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HomeMy WebLinkAbout07/11/1995 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA July 11, 1995 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 p.m. , or thereafter (following EDA Meeting at 6: 30 p.m. ) 2] Approval of Agenda 3 ] Liaison Reports from Councilmembers 4] Mayor's Report 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approve Minutes of June 6th and June 20th, 1995 8] Communications: a] Bill Von Bank, Chamber of Commerce, regarding a temporary beer license for part of Derby Days 9] 8: 00 P.M. Public Hearing on amending the city code regulating the sale of tobacco products (Ord. No. 414 and Res. No. 4242) 10] Recommendations from Boards and Commissions: *a] ECFE Dial-A-Ride Demonstration Project Continuation *b] Van Pool Minimum Ridership Policy - Transit Policy #25 *c] Amending Minor Subdivision Section of the City Code, Ord. No. 419 11] Reports from Staff: a] Patrol Car Replacement *b] Stonebrooke 2nd Addition - Extending preliminary plat approval *c] Applications for On Sale and Sunday On Sale Liquor Licenses - The Main Event of Shakopee, Inc. (formerly Springers on Main) - tabled 6/20 *d] Shakopee Derby Days *e] Civic Center Bid Packages 7 , 12 , 13 , 15, 17 , 18 , 19 , and 20 TENTATIVE AGENDA July 11, 1995 Page -2- 11] Reports from Staff continued: *f) Park Dedication Requirement for Arlington Ridge *(g] Gambling Exemption for Shakopee Area Chamber of Commerce h] Fire Department Relief Association By-Laws - Res. 4246 *i] Audit Management Letter Follow-up and Res. No. 4227 j ] Temporary Access Road to Boat Ramp from Bluff Avenue, tabled 6/26 *k] Consent of Utility Easement Holder to Sanitary Sewer Easements for Chaska Interceptor - Metropolitan Cncl. *1] Fuller Street Grading *m] Approve Bills in the Amount of $326, 265. 63 12] Resolutions and Ordinances: *a] Res. No. 4240 - Authorizing Participation in Task Force *b] Res. No. 4248 - Authorizing Execution of A Safe and Sober Communities Grant Agreement *c) Res. No. 4243 - Approving Feasibility Study and Ordering Plans and Specs for River District Trunk Sewer Line Rehabilitation,Project 1995-9 *d] Res. No. 4244 - Amending the Special Assessment Policy Relating to Box Culverts *e] Res. No. 4245 - Setting Hearing on Assessments for Street Light at Valley Park Drive and Valley Industrial Boulevard South,Project 1995-4 f] Res. No. 4249 - Calling A Special Election to Fill A Vacancy on the City Council g] Res. No. 4250 - Opposing Placement of 580 Acres Into Trust Status *h] Res. No. 4247 - Setting Hearing To Modify the Redevelop- ment Plan and the TIF Plan for Tax Increment Financing Districts 2 , 3 , 4 , 7 , and 9 (See EDA item #6) *i] Res. No. 4251 - Accepting Work on the Underground Fuel Storage Tank Removal and Replacement *j ] Res. No. 4252 - Amending The 1995 Budget 13] Other Business: 14 ] Recess for an Executive Session to discuss matters covered under attorney-client privilege. 15) Re-convene 16] Adjourn to Tuesday, July 18, 1995 at 7 : 00 p.m. Dennis R. Kraft City Administrator MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non Agenda Informational Items DATE: July 7, 1995 1. Attached is a Thank you note from the Shakopee Senior All Night Party Planning Committee for the use of the former city hall building. 2. Attached is an updated July calendar of upcoming meetings. 3. Attached is the July Business Update from City Hall. 4. Attached is a memorandum from the City Attorney regarding subdivision regulations. 5. Attached are the June 21, 1995 minutes of the Community Development Commission. 6. Attached is correspondence from the Shakopee School District regarding their support for cooperative planning between the City of Shakopee, the Mdewakanton Dakota Community and the Shakopee School District. 7. Attached are the July 6th agendas for the Planning Commission and Board of Adjustment and Appeals meetings. 8. Attached is a memorandum from the Assistant City Administrator regarding the Old 169 Bridge. 9. Attached is correspondence from the City Attorney to Doug Bell regarding his request for additional information. 10. Attached is correspondence from the Hunting& Angling Club to Senator Paul Wellstone regarding their support to the City of Shakopee in challenging the request by the Mdewakanton Sioux Community. 11. Attached is the monthly report from the Assistant City Administrator. 12. Attached is the Building Activity Report for June. 13. Attached is the Police Newsletter for Council review. 14. Attached is the Monthly Progress Report from the Engineering Department. 15. Attached are the minutes from the May 1st and May 12th meetings of the Shakopee Public Utilities Commission. # / • • • OpEE • . .v..).• 4" ,' ' . ' .' .-:....- '.-ili CI'let.:IAI Ofif4.1 ' . . ' . ' ' -.' ' .. . :''jf''-; ''''''' . . 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J w W O O N O CD O 0 sC CQO O a < O i K < cmC c 01 O MZ cca A v 0 G) w 0 v 0 y 0 o O O O C O 0 0 C) C C/4 CD a D N -I A 07 co A 0K-4 0 ( cn ca N N O 3 < O O C 7 o -El -o C Cl\I).qtCllll1"i @' n y. 30 w m 0 00 > j0 C z oc� � � c co to (00 N cc Q 4 O (. 3 O N* K = o' 13 C O 7 73 7 Cl) (0 V O G/ 0) 11 73 0 N N co _a A -4 CD C 73 CD )s-j m N cn C) 3 BUSINESS UPDATE FROM CITY HALL Volume 9 No. 7 Dear Chamber Member: July 1, 1995 Administration Engineering/Public Works City department heads have been directed to begin At their June 20th meeting the City Council preparing the 1996 Budget documents. Department awarded P &V Construction Project which consists heads will be evaluating current service levels, of new utilities and street reconstruction to Richard staffing needs and possible department Knutson Inc., Savage, MN. The contractor reorganizations in an attempt to recommend to City anticipates beginning construction shortly after the Council a budget that will have no impact on the 4th of July. current City tax capacity rate. Council also awarded the C.R. 16 Sanitary Sewer and Watermain Project to Barbarrossa& Sons, Inc., City Clerk Osseo, MN. Start-up is anticipated to be mid July. At their regular meeting on June 6th, City Council Staff is currently working on the design of Fuller St. rescheduled their July 5th meeting date to July 1 lth. from 10th Avenue South to the future Vierling Dr. intersection. Fuller Street will be the main access At their regular meeting on June 20th, City Council road to the new Civic Center site. Staff anticipates renewed 3.2 beer licenses, wine licenses, and requesting permission from City Council in mid intoxicating liquor licenses for the period beginning July to advertise for bids. If approved, project July 1, 1995 until June 30, 1996. completion is expected to coincide with the completion of the Civic Center Project. Community Development Other projects being designed are Vierling Drive On July 11, 1995 the Shakopee Economic from C.R. 79 to C.R. 77 and the new St. Francis Development Authority will be considering whether Medical Center sanitary sewer and watermain. or not to proceed with the acquisition of Blocks 3 & Projects under construction include Meadows West 4 in Downtown Shakopee. Appraisals have been 1st Addn., Homestead Ridge 2nd Addition, Sarazin completed on the properties. If the EDA selects to and Roundhouse Streets (between 4th Ave. & C.R. proceed, the acquisition process could be initiated in 16),the Downtown Alleys Project, and Prairie Bend a relatively short time frame. The funding source Subdivision. for this project would be the Tax Increment Trust Fund Balance. The Engineering department would like to welcome aboard Al Koester who has been hired as an In a related matter, on July 11, 1995 the Shakopee Engineering Technician. Al replaces Jeff Swenson EDA will be initiating the process to amend the who left the City last Fall. The Engineering City's Tax Increment Financing Plan and Budget. Department has also hired two summer interns who The budget amendments include identifying are attending the University of Minnesota. The possible tax increment expenditures for a variety of interns are Mitch Wostrel and Mark Duncan. projects including the Civic Center, Blocks 3 & 4 development, Chaska Interceptor expenses and future park improvement projects. Legal The City has filed suit against the United States and PC Meeting 06-08-95 the Bureau of Indian Affairs opposing the Market Place 2nd Preliminary Plat Con't to 7/6 Meadows North Preliminary Plat Con't to 7/6 placement of 580 acres of land into trust. If this North Imports Amendment to PUD Rec.Approval land is placed in trust status, it would become tax- City of Shakopee Amendments to new Closed Public exempt and free from all local or state regulatory Zoning Ordinance Text Hearing control. The City also has sent general comments to City of Shakopee Ord. amending City Code City Attorney the BIA opposing this proposal, and outlining the Chapter 12, Subdivision to review& Regs. come to next harm which will occur to the city if the land is PC placed in trust. Meadows West 2nd Final Plat Rec.Approval Westridge Lake Estates PUD Amendment Approved Pinewood Estates PUD Concept Review No Action Park & Recreation Required On June 26, 1995 the Shakopee Park and Recreation Other Business: R-2 Zoning Issues Text Mapping Advisory Board began to evaluate several issues Private Lodges and Clubs Issues Rezoning request for July with respect to the new Civic Center Project. Issues discussed to date included staffing levels, fee Police schedule, facility operating hours and facility programming. Over the course of the next two DARE graduation ceremonies were held for months,the Park and Recreation Advisory Board approximately 275 fifth grade students who will prepare proposed action plans for City Council completed 17 weeks of DARE course work. approval in each of these areas. Mayor Laurent, Chief Steininger and DARE Officers Barney Clark and Tom Crocker presented The Civic Center construction schedule has been certificates and T-shirts to the graduates. setback approximately two weeks due to a strike at Fabcon Inc. Fabcon Inc. was to provide the The hiring process to establish an eligibility list for materials for the pre-cast building panels. At this a patrol position is continuing. Twenty-three point we expect that the completion date for the ice candidates participated in a leaderless group arena portion of the project which was previously discussion on June 9th. The top six candidates will established at November 1, 1995 will be pushed interview with the Civil Service Commission. back approximately two weeks. Planning The 4th annual bike rally was held on Saturday, June 3rd. Shakopee Police, working with several local organizations, registered bicycles, promoted BOAA Meeting 06-08-95 helmets and bicycle safety, and had other safety Fischer Aggregates Amendment to CUP Con't to 7/6 related presentations. The rally was held at Lions Universal Forest CUP to allow Approved Park. Products mfg.wooden I joists Dangerfield's 3' variance from Approved the 20' sign height limitation Klein 4 ft.. variance to the 10' Denied side yard setback requirement - y NON-AGENDA INFORMATIONAL ITEM MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney DATE: June 22, 1995 RE: Subdivision Regulations Last January staff anticipated preparing the subdivision regulations during the winter, presenting them to the Planning Commission during the summer, and getting them to the City Council during the late fall . Unfortunately, changes in staff in Public Works and Planning have delayed work on this project . We now are into the busy season for Public Works . In addition, current litigation in the Legal Department is causing some delays . Staff still considers revising the subdivision regulations to be a high priority. We are not going to be able to meet the 1995 timeframe, however, without putting aside current projects . The two most vital items to be changed in the subdivision regulations are the procedures for minor subdivisions, and the park dedication language (which complies with state law, but might be subject to challenge under federal constitutional law) . The minor subdivision procedures are coming to you shortly. Staff proposes to bring the park dedication provisions forward soon as well, if the City Council is willing to consider them before the rest of the subdivision regulations are redone. We still plan to revise the subdivision regulations this year, but may not be able to complete the revision and review by the Planning Commission in time to bring them to the City Council before 1996 . If the City Council is not comfortable with this time schedule, please let me know. Otherwise, staff will proceed to revise the park dedication requirements as soon as possible, and delay the remainder of the subdivision regulations until after the construction season has slowed down. 7 , Signed �'� y--._____ _ ,} ; �` � /�� Karen Mart , it 1Xttorney KEM:bjm (, [22MEMO2] cc : Dennis Kraft Paul Bilotta Bruce Loney -4 S OFFICIAL PROCEEDINGS OF THE COMMUNITY DEVELOPMENT COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 21, 1995 Members Present: Morke, Reinke, VanHorn, Miller, Albinson and Amundson. Members Absent: Dauenhauer. Staff Present: Barry Stock, Assistant City Administrator; Paul Bilotta, Acting Planning Director. Roll Call. Chairman VanHorn called the meeting to order at 5:30 p.m. the role call was taken as noted above. II. Approval of the May 17. 1995 meeting minutes. Reinke/Miller moved to approve the minutes of the May 17, 1995 meeting as kept. Motion carried unanimously. III. Economic Development Update. Mr. Stock stated that on Tuesday, July 11, 1995 he planned to present to City Council the appraisal findings with respect to Blocks 3 and 4 in downtown Shakopee. Mr. Stock noted that the fixture and property appraisals are nearly complete. Mr. Stock also noted that he utilized a professional consulting firm to determine the estimated relocation costs associated with the acquisition of Blocks 3 and 4. Mr. Stock noted that he will also be recommending that a professional land acquisition and relocation firm be utilized to facilitate the completion of this project should Council decide to proceed. Commission VanHorn questioned what the estimated cost for the acquisition of the two blocks would be including relocation. Mr. Stock stated that he expected the cost to be around $2 million. Comm. VanHorn questioned the funding source for this project. Mr. Stock stated that the Tax Increment Fund would be utilized if City Council selects to proceed with this project. Mr. Stock noted that at the present time there is a shortage in the TIF fund balance to cover all the costs associated with this project. Therefore, the EDA will have to possibly borrow from another fund to cover all costs at this time or sell bonds. Mr. Stock stated that the projected revenue from the TIF fund over the next three years will cover the costs associated with the entire project. Mr. Stock noted that if a developer is found for the project over the next year or two that a tax increment district could be created and new increment would be generated which could also be applied to the property acquisition costs. Comm. Miller questioned what the City would do with the property if we acquire it. Mr. Stock stated that depending upon Councils desire, we could proceed with demolition of all or a portion of the properties in the two blocks. We may also be able to negotiate purchase agreements which would allow current tenants to stay for a set period of time to allow them to find other business sites. This may reduce our relocation costs. Comm. Miller questioned whether or not staff had considered utilizing a property management company if the City decides to retain ownership and operation of the buildings until such time that a developer could be found. Mr. Stock stated that if City Council and the EDA decide to retain ownership for a duration which may extend beyond a year that he would recommend that a property management group be utilized to market and manage the property for leasing. Comm. VanHorn questioned whether or not any of the properties could be purchased without condemnation. Mr. Stock stated that we would hope to obtain some of the properties through friendly acquisition. However, if acquisition cannot be secured, condemnation would be pursued. Albinson/Miller moved to recommend to the EDA that they proceed to attempt to secure acquisition of the property located within blocks 3 and 4 through negotiations and if negotiations fail that condemnation be pursued. Motion carried unanimously. IV. Role of Advisory Commissions and Boards Mr. Stock stated that the City Council has requested that staff share with each of the advisory boards and commissions a description of what their roles and responsibilities are. Mr. Stock stated that boards such as the CDC and Park Board are advisory and in nature. He stated that it is up to the boards and commissions to make recommendations to City Council with respect to issues as they relate to the appropriate board and or commission. He stated that the primary purpose of the CDC is to make recommendations to City Council and/or the EDA with respect to matters that relate to community development. Community development includes such things as commercial, industrial, retail and residential concerns. The CDC also is responsible for making recommendations to City Council with respect to transit issues. The CDC could also possibly even suggest Council action on certain park issues if they felt it were appropriate (Huber Park river front redevelopment). Comm. VanHorn questioned what City Council expected the CDC to work on. Mr. Stock stated that since he has been working for the City of Shakopee the City Council has been quite flexible in allowing the CDC to investigate whatever issue they felt might improve the City of Shakopee as a community. Mr. Stock stated that since the CDC is purely advisory, Council '\ou!d always have the opportunity to deny a recommendation of the CDC. Mr. Stock stated that he felt it was up to the CDC members to determine what issues in the community should be pursued to improve the overall community development climate. V. ECFE Dial-A-Ride Demonstration Project Mr. Stock noted that last fall the City Council approved a Dial-A-Ride Demonstration Project for the ECFE Program. Mr. Stock stated that Sandy Coder, Coordinator for the program is requesting that the City consider extending the program indefinitely or at least through 1996. Mr. Stock stated that he felt the program was a success in that it did provide access for persons who would not have otherwise been able to partake in community education programs. Ile stated that he also did not feel there was any negative impact on the Dial-A- Ride service. Mr. Stock stated that he is however recommending that the program be continued subject to annual renewal. Miller/Albinson moved to recommend to City Council that the ECFE Dial-A-Ride Demonstration Project be continued for the 1995-96 school year. Motion carried unanimously. VI. CDC Transit Responsibilities Discussion ensued on whether or not the CDC should be responsible for making recommendations to the City Council with respect to transit programs. Comm. Reinke stated that he felt that having the CDC involved in monitoring the transit program was of value. He stated that City Council does not have enough time to get involved with every transit issue that needs to be evaluated. Comm. Morke stated that he did not feel the CDC should be involved with transit. He noted that the vast majority of the policies and procedures have been established and at this time most of the items are purely administrative. Comm. Miller concurred. He stated that if there was ever an item where staff felt the CDC's input would be needed that it could be addressed at the CDC level. Comm. Albinson stated that while transit is not his top interest that he feels the CDC should continue to be involved with monitoring the program and assisting staff in reviewing new programs and/or old programs. Morke/i'ililler moved to request that City Council be responsible for directly handling the duties and responsibilities associated with transit. Motion failed with Comm. Morke and Miller voting Aye; and Comm. Reinke, Albinson, Amundson and VanHorn opposed. VII. Transportation Coalition Mr. Stock noted that the transportation coalition is working to put together a ribbon cutting ceremony for the Bloomington Ferry Bridge Project. Mr. Stock stated that he is assisting with this effort. Mr. Stock also noted that the bid letting fro the second phase of the southerly bypass is scheduled for this week. Mr. Stock noted that the project is ahead of schedule and that it could be open in the fall of 1996. VIII. Scott County Economic Development Coalition (SCEDC). Mr. Stock noted that the SCEDC is working to put together a labor survey. Scott County businesses are also being surveyed in an attempt to determine what role the SCEDC may provide in offering assistance to them. IX. Other Business. Mr. Bilotta stated that the City Administrator and himself have met with the County Administrator to discuss the Courthouse siting process. Mr. Bilotta also noted that on July 19, 1995 Commissioner Bannermann will be holding a town meeting in the Shakopee City Council Chambers just after the CDC meeting. Mr. Bilotta suggested that this would be a good time for the CDC members to appear as residents and ask questions that may be outside the purview of the CDC. X. Adjournment. The meeting adjourned at 6:45 p.m. .44-co Sii Shakopee School Board Superintendent Robert J.Ostiund mopEE Ron arson,Chair ,, ,f,•�� �y ,�,, f .yam♦/i Janet Wendt,Vice Chair j� �..�/// Kathy Busch,Clerk .it /, i,,,,,�.)ii..� :�i. , Di�.�AA.�i�A Steve Schneider,Treasurer District Office Jessica Gels,Director Bob Techam,Director Robyn Wolfe,Director June 27, 1995 Mr. Stanley Crooks Mdewakanton Dakota Community 14720 Mystic Lake Circle NW Prior Lake, MN 55372 Mr. Gary Laurent Mayor, City of Shakopee 129 South Holmes Street Shakopee,MN 55379 Gentlemen: At its June 26th meeting, the Shakopee School Board unanimously passed the enclosed resolution. The Board's action was taken through a sincere belief that we all have much to gain long-term through open dialogue. Conversations I have had with various individuals indicate to me that, while differing perceptions exist, there is fundamental agreement that all parties have valid concerns and the best interest of all parties would be served by on-going joint discussions and planning regarding future development options. The Board and administration of the Shakopee Schools strongly believes that such dialogue is critical, and are willing to assist in any way we can. We look forward to hearing from you regarding ways to enhance planning to meet the needs of all current and future residents of our area. Sinc• el , 7 ,1/ 1 / Robert J/i stlund Superintendent of Schools RJO/ph cc: School Board Members Dennis Kraft Roseann Campagnoli 505 South Holmes Shakopee, MN 55379 ALL SCHOOLS ACCREDITED BY THE NORTH CENTAL ASSOCIATION (612)496-5000 AN EQUAL OPPORTUNITY EMPLOYER INDEPENDENT SCHOOL DISTRICT NO. 720 SHAKOPEE, MINNESOTA SCHOOL BOARD RESOLUTION WHEREAS, the course and rate of future development is of critical importance.to all residents of the Shakopee School District, and WHEREAS, a strong and stable tax base is in the best interest of all residents of the Shakopee School district, and WHEREAS, coordinated planning by all parties is necessary to assure the future well- being of all district residents, particularly our young people, and WHEREAS, positive working relationships between all parties is an integral component to meeting future challenges, IT IS HEREBY RESOLVED,That the Shakopee Public Schools strongly supports cooperative planning between the City of Shakopee, the Mdewakanton Dakota Community, and the Shakopee School District to resolve future issues affecting all parties within district boundaries. BE IT FURTHER RESOLVED, That the Shakopee School Board and Administration stand ready to assist and participate in such cooperative planning. -? , / . , z2ii4..1 i -4,7 Robert J. Os end, Superintendent of Schools Ron Larson, School Board Chair ii/td,t 0I /99s D S 1111AKO p El El Shakopee School Board Superintendent Robert J.Ostlund Ron Larson,Chair �/ �/ /y/, �l Janet Wendt,Vice Chair 4 i; >'./720,M, Kathy Busch,Clerk ' �`L /// % Steve Schneider,Treasurer �iiii�iiil!/iriii/i�//ii�/�Y�ii%/iii / ///ii•////iii//fiu/ir// District Office Jessica Geis,Director Bob Techam, Director Robyn Wolfe, Director June 27, 1995 Mr. Stanley Crooks Mdewakanton Dakota Community 14720 Mystic Lake Circle NW Prior Lake, MN 55372 Mr. Gary Laurent Mayor, City of Shakopee 129 South Holmes Street Shakopee,MN 55379 Gentlemen: At its June 26th meeting, the Shakopee School Board unanimously passed the enclosed resolution. The Board's action was taken through a sincere belief that we all have much to gain long-term through open dialogue. Conversations I have had with various individuals indicate to me that, while differing perceptions exist, there is fundamental agreement that all parties have valid concerns and the best interest of all parties would be served by on-going joint discussions and planning regarding future development options. The Board and administration of the Shakopee Schools strongly believes that such dialogue is critical, and are willing to assist in any way we can. We look forward to hearing from you regarding ways to enhance planning to meet the needs of all current and future residents of our area. Sinc- el , • Robert J irstlund Superintendent of Schools RJO/ph cc: School Board Members Dennis Kraft Roseann Campagnoli 505 South Holmes Shakopee, MN 55379 ALL SCHOOLS ACCREDITED BY THE NORTH CENTAL ASSOCIATION (612)496-5000 AN EQUAL OPPORT,;NITY EMPLOYER INDEPENDENT SCHOOL DISTRICT NO. 720 SHAKOPEE, MINNESOTA SCHOOL BOARD RESOLUTION WHEREAS, the course and rate of future development is of critical importance.to all residents of the Shakopee School District, and WHEREAS, a strong and stable tax base is in the best interest of all residents of the Shakopee School district, and WHEREAS, coordinated planning by all parties is necessary to assure the future well- being of all district residents, particularly our young people, and WHEREAS, positive working relationships between all parties is an integral component to meeting future challenges, IT IS HEREBY RESOLVED,That the Shakopee Public Schools strongly supports cooperative planning between the City of Shakopee, the Mdewakanton Dakota Community, and the Shakopee School District to resolve future issues affecting all parties within district boundaries. BE IT FURTHER RESOLVED, That the Shakopee School Board and Administration stand ready to assist and participate in such cooperative planning. /2-"#-4-21-1 4.7 Robert J. Os und, Superintendent of Schools Ron Larson, School Board Chair /99_f D • 17 TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN July 6, 1995 Chairperson Terry Joos Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of the June 8, 1995, Meeting Minutes 4. Recognition by Planning Commission of Interested Citizens. 5. Approval of Consent Agenda- (All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda). 6. 7:30 P.M. Public Hearing Closed/Tabled: To consider an ordinance amending City Code Chapter 12, Subdivision Regulations (Platting), by repealing Sec. 12.08, Minor S Subdivision Process, and adopting one new section. Applicant: City of Shakopee 7. Preliminary Plat: To consider the preliminary plat of Market Place 2nd Addition, located west of Market Street and North of Fifth Avenue (Public hearing closed at the May 4, 1995, meeting. Continued from June 8, 1995, meeting.) Applicant: Klingelhutz Development Company 8. 7:35 P.M. Public Hearing/Continued: To consider the Preliminary Plat for Meadows North, located east of CR 77, north and west of the proposed Fuller Street Extension. Applicant: Gold Nugget Development, Inc. 9. 7:40 P.M. Public Hearing: To consider text amendments to Chapter 11 of the Shakopee City Code (Zoning Ordinance) (Ordinance No. 377 which was adopted on June 7, 1994). Applicant: Fischer Aggregates 10. 7:45 P.M. Public Hearinz To consider a Zoning Map Amendment to rezone 4.07 acres located at 1760 4th Avenue East from Multiple Family Residential (R-3) to Highway Business (B-1). Applicant: Knights of Columbus 11. 7:50 P.M. Public Hearing: To consider a Zoning Map Amendment to rezone 26.1 acres located southeast of Lake O'Dowd from Agriculture (AG) to Rural Residential (RR). Applicant: Larry Schlasinger 12. 7:55P.M. Public Hearing: To consider amending Chapter 11, The Zoning Chapter, to modify the setback of canopies in the business zones Applicant: City of Shakopee 13. 8:00 P.M. Public Hearing: To consider rezoning in the area around Canterbury Park. Applicant: City of Shakopee 14. 8:05 P.M. Public Hearing/Continued:To consider Phase 4 Rezoning amendments to the new Zoning Ordinance text (Ordinance No. 377) which was.adopted on June 7, 1994.. Applicant: City of Shakopee 15. 8:10 P.M. Public Hearing: To consider Zoning Map Amendment for Medium Density Residential (R-2) areas in "Old Shakopee" area. Applicant: City of Shakopee *16. Final Plat: To consider the final plat of Orchard Park, located south of the Meadows West 2nd Addition, west of P & V 2nd Addition, east of CR 77 and north of the Shakopee Bypass. Applicant: Laurent Builders *17. Final Plat: To consider the final plat of Horizon Heights 5th Addition, located south of Riverview Estates, east of Horizon Heights 1st Addition, north and west of Shakopee City limits. Applicant: Steve Muhlenhardt. 18. Concept Review: To consider the concept review for Prairie Bend PUD Amendment #2. Applicant: Cottage Homesteads of America, Inc. 19. Other Business *a. CIP b. 20. Adjourn Paul Bilotta Acting Planning Director/Economic Development Coordinator Note to Planning Commission Members: 1. If you have any questions or need additional information on any of the above items,please call Terrie or Shelly on the Monday or Tuesday prior to the Meeting. 2. If you are unable to attend the meeting,please call the Planning Department prior to the meeting. (j:\plan\pc_boaa\1995\pC-0706\ngenda.pc) TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee,MN July 6, 1995 Chairperson William Mars Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of June 8, 1995,Meeting Minutes 4. Recognition by Board of Adjustments and Appeals of Interested Citizens. 5. 7:30 P.M. Public Hearing: Continued from June 8, 1995,meeting. To consider amendments to a Conditional Use Permit for Fischer Aggregates. Applicant: Fischer Aggregates Action: Resolution No.PC-713 6. 7:40 P.M.Public Hearing: To consider an application for a Conditional Use Permit for Tietjen Family,Inc.to allow an outdoor sales lot,located south of Hwy 101 and north of Cretex Avenue. Applicant: Tietjen Family,Inc. • Action: Resolution No.PC-723 7. 7:35 P.M.Public Hearing: To consider an application for a Conditional Use Permit for Valley Green Business Park Limited Partnership to allow two buildings on one lot,located at 5240 Valley Industrial Boulevard South. Applicant: Valley Green Business Park Limited Partnership Action: Resolution No.PC-722 8. Other Business 9. Adjourn Paul Bilotta Acting Planning Director/Economic Development Coordinator Note to the B.O.A.A.Members: I. If you have any questions or need additional information on any of the above items,please call Terrie or Shelly on the Monday or Tuesday prior to the Meeting. 2. If you are unable to attend the meeting,please call the Planning Department prior to the meeting. (j:\plan\pc_boas\1995\pc0706\agenda.boa) MEMO TO: Mayor Laurent and City Council Members FROM: Barry A. Stock, Ass't City Administrator 7/ RE: Old 169 Bridge DATE: June 28, 1995 Yesterday I had the opportunity to meet with representatives from MnDOT regarding the future status of the former 169 Bridge in Downtown.Shakopee. Over the past year, MnDOT has been evaluating whether or not it would be feasible to utilize the existing bridge for pedestrian access or whether a new bridge should be constructed. When the new 169 Bridge was built, accommodations were not made for pedestrian access. In order to obtain Federal funding for the new bridge, MnDOT officials had to commit to the development of a future pedestrian river crossing. Due to the historic nature of the bridge. Mn.DOT was required to perform a historical review. It appears that the bridge is eligible to be placed on the historical register. MnDOT's cost estimate to bring the bridge up to safety standards for pedestrian access is estimated at $2.3 million. A large portion of the rehabilitation cost estimate is related to the lead based paint abatement that would necessary. Additionally,the structural supports for the bridge are presently inadequate to cover pedestrian access. Oddly enough, the design strength for a pedestrian bridge is higher than what is required for vehicular traffic. Within the next several months, MnDOT officials will be requesting the City Council to inform them whether or not the City is interested in dedicating funds to rehabilitate the existing bridge. MnDOT must exhaust all possible avenues for rehabilitating the bridge before they can satisfy the historic preservation standards. MnDOT's cost estimate to construct a new 12' wide pedestrian bridge utilizing the existing piers is estimated at approximately $900,000. At this point, MnDOT prefers to proceed with the construction of a new bridge rather than rehabilitating the existing structure. MnDOT officials have stated that they would like to receive the City's input on the design for the new pedestrian bridge once the historic rehabilitation process has been complete. I will keep Council appraised of this issue as it develops. Staff will be supporting MnDOT's position with respect to constructing a new pedestrian bridge. t SHAKOPEE June 29, 1995 Mr. Doug Bell 6845 South 14th Avenue Richfield, MN 55423 Dear Mr. Bell : I am in receipt of your two letters dated June 27, 1995 . You requested certain information. At this point you have been provided with access to, and the opportunity to have copied, the entire file of public documents regarding you and your application for rezoning and a business license. We have no additional documents which fulfill your information request . Sincerely, 4 / Gary L. Lau ent Mayor GLL:bjm [2 9BELL.DOC] cc : City Councilmembers City Administrator City Attorney City Clerk COMIvMUNI 1 Y PRIDE SINCE 1857 129 Holmes Street South Shakopee,Minnesota 612-44--;6;0 FAX 61'44S-6718 06/28/95 14:22 FAX CANON 0002 June 27, 1995 Doug Bell 6845 So. 14th Avenue Richfield MN. 55423 (612 869-5906) To The Mayor of Shakopee City Council Members City Staff In response to your letter June 20th regarding--my June 8thyletter Yes, It should read July 26, 1994 I apologize for this error I reviewing the video tape of the council mecting of June 6th Shakopee City Council meeting. Your comments Mr. Mayor in response to my questions about the council response to my June 8th letter concerning a matter presented to Shakopee city council July 26th 1994. Trying to acccurately quote you sir,I believe what the councils consenses was that there was not enough evidence from our investigation (the council) so us (the council) were not sure if the documents provided by you (Mr. Bell) were accurate. When asked why documents provided to you from the Secy. of State were thought to be false and asked if the Secy of State had been contacted you said you thought it had been done. Mr. Mayor the information I provided to you was 1 believe correct, it was collected from local and state ofices. This is a direct attempt to look information concerning two applications in an overlooking prespective rather than in damaging and persejcuting way my my application B&B Pawn was looke1at and emphasised as a reason for denial. in the council meeting for-- city of Shakopee July 19, 1994. Council member Sweeny moved to site all the resons in the July 15 memo from Karen Marty as reasons for denial. You chose to directly use acode concerning ommisions or false statements as a reason to or as it actually I believe shows on the council video recording of the official peoceedings in the discussion of B&B Pawn lisc.Karen Marty said it shall work an automatic refusal tfif lisc. This code also calls for arendering of any lisc. issued to be void upon discovery of willful ommisions or false statements contained on a previous application. pagel 06/28/95 14:22 FAX CANON fij003 June 27, 1995 Page 2 You and every member of council past and present during this application I am sure others will agree our commiting an Act of discrimanation enthusticaly with a motive to do malice with an act of tort./I will seek to if this is not corrected imeadiatly to hold each one of you and staff for punitive damages to hold you responsiable for your oficail -duLies of your elected ofices. t�w� `Zovo 4114..e We have tried f4arly and patiently to solve this problem of I want my fisc. and to. be treated equaly and demand that I am. Part of your duties is that this is done for all citizens in Shakopee. By not doing this your showing your malice intentions to me and all, that look at this in the futureaiM Set Tis . I believe if Justice is not capable for you to do and Know what is right it will be sought by aparFntly more capable oficails to handle their duties. -4sS-J-217 -5 Doug Bell B&B Pawn I wish to be furnished with how the city came to think the information that was provided to the cit1was incorrect in thtpacket I provided to the city concerning the false information that was provided to the. city by the other two pawn shop lise. - applications : _ I want to be told who said the information that I provided was not authientic? You said mayor that it was thought the Secy. of State was contacted WHEN? WHO? WHAT DID THEY SAY? I believe staff is to serve you Mr. Mayor not to- herd. gouncil! 06/28/95 14:23 FAX CANON Z004 • kCjo2 051 MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne hl DATE: July 15 , 1994 RE: Application of Doug Sell for Pawn Shop License BACKGRO 4D All pawnshops and pawnbrokers are required to he licensed by the City. Douglas Bell applied for a license in early June, 1994, and on June 21, his application was denied. Mr. Bell has submitted a new application to. the City, requesting that he be licensed to operate a pawnshop. This memorandum provides a summary of information to the information Council will be placed on the table. �'sesdaylnight? backgrouundd b APPLICABLE QRDINANCES:_ On April 28, 1994, Ordinance No. 376 became effective. That ordinance adopted City Code Sec. 6 .28, which requires all pawnbrokers, precious metal dealers, secondhand dealers, and their employees to be licensed by the City. Certain information is required in the application, and City Code Sec. 6 . 02 , Applications, Subd. 4 provides that a falsehood or intentional omission in the application requires denial of the license. "Any false statement in such application, oY any willful omission to state any information called for on such application form, shall, upon discovery of such falsehood work an automatic reusa7, of license, or if already issued, shall render any license or permit issued pursuant t'nereto, void, and of no effect to protect the applicantfprosecution for violation of this Chapter, cr any part here (Emphasis added. ) Vf1e City Council may not grant t^e. license if the application contains any falsehood or a willful omission- Business licenses are not granted to individuals who have not paid their debts to the City. City Code sec . S . =3 , Action cn Application for License, Subd. 2 prohibits this. "No license shall be granted for operation on any oremisss upon which taxes, assessments, or installments tnereof, or any financial, ..aims of the City are owed by the applicant and art delinquent and unpaid. " 06/28/95 14:24 FAX CANON 006 June 27, 1995 Doug Bell 6845 So. 14th Avenue Richfield MN. 55423 (612 869-5906 To Council Member Mr. Beard Council Members Mayor Laurent At the April 19, 1994 meeting of the City Council of Shakopee. You moved the adoption of resolution 3990 amending resolution 3924 of the city of Shakopee. This was second by council member Mr. Sweeny, and passed by council vote with no changes. . In discussion of this resolution You Mr. Beard: asked The city attorney Karen Marty tm explain the fees set forth in this resolution. Which her detailed explanation of this with her answering specific questions. I have reviewed the video tape taken by staff at the council meeting. After your direct questions were answered by Karen Marty Mayor. Laurent re directed questions to further clearify the fees and how they pretaind to the cxixting shops. Why has the city staff ( I was told by Judith Cox that this was done at the direction of Karen Marty )has charged my buss. B&B Pawn and probably the other Lisc. applications a diff.anent amount than was discussed at the Shakopee City Council. What is the authority of the City Attorney to direct staff to change the fee schedule set forth in resolution 3990 This resolution was moved and discussed and passed by citycouncil vote which I believe was explained in detail by probably #hc drafting party Kaaen Martythe City Attorney during the regular meeting of the City of Shakopee. Thank-You in advance for your help in correcting this matter and your personal response-,to this along with a response by your follow council members. g(11\R ` r Doug Bell B&B Pawn Cay aoc,,-/ 4# 0 / ,,.. : , i�. / ��� a ~.- `�•, •s , \`\�1/ , /n Illk an ,_1 `' ,.1', i , �' I� `\,, // T.I ,Ayrn�R_ j,/f 'I'/' l 1111',i I'I//OW _ nl IIi ( a.; ?_,- 31^' .