNITY CENTER/SAND VENTURE 1,123,850.00 165,416.10 48,476.40 116,939.70 (70.69)
DEFERRED REVENUE-CC MEMBERSHIPS 129,275.00 250,270.00 120,995.00 (93.60)
3/14/2018 9:29:28 AM Page 74 of 111 Page 1 of 1
A.2.
pb"IA
' AKCFT. 7,
Shakopee City Council
March 20, 2018
FROM: Nate Burkett, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Republic Services will present their annual report for 2017.
Policy/Action Requested:
Receive presentation of report.
Recommendation:
None.
Discussion:
None
Budget Impact:
None
Page 75 of 111
10.A.
pb"IA
' AK OFT. 7,
Shakopee City Council
March 20, 2018
FROM: Darin Nelson, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. This report
reflects the expenditures as recorded for 2018 activity. The following transactions are notable
for this reporting cycle:
• Frontline Plus Fire & Rescue, DBA Frontline Warning Systems has completed the
annual siren inspection throughout the city. $10,385.00.
• SHI International Corp has requested payment for the 3-year Microsoft Enterprise
License agreement that council approved at the February 20, 2018 meeting. $52,205.00.
• Tierney Brothers requested payment for the audiovisual upgrades to the police training
room. $11,278.48.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2018 budget.
ATTACHMENTS:
D Monthly Financial Report
Page 76 of 111
D Council Check Summary
D Council Check Register
D Bill List Transfer
Page 77 of 111
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Funds transferred electronically March 6, 2018 to March 20, 2018
PAYROLL $ 335,382.01
FIT/FICA $ 93,477.67
STATE INCOME TAX $ 21,191.30
PERA $ 92,888.16
HEALTH CARE SAVINGS $ 14,794.86
HEALTH SAVINGS ACCT $ 10,620.79
NATIONWIDE DEF COMP $ 13,831.11
ICMA DEFERRED COMP $ 1,663.34
MSRS $ 3,954.67
FSA $ 152.27
MN WAGE LEVY $ 144.23
Total $ 588,100.41
Page 111 of 111