• �l, :NIi iiik f i'M��'f ��% (l ,:y��;� �� �� � ' if ,��b/ �� �� ��, ,,�� �� — i�. Qi- I, i__ ___,_„„,.... , ,(0); 0;„1,1,„, il at_li,1 ,,/ 1, , J • THE HUNTING Sz ANGLING CLUB • • P.O.Box 3639 • MINNEAPOLIS,MN 55403 • (612)339-3564 • 6/023/x5 Senator Paul Wellstone 717 Hart Senate Office Building Washington, DC 20510 Dear Senator Wellstone: The city of Shakopee has challenged the right of the Mdewakanton Sioux to place nearly 600 acres in a federal trust that would exempt the land from property taxes and zoning laws. Other tribes in Minnesota are also removing land from the tax rolls in a similar manner. Not surprisingly, the federal government is supporting all of these tribal actions under the authority of a 1934 federal law. Until the 1970's, the Department of Interior had concluded that the removal of lands from the tax rolls in this manner was not authorized by the 1934 legislation. In Connecticut, the same process is being contested on two fronts. The Connecticut State Attorney General and the local governments have cooperated and filed a lawsuit protesting the trust status process. In addition, their United States Senator has introduced legislation to prohibit the federal government from taking tribal land in trust in certain situations. Shakopee's actions deserve commendation and support. Shakopee also deserves the support of other Minnesota cities and counties, as well as the Governor's and State Attorney General's offices. Our Senators should join the Senators from Connecticut and other states in support of even broader federal legislation that is necessary to protect the interests of all taxpaying landowners against poor Federal Indian Policy. Please use your high office to preserve our limited tax base and help keep our laws fair. Sincerely, /64i/rJZ •44,144-0,% Howard B. Hanson c: Minnesota Congressional Delegation News Release Shakopee seeks to block tribe's request for tax-exempt status SHAKOPEE,Minn. (AP)—The development of the land would city of Shakopee has obtained a require Shakopee to provide court order temporarily preventing "tremendous .amounts of the federal government from acting infrastructure,police protcction and on a request by the Mdewakanton • fire service." Sioux to place nearly 600 acres in a "If this parcel does not pay its fair trust that would exempt) ,from;. Share'of taxes .to providethat property taxes and zoiting laws. liifli structure and those services, The tribe, which owns Mystic then the sole source of tax revenue Lake Casino, had petitioned the for those services will be the U.S. Bureau of Indian Affairs to taxpayers in the rest of Shakopee," place the land in a trust after he said. buying it a year ago. City officials Richard Duncan, an attorney for quickly challenged the request in a the Mdewakanton Sioux, said the lawsuit filed in federal court. city had no right under federal law The case threatens to strain an to even comment on the application already tenuous relationship tolace the land in trust. The between the. city and the tribe, matter involves only the secretary whose gambling operations bring of the U.S. Department of the thousands of casino-goers through Interior, whose office oversees the Shakopee. BIA,he said. City officials fear the tribe will be ., able to develop the land without It s not subject to judicial review. It's not subject to a paying property taxes, forcing the Duncan said. I believe city to raise taxes on its own that based on the law, the case will residents to compensate for the be dismissed. revenue loss. The city has asked a federal judge Wednesday's court order and an . to consider the tribe's wealth in accompanying agreement between deciding whether to exempt the Shakopee and the U.S. attorney's land, calling Mystic Lake "one of office give the city until July 14 to the most successful,most profitable submit comments on the petition. casinos in the United States." Under the agreement, the BIA will In a letter to the BIA last week, consider the comments before Mayor Gary Laurent said making a ruling. _ I `/ / r i ;. °` '/*ice" s _ fT C Maj/ l/ ,, , • ---=—r..� _ _ l f/i�/4 �p i ;ti 0 -f11)ji,') 101 s ', 1'' lh� ./1"S� .gip.+' f' .' ':;- C":,.-- -----'44.'- %//!�; //`;' l b/, /4 •N. Ilr i i . / i ti. , LJII I \, ::% • THE HUNTING & ANGLING CLUB • • P.O.Box 3639 • MINNEAPOLIS,MN 55403 • (612)339-3564 • 6/23/.15 Senator Paul Wellstone 717 Hart Senate Office Building Washington, DC 20510 Dear Senator Wellstone: The city of Shakopee has challenged the right of the Mdewakanton Sioux to place nearly 600 acres in a federal trust that would exempt the land from property taxes and zoning laws. Other tribes in Minnesota are also removing land from the tax rolls in a similar manner. Not surprisingly, the federal government is supporting all of these tribal actions under the authority of a 1934 federal law. Until the 1970's, the Department of Interior had concluded that the removal of lands from the tax rolls in this manner was not authorized by the 1934 legislation. In Connecticut, the same process is being contested on two fronts.The Connecticut State Attorney General and the local governments have cooperated and filed a lawsuit protesting the trust status process. In addition, their United States Senator has introduced legislation to prohibit the federal government from taking tribal land in trust in certain situations. Shakopee's actions deserve commendation and support. Shakopee also deserves the support of other Minnesota cities and counties, as well as the Governor's and State Attorney General's offices. Our Senators should join the Senators from Connecticut and other states in support of even broader federal legislation that is necessary to protect the interests of all taxpaying landowners against poor Federal Indian Policy. Please use your high office to preserve our limited tax base and help keep our laws fair. Sincerely, /14lirAA.1/ •4(Z•444-3!"••• Howard B. Hanson c: Minnesota Congressional Delegation News Release • Shakopee seeks to block tribe's request for tax-exempt status SHAKOPEE, Minn. (AP) —The development of the land would city of Shakopee has obtained a require Shakopee to provide court order temporarily preventing "tremendous -amounts of the federal government from acting infrastructure,police protection and on a request by the Mdewakanton fire service." Sioux to place nearly 600 acres in a "If this parcel does not pay its fair trust that would exempt_itt,ffrrom; share'of taxes .to prolsldbthat property taxes and zoning laws, iiif structure and thine ser'viees, The tribe, which owns Mystic then the sole source of tax revenue Lake Casino, had petitioned the for those services will be the U.S. Bureau of Indian Affairs to taxpayers in the rest of Shakopee," place the land in a trust after he said. • buying it a year ago. City officials Richard Duncan, an attorney for quickly challenged the request in a the Mdewakanton Sioux, said the lawsuit filed in federal court. city had no right under federal law The case threatens to strain an to even comment on the application already tenuous relationship ' tolace the land in trust. The between the. city and the tribe, matter involves only the'secretary whose gambling operations bring of the U.S. Department of the thousands of casino-goers through Interior, whose office oversees the Shakopee. BIA,he said. City officials fear the tribe will be "It's not subject to judicial able to develop the land without review. It's not subject to a paying property taxes, forcing the lawsuit," Duncan said. "I believe city to raise taxes on its own that based on the law, the case will residents to compensate for the be dismissed. revenue loss. The city has asked a federal judge Wednesday's court order and an . to consider the tribe's wealth in accompanying agreement between deciding whether to exempt the Shakopee and the U.S. attorney's land, calling Mystic Lake "one of office give the city until July 14 to the most successful,most profitable submit comments on the petition. casinos in the United States." Under the agreement, the BIA will In a letter to the BIA last week, consider the comments before Mayor Gary Laurent said making a ruling. Oil Monthly Project Report - Submitted by Barry Stock July 5, 1995 Project Start Complete Status Comments 1. Clinic RFP's ? ? 0% Intern Project 2 . AWAIR Program ? ? 0% Intern Project 3 . Perform Employee 11/1 8/1 50% Rec. Dept. Evaluations Complete 4 . City Residents Guide 12/15 8/1 40% 5. Complete Contract Negotiations a. Sergeants 11/9 ? 0% b. Police 2/8 ? 50% c. City Hall 12/9 ? 80% 6. Complete 1996 Budgets Rec./Civic Center 6/15 7/30 10% Govt. Bldgs. 6/15 7/30 10% Bldg. Dept. 6/15 7/30 10% EDA 6/15 7/15 25% 5 Yr. Bdlg. Maint. Plan 7/10 7/30 0% 7 . Community Center Process 1993 1995 Bldg. Issues 25% Staffing Plan 25% Arena Scheduling 25% Equip. Needs/Purchases 10% User Fee Policies 75% Facility Schedule 75% Family Net Office Agreement 90% Vending Proposal Contracts 90% Arena Ad Sales 25% ISD 720 Facility Use Agreement 75% Ice Time Rental and Schedule 10% 8 . Blocks 3 and 4 3/15 6/15 Property and Fixture Appraisals 90% Acquisition/Relocation Proposals 90% 9 . City Newsletter 6/5 6/25 0% Issue #2 10. Neighborhood Meeting 1/17 5/1 25% Concept 11. Admin. Policy RE: Common 12/21 4/15 10% Sewer/Water Line for Condo Units 12 . TIF Plan Amendments 6/1 8/5 90% 13 . CAP/Hi-Rise Cleaning Agree. 6/1 7/15 90% -fP/ CITY OF SHAKOPEE BUILDING ACTIVITY REPORT - JUNE 1995 June 1995 June 1994 No. No. Valuation No. No. Valuation Month Y.T.D. Y.T.D. Month Y.T.D. Y.T.D. Single Family-Sewered 23 50 4 , 992 , 636 21 82 7 , 361, 003 Single Family-Septic 4 11 2 , 060,776 3 14 2 , 827 , 889 Multiple Dwellings - 4 1, 668, 409 1 4 1, 193 , 504 (# Units) (YTD Units) (-) (24) - (4) (16) - Dwelling Additions 23 96 364 ,740 28 82 337 , 313 Other 1 4 40, 200 - 12 831, 828 New Comm. Bldgs 1 4 13 ,790, 000 - 6 905,716 Comm. Bldg. Addns. - 1 35, 000 - 2 250, 000 New Industrial-Sewered - - - - Ind. Sewered Addns. - - - - 3 805, 000 New Industrial-Septic - - - 1 1 175, 000 Ind. Septic Addns. - - - - - - Accessory/Garages 1 14 153 , 396 4 19 140, 713 Signs & Fences 15 50 119, 067 16 66 95, 156 Fireplaces/Wood Stoves - 3 4 , 200 - 6 12 , 863 Grading/Foundation 3 8 875, 554 4 11 579 , 070 Moving - 1 - 2 3 - Razing - 10 25, 985 - 3 11, 150 Remodeling (Res. ) 4 36 350, 320 5 25 140, 552 Remodeling (Comm/Ind. ) 6 24 899, 944 6 23 1, 949 , 519 TOTAL 81 316 25, 380, 227 91 362 17 , 616, 276 No. YTD. No. YTD. Electrical 37 241 63 263 Plumbing & Heating 49 228 111 372 Total dwelling units in City after completion of all construction permitted to date 5, 279 CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN JUNE, 1995 11234 Rick King 1607 Roundhouse Circle Addition 13,420 11235 School District #720 200 East 10th Avenue Remodel 5,300 11236 David Laurent 1702 West 13th Avenue House 104,482 L 4 B 3, Minnesota Valley 8th 11237 CalvaryUnitedMethodist 2488 E. Vierling Drive Sign 1,600 11238 David Strobel 1025 Jackson Street Deck 800 11239 Rich Logeais 1527 Homestead Way House 90,983 L 12 B 1, Homestead Ridge 2nd 11240 John Sexton Const. 1477 Homestead Way House 125,000 L 7 B 1, Homestead Ridge 2nd 11241 Novak Fleck 344 Alexander Court House 89,281 L 7 B 3, Meadows West 1st 11242 Larry Haakenstad 1312 Pondview Court Fence 1,500 11243 Julian Smith 1200 Pierce Street Deck 1,470 11244 Gloria Vierling Outlot C, Prairie Estates Grading 11245 Willard Forster 335 East 5th Avenue Deck 300 11246 Randy Jones 1548 Homestead Way House 142,678 L 1 B 3, Homestead Ridge 2nd 11247 Attracta Sign 124 So. Holmes Street Sign 1,300 11248 Paul Hartman 993 Primrose Lane Deck 1,982 11249 Conklin 551 Valley Park Drive Reroof 30,000 11250 Greg Dressen 1182 Limestone Drive Patio 650 11251 Troy Lundell 758 Dakota Circle Porch 10,186 11252 St. Joseph's Equipment 6340 Highway 101 Sign 500 11253 James Boone 728 Dakota Circle Porch 5,405 11254 J. Patrick Hughes 1147 Goldenrod Lane Remodel 9,320 11255 Greystone Construction 1255 Fuller Street Foundation 37,409 11256 Novak Fleck 189 Foxglove Lane House 91,608 L 20 B 3, Meadows West 1st 11257 McKnight & Assoc. 747 Vista Ridge Lane House 194,872 L 8 B 1, Westridge Lake Estates 11258 Rich Logeais 209 Foxglove Lane House 76,525 L 19 B 3, Meadows West 1st 11259 Rich Logeais 1442 Foxglove Court House 90,143 L 9 B 1, Meadows West 1st 11260 Novak Fleck 1437 Foxglove Court House 83,768 L 4 B 1, Meadows West 1st 11261 Novak Fleck 169 Foxglove Lane House 100,243 L 21 B 3, Meadows West 1st 11262 Kraus Anderson 8000 Highway 101 Remodel 144,700 11263 David Hentges 1428 Prairie Lane Fence 2,000 11264 Robert Navarre 736 So. Lewis Street Fence 1,000 11265 Paramount Homes 2318 Promise Avenue House 250,000 L 4 B 2, Dominion Hills 11266 Doody Mechanical 1455 St. Francis Avenue Tank 20,000 11267 Novak Fleck 1457 Foxglove Court House 88,719 L 6 B 1, Meadows West 1st 11268 Novak Fleck 1447 Foxglove Court House 87,660 L 5 B 1, Meadows West 1st 11269 Novak Fleck 1452 Foxglove Court House 102,262 L 8 B 1, Meadows West 1st 11270 Thomas Boys 1286 Prairie Lane Deck 1, 176 11271 Yvonne Smith 838 Dakota Street Garage 8,500 11272 Dean Dropps 2104 Murphy Avenue Deck 1,932 11273 Kraus Anderson 1455 St. Francis Avenue Hospital 9,000,000 11274 Donald McElderry 1831 West 6th Avenue Reroof 2,000 11275 RF Construction 513 E. Shakopee Avenue Remodel 1,965 11276 William Theis 1365 Thistle Lane Deck 1,100 11277 Jeffrey DeRudder Chateau Ridge Grading 72,000 11278 Shane Anderson 957 Aster Lane Deck 2,254 11279 Fred Krueger 1028 Pierce Street Deck 2,079 11280 Novak Fleck 356 Bluestem Avenue House 85,577 L 2 B 1, Meadows West 1st 11281 Steve Edmundson 630 East 4th Avenue Fence 200 11282 William Heyda 1038 Harrison Street Fence 850 11283 City of Shakopee Scenic Heights Park Grading 3,000 11284 Severson Homes 1507 Homestead Way House 158,858 L 10 B 1, Homestead Ridge 2nd 11285 Laurent Builders 1707 West 13th Avenue House 85,000 L 5 B 1, Minnesota Valley 8th 11286 Lathrop Paint Supply 222 East 1st Avenue Sign 1,480 11287 Novak Fleck 206 Foxglove Lane House 93,856 L 19 B 2, Meadows West 1st 11288 Jim Pass 1144 Polk Street Fence 750 11289 Hoyt Construction 966 Holmes Street Windows 5,000 11290 Dick Hennes 1038 Pierce Street Deck 1,600 11291 Paul Haugen 1033 Primrose Lane Deck 2,800 11292 James Beinhorn 2168 Granite Drive Deck 1,890 11293 Terrance Hahn 1505 Monarch Street Deck 1,792 11294 David O'Brien 329 Alexander Court Deck 1,960 11295 Millennia Homes 1710 West 13th Avenue House 82,632 L 2 B 3, Minnesota Valley 8th 11296 Novak Fleck 1462 Foxglove Court House 83,762 L 7 B 1, Meadows West 1st 11297 Windwood Homes 1468 Homestead Way House 127,487 L 5 B 2, Homestead Ridge 2nd 11298 Douglas Odenbreit 2003 Pike Lake Road Deck 1,274 11299 Windwood Company 2063 Pike Lake Road House 93,046 L 5 B 1, Meadowbrook Run 11300 Eagle Sign Co. 550 Valley Park Drive Sign 6,000 11301 Void 11302 King Homes 1458 Homestead Way House 146,504 L 4 B 2, Homestead Ridge 2nd 11303 Paramount Homes 584 Vista Ridge Lane House 230,000 L 4 B 2, Westridge Lake Estates 11304 Jerry Houselog 1555 Dalles Drive Deck 896 11305 Gary Gelhaye 1196 Tyler Street Deck 1,500 11306 Level Edge Const. 518 East 2nd Avenue Reroof 1,476 11307 Sign Source 205 West 4th Avenue Sign 185 11308 John Klingelhutz 635 East 5th Avenue House 93,268 L 6 B 1, Market Place 11309 Lindus Construction 4218 Valley Ind. Blvd. Siding 28,650 11310 Shaw Builders 1508 Thistle Lane Deck 1,568 11311 Novak Fleck 115 Bluestem Avenue House 77,934 L 10 B 2, Meadows West 1st 11312 William Cameron 1904 Granite Drive Remodel 7,746 11313 Ronald Theis 626 Fuller Street Fence 100 11314 Charles Rust 1294 Limestone Drive Fence/Pool 1, 100 11315 Mark Dagner 1048 Harrison Street Fence 793 11316 Twin City Corp. Const. Shakopee Town Square Remodel 35,000 Total: $12,565,606 CITY OF SHAKOPEE ENGINEERING DEPARTMENT MONTHLY PROGRESS REPORT FOR JUNE, 1995 Respectfully Submitted .( div c Bruce A. Loney Public Works Director PROJECT START COMPLETE STATUS COMMENTS Category I- Projects Under Construction 1. Upper Valley Drainage 9/93 7/29/94 99% See Narrative Section 2. Pierce Street 6/94 7/94 50% See Narrative Section 3. 1994 Sidewalk Program 7/94 9/94 99% See Narrative Section 4. Vierling Drive,Adams St. 7/94 9/94 80% Asphalt Base and Curb Complete to Presidential Lane 5. Murphy's Landing Lift Stations 9/94 4/95 99% 6. Sarazin Street(Viking Steel Rd.) 4/95 70% See Narrative Section 7. Downtown Alley Reconstruction 5/95 40% See Narrative Section Category II-Projects In Design 1. County Road 16 Utilities 7/94 11/94 100% OSM Doing Design 2. Alley in Block 51 8/94 9/94 95% In-House Design 3. St. Francis Sewer Extension 10/94 3/95 50% In-House Design 4. P&V Reconstruction 1/95 5/95 100% In-House Design 5. Vierling Drive-C.R. 79 to C.R. 77 5/95 8/95 15% In-House Design 6. Fuller Street 5/95 7/95 70% In-House Design Category Ill- Projects Under Study 1. C.S.A.H. 18 Connection 11/93 7/94 10% See Narrative Section 2. Maras Street 6/94 10/94 15% See Narrative Section 3. River District Trunk Sewer 1/95 6/95 80% See Narrative Section 4. St. Francis Streets 6/95 8/95 15% and Storm Sewer 5. St. Francis Storm Sewer Outfall 3/95 8/95 20% Category IV Development Projects in Review 1. Arlington Ridge Final Plat 2. Orrin Thompson Pre-Application 3. Hauer's 5th Addition Preliminary Plat 4. Chateau Ridge Final Plat 5. Meadows West 2nd Addition Final Plat 6. Market Place 2nd Addition Preliminary Plat 7. Meadows North Preliminary Plat 8. Pinewood Estates P.U.D. Concept 1 PROJECT START COMPLETE STATUS COMMENTS Category V - Private Subdivision Construction 1. Maple Trails 6/93 9/94 99% Restoration Remaining 2. Dominion Hills 6/93 9/94 85% Wear Course Remaining 3. Stonebrooke 2nd Unknown Unknown 0% 4. South Parkview 2nd 6/94 5/95 99% 5. Homestead Ridge 1st 5/93 9/94 100% Warranty Period 6. Homestead Ridge 2nd 9/94 80% Utility Completed, Street Work Remaining 7. Minnesota Valley 8th 9/94 5/95 80% Asphalt Base and Curb Completed 8. Meadows West 1st Addition 9/94 80% Utilities&Curb completed 9. Prairie Bend 9/94 75% Grading and Utility Installation in Progress Category VI - Special Projects 1. Pavement Management System 6/94 9/94 100% Proposals Under Review RFP's 2. CSAH 16 Scott County Plans 12/94 6/95 100% Plans Being Reviewed 3. Mn/DOT Shakopee Bypass 3/95 6/95 100% Plans Being Reviewed Segment 2 June 23, 1995 Bid Opening Date 4. MCWS Sewer Interceptor 3/95 6/95 100% Plans Being Reviewed June 23, 1995 Bid Opening Date 5. Local Transportation Plan RFP's 6/95 9/95 10% Work Scope Being Defined Please refer to the attached narrative section for a more detailed discussion on several of the projects. 2 NARRATIVE SECTION Category 1 - Projects Under Construction 1. Upper Valley Drainage Project - Phase II and Shakopee Bypass Drainage Facilities This project is essentially complete except for clean up and miscellaneous items. Work on the Upper Valley Drainage Project has begun again on May 25, 1995. Work on Jasper Road (vacated) is nearly complete with restoration items remaining. 2. Pierce Street Public Works crews have removed the existing pavement and are regrading the new alley. A City contractor has installed the new curb & gutter and patched the pavement on 4th Avenue. The alley paving has yet to be done. Staff is requesting quotes to complete the work with Block 51 paving. 3. 1994 Sidewalk Program The work on this project is mostly complete except for some minor punch list items. 6. Sarazin Street (Viking Steel Road) The sanitary sewer and watermain and storm sewer lines are nearly complete except in the area adjacent to the KC Hall. Roadway construction and final grading work for concrete curb and gutter and bituminous paving is underway. 7. Downtown Alley Reconstruction The concrete duct bank can be installed for the underground electric work and nearly complete for most of the blocks. Staff is busy in obtaining the four final easements for the project. 3 Category No. 2 - Projects in Design 1. County Road 16 Utilities Plans have been completed and bids were opened on June 1, 1995. The apparent low bidder was Barbarossa & Sons, Inc. at $1,079,143.80. A preconstruction meeting needs to be held with the contractor and CSAH 16 right-of-way obtained in order for Shakopee Public Utilities Commission to relocate power poles for the sewer line placement. 2. Alley in Block 51 The gas main needs to be relocated before the alley paving will be done. Quotes are being obtained for this work. 3. St. Francis Sewer Extension Staff has a preliminary design completed. Right-of-way acquisition determination and easement preparation is being worked on. 4. P&V Reconstruction Plans have been completed and construction scheduled to start on July 5, 1995. 5. Vierling Drive Plans are being prepared in conjunction with Meadows West 2nd Addition final plat approval. 6. Fuller Street Design is proceeding to coincide with Civic Center construction. Staff is preparing to have the plans for Council review and approval on July 18, 1995. 4 Category 3 - Projects Under Study 1. County Road 18 Connection This feasibility report is on hold due to the recent court decision which has prevented the County from bidding this project. 2. Maras Street A feasibility report has been ordered on this project. There are still two remaining properties that have not dedicated the street. The feasibility report will also identify future street alignment alternatives in order to determine all additional right-of-way needs. Also, the storm water drainage into Savage needs to be reviewed and addressed. 3. River District Trunk Sewer River District Trunk Sewer Rehabilitation Report has been completed and accepted by Met Council. The feasibility report is being prepared for Council review and approval on July 11, 1995. 4. St. Francis Streets and Storm Sewer The feasibility report will be prepared this summer for Sarazin Street and 17th Avenue. Storm sewer outfall study to Mn/DOT linear pond will be completed in conjunction with a study of Stormwater Trunk Charge. 5 4/15-- MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in session on May 12 , 1995 in the Utilities meeting room. MEMBERS PRESENT: Commissioners O' Toole, Vierling and Unseth . Also Administrative Assistant Joe Adams , Secretary Menden and Manager Van Hout . Ken Adolf , Schoell and Madson was present to give out a tabulation on the bids received for the booster station and pumphouse No . 9 located at the St . Francis Medical Center site . Low hid was received by Richmar Construction, Inc . Motion by Vierling, seconded by Unset to award the bid for the booster station and pumphouse No . 9 in the amount of $376 , 600 . 00 to Richmar Construction , Inc . . Motion carried. . Mr. Adolf gave a brief update as to the status of the present projects under construction . The timetable for completion was discussed . A possibility exists that the contractor for the well drilling project will he coming to the Commission for an extension in the project completion date . Manager Van Hout ' s goals were discussed . The goals for 1995 will coincide with the 1995 Capital. Improvement Plan . - An update on the substation site was given by Manager Van Hout . Motion by Unseth , seconded by Vierling that the meeting he adjourned . Motion carried . A N' Commission Serretaty: Rarbara Menden MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on May 1 , 1995 at 4: 30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners O'Toole, Vierling and .Unseth. Also Liaison Sweeney, Administrative Assistant Adams, Manager Van Hout and Secretary Menden. Motion by Vierling, seconded by O'Toole that the minutes of the April 3 , 1995 regular meeting be approved as kept . Motion carried. Motion by Vierling, seconded by Unseth that the minutes of the April 10 , 1995 adjourned regular meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 42 ,000 . 00 ABM 1 ,164 .46 • APPA 35. 00 Joe Adams 105. 60 Joe Adams 128. 00 American Water Works Association 45 . 00 Aramark Refreshments 126 . 00 Marvin Athmann 76 .83 Marvin Athmann 26 . 16 Ballantine , Inc . 2 ,486 . 21 R .W. Beck 4 , 507 . 38 Border States Industries 8,130 . 58 Business Essentials 931 . 96 City of Shakopee 1 ,032 .20 Cooperative Power 35 ,256 . 87 Coordinated Business Systems LTD 296 . 50 Cy' s Amoco 18 . 05 DCA, Inc . 150 . 00 Davies Water Equipment 1 ,172 .85 Dick' s Auto Repair 7 . 00 DUECO 1,443 . 33 Feed Rite Controls , Inc . 60 . 00 Gopher State One Call , Inc . 133 . 14 Graybar, Inc . 2 , 560 .80 Hance Cable Testing and Locating, Inc . 211 .00 Hennens ICO 25 . 51 JACO Analytical Laboratory 10.00 Jaspers Streefland and Co. 100.00 Keys Well Drilling 17 ,202 .00 Kochs Telephone Communications Services 60 . 00 Leef Bros . , Inc. 25 . 79 Ray LeMieux 31 .80 Midwest Engine Service and Supply 42 . 55 Minnesota Valley Electric Cooperative 39 , 355 . 75 Minnesota Department of Health 4,925.00 Minnesota Safety Council 380 . 00 Minnesota Valley Testing Laboratories 147 .00 Motor Parts Service Co. , Inc . 118.11 NAPA Auto Parts 32 . 72 Northern States Power Co . 664. 64 Northern States Power Co. 403,762. 46 OPM Information Systems 1,305. 92 Parkside Printing 1 , 999 . 35 Personnel Solutions 25.85 Power Manager 100 . 00 E.H. Renner and Sons 69.42 RESCO 154 . 36 Ribbon Recyclers , Inc . 183 . 98 Ries Electric 34.00 S & T Office Products, Inc . 1 ,961 . 26 Schilz Ornamental Iron 10. 00 Schoell and Madson, Inc . 8, 675 .03 Scott County Deputy Registrar 1 ,042 . 42 Shakopee Ford, Inc . 6 . 85 Shakopee Public Utilities 175 .00 Star Tribune 140 .80 Starks Cleaning Services 72 . 42 State Compliance and Safety 25 .85 T & R Service 600. 00 Transport White GMC, Inc . 16 . 15 Lou Van Hout 70.15 Waste Management-Savage 78. 13 WESCO 2 ,804.15 Wild Iris 59 . 75 Woodhill Business Products 1,063 . 39 Yarusso' s Hardware Co. 59 . 95 Minnesota Valley electric Coop 1 ,037 .10 Motion by Unseth, seconded by Vierling that the bills be allowed and ordered paid. Motion carried. A communication regarding a request for a deviation from the meter deposit policy was acknowledged. A copy of the meter deposit Resolution will be forwarded to the parties involved. A report was given on forfeitures at year end from Shakopee Utilities employees flex accounts . Research will be done as to where the monies should go. A thank you letter from Frank Marzario a SPUC customer regarding installation of a security light was read and placed on file. A thank you letter from Scott County Court Services Community Service program was acknowledged. A routine notice of contract termination from Northern States Power Co. was received by Manager Van Hout . A letter from the Salvation Army regarding the heatshare program for the upcoming year was received. The Shakopee Public Utilities will again solicit their customers for contributions to the heatshare program for the winter heating season. Liaison Sweeney gave a report on the comprehensive plan as it would pertain to the Shakopee Utilities . He showed a series of maps on the expansion of the MUSA to the year 2000 . Assistant City Attorney Mark Erickson gave an update on the recent litigation against the Shakopee Utilities . The hearing was held in small claims court with the ruling in favor of the Shakopee Utilities . The regular meeting will be adjourned to May 12 to award the bid for the pumphouse and booster station. Bids will be received by Schoell and Madson before that date. The timetable for the completion of the Park Nicollet Clinic and our timetable for the completion of the well and booster station were discussed. An update on the testing for nitrate levels in wells 4 and 5 were given to the Commission. It appears that the wells will be available for the Summer of 1995 . Continued testing will be done. The results of the isotope testing had not been received as of the meeting date. The Savage/Shiely water issues were discussed. A summary of the AUAR report was given to the Commission. Minutes of the Savage Water Task Force meetings on 3/16 and 3/30 were also given to the Commission. Contour maps from Barr Engineering were discussed. The maps from Barr are related to the request from the City of Savage for participation in funding on an expanded study for Shakopee. Barr Engineering indicated to us that they can prepare a contour map for the City of Shakopee for a lump sum cost of $7 ,200 . 00 . The Commission has concluded to defer until the study on Shiely is concluded . The purchase offer for the alternate substation site was accepted and signed. Copies of the signed purchase offer were sent out to the Jackson Town Board. A public hearing has been set for May 10 at 7 : 30 P.M. at the Jackson Town Hall to discuss the environmental issues . An Environmental Impact Assessment Report will be prepared by Kevin Favaro. Manager Van Hout reported on attending a meeting for the American Public Power. Association on performance management, activity based costing and benchmarking. The connection charge question originally raised by Jon Albinson, Valley Green Business Park was tabled. The underground electric line to NorthStar Auto is being worked on and material is being ordered. A facilities tour for the Shakopee Public Utilities Commissioners will be held on May 12 at 2 :00 P.M. Manager Van Hout gave the Commission a copy of his goals . The Commission will be go over the goals to be discussed at a latter meeting. A quarterly report on the progress of staff and management goals as it pertains to the Capitol Improvement Plan will be given beginning in June . A communication to Jim Streefland from Manager Van Hout regarding financial reporting was given to the Commission. A meeting will be held in the near future concerning this. On March 15, 1995 a contractors meeting was held at City Hall . A summary of items discussed and comments from contractors was given to the Commission. Costs for downtown area business people due to the downtown undergrounding were discussed. There were six fire calls for a total man hours of 7 hours and 52 minutes. There were no lost time accidents for April, 1995 . The next regular meeting of the Shakopee Public Utilities Commission will be held on June 5 , 1995 at the Utilities meeting room at 4: 30 P.M. Motion by Vierling, seconded by Unseth to adjourn to May 12th at 2 :00 P .M. Motion carried. \ \ r' �,.^) Barbara Menden, �omm' ssion Secretary TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Special Session July 11, 1995 1. Roll Call at 6:30 P.M. -Accept Special Call 2. Approval of the June 6, 1995 EDA minutes 3. Blocks 3 &4, OSP 4. Property Acquisition/Relocation Assistance 5. EDA Investments-Res. 95-4 6. TIF Plan and Redevelopment Plan Amendments -Res. 95-5 7. Incentive Programs 8. Other Business a) b) 9. Adjourn Dennis R. Kraft Executive Director 111111"igli SHAKOPEE June 30, 1995 Members of the Shakopee Economic Development Authority 129 Holmes Street South Shakopee, MN 55379 I, Dennis Kraft, Executive Director of the Economic Development Authority would like to notify you of a special session of the EDA to be held at 6 :30 p.m. on Tuesday, July 11, 1995 . Respectful ..4e_ A/4,W.4 Dennis R. Kraft EDA Executive Director CC: Shakopee Valley News Amzak Cable Co. KCHK City Hall Bulletin Board DRK:trw Co 4uNITY PRIDE SINCE 1857 129 Holmes Street South Shakopee,Minnesota 55379-1351 612-443-3650 FAX 612-445-6718 OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 6, 1995 Chrmn. Beard called the meeting to order at 7 : 04 P.M. with Comm. Brekke, Laurent, Sweeney, Lynch, VanHorn, and Morke present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director/City Engineer; Paul Bilotta, Economic Development Coordinator; and Dave Nummer, Staff Engineer. Items added to the agenda: 5a) Re-scheduling the July 4 , 1995 meeting. Brekke/VanHorn moved to approve the Minutes of May 16, 1995 . Motion carried unanimously. Barry Stock stated that the EDA needs to adopt a resolution designating a depository. Sweeney/Brekke offered Resolution No. 95-3 . A Resolution Designating A Depository, Authorizing Persons To Transact Business And Directing Certification Of Signatures, and moved its adoption. Motion carried unanimously. Barry Stock stated that Mr. Hay's correspondence summarized the provisions of the TIF Bill. He explained that the concerns feared in the initial legislation did not pass. However, Mr. Hay encouraged the City Council to proceed with the amendments to the TIF Plan as discussed earlier in terms of the financing plan. Mr. Stock stated that staff intends to pursue that within the next 30 to 60 days. Chrmn. Beard asked Mr. Stock if the amendents discussed earlier this spring were of a permission status. Barry Stock explained that the legislation feared which stated that the funds had to be designated by a set date did not pass this time. There was also legislation specifing what the funds could be used for. Sweeney/Morke moved to change the July 4 , 1995 EDA Meeting to July 11 , 1995 . Motion carried unanimously. Having no other business to come before the EDA, Chrmn. Beard adjourned the meeting at 7 : 12 P.M. until July 11, 1995 . txtt Judith S. Cox / Esther TenEyck EDTA Secretary Recording Secretary . #5 MEMO TO: Shakopee Economic Development Authority FROM: Barry A. Stock, Assistant City Administrator RE: Blocks 3 and 4, OSP DATE: June 29, 1995 INTRODUCTION: Staff has obtained the appraisal reports associated with the property located within Blocks 3 and 4, OSP. Tenant relocation estimates have also been obtained. It would be appropriate at this time for the EDA to review the cost estimates associated with the potential redevelopment of Blocks 3 and 4 and provide directions to staff accordingly. BACKGROUND: This past February, the Shakopee City Council approved Ordinance No. 401 extending a development moratorium on the property located within Blocks 3 and 4, OSP. The moratorium is scheduled to expire on September 17, 1995 absent further extensions. On March 7, 1995 the Shakopee HRA authorized the appropriate City officials to utilize the services of Peter Patchin& Associates to complete appraisals for the properties located within Blocks 3 and 4. In May the EDA once again approved utilizing Patchin Appraisals to complete fixture appraisals for the properties located within Blocks 3 and 4. In an attempt to determine relocation estimates, staff has utilized the services of Evergreen Land Services Company. Evergreen Land Services utilized the guidelines setforth in the Federal uniform Relocation and Real Estate Property Acquisition Policy Act and Minnesota Statutes to determine a projected cost range for the tenant relocation costs associated with this project. Shown in Attachment #1 is a cost summary identifying the appraised value, fixture value and estimated tenant relocation costs. Note that the high side estimate to proceed with the redevelopment project in its entirety is in excess of$1.7 million. It should be noted that the cost estimate does not include costs associated with possible building removal. Depending on the amount of asbestos in the buildings, demolition costs could easily exceed $200,000.00. At this time, the City has not taken steps to determine the level of asbestos associated with these parcels. On June 21, 1995 the Shakopee CDC met to discuss the possible acquisition of Blocks 3 and 4 given the new cost estimates. The CDC is recommending that the EDA take the appropriate steps to secure friendly acquisition of the property. If friendly acquisition is not possible, they are recommending that condemnation be pursued. The CDC believes that in order for the property within Blocks 3 and 4 to develop that it is necessary for the City to retain ownership of all parcels. The CDC believes that the decision to clear and/or rehabilitate all or a portion of the property in question can be evaluated at a later date. A short term possibility offered by the CDC would be to maintain ownership of the property in a landlord capacity until such time that a final determination is made on the preferred redevelopment option. If the EDA wishes to proceed with property acquisition, the issue of funding needs to be addressed and understood. Shown in Attachment #2 is a financial summary of the tax increment trust fund. Note that in 1995, approximately $350,000.00 is available for this project. The amount available is significantly less than what is needed to do this project in 1995. In subsequent years, an additional $1.9 million will become available for this project. (Amount generated in 1996, 1997, 1998 and 1999) In order to bridge the funding gap, the EDA has several options to consider. First, the EDA could request the Shakopee City Council to grant them a loan in the amount of approximately $1,500,000.00. (The difference between the amount of TIF available this year and the high side estimated total project cost plus current and estimated consultants costs) This would necessitate an agreement by and between the City of Shakopee and the EDA outlining certain repayment procedures and interest terms. The second option for the EDA to consider would be to sell tax increment bonds to cover the financing gap. The tax increment bonds would be repaid with future tax increment collected from existing tax increment districts. The financial risk involved for the City is whether or not there will be adequate tax increment revenues generated over the next 4 years to cover either loan repayments or bonded indebtedness. In reviewing the financial ramifications of this project, staff would recommend that a loan arrangement be developed by and between the City of Shakopee and the EDA. A loan arrangement would potentially save the EDA dollars since bond counsel and financial advisor costs would not be incurred as a result of having to sell bonds. The decision whether to proceed or not proceed does not come without risk. It is purely a Council policy decision whether or not we should proceed with property acquisition at this time. The likelihood of finding a developer for a project on Blocks 3 and 4 without having a firm commitment from the EDA is not likely. If complete acquisition and demolition is pursued, staff can also not predict with any certainty when and if a developer might consider a redevelopment project on these two blocks. Our past efforts in attracting a developer have been unsuccessful due to the multiple property ownership that presently exists. Given the financial issues discussed herein, perhaps the EDA might want to consider purchasing one block now and another at a later date. Funding for acquiring the second block in the future could perhaps be generated by tax increment revenue associated with the redevelopment of the property purchased at this time. A fourth option would be to simply sit tight and purchase property as it is listed for sale. Under this scenario we might be able to avoid some relocation costs. One concern that should be taken into consideration if we take a wait and see approach is that ultimately the moratorium will have to be lifted. This would allow property owners to make improvements to their property which could in turn drive up acquisition costs in the future. If the EDA selects to focus on one block versus the other staff favors the acquisition of Block 3. The buildings in Block 4 tend to have facades that are consistent with the historic theme of the downtown area. Staff believes that other EDA programs and incentives could be pursued to encourage property owners to make improvements to the rear portion of their buildings. The cost of these programs would be substantially less than the cost of acquisition. Furthermore, their is good potential that the old City Hall building could be sold and placed back on the tax rolls. ALTERNATIVES: 1. Direct the appropriate EDA officials to proceed with friendly acquisition of the property located within Blocks 3 and 4 and should acquisition attempts fail, initiate condemnation proceedings accordingly. 2. Request the Shakopee City Council to consider a loan arrangement by and between the City of Shakopee and the EDA for financing the redevelopment costs associated with Blocks 3 and 4 acquisition. 3. Direct the appropriate EDA officials to proceed with friendly acquisition of the property located within Block 3 and should acquisition attempts fail, initiate condemnation proceedings accordingly. 4. Direct the appropriate EDA officials to proceed with friendly acquisition of the property located within Block 4 and should acquisition attempts fail, initiate condemnation proceedings accordingly. 5. Table action pending further information from staff. 6. Do not proceed with property acquisition at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1 and #2. ACTION REQUESTED: 1. Move to direct the appropriate EDA officials to proceed with friendly acquisition of the property located within Blocks 3 and 4 and should acquisition attempts fail, initiate condemnation proceedings accordingly. 2. Move to request the Shakopee City Council to consider a loan arrangement by and between the City of Shakopee and the EDA for financing the redevelopment costs associated with Blocks 3 and 4 acquisition. BAS/tiv - h:\wp5l\docs\tami\admin\blocks.3&4 Attachment#1 Blocks 3 and 4 Cost Summary Block#3 Orig. Est. Appraisal Fixture Relocation Relocation Low Side High Side Value Value Low Est. High Est. Est. Total Est. Total 1. 203 & 209 E 1st. $225,000 $250,000 $29,885 $65,000 $85,000 $344,885 $364,885 2. 213 E. 1st. $100,000 $135,000 $2,330 $20,000 $25,000 $157,330 $162,330 3. 221 E. 1st. $150,000 $250,000 $15,000 $66,000 $100,000 $331,000 $365,000 4. 237 E. 1st. $150,000 $127,000 $22,200 $20,000 $30,000 $169,200 $179,200 Total Cost Est. $625,000 $762,000 $69,415 $171,000 $240,000 $1,002,415 $1,071,415 Block#4 1. 115 E. 1st. $70,000 $67,000 $440 $21,000 $30,000 $88,440 $97,440 2. 117 E. 1st. $70,000 $75,000 $4,780 $48,000 $70,000 $127,780 $149,780 3. 123 E. 1st $75,000 $78,000 $750 $9,000 $15,000 $87,750 $93,750 4. 125 E. 1st $80,000 $87,000 $7,885 $18,000 $25,000 $112,885 $119,885 5. 137 E. 1st. $125,000 $122,000 $9,090 $35,000 $45,000 $166,090 $176,090 Total Cost Est. $420,000 $429,000 $22,945 $131,000 $185,000 $582,945 $636,945 N N V r V r r r Z 13 N r r V r r r r X CI CI o 0 V 10 10 10 10 10 0 0 O V 10 10 10 10 10 O 1C1 r• o 0 10 10 10 10 10 10 R 0 0 10 10 10 10 10 10 3 II R ✓ 0 V CO J O1 01 A O r 0 10 CO J 01 0 A 4 9t n 'G A R 0 0 N N N r V V r V .4 H N N N V r V V V 0 R rn O 0 0 10 10 10 10 10 V S 0 0 0 V 10 10 10 10 r O 0 0 10 10 10 10 10 'C m 0 0 0 10 V 10 10 10 t. 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W n R . . . . . . . . . . . . . . . . J 01 J 0 A co A 0 O N 0 J N 01 0 01 CO 0 O O 0 W J W co V 10 9 10 N J 01 V V O 0 J J 0 N O 0 0 N 0 W N V N J N O N 0 IA m W 30 VI N '0 ✓ W W W W W A A A M V 01 10 O O V J V 0 CO 10 V O V 10 0 0 0 W C H 10 W 0 O N O O N r u VI V N V A CO N W A VI 0 V V A 0 0 0 0 0 0 A O 0. '0 W n N N J W a co O co W W 'j. J O O o O O J R A 0 J O CO O O J O7 0. O 0 0 0 0 01 0 0 0 V N J N 0 A V 10 V1 0 0 0 0 0 0 0 N •A V O 07 O N Al N I11 V W 01 J O O 0% 0% 01 W C .4 10 01 01 N r J V r 0 VI V O O1 01 0 1. 10 N Co 0 r 01 V N 9 C N J J J 11*. A A W V V N N n r J J A 1/1 0 01 r J W A A 3 V 0 CO W 10 O O O J J N 01 J N A N 00 C 0 0 H V N 01 .► r c W 10 10 10 0% N r u 0 r 0 r J 'O 10 10 N 0 N N u 01 0 O J 0 n rr 1 N CO N 01 N J 0 O r- O 0 10 01 Vt N 0 N 0 4 O 1 1 1 V 0 10 A J W 0 0 MEMO TO: Shakopee Economic Development Authority FROM: Barry A. Stock, Assistant City Administrator RE: Property Acquisition/Relocation Assistance DATE: June 29, 1995 INTRODUCTION: If the Shakopee EDA selects to proceed with acquisition of the properties located within Blocks 3 and 4, staff would like to recommend that a professional firm be utilized to lead acquisition and relocation efforts. BACKGROUND: The time commitment that will be necessary to facilitate the acquisition and relocation process is more than what can be handled by existing staff Furthermore, existing staff does not have the expertise to deal with the guidelines set forth in the Federal Uniform Relocation Assistance and Real Property Acquisition Policy Act. Therefore, staff has solicited two proposals from consulting firms that specialize in property acquisition and relocation. The proposals were received from the following two companies: 1.) Conworth, Inc. and 2.)Evergreen Land Services Company. Both companies have previous experience in working with municipalities on property acquisition and relocation projects. The total not to exceed costs for the acquisition and relocation phases as submitted by Conworth, Inc. is estimated at $37,000.00. The not to exceed cost estimate submitted by Evergreen Land Services Company equates to $52,000.00. Upon reviewing both firms qualifications and experience as well as calling communities who have previously utilized the services of the consultants, staff would recommend that the low cost quotation submitted by Conworth Inc.be accepted. ALTERNATIVES: 1. Do not utilize professional consulting services to complete the property relocation and acquisition process. 2. Authorize the appropriate EDA officials to execute documents accordingly to facilitate the utilization of Conworth Inc. for the property and relocation and acquisition process associated with Blocks 3 and 4, OSP. 3. Authorize the appropriate EDA officials to execute documents accordingly to facilitate the utilization of Evergreen Land Services Company for the property and relocation and acquisition process associated with Blocks 3 and 4, OSP. 4. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Do not utilize professional consulting services to complete the property relocation and acquisition process. BAS/tiv - h:\wp51\docs'tami\admin\eda TO: Dennis R. Kraft, Executive Director FROM: Gregg Voxland, Ass' t Treasurer SUBJ: EDA Investments DATE: June 21, 1995 Introduction Approval of an investment procedure is requested. Background The EDA currently has more money than is needed for paying current bills and cash flow. The "excess" should be invested to earn income at better rates than the checking account offers. Comingling these funds with other city money for pooled investments is the most efficient way to accomplish higher earnings unless the EDA wishes to hire an outside investment manager. Action Requested Offer Resolution No. 95-4 A Resolution Authorizing Placing Funds With the Shakopee City Treasurer For Investment, and move its adoption. RESOLUTION NO. 95-4 A RESOLUTION AUTHORIZING PLACING FUNDS WITH THE SHAKOPEE CITY TREASURER FOR INVESTMENT Whereas, The Shakopee Economic Development Authority from time to time has funds that are not needed immediately, Whereas, The EDA is desirous is investing those funds to produce interest income, NOW THEREFORE BE IT RESOLVED, by the Economic Development Authority of the City of Shakopee, that the EDA treasurer is hereby authorized and directed to place funds not immediately needed with the Shakopee City Treasurer for investment under the city control . The funds may be comingled with city funds subject to the EDA funds earning their proportionate share in interest income and profit or loss and subject to the city investment policy. Adopted in session of the Shakopee EDA held this day of July, 1995 . President Attest Approved as to form Secretary City Attorney vti MEMO TO: Shakopee EDA and City Council FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Tax Increment Financing Plan and Redevelopment Plan Amendments DATE: June 30, 1995 INTRODUCTION: For the past several months the Shakopee EDA has discussed the possibility of amending the City's Tax Increment Financing Plan to more accurately reflect the proposed expenditure or tax increment funds. Efforts to amend the TIF Plan are also being taken in an attempt to protect TIF revenues from future legislative changes. BACKGROUND: Shown in Attachment #1 is a time schedule which outlines the steps that need to be taken by the City Council and the EDA to complete the amendment process. This evening, the EDA is being requested to adopt Resolution 95-5 requesting the City Council to approve the modifications to the Redevelopment Plan and Tax Increment Financing Plans. Resolution 95-5 also refers the Redevelopment Plan to the Planning Commission for review and comment as to whether the proposed modification is consistent with the City's Comprehensive Plan. (See Attachment#2) The proposed modifications to the Redevelopment Plan and Financing Plan are outlined in Attachment #3. The amendments to the Redevelopment Plan include the addition of public improvement costs associated with various redevelopment, recreational and public improvement projects. Once again, it is important to remember that just because the plan addresses various projects does not necessarily mean that the EDA and/or City have to pursue them or utilize Tax Increment Financing Funds to finance them. The proposed modifications to the Tax Increment Financing Plan primarily address the estimated impact of Tax Increment Financing on the net tax capacity of all taxing jurisdictions in which the Tax Increment Financing Districts are located. The modifications proposed in conjunction with this amendment will have no new impact on the taxing jurisdictions. Shown in Attachment #4 is Resolution#4247 of the Shakopee City Council calling for a public hearing on the adoption of a modification to the Redevelopment Plan for the project and the modification of the Tax Increment Financing Plans. Staff has selected August 15, 1995 as the date for the public hearings on the Redevelopment Plan and Tax Increment Financing Plan amendments. ALTERNATIVES: SHAKOPEE EDA 1. Offer Resolution No. 95-5 and moved its adoption. 2. Table action pending further information from staff. CITY COUNCIL 1. Offer Resolution No. 4247 and move its adoption. 2. Table action pending further information from staff. STAFF RECOMMENDATION: SHAKOPEE EDA Staff recommends Alternative#1. CITY COUNCIL Staff recommends Alternative#1. ACTION REQUESTED: SHAKOPEE EDA Offer Resolution No. 95-5, A Resolution Relating to Minnesota River Valley Redevelopment Project #1; Requesting the City Council to Approve a Modification to the Redevelopment Plan; and Requesting the City Council to Approve a Modification to the Tax Increment Financing Plans for Tax Increment Financing Districts #2, #3, #4, #7 and #9; and move its adoption. CITY COUNCIL Offer Resolution No. 4247, A Resolution Relating to Minnesota River Valley Redevelopment Project#1; Calling for a Public Hearing on the Adoption of a Modification to the Redevelopment Plan for the Project; and the Modification of to the Tax Increment Financing Plans for Tax Increment Financing Districts#2, #3, #4, #7 and #9; and move its adoption. BAS/tiv - h:\wp51\docs\tami\admin\modifications ATTACHMENT#1 TIF PLAN AMENDMENT TIME SCHEDULE 1. Adoption of Resolution approving Redevelopment Plan EDA 7/11 Amendment, requesting written opinion of Planning Commission. 2. Adoption of Resolution calling a hearing on the Redevelopment CC 7/11 Plan Amendment. 3. Adoption of Resolution calling a hearing on the TIF Plans Amendment. CC 7/11 4. Distribute TIF Plans Amendment and notice of hearing thereon to Staff 7/18 County Board and ISD #720. 5. Legal notice RE: public hearing on the Redevelopment Plan Amendment Staff 7/27 edition SVN 6. Legal notice RE: public hearing on the Redevelopment Plan Amendment Staff 7/27 edition SVN 7. Planning Commission Resolution approving conformance of PC 8/3 Redevelopment Plan amendment with City's comprehensive plan. 8. Submission of Planning Commission findings to HRA and Council. EDA 8/15 9. City Council Public Hearings CC 8/15 a. Redevelopment Plan Amendments b. TIF Plans Amendment 10. Adoption of Resolution making necessary findings and approving CC 8/15 TIF Plan Amendments. 11. Adoption of Resolution making necessary findings and approving CC 8/15 Redevelopment Plan Amendments. 12. File copy of revised Redevelopment Plan and TIF Plan Amendments Staff 8/17 with Commission of Revenue. BAS/tiv - h:\wp51\docs\tami\admin\tifatt#1 Attachment 42 RESOLUTION NO. 95-5 RESOLUTION RELATING TO MINNESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1; REQUESTING THE CITY COUNCIL TO APPROVE A MODIFICATION TO THE REDEVELOPMENT PLAN; AND REQUESTING THE CITY COUNCIL TO APPROVE A MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS NO. 2, 3, 4, 7 AND 9 BE IT RESOLVED BY the Economic Development Authority of the City of Shakopee, Minnesota, that the City Council is requested: (a) to approve the attached modification to the Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1; and (b) to approve a modification to the City's Tax Increment Financing Plans for Tax Increment Financing Districts No. 2, 3, 4, 7 and 9. BE IT FURTHER RESOLVED that the attached modification to the Redevelopment Plan described above is referred to the City Planning Commission for review and comment as to whether the proposed modification is consistent with the City's Comprehensive Plan. Adopted in special session of the Economic Development Authority in and for the City of Shakopee, Minnesota, held this 11th day of July, 1995. Chairman of the Economic Development Authority ATTEST: Executive Director Approved as to form: City Attorney ATTACHMENT#3 SECTION XII PROPOSED MODIFICATION OF HOUSING AND REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 1. Section entitled: Municipal Action Taken Add: August 151, 1995: The Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 was modified by the City Council to change the cost figures for several projects, add certain projects, delete certain projects, and update expenditures made to January 1, 1995; and to amend the Tax Increment Financing Plans included in the Redevelopment Plan. 2. Table of Contents: Add on page (v) at the end: Reference to new Exhibit I-H (Ruhr Malting Force Main Sewer) 3. Subsection 1.7: Estimated Public Improvement Costs and Supportive Data. Delete previous material added at the end of Subsection 1.7 by Article XI adopted May 5, 1994 and substitute the following: The following described public improvements the location of which is shown on Exhibit I-F: Shakopee Community Center Project (Exhibit I-F, Site A) Public Redevelopment Costs: 1. Land Acquisition - $350,000.00 City Utilized Cap. Impr. Fund to acquire in 1993 2. Civic Center Building Construction - $4,798,000.00 3. Site Preparation a. Grading - $239,000.00 b. Utilities (Sewer, Water, Electric etc.) - $170,000.00 c. Parking Lot- $193,000.00 d. Athletic Fields and Open Space - $100,000 Shakopee Trail Improvement Project (Exhibit I-F, Site C) Upper Valley Trail Extension Project - $250,000 Trapah Park Improvement Project (Exhibit I-F, Site D) 1. Grandstand Improvement Project - $50,000.00 2. Grandstand Concession/Restrooms - $100,000.00 3. Parking Lot Expansion and Repairs - $100,000.00 4. Trapah Park Expansion and Development - $130,000.00 Sanitary Sewer Interceptor (Exhibit I-G) - $950,000 Rahr Malting Force Main (Exhibit I-H) - $304,765 Downtown Redevelopment: 1. Land Acquisition - $1,400,000 2. Demolition - $250,000 3. Relocation - $250,000 4. Public Improvements - $100,000 5. Administration - $50,000 6. Alley Reconstruction/Underground Electric - $500,000 The above-described improvements will be financed by a combination of general obligation bonds, general obligation improvement bonds, tax increment bonds or tax increments, and special assessments and connection charges. Set forth below is a summary of all public and private projects within the Project Area with respect to which public redevelopments costs have been or are expected to be incurred, the amount expended as of June 1, 1995, and the amount remaining to be expended: -2- Future Total Project Costs Expended Costs Costs Land Acquisition/Writedown K-Mart $1,139,468 $ $1,139,468 Highrise 126,550 126,550 Canterbury 3,300,000 3,300,000 FMG 459,680 604,418 1,064,098 Block 3 & 4 1,400,000 1,400,000 Subtotal 5,025,698 2,004,418 7,030,116 Site Improvements K-Mart 1,766,737 1,766,737 MEBCO 157,984 157,984 FMG 220,787 220,787 Block 3&4 250,000 250,000 Subtotal 2,145,508 250,000 2,395,508 Public Improvements K-Mart 1,837,405 1,837,405 Highrise Offsite 187,484 187,484 Canterbury Offsite 2,916,914 2,916,914 Downtown Streetscape I 2,774,959 2,774,959 South Bypass 1,003,786 20,000 1,023,786 169 Bridge/junction 1,942,931 1,942,931 Storm Drainage 5,313,714 160,000 5,473,714 MEBCO 86 86 FMG 88,497 319,982 408,479 Downtown Streetscape II 341,200 80,000 421,200 Civic Center 42,997 5,457,003 5,500,000 Rahr Force Main 304,765 304,765 Downtown Alleys 500,000 500,000 Block 3 & 4 100,000 100,000 Chaska Interceptor 950,000 950,000 Park Improvements 630,000 630,000 Subtotal 16,449,973 8,521,750 24,971,723 -3 - Administrative Costs Debt Service 520,833 11,500 532,333 Downtown 110,819 110,819 169 Bridge/junction 2,314 2,314 HRA/EDA 210,580 82,265 292,845 City 439,000 439,000 FMG 59,881 59,881 Block 3 & 4 100,000 100,000 Block 3 & 4 Relocation 400,000 400,000 Subtotal 1,343,427 593,765 1,937,192 Total Project Costs $24,964,606 $11,369,933 $36,334,539 4. EXHIBIT XI-A: Delete Exhibit XI-A added by Article XI adopted May 5, 1994 and substitute the following: EXHIBIT XI-A A. Projected Cost Total $36,334,539 Prey. Exp. 24,964,606 To be Exp. 11,369,933 B. Indebtedness Total Issued $34,185,000 Amount Outstanding 5,715,000 Amount to be Issued 3,500,000 Types of Indebtedness GO Tax Increment $25,045,000 Tax Increment Revenue 12,640,000 C. Financing - Other Sources By Source Tax Increment $40,837,250 Sp. Assessment 203,972 Real Estate Sales 1,159,468 State Aid 579,983 Interest Income 7,227,743 -4- D. Net Tax Capacity Original TIF #2 $ 194 TIF #3 9,980 TIF #4 7,343 TIF #7 1,479 TIF #9 543 Most Recent (captured) TIF #2 $ 33,678 TIF #3 26,908 TIF #4 177,053 TIF #7 38,058 TIF #9 375,062 At Completion TIF #2 $ 33,678 TIF #3 26,908 TIF #4 177,053 TIF #7 38,058 TIF #9 375,062 -5 - E. District Termination Date TIF #2 2004 TIF #3 2002 TIF #4 1994 TIF #7 1998 TIF #9 1999 - 6 - Defeased Economically Debt Tipe Issued Paid Defeased Outstanding Purpose K-Mart 5.3 SD 5,300,000 5,300,000 0 Land acquisition, site improvements,water system &road improvements K-Mart 3.14 SORF 3,140,000 3,140,000 0 Refund 5.3M issue DS Offsite 2.49 GO 2,490,000 2,490,000 0 Road improvements around Track DS 86A Ref GORF 2,105,000 2,105,000 0 Refund 2.49M issue DS 86A GO 500,000 500,000 0 Motel land and street improvements-(used for MEBCO) DS 86B GO 1,645,000 585,000 940,000 120,000 Holmes storm drainage, parking lot and 169 bridge EAS DS 87A GO 2,660,000 2,260,000 400,000 Downtown Streetscape and railroad crossings DS 87B GO 1,600,000 1,600,000 0 Upper Valley Drainage and MiniBypass DS Highrise GO 370,000 370,000 0 Land acquisition, water system and road improvements DS 88B GO 1,015,000 325,000 690,000 South Bypass DS 89A GO 3,600,000 770,000 2,590,000 240,000 Upper Valley Drainage and 169 Bridge DS 92B GORF 1,885,000 1,885,000 Refund 1986A and 1986B GOTIF Track 4.2 SD 4,200,000 4,200,000 0 Land acquisition-Track DS 93A Ref GORF 2,675,000 2,675,000 Refund 1989A GO TIF Bonds DS 93C Ref GORF 1,000,000 1,000,000 Refund 3.14M SO issue 34,185,000 23,645,000 3,530,000 7,010,000 - 7- Attachment #4 RESOLUTION NO. 4247 RELATING TO MINNESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1; CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE PROJECT, AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS NO. 2, 3, 4, 7 AND 9 WHEREAS, the Economic Development Authority (the Authority) of the City of Shakopee (the City), by resolution adopted July 11, 1995, has presented to the City Council, and requested it to approve, a modification to the City's redevelopment plan (the Redevelopment Plan) for its Minnesota River Valley Redevelopment Project No. 1 (the Project), and to approve a modification to the Tax Increment Financing Plans (the TIF Plans) for Tax Increment Financing Districts No. 2, 3, 4, 7 and 9 (the TIF Districts) in the Project area; and WHEREAS, the Authority has delivered to the City Council the proposed modification to the Redevelopment Plan, and the proposed modification to the TIF Plans for the TIF Districts; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: 1. The City shall hold a public hearing on the adoption of a modification to the Redevelopment Plan for the Project, and the adoption of a modification to the TIF Plans for the TIF Districts, at its regular meeting to be held at 7:00 P.M. on Tuesday, Augustly .1995. 2. The City Clerk is authorized and directed to cause notice of such public hearing, substantially in the form of the attached Exhibit A, to be published in a newspaper of general circulation in the City at least once, not less than ten (10) days or more than thirty (30) days in advance of the hearing, and to send copies of the notice of public hearing, the proposed modification to the Redevelopment Plan and the proposed modification to the TIF Plans to the School Board of Independent School District No. 720 and to the Board of Commissioners of Scott County, not less than thirty (30) days in advance of the hearing. 3. The City Admin_ and Finance Director are authorized and directed to meet with representatives of the School District and Scott County to discuss the financial impact of the proposed modification to the TIF Plans. 4. The City Clerk is also directed to place a copy of the proposed modifications to the Redevelopment Plan and the TIF Plans on file in the City offices and to make such copy available for inspection by the public prior to the public hearing. Adopted in Regular Session of the City Council in and for the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Shakopee, Minnesota, at its regular meeting to be held at 7:00 P.M. on Tuesday, August 15 995, at the City Hall, 129 Holmes Street South, Shakopee, Minnesota, will hold a public hearing relating to the modification of the City's Redevelopment Plan for its Minnesota River Valley Redevelopment Project No. 1, and the modification of the City's tax increment financing plans for its Tax Increment Financing Districts No. 2, 3, 4, 7 and 9 which are located within Redevelopment Project No. 1, all pursuant to and in accordance with Minnesota Statutes, Sections 469.027 to 469.029, and 469.174 to 469.179, inclusive, as amended. A copy of the modification to the Redevelopment Plan and the Tax Increment Financing Plans proposed to be adopted is on file and available for public inspection at the office of the City Clerk at the City Hall. The attached map shows the boundaries of Redevelopment Project No. 1 and Tax Increment Financing Districts No. 2, 3, 4, 7 and 9. All interested persons may appear at the hearing and present their views orally or in writing. Dated: July 11, 1995. BY ORDER OF THE CITY COUNCIL Judith Cox City Clerk Shakopee, Minnesota (Attach Redevelopment Project Area Map showing existing area and area of TIF Districts No. 2, 3, 4, 7 and 9) MEMO TO: Shakopee Economic Development Authority FROM: V. Paul Bilotta, Economic Development Coordinator DATE: July 5, 1995 RE: Incentive Programs INTRODUCTION: Due to aggressive use of incentives by some communities in the Metropolitan Area, prime industrial users are becoming increasingly concerned about the financing packages that can be put together to entice desirable industries to the community. Staff has received a large number of requests in the last three months from industries attracted to the City by its locational advantages but also tempted by other communities' aggressive attempts to entice the industry. Due to the length of time it has been since the industrial incentive program (Exhibit A) was last reviewed and with the creation of the Economic Development Authority (EDA), staff believes it is appropriate to consider looking at the City's incentive programs. DISCUSSION: In macroeconomic terms, the City's and the region's tax base generally benefits the most by eliminating the use of incentives and allowing the industries to make locational decisions based on a rational comparison of location, costs and their company needs. However, in a classic "Prisoner's Dilemma" situation, if one or more communities begins to use incentives, it will generally benefit the incentive community and hurt those cities that do not aggressively offer incentive programs. A comparison of some surrounding communities is as follows: Community Programs Offered Burnsville TIF Soils TIF Two Revolving Loan Programs Chaska TIF Eden Prairie No TIF Creating revolving loan programs Prior Lake TIF Savage New EDA, have not addressed incentive issue yet Although Shakopee has TIF available, generally the City is unable to compete with TIF funds since 19% of the tax increment generated is transferred to the Shakopee School District and the City's incentive program has a three year limit on assistance to industries. The net effect is that the amount of tax increment that can be worked into a project is generally not enough to be effective for attracting most prospects. h:\indinc.doc 1 There are other non-TIF incentive programs (from the SBA and other sources) that are generally available in all communities. Cities can also develop their own incentive programs and the establishment of an EDA provides a lot of flexibility to create inventive programs. Some samples from other communities are contained in Exhibit B. An example of Chaska's incentive policies are contained in Exhibit C. Some general information on Minnesota's historical TIF development is contained in Exhibit D. It is important to recognize that economic development involves far more than just incentives. Shakopee has probably done more to develop the economy through its financial and non-financial efforts to expand the transportation system than could ever have been accomplished through the use of incentives. Other actions include removing barriers to development, promotion, information dissemination, solid planning and improving the overall quality of life for prospective employees. Finally, if the EDA desires to become increasingly involved in incentive programs, it would be beneficial to staff if direction were given as to the types of industries that staff should be trying to attract, since different types of economic development actions are more effective in different situations (small business development, expansion of existing businesses, large industries, corporate headquarters, high growth industries, etc.). Staff can then return to the EDA with suggested programs. ALTERNATIVES: 1. Provide direction to staff to review the industrial incentive program with the intent of expanding the use of incentives. 2. Provide direction to staff to review the industrial incentive program with the intent of reducing the use of incentives. 3 No action. RECOMMENDATION: This is a policy decision and therefore staff has no recommendation, however, the EDA should discuss the current program and determine if it wants to make changes to the programs. ACTION REQUESTED: Provide direction to staff on the City's industrial incentive programs. h:Aindinc.doc 2 Exhibit A CITY OF SHAKOPEE INDUSTRIAL DEVELOPMENT INCENTIVE PROGRAM Program Goals 1. To promote economic development which will increase the City's overall tax base. 2 . To improve the community's economic vitality through the creation of additional jobs and support services. 3 . To assure that projects developed in the Industrial Zoning Districts are of top quality and maintained. 4 . To enhance the competitive position of Shakopee for new and expanding industry. Program Summary The proposed program will provide Industrial Development Revenue Bond (IDRB) and/or up to three years of Tax Increment Financing (TIF) assistance to qualified Industrial prospects. Qualified industrial projects (applicants) must meet or exceed the following development criteria to be eligible for program assistance. Meeting the threshold of eligibility does not mean automatic approval for the applicant. Final approval of an economic development assistance package shall be made by the Shakopee Housing and Redevelopment Authority and City Council . a. The project must be located in either the I-1 or I2 zoning district. 14, b. The project must be consistent with the City's Comprehensive Plan. c. The project must occupy a minimum land area of 5 acres. d. A 10-to-1 ratio of estimated market value increase for the amount of tax increment assistance shall be used as an approximation of the return necessary for;4a minimally adequate project. e. The project must generate at a minimum, 50 fulitime job equivalents. f. The project must not create an environmental hardship for the community. g. The applicant must be willing to enter into a Developer's Agreement approved by the City. h. The applicant must make application for IDRB and/or TIF assistance on forms available from the City. 1 i. The applicant should at all times retain and be assisted by qualified financial consultants and/or underwriters, and by legal counsel. j . Construction of the project shall not be commenced until the City has given preliminary approval to the application for financing. k. The City reserves the right to select a third party administrator/consultant to assist in the review and project development process. 1. The City reserves the right to consider and approve projects which substantially comply with the development criteria, as set forth in the program providing other tangertial items such as building materials, building quality, job quality, etc. exceed normal standards and have in the Council's judgement a significant positive impact on the community. m. The applicant must submit preliminary plans of the project and evidence of ability to finance the project. n. The applicant must provide security to the City to cover all costs paid by tax increment, unless the TIF plan is a "pay as you go" plan. o. The applicant must pay all costs of establishing the district unless the City agrees to allow costs to be generated by the district. p. Development must be of high quality with high quality building materials and landscaping as agreed between the City and the Developer. q. The City reserves the right to deny any application for financing at any stage of the precedings prior to adoption of the final approval authorizing the issuance of bonds. r. During the three year tax increment capture, the project will be responsible for paying the fiscal disparities contribution. s. The developer will provide a minimum of 10% owner and/or developer equity in the project. Content of Developers Agreement 1. Property Identification Number. 2 . Legal description of Parcel. 3 . Name of developer and project description. 4 . Documentation from the Scott County Assessor's office regarding the original assessed value and the projected assessed value after construction. 5. Documentation from the City indicating the amount of increment that will be made available. 6. Letter of Credit or Performance bond in the amount of the tax increment that will be pledged to the project. 7 . Documented evidence of the amount of special assessments and City development fees. 2 8 . Prior to closing, the Developer will present plans and specifications of the project. Also, the Developer will present evidence of ability to finance the project. 9. A clause will be included for unavoidable construction delays. 10. A statement from the developer indicating that they are an equal opportunity employer. 11. A copy of the developers Affirmative Action Plan Certificate of Compliance. 12 . A clause indicating that the developer will file job openings with the local job service and advertise for open positions in the official newspaper of the City. 13 . A clause identifying development costs that will be reimbursed to the City out of the TIF proceeds. (i.e. administrative costs, professional fees, etc. ) 14 . A clause indicating that the developer will adhere to the First Source Employment Participation Agreement (See Exhibit A) Activities Eligible for Financing with TIF Proceeds 1. Land write down (in part or in whole) 2 . Cost of streets and utilities 3 . Grading costs 4 . Utility hook up fees 5. Demolition and relocation costs 6. City costs such as trunk utility costs, building permit fees, park dedication fees, application fees etc. 7 . Extraordinary landscaping and lighting 8. Extraordinary building enhancements 9 . Soil corrections Application Process 1. Applicant shall make an application for TIF usage on forms available from the City. 2 . The following information may be requested by the City: a. Statement of Public Purpose b. Description of Project c. Plans and Drawings of Project d. Description of the Company e. Legal Opinions f. Investment Bank Letter of Feasibility g. Market Analysis h. Pro Forma Analysis i. Financial Statements j . Certified M.A.I. Appraisal k. Traffic Impact Analysis 1. Other Documentation As Requested By City 3 3 . City staff or the City's agent will review the data and make preliminary recommendations to the Shakopee Housing and Redevelopment Authority and City Council as to compliance of the application and proposed project with City objectives and eligibility criteria. 4 . Final evaluation of the application will include, in addition to items subject to preliminary review, review of applicable credit analysis, credit enhancement and legal compliance. Formal recommendation will then be made to City Council. 5. After a review of the formal evaluation, the Shakopee Housing and Redevelopment Authority and City Council will consider final approval of the establishment of the TIF District and/or IDRB Bond sale and hold the appropriate public hearings. 6. All applications and supporting materials and documents shall become the property of the City. 4 Exhibit B VADNAIS HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY: Project Type: Industrial expansion/direct loan Project Summary: Vadnais Heights is a fast growing, northeastern metropolitan suburb. The City has established a series of tax increment districts to promote business and commercial development. In 1993, the City was faced with a major employer considering location and/or expansion into Western Wisconsin. The EDA, in response to this situation provided a $560,000 subordinated mortgage at very attractive rates and terms to assist the company buy an existing building, located adjacent to its principal facility. The City/EDA also built in loan forgiveness provisions -.D which provide a significant incentive for the company to further expand its facilities. Project Features: *The City/EDA assistance preserved 80 jobs within the City and the company has committed to an estimated 25 - 30 new employees over the next 5 years. *The City provided a general obligation pledge to support the bond issue and lower interest rates. The EDA, however, carefully reviewed the company's credit and created a reserve fund from excess tax increments. *The loan forgiveness provisions provide the opportunity for the company to write-down up to 50% of the gross loan amount depending upon how much additional value is created, and under what time frame. In essence this provision becomes a pre-commitment for additional TIF assistance. VADNAIS HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY: Project Type: City Center/Hotel Development Project Summary: Another project of the Vadnais Heights Economic Development Authority is its direct involvement and sponsorship of its "City Center" and a local hotel development. The City and EDA have sponsored the development of a "City Center" located at the intersection of County Road E and I-35E. The City/EDA has participated in enhanced public improvements and participated in expansion of the interstate with MN DOT. A key aspect of this development area is promoting the development of a 120+ unit hotel. The EDA has acquired the development site and is negotiating with various hotel owners for the development on the site. The EDA expects to reach an agreement for development of the hotel within six months. Project Features: *The City/EDA contribution included the issuance of $2,500,000 in bonds which ultimately will be reimbursed by MN DOT for construction of an additional three lanes of the bridge at the intersection. This bond issue was supported by excess increments within the project area. *The EDA issued three-year "temporary" bonds to provide funding to acquire the proposed hotel site. These bonds are supported by excess increments and a City G.O. pledge. The EDA anticipates providing tax increment assistance to the ultimate developer and repayment of the bond is based upon sale of the land. *The EDA/City has utilized project increment to develop enhanced lighting, landscaping, and other amenities within the project area. WATKINS ECONOMIC DEVELOPMENT AUTHORITY Project Type: Industrial expansion - facility construction/lease Project Summary: Barrier Technology is a manufacturer and applicator of fire retardant treatment (FRT) materials, developed by Weyerhauser Corporation, used in construction of structures such as apartments. It is a division of a publicly traded corporation listed on the Vancouver Stock Exchange and had its corporate headquarters in Minnesota and ��\ operations in Pennsylvania. The company sought to consolidate its operations in Minnesota, on rail, in a 20,000+ square foot facility. The City of Watkins (population 850) identified a site adjacent to the City that had rail siding (rail spur) and began the process to construct a 22,000 square foot facility utilizing$610,000 of G.O. tax exempt TIF bonds. The site has been annexed, the TIF approved, and the bonds are scheduled to close on June 29. The company will create approximately 30 new jobs in the community by June 1996. The structure will require Barrier Technology to make monthly lease payments of $5,500 which will generate annual profit for the EDA of over $10,000 per year. The TIF, scheduled to begin in 1997, will be approximately $15,000 per year of which approximately $12,500 will be reimbursed to Barrier Technology (pay-as-you-go). The resulting net lease rate will be less than $2.50 per square foot for Barrier Technology. JProject Features: *This process required less than three months to complete and will provide a 20 year lease between the EDA and Barrier Technology with purchase options equal to the outstanding bond principal. *This project represents an example of how a relatively small community can utilize its Economic Development Authority, in conjunction with tax increment financing, to support business development. MARSHALL ECONOMIC DEVELOPMENT AUTHORITY Project Type: Establishment of Loan Fund/Equity Fund Project Summary: The City of Marshall established an Economic Development Authority in October 1988. A key intent of the Marshall EDA was to develop a flexible funding source which could be utilized to support its industrial recruitment and local business development program. During 1989 and 1990 the EDA was successful in assembling a loan and J equity investment fund of$750,000. The uniqueness of the Marshall approach was in the variety of funding sources utilized to capitalize its program and the flexibility within its funding guidelines. Project Features: *The EDA, in cooperation with the City has utilized the following sources for developing its funding: City of Marshall - direct appropriation, Lyon County - direct appropriation (3 years at $30,000 per year), excess TIF payments, Marshall City utilities, repayment from State Economic Recovery Grant, and arbitrage income from previous city housing bond issue. *A unique feature was the provision that the EDA could invest part of its fund as a business "equity investment", through the ability of the EDA to take a "limited partnership". The structure also is designed to facilitate additional private equity investment as necessary. *Over the past five years the EDA has utilized its funding to support six projects within the City and the County. In addition the EDA has contributed to the Initiative Fund and sponsored establishment of the Lyon County Enterprise Corporation, to support housing development. MOTLEY ECONOMIC DEVELOPMENT AUTHORITY Project Type: Industrial Retention/Expansion Project Summary: The City of Motley (population 550) has two of the largest seafood processing facilities in the State of Minnesota. Morey Fish Co. was acquired from International Multifoods in late 1986. The buy out left the company quite leveraged resulting in a difficult cash flow position. Morey Fish Co. had a significant amount of fixed assets, but found lenders reluctant to invest in buildings and equipment in a smaller, outstate community. The City of Motley created an Economic Development Authority, and in cooperation with Morrison County, issued $1,500,000 of City supported general obligation bonds to refinance the company's fixed assets. This refinance significantly eased the company's cash flow requirements and facilitated the ability to generate additional working capital. Project Features: *Since the initial phase of the project did not generate a significant "tax increment", the bond issue required M approval by the local electorate. The local bond issue was approved by the voters with a 75% margin. *This project resulted in the retention of 80 manufacturing jobs within the community. *The refinance of the company's obligations significantly improved the financial condition of the company and provided the opportunity to positively restructure and reduce its reliance on its operating capital line. *The company continues to be profitable and is currently negotiating an expansion project with the City. REDWOOD FALLS - PORT AUTHORITY - Project Type: Public/Private partnership for Senior and LMI housing Project Summary: The Redwood Falls area has experienced a severe housing shortage, principally due to the growth associated with the Jackpot Junction Casino. A major priority of the City and its Port Authority was to sponsor the development of additional housing. In 1994, the Port Authority established a tax increment district to facilitate the acquisition and the rehabilitation of a senior housing project. The Port Authority authorized a $600,000 general obligation tax increment note as the principal financing for the project. The Port Authority is in fee title with a guaranteed lease and option to purchase from the developer. The tax increment was used to write-down the interest rate and support the issuance of the note. Project Features: *The Port Authority and the developer raised additional funding from the Minnesota Housing Finance Agency ($140,000 loan/grant) and the Southwest Minnesota Initiative Fund ($50,000 loan). *The tax increment note was purchased by three local savings and loans. The non-rated note fit in their loan portfolio under FASB requirements. -9 *The City captures the excess tax increment generated by the development after seven years as compensation to the Port Authority and the City for the general obligation pledge and tax increment assistance. _ . JUN-22-95 THU 1 © : 32 P _ 02 Exhibit C CHASgn ECONOMIC DEVELOPMENT AUTh..RITY LNDUSTRIAL DEVELOPMENT TAX INCREMENT FINANCING POLICY The Chaska Economic Development for the Authority llowing objectives d(EDA) has develoea tax increment financing policy 1. To icrotsnormallypace occurindustrial the marketdevelopment producedthat woulddno such development. 2. To help ensure "quality industrial parks" consistent with the goals of the City of Chaska. 3. To ensure that companies that locate within Chaska are able to purchase enough land that the company can expand a minimum of 50%. 4. To build a healthy industrial tax base for the City of Chaska, School District # 112, and Carver County. 5. To proliferate the growth of Chaska's utility division which supplements the general fund in order to keep taxes stable. 6. To help remove the floodplain from lower Chaska. 7. To enhance the City's sense of community by creating a strong and diversified job base through the creation and expansion of jobs within the industrial parks. re a The Chaska EDA shall examine a ch This policy individual is cstructuredobasedton increment proposal is objective criteria to permit final negotiations of assistance directly ywfor tax incrementand industrial underthe objectives ofEach Statem any qua ust qualifify law. ars of tax The Chaska EDA shall make two The EDA shall makeethreeayearsbof for industrial development. purchases enough land to tax increment available if companyhe 0 under the City's Zoning enable the company to expandbY Ordinance. The EDA will make the assistance available either goon an upfront payment or through a negotiated p y'a agreement calculated base on present value of the upfront payment. All tax increment will be expended under existing State law. Currently the Chaska EDA applies the tax increment towards: 1. Land writedown. 2. Water & Sewer Connection & Building Permit. 3. Special Assessments. J U M-2 2-9 5 T H U 1 0 : 4 R - 03 • All tax increment proposals shall use current tax capacity ratios and tax capacity rates for calculating the tax increment. CONDITIONS TO R CE VING TAX NCREKENT All developers or companies receiving tax increment financing will be required to execute a Contract for Private Development. The Contract will provide for: A) A letter of credit in aavoersf made Cutilizing tax haska EDA for any and all upfrontpayments increment financing. a B) A minimum market value Ahat is reement nandned minim mot ax recordable Assessmentg increment guarantee. C) A minimum tax guarantee until the City/EDA has paid in full any bonds associated with the upfront tax increment payment. D} All companies must Contract. ts=w evidence of financing before executing a The Chaska EDA shall cons„darasahuax ” method rement transaction on an individual basis. The "pay-as-you-go" of receiving tax increment requires no letter of credit or tax increment guarantee. CORPORAT . •OLICY .RBOR P. — WEB The Chaska Economic Development Authority will only provide tax increment assistance West ofHighare met41 for industrial development if the following criteria 1) The company is locating a corporate headquarters or division headquarters. 2) The buildings anticipated market value exceeds $ 3 million. The buildings exterior contains high quality 3) strong emphasis on design and materials with a maintaining a high quality site sensitive to adjacent. open space. The total site plan must follow the intent of Planned Industrial Zoning created. An example of the EDA's tax increment proposal form follows . Exhibit D QQ mC r- H •-p vh O m 0 cE 0 F'Uco 0.c0 m �h L E " E m bSi co O m V0 m' E 10 ELE a q I �1 a o m Hw c 0 . 5 ItE v, .4. c...z. Re i of E.,frf r>- 10 mm _ion. — dLL O 0 6.1z gP Q O F N.6 QQ� mm 00 W Z W $ 2 w p t C I h StE WOlm- c z 0 tt t ; PmCOCO Si- 0 vs Em m c, 015 0Eg 2 V r. E.o E UN a E E g, co �o o .,g 8 E O == .0 .- E E ' c m m a 0 o n a § g Z W Q 6 0 0 o CO W C C7 o Qa 6 Z c > c v .Y E m = v 2 pm .pet U c 2 U —1:20- 13 c �' m Q p m O a_�'« rm Emm p mm !LQ E`6 SORE m Nm* cv at gS2'" �_ Oy~i �c$ �'� a� o ; 0 Ski Z41 : `„ m 0�e t0 T.m c 0 Ev E m o>o CX m c X5 3c mF� E mE i2 < w Cl.d m YY U Cl) m ;q mi aEN m 4111 . o=m 20 0 c� a 8a` � Ugc Itliiiu EZ0E8 . oczm m J ao E000 0m • L° $ =� L°ic2 rt5 6 C� Z< ft� WO FM 2 O O 1 O ZJ 0 Q e $ Cp W ~ t m cg".- O 0 c C 0 O C N O UWm m 6E Sm $ moi ' = L..a. p 220 E E_Jo_ U o . o oCEoer�§5� tic g m_ W p= Q�,,+ 25 So.= a O O~ C Q m m E N m O m N E c o c N c C U m c c m r- - c0 m(9 o 2 m m 0 m 0 E 0 / 1 : a, w o�.2 ID = 6� g,m = m• o 0 Ti v c n° •m h v m m g 2�$ aa+ L.L.LLp m vo30 = 000 *`m amo� E3 > >Eo oho W WO N Cl) Z Cl) O 1- o 1- '"E' m o Z v m e E c w m m e m G m 'm 2H 34c0m ; 6om$ m li �' dU C)4; ..' 0 r' 0 �•- E0 µ�Ll1e22. ...6 r n 71.0 iiTT > 2E1Lo 1/1 11) pp o � c� m E00 Eo- o" ��mmv z EQb INC E c �O m m $11 Sm p i * En tavc -a EErEo ` 60oms & E2 `nm00 WO F•D > 17J ZO coo 050 c" m cmci m 0 WH 000'NmE E ao NvRc c m j 1 9124 C pv cm 00 0 $ en W W m m m m m g m Im'- Ci) i OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 6, 1995 Mayor Laurent called the meeting to order at 7 : 00 P.M. with Cncl. Brekke, Beard, Sweeney, and Lynch present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney, Judith S. Cox, City Clerk; Paul Bilotta, Acting Planning Director; Bruce Loney, Public Works Director\City Engineer; and Dave Nummer, Staff Engineer. Items added to the agenda: 15a) Accepting Resignation of MIS Coordinator and Adopting Provisions to Provide for MIS Services. 15b) Resolution changing the July 5, 1995 Council Meeting date. 15c) Rental of space at 200 Levee Drive for Senior Nutrition Program. 15d) Advisory Board's Role regarding policy and operations. Items deleted from the agenda: 13d) Supplemental No. 1 to Mn/DOT Agreement #72710 for the Bypass. Sweeney/Beard moved to approve the agenda as modified. Motion carried unanimously. Mayor Laurent recessed for an E. D.A. meeting at 7 : 04 P.M. The meeting re-convened at 7 : 12 P.M. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked if anyone present wished to speak on any item not on the agenda. Doug Bell, approached the podium and referred to a letter he had provided to the Council at the July 26, 1994 Meeting. He asked if there had been any discussion between the Council and if so, what was the decision made. Mayor Laurent replied that there was discussion on this matter and the consensus of the Councilmembers was that there was not sufficient evidence to suggest that there was a false report. Mr Bell requested the Council's decision in writing. Cncl . Sweeney stated that Mr. Bell has been involved in litigation with the City regarding this matter and that this matter be properly addressed through the City Attorney and a Court of Law. Items added to Consent Business: 15a) Authorization to advertise for the filling of the Management Information Systems Coordinator Position. 15b) Resolution No. 4216, Changing the July 5, 1995 Council Meeting Date Official Proceedings of the June 6, 1995 Shakopee City Council Page -2- Items deleted from Consent Business: 13g) Civic Center Project - Vending Machine Proposals. Sweeney/Beard moved to approve the Consent Business as modified. Motion carried unanimously. Sweeney/Beard moved to approve the Minutes of May 16, 1995 . Motion carried unanimously. Beard/Sweeney moved to accept the waiver agreeing to the $8 , 000 assessment to Mr. Denstedt's property for the proposed improvements to the P & V Additions (Lot 4 , Block 2 , P & V 2nd Addition) . Cncl . Sweeney asked the City Attorney whether accepting this waiver would set a precedent that would require accepting the two other properties that have not signed the waiver. Karen Marty stated that the two additional waivers should be accepted if Mr. Denstedt's is, unless grounds can be found to distinguish their failure to apply for a waiver up to this date. Cncl. Sweeney suggested trying to find something in Mr. Denstedt's letter some basis for granting this waiver. Something that clearly indicates that Mr. Denstedt did not understand that the waiver was available. Mr. Sweeney then asked the City Attorney to determine that there is some rationale for granting this waiver. Mayor Laurent stated that he understood that Mr. Denstedt had attended a meeting with Jackson Township and voted then, to have the improvements put into place. Cncl . Sweeney requested the City Clerk to contact Jackson Township to see whether there is an attendance record and a record of how each person voted. Sweeney/Brekke moved to table the motion regarding signing of the waiver for P & V Addition improvements. Motion carried unanimously. Cliff Hoffman, partner Deloitte & Touche LLP, approached the podium and presented the Auditor's report for 1994 . The following is a summary of that report: 1) Overall, the City has a liquid balance of $6. 5 million, compared to $4 , 700, 000. 00 the year before. 2) The number of full time employees has not grown faster than the number of households. 3) Shakopee has been able to grow without the debt per capita exceeding the national average. 4) The water and sewer fund position was very close to national averages. 5) The General Fund-fund balance is at 38% of 1995 budgeted expenditures. 6) Shakopee has an "A" Rating by Moody' s. 7) The Bond Rating for Shakopee is not higher because of the high potential for growth. Official Proceedings of the June 6, 1995 Shakopee City Council Page -3- Mr. Hoffman concluded, saying that the challenge of growing is that there is more opportunity for problems. Another challenge will be replacing $831, 000 of State and Federal money that is currently in the General Fund. Relative to other cities Shakopee is going to be in a good position. Mr. Hoffman referred to the Management Letter, explaining that the Securities and Exchange Commission is now getting involved in the Municipal Finance and has issued a Financial Reporting Statement regarding disclosure obligations of Municipal Securities for the purpose of minimizing the risk of misleading investors. Mr. Hoffman explained that as a result, a requirement for all debt issued after July 1st is that through investment advisors you must agree to inform the secondary market of your position. He suggested that after the first six months of the year Mr. Voxland make a presentation to the City Council as to how the first six months went as far as the budget and compared to a year ago. And if nothing has happened that would cause a reduction in the Bond Rating, to pass that information on. Regarding the Civic Center, Mr. Hoffman suggested that after it is built it be set up as an enterprise fund and that it be run as a separate fund outside of the General Fund. Regarding disability insurance, Mr. Hoffman suggested including the City paid disability premium in the employee's W-2 for compensation to raise their compensation about $100 which they would be taxed on. However, if they did become disabled the benefits would be tax free. Regarding Fixed Asset Capitalization, Mr. Hoffman suggested raising the capitalization threshold and not spend the time and money to track things less than $2 , 000 in value. Regarding prior-years recommendations, Mr. Hoffman commended the City Council for properly addressing every area . Sweeney/Beard moved to accept the auditor's report and the Comprehensive Annual Financial Report for 1994 . Motion carried unanimously. Sweeney/Lynch moved to direct staff to prepare the necessary ordinance or resolutions to implement the Auditor' s suggestions through page 5 and the Fixed Asset Capitalization Policy on page 6 of the Auditor' s Report dated April 21, 1995 . Motion carried unanimously. Official Proceedings of the June 6, 1995 Shakopee City Council Page -4- Mayor Laurent commended Gregg Voxland and other City Staff for managing the budgets put forth. He also credited the City Council for making policy decisions that helped put the recommendations into place. Mr. Hoffman suggested that the City Council continue on the present course. Mayor Laurent opened the public hearing for the proposed assessments for the VIP Interceptor Extension - 1992-9, Rahr Forcemain, 1993-1 , and Rahr Malting Service Line - 1994-8 . Mayor Laurent abstained from discussion and turned this portion of the meeting over to Vice-Mayor, Sweeney because his firm owns property affected by the assessments. Bruce Loney stated that the purpose of the public hearing is to consider adopting assessments for the VIP Interceptor Extension, the Rahr Forcemain and the Rahr Malting Service Line. The project cost is $714 , 318 . 05. The VIP Interceptor cost is $237 , 421. 53 . The Rahr Service Line is $119, 891. 08 . The Rahr Forcemain Gravity Sewer is $357 , 005 . 44 . The cost of the VIP oversizing due to the Rahr diversion is $52 , 240 . 13 . The amount to be assessed is $237, 421. 53 . He explained that there was an error in the acreage for the Meadows North parcels and the Civic Center site. The new assessment rate is $518 . 42 an acre. Due to a property owner reporting an additional error in acreage there will be further reduction in the acreage for assessment. He also stated that since the amounts contained in the notices will be changed, new notices will be sent out. Mr. Loney explained the various funding sources for the projects. Mr. Loney stated that there was one appeal on the assessed amount (Haasken, parcel number 27-912050-0) . Mr. Loney stated that there is a revised copy of the resolution on the table addressing the deferment for Rahr per an agreement between the City and Rahr for the Forcemain and Service Line project. Vice-Mayor Sweeney opened the public hearing to the public. Norbert Theis approached the podium and stated that his property is one to be assessed. He explained that there have been several meetings with the planners and it is debatable whether the property can be feasibly and economically developed and therefor is appealing the assessment pending approval from the planners. He stated that there are zoning changes and variances needed and if he does not get them he will be unable to proceed. Official Proceedings of the June 6, 1995 Shakopee City Council Page -5- Vice-Mayor Sweeney explained that the City can assess any amount. However, if the assessment is appealed, the assessment the City can collect is no greater than the increase in the value of the property as a result of the assessed improvement. There being no one else in the audience wishing to speak, Vice- Mayor Sweeney closed the public hearing. Lynch/Brekke offered Resolution No. 4223 , A Resolution Adopting Assessments for the V. I .P. Interceptor Sewer Extension, from County Road 79 to the West Corporate Limits, Rahr Forcemain and the Rahr Malting Service Line, Project No. ' s 1992-9 and 1993-1 and 1994-8 and moved its adoption. Motion carried unanimously with Mayor Laurent abstaining. Mayor Laurent returned to his seat at the Council table. Mayor Laurent opened the Public Hearing regarding the Appeal of the Board of Adjustment and Appeals denial of a request by Amoco Oil Co. for a twenty foot variance to the setback for a new canopy. Paul Bilotta reported that the applicant modified their request from twenty feet to seven feet prior to the Board's review. The Board reviewed the request by Amoco and found that the request did not meet several of the findings. He explained that the applicant has appealed and submitted a letter indicating what they consider to be errors and omissions of the findings. Mr. Bilotta stated that if the Council determines that there were errors and omissions and that all of the criteria can be met staff would recommend that the Council direct staff to correct the resolution and the findings and then staff would return with a corrected resolution. Discussion regarding the appeal process and the criteria ensued. Mike Ryan, Attorney representing Amoco Oil Co. , explained that Amoco made the application because they are the land owner. The issue is whether under the ordinances of the City of Shakopee you can grant a seven foot variance to erect the canopy. Mr. Ryan stated that the canopy is planned to be erected with other improvements at the site. He explained the benefit of sheltering customers from the elements and enhancing the safety by providing more lighting, and the overall appearance. Mr. Ryan stated that he did not believe that the Council was tied to Section 11 . 89 subdivision 2 of the criteria. He stated that he believed all of the criteria could be met with the exception of criteria "A 1" which the Board found no finding on. He discussed the definition of a variance and stated that this is a situation Official Proceedings of the June 6, 1995 Shakopee City Council Page -6- that falls within the definition of a variance under the zoning chapter. Therefore, the request for a seven foot variance could be granted by reference to the variance definition in the chapter and by criterion "B" under 11. 89 . Mr. Ryan explained that the location of the vertical structures to support the canopy are approximately 36 feet back from the property line, so what they're talking about is the air space 15 feet above ground and a distance of seven feet. Mike Koehnen, Owner Amoco, approached the podium and explained that he is requesting the variance and not Mr. Ryan on behalf of Amoco, that Mr. Ryan is only there to support him. He explained that there are many other canopies on Main Street and that he believed that they do not fit the 30 foot criteria. Mr. Ryan requested that the City Council overturn the decision of the Board of Adjustments and Appeals and grant the variance. He asked that his letter to the Council dated May 31st be incorporated into the minutes (CC Doc. #222) . He stated that the Council is not bound by the findings of the Board of Adjustments and Appeals. He said that if Council finds that the Board applied the facts in error, that the Council has a basis to make a separate finding and can grant a variance. He also pointed out that this canopy would be less intrusive than any of the other canopies within six blocks. A discussion ensued regarding the definition of a variance and the criteria ensued. Mayor Laurent asked if anyone would like to speak to this Public Hearing. Lester Koehnen, former owner of the Amoco Station, approached the podium. He stated that the update to the station is past due. He referred to Savage and how the update improved the appearance there. Mr. Ryan approached the podium and explained that the first five lines of the variance definition deal with undue hardship. He stated that this language ties into the language of the criteria under section 11 . 89 subdivision 2 . He stated that there is a conflict between the ordinances and the provisions. Robin Koehnen approached the podium and stated that Shakopee's goal is to draw tourists and improving the Amoco station meets the goal to improve Shakopee and to move forward. Mayor Laurent closed the public hearing. Discussion regarding the variance definition and canopies ensued. Official Proceedings of the June 6, 1995 Shakopee City Council Page -7- Sweeney/Beard offered Appeal Resolution No. CC-717 , A Resolution Upholding the Decision of the Board of Adjustment and Appeals to Deny a Request for a Variance to Section 11 36, Subdivision S .C. , and moved its adoption. Cncl. Sweeney suggested directing staff to review the ordinance to look at canopies to see if they might be described in such a way that they may be exempt or to set a different setback for them. A discussion regarding an ordinance change ensued. Karen Marty stated that the definition defines whether or not something would qualify to be called a variance. The criterion determine whether or not to grant the variance. Paul Bilotta explained the process of an ordinance change. Motion carried with Cncl. Beard and Brekke dissenting. Lynch/Beard moved to direct staff to prepare an ordinance change as soon as possible (relating to setbacks for canopies) . Cncl. Sweeney stated that care should be given in defining a canopy and supporting elements for a canopy. Motion carried unanimously. Mayor Laurent explained to Mr. Ryan that if there is a decision to amend the ordinance and exempt canopies, the ordinance would be dealt with at the first meeting in July and would then become effective July 20th. Sweeney/Beard offered Resolution No. 4199, A Resolution Approving the Final Plat for Arlington Ridge, and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard moved to approve the application and grant an on sale non-intoxicating malt liquor license to Minnesota Valley Restoration Project, 2187 E. Hwy 101 for the restaurant, pavilion and town hall , conditioned upon proof of liquor liability insurance coverage. (Motion carried under Consent Business) . Sweeney/Beard moved to approve the application and grant an on sale non-intoxicating malt liquor license to the Church of St. Mary's 535 South Lewis, for June 25, 1995 . (Motion carried under Consent Business) . Discussion to amend the City code to broaden the list of animals that are allowed within the City ensued. Official Proceedings of the June 6, 1995 Shakopee City Council Page -8- Lynch/Sweeney moved to amend Subdivision 1 .A. 4 . of draft Ordinance No. 416 by deleting skunks, raccoons, hedge hogs, prairie dogs, and primates. Pound Master, Mr. McAllister, approached the podium. He spoke about skunks that had been killed and referenced them to rabies and the series of rabies shots that one must go through. He stated that if someone is bitten or nipped the animal must be disposed of in order to test it. Motion carried with Cncl. Beard dissenting. Regarding pot bellied pigs, Mr. Mcallister stated that generally these pigs are small but can be cross bred and will get larger. Beard/Brekke moved to amend subdivision 2 of draft Ordinance No. 416 by adding the following sentence: "Farm animals, pot bellied pigs, and pygmy goats may be kept only in that portion of the City zoned for agricultural purposes or where these animals are a permitted, conditional, or accessory use. " Motion carried unanimously. Sweeney/Beard offered Ordinance No. 416 as amended, An Ordinance Amending City Code Chapter 10, Public Protection, Crimes and Offenses, by Repealing Section 10. 22 , Other Animals, and Adopting One New Section in Lieu Thereof, Relating to the Same Subject, and moved its adoption. Motion carried unanimously. Mayor Laurent recessed for a break at 10 : 08 P.M. The meeting re-convened at 10: 22 P.M. Sweeney/Beard offered Resolution NO. 4227, A Resolution Entering the City of Shakopee into Supplement No. 1 to Agreement No. 72710, and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard moved to authorize the appropriate City Officials to execute Supplement No. 1 to Agreement No. 72710 . (Motion carried under Consent Business) . Sweeney/Beard moved to authorize the appropriate City officials to execute documents as necessary with GME Consultants Inc. for the construction testing services at an estimated cost of $15, 000 (Civic Center Project) . (Motion carried under Consent Business) . Sweeney/Beard moved to authorize the appropriate City officials to execute documents as necessary to facilitate the selection of OSM to complete the surveying services for the Shakopee Civic Center Project at a cost not to exceed $12 , 500. (Motion carried under Consent Business) . Official Proceedings of the June 6, 1995 Shakopee City Council Page -9- Sweeney/Beard moved to terminate Ms. Baeyen's probationary status. (Motion carried under Consent Business) . Sweeney/Beard moved to allow the Shakopee Fire Department to remove the Bell from the building at 129 East First Ave. and display it at the present fire station until such time its display will be incorporated into a new fire station. (Motion carried under Consent Business) . Sweeney/Beard moved to approve the Bills in the Amount of $1, 877 , 339 . 78 (of which $1, 500, 000 . 00 is a funds transfer) . (Motion carried under Consent Business) . Sweeney/Beard moved to allocate an additional $1, 533 . 00 from the Park Reserve Fund bringing the total project cost to $7 , 533 . 00 for the Tahpah Park Baseball Stadium Ramp Project. (Motion carried under Consent Business) . Beard/Brekke offered Resolution No. 4229 , A Resolution Lifting the Stay of Resolution No. 4170 and approving a Wetland Replacement Plan (for 0 . 34 acres of wetland located in the southwest 1/4 of the southwest 1/4 of Section 12 , township 115, Range 22) , and moved its adoption. Dave Nummer approached the podium and stated that the D.N.R. had no problem with the replacement. Motion carried with Cncl. Sweeney dissenting. Sweeney/Beard moved to authorize the purchase of the snow plow/wing assembly from MacQueen Equipment for the price of $13 , 152 .75 and the purchase of the spinner type sander assembly from Crysteel Truck Equipment for the price of $2 , 086 . 20 for a total of $15 , 238 . 95 including sales tax. (Motion carried under Consent Business) . Sweeney/Beard moved to authorize the appropriate City officials to enter into a Stipulation regarding the title registration for a certain land within the Milwaukee Manor First Addition. (Motion carried under Consent Business) . Sweeny/Beard moved to authorize the appropriate City officials to enter into a License with Valley Green Business Park for a shooting range site. (Motion carried under Consent Business) . Sweeney/Beard moved to authorize the appropriate City officials to enter into a License with Valley Green Business Park for a burning site. (Motion carried under Consent Business) . Official Proceedings of the June 6, 1995 Shakopee City Council Page -10- Dennis Kraft stated that the City had received a letter for the Scott County Recorder that was from the United Stated Department of the Interior, Bureau of Indian Affairs office indicating that 580 acres formerly owned by the MWCC and currently owned by Shakopee Mdewankanton Dakota Community is being considered to be put into trust. He explained that while the letter requested information about property taxes, special assessments, zoning, and other governmental services provided by the County, the property is within the City limits and the majority of governmental services, as well as zoning, are provided by the City of Shakopee. Mr. Kraft stated that a staff meeting was held and the City Attorney contacted the Bureau of Indian Affairs in an attempt to obtain information regarding items to be submitted when an Indian tribe makes a request to put land into trust. The letter from the U. S. Department of the Interior was dated May 12 , 1995 and received on May 16, 1995 indicating a 30 day notice period. Action needs to taken by June 11th, 1995 or a request for an extension should be made. The City Attorney requested a two week extension and it was denied. Cncl. Sweeney suggested directing staff to respond to the request of the Bureau of Indian Affairs outlining the impacts on the City to the best of their ability by June 11th, and to solicit concurrence from the County. He also suggested recessing to a special meeting in which staff response could be passed by resolution. It was the consensus of City Council to meet Friday, June 9th at 8 : 30 A.M. Brekke/Sweeney moved the following: 1. To authorize the appropriate City officials to execute a six year full service vending agreement by and between the City of Shakopee and Midwest Coca Cola Bottling Company for cold beverage vending services at the Shakopee Civic Center and Municipal Pool. 2 . To authorize the appropriate City officials to execute a seven year vending service agreement by and between Midwest Vending and the City of Shakopee for snack, coffee and video machines at the Shakopee Civic Center Project and Municipal Pool . 3 . To direct the appropriate City officials to accept the financial donations in a lump sum up front payment. Motion carried with Cncl.Lynch dissenting. Barry Stock stated that the low bid was submitted by Jesco, Inc. , in the amount of $247 , 900 for masonry work for the Civic Center. Official Proceedings of the June 6, 1995 Shakopee City Council Page -11- He stated that this bid is approximately $100, 000 . 00 over the construction managers estimate due to decorative block included in the bid package and a poor market currently. Mr. Stock stated that overall the project is still under budget. Brekke/Beard moved to award the Shakopee Civic Center Bid Package #5 - Unit Masonry to Jesco, Inc. and authorized the appropriate City officials to execute contract documents accordingly. Motion carried unanimously. Brekke/Sweeney moved to direct the design committee to investigate the block and see if a different mix would make sense, and make a decision accordingly. Motion carried unanimously. Sweeney/Beard offered Resolution NO. 4222 , A Resolution Amending Resolution No. 4143 Adopting the 1995 Fee Schedule (establishing a $5. 00 non-resident fee for Prior Lake residents living within the Shakopee School District boundaries retroactive to January 1, 1995) , and move its adoption. (Motion carried under Consent Business) . Sweeney/Beard offered Resolution No. 4224 , A Resolution Amending Resolution No. 3041, Which Adopted City of Shakopee' s Standard Specifications, and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard offered Resolution No. 4225, A Resolution Amending Resolution No. 4143 Adopting the 1995 Fee Schedule, and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard offered Resolution No. 4226, A Resolution Establishing Municipal State Aid Highways For Fuller Street, From 10th Avenue To Vierling Drive, and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard offered Resolution NO. 4228 , A Resolution Authorizing Execution Of A Contract With The State Of Minnesota, Department Of Transportation For Traffic Signals At T.H. 101 and T.H. 169 , and moved its adoption. (Motion carried under Consent Business) . Sweeney/Beard moved to accept the resignation of Steve Hurley, MIS Coordinator and authorized the City Administrator to advertise for the MIS Coordinator position at a salary not to exceed the third step of the approved 1995 pay plan. (Motion carried under Consent Business) . Sweeney/Beard offered Resolution 4216, A Resolution Changing The July 5 , 1995 Council Meeting Date, and moved its adoption. (Motion carried under Consent Business) . Official Proceedings of the June 6, 1995 Shakopee City Council Page -12- Dennis Kraft stated that the lease between the City and Levee Drive Associates stipulates that the City can lease the space for the Senior Nutrition Program for 70% of the fair market value of the property for a five-year period. Mr. Bergstad is proposing a $7 . 00 per square foot figure resulting in an annual rent of approximately $11, 500. He stated that the City pays for gas, utilities, maintenance/repairs and for one hour per day for cleaning. Discussion regarding the lease and other options ensued. Sweeney/Beard moved to direct staff to attempt to negotiate a lower lease payment with Levee Drive Associates for the space. Cncl. Lynch suggested looking into the C.A.P. Agency for a cleaning contract as the person currently doing the cleaning is resigning. Motion carried unanimously. Mayor Laurent stated that he wanted to make it clear to staff that policy decisions and operations and operating procedures are Council matters to be dealt with at a Council level, that this needs to be communicated to the Boards and Commissions. Cncl. Sweeney suggested directing staff to provide an educational forum with material to be handed out that spells out the general policy for the responsibilities of the Committees and Boards, stating that advisory does not include management or policy. Mayor Laurent recessed at 11: 08 P.M. for an executive session for the purpose of discussing matters permitted by the attorney-client privilege. Mayor Laurent re-convened the meeting at 11 : 58 P.M. Mayor Laurent stated that no action was taken during the executive session. Sweeney/Lynch moved to direct staff to enter into the appropriate agreement with Shakopee Council #1685 Home Association, Inc. for the acquisition of easements for the Sarazin Street Project, 1994- 10 (payment by the City in the amount of $15, 000) . Motion carried unanimously. Mayor Laurent adjourned the meeting to Friday, June 9 , 1995 at 8 : 30 A.M. The meeting adjourned at 11: 59 P.M. V . ,dud th S . Cox Cit Clerk i Esther TenEyck Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 20, 1995 Mayor Laurent called the meeting to order at 7 : 03 P.M. with Cncl. Brekke, Beard, Sweeney, and Lynch present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Bruce Loney, Public Works Director/City Engineer; Paul Bilotta, Acting Planning Director; Judith S. Cox, City Clerk, and Dave Nummer, Staff Engineer. Items added to the agenda: 13a) Cooperative Construction Agreement, 13c) Temporary Access Road to Boat Ramp from Bluff Avenue, 13d) County Road 16 Reconstruction from CR 17 to CR 83, 13e) Resolution No. 4236 Approving Premises Permit For The Shakopee Rotary Club, and 13f) Notice and Acknowledgement Of Title Defect. Beard/Sweeney moved to approve the agenda as modified. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked if anyone present wished to speak on any item not on the agenda. Bo Spurrier approached the podium and stated that the developer of Meadows West, Gold Nugget, is responsible for a problem related to platting. He stated that the developer has failed to correct the problem and that he has cheated the City and the Park Fund by taking park dedication credit for facilities that are of no use to the City in their present condition. Mr. Spurrier requested that the City revoke the park dedication credit until the developer corrects the problems created specifically on his sister-in-law's property as well as other properties. Karen Marty stated that this is an issue between the developer and the property owner, that the City is not involved. A discussion regarding the City's responsibilities and prior communications between the City and the developer ensued. Mr. Spurrier stated that he has information regarding the problem and possible solutions. He suggested that the City direct someone to talk to him about this problem. Beard/Lynch moved to direct the City Administrator to hold a brief meeting with Mr. Spurrier and gather information to give direction to the Council in July in order that Council may initiate appropriate action. Motion carried unanimously. Official Proceedings of the June 20, 1995 Shakopee City Council Page -2- Doug Bell approached the podium and apologized for his anger at the June 6, 1995 meeting. He stated that he felt he was treated unfairly, and that his license application should be reconsidered. A discussion regarding re-application of licenses ensued. Karen Marty stated that there is no period of time where one cannot re-apply. If turned down you may re-apply the next day. Items added to Consent Business: 11a) Fence Maintenance Agreement, 13a) Cooperative Construction Agreement With MnDOT (Res. No. 4237) , 13e) Res. No. 4236, Approving Premises Permit For The Shakopee Rotary Club, and 13f) Notice And Acknowledgement Of Title Defect. Items removed from Consent Business: 10a) Final Plat For The Meadows West 2nd Addition, lle) Applications For Liquor Licenses - The Main Event Of Shakopee, Inc. , 11g) 1995/96 Insurance Renewals, and 12b) Approval Of Shakopee Bypass Plans. Beard/Sweeney moved to approve the Consent Agenda as modified. Motion carried with Mayor Laurent abstaining from 11c) Maple Trails Estates, lid) Stonebrooke 2nd Addition and 111) 1995-96 Non- Intoxicating Malt Liquor License Renewals. Dave Nummer approached the podium and spoke stated that Janni Hennes and Colleen Kriese have requested the installation of stop signs to control speed in their neighborhood. Mr. Nummer stated that it is routine to conduct a warrant study when a request is received. However, staff does not feel that the request for stop signs on Pierce and Thomas Avenue would meet warrants for traffic. A discussion regarding warrant studies ensued. Beard/Sweeney moved to direct staff to perform a warrant study at the intersection of Pierce Street and Thomas Avenue. Motion carried unanimously. Beard/Brekke moved to direct staff to forward the complaint (of Janni Hennes and Colleen Kriese regarding speeding) to the Police Department for appropriate action. Motion carried unanimously. Janni Hennes and Colleen Kriese approached the podium and stated their concern for the safety of their children due to speeding. They presented a petition with 33 signatures to the City Clerk. Beard/Sweeney moved to direct staff to proceed with the request for proposals for the Shakopee Traffic Control Program dealing with all types of signs. Motion carried unanimously. Brekke/Lynch moved to direct staff to come up with some minimum standards by which it could be determined if an intersection qualifies for a warrant study. Motion carried unanimously. Official Proceedings of the June 20, 1995 Shakopee City Council Page -3- Sweeney/Lynch moved that a moratorium on traffic studies be enacted until such time as the overall study is completed. Motion carried unanimously. Dave Nummer discussed the improvements to correct the upper valley drainage way problems. Brekke/Sweeney offered Resolution No. 4217, A Resolution Of The City Of Shakopee, Minnesota, Approving the Final Plat for The Meadows West 2nd Addition, and moved its adoption. Motion carried unanimously. Beard/Sweeney offered Ordinance No. 418, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending the Zoning Map Adopted in City Code Sec. 11. 03 by Rezoning Land Commonly Known as the Public Mini-Storage Planned Unit Development from Highway Business (B-1) to Planned Unit Development Overlay Zone No. 4, and moved its adoption. (Motion carried under Consent Business) . Beard/Sweeney moved to authorize the appropriate City Officials to execute the Fence Maintenance Agreement (with Mr. and Mrs. Carlson for property located at 6th and Spencer) . (Motion carried under Consent Business) . Dave Nummer approached the podium and stated that the Neighborhood speed watch program was put together on a preliminary basis in the cooperation with the Engineering and Police Department after a request from a resident on Dakota Street for a stop sign. He stated that there was no action taken on the request for a stop sign and suggested that Council may want to take additional action to perform a warrant study at that intersection. Sweeney/Brekke moved to direct staff to conduct a warrant study at the intersection of 8th Avenue and Dakota Street. Motion carried unanimously. Sweeney/Lynch moved to direct staff to implement the Neighborhood Speed Watch Program on a trial basis. Motion carried unanimously. A Discussion regarding speed ensued. Beard/Sweeney offered a motion extending the 12 month time period for approval of the Preliminary Plat for Maple Trails Estates by an additional 12 months. (Motion carried under Consent Business) . Beard/Sweeney offered a motion granting the developer of Stonebrooke, 2nd Addition an additional 180 days in which to file the Final Plat with the Scott County Recorder's Office. (Motion carried under Consent Business) . Official Proceedings of the June 20, 1995 Shakopee City Council Page -4- Sweeney/Brekke moved to deny the application for Liquor Licenses for The Main Event of Shakopee, Inc. Discussion ensued regarding the time period for the inspections of premises for the renewal of licenses. Judy Cox suggested that the Council approve the renewals conditioned upon the inspections being made by the end of the month. Regarding the license for The Main Event, she stated that the applicant did not rush to get his certificate of insurance in because she had advised him that his license would not be considered until July 11th. She stated that the police department was not able to complete the background investigation in time for the June 20th Council meeting. Motion failed unanimously. Beard/Sweeney moved to table the Liquor Licenses Applications for The Main Event of Shakopee, Inc. Motion carried unanimously. Beard/Sweeney moved to approve the Bills in the Amount of $2, 620, 060.23 (of which $1,380, 000 is an investment transfer) . (Motion carried under Consent Business) . Cncl. Brekke asked whether the deductible applied to all of the insurance policies or a select number, and whether or not the deductible should be increased to realize a cost savings on the premium. Mayor Laurent stated that Mr. Voxland was not present and suggested that he be directed to come back to the Council with this information. Sweeney/Brekke moved to table the 1995/1996 insurance renewals to the June 26th meeting. Motion carried unanimously. Brekke/Lynch moved to direct staff to investigate the deductible options for insurance renewals and come back to the Council with more information at the Monday, June 26th meeting. Motion carried unanimously. Beard/Sweeney moved to authorize the appropriate City officials to enter into an indemnification agreement with Valley Green Industrial Park to allow police training on their property. (Motion carried under Consent Business) . Beard/Sweeney moved to authorize the appropriate City officials to execute an agreement by and between the City of Shakopee and Rink- Tec International for the refrigerated ice floor and refrigeration system for the Shakopee Civic Center Project, ($303, 977 . 00) . (Motion carried under Consent Business) . Official Proceedings of the June 20, 1995 Shakopee City Council Page -5- Beard/Sweeney moved to authorize the appropriate City officials to execute an agreement by and between the City of Shakopee and the CAP Agency for cleaning services at the congregate dining facility ($260/mo. ) . (Motion carried under Consent Business) . Beard/Sweeney moved to approve the application and grant an On Sale Wine License to Cedar Fair L.P. , One ValleyFair Drive. (Motion carried under Consent Business) . Beard/Sweeney moved to approve the application(s) and grant On Sale and/or Off Sale Non-Intoxicating Malt Liquor License (s) , conditional upon compliance with all City Code requirements, to: Superamerica Group - Division of Ashland Oil, Inc. , 1155 East 1st Avenue (Off Sale) ; Cedar Fair L.P. , One Valleyfair Drive (On Sale) ; Holiday Stationstores, Inc. , 444 East 1st Avenue (Off Sale) ; Pizza Huts of the Northwest, Inc. , 257 Marschall Road (On Sale) ; Retail Foods of Minnesota, A Division of Gateway Foods, Inc. dba Brooks Food Market #28, 615 Marschall Road (Off Sale) ; Raceway Park Inc. , One Checkered Flag Blvd. (On Sale) ; Shakopee Ballroom & Banquet Center, Inc. , 2400 East 4th Avenue (On Sale) ; Polka Dot Dairy, Inc. , Tom Thumb Food Markets, 590 So. Marschall Road (Off Sale) ; Fraternal Order of Eagles, Aerie #4120 220 West 2nd Avenue (On Sale) ; Retail Foods of Minnesota, A Division of Gateway Foods, Inc. dba Brooks Food Market #42, 1147 Canterbury Road (Off Sale) ; Sene's Inc. dba Imperial Wok, 237 East 1st Avenue (On Sale) ; Stonebrooke of Shakopee, Inc. , 2693 County Road 79 (On Sale) ; Chin Yung Inc. , 1135 East First Avenue (On Sale) ; and Minnesota Valley Restoration Project, 2187 E. Hwy. 101 (On Sale) . (Motion carried under Consent Business) Beard/Sweeney moved to approve the application(s) and grant Off Sale, On Sale, Sunday, and/or Club Intoxicating Liquor License (s) , conditioned upon compliance with all City Code requirements, to: Bretbecca, Inc. (dba Pullman Club) , 124 West 1st Avenue (On Sale, Sunday, Off Sale) ; Rock Spring Restaurant, Inc. , 1561 E. 1st Avenue (On Sale, Sunday, Off Sale) ; Babe's Place, 124 South Holmes (On Sale, Sunday, Off Sale) ; Canterbury Park Concessions, Inc. , 1100 Canterbury Road (On Sale, Sunday, Off Sale) ; Dangerfield's Restaurant Inc. , 1583 E. 1st Avenue (On Sale, Sunday) ; MIN Hotel Corp. (dba Canterbury Inn) , 1244 Canterbury Road (On Sale, Sunday) ; Turtle's Bar and Grill Inc. , 132 East First Avenue (On Sale, Sunday) ; Corp - Tool, Inc. (Arnie's Friendly Folks Club) , 122 East First Avenue (On Sale, Sunday) ; Pablo's Mexican Restaurant Inc. , 230 South Lewis Street (On Sale) ; Family Dining Inc. , 6268 Hwy 101 (Off Sale) ; Riverside Liquors, Inc. , 507 E. 1st Avenue (Off Sale) ; Valley Liquor, Inc. , 1104 Minn. Valley Mall (Off Sale) ; Spirits of Shakopee, Inc. , 471 Marschall, Road (Off Sale) ; The American Legion Club Post No. 2, 1266 East 1st Avenue (Sunday, Club) ; Knights of Columbus Home Assn. , Inc. , 1760 East 4th Avenue (Sunday, Club) ; and VFW Post #4046, Inc. , 1201 East Third Avenue (Sunday, Club) (Motion carried under Consent Business) . Official Proceedings of the June 20, 1995 Shakopee City Council Page -6- Beard/Sweeney moved the approve the application and grant a Pawnbroker's Employee License to Marcus L. Prechodko, Shakopee Pawn and Cash Co. , 1147 Canterbury Road. (Motion carried under Consent Business) . Cncl. Brekke suggested that some flexibility be allowed for placing bike trails or asphalt paths as an acceptable alternative to concrete sidewalks as they allow for greater multi-purpose usage. Paul Bilotta stated that staff is currently doing this on a project by project basis. Brekke/Lynch moved to direct staff to prepare an amendment to the Sidewalk and Trail Plan to allow a trail on the second side of a street instead of sidewalks on both sides, where practical. Motion carried unanimously. Beard/Sweeney offered Resolution No. 4230, A Resolution Accepting Bids On County Road 16 Sanitary Sewer And Water Services From County Road 17 To County Road 83 Project No. 's 1994-11 and 1995-3 . (Motion carried under Consent Business) . Beard/Sweeney moved to approve a contingency in the amount of 10% for use by the City Engineer in authorizing change orders on the County Road 16 Sanitary Sewer and Water Services Project. (Motion carried under Consent Business) . Cncl. Brekke asked for a brief overview of the Shakopee Bypass Plans. Bruce Loney presented the plans, stating that the bid letting would be Thursday, June 23rd. He stated that he had reviewed the plans and Mn/Dot agreed that everything was in order. Brekke/Lynch offered Resolution No. 4231, A Resolution Approving the Plans and Specifications for the Improvement of Trunk Highway No. 101 [Within the Corporate Limits of the City of Shakopee, from the West Corporate Limits to 0. 4 miles West of C.S.A.H. 17, S.A.P. 7005-57 (101=187) ] , and moved its adoption. Motion carried unanimously. Beard/Lynch offered Resolution No. 4232, A Resolution Accepting Bids on the P & V Addition and P & V 2nd Addition, Project No. 1995-5, and moved its adoption. Motion carried unanimously. Beard/Lynch moved to approve a contingency in the amount of 10% for use by the City Engineer in authorizing change orders or quantity adjustments on the P & V 2nd Addition Project. Motion carried unanimously. Official Proceedings of the June 20, 1995 Shakopee City Council Page -7- Beard/Sweeney offered Resolution No. 4233, A Resolution Of The City Of Shakopee, Minnesota, Determining The Necessity For And Authorizing The Acquisition Of Certain Property By Proceedings In Eminent Domain, and moved its adoption (Downtown Alley Project 1993-9) . (Motion carried under Consent Business) . Beard/Sweeney moved to authorize staff to obtain an Owner and Encumbrance report from an abstract company and a formal appraisal from an appraisal as necessary for the condemnation proceedings for the Downtown Alley Reconstruction Project No. 1993-9 . (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4234, A Resolution Recommending Approval of the Proposed 1996 Suburban Rate Authority Budget, and moved its adoption. (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4235, A Resolution Of The City Of Shakopee, Minnesota, Amending Resolution No. 4213, Adopting A Personnel Handbook, To Revise The Provisions Relating To Sick Leave Accumulation, and move its adoption. (Motion carried under Consent Business) . Beard/Sweeney offered Resolution No. 4237, Approving Supplement No. 1 to Agreement No. 72710 with MN Department of Transportation, and move its adoption. (Motion carried under Consent Business) . Cncl. Sweeney stated that a temporary road access to the boat ramp was constructed due to the Mini-Bypass and that there have been complaints from residents along Bluff Avenue and Main Street concerning dust and speed. There is an access road to the boat ramp via Scott Street and Levee Drive under the new 169 bridge. He stated that the problem is that there are some users of this ramp with boats higher than the bridge passage. A discussion regarding sign posting for the ramp ensued. Brekke/Sweeney moved to table closing the temporary access road to the boat landing from Bluff Avenue to June 26th. Motion carried unanimously. Bruce Loney spoke regarding the final plans and cooperative agreement for the County Road 16 reconstruction project from CR-17 to CR-83 . He stated that the County had delivered the plans and cooperative agreement on Friday and are requesting expediting approval in order to construct as much as possible of CR-16 yet this year. Mr. Loney stated that the important thing is that the Cooperative Agreement with the County be put into a finalized form. He briefly pointed out five issues to be discussed. Official Proceedings of the June 20, 1995 Shakopee City Council Page -8- Discussions ensued regarding County/City cost participation, Use of R.A.L.F. property for storm water ponding, Turn lanes, Urban roadway with ditches, and Right-of-way acquisition for sanitary sewer. A lengthy discussion ensued regarding the possible need for turn lanes off of CR-16 onto Vierling Drive. Brekke/Lynch moved to direct staff to request the County to place a turn lane on Vierling Drive and CR-16. A discussion regarding purchasing additional right-of-way at this time ensued. Sweeney/Beard moved to amend the motion to direct staff to request the County to purchase additional right-of-way for the turn lane at this time. Mr. Jobe, from the Scott County Highway Department, stated that when a signal is warranted at this location it would probably be the time for construction of a left turn lane. He said that it would be wise to pursue the right-of-way at this time, if feasible. He said that it isn't feasible to change the plans for construction on CR-16 now. Motion carried unanimously. Motion carried unanimously on main motion as amended. Mr. Kraft stated that the City will convey to the County for our cost the property that they need for ponding which is part of the R.A.L.P. property. Sweeney/Lynch moved to give the County assurance that the City will convey R.A.L.F. property to the County for ponding for what it cost the City. Motion carried unanimously. Mr. Loney explained the need to put in some culverts and aprons for under driveways along CR-16 because we weren't able to grade low enough in some areas to create a positive drainage to the roadway. He doesn't know if the City should be paying for it. He said that the County has indicated to him the willingness to work on this issue. Mr. Loney stated that there is one easement left to be purchased in order for the City to construct the sanitary sewer line. Mr. Jobe expanded on the progress on obtaining an easement for the Parrott property. Official Proceedings of the June 20, 1995 Shakopee City Council Page -9- Lynch/Sweeney moved to table to the Council meeting to be held on June 26, 1995, to review the CSAH 16 plans, special provisions and Cooperative Agreement. Motion carried unanimously. Beard/Sweeney offered Resolution No. 4236, A Resolution Of The City Of Shakopee, Minnesota, Approving Premises Permit For The Shakopee Rotary Club, and moved its adoption. (Motion carried under Consent Business) . Beard/Sweeney moved to authorize the appropriate City officials to sign the Notice and Acknowledgement requested by the developer (of Prairie Bend to clear a title defect relating to a sewer line constructed in the 1970's) . (Motion carried under Consent Business) . Mayor Laurent recessed the meeting at 9 :29 P.M. for an Executive Session to discuss matters covered under the attorney-client privilege and labor negotiations. Mayor Laurent re-convened the meeting at 10:48 P.M. Mayor Laurent reported that no action was taken by City Council during the executive session. Sweeney/Lynch moved to adjourn to Monday, June 26, 1995 at 5:30 P.M. Motion carried unanimously. The meeting adjourned at 10: 49 P.M. 1(slk, I u ith S. CO;- C. y Clerk Esther TenEyck Recording Secretary Sha o ee CHAMBER OF COMMERCE CONVENTION & VISITORS BUREAU To: Mayor Gary Laurent and City Council Members From: Bill Von Bank, Executive Director Shakopee Chamber of Commerce Date: 5 July 1995 Re: 1995 Derby Days Community Celebration The 1995 Derby Days Community Celebration is Scheduled for Thursday, August 3-Saturday, August 5, with virtually all events taking place downtown. The celebration kicks off on August 3 with sidewalk sales, the Taste of Shakopee and a mini-golf tournament at Challenge Park. On August 4 sidewalk sales continue with a street dance in the evening, sponsored by the Shakopee Jaycees. On August 5 numerous activities are planned including: Family Fun Walk, 5K Run, Volleyball Tournament, the first ever Derby Days parade, a rubber duck drop raffle, antique and craft show, rollerblade clinic and much more. I am requesting that the Shakopee City Council grant the Shakopee Jaycees a temporary license to sell beer at the street dance on Friday, August 4 and during the day on Saturday, August 5. Over the years the Jaycees have been a major sponsor of Derby Days activities, including sponsoring the bands; and they are again sponsoring this year's band. Previous dances were held in Lion's Park. At these dances the Jaycees were allowed to sell beer. We are aware of the concerns in having the street dance downtown; however, the Jaycees, in constant correspondence with the Derby Days committee, have put together a detailed plan to alleviate the concerns. A representative from the Shakopee Jaycees will be joining me at the July 11 Council meeting to further discuss the street dance and answer any of your questions. Thank you. CITY OF SHAKOPEE D J U L 7 1995 ECI' IVE 1801 Trunk Hwy. 101 Shakopee, Minnesota 55379 612-445-1660 FAX 612-445-1669 TO: Barry Stock, Assistant City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Sale of Alcoholic Beverages at Street Dance DATE: June 27, 1995 The decision to grant a temporary beer licenses is a policy issue and should be decided by Council. From an enforcement standpoint, this department opposes granting permission to serve and consume alcoholic beverages outdoors. In recent years, Council has restricted authorization to sell and consume alcoholic beverages outdoors to a few closely controlled situations, usually "beer tents" operated by non-profit groups. The Eagles Club recently withdrew an application for permission to sell alcohol outdoors for this reason. If Council expands their policy to allow sale of alcohol at street dances, two things will happen: minors will consume alcohol illegally and people will get in fights. Street dances present problems relating to controlling sale of alcohol that bars and beer tents do not experience. Entry into a bar or beer tent is usually restricted to people who are old enough to legally consume alcoholic beverages and minors accompanied by a parent. At a street dance, people of all ages are present and is almost impossible to impossible to monitor illegal consumption of alcoholic beverages by minors. Recognizing that it is common for people who are old enough to purchase alcohol at these events to buy it for people who are not, the Derby Days group proposes to issue arm bands to identify people who are old enough to purchase beer. State law does not recognize arm bands as legal proof of age. One reason is because devices of this nature are easily transferable and will fall into the possession of underage persons When underage persons are caught with beer, there will be no way to determine where it was purchased or to hold the seller accountable. Even though area bar owners have indicated willingness to monitor egress from their establishments, they are not required to do this and can discontinue doing so if they get busy. Normally, police officers are not assigned to work Derby Days functions. An occasional walk through the dances at Lion' s Park has always been adequate. Sale of alcohol at this event has prompted a request that at least one officer be present at the event. In fact this assignment would require at least two officers at a cost of $39/officer/hour or $468 for the evening. Finally, once permission has been granted for anyone, even a non- profit organization to sell beer at street dances, the door is opened to requests for additional events and eventually for bar owners to sell beer outdoors at these events. Memo To: Tom Steininger, Police Chief From: Barry A. Stock, Asst. City Administrator RE: 1995 Derby Days Street Dance Date: June 8, 1995 This year the Derby Days Committee would like to hold a street dance in conjunction with our annual Derby Days Celebration. We will be seeking City council approval to hold this event and other events associated with this years celebration. However,we felt that it was important that we first contact you to seek your comments and concerns. The street dance will feature a live band(The Originals)on Friday, August 4th. The band is primarily a 50's type band and generally attracts persons of all ages. We would like to propose that First Ave. Between Holmes St. And Lewis St. Be blocked off for this event. Shown in attachment#1 is a map illustrating the proposed site and where snow fence barriers would be placed to control access. We would propose that the street be blocked off at approximately 4:00 p.m. in this area to allow for event set up. The Shakopee Jaycees are also proposing to sell beer at this event between 6:00 p.m. and 12:00 midnight. We have been in contact with the owners of Turtles Bar and Arnie's to discuss this event and the special procedures they will have to take to ensure that no alcoholic beverages leave there establishments. They have agreed to have a staff person stationed at all of their building access points on this date beginning at 6:00 p.m. until the establishment is closed. To control beer sales, the Jaycees will be carding all persons as they enter the fenced in dance area. Person's 21 years of age and older will be issued an arm band. Beer sales will only be made available to persons who have an arm band. Jaycee's posted at each entrance will also ensure that no beverages are brought into the dance area or taken out of the dance area. We would request that at least one officer be in attendance at the dance event. This will help ensure crowd control. We do intend to have the dance site cleared and the street reopened following the dance. In a separate matter, on Saturday, August 5th.,the Derby Days Committee will be sponsoring a parade. I know you have discussed this matter with our parade Chair Persons, Gary and Judy Morke. We would appreciate your thoughts on how we should go about posting the parade route in advance to eliminate on street parking. Members from the Derby Days Committee,Jaycees, Arnie's and Turtles Bar would be happy to meet with you as you deemed appropriate so as to ensure a safe and positive outcome for this event. Please call me to arrange a meeting time, if you think it is necessary. MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Jaycees Application for Temporary Beer License DATE: July 6, 1995 Informational: The City has received an application from the Shakopee Jaycees, Inc. for a temporary 3 . 2 beer license for July 4th and 5th. They wish to sell beer during Derby Days within the First Avenue right-of-way between Holmes Street and Lewis Street. The legal notice was published on July 6th for City Council consideration on July 18th. I anticipate receiving the appropriate insurance certificates prior to Council consideration on the 18th. C, EXPLANATION TO ORDINANCE yI `)/ ORIGINATING DEPARTMENT: Law Department PURPOSE: To amend City Code Chapter 6, Other Business Regulation and Licensing, by repealing Sec. 6 . 23 , Tobacco, and adopting one new section in lieu thereof . REMARKS : The City has been requested by Minnesota ASSIST Project to consider tightening up our ordinance restricting the sale of tobacco. In particular, they recommend taking all possible steps to make cigarettes inaccessible to minors . This includes eliminating cigarette vending machines in locations easily utilized by minors, barring self-service displays of tobacco products, and prohibiting minors from selling tobacco. The first two make it more difficult for minors to acquire tobacco, and the third eliminates the problem of peer pressure to sell tobacco in violation of state law. The draft ordinance also clarifies penalties for violation of the ordinance and spells out the hearing process for license suspension or revocation. The language prohibiting sale of tobacco to minors was deleted, since under state law this is a gross misdemeanor. Under our ordinance, it was a petty misdemeanor. Staff does not recommend having an ordinance prohibiting the same behavior as a state law, only with a lower penalty. ALTERNATIVES : 1 . Adopt the revised tobacco ordinance. 2 . Amend the draft tobacco ordinance, and then adopt it . 3 . Leave the ordinance as it currently is written. ACTION REQUESTED: Offer Ordinance No. y/y , an ordinance amending City Code Chapter 6, Other Business Regulation and Licensing, by repealing Sec . 6 . 23 , Tobacco, and adopting one new section in lieu thereof, and move its adoption. Submitted by: - -47 City At orney// [26ORD] ORDINANCE NO. , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 6 , OTHER BUSINESS REGULATION AND LICENSING, BY REPEALING SEC. 6 . 23 , TOBACCO, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. WHEREAS, the City Council of the City of Shakopee notes that the Surgeon General of the United States has determined that cigarette smoking is dangerous to human health; and WHEREAS, the National Institute on Drug Abuse has found that cigarette smoking precedes and may be predictive of adolescent illicit drug use; and WHEREAS, it is in the best interests of the children of this community to protect them from becoming addicted to a life- threatening drug; and WHEREAS, open display makes tobacco easier to shoplift and therefore more accessible to minors; and WHEREAS, restriction and regulation of the sale of tobacco products is necessary to protect and further the health, safety, and general welfare of the residents of the City. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 6, Other Business Regulation and Licensing, is hereby amended by repealing Sec . 6 . 23 , Tobacco, and adopting one new section in lieu thereof, which shall read as follows : SEC. 6 .23 . TOBACCO. Subd. 1. Definition. As used in this Chapter, the term "tobacco" means and includes tobacco in any form, including, but not limited to, cigarettes, cigars, bagged, canned or packaged product . Subd. 2 . License Required. It is unlawful for any person, directly or indirectly, to keep for retail sale, sell at retail, or otherwise dispose of any tobacco in any form unless a license therefor shall first be obtained from the City. Subd. 3 . Repealed. Subd. 4 . Restrictions. A. Separate licenses shall be issued for the sale of tobacco at each fixed place of business, and no license shall be issued for a movable place of business . agc of cightccn (18) ycarc . B. It is unlawful for any person under the age of 18 to sell , furnish, or give away any tobacco. C. It is unlawful for any person to keep for sale, sell or dispose of any tobacco in any form containing opium, morphine, near jimson weed, bella donna, strychnos, cocaine, marijuana, or any other deleterious or poisonous drug except nicotine . Subd. 5 . Vending Machines. No person shall offer tobacco for sale or allow it to be sold by or from a vending machine, except in an area within a factory, business, office, or other place not open to the general public, or to which persons under 18 years of age are not generally permitted access . Subd. 6 . Self-Service Merchandising. No person may offer tobacco for sale or allow it to be sold from an open display to which the public has access without the intervention of an employee . Subd. 7 . Responsibility. The licensee shall be responsible for the conduct of its employees while on the licensed premises . Any violation of this section shall be considered an act of the licensee for purposes of imposing a civil penalty, license suspension, or revocation. Subd. 8 . Civil Penalties. The Council may impose a civil fine, suspend a license, or revoke a license for violations under this Section. A. Hearing. No suspension or revocation shall take effect until the licensee has been afforded an opportunity for a hearing before the Council , a committee of the Council , or a hearing under the Administrative Procedures Act, as may be determined by the Council in action calling the hearing. Such hearing shall be called by the Council upon written notice to the licensee served in person or by certified mail not less than fifteen nor more than thirty days prior to the hearing date, stating the time, place and purpose thereof . B. Penalty for First Violation. The first violation of this section shall be punishable by a civil penalty of up to $200 and a suspension of the license for up to 30 days . 2 C. Penalty for Second Violation. A second violation of this section within any 12-month period shall be punishable by a civil penalty of up to $500 and a suspension of the license for up to 90 days . D. Penalty for Subsequent Violation. A third or subsequent violation of this section within any 12- month period shall be punishable by a civil penalty of up to $1000 , and a suspension or revocation of the license . E. Reinstatement Conditions. The City Council may attach conditions to the reinstatement of a suspended or revoked license, including requiring that the licensee and the licensee' s employees complete a training program regarding appropriate procedures for determining the age of customers . Subd. 9 . Criminal Penalties. In addition to the civil penalties described above, a person in violation of this section may be punished criminally. A first violation of this section shall be a petty misdemeanor. Any person convicted of violating this section twice or more within any 12-month period shall be guilty of a misdemeanor. Note : The atrickcn language is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 6 . 99, Violation a Misdemeanor or Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: City Attorney Published in the Shakopee Valley News on the day of , 1995 . [26ORD] 3 NOTICE OF PUBLIC HEARING ON AMENDING REGULATIONS ON THE SALE OF TOBACCO PRODUCTS TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Shakopee will hold a public hearing on Tuesday, July 11, 1995, at 8:00 P.M., or thereafter, in the Council Chambers of City Hall at 129 Holmes Street South, to consider amending the City Code regulating the sale of tobacco products. The City Council will be considering, among other things, restricting the sale of tobacco products to behind the counter and eliminating most vending machines. All persons interested in the proposed amendments to the tobacco regulations contained within the City Code will be given an opportunity to be heard at this public hearing. Dated this 30th day of June, 1995. Judith S. Cox City Clerk / q/9,5-- / 1995 CIGARETTE LICENSES 95-1 Superamerica 1155 East 1st Avenue 95-2 Cleve ' s Super Valu 828 East 1st Avenue 95-3 Budget Liquor 6268 Hwy. 101 95-4 Dangerfield' s Resturant 1583 East 1st Avenue 95-5 Brooks (#28) (Gateway) 615 Marschall Road 95-6 Brooks (#42) (Gateway) 1147 Canterbury Road 95-7 Hennen' s ICO 807 East 1st Avenue 95-8 Mpls . Northstar Auto Auction 4908 Valley Inc . Blvd. N. 95-9 Corp Tool dba Arnies 122 East 1st Avenue 95-10 Koehnen' s Standard 804 East 1st Avenue 95-11 Tom Thumb Store #250 590 S . Marschall Road 95-12 Holiday Station #83 444 East 1st Avenue 95-13 Riverside Liquors 507 East 1st Avenue 95-14 Berens Market 123 West 2nd Avenue 95-15 Cy' s Amoco 312 West 1st Avenue 95-16 Canterbury Inn 1244 Canterbury Road 95-17 Anchor Glass 4108 Valley Ind. Blvd. N. 95-18 Raceway Park Inc . One Checkered Flag Blvd. 95-19 Rock Spring 1561 East 1st Avenue 95-20 F.O.E. 4120 220 West 2nd Avenue 95-21 American Legion 1266 East 1st Avenue 95-22 Stonebrooke Golf Club 2693 County Road 79 95-23 Turtle ' s Bar & Grill 132 East 1st Avenue 95-24 Knights of Columbus 1760 East 4th Avenue 95-25 V.F.W. 1201 East 3rd Avenue 95-26 Total Mart Station 234 West 1st Ave . 95-27 Valleyfair One Valleyfair Drive 95-28 Valley Liquor, Inc. 1102 Shakopee Town Square 95-29 K-Mart 1200 Shakopee Town Square 95-30 County Market 1100 Shakopee Town Square 95-31 BretBecca, Inc . 124 West 1st Avenue 95-31 (2) Robert ' s Drug 485 South Marschall Road 95-32 Babe ' s Place 124 S . Holmes St . RESOLUTION NO. 4242 A RESOLUTION AMENDING RESOLUTION NO. 4143 ADOPTING THE 1995 FEE SCHEDULE WHEREAS, the City Council has adopted a fee schedule for the calendar year, and; WHEREAS, changing conditions and circumstances warrant amending the fee schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That Resolution No. 4143, the 1995 Fee Schedule, is hereby amended on page 3 as follows: Tobacco (Authorized by City Code 6.23) 1. Annual fee for Tobacco License $100.00 2 8 8 Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney HI1 r. I'llliN rH:`, Cl:.,—C-VC L11, 1"riat ✓_1 ORDINANCE PROVISIONS: New Preston Roseville Shoreview St. Paul Brighton _ — Mint7eapoli8. License Fee $250 $12 $25 $250 $150 - 1st Offense $150 $200 $200 2nd Offense 2 day suspension $500 $400 Vendor Penalties 3rd Offense 5 day suspension $1000 or 5 day 90 day suspension suspension 4th Offense Revocation $1500 or 5 day Revocation suspension(Note 3) 1st Offense Note 1 Note 1 $100 $50 Note 1 Clerk Penalties 2nd Offense $125 $100 [3rd Offense $156.25 Vending Machine Prohibited x x Vending Machine Restricted _ X x x No Self Service Self Service Prohibitions No Single x Packs No self-service _. X less than a carton Seller 18 or Older Random Compliance Checks Unannounced !by ordinance or city policy) -- Once Yearly - Twice or More x X X X per Year Movable place of business prohibited — — Note 2 X(Moser vehicle) rohlbition on point-of-sale advertising Restricts number of ads&to tombstone ads only All billboards X X banned 3iflboard Prohibitions - _ Tobacco billboards banned tate law makes it a gross misdemeanor to sell tobacco to a minor.This law is applied only to the clerk. °ADNcest 'B1 io licenses currently issued to movable place of business. additional penalties for further violations. Post-It'brand fax transmittal memo 7671 Nor pages . ,� To From _ Ar,/ A AK r_exii 4-e 1$1v04/ •€ (� Dept. Phone w t.{/ �y Alf +� ti$Yti- eo7 Fax 41 q Fax Fax' I r ORDINANCE PROVISIONS: Chanhassen Eden Prairie Edina Falcon Heights •J License Fee $25 5250 5250 $250 , 1st Offense 10 day suspension May suspend or revoke 0 $200 Fine 2nd Offense 20 day suspension Could suspend $500 Fine&5 day suspension (sae Note 2) Vendor Penalties 3rd Offense 1 year revocation Revocation 4th Offense 1st Offense Note 1 Note 1 $25 Clerk Penalties `2nd Offense $100 3rd Offense Note 1 Vending Machine Prohibited x x x x x Vending Machine Restricted _ No Self Service x Self Service Prohibitions No Single x Packs No self-service less than a carton Seller 18 or Older x x Random Compliance Checks Unannounced (by ordinance or city policy) Once Yeaiiy Twice or More - x X X per Year Movable place of business prohibited X X X Prohibition on point-of-sale advertising All billboards X banned Billboard Prohibitions ` Tobacco billboards banned oRONOE9.ATE. 1:State law makes it a gross misdemeanor to sell tobacco to a minor.This law is applied only to the clerk 2.Revocation can be imposed if cigarettes are sold during a suspension. This chart prepared by: Association for Nonsmokers - Minnesota 2395 University Avenue West Suite 310 Saint Paul, MN 55114-1512 (612)646-3005 FAX (612)646-0142 COISU\1TiDeL, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: ECFE Dial-A-Ride Demonstration Project Continuation DATE: June 26, 1995 INTRODUCTION: Last Fall the Shakopee City Council approved a six month Dial-A-Ride Demonstration Project for transporting families from outside the Dial-A-Ride service area to Early Childhood Family Education Classes. In response to a request from the ECFE program coordinator,the Community Development Commission is recommending to City Council that the program be continued for the 95/96 school year. BACKGROUND: Attached is a correspondence from Sandy Coder, Coordinator for the ECFE Program requesting the City to extend the Dial-A-Ride Demonstration Program for an indefinite period of time or at least the next school year. Last Fall the Shakopee City Council approved a six month demonstration project for transporting families from outside the Dial-A-Ride service area to Early Childhood Family Education courses. Most of the families who utilized the program were low income, Spanish speaking families who had no other source of transportation. The program had very little impact on the overall Dial-A-Ride service. However, in terms of the Early Childhood Family Education Program, it was a tremendous success. Without the Dial-A-Ride service,the number of Spanish speaking families who were able to participate would have been drastically reduced. Since the number of participants utilizing the program is minimal,the CDC is recommending that the demonstration project be continued for the next school year. The CDC also believes that it would be wise to monitor the program on an annual basis to determine whether or not it should be continued in future years. ALTERNATIVES: 1. Move to approve the continuation of the ECFE Dial-A-Ride Demonstration Project for the 1995/1996 school year. 2. Move to approve the continuation of the ECFE Demonstration Project for an indefinite period of time. 3. Do not continue the ECFE Dial-A-Ride Demonstration Project. 4. Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative#1. ACTION REQUESTED: Move to approve the continuation of the ECFE Dial-A-Ride Demonstration Project for the 1995/1996 school year. siimopEE Shakopee School Board Ron Larson,Chair Superintendent Robert J.Ostlund Janet Wendt,Vice Chair Coordinator/Lead Teacher i�tA // 4y Kathy Busch,Clerk Sandy Coder szay... � . Steve Schneider,Treasurer Early Childhood Jessica Gels,Director Bob Techam,Director Family Education Robyn Wolfe,Director May 31, 1995 Barry Stock Assistant City Administrator Shakopee City Hall 129 Holmes St. Shakopee, Minnesota 55379 Dear Barry, We are ending our six month demonstration project with transporting families from outside the Dial A Ride service area for Early Childhood Family Education. All of the families who used this service were low income, Spanish speaking families, who had no other source of transportation to and from Sweeney Elementary. Fall quarter without Dial A Ride services, we had one Spanish speaking family come to one class (out of four weeks of offered classes). Winter and spring quarters, we had an average of 10 families with 17 children attending every week!!! Not all of these participants rode Dial A Ride-we usually had about 12-14 participants riding Dial A Ride for this Friday class. Without the Dial A Ride Service, I believe our class for Spanish speaking families would still be struggling. This service allowed families to come to the program and find out if it met their family's needs and then tell their friends about it. We set up the riding arrangements because of the language barrier plus it allowed our program to screen participants for need of transportation services. Much of our Friday Spanish speaking success, I think was because of our ability to transport families on Dial A Ride. We would like to ask the Shakopee City Council to extend our demonstration program for transporting participants from outside the Shakopee Dial A Ride service area for an indefinite period of time or at least the next school year. Our ECFE classes will start the second or third week in September and extend through May, 1996. Again, we thank you for your help in making this ECFE experience for Spanish speaking families and their children a huge success!!! Since ly, /? . Sandy A. Coder Coordinator 1001 Adams Street Shakopee, MN 55379 (612)496-5990 ALL SCHOOLS AN EQUAL OPPORTUNITY EMPLOYER ASSOCIATION lob CONSENT MEMO TO: Dennis Kraft, City Administrator FROM: Terrie A. Thurmer, Assistant City Planner RE: Van Pool Minimum Ridership Policy DATE: June 15, 1995 INTRODUCTION In reviewing our transit policies, it was discovered that one policy currently being followed had not officially been approved by the City Council. It would be appropriate to officially adopt the policy at this time. BACKGROUND At the May 22, 1994, meeting of the Community Development Commission, the Commission discussed the development of a policy regarding fares for the use of 9 passenger vans. Since a policy for 9 passenger vans has never been formally adopted, the Community Development Commission recommended the adoption of the following as Policy No. 25. This policy would read as follows: DRIVER FARES: Drivers of 9 passenger vans are not responsible for paying the regular rider fare. Drivers are also entitled to 150 miles per month off ree personal use (including free gas). Mileage in excess of 150 miles per month is charged to the driver at the most recently adopted rate. BACK-UP DRIVERS: Back-up drivers for 9 passenger vans shall receive a 25% reduction off the normal fare, regardless of how often they drive. This policy applies to a maximum of two(2) back-up drivers per van. MINIMUM RIDERS: A new Van Pool opting to utilize a 9 passenger van shall not become operational until a minimum ridership of six(6) regular passengers on a nine (9)passenger van can be attained. ALTERNATIVES 1. Adopt proposed Shakopee Area Transit Policy No. 25. 2. Do not adopt proposed Policy No. 25. 3. Table the decision and request additional information from staff 1 RECOMMENDATION The Community Development Commission recommends Alternative No. 1. ACTION REQUESTED Offer a motion to adopt Shakopee Area Transit Policy No. 25, and move its adoption. {C:\TERRIE\CITYCOUN\TRANST25.695} 2 EXHIBIT A DRAFT SHAKOPEE AREA TRANSIT POLICY NO. 25 RE: 9 PASSENGER VANS Adopted: Effective: DRIVER FARES: Drivers of 9 passenger vans are not responsible for paying the regular rider fare. Drivers are also entitled to 150 miles per month of free personal use (including free gas). Mileage in excess of 150 miles per month is charged to the driver at the most recently adopted rate. BACK-UP DRIVERS: Back-up drivers for 9 passenger vans shall receive a 25% reduction off the normal fare, regardless of how often they drive. This policy applies to a maximum of two (2)back-up drivers per van. MINIMUM RIDERS: A new Van Pool opting to utilize a 9 passenger van shall not become operational until a minimum ridership of six (6) regular passengers on a nine(9)passenger van can be attained. {C:\TERRIE\CITYCOUN\TRANST25.695} 3 F. 0 , r /O EXPLANATION TO ORDINANCE y ( , ORIGINATING DEPARTMENT: Law Department PURPOSE : To modify the minor subdivision regulation provisions . REMARKS : The minor subdivision regulation provisions in City Code Chapter 12 require an abstract and a survey. These add unnecessary expense and time delay into what was intended to be a simple administrative review. The attached ordinance eliminates these requirements, and cleans up other language . These provisions may be modified further when the entire subdivision regulations are revised. However, this quick change should eliminate the current problems . ALTERNATIVES : 1 . Adopt the revisions to the minor subdivision provisions . , 2 . Modify the ordinance, then adopt it . 3 . Do not modify the minor subdivision provisions . ACTION REQUESTED: Offer Ordinance No. 409 , an ordinance amending City Code Chapter 12 , Subdivision Regulations (Platting) , by repealing Sec . 12 . 08, Minor Subdivision Process, and adopting one new section in lieu thereof, and move its adoption. Submitted by: i ± 6,4 ity Att rney [2 00RD] ORDINANCE NO. 419 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 12 , SUBDIVISION REGULATIONS (PLATTING) , BY REPEALING SEC. 12 . 08 , MINOR SUBDIVISION PROCESS, AND ADOPTING ONE NEW SECTION IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS : Section 1 - That City Code Chapter 12 , Subdivision Regulations (Platting) , is hereby amended by repealing Sec . 12 . 08 , Minor Subdivision Process, and adopting one new section in lieu thereof, which shall read as follows : SEC. 12 . 08 . MINOR SUBDIVISION PROCESS. Subd. 1 . When Allowed. The City Planner has the authority to approve minor subdivisions where (1) a platted recorded lot is being split into a maximum of five lots, or (2) a maximum of five lots are being combined into four or fewer lots . For such a minor subdivision, the following requirements must be met : A. The minor subdivision process shall not be allowed in the following situations : 1. Any lot within an approved Planned Unit Development (PUD) . 2 . Where the subdivision includes the dedication of additional right-of-way or easements, or a change in existing streets, alleys, easements, water, sewer, or other public improvements . 3 . Where new streets, utilities, or other public improvements will be needed other than to directly serve the lots created and to provide a direct connection to an existing and approved system. .......................................................................... B. All resulting lots must meet the design 4444484e044448WA4 r:€:: : 4u remoue4::>::si$ee >f: :ed:::>::: ::::chapter::t . minimum lot • c'.:andjor".di. "a rcqu rcmcrito"Doted...in the Zoning Ordinance . C. An adminictrativc review Shall be performed by the staff conci ' -_ _ - _ - -- - _ - - - - _ _ - - dcpartmento : Planning, Utilitic3, and Public Works . C The City Planner may require the normal preliminary and final platting procedures for any reason, such as unusual complexity or special circumstances . E. The Planning Cemmiesion shall be informs of all Staff reviews of minor sbdivisrone at their next regular meeting. D .The; appl earnt shall provide a sketch of tha lot or lots` as they exist before the minor subd vision, and a sketch ref the proposed to :r lo:t:s F. A Certified Land Survey of the existing and proposed lots shall be provided for the administrative review. E The appy.scant s.ha . provide proof of ownership of the ropert��:> ................................. .................................. C. An abstract brought up to date shall be furnished for the City Attorney. When the proposed lot split meets all the requirements established in City Codes, the Planning Department a shall notifythe applicant . 'e di If the survey is not recorded within 180 days notification of approval, the City - = escind the administrative approval and shall notify the Scott County Recorder/Registrar of Titles. The City Administrator shall give at least ten (10) days written notice to the applicant prior to the action to rescind. I . A final copy of the survey shall be submitted to the Planning Department after it has been recorded. Subd. 2 . Unplatted Lands. When the proposed minor subdivision involves any unplatted property, the regular preliminary and final platting procedures shall be followed. Note : The stricken language is deleted; the underlined language is inserted. Section 2 - General Provisions . City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 12 . 99, Violation a Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date . This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of 1995 . Mayor of the City of Shakopee -2- Attest : City Clerk Approved as to form: f i c -r �-- -,i City Attorney Published in the Shakopee Valley News on the day of , 1995 . [20ORD) -3- //4L TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Patrol Car Replacement DATE: 06 30 95 INTRODUCTION: The Police Department is requesting Council approval to purchase a full size 1995 Ford squad car so a 1993 Taurus can be removed from service as a patrol vehicle and reassigned as an unmarked administrative unit. BACKGROUND: In 1993 , the Police Department purchased a Taurus automobile with a Police Package and put it in service as a patrol car. The objectives of this experiment were to achieve greater fuel economy by running a six cylinder engine in place of a V-8 and to provide officers with more mobility on snow covered roads through the superior traction afforded by front wheel drive. The car has met both of these expectations. Average fuel consumption for this vehicle is just over 10 miles per gallon (the V-8 ' s get just over 9 miles mpg) and it gets around very well on slippery roads. At the time the car was put in service, there was some concern as to how it would hold together in the face of the arduous use police patrol vehicles are subjected to so an extended warranty which covers 60, 000 miles was purchased with the car. The car has just over 45, 000 miles on it. Shortly after it was placed in service, the car began to display a tendency to break motor mounts and to overheat when it is run hard. Recently, the engine underwent major repairs during which new cylinder heads were installed. It is believed that repeated overheating caused the old heads to warp. The extended warranty covered the cost of these repairs less a small deductible. The Omaha, Nebraska Police Department probably has more experience than anyone with Taurus squad cars having owned over 100 of them. Ford Motor Company worked closely with Omaha to refine the Taurus Police Package, supplying cars at a reduced price, sending factory technicians to Omaha and supplying the department with a lot of free parts. Like Shakopee, Omaha experienced broken motor mounts but their biggest problems were related to heat. They found that there is just too much mechanical equipment packed under the hood for adequate ventilation to take place and when the cars are run hard, the motor and front wheel drive generate more heat than the car can dissipate. Among the heat related problems Omaha experienced was failure of all the rubber components in the Taurus' engine compartment as vehicle mileage neared 70, 000 miles. Ford' s inability to deal with these problems caused them to discontinue the Taurus Police Package in 1996. In 1991, Shakopee established a three year rotation schedule for police vehicles. When the 1996 Five-Year Equipment list was prepared, requesting funds to replace the Taurus after three years of operation would mean budgeting over $68, 000 to replace squad cars next year because running cars purchased in 1991 and 1992 for four years instead of three skewed the rotation schedule. Even though this situation is the result of running cars longer than expected, it creates an unacceptable peak in operating expenses which should remain relatively consistent from year-to-year. Keeping the Taurus a fourth year and replacing it in 1997 does not appear to be a good idea as the car will accumulate over 80, 000 miles by then and is likely to generate excessive repair costs. Replacing the Taurus on patrol now and reassigning it to service as an unmarked administrative vehicle will lengthen its life by four or five years. Their record as administrative vehicles is good. Earlier this year, it cost $22 , 100 to put a full-size 1995 patrol car on the street. This vehicle was purchased from Superior Ford under the Hennepin County Contract for $18, 408 . The Hennepin County Contract is closed but Superior Ford has extra 1995 ' s which they will discount $3 , 300 bringing our cost to $19, 281. It is possible to put one of these cars on the road with money which has already been budgeted or requested. Existing plans call for replacement of a 1987 Chevrolet next year at a cost of $13 , 500. The Taurus can be fixed up to replace this vehicle for $1, 500. The remaining $12 , 100 can be applied to the price of the new squad. Purchasing another squad in 1995 means the department will request one new squad instead of the two currently projected for 1997 . It is realistic to estimate the cost of this unit will go from $22 , 100 in 1995 to $23 , 950 in 1997 so it is $1, 850 cheaper now. Finally, there will be wage dollars in the Police Budget which will not be spent in 1995 as a result of the COPS FAST grant. Overview: 1995 1996 1997 1998 1999 Replace Taurus in 1997 . Marked car(s) $22, 100 $45, 600 $47, 900 $24, 700 $25,400 Unmarked car 12 , 000 13 , 500 13 , 900 14, 300 Sub total $33, 100 $59, 100 $61, 800 $39, 000 $25, 400 Replace Taurus in 1995 Marked Car(s) $45, 100* $45, 600 $23 , 950 $24, 700 $50, 800 Unmarked Car 12 , 000 1, 500 13 , 900 14 , 300 Sub Total $57, 100 $47, 100 $37 ,850 $39, 000 $50, 800 * The 1995 Ford purchased under the Hennepin County contract cost $18, 408 . A second 1995 Ford will cost $19, 281. If the Taurus is replaced in 1997 as scheduled, total police vehicle purchase costs through 1999 are projected to be $218,400. If the Taurus in 1995, total police vehicle purchase costs through 1999 are projected to be $231, 850. The difference is $13 , 450. ALTERNATIVES: 1. Replace the Taurus squad car in 1995. 2 . Replace the Taurus squad car in 1996. 3 . Replace the Taurus squad car in 1997 . RECOMMENDATION: Replace the Taurus squad car in 1995. ACTION REQUESTED: Authorize the appropriate City Officials to purchase a full sized 1995 Ford squad car from Superior Ford at a price of not more than $19, 500. llL CONSENT MEMO TO: Dennis Kraft, City Administrator ,!f FROM: Terrie A. Thurmer, Assistant City Planne RE: Request for Extension of the 12 Month Time Period for Approval of the Preliminary Plat for Stonebrooke 2nd Addition DATE: June 30, 1995 INTRODUCTION The City has received a request from Francis Menden and Bonnie Menden of F &B Construction Co., Inc. to extend the 12 month period for approval of a Preliminary Plat. The applicant is requesting an extension of an additional 12 months in which to file the final plat for the second addition for this development. The City Code states that the Council may extend the time period of preliminary approval upon written application by the developer. Attached is a letter from Francis Menden and Bonnie Menden of F&B Construction Co., Inc. BACKGROUND On May 18, 1993, the City Council approved the Preliminary Plat for Stonebrooke 2nd Addition. City Code Section 12.03, Subd. 3.G states the following: "Approval of the Preliminary Plat by the Council shall give the applicant the following rights for a 12 month period from the date of approval: 1. The general terms and conditions under which the approval was granted will not be changed by the City; and 2. That the applicant may submit on or before such expiration date the whole or any part of the approved plat for final approval; and 3. The Council may extend the time period of preliminary approval, upon written application by the developer and for good cause shown. Each such extension shall not exceed a 12 month period" The City Code does not list criteria for determining whether the time period for approval of Preliminary Plats should or should not be extended. In the past, the City has made the determination on the basis of changes that have occurred relating to the plat which may necessitate the City reviewing the plat again. There are no changes being made to the Preliminary Plat itself. In addition, City Staff is not aware of any changes that have occurred in the area of the proposed plat that would necessitate a new review and approval of a new Preliminary Plat for Stonebrooke PUD by the City at this time. 1 ALTERNATIVES 1. Offer and pass a motion extending the 12 month time period for approval of the Preliminary Plat for Stonebrooke 2nd Addition by an additional 12 months. 2. Offer and pass a motion extending the 12 month time period for approval of the Preliminary Plat for Stonebrooke 2nd Addition by a shorter period of time. 3. Offer and pass a motion denying the request to extend the 12 month time period for approval of the Preliminary Plat for Stonebrooke 2nd Addition, and require the developer to resubmit the Preliminary Plat for approval by the City. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion extending the 12 month time period for approval of the Preliminary Plat for Stonebrooke 2nd Addition by an additional 12 months, and move its approval. {J:\PLAN\PC-BOAA\1995\PC0706\TIMEXSTO.711} 2 l_\ F & B CONSTRUCTION CO., INC. Q 4 ► Concrete Work-Excavation-Septic Systems -` 1221 E.4TH AVE.•SUITE 135 111 SHAKOPEE,MN 55379 (612)445-6604 June 20, 1995 City of Shakopee Mayor Gary Laurent City Council Members 129 Holmes Street S. Shakopee, Mn 55379 Re : Time Extension Requests for Preliminary Plat Approval Stonebrooke Subdivision Dear Mayor Laurent and City Council Members : This correspondence is in response to a letter dated June 3, 1994 from Lindberg S. Ekola, Planning Director, regarding a time extension request for preliminary plat approval . We request that the preliminary plat approval time frame be extended. We make this request so that the preliminary plat does not expire. Please inform us, if an annual request for extension is necessary or the request dated June 23, 1994 will suffice. Thank you for your time and consideration. Sincerely, COSS Francis Menden ( UN 26199 Bonnie Menden tttilt CONSENT I/c MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Intoxicating Liquor Licenses The Main Event of Shakopee, Inc., John C. Stich, President DATE: July 7, 1995 INTRODUCTION: The City has received applications for On Sale and Sunday On Sale Intoxicating Liquor Licenses from The Main Event of Shakopee, Inc., John C. Stich, President at 911 East First Avenue (formerly Springers On Main). BACKGROUND: Mr. John Stich has made applications for liquor licenses for the establishment located at 911 East First Avenue. His applications were scheduled for Council consideration on June 20th. Because the police department had not had sufficient time to complete their background investigation, the applications were tabled. Mr. Stich's application has been checked out by the Shakopee Police Department and I have been advised that the investigation disclosed nothing to preclude issuance of the licenses requested. The premises at 911 East First Avenue have been inspected by the building department and are in conformance with the city code requirements. The certificate of insurance for the liquor liability insurance has not yet been filed with the City. Aside from the certificate of insurance, the application is in order. ALTERNATIVES: 1] Deny applications 2] Approve applications 3] Approve Applications contingent upon receipt of appropriate evidence of liquor liability 3] Table applications RECOMMENDED ACTION: I] Remove the applications from The Main Event of Shakopee, Inc. for liquor licenses from the table. 2] Approve the applications and grant On Sale and Sunday On Sale Intoxicating Liquor Licenses to The Main Event of Shakopee, Inc., 911 East First Avenue, conditioned upon receipt of proof of liquor liability insurance coverage. TO: Judy Cox, City Clerk FROM: Tom Steininger, Chief of Police SUBJECT: License Investigation DATE: 06 29 95 Detective Bisek conducted a background investigation into the application submitted by John Stich for a liquor license for the Main Event, 911 East 1st Avenue. This investigation disclosed nothing to preclude issuance of the license requested. 11 .4 „ , MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Derby Days DATE: July 3, 1995 INTRODUCTION: The 1995 Derby Days Committee is currently in the process of finalizing plans for this years celebration. In the past, the Shakopee City Council has supported the Derby Days activities through a variety of means including providing Public Works Maintenance Crew assistance in preparing for the celebration and clean up following the event. BACKGROUND: The 1995 Derby Days Celebration will be held between August 3rd and August 5th. Events scheduled for Thursday, August 3, 1995 include the Downtown Sidewalk Sales and Taste of Shakopee. Due to the tremendous success of the Taste of Shakopee, the Derby Days Committee would like to request permission to relocate this event from the 2nd Avenue Parking Lot to 1st Avenue between Holmes and Lewis Streets. No parking will allowed on 1st Avenue beginning at approximately 3:00 p.m. to allow time to set up for the Taste. The street will be reopened immediately following the event. The Derby Days Committee is requesting City Council to approve the sale of goods on City property for the Taste of Shakopee, Food and Refreshment Vendors, Craft Vendors and Downtown Business Merchants during the Derby Days Celebration. Section 7.08 of the Shakopee City Code allows for the sale of goods upon public property with City Council approval. The Derby Days Committee would also once again like to request that the City Council authorize the Public Works Department to assist the Derby Days Committee in preparing the Taste of Shakopee site and the downtown area for this years celebration. Typical work tasks include delivering picnic tables, refuse containers, pick up and delivery of barricades and benches and clean-up. The tasks requested for assistance this year are similar to those preformed by the Public Works Department in previous years. On Saturday, August 5, 1995, the Derby Days events will also include a 5k Run. The 5k Run will start and end in front of Bill's Toggery. 1st Avenue between Holmes and Lewis will be blocked off for this event for approximately 1 hour. The Police Chief has been advised of the 5k Run route and the appropriate permit has been secured from the Police Department. This year, all of the events with the exception of the Volleyball Tournament will be held in Downtown Shakopee. The request for an evening Street Dance to be held on Friday, August 4th is being handled as a separate Council item. The largest addition to this years celebration will be the inclusion of the 1st Annual Derby Days Parade. The parade route permit has been reviewed and approved by the Shakopee Police Chief. The Derby Days Committee will be utilizing a number of volunteers and Sheriffs Reserves to control traffic during the parade. Shown in Attachment #1 is a map illustrating the parade route. At this time, over 60 units have registered for the parade. In summary, the Derby Days Committee would like to request City Council approval of the following items: 1. Permission for the sale of goods on public property. 2. Permission to utilize Public Works Maintenance Crews to assist in preparing fro the celebration and to assist in clean up following the events. 3. Permission to close certain streets during a variety of times for various events associated with the Derby Days Celebration. ALTERNATIVES: 1. Move to approve the assistance request as submitted by the Shakopee Derby Days Committee for the 1995 Derby Days Celebration. 2. Do not approve the assistance request as submitted by the Shakopee Derby Days Committee. 3. Table action pending further information from staff STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to approve the following items as submitted by the Shakopee Derby Days Committee for the 1995 Derby Days Celebration: 1. Permission for the sale of goods on public property. 2. Permission to utilize Public Works Maintenance Crews to assist in preparing for the celebration and to assist in clean up following the events. 3. Permission to close certain streets during a variety of times for various events associated with the Derby Days Celebration. BAS/tiv - h:\wp51\docs\tami\admin\CCDD '---.1... 2, IU I IU l I�� 1 ,. i Itil- ' _ - ea moi; =` ]ilq ma > _ .., Q _ S 1 - 3 \ ,--_, (si. sH ., J _4 ILTA MU. I k IA. _ S _ { ................NW - }- - I ISI -'fav ___________I : _\f, --- 1 - r ..... .....r I I ESI r §- .a n � � I :. ..-„,,s..,4, sit - I t ....]ji, W P ]''' t lb LiI • r. I..._. H __,,. lsoll -J H\--�- ' { c - - 1 _ _______r .) . U Ln CONSENT it MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock,Assistant City Administrator RE: Civic Center Project - Bid Packages No. 7, 12, 13, 15, 17, 18, 19 and 20 DATE: July 5, 1995 INTRODUCTION: On June 21, 1995. bids were received and opened for a variety of bid packages. The construction manager has reviewed the bids and is recommending that contracts be awarded accordingly. BACKGROUND: Attached is the letter from Mike Parsons, Greystone Construction regarding the Civic Center Bid Packages opened on June 21, 1995. Note that the correspondence includes a summary describing the bid packages and the lowest responsive bidder. It should also be noted that each of the bid packages being recommended for approval are under the construction manager's estimate. ALTERNATIVES: 1. Move to award the Shakopee Civic Center Project Bid Packages to the lowest responsive bidders as noted in the summary provided by Greystone Construction Company dated June 30, 1995 and authorize the appropriate City officials to execute contract documents accordingly. 2. Table action pending further information from staff. 3. Rebid certain bid packages as deemed appropriate. STAFF RECOMMENDATION: Staff recommends alternative#1. ACTION REQUESTED: Move to award the Shakopee Civic Center Project Bid Packages to the lowest responsive bidders as noted in the summary provided by Greystone Construction Company dated June 30, 1995 and authorize the appropriate City officials to execute contract documents accordingly. /'"l — irk.: rim Pim Ad „"'"r.111h. T'!"°1► 1 LJPIE, CONSTRUCTION COMPANY June 30, 1995 Barry Stock Assistant City Administrator City of Shakopee 129 Holmes Street Shakopee,MN 55379 Re: Shakopee Civic Center Bid Package Work 7, 12, 13, 15, 17, 18, 19 and 20 Dear Barry: We recommend the award of contracts for bid package numbers 7, 12, 13, 15, 17, 18, 19 and 20 based on the lowest responsive bidders identified on the attachment. Bids for this work were received on June 21, 1995. The lowest responsive bid and the budget for each category of work are listed on the attachment. A bid tabulation sheet is also enclosed for each category of work. Please call me with any questions. Sincerely, Mikl J. Parsons Project Manager ENCLOSURE- summary; bid tabulations; copy of bids received-categories 7, 15, 17, 19&20. cc: Rob O'Brien w/summary Paul Dahlberg w/summary 1221 East Fourth Avenue, Suite 110 Equal Opportunity Telephone: 612-496-2227 Shakopee Minnesota 55379 Employer/Contractor Fax : 612-445-4191 x r V �� �Y. 7S.SS2-3e4-Srr. roCigete cert-a -Srt Shakopee Civic Center, Shakopee,MN Owner: City of Shakopee SUMMARY Prepared by Greystone Construction Company 06/30/95 Bid Description Budget Lowest Responsive Amount Package Bidder 7 Single Ply Roofing& $170,921 B&B Sheet Metal& $153,725 Related Sheet Metal Work Roofmg,Inc 12 Electrical Systems Work $389,927 Electric Service Company $349,300 13 Elevator Work $30,000 Schindler Elevator Co. $21,500 15 Tile Work $ 55,404 Dale Tile West Company $38,200 17 Painting&Staining Work $ 83,622 Rainbow,Inc $61,980 18 Acoutical Ceilings Work $ 11,364 Northland Acoustics,Inc $ 8,706 19 Aluminum Entrance,Doors $71,200 Brin Northwestern $ 41,200 Operators, Windows& Glass Co. Glazing Work 20 Caulking Work $ 9,500 Seal-Treat,Inc $ 6,525 11 CONSENT Memo To: Dennis Kraft, City Administrator From: Terrie A. Thurmer, Assistant City Planner . Date: June 21, 1995 Re: Park Dedication Requirement for Arlington Ridge Introduction James Development recently received approval for the Final Plat for Arlington Ridge. The subject site is located in the western portion of the City of Shakopee, at the west end of the existing 13th Avenue(flea Vierling Drive). Discussion This area is not identified as a future park site in the City's 1995 draft Comprehensive Plan. Therefore, with the approval of the Final Plat, staff recommended that a park dedication fee be collected in lieu of land dedication Using the assessed value from the Scott County Assessor's Office, the Park Dedication Requirement would be only $ 3,800.00 ($ 1,267.00 per lot). Based on these low calculations, the City Council may wish to authorize the hiring of an appraiser to perform an appraisal of the parcels within the development. Alternatives 1. Authorize hiring an appraiser. 2. Do not authorize hiring an appraiser. 3. Table the decision, and request additional information from the applicant and/or staff. Action Requested Offer a motion authorizing the hiring of an appraiser to perform an appraisal of the parcels within this development in order to calculate the Park Dedication requirement, and move its approval. {TERRIE\CITYCOUN\FPARLINGT.606} cc , T MEMO TO: Dennis R. Kraft, City Administrator Il FROM: Judith S. Cox, City Clerk RE: Gambling Exemption for Shakopee Area Chamber of Commerce DATE: July 3, 1995 INTRODUCTION AND BACKGROUND: The City has been asked to waive their 30 day reviewal in conjunction with an application from Shakopee Area Chamber of Commerce for an exemption from the lawful gambling license. The 30 day review period, afforded municipalities by the Gambling Control Commission, begins the day the application is signed by the City. (This 30 day period gives a municipality an opportunity to advise the Commission if the municipality desires the activity to be prohibited.) For Shakopee Area Chamber of Commerce the 30 day review period begins on June 26th and the Gambling Control Board will not issue a license number for their raffle until July 26th. Because of the short time frame between now and August 5th, they are asking the City to waive the 30 day review period. Shakopee Area Chamber of Commerce does meet the requirements of the Shakopee City Code relating to charitable gambling. RECOMMENDED ACTION: Move to waive the 30 day review period for the application for exemption from lawful gambling licenses by the Shakopee Area Chamber of Commerce for August 5, 1995. JSC\tiv- h:\wp51\docs\tami\judy\gambling To: Dennis R. Kraft, City Administrator From: Gregg Voxland, Finance Director Subject: Fire Relief By-Laws Date: 07/6/95 Introduction Staff has reviewed the current proposed Fire Relief By-Laws. Background The Fire Relief Association (FRA) brought proposed revisions to the By-Laws to Council late last year. A revised version is in the Council packet for the July 11th meeting. Finance and Legal staff have reviewed the proposed By-Laws and changes have been implemented, most of which were updating and housekeeping type changes. FRA has the authority to change the By-Laws and benefit level. City approval is required when the change in benefit level results in additional city contribution to the FRA. Staff has the following concerns for Council attention: The annual meeting is set for the traditional third Monday in January. This is a legal holiday and Legal staff has advised that it would be a violation of state law for the FRA to meet on that day. The benefit level is set according to the Stanton Average "for 5 years or as deemed necessary by the Board of Trustees." Council has two issues here - one is whether to use the Stanton average to set the benefit level and the second is the term to be covered by the decision on benefit level. As drafted, it appears that Council could be locked in to a benefit formula for longer than 5 years. FRA officers will be present to discuss the proposed by-laws and benefits with Council. FRA is required to certify to the city by 8/1/95 the amount of funding needed from the city for pensions in the 1996 budget. If an increase in benefit level is not approved in time for the 8/1 certification, the increase would impact the 1997 budget instead of the 1996 budget. According to the FRA, under the current benefit amount ($2,135/year of service) , the 1996 city cost would be $44,520 and under the proposed benefit amount ($ ) , the 1996 cost would be $75,284. Action Discuss the By-Laws with the FRA. Amend the proposed resolution and By-Laws if desired. Offer Resolution No. 4246, A Resolution Approving The By-Laws Of The Shakopee Fire Department Relief Association, and move its adoption. TO: Dennis Kraft, City Administrator Shakopee City Council FROM: Terry Link, President Shakopee Fire Department Relief Association RE: Shakopee Fire Department Relief Association Bylaws DATE: July 5, 1995 Introduction: Attached is a copy of the newly revised Shakopee Fire Department Relief Association Bylaws. These bylaws govern the actions of the relief association and its officers. We are bringing these bylaws before the Shakopee City Council because their adoption will potentially affect the City of Shakopee Municipal contribution to the Shakopee Fire Department Relief Association pension fund. Background: Shakopee Fire Department personnel are not eligible for the standard pension benefits provided to City of Shakopee employees such as PERA. This is typical for volunteer fire departments throughout the state. To provide a pension benefit after many years of firefighting service to a city most fire departments in the State of Minnesota have formed fire department relief associations. These fire department relief associations are separate financially and organizationally from the fire departments to which they provide benefits. Fire department relief associations are governed by specific Minnesota Statutes which our bylaws and practices must follow. The Shakopee Fire Department Relief Association consists of active and retired (deferred pension) members of the Shakopee Fire Department. This association has served to provide retirement pension benefits to retiring members for many years. A person becomes eligible for membership in the Shakopee Fire Department Relief Association upon employment with the City of Shakopee as a firefighter. The retirement benefit is accrued by each member based on a fixed benefit amount per year of service on the Shakopee Fire Department. Most benefits are paid after 20 or more years of service and after the member is 50 years of age. Means of payment for disabilities, deaths, and early vested benefits are also available to members. The Shakopee Fire Department Relief Association is governed by a group of officers and trustees which make the business decisions. This group consists of the Ex-officio members, the Mayor, City Finance Director, Fire Chief and Board of Directors which are the President, Vice President, Secretary, Treasurer and two Trustees. A primary function of the officers and trustees is to manage the pension fund which is the heart of the organization. This fund is invested in an assortment of funds according to the Shakopee Fire Department Relief Association Investment Policy. This pension benefit provides a long term financial reward for firefighters who provide the City of Shakopee with years of service. A volunteer fire department asks much of its personnel. Many hours are taken away from their family and regular careers by fire or rescue calls which occur at all times of the day or night and cannot be anticipated or planned for. A tremendous number of hours are also required to run the day to day operations of the fire department such as cleaning and organizing the station and apparatus, department planning committees and training sessions. In today's world the demands of a firefighter lifestyle can make it difficult to retain personnel. The problem this presents is rapid personnel turnover. Volunteer firefighters are not typically dependent on the wages provided by their firefighting hours. These wages don't provide much income and volunteer firefighters have other full time jobs. Senior firefighters with significant experience over several years become the future leaders and officers of the department. What retains these people is the love of the work and the organization. They also look forward to the pension after their years of service and dedication. In 1994 a committee representing the Shakopee Fire Department Relief Association worked to revise the Relief Association Bylaws to meet current requirements specified in the Minnesota Statutes governing fire department relief associations. These bylaws were presented to the Shakopee City Council and were tabled for review by the legal department. These bylaws have been further revised and modified based on inputs from Mark Erickson the Assistant Attorney and Gregg Voxland the Finance Director. A primary point of interest for the Shakopee City Council is the municipal contribution required by the state. This contribution is used to pay an amortized amount of the fund deficit created by an increase in the benefit per year of service amount. This municipal contribution is aline item 0321-4124 in the Shakopee Fire Department budget. The Shakopee Fire Department Relief Association Bylaws which we are currently operating under were approved on August 21, 1990 (Resolution No. 3274). These bylaws specified that the pension benefit per year of service for 1991 be set at the Stanton Data average for 1990 ($2135.00/year of service). The pension benefit per year of service for 1992 would be updated to the Stanton Data average amount for 1991 ($2263.00 /year of service). The benefit amount per year of service is required by Minnesota Statute to be clearly stated in the Relief Association Bylaws. The Shakopee Fire Department Relief Association is proposing we realign our benefit amount effective July 1, 1996 with the Stanton Survey average for Cities of like size (group 6) for 1995 and continue to follow the annually updated Stanton Survey average for like sized cities for five years. This should maintain a reasonable benefit and minimize the need to have the City Council re-approve the relief association bylaws each year, The Stanton Survey amount appears to provide a minimal increase every year and would minimize the complexity of updating the benefit amount each year. The Stanton Survey average benefit amount per year of service from July 1, 1994 to July 1,1995 is $2332.00. This would be the benefit amount specified in the proposed bylaws. This would require a municipal contribution of$75,284.00 in 1996. Assuming a modest increase in the 1996 Stanton Survey average for 1996 (2%) we anticipate a municipal contribution of approximately $93,540.00 in 1997. This contribution will decrease as we decrease the deficit created by the jump from the 1992 amount in the August 21, 1990 bylaws to the updated 1995 Stanton Survey amount. The Stanton Survey Average amount appears to increase at about 1.7% each annually (averaged over 5 years). Alternatives: 1. To approve the proposed Shakopee Fire Department Relief Association Bylaws as attached. This would set the benefit amount per year of service for July 1, 1996 to the 1995 Stanton Survey average and update the benefit amount to the updated Stanton Survey average for like sized cities for the next five years. 2. To set the 1996 benefit amount to the 1995 Stanton Survey average for 1995 and update it at a fixed percent for the next 5 years. Recommendation: 1. The Shakopee Fire Department Relief Association recommends alternative #1. This provides a reasonable pension benefit and requires minimum maintenance year to year. Sincerely, 1.7 �y1 Terry Link President, Shakopee Fire Department Relief Association ESTIMATED ACCRUED LIABILITY SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION 1995-1996 Prepared for the Shalcopee City Council 7/5/95 This represents a best estimate of the accured Liability and Municipal contribution required during the 1995 year. The figures represented herein are subject to changes due to State regulations, performance of assets, changes in department staff, and the economy. The projections stated should be used as a tool to prepare for the estimated contribution amount only. $2,263 Last years figure per year of service Computation of benefit of Relief Association at $ per year of service for ail members based on years of service as active members: Accuredliability 1995 $ 965,826 includes: 1 deferred Pension Accurod liability 1996 $1,064,535 includes: 2 new hires 1 deferred Pension • Projected normal annual cost: (1995 less 1996) $98,709 Calculation of Minimum Municipal Contribution: Projected assets 12/31/95 $ 813, 1.14 Plus projected income $ 24,393 Total projected assets 12/31/96 $' 837,507 Less projected disbursements: • Adminstrative Expense $ 4,800 Projected assets at end of year: $ 832,707 Less accrued liability 1995 $ 965,826 Projected deficit:(Assets at end of year"96" less accrued liability"95") $ 133,119 . Determination of Municipal Contribution (if Deficit): Projected normal annual cost: $ 98,709 Plus amortization of Prior Deficits $ 16,677 Plus calculated Adminstrative expense $ 4,800 $ 120,186 Less: Minnesota State Aid $ 35,251 5%of projected assets at yr. end $ 40,415 $ 75,666 (the next years state aid) Municipal contribution: (expenses less Income) $ 44,520 ESTIMATED ACCRUED LIABILITY SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION 1995-1996 Prepared for the Shakopee City Council 7/5/95 This represents a best estimate of the accured Liability and Municipal contribution required during the 1995 year. The figures represented herein are subject to changes due to State regulations, performance of assets, changes in department staff, and the economy. The projections slated should be used as a tool to prepare for the estimated contribution amount only. $2,332 Stanton Avg. All Depts. Computation of benefit of Relief Association at $ per year of service for all members based on years of service as active members: Accured liability 1995 $ 965,826 Includes: 1 deferred Pension Accured liability 1996 $1 ,095,299 includes: 2 new hires 1 deferred Pension Projected normal annual cost: (1995 less 1990) $129,473 Calculation of Minimum Municipal Contribution: Projected assets 12/31/95 $ 813,114 Plus projected income $ 24,393 Total projected assets 12/31/96 $ 837,507 Less projected disbursements: Adminstrative Expense $ 4,800 Projected assets at end of year; $ 832,707 • Less accrued liability 1995 $ 965,826 Projected deficit:(Assets at end of year"96" less accrued liability"95") $133,119 Determination of Municipal Contribution (if Deficit): Projected normal annual cost: $ 129,473 Plus amortization of Prior Deficits $ 16,677 Plus calculated Admtnstrative expense $ 4,800 $150,950 Less: Minnesota State Aid $ 35,251 5%of projected assets at yr. end $ 40,415 $ 75,666 (the next years state aid) Municipal contribution: (expenses less income) $ 75,284 L6 i IIviA I LU AUL:HUE ) LIABILITY SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION 1995-1996 Prepared for the Shakopee City Council 7/5/95 This represents a best estimate of the accured Liability and Municipal contribution required during the 1995 year. The figures represented herein are subject to changes due to State regulations, • performance of assets, changes in department staff, and the economy. The • projections stated should be used as a tool to prepare for the estimated contribution amount only. $2,378 Stanton average all Depts. Plus 2% Computation of benefit of Relief Association at $ per year of service for all members based on years of service as active members: Accured liability 1995 $ 965,826 Includes: 1 deferred Pension Accured liability 1996 $1,113,555 Includes: 2 new hires 1 deferred Pension • Projected normal annual cost:(1995 less 1996) $ 147,729 Calculation of Minimum Municipal Contribution: Projected assets 12/31/95 $ 813,114 Pius projected income $ 24,393 Total projected assets 12/31/96 $' 837,507 Less projected disbursements: Adminstratfve Expense $ 4,800 • Projected assets at end of year: $ 832,707 Less accrued liability 1995 $ 965,826 Projected deficit: (Assets at end of year"96" less accrued liability "95") $ 133,119 - Determination of Municipal Contribution (if Deficit): Projected normal annual cost: $ 147,729 Plus amortization of Prior Deficits $ 16,677 Plus calculated Adminstrative expense $ 4,800 $ 169,206 Less: Minnesota State Aid $ 35,251 5%of projected assets at yr. end $ 40,415 $ 75,666 (the next years state aid) Munidpal contribution:(expenses less income) $ 93,540 CO1\IISE1T 1 ,. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Audit Management Letter Follow-up DATE: June 26, 1995 Introduction The management letter from the auditors to Council has several suggestions for the city to consider changes in it' s operational processes. Background The comments on the audit management letter concern: 1 . SEC disclosures . Staff will be following up on this with Springsted as the next bond issue is developed. 2 . Investment policy related to derivatives. The city has not bought any derivatives and I do not intend to do so. However, the investment policy adopted by Council does not specifically mention derivatives . Policy will be modified to prohibit derivatives . 3 . Civic Center issues . a. Watch for construction cost overruns . Staff responsible for the project will have to monitor construction contracts and keep Council advised. b. Operations of the center should be an enterprise fund type. Finance has already set up the appropriate funds . 4 . Refuse Collection fees should be monitored throughout the year. Since it is now a separate fund, the operating surplus or loss is apparent . The fund had an operating loss of $13, 000 in '1994 and the fees should be increased. Council could direct small increase now at midyear, wait for hauler to request an increase, or wait until the 1996 fee schedule is set . Council should give staff direction on this issue. 5 . State property tax initiatives. The city should monitor state proposals related to property taxes and state aids as they relate to the operating budget and future budgets and plan accordingly. No council action needed now. 6 . Fixed assets capitalization policy. Currently the floor amount for fixed asset recording and tracking is $500 . The auditor' s recommendation is to raise it to $2, 000 because the cost and effort to track the lower value items is just not worth increased level of internal control . If Council is not comfortable with the $2, 000 level, Council could select the $1, 000 level . Moving from $500 to $1, 000 would cover some more small tools and office furniture such as file cabinets and desks . Increasing further to $2, 000 would also cover mainly computers which are usually in the $1, 500 range . Alternatives l .a. Adopt .Resolution No. 4227 amending the investment policy. l .b. Do not adopt Resolution No. 4227 . 2 .a. Direct staff to bring back resolution increasing refuse fees now. 2 .b. Direct staff to increase refuse fees with the 1996 fee resolution. 2 .c . Increase rates with an increase requested by hauler if this occurs before January 1 . 3 .a. Status quo with fixed asset capitalization level of $500 . 3 .b. Increase fixed asset capitalization to $1, 000 . 3 .c. Increase fixed asset capitalization to $2, 000 . Recommendation Alternatives l .a. , 2 .b. , 3 .c . Action Requested 1 . Offer Resolution No. 4227 A Resolution Adopting An Investment Policy And Repealing Resolution No. 2934 and Resolution No. 3552, and move its adoption. 2 . Move to direct staff to increase refuse collection rates for 1996 so that the 1996 budget has a positive operating income . 3 . Move to increase the fixed asset capitalization level to $2, 000 effective-1/1/96 . j :\fin\cafr\audmgt RESOLUTION No. 4227 A Resolution Adopting An Investment Policy And Repealing Resolution No. 2934 And Resolution No. 3552 WHEREAS, on August 2, 1988 City Council adopted Resolution No. 2934 A Resolution Authorizing Investment Transactions and Adopting an Investment Policy, and, Whereas, City Council adopted Resolution No. 3552 amending Resolution No. 2934, WHEREAS, it is now in the best interest of the City to amend the investment policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 2934, A Resolution Authorizing Investment Transactions and Adopting and Investment Policy, and Resolution No. 3552 A Resolution Amending Resolution No. 2934 By Replacing The Investment policy are hereby by repealed. BE IT FURTHER RESOLVED that the attached Investment Policy is hereby adopted. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney CITY OF SHAKOPEE, MINNESOTA INVESTMENT POLICY July 11, 1995 Pursuant to Minnesota Statutes, Section 118.005, the City Council authorizes the Finance Director to designate as a depository of City funds such national, insured state banks or thrift institutions as defined in Section 51A. 02, Subdivision 23, as it may deem proper. The Finance Director shall inform Council whenever a change is made in the list of designated depositories. Any bank, trust company or thrift institution authorized to do business in this state, designated as a depository of City funds may, in lieu of a corporate or personal surety bond required to be furnished to receive the funds, assign to or deposit with the City Treasurer legally-authorized investments or securities as collateral. The Finance Director is authorized by Council to approve of financial institutions for the safekeeping of collateral. The total amount of the collateral computed at its market value shall be at least ten percent more than the amount of deposit in excess of any insured portion. The depository may at its discretion furnish both a bond and collateral aggregating the required amount. The City will not accept mortgages as collateral. The Treasurer shall not maintain a deposit in any depository against collateral in excess of 90 percent of the market value thereof. Pursuant to Section 471.56, Subdivision 1, any City funds not presently needed for other purposes may be deposited or invested in the manner and subject to the conditions provided in Section 475.66. INVESTMENT GUIDELINES Repurchase agreements may be entered into with a bank qualified as a depository of money held in the City funds, or with any national or state bank in the United States which is a member of the Federal Reserve system and whose combined capital and surplus equals or exceeds $10,000,000, or a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York. Investments may be held in safekeeping in accordance with the provisions of MSA 475.66 sub. 2. Investments shall mature and shall earn interest payable at times and in amounts which, in the judgment of the City Treasurer or other officer to which has been delegated investment decisions, provide the City adequate cash for operating purposes. Investment maturity shall not exceed five years for 75% of the portfolio and ten years for the balance of the portfolio. Investments shall be made in accordance with MSA 475.66 sub. 3. All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty percent (50%) of the City's portfolio. This limitation is determined by type of investment. Example; commercial paper or bankers acceptance. Further, the City Treasurer shall not invest in excess of twenty percent (20%) of the City's portfolio in any one corporation and the investment in any one corporation shall not exceed five (5%) of the corporation's assets. Repurchase agreements shall be used for short term investments only and shall not exceed eighteen (18) days in length. The City Treasurer shall not invest in "derivatives. " The City Treasurer or other officer to which has delegated investment decisions shall be prudent and at all times follow the guidelines of Safety, Liquidity and Yield. /1' ,D' MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director U,Ya SUBJECT: Temporary Access Road to Boat Ramp from Bluff Avenue DATE: July 11, 1995 INTRODUCTION: This item is to discuss whether to close the temporary road access off of Bluff Avenue through Huber Park to the boat ramp. BACKGROUND: This item was discussed at the June 20, 1995 Council meeting concerning the closing of the Bluff Avenue access. At this meeting, the need for a boat ramp access for boats over eleven feet in height was mentioned. The Levee Drive boat ramp access has a height limitation under the new 169 bridge of eleven feet. Staff has reviewed the following alternatives for an east side boat ramp access. 1. Bluff Avenue entrance to Huber Park. 2. Fillmore Street to existing alley to Spencer Street and then into Huber Park. 3. Alley off of Main Street to Spencer into Huber Park. Alternative No. 1 is the existing access road in question and is a gravel surfaced road approximately twelve feet in width with no obstructions along the road and a flat grade to the boat ramp area. Bluff Avenue from Main Street at Huber Park is a gravel surfaced road and is needed to provide garage access to the 132 North Main Street residence. The Huber Park entrance is one block west of the Main Street and Bluff Avenue intersection. Alternative No. 2 would provide an access off of Fillmore Street to the paved alley west of Main Street. The alley is paved to Spencer Street which enters Huber Park. This alternative has a steep slope along Fillmore Street to 1st Avenue and a boat and trailer would need to make two 90 degree turn on a narrow alley width. At Spencer Street intersection with the alley, the gravel surface is a maintenance problem due to washing of the road from stormwater runoff. Along the alley from Fillmore to Spencer Street, the overhead utility service lines have less clearance from the road surface than along Bluff Avenue or Main Street. The alley clearance is measured at 15 feet with the roadway clearance of overhead lines usually at 18 feet. Alternative No. 3 would provide an access off of Main Street through the alley to Spencer Street and then into Huber Park. This alternative has many of the problems that Alternative No. 2 has with the washing of Spencer Street and low overhead lines. In addition, the alley width is narrow with buildings located adjacent to the alley. If a boat ramp access is needed on the east side of the 169 bridge, the Bluff Avenue entrance into Huber Park is the preferred alternative for the following reasons: 1. Grade along Bluff Avenue and through Huber Park is fairly flat. 2. Access into park is off of a public road versus an alley. 3. There are no sharp turns as with using the alley for a boat and trailer to maneuver. 4. Riverfront Downtown Concept Plans indicate an entrance into Huber Park from Bluff Avenue. The City is currently considering improvements in the Riverfront Downtown Area which includes Huber Park in the next few years. At the June 26, 1995 Council meeting concept plans were approved which included an entrance into Huber Park from Bluff Avenue. Even if the boat ramp access off of Bluff Avenue is closed now, it is very likely upon development of Huber Park,the entrance off of Bluff Avenue would be reopened. In discussing the access road with Mr. Charles Engel who resides at 132 North Main Street, the major objection has been the use of Bluff Avenue entrance into Huber Park by vehicles other than those with boat trailers. In order to restrict traffic through Huber Park, staff would recommend the following: 1. Place appropriate signs at the entrance of Huber Park at Bluff Avenue for boat ramp access only. 2. Place barricades at the end of Fillmore Street and Spencer Street to prevent traffic from entering and driving through Huber Park. 3. Notify the Police Department to provide more enforcement of exhibition driving in Huber Park. ALTERNATIVES: 1. Direct staff to leave the access road to the boat ramp off of Bluff Avenue open and place appropriate signs to restrict traffic to vehicles with boat trailers. 2. Direct staff to close access road to Huber Park off of Bluff Avenue and sign appropriately one of the other access road alternatives. 3. Table for more information. RECOMMENDATION: Staff would recommend leaving the existing access road to boat ramp off of Bluff Avenue open and making the signage improvements as outlined in the memo. ACTION REQUESTED: Move to direct staff to maintain the current access road to boat ramp off of Bluff Avenue and install signs and barricades as outlined the memo. BL/pmp RAMP Illisili .,--:"-V - . , 1 6 ‘‘', \II 0 i i , 1 1! 1! s I o 0 ••••F 16 3:1 i .i 4011011111011 t?i T, i , ,i i 1 i \ IOW ' 1 U i c. ,,,27 I i! T -----../' I i 1 ' ------ / ;i i ,-• 11 ( .: II _I . V 1.1 ' 11.1 'ok 9, e Iti 4 - t 0 Z t v i i %qv II= i I: 4 41= 1 0 11=T -5- _moms Olt i, : 11=. . . WI" Ilir ill: vitt L.- , ff Or 7iTli-r--7 cil = fr. ..).- i=ni -0 111111111111111 ,..\\\\\\\\t._ 6-111 ._ftirr= 0 D 13 .2. 111111v.III Ore SI• CI 1, Imp 471- 0 .....s tog 11.1111011 IOW : ok 011-11, A NA III ESIS' 4A1 of wig 1,AQI sk* 0-1011111 co S --\-- 1 CD --- S Ili milli Nil Illilismis Silk Will(CD \-:::--A 111111www Oil WI r--------\\------- Oil _--------j CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: David M.Nummer, Staff Engineer Pn SUBJECT: Additional Easement for Chaska Interceptor DATE: July 11, 1995 INTRODUCTION: The Metropolitan Council of Wastewater Services (MCWS) has requested permission to utilize a 20 foot wide portion of an existing City owned utility easement for the construction of the Chaska Interceptor. This easement currently contains City sewer and water facilities, which will not be impacted by the Interceptor construction. Attached is a Consent of Utility Easement Holder document which grants permission to use the easement. BACKGROUND: The City has previously granted permission to utilize a portion of this easement for the Chaska Interceptor. During construction of the Chaska Interceptor this summer, it was discovered that the survey which was the basis for the original request to use the utility easement was in error, and that another 20 feet of City easement would be needed to build the sewer. Due to this error in the survey, MCWS has requested permission to utilize an additional 20 feet of the City utility easement. The existing City utility easement is across property owned by Valley Green Business Park. Staff has contacted a representative from Valley Green who has indicated that an easement for the additional 20 feet was granted to the MCWS for construction of the Chaska Interceptor. The City has granted permission to use utility easements in the past, and has not requested any compensation for that use. ALTERNATIVES: 1. Authorize the appropriate City Officials to execute the Consent of Utility Holder document. 2. Do not grant permission to use the easement 3. Table for additional information from staff. j:\eng\user\pat\council\consent.doc RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the appropriate City Officials to execute the Consent of Utility Holder document. j:\eng\user\pat\council\consent.doc xo!r 1 r i li' fi RLS /i NZl 2 (4 -471"1 /! tZe4 E. i , /r zo so 1 r Iv I Lrr.}s.{ ccikL/v �,'t7 c/ i I D`AT 7-,Gi2, i I IN0 �pL. Iio .-yA(,� jA30 / � ,l , 0 _ s7,,3 1 /// so,•,,..,7 I, t , , Parcel No. 29A CONSENT OF UTILITY EASEMENT HOLDER TO SANITARY SEWER EASEMENTS KNOW ALL MEN BY THESE PRESENTS that the undersigned being the holder and owner of an easement dated September 11, 1992, and recorded September 16, 1992, as Document No. 59373 , in the office of the Registrar of Titles in and for Scott County, Minnesota, covering the premises lying and being in Scott County, Minnesota, and described as Tract G, Registered Land Survey No. 134, Scott County, Minnesota, in consideration of the sum of One Dollar and other good and valuable consideration to it in hand paid, the receipt and sufficiency of which is hereby acknowledged, hereby consents to the execution and delivery of that certain easement between the owner of said property and the Metropolitan Council, a public corporation and political subdivision of the state, to wit : (see Exhibit A, attached hereto and made a part hereof) --IN WITNESS WHEREOF, the undersignbd has caused this agreement to be duly executed this day of , 19 CITY OF SHAKOPEE, A MINNESOTA MUNICIPAL CORPORATION By By Mayor City Administrator By City Clerk STATE OF ss COUNTY OF On the day of , 19 , before me a notary public within and for said County, personally appeared respectively, named in the foregoing instrument, and that said instrument was signed on behalf of said City of Shakopee, A Minnesota Municipal Corporation, by authority of its City Council and said City Council acknowledged said instrument to be the free act and deed of said Municipal Corporation. Notary Public DRAFTED BY: Carol Johnson Real Estate Specialist Metropolitan Council 230 East Fifth Street, Mears Park Centre St . Paul, Minnesota 55101 (612) 229-2147 Exhibit A A 20. 00 foot permanent easement for sanitary sewer purposes over, under and across the following described property: Tract G, Registered Land Survey No. 134, Scott County, - Minnesota. Said 20 . 00 foot permanent sanitary sewer easement described as being a strip of land 20. 00 feet in width which lies Northerly of and adjoins the following described line: Commencing at the Northeast corner of Minnesota Department of Transportation Right-of-Way Plat No. 70-12; thence Westerly along the Northerly line of said Plat No. 70-12; a distance of 430. 00 feet to the point of beginning of the line to be described; thence continuing Westerly along the Northerly line of said Plat No. 70-12 a distance of 111. 03 feet, and said line there _,.terminating. % Said permanent easement contains 2,220 square feet, more or less. CONSENT ll� MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer 9,,•3 SUBJECT: Fuller Street Grading DATE: July 11, 1995 INTRODUCTION: Staff has received a bid price for grading Fuller Street in conjunction with the Civic Center Project, and is seeking Council permission to have the grading work done at this time. BACKGROUND: Imperial Developers,the general contractor for the Civic Center Project, has given the City a bid price to perform grading for the proposed Fuller Street extension. The basis for exploring having the grading done at this time is to expedite the construction of Fuller Street which will provide access to the Civic Center Site. Staff estimates having the grading done in conjunction with the Civic Center Project will reduce the time needed to construct Fuller Street by two weeks. The construction plans for Fuller Street are substantially complete, and will be presented to the City Council on July 18, 1995 for approval and permission to advertise for bids. The bid for excavating the excess material is $1.58 per cubic yard. The feasibility study estimated $2.50 per cubic yard for common excavation. The Fuller Street area contains approximately 10,850 cubic yards of excess material (See attached bid from Imperial Developers). Staff feels that the bid price from Imperial Developers is a fair price, and recommends having the work completed at this time. If the grading is approved,the work would be performed under change order to the Civic Center Project. The costs would then be tracked as Fuller Street costs, and included in the roadway assessments for Fuller Street. ALTERNATIVES: 1. Authorize a change order to the Civic Center Project in the amount of$24,088.00 for grading of Fuller Street. j:\eng\user\pat\council\fuller.mo 2. Do not authorize the change order. RECOMMENDATION: Due to time restraints on completing the Fuller Street Project, staff recommends approving the change order and having the grading for Fuller Street done at this time. ACTION REQUESTED: Move to authorize a change order to the Civic Center Project in the amount of$24,088.00 for grading of Fuller Street. j:\eng\user\pat\council\fuller.mo 07/05/95 16:23 1MPERIAL DEVELOPERS 1NC -• 4454191 N0.838- 001 IMP JSi ERIAL D11:1111110111111:111111 i i . 04c 9001 Grand Avenue South • Bloomington,Minnesota 55420 Offioe 812.881.6484 Fax 612.881'8700 July 5, 1995 Mike Persons Greystone Construction Co. 1221 4th Avenue 5379 Shakopee, MN RE: Shakopee Civic Center Dear Mike, After reviewinS? the plane for Fuller Street, we propose to do the grading work as follows: Ls $ 3,800.00 Clear & Grub- L17 146.00 • Common Excavation- I0,852 cu. yds @ 1 .38 $20,946 00 3 142.00 5upervleion, pond, and Overhead $24,088.00 • Stockpile excess on the area just west of the building, or spread over the ballfields. ' Tolerance to 4/-- .2' Staking by others. • Bid is based on the city's 10,852 cu. yd takeoff. If erosion control is needed - add 1 . 70/LF. This bid fsbased commencing wethis havework remobilizebeatra later our equipment is rescheduled. date) . Please call with 'any questions. Sincerely, ;t(lembrof Chief Estim tor a .'1116 aldbiI- ••"L w�- • Is CK` ; ,. 1- Z0 •d16I bSbb NOI 1Or1211SNS3 3NO.SA36O hIM C(T1 T2ENT Attached is a print out showing the division budget status for 1995 based on data entered as of 7/6/95 . CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 07/06/95 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 11 MAYOR & COUNCIL 69,450 0 28,618 41 12 CITY ADMINISTRATOR 220,940 0 87,096 39 13 CITY CLERK 121,170 0 55,934 46 15 FINANCE 299,780 0 161,813 54 16 LEGAL COUNSEL 212,090 0 97,478 46 17 PLANNING 464,430 0 _ 170,096 37 18 GENERAL GOVERNMENT BUILDINGS 148,120 0 52,164 35 31 POLICE 1,495,760 0 682,105 46 32 FIRE 410,240 0 121,922 30 33 INSPECTION-BLDG-PLMBG-HTG 197,780 0 85,705 43 41 ENGINEERING 357,100 0 142,151 40 42 STREET MAINTENANCE 759,180 341 225,403 30 44 SHOP 112,120 0 47,049 42 46 PARK MAINTENANCE 292,420 0 123,862 42 61 POOL 136,580 0 29,956 22 64 RECREATION 239,580 0 109,154 46 91 UNALLOCATED 129,570 0 26,602 21 TOTAL GENERAL FUND 5,666,310 341 2,247,108 40 17 PLANNING 467,160 0 163,930 35 TOTAL TRANSIT 467,160 0 163,930 35 19 EDA 119,080 0 43,755 37 TOTAL EDA 119,080 0 43,755 37 a6 a a a a a a a a a a a s a F N N N N N N N H H H H H H H 41 (T ro a 0 a W C.) 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L} M 0, (/} 01 H N H A h py C4 rzl 14 14 0 w a° a I1 x F .r Cl 'IHH aai �] El H U m rvl 44 C4 A R E 14 czn H in U E � O0 0 Z s{ 4 a H01 M H 0 0 04 rvl t/] C) E Q U 00i H Nli Op CO 1.4 vc a1 H W A 144 U H d' in H N CO 01 0 0 0 0 0 W 0 H H N M m M H M CO d' 01 U 0 H H d' d' •r d' N N N 0 01 a H 3t 4t = it 4t at gt = at It = it U • N. 1i 1i f AI NI114 Pk It1 ril C14 CCI CONSEI\IT / ,26t, TO: Dennis Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: 1996 Resolution for Task Force Participation DATE: June 19, 1995 INTRODUCTION: Each year, the State of Minnesota Office of Drug Policy requires coordinators of regional task forces to submit resolutions indicating intent to participate in task force operations from each member agency. BACKGROUND: For the past several years, the state and federal governments have encouraged local law enforcement agencies to form regional task forces to investigate drug law violations. Significant sums of Federal and State drug enforcement money are distributed to task forces. The Shakopee Police Department has been a member of the Southwest Metro Drug Task Force since its inception and wishes to continue participation in the task force for as long as possible. The City Attorney has reviewed and approved the attached resolution. ALTERNATIVES: 1. Continue participation in the Southwest Metro Drug Task Force. 2. Discontinue participation in the Task Force. RECOMMENDATION: Alternative #1 ACTION REQUESTED: Offer Resolution # 4240 , a resolution to enter a cooperative agreement with the Office of Drug Policy in the Minnesota Department of Public Safety for participation in the Southwest Metro Drug Task Force. RESOLUTION NO. 4240 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGARDING PARTICIPATION IN THE SOUTHWEST METRO DRUG TASK FORCE. WHEREAS, for several years the City has participated in the Southwest Metro Task Force; and WHEREAS, the Task Force is managed by the Office of Drug Policy in the Minnesota Department of Public Safety; and WHEREAS, the Task Force has successfully brought about numerous drug convictions; and WHEREAS, each year the City enters into a cooperative agreement in order to continue this relationship. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the appropriate City officials hereby are authorized to enter into a cooperative agreement with the Office of Drug Police in the Minnesota Department of Public Safety for the project entitled Southwest Metro Drug Task Force for the 1996 calendar year. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: 2,T ',//,/ ,y City Attorney [resdrug] ;oNsENz`b To: Dennis R. Kraft, City Administrator From: Tom Steininger, Chief of Police Subject: Safe & Sober Grant Resolution Date: 07 05 95 INTRODUCTION: The Police Department is requesting Council to approve a resolution authorizing the appropriate City officials to enter into a grant agreement with the Minnesota Department of Public Safety. BACKGROUND: The Shakopee Police Department and the Scott County Sheriff's Department are cooperatively applying for a Safe & Sober Grant sponsored by the Minnesota Department of Public Safety. The Safe & Sober Grant is a project dedicated to lowering the number of traffic accidents, incidents of driving under the influence, and generally making local highways safer. The project is scheduled to begin December 15, 1995 and run through September 2 , 1996. This time will be divided into quarters. The first quarter will focus on drivers operating motor vehicles while under the influence of alcohol. The second quarter will focus on youth and alcohol related incidents. The third quarter will focus on speed and semaphore violations. The final quarter will focus on the usage of seat belts and semaphore violations. The project will produce an additional 736 hours of enforcement activity directed at making our local county roads and highways safer to travel. The grant application will include a request for between $30, 000 and $40, 000. The grant monies will be used to compensate officers for the overtime hours needed to meet the demands of the project. The City and County will match some of the grant with a soft match of training and equipment. Scott County has agreed to administer the grant. The completed grant application must be accompanied by a resolution from the agency's governing body before it will be considered. ALTERNATIVES: 1. Approve the Safe & Sober Grant Resolution 2 . Do not approve the Safe & Sober Grant Resolution RECOMMENDATION: 1. Approve the Safe & Sober Grant Resolution ACTION REQUIRED: Offer Resolution No. 4248, Authorizing Execution of Agreement to participate in the Safe& Sober Communities project; and move its adoption. RESOLUTION NO. 4248 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AUTHORIZING EXECUTION OF AGREEMENT. WHEREAS, the City has been offered an opportunity to participate in the SAFE & SOBER COMMUNITIES project; and WHEREAS, the City desires to accept the grant for this project . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS : That the appropriate City officials are authorized to enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, for the project entitled SAFE & SOBER COMMUNITIES, during the period from October 1, 1995, through September 30, 1996 . Sheriff William J. Nevin, of the Scott County Sheriff' s Department, may act as the fiscal agent and administer this grant on behalf of the City. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995 . Mayor of the City of Shakopee Attest : City Clerk / �1 Approved as to form: :::::/-?=Y City Attorney [2 9MEMO] CO1SENT iac MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director v,' SUBJECT: River District Trunk Sewer Line Rehabilitation Project No. 1995-9 DATE: July 11, 1995 INTRODUCTION: Attached is Resolution. No. 4243, a resolution receiving a report and ordering an improvement and the preparation of plans and specifications on. Inflow/Infltration (UI) reduction improvements to the River District Trunk Sewer Line, Project No. 1995-9. BACKGROUND: On December 6, 1994, the City Council ordered the preparation of a feasibility report for the River District Trunk Sewer essentially from Rahr Malting to Metropolitan Council Wastewater Services (MCWS) lift station by the old sewage treatment plant. The feasibility report has been completed and the report is attached for Council review. Attached is Resolution No. 4243 which receives the feasibility report and orders the preparation of plans and specifications for an improvement project this year. Funding of this project will be out of the Sanitary Sewer Fund or Capital Improvement Fund. Since no assessments are involved, a public hearing is not necessary. Staff has worked with Short-Elliott-Hendrickson (SEED to prepare a River District Trunk Rehabilitation Report which is attached to the feasibility report in the Appendix. The report identifies the I/I sources and provides an analysis on the possible ranges of excess I/I flow into the River District Trunk Sewer. SEll was authorized by Council to assist staff by preparing an hydraulic model to simulate the 1993 flood levels on the River District Trunk. The report estimated the minimum and maximum flows from various I/I sources based on information obtained from City staff. This report was presented to MCWS for review and was acceptable. The feasibility report has concluded that the installation of watertight casti:n.gs, reconstruction of one manhole and installation of a valve on Dangerfield's sewer service is necessary to minimize the inflow of river water during a high water flood event. Staff is proposing to undertake this project this year to realize savings from reduced 1/I flow in the future and to meet MCWS concerns on the redesign of L,-16 lift station. ALTERNATIVES: 1. Adopt Resolution No. 4243. 2. Deny Resolution.No. 4243. RECOMMENDATION: Staff recommends Alternative No. 1,to adopt Resolution No. 4243. ACTION REQUESTED: Offer Resolution No. 4243, A Resolution Receiving a R.eport and Ordering an lmprovement and Preparation of Plans and Specifications for the River District Trunk Sewer Rehabilitation, Project No. 1995-9 and move its adoption. BL/pmp M 1M4243 RESOLUTION NO. 4243 A Resolution Receiving A Report Ordering An Improvement And Preparation Of Plans And Specifications For The River District Trunk Sewer Rehabilitation Project No. 1995-9 WHEREAS, pursuant to Resolution No. 4138 of the City Council adopted December 6, 1995, a report has been prepared by Bruce Loney, Public Works Director, with reference to the improvement of the River District Trunk Sewer by rehabilitation and this report was received by the Council on July 11, 1995. WHEREAS, the Council has considered the improvements of said River District Trunk Sewer Rehabilitation in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of$60,500.00. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY IT F SHAKOPEE, MINNESOTA: 1.. Such improvements are hereby ordered as proposed in the report dated July, 1995. 2. Bruce Loney, Public Works Director is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 1995-9 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney FEASIBILITY REPORT RIVER DISTRICT TRUNK SEWER REHABILITATION CITY OF SHAKOPEE MINNESOTA I hereby certify that this plan, specification,or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 4:1-7X Date c ,) /Y5 ' Registration No. 17590. JULY 1995 TABLE OF CONTENTS ITEM PAGE NO. Introduction 1 Background 1 Proposed Improvements 2 Cost Estimate 2 Funding 3 Conclusion 3 Appendix INTRODUCTION On December 6, 1994, the City Council of Shakopee authorized the preparation of a feasibility report for an improvement for the River District Trunk Sewer. This impetus for the study was the excessive inflow/infiltration in this trunk sewer during the 1993 flood and the Metropolitan Council's concern of this line overloading their lift station known as L-16. BACKGROUND The River District Trunk Sewer Line is adjacent to the Minnesota River along the south bank from L-16 (Metropolitan Council Lift Station near Jellystone Park) to Rahr Malting. This line is approximately 8,600 feet in length and is a reinforced concrete pipe installation. This particular trunk has been studied for excessive inflow-infiltration (I/I) with the 1982 Infiltration and Inflow Study and the Update Study done in 1994 by Short-Elliott- Hendrickson (SEH). From the Update of the 1982 I/I Study, it was indicated that reconstruction of portions of the line may be necessary to avoid a discharge to the Minnesota River during a flood situation similar to the 1993 flood occurrence. The Metropolitan Council Wastewater Services (MCWS) has indicated a concern to remove the excessive I/I so as to prevent a discharge to the Minnesota River and so that the redesign of L-16 could be completed. In fact, the MCWS will not agree to any sanitary sewer extension permit in this sewer district until the City moves forward on a I/I rehabilitation project. On March 7, 1995, City Council authorized SEH to assist staff in preparation of the feasibility report with a rehabilitation report and hydraulic model analysis of the 1993 flood occurrence. This report has been completed and accepted by the MCWS and is the basis for I/I reduction improvements. This report is attached to this feasibility report. 1 PROPOSED IMPROVEMENTS From the rehabilitation and hydraulic model analysis report from SEH, the major source of I/I which contributed to an overload on the River District Trunk Sewer are the following: 1. Manhole covers - both connections of lids to frame and frame to concrete cone sections. 2. Sewer Services below the 1993 flood elevations. 3. Pipe joint leaks. After a review of the report, staff recommends the following improvements: 1. Installation of watertight manhole castings. 2. Reconstruction of one (1)manhole. 3. Installation of valve on Dangerfield's sewer service. In addition to the physical improvements to reduce excessive I/I, an emergency management plan for inspecting and monitoring the River District Trunk should be developed during the plan improvement design stage. It is recommended that this work proceed this year as I/I reduction will result in a savings to the City of Shakopee when future floods occur on the Minnesota River and meet the goals and objectives of the MCWS. COST ESTIMATE The estimated costs for the proposed improvements are included in the Appendix and are summarized below: Construction Total $44,000.00 Plus 10% contingency $ 4,400.00 Subtotal $48,400.00 Plus 25% Engr./Admin. $12,100.00 GRAND TOTAL $60,500.00 2 FUNDING The current policy for sanitary sewer reconstruction or rehabilitation is 100% City cost and will be paid out of the Sanitary Sewer Enterprise Fund or Capital Improvement Fund. CONCLUSION This report finds that the improvement of the River District Trunk Sewer is necessary to eliminate excessive I/I areas and that such construction is feasible. 3 APPENDIX Project Location Attachment No. 1 Project Cost Estimate Attchment No. 2 River District Trunk Sewer Rehabilitation Report Attachment No. 3 by Short-Elliott-Hendrickson, Inc. ATTACHMENT NO . 1 • • i �• ,.3 ��.�+HS C Y f , ,: , z �� it___,,: ii,:,= - D it 1 H3SeIVW CK Ira_ a . \ . . ; w z . , ;;; ,, il : ...../ > 1-- 0 ,-, ,:.:,..., ,,, ‘ ;,%1 , : " ii.-6 : i _ , ,...< .::,:t:. .,,,, 1......_-i--- ,n.1•1 \ cfl �, •: vii II\ 0 Jiiiii 1--014.61, Ill 1, ,� . 0) V ! • IS ii I w 0 •4•• , �.,J. 1c_ Ir III ' ^ �z. ' ....iii two ` i { LS J v -17 T -. ::�1�/fit M 1.•�wiliti : a\ :W� 1S \tLy z ‘--- vi..livali ' 1Q,,, . , 2 Li., , , ill u : D F__ lia A .5,' ... a 1 i , eL 0 .1::-*. ILT,Itif , 1-- _ g gig __r.0- u,��•,,,,.,__. .. 1 [L —) I. r � 4 t !,. a •iti._ F • :.-- _ r '1 WU W.ss a Z vim `►•.•A' _:Gf-- Ips. 1:E07\ - (/) 6nclifilL ' '11 _ -- ., s 1 "ifi-Elli ':,*. . ' '- .... - .:i.i W lis,0 ,_ si , �/ EID ,r) ` U . = - E. \ 1 JSl �s.� 1�• W - g, T.;\1 4,. 1v Z •�: g\t, 1 ' Q LwC � � „ s \M S > � � w (W � /tel ,�• Q Q �,•s c- Z '� \4\M --\a - Q y °�� ' `\ , t3mo � �\As : 5 . - • I . ?& 11\ ATTACHMENT NO . 2 RIVER DISTRICT TRUNK SEWER REHABILITATION PROJECT 1. Casting & Covers (41) @ $300.00 = $12,300.00 2. Labor(41) @ $500.00 = $20,500.00 3. Raise Manhole (1) @ $1,200.00 = $ 1,200.00 4. Patching (L.S.) @ $2,000.00 = $ 2,000.00 5. 6" Gate Valve & Box (1) @ $2,000.00 = $ 2,000.00 6. Manhole Sealing (3) @ $2,000.00 = $ 6.000.00 Construction Total $44,000.00 Plus 10% Contingency $ 4.400.00 Subtotal $48,400.00 Plus 25% Engr./Admin. Fees $10.450.00 GRAND TOTAL $60,500.00 ATTACHMENT NO . 3 Report on River District Trunk Sewer Rehabilitation City of Shakopee Minnesota SEH No. A-SHAK09504.00 May 5, 1995 SHORT ELLIOTT HENDRICKSON INC . =SEN MULTI DISCIPLINED. SINGLE SOURCE. Report on River District Trunk Sewer Rehabilitation City of Shakopee Minnesota SEH No. A-SHAKO9504.00 May 5, 1995 I hereby certify that this report was prepared by me or under my direct supervision,and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. C44 aniel R. Boxrud, P.E. Date: 5 ' ?- (c� ..5— Reg. No.: 12121 Reviewed by: r �//��' '6'6-- 5—`T.S.--- / Date Short Elliott Hendrickson Inc. 5909 Baker Road Suite 590 Minnetonka, Minnesota 55345 (612)931-9501 m-sei 5909 BAKER RO4D.SUITE 590.MINNETONKA.MN 55345 612 931-9501 FAX 612 931-1188 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION May 5, 1995 RE: Shakopee, Minnesota River District Trunk Sewer Rehabilitation SEH No: A-SHAKO9504.00 Bruce Loney City of Shakopee 129 South Holmes Street Shakopee MN 55379 Dear Bruce: We are pleased to submit the results of our technical analysis of the probable infiltration and inflow (1/1) which occurred in the River District/East District trunk sewer system during the major flood of 1993. We were asked to quantify various sources of I/I so that the City could consider ways to reduce total peak flows to Metropolitan Council Wastewater Services (MCWS)Lift Station L-16. L-16 is scheduled to be reconstructed to a capacity of 3700 gpm, which will not accommodate I/I such as occured in 1993. Information available for analysis included MCWS meter information on Lift Station L-16, river levels as provided by MCWS, information obtained from City staff through detailed inspection of manholes, information on the Dangerfield's Restaurant sanitary sewer service provided by City staff,A Report on Inflow of Surface Water Through Manhole Covers by Neenah Foundry Company, and other information previously generated by SEH. This would include the Comprehensive Sanitary Sewer Plan, the Update of 1982 Infiltration and Inflow Study revised May 18, 1994 (which includes fluorometrics flow measurement and televising data), and a Process Water Screening Report prepared for Rahr Malting in 1993. Attached are several documents which quantify probable sources of I/I occurring during 1993 preceded by an explanation of the basis for the calculations. This information is provided for your use in determining how best to rehabilitate the portions of the River District and East District trunk sewers which are subject to periodic flooding. Sincerely, (e , D aniel R. Boxrud, P. . ymb SHORT ELLIOTT HENDRICKSON INC. ST PAUL,MN ST CLOUD.MN CHIPPEWA FALLS WI MADISON, WI Table of Contents Certification Page Letter of Transmittal Table of Contents 1.0 Possible I/1 Sources 1 1.1 Orifices 1 1.2 Manhole Lid Leakage 1 1.3 Leakage between Casting Frame and Cone 2 1.4 Pipe Joint Leakage 2 1.5 Other Potential Leaky Joints 3 1.6 Dangerfield's Sanitary Sewer Service 3 1.7 Infiltration and Inflow Summary 4 2.0 Excess Ill to be Eliminate 5 2.1 Probable Minimum I/I 5 2.2 Maximum Probable I/I 6 2.3 Excess I/I Estimate Summary 7 3.0 Analysis 8 3.1 East District Total Flow 8 3.2 River District Hydraulic Gradeline during Peak Domestic Flow 8 3.3 Maximum I/I during Minimum Domestic Flow 9 3.4 Summary 9 4.0 Conclusion and Recommendations 10 Appendix Feasibility Report A-SHAKO9504.00 Shakopee, Minnesota Page i May 5, 1995 Report on Rehabilitation of the River District Trunk Sewer Shakopee, Minnesota 1.0 Possible Ill Sources 1.1 Orifices City staff inspection of the manholes on the River District and East District trunk sewers subject to flooding revealed several holes which we believe will act like orifices. Accordingly,the orifice equation was used to quantify the flows with a static head at 718.0, the peak flood level occurring in the Minnesota River on June 26, 1993. This flood level is approximate as gauges are only available at Savage and Jordan. The spreadsheet in the Appendix labeled MHORF.WK4 identifies a total of 1467 gallons per minutes leaking through three holes in manholes lids and one large void under a manhole frame. The coefficient for the void was decreased to 0.3 due to its roughness. 1.2 Manhole Lid Leakage It is generally acknowledged that manhole castings will leak between the lid and the frame even without open pickholes. In 1983, Neenah Foundry Company had a report prepared entitled A Report on Inflow of Surface Water through Manhole Covers. It documented leakage between the lid and frame for various lid and frame combinations and various standing water elevations. They tested both machined bearing surfaces and nonmachined bearing surfaces. This information was used to estimate leakage around manhole lids in 1993. Our initial calculation assumed that the manhole lids would act like nonmachined bearing surfaces even though they are machined. This is because many of the structures have previously been bolted down with brass bolts,but those bolts were broken and the lids were not laying flat on the frame. In addition, some of the lids had gaskets, but they had been damaged upon entry to the manhole and not resealed. It was felt that considering the lids and frames as nonmachined might approximate field conditions. A-SHAKO9504.00 Page 1 Review of the Neenah Foundry report revealed that the relationship between inflow and head was more proportional to the 5th root of the ratios of the head instead of the square root as the orifice equation indicates. This is based on the specific inflow around the tested lids with 1/8 inch of water standing on the surface versus 1 inch of water. A spreadsheet was then set up which calculated leakage with the head elevation at 718.0 compared to laboratory tested leakage with 1 inch of water on the lid. The spreadsheet entitled MHCSTG.WK4 identifies a total calculated inflow of 1408 gallons per minute. One might also argue that these lids might get partially sealed by soil and other debris. We therefore also computed what the inflow around the lids might be if they were functioning as if they had properly seated machined bearing surfaces. Review of the Neenah Foundry data showed that the relationship between inflow and head was more proportional to the 7th root of the ratios of the head. This results in a total calculated inflow of 160 gallons per minute per the spreadsheet entitled MHCSTG2.WK4. 1.3 Leakage between Casting Frame and Cone City staff inspection of the trunk sewer revealed that almost every manhole frame casting was sitting directly on the cone section with no mortar bed. Staff observed streaking of the upper cone wall from water coming in under the frame casting. Accordingly, for purposes of inflow quantification, we considered the joint between the manhole frame casting and manhole cone to be as suspectable to leakage as between the lid and the frame. We estimated the amount of leakage through this joint to be proportional to the increase in the circumference between the top of the frame and the upper cone section. A spreadsheet which considers the interface between the frame and the cone as a nonmachined surface is labeled MHCONE.WK4 and shows a total calculated inflow of 2159 gallons per minute. A similar spreadsheet considering this joint like a machined bearing surface(due to dirt and other"joint-sealing" materials available)results in a calculated inflow of 244 gallons per minute. That spreadsheet is identified as MHCONE2.WK4. 1.4 Pipe Joint Leakage During fluorometric testing and televising of the River District Trunk Sewer in the spring of 1992, certain joints were observed to be leaking. The amount of leakage estimated by the televising crews approximated the amount of leakage identified through the fluorometrics. In order to estimate what the joint leakage might have been in 1993, it was assumed that these leaks would respond as if they were very small orifices. In other words, it was assumed that the flow would be proportional to the square root of the head of water above the joint elevation. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 2 Assumptions were made as shown on the spreadsheet labeled 1992LEAK.WK4. Actual leaks in 1992 were documented along with the head on the leak. Flow rates were assigned to drips and other unquantified leaky joints. This spreadsheet shows an estimated infiltration through identified leaky joints of 73 gallons per minute in 1993. 1.5 Other Potential Leaky Joints Many joints were identified in 1992 as having roots in them, but no evidence of leakage at the time the televising occurred. In order to get access to the manholes in 1992,the fluorometrics crew and televising crew had to wait until the river receded somewhat. Accordingly, the river had receded enough that no actual leakage was occurring in joints identified as having roots. The joints identified as having roots were all on the upper end of the trunk sewer, perhaps indicating that leakage did not occur all that often through these joints nor that severely. In order to arrive at some estimate of the leakage which might have occurred during 1993 through these joints having roots, the 1992 leakage was assumed at 0.5 gallons per minute with an assumed head of 2 feet. This was then compared to the actual head in 1993. The spreadsheet labeled 1992DRIP.WK4 shows that the orifice equation estimates the 1993 leakage was 59 gallons per minutes through these joints. 1.6 Dangerfield's Sanitary Sewer Service Dangerfield's Restaurant suffered a flooded basement (elevation 710.3) during the 1993 flood. Observers noted that water was virtually to the floor joists of the main floor, confirming that the basement was probably flooded to the river level as the river rose. Significant inflow occurred through the floor drains into the sanitary sewer. We first calculated what the 6-inch sewer service could handle assuming that the 12-inch East District trunk sewer was flowing freely and able to receive all of the flow from the sewer service. This resulted in an estimated flow through the floor drains and out the sanitary sewer service of 1000 gallons per minute. However, if the Fact District trunk sewer had a significant domestic flow in it, the head available to the water in Dangerfield's basement would be decreased. An estimate of the domestic flow from the East District was made. The Comprehensive Sanitary Sewer Plan identified undeveloped land tributary to the East District trunk sewer as of 1990. It was assumed for purposes of this analysis that all of that land was still undeveloped. The amount of flow predicted for the East District trunk sewer in the Comprehensive Sanitary Sewer Plan was reduced by this amount, resulting in an average daily flow of 546,000 gallons. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 3 The normal MCWS peaking factor of 3.4 applied to this average flow results in a peak domestic flow of 1290 gallons per minute in the East District trunk sewer. That flow in combination with the flow from Dangerfield's basement was then balanced against available head. This resulted in an estimate of 800 gallons per minute from Dangerfield's basement during the flood and peak domestic flows. During minimal domestic flows, the flow from Dangerfield's basement would probably approach 1000 gallons per minute. Calculations documenting the above are in the Appendix. 1.7 Infiltration and Inflow Summary Based on the calculations in the various sections above, the total potential infiltration and inflow could be in the following range: Source High Estimate, gpm Low Estimate, gpm Orifices 1467 1467 Lids 1408 160 Frame/Cone 2159 244 Joint Leaks 73 73 Joint Drips 59 59 Dangerfield's Sewer Service 1000 800 Total 6,166 2,803 Total flows from MCWS Lift Station L-16 during the 1993 flood were much lower than just the I/I listed above in the High Estimate column. In addition,the hydraulic gradeline of the flow within the trunk sewers would reach as high as the manhole covers. If the hydraulic gradeline should reach that high,the available head to push flow through the covers would be decreased. The actual I/I was probably closer to the Low Estimate. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 4 2.0 Excess VI to be Eliminated 2.1 Probable Minimum I/I As a first attempt to arrive at what the peak I/I rate was in June 1993, a review of the MCWS daily pumping records was made. According to a MCWS System Improvement Study on Lift Station L-16, it has a firm capacity of 2500 gallons per minute, with one pump acting as the backup. However, when both pumps operate, the design peak flow would be 3100 gallons per minute. Flows which occurred during June and July of 1993 quite commonly exceeded 2500 gallons per minute, requiring L-16 to run with both pumps at the same time. In fact, the station pumped maximum flows of over 3100 gallons per minute for days at a time, indicating the effect of high water levels in the wet well helping to push flow through the pumps. The maximum flows recorded by meter 401 for L-16 did not include the entire flow coming out of the L-16 wet well. From June 23 through June 30, additional pumps were used to pump flow directly to the river to avoid flooding the lift station. Based on the rated capacities of these pumps and when the various pumps were on, flows actually pumped out of the wet well ranged up to 4448 gallons per minute. These flows are listed on the spreadsheet labeled I/IMIN2.WK3. Flows which include auxiliary pumping are marked by an asterisk. This spreadsheet also identifies the daily discharges Rahr Malting made from malt houses 1, 2, and 3 (which are routed through a holding tank) and malt house 4 which discharges directly to the River District Trunk Sewer. Rahr Malting was not recording flows more than daily during this time period, so the flows were totaled and then averaged. Review of the Average Rahr Flow column indicates that flows averaged from the low 500s to almost 800 gallons per minute during the period studied. A study done for Rahr Malting in March and April 1993 entitled Process Water Screening Report documented that the maximum domestic flow from west of L-16 was only about 1.6 times the average flow. This is due to the presence of Rahr's almost constant flow in the system. This spreadsheet identifies the peak domestic flow rate as 1180 gallons per minute. The maximum domestic flow from the East District is identified as 3.4 times the average flow. The normal peaking factor was used here because Rahr's flow would not influence flows in the East District trunk sewer. In order to arrive at what might be the minimum amount of I/I that should be quantified and removed, the maximum flows through L-16 were reduced by the average flow from Rahr Malting, the peak domestic flow measured from the River District in March of 1993, and the calculated peak domestic flow from the East District. The final column on the right side of the spreadsheet indicates that the minimum amount of I/I that Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 5 needs to be removed from the system is 1242 gallons per minute, which theoretically occurred on June 30. The results of this spreadsheet are shown on the graph entitled River Level &L-16 Flows (1/I Min.). That graph indicates that during early June and late July and August the theoretical I/I is a negative number. This would be an indication that our estimate of the domestic flow was probably high and that the minimum I/I to be removed is probably on the order of 2000 gallons per minute. 2.2 Maximum Probable I/1 A similar exercise is documented on the spreadsheet labeled I/IMAX2.WK3. In this instance, the minimum daily flows through L-16 were identified. There were only four days as identified by an asterisk where auxiliary pumps ran continuously or almost continuously thereby increasing the amount of minimum flow out of L-16 beyond that recorded by meter 401. On other days, there was sufficient break in the auxiliary pumping that the minimum flows measured through meter 401 was probably the actual minimum for the day. Rahr's flows identified on this spreadsheet are the same as the previous spreadsheet,but their flow is not subtracted from the minimum flow. It is probable that Rahr was not discharging when L-16 was experiencing the lowest flows during the day. This assumption will maximize the calculated amount of I/1 to be removed. The domestic flow identified for the area west of L-16 is 492 gallons per minute. This again is based on the measurements made in the River District Trunk Sewer in March of 1993. The average daily flow rate was 738 gallons per minute. The low flows tended to be about two-thirds of that average flow, resulting in 492 gallons per minute. The minimum domestic flow from the East District trunk sewer was similarly estimated as two-thirds of the average daily flow. This is based purely on how the flows occurred in the River District Trunk Sewer. The maximum peak I/I in the far right column is therefore only the minimum flows out of the wet well at L-16 minus the estimated minimum domestic flows from both west and east of Lift Station L-16. It can be seen that the maximum peak I/1 to be removed is 3026 gallons per minute on June 26,the date that the river level reached its highest elevation of about 718. The graph of this spreadsheet labeled River Level&L-16 Flows (I/I Max.) shows that all infiltration and inflow estimates are above zero and hit the 3000 gallons per minute level. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 6 2.3 Excess I/I Estimate Summary Review of the maximum and minimum flows out of the wet well of L-16 indicates that the amount of I/I occurring during the 1993 floods probably peaked at somewhere between 2000 and 3000 gallons per minute. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 7 3.0 Analysis To determine what actually might have happened in 1993,the possible I/I was compared to the probable domestic flows and measured flows. Various segments of the River District and East District trunk sewers were reviewed relative to inputs of domestic flow and leakage. 3.1 East District Total Flow The table identified as East District Total Flow tabulates the probable maximum and minimum domestic flows along with the pertinent leakage. The amount of leakage through pipe joints is unknown, but in review of flows calculated for the River District Trunk Sewer, this flow will be nominal. The table indicates that the maximum total flow in the East District trunk sewer was probably around 2173 gallons per minute during peak domestic flow periods, and as low as 1336 gallons per minute during minimum domestic flow. The required hydraulic gradeline to push 2173 gallons per minute through the existing 12-inch sewer is 2%. This hydraulic gradeline will not backflood any of the manhole castings on the East District trunk sewer. Therefore, the calculated leakage through manhole lids and orifices and between the frame and the cone can be considered valid whether the domestic flow was peaking or not. 3.2 River District Hydraulic Gradeline during Peak Domestic Flow The table entitled Peak Domestic Flow with Possible I/I identifies the possible flow through various segments of the River District Trunk Sewer assuming that domestic flow was at its peak and that I/I can occur unrestricted (no backflooding of manhole castings). Domestic flow was proportioned to actual lateral connection locations. I/I was tabulated by reach and routed through that reach. It can be seen that the total flow delivered to L-16 just upstream of manhole ED-01 would be 3734 gallons per minute. This in combination with the 2173 gallons per minute from the East District as noted above totals about 5900 gallons per minute. This is about 1700 gallons per minute greater than actually occurred on June 26, the day of the highest river level. One would expect then that this flow did not actually occur. This was documented by plotting the hydraulic gradeline from this table. Beginning at manhole ED-01 with the 21-inch pipe assumed to be full, the hydraulic gradeline reaches the ground between manhole numbers RD-11 and RD-10, causing many of the manholes to the west to be backflooded. Accordingly,the inflow would be less than listed in Section 1. This model shows that the 1/1 during peak domestic flow will be less than during minimum domestic flow. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 8 3.3 Maximum VI during Minimum Domestic Flow The maximum I/I to be removed was identified in the spreadsheet labeled I/IMAX2.WK3 which analyzed the situation when the flow at L-16 was a minimum. This minimum would occur when Rahr Malting is not discharging and domestic flows are at a minimum, typically at about 5 o'clock in the morning. That spreadsheet identified a total I/I component of 3026 gallons per minute. The table labeled Minimum Domestic Flow with Maximum Possible I/I considers the resulting hydraulic gradeline in the River District Trunk Sewer. The minimum domestic hydraulic flow was proportioned amongst the various pipe segments. Rahr Making was assumed to not be discharging. Infiltration and inflow as calculated in Section 1 was assumed to be able to occur freely as the flows within the trunk sewer would be much lower than as cited above in Section 3.2. The total flow entering L-16 from west of ED-01 would then be 2413 gallons per minute. Plotting the resulting hydraulic gradeline shows that the 21-inch sanitary sewer is only surcharged by about 1 foot, with the 18-inch surcharged less than 2 feet, and no location being in danger of backflooding the manhole castings. 3.4 Summary The East District Total Flow table identifies a total flow of 1336 gallons per minute during minimum domestic flows. The total flow in the most downstream reach of the River District Trunk Sewer is 2413 gallons per minute per the table labeled Minimum Domestic Flow with Maximum Possible I/I. These two figures total 3749 gallons per minutes, very near the minimum flow rate of 3771 gallons per minute pumped out of the wet well at L-16 on June 26. The peak I/I rate which can be eliminated would be as follows: Orifices 1467 gpm Lids 160 gpm Frame/Cones 244 gpm Joint Leaks 73 gpm Joint Drips 59 gpm Dangerfield's Sewer Service 1000 gpm Total 3003 gpm This is very close to the 3026 gpm per the spreadsheet labeled I/IMAX2.WK3. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 9 4.0 Conclusions and Recommendations It would appear that the sources of infiltration and inflow have been properly accounted for in Section 1. This conclusion is based on maximum I/I occurring during minimum domestic flows. A lower rate of I/I occurs when maximum domestic flows occur due to limited pipe capacity. We would recommend that the City consider elimination of all of the inflow sources identified in Section 1. This would preserve capacity for the minor amount of growth that will be occurring within the service area of L-16 as the peak domestic flows approach 3700 gallons per minute as projected by the Comprehensive Sanitary Sewer Plan. The total infiltration through pipe joint leaks and drips is estimated to be 132 gallons per minute. A pipe joint sealing project would not be prudent for such a low reduction in infiltration. The future peak domestic flow of 3700 gallons per minute includes an allowance for "normal" infiltration and inflow. In addition, 132 gallons per minute of infiltration is easily within leakage tolerances for any gravity piping system. Report on River District Trunk Sewer Rehabilitation A-SHAKO9504.00 Shakopee, Minnesota Page 10 CO Q c N to COC O N qzt o) cOcc; C) t- -� r C'oN- f- N CO O rt -r- 0 0 O iT 1 1_ V CO C(3)C n O T r CO N O U) OOON CO LL Q U co U O CO CO O N Cn N N C.) COC9CO4 = co NNNN '.c N � N O co co co CA J to N N CO 0 O 0 W O O O J p Q OCO CO CO CO J O O O O U- C� a) CJ) r C) Z 0001- 0 co. � � r p TODQJC) W w CD 0 0 0 CO O a JhCOCOCO , 00 1L p Z o Y 0 0 N- Nnn W W J O Z 0000 O co CD cn Zr Jcc; 0) C7) 0; 0 0 0f1.1 W • U Z N N N J_ D i UEC- JO J w 0o H Q 0cO Ln Ln c0 -•' Q T T T < _ = H p 0 0 0 0 2 2 w cr oC o: I— Q y� A O r N N �'J LC) CO N. co T T T JOB Short-Elliott-Hendrickson, Inc. SHEET NO. OF Consulting Engineers, Architects and Planners St. Paul, Minnesota-Chippewa Falls,Wisconsin CALCULATED BY DATE St.Cloud, Minnesota- Madison,Wisconsin CHECKED BY DATE Minneapolis, Minnesota SCALE . __ ( :).;, • vicOI..L'.S 4OPGt.3aIJ6,5 t •J Ie..%tJ3 S, Us c bcz...Cc cmt. C.R. 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CO 03 " �m ti _LA p- __u N c- -'s•cz. j Ho S -Pr c.1 w.(ccs eA.- LCT- \- t L&c-c- \-- - . = C . e c c.�e 3 A-2es, = i`r' ('Sb/Z) _ . 0 0 S-S" (F c t+ A A B C D F F G H 1 MHCSTG.VyK4 SHAKO9504.00 2 3 CALCULATED MH CASTING INFLOW BASED ON 1993 FLOOD LEVEL O 718 4 _ 5 MH# TELV. # TOP EL LEAK EL h, FT LEAK,GPM NOTES: 6 ED 1 37 715.50 715.50 2.5 34.14 7 ED 2 715.50 715.50 2.5 34.14 8 ED 3 706.70 706.70 11.3 46.16 9 ED 4 714.20 714.20 3.8 37.12 10 ED 5 718_ 0 0.00 NOT CHECKED 11 RD 1 36 704.90 718 0 0.00 NOT CHECKED 12 RD 2 34 705.15 705.15 12.85 47.36 13 RD 3 35 704.10 704.10 13.9 48.11 14 RD 4 33 706.10 706.10 11.9 46.64 15 RD 5 32 705.50 705.50 12.5 47.10 16 RD 6 31 709.70 718 0 0.00 BURIED 17 RD 7 30 716.00 716.00 2 32.65_ 18 RD 8 29 718.80 718.80 0 0.00 19 RD 9 28 715.70 715.70 2.3 33.57` 20 RD 10 27 706.50 706.50 11.5 46.32 21 RD 11 26 706.40 706.40 11.6 46.40 22 RD 12 25 706.70 706.70 11.3 46.16 23 RD 13 24 708.00 708.00 10 45.04 24 RD 14 23 714.50 714.50 3.5 36.51 25 RD 15 22 709.60 709.60 8.4 43.50 26 RD 16 21 709.50 708.75 9.25 44.35 27 RD 17 20 716.40 718 0 0.00 BURIED . 28 RD 18 19 708.60 708.60 9.4 44.49 29 RD 19 18 709.00 709.00 9 44.10 30 RD 20 17 708.90 708.90 9.1 44.20 31 RD 21 16 707.90 707.90 10.1 45.13_ 32 RD 22 15 709.50 709.50 8.5 43.60 33 RD22A 15A 708.5 707.5 10.5 45.49 34 RD23 14 709.50 709.50 8.5 43.60 35 RD 24 13 711.00 711.00 7 41.94 36 RD 25 12 712.20 712.20 5.8 40.39 37 RD 26 11 710.90 710.90 7.1 42.06 38 RD 27 10 711.20 711.20 6.8 41.70 39 RD 28 9 713.40 713.40 4.6 38.56 40 RD35 8 716.60 716.60 1.4 30.40 41 RD 40 7 714.80 714.80 3.2 35.86 42 RD 41 6 712.20 712.20 5.8 40.39 43 RD 42 5 714.10 714.10 3.9 37.31 44 RD 43 4 719.30 719.30 0 0.00 45 RD 44 3 715.80 . 715.80 2.2 33.27 46 47 TOTAL: 1407.78 48 JOB Short-Elliott-Hendrickson, Inc. SHEET NO. OF Consulting Engineers, Architects and Planners CALCULATED BY M P DATE . 114) qS St. Paul, Minnesota- Chippewa Falls,Wisconsin St.Cloud, Minnesota- Madison,Wisconsin CHECKED BY DATE Minneapolis, Minnesota SCALE - -ToP lMt� . vw"l�r:_ USNC., 1 JFo. czecr•\ ft • PrPPE�a�u M�Nt4o� c�—,Nc„ Skzc. R-\c��3 Ce.00 , ( o, Mac -r c?_ .. '.js121 To 0- oa S 'NC .- C� tars G Loc, - ?-.1"1-"-.o oc IAD ) U ,:11.3 e_ouJC:::1 5 x _ 3 P .a - 0.S000 • _ x ( Y5 __ r l .\aso X = A A B C D E F G H 1 MHCSTG2. WK4 - MACHINED BEARING SURFACES SHAKO9504.00 2 3 CALCULATED MH CASTING INFLOW BASED ON 1993 FLOOD LEVEL O 718 4 5 MH# TELV. # TOP EL LEAK EL h, FT LEAK,GPM NOTES: _ _ 6 ED 1 37 715.50 715.50 2.5 4.10 7 ED 2 715.50 715.50 2.5 4.10 8 ED 3 706.70 706.70 11.3 5.08 9 ED 4 714.20 714.20 3.8 4.35 10 ED 5 718 0 0.00 NOT CHEC$ED 11 RD 1 36 704.90 718 0 0.00 NOT CHEC1KED 12 RD 2 34 705.15 705.15 12.85 5.18 13 RD 3 35 704.10 704.10 13.9 5.23 14 RD 4 33 706.10 706.10 11.9 5.12 15 RD 5 32 705.50 705.50 12.5 5.16 16 RD 6 31 709.70 718 0 0.00 BURIED 17 RD 7 30 716.00 716.00 2 3.97 18 RD 8 29 718.80 718.80 0 0.00 19 RD 9 28 715.70 715.70 2.3 4.05 20 RD 10 27 706.50 706.50 11.5 5.09 21 RD 11 26 706.40 706.40 11.6 5.10 22 RD 12 25 706.70 706.70 11.3 5.08 23 RD 13 24 708.00 708.00 10 4.99 24 RD 14 23 714.50 714.50 3.5 4.30 25 RD 15 22 709.60 709.60 8.4 4.87 26 RD 16 21 709.50 708.75 9.25 4.94 27 RD 17 I 20 716.40 718 0 0.00 BURIED 28 RD 18 19 708.60 708.60 9.4 4.95 29 RD 19 18 709.00 709.00 9 4.92 30 RD 20 17 708.90 708.90 9.1 4.93 31 RD 21 16 707.90 707.90 10.1 5.00 32 RD 22 15 709.50 709.50 8.5 4.88 33 RD22A 15A 708.5 707.5 10.5 5.03 34 RD23 14 709.50 709.50 8.5 4.88 35 RD 24 13 711.00 711.00 7 4.75 36 RD 25 12 712.20 712.20 5.8 4.62 37 RD 26 11 710.90 710.90 7.1 4.76 38 RD 27 10 711.20 711.20 6.8 4.73 39 RD 28 9 713.40 713.40 4.6 4.47 40 RD35 8 716.60 716.60 1.4 3.77 41 RD 40 7 714.80 714.80 3.2 4.24 42 RD 41 6 712.20 712.20 5.8 4.62 43 RD 42 5 714.10 714.10 3.9 4.37 44 RD 43 4 719.30 719.30 0 0.00 45 RD 44 3 715.80 715.80 2.2 4.02 46 47 TOTAL: 159.63 48 JOB Short-Elliott-Hendrickson, Inc. 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A B C D E F G , H 1 MHCONE.WK4 SHAKO9504.00 2 I 3 CALCULATED MH CO E INFLOW BASED ON 1993 FLOOD LEVEL OF 7118 4 5 MH# TELV. # TOP EL LEAK EL h, FT LEAK,GPM NOTES: 6 ED 1 37 715.50 714.92 3.08 49.28_ 7 ED 2 715.50 714.92 3.08 49.28 8 ED 3 706.70 706.12_ 11.88 64.54 9 ED 4 714.20 713.62 4.38 52.87 10 ED 5 718 0.00 0.00 NOT CHECKED 11 RD 1 36 704.90 704.32 13.68 66.39 NOT CHECKED 12 RD 2 34 705.15 704.57 13.43 66.15 13 RD 3 35 704.10 703.52 14.48 67.15 14 RD 4 33 706.10 705.52 12.48 65.18 15 RD 5 32 705.50 704.92 13.08 65.80 16 RD 6 31 709.70 709.12 8.88 60.90 BURIED 17 RD 7 30 716.00 715.42 2.58 47.57 1 18 RD 8 29 718.80 718.22 0.00 0.00 19 RD 9 28 715.70 715.12 2.88 48.62 20 RD 10 27 706.50 705.92 12.08 64.76 21 RD 11 26 706.40 705.82 12.18 64.871 22 RD 12 25 706.70 706.12 11.88 64.541 23 RD 13 24 708.00 707.42 10.58 63.071 24 RD 14 23 714.50 713.92 4.08 52.13 • 25 RD 15 22 709.60 709.02 8.98 61.031 26 RD 16 21 709.50 708.92 9.08 61.17 27 RD 17 ( 20 716.40 715.82 2.18 . 45.99 BURIED • 28 RD 18 19 708.60 708.02 9.98 62.33 29 RD 19 18 709.00 708.42 9.58 61.83 30 RD 20 17 708.90 708.32 9.68 61.961 31 RD 21 16 707.90 707.32 10.68 63.181 32 RD 22 15 709.50 708.92 9.08 61.17 33 RD22A 15• 708.5 707.92 10.08 62.46 FOUR RINGS 34 RD23 14 709.50 708.92 9.08 61.17 35 RD 24 13 711.00 710.42 7.58 59.00 36 RD 25 12 712.20 711.62 6.38 57.00 37 RD 26 11 710.90 710.32 7.68 59.15 38 RD 27 10 711.20 710.62 7.38 58.68 39 RD 28 9 713.40 712.82 5.18 54.68 40 RD35 8 716.60 716.02 1.98 45.12 41 RD 40 7 714.80 714.22 3.78 51.34 42 RD 41 6 712.20 711.62 6.38 57.00 43 RD 42 5 714.10 713.52 4.48 53.111 44 RD 43 4 719.30 718.72 0.00 0.001 45 RD 44 3 715.80 715.22 2.78 48.28 46 47 TOTAL: 2158.75 48 1 JOB Short-Elliott-Hendrickson, Inc. SHEET NO. OF Consulting Engineers, Architects and Planners St. Paul, Minnesota-Chippewa Falls,Wisconsin CALCULATED BY DATE St.Cloud, Minnesota- Madison,Wisconsin CHECKED BY_ DATE Minneapolis, Minnesota SCALE LE�k.A C- 60-41 A SSc�c.,\ CYJ - US��,� Sr ,E c R S L.e_a--ma c. —r- - �a_c",•- �e f.v t\ tP1.5 � o C e c uMc�e�K L,,p To 0T-roM oc (\8") = 1 l3. 1 t�3.� Q G SO: \kte._OcJG or 8fr5_ = 8 k JD," �lr,,,� T�:�QOJG li Lk(1 = 1 1Ae.AD tom,\\ 1N(-Ws o� GdsT,t•a4\ = a exp = -9- — Le c y- - vm �� C V-.Ot = ,oY� Low = 4g,3 C,PM ROa 1{ A A B C D E F G , H 1 MHCONE2.WK4 - MAC--IINED BEARING SURFACES SHAKO9504.00 2 3 CALCULATED MH CONE INFLOW BASED ON 1993 FLOOD LEVEL OF 718 4 5 MH# TELV. # TOP EL LEAK EL h, FT LEAK,GPM NOTES: 6 ED 1 37 715.50 714.92 3.08 5.84 7 ED 2 715.50 714.92 3.08 5.84 8 ED 3 706.70 706.12 11.88 7.09 9 ED 4 714.20 713.62 4.38 6.14 10 ED 5 718 0.00 0.00 NOT CHECKED 11 RD 1 36 704.90 704.32 13.68 7.23 NOT CHECKED 12 RD 2 34 705.15 704.57 13.437.21 13 RD 3 35 704.10 703.52 14.48 7.29 14 RD 4 33 706.10 705.52 12.48 7.14 15 RD 5 32 705.50 704.92 13.08 7.18 16 RD 6 31 709.70 709.12 8.88 6.80 BURIED 17 RD 7 30 716.00 715.42 2.58 5.70 18 RD 8 29 718.80 718.22 0.00 0.00_ 19 RD 9 28 715.70 715.12 2.88 5.79 20 RD 10 27 706.50 705.92 12.08 7.10 21 RD 11 26 706.40 705.82 12.18 7.11 22 RD 12 25 706.70 706.12 11.88 7.09 23 RD 13 24 708.00 707.42 10.58 6.97 24 RD 14 1 23 714.50 713.92 4.08 6.08 25 RD 15 22 709.60 709.02 8.98 6.81 26 RD 16 21 709.50 708.92 9.08 6.82 27 RD 17 20 716.40 715.82 2.18 5.56 BURIED 28 RD 18 19 708.60 708.02 9.98 6.91 29 RD 19 18 709.00 708.42 9.58 6.87 30 RD 20 1 17 708.90 708.32 9.68 6.88 31 RD 21 16 707.90 707.32 10.68 6.98 32 RD 22 15 709.50 708.92 9.08 6.82 33 RD22A 15A 708.5 707.92 10.08 6.92 FOUR RINGS 34 RD23 14 709.50 708.92 9.08 6.82 35 RD 24 13 711.00 710.42 7.58 6.65 36 RD 25 12 712.20 711.62 6.38 6.48 37 RD 26 11 710.90 710.32 7.68 6.66 38 RD 27 10 711.20 710.62 7.38 6.62 39 RD 28 9 713.40 712.82 5.18 6.29 40 RD35 8 716.60 716.02 1.98 5.49 41 RD 40 7 714.80 714.22 3.78 6.02 42 RD 41 6 712.20 711.62 6.38 6.48 43 RD 42 5 714.10 713.52 4.48 6.16 44 RD 43 4 719.30 718.72 0.00 0.00 45 RD 44 3 715.80 715.22 2.78 5.76 46 47 TOTAL: 243.60 48 JOB Short-Elliott-Hendrickson, Inc. 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N N (1 O N a t/) CJ CO U) h M C) cOTMtntn co ci) O a 00tnT0) - C') 1- CO h U) U) r �, E N � � � NN O • I- C U) O L -' o OOOON- M sa N _C Y O 1 J to M M tt C) N *- Nc ((0 42) , r N E t4 O LL.▪ 0 f'- Q) V CO MN r n OD 0) {_ (I) r r (9o� a r N ❑ 00 ' - 00000 • U) I- NNN C) N V T T C � L • O tU 0 0 0 0 0 0 U) L U) .0 a° cco - E E 0 r T T N YG NMMMOO�' 'Q) co £ ) NNNNU- r oaa 0 L () CO CO d U) co Lo cv _ 0 ❑ r r 0 0 11' ❑ ❑ ❑ ❑ ❑ cc cc cc cC W M I 1 1 1 I E � � (ot) No ❑ C � crccCCCrCC COI\JEENT MEMO TO: Dennis R. Kraft, City Administrator FROM: David M.Nummer, Staff Engineer PM''j SUBJECT: Box Culvert Assessment Policy DATE: July 11, 1995 INTRODUCTION: Attached is Resolution No. 4244, a resolution amending the Special Assessment Policy to include a policy for box culverts. BACKGROUND: On May 16, 1995,the City Council adopted a policy for assessing box culverts based on a local street width basis, with the oversizing costs (if any)being paid for by the City. The Special Assessment Policy was adopted by Resolution 3735 on January 19, 1992, and must be amended by City Council resolution. The attached resolution amends the Special Assessment Policy in accordance with City Council direction on box culvert assessments. ALTERNATIVES: 1. Adopt Resolution No. 4244. 2. Deny Resolution No. 4244. 3. Table for additional information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4244, A Resolution Amending the Special Assessment Policy and move its adoption. j:\eng\user\pat\council\mem4244.mo RESOLUTION NO. 4244 A Resolution Amending The Special Assessment Policy WHEREAS, on January 19, 1992,the City Council of Shakopee adopted the Special Assessment Policy by Resolution No. 3735; and WHEREAS,the City Council desires to amend the Special Assessment Policy. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: The Special Assessment Policy is hereby amended as follows: 1. In Section X, add a New Section, J as follows: J. Box Culvert Crossings of the Upper Valley Drainageway Box culvert crossings of the Upper Valley Drainageway due to development will be assessed to the developers at the local street equivalent. All costs necessary to size the culvert at collector street width rather than local street width shall not be assessed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer P SUBJECT: Assessment Hearing for Valley Park Drive Street Light Project No. 1995-4 DATE: July 11, 1995 INTRODUCTION: Attached is Resolution No. 4245, a resolution declaring the cost to be assessed and ordering the preparation of proposed assessments for the street light at the intersection of Valley Park Drive and Valley Industrial Boulevard South. BACKGROUND: On December 6, 1994, the City Council adopted Resolution No. 4130 ordering the installation of a street light at the intersection of Valley Park Drive and Valley Industrial Boulevard South. The street light has been installed by Shakopee Public Utilities, and the final project costs have been determined. The total costs, including engineering and administration, are $1,098.60, and the assessment per lot is $366.20. The attached resolution declares the costs to be assessed, and sets an assessment hearing for August 15, 1995. ALTERNATIVES: 1. Adopt Resolution No. 4245. 2. Deny Resolution No. 4245. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 4245, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the Street Light at the Intersection of Valley Park Drive and Valley Industrial Boulevard South, Project No. 1995-4 and move its adoption. RESOLUTION NO. 4245 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessments For A Street Light At The Intersection Of Valley Park Drive And Valley Industrial Boulevard South Project No. 1995-4 WHEREAS, a contract has been let for the improvement of: installation of a street light at the intersection of Valley park Drive and Valley Industrial Boulevard South and the contract price for such improvements is $955.30, the construction contingency amounts to $ -0- and the expenses incurred or to be incurred in the making of such improvements amounts to $143.30, so that the total cost of the improvements will be $1,098.60. Of this cost the City of Shakopee will pay $ -0- as its share of the cost and the Shakopee Public Utilities Commission will pay $ -0- as its share of the cost. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $1,098.60. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 15th day of August, 1995, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney 0 0 * r rD mm o a 0 < DocnDcn _ N co \O > o 0 0 .o r m p. J *. 7C' 0 CD m < x- N OD z ..< Z m w s) 0 - o Kms M Z Z —� 9) CD '< o Z CD � Lv o 1-- z a m Z A- 0 1 Q, /C^ / rpDV i � C) 0 6 Co 13.1 C0 cn N D r < w in o r- m a o CO '< v M � goW -- moos 0s o N NFD- W in-P, 7 Co CD -I -0 — •< -t3 c -0oo < cn cn y zncD �, '� m y CD 0 -, ° o _,•Z 7C m 2 0 0 m = �' ~ 0m y D li m (i) y D a 0mra — G) a o l r CD ,0 D _ o ZSD . g w O p II II 49 69 v O z ON r ON oo W0 Tw Q ► .i -a - lJ o v o 0 0 a - ( � m co O -I 000 co rn rn� r . rn a) rn m 0 0 o --I l �. MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne & DATE: July 7, 1995 RE : Special Election BACKGROUND: State law requires the City to hold a special election to fill the Council seat formerly held by Kris Dirks. This is required because her resignation was so soon after her election. The attached resolution calls the special election for November 7, 1995 . ALTERNATIVES : 1 . Call the special election for November 7, 1995 . 2 . Modify the Resolution, then call the special election. RECOMMENDATION: Move to approve Resolution No. 4249, calling a special election to fill a vacancy in office. [7CCL2] RESOLUTION NO. 4249 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, CALLING A SPECIAL ELECTION TO FILL A VACANCY IN OFFICE. WHEREAS, in November 1993 , Kris Dirks was elected to serve a four-year term as City Councilmember; and WHEREAS, Councilmember Dirks resigned on September 28, 1994 ; and WHEREAS, Jon Brekke was appointed to fill this council seat; and WHEREAS, under Minn. Stat . Sec. 412 . 02, since this vacancy occurred so early in Ms . Dirk' s term, a special election must be held to fill the unexpired portion of her term. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1 . That a special election shall be held at the next regular city election to fill the unexpired portion of Ms. Dirk' s term. Jon Brekke, who was appointed to fill this vacancy until the election, shall continue to serve until the qualification of a successor elected at such special election. 2 . This special election shall be submitted to the qualified electors of the City at a special election to be held on Tuesday, November 7, 1995, between the hours of 7 : 00 a.m. and 8 : 00 p.m. at the polling places set forth in the Notice of Special Election described in paragraph 4 hereof . 3 . The City Clerk is authorized and directed to cause notice of the election to be given as follows : (a) by posting in her office for public inspection a copy of the notice set forth in paragraph 4 ; (b) by publication of the notice in the official newspaper of the City, once each week for two successive weeks, stating the time of the election, the location of each polling place, and the office to be filled; (c) by publication of a sample ballot in the official newspaper of the municipality, at least one week before the election; and (d) by posting a sample ballot in her office for public inspection at least four days prior to the election and in each polling place on election day. 4 . The Notice of Special Election to be published and posted as provided in paragraph 3 above shall be in substantially the following form: NOTICE OF SPECIAL ELECTION FOR COUNCIL MEMBER TO FILL VACANCY IN TERM EXPIRING DECEMBER 31, 1997 CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Shakopee, Minnesota, on Tuesday, November 7, 1995, between the hours of 7 : 00 a.m. and 8 : 00 p.m. , for the purpose of voting for a council member to fill a vacancy in term expiring December 31, 1997 . The polling places for said election shall be as follows : Precinct Number Polling Place First Precinct Fire Hall - 334 West 2nd Avenue Second Precinct Shakopee Public Library - 235 South Lewis Third Precinct Presbyterian Church - 909 So. Marschall Rd. Fourth Precinct Eagle Creek Thrift Shop - Jct . County Road No. 83 and County Road No. 16 Fifth Precinct Shakopee Community Youth Building - 1121 West 11th Avenue (Lion' s Park) Sixth Precinct Eagle Creek Thrift Shop - Jct . County Road No. 83 and County Road No. 16 Any qualified voter residing in the City may vote at said election, at the polling place for the precinct in which the voter resides . Dated: BY ORDER OF THE CITY COUNCIL Judith S. Cox, City Clerk 5 . The sample ballot for the election shall be posted as provided in paragraph 3 and shall be in substantially the following form: SPECIAL ELECTION CITY OF SHAKOPEE, MINNESOTA NOVEMBER 7, 1995 INSTRUCTIONS TO VOTERS : Blacken the oval ( ) opposite the name of the candidate you wish to vote for. Use only the pencil provided. FOR CITY COUNCILMEMBER TO FILL VACANCY IN TERM EXPIRING DECEMBER 31, 1997 6 . The City Clerk is authorized and directed to cause official ballots to be printed for the use of the voters at the election, which shall be printed on white paper and shall be identical in form with the sample ballot set forth in paragraph 5 above, except that the first line of the official ballot shall read "OFFICIAL BALLOT" , and on the back, so as to be visible when the ballot is properly folded for deposit, shall be printed the words "OFFICIAL BALLOT" , the date of the election and the lines for the initials of two judges. 7 . The election shall be held and conducted in the manner prescribed by law. On November , 1995, at o' clock .m. , this Council shall meet as a canvassing board to determine and declare the results appearing from the election returns, in accordance with law. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: 10Ei AgigOsare City Attorney [7CCL] MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City AttornfI' DATE: July 6, 1995 RE: Bureau of Indian Affairs and Trust Land BACKGROUND: On June 9, 1995, the City Council adopted Resolution 4230, opposing the Bureau of Indian Affair' s (BIA) proposal to place 580 acres of land into trust status . This would eliminate state and local taxing and regulatory authority. The Mayor sent the BIA a letter opposing the placement of this land into trust status, and expressing in some detail the City' s concerns . The June 9 letter was incomplete, because the City had virtually no information regarding the proposal . Since that time the City has received a copy of the application to place the land in trust . Further comment is appropriate based on the information in that application. DISCUSSION: The application to place the 580 acres of land into trust status is extremely short . It lacks any detail regarding the proposed uses for the land, or regarding the need for the land to be placed in trust status . Potential land use conflicts and jurisdictional conflicts are glossed over and dismissed as not being apparent . The application indicates a complete disregard for, or total lack of awareness of, the City' s concerns . The application (without enclosures) is attached. The City has obtained a stay of any action by the BIA until July 14, 1995 . The stay was designed to allow the City to obtain information about the need for the land and the purpose of the acquisition. Unfortunately, the information City staff has been able to obtain is grossly inadequate for the City to make any detailed, comprehensive analysis of the need for the land in trust, conflicts in land use, or jurisdictional conflicts . Nonetheless, it is appropriate to submit an additional comment letter at this time. The City should respond to the application, and make the BIA aware of the City' s continuing strong concerns and objection to the placement of this land in trust status . ALTERNATIVES: 1 . Adopt Resolution No. 4250 . 2 . Direct the Mayor to execute the July 11, 1995, comment letter. 3 . Modify Resolution No. 4250 or the comment letter, and then adopt the resolution as amended, and direct the Mayor to sign the comment letter as modified. 4 . Do not adopt Resolution No. 4250 and decline to submit a further comment letter at this time . RECOMMENDATION: Move to adopt Resolution 4250, a Resolution of the City of Shakopee, Minnesota, Commenting Further in Opposition to the Placement of 580 Acres of Land into Trust Status by the Bureau of Indian Affairs, United States Department of Interior. Move to direct the Mayor to execute the July 11, 1995, comment letter. [1 INDRES 1] RESOLUTION NO. 4250 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, COMMENTING FURTHER IN OPPOSITION TO THE PLACEMENT OF 580 ACRES OF LAND INTO TRUST STATUS BY THE BUREAU OF INDIAN AFFAIRS, UNITED STATES DEPARTMENT OF INTERIOR. WHEREAS, on June 9, 1995, the City of Shakopee adopted Resolution No. 4230, a Resolution of the City of Shakopee Opposing the Placement of 580 Acres of Land into Trust Status by the Bureau of Indian Affairs, United States Department of Interior; and WHEREAS, the City sent Resolution No. 4230 to the Bureau of Indian Affairs along with a 16-page letter dated June 9, 1995, commenting on the proposal to place 580 acres of land into trust; and WHEREAS, the Bureau of Indian Affairs has not yet notified the City directly regarding the proposal to place the land into trust, nor contacted the City to address any of the City' s concerns; and WHEREAS, Scott County has provided the City with a copy of the application to place the land into trust, thus allowing the City to respond to issues regarding the need of the tribe for the land, potential conflicts in land use, and jurisdictional conflicts; and WHEREAS, the City desires to comment on these issues . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the City Council continues to strenuously oppose the placement of the 580 acre parcel into trust status . The information contained in the application for trust status has not alleviated the City' s concerns . The City Council fully supports and adopts the reasoning set forth in the letter signed by the Mayor and attached hereto as Exhibit A. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995 . Mayor of the City of Shakopee Attest : City Clerk Approved as to form: dt , /��� City Attorney (1 INDRES] O4 99. Shakopee Mdewakanton OFFICERS 4%04/ ti ® Stanley R.Crooks Sioux Community Chair nderson � � Kenneth Anderson Vice Chairperson ! may 2330 SIOUX TRAIL NW•PRIOR LAKE.MINNESOTA 55372 Darlene McNeal TRIBAL OFFICE.612.445.8900 • FAX.612.445-8906 Secretary/Treasurer WI May 1, 1995 Denise Homer, Area Director Bureau of Indian Affairs Minneapolis Area Office 331 Second Avenue South Minneapolis, MDT 55401-2241 RE: Shakopee Mdewakanton Sioux Community Request for Trust Acquisition and Application for Reservation Status Dear Ms . Homer: REQUEST The Shakopee Mdewakanton Sioux Community, hereinafter Community, has acquired approximately 590 acres of land in fee from the Metropolitan Waste Control Commission. The Metropolitan Waste Control Commission land, hereinafter Property, is legally described in Enclosure 2 . The Community hereby makes application for Trust Acquisition and Reservation Status for the Property. The statutory authority for this transaction is 25 U.S .C. Section 465 and 467 . LOCATION AND BENEFIT The Property is contiguous with existing reservation lands in the City of Shakopee, Scott County, Minnesota. Agriculture is the current land use on the Property. It is bounded by Reservation lands to the south, Scott County Highway 16 to the north, Scott County Highway 83 to the west and McKenna Road (County jurisdiction) to the east . The primary Community benefit from the acquisition and fee to trust transfer is additional land for housing and economic development . The Community is growing and there is a current backlog of land requests from eligible persons . It is in the best interests of the Community to maintain available land for such housing. The parcel is projected for institutional, commercial and residential development and agricultural use . Specific use areas have not been developed at this time. The intent is to broaden the economic base of the Tribe by providing alternative revenue sources and increased job opportunities . Denise Homer MWCC Fee to Trust Transfer Page 2 LAND USE AND JURISDICTIONAL CONFLICTS • No potential land use conflicts are apparent . The Reservation lands to the south of the Property are currently zoned for residential use . Areas adjacent to the Property in the City of Shakopee are designated for residential and industrial use in the City' s land use plan. Long term land use plans have been discussed with the City of Shakopee including potential sharing of public utility services . The Metropolitan Council Planning and Transportation Divisions have also been included in these discussions . No apparent jurisdictional problems exist related to the fee to trust transfer. As stated above, use and development of the Property has been discussed with the City and there have been no conflicts . Managed development should serve to further good relations between the Community and the City. We see no additional responsibility accruing to the Bureau of Indian Affairs as a result of the transfer. RESERVATION STATUS REQUEST The Community is requesting reservation status due to program monies that the Community may not otherwise receive. Reservation status will enable the Community to make use of federal financing programs targeted for economic development on reservation lands . ENCLOSURES The following documents are enclosed or attached: 1 . Enclosure 1 . A general location map adapted from the Scott County Plat Book published by the Scott County Farm Bureau. 2 . Enclosure 2 . Legal Description of the Property. 3 . Enclosure 3 . A Trust Map showing the approximate boundaries of the Property and the location of existing Reservation lands lying adjacent to and immediately south of the Property. a . Enclosure 4 . Copy of the boundary survey for the MWCC parcel at a scale of 1 : 7200 (1"=600' ) . 5 . Enclosure 5 . Copy of the boundary survey for the MWCC parcel at a scale of 1 : 3600 (1"=300' ) . Denise Homer MWCC Fee to Trust Transfer Page 3 6 . Enclosure 6 . Shakopee Mdewakanton Sioux Community General Council Resolution No . 4 -2.1-9S-00-O0I approving the fee to trust transfer of the Property. 7 . Enclosure 7 . A copy of the Quit Claim Deed from the Metropolitan Waste Control Commission to the Shakopee Mdewakanton Sioux Community dated 29 June 1994 . 8 . Enclosure 8 . The commitment to insure "The United States of America in Trust for Shakopee Mdewakanton Sioux Community" including Schedules A and B . 9 . Enclosure 9 . An original Warranty Deed from the Shakopee Mdewakanton Sioux Community to the United States of America in Trust for Shakopee Mdewakanton Sioux Community. 10 . Enclosure 10 . A Level I Survey with accompanying documentation dated prior to the purchase . 11 . Enclosure 11 . The affidavit of Stanley A. Ellison regarding a review of the property completed on April 27, 1995 . 12 . Enclosure 12 . A copy of a license granted to Mr. Terry Stade Jr. providing access to the property for agricultural purposes during the 1995 planting season. If you need any further information, please contact me or Mr. Stanley Ellison, Tribal Land Manager at 496-6158 . Sinc ely, / Stanley R. rooks Chairman Shakopee Mdewakanton Sioux Community SRC/sae Enclosures jO1SENT 1 .0.14,1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Underground Fuel Tank Replacement DATE: July 11, 1995 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on the Underground Fuel Storage Tank Removal and Replacement Project. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. ACTION REQUESTED: Offer Resolution No. 4251,A Resolution Accepting Work on the Underground Fuel Storage Tank Removal and Replacement Project and move its adoption. RESOLUTION NO. 4251 A Resolution Accepting Work On The Underground Fuel Storage Tank Removal And Replacement Project WHEREAS, pursuant to a written contract signed with the City of Shakopee on March 24, 1994, Westside Equipment Company, Inc. has satisfactorily completed the installation of the Underground Fuel Tank Removal and Above Ground Replacement, in accordance with such contract. NOW, 1'H.EREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of$1,000.00, taking the contractor's receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1995. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney �a o CONSENT w_ MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Budget Amendment DATE: July 6, 1995 INTRODUCTION AND BACKGROUND: I would like to request permission to increase my budget $1, 300 for temporary part-time help. I have the opportunity to utilize Jenny Schleper who is currently working in the Park and Recreation Department for the summer. She will be done the first week in August and would be willing to work in the city clerk's office for a few weeks before the end of the summer. She may also be available to work over the holidays this winter. I could utilize Jenny's help to do some work with records and filing. She did work in the city clerk's office over the summers a couple of years ago microfilming documents. ALTERNATIVES: 1. Approve amending budget 2 . Deny amending budget RECOMMENDED ACTION: Offer Resolution No. 4252 , A Resolution Amending Resolution No. 4136, Adopting The 1995 Budget, and move its adoption. RESOLUTION NO. 4252 A RESOLUTION AMENDING RESOLUTION 4136 ADOPTING THE 1995 BUDGET WHEREAS, The City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the accounts are increased as follows: Fund Division Account Amount General City Clerk Personal Services 1, 300 General Unallocated Contingency (1, 300) Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of July, 1995 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